20191001 Regular City Council Meeting - PacketCalifornia Public Records Act ("PRA"): In compliance with the PRA, the documents pertaining to agenda
items, including attachments, which are presented to the City Council in open session are available for public
inspection. They may be inspected during regular business hours in the Office of the City Clerk at Vernon
City Hall, 4305 Santa Fe Avenue; Vernon, California 90058, no appointment necessary, and on the City's
website at www.cityofvemon.org.
Americans with Disabilities Act ("ADA"): In compliance with the ADA, if you need special assistance to
participate in the meeting, please contact the Office of the City Clerk at (323) 583-8811. Notification of at
least 48 hours prior to the meeting or time when services are needed will assist the City staff in assuring that
reasonable arrangements can be made to provide accessibility to the meeting or service.
Agenda
City of Vernon
Regular City Council Meeting
Tuesday, October 01, 2019, 09:00 AM
City Hall, Council Chamber
4305 Santa Fe Avenue
Vernon, California
Melissa Fbarra, Mayor
Leticia Lopez, Mayor Pro-Tem
William Davis, Council Member
Carol Menke, Council Member
Vacant, Council Member
CALL TO ORDER & FLAG SALUTE
CHANGES TO THE AGENDA
CLOSED SESSION
CONFERENCE WITH LABOR NEGOTIATORS
Government Code Section 54957.6
Agency Designated Representative: Carlos Fandino, City Administrator
Employee Organizations:
Teamsters Local 911,
Vernon Professional Firefighters Association, and
Vernon Fire Management Association
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (2)
Government Code Section 54956.9(d)(1)
Bicent (California) Malburg LLC et al. v. City of Vernon et al.,
Los Angeles Superior Court Case No. 19STCV08859
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Regular City Council Meeting Agenda
October 01, 2019
City of Vernon v. Bicent (California) Malburg LLC
Los Angeles Superior Court Case No.19STCP02411 and JAMS Reference No.
1220062657
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Potential Initiation of Litigation.
Government Code Section 54956.9(d)(2)
Number of potential cases: 1
PUBLIC COMMENT
At this time the public is encouraged to address the City Council on any matter that is within the subject
matter jurisdiction of the City Council. The public will also be given a chance to comment on matters
which are on the posted agenda during City Council deliberation on those specific matters.
PRESENTATION
4. Human Resources
Recognition of Retiring Employee - Todd R. Schoenig, Fire Battalion Chief
Recommendation:
A. Acknowledge and present a proclamation to retiring employee Todd R. Schoenig, Fire
Battalion Chief, in recognition of his dedicated service to the City of Vernon.
1. Proclamation - T. Schoenig
5. Police Department
A Proclamation Declaring the Month of October 2019 as "National Breast Cancer
Awareness Month" in the City of Vernon
Recommendation:
A. Acknowledge and announce a Proclamation declaring the Month of October 2019 as
"National Breast Cancer Awareness Month" in the City of Vernon
1. Proclamation - Breast Cancer Awareness Month
6. Public Utilities
City of Vernon Water Rate Study and Water Rate Schedule Adoption Process
(Proposition 218 Compliance)
Presentation by: City staff and Dan Bergmann of Interstate Gas Services, Inc.
Recommendation:
This item is a presentation only. No action required by City Council.
1. Water Rate Study
Page 2
Regular City Council Meeting Agenda
October 01, 2019
CONSENT CALENDAR
All matters listed on the Consent Calendar are to be approved with one motion. Items may be removed
from the Consent Calendar by any member of the Council. Those items removed will be considered
immediately after the Consent Calendar.
7. City Clerk
Minutes of the Regular City Council Meeting Held on September 17, 2019
Recommendation:
A. Receive and File.
1. 2019-09-17 City Council Minutes
City Clerk
Minutes of the Regular City Council Meeting Held on September 3, 2019
Recommendation:
A. Receive and File
1. 2019-09-03 City Council Minutes
9. City Clerk
Minutes of the Regular City Council Meeting Held on August 20, 2019
Recommendation:
A. Receive and File.
1. 2019-08-20 City Council Minutes
10. Finance/ Treasury
Approval of Federal Funds for Street Improvements Account Warrant Register No. 30
Covering the Period of September 10 through September 23, 2019
Recommendation:
A. Approve Federal Funds for Street Improvements Account Warrant Register No. 30 which
totals $16,600.23 and consists of the following:
1) Ratification of electronic payments totaling $16,600.23.
1. Federal Funds for Street Improvements Warrant Register No. 30
11. Finance/ Treasury
Approval of Operating Account Warrant Register No. 31 Covering the Period of
September 10 through September 23, 2019
Recommendation:
A. Approve Operating Account Warrant Register No. 31 which totals $7,627,184.82 and
consists of the following:
1) Ratification of electronic payments totaling $7,333,554.71.
Page 3
Regular City Council Meeting Agenda
October 01, 2019
2) Ratification of the issuance of early checks totaling $253,527.11.
3) Authorization to issue pending checks totaling $40,103.00.
1. Operating Account Warrant Register No. 31
12. Fire Department
Fire Department Activity Report for the Period of August 16 through August 31, 2019
Recommendation:
A. Receive and file.
1. Fire Department Activity Report - 08/16/19 to 08/31/19
13. Human Resources
Amended Building and Planning Manager Job Description
Recommendation:
A. Find that approval of the attached job description revision in this staff report is exempt
from California Environmental Quality Act (CEQA) review, because it is an administrative
activity that will not result in direct or indirect physical changes in the environment and
therefore does not constitute a "project" as defined by CEQA Guidelines Section 15378; and
B. Approve amended Building and Planning Manager Job Description to more accurately
reflect the duties, responsibilities and requirements of this position effective October 1, 2019.
1. Amended Building and Planning Manager Job Description
14. Police Department
Office of Traffic Safety Selective Traffic Enforcement Program (STEP) Grant
Agreement
Recommendation:
A. Find that the approval of the proposed agreement is exempt from California
Environmental Quality Act ("CEQA") review, because it is a continuing administrative
activity that will not result in direct or indirect physical changes in the environment, and
therefore does not constitute a "project" as defined by CEQA Guidelines section 15378; and
B. Approve an agreement between the City of Vernon and the Office of Traffic Safety, in
substantially the same form as submitted herewith, for a one (1) year term; and
C. Authorize the City Administrator, Police Chief, and Police Sergeant to execute an
agreement between the City of Vernon and the Office of Traffic Safety for participation in the
Selective Traffic Enforcement Program (STEP) with an effective date of October 1, 2019.
1. STEP Grant Agreement with the Office of Public Safety
15. Police Department
Vernon Police Department Activity Log and Statistical Summary for the period of
August 16 through August 31, 2019
Page 4
Regular City Council Meeting Agenda
October 01, 2019
Recommendation:
A. Receive and file.
1. Police Department Activity Report - 08/16/19 to 08/31/19
16. Public Utilities
Ratification of the Submission to the California Energy Commission of the Attestation
of the Veracity of the 2018 Power Source Disclosure Program Annual Report and
Approval of the 2018 Power Content Label
Recommendation:
A. Find that approval of the proposed action is exempt under the California Environmental
Quality Act (CEQA) review, because it is an administrative activity that will not result in
direct or indirect physical changes in the environment, and therefore does not constitute a
"project" as defined by CEQA Guidelines section 15378; and
B. Ratify the submission to the California Energy Commission of the attestation, signed by
Vernon Public Utilities' Interim General Manager, of the veracity of the 2018 Power Source
Disclosure Program Annual Report; and
C. Approve the 2018 Power Content Label and authorize its submission to the California
Energy Commission.
1. 2018 Power Source Disclosure Program Annual Report
2. 2018 Power Content Label
17. Public Works
Public Works Department August 2019 Monthly Building Report
Recommendation:
A. Receive and File.
1. Public Works Department August 2019 Building Report
NEW BUSINESS
18. City Administration
Resolution Appointing Lisa M. Pope to Serve as City Clerk and Approving and
Authorizing the Execution of a Related At -Will Employment Agreement
Recommendation:
A. Find that approval of the proposed actions are exempt from California Environmental
Quality Act (CEQA) review, because they are administrative activities that will not result in
direct or indirect physical changes in the environment, and therefore do not constitute a
"project" as defined by CEQA Guidelines section 15378; and
Page 5
Regular City Council Meeting Agenda
October 01, 2019
B. Adopt the attached resolution appointing Lisa M. Pope to serve as City Clerk of the City
of Vernon effective October 7, 2019, and approving and authorizing the execution of a related
at -will employment agreement.
1. Resolution - City Clerk Appointment & Employment Agreement
19. Finance/ Treasury
Amendment No. 2 to the Services Agreement with Vasquez and Company LLP for
Professional Auditing Services for Fiscal Years 2016-2018
Recommendation:
A. Find that approval of the proposed action is exempt from the California Environmental
Quality Act (CEQA), because it is a continuing administrative activity that will not result in
direct or indirect physical changes in the environment, and therefore does not constitute a
"project" as defined by CEQA Guidelines section 15378. Even if such were a project, it
would be exempt from CEQA review in accordance with Section 15061(b)(3), the general
rule is that CEQA only applies to activities that may have a significant effect on the
environment; and
B. Find that it is in the best interest of the City to approve a direct award of the contract and
exempt this amendment from competitive selection based on this determination pursuant to
City Code Article IV Section 2.17.12(B)(2); and
C. Approve Amendment No. 2 to the services agreement with Vasquez & Company LLP for
professional auditing services for fiscal years 2016-2018, in substantially the same form as
submitted herewith, renewing the agreement through August 6, 2020 for a total not to exceed
amount of $110,000 for the renewal term; and
D. Authorize the City Administrator to execute Amendment No. 2 to provide Audit Services
for one additional Fiscal Year (Year Ended June 30, 2019) to audit the Annual Financial
Report of the City and Epic Land Solution's Phase II Asset Valuation Report.
1. Vasquez Professional Auditing Services
2. Vasquez Engagement Letter
3. Vasquez Cost Proposal
4. Amendment No. 2 with Vasquez
20. Fire Department
Agreement with the Consolidated Fire Protection District of Los Angeles County for
Dispatch Services
Recommendation:
A. Find that the approval of the proposed actions are exempt from California Environmental
Quality Act ("CEQA") review, because it is an administrative activity that will not result in
direct or indirect physical changes in the environment, and therefore does not constitute a
"project" as defined by CEQA Guidelines section 15378; and
Page 6
Regular City Council Meeting Agenda
October 01, 2019
B. Repeal the City Council's approval of the Agreement with the Consolidated Fire
Protection District of Los Angeles County for Dispatch Services approved by minute order on
September 3, 2019; and
C. Approve a revised Agreement with the Consolidated Fire Protection District of Los
Angeles County for Dispatch Services, in substantially the same form as submitted herewith,
to provide dispatch services at a rate of $40.13 per incident in addition to start-up costs
(annual dispatch service cost estimated to be $73,438 and start-up transition costs estimated
to be $521,609); and
D. Authorize the Mayor to execute a Services Agreement with the Fire District, to provide
dispatch services to the City of Vernon with a tentative effective date of October 21, 2019;
and
E. Authorize for the termination of the current dispatch services agreement with the City of
Burbank, the City of Glendale and the City of Pasadena (hereinafter referred to collectively as
the "Verdugo Cities") effective the day after the dispatch service agreement with Fire District
takes effect.
1. Dispatch Service Agreement with LA County Fire
21. Human Resources
A Resolution of the City Council of the City of Vernon Approving a Side Letter of
Agreement by and between the City of Vernon and the Vernon Professional Firefighters
Association, Local 2312
Recommendation:
A. Find that approval of the proposed action is exempt from California Environmental
Quality Act (CEQA) review, because it is an administrative activity that will not result in
direct or indirect physical changes in the environment and therefore does not constitute a
"project" as defined by CEQA Guidelines Section 15378; and
B. Adopt the attached resolution approving the Side Letter of Agreement by and between the
City of Vernon and the Vernon Professional Firefighters Association, Local 2312.
1. Resolution - VPFA Side Letter Agreement
22. Human Resources
A Resolution of the City Council of the City of Vernon Approving a Side Letter of
Agreement by and between the City of Vernon and the Vernon Fire Management
Association
Recommendation:
A. Find that approval of the attached resolution in this staff report is exempt from California
Environmental Quality Act (CEQA) review, because it is an administrative activity that will
not result in direct or indirect physical changes in the environment and therefore does not
constitute a "project" as defined by CEQA Guidelines Section 15378; and
Page 7
Regular City Council Meeting Agenda
October 01, 2019
B. Adopt the attached resolution approving the Side Letter of Agreement by and between the
City of Vernon and the Vernon Fire Management Association
1. Resolution - VFMA Side Letter Agreement
ORAL REPORTS
City Administrator Reports — brief reports on activities and other brief announcements by the City
Administrator.
City Council Reports — brief AB 1234 reports, or report on: activities, announcements, or directives to staff.
ADJOURNMENT
I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing
agenda was posted on the bulletin board at the main entrance of the City of Vernon City Hall, located at
4305 Santa Fe Avenue, Vernon, California, and on the City's website, not less than 72 hours prior to the
meeting set forth on this agenda. Dated this 26th day of September, 2019.
LE
Deborah A. Harrington, Interim City Clerk
Page 8
City Council Agenda Item Report
Agenda Item No. COV-434-2019
Submitted by: Lisette Grizzelle
Submitting Department: Human Resources
Meeting Date: October 1, 2019
SUBJECT
Recognition of Retiring Employee - Todd R. Schoenig, Fire Battalion Chief
Recommendation:
A. Acknowledge and present a proclamation to retiring employee Todd R Schoenig, Fire Battalion Chief in recognition
of his dedicated service to the City of Vernon.
Background:
Historically, the City Council has issued proclamations in honor of retiring City employees. Todd R. Schoenig, Fire
Battalion Chief will be retiring from the City of Vernon on October 6, 2019 after providing over twenty-eight (28)
years of service to the City. During his career with the City of Vernon Todd R. Schoenig held the following positions:
Hired as a Firefighter effective January 7, 1991, Engineer effective November 12, 1995, Administrative Captain
effective January 4, 2009, Captain effective September 8, 2013 and Fire Battalion Chief effective December 17, 2017.
Fire Battalion Chief Schoenig obtained the following certifications:
*Chief Officer
*California State Fire Marshal Instructor 1
*Hazardous Materials Specialist
*Urban Search and Rescue (USAR) Specialist
*Swift Water Rescue 2 Specialist
*USAR Task Force Leader
During his over 28-year career with the City of Vernon, the following are among Fire Battalion Chief Schoenig's
accomplishments:
*2006 Firefighter of the Year
*Held a lead role in the design and purchase of the current Hazardous Materials Response Unit
*Held a lead role in the Office of Emergency Services Typing of Haz-Mat Team and apparatus to a State Type 1 Team
*Researched and authored a Fire Station Construction Grant
*Authored and secured an $85,000 AFG Grant for Mobile Dispatch Computers
*Created and implemented the Apparatus Maintenance Program/Contract
*Lead on TelestaffStaffng transition
*Developed and implemented a paperless fire inspection program to be used on Wads
*Co/developer of the departments Probationary Firefighter Training Manual/Program
Fire Battalion Chief Schoenig is very involved in various programs and projects and served as a key contributing
member in the following committees:
*Hazardous Materials Unit Development Committee
*Urban Search and Rescue Unit Development Committee
*Tractor Drawn Aerial Development Committee
*Training Facility Design and Construction Committee
*TelestaffStaffing Changeover Committee
He is also currently in charge of he following programs/projects:
*Emergency Medical Services (EMS) / Paramedic Program
*Hazardous Materials Response Program
*Computer Development/Maintenance
*Personnel Staffing Coordinator
*Certified Information Security Manager (CISM)
*Rules and regulations - Standard Operating Procedures
*ISO audits
*Reserve Firefighter Program
Fire Battalion Chief Schoenig's work ethic and dedication to the City of Vernon, co-workers, supervisors, management
and members of the public have made him a valued member to the Fire Department. Fire Battalion Chief Schoenig is a
dedicated employee to the City of Vernon and exemplified true public service to our community and he will truly be
missed. Fire Battalion Chief Schoenig was hired on January 7, 1991 and meets the eligibility requirements under
CaIPERS to retire from the City of Vernon effective October 6, 2019.
Fiscal cal Impact:
There is no additional fiscal impact on the current operating budget as a result of this recommended action.
ATTACHMENTS
Proclamation - T. Schoenig
A PROCLAMATION OF THE MAYOR A.ND THE CITY COUA CIL OF
THE CITY OF T T'RNON COMMENDIN G TODD R. SCHOENIG FOR HIS
YMNY YEARS OF SER IYCE TO THE CITY OF VERNON
WHEREAS, Toad R. Schoenig rTodd Schoenig) has been employed by the City of Vernon since January 7, 1991,
and has faithfully served the Citv of I ernon for over 28 years; and
lL'`HERE, 4S, Todd Schoenig will retire from the City of I ernon effective October 6, 2019, as a Fire Battalion Chief;
and
WHEREAS, during the course of his employment with the City of I ernon, Todd Schoenig held the positions of
Firefighter, Engineer, Administrative Captain, Captain, ana t ire .Battalion Chief; and
WHEREAS,. Todd Schoenig obtained.cert ficatiohs in Chief Officer,..California State Fire Marshal Instructor 1,
Hatiardous Materials Specialist, Urban Search and Rescue Specialist, Swift Water Rescue 2 Specialist and Urban Search and
Rescue Task Force Leader; and
WHEREAS, as Fire Battalion Chief, Todd Schoenig was awarded the 2006 Firefighter of the Year, held a lead role
in the design and purchase of the current Hatiardous Materials Response I fnit, held a lead role in the Office of Emergency
Services Typing of Hatt Mat Team and apparatus to a State Type 1 Team, researched and authored a Fire Station
Construction Grant, authored and stcured an $85,000 9FG Grant forMobile Dispatch Computers, created and implemented
the Apwratus Maintenance Program/ Contract, led the Telestaff Staffing transition, developed and implemented a paperless fire
inspection program to be used on iPaas and co -developed the Department's Probationary Firefighter Training Manual/Program;
and
WHERE. during his carp, r, Todd Schoenig served as a key contributing member on the Hatiardous Materials
Unit Development Committee, Urban Search and Rescue I 'snit Development Committee, Tractor Drawn Aerial Development
Committee, Training Facility Design. and Construction Committee and Telesta` f Staffing Changeover Committee; and
ix'HERE 4S, currently, Todd Schoenig is in charge of the Emergency Medical Services / Paramedic Program,
H. atiardous Materials Response Program, C omputer Development/Maintenance, Personnel Staffing Coordinator, CISM, Rules
and Regulations, Standard Operating Procedures, ISO audits and the Reserve Firefighter Program; and
WHEREAS, during his long and distinguished caner with the City of Vernon, Todd Schoenig has rayon the deepest
respect of his colleagues through his leadership and his many contributions to the City; and
WHEREAS, it is an honor to express our appreciation to Todd Schoenig for his exemplary service to the City of
L'ernon and ravish Todd good health upon his retirement and for continued success in life's pursuits; and
WHEREAS, the Mayor and the City Council of the City of Vernon, on behalf of its employees, residents and
businesses, ravish to commend and thank Todd Schoenig for his manyyears of service to the City and invite recognition of his
contributions and achievements
NOW, THEREFORE., THE MAYOR AND THE CITY COUNCIL OF THE .CITY OF I ERNON,
ON BEHALF OF ITS EMPLOYEES, RESIDENTS AND B USINESSES HEREBY COMMEND TODD R.
SCHOENIG FOR HIS M,9..NTY YEARS OF SERVICE TO THE CITY. THIS PROCLAMATION IS BEING
PRESENTED TO TODD R. SCHOENIG BY THE HONORABLE MAYOR MELISSA YBARRA FOR
AND ON BEHALF OF THE CITY COUNCIL OF THE CITY OF VERNON THIS 1.n' DAY OF
OCTOBER TWO THOUSAND AND NINETEEN
CITY O.F I 'ERNON
By.- ��' ` GGGc J
tVl LISSA YBARR64, Mayor
City Council Agenda Item Report
Agenda Item No. COV-440-2019
Submitted by: Robert Sousa
Submitting Department: Police Department
Meeting Date: October 1, 2019
SUBJECT
A Proclamation Declaring the Month of October 2019 as 'National Breast Cancer Awareness Month" in the City of
Vernon
Recommendation:
A. Acknowledge and announce a Proclamation declaring the Month of October 2019 as 'National Breast Cancer
Awareness Month" in the City of Vernon
Background:
National Breast Cancer Awareness Month was founded in 1985 as a partnership between the American Cancer
Society and the pharmaceutical division of Imperial Chemical Industries and is observed the month of October as an
annual international health campaign to increase awareness of the disease and to raise fiords for research into its cause,
prevention, diagnosis, treatment and cure.
Although men can develop breast cancer, the disease is 100 times more common in women and 1 in 8 women have a
lifetime risk of developing invasive breast cancer which is the second leading cause of cancer death in women, exceeded
by lung cancer. The estimated amount of new cases of invasive breast cancer is 266,120 annually, and half of these
women who develop breast cancer are diagnosed at age 55 or older.
Although the exact cause of breast cancer is unknown, most experts agree that there are several factors that increase
your risk such as gender, age, genetics, family history, weight and race. Breast cancer is a type of cancer originating
from breast tissue, most commonly from the inner lining of milk ducts of the lobules that supply the ducts with milk.
A variety of events around the world are organized throughout October including Relay For Life walks/runs; wearing
and displaying pink ribbons; most professional sport organizations promote breast cancer awareness by wearing pink on
and off the field; and pledged Police Departments participate in the Pink Patch Project.
This is the 3rd year the Vernon Police Department is a member of the Pink Patch Project which is a public awareness
campaign designed to increase breast cancer awareness and throughout the month of October, Vernon Police Officers
wear the pink patch on their uniforms showing connnitment and support of this project.
There is an estimated 3.1 million breast cancer survivors in the United States, and the reported breast cancer
survivorship has tripled over the past 60 years due to increased early detection and improved medical treatments.
In an effort to raise awareness and support this cause, staff recommends that the City Council declare the month of
October 2019 as 'National Breast Cancer Awareness Month"
Fiscal Impact:
None
ATTACHMENTS
1. Proclamation - Breast Cancer Awareness Month
i
J
1
*U
d 1
r
A PROCLAMATION OF THE MAYOR AND CITY COUNCIL OF
THE CITY OF IWRNONDECLARING OCTOBER 2019AS
NATIONAL BREAST CANCER A [BARENESS MONTH
WHEREAS, National Breast Cancer Awareness Month was founded in 1985 as a partnership
between the American Cancer Society and the pharmaceutical division of Imperial Chemical Industries and is
observed during the month o f October as an annual international health campaign to increase awareness of the
disease and to raise funds for research into its cause, prevention, diagnosis, treatment and cure; and
IL''HEREA, t, although men can develop breast cancer, the disease is 100 times more common in
women and 1 in 8 women have a lifetime risk of developing invasive breast cancer which is the second leading
cause of cancer death in women, exceeded by lung cancer; and
UIHE.REAS, the estimated number of new cases o� j invasive breast cancer is 266,120 annually and
.half of these women who develop breast cancer are diagnosed at age 55 or older; and
IVHERE.AS, although the exact cause of breast cancer is unknown, most experts agree that there
are several factors that increase your risk such as gender, age, genetic; family history, weight and race; and
WHEREAS, breast cancer is a type of cancer originating from breast tissue, most commonly from
the inner lining o f milk ducts of the lobules that supply the ducts with milk; and
WHEREAS, a variety of events- around the world are organitied throughout October including
Relay For Life walks/runs wearing and displayingpink ribbons mostprofessional sport organi,-ations
promote breast cancer awareness by wearing pink on and off the field; and pledged Police Departments
participate in the Pink Patch Project; and
IVHEREAS, this is the third year the Vernon Police Department is a member o f the Pink Patch
Proje t which is a public awareness campaign designed to increase breast cancer awareness throughout the
month of October; and
IFHERfiAS, L'ernon Police OVfzcers wear the pink patch on their uniforms during the month of
October to show commitment and support of this project; and
WHEREAS, there are an estimated 3.1 million breast cancer survivors in the ( Tnited States and
the reported breast cancer survivorship has tripled w)er the past 60 years due to increased early detection and
improved medical treatments; and
WHEREAS, the City of L ernon wishes to invite all residents and businesses within the City of
Vernon to participate in National.Breast Cancer Awareness Month in honor of women who have lost their
lives to breast cancer and those who are now courageously fighting the battle with breast cancer.
NOW,, THEREFORE., THE MAYORAND THE CITY COUNCIL OF THE CITY
OF VTRNON ON BEHALF OF ITS EMPLOYEES, RESIDENTS .AND BUSINESSES
HEREBY DF.CLARF,S THE MONTH OF OCTOBER 2019 AS NATIONAL BREAST
CANCER AIVARENESS MONTH THIS 1ST DAY OF OCTOBER TIVO THOUSAND
AND NINE TE.EN.
I.W. CITY OF VERNON
By
IJVS I YB,$UFA, Mayor
City Council Agenda Item Report
Agenda Item No. COV-435-2019
Submitted by: Todd Dusenberry
Submitting Department: Public Utilities
Meeting Date: October 1, 2019
SUBJECT
City of Vernon Water Rate Study and Water Rate Schedule Adoption Process (Proposition 218 Compliance)
Presentation by: City staff and Dan Bergmann of Interstate Gas Services, Inc.
Recommendation:
This item is a presentation only. No action required by City Council.
Background:
On June 4, 2019, City Council ("Council') approved a Services Agreement with Interstate Gas Services, Inc. dba
IGService ('IGService') to update the April 2018 Water Rate Study. The update to the rate study has been completed
and is dated September 26, 2019 ('Rate Study'). To supplement to this Staff Report, IGService will give a presentation
to Council regarding the Rate Study at the October 1, 2019 City Council meeting. As the Council is aware, City staff is
currently going through the process to issue water revenue bonds in an amount not to exceed fifteen million dollars
($15,000,000) to finance the Water Utility's Capital Improvement Plan ("CIP'). The Rate Study and any proposed rate
increases are a critical factor in securing tax-exempt bond financing as the increased revenue will enable the Water
Utility to obtain a proper credit rating, meet required debt service coverages, and insure repayment of those bonds.
Staffwill ultimately propose that the Water Rate Schedule and the City of Vernon ("COV) billing policy be modified to
eliminate the Utility User Tax (' UUT') Credit and increase rates to achieve an overall revenue increase of 13 percent.
This approach is consistent with the recent electric rate increase adopted by City Council Customers will pay the full
six percent UUT as a line item without the offsetting five percent credit, as this method clearly communicates to
customers COV's allocation of utility bill payments.
In order to impose or increase a property -related fee or charge, California Constitution Article XIII D, §6 ('Proposition
218') requires a public hearing to be conducted and advanced notice of the public hearing is to be mailed to the record
owner of each parcel upon which the fee or charge will be imposed. The public hearing to consider adoption of the rate
increases must be held at least forty-five (45) calendar days after the mailing of the notice. The notice must contain the
following information:
• The amount of the fees or charges proposed to be imposed;
• The basis upon which the fees or charges were calculated;
• A statement regarding the reason for the imposition of the new- or increases to the existing- fees or charges; and
• The date, time, and location of the public hearing at which the legislative body will consider the new fees or
charges or proposed increases to the existing fees or charges.
The proposed fee/charge cannot be imposed or increased if a majority of owners or tenants submit written protests. All
allowable protests received will be tabulated prior to - and at the conclusion of - the public hearing. If protests are
received from fifty percent (50%) or less of the affected properties, the proposed rates may be adopted. Vernon Public
Utilities will be mailing the notice in the very near future and will follow up with the public hearing as required by
Proposition 218.
As noted above, City staff is recommending the elinination of the Utility User Tax Credit (" UUT Credit') and an
increase in rates to achieve an overall revenue increase of 13 percent which is aligned with the recommendations
resulting from the Rate Study.
Fiscal Impact:
No fiscal impact is associated with issuing the Notice of Public Hearing Regarding Proposed Changes in Water Rates. If
the rate increases are adopted by Council after the public hearing, they will go into effect on January 1, 2020. Thus, the
Water Utility will receive the corresponding additional revenue for the second half of the current fiscal year.
ATTACHMENTS
• 1. Water Rate Study
4DIGService
solutions that work
Water Rate Study for City of Vernon
September 26, 2019
Purpose
The water rate study updates the study done by IGService dated April 2018. The key element updated is
an expanded capital improvement project list requiring the need for bond funding and increased rates. This
updated study stands alone without reference to the previous study. As before, customer classes are
considered to assure revenue is in proportion to cost to serve them. Overall operating costs, debt, assets,
and revenue are analyzed to evaluate reasonableness of costs, and the need to increase overall revenue.
These steps are conducted to be consistent with the requirements of California's Proposition 218.
Summary
The City of Vernon's water rates are amongst the lowest compared to many water suppliers in the Los
Angeles basin. The city's customer base is almost exclusively industrial and commercial, with a very small
residential demand. Consequently, essentially all customers have flat water demand profiles throughout
the year. The result is that the City's common volumetric rate for all customers is reasonable. The City's
fixed monthly rate is based on meter size and is exactly proportional to the American Water Works
Association (AWWA) standard. Finally, the fire protection charges are proportional to square footage of
buildings, which is also equitable across customers.
In the previous April 2018 study, the capital improvement plan (CIP) was $15 million over ten years. In
this updated study, it is $21 million over five years. The water system needs extensive capital
improvements, accelerated since 2018 because of added water well failures. This study includes provision
for $15 million in bond finance, plus the benefit to water of repayment from intra-fund loans.
This study includes the need to increase overall revenue 13 percent in the first year, followed by consecutive
three percent increases to keep up with inflation. The 13 percent increase assumes the existing five percent
Utility User Tax (UUT) credit is suspended such that customers pay the full six percent UUT. Rates are
modified to shift revenue from volumetric charges to the fixed monthly charges, thereby increasing revenue
certainty. The greatest increases of 100 percent (doubling rate) are to the fixed monthly meter charge. The
fire service charge based on square footage of buildings is increased 14 percent. The volumetric rate is not
increased in the first year. The result is the overall contribution from fixed revenue is increased from 30
percent to 38 percent.
Proposition 218
Proposition 218 specifies certain requirements regarding user fees, as follows.'
• Revenues derived from a fee or charge shall not exceed the funds required to provide
the property -related service.
• Revenue derived from the fee or charge shall not be used for any purpose other than
that for which the fee or charge was imposed.
' California Constitution, Article X111 D, Section 6(2)(b).
15 Shasta Lane, Walnut Creek, CA 94597 Office: 925-946-9090 Cell: 925-899-2578 Email: dan@igservice.com
0
• The amount of a fee or charge imposed upon any parcel or person as an incident of
property ownership shall not exceed the proportional cost of the service attributable to
the parcel.
• No fee or charge may be imposed for a service unless that service is actually used by,
or immediately available to, the owner of the property in question.
The consequence of these requirements is that customers should pay for water service in proportion to the
cost to serve them. For Vernon, this evaluation is straight forward because all customers look essentially
the same to the water system. They are essentially all commercial and industrial customers operating
constantly through the year. Consequently, all customers have been charged the same volumetric rate of
$2.206 per hundred cubic feet. In addition, a monthly meter rate is applied based on meter size. The
existing meter rate for increasing sizes is exactly proportional to the AWWA meter factor table (5/8" scale),
which is consistent with cost of service rate making. Vernon's "monthly square foot rate" is for emergency
water supply to private fire protection services. This is in place of the typical fee -based on pipe service size
for fire protection. The cost of fire protection is exactly proportional to square footage, again meeting the
cost of service criteria. In comparison to other water service providers, the monthly cost for fire protection
is also consistent.
Existing Rates and Cost of Service
Vernon's existing rate structure was most recently approved by the Vernon City Council on August 16,
2016, in Resolution 2016-48. The reason for the rate increase, as written in the staff report, was to cover
increases in replenishment costs for pumped water and increasing costs of purchased water, plus needed
capital improvements. The commodity and meter charge rates were increased, whereas the square footage
rate was decreased. The resultant increase to revenue was approximately nine percent.
Resolution 2016-48 also includes an automatic "Pass -Through Adjustment" in Attachment B of the
Resolution. This is effective for each January I" beginning January 2017 and ending 2021. The intent of
the formula is to increase the volumetric component of the water rate in proportion to an increase in cost
by either the Water Replenishment District of Southern California (pumped water) or the Central Basin
Municipal Water District (purchased water).2
Vernon's existing utility billing policy is to provide water (and other utility) customers a five percent Utility
User Tax (UUT) credit to offset the full cost to customers of the increase from one percent to six percent
of the UUT passed in Measure R and implemented July 1, 2018.3 Presently, the cost burden of the five
present credit is covered by revenue from rates.
Finally, Vernon's existing water rates yield a relatively low component of revenue from fixed monthly
charges, compared to variable revenue from metered usage. An AWWA survey4 reveals that the Southern
California average for fixed revenue is 39 percent. Vernon's revenue from meter charges is 11 percent of
the total, and revenue from the fire service square footage charge is 19 percent of the total. The combined
30 percent is still less than the Southern California average of 39 percent. The allocation of Vernon revenue
is shown in the chart below.
2 Consistent with the Pass -Through Adjustment language, the commodity rate was increased from $2.097 to $2.206
per HCF effective January 1, 2018. This is a 5.2 percent increase. The rate was not increased January 1, 2019.
Resolution 2016-48 will be superseded by the new rate structure proposed in this rate study.
s Resolution 2017-65, dated April 10, 2018.
4 AWWA Journal, September 2017, Gaur & Diagne.
2
City of Vernon Water Enterprise Revenue Allocation (FY1S)
Fire Sere
Fixed Monthly, SM,000,
11%
Residential, $9,200, 0.1%
netric, M838,000,
70%
tilled: $8.6M
Comparison to Other Water Suppliers
Overall, Vernon's rates are amongst the lowest compared to several water suppliers in the region, including
all members of the Southeast Water Coalition. The comparisons are shown separately in the charts below
for a large customer and small customer. (These comparison charts also show proposed rates, covered later
in this report.) Vernon is the lowest cost for a large customer with a 4-inch meter in a 50,000 square foot
building consuming 5,500 AF per month.
Water Cost Comparison - Large Customer
(50,000 sq ft 4" meter 5,500 HCF per month)
$35,000
$30.000
$25,000
f
$20,000
`m
a
w
� Sts,000
$t0,ow
$5,000
$0
,etc° Sir oc�`�'ve "'eo Hof- 0.0 'e fie "e osr'a� � f4�_�+C'0
3
For a smaller water customer with a two-inch meter in a 50,000 square foot building consuming only 200
HCF per month, Vernon is on the lower end of the scale.
Water Cost Comparison - Small Customer
150,000 sq ft 2" meter 200 HCF per month]
$1,600
$1,400
$1,200
r
S1,000
m
a
w S800
6
U
S600
S400
$200
so
g y0 o Gaga, y ' �� � � e 9a�a � �o0a���� �gtie
J�
Vernon Historical Treated Water Production Including Imported Purchases
1.400
1.200
Total of purchases and
production 25% Reduction
1 EGG "Overnight:' JOS
Finishing, Unipolo,
United Food Group, Kai
Can, other Dye Houses
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Portion of demand that was imported purchases at much
higher cast. Objective is to minimize purchased water.
u
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0
Water Sales History
City of Vernon treated water sales have been on a very slight decline for the past ten years, this following
a major 25 percent drop in 2008 caused by the stock market crash and subsequent economic recession. (See
the chart above.) A benefit of the 2008 drop has been less dependency on more expensive purchased water.
For example, during FY08, purchased water was 19 percent of the total, whereas during FYI 7, purchased
water was only nine percent of the total. However, beginning in 2019, problems with the city's wells have
caused an increase in purchased water as shown in the lower right corner of the chart.
Capital Improvement Projects (CIP)
In the previous study, Vernon's ten-year CIP was projected at $15 million. The near -term planning was to
drill two new wells and refurbish one well over a three-year period. Doing so would have alleviated the
need for expensive purchase water from Central Basin. 5 However, unanticipated well failures in the
meantime have accelerated the timeline. Consequently, Vernon staff has revised the CIP to attack
improvements more aggressively. The plan now is to invest more money over a shorter time period,
approximately $21 million over five years. Increasing system reliability is critically important to benefit
from city -source water wells, and thereby avoid the expensive cost of purchased water. The expanded CIP
includes many other projects to increase operating efficiency and reliability. See the full detail of planned
CIP in Attachment A.
An important consideration is that the (old) water system in its current state is oversized because water sales
have declined over the past decade. Thus, the entire system will not need to be updated, but only the
portions of the system needed to serve current load. Improved operating technologies will be included in
system improvements resulting in better operating efficiency. For example, expanded use of variable speed
drive pumping, combined with updated Supervisory Control and Data Acquisition (SCADA) will be used
to better utilize both storage and delivery capacity.
Revenue and Expense Projections
Detailed revenue and expense information, including consideration for ongoing fund balances, capital
expenditures and debt service, are shown in Attachment B. Audited results are shown for FY16/17 and
FY17/18. Preliminary values are shown for FYI 8/19, and budgeted values for FYI 9/20.
The model shows the percentage increases needed to generate enough revenue for adequate debt service
coverage. The goal is to accomplish a debt service coverage ratio of at least 1.30, meaning that revenue
available for debt service is 30 percent higher than debt service needed. The percentage revenue increase
is 13 percent in the first year, followed by consecutive three percent increases. The resultant debt service
coverage ratios are above 2.00 over most of the 10-year planning period. The amount of debt planned is
$15 million at 3.6 percent annual interest over a 30-year term. Debt service for principal and interest is
$826,000 per year.
5 During FYI 7/18, the average cost of city -source water was approximately $300 paid to the Water Replenishment
District, whereas the average cost of purchased Central Basin water was approximately $1,200. Central Basin water
is approximately four times as expensive.
5
0
Water volumes sold are assumed to be flat over the planning period. Though there has been a very slight
decline over the past 10 years, Vernon's largest customer, the Farmer John pork processing facility, is
presently expanding operating capacity, which should increase demand slightly.
The revenue section of the model shows an expense for the Vernon Utility User Tax (UUT) beginning July
2018, but then ending December 2019. This is to account for the five percent portion of the six percent
UUT that is being credited back to customers. After December 2019, the model does not increase revenue
to cover the full amount of the UUT credit to customers because our recommendation is that customers pay
the full six percent UUT without showing a UUT credit on the bill. Doing so provides in better transparency
to customers of the purposes for utility revenues paid. If the UUT credit were continued, the overall revenue
increase from rates would be 18 percent by simply adding the five percent credit amount to the 13 percent
increase recommended.
The baseline year for planning is FY18/19 with projections following for each year thereafter. The 13
percent increase is allocated between FYI 9/20 and 20/21 because it is planned to take place midway through
FY19/20 such that not all the revenue benefit will be achieved in FY19/20. In the expense categories,
purchases from Central Basin are projected to peak in FY19/20 at $1,506,785, then drop significantly in
FY20/21 to $496,314. This is the result of anticipated water well repair to restore water supply from within
Vernon. All expense categories are escalated over the planning period to account for inflation. Personnel
costs are escalated at the highest amount of six percent. Central Basin purchased water costs are escalated
at four percent, and electricity is at four percent.
Fund Balance Projections
The lower section of Attachment B shows the projected impact on the fund balance from the combination
o£
• Surplus revenue after debt service,
• Loan from the Water Replenishment District (WRD),
• Repayment to water of the interfund loan, and
• Bond proceeds made available.
Surplus revenue after debt service is relatively high, ranging from just over $1 million in FY20/21, down
to $700,000 in in FY28/29. This is the result of planning a healthy debt service coverage ratio and needing
access to funds for CIP investments beyond the $15 million in bond proceeds.
The loan from WRD is for specific water well work. This is $1.5 million at zero interest amortized over
ten years.
The FYI 7/18 audit also shows the current balance owed to water from other funds, which is relatively large
at $11,311,300.6 The city's plan is for this amount to be paid back to water, beginning with $5,061,803 in
FY19/20, then followed by annual amounts that are six percent of revenue, based on the collected amount
of UUT from water customers.
Bond proceeds of $15 million are projected to be available within FY19/20, then spent over the next three
years. When bond funds are expended, "Pay -Go" funding will be used, which is utilization of accumulated
and ongoing net revenue. Pay -Go amounts assigned to the fourth and fifth years total $6.4 million. Adding
6 Vernon Public Utilities Annual Financial Report for the fiscal year ended June 30, 2018, page 46.
2
this to $15 million debt service funding approximates the five-year plan for capital expenditures of
$21,432,999 in Attachment A.
Beginning with the FYI 7/18 audited financial statement, a value is assigned to "cash and investments" for
the water fund. The amount is $1,259,2337. Previously, cash in the water fund was accounted elsewhere.
Tracking the ongoing cash balance within water operations is necessary, considering the planned strategy
to use debt funding to support projects.
The fund balance is projected to be $10 million at the end of the 10-year period. This is approximately ten
months revenue from rates and can be used as pay -go funding for projects moving forward potentially
alleviating the need for additional debt service funding.
Proposed Rates
The present rate structure must be modified to achieve an immediate 13 percent increase in revenue
combined with eliminating the five percent UUT credit. Together, these achieve an 18 percent overall
revenue increase. The rate categories to be modified are shown under Service Category in the table below.
These are divided between variable charges (dependent on the volume of metered water) and fixed charges
(constant each month). The comparisons in the bar charts above include the full 18 percent increase.
A second rate -setting option is to retain the five percent UUT credit but increase revenue from rates a full
18 percent. This option is not recommended because the water enterprise fund is paying the six percent
UUT to the general fund anyway. Continuing the credit could confuse customers regarding funds used for
the water enterprise vs funds collected through the UUT for transfer to the general fund. Nonetheless, a
revenue and expense model, allocation model, and rate table are shown for this option in Attachment E.
The existing allocation yields 70 percent of revenue from variable charges and 30 percent from fixed
charges. A primary rate setting objective is to increase the portion of revenue from fixed charges. Doing
so provides better revenue stability and assigns costs incurred more accurately to customers.' The right
side of the table shows the proposed new balance of variable vs fixed revenue. The fixed contribution is
increased to 38 percent, and the variable contribution reduced to 62 percent.
The "% Change" values in the table for individual service categories were set to achieve the reallocated
values on the right side of the table. Fixed monthly charges were increased first, increasing the monthly
meter charge amounts by 100 percent to double them from the present levels. To simplify billing statements
for fire service charges, the monthly charges for fire meters ($2 per customer per month) is eliminated. The
sprinkler count charge is also eliminated. Both these charges are residual from historical rates, and both
are relatively small revenue components. The lost revenue from eliminating these rate components is
absorbed in the increased fire square footage charge.
The fire square footage component increase was limited to 14 percent, and the volumetric charge is not
increased in the first year. The increase in the fire square footage charge was limited to prevent large
monthly increases for customer with large buildings and low water consumption.
' Ibid.
8 Primary variable costs are water and utilities (pumping), projected at $4.5 million in FY20/21. This is 56 percent
of total operating expenses of $8 million. The balance of up to 44 percent can be assigned to rates to cover fixed
costs. If annual capital investment is included, the fixed component would increase.
7
0
City of Vernon Water Rate Study
Existing Revenue Allocation and Proposed Reallocation with Increases
Service Category
Existing
% Change
Reallocated with Increases
Variable
Metered Water
$5,880,000
0.0%
$5,880,000
Charges
Fire: Metered Water
$20,000
$5,90Q000
70%
0.0%
$2Q000$5,90Q000
62%
Monthly Meter Charge
$923,000
100.0%
$1,846,000
Fixed
Fire: Meter Charge
$20,000
-100.0%
$0
Monthly
$2,560,000
30%
$3,666,580
38%
Charges
Fire: Sprinkler Count
$20,000
-100.0%
$0
Fire: Square Footage
$1,597,000
14.0%
$1,820,580
Totals
$8,460,000
$8,460,000 100%
$9,566,580 $9,566,580 100%
Increase First Year:
$1,099,800
13% Above
(Below) Revenue Goal: $6,780
Revenue Goal:
$9,559,800
The proposed water rate increase will have more impact on smaller water -consuming customers. These are
about 500 customers, approximately half of all customers, and most have two-inch meters. These are small
commercial customers where the proportion of monthly meter charge is greater than the proportion of water
volume cost. Even so, the proposed rates assign costs in proportion to the customer's meter size and
building size to be more consistent with the portion of fixed cost to operate Vernon's water system. This
is reasonable because the water system is available to the customer to deliver water even though the
customers usage may be low. The rate comparison bar charts show more of an increase for a typical smaller
customer than for a typical larger customer. Smaller customers using less than 200 HCF per month will
see larger monthly increases, up to 46 percent for a customer that uses no water in a month.9
The proposed rate table is given in Attachment C. It shows the present and proposed rates for each category
of service. The increases applied in the first year are consistent with the table above. The increases for
subsequent years are three percent applied evenly to all categories, except for the impact of the water cost
adjustment mechanism.
A wholesale water cost adjustment mechanism is proposed to mitigate the impact of unanticipated increases
from the combined costs of the Water Replenishment District and Central Basin. This mechanism is
important because wholesale water costs are significant at approximately 40 percent of total operating cost,
and the city cannot control the cost of wholesale water. Accordingly, to the extent wholesale water costs
increase more than the forecast numbers in the expense section of Attachment B, the city will have the
opportunity to pass through the added costs to customers through a rate adjustment beyond the three percent
increases. To the extent wholesale water costs decrease below the forecast numbers, the city will have the
opportunity to lower the planned three percent increases; however, such a decrease would also need to
consider the balance of the overall expenses incurred during the review period. The intent will be to review
the forecast vs actual costs annually; however, adjustments could be more frequent based on need.
Language detailing the cost adjustment language will be written into the proposed resolution for the rate
changes. An example tracking table is shown in Attachment D.
9 Using the comparison of 50,000 sq. ft. and a two-inch meter, a customer using no water pays $228 now (with UUT
Credit) and would pay $333 under the proposed rates (without UUT Credit). ($333-$228)/$228 x 100% = 46%
0
Conclusion
Projected revenues from rates need to increase 13 percent followed by consecutive three percent increases
to cover increased operating costs, combined with debt service for $15 million. The 13 percent increase is
dependent on removing the five percent UUT credit, such that customer pay the full six percent L UT.
Repayment of intra-fund loans alleviates the need for added revenue increases. The overall revenue
increase to the water enterprise will be approximately 18 percent. Rates are reset to shift revenue from
volumetric to fixed monthly charges to provide greater revenue stability and more closely match the balance
of fixed and variable expenses. A wholesale water cost adjustment clause is also included to cover
unanticipated water cost increases beyond those forecasted in the study.
6
Attachment A
City of Vernon Water Division Projected 5-Year Capital Improvements (As of 5/30/19)
Year 1
Year 2
Year 3
Year 4
Year 5
Capital Outlay
FY 19-20
FY 20-21
FY 21-22
FY 22-23
FY 23-24
Well 5 Destruction
$ 125,000
Well 11 Pump and Motor
$ 150,000
Emergency Generator on Well 11
$ 300,000
Well 20 Rehab
$ 550,000
Emergency Generator on Well 20
$ 300,000
Well 17 Rehabilitation
$ 600,000
Well 22 Drilling and Casing
$ 2,050,000
Well 22 Wellhead equipment
$ 1,800,000
New Wells Wellhead Engineering & CM
$ 215,000
$ 215,000
New Wells Drilling & Casing Construction Management
$ 155,000
$ 155,000
Operations Analysis and MasterPlan
$ 300,000
Reservoir condition assessments (6-1MG)
$ 12,000
Elevated Tank Upgrades (automation)
$ 250,000
Upgrades for 10MG Reservior (automation)
$ 250,000
Emergency Generator on Well 22
$ 300,000
Well 15 Rehab
$ 500,000
Emergency Generator on Well 15
$ 300,000
Reservoir Demo at Well 20
$ 100,000
BP1, BP2, BP3 Engineering Design
$ 300,000
BP1 Pump and Motor Revamp including Right -sizing
$ 500,000
Emergency Generator on Booster Plant 1
$ 300,000
BP3 Pump and Motor Revamp including Right -sizing
$ 500,000
BP2 Reservoir Supply Redundancy
$ 100,000
Repairs Reservoirs BP3 Design & Construction
$ 1,000,000
BP2 Pump and Motor Revamp including Right -sizing
$ 500,000
Repairs Reservoirs BP2 Design & Construction
$ 1,000,000
Dock Demo at OE Clark
$ 254,000
Well 23 Drilling and Casing
$ 2,240,090
Well 23 Wellhead equipment
$ 1,966,909
Emergency Generator on Well 23
$ 300,000
AMI Program
$ 100,000
$ 100,000
$ 100,000
$ 100,000
$ 100,000
Electrical Upgrades
$ 500,000
$ 250,000
$ 250,000
SCADA
$ 250,000
Pilot Main Replacement Program
$ 1,000,000
Packers/Exchange and Downey Rd Pipeline Extension
$ 100,000
Pump House 2 Refurbishment
$ 40,000
Fence Replacement PP2 & Well 19
$ 30,000
Subtotal Capital Outlay
$ 7,657,000
$ 3,500,000
$ 3,104,000
$ 4,676,999
$ 1,570,000
Capital Equipment and Vehicles
Light Utility Vehicle Meter Readers
$ 30,000
$ 30,000
Construction Truck
$ 120,000
$ 120,000
$ 120,000
Boom Truck
$ 260,000
Pax Mixer for 10 MG Reservoir
$ 70,000
Auto Chlorination 10 MG Reservoir
$ 35,000
Dump Truck
$ 80,000
Ford F-250 Utility Truck
$ 60,000
Subtotal Capital Equipment and Vehicles
$ 595,000
$ 60,000
$ 150,000
$ -
$ 120,000
Annual Total $ 8,252,000 $ 3,560,000 $ 3,254,000 $ 4,676,999 $ 1,690,000
Cumulative Total $ 8,252,000 $ 11,812,000 $ 15,066,000 $ 19,742,999 $ 21,432,999
10
Attachment B
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11
Attachment C
City of Vernon Water Rate Schedule
Proposed without cost coverage to pay for 5% UUT Credit
Present Year 1 Year 2* Year 3* Year 4* Year 5*
Category of Service Rates
Changes: Various 3.0% 3.0% 3.0% 3.0%
General Water Service
Rate per HCF for all use
$2.206
$2.206
0.0%
$2.270
$2.340
$2.410
$2.480
Monthly Meter Charges
5/8" Meter
$8.23
$16.46
100%
$16.95
$17.46
$17.98
$18.52
3/4"
$12.34
$24.68
100%
$25.42
$26.18
$26.97
$27.78
1"
$20.57
$41.14
100%
$42.37
$43.64
$44.95
$46.30
1 - 1/2"
$41.15
$82.30
100%
$84.77
$87.31
$89.93
$92.63
2"
$65.84
$131.68
100%
$135.63
$139.70
$143.89
$148.21
3"
$123.45
$246.90
100%
$254.31
$261.94
$269.80
$277.89
4"
$205.75
$411.50
100%
$423.85
$436.57
$449.67
$463.16
6"
$411.50
$823.00
100%
$847.69
$873.12
$899.31
$926.29
8"
$658.41
$1,316.82
100%
$1,356.32
$1,397.01
$1,438.92
$1,482.09
Fire Service Charges
Cost per Square Foot of Fire -Protected
$0.00319
$0.00364
o
14 /o
$0.00375
$0.00386
$0.00398
$0.00410
Building Space per Month
Cost per each Fire -Related Meter per
$2.00
Fee Removed
to be Covered by Square Footage Cost
Month
Cost per Sprinkler Head per Month
$0.25
Fee Removed
to be Covered by Square Footage Cost
(Miniumim Rate)
Construction Hydrant Usage
Refundable Meter Deposit
$1,000.00
$1,000.00
0%
$1,000.00
$1,000.00
$1,000.00
$1,000.00
Installation and removal
$200.00
$200.00
0%
$200.00
$200.00
$200.00
$200.00
Rate per HCF for all use
$2.206
$2.206
0.0%
$2.270
$2.340
$2.410
$2.480
Notes:
* Rate changes during years 2 through 5 may vary depending on the impact of the w holesale w ater cost adjustment mechanism.
12
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Attachment E (Continuation of 5% UUT Credit)
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Attachment E (Continuation of 5% UUT Credit)
City of Vernon Water Rate Study Update
Existing Revenue
Allocation and Proposed Reallocation with Increases
Service Category
Existing
% Change
Reallocated with Increases
Variable
Metered Water
$5,880,000
5.5%
$6,203,400
$5,900,000
70%
$6,224,500
62%
Charges
Fire: Metered Water
$20,000
5.5%
$21,100
Monthly Meter Charge
$923,000
100.0%
$1,846,000
Fixed
Fire: Meter Charge
$20,000
-100.0%
Monthly
$2,560,000
30%
$3,762,400
38%
Charges
Fire: Sprinkler Count
$20,000
-100.0%
$O
Fire: Square Footage
$1,597,000
20.0%
$1,916,400
Totals
$8,460,000
$8,460,000
100%
$9,986,900
$9,986,900 100%
Increase First Year:
$1,522,800
18%
Above (Below) Revenue Goal:
$4,100
Revenue Goal:
$9,982,800
City of Vernon Water Rate Schedule
Potential rates with cost coverage to pay 5% UUT Credit
Present Year 1 Year 2* Year 3* Year 4* Year 5*
Category of Service Rates
Changes: Various 3.0% 3.0% 3.0% 3.0%
General Water Service
Rate per HCF for all use
$2.206
$2.327
5.5%
$2.400
$2.470
$2.540
$2.620
Monthly Meter Charges
5/8" Meter
$8.23
$16.46
100%
$16.95
$17.46
$17.98
$18.52
3/4"
$12.34
$24.68
100%
$25.42
$26.18
$26.97
$27.78
1"
$20.57
$41.14
100%
$42.37
$43.64
$44.95
$46.30
1 - 1/2"
$41.15
$82.30
100%
$84.77
$87.31
$89.93
$92.63
2"
$65.84
$131.68
100%
$135.63
$139.70
$143.89
$148.21
3"
$123.45
$246.90
100%
$254.31
$261.94
$269.80
$277.89
4"
$205.75
$411.50
100%
$423.85
$436.57
$449.67
$463.16
6"
$411.50
$823.00
100%
$847.69
$873.12
$899.31
$926.29
8"
$658.41
$1,316.82
100%
$1,356.32
$1,397.01
$1,438.92
$1,482.09
Fire Service Charges
Cost per Square Foot of Fire -Protected
$0.00319
$0.00383
o
20 /o
$0.00394
$0.00406
$0.00418
$0.00431
Building Space per Month
Cost per each Fire -Related Meter per
$2.00
Fee Removed
to be Covered by Square Footage Cost
Month
Cost per Sprinkler Head per Month
$0.25
Fee Removed
to be Covered by Square Footage Cost
(Miniumim Rate)
Construction Hydrant Usage
Refundable Meter Deposit
$1,000.00
$1,000.00
0%
$1,000.00
$1,000.00
$1,000.00
$1,000.00
Installation and removal
$200.00
$200.00
0%
$200.00
$200.00
$200.00
$200.00
Rate per HCF for all use
$2.206
$2.327
5.5%
$2.400
$2.470
$2.540
$2.620
Notes:
* Rate changes during years 2 through
5 may vary depending on the impact of the w holesale w ater cost adjustment mechanism.
15
MINUTES OF THE REGULAR CITY COUNCIL MEETING OF THE
CITY OF VERNON HELD TUESDAY, SEPTEMBER 17, 2019, IN
COUNCIL CHAMBER OF CITY HALL LOCATED AT 4305 SANTA FE
AVENUE, VERNON, CALIFORNIA
CALL TO ORDER & FLAG SALUTE
The meeting was called to order at 9:00 a.m. by Mayor Ybarra. Mayor Ybarra led the Flag
Salute.
Members Present: Melissa Ybarra, Leticia Lopez, William Davis, Carol Menke
Members Absent: None
CHANGES TO THE AGENDA
Interim City Clerk Harrington announced that Closed Session Item No. 15 would be taken out of
order to be considered first, followed by the remaining order of the agenda.
City Council entered Closed Session at 9:02 a.m.
15. CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Potential Initiation of Litigation.
Government Code Section 54956.9(d)(2)
Number of potential cases: 1
City Council exited closed session at 9:28 a.m.
PUBLIC COMMENT
No Public Comment provided.
PRESENTATION
1. Employee Service Pin Awards for August 2019
Recommendation: No action required by City Council. This is a presentation
only.
Director of Human Resources Earl announced the Service Pin Awards recipients, Public Utilities
Compliance Administrator Lisa Umeda, and Public Utilities Resource Planning Ruben
Rodriguez.
Regular City Council Minutes
September 17, 2019
Mayor Ybarra presented the Service Pin Awards to Public Utilities Compliance Administrator
Lisa Umeda, and Public Utilities Resource Planning Ruben Rodriguez.
CONSENT CALENDAR
No Public Comment provided.
It was moved by Council Member Davis and seconded by Mayor Pro Tempore Lopez to approve
Consent Calendar Items No. 2 through 8. Motion carried, 4 - 0.
Yes: Melissa Ybarra, Leticia Lopez, William Davis, Carol Menke
No: None
2. Report on FY 2018/2019 Vernon CommUNITY Fund Grant Committee
Activity
Recommendation: A. Find that receiving this report on grants awarded by
the Vernon CommUNITY Fund Grant Committee is exempt from California
Environmental Quality Act ("CEQA") review, because it is an administrative
action that will not result in direct or indirect physical changes in the
environment, and therefore does not constitute a "project" as defined by
CEQA Guidelines Section 15378; and
B. Receive and file this report, as it is being provided for informational
purposes only.
3. Claim for Damages from Joaquina Centeno Leon received on September 3,
2019.
Recommendation: A. Receive and File
4. Approval of City Payroll Warrant Register No. 759 Covering the Period of
August 01 through August 31, 2019
Recommendation:
A. Approve City Payroll Warrant Register No. 759 which totals
$4,741,155.81 and consists of the following:
1) Ratification of direct deposits, checks and taxes totaling $3,759,185.62.
2) Checks and electronic fund transfers (EFT) paid through Operating bank
account totaling $981,970.19.
5. Approval of Operating Account Warrant Register No. 30 Covering the Period
of August 27 through September 09, 2019
Recommendation: A. Approve Operating Account Warrant Register No. 30
which totals $5,985,772.27 and consists of the following:
1) Ratification of electronic payments totaling $5,365,062.81.
2) Ratification of the issuance of early checks totaling $603,333.49.
Page 2 of 9
Regular City Council Minutes
September 17, 2019
3) Authorization to issue pending checks totaling $17,375.97.
6. Supplemental No. 637 to Services Agreement with Verdugo Fire
Communications Dispatch
Recommendation: A. Find that the approval proposed action is exempt from
California Environmental Quality Act ("CEQA") review, because it is an
administrative activity that will not result in direct or indirect physical
changes in the environment, and therefore does not constitute a "project" as
defined by CEQA Guidelines Section 15378; and
B. Ratify Supplemental No. 637 to the Services Agreement with Verdugo
Fire Communications Dispatch, (Contract No. FD-0201), increasing the
existing contract amount of $313,277.00 by an additional $60,026.50 to cover
service costs in FY 2019/20, for a total contract value of $373,303.50 over the
lifetime of the agreement; and
C. Authorize the Purchasing Department to issue payment(s) for
Supplemental No. 637 to cover projected dispatch service costs during Fiscal
Year 2019/20 until such time that the transition to LA County Fire Dispatch is
complete and dispatch services with LA County are fully operational.
7. Vernon Police Department Activity Log and Statistical Summary for the
period of August 1 through August 15, 2019
Recommendation: A. Receive and file.
8. Acceptance of Work and Notice of Completion for Contract No. LP-0434 —
Well No. 16 Pump and Motor Project
Recommendation: A. Find that approval of the proposed action is exempt
from California Environmental Quality Act (CEQA) review because it is an
administrative activity that will not result in direct or indirect physical
changes in the environment, and therefore does not constitute a "project" as
defined by CEQA Guidelines Section 15378; and
B. Accept the Work by General Pump Company, Inc. with regard to the Well
No. 16 Pump and Motor project, Contract No. LP-0434; and
C. Authorize the Interim General Manager of Public Utilities to submit for
recordation to the Los Angeles County Registrar-Recorder/County Clerk
("County Clerk") the Notice of Completion for the Well No. 16 Pump and
Motor Project.
NEW BUSINESS
9. Resolution Appointing Jim Enriquez to Serve as Interim Fire Chief and
Approving and Authorizing the Execution of a Related Temporary At -Will
Employment Agreement
Page 3 of 9
Regular City Council Minutes
September 17, 2019
Recommendation: A. Find that approval of the proposed actions are exempt
from California Environmental Quality Act (CEQA) review, because they are
administrative activities that will not result in direct or indirect physical
changes in the environment, and therefore do not constitute a "project" as
defined by CEQA Guidelines Section 15378; and
B. Adopt the attached resolution appointing Jim Enriquez to serve as Interim
Fire Chief of the City of Vernon effective September 17, 2019, and approving
and authorizing the execution of a related temporary at -will employment
agreement.
City Administrator Fandino reported on the Resolution Appointing Jim Enriquez to Serve as
Interim Fire Chief and Approving and Authorizing the Execution of a Related Temporary At Will
Employment Agreement. City Administrator Fandino commented that in an effort to stay true to
the City's commitment to good governance and transparency, Fire Chief Enriquez and City
Administration will provide the City Council status updates periodically as changes continue to
occur with the Fire Department. City Administrator Fandino further addressed everyone's
concerns about making the transition to Los Angeles Fire Services by assuring that Fire Chief
Enriquez is committed and able to serve in this capacity for up to three years. He further elaborated
that Vernon Fire Services will be in good hands as we journey into the future and acknowledged
the years of service retiring Fire Chief English has provided to the City of Vernon.
Director of Human Resources Earl provided a brief summary of Fire Chief Enriquez's career and
outstanding qualifications to serve as the Interim Fire Chief for the City of Vernon.
Public Comment:
Marisa Olguin, Vernon Chamber of Commerce commented that the Vernon Chamber of
Commerce approves of the action and is pleased the City acted quickly to fill the position left by
retiring Fire Chief English. She stated the Vernon Chamber of Commerce is very supportive of
the City and the City Administrator to move forward with the recommendations in the independent
matrix study.
It was moved by Council Member Menke and seconded by Council Member Davis to: A. Find
that approval of the proposed actions are exempt from California Environmental Quality Act
(CEQA) review, because they are administrative activities that will not result in direct or indirect
physical changes in the environment, and therefore do not constitute a "project" as defined by
CEQA Guidelines section 15378; and B. Adopt the resolution appointing Jim Enriquez to serve as
Interim Fire Chief of the City of Vernon effective September 17, 2019, and approving and
authorizing the execution of a related temporary at -will employment agreement. Motion carried,
4-0.
Yes: Melissa Ybarra, Leticia Lopez, William Davis, Carol Menke
No: None
10. Amendment No. 2 to the Services Agreement with Vasquez and Company
LLP for Professional Auditing Services for Fiscal Years 2016-2018
Page 4 of 9
Regular City Council Minutes
September 17, 2019
Recommendation: ACTION: No Action was taken. An item will be placed
on the next City Council Meeting for consideration. A. Find that approval of
the proposed action is exempt from the California Environmental Quality Act
(CEQA), because it is a continuing administrative activity that will not result
in direct or indirect physical changes in the environment, and therefore does
not constitute a "project" as defined by CEQA Guidelines Section 15378.
Even if such were a project, it would be exempt from CEQA review in
accordance with Section 15061(b)(3), the general rule is that CEQA only
applies to activities that may have a significant effect on the environment; and
B. Find that it is in the best interest of the City to approve a direct award of
the contract and exempt this amendment from competitive selection based on
this determination pursuant to City Code Article IV Section 2.17.12(B)(2);
and
C. Approve Amendment No. 2 to the services agreement with Vasquez &
Company LLP for professional auditing services for fiscal years 2016-2018,
in substantially the same form as submitted herewith, renewing the agreement
through August 6, 2020 for a total not to exceed amount of $110,000 for the
renewal term; and
D. Authorize the City Administrator to execute Amendment No. 2 to provide
Audit Services for one additional Fiscal Year (Year Ended June 30, 2019) to
audit the Annual Financial Report of the City and Epic Land Solution's Phase
II Asset Valuation Report.
Assistant Finance Director Masami reported on Amendment No. 2 to the Services Agreement with
Vasquez and Company LLP for Professional Auditing Services for Fiscal Years 2016-2018.
Council Member Menke inquired as to the time frame of the auditing services provided to the City
by Vasquez & Company LLP and commented that it is a best practice to have an auditing firm for
only four years, and expressed concerns about keeping the firm. Assistant Finance Director
Masami responded accordingly.
A dialogue ensued between City Council and staff regarding good governance and reforms,
Vasquez & Company LLP current accusations arising from legal and criminal charges, the risks
and benefits of hiring a new auditing firm, data accessibility to the new auditors, and recording of
fix assets values as to historical book values. It was noted a Request for Proposal for auditing
services has been issued and proposals will be received in the near future.
No Public Comment provided.
It was moved by Mayor Ybarra and seconded by Mayor Pro Tempore Lopez to not take action on
Amendment No. 2 to the Services Agreement with Vasquez and Company LLP for Professional
Auditing Services for Fiscal Years 2016-2018 and place an item for consideration on the agenda
for the next City Council Meeting scheduled on October 1, 2019. Motion carried, 4 - 0.
Page 5 of 9
Regular City Council Minutes
September 17, 2019
Yes: Melissa Ybarra, Leticia Lopez, William Davis, Carol Menke
No: None
11. Services Agreement with Epic Land Solutions, Inc. for Infrastructure
Valuation In Accordance with GASB 34 and 51
Recommendation: A. Find that approval of the proposed action, is exempt
under the California Environmental Quality Act (CEQA), because it is a
continuing administrative activity that will not result in direct or indirect
physical changes in the environment, and therefore does not constitute a
"project" as defined by CEQA Guidelines Section 15378. Even if such were
considered a project, it would be exempt from CEQA review in accordance
with Section 15061(b)(3), the general rule is that CEQA only applies to
activities that may have a significant effect on the environment; and
B. Find that the best interests of the City are served by a direct award of the
contract without a competitive selection process, pursuant to Section 2.17.12
(B) (2) of the Vernon Municipal Code; and
C. Approve the agreement with Epic Land Solutions, Inc. ("Epic"), in
substantially the same form as submitted herewith, with a term of one year
ending September 16, 2020 at a cost not to exceed $140,000; and
D. Authorize the City Administrator to execute the agreement with Epic to
complete Phase 2 of the infrastructure valuation of Vernon Public Utilities
assets in accordance with GASB 34 and 51.
Assistant Finance Director Masami reported on the Services Agreement with Epic Land
Solutions, Inc. for Infrastructure Valuation in accordance with GASB 34 and 51.
No Public Comment provided.
It was moved by Council Member Menke and seconded by Council Member Davis to: A. Find
that approval of the proposed action, is exempt under the California Environmental Quality Act
(CEQA), because it is a continuing administrative activity that will not result in direct or indirect
physical changes in the environment, and therefore does not constitute a "project" as defined by
CEQA Guidelines Section 15378. Even if such were considered a project, it would be exempt
from CEQA review in accordance with Section 15061(b)(3), the general rule is that CEQA only
applies to activities that may have a significant effect on the environment; B. Find that the best
interests of the City are served by a direct award of the contract without a competitive selection
process, pursuant to Section 2.17.12 (B) (2) of the Vernon Municipal Code; C. Approve the
agreement with Epic Land Solutions, Inc. ("Epic"), in substantially the same form as submitted
herewith, with a term of one year ending September 16, 2020 at a cost not to exceed $140,000;
and D. Authorize the City Administrator to execute the agreement with Epic to complete Phase 2
of the infrastructure valuation of Vernon Public Utilities assets in accordance with GASB 34 and
51. Motion carried, 4 - 0.
Page 6 of 9
Regular City Council Minutes
September 17, 2019
Yes: Melissa Ybarra, Leticia Lopez, William Davis, Carol Menke
No: None
12. Approval of Amendment No. 1 to a Contract with Interwest Consulting Group
for On -Call Building Plan Check and Inspection Services
Recommendation: A. Find that approval of the proposed amendment to the
Services Agreement with Interwest Consulting Group, is exempt from
California Environmental Quality Act (CEQA) review, because it is an
administrative activity that will not result in direct or indirect physical
changes in the environment, and therefore is not a "project' as defined by
CEQA Guidelines, Section 15378; and
B. Approve Amendment No. 1 to Contract No. CS-0792 for On -Call Building
Plan Check and Inspections Services with Interwest Consulting Group
("Interwest"), in substantially the same form as submitted herewith, extending
the agreement for an additional three (3) months, with no increase to the not -
to -exceed cost of $195,000; and
C. Authorize the City Administrator to execute Amendment No. 1 with
Interwest to provide additional time to secure a new services agreement, in
accordance with the City's competitive bidding process.
Director of Public Works Wall reported on Amendment No. 1 to a Contract with Interwest
Consulting Group for On -Call Building Plan Check and Inspection Services.
No Public Comment provided.
It was moved by Council Member Davis and seconded by Mayor Pro Tempore Lopez to: A. Find
that approval of the proposed amendment to the Services Agreement with Interwest Consulting
Group, is exempt from California Environmental Quality Act (CEQA) review, because it is an
administrative activity that will not result in direct or indirect physical changes in the environment,
and therefore is not a "project' as defined by CEQA Guidelines, Section 15378; B. Approve
Amendment No. 1 to Contract No. CS-0792 for On -Call Building Plan Check and Inspections
Services with Interwest Consulting Group ("Interwest"), in substantially the same form as
submitted herewith, extending the agreement for an additional three (3) months, with no increase
to the not -to -exceed cost of $195,000; and C. Authorize the City Administrator to execute
Amendment No. 1 with Interwest to provide additional time to secure a new services agreement,
in accordance with the City's competitive bidding process. Motion carried, 4 - 0.
Yes: Melissa Ybarra, Leticia Lopez, William Davis, Carol Menke
No: None
ORAL REPORTS
Police Chief Miranda reported on the following: on September 5th, Vernon PD arrested a suspect
for vandalizing, felony evading, and outstanding warrants; on September loth, Vernon PD hosted
Coffee with a Cop; on September 1 lth, Vernon PD honor guard personnel led a brief ceremony as
Page 7 of 9
Regular City Council Minutes
September 17, 2019
they lowered the American Flag in front of City hall to half-staff, in honor of those who lost their
lives in the September 11, 2001 terror attacks; on September 121h, Vernon PD Officers responded
to a burglary in progress, the suspect was apprehended and arrested, and on September 13tn,
Vernon PD Detectives conducted a commercial burglary, located, apprehended and arrested the
suspect and recovered the stolen merchandise.
Interim City Clerk Harrington administered the Oath of Office to Interim Fire Chief Enriquez.
Director of Public Works reported that on this past Saturday, a group of volunteers participated in
a tree workshop in preparation for the upcoming Arbor Day Event on September 21". After a tree
planting ceremony, volunteers will go on to plant 75 trees along area streets and West Coast
Arborist will plant an additional 125 trees.
Interim General Manager of Public Utilities Alemu reported on several power outages throughout
the City.
Assistant Finance Director Masami provided an additional brief summary relating to Vasquez and
Company LLP for Professional Auditing Services.
Interim City Clerk Harrington reported on the Special Municipal Election to be held on October
15, 2019. Voters will have the option to deliver their completed ballots, dated, and signed, to the
Office of the City Clerk, Monday through Thursday from 7:00 a.m. to 5:30 p.m., and on Election
Day from 7:00 a.m. to 8:00 p.m. The first canvass will be on Election Night and the second canvass
on Monday, October 21st at 4:00 p.m. Interim City Clerk Harrington encouraged people to vote
early and turn in their ballots so they can be counted on Election Night.
Interim Fire Chief Enriquez expressed his appreciation to the City Council and staff for the
opportunity to strengthen relationships between the Fire Department, staff and community. He
looks forward to becoming involved in the community and improving the working relationships
and trust in the department.
City Administrator Fandino reported that City Administration is actively recruiting to fill vacant
seats in the Vernon Housing Commission and encouraged the community to get involved. The
City's Annual Halloween Spectacular is coming soon and a community event is scheduled for
October 30th, from 5:30 p.m. to 7:30 p.m. with more details to be provided.
Mayor Ybarra encouraged everyone to participate and spread the word as to the upcoming tree
planting event. Director of Public Works Wall reported that the Tree Planting Ceremony will be
dedicated to Former Attorney General John Van De Kamp.
CLOSED SESSION
City Council entered Closed Session at 10:07 a.m.
13. CONFERENCE WITH LABOR NEGOTIATORS
Government Code Section 54957.6
Page 8 of 9
Regular City Council Minutes
September 17, 2019
Agency Designated Representative: Carlos Fandino, City Administrator
Employee Organizations:
Teamsters Local 911,
Vernon Professional Firefighters Association, and
Vernon Fire Management Association
14. CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (2)
Government Code Section 54956.9(d)(1)
Bicent (California) Malburg LLC et al. v. City of Vernon et al.,
Los Angeles Superior Court Case Nos. 19STCV08859 and 19STCP02411
City of Vernon v. Bicent (California) Malburg LLC et al.
JAMS Reference No. 1220062657
15. CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
This item was considered at the beginning of'the agenda.
Potential Initiation of Litigation.
Government Code Section 54956.9(d)(2)
Number of potential cases: 1
At 10:31 a.m. City Council exited Closed Session. City Attorney Patel reported the cases were
discussed with the City Council with no reportable action taken.
ADJOURNMENT
With no further business, at 10:32 a.m., Mayor Ybarra adjourned the meeting.
ATTEST:
Deborah A. Harrington
Interim City Clerk
Page 9 of 9
Melissa Ybarra
Mayor
MINUTES OF THE REGULAR CITY COUNCIL MEETING OF THE
CITY OF VERNON HELD TUESDAY, SEPTEMBER 3, 2019, IN
COUNCIL CHAMBER OF CITY HALL LOCATED AT 4305 SANTA FE
AVENUE, VERNON, CALIFORNIA
CALL TO ORDER & FLAG SALUTE
The meeting was called to order at 9:00 a.m. by Mayor Ybarra. Council Member Menke led the
Flag Salute
Members Present: Melissa Ybarra, Leticia Lopez, William Davis, Carol Menke
Members Absent: None
CHANGES TO THE AGENDA
Interim City Clerk Harrington announced there were no changes to the agenda.
PUBLIC COMMENT
No Public Comment provided.
PRESENTATION
1. Recognition of Retired Employee - Jose M. Cervantes, Warehouse Worker,
Senior
Recommendation: A. Acknowledge and present a proclamation to retired
employee Jose M. Cervantes, Warehouse Worker, Senior, in recognition of his
dedicated service to the City of Vernon.
Interim City Clerk Harrington read the proclamation in recognition of retired employee Jose M.
Cervantes, Warehouse Worker, Senior, who was not in attendance.
2. A Proclamation Declaring September 21, 2019 as "Arbor Day" in the City of
Vernon
Recommendation: A. Acknowledge and announce a Proclamation declaring
Saturday, September 21, 2019 as "Arbor Day" in the City of Vernon.
Interim City Clerk Harrington read the proclamation declaring September 21, 2019 as "Arbor Day"
in the City of Vernon.
CONSENT CALENDAR
No Public Comment provided.
It was moved by Council Member Davis and seconded by Mayor Pro Tempore Lopez to approve
Consent Calendar Items No. 3 through 10. Motion carried, 4 - 0.
Regular City Council Minutes
September 3, 2019
Yes: Melissa Ybarra, Leticia Lopez, William Davis, Carol Menke
No: None
3. Ratification of Warrant Registers to Record Voided Checks
4. Approval of Operating Account Warrant Register No. 29 Covering the Period of
August 13 through August 26, 2019
5. Fire Department Activity Report for the Period of August 1 through August 15,
2019
6. Approve the Purchase of Two (2) Motorola All Band Consolettes for Inter -
Agency Operability and Back -Up Capability
7. Vernon Police Department Activity Log and Statistical Summary for the period of
July 16 through July 31, 2019
8. Award of Construction Contract to FS Contractors, Inc. for Contract No. CS-
1130: Concrete Yards at Furlong Properties
9. Acceptance of work of Covello's Pacific AirCare, Inc. regarding Contract No.
CS-1072 — City Hall Duct Cleaning
10. Public Works Department July 2019 Monthly Building Report
NEW BUSINESS
11. Letter of Opposition to SB 266 (Leyva) Requiring Cities to Pay for
Overcalculation of PERS Benefits
Recommendation: A. Find that approval of the letter in opposition to Senate
Bill 266 (Leyva) is exempt from California Environmental Quality Act
("CEQA") review, because it is an administrative action that will not result in
direct or indirect physical changes in the environment and, therefore, does not
constitute a "project" as defined by CEQA Guidelines section 15378; and
B. Approve the letter in opposition to Senate Bill 266 (Leyva) and authorize
the Mayor to execute the letter on behalf of the City.
City Administrator Fandino reported on the Letter of Opposition to Senate Bill 266 (Leyva).
No Public Comment provided.
It was moved by Council Member Menke and seconded by Mayor Pro Tempore Lopez to: A. Find
that approval of the letter in opposition to Senate Bill 266 (Leyva) is exempt from California
Environmental Quality Act ("CEQA") review, because it is an administrative action that will not
result in direct or indirect physical changes in the environment and, therefore, does not constitute
a "project" as defined by CEQA Guidelines section 15378; and B. Approve the letter in opposition
Page 2 of 6
Regular City Council Minutes
September 3, 2019
to Senate Bill 266 (Leyva) and authorize the Mayor to execute the letter on behalf of the City.
Motion carried, 4 - 0.
Yes: Melissa Ybarra, Leticia Lopez, William Davis, Carol Menke
No: None
12. Approval of Dispatch Services Agreement with Consolidated Fire Protection
District of Los Angeles County
Recommendation: A. Find that the approval proposed action is exempt from
California Environmental Quality Act ("CEQA") review, because it is an
administrative activity that will not result in direct or indirect physical
changes in the environment, and therefore does not constitute a "project" as
defined by CEQA Guidelines section 15378; and
B. Approve a Services Agreement with Consolidated Fire Protection District
of Los Angeles County (hereinafter referred to as the "Fire District"), in
substantially the same form as submitted herewith, to provide dispatch
services at a rate of $40.13 per incident in addition to start-up costs (annual
dispatch service cost estimated to be $73,438 and start-up transition costs
estimated to be $333,856); and
C. Authorize the Mayor to execute a Services Agreement with the Fire
District, to provide dispatch services to the City of Vernon with a tentative
effective date of October 21, 2019; and
D. Authorize for the termination of the current dispatch services agreement
with the City of Burbank, the City of Glendale and the City of Pasadena
(hereinafter referred to collectively as the "Verdugo Cities") effective the day
after the dispatch service agreement with Fire District takes effect.
Fire Chief English reported on the proposed Approval of Dispatch Services Agreement with
Consolidated Fire Protection District of Los Angeles County.
No public comment provided
It was moved by Council Member Menke and seconded by Council Member Davis to: A. Find
that the approval proposed action is exempt from California Environmental Quality Act ("CEQA")
review, because it is an administrative activity that will not result in direct or indirect physical
changes in the environment, and therefore does not constitute a "project" as defined by CEQA
Guidelines section 15378; B. Approve a Services Agreement with Consolidated Fire Protection
District of Los Angeles County (hereinafter referred to as the "Fire District"), in substantially the
same form as submitted herewith, to provide dispatch services at a rate of $40.13 per incident in
addition to start-up costs (annual dispatch service cost estimated to be $73,438 and start-up
transition costs estimated to be $333,856); C. Authorize the Mayor to execute a Services
Agreement with the Fire District, to provide dispatch services to the City of Vernon with a tentative
effective date of October 21, 2019; and D. Authorize for the termination of the current dispatch
services agreement with the City of Burbank, the City of Glendale and the City of Pasadena
Page 3 of 6
Regular City Council Minutes
September 3, 2019
(hereinafter referred to collectively as the "Verdugo Cities") effective the day after the dispatch
service agreement with Fire District takes effect. Motion carried, 4 - 0.
Yes: Melissa Ybarra, Leticia Lopez, William Davis, Carol Menke
No: None
13. A Resolution of the City Council of the City of Vernon Approving the
Memorandum of Understanding by and between the City of Vernon and the
International Brotherhood of Electrical Workers, Local 47 (IBEW)
Recommendation: A. Find that approval of the attached resolution in this
staff report is exempt from California Environmental Quality Act (CEQA)
review, because it is an administrative activity that will not result in direct or
indirect physical changes in the environment and therefore does not constitute
a "project" as defined by CEQA Guidelines Section 15378; and
B. Adopt the attached resolution approving the 2019-2022 Memorandum of
Understanding by and between the City of Vernon and the International
Brotherhood of Electrical Workers, Local 47 (IBEW).
Director of Human Resources Earl reported on the Resolution approving the 2019-2022
Memorandum of Understanding by and between the City of Vernon and the International
Brotherhood of Electrical Workers, Local 47 (IBEW).
No Public Comment provided.
It was moved by Council Member Menke and seconded by Mayor Pro Tempore Lopez to: A. Find
that approval of the attached resolution in this staff report is exempt from California Environmental
Quality Act (CEQA) review, because it is an administrative activity that will not result in direct or
indirect physical changes in the environment and therefore does not constitute a "project" as
defined by CEQA Guidelines Section 15378; and B. Adopt the attached resolution approving the
2019-2022 Memorandum of Understanding by and between the City of Vernon and the
International Brotherhood of Electrical Workers, Local 47 (IBEW). Motion carried, 4 - 0.
Yes: Melissa Ybarra, Leticia Lopez, William Davis, Carol Menke
No: None
14. A Resolution Adopting an Amended and Restated Citywide Fringe Benefits
and Salary Resolution in Accordance with Government Code Section
20636(b)(1) and Repealing All Resolutions in Conflict Therewith
Recommendation: A. Find that approval of the attached resolution in this
staff report is exempt from California Environmental Quality Act (CEQA)
review, because it is an administrative activity that will not result in direct or
indirect physical changes in the environment and therefore does not constitute
a "project" as defined by CEQA Guidelines Section 15378; and
B. Adopt the attached resolution amending and restating the Citywide Fringe
Benefits and Salary Resolution to:
Page 4 of 6
Regular City Council Minutes
September 3, 2019
1) Amend Exhibit A - Classification and Compensation Plan
Director of Human Resources Earl reported on the Resolution Adopting an Amended and Restated
Citywide Fringe Benefits and Salary Resolution in Accordance with Government Code Section
20636(b)(1).
No Public Comment provided.
It was moved by Council Member Davis and seconded by Mayor Pro Tempore Lopez to: A. Find
that approval of the attached resolution in this staff report is exempt from California Environmental
Quality Act (CEQA) review, because it is an administrative activity that will not result in direct or
indirect physical changes in the environment and therefore does not constitute a "project" as
defined by CEQA Guidelines Section 15378; and B. Adopt the attached resolution amending and
restating the Citywide Fringe Benefits and Salary Resolution to: 1) Amend Exhibit A -
Classification and Compensation Plan. Motion carried, 4 - 0.
Yes: Melissa Ybarra, Leticia Lopez, William Davis, Carol Menke
No: None
ORAL REPORTS
Police Chief Miranda reported on the following: on August 22"d, Vernon PD Officer detained a
subject and placed him on a 72- hour mental health evaluation; on August 23rd, Vernon PD
conducted a DUI check point; on August 241h, Vernon PD arrested two suspects for burglary; on
August 281h, Vernon PD assisted Huntington Park Officers to locate, detain, and arrest two
suspects for grant theft.
Fire Chief English reported on the following: on August 301h, Vernon FD responded to a reported
traffic collision; RA78 with three paramedics and a Firefighter transported a mother and infant to
County/USC Medical Center. Los Angeles County Squad 164 provided medical treatment for
patients in the second vehicle involved in the traffic collision, Vernon Fire staff implemented our
Critical Incident Stress Management Team due to the circumstances of the incident.
Interim General Manager of Public Utilities reported that on August 26d', Vernon Public Utilities
experienced a power outage due to metallic balloons.
Health and Environmental Control Department Program Administrator Petrosyan reported that on
August 22nd, Health Department and Industrial Environmental Association (IEA) hosted a
workshop which included a tour of rPlanet, Council Member Menke and Vernon Chamber of
Commerce Marissa Olguin attended the workshop tour.
Interim City Clerk Harrington reported that on September 12d', the Office of the City Clerk will
be mailing out the ballots for the October 15, 2019, Special Municipal Election.
City Administrator Fandino reported on the following: upcoming Free Tree Workshop on
September 14d' and City's first Tree Planting Arbor Day Event on September 21, 2019.
Page 5 of 6
Regular City Council Minutes
September 3, 2019
CLOSED SESSION
City Council entered Closed Session at 9:28 a.m.
15. CONFERENCE WITH LABOR NEGOTIATORS
Government Code Section 54957.6
Agency Designated Representative: Carlos Fandino, City Administrator
Employee Organizations:
Teamsters Local 911,
Vernon Professional Firefighters Association, and
Vernon Fire Management Association
16. CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (2)
Government Code Section 54956.9(d)(1)
Bicent (California) Malburg LLC et al. v. City of Vernon et al.,
Los Angeles Superior Court Case Nos. 19STCV08859 and 19STCP02411
City of Vernon v. Bicent (California) Malburg LLC et al.
JAMS Reference No. 1220062657
At 10:31 a.m. City Council exited Closed Session. City Attorney Patel reported the cases were
discussed with City Council with no reportable action taken.
ADJOURNMENT
With no further business, at 10:31 a.m., Mayor Ybarra adjourned the meeting.
ATTEST:
Deborah A. Harrington
Interim City Clerk
Page 6 of 6
Melissa Ybarra
Mayor
MINUTES OF THE REGULAR CITY COUNCIL MEETING OF THE
CITY OF VERNON HELD TUESDAY, AUGUST 20, 2019, IN COUNCIL
CHAMBER OF CITY HALL LOCATED AT 4305 SANTA FE AVENUE,
VERNON, CALIFORNIA
CALL TO ORDER & FLAG SALUTE
The meeting was called to order at 9:00 a.m. by Mayor Ybarra. Mayor Pro Tempore Lopez led
the Flag Salute.
Members Present: Melissa Ybarra, Leticia Lopez, William Davis, Carol Menke
Members Absent: None
CHANGES TO THE AGENDA
Interim City Clerk Harrington announced there were no changes to the agenda.
PUBLIC COMMENT
No Public Comment provided.
PUBLIC HEARING
1. Adoption of the Citywide Budget for Fiscal Year 2019/2020
Recommendation: A. Find that adoption of the resolution proposed in this
staff report is exempt from the California Environmental Quality Act
("CEQA"), because adoption of the budget is the creation of a government
funding mechanism or other government fiscal activity that does not involve
any commitment to any specific project which may result in a potentially
significant physical impact on the environment and is therefore not a "project"
as defined under Section 15378(b)(4). Further, even if adoption of the budget
were considered a "project," it would be exempt from CEQA review in
accordance with Section 15061(b)(3), the general rule that CEQA only applies
to projects that may have a significant effect on the environment; and
B. Conduct a Public Hearing; and
C. Adopt a resolution approving the citywide balanced budget for Fiscal Year
2019/2020, with estimated budgeted revenues and expenditures of
$329,670,129.
Mayor Ybarra opened the Public Hearing at 9:01 a.m.
Regular City Council Minutes
August 20, 2019
City Administrator Fandino provided a brief summary of the proposed Citywide Budget for the
Fiscal Year 2019/2020.
Council Member Menke inquired as to the cost of the contract for the outsourcing of City's services
and the calculated savings relating to the reorganization of the Public Works Department. Director
of Public Works Wall responded accordingly.
A dialogue ensued between City Council and staff relating to the reclassification, relocation, and
elimination of Public Works staff, time utilized to conduct inspections, vacated positions within
the Public Works Department, and inspector duties relating to code enforcement activities.
Public Comment:
Marissa Olguin, Vernon Chamber of Commerce, communicated that the overall business
community supports a hybrid solution of outsourcing City Public Works services and expressed
support for the City's vision. She further elaborated that there are a couple of critical positions that
are valuable to the City and are required for the general function of the department.
Steven Hansen, Hansen Construction, spoke about the uniqueness of the City of Vernon, its quality
of service and objection to outsourcing certain Public Works services.
Matt Simon, SimonGlover Architects, commented on the importance of the service provided by
the building department employees and the effect it has on the application and development permit
process.
David Freitag, Daum Commercial Real Estate, commented as to the quality of service provided to
him by City employees as an owner of a real estate company.
Robert Fu, Design Group Facility Solutions, commented that the City's staff are responsive and
very familiar with the unique industrial territory.
Richard Lucas, CEG Construction, commented as to the excellent and valuable service provided
by staff in the Building Department and expressed concern as to the proposed outsourcing of City's
Barry Segal, Segal and REA Architects, commented as to the staff s knowledge concerning the
projects and buildings in the City.
Jerry Sackler, Daum Commercial Real Estate, spoke in support of the Building Department staff
and the excellent service provided by the employees.
Jack Cline, Lee & Associates, spoke about the value and quality of service provided by the Public
Works Building Department.
Page 2 of 12
Regular City Council Minutes
August 20, 2019
Ken Jackson, Camfield Partners — Anvic Construction, spoke about the outsourcing of the Fire and
Building Departments and the impact on the City. Mr. Jackson also commented on the cost impact
associated with the timing of the final inspections.
Thomas Condon, Colliers International, suggested staff step back and rethink the proposed
elimination of the building inspectors and commented as to his positive interactions with the
building inspectors.
Dooman Thorosian, Director Engineer, GT's Living Foods, spoke in support of the building
inspectors and their excellent customer service.
H. Bab, rPlanet Earth, spoke in support of the building inspectors and their valuable service.
Stuart Levenshus, MD Stainless Services, spoke in support of the building inspectors and their
valuable service.
Carlos Rubio, Teamsters Local 911, commented that outsourcing of City services will reduce the
quality and the value of service in the City.
Jim Moore, Senior Electrical Inspector, commented as to his job qualifications as a building
inspector and provided a brief overview of the services provided to the customers on a daily basis.
Travis Moser, Design Group, spoke in support of the building inspectors and their valuable service.
Ray Whitmer, Teamster Local 911, spoke about finding new solutions to increase revenues in the
Public Work Department to maintain sustainability.
City Administrator Fandino expressed appreciation for the public's comments, summarized
proposed changes in the Public Works Department budget, reiterated the City's limited revenue
streams and stressed ongoing internal efforts to maximize efficiencies and ensure the City's long
term success.
Mayor Ybarra closed the Public Hearing at 10:00 a.m.
A discussion ensued between City Council and staff as to the outsourcing of City services, previous
fee studies conducted by the Public Works Department, modifications to the proposed budget,
maintaining the three inspector positions, the opportunity to restructure the Building Department
as needed, sustainability of the Building Department, and future consideration of new fee
structures.
Mayor Ybarra recessed the meeting at 10:10 a.m.
Mayor Ybarra reconvened the meeting at 10:24 a.m.
It was moved by Mayor Ybarra and seconded by Mayor Pro Tempore Lopez to: A. Find that
adoption of the resolution proposed in this staff report is exempt from the California
Page 3 of 12
Regular City Council Minutes
August 20, 2019
Environmental Quality Act ("CEQA"), because adoption of the budget is the creation of a
government funding mechanism or other government fiscal activity that does not involve any
commitment to any specific project which may result in a potentially significant physical impact
on the environment and is therefore not a "project" as defined under Section 15378(b)(4). Further,
even if adoption of the budget were considered a "project," it would be exempt from CEQA review
in accordance with Section 15061(b)(3), the general rule that CEQA only applies to projects that
may have a significant effect on the environment; and B. Adopt a resolution approving the citywide
balanced budget for Fiscal Year 2019/2020, with estimated budgeted revenues and expenditures
of $329,670,129, with a modification of increasing the Public Works budget by a net difference of
$500,000.00, including retention of the three inspector positions and reinstatement of the Building
and Planning Manager from last year's budget and all other components of the proposed budget
to remain the same. Motion carried, 4 - 0.
Yes: Melissa Ybarra, Leticia Lopez, William Davis, Carol Menke
No: None
PRESENTATION
2. Employee Service Pin Awards for July 2019
Recommendation: No action required by City Council. This is a presentation
only.
Director of Human Resources Earl announced the Service Pin Award Recipient,
Firefighter/Paramedic, Jonathan Sudduth.
Mayor Ybarra presented the Employee Service Pin Award to Firefighter/Paramedic, Jonathan
Sudduth.
3. Recognition of Various Fire Safety Retired Employees
Recommendation: A. Acknowledge and present proclamations to the
following retired Fire Safety employees, in recognition of their dedicated
service to the City of Vernon:
1. Fire Captain Stephen G. Agon
2. Fire Captain David A. Moore
3. Fire Captain Rory J. Moore
4. Fire Captain Steven M. Ruffoni
5. Fire Engineer Christopher M. Hanson
6. Fire Engineer David E. Koltvet
7. Fire Engineer Jeffrey S. Neely
8. Fire Engineer Michael D. Rogers
9. Fire Engineer Jeffrey S. Smith
10. Firefighter/Paramedic Thomas J. Egan
11. Firefighter Douglas C. Barker
12. Firefighter Barry A. Schoolmeester
Director of Human Resources Earl reported on the Recognition of the retired Fire Department Fire
Safety Employees, who were not in attendance.
Page 4 of 12
Regular City Council Minutes
August 20, 2019
CONSENT CALENDAR
Council Member Menke requested Agenda Item No. 9 be pulled from the Consent Calendar for
discussion.
Mayor Ybarra requested Agenda Item No. 11 be pulled from the Consent Calendar for discussion.
No Public Comment provided.
It was moved by William Davis and seconded by Leticia Lopez to approve Consent Calendar Items
No. 4 through No. 8 and Item No. 10. Motion carried, 4 - 0.
Yes: Melissa Ybarra, Leticia Lopez, William Davis, Carol Menke
No: None
4. Minutes of the Regular City Council Meeting Held on August 6, 2019
Recommendation: A. Receive and File
5. Approval of City Payroll Warrant Register No. 758 Covering the Period of
July 01 through July 31, 2019
Recommendation: A. Approve City Payroll Warrant Register No. 758 which
totals $3,620,402.88 and consists of the following:
1) Ratification of direct deposits, checks and taxes totaling $2,882,978.59.
2) Checks and electronic fund transfers (EFT) paid through Operating bank
account totaling $737,424.29.
6. Approval of Operating Account Warrant Register No. 28 Covering the Period
of July 30 through August 12, 2019
Recommendation: A. Approve Operating Account Warrant Register No. 28
which totals $3,426,429.33 and consists of the following:
1) Ratification of electronic payments totaling $2,593,187.24.
2) Ratification of the issuance of early checks totaling $785,962.22.
3) Authorization to issue pending checks totaling $47,279.87.
4) Voided check No. 603548 totaling $88.12.
7. Fire Department Activity Report for the Period of July 16 through July 31,
2019
Recommendation: A. Receive and file.
8. Federal Equitable Sharing Agreement and Annual Certification Report
Recommendation: A. Find that granting authority to execute and submit the
above referenced agreement and related documents is exempt from California
Environmental Quality Act ("CEQA") review, because it is a continuing
administrative activity that will not result in direct or indirect physical
Page 5 of 12
Regular City Council Minutes
August 20, 2019
changes in the environment, and therefore does not constitute a "project" as
defined by CEQA Guidelines section 15378; and
B. Approve the Federal Equitable Sharing Agreement and Annual
Certification Report, in substantially the same form as submitted herewith;
and
C. Authorize the Police Chief and City Administrator to execute the Federal
Equitable Sharing Agreement and Annual Certification Report and submit to
the Department of Justice and the Department of Treasury on behalf of the
City of Vernon.
9. Vernon Police Department Activity Log and Statistical Summary for the
period of July 1 through July 15, 2019
Recommendation: Removed from Consent Calendar for discussion and
action - A. Receive and file.
10. Award of Services Agreement with Sally Swanson Architects, Inc. for City
Contract No. CS-1110: Americans with Disabilities Act (ADA) Self
Evaluation and Transition Plan
Recommendation: A. Find that the approval of the proposed services
agreement with Sally Swanson Architects, Inc. to prepare a citywide
accessibility evaluation and transition plan is exempt under the California
Environmental Quality Act ("CEQA") in accordance with Sections 15262
(Feasibility and Planning Studies) and 15306 (Information Collection); and
B. Approve a Services Agreement with Sally Swanson Architects, Inc., in
substantially the same form as attached herewith, for an amount not to exceed
$139,930.00 for the preparation of a Citywide Accessibility Evaluation and
Transition Plan; and
C. Authorize the City Administrator to execute a Services Agreement with
Sally Swanson Architects, Inc. for a one-year term and an effective date of
August 20, 2019.
11. Reject all Bids Received for City Contract No. CS-1055: Remodel of 3361
Fruitland Avenue
Recommendation: Removed from Consent Calendar for discussion and
action - A. Find that the subject Capital Improvement Project is categorically
exempt under the California Environmental Quality Act (CEQA) in
accordance with CEQA Guidelines Section 15301, Existing Facilities, part (a),
because the project is merely to make interior or exterior alterations involving
partitions, plumbing, and electrical conveyances; and
B. Reject all bid proposals received for City Contract No. CS-1055: Remodel
of 3361 Fruitland Avenue.
Page 6 of 12
Regular City Council Minutes
August 20, 2019
9. Vernon Police Department Activity Log and Statistical Summary for the
period of July 1 through July 15, 2019
Recommendation: A. Receive and file.
Council Member Menke inquired as to one of the incidents reported on the Vernon Police
Department Activity Log and Statistical Summary. Police Chief Miranda responded
accordingly.
No Public Comment provided.
11. Reject all Bids Received for City Contract No. CS-1055: Remodel of 3361
Fruitland Avenue
Recommendation: Removed from Consent Calendar for discussion and
action - A. Find that the subject Capital Improvement Project is categorically
exempt under the California Environmental Quality Act (CEQA) in
accordance with CEQA Guidelines Section 15301, Existing Facilities, part (a),
because the project is merely to make interior or exterior alterations involving
partitions, plumbing, and electrical conveyances; and
B. Reject all bid proposals received for City Contract No. CS-1055: Remodel
of 3361 Fruitland Avenue.
Director of Public Works Wall reported on the Reject all Bids Received for City Contract No. CS-
1055: Remodel of 3361 Fruitland Avenue.
Mayor Ybarra inquired as to the high value of the bids received and the estimated time for the
completion of the project. Director of Public Works Wall responded accordingly.
No Public Comment provided.
It was moved by Mayor Ybarra and seconded by Mayor Pro Tempore Lopez to: A. Receive and
File Item No. 9, the Vernon Police Department Activity Log and Statistical Summary for the period
of July 1 through July 15, 2019; and A. Find that the subject Capital Improvement Project for Item
No. 11 is categorically exempt under the California Environmental Quality Act (CEQA) in
accordance with CEQA Guidelines Section 15301, Existing Facilities, part (a), because the project
is merely to make interior or exterior alterations involving partitions, plumbing, and electrical
conveyances; and B. Reject all bid proposals received for City Contract No. CS-1055: Remodel
of 3361 Fruitland Avenue. Motion carried, 4 - 0.
Yes: Melissa Ybarra, Leticia Lopez, William Davis, Carol Menke
No: None
NEW BUSINESS
12. Amendment No. 1 to the Reimbursement Agreement with the Consolidated
Fire Protection District of Los Angeles County
Recommendation: A. Find that the approval of Amendment No. 1 with the
Fire Protection District of Los Angeles County is exempt from California
Page 7 of 12
Regular City Council Minutes
August 20, 2019
Environmental Quality Act ("CEQA") review, because it is an administrative
action that will not result in direct or indirect physical changes in the
environment and, therefore, does not constitute a "project" as defined by
CEQA Guidelines section 15378; and
B. Approve Amendment No. 1 to the Reimbursement Agreement with the
Consolidated Fire Protection District of Los Angeles County ("LA County
Fire"), in substantially the same form as submitted herewith, for an amount
not -to -exceed $100,000; and
C. Authorize the City Administrator to execute Amendment No. 1 with LA
County Fire for the purpose of initiating a Municipal Services Review to be
performed by the Los Angeles County Local Agency Formation Commission
("LAFCO").
City Administrator Fandino reported on Amendment No. 1 to the Reimbursement Agreement with
the Consolidated Fire Protection District of Los Angeles County.
No Public Comment provided.
It was moved by Council Member Davis and seconded by Council Member Menke to: A. Find
that the approval of Amendment No. 1 with the Fire Protection District of Los Angeles County is
exempt from California Environmental Quality Act ("CEQA") review, because it is an
administrative action that will not result in direct or indirect physical changes in the environment
and, therefore, does not constitute a "project" as defined by CEQA Guidelines section 15378; B.
Approve Amendment No. 1 to the Reimbursement Agreement with the Consolidated Fire
Protection District of Los Angeles County ("LA County Fire"), in substantially the same form as
submitted herewith, for an amount not -to -exceed $100,000; and C. Authorize the City
Administrator to execute Amendment No. 1 with LA County Fire for the purpose of initiating a
Municipal Services Review to be performed by the Los Angeles County Local Agency Formation
Commission ("LAFCO"). Motion carried, 4 - 0.
Yes: Melissa Ybarra, Leticia Lopez, William Davis, Carol Menke
No: None
13. Amendment No. 1 to the Services Agreement between the City of Vernon and
JSB Fire Protection, LLC
Recommendation: A. Find that the approval proposed action is exempt from
California Environmental Quality Act ("CEQA") review, because it is an
administrative activity that will not result in direct or indirect physical
changes in the environment, and therefore does not constitute a "project" as
defined by CEQA Guidelines section 15378; and
B. Approve Amendment No. 1 to the Services Agreement with JSB Fire
Protection, LLC, (Contract No. FD-0224), in substantially the same form as
submitted herewith, increasing the existing not -to -exceed amount of
Page 8 of 12
Regular City Council Minutes
August 20, 2019
$78,000.00 by an additional $85,000.00, for a total contract value of
$163,000.00; and
C. Authorize the City Administrator to execute Amendment No. 1 with JSB
Fire Protection, LLC to cover the cost of anticipated fire plan checks through
the remainder of the contract term.
Fire Chief English reported on Amendment No. 1 to the Services Agreement between the City of
Vernon and JSB Fire Protection, LLC.
No Public Comment provided.
It was moved by Council Member Menke and seconded by Council Member Davis to: A. Find
that the approval proposed action is exempt from California Environmental Quality Act ("CEQA")
review, because it is an administrative activity that will not result in direct or indirect physical
changes in the environment, and therefore does not constitute a "project" as defined by CEQA
Guidelines section 15378; B. Approve Amendment No. 1 to the Services Agreement with JSB
Fire Protection, LLC, (Contract No. FD-0224), in substantially the same form as submitted
herewith, increasing the existing not -to -exceed amount of $78,000.00 by an additional $85,000.00,
for a total contract value of $163,000.00; and C. Authorize the City Administrator to execute
Amendment No. 1 with JSB Fire Protection, LLC to cover the cost of anticipated fire plan checks
through the remainder of the contract term. Motion carried, 4 - 0.
Yes: Melissa Ybarra, Leticia Lopez, William Davis, Carol Menke
No: None
14. Award of a Professional Services Agreement to Mott MacDonald Group, Inc.
for Technical, Engineering, and EIR Documents Review Services for the
California High -Speed Rail Project
Recommendation: A. Find that approval of the proposed action is
categorically exempt under the California Environmental Quality Act
("CEQA") in accordance with Section 15306, because the scope of the
agreement consists of research and analysis, which will not result in a serious
or major disturbance to any environmental resource and which will not
commit the City to any project; and
B. Approve a Professional Services Agreement with Mott MacDonald Group,
Inc. ("Mott MacDonald"), in substantially the same form as submitted
herewith, for Technical, Engineering, and Environmental Impact Report
('EIR") Documents Review Services for the California High -Speed Rail
Project; and
C. Authorize the City Administrator to execute the Professional Services
Agreement in an amount not to exceed $155,875.50 for Phase I of the
Agreement and in an amount not to exceed $228,895.37 for Phase II of the
Agreement, for a total cost of $384,770.87.
Page 9 of 12
Regular City Council Minutes
August 20, 2019
Director of Public Works Wall reported on the Award of the Professional Services Agreement to
Mott MacDonald Group, Inc. for Technical, Engineering, and EIR Documents Review Services
for the California High -Speed Rail Project.
Mayor Ybarra inquired as to why the cost of the second phase of the services agreement is not
reimbursable by the California High -Speed Rail Authority. Director of Public Works Wall
responded accordingly.
Council Member Davis inquired as to the number of surrounding businesses that will be affected
by the project and the prospects of re-routing the project segments. Director of Public Works Wall
responded accordingly.
No Public Comment provided.
It was moved by Council Member Davis and seconded by Mayor Pro Tempore Lopez to: A. Find
that approval of the proposed action is categorically exempt under the California Environmental
Quality Act ("CEQA") in accordance with Section 15306, because the scope of the agreement
consists of research and analysis, which will not result in a serious or major disturbance to any
environmental resource and which will not commit the City to any project; B. Approve a
Professional Services Agreement with Mott MacDonald Group, Inc. ("Mott MacDonald"), in
substantially the same form as submitted herewith, for Technical, Engineering, and Environmental
Impact Report ("EIR") Documents Review Services for the California High -Speed Rail Project;
and C. Authorize the City Administrator to execute the Professional Services Agreement in an
amount not to exceed $155,875.50 for Phase I of the Agreement and in an amount not to exceed
$228,895.37 for Phase II of the Agreement, for a total cost of $384,770.87. Motion carried, 4 - 0.
Yes: Melissa Ybarra, Leticia Lopez, William Davis, Carol Menke
No: None
15. Award of Services Agreement to Richard C. Slade & Associates LLC for On -
Call Professional Hydrogeological Services
Recommendation: A. Find that the proposed action is categorically exempt
from California Environmental Quality Act (CEQA) review, in accordance
with CEQA Guidelines § 15306, because the scope of the agreement consists
of research, analysis, and resource evaluation activities which will not result
in serious or major disturbances to environmental resources and which will
not commit the City to any project; and
B. Approve a Services Agreement with Richard C. Slade & Associates LLC,
in substantially the same form as submitted herewith, in an amount not to
exceed $375,000 for On -Call Professional Hydrogeological Services; and
C. Authorize the City Administrator to execute the Services Agreement with
Richard C. Slade & Associates LLC with an effective date of September 1,
2019.
Interim General Manager of Public Utilities Alemu reported on the Proposed Services Agreement
with Richard C. Slade & Associates for On -Call Professional Hydrogeological Services.
Page 10 of 12
Regular City Council Minutes
August 20, 2019
No Public Comment provided.
It was moved by Mayor Pro Tempore Lopez and seconded by Council Member Menke to: A.
Find that the proposed action is categorically exempt from California Environmental Quality Act
(CEQA) review, in accordance with CEQA Guidelines § 15306, because the scope of the
agreement consists of research, analysis, and resource evaluation activities which will not result in
serious or major disturbances to environmental resources and which will not commit the City to
any project; B. Approve a Services Agreement with Richard C. Slade & Associates LLC, in
substantially the same form as submitted herewith, in an amount not to exceed $375,000 for On -
Call Professional Hydrogeological Services; and C. Authorize the City Administrator to execute
the Services Agreement with Richard C. Slade & Associates LLC with an effective date of
September 1, 2019. Motion carried, 4 - 0.
Yes: Melissa Ybarra, Leticia Lopez, William Davis, Carol Menke
No: None
ORAL REPORTS
City Administrator Fandino reported on the following: the Family Game Night Event was a
success and upcoming events include: U.S. Trade Workshop, on Thursday, August 29th; and
Vernon Free Tree Workshop on Saturday, September 14th
Police Chief Miranda reported on the following: on August 6th, Vernon PD hosted the National
Night Out; on August 9th, Vernon PD Officers participated on the Pink Patch Night at Dodger's
Stadium, and several incidents throughout the City; and on August 301h, Vernon PD will conduct
a DUI check point.
Director of Health and Environmental Control Department Agyin reported on the following: staff
attended the Los Angeles County Local Agency Formation Commission meeting; the request for
Greater Los Angeles Vector Control District (GLACVCD) extended out -of -agency service
agreement with the City of Vernon mosquito abatement services was approved; and staff is
working with GLACVCD to draft the contract extension for review and approval.
CLOSED SESSION
City Council entered Closed Session at 10:58 a.m.
16. CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Potential Initiation of Litigation.
Government Code Section 54956.9(d)(4)
Number of potential cases: 1
17. CONFERENCE WITH LABOR NEGOTIATORS
Page 11 of 12
Regular City Council Minutes
August 20, 2019
Government Code Section 54957.6
Agency Designated Representative: Carlos Fandino, City Administrator
Employee Organizations:
Teamsters Local 911,
IBEW Local 47,
Vernon Professional Firefighters Association, and
Vernon Fire Management Association,
18. CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (2)
Government Code Section 54956.9(d)(1)
Bicent (California) Malburg LLC et al. v. City of Vernon et al.,
Los Angeles Superior Court Case Nos. 19STCV08859 and 19STCP02411
City of Vernon v. Bicent (California) Malburg LLC et al.
JAMS Reference No. 1220062657
At 11:58 a.m. City Council exited Closed Session. Senior Deputy City Attorney Byun reported
that the pending litigation was discussed with City Council, noting the City Council took action
on Item No. 16 to approve certain agreements and authorize the City Administrator to execute said
agreements. Motion carried, 4 — 0.
ADJOURNMENT
With no further business, at 12:00 p.m., Mayor Ybarra adjourned the meeting.
ATTEST:
Deborah A. Harrington
Interim City Clerk
Page 12 of 12
Melissa Ybarra
Mayor
City Council Agenda Item Report
Agenda ItemNo. COV-447-2019
Submitted by: John Lau
Submitting Department: Finance/ Treasury
Meeting Date: October 1, 2019
SUBJECT
Approval of Federal Funds for Street Improvements Account Warrant Register No. 30 Covering the Period of
September 10 through September 23, 2019
Recommendation:
A. Approve Federal Funds for Street Improvements Account Warrant Register No. 30 which totals $16,600.23 and
consists of the following:
1) Ratification of electronic payments totaling $16,600.23.
Background:
Section 2.13 of the Vernon Municipal Code indicates the City Treasurer, or an authorized designee, shall prepare
warrants covering claims or demands against the City which are to be presented to City Council for its audit and
approval Pursuant to the aforementioned code section, the City Treasurer has prepared Federal Funds for Street
Improvements Account Warrant Register No. 30 covering claims and demands presented during the period of
September 10 through September 23, 2019, drawn, or to be drawn, from East West Bank for City Council approval
Fiscal cal Impact:
None.
ATTACHMENTS
• 1. Federal Funds for Street Improvements Warrant Register No. 30
FEDERAL FUNDS FOR STREET IMPROVEMENTS
WARRANT REGISTER NO. 30
OCTOBER 1, 2019
I hereby certify that claims and/or demands included in above listed warrant
register have been audited for accuracy and availability of funds for payments and
that said claims and/or demands are accurate and that the funds are available for
payments thereof.
Joaquin Leon
Deputy City 1
Date:
This is to certify that the claims or demands covered by the above listed warrants
have been audited by the City Council of the City of Vernon and that all of said
warrants are approved for payments except Warrant Numbers:
Printed:9/25/2019 7:15:09AM
ELECTRONIC
VENDOR NAME AND NUMBER
003975 - CNS ENGINEERS, INC
ACCOUNT
NUMBER
011.1043.900000 $
FEDERAL FUNDS FOR STREET IMPROVEMENTS
WARRANT REGISTER NO. 30
OCTOBER 1, 2019
INVOICE
AMOUNT DESCRIPTION
16,600.23 Consulting Services —
INVOICE
801752
PAYMENT PAYMENT PAYMENT
P.O.# DATE NUMBER AMOUNT
09/18/2019 33 $ 16,600.23
TOTAL ELECTRONIC $ 16,600.23
Printed:9/25/2019 7:15:09AM
Page 1 of 2
RECAP BY FUND
FUND
011-GENERAL
GRAND TOTAL
TOTAL CHECKS TO BE PRINTED 0
FEDERAL FUNDS FOR STREET IMPROVEMENTS
WARRANT REGISTER NO. 30
OCTOBER 1, 2019
ELECTRONIC TOTAL
16,600.23 $
EARLY CHECK TOTAL
0.00 $
WARRANT TOTAL
0.00 $
$ 16,600.23 $ 0.00 $ 0.00 $
GRAND TOTALS
16,600.23
16,600.23
Printed: 9/25/2019 7:15:09AM Page 2 of 2
City Council Agenda Item Report
Agenda Item No. COV-448-2019
Submitted by: John Lau
Submitting Department: Finance/ Treasury
Meeting Date: October 1, 2019
SUBJECT
Approval of Operating Account Warrant Register No. 31 Covering the Period of September 10 through September
23, 2019
Recommendation:
A. Approve Operating Account Warrant Register No. 31 which totals $7,627,184.82 and consists of the following:
1) Ratification of electronic payments totaling $7,333,554.71.
2) Ratification of the issuance of early checks totaling $253,527.11.
3) Authorization to issue pending checks totaling $40,103.00.
Background:
Section 2.13 of the Vernon Municipal Code indicates the City Treasurer, or an authorized designee, shall prepare
warrants covering claims or demands against the City which are to be presented to City Council for its audit and
approval Pursuant to the aforementioned code section, the City Treasurer has prepared Operating Account Warrant
Register No. 31 covering claims and demands presented during the period of September 10 through September 23,
2019, drawn, or to be drawn, from East West Bank for City Council approval
Fiscal cal Impact:
None.
ATTACHMENTS
• 1. Operating Account Warrant Register No. 31
CITY Of VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO. 31
OCTOBER 1, Z019
I hereby certify that claims and/or demands included in above listed warrant This is to certify that the claims or demands covered by the above listed warrants
register have been audited for accuracy and availability of funds for payments and
that said claims and/or demands are accurate and that the funds are available for
payments thereof.
Joaquin Leon
Deputy City Treasury G
Date:
have been audited by the City Council of the City of Vernon and that all of said
warrants are approved for payments except Warrant Numbers:
Printed: 9/25/2019 %o3:42AM
CITY OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO. 31
OCTOBER 1, 2019
ELECTRONIC
ACCOUNT INVOICE PAYMENT PAYMENT PAYMENT
VENDOR NAME AND NUMBER NUMBER AMOUNT DESCRIPTION INVOICE P O.# DATE NUMBER AMOUNT
003158 - AETNA HEALTH OF 011,1026.502031
$
10,425.67
Medicare PPO Retirees
31287042
CALIFORNIA
011.1026.502031
$
2,486,99
Medicare HMO Retirees
31287897
005172 - BLUE SHIELD OF CALIFORNIA 011.210221
$
93,566.00
Medical High HMO: Payment
192310005200
020.210221
$
7,507.40
Medical High HMO: Payment
192310005200
055,210221
$
22,710.02
Medical High HMO: Payment
192310005200
056.210221
$
5,871.90
Medical High HMO: Payment
192310005200
011.210221
$
20,289.90
Medical High PPO: Payment
192310005200
020.210221
$
260.12
Medical High PPO: Payment
192310005200
055,210221
$
1,474.04
Medical High PPO: Payment
19231DO05200
011.210221
$
50,009.58
Medical HSA PPO: Payment
192310005200
020.210221
$
5,587.32
Medical HSA PPO: Payment
192310005200
055.210221
$
5,343.26
Medical HSA PPO: Payment
192310005200
056.210221
$
606.90
Medical HSA PPO: Payment
19231000520D
011.210221
$
69,502.48
Medical Low HMO: Payment
192310005200
020.210221
$
309.94
Medical Low HMO: Payment
192310005200
055.210221
$
17,392,92
Medical Low HMO: Payment
192310005200
05T210221
$
252.12
Medical Low HMO: Payment
192310005200
011.210221
$
5,390.34
Adjustment
192310005200
011.1026.502031
$
82,669,49
Early Retirees
192310005302
011.1026.502031
$
4,893.27
Cobra
192310005314
09/10/2019 9775 $ 12,912.66
09/10/2019 8776 $ 396,996.80
Printed:9/25/2019 7:03:42AM
Page 1 of 37
CITY OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO. 31
OCTOBER 1, 2019
ELECTRONIC
ACCOUNT
INVOICE
PAYMENT PAYMENT PAYMENT
VENDOR NAME AND NUMBER NUMBER
AMOUNT DESCRIPTION
INVOICE P.O.# DATE NUMBER AMOUNT
003080 - METLIFE GROUP BENEFITS 011.210222
$
16,897.02 Dental PPO Insurance: Payment
082619
020.210222
$
960.22 Dental PPO Insurance: Payment
082619
055.210222
$
3,084.72 Dental PPO Insurance: Payment
082619
056.210222
$
362.48 Dental PPO Insurance: Payment
082619
011.210222
$
1,218.00 Dental HMO Insurance: Payment
082619
020.210222
$
134.23 Dental HMO Insurance: Payment
082619
055.210222
$
419.67 Dental HMO Insurance: Payment
082619
056.210222
$
47.52 Dental HMO Insurance: Payment
082619
057.210222
$
6.34 Dental HMO Insurance: Payment
082619
011.1026.502031
$
6,488.70 dental Premiums - 09/19-
082619
011.210222
$
-224.24 Adjustment
082619
09/10/2019
8777 $ 29,394.66
Printed: 9/25/2019 7MA2AM Page 2 of 37
CITY OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO. 31
OCTOBER 1, 2019
ELECTRONIC
ACCOUNT
INVOICE
PAYMENT PAYMENT PAYMENT
VENDOR NAME AND NUMBER NUMBER
AMOUNT DESCRIPTION
INVOICE P.U.# DATE NUMBER AMOUNT
000534 - MUTUAL OF OMAHA 011.210223
S
3,385.38 Long -Term Disability Insurance: Payment
990497070
020.210223
$
638.55 Long -Term Disability Insurance: Payment
990497070
055.210223
$
1,288.25 Long -Term Disability Insurance: Payment
990497070
056.210223
$
391.16 Long -Term Disability Insurance: Payment
990497070
057.210223
$
2.60 Long -Term Disability Insurance: Payment
990497070
011.210223
$
2,851.31 Voluntary Life Insurance: Payment-
990497070
020.210223
$
295.20 Voluntary Life Insurance: Payment-
990497070
055,210223
$
663.18 Voluntary Life Insurance: Payment—
990497070
056.210223
$
144.15 Voluntary Life Insurance: Payment—
990497070
057.210223
$
0.37 Voluntary Life Insurance. Payment—
990497070
011.210223
$
65.09 Adjustments
990497070
09/10/2019 8778 $ 9,725.24
0055D6 - BEST BEST & KRIEGER, LLP 011.1024.593200 $ 527.00 Re: Labor & Employment 856269
011.1024.593200 $ 142.50 Re: Telecommunications 856270
09/12/2019 8779 $ 669.50
000267 - BROADBAND LLC 057.1057,500173 $ 4,139.00 internet Access Services 915192003744
09/12/2019 8780 $ 4,139.00
Printed: 9/25/2019 7:D142AM Page 3 of 37
CITY OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO. 31
OCTOBER 1, 2019
ELECTRONIC
ACCOUNT
INVOICE
PAYMENT PAYMENT PAYMENT
VENDOR NAME AND NUMBER NUMBER
AMOUNT DESCRIPTION
INVOICE
P.O.€t DATE NUMBER AMOUNT
000447 - CDW GOVERNMENT, INC. 011.9019.520010
$
94.33 Tripp Lite Display TV Wall Monitor
TKJ8193
011.0013985
011.9019.520010
$
70.26 Peerless SmartMount Universal Tilt
TKJ8193
011.0013985
011.9019.520010
$
1,193.85 Plantronics C5 540 Noise -Canceling -
TKJ8193
011,0013985
011.9019.520010
$
1,149.44 HP Color LaserJet Pro MFP M281cdw -
TKJ8193
011.0013985
011.9019.520010
$
8.96 Sales Tax 9.5%
TKJ8193
011.9019.520010
$
6.68 Sales Tax 9.5%
TKJ8193
011.9019.520010
$
222.61 Sales Tax 9.5%
TW193
011.9019.520010
$
338.82 VI210 V505-G9 50" Class [49.5"
TKS5999
011.0013985
011.9019.520010
$
564.07 VIZIO V605-G3 V Series - 60" Class
TK55999
011.0013985
011.9019.520010
$
14.00 RECYCLING FEE 35" AND OVER-
TK55999
011.0013995
011.9019.520010
$
32.19 Sales Tax 9.5%
TKS5999
011.9019.520010
$
53.59 Sales Tax 9.5%
TKS5999
011,9019.520010
$
241.30 Sierra Wireless - antenna CDW# 2651542
TKT2059
011.0013985
011.9019.520010
$
22.92 Sales Tax 9.5%
TKT2059
001206 - DELL MARKETING LP
001729- GOVCONNECTION, INC
09/12/2019 8781 $ 4,013.02
011.9019.590110
$
625.71
802-1528-
10333041089 011.0013990
011.9019.590110
$
2,804.66
802-1465-
10333041089 011.0013990
09/12/2019 8782 $ 3,43D.37
011.9019.520010
$
2,459.48
Quantum LTO-7 Ultrium Tape Cartridge
57009711 011.0013986
011.9019.520010
$
233.56
Sales Tax 9.5%
57009711
09/12/2019 8783 $ 2,692,04
Printed:9/75/2019 7:03:42AM
Page 4 of 37 1
CITY OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO.31
OCTOBER 1, 2019
ELECTRONIC
ACCOUNT INVOICE
VENDOR NAME AND NUMBER NUMBER AMOUNT DESCRIPTION
005108 - JEMMOTT ROLLINS GROUP, 011.1021.797000 $ 13,750.00 Professional Services-
INC
005433 - RUTAN & TUCKER, LLP 011.1024.593200 $ 22,046.50 Re: Torres Arbitration
011,1024.593200 $ 1,565.00 Re: Torres / Ong Litigation
011.1024.593200 $ 35.00 Re: General Labor
011.1024.593200 $ 715.50 Re: Torres Arbitration
005925 - SHI INTERNATIONAL CORP 011.9019.520010
$
3,366.00 Meraki MR33 Claud Managed AP"
011.9019.520010
$
957.00 Meraki MR Enterprise License, 1YR-
011.9019.520010
$
319.77 Sales Tax 9.5%
011,9019.590110
$
4,625.58 SonicWALL Advanced Gateway Security
011.9019.590110
$
859.31 SonicWALL Gateway Anti-Malware,
011.9019.590110
$
898.41 SonicWall Dynamic Support 207 -
003049 - PETRELLI ELECTRIC, INC 055.200400
$
1,515,427.93 Electric Service Maintenance
INVOICE
JUN19(3)
845100
845251
845258
845263
B10412215
B10412215
B10412215
B10415184
B10415198
B10415198
190215
PAYMENT PAYMENT PAYMENT
P.O.# DATE NUMBER AMOUNT
011+0013981
011.0013981
011.0013974
011.0013975
011,0013975
09/12/2019 8784 $ 13,750.00
09/12/2019
8785 $ 24,362.00
09/12/2619 8786 5 11,026.07
09/12/2019 8787 $ 1,515,427.93
Printed: 9/25/2019 7:03:42AM Page 5 of 37
ELECTRONIC
VENDOR NAME AND NUMBER
002412- CALIFORNIA ISO
CITY OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO.31
OCTOBER 1, 2019
ACCOUNT
NUMBER
INVOICE
AMOUNT
DESCRIPTION
INVOICE
055.9200.500150
$
-10,473.88
Recalculation Charges 11/19
20190910324312D
696
055.9200.500170
$
-177.82
Recalculation Charges 11/18
201909103243120
696
055,9200.500190
$
-246.85
Recalculation Charges 11/18
201909103243120
696
055,9200.500151
S
1.10
Recalculation Charges 11/18
201909103243120
696
055.9200.500180
$
6.20
Recalculation Charges 11/18
201909103243120
696
055.9200.500150
$
28,852.91
Initial Charges 08/19
201909103243120
696
055.9200.500170
$
1,275,590.06
Initial Charges 08/19
201909103243120
696
055.9200.500210
$
5,565.89
initial Charges 08/19
201909103243120
696
055.9200.500240
$
7,805.54
Initial Charges 08/19
201909103243120
696
055.9200.500180
$
-3,740.38
initial Charges 08/19
20190910324312D
696
055.9200.500190
$
-2,077.56
Initial Charges 08/19
201909103243120
696
055.9200.500150
$
-848.83
Recalculation Charges 08/19
201909103243120
696
055.9200.500170
$
-397.22
Recalculation Charges 08/19
201909103243120
696
055.9200.500190
$
105.66
Recalculation Charges 08/19
201909103243120
696
PAYMENT PAYMENT PAYMENT
P.O.# DATE NUMBER AMOUNT
Printed:9125n019 7:03:42AM
Parse 6 of 37
CITY OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO. 31
OCTOBER 1, 2019
ELECTRONIC
ACCOUNT
INVOICE
PAYMENT
PAYMENT
PAYMENT
VENDOR
NAME AND NUMBER
NUMBER
AMOUNT
DESCRIPTION
INVOICE P.O.#
DATE
NUMBER
AMOUNT
002412 -
CALIFORNIA ISO
055.9200.500210
$
194.33
Recalculation Charges 08/19
201909103243120
696
055.9200.500150
5
119,674.17
Initial Charges 09/19
201909103243120
696
055.9200.500210
$
18,422.06
Initial Charges 09/19
201909103243120
696
055,9200.500170
$
-26,845.61
Initial Charges 09/19
201909103243120
696
055.9200.500190
$
-8,580.74
Initial Charges 09/19
201909103243120
696
09/17/2019
8788
$ 1,402,829.03
006448 -
CA CHOICE ENERGY
055.9200,500154
$
16,500.00
Capacity Charges
2019002V
AUTHORITY
09/19/2019
8789
$ 16,500.00
005034 -
KRONOS INCORPORATED
011.9019.590110
$
4,005.35
Kronos Fire Support Service
11490741
09/19/2019
8790
$ 4,005.35
Printed: 9/25/2019 7MA2AM Parse 7 of 37
CITY OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO. 31
OCTOBER 1, 2019
ELECTRONIC
ACCOUNT INVOICE PAYMENT PAYMENT PAYMENT
VENDOR NAME AND NUMBER NUMBER AMOUNT DESCRIPTION INVOICE P.O.# DATE NUMBER AMOUNT
000016 - MOTOROLA SOLUTIONS, INC 0 1 1.4031.850000 $
011.4031.850000 $
011.4031,850000 $
011.4031.850000 $
D11.4031.850000 $
011.4031.850000 $
011.4031.850000 $
011.4031.850000 $
011.4031.850000 $
011.4031,850000 $
011,4031.850000 $
011,4031,850000 $
011.4031.850000 $
011A031.850000 $
011.4031,850000 $
011.4031,850000 $
2,385.00
M37T5S9PW1AN: APX8500 A0 Band MP
16067171
011.0013993
Mobile
36.00
W22BA: STD Palm Microphone APx
16D67171
011.0013993
370.00
G298A5: ENH Astro 25 OTAR with Multikey
16067171
011.0013993
399.50
G851AG: ADD AES/DES-XL/DES-OFB
16067171
011.0013993
148.50
G67DF: ADD Remote Mount MP
16067171
011.0013993
257.50
GB06BL: ENH Astro Digital CAI OP APx
16067171
011.0013993
216.00
G442A7: ADD 05 Control Head
16067171
011.0013993
750.00
G51AT: ENH 5mart2one Operation APx
16067171
011.OD13993
2.50
QA01648AA: ADD Advanced System Key -
16067171
011.0013993
30.00
B18CR: ADD Auxilary Speaker 7.5 Watt
16067171
011.0013993
150.00
G361AH: ENH P25 Trunking Software APX
16067171
011.0013993
225.00
GA00580AA: ADD TDMA Operation APx
16067171
011.0013993
50.00
G996AS: ENH Over the Air Provisioning
16067171
011.0013993
150.00
GA09001AA: ADD Wi-Fi Capability
16067171
011.0013993
168.00
G78AT: Add 3-Year Essential Service
16067171
011.0013993
491.16
Sales Tax 9.5%
16067171
09/19/2019 8791 $ 5,829.16
Printed: 9/25/2019 7Z3:42AM
Page 8 of 37
ELECTRONIC
VENDOR NAME AND NUMBER
001695 - VULCAN MATERIALS CO
CITY OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO.31
OCTOBER 1, 2019
ACCOUNT
INVOICE
NUMBER
AMOUNT
DESCRIPTION
020.1084.520000
$
678.72
Paving Materials-
056.5600.520000
$
201.00
Asphalt-
020.1084.520000
$
201.00
Paving Materials-
020.1084.520000
$
363.41
Paving Materials"
020.1084.520000
$
1,142.12
Paving Materials-
056.5600.520000
$
242.00
Asphalt-
020.1084.520000
$
359.47
Paving Materials —
004442 - WIRELESS INNOVATION 055.9000.900000 $ 1,180.00 Iridium
LIMITED
004527 - WITCMAN ENTERPRISES, LLC 011.1033.596200 $ 1,562.41 Billing Services
006198 - JRM OSS.8100.596200 $ 70,642.67 Security Services
INVOICE
72270969
72279501
72287965
72298558
72308112
72311825
72321661
53043
PAYMENT PAYMENT PAYMENT
P.OX DATE NUMBER AMOUNT
011.0013886
056.0000573
011.0013886
011.0013886
011.0013886
056.0000573
011.0013886
09/19/2019
8792 $ 3,187.72
09/19/2019 8793 $ 1,180.00
1907069
09/19/2019 8794 $ 1,562A1
3553
09/19/2019 8795 $ 70,642.67
Printed: 9/25/2019 7:03:42AM
Payee 9 of 37
ELECTRONIC
VENDOR NAME AND NUMBER
003336 - BICENT (CALIFORNIA)
MALBURG,L
004594 - DION & SONS, INC
CITY OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO. 31
OCTOBER 1, 2019
ACCOUNT
INVOICE
NUMBER
AMOUNT DESCRIPTION
055,9200,500150
$
356,961.61 Monthly Energy Related Payment
055.9200.500150
$
24,973.58 Monthly Heat Rate
055.9200.500180
$
3,596,131.20 Monthly Capacity Payment
055.9200.500150
$
78,371.00 Section 18.3 Fee Reimbursement
055.9200.500150
$
-5,011.88 Fuel Burden
055.9200.500180
$
-932,579.74 Adjustment for Past Overages
055,9200,500150
$
-7,300.69 Fuel Cost for Rata Test
011.1046.520000
$
771.29 15W40 kp performance plus hd oil (Bulk)
011.1046.520000
$
1,176.89 5W30W dexos 1 performance plus full
011.1046.520000
$
10.20 California refined oil fee
011.1046.520000
$
9.75 California motor oil fee
011.1046.520000
$
26.40 California oil recycling fee
011.1046.520000
$
7.50 Environmental compliance fee
011.1046.520000
$
2.59 Lab tax
011.1046.520000
$
9.95 Fuel surcharge
011.1046.520000
$
191.38 Sales Tax 9.5%
INVOICE
8201901
8201901
9201901
8201901
8201901
8201901
8201901
734705
7347GS
734705
734705
734705
734705
734705
734705
734705
P.O.#
011.0013942
011,0013942
011.0013942
011.0013942
011.0013942
011.0013942
011.0013942
011.0013942
PAYMENT PAYMENT PAYMENT
DATE NUMBER AMOUNT
09/19/2019 8796 $ 3,111,545.08
09/20/2019 8797 $ 2,205.95
Printed; 9/25/2019 7:03:42AM
Page 10 of 37
ELECTRONIC
ACCOUNT
VENDOR NAME AND NUMBER NUMBER
001552 - HOME DEPOT CREDIT 055.8400.590000 $
SERVICES
020.1084.520000 $
056,5600.520000 $
011.1033,520000 $
055.8400.590000 $
CITY OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO.31
OCTOBER 1, 2019
INVOICE
AMOUNT DESCRIPTION
269.00 Hardware Supplies
368.17 Hardware Supplies
46.93 Hardware Supplies
581.00 Tools & Plumbing Hardware-
44.07 Hardware Supply
INVOICE P.O.#
072419_M U LTI P LE
072419_MULTIPLE
072419_MULTI PLE
072419_MULTIPLE( 011.0013950
2)
2261322
PAYMENT PAYMENT
DATE NUMBER
09/19/2019 8798 $
PAYMENT
1,309.17
Printed:9/25/2019 7:03:42AM
Payee 11 of 37
ELECTRONIC
VENDOR NAME AND NUMBER
002190 - OFFICE DEPOT
000059 - SO CAL EDISON
CITY OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO.31
OCTOBER 1, 2019
ACCOUNT
NUMBER
INVOICE
AMOUNT
DESCRIPTION
INVOICE
011.1060.520000
$
162.98
Office Supplies
334729273001
011A060.520000
$
27.36
Office Supplies
334729273002
011A003.520000
$
125.33
Office Supplies
342748260001
011.1003.520000
$
204.92
Office Supplies
351670158001
011.1060.520D00
$
66.09
Office Supplies
355450264001
011.1003.520000
$
54.50
Office Supplies
363388328001
011.1040.520000
5
258.83
Office Supplies
364198880001
011A040.5200D0
$
10.19
Office Supplies
364198937001
011.1041.520000
$
21.42
Office Supplies
364198937001
011.1043.520000
$
48.39
Office Supplies
354198937001
011.1040.520000
$
0.97
Sales Tax 9.5%
364198937001
011.1041.520000
$
2.04
Sales Tax 9.5%
364198937001
011A043.520000
$
4.59
Sales Tax 9.5%
364198937001
011.1046.S20000
$
24.59
Office Supplies
367351284001
011.1049.520000
$
186.12
Office Supplies
367351284001
011.1046.520000
$
2.34
Safes Tax 9.5%
367351284001
011.1049.520000
$
17.68
Sales Tax 9.5%
367351294001
055.8100.560010
$
39.44
Period:08/19
082919
055.8100.560010
$
30.90
Period:08/19
082919(2)
055,9200.560010
$
652.66
Period.08/19
090419
PAYMENT PAYMENT PAYMENT
P.O.# DATE NUMBER AMOUNT
09/19/2019 8799 $ 1,218.34
09/19/2019 8800 $ 723.00
Printed: 9/25/2019 7:03:42AM
Paxe 12 of 37
ELECTRONIC
ACCOUNT
VENDOR NAME AND NUMBER NUMBER
003407 - VERNON POLICE OFFICERS 011,210250
BENEFIT
CITY OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO. 31
OCTOBER 1, 2019
INVOICE
AMOUNT DESCRIPTION INVOICE P.O.#
$ 2,078.58 Police Association Member Dues: Payment Ben218782
005323 - IBEW LOCAL 47
020.210250
$
183.38
IBEW Dues: Payment
055.210250
$
3,066.51
IBEW Dues: Payment
056,210250
$
412.44
IBEW Dues: Payment
003141 - VERNON FIREMENS
011.210250
S
2,753.00
Fire House Fund: Payment
ASSOCIATION
003168 - ICMA RETIREMENT TRUST
011.210220
$
23,938.15
Deferred Compensation: Payment
457
020.210220
$
1,524.98
Deferred Compensation: Payment
055.210220
$
8,056.43
Deferred Compensation: Payment
056,210220
$
1,350.18
Deferred Compensation: Payment
057.210220
$
20.00
Deferred Compensation. Payment
011.210220
$
31,738.67
Deferred Compensation: Payment-
003146 - CITY OF VERNON, FSA
011,100013
$
288.30
FSA - Dependent: Payment
ACCOUNT
011A00013
$
253.47
FSA - Medical: Payment
Ben218784
Ben218784
Ben218784
Ben218788
Ben218772
Ben218772
Ben218772
Ben218772
Ben218772
Ben218772
Ben218780
Ben218780
PAYMENT PAYMENT PAYMENT
DATE NUMBER AMOUNT
09/12/2019 8801 $ 2,07838
09/12/2019 8802 $ 3,662.33
09/12/2019 8803 5 2,753.00
09/12/2019 8804 $ 66,628.41
09/12/2019 8805 $ 541.77
Printed:9/25/2019 7:03:42AM
Paste 13 of 37
CITY Of VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO. 31
OCTOBER 1, 2019
ELECTRONIC
ACCOUNT
INVOICE
PAYMENT PAYMENT PAYMENT
VENDOR NAME AND NUMBER NUMBER
AMOUNT
DESCRIPTION
INVOICE P.O.# DATE NUMBER AMOUNT
000714- CALPERS 011,210240
$
198,225.37
P ERS Contributions: Payment
Ben218774
020.210240
$
9,417.22
PERS Contributions: Payment
Ben218774
055.210240
$
31,814.04
PERS Contributions: Payment
Ben218774
056.210240
$
3,637.47
PERS Contributions: Payment
Ben218774
057.210240
$
90.31
PERS Contributions: Payment
Ben218774
011,210240
$
4,334.76
PERS 1%Cast-Sharing: Payment
Ben218774
020.210240
$
337.00
PERS 1% Cost-Sha ring: Payment
Ben218774
055.210240
$
1,438.72
PERS 1% Cost-Sha ri ng: Payment
Ben218774
056.210240
$
186.15
PERS 1% Cost -Sharing: Payment
Ben218774
011.210240
$
172.05
PERS Survivor's Benefit: Payment
Ben218774
020.210240
$
14.30
PERS Survivor's Benefit: Payment
Ben218774
055.210240
$
32.02
PERS Survivor's Benefit: Payment
Ben218774
056.210240
$
3.72
PERS Survivor's Benefit: Payment
Ben218774
057.210240
$
0.18
PERS Survivor's Benefit: Payment
Ben218774
011.210240
$
671.65
PERS Buy-back: Payment
Ben218774
011.1004.530034
$
-0.25
P/P: 02/01-02/14 - Retirement
Ben218774
09/13/2019 8806 $ 250,374.71
Printed: 9/25/2019 7:03:42AM Payee 14 of 37
CITY OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO.31
OCTOBER 1, 2019
ELECTRONIC
ACCOUNT
INVOICE
PAYMENT PAYMENT PAYMENT
VENDOR NAME AND NUMBER NUMBER
AMOUNT
DESCRIPTION
INVOICE P.Q.# DATE NUMBER AMOUNT
004075 - THE DEPARTMENT OF THE 011.210210
$
114,961.34
Federal Withholding: Payment
Ben218776
TREASURY
020.210210
$
5,329.26
Federal Withholding: Payment
Ben218776
055.210210
$
21,858.93
Federal Withholding: Payment
Ben218776
056.210210
$
2,097.26
Federal Withholding: Payment
Ben218776
057.210210
$
69.09
Federal Withholding: Payment
Ben218776
011.210210
$
26,355.42
Medicare: Payment
Ben218776
020.210210
$
1,560.10
Medicare: Payment
Ben218776
055.210230
$
5,686.83
Medicare: Payment
Ben218776
056.210210
$
611.00
Medicare: Payment
Ben218776
057.210210
$
15.64
Medicare: Payment
Ben218776
011.210210
$
448.18
Social Security Tax: Payment
Ben218776
001635 - EMPLOYMENT 011.210210
$
46,854.29 State Withholding: Payment
DEVELOPMENT DEPT
020,210210
$
1,994.42 State Withholding: Payment
055,210210
$
9,094.66 State Withholding: Payment
056.210210
$
928.63 State Withholding: Payment
057.210210
$
23.22 State Withholding: Payment
Ben218778
Ben218778
Ben218778
Ben218778
Ben218778
09/13/2019 8807 $ 178,992.05
09/13/2019 8808 $ 58,895.22
Printed:9/25=9 7:0142AM
Page 15 of 37
CITY OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO. 31
OCTOBER 1, 2019
ELECTRONIC
ACCOUNT
INVOICE
PAYMENT PAYMENT PAYMENT
VENDOR NAME AND NUMBER NUMBER
AMOUNT DESCRIPTION
INVOICE P.O.# DATE NUMBER AMOUNT
004074 - STATE DISBURSEMENT UNIT 011.210260
$
969.23 Child Support: Payment
Ben218786
011.210260
$
1,402.15 Child Support: Payment
Ben218786
011.210260
$
69.23 Child Support: Payment
Ben218786
011,210260
$
53.07 Chili Support: Payment
Ben218786
055.210260
$
368.76 Child Support: Payment
Ben218786
09/13/2019 8809 $ 2,862.44
Printed: 912512DI9 7:03:42AM Page 16 of 17
CITY OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO.31
OCTOBER 1, 2019
ELECTRONIC
ACCOUNT
INVOICE
PAYMENT PAYMENT PAYMENT
VENDOR NAME AND NUMBER NUMBER
AMOUNT
DESCRIPTION
INVOICE P.O.# DATE NUMBER AMOUNT
002412 - CALIFORNIA ISO 055,9200.500150
$
2,790.62
Recalculation Charges 06/19
201909173143181
285
055.9200.500170
$
504.92
Recalculation Charges 06/19
201909173143181
285
055.9200.500180
$
430.51
Recalculation Charges 06/19
201909173143181
285
055,9200.500151
$
-0.59
Recalculation Charges 06/19
201909173143181
285
055.9200.500190
$
-46.62
Recalculation Charges 06/19
201909173143181
285
055.9200.500150
$
-5,462.51
Recalculation Charges 08/19
201909173143181
285
055.9200.500190
$
-74.13
Recalculation Charges 08/19
201909173143181
285
055.9200,500170
$
173.52
Recalculation Charges 08/19
201909173143181
285
055.9200.500210
$
68.64
Recalculation Charges 08/19
201909173143181
285
055.9200.500150
$
131,128.13
Initial Charges 09/19
201909173143181
285
055.9200.500210
$
16,045.45
initial Charges 09/19
201909173143181
285
055.9200.500170
$
-24,138.11
Initial Charges 09/19
201909173143181
285
055,9200.500190
$
-6,047.92
Initial Charges 09/19
201909173143181
285
09/23/2019 8810 $ 115,372.01
Primed: 9/25/2019 7:03:42AM Paste 17 of 37
CITY OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO. 31
OCTOBER 1, 2019
ELECTRONIC
ACCOUNT
INVOICE
PAYMENT PAYMENT PAYMENT
VENDOR NAME AND NUMBER NUMBER
AMOUNT DESCRIPTION
INVOICE P.O.# DATE NUMBER AMOUNT
001617 - UPS 011.1041.520000
$
53.21 Period: 08/19
933312359
011.1033.520000
$
12.66 Period:08/19
933312359
011.1033.520000
$
13.75 Period:09/19
933312369
011,1041.520000
$
37.40 Period:09/19
933312369
09/20/2019
TOTAL ELECTRONIC
8811 $ 117.02
$ 7,333,554.71
Printed; 9/25/2019 7:03:42AM PaRe 18 of 37
CITY OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO. 31
OCTOBER 1, 2019
EARLY CHECKS
ACCOUNT
INVOICE
PAYMENT CHECK PAYMENT
VENDOR NAME AND NUMBER NUMBER
AMOUNT
DESCRIPTION
INVOICE P.O.# DATE NUMBER AMOUNT
001948 - AT&T 011.9019.560010
$ 20.98
Period: 07/06/19 - 08/05/19
13428385
011.9019.560010
$ 2,591.09
Period: 07/10/19 - 08/09/19
13443209
011.9019.560010
$ 19.42
Period: 07/10/19 - 08/09/19
13443210
055.9000.560010
$ 231.56
Period: 07/10/19 - 08/09/19
13443211
011.9019.560010
$ 2,212.14
Period: 07/10/19 - 08/09/19
13443212
011.9019.560010
$ 1,016.11
Period: 07/10/19 - 08/09/19
13443213
056.5600.560010
$ 606.39
Period: 07/10/19 - 08/09/19
13443214
056.5600.560010
$ 21.08
Period: 07/10/19 - 08/09/19
13443313
011,9019.560010
$ 1,031.66
Period: 07/10/19 - 08/09/19
13443645
011.9019,560010
$ 19.56
Period: 07/15/19 - 08/14/19
13487033
001948 - AT&T
006054 - BEARCOM
001752- BENNETf-BOWEN&
LIGHTHOUSE
011.9019.590110 $ 1,979.40 Period: 07/19/19 - 08/18/19
011.1033.594000 $ 1,581.66 SC Service Agreement
011.104&520000 $ 619.00 TACF85 led traffic advisor
011.1046.520000 $ 58.81 Sales Tax 9.5%
000778 - CALIFORNIA WATER SERVICE 011.1033.S60000 $
011.1043.560000 $
102.33 Period:08/19
42.45 Period.08/19
081919
4867722
3000882
3000892
082219
082219(2)
011.0013939
09/10/2019 603853 $ 7,769.99
09/10/2019 603854 $ 1,979.40
09/10/2019 603855 $ 1,581.66
09/10/2019 603856 $
09/10/2019 603857 $
677.91
144.78
Printed: 9/25/2019 7703:42AM
Page 19 of 37
CITY OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO.31
OCTOBER 1, 2019
EARLY CHECKS
ACCOUNT
INVOICE
PAYMENT
CHECK
PAYMENT
VENDOR NAME AND NUMBER
NUMBER
AMOUNT DESCRIPTION
INVOICE
P.O.# DATE
NUMBER
AMOUNT
003796 - FIRE APPARATUS SOLUTIONS
011.1033.570000
$
1,283.17 Vehicle Maintenance & Repairs
15106
011.1033.570000
$
1,851.52 Vehicle Maintenance & Repairs
15161
011.1033.570000
$
1,541.09 Vehicle Maintenance & Repairs
15163
011.1033.570000
$
2,060.08 Vehicle Maintenance & Repairs
15165
011.1033.570000
$
255.62 Vehicle Maintenance & Repairs
15166
011.1033.570000
$
155.19 Vehicle Maintenance & Repairs
15167
09/10/2019
603858
$ 7,146.67
006061 - GREGORY GARCIA
011,1031.596700
$
30.00 DMV Admin Per Se
090319
09/10/2019
603859
$ 30.00
003983 - INTERNATIONAL CODE
011.1041.596600
$
3,760.60 Books & Publications
1001081951
COUNCIL, IN
09/10/2019
603860
$ 3,760.60
001792 - LA COUNTY ASSESSOR
011.9019.590110
$
12.40 Maps
20ASRE024
OFFICE
09/10/2019
603961
$ 12A0
G04148 - LUCITY, INC
011.9019.520010
$
900.00 Remote Assistance
626293
011.0013390
09/10/2019
603862
$ 900.00
006248 - MILLENNIUM UPS, LLC
055.9100.596200
$
4,180.00 Critical Service Contract
COV3076
09/10/2019
603863
$ 4,180.00
001145 - JOSE REYNA
011.1031.596500
$
15.00 DMV Admin Per Se
090319
09/10/2019
603864
$ 15.00
Printed: 9/25/2019 7:03:42AM Parse 20 of 37
CITY OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO. 31
OCTOBER 1, 2019
EARLY CHECKS
ACCOUNT
INVOICE
PAYMENT
CHECK
PAYMENT
VENDOR
NAME AND NUMBER
NUMBER
AMOUNT
DESCRIPTION
INVOICE
P.O.#
DATE
NUMBER
AMOUNT
002170 -
SURVALENT TECHNOLOGY,
055,9100.590110
$
24,827.00
Annual Software Support & Maintenance
U18053
INC
09/10/2019
603865
$
24,827.00
000005-
ATHRONE CO, INC
020.1084.596200
$
117.80
Portable Restrooms
586378
0201084.596200
$
84.95
Portable Restrooms
590913
09/12/2019
603866
$
202.75
0043 19 -
A -BEST INDUSTRIAL, INC
056.5600.590000
$
661.50
AS-BVSM-F4N-B-
IN12340
056,0000578
056.5600.590000
$
525.30
DLf8-8N-S-
IN12340
056.0000578
056.5600.590000
$
637.00
DLM6-8N-S-
IN12340
056.0000578
056.5600.590000
$
22165
AB-ELEAM-12-5M-
IN12340
056.0000578
056.5600.590000
$
314.65
AB-ELEAM-16-5M-
IN1234D
056.0000578
056.5600.590000
$
699.65
AB-ELEAM-24-5M-
IN12340
056.0000578
056.5600.590000
$
749.90
AB-ELEAM-32-5M-
IN12340
056,0000578
056,5600.590000
$
36.88
Freight
IN12340
056,0000578
056.5600.590000
$
362.11
Sales Tax9.5%
IN12340
056.5600.590000
$
725.50
DLM8-8N-S-
IN12349
056.0000578
056.5600.590000
$
68.92
Sales Tax 9.5%
IN12349
09/12/2019
603867
$
5,005.06
001948 -
AT&T
011.9019,560010
$
205.40
Period: 08/19
092019
011.9019.560010
$
750.31
Period: 07/20/19 - 08/19/19
082019(2)
09/12/2019
603868
$
955.71
Page 21 of 37
Printed: 9/25/2019 7:03:42AM
CITY OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO. 31
OCTOBER 1, 2019
EARLY CHECKS
ACCOUNT
INVOICE
VENDOR NAME AND NUMBER
NUMBER
AMOUNT DESCRIPTION
001948 - AT&T
055.9200.560010
$
152.00 Period. 07/19/19 - 08/18/19
001161 - CAL POLICE CHIEFS
011.1031.596550
$
440.00 Membership Dues/A. Miranda
ASSOCIATION
000818 - CAMINO REAL CHEVROLET
011,1046.520000
$
98.18 Auto Parts-
001336 - CURRENT WHOLESALE
055.8400.590000
$
1,658.02 Electrical Supplies -
ELECTRIC SUP
000947- DAILYJOURNAL
011.1024,596600
$
934.03 Subscription Renewal
CORPORATION
PAYMENT
CHECK
PAYMENT
INVOICE
P.Q.# DATE
NUMBER
AMOUNT
4488999405
09/12/2019
603869
$ 152.00
12948
09/12/2019
603870
$ 440.00
27322
011.0013872
09/12/2019
603871
$ 98.18
258420
055.0002667
090919
000030 - MICHAEL DOCHERTY 011.1031.596700
$
45.00
Las Vegas Route 91 Mass Shooting Debrief
090219
005055 - ECMS, INC 011.1033.540000
$
28.33
Turnout Cleaning-
INV292782
011.1033.540000
$
116.70
Turnout Cleaning"
INV292794
011,1033.540000
$
47.42
Turnout Cleaning"
INV299693
09/12/2019 603972 $ 1,658.02
09/12/2019 603873 $ 934.03
09/12/2019 603874 $ 45.00
011.0013970
011,0013970
011.0013970
09/12/2019 603875 $ 192.45
Prir4e4: 9/25/2019 7:03:42AM
Parse 22 of 37
CITY OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO. 31
OCTOBER 1, 2019
EARLY CHECKS
ACCOUNT
INVOICE
PAYMENT
CHECK
PAYMENT
VENDOR NAME AND NUMBER
NUMBER
AMOUNT DESCRIPTION
INVOICE P.O.#
DATE
NUMBER
AMOUNT
004181 - FRANCHISE TAX BOARD
011.210260
$
382.80 Garnishment: Payment
Ben218770
020.210260
$
148.41 Garnishment: Payment
Ben218770
055.210260
$
841.00 Garnishment: Payment
Ben218770
09/12/2019
603876
$
1,372.21
005825 - FRONTIER
011.9019.560010
$
55.01 Period: 08/16/19 - 09/15/19
090919
09/12/2019
603877
$
55.01
000075 - IACP
011A031.596200
$
875.00 IACP Net Subscription
38228
09/12/2019
603878
$
875.00
000255 - LN CURTIS & SONS
011.1033.540000
$
421.57 Structural Boots
INV234102
011J033.540000
$
421.57 Structural Boots
INV297459
09/12/2019
603879
$
843.14
006228 - MILLSOFT, LLC
011,9019,595210
$
1,375.00 Computer Programming Services
306
011.9019.595210
$
1,925.00 Computer Programming Services
310
001457 - QUINN COMPANY 011.1043.840000 $
011.1043.850000 $
011.1049.900000 $
011.1043.840000 $
011.1043.850000 $
011,1049,900000 $
7,258,00 ONE (1) CATERPILLAR INC. MODEL: H80
S1991701
5,000.00 ONE (1) CATERPILLAR INC. MODEL: H80
S1991701
5,000.00 ONE (1) CATERPILLAR INC. MODEL: H80
S1991701
689.51 Sales Tax 9.5%
51991701
475.00 Sales Tax 9.5%
S1991701
475.01 Sales Tax 9.5%
S1991701
011.0013672
011.0013672
011.0013672
09/12/2019 60388D $ 3,300.00
09/12/2019 603981 $ 18,897.52
Printed:5/25/2019 7:03:42AM
Page 23 of 37
EARLY CHECKS
VENDOR NAME AND NUMBER
003914- RHF, INC
ACCOUNT
NUMBER
011.1031.590000 $
011.1031.590000 $
011.1031,590000 $
011,1031.590000 $
011.1031.590000 $
011.1031.590000 $
011.1031.590000 $
011.1031.590000 $
011.1031.590000 $
011,1031.590000 $
003787 - RW LYALL & COMPANY, INC 056.5600.900000 $
056.5600.900000 $
056,5600.900000 $
056,5600.900000 $
056.5600.900000 $
056.5600.900000 $
CITY OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO. 31
OCTOBER 1, 2019
INVOICE
AMOUNT
DESCRIPTION
85.00
Recertification for six (6) laser guns
85.00
Recertification for six (6) laser guns
85.00
Recertification for six (6) laser guns
85.00
Recertification for six (6) laser guns
85.00
Recertification for six (6) laser guns
36.00
Part No. L029: Cover, Battery U/L-
160.00
Recertification and La bar Charge
2.61
Sales Tax 7.25%
10.00
Evaluation Labor Charge-
85.00
Recertification for six (6) laser guns
1,217.70 MCV090560B-01-
1,275.75 MCV20056013-
268.70 BV0070Y-TFNO-000-
262.41 Sales Tax 9.5%
6,474.08 SPL0190-
615.04 Sales Tax 9.5%
T`l IsIiK y
74394
74397
74398
74399
74400
74401
74401
74401
74402
74693
159673
159673
159673
159673
160252
160252
P.O.#
011.0013999
011.0013999
011.0013999
011.0013999
011,0013999
011.0013999
011.0013999
011,0013999
011.0013999
056.0000549
056.0000549
056.0000549
PAYMENT CHECK
DATE NUMBER
09/12/2019 603882 $
PAYMENT
AMOUNT
718.61
09/12/2019 603883 $ 10,113.68
Printed:9/2512019 7:03:42AM
Page 24 of 37
EARLY CHECKS
VENDOR NAME AND NUMBER
004229 - SMARDAN SUPPLY CO
001960- SNAP -ON INDUSTRIAL
ACCOUNT
NUMBER
056.5600.590000 $
056.5600.590000 $
056.5600.590000 $
056.5600.590000 $
056.5600.590000 $
056,5600.590000 $
056.5600.590000 $
056.5600,590000 $
056.5600.590000 $
011.1046.520000 $
011.1046.520000 $
011.3046.520000 $
011.1046.520000 $
011,1046,520000 $
011,1046,520000 $
011.1046.520000 $
011.1046.520000 $
OG4441- U.S. DEPT OF EDUCATION 011.210260 $
CITY OF VERNON
❑PERATING ACCOUNT
WARRANT REGISTER NO. 31
OCTOBER 1, Z019
INVOICE
AMOUNT DESCRIPTION
32.18 1/4 x Close black nipple
265.40 2" 150# Threaded steel flange
92.25 5/8 x 3 B7 Stud W/2H nuts
49.25 5/8 x 1-1/2" Hex tap bolt pltd
40.40 5/8 x 2" Pltd tap bolt
1,918.01 2 150# C/5 cone strainer
227.76 Sales Tax 9.5%
1,649,79 GX 3" LF dielectric union fip x c
156.73 Sales Tax 9.5%
84.24 SMIL340 1/2" drive deep impact socket
39.13 SMIL280 1/2" drive deep impact socket
11.72 Sales Tax 9.5%
290.94 THSL80A 1/2" drive ratchet
39.13 SMIL290 1/2" drive deep impact socket
31.36 Sales Tax 9.5%
318.24 THSL80A 1/2: drive Ratchet
30.24 Sales Tax 9.5%
408.74 Garnishment: Payment
INVOICE P.O.#
S3385948001 056.0000576
53385948001 056.0000576
53385948001 056.0000576
S3385948001 056,0000576
S3385948001 056.0000576
S3385948001 056.0000576
S3385948001
53385948002 056.0000576
S3385948002
15DARV40692345 011.0013930
150ARV40692345 011.0013930
150ARV40692345
150ARV40751978 011.0013930
150ARV40751978 011.0013930
150ARV40751978
150ARV40803258 011.0013930
150ARV40803258
Ben218768
PAYMENT CHECK PAYMENT
DATE NUMBER AMOUNT
09/12/2019 603894 $ 4,431.77
09/12/2019
603885
$ 845.00
09/12/2019
603886
$ 408.74
Printed:9/25/2019 7:03:42AM
Page 25 of 37
CITY OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO.31
OCTOBER 1, 2019
EARLY CHECKS
ACCOUNT INVOICE PAYMENT CHECK PAYMENT
VENDOR NAME AND NUMBER NUMBER AMOUNT DESCRIPTION INVOICE P.O.# DATE NUMBER AMOUNT
006415 - UNION PACIFIC RAILROAD 011.1043.590000 $ 1,000.00 UP Real Estate Folder No. 3156-46 091119
COMPANY
09/12/2019 603887 $ 1,000.00
000005 - A THRONE CO, INC 020.1084.596200 $ 84.95 Portable Restrooms 595493
006537 - APPLE VALLEY CHOICE 055.9200.500154 $ 38,500.00 Capacity Charges 08/19
ENERGY
002308 - ASBURY ENVIRONMENTAL 055.8400.590000 $
SERVICES
055.8400.590000 $
004448 - BATTERY SYSTEMS, INC 011.1046.520000 $
011.1046.520000 $
011.1046.520000 $
011.1046.520000 $
011.1046.520000 $
011.1046.52D000 $
251.98 Environmental Services
160.00 Environmental Services
348.17 Vehicle Batteries"
106.12 Vehicle Batteries
95.18 Vehicle Batteries"
95.18 Vehicle Batteries-
-215.53 Credir
95.18 Vehicle Batteries-
09/19/2019 603888 $ 84.95
1303
09/19/2019 603889 $ 38,500.00
150000470013
150000470021
09/19/2019 603890 $ 411.98
5046404
011.0013870
5046894
011.0013870
5049247
011.0013870
5057121
011,0013870
5067732
011.0013870
5068148
011.0013970
09/19/2019 603891 $ 524.30
Printed: 9/25/2019 7:03:42AM Page 26 of 37
EARLY CHECKS
VENDOR NAME AND NUMBER
003037 - AIR RESOURCES BOARD
CITY OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO.31
OCTOBER 1, 2019
ACCOUNT
INVOICE
NUMBER
AMOUNT DESCRIPTION
INVOICE P.O.#
011.240010
$
1,020.00 1st Qtr FY 18/19 Surcharge Transmittal
091219
011,240020
$
16,779.00 1st Qtf FY 18/19 Surcharge Transmittal
091219
011.240021
$
8,640.00 1st Qtr FY 19/19 Surcharge Transmittal
091219
011.240022
$
1,066.00 1st Qtr FY 18/19 Surcharge Transmittal
091219
011.240020
$
980.00 2nd Qtr FY 18/19 Surcharge Transmittal
091219(2)
011.240021
$
810.00 2nd Qtr FY 18/19 Surcharge Transmittal
091219(2)
011.240022
$
26.00 2nd Qtr FY 18/19 Surcharge Transmittal
091219(2)
011.240020
$
245.00 3rd Qtr FY 18/19 Surcharge Transmittal
091219(3)
011.240022
$
26.00 3rd Qtr FY 18/19 Surcharge Transmittal
091219(3)
011.240021
$
270.00 4th Qtr FY 18/19 Surcharge Transmittal
091219(4)
005449 - CALIFORNIA CHILDREN'S 011.1021,797000 $ 25,000.00 CommUNITY Fund Grant 091619
ACADEMY
001973 - CALIFORNIA FRAME & AXLE 011.1046.520000 $ 90.00 Front End Repairs^'
PAYMENT CHECK PAYMENT
DATE NUMBER AMOUNT
09/19/2019 603892 $ 29,862.00
09/19/2019 603893 $ 25,000.00
55721 011.0013871
09/19/2019 603894 $ 90.00
Printed:9/25/2019 7:03:42AM
Palle 27 of 37
CITY OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO. 31
OCTOBER 1, 2019
EARLY CHECKS
ACCOUNT
INVOICE
VENDOR NAME AND NUMBER
NUMBER
AMOUNT DESCRIPTION
004163 - CENTRAL FORD
011.1046,520000
$
141.88 Auto Parts-
011.1046.520000
$
35.06 Auto Parts-
011.1046.520000
$
4.15 Auto Parts-
011.1046.520000
$
225.76 Auto Parts-
011AG46.520000
$
92.79 Auto Parts
011,1046,520000
$
29.55 Auto Parts-
011.1046.520000
$
450.03 Auto Parts-
000244 - CHARLES E. THOMAS CO.,
011.1049.590000
$
1,411.68 Gasboy Fleetkey Repairs
INC.
004594 - JARED DACEY
055.9100.596500
$
72.38 Project Mgmt Professional Exam Prep
055.9100.596500
$
28.65 PSPS Coordination Meeting w/ SCE
002566 - DEWEY PEST CONTROL 055.8400.590000
$
122.00 Pest Control Services
056.5600.590000
$
65.00 Pest Control Services
055.8400.590000
$
122.00 Pest Control Services
056,5600.590000
$
65.00 Pest Control Services
PAYMENT CHECK PAYMENT
INVOICE
P.O.# DATE NUMBER AMOUNT
340772
011.0013873
341525
011.0013873
341673
011.0013873
341932
011.0013873
341957
011.0013873
342004
011.0013873
342032
011.0013873
09/19/2019 603895 $ 979.22
34517
090419
090419(2)
12772403
12786253
1284495
12858541
09/19/2019 603896 $ 1,411.68
09/19/2019 603897 $ 101.03
09/19/2019 603898 $ 374.00
Printed: 9/25/2019 7:03:42AM Page 28 of 37
CITY OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO.31
OCTOBER 1, 2019
EARLY CHECKS
ACCOUNT
INVOICE
PAYMENT
CHECK
PAYMENT
VENDOR NAME AND NUMBER
NUMBER
AMOUNT DESCRIPTION
INVOICE
P.O.#
DATE
NUMBER
AMOUNT
003420 - J E F F FRAGA
056.5600.596500
$
168.00 GAS-0306 Leak Investigation &
090919
056.5600.596500
$
163.18 GAS-0089 Vatve Changer
090919(2)
056,5600.596500
$
255.87 GAS-0213 Nan -Production
090919(3)
09/19/2019
603899
$ 587.05
006622 - FULLER ENGINEERING, INC
020.1084,500140
$
461.51 Sodium Hypochlorite
139445
020.1084.520000
$
601.70 Sodium Hypochlorite
139445
020,1084.500140
$
379.86 Sodium Hypochlorite
139596
020,1084.520000
$
687.66 Sodium Hypochlorite
139596
09/19/2019
603900
$ 2,130,73
000399 - GARVEY EQUIPMENT
020.1084.520000
$
929.00 2200 Watt Honda Generator'
121599
011.0013971
COMPANY
020.1084,520000
$
88.26 Sales Tax 9.5%
121599
011.104&520000
$
874.90 Parts & Services-
122025
011.0013874
011,1046.520000
$
97.66 Parts & Services-
122295
011.0013874
011.1046,520000
$
76.34 Parts & Services-
122296
011.0013874
09/19/2019
603901
$ 2,066.16
000147 - GENERAL PUMP COMPANY,
020.1084.590000
$
19,356.00 Well & Booster Pump Repairs
27304
INC
09/19/2019
603902
$ 19,356.00
Printed: 9/25/2019 7:03:42AM Page 29 of 37
CITY OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO. 31
OCTOBER 1, 2019
EARLY CHECKS
ACCOUNT
INVOICE
PAYMENT
CHECK
PAYMENT
VENDOR NAME AND NUMBER
NUMBER
AMOUNT
DESCRIPTION
INVOICE
P.O.#
DATE
NUMBER
AMOUNT
001712 - GRAINGER, CO
020.1084.520000
$
255.63
Building Hardware-
9232745498
011.0013880
020.1084,520000
$
236.85
Building Hardware-
9244401825
011.0013880
020.1084.520000
$
44.17
Building Hardware-
9249273799
011.0013880
09/19/2019
603903 5
536.6s
003122 - J & H AUTO BODY
011.1046.520000
$
3,488.66
Parts to repair
15924
011.0014006
011.1046.520000
$
409.60
Paint & material
15924
011.0014006
011,1046,590000
$
563.20
Paint labor
15924
011,0014006
011.1046.590000
$
743.60
Body Shop labor
15924
011.0014006
011.104&520000
$
399.57
Sales Tax 10.25
15924
09/19/2019
603904 5
5,604,63
001800 - JSB FIRE PROTECTION, LLC
011.1033.595200
$
4,428.31
Plan Check Services
19205
011.1033.595200
$
5,737.58
Plan Check Services
19206
011.1033.595200
$
3,015.84
Plan Check Services
19207
09/19/2019
603905 $
13,181.73
Printed: 9/2 5/2019 7:03:42AM Page 30 of 37
CITY OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO.31
OCTOBER 1, 2019
EARLY CHECKS
ACCOUNT
INVOICE
PAYMENT
CHECK
PAYMENT
VENDOR NAME AND NUMBER
NUMBER
AMOUNT
DESCRIPTION
INVOICE
P.Q.#
DATE
NUMBER
AMOUNT
003908 - LOPEZ & LOPEZ TIRE SERVICE
011.1046.520000
$
321.05
Tires, Accessories &
Repairs"'
22071
011,0013875
011.104&520000
$
160.53
Fires, Accessories &
Repairs"'
22090
011.0013875
011,1046.520000
$
12.00
Tires, Accessories &
Repairs"'
22124
011.0013875
011.104&S20000
$
238.37
Tires, Accessories &
Repairs-
22143
011.0013875
011A04&520000
$
34.42
Tires, Accessories &
Repairs-
22230
011.0013875
011.1046.520000
$
18.00
Tires, Accessories &
Repairs-
22262
011.0013875
011.1046.520000
$
15.00
Tires, Accessories &
Repairs-
22296
011.0013875
011.1046,520000
$
596.55
Tires, Accessories &
Repairs-
22300
011.0013875
011,1046.520000
$
20.00
Tires, Accessories &
Repairs-
22303
011-0013875
011.1046.520000
$
15.00
Tires, Accessories &
Repairs-
22330
011.0013875
011AG46.520000
$
60.23
Tires, Accessories &
Repairs"'
22342
011.0013875
09/19/2019
603906 $
1,491.15
000121 - LU'S LIGHTHOUSE, INC
011.1046.520000
$
-27.22
Credit-
1147472
011.0013909
011.1046.520000
$
52.74
Supplies-
1147949
011.0013909
011.1046,520000
$
20.43
Supplies-
1148191
011.0013909
011.1046.520000
$
25.79
Supplies-
1148210
011.0013909
011.1046.520000
$
97.22
Supplies-
1148924
011.0013909
09/19/2019
603907 $
168.96
006661 - CYNTHIA MACIEL
011.1031.596500
$
15.00
PC 832 Laws of Arrest Course
091219
09/19/2019
603908 $
15.00
Printed:9/25/2019 7:0142AM page 31 of 17
CITY OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO. 31
OCTOBER 1, 2019
EARLY CHECKS
ACCOUNT
INVOICE
PAYMENT
CHECK
PAYMENT
VENDOR NAME AND NUMBER
NUMBER
AMOUNT DESCRIPTION
INVOICE
R.O.#
DATE
NUMBER
AMOUNT
004073 - MAMA MADRIGAL
011.1031.596500
$
32.36 Mental Health Decision Making
082119
011.1031.596500
$
20.30 Firearms / Tactical Rifle Ads
090219
09/19/2019
603909
$ 52.66
003200 - MCCALL'S METER SALES &
020,1084.590000
$
428.00 REPLACEMENT FLOWCOM REGISTER,
31998
011,0013988
SERVICE
020.1084,590000
$
23.40 freight
31998
011.0013988
020.1084.590000
$
4D.66 Sales Tax 9.5%
31998
09/19/2019
603910
$ 492.06
001150 - MCMASTER CARR SUPPLY
055,8400.590000
$
309.32 Hardware Supplies-
99856125
055,0002743
COMPANY
09/19/2019
603911
$ 309.32
003660 - JACK MEGORDEN
055.9100.596500
$
31.26 Scott Engineering - Equipment Inspection
090419
055.9100.596500 $
055.9100.596500 $
000289 - VIET NGUYEN 055.9100.596500 $
001943 - PLUMBING & INDUSTRIAL 020.1084.520000 $
SUPPLY
020.1084.520000 $
23.66 PSPS Coordination Meeting w/ SCE
090419(2)
66.35 Project Mgmt Professional Exam Prep
090419(3)
45.40 Western Regional Municipal Utility
090419
240.46 Plumbing Hardware & Supplies-
S1221728001
29.40 Plumbing Hardware & Supplies-
S1222692001
09/19/2019
603912
$ 121.27
09/19/2019
603913
5 45.40
011,0013884
011.0013884
09/19/2019 603914 $
269.86
Printed'. 9/25/2019 7 03:42AM
Page 32 of 37
EARLY CHECKS
ACCOUNT
VENDOR NAME AND NUMBER
NUMBER
000163 - PROFORMA EXPRESS
011.1060.520000
$
GRAPHICS
011.1060.520000
$
011.1060.52fl000
$
011.1060.520000
$
003900 - RICHARDS, WATSON &
011A024.593200
$
GERSHON
003271 - ROBERTSON'S
020.1084.520000
$
020.1084.520000
$
003456 - RUSH TRUCK CENTER OF
011.1046.520000
$
WHITTIER
011.1046.520000
$
011.1046.520000
$
001470 - SHAHRAM SHARIFZADEH
055.9200.596500
$
000318 - KENT STEVENSON JR
011.1031.596500
$
CITY OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO.31
OCTOBER 1, 2019
INVOICE
AMOUNT DESCRIPTION
INVOICE
96.75 Food OffidaI Inspection Report
901S602850
9.19 Sales Tax 9.5%
9015602850
96.75 Official Inspection Continuation Sheets
9015602851
9.19 Sales Tax 9.5%
9015602851
22.22 Re: Los Angeles MS4 Permit Petition 223130
824.15 Concrete
502080
589.93 Concrete
504193
150.00 1-83564-392-1 ac pressure switch
3016231892
280.00 8-98222-312-0 ac pressure hose
3016231892
40.85 Sales Tax 9.5%
3016231992
36.89 SCPPA Renewable Working Group
082819
25.52 Firearms / Tactical Rifle Training Ads
090219
PAYMENT CHECK PAYMENT
P.O.# DATE NUMBER AMOUNT
011.0014000
011,0014000
09/19/2019 603915 $ 211.88
09/19/2019 603916 $ 22.22
09/19/2019 603917 $ 1,414.08
011.0013944
011.0013944
09/19/2019
603918
$
470.85
09/19/2019
603919
$
36.89
09/19/2019
603920
$
25.52
Printed: 9/25/2019 7:03:42AM
Page 33 of 37
CITY OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO. 31
OCTOBER 1, 2019
EARLY CHECKS
ACCOUNT
INVOICE
VENDOR NAME AND NUMBER
NUMBER
AMOUNT DESCRIPTION
005419 - SUPERIOR CT OF CAL OF LA
011.1031.594200
$
1,133.00 Parking Citations 07/19
006132 - THYSSENKRUPP ELEVATOR
055.8400.590000
$
443.97 Elevator Service & Maintenance
CORPORAT
000282 - TRI-CITY MUTUAL WATER
011.1033,560000
$
225.00 Period: 08/19
COMPANY
005710 - US TOW, INC
011.1046.590000
$
150.00 Labor to tow unit from city yard to
001947 - WIS VASQUEZ
011.1031.596500
$
32.36 Mental Health Decision Making
000868 - RICHARD VILLEGAS
011.1031.596500
$
24.36 Firearms / Tactical Rifle Training Adv
INVOICE P.O.#
091119
3004678959
090119
PAYMENT CHECK PAYMENT
DATE NUMBER AMOUNT
09/19/2019 603921 $ 1,133.00
09/19/2019 603922 $ 443.97
09/19/2019
603923
$
225.00
132019154014 011.0014008
09/19/2019
603924
$
150.00
082119
09/19/2019
603925
$
32.36
090219
09/19/2019
603926
$
24.36
TOTAL EARLY CHECKS
$
253,527.11
Printed: 9/25/2019 7:03:42AM
Page 34 of 37
CITY OF VERNON
OPERATING ACCOUNT
WARRANT REGISTER NCI.31
OCTOBER 1, 2019
WARRANTS
ACCOUNT
INVOICE
PAYMENT
CHECK
PAYMENT
VENDOR NAME AND NUMBER
NUMBER
AMOUNT DESCRIPTION
INVOICE P.O.#
DATE
NUMBER
AMOUNT
002811 - AREA E FIRE CHIEFS
011.1033.596550
$
500.00 Annual Membership Dues—
090319
ASSOCIATION
10/01/2019
603927
$ 500.00
002308 - ASBURY ENVIRONMENTAL
055,9400.590000
$
455.64 Environmental Services
150000478217
SERVICES
10/01/2019
603928
$ 455.64
006054 - BEARCOM
011.1033.594000
$
1,591,66 5C Service Agreement
4884445
10/01/2019
603929
5 1,581.66
002566 - DEWEY PEST CONTROL
011,1048.596200
$
135.00 Pest Control Services
12835064t2j
011.1048.596200
$
60.00 Pest Control Services
12907463
011.1048.596200
$
100.00 Pest Control Services
12907469
011.1048.596200
$
95.00 Pest Control Services
12907470
011.1048.596200
$
75.00 Pest Control Services
12907472
011.1049.590000
$
62.00 Pest Control Services
12907473
011.1049.590000
$
67.00 Pest Control Services
12907474
011.1049.590000
$
42.00 Pest Control Services
12907475
011.1048.5962D0
$
33.33 Pest Control Services
12907476
10/01/2019
603930
$ 669.33
004438 - FLEMING ENVIRONMENTAL,
011.1049.59000D
$
650.00 Designated Operator 30 Day Inspections
15235
INC
10/01/2019
603931
$ 650.00
Printed: 9/25/2019 7:03:42AM Payee 35 of 37
CITY Of VERNON
OPERATING ACCOUNT
WARRANT REGISTER NO.31
OCTOBER 1, 2019
WARRANTS
ACCOUNT
INVOICE
VENDOR NAME AND NUMBER
NUMBER
AMOUNT DESCRIPTION
INVOICE
006662 - CARLOS HERNANDEZ
011.1033.596700
$
400.00 Reim6. Driver Operator 1A
090519
000686 - IGOE & COMPANY, INC
011.1026.594200
$
75.00 Participation Fee
201041
004143 - INTERWEST CONSULTING
011.1041.595200
$
3,189.85 Professional Services
52711
GROUP, IN
000186 - MSW CONSULTANTS
011.1060.595200
$
30,887.50 Consulting Services 08/19
268
006612 - QUALIFIED MOBILE, INC
011.1046.590000
$
357.00 Car Wash 5ervices
261627
006642 - QEVINA REYNOLDS
011.1033.596700
$
470.95 Reimh. CSFA Driver Operator 1A
090519
006371 - TIREHUB, LLC
011A046.520000
$
595.00 p23555r17 tire
9854562
011,1046.520000 $ 56.53 Sales Tax 9.5% 9854562
006146- WEST-LITE SUPPLY 011.1049.520000 $-350.44 Credit 16944
COMPANY, INC
011.1049.520000 $ 564.98 Supplies 60946C
PAYMENT
CHECK
P.O.# DATE
NUMBER
10/01/2019
603932 $
10/01/2019
603933 $
PAYMENT
AMOUNT
400.00
75.00
10/01/2019
603934 $
3,189.85
10/01/2019
603935 $
30,887.50
10/01/2019
603936 $
357.00
10/01/2019
603937 $
470.95
011.0014019
10/01/2019 603938 $ 651.53
10/01/2019 603939 $ 214.54
TOTAL WARRANTS t 4O.1n3 OD
Printed:9/25/2019 7:03:42AM
Page 36 of 37
RECAP BY FUND
FUND
011-GENERAL
020 - WATER
❑55 - LIGHT & POWER
056 - NATURAL GAS
057 - FIBER OPTIC
GRAND TOTAL
TOTAL CHECKS TO BE PRINTED 13
ELECTRONIC TOTAL
$ 900,943.77
42,525.53
6,368,325.65
17,140.89
4,619.87
$ 7,333,554.71
CITY OF VERNON
OPERATING ACCOUNT
WARRANT REGMTER NO. 31
OCTOBER 1, 2019
EARLY CHECK TOTAL
$ 134,875.89
25,652.75
72,103.44
20,895.03
0.00
$ 2S3,527.11
WARRANT TOTAL
$ 39,647.36
❑.00
455.64
0.00
0A0
$ 40,103.00
GRAND TOTALS
$ 1,075,467.02
68,178.28
6,440,884.73
38,035.92
4,618.97
$ 7,627,184.82
Printed: 912512D19 7:03:42AM
Page 37 of 37
City Council Agenda Item Report
Agenda Item No. COV-423-2019
Submitted by: Adriana Ramos
Submitting Department: Fire Department
Meeting Date: October 1, 2019
SUBJECT
Fire Department Activity Report for the Period of August 16 through August 31, 2019
Recommendation:
A. Receive and file.
Background:
Attached is a copy of the Vernon Fire Department Activity Report which covers the period of August 16, 2019 through
August 31, 2019. This report covers hours for Fire Prevention, Training, Pre -Incident, Periodic Testing, Public Service
Programs and Routine Maintenance.
Fiscal Impact:
None.
ATTACHMENTS
• 1. Fire Department Activity Report - 08/16/19 to 08/31/19
ACTIVITY TYPE
FIRE PREVENTION:
Regular Inspections (#):
Re -Inspections (#):
Spec. Haz. Inspections (#):
VERNON FIRE DEPARTMENT
COMPANY ACTIVITIES
August 16, 2019 to August 31, 2019
Total Inspections:
Total Staff Hours:
This Period
Last Year
Last Year
To Date
This
Period
This Year
To Date
35
976
105
953
38
135
10
148
2
30
3
23
75
1141
118
1124
44
1566
162
1628
*Reduction in activity due to transitioning to electronic inspection reporting system.
Annual Business Fire Inspections
1200 — — —
1000
—
800
600
400
200
'—
0
Last Year
This Period
To Date Period To Date
Last Year This This Year
PRE -INCIDENT (HOURS):
Planning
District Familiarization
PERIODIC TEST (HOURS):
Hose Testing
Pump Testing
Total Hours:
Total Hours:
This Period
Last Year
Last Year
To Date
This
Period
This Year
To Date
117
1485
113
1487
108
1545
108
1476
225
3030
221
2963
This Period
Last Year
Last Year
To Date
This
Period
This Year
To Date
0
9
0
4
0
27
0
21
0
36
0 125
Page 1
TRAINING (HOURS):
Firefighting
Hazardous Materials
Safety
Apparatus Operations
Equipment Operations
CPR
First Aid
8
Total Hours:
PUBLIC SERVICE PROGRAMS (HOURS):
School Programs
Fire Brigades
Emergency Preparedness
ROUTINE MAINTENANCE (HOURS):
Station
Apparatus
Equipment
Total Hours:
Total Hours:
This Period
Last Year
Last Year
To Date
This
Period
This Year
To Date
123
1691
136
1928
40
615
45
547
138
2071
131
1965
146
2066
133
2039
138
2032
135
2027
0
63
8
72
27
517
61
625
612
9055
fAQ
9203
Fire Training Hours
■ Firefighting
■ Hazardous Materials
■ Safety
■ Apparatus Operations
■ Equipment Operations
■ CPR
■ First Aid
This Period
Last Year
Last Year
To Date
This
Period
This Year
To Date
8
64
0
28
0
11
4
16
7
213
16
204
15
288
20
248
This Period
Last Year
Last Year
To Date
This
Period
This Year
To Date
128
1890
131
2002
140
1915
130
1986
139
1955
136
2022
407
5760
397
6010
Personnel Activity Total By Hours: 1 1303 1 19735 1 1449 1 20077
Page 2
Emergency Activity: August 16, 2019 to August 31, 2019
Rescue & Emergency...
49.30%
False Alarm & False Call
1%
ervice CaPI
.63%
Goad Intent Call
4.23%
lazardous Condition (No Fire}
.63%
MAJORTOTAL
Fires
8
11.27%
Rescue & Emergency Medical Service
35
49.30%
Hazardous Condition (No Fire)
4
5.63%
Service Call
4
5.63%
Good Intent Call
3
4.23%
False Alarm & False Call
17
23.94%
TOTAL 71
100.00%
Page 3
Emergency Activity: January 1, 2019 to August 31, 2019
Severe Weather & Natural Disaster
Rescue & Emergency...
45.23%
False Alarm & False Call
6.6 (%
ice Call
k
pecial Incident Type
.35%
Good Intent Call
9.61 %
rverpressure rupture,...
.52%
rdous Condition (No Fire}
k
MAJOR
MWIL i=;;M
Fires
77
of TOTAL
6.67%
Overpressure rupture, explosion, overheat - no fire
6
0.52%
Rescue & Emergency Medical Service
523
45.28%
Hazardous Condition (No Fire)
34
2.94%
Service Call
44
3.81 %
Good Intent Call
111
9.61%
False Alarm & False Call
355
30.74%
Severe Weather & Natural Disaster
1
0.09%
Special Incident Type
4
0.35%
TOTALI
1155
1 100.00%
Page 4
City Council Agenda Item Report
Agenda Item No. COV-396-2019
Submitted by: Lisette Grizzelle
Submitting Department: Human Resources
Meeting Date: October 1, 2019
SUBJECT
Amended Building and Planning Manager Job Description
Recommendation:
A. Find that approval of the attached job description revision in this staff report is exempt from California
Environmental Quality Act (CEQA) review, because it is an administrative activity that will not result in direct or indirect
physical changes in the environment and therefore does not constitute a "project" as defined by CEQA Guidelines
Section 15378; and
B. Approve amended Building and Planning Manager Job Description to more accurately reflect the duties,
responsibilities and requirements of this position effective October 1, 2019.
Background:
As part of the Public Works restructure review and succession planning, Public Works and Human Resources have
conducted a review of this job description and staff is recommending City Council approval of this revised job
description.
Revised Job Description
Revisions to the existing job description for Building and Planning Manager are being recommended to include changes
to the duties, minimum qualifications and certifications to more accurately reflect the current needs of the Department, as
well as to assist in succession planning for the Building and Planning Division.
Fiscal Impact:
There is no additional fiscal impact on the current operating budget as a result of this recommended action.
ATTACHMENTS
• 1. Amended Building and Planning Manager Job Description
OF `'Eq'1
9j�'ELY tN�V
JOB DESCRIPTION
Building and Planning Manager
Date Prepared: March, 2017
Date Revised: August, 2019
Class Code: 7205
SUMMARY: Under limited supervision, plans, organizes, reviews and directs the activities of the building,
planning, zoning, and plan review activities for the City; provides highly responsible administrative and
technical staff assistance; supervises and evaluates designated staff; and ensures proper coordination with
other divisions and sections in the Public Works Department.
ESSENTIAL FUNCTIONS: -- Essential functions, as defined under the Americans with Disabilities Act, may include any of the following
representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class;
employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does
not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include,
but are not limited to, the following:
requirements; assures prE)jeGt plans, p0liGies and PFOGedures are in GenformanGe to Gity General ,
and irrGE)FnplianGe with IGEal,i state and Federal Gedes and Fegulations..
• Supervises Building Division Inspectors, Plans Examiners and Build Permit Technicians and trains; and
evaluates a -PA these employees_
• Conducts inspections and performs quality control review of inspections by others.
• Oversees the review of building plans, calculations, and specifications for proposed structures. Performs
more d44Gu t-technically complex plan checks_
• Resolves interpretation issues for inspectors and plans examiners for buildings under construction and
existing buildings for compliance with the adopted Plumbing, Mechanical, Building and Electrical Codes.
Evaluates and recommends modifications to the codes.
• Oversees Code Enforcement.
• Reviews plans and technical documents for compliance with City regulations and ordinances; provides
professional evaluations and reports as appropriate; produces professional quality staff reports,
presentations and recommendations on planning issues; develops solutions to planning issues, and
resolves conflicts; assists in the development of ordinances and regulations as appropriate.
• Reviews and evaluates development proposals, development designs, applications, planning and zoning
changes, variance requests, technical documents and special permits for compliance with City standards
and regulatory requirements; reviews development plans with residents, developers and builders;
develops recommendations, and summarizes all issues for presentation to the City Council and Planning
Commission.
• Answers inquiries and assists the public and other agencies in matters relating to planning, zoning and
permit review, and other City standards and regulations; provides information and recommendations
within scope of authority.
,
and prevides data eR
land use issues and related subjents as requested
• Participates in meetings with government officials and community groups; provides information to the
Planning Commission, City Manager, City Council and other City departments as needed; coordinates
Building and Planning Manager Vernon CA 1 of 4
with various regional government organizations, community groups, and state and Federal agencies;
attends public meetings and presents information as needed. on regional planning and zoning issues.
• Resolves field and office problems or conflicts regarding the application or interpretation of codes and
regulations enforced by the section.
• Establishes and monitors sectional operating policies and procedures to enhance and improve the quality
of the services provided by the section.
• Directs and participates in the development and implementation of goals, objectives and priorities of the
section.
• Implements and monitors the established Internal Control procedures of the City, division and/or section.
• Prepares and monitors division section budget.
• Collects, analyzes and interprets data for purposes of special studies and reports.
• Prepares and presents formal reports for submittal to the Director of Public Works, the City Manager, and
the City Council.
• Implements various computer based systems and programs designed to enhance the efficiency and
effectiveness of the section.
• Selects, develops and coaches subordinates and assigns and supervises the work performed by the Section
staff.
• Plans, coordinates and reviews the work of the designated staff and customer service functions of the
section.
• Reviews and evaluates employees' job performance and recommends appropriate personnel action.
• Develops and institutes training programs as part of an ongoing employee development program.
• Coordinates closely with other City divisions, particularly Fire, and Engineering,, R�GCvern-rri^G-a„d
Deyelepment Conn^oc
Meets with developers, GGRtraGters and/er property owners te assist them with the development PrOGess as
it pertains to zoning, planning and land use.
• Supervises subordinate staff; sets work priorities; creates work schedules.
• Completes special and ongoing projects and tasks as assigned.
• Supports the relationship between the City of Vernon and the general public by demonstrating courteous
and cooperative behavior when interacting with visitors and City staff; maintains confidentiality of work -
related issues and City information; performs other duties as required or assigned.
MINIMUM QUALIFICATIONS:
Education, Training and Experience Guidelines:
Bachelor's Degree in remit y or Regional Plan ninrv' Engineering, Architecture, Construction Management or a
closely related field; AND six years increasingly responsible experience in the A; ini^ipal plannin^in building
plans examination and construction inspection, including three years of supervisor experience in MURiGipal
plaRni building plans examination and construction inspection.
Master's Degree in Engineering, PIaRRiPg-Architecture, Construction Management or related field is highly
desirable.
Knowledge of:
• City organization, operations, policies, and procedures.
• Quality assurance and quality control practices.
Gity land use and development regulations nlonninry ^r
Rrin^ipleS of land use planning
• City General Plan and zoning codes.
• Safety issues and liability reduction.
Building and Planning Manager Vernon CA 2 of 4
• Principles, practices and methods used in various building construction areas,
plumbing, electrical and mechanical.
• Basic principles of structural design, engineering mathematics and soil engineering.
• Applicable regulatory codes and laws and operation of, planning, building and
specifically in an industrial setting.
• Occupational hazards and standard safety procedures.
• Principles and practices of effective employee supervision.
• Principles and practices of regulatory management.
• Principles and practices of project management and contract administration.
• Principles and practices of strategic planning and administrative management.
• Applicable California planning and building laws and regulations.
• Customer service standards and protocols.
Skill in:
including structural,
code enforcement
Directing the work of subordinate staff.
Understanding and interpreting land use regulations, zoning enforcement, building codes and state and
Federal laws.
Presenting and defending planning infermatiOn in p blin meetings;
• Maintaining accurate and interrelated technical records.
• Organizing, evaluating, analyzing and presenting data and information.
• Checking designs, details, estimates, plans, and specifications of planning projects.
• Defining problems, establishing facts and drawing valid conclusions.
• Managing situations requiring diplomacy, fairness, firmness and sound judgment.
• Interpreting and applying City, state and federal policies, laws and regulations.
• Making appropriate decisions while ensuring compliance with City goals and objectives.
• Building effective teams and providing efficient customer services.
FeFml latiRg and pFese RtiRg nElinY ronE)mmeRdati9R-
• Investigating, analyzing and resolving complex and sensitive issues and complaints.
• Responding to emergency and problem situations effectively.
• Communicating effectively verbally and in writing.
• Dealing tactfully and courteously with the public.
• Interpret and enforce all applicable codes laws, regulations and policies.
• Establishing and maintaining cooperative working relationships with Director of Public Works, City
Administrator, City Council, commissioners, managers, supervisors, staff, contractors, suppliers,
developers, businesses, external public agencies and the general public.
• Operating a personal computer and various software applications.
LICENSE AND CERTIFICATION REQUIREMENTS:
Possession of a valid State of California Class C driver's license.
Ability te obtain AmeFiGan Institute of Certified Planners (AIGP) GeFtifiGate withiR ORe year frern hire date.
Possession of a Chief Registration as a Gertifio/J Building Official certification.
Possession of a Plans Examiner certification.
Possession of a Commercial Building Inspector certification within one year from hire date.
Possession of a Commercial Electrical Inspector certification within one year from hire date.
Possession of a Commercial Plumbing Inspector certification within one year from hire date.
Possession of a Commercial Mechanical Inspector certification within one year from hire date.
Building and Planning Manager Vernon CA 3 of 4
PHYSICAL DEMANDS AND WORKING ENVIRONMENT:
Work is performed prirna4ljoth in an office environment with seme expel Fe and in t an outdoor work
environment. May be required to work in trenches. May be exposed to dangerous machinery. May be
required to climb ladders. Outdoor environment may involve exposure to loud noise levels, perform on -site
field inspections including exertion of a moderate amount of physical effort to stoop, crouch, climb and lift in
performance of assigned duties; ability to work around building materials in a safe manner; may be subject to
uncomfortable working conditions including exposure to dust, noise, heat OF ^^'Wand extreme weather
conditions_
Building and Planning Manager Vernon CA 4 of 4
City Council Agenda Item Report
Agenda Item No. COV-429-2019
Submitted by: Robert Sousa
Submitting Department: Police Department
Meeting Date: October 1, 2019
SUBJECT
Office of Traffic Safety Selective Traffic Enforcement Program (STEP) Grant Agreement
Recommendation:
A. Find that the approval of the proposed agreement is exempt from California Environmental Quality Act ("CEQN)
review, because it is a continuing administrative activity that will not result in direct or indirect physical changes in the
environment, and therefore does not constitute a "project" as defined by CEQA Guidelines section 15378; and
B. Approve an agreement between the City of Vernon and the Office of Traffic Safety, in substantially the same form
as submitted herewith, for a one (1) year term; and
C. Authorize the City Administrator, Police Chief and Police Sergeant to execute an agreement between the City of
Vernon and the Office of Traffic Safety for participation in the Selective Traffic Enforcement Program (STEP) with an
effective date of October 1, 2019.
Background:
The Vernon Police Department (VPD) has been granted a grant through the Office of Traffic Safety to participate in a
Selective Traffic Enforcement Program (STEP). The goals of the program include the following: reduce the number of
persons killed and/or injured in traffic collisions; reduce the number of persons killed and/or injured in DUI related
collisions; and raise public awareness about DUI enforcement activities in the Los Angeles County region.
In order to accomplish the goals of the program, participating agencies will be required to take part in various
enforcement activities which include saturation patrol details, motorcycle safety enforcement, distracted driving
enforcement, pedestrian and bicycle enforcement, and DUI checkpoints.
VPD staff will coordinate enforcement activities as required on an overtime basis. The VPD will receive reimbursement
for a majority of the overtime related costs (benefits calculated at 1.45%). The VPD has participated in this program
for a number of years and has been successful attaining the goals specified.
To participate in the program, law enforcement agencies are required to sign an agreement to receive reimbursement for
personnel overtime costs. Reimbursements will be made within 90 days of receipt of an invoice, activity log, and
quarterly traffic collision reports. The term of this agreement shallremain in effect until September 30, 2020.
Legal staff has reviewed and approved the proposed agreement as to form.
Fiscal cal Impact:
There are sufficient overtime funds in the FY2019-2020 VPD budget for participation in STEP. The projected
overtime reimbursement for VPD's annual participation is approximately $45,000.00.
ATTACHMENTS
1. STEP Grant Agreement with the Office of Public Safety
State of California — Office of Traffic Safety
GRANT AGREEMENT
GRANT NUMBER
PT20136
1. GRANT TITLE
Selective Traffic Enforcement Program (STEP)
2. NAME OF AGENCY
3. Grant Period
Vernon
From: 10/01/2019
4. AGENCY UNIT TO ADMINISTER GRANT
Vernon Police Department
To: 09/30/2020
5. GRANT DESCRIPTION
Best practice strategies will be conducted to reduce the number of persons killed and injured in crashes involving
alcohol and other primary collision factors. The funded strategies may include impaired driving enforcement,
enforcement operations focusing on primary collision factors, distracted driving, night-time seat belt enforcement,
special enforcement operations encouraging motorcycle safety, enforcement and public awareness in areas with a high
number of bicycle and pedestrian collisions, and educational programs. These strategies are designed to earn media
attention thus enhancing the overall deterrent effect.
6. Federal Funds Allocated Under This Agreement Shall Not Exceed: $45,000.00
7. TERMS AND CONDITIONS: The parties agree to comply with the terms and conditions of the following which are by this
reference made a part of the Agreement:
• Schedule A — Problem Statement, Goals and Objectives and Method of Procedure
• Schedule B — Detailed Budget Estimate and Sub -Budget Estimate (if applicable)
• Schedule B-1 — Budget Narrative and Sub -Budget Narrative (if applicable)
• Exhibit A — Certifications and Assurances
• Exhibit B* — OTS Grant Program Manual
*Items shown with an asterisk (*), are hereby incorporated by reference and made a part of this agreement as if attached hereto.
These documents can be viewed at the OTS home web page under Grants: www.otS.ca.gov.
We, the officials named below, hereby swear under penalty of perjury under the laws of the State of California that we are duly
authorized to legally bind the Grant recipient to the above described Grant terms and conditions.
IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto.
8. Approval Signatures
A. GRANT DIRECTOR
B. AUTHORIZING OFFICIAL OF AGENCY
NAME: Gustavo Herrera PHONE: (323) 587-5171
NAME: Carlos Fandino PHONE: (323) 583-8811
TITLE: Sergeant FAx:
TITLE: City Administrator FAx: 323-826-1438
ADDRESS: 4305 Santa Fe Ave
ADDRESS: 4305 S. Santa Fe Avenue
Vernon, CA 90058
Vernon, CA 90058-1714
EMAIL: gherrera@covpd.org
EMAIL: cfandino@ci.vemon.ca.us
(Signature) (Date)
(Signature) (Date)
C. FISCAL OR ACCOUNTING OFFICIAL
D. AUTHORIZING OFFICIAL OF OFFICE OF TRAFFIC SAFETY
NAME: Anthony Miranda PHONE: (323) 583-8811
NAME: Randy Weissman PHONE: (916) 509-3030
ext 114
TITLE: Chief of Police FAx:
TITLE: Acting Director FAx: (916) 509-3055
ADDRESS: 4305 Santa Fe Ave
ADDRESS: 2208 Kausen Drive Suite 300
Vernon, CA 90058
Elk Grove, CA 95758
EMAIL: amiranda@covpd.org
EMAIL: randy.weissman@ots.ca.gov
(Signature) (Date)
(Signature) (Date)
E. ACCOUNTING OFFICER OF OFFICE OF TRAFFIC SAFETY
9. DUNS INFORMATION
NAME: Carolyn Vu
DUNS #: 060883022
ADDRESS: 2208 Kausen Drive, Suite 300
REGISTERED ADDRESS: 4305 S. Santa Fe Avenue
Elk Grove, CA 95758
CITY:Vernon
ZIP+4:90058-1714
9/9/2019 8:48:24 PM Page 1 of 15
10. PROJECTED
EXPENDITURES
PROJECTED
FUND
CFDA
ITEM/APPROPRIATION
F.Y.
CHAPTER
STATUTE
EXPENDITURES
164 AL-20
20.608
0521-0890-101
2019
2019
BA/19
$30,000.00
402PT-20
20.600
0521-0890-101
2019
2019
BA/19
$15,000.00
AGREEMENT
TOTAL
$45,000.00
AMOUNT ENCUMBERED BY THIS DOCUMENT
$45,000.00
I CERTIFY upon my own personal knowledge that the budgeted funds for
the current budget year are available for the period and purpose of the
PRIOR AMOUNT ENCUMBERED FOR THIS
expenditure stated above.
AGREEMENT
$ 0.00
OTS ACCOUNTING OFFICER'S SIGNATURE
DATE
TOTAL AMOUNT ENCUMBERED TO DATE
SIGNED
le
$45,000.00
9/9/2019 8:48:24 PM Page 2 of 15
State of California — Office of Traffic Safety
GRANT AGREEMENT
Schedule A
GRANT NUMBER
PT20136
1. PROBLEM STATEMENT
With the STEP Grant awarded to the City of Vernon, our target population for enforcement efforts would be DUI
drivers, as well as those who commit other violations (speed, distracted driving, turning/yielding violations, etc.) that
may contribute to traffic collisions. Our mission would continue to be simple in concept: continue to educate the public
about the dangers and consequences ofDUI drivers, and reduce traffic collisions and in doing so, reduce injuries and
deaths associated to such collisions.
The City of Vernon Public Works Traffic Engineering Division conducted a Traffic Collision Review Report in 2014.
Included in the report are the most frequent locations of traffic collisions and a list of the top primary collision factors.
Current statistics (refer to Traffic Data Summary below) from 2016-2018 indicate the top primary collision factors
have remained the same.
In examining the OTS Collision Rankings for 2016, we have also identified the below problem areas that we recognize
and need to be addressed. As a part of the Group G, the City of Vernon had the following rankings:
Total Fatal and Injury:
2/12
Alcohol Involved:
2/12
Had Been Drinking Driver < 21:
1/12
Had Been Drinking Driver 21-34:
2/12
Motorcycles:
3/12
Pedestrians:
1/12
Bicyclists:
1/12
Composite:
1/12
Speed Related:
5/12
Nighttime (9pm-2:59am):
2/12
Hit and Run:
3/12
With the assistance and activities a STEP grant offers our department, we will strive to reduce traffic collisions,
therefore reducing injuries and deaths associated with traffic collisions.
Our target population is not just limited to "infraction violators" and/or "DUI suspects." The Vernon Police Department
sincerely wants our entire community to know that traffic safety is a major priority to us. That one of the reasons why
the Press Release during the cycle of a grant is so important, because it communicates to the public that there is an
emphasis and priority on traffic safety in our city. We intend to continue to drive home this message, through
educational handouts at checkpoints and/or during routine public contacts.
The following is a traffic data summary, including 2018 statistics:
- 1 fatal collision with 1 victim (Same as 2016, 2 less than 2017).
- 181 injury collisions with 231 victims (21 more collisions than 2016, and 14 more than 2017).
- 8 alcohol involved collisions with injuries (4 more than 2016, and 1 more than 2017), with no fatalities.
- 5 pedestrians were injured in collisions (2 less than 2017), with no fatalities.
- 10 bicyclists were injured in collisions (6 less than 2017), with no fatalities.
2. PERFORMANCE MEASURES
A. Goals:
1. Reduce the number of persons killed in traffic collisions.
2. Reduce the number of persons injured in traffic collisions.
3. Reduce the number of pedestrians killed in traffic collisions.
4. Reduce the number of pedestrians injured in traffic collisions.
5. Reduce the number of bicyclists killed in traffic collisions.
6. Reduce the number of bicyclists injured in traffic collisions.
7. Reduce the number of persons killed in alcohol -involved collisions.
8. Reduce the number of persons injured in alcohol -involved collisions.
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9. Reduce the number of persons killed in drug -involved collisions.
10. Reduce the number of persons injured in drug -involved collisions.
11. Reduce the number of persons killed in alcohol/drug combo -involved collisions.
12. Reduce the number of persons injured in alcohol/drug combo -involved collisions.
13. Reduce the number of motorcyclists killed in traffic collisions.
14. Reduce the number of motorcyclists injured in traffic collisions.
15. Reduce hit & run fatal collisions.
16. Reduce hit & run injury collisions.
17. Reduce nighttime (2100 - 0259 hours) fatal collisions.
18. Reduce nighttime (2100 - 0259 hours) injury collisions.
B. Objectives:
Target Number
1. Issue a press release announcing the kick-off of the grant by November 15. The kick-off
1
press releases and media advisories, alerts, and materials must be emailed to the OTS
Public Information Officer at pio@ots.ca.gov, and copied to your OTS Coordinator, for
approval 14 days prior to the issuance date of the release.
2. Participate and report data (as required) in the following campaigns, National Walk to
10
School Day, National Teen Driver Safety Week, NHTSA Winter Mobilization, National
Distracted Driving Awareness Month, National Motorcycle Safety Month, National
Bicycle Safety Month, National Click it or Ticket Mobilization, NHTSA Summer
Mobilization, National Child Passenger Safety Week, and California's Pedestrian Safety
Month.
3. Develop (by December 31) and/or maintain a " HOT Sheet" program to notify patrol and
12
traffic officers to be on the lookout for identified repeat DUI offenders with a suspended or
revoked license as a result of DUI convictions. Updated HOT sheets should be distributed
to patrol and traffic officers monthly.
4. Send law enforcement personnel to the NHTSA Standardized Field Sobriety Testing
2
(SFST) (minimum 16 hours) POST -certified training.
5. Send law enforcement personnel to the NHTSA Advanced Roadside Impaired Driving
2
Enforcement (ARIDE) 16 hour POST -certified training.
6. Conduct DUUDL Checkpoints. A minimum of 1 checkpoint should be conducted during
2
the NHTSA Winter Mobilization and 1 during the Summer Mobilization. To enhance the
overall deterrent effect and promote high visibility, it is recommended the grantee issue an
advance press release and conduct social media activity for each checkpoint. For
combination DUUDL checkpoints, departments should issue press releases that mention
DL's will be checked at the DUUDL checkpoint. Signs for DUUDL checkpoints should
read "DUI/Driver's License Checkpoint Ahead." OTS does not fund or support
independent DL checkpoints. Only on an exception basis and with OTS pre -approval will
OTS fund checkpoints that begin prior to 1800 hours. When possible, DUUDL Checkpoint
screeners should be DRE- or ARIDE-trained.
7. Conduct DUI Saturation Patrol operation(s).
9
8. Conduct Traffic Enforcement operation(s), including but not limited to, primary collision
12
factor violations.
9. Conduct highly publicized Motorcycle Safety enforcement operation(s) in areas or during
4
events with a high number of motorcycle incidents or collisions resulting from unsafe
speed, DUI, following too closely, unsafe lane changes, improper turning, and other
primary collision factor violations by motorcyclists and other drivers.
10. Conduct highly publicized pedestrian and/or bicycle enforcement operation(s) in areas or
3
during events with a high number of pedestrian and/or bicycle collisions resulting from
violations made by pedestrians, bicyclists, and drivers.
11. Conduct Traffic Safety educational presentation(s) with an effort to reach community
1
members. Note: Presentation(s) may include topics such as distracted driving, DUI, speed,
bicycle and pedestrian safety, seat belts and child passenger safety.
3. METHOD OF PROCEDURE
A. Phase 1— Program Preparation (V Quarter of Grant Year)
• The Vernon Police Department will develop operational plans to implement the "best practice" strategies
outlined in the objectives section.
• All training needed to implement the program should be conducted this quarter.
9/9/2019 8:48:24 PM Page 4 of 15
• All grant related purchases needed to implement the program should be made this quarter.
• In order to develop/maintain the "Hot Sheets," research will be conducted to identify the "worst of the
worst" repeat DUI offenders with a suspended or revoked license as a result of DUI convictions. The Hot
Sheets may include the driver's name, last known address, DOB, description, current license status, and the
number of times suspended or revoked for DUI. Hot Sheets should be updated and distributed to traffic and
patrol officers at least monthly.
• Implementation of the STEP grant activities will be accomplished by deploying personnel at high collision
locations.Media Requirements
• Issue a press release announcing the kick-off of the grant by November 15, but no earlier than October
1. If unable to meet the November 15 date, communicate reasons to your OTS Coordinator. The kick-off
press releases and any related media advisories, alerts, and materials must be emailed for approval to the
OTS Public Information Officer at pio(a)ots.ca.gov, and copied to your OTS Coordinator, 14 days prior to
the issuance date of the release.
B. Phase 2 — Program Operations (Throughout Grant Year)
• The Vernon Police Department will work to create media opportunities throughout the grant period to call
attention to the innovative program strategies and outcomes.Media Requirements
• Send all grant -related activity press releases, media advisories, alerts and general public materials to the
OTS Public Information Officer (PIO) at pio&ots.ca.gov, with a copy to your OTS Coordinator. The
following requirements are for grant -related activities and are different from those regarding any grant
kick-off release or announcement.
• If an OTS-supplied, template -based press release is used, there is no need for pre -approval,
however, the OTS PIO and Coordinator should be copied when at the same time as the release is
distributed to the press.
• If an OTS-supplied template is not used, or is substantially changed, a draft press release shall be
sent to the OTS PIO for approval. Optimum lead-time would be 10 days prior to the release
distribution date, but should be no less than 5 working days prior to the release distribution date.
• Press releases reporting the immediate and time -valued results of grant activities such as
enforcement operations are exempt from the recommended advance approval process, but still
should be copied to the OTS PIO and Coordinator when the release is distributed to the press.
• Activities such as warrant or probation sweeps and court stings that could be compromised by
advanced publicity are exempt from pre -publicity, but are encouraged to offer embargoed media
coverage and to report the results.
• Use the following standard language in all press, media, and printed materials: Funding for this program
was provided by a grant from the California Office of Traffic Safety, through the National Highway Traffic
Safety Administration.
• Email the OTS PIO at piogots.ca.gov and copy your OTS Coordinator at least 30 days in advance, a short
description of any significant grant -related traffic safety event or program so OTS has sufficient notice to
arrange for attendance and/or participation in the event.
• Submit a draft or rough -cut of all printed or recorded material (brochures, posters, scripts, artwork, trailer
graphics, etc.) to the OTS PIO at pionots.ca.gov and copy your OTS Coordinator for approval 14 days
prior to the production or duplication.
• Space permitting, include the OTS logo, on grant -funded print materials; consult your OTS Coordinator for
specifics and format -appropriate logos.
• Contact the OTS PIO or your OTS Coordinator, sufficiently far enough in advance of need, for
consultation when deviation from any of the above requirements might be contemplated
C. Phase 3 — Data Collection & Reporting (Throughout Grant Year)
• Invoice Claims (due January 30, April 30, July 30, and October 30)
• Quarterly Performance Reports (due January 30, April 30, July 30, and October 30)
• Collect and report quarterly, appropriate data that supports the progress of goals and objectives.
• Provide a brief list of activity conducted, procurement of grant -funded items, and significant media
activities. Include status of grant -funded personnel, status of contracts, challenges, or special
accomplishments.
• Provide a brief summary of quarterly accomplishments and explanations for objectives not
completed or plans for upcoming activities.
• Collect, analvze and report statistical data relating to the grant goals and objectives.
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4. METHOD OF EVALUATION
Using the data compiled during the grant, the Grant Director will complete the "Final Evaluation" section in the
fourth/final Quarterly Performance Report (QPR). The Final Evaluation should provide a brief summary of the grant's
accomplishments, challenges and significant activities. This narrative should also include whether goals and objectives
were met, exceeded, or an explanation of why objectives were not completed.
5. ADMINISTRATIVE SUPPORT
This program has full administrative support, and every effort will be made to continue the grant activities after grant
conclusion.
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State of California — Office of Traffic Safety
GRANT AGREEMENT
Schedule B
GRANT NUMBER
PT20136
FUND NUMBER
CATALOG NUMBER
(CFDA)
FUND DESCRIPTION
TOTAL AMOUNT
164 AL-20
20.608
Minimum Penalties for Repeat
$30,000.00
Offenders for Driving While
Intoxicated
402PT-20
20.600
State and Community Highway
$15,000.00
Safety
COST CATEGORY
CFDA
TOTAL COST
TO GRANT
A. PERSONNEL COSTS
Straight time
$0.00
Overtime
DUFDL Checkpoints
20.608
$15,600.00
DUI Saturation Patrols
20.608
$12,600.00
Benefits OT @ 1.45%
20.608
$409.00
Traffic Enforcement
20.600
$8,400.00
Motorcycle Safety
20.600
$2,800.00
Pedestrian and Bicycle Enforcement
20.600
$2,100.00
Benefits OT @ 1.45%
20.600
$193.00
Category Sub -Total
$42,102.00
B. TRAVEL EXPENSES
In State Travel
20.600
$1,507.00
$0.00
Category Sub -Total
$1,507.00
C. CONTRACTUAL SERVICES
$0.00
Category Sub -Total
$0.00
D. EQUIPMENT
$0.00
Category Sub -Total
$0.00
E. OTHER DIRECT COSTS
DUI Checkpoint Supplies
20.608
$1,391.00
Category Sub -Total
$1,391.00
F. INDIRECT COSTS
$0.00
Category Sub -Total
$0.00
GRANT TOTAL $45,000.00
9/9/2019 8:48:24 PM Page 7 of 15
State of California — Office of Traffic Safety
GRANT AGREEMENT
Schedule B-1
GRANT NUMBER
PT20136
BUDGET NARRATIVE
PERSONNEL COSTS
QUANTITY
DUUDL Checkpoints - Overtime for grant funded law enforcement operations conducted by
2
appropriate department personnel.
DUI Saturation Patrols - Overtime for grant funded law enforcement operations conducted by
9
appropriate department personnel.
Benefits OT @ 1.45% - Overtime Benefits at 1.45%
1
Traffic Enforcement - Overtime for grant funded law enforcement operations conducted by appropriate
12
department personnel.
Motorcycle Safety - Overtime for grant funded law enforcement operations conducted by appropriate
4
department personnel.
Pedestrian and Bicycle Enforcement - Overtime for grant funded law enforcement operations
3
conducted by appropriate department personnel.
Benefits OT @ 1.45% - Overtime Benefits at 1.45%
1
TRAVEL EXPENSES
In State Travel - Costs are included for appropriate staff to attend conferences and training events
1
supporting the grant goals and objectives and/or traffic safety. Local mileage for grant activities and
meetings is included. Anticipated travel may include (enter other known conferences or required
events). All conferences, seminars or training not specifically identified in the Budget Narrative must
be approved by OTS. All travel claimed must be at the agency approved rate. Per Diem may not be
claimed for meals provided at conferences when registration fees are paid with OTS grant funds.
CONTRACTUAL SERVICES
EQUIPMENT
OTHER DIRECT COSTS
DUI Checkpoint Supplies - on -scene supplies needed to conduct sobriety checkpoints. Costs may
1
include 28" traffic cones, MUTCD compliant traffic signs, MUTCD compliant high visibility vests
(maximum of 10), traffic counters (maximum of 2), generator, gas for generators, lighting, reflective
banners, electronic flares, PAS device supplies, heater, propane for heaters, fan, anti -fatigue mats, and
canopies. Additional items may be purchased if approved by OTS. The cost of food and beverages
will not be reimbursed.
INDIRECT COSTS
STATEMENTS/DISCLAIMERS
Program Income default statement:
There will be no program income generated from this grant.
Enforcement Grant Quota Disclaimer:
Nothing in this "agreement" shall be interpreted as a requirement, formal or informal, that a particular law
enforcement officer issue a specified or predetermined number of citations in pursuance of the goals and objectives
here under.
9/9/2019 8:48:24 PM Page 8 of 15
9/9/2019 8:48:24 PM Page 9 of 15
State of California — Office of Traffic Safety
GRANT AGREEMENT
Exhibit A
CERTIFICATIONS AND ASSURANCES
HIGHWAY SAFETY GRANTS
(23 U.S.C. CHAPTER 4 AND SEC.1906, PUB. L.109-59, AS AMENDED)
GRANT NUMBER
PT20136
Failure to comply with applicable Federal statutes, regulations, and directives may subject Grantee Agency officials to
civil or criminal penalties and/or place the State in a high -risk grantee status in accordance with 49
CFR §18.12.
The officials named on the grant agreement, certify by way of signature on the grant agreement signature page, that the
Grantee Agency complies with all applicable Federal statutes, regulations, and directives and State rules, guidelines,
policies and laws in effect with respect to the periods for which it receives grant funding. Applicable provisions include,
but are not limited to, the following:
• 23 U.S.C. Chapter 4—Highway Safety Act of 1966, as amended
• 49 CFR Part 18—Uniform Administrative Requirements for Grants and Cooperative Agreements to
State and Local Governments
• 23 CFR Part 1300—Uniform Procedures for State Highway Safety Grant Programs
NONDISCRIMINATION
(applies to subrecipients as well as States)
The State highway safety agency will comply with all Federal statutes and implementing regulations relating to
nondiscrimination ("Federal Nondiscrimination Authorities"). These include but are not limited to:
• Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d et seq., 78 stat. 252), (prohibits discrimination on the
basis of race, color, national origin) and 49 CFR part 21;
• The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42
U.S.C. 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of
Federal or Federal -aid programs and projects);
• Federal -Aid Highway Act of 1973, (23 U.S.C. 324 et seq.), and Title IX of the Education Amendments of 1972,
as amended (20 U.S.C. 1681-1683 and 1685-1686) (prohibit discrimination on the basis of sex);
• Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. 794 et seq.), as amended, (prohibits discrimination on
the basis of disability) and 49 CFR part 27;
• The Age Discrimination Act of 1975, as amended, (42 U.S.C. 6101 et seq.), (prohibits discrimination on the basis
of age);
• The Civil Rights Restoration Act of 1987, (Pub. L. 100-209), (broadens scope, coverage and applicability of Title
VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation
Act of 1973, by expanding the definition of the terms "programs or activities" to include all of the programs or
activities of the Federal aid recipients, subrecipients and contractors, whether such programs or activities are
Federally -funded or not);
• Titles II and III of the Americans with Disabilities Act (42 U.S.C. 12131-12189) (prohibits discrimination on the
basis of disability in the operation of public entities, public and private transportation systems, places of public
accommodation, and certain testing) and 49 CFR parts
37 and 38;
9/9/2019 8:48:24 PM Page 10 of 15
• Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low -
Income Populations (prevents discrimination against minority populations by discouraging programs, policies,
and activities with disproportionately high and adverse human health or environmental effects on minority and
low-income populations); and
• Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency (guards
against Title VI national origin discrimination/discrimination because of limited English proficiency (LEP) by
ensuring that funding recipients take reasonable steps to ensure that LEP persons have meaningful access to
programs (70 FR 74087-74100).
The State highway safety agency —
Will take all measures necessary to ensure that no person in the United States shall, on the grounds of race, color,
national origin, disability, sex, age, limited English proficiency, or membership in any other class protected by
Federal Nondiscrimination Authorities, be excluded from participation in, be denied the benefits of, or be
otherwise subjected to discrimination under any of its programs or activities, so long as any portion of the
program is Federally -assisted;
• Will administer the program in a manner that reasonably ensures that any of its subrecipients, contractors,
subcontractors, and consultants receiving Federal financial assistance under this program will comply with all
requirements of the Non -Discrimination Authorities identified in this Assurance;
• Agrees to comply (and require its subrecipients, contractors, subcontractors, and consultants to comply) with all
applicable provisions of law or regulation governing US DOT's or NHTSA's access to records, accounts,
documents, information, facilities, and staff, and to cooperate and comply with any program or compliance
reviews, and/or complaint investigations conducted by US DOT or NHTSA under any Federal Nondiscrimination
Authority;
• Acknowledges that the United States has a right to seek judicial enforcement with regard to any matter arising
under these Non -Discrimination Authorities and this Assurance;
• Agrees to insert in all contracts and funding agreements with other State or private entities the following clause:
"During the performance of this contract/funding agreement, the contractor/funding recipient agrees —
a. To comply with all Federal nondiscrimination laws and regulations, as maybe amended from time to
time;
b. Not to participate directly or indirectly in the discrimination prohibited by any Federal non-
discrimination law or regulation, as set forth in appendix B of 49 CFR part 21 and herein;
c. To permit access to its books, records, accounts, other sources of information, and its facilities as
required by the State highway safety office, US DOT or NHTSA;
d. That, in event a contractor/funding recipient fails to comply with any nondiscrimination provisions in
this contract/funding agreement, the State highway safety agency will have the right to impose such
contract/agreement sanctions as it or NHTSA determine are appropriate, including but not limited to
withholding payments to the contractor/funding
recipient under the contract/agreement until the contractor/funding recipient complies; and/or
cancelling, terminating, or suspending a contract or funding agreement, in whole or in part; and
e. To insert this clause, including paragraphs (a) through (e), in every subcontract and sub agreement and
in every solicitation for a subcontract or sub -agreement, that receives Federal funds under this
program.
9/9/2019 8:48:24 PM Page 11 of 15
POLITICAL ACTIVITY (HATCH ACT)
(applies to subrecipients as well as States)
The State will comply with provisions of the Hatch Act (5 U.S.C. 1501-1508), which limits the political activities of
employees whose principal employment activities are funded in whole or in part with Federal funds.
CERTIFICATION REGARDING FEDERAL LOBBYING
(applies to subrecipients as well as States)
Certification for Contracts, Grants, Loans, and Cooperative Agreements
The undersigned certifies, to the best of his or her knowledge and belief, that:
1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person
for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or
employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal
contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative
agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant,
loan, or cooperative agreement;
2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or
attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of
Congress, or an employee of a Member of Congress in connection with
this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit
Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions;
3. The undersigned shall require that the language of this certification be included in the award documents for all
sub -award at all tiers (including subcontracts, subgrants, and contracts under grant, loans, and cooperative
agreements) and that all subrecipients shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this transaction was made or
entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by
section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil
penalty of not less than $10,000 and not more than
$100,000 for each such failure.
RESTRICTION ON STATE LOBBYING
(applies to subrecipients as well as States)
None of the funds under this program will be used for any activity specifically designed to urge or influence a State or
local legislator to favor or oppose the adoption of any specific legislative proposal pending before any State or local
legislative body. Such activities include both direct and indirect (e.g., "grassroots") lobbying activities, with one
exception. This does not preclude a State official whose salary is supported with NHTSA funds from engaging in direct
communications with State or local legislative officials, in accordance with customary State practice, even if such
communications urge legislative officials to favor or oppose the adoption of a specific pending legislative proposal.
CERTIFICATION REGARDING DEBARMENT AND SUSPENSION
(applies to subrecipients as well as States)
Instructions for Primary Tier Participant Certification (States)
1. By signing and submitting this proposal, the prospective primary tier participant is providing the certification set
out below and agrees to comply with the requirements of 2 CFR parts 180 and 1200.
9/9/2019 8:48:24 PM Page 12 of 15
2. The inability of a person to provide the certification required below will not necessarily result in denial of
participation in this covered transaction. The prospective primary tier participant shall submit an explanation of why it
cannot provide the certification set out below. The certification or explanation will be considered in connection with
the department or agency's determination whether to enter into this transaction. However, failure of the prospective
primary tier participant to furnish a certification or an explanation shall disqualify such person from participation in this
transaction.
3. The certification in this clause is a material representation of fact upon which reliance was placed when the
department or agency determined to enter into this transaction. If it is later determined that the prospective primary tier
participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal
Government, the department or agency may terminate this transaction for cause or default or may pursue suspension or
debarment.
4. The prospective primary tier participant shall provide immediate written notice to the department or agency to which
this proposal is submitted if at any time the prospective primary tier participant learns its certification was erroneous
when submitted or has become erroneous by reason of changed circumstances.
5. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant, person, principal, and
voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200. You may contact the department or
agency to which this proposal is being submitted for assistance in obtaining a copy of those regulations.
6. The prospective primary tier participant agrees by submitting this proposal that, should the proposed covered
transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is
proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily
excluded from participation in this covered transaction, unless authorized by the department or agency entering into
this transaction.
7. The prospective primary tier participant further agrees by submitting this proposal that it will include the clause titled
"Instructions for Lower Tier Participant Certification" including the "Certification Regarding Debarment, Suspension,
Ineligibility and Voluntary Exclusion —Lower Tier Covered Transaction," provided by the department or agency
entering into this covered transaction, without modification, in all lower tier covered transactions and in all solicitations
for lower tier covered transactions and will require lower tier participants to comply with 2 CFR parts 180 and 1200.
8. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier
covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended,
ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A
participant is responsible for ensuring that its principals are not suspended, debarred, or otherwise ineligible to
participate in covered transactions. To verify the eligibility of its principals, as well as the eligibility of any
prospective lower tier participants, each participant may, but is not required to, check the System for Award
Management Exclusions website (htWs://www.sam.gov/).
9. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to
render in good faith the certification required by this clause. The knowledge and information of a participant is not
required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.
10. Except for transactions authorized under paragraph 6 of these instructions, if a participant in a covered
transaction knowingly enters into a lower tier covered transaction with a person who is
proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from
participation in this transaction, in addition to other remedies available to the Federal government, the department or
agency may terminate the transaction for cause or default.
Certification Regarding Debarment, Suspension, and Other Responsibility Matters -Primary Tier
Covered Transactions
(1) The prospective primary tier participant certifies to the best of its knowledge and belief, that it and its principals:
(a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded from participating in covered transactions by any Federal department or agency;
9/9/2019 8:48:24 PM Page 13 of 15
(b) Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered
against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or
performing a public (Federal, State or local) transaction or contract under a public transaction; violation of Federal
or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of
records, making false statements, or receiving stolen property;
(c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State
or Local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and
(d) Have not within a three-year period preceding this application/proposal had one or more public transactions
(Federal, State, or local) terminated for cause or default.
(2) Where the prospective primary tier participant is unable to certify to any of the Statements in this certification,
such prospective participant shall attach an explanation to this proposal.
Instructions for Lower Tier Participant Certification
1. By signing and submitting this proposal, the prospective lower tier participant is providing the certification set out
below and agrees to comply with the requirements of 2 CFR parts 180 and 1200.
2. The certification in this clause is a material representation of fact upon which reliance was placed when this
transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an
erroneous certification, in addition to other remedies available to the Federal government, the department or agency with
which this transaction originated may pursue available remedies, including suspension or debarment.
3. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is
submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted
or has become erroneous by reason of changed circumstances.
4. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant, person, principal, and
voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200.
You may contact the person to whom this proposal is submitted for assistance in obtaining a copy of those
regulations.
5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered
transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is
proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily
excluded from participation in this covered transaction, unless authorized by the department or agency with which this
transaction originated.
6. The prospective lower tier participant further agrees by submitting this proposal that it will include the clause titled
"Instructions for Lower Tier Participant Certification" including the "Certification Regarding Debarment, Suspension,
Ineligibility and Voluntary Exclusion — Lower Tier Covered Transaction," without modification, in all lower tier
covered transactions and in all solicitations for lower tier covered transactions and will require lower tier participants
to comply with 2 CFR parts 180 and 1200.
7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier
covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended,
ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A
participant is responsible for ensuring that its principals are not suspended, debarred, or otherwise ineligible to
participate in covered transactions. To verify the eligibility of its principals, as well as the eligibility of any
prospective lower tier participants, each participant may, but is not required to, check the System for Award
Management Exclusions website (htips://www.sam.gov/).
8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to
render in good faith the certification required by this clause. The knowledge and information
of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course
of business dealings.
9/9/2019 8:48:24 PM Page 14 of 15
9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction
knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9,
subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to
other remedies available to the Federal government, the department or agency with which this transaction originated may
pursue available remedies,
including suspension or debarment.
Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion -- Lower Tier
Covered Transactions:
1. The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals is
presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating
in covered transactions by any Federal department or agency.
2. Where the prospective lower tier participant is unable to certify to any of the statements in this certification,
such prospective participant shall attach an explanation to this proposal.
BUY AMERICA ACT
(applies to subrecipients as well as States)
The State and each subrecipient will comply with the Buy America requirement (23 U.S.C. 313) when purchasing items
using Federal funds. Buy America requires a State, or subrecipient, to purchase with Federal funds only steel, iron and
manufactured products produced in the United States, unless the Secretary of Transportation determines that such
domestically produced items would be inconsistent with the public interest, that such materials are not reasonably
available and of a satisfactory quality, or
that inclusion of domestic materials will increase the cost of the overall project contract by more than 25 percent. In
order to use Federal funds to purchase foreign produced items, the State must submit a
waiver request that provides an adequate basis and justification for approval by the Secretary of
Transportation.
PROHIBITION ON USING GRANT FUNDS TO CHECK FOR HELMET USAGE
(applies to subrecipients as well as States)
The State and each subrecipient will not use 23 U.S.C. Chapter 4 grant funds for programs to check helmet usage or
to create checkpoints that specifically target motorcyclists.
LAW ENFORCEMENT AGENCIES
All subrecipient law enforcement agencies shall comply with California law regarding profiling. Penal Code section
13519.4, subdivision (e), defines "racial profiling" as the "practice of detaining a suspect based on a broad set of criteria
which casts suspicion on an entire class of people without any individualized suspicion of the particular person being
stopped." Then, subdivision (f) of that section goes on to provide, "A law enforcement officer shall not engage in racial
profiling."
9/9/2019 8:48:24 PM Page 15 of 15
City Council Agenda Item Report
Agenda Item No. COV-422-2019
Submitted by: Danita Robertson
Submitting Department: Police Department
Meeting Date: October 1, 2019
SUBJECT
Vernon Police Department Activity Log and Statistical Summary for the period of August 16 through August 31, 2019
Recommendation:
A. Receive and file.
Background:
The Vernon Police Department's activity report consists of activity during the specified reporting period, including a
summary of calls for service, and statistical information regarding arrests, traffic collisions, stored and impounded
vehicles, recovered stolen vehicles, the number of citations issued, and the number of reports filed.
Fiscal cal Impact:
None.
ATTACHMENTS
• 1. Police Department Activity Report - 08/16/19 to 08/31/19
VERNON POLICE DEPARTMENT
Department Activity Report
Jurisdiction: VERNON
First Date: 08/16/2019
Last Date: 08/31 /2019
Department Complaint All Units Primary Unit
Type Description
VPD
10-6
OFFICER IS 10-6 C7,961,962,10-10, WASH, EQUIPK
169
155
10-96C
10-96 CHARLES (CITY HALL SECURITY CHECK)
2
2
10-96H
PICK UP THE JAIL PAPER WORK FROM HP JAIL
2
2
10-96M
10-96 MARY (MAIL DETAIL)
8
7
140
SUPPLEMENTAL REPORT
6
5
20002
NON -INJURY HIT AND RUN
6
3
20002R
NON -INJURY HIT AND RUN REPORT
9
6
215
CARJACKING
1
1
242R
BATTERY REPORT
5
2
245R
ASSAULT WITH A DEADLY WEAPON REPORT
3
1
246
SHOOTING AT AN OCCUPIED DWELLING OR VEH
6
1
246R
SHOOTING AT AN OCCUPIED DWELLING OR VEH
1
1
314
INDECENT EXPOSURE
2
1
415
DISTURBING THE PEACE
14
5
417
BRANDISHING A WEAPON
9
2
417R
BRANDISHING A WEAPON REPORT
4
1
422
TERRORIST THREATS
5
1
422R
TERRORIST THREATS REPORT
3
1
459A
AUDIBLE BURGLARY ALARM
155
84
459R
BURGLARY REPORT
12
6
459S
SILENT BURGLARY ALARM
4
2
459VR
BURGLARY TO A VEHICLE REPORT
2
1
476R
FRAUD REPORT
4
3
484R
PETTY THEFT REPORT
8
4
487
GRAND THEFT
4
1
487R
GRAND THEFT REPORT
11
7
503
EMBEZZLEMENT
2
1
586
PARKING PROBLEM
28
25
586E
PARKING ENFORCEMENT
2
2
594
VANDALISM
7
2
594R
VANDALISM REPORT
19
11
602
TRESPASS
40
13
0910212019 00:11:47 Page I of 3
VERNON POLICE DEPARTMENT
Department Activity Report
Jurisdiction: VERNON
First Date: 08/16/2019
Last Date: 08/31/2019
Department Complaint All Units Primary Unit
Type Description
VPD
901T
INJURY TRAFFIC COLLISION
20
7
902T
NON -INJURY TRAFFIC COLLISION
52
26
902TR
NON -INJURY TRAFFIC COLLISION REPORT
5
3
909C
TRAFFIC CONTROL
1
1
909E
TRAFFIC ENFORCEMENT
1
1
909T
TRAFFIC HAZARD
2
2
911A
CONTACT THE REPORTING PARTY
9
6
917A
ABANDONED VEHICLE
6
5
920PR
LOST PROPERTY REPORT
1
1
925
SUSPICIOUS CIRCUMSTANCES
44
20
A459R
ATTEMPT BURGLARY REPORT
2
2
AGTAR
ATTEMPT GRAND THEFT AUTO REPORT
1
1
ASTVFD
ASSIST VERNON FIRE DEPARTMENT
24
14
BARCK
BAR CHECK
4
1
BOSIG
BROKEN SIGNAL OR LIGHT
1
1
BOVEH
BROKEN DOWN VEHICLE
21
16
CITCK
CITATION CHECK
4
4
CODE5
SURVEILLANCE/STAKE-OUT
2
2
COP
COP DETAIL
6
5
DEMOSTRA
DEMONSTRATION
4
4
DET
DETECTIVE INVESTIGATION
22
6
DETAIL
DETAIL
9
3
DPTAST
DEPARTMENTAL ASSIST
1
1
DUI
DRIVING UNDER THE INFLUENCE
3
1
DUI CKPT
DUI CHECK POINT
1
1
DUITRAFFIC
DUI CHECK POINT TRAFFIC
11
8
FILING
OFFICER IS 10-6 REPORT WRITING
108
107
FOUND
FOUND PROPERTY REPORT
3
3
FU
FOLLOW UP
14
12
GTAR
GRAND THEFT AUTO REPORT
4
3
HBC
HAILED BY A CITIZEN
1
1
ID THEFT
IDENTITY THEFT
1
1
0910212019 00:11:47 Page 2 of 3
VERNON POLICE DEPARTMENT
Department Activity Report
Jurisdiction: VERNON
First Date: 08/16/2019
Last Date: 08/31/2019
Department Complaint All Units Primary Unit
Type Description
VPD
ILLDPG
ILLEGAL DUMPING
8
3
LOCATE
LOCATED VERNON STOLEN VEHICLE
2
2
LOJACK
LOJACK HIT
2
2
LPR
LICENSE PLATE READER
3
2
MISPLOCATE
LOCATED MISSING PERSON REPORT
1
1
PAPD
PUBLIC ASSIST -POLICE
15
8
PATCK
PATROL CHECK
175
143
PATROL MEMi
PATROL MEMO
1
1
PEDCK
PEDESTRIAN CHECK
74
42
PLATE
LOST OR STOLEN PLATES REPORT
1
1
PRSTRAN
PRISONER TRANSPORTED
14
14
REC
RECOVERED STOLEN VEHICLE
17
5
RECKLESS DF
RECKLESS DRIVING (23103)
3
3
REPO
REPOSSESSION
1
1
ROADRAGE
ROAD RAGE
4
1
RR
RAIL ROAD PROBLEM
3
3
SPEED
SPEED CONTEST OR SPEEDING (23109)
4
1
SRMET
SRMET DETAIL
37
35
TRAFFIC STOI
TRAFFIC STOP
236
187
VCK
VEHICLE CHECK
100
82
VEH RELEASE
VEHICLE RELEASE
6
6
VMCVIO
VERNON MUNICIPAL CODE VIOLATION
3
2
WARRANT
WARRANT ARREST
1
1
WELCK
WELFARE CHECK
22
10
Department: 1674 1184
Overall: 1674 1184
0910212019 00:11:47 Page 3 of 3
VERNON POLICE DEPARTMENT
Police Activity Report
Period Ending: 08/31/19
TRAFFIC COLLISIONS
TOTAL
NON -INJURY
INJURY
Persons Injured
Pedestrian
Fatalities
City Property Damage
Hit & Run (Felony)
Hit & Run (Misdemeanor)
VEHICLES STORED
Unlicensed Driver
Abandoned/Stored Vehicle
Unattached Trailer
Traffic Hazard
CITATIONS
Citations Iss (Prisoner Release)
Citations Iss (Other Violations)
Parking
Hazardous
Non -Hazardous
Citations Iss (Moving)
Citations Iss (Total)
CASES CLEARED BY ARREST
AR 19-302
CR 19-1296
459 PC
AR 19-303
CR 19-1299
11364(A) HS
AR19-305
CR19-1303
487(A) PC
AR 19-306
CR 19-1318
484(A) PC
AR19-307
CR19-1313
422 PC
AR 19-309
CR 19-1324
11364(A) HS
AR 19-310
CR 19-1328
26100(C) PC
NO. PROPERTY RECOVERED
19 VEHICLES: $60,500.00
11
8
12
2
2
PROPERTY RECOVERED FOR
5 OTHER DEPARTMENTS
6 VEHICLES: $32,300.00
11
49
31
68
99
148
AR 19-315
CR 19-1349
10851(A) VC
AR 19-316
CR 19-1356
459 PC
AR19-318
CR19-1358
11364(A) HS
AR 19-321
CR 19-1362
31 VC
AR 19-323
CR 19-1231
459 PC
AR 19-325
CR 19-1384
503 PC
VERNON POLICE DEPARTMENT
REPORT FOR PERSONS ARRESTED
PERIOD ENDING: 08/3,112019
ADULT FELONY
ARRESTS AND DISPOSITIONS
MALE
FEMALE
TOTAL
ASSAULT W/DEADLY WEAPON
BURGLARY
3
1
4
CRIMINAL THREATS
1
1
DISCHARGE FIREARM FROM A VEHICLE
1
1
EMBEZZLEMENT
1
1
GRAND THEFT AUTO
1
1
GRAND THEFT PROPERTY
1
1
WARRANT VERNON CASE
WARRANT OUTSIDE AGENCY
TOTAL FELONY ARRESTS
1 7
2
9
ADULT MISDEMEANOR ARRESTS AND DISPOSITIONS
MALE
FEMALE
TOTAL
BATTERY
COURT ORDER VIOLATION
DRIVING UNDER THE INFLUENCE
3
3
FALSE INFORMATION TO PEACE OFFICER
1
1
IGNITION INTERLOCK DEVICE REQUIRED
2
Z
PETTY THEFT
1
1
POSSESS CONTROLLED SUBSTANCE
POSSESS NARCOTIC PARAPHERNALIA
3
3
RESISTING ARREST
TRESPASSING ON RAILROAD PROPERTY
WRECKLESS DRIVING
WARRANT (VERNON CASE)
5
1
6
WARRANT (OUTSIDE AGENCY)
TOTAL MISD. ARRESTS
15
1
16
JUVENILES DETAINED
--- FELONY AND MISDEMEANOR
MALE
FEMALE
TOTAL
BURGLARY
RESISTING ARREST
ROBBERY
VANDALISM
WARRANT
TOTAL JUVENILES DET.
0
0
0
TOTAL FELONY ARRESTS (ADULT) TO DATE:
TOTAL MISDEMEANOR ARRESTS (ADULT) TO DATE:
TOTAL JUVENILES DETAINED (FELONY AND MISDEMEANOR) TO DATE:
246
TOTAL ARRESTS AND DETAINED JUVENILES (FELONY AND MISDEMEANOR) TO DATE: 325
VERNON POLICE DEPARTMENT
Call Log Report Type All Unit Times and Location with OCA's
Jurisdiction: VERNON
First Date: 08/16/2019
Last Date: 08/16/2019
Call Number Disp Ten Received Caller
Code Complaint Address Unit Time
Dep Officer Unit Dispatch Enroute OnScene Depart Arrive Remove Comp
20190816466
RPT 08/16/2019 04:53:48 T-MOBILE (877) 653-7911 Department OCA Number
902T DOWNEY RD // EXCHANGE AV, VERNON VPD CR20 91297
Number
VPD OURIQUE,CARLO *41 E 04:55:01 04:55:29 04:57:24
VPD CORTEZ,JUSTIN 40W 04:56:36 04:56:35
20190816469
RPT
20190816498
1015
RPT
20190816516
RPT
OR
08/16/2019 05:18:56 LAFAYETTE TEXTILE
594R 2051 E 55TH, VERNON
VPD CORTEZ,JUSTIN "40W 05:20:55
08/16/2019 14:58:27
PEDCK BANDINI BL // DOWNEY RD, VERNON
VPD CERDA,EUGENIO *41
VPD ESCOBEDO,ALE� 32E
Department OCA Number
VPD CR20191298
05:20:56 05:26:20
Department OCA Number
VPD CR20191299
14:58:27
15:13:42
08/16/2019 19:42:08 T-MOBILE (877) 653-7911 Department OCA Number
901T 4100 BANDINI BL, VERNON VPD CR20191300
VPD OURIQUE,CARLO *31 W 19:43:57 19:43:59 19:48:58
VPD CORTEZ,JUSTIN 25 19:54:56 20:02:13
VPD LUCAS,JASON 26E 19:59:00
RMS Juris
CA0197300
05:20:40
05:20:35
RMS Juris
CA0197300
06:12:58
RMS Juris
CA0197300
16:24:33
15:38:01
RMS Juris
CA0197300
20:12:11
20:30:45
20:30:45
0811712016 04:03:5A Page 1 of 1
VERNON POLICE DEPARTMENT
Call Log Report Type All Unit Times and Location with OCA's
First Date: 08/17/2019
Jurisdiction: VERNON Last Date: 08/17/2019
Call Number Disp Ten Received
Caller
Code Complaint
Address
Unit Time
Dep
Officer Unit Dispatch
Enroute OnScene Depart
Arrive Remove Comp
20190816538
RPT 08/17/2019 01:09:50
1015 TRAFFIC STOP
48TH // SANTA FE, VERNON
Department OCA Number
RMS Juris
VPD CR20191301
CA0197300
VPD
OURIQUE,CARLO *31 W
01:09:50
03:15:46
VPD
LUCAS,JASON 26E
01:12:44 01:18:24
02:02:58
20190816553
CITE 08/17/2019 09:43:47 HPPD
RPT 902TR FLORENCE // STATE, HUNTINGTON PARK Department OCA Number RMS Juris
VPD CR20191302 CA0197300
VPD NEWTON,TODD *32E 09:45:02 09:45:04 09:45:38
VPD CAM,PATRICK 25W 09:45:33 09:48:44 10:29:19
20190816561
1015
08/17/2019
11:43:00
TORO FOODS
487
2111 E 51 ST. VERNON
Department
OCA Number
RMS Juris
RPT
VPD
CR20191303
CA0197300
VPD
NEWTON,TODD *32E 11:47:40
11:47:41 11:50:13
12:48:07
VPD
CAM,PATRICK 25W
12:03:35 12:06:01
12:46:51
13:51:29
VPD
CERDA,EUGENIO 41
11:59:09
12:50:46
VPD
SANTOS,DANIEL S2
11:50:32
12:50:48
20190816563
RPT
08/17/2019
12:45:16
SOLEDAD MUNOZ
594R
SAINT CHARLES H 45TH, VERNON
Department
OCA Number
RMS .Iuris
VPD
CR20191304
CA0197300
VPD
NEWTON,TODD '32E
12:48:09 12:51:06
13:17:06
20190816572
RPT
08/17/2019
15:11:47
NORTON PACKING
920PR
5800 S BOYLE AV, VERNON
Departmeni
OCA Number
RMS .Iuris
VPD
CR20191305
CA0197300
VPD
CERDA,EUGENIO *41 15:12:52
15:12:53
16:10:39
20190816597
RPT
08/17/2019
22:22:08
VS
20002R
E 49TH H SANTA FE AV, VERNON
Departmeni
OCA Number
RMS .Iuris
VPD
CR20191306
CA0197300
VREC
0811812016 06.20:46
Page 1
of 2
VERNON POLICE DEPARTMENT
Call Log Report Type All Unit Times and Location with OCA's
Jurisdiction: VERNON
First Date: 08/17/2019
Last Date: 08/17/2019
Call Number Disp
Ten Received
Caller
Code Complaint
Address
Unit Time
Dep
Officer Unit Dispatch
Enroute OnScene Depart
Arrive Remove Comp
20190816597
RPT
08/17/2019
22:22:08
VS
20002R
E 49TH // SANTA FE AV, VERNON
Departmeut OCA Number
RMS Juris
VPD CR20191306
CA0197300
VREC
VPD
GODOY,RAYMON "38W
22:22:08
00:14:15
VPD
LUCAS,JASON 31
22:40:17
23:29:06
VPD
CORTEZ,JUSTIN 32E
22:22:19 22:22:55
22:51:38
20190816599
RPT 08/17/2019 23:28:13
VS ASTVFD
T-MOBILE (877) 653-7911
S 2ND // 57TH, VERNON
Department OCA Number
VPD CR20191307
RMS Juris
CA0197300
VPD
LUCAS,JASON *31
23:29:07 23:31:33
00:12:54
VPD
CORTEZ,JUSTIN 32E
23:31:38
01:21:55
VPD
CHAVEZ,JERRY,J S1
00:16:24
00:26:50
0811812016 06.20:46 Page 2 of 2
VERNON POLICE DEPARTMENT
Call Log Report Type All Unit Times and Location with OCA's
Jurisdiction: VERNON
First Date: 08/18/2019
Last Date: 08/18/2019
Call Number Disp Ten Received Caller
Code Complaint Address Unit Time
Dep Officer Unit Dispatch Enroute OnScene Depart Arrive Remove Comp
20190816600
RPT 08/18/2019 00:10:35 T-MOBILE (877) 653-7911
594R 4950 S SANTA FE AV, VERNON
VPD LUCAS,JASON *31
VPD GODOY,RAYMON 38W
VPD CHAVEZ,JERRY,J S1
20190816618
RPT 08/18/2019 09:42:41 LINK
594R 4210 CHARTER AV, VERNON
VPD CERDA,EUGENIO *41
20190816636
RPT 08/18/2019 15:34:44 AMPM
20002R 3031 E VERNON AV, VERNON
VPD CERDA,PAUL,JR "32W 15:36:32
20190816646
VS 08/18/2019 21:00:08
RPT BOVEH DOWNEY RD // FRUITLAND AV, VERNON
VPD VILLEGAS,RICHA *41 W
VPD GODOY,RAYMON 38E
Department
OCA Number
RMS Juris
VPD
CR20191308
CA0197300
00:12:56 00:16:19
03:04:22
00:14:15 00:16:17
03:39:31
00:58:47
01:36:24
Department
OCA Number
RMS Juris
VPD
CR20191309
CA0197300
09:42:44
10:09:56
Departmem
OCA Number
RMS Juris
VPD
CR20191310
CA0197300
15:36:32 15:41:13
16:04:42
Department
OCA Number
RMS Juris
VPD
CR20191311
CA0197300
21:00:08
21:31:17
21:00:11
21:50:40
0811912016 05:17:2(
Page 1 of 1
VERNON POLICE DEPARTMENT
Call Log Report Type All Unit Times and Location with OCA's
First Date: 08/19/2019
Jurisdiction: VERNON Last Date: 08/19/2019
Call Number Disp Ten Received Caller
Code Complaint Address Unit Time
Dep Officer Unit Dispatch Enroute OnScene Depart Arrive Remove Comp
20190816667
SUP 08/19/2019 06:09:55 CRYSTAL ART GALLERY
140 4950 S SANTA FE AV, VERNON
VPD GODOY,RAYMON '38E 06:13:42 06:20:41 07:00:27
20190816679
RPT 08/19/2019 08:48:29 FIDELITY DESIGN HOUSE Department OCA Number RMS Juris
459R 4770E 48TH, VERNON VPD CR20191312 CA0197300
VPD HERNANDEZ,MIG '25E 08:49:57 08:49:58 08:55:01 13:37:16
20190816690
RPT 08/19/2019 11:07:47 PREMIER MEATS Department OCA Number RMS Juris
422R 4833 FRUITLAND AV, VERNON VPD CR20191313 CA0197300
VPD MARTINEZ,GABR 'S5 11:12:06 11:12:07 11:12:14
VPD HERNANDEZ,MIG 25E 11:29:08 11:37:20 11:51:03
VPD CERDA,PAUL,JR 31 E 11:12:18 11:12:18 11:23:00 11:51:03
20190816696
RPT 08/19/2019 12:04:31 JACOB
AGTAR HAWTHORNE AV // VERNON AV, VERNON Department OCA Number RMS Juris
VPD CR20191314 CA0197300
VPD VALENZUELA,FEI '26W 12:05:06 12:08:45 12:24:43
20190816725
RPT 08/19/2019 19:16:14 UNK
901 T E 50TH // BOYLE AV, VERNON Department OCA Number RMS Juris
VPD CR20191315 CA0197300
VPD '38W 19:18:36 19:19:16 21:04:59
VPD GODOY,RAYMON 20E 19:42:00 19:54:14 19:57:23
20190816727
RPT 08/19/2019 19:27:22 HPPD PACHECO Department OCA Number RMS Juris
DPTAST BENSON // STATE, VERNON VPD CR20191316 CA0197300
VPD SWINFORD,PHILL *31E 19:29:30 19:39:14 20:29:17
20190816728
0911012016 07:52:3! Page 1 of 2
VERNON POLICE DEPARTMENT
Call Log Report Type All Unit Times and Location with OCA's
First Date: 08/19/2019
Jurisdiction: VERNON Last Date: 08/19/2019
Call Number Disp Ten Received Caller
Code Complaint Address Unit Time
Dep Officer Unit Dispatch Enroute OnScene Depart Arrive Remove Comp
20190816728
RPT 08/19/2019 19:51:16 CITY OF VERNON POLICE
MISPLOCATE 4305 S SANTA FE AV, VERNON Department OCA Number RMS Juris
VPD CR20191317 CA0197300
VPD *41 W 19:53:32 22:24:35
20190816733
SUP 08/19/2019 21:55:06
FU 4833 FRUITLAND AV, VERNON
VPD MADRIGAL,MARI/ '38W 21:55:06 22:03:47 23:17:14
0911012016 07:52:3! Page 2 of 2
VERNON POLICE DEPARTMENT
Call Log Report Type All Unit Times and Location with OCA's
Jurisdiction: VERNON
First Date: 08/20/2019
Last Date: 08/20/2019
Call Number Disp Ten Received
Caller
Code Complaint
Address
Unit Time
Dep
Officer Unit Dispatch
Enroute OnScene Depart
Arrive Remove Comp
20190816750
1015 08/20/2019
RPT 459A
05:39:58
JUCOINC
2164 E 25TH, VERNON
Department OCA Number
VPD CR20191318
RMS Juris
CA0197300
VPD
SWINFORD,PHILL *31E
05:57:43 05:58:19
06:57:28
VPD
GODOY,RAYMON 25E
06:00:38 06:01:00
07:09:05 06:57:28
VPD
26E
07:02:43
07:14:04
20190816765
RPT 08/20/2019 07:10:54
SRMET 5107 S DISTRICT BL, VERNON Department OCA Number
VPD CR20191320
VPD ESCOBEDO,ALE� 'MET2 08:06:29 07:11:13
VPD OURIOUE,CARLO MET1 09:23:47
20190816767
CCN 08/20/2019 07:33:54
RPT 902T
SPRINT 866-398-3284
E 26TH H INDIANA, VERNON
Department OCA Number
VPD CR20191319
VPD
HERNANDEZ,MIG *38E 07:34:17
07:34:17 07:37:24
VPD
VALENZUELA,FEI 25W
07:35:25 07:37:14
VPD
ZOZAYA,OSCAR/I 26E
07:35:27 07:40:12
VPD
CERDA,PAULJR 32W
08:34:42
VPD
MARTINEZ,GABR S5
07:41:45
USTOW US TOW 07:50:36
07:50:36 08:26:52
20190816778
RPT 08/20/2019
09:46:08
METAL PRODUCTS
594R
3050 LEONIS BL, VERNON
Department OCA Number
VPD CR20191321
VPD
HERNANDEZ,MIG *38E 09:47:25
09:47:25 09:50:24
VPD
ZOZAYA,OSCAR/I 26E
10:01:23
20190816780
1015 08/20/2019
10:03:56
RPT DET
1274 E MARTIN LUTHER KING BLVD, LOS ANG
VPD
RAMOS,JOSE '5D35
10:03:56
VPD
CROSS,JEREMY 5D30
10:04:03
RMS Juris
CA0197300
09:34:19
11:21:23
RMS Juris
CA0197300
08:38:56
08:27:35
07:45:11
08:38:56
08:02:35
08:38:57
RMS Juris
CA0197300
10:23:05
10:29:29
11:55:31
11:55:31
0812112016 05:01:41 Page 1 of 3
VERNON POLICE DEPARTMENT
Call Log Report Type All Unit Times and Location with OCA's
First Date: 08/20/2019
Jurisdiction: VERNON Last Date: 08/20/2019
Call Number Disp
Ten Received
Code Complaint
Dep
Caller
Address Unit Time
Officer Unit Dispatch Enroute OnScene Depart Arrive Remove Comp
20190816780
1015
08/20/2019
10:03:56
RPT
DET
1274 E MARTIN LUTHER KING BLVD, LOS ANG
VPD
HERNANDEZ,EDV 5D32 10:04:09 11:55:31
20190816784
RPT
08/20/2019
10:23:38
STEPHANIE INC
GTAR
3011 BANDINI BL, VERNON Department OCA Number RMS.Iuris
VPD CR20191322 CA0197300
VPD
ZOZAYA,OSCAR/I '26E 10:29:40 10:29:46 10:41:01 11:29:15
20190816785
RPT
08/20/2019
10:41:08
JAMN PRODUCTS
WELCK
4199 BANDINI BL, VERNON
Department OCA Number
RMS.Iuris
VPD
CR20191323
CA0197300
VPD
VALENZUELA,FEI "25W 10:43:25
10:43:25
10:53:18
11:10:37
VPD
HERNANDEZ,MIG 38E
10:45:06
10:49:56
11:16:02
VPD
ESCOBEDO,ALE� MET2
10:56:48
12:09:36
20190816799
SUP
08/20/2019
13:39:02
JUCOINC
140
2164 E 25TH, VERNON
VPD
CERDA,PAULJR '40W
14:04:55
14:34:46
20190816804
VREC
08/20/2019
16:24:17
LAPD NEWTON
RPT
LOCATE
DAMON // LEMON, LOS ANGELES
20190816808
RPT
08/20/2019
17:24:39
LA CENTER CLOSEOUT CORP
1015
602
5502 ALCOA AV, VERNON
VPD
VALENZUELA,FEI '25W
17:27:15
17:32:21
18:03:08
VPD
ZOZAYA,OSCAR 26E
17:27:26
17:28:10
18:22:13
VPD
HERNANDEZ,MIG 38E
17:29:52
17:32:24
18:22:13
VPD
ENCINAS,ANTHO 41
17:29:51
17:36:58
0812112016 05:01:41
Page 2
of 3
VERNON POLICE DEPARTMENT
Call Log Report Type All Unit Times and Location with OCA's
Jurisdiction: VERNON
First Date: 08/20/2019
Last Date: 08/20/2019
Call Number Disp Ten
Received
Caller
Code
Complaint
Address
Unit Time
Dep
Officer Unit Dispatch
Enroute OnScene Depart
Arrive Remove
Comp
20190816808
RPT
08/20/2019
17:24:39
LA CENTER CLOSEOUT CORP
1015
602
5502 ALCOA AV, VERNON
VPD
MARTINEZ,GABR S5
17:29:39
18:05:16
20190816829
1015
08/20/2019
22:13:56
RPT
PEDCK
DOWNEY RD // DISTRICT BL, VERNON
Department
OCA Number
RMS Juris
VPD
CR20191324
CA0197300
VPD
REDONA,BRYAN '20E
22:13:56
23:21:18
VPD
SWINFORD,PHILL 25W
22:14:01 22:16:37
23:00:55
20190816834
RPT
08/20/2019
23:32:00
VREC
REC
SANTA FE//12TH, VERNON
Department
OCA Number
RMS Juris
VPD
CR20191325
CA0197300
VPD
REDONA,BRYAN '20E
23:37:59 23:38:54
23:46:06
VPD
SWINFORD,PHILL 25W
23:38:03 23:40:00
01:01:55
VPD
MADRIGAL,MARI/ 38E
23:38:13 23:40:02
01:01:56
VPD
HERRERA,GUSTE S6
23:38:10 23:38:52
23:45:52
VPD
ONOPA,DANIEL S7
23:38:02
23:46:43
0812112016 05:01:41 Page 3 of 3
VERNON POLICE DEPARTMENT
Call Log Report Type General
First Date: 08/21/2019
Jurisdiction: VERNON Last Date: 08/21/2019
Call Number Disposition Ten Code Received Unit Officer Caller Complaint Description
20190816849
1
RPT
08/21/2019
05:16:33
SOOFER CO
487R
'20E REDONA,BRYAN
20190816868
2
RPT
08/21/2019
09:38:20
YOU WANT A DEAL
476R
"26E DOCHERTY.MICHAEL
20190816905
3
RPT
08/21/2019
17:51:29
KEVIN MARQUEZ
246
1015
26E DOCHERTY,MICHAEL
•38W ZOZAYA,OSCAR
25E CERDA,PAUL,JR
S3 ESTRADA,IGNACIO
S5 MARTINEZ.GABRIEL
20 REDONA,BRYAN
20190816929
4
RPT
08/21/2019
19:43:30
FOUND
*25 REDONA,BRYAN
GRAND THEFT REPORT
FRAUD REPORT
SHOOTING AT AN OCCUPIED DWELLI
FOUND PROPERTY REPORT
0812212016 04:59:3
Page 1 of 1
VERNON POLICE DEPARTMENT
Call Log Report Type All Unit Times and Location with OCA's
First Date: 08/22/2019
Jurisdiction: VERNON Last Date: 08/22/2019
Call Number Disp Ten Received Caller
Code Complaint Address Unit Time
Dep Officer Unit Dispatch Enroute OnScene Depart Arrive Remove Comp
20190816923
1015 08/22/2019 01:34:33 BELL GARDENS PD
WARRANT 7300 JABONERIA, BELL GARDENS
VPD VASQUEZ,LUIS/M '40E 01:38:46 01:47:31 02:38:11
20190816962
RPT 08/22/2019 10:23:16 KING MEATS Department OCA Number RMS Juris
487R 4215 EXCHANGE AV, VERNON VPD CR20191330 CA0197300
VPD ZOZAYA,OSCAR '38E 10:26:09 10:26:29 10:45:21 11:04:36
20190816968
RPT
08/22/2019
11:09:28
MCDONALD'S
417R
3737 S SOTO, VERNON
Department
OCA Number
RMS Juris
VPD
CR20191331
CA0197300
VPD
NEWTON,TODD '43W 11:11:35
11:11:36 11:17:12
12:16:59
VPD
ESCOBEDO,ALE� 17E
11:14:29
11:57:51
VPD
DOCHERTY,MICH 40W
11:12:35 11:22:23
12:16:59
VPD
ESTRADA,IGNACI S3
11:30:21 11:31:26
11:45:05
20190816987
RPT
08/22/2019
15:47:06
CHL TRADING COMPANY
487R
4350 E DISTRICT BL, VERNON
Department
OCA Number
RMS Juris
VPD
CR20191332
CA0197300
VPD
ESCOBEDO,ALE� *17E 15:48:58
15:49:13 15:52:51
16:22:33
20190816996
RPT
08/22/2019
19:01:27
PAPD
4305 S SANTA FE AV, VERNON
Department
OCA Number
RMS Juris
VPD
CR20191333
CA0197300
VPD
*43E 19:02:16
19:02:17 19:33:45
20:04:20
VPD
OURIQUE,CARLO 41 W
19:08:15
20:04:18
VPD
HERRERA,GUSTE S6
19:33:42
20:04:22
20190816998
RPT
08/22/2019
20:09:59
CAROL
314
LEONIS BL // PACIFIC BL, VERNON
Department
OCA Number
RMS Juris
VPD
CR20191334
CA0197300
VPD
OURIQUE,CARLO '41 W 20:10:34
20:11:25 20:13:21
20:58:58
0812312016 00.21:11
Page 1 of
2
VERNON POLICE DEPARTMENT
Call Log Report Type All Unit Times and Location with OCA's
First Date: 08/22/2019
Jurisdiction: VERNON Last Date: 08/22/2019
Call Number Disp Ten Received
Caller
Code Complaint
Address
Unit Time
Dep Officer Unit Dispatch
Enroute OnScene Depart
Arrive Remove Comp
20190816998
RPT 08/22/2019
20:09:59 CAROL
314
LEONIS BL // PACIFIC BL, VERNON
Department OCA Number
RMS J300
VPD CR20191334
CA0197300
VPD REDONA,BRYAN 25 20:10:36
20:11:23 20:13:19
20:27:39
0812312016 00.21:11 Page 2 of 2
VERNON POLICE DEPARTMENT
Call Log Report Type All Unit Times and Location with OCA's
Jurisdiction: VERNON
First Date: 08/23/2019
Last Date: 08/23/2019
Call Number Disp Ten Received Caller
Code Complaint Address Unit Time
Dep Officer Unit Dispatch Enroute OnScene Depart Arrive Remove Comp
20190817025
1015 08/23/2019 01:59:24
PEDCK E 25TH // SANTA FE AVE, VERNON
VPD REDONA,BRYAN *25 01:59:24 02:47:45
VPD OURIQUE,CARLO 41 W 02:03:54 02:27:27
20190817026
RPT 08/23/2019 02:12:21
CORE DISTRIBUTION
459R
4601 E 50TH, VERNON
Department OCA Number
RMS Juris
VPD CR20191335
CA0197300
VPD
VASQUEZ,LUIS
'43E 02:13:28
02:14:40 02:16:47
05:33:11
VPD
REDONA,BRYAN
25
02:47:52 02:49:13
05:12:03
VPD
OURIQUE,CARLO
41 W
02:30:01 02:33:51
05:26:03
VPD
HERRERA.GUSTE
S6
02:14:42
05:10:44
20190817033
RPT 08/23/2019 06:07:25 MEREDITH BAER & ASSOCIATES Number
459R 4820 EVERETT CT, VERNON Department OCA NumVPD CR20 91336
Num
VPD REDONA,BRYAN *25 06:12:39 06:13:15 06:17:38
VPD OURIQUE,CARLO 41W 06:12:41 06:13:17 06:19:25
VPD VASQUEZ,LUIS 43E 06:19:37 06:24:56
20190817044
RPT 08/23/2019 09:01:26 TREMCO INC Department OCA Number
594R 3060E 44TH, VERNON VPD CR20191337
VPD '17E 09:02:30 09:02:31
VPD MANNINO.NICHOI 26W 09:03:23 09:06:12
20190817062
RPT 08/23/2019 12:43:35 JEJMOMI DESIGNS
PAPD 2626 FRUITLAND AV, VERNON Department OCA Number
VPD CR20191338
VPD ESCOBEDO,ALE� '17E 12:46:31 12:46:32 12:51:42
VPD MANNINO.NICHOI 26W 13:02:52 13:13:06
VPD DOCHERTY,MICH 40E 12:46:49 12:53:26
20190817065
RMS .Iuris
CA0197300
07:05:20
07:04:46
07:05:21
RMS Juris
CA0197300
09:03:24
09:35:12
RMS Juris
CA0197300
13:21:01
14:21:56
13:21:03
0812412016 05:18:1: Page 1 of 3
VERNON POLICE DEPARTMENT
Call Log Report Type All Unit Times and Location with OCA's
First Date: 08/23/2019
Jurisdiction: VERNON Last Date: 08/23/2019
Call Number Disp Ten Received Caller
Code Complaint Address Unit Time
Dep Officer Unit Dispatch Enroute OnScene Depart Arrive Remove Comp
20190817065
RPT 08/23/2019 14:30:09 POPCORNOPOLIS Department OCA Number RMS Juris
459R 3200 E SLAUSON AV, VERNON VPD CR20191339 CA0197300
VPD DOCHERTY,MICH '40E 14:32:24 14:32:43 14:36:59 15:33:40
20190817077
RPT
08/23/2019
17:47:07
902T
2302 E 38TH, VERNON
Department
OCA Number
RMS Juris
VPD
CR20191340
CA0197300
VPD
NEWTON,TODD '43W 17:49:51
17:49:51 17:54:30
18:48:03
VPD
ESCOBEDO,ALE� 17E
17:56:09
18:36:19
20190817079
VREC
08/23/2019
18:36:18
LOCATE
125 W GRIFFITH ST, CARSON
VPD
RECORDS BURE/ 'RECD
18:49:53
20:25:55
20190817083
RPT
08/23/2019
19:18:38
DUI CKPT
S SOTO // 37TH, VERNON
Department
OCA Number
RMS Juris
VPD
CR20191341
CA0197300
VPD
HERRERA,GUST/ *S6
19:19:01
04:27:02
20190817090
RPT
08/23/2019
20:48:31
VI
DUITRAFFIC
2600 S SOTO, VERNON
Department
OCA Number
RMS Juris
VPD
CR20191342
CA0197300
CITE
VPD
CAM,PATRICK "31-10
20:48:31
21:31:56
VPD
CORTEZ,JUSTIN 20E
21:01:08 21:04:49
21:01:10
21:31:56
20190817097
RPT
08/23/2019
21:50:05
VREC
REC
E 56TH H SANTA FE AV, VERNON
Department
OCA Number
RMS Juris
VPD
CR20191343
CA0197300
VPD
OURIOUE,CARLO *17W
21:50:05
22:31:47
20190817100
0812412016 05:18:1:
Page 2 of
3
VERNON POLICE DEPARTMENT
Call Log Report Type All Unit Times and Location with OCA's
First Date: 08/23/2019
Jurisdiction: VERNON Last Date: 08/23/2019
Call Number Disp Ten Received
Caller
Code Complaint
Address
Unit Time
Dep
Officer Unit Dispatch
Enroute OnScene Depart
Arrive Remove Comp
20190817100
RPT 08/23/2019
22:33:58
DUITRAFFIC
E 26TH // SOTO, VERNON
Departmeut OCA Number
RMS Juris
VPD CR20191344
CA0197300
VPD
CAKPATRICK '31-10
22:33:58
23:59:24
VPD
OURIQUE,CARLO 17W 22:35:22
22:35:23 22:37:37
23:14:34
20190817104
RPT 08/23/2019 22:54:35 UPS
FOUND 3333 DOWNEY RD, VERNON
VPD CORTEZ,JUSTIN *20E 22:55:58
20190817106
RPT 08/23/2019 23:44:38
VI TRAFFIC STOP 5950 ALCOA AV, VERNON
CITE
VPD CORTEZ,JUSTIN *20E
VPD CAKPATRICK 31-10
VPD VASQUEZ,LUIS 41
VPD CHAVEZ,JERRY,J S1
Department
OCA Number
RMS Juris
VPD
CR20191345
CA0197300
22:56:39 23:01:00
23:24:45
Department
OCA Number
RMS Juris
VPD
CR20191347
CA0197300
23:44:38
01:12:02
23:59:28
00:38:44
23:58:04
01:00:13
00:02:00
00:38:21
0812412016 05:18:1.
Page 3 of 3
VERNON POLICE DEPARTMENT
Call Log Report Type All Unit Times and Location with OCA's
First Date: 08/24/2019
Jurisdiction: VERNON Last Date: 08/24/2019
Call Number Disp
Ten Received
Code Complaint
Dep
Caller
Address
Officer Unit Dispatch
Unit Time
Enroute OnScene Depart
Arrive Remove Comp
20190817108
RPT
08/24/2019
00:01:54
VI
DUITRAFFIC
S SOTO // 37TH, VERNON
Department
OCA Number
RMS Juris
VPD
CR20191346
CA0197300
CITE
VPD
ZOZAYA,OSCAR *31-5
00:01:54
01:26:55
VPD
FINOWARCUS 31-6
00:40:40
00:52:57
20190817113
RPT
08/24/2019
01:38:50
VS
TRAFFIC STOP
S SOTO // 37TH, VERNON
Department
OCA Number
RMS Juris
VPD
CR20191348
CA0197300
CITE
VPD
MADRIGAL,MARI/ *31-7
01:38:50
04:16:16
20190817115
RPT 08/24/2019 02:41:22
1015 REC PACIFIC BL // SANTA FE AV, VERNON
VPD OURIQUE,CARLO *17W
VPD CORTEZ,JUSTIN 20E
VPD VASQUEZ,LUIS 41
VPD CHAVEZ,JERRY,J S1
20190817123
RPT 08/24/2019 06:40:28 KING MEATS
594R 4215 EXCHANGE AV, VERNON
VPD VASQUEZ,LUIS *41
VPD CORTEZ,JUSTIN 20E
20190817131
RPT 08/24/2019 08:30:52 TOPS HANDBAGS
459R 2231 E 49TH, VERNON
VPD VALENZUELA,FEI *41 W 08:32:18
VPD MANNINO,NICHOI 43
20190817134
Department OCA Number RMS Juris
VPD CR20191349 CA0197300
02:43:06 04:54:12
02:43:58 03:34:23
02:44:59 03:47:31
02:43:10 03:09:16
Department OCA Number RMS .Iuris
VPD CR20191350 CA0197300
06:42:10 06:48:22 07:25:13
06:49:56 06:53:40 07:25:11
Departmem OCA Number RMS .Iuris
VPD CR20191351 CA0197300
08:32:18 08:35:41 08:56:44
08:48:50 10:27:02
0812512016 05:33:14 Page 1 of 2
VERNON POLICE DEPARTMENT
Call Log Report Type All Unit Times and Location with OCA's
First Date: 08/24/2019
Jurisdiction: VERNON
Last
Date: 08/24/2019
Call Number Disp Ten
Received
Caller
Code
Complaint
Address
Unit Time
Dep
Officer Unit Dispatch
Enroute OnScene Depart
Arrive Remove
Comp
20190817134
RPT
08/24/2019
09:39:37
902T
S ATLANTIC BL H BANDINI BL, VERNON
Department
OCA Number
RMS Juris
VPD
CR20191352
CA0197300
VPD
NEWTON,TODD '40E 09:41:48
09:41:50 09:57:19
10:29:03
20190817140
VREC
08/24/2019
11:19:00
REC
S SOTO // 26TH, VERNON
Department
OCA Number
RMS Juris
VPD
CR20191353
CA0197300
VPD
SANTOS,DANIEL 'S2
11:19:34 11:22:13
11:38:00
VPD
NEWTON,TODD 40E
11:20:28 11:24:30
11:47:09
VPD
VALENZUELA,FEI 41 W
11:20:27
12:12:31
VPD
MANNINO,NICHOI 43
11:22:06 11:24:22
12:50:53
20190817166
RPT
08/24/2019
20:44:18
902T
4700 E DISTRICT BL, VERNON
Departmeni
OCA Number
RMS Juris
VPD
CR20191355
CA0197300
VPD
GODOY,RAYMON *38E
20:44:18
21:37:49
VPD
CORTEZ,JUSTIN 25E
20:44:22 20:46:14
21:20:05
VPD
LUCAS,JASON 40W
20:46:17
20:48:23
20190817168
RPT
08/24/2019
20:47:41
901T
3730 E WASHINGTON BL, VERNON
Departmeni
OCA Number
RMS.Iuris
VPD
CR20191354
CA0197300
VPD
LUCAS,JASON '40W
20:48:23 20:50:30
23:54:39
VPD
CHAVEZ,JERRY,J S1
20:49:05
20:55:47
20190817182
1015
08/24/2019
23:26:06
RSPRINGA INC
RPT
459A
5510 S SOTO, VERNON
Department
OCA Number
RMS Juris
VPD
CR20191356
CA0197300
VPD
CORTEZ,JUSTIN '25E
23:27:53 23:35:17
00:38:20
VPD
GODOY,RAYMON 38E
23:30:09 23:36:00
01:08:27
VPD
LUCAS,JASON 40W
23:54:42 00:05:33
01:53:49
VPD
OURIQUE,CARLO 41 W
23:39:23
01:53:24
VPD
CHAVEZ,JERRY,J S1
23:49:07 23:50:42
00:26:35
0812512016 05:33:14
Page 2
of 2
VERNON POLICE DEPARTMENT
Call Log Report Type All Unit Times and Location with OCA's
First Date: 08/25/2019
Jurisdiction: VERNON Last Date: 08/25/2019
Call Number Disp Ten Received
Caller
Code Complaint
Address
Unit Time
Dep
Officer Unit Dispatch
Enroute OnScene Depart
Arrive Remove Comp
20190817188
VI 08/25/2019 02:14:24
RPT TRAFFIC STOP
E 26TH // SANTA FE AV, VERNON
Department OCA Number
RMS Juris
VPD CR20191357
CA0197300
VPD
CORTEZ,JUSTIN '25E
02:14:24
03:13:23
VPD
CHAVEZ,JERRY,J S1
02:20:23 02:23:09
03:04:46
20190817197
CITE
08/25/2019
07:37:34
1015
TRAFFIC STOP
2528 S SANTA FE AV, VERNON
Department
OCA Number
RMS Juris
VPD
CR20191358
CA0197300
RPT
VI
VPD
CAM,PATRICK "38W
07:37:34
08:59:27
VPD
HERNANDEZ,MIG 25E
07:38:20 07:39:25
08:59:27
VPD
VALENZUELA,FEI 41
08:06:28
08:59:28
VPD
CERDA,EUGENIO 43
07:40:44
07:41:15
VPD
SANTOS,DANIEL S2
07:41:14 07:44:07
08:59:28
20190817233
1015
08/25/2019
17:09:31
RPT
TRAFFIC STOP
4600 S SANTA FE AV, VERNON
Department
OCA Number
RMS Juris
VPD
CR20191359
CA0197300
VI
VPD
NEWTON,TODD/C "T8
17:09:31
18:10:54
20190817240
RPT
08/25/2019
19:07:25
KATHERINE
902T
S SOTO // 37TH. VERNON
Department
OCANumber
RMS.Iuris
VPD
CR20191360
CA0197300
VPD
LUCAS,JASON/FII *41 W
19:09:18 19:10:30
19:51:08
VPD
25
19:11:46 19:14:16
19:51:07
VPD
GODOY,RAYMON 38E
19:26:31
19:27:26
20190817256
RPT
08/25/2019
21:43:39
TOM
1015
ILLDPG
5400 S SOTOVERNON
,
Department
OCA Number
RMS Juris
VPD
CR20191361
CA0197300
VPD
LUCAS,JASON/FII *41 W
21:45:03 21:50:19
23:13:51
0812612016 05:13.24
Page 1 of
2
VERNON POLICE DEPARTMENT
Call Log Report Type All Unit Times and Location with OCA's
Jurisdiction: VERNON
First Date: 08/25/2019
Last Date: 08/25/2019
Call Number Disp Ten Received
Caller
Code Complaint
Address
Unit Time
Dep
Officer Unit Dispatch
Enroute OnScene Depart
Arrive Remove Comp
20190817256
RPT 08/25/2019
1015 ILLDPG
21:43:39
TOM
5400 S SOTO, VERNON
Departmeut OCA Number
VPD CR20191361
RMS Juris
CA0197300
VPD
CORTEZ,JUSTIN 25
21:50:26
22:06:01
VPD
GODOY,RAYMON 38E
21:50:39
22:33:47
VPD
CHAVEZ,JERRY,J S1
21:45:06 21:58:08
22:34:01
20190817270
1015 08/25/2019 23:35:57
RPT TRAFFIC STOP S SANTA FE AV // 51 ST, VERNON
VS
VPD LUCAS,JASON/FII *41 W
VPD CORTEZ,JUSTIN 25
VPD CHAVEZ,JERRY,J S1
Departmem OCA Number RMS Juris
VPD CR20191362 CA0197300
23:35:57 01:42:35
00:41:01 00:41:52
00:30:22
02:14:12
02:14:13
0812612016 05:13.24 Page 2 of 2
VERNON POLICE DEPARTMENT
Call Log Report Type All Unit Times and Location with OCA's
First Date: 08/26/2019
Jurisdiction: VERNON
Last
Date: 08/26/2019
Call Number Disp Ten
Received
Caller
Code
Complaint
Address
Unit Time
Dep
Officer Unit Dispatch
Enroute OnScene Depart
Arrive Remove
Comp
20190817297
RPT
08/26/2019
08:24:56
ARCTIC GLACIER PREMIUM ICE
246R
2970E 50TH, VERNON
Department
OCA Number
RMS Juris
VPD
CR20191363
CA0197300
VPD
CAM,PATRICK *38
08:29:10
10:42:13
20190817310
RPT
08/26/2019
10:40:10
KING MEATS
487R
4215 EXCHANGE AV, VERNON
Department
OCA Number
RMS Juris
VPD
CR20191364
CA0197300
VPD
VASQUEZ,LUIS '40E 10:46:07
10:46:08
10:49:30
VPD
HERNANDEZ,MIG 25E
10:53:51
10:54:25
VPD
CERDA,PAULJR 41 W
10:51:14 10:54:22
11:40:51
20190817327
RPT
08/26/2019
14:49:48
BE SPOKE FURNITURE
20002R
2241 E 49TH, VERNON
Department
OCA Number
RMS Juris
VPD
CR20191365
CA0197300
VPD
CERDA,PAULJR *41 W 14:54:17
14:54:17 15:01:22
15:44:03
20190817351
RPT
08/26/2019
20:20:26
FRANCISCO RENOJ LOPEZ
484R
CHAMBERS//PACIFIC, VERNON
Department
OCA Number
RMS Juris
VPD
CR20191366
CA0197300
VPD
SWINFORD,PHILL '43W
20:21:45
20:21:59
VPD
MADRIGAL,MARI/ 26
20:21:57 20:27:58
22:30:46
20190817355
RPT
08/26/2019
22:39:55
AT&T MOBILITY 800 635 6840 4
CITE
901T
DOWNEY RD H FRUITLAND AV, VERNON
Department
OCA Number
RMS Juris
VPD
CR20191367
CA0197300
VPD
MADRIGAL,MARI/ *26 22:40:47
22:41:40 22:48:03
00:20:20
VPD
GODOY,RAYMON 20E
22:42:09 22:44:59
23:06:49
VPD
SWINFORD,PHILL 43W
22:47:58
00:05:12
MR C TOW MR C TO
23:27:05 23:37:54
00:20:21
20190817357
RPT
08/26/2019
23:49:52
CAMINO REAL FOODS
484R
2638 E VERNON AV, VERNON
Department
OCANumber
RMS.Iuris
VPD
CR20191368
CA0197300
0812712016 04:59:0!
Page 1
of 2
VERNON POLICE DEPARTMENT
Call Log Report Type All Unit Times and Location with OCA's
Jurisdiction: VERNON
First Date: 08/26/2019
Last Date: 08/26/2019
Call Number Disp Ten
Received
Caller
Code
Complaint
Address
Unit Time
Dep Officer Unit Dispatch
Enroute OnScene Depart
Arrive Remove Comp
20190817357
RPT
08/26/2019
23:49:52 CAMINO REAL FOODS
484R
2638 E VERNON AV, VERNON
Department OCA Number
RMS Juris
VPD CR20191368
CA0197300
VPD SWINFORD,PHILL '43W
00:05:14 00:09:03
01:58:15
VPD MADRIGAL,MARI/ 26
00:23:29 00:24:36
01:55:07
0812712016 04:59:0! Page 2 of 2
VERNON POLICE DEPARTMENT
Call Log Report Type All Unit Times and Location with OCA's
Jurisdiction: VERNON
First Date: 08/27/2019
Last Date: 08/27/2019
Call Number Disp
Ten Received
Code Complaint
Dep
Caller
Address
Officer Unit Dispatch
Enroute
Unit Time
OnScene Depart
Arrive Remove
Comp
20190817367
RPT
08/27/2019
04:09:23
YI BAO INT INC
459A
3015 LEONIS BL, VERNON
Department
OCA Number
RMS Juris
VPD
CR20191369
CA0197300
VPD
SWINFORD,PHILL '43W
04:12:16
04:15:53
05:49:35
VPD
GODOY,RAYMON 20E
04:12:38
04:15:10
06:05:51
VPD
MADRIGAL,MARI/ 26
04:21:49
04:28:41
05:16:49
VPD
VILLEGAS,RICHA XS
O4:31:40
05:21:43
20190817386
RPT
08/27/2019
07:40:50
NORTON PACKAGING
484R
5800 S BOYLE AV, VERNON
Department
OCA Number
RMS .Iuris
VPD
CR20191370
CA0197300
VPD
CERDA,PAULJR *43E 07:43:24
07:43:35
07:49:16
VPD
2P8
07:49:14
07:58:07
08:40:39
20190817387
SUP
08/27/2019
08:00:54
YI BAO PRODUCE
140
3015 LEONIS BL, VERNON
VPD
CERDA,PAULJR *43E
08:08:06
08:23:05
VPD
HERNANDEZ,MIG 26W
08:13:48
08:16:18
08:47:34
20190817395
RPT 08/27/2019 08:49:02 HARBOR MARINE PRODUCTS
242R 5088 FRUITLAND AV, VERNON Department OCA Number
VPD CR20191374
VPD CERDA,PAULJR *43E 09:23:58 09:25:29 09:27:34
VPD HERNANDEZ,MIG 26W 10:35:22
VPD ZOZAYA,OSCAR/I 2P8 09:24:43 09:25:31 09:39:27
20190817397
1015 08/27/2019 09:11:52
TRAFFIC STOP S SANTA FE AV // VERNON AV, VERNON
VPD CAM,PATRICK '38W 09:11:52
VPD VALENZUELA,FEI 41 09:12:50 09:24:40
VPD CERDA,PAUL,JR 43E 09:12:05 09:12:09
20190817399
RMS .Iuris
CA0197300
11:31:14
11:29:14
09:51:33
09:12:53
09:42:18
09:42:18
0812812016 05:05:31 Page 1 of 2
VERNON POLICE DEPARTMENT
Call Log Report Type All Unit Times and Location with OCA's
First Date: 08/27/2019
Jurisdiction: VERNON Last Date: 08/27/2019
Call Number Disp Ten Received
Caller
Code Complaint
Address
Unit Time
Dep
Officer Unit Dispatch
Enroute OnScene Depart
Arrive Remove Comp
20190817399
RPT 08/27/2019
09:22:46
CRYSTAL PROMOTIONS
487R
3030 E VERNON AV, VERNON
Department OCA Number
RMS Juris
VPD CR20191372
CA0197300
VPD CR20191373
CA0197300
VPD
CAM,PATRICK "38W 10:11:32
10:12:16
VPD
ZOZAYA,OSCAR/I 2P8 10:11:57
10:20:20
10:22:47 12:10:30
20190817404
RPT 08/27/2019 10:38:30
SRMET 2828 LEONIS BL, VERNON
VPD ESCOBEDO,ALE� 'MET1
20190817420
RPT 08/27/2019 13:33:06 LINEAGE LOGISTICS
902T 3211 E 44TH, VERNON
VPD CERDA,PAUL,JR `43E
VPD CAM,PATRICK 38W
20190817433
RPT 08/27/2019 17:27:24 SADAF FOODS
20002R ALAMEDAHROSS, VERNON
VPD REDONA,BRYAN *25
VPD VALENZUELA,FEI 41
20190817452
1015 08/27/2019 22:46:43
PEDCK HAMPTON // 49TH, VERNON
VPD REDONA,BRYAN "25W
VPD GODOY,RAYMON 20E
Departmem OCA Number RMS .Iuris
VPD CR20191371 CA0197300
10:38:30 12:59:44
Department OCA Number RMS .Iuris
VPD CR20191375 CA0197300
13:35:31 13:42:05 14:08:24
13:36:26 13:49:28
Departmem OCA Number RMS .Iuris
VPD CR20191376 CA0197300
17:29:47 17:40:12 18:09:50
17:42:07 17:43:05
22:46:43 23:35:20
22:47:01 22:57:20 23:35:20
0812812016 05:05:31
Page 2 of 2
VERNON POLICE DEPARTMENT
Call Log Report Type All Unit Times and Location with OCA's
First Date: 08/28/2019
Jurisdiction: VERNON
Last
Date: 08/28/2019
Call Number Disp Ten
Received
Caller
Code
Complaint
Address
Unit Time
Dep
Officer Unit Dispatch
Enroute OnScene Depart
Arrive Remove
Comp
20190817474
RPT
08/28/2019
06:03:40
MARIBEL HERNANDEZ
OR
20002
S SOTO // LEONIS BL, VERNON
Department
OCA Number
RMS Juris
VPD
CR20191377
CA0197300
VPD
SWINFORD,PHILL '40E 06:04:50
06:05:16 06:09:16
06:50:04
VPD
REDONA,BRYAN 25W
06:23:38
06:37:21
VPD
MADRIGAL,MARI/ 38W
06:15:16 06:25:42
06:47:05
20190817479
1015
08/28/2019
07:30:15
RPT
DET
6900 SALT LAKE, HUNTINGTON PARK
VPD
GAYTAN,LOREN2 '5D31
07:30:15
11:37:10
VPD
ESCOBEDO,ALE� 26E
07:30:29 07:37:15
10:21:19
VPD
ZOZAYA,OSCAR 38E
07:50:41 07:53:31
09:19:48
VPD
CROSS,JEREMY 5D30
07:30:50
11:37:09
VPD
RAMOS.JOSE 5D35
07:30:50
11:37:10
VPD
SANTOS,DANIEL S3
07:43:46
08:27:22
VPD
MARTINEZ,GABR S5
07:43:49
08:27:20
20190817484
RPT
08/28/2019
08:00:49
STANDARD 11
A459R
4372 E 49TH, VERNON
Department
OCA Number
RMS Juris
VPD
CR20191378
CA0197300
VPD
VALENZUELA,FEI '25W 08:02:00
08:02:19 08:04:38
08:33:12
20190817502
RPT
08/28/2019
11:35:40
MET
SRMET
2910 S SANTA FE AV, VERNON
Department
OCA Number
RMS Juris
VPD
CR20191379
CA0197300
VPD
OURIQUECARLO 'MET1
11:35:40
12:51:28
VPD
VALENZUELA,FEI 25W
11:42:29 11:44:07
12:04:05
20190817508
RPT
08/28/2019
11:53:51
JM
NRD
PLATE
6152 S BOYLE AV, VERNON
Department
OCA Number
RMS Juris
VPD
CR20191380
CA0197300
VPD
ESCOBEDO,ALE� '26E 13:07:37
12:02:28 12:08:32
14:15:15
0812912016 01:13:54
Page 1
of 2
VERNON POLICE DEPARTMENT
Call Log Report Type All Unit Times and Location with OCA's
First Date: 08/28/2019
Jurisdiction: VERNON Last Date: 08/28/2019
Call Number Disp
Ten Received
Code Complaint
Dep
Caller
Address
Officer Unit Dispatch
Unit Time
Enroute OnScene Depart
Arrive Remove
Comp
20190817514
1098
08/28/2019
14:10:14
SUP
DET
4820 EVERETT CT, VERNON
VPD
GAYTAN,LOREN2 *5D31
14:10:14
15:01:50
VPD
ESCOBEDO,ALE� 26E
14:15:19
15:01:50
20190817517
SUP
08/28/2019
14:24:41
YI BAO PRODUCE
140
3015 LEONIS BL, VERNON
VPD
ZOZAYA,OSCAR *38E
14:49:56 14:53:18
15:01:39
20190817518
RPT
08/28/2019
14:58:21
SOUTHLAND PAPER
459R
4201 FRUITLAND AV, VERNON
Departmeni
OCA Number
RMS.Iuris
VPD
CR20191381
CA0197300
VPD
ZOZAYA,OSCAR *38E
15:07:40
16:20:25
20190817524
RPT
08/28/2019
16:16:02
ALEX MACIAS
VS
901 T
5080 S ALAMEDA, VERNON
Department
OCA Number
RMS Juris
VPD
CR20191382
CA0197300
CITE
CITY
VPD
CERDA,PAULJR *41W
16:17:21 16:19:39
17:02:24
VPD
ESCOBEDO,ALE� 26E
16:18:26 16:19:51
17:38:18
VPD
ZOZAYA,OSCAR 38E
16:22:24
16:59:47
20190817528
RPT
08/28/2019
16:56:39
CHP
902T
S ATLANTIC BL H DISTRICT BL, VERNON
Department
OCA Number
RMS Juris
VPD
CR20191383
CA0197300
VPD
ZOZAYA,OSCAR *38E
16:59:55 17:13:46
17:55:06
0812912016 01:13:54
Page 2
of 2
VERNON POLICE DEPARTMENT
Call Log Report Type All Unit Times and Location with OCA's
First Date: 08/29/2019
Jurisdiction: VERNON Last Date: 08/29/2019
Call Number Disp Ten Received
Caller
Code Complaint
Address
Unit Time
Dep
Officer Unit Dispatch
Enroute OnScene Depart
Arrive Remove Comp
20190817572
RPT 08/29/2019
06:23:52
RICKY
20002
DOWNEY RD // DISTRICT BL, VERNON
Department OCA Number
RMS Juris
VPD CR20191385
CA0197300
VPD
REDONA,BRYAN *20 06:26:31
06:27:00 06:32:31
07:02:26
VPD
SWINFORD,PHILL 41W
06:35:42
06:55:10
20190817573
RPT
CITE
20190817576
RPT
20190817595
CITE
RPT
20190817599
RPT
20190817607
RPT
0813012016 03:39:01
08/29/2019 07:00:34 JACOB HURTADO
902T ALCOA AV // SLAUSON AV, VERNON Departmem OCA Number
VPD CR20191386
VPD NEWTON,TODD `40E 07:10:18 07:10:40 07:23:25
08/29/2019 08:05:25 DAISY PEREZ
902T S SOTO // LEONIS BL, VERNON Department OCA Number
VPD CR20191387
VPD ENCINAS,ANTHO '41 W 08:07:35 08:07:50
VPD LANDA,RAFAEL 17 08:08:05 08:12:30
VPD NEWTON,TODD 40E 08:08:19
08/29/2019 11:16:10 ALFONSO HERADO
902TR SIERRA PINE AV // 26TH, VERNON
VPD DOCHERTYNICH *25E
08/29/2019 11:37:10 LOVE IT
487R 1980 E 25TH, VERNON
VPD ZOZAYA,OSCAR "38W 11:40:17
VPD ENCINAS,ANTHO 41 W
08/29/2019 12:47:08 PACIFIC COAST TIRES
GTAR 3056 BANDINI BL, VERNON
VPD DOCHERTYNICH *25E 12:53:41
Departmem OCA Number
VPD CR20191388
11:20:08 11:29:02
Department OCA Number
VPD CR20191389
11:40:49 11:55:36
11:41:33 11:52:01
Department OCA Number
VPD CR20191390
12:53:42 13:04:45
RMS Juris
CA0197300
08:02:51
RMS Juris
CA0197300
08:08:09
08:08:24
08:30:17
08:30:18
RMS Juris
CA0197300
12:14:12
RMS Juris
CA0197300
12:53:06
12:43:01
RMS Juris
CA0197300
14:02:52
Page 1 of 2
VERNON POLICE DEPARTMENT
Call Log Report Type All Unit Times and Location with OCA's
First Date: 08/29/2019
Jurisdiction: VERNON Last Date: 08/29/2019
Call Number Disp Ten Received
Caller
Code Complaint
Address
Unit Time
Dep
Officer Unit Dispatch
Enroute OnScene Depart
Arrive Remove Comp
20190817618
RPT 08/29/2019
14:46:40
GAVINA
484R
2700 FRUITLAND AV, VERNON
Department OCA Number
RMS Juris
VPD CR20191391
CA0197300
VPD
ESCOBEDO,ALE� '26W 14:51:04
14:51:05
14:52:00
VPD
LANDA,RAFAEL 32
14:51:58 14:54:38
15:18:17
20190817626
RPT 08/29/2019 17:40:31 JOVANNI
20002 E 26TH // HARRIETT, VERNON
VPD DOCHERTYNICH *25E 17:42:00
20190817629
RPT 08/29/2019 17:50:28 RED CHAMBER
459VR 1912 E VERNON AV, VERNON
VPD ESCOBEDO,ALE� '26W 17:54:24
VPD LANDA,RAFAEL 32
20190817630
REPO 08/29/2019 17:49:31 AMAZON
REPO 5119 S DISTRICT BL, VERNON
VPD RECORDS BURE/ *RECD
20190817631
RPT 08/29/2019 18:59:59
242R 4305 S SANTA FE AV, VERNON
VPD '32W 19:01:42
VPD 25W 19:03:58
20190817636
RPT 08/29/2019 19:56:50
PEDCK 2731 S SOTO, VERNON
VPD REDONA,BRYAN "25W
VPD OURIQUE,CARLO 31 E
VPD VASQUEZ,LUIS 41 E
Department OCA Number RMS Juris
VPD CR20191394 CA0197300
17:42:15 17:45:00 18:50:41
Department OCA Number RMS Juris
VPD CR20191393 CA0197300
17:54:25 17:55:12
17:55:21 18:01:40 18:45:17
Department OCA Number RMS Juris
VPD CR20191392 CA0197300
17:53:08 18:59:12
Department OCA Number RMS Juris
VPD CR20191395 CA0197300
19:02:10
19:04:01 19:09:07 19:54:43
Department OCA Number RMS Juris
VPD CR20191396 CA0197300
19:56:50 21:50:06
19:56:55 21:01:59
20:29:29 21:02:00
0813012016 03:39:01
Page 2 of 2
VERNON POLICE DEPARTMENT
Call Log Report Type All Unit Times and Location with OCA's
First Date: 08/30/2019
Jurisdiction: VERNON Last Date: 08/30/2019
Call Number Disp Ten Received Caller
Code Complaint Address Unit Time
Dep Officer Unit Dispatch Enroute OnScene Depart Arrive Remove Comp
20190817660
1015 08/30/2019 01:27:20
PEDCK RANDOLPH // NEWELL, VERNON
VPD OURIQUE,CARLO *31 E
VPD VASQUEZ,LUIS 41 E
20190817666
RPT 08/30/2019 02:11:34
PEDCK E 25TH // ALAMEDA, VERNON
VPD REDONA,BRYAN '25W
VPD VASQUEZ,LUIS 41 E 02:11:37
20190817693
VREC 08/30/2019 10:23:40
LOCATE 24TH // SANTA FE, VERNON
VPD RECORDS BURE/ 'RECD
20190817696
RPT 08/30/2019 10:56:04
487R 5015 HAMPTON, VERNON
VPD CERDA,EUGENIO *31 10:56:35
20190817702
VS 08/30/2019 12:42:44 SPRINT 866-398-3284
RPT 901 T S SANTA FE AV // 53D, VERNON
VPD CERDA,EUGENIO *31
VPD NEWTON,TODD 25E
VPD DOCHERTYNICH 32W
VPD LANDA.RAFAEL 41
20190817704
RPT 08/30/2019 12:54:32 AT&T MOBILITY 800 635 6840 4
901T 2788 E VERNON AV, VERNON
VPD DOCHERTYNICH "32W
01:27:20 02:31:24
01:31:35 01:35:33 01:43:52
Department OCA Number RMS Juris
VPD CR20191397 CA0197300
02:11:34 02:40:21
02:11:38 02:13:27 02:40:19
10:24:52 10:36:46
Department OCA Number RMS Juris
VPD CR20191398 CA0197300
10:56:36 11:13:22 12:26:22
Department OCA Number RMS Juris
VPD CR20191400 CA0197300
12:44:46 12:47:44 15:19:10
12:45:11 12:57:07
12:52:44 12:55:32
12:45:45 12:48:08 13:49:11
Departmem OCA Number RMS Juris
VPD CR20191399 CA0197300
12:55:38 12:58:30 13:44:56
0813112016 01.24.2E
Page 1 of 2
VERNON POLICE DEPARTMENT
Call Log Report Type All Unit Times and Location with OCA's
Jurisdiction: VERNON
First Date: 08/30/2019
Last Date: 08/30/2019
Call Number Disp Ten Received
Caller
Code Complaint
Address
Unit Time
Dep
Officer Unit Dispatch
Enroute OnScene Depart
Arrive Remove Comp
20190817704
RPT 08/30/2019
12:54:32
AT&T MOBILITY 800 635 6840 4
901T
2788 E VERNON AV, VERNON
Department OCA Number
RMS Juris
VPD CR20191399
CA0197300
VPD
NEWTON,TODD 25E
12:57:11 12:59:43
13:43:36
VPD
ZOZAYA,OSCAR T8
13:00:19
13:44:56
20190817720
RPT 08/30/2019 16:20:16 UNK RP NAME
902T 4510 S ALAMEDA, VERNON Departmem OCA Number RMS Juris
VPD CR20191401 CA0197300
VPD DOCHERTY,MICH "32W 16:23:45 16:23:46 16:23:57
VPD NEWTON,TODD 25E 16:34:47 17:36:08
VPD LANDA,RAFAEL 41 16:23:55 16:34:41 17:36:08
0813112016 01:24:2E Page 2 of 2
VERNON POLICE DEPARTMENT
Call Log Report Type All Unit Times and Location with OCA's
First Date: 08/31/2019
Jurisdiction: VERNON Last Date: 08/31/2019
Call Number Disp
Ten Received
Caller
Code Complaint
Address
Unit Time
Dep
Officer Unit Dispatch
Enroute OnScene Depart
Arrive Remove Comp
20190817796
RPT
1015
08/31/2019
902T
19:51:45
E 37TH // SANTA FE AV, VERNON
Department OCA Number
VPD CR20191402
RMS J300
CA0197300
VI
VPD
ENCINAS,ANTHO *41
19:51:45
20:42:56
VPD
OURIQUECARLO 31W
19:51:51 19:52:59
21:23:35
0910112016 05.19:31 Page 1 of 1
City Council Agenda Item Report
Agenda Item No. COV-398-2019
Submitted by: Audra Hunter
Submitting Department: Public Utilities
Meeting Date: October 1, 2019
SUBJECT
Ratification of the Submission to the California Energy Commission of the Attestation of the Veracity of the 2018 Power
Source Disclosure Program Annual Report and Approval of the 2018 Power Content Label
Recommendation:
A. Find that approval of the proposed action is exempt under the California Environmental Quality Act (CEQA)
review, because it is an administrative activity that will not result in direct or indirect physical changes in the environment,
and therefore does not constitute a "project" as defined by CEQA Guidelines section 15378; and
B. Ratify the submission to the California Energy Commission of the attestation, signed by Vernon Public Utilities'
Interim General Manager, of the veracity of the 2018 Power Source Disclosure Program Annual Report; and
C. Approve the 2018 Power Content Label and authorize its submission to the California Energy Commission.
Background:
In 1997, the California Legislature adopted Senate Bill 1305, adding Article 5, entitled "Electricity Generation Source
Disclosure," ("Article 5') to the California Code Regulations. Under state law, Public Utilities Code Sections 398.4 and
398.5, retail suppliers of electricity must annually: (1) disclose to their end use customers the electricity sources for their
sales to those customers in the form of a Power Content Label and (2) report this same information, together with
supporting documentation in verified form, to the California Energy Commission (CEC) in the form of a Power Source
Disclosure Report.
In 2009, Senate Bill 1305 Article 5 and Assembly Bill 162 (Stats. 2009. Ch. 313) were tied together requiring the
information used to calculate the Power Content Label for each calendar year be sent to the CEC as a Public Source
Disclosure report by June 1 st and independently audited by October 1 st. In lieu of an independent audit, an authorized
agent of the City must submit to the CEC, under penalty of perjury attesting to the accuracy of the annual Power Source
Disclosure Report. Abraham Alemu, Interim General Manager of Public Utilities, is the authorized agent who has
verified that the information submitted to the CEC was true and correct to his best knowledge.
Effective October 31, 2016, the CEC changed its submission rules and now requires not only an authorized agent to
verify the information, but also that the City Council approve the Power Source Disclosure Program Annual Report and
the Power Content Label to be submitted to the CEC at a public meeting. Vernon Public Utilities submitted the 2018
Public Source Disclosure Program Annual Report and the Power Content Label to the CEC on May 29, 2019,
including the staff attestation. This information has also been provided to customers electronically by posting the "Power
Content Label" on the City's website (httpJ/cityofvernon.org). The aforementioned documents are enclosed herewith.
Upon City Councit's approval of the 2018 Power Content Label, staff will submit the Power Content Label to the
CEC.
Fiscal Impact:
None.
ATTACHMENTS
1.2018 Power Source Disclosure Program Annual Report
• 2.2018 Power Content Label
lln4n
Retail suppliers are required to use the posted template and are not allowed to make
edits to this format. Please complete all requested information.
GENERAL INSTRUCTIONS
INFORMATIONCONTACT
Abraham Alemu
Interim General Manager of Public Utilities
S. Santa Fe Avenue
Vernon. CA 90058
- 323-583-8811 Ext 250
=AALemuCcDcrvernon.ca.us
Website URL
for PCL Postinglhttp://www.c�tyofvernon.org/
This Annual Report Template includes Schedules 1 and 2, applicable to retail suppliers. Power pools are required
to report using Schedules 3 and 4 provided in a separate reporting template. Submit the Annual Report and
Attestation in PDI= format with an Excel version of the Annual Report to PSDprogram@energy.ca.gov. Remember
to fill in the Retail Supplier Name and Product Name above, and submit separate reports and attestations for each
additional product if multiple electric service products were offered in the previous year.
NOTE: Information submitted in this report is not automatically held confidential. If your company wishes the
information submitted to be considered confidential an authorized representative must submit an application for
confidential designation (CEC-13), which can be found on the California Energy Commissions's website at
http:l/www.energy.ca.gov/commission/chief_counsei/documentsiCEC13.pdf.
If you have questions, contact PSD staff at PSDprogram@energy.ca.gov or (916) 653-0237.
Version: April 2019
INSTRUCTIONS: Submit a separate annual report for each electric service product offered in 2018, List all purchases (Specific and Unspecified) made ONLY in the 2018 calendar
year. Add additional rows if needed. If a purchase was for unbundled RECs include the term "REC Only" in parentheses after the facility name in the Facility Name column, and
categorize the power as the fuel type of the generating facility from which the unbundled REC was derived. If power was purchased through a transaction that expressly transferred
energy only and not the RECs associated with that energy, identify the power as "Unspecified Power' in the Fuel Type column If purchased power was from a renewable electrical
generation facility that is not certified for participation in California's RPS Program, identify the Fuel Type as "Other"
Facility Name
Malburg Generating Stalion
Unit
No.
PROCUREMENTSALL
Location
(State or WREGtS
Fuel Type Province) RPS ID GU ID
Natural Gas California
MWh Resold
Gross MWh or Self- Net lVlWh
EIA ID FERC
G0894 495371 495371
G0652 4076 4076
Gonzales
Natural Gas
California
Palo Verde
Nuclear
Arizona
600E
KI18
90118
Hoover
Large Hydro
Nevada/Arizona
154
1$ 1B6
21196
California Independent Sylem Openalor CAISO
Unspecified
California
572134 57201
514933
Antelope DSR1
Solar
California
63125C W5083
66255
66255
Astoria 2
Solar
California
62691A W4931
16 147
61147
Puente Hills
Landfill Gas
California
60290A
W448
55624
55624
Calabasas Gas -to -Energy F - CGTEF (RECs On)
Biogas
Cal Porno
60MA
W 1376
599
599
Total Energy Facility -TEF - GEN 4 RECs Only)
Biogas
California
60633A
W3412
52 65-9
25659
Total Energy Facility -TEF - GEN 1 RECs Only)
Biogas
California
60633A
W066
L7�503
27503
Total Energy Facility - TEF - GEN2 RECs Only)
Biogas
California
60633A
W867
72 694
27684
Total Energy Facility - TEF - GEN3 (RECs Only)
Biogas
California
60633A IW868
72 681
27681
RE Tranquillity - Tranquillilly
ISolar
California
61269A
W4898
62605
62605
Whdewater Hill Wind Partners - Whitewater Hill Wind Partners
lWind
California
60737A
W835
14286
14286
Ouatity Wind - Quality Wind
lWind
British Columbia
62247A
W3160
5601
56D1
Cape Scott Wind - Cape Scott Wind
iWind
British Columbia
60600A
W3959
1576
1576
--
0
Retail Supplier Name:
City of Vernon, Vernon Public Utilities
Total Net Purchases Numm
Electric Service Product Name: Total Retail Sales
P
INSTRUCTIONS: Total specific purchases by fuel type and enter these values in the
first column. If purchased power was from a transaction that expressly transferred
energy only and not the RECs associated with that energy, identify the power as
"Unspecified Power". Total Retail Sales will autopopulate from Schedule 1. Any
difference between total net purchases and total retail sales will be applied pro-rata to
each non-renewable fuel type. Each fuel type total will then be divided automatically
by retail sales to calculate fuel mix percentages.
Version: April 2019
376,230
164,760
190,007
21,463
21,196
499,447
90,118
35%
15%
0%
0%
18%
2%
1%
29%
5%
Total Specific Purchases
Unspecified Power (MWh) .
• 1,501,924 100%
Version: April 2019
1, (print narre'i Abraham Alemu, inter n General Mara er c` Public Utifies, declare
under penalty of perjury, that the statements contained in this report including
Schedules 1 and 2 are true and correct and that i, as an authorized agent of City
of Vernon, have authority to submit this report on the company's behalf. I further
declare that the megawatt -hours claimed as specific purchases as shown in
these Schedules were, to the best of my knowledge, sold once and only once to
retail customers.
Name: Abraham Alemu
Representing City of Vernon: Vernon Public Utilities:
Signature:,
Dated: ;Z
Executed at: Vernon, California
Version: Jury 2019
2018 POWER CONTENT LABEL
Vernon Public Utilities
ENERGY RESOURCES
Eligible Renewable
Biomass & Biowaste
Geothermal
Eligible Hydroelectric
Solar
Wind
Coal
Large Hydroelectric
Natural Gas
Nuclear
Other
Unspecified sources of power"
TOTAL
www,cityofvtMgn.org
35%
i
Power18 CA
31%
15%
2%
0%
5%
0%
2%
18%
11 %
2%
11 %
0%
3%
1 %
11 %
29%
36%
6%
9%
0%
<1 %
30%
11%
100%
100%
* "Unspecified sources of power" means electricity from transactions that are not traceable to
specific generation sources.
electricity generated in California and net imports as reported to the Quarterly Fuel and
For specific information about this
electricity product, contact:
Vernon Public Utilities
(323) 583-8811
For general information about the
Power Content Label, please visit:
http://www.enerFv.ca.Fov/r)cl
For additional questions, please
contact the California Energy
Toll -free in California: 844-454-2906
Outside California: 916-653-0237
City Council Agenda Item Report
Agenda Item No. COV-421-2019
Submitted by: Cynthia Cano
Submitting Department: Public Works
Meeting Date: October 1, 2019
SUBJECT
Public Works Department August 2019 Monthly Building Report
Recommendation:
A. Receive and File.
Background:
The attached building report consists of total issued permits, major projects, demolition permits, new building permits
and certificate of occupancy status reports for the month of August 2019.
Fiscal Impact:
None.
ATTACHMENTS
1. Public Works Department August 2019 Building Report
January
February
March
April
May
June
July
August
City of Vernon
Building Division
Monthly Report Summary
2018
2019
Year to Date
Construction
Value
Number of
Permits
Year to Date
Value
Year to Date
Permits
Construction
Value
Number of
Permits
Year to Date
Value
Year to Date
Permits
Permit
Difference
Valuation
Difference
$ 5,887,530
56
$ 5,887,530
56
$ 6,968,160
49
$ 6,968,160
49
-13%
18%
$ 4,145,729
49
$ 10,033,259
105
$ 4,923,135
63
$ 11,891,295
112
7%
19%
$ 6,562,789
65
$ 16,596,048
170
$10,949,664
47
$ 22,840,960
159
-6%
38%
$ 59,122,871
95
$ 75,718,919
265
$13,285,075
56
$ 36,126,035
215
-19%
-52%
$ 4,650,930
74
$ 80,369,849
339
$21,264,282
43
$ 57,390,317
258
-24%
-29%
$ 2,155,720
50
$ 82,525,569
389
$12,186,470
67
$ 69,576,787
325
-16%
-16%
$ 5,950,672
71
$ 88,476,241
460
$ 3,3011,660
53
$ 72,878,447
378
-18%
-18°r6
$ 5,473,427
64
$ 93,949,668
524
$ 3,283,700
1 .41
$ 76,162,147
1 419
-20%
-19%
$70,000,000
$60,000,000
$50,000,000
$40,000,000
$30,000,000
$20,000,COO
$10,000,000
$100,000,000
$80,000,000
$60,000,000
$40,000,000
$20,000,000
Monthly
1
j
i
a + 11
,anuary February March April
May
June July August
lllllllllllllllll2018 Constructior Value 11111111111111112019
Construction Value
-2018 Number of ; ermits-2019
Number of Permits
Year to Date
January February March April May June July August
2018 Year to Date Value 2019 Year to Date Value
-2018 Year to Date Permits-2019 Year to Date Permits
100
90
80
70
60
50
40
30
20
10
0
600
500
400
300
200
100
0
City of Vernon
40 Building Department
' Monthly Report from 8/112019 to 8/31/2019
Tye
Value
# of Permits
Electrical
$429,500.00
12
Grading
$40,000.00
1
Industrial - New
$250,000.00
1
Industrial - Remodel
$67,200.00
5
Mechanical
$218,500.00
9
Miscellaneous
$2,138,000.00
5
Plumbing
$44,000.00
6
Roof
$96,500.00
2
August 2019 TOTALS PERMITS:
$3,283,700.00
41
PREVIOUS MONTHS TOTAL
$72,878,447.38
378
YEAR TO DATE TOTAL
$76,162,147.38
419
August 2018 TOTALS PERMITS:
$5,473.426.74
64
PREVIOUS MONTHS TOTAL
$88,476,241.40
460
PRIOR YEAR TO DATE TOTAL
$93,949,668.14
524
2
Daniel Wall
Director of Public Works
City of Vernon
Building Department
Major Projects from 8/1/2019 to 8/31/2019
Valuations > 20,000
Permit No. Project Address Tenant Description Job
Electrical
B-2019-3486 2244 37TH ST Bender New lighting for building including 50000
APN 6302013012
B-2019-3640
B-2019-3643
B-2019-3490
B-2019-3654
5
Grading
B-2019-3539
455' LOMA VISTA AVE PrOogis
APN 6304022059
3876 SANTA FE AVE
APN 6302018017
2244 37TH ST
APN 6302013012
3049 VERNON AVE
APN 6303005034
Record(s)
2244 37TH ST
APN 6302013012
Matt Simon
Smithfields Foods
new office, new breakroom, new
gender neutral restrooms and
janitorial closet.
Electrical - install 36 new new light
fixtures LED in office and 25 new
light fixtures LED in warehouse
area
Electrical - Installatior, of sub screen
printing machine
Installation of new electrical service
and new lighting
Electrical - add 600 amp pane! and
15 sure connect refer truck
receptiles on north 40 wa! I
Construction/grading for a new
14,075 sf office, warehoure and
manufacturing bu iding.
Engineer: MK ENGINEERING
GROUP, Matthew Kirk,
mkirk@rnkeng.group.com,
(657) 622-2100
30000
30000
25000
250000
$385,000. 0
40000
1
Record(s)
$40,000.00
Industrial - New
B-2019-3636
2244 37TH ST Bender
New office, new break room, new
250000
APN 6302013012
gender neutral restrooms and
janitorial closet. (14,075 sq.ft.)
1
Record(s)
$250,000.00
Industrial - Remodel
B-2019-3607
2909 LEONIS BLVD
Ind. remodel - New restroom; office
25000
APN 6303022006
area (2) replace ramp to stairs to
warehouse and replace interior
doors, install new (3) 4 ton ac at
office area.
B-2019-3602
2650 LEONIS BLVD
Demolition of interior wall and new
30000
APN 6308003009
wall.
2
Record(s)
$66,000.00
Mechanical
B-2019-3609
2230 38TH ST Hannibal
Propose addition of new gas line to
30000
APN 6302016028 Industries
existing equipment
B-2019-3520
3874 SANTA FE AVE
Two 5-ton package units on roof +
45DOO
APN 6302018017
18 ducts not on same beam.
Insulated with fiberglass R-38.
B-2019-3588
2750 ALAMEDA ST
APN 6302009035
B-2019-3638
5050 EVERETT CT
APN 6304026017
4
Record(s)
Miscellaneous
B-2019-3507
1931 27TH ST
APN 6302009026
B-2019-3570
2825 44TH ST
APN 6303013042
2
Record(s)
Roof
B-2019-3605
2909 LEONIS BLVD
APN 6303022006
1 Record(s)
16 Permit(s)
2
Daum Commercial Install (1) 5-ton rooftop AC heat
pump unit and ductwork.
Boiler installation
Foundation support
Lineage Logistics Installation of storage racks
Roofing
we I
75000
$177,000.00
40000
2071000
$2,111,000.00
80000
$80,000.00
Total $3,098,000.00
aniel Wall
Director of Public Works
City of Vernon
Building Department
New Buildings Report - August 2019
2244 37th Street
SOCAL INDUSTRIES PROPERTIES
New office, break room, restrooms and 'anitorial closet
14,075 S.F.
Daniel Wall
Director Public Works
None
City of Vernon
Building Department
Demolition Report - August 2019
ani el Wa`'
Director of Public Works
City of Vernon
Building Department
} Status of Certificates of Occupancy Requests
Month of August 2019
Request for Inspection
Approved
Pend ng
Temporary Occupancies
j
Daniel Wall
Director of Public Works
12
6
368
15
City of Vernon
Certificate of Occupancy
Applications Date From 8/1/2019 to 8/31/2019
Issued Permit No.
Project Address
Tenant
Description
Fees Paid
Square Feet
C-2019-1337
4415 PACIFIC BLVD
Sprint Cell Site
Cell Site
385.00
100
APN 6308006014
C-2019-1338
4900 SOTO ST
Nuwave
Cell site
0.00
150
APN 6303023008
C-2019-1339
4100 BANDINI BLVD
AT&T
Cell site
385.00
230
APN 6304005019
C-2019-1340
4930 HAMPTON ST
City Paper Box LLC
Paper box
885.00
10000
APN 6308010042
manufacturing
C-2019-1341
3365 SLAUSON AVE
AOCLSC, INC DBA
Grease and
0.00
54430
APN 6310004008
AOCUSA
lubricating
manufacturing
C-2019-1342
4900 LOMA VISTA
Winair Logistic Inc.
Warehouse general
885.00
26923
APN 6304017012
merchandise
C-2019-1343
2485 VERNON AVE
EMB Fashion, Inc
Sewing Contractor
385.00
2500
APN 6302018017
C-2019-1344
4726 EVERETT AVE
Joa Knitting Corp.
Manufacturing of
885.00
20000
APN 6304025009
fabric knitting
C-2019-1345
5761 ANDERSON ST
5761 Anderson, LLC
Fabric cutting desing
885.00
7850
APN 6308019036
and manufacture.
C-2019-1346
2422 28TH ST
Paiomares Apparel Inc.
Warehousing
885.00
30000
APN 6302005007
clothing
C-2019-1347
2797 LEONIS BLVD
R.V. Import
Warehouse general
385.00
5000
APN 6308002012
merchandise
C-2019-1348
4501 50TH ST
Abian Inc.
Garment cutting
885.00
10000
APN 6304017012
12 Permits(s)
Total for Certificate of Occupancy: 6,850.00 167,183.00
Total Fees Paid 6,850.00
City of Vernon
Certificate of Occupancy
Issued Date From 8/1/2019 to 8131/2019
Issued Permit No. Project Address Tenant
Description Fees Paid Square Feet
8/13/2019 C-2019-1281
4400 PACIFIC BLVD
ELEMAR INC
Warehousing of
APN 6308007018
beans
8/13/2019 C-2019-1282
3718 26TH ST
KYS GROUP CORP
Warehousing of
APN 5192030004
garments
8/14/2019 C-2016-0445
2725 37TH ST
TORRANCE LOGISTICS
'ruck repair
APN 6302002031
COMPANY LLC
8/22/2019 C-2018-1096
3824 SANTA FE AVE
TORO MEAT INC
Warehousing (cold
APN 6302018014
storage) &
distribution of meat
8/22/2019 C-2019-1318
3690 SANTA FE AVE
SLEE5, INC. DBA
Office use
APN 6302005016
SHOPMRENA.COM
8/26/2019 C-2019-1200
4320 MAYWOOD AVE
Topnet Inc. dba Ovente
Warehousing and
APN 6304021039
distribution of
appliances
Total for Certificate of Occupancy:
6 Permits(s)
885.00
10000
885.00
11286
689.00
7200
385.00
1495
385.00
176
885.00
17000
4,114.00
47,157.00
Total Fees Paid 4,114.00
City Council Agenda Item Report
Agenda Item No. COV-442-2019
Submitted by: Michael Earl
Submitting Department: City Administration
Meeting Date: October 1, 2019
SUBJECT
Resolution Appointing Lisa M. Pope to Serve as City Clerk and Approving and Authorizing the Execution of a Related
At -Will Employment Agreement
Recommendation:
A. Find that approval of the proposed actions are exempt from California Environmental Quality Act (CEQA) review,
because they are administrative activities that will not result in direct or indirect physical changes in the environment, and
therefore do not constitute a "project" as defined by CEQA Guidelines section 15378; and
B. Adopt the attached resolution appointing Lisa M. Pope to serve as City Clerk of the City of Vernon effective
October 7, 2019, and approving and authorizing the execution of a related at -will employment agreement.
Background:
The City Clerk position became vacant effective July 18, 2019. Since that time, the position has been filled by an
Interim City Clerk while the recruitment was conducted to find a permanent replacement.
The recruitment period began on June 20, 2019 and ran through July 28, 2019. The City received applications and
resumes from thirty-two candidates who met the minimum qualifications for the position. From those thirty-two
candidates, eight were determined to be the most highly qualified and were invited to interviews which were held on
September 10, 2019. At the conclusion of the interview process, one candidate was determined to best meet the needs
of the City to serve as the next City Clerk. The City Administrator is recommending the appointment of Lisa M. Pope
to serve as City Clerk effective October 7, 2019.
CANDIDATE BACKGROUND
Lisa M. Pope has more than eighteen years experience in the municipal clerk field. Ms. Pope served fifteen years as the
City Clerk for the City of Malibu. Most recently, Ms. Pope has served as City Clerk/IT Director for the City of
Whittier.
Ms. Pope is highly regarded in her field and has been very active in professional associations including the City Clerks
Association of California and the International Institute of Municipal Clerks. In 2015, Ms. Pope was recognized by her
professional peers having been named as Clerk of the Year by the City Clerks Association of California. Ms. Pope is
coordinator and trainer for an annual CCAC 'Nuts and Bolts" training workshop providing professional development to
others in her field. Ms. Pope has also been a featured presenter as part of the League of California Cities training
programs.
Ms. Pope possesses the designation as a Master Municipal Clerk and obtained her Bachelors Degree from the
University of Southern California.
Ms. Pope is to be appointed at step 1 ($14,174 per month) of the established salary range for the City Clerk position
as listed in the City's publicly available salary schedule and will receive benefits consistent with other executive
management classifications as set forth in the City's Fringe Benefits and Salary Resolution.
Fiscal cal Impact:
There is no additional fiscal impact resulting from the appointment of the City Clerk as this is a budgeted position in the
City Clerk Department 2019/2020 fiscal year budget.
• 1. Resolution - City Clerk Appointment & Employment Agreement
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
VERNON APPOINTING LISA M. POPE TO SERVE AS THE CITY
CLERK OF THE CITY OF VERNON AND APPROVING AND
AUTHORIZING THE EXECUTION OF A RELATED AT -WILL
EMPLOYMENT AGREEMENT
WHEREAS, on June 20, 2019, the Human Resources Department
initiated the recruitment process to fill the vacancy of the City
Clerk; and
WHEREAS, the Human Resources Department created an executive
recruitment brochure for the position (attached hereto as Exhibit A)
and conducted a broad and extensive recruitment that included multiple
screenings and interviews of the most highly qualified applicants; and
WHEREAS, by memorandum dated October 1, 2019, the City
Administrator has recommended Lisa M. Pope ("Pope") to the City Council
of the City of Vernon as the most qualified candidate and initiated the
pursuit of the employment of Pope as the City Clerk of the City of
Vernon, subject to City Council's approval and Pope's successful
completion of the pre -employment process; and
WHEREAS, the City Council of the City of Vernon desires to
appoint Pope to serve as the City Clerk, effective October 7, 2019.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF VERNON AS FOLLOWS:
SECTION 1: The City Council of the City of Vernon hereby
finds and determines that the above recitals are true and correct.
SECTION 2: The City Council of the City of Vernon finds
that this action is exempt from California Environmental Quality Act
(CEQA) review, because it is a general administrative activity that
will not result in direct or indirect physical changes in the
environment and therefore does not constitute a "project" as defined
by CEQA Guidelines Section 15378.
SECTION 3: The City Council of the City of Vernon hereby
appoints Lisa M. Pope to serve as the City Clerk of the City of
Vernon, effective October 7, 2019.
SECTION 4: The City Council of the City of Vernon hereby
approves and authorizes the execution of the At -Will Employment
Agreement with Pope to serve as the City Clerk of the City of Vernon,
in substantially the same form as the copy which is attached hereto as
Exhibit B.
SECTION 5: The Interim City Clerk, or any authorized
officer, shall administer the Oath of Office prescribed in the
Constitution of the State of California to Pope and shall have her
subscribe to it and file it with the Human Resources Department.
SECTION 6: The City Council of the City of Vernon hereby
directs the Interim City Clerk, or the Interim City Clerk's designee,
to give a fully executed Agreement to Pope.
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SECTION 7: The Interim City Clerk of the City of Vernon
shall certify to the passage, approval and adoption of this
resolution, and the Interim City Clerk of the City of Vernon shall
cause this resolution and the Interim City Clerk's certification to be
entered in the File of Resolutions of the Council of this City.
APPROVED AND ADOPTED this 13t day of October, 2019.
ATTEST:
Deborah Harrington,
Interim City Clerk
APPROVED AS TO FORM:
Zaynah Moussa,
Senior Deputy City Attorney
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Name:
Title: Mavor / Mavor Pro-Tem
STATE OF CALIFORNIA )
) ss
COUNTY OF LOS ANGELES )
I, Deborah Harrington, Interim City Clerk of the City of Vernon,
do hereby certify that the foregoing Resolution, being Resolution No.
, was duly passed, approved and adopted by the City Council of
the City of Vernon at a regular meeting of the City Council duly held
on Tuesday, October 1, 2019, and thereafter was duly signed by the
Mayor or Mayor Pro-Tem of the City of Vernon.
Executed this day of October, 2019, at Vernon, California.
(SEAL)
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Deborah Harrington,
Interim City Clerk
EXHIBIT A
CITY OF VERNON
The City of Vernon
Invites your interest for the position of
CITY CLERK
The City of Vernon offers an outstanding career opportunity
for an experienced, knowledgeable, and innovative manager
to lead the City Clerk Department for a truly unique and
exclusively industrial community. If you are interested in this
exciting and challenging opportunity, please apply online at
wvvw.cityofvernon.org by July 28, 2019.
THE COMMUNITY
The City of Vernon is an industrial city of 5.2 square miles
located about five miles to the southeast of downtown Los
Angeles. Founded in 1905 as the first exclusively industrial
city in the Southwestern United States, Vernon remains largely
industrial with an approximate residential population of 250.
The City currently houses more than 1,800 businesses that
employ approximately 50,000 people, serving as a vital
economic engine for the Southern California region. Vernon
offers an environment uniquely friendly to business and is
home to many Fortune 500 companies in industries that
include food and agriculture, apparel, steel, plastics, logistics
and home furnishings. Vernon maintains strong philanthropic
ties with the neighboring communities where much of its
workforce lives, providing significant support for public
services such as health care and education.
THE ORGANIZATION
The five members of the Vernon City Council are elected at
large, on a non -partisan basis, for five year staggered terms
and, as a result of 2011 Charter amendments, no person
may serve more than two full terms of office. The Mayor is
selected by the Council. The City's total projected budget for
FY 2019-20 is a little over $315 million (the General Fund
budget is approximately $60 million) with a little over 280
employees. Vernon continues on the path towards creating
greater accountability and transparency with the goal to
create a model government.
Since 2011, Vernon has undergone tremendous change.
Through the City's implementation of more than 150 good
governance reforms, Vernon — the city that has characterized
itself as "Exclusively Industrial" for over 114 years — has firmly
established itself as a model city for good governance. The
City is seeking an experienced City Clerk committed to the
furtherance of good governance practices and the highest
standards.
THE CITY CLERK DEPARTMENT
The City Clerk Department serves and supports the Public,
City Council, other City Council appointed governing
bodies and City Staff with a high standard of service in
the management, preservation of, and accessibility to the
official City records and legislative actions; administers and
conducts elections ensuring the integrity of the democratic
process; and provides these services efficiently with the
utmost professionalism and with a commitment to open and
transparent governance.
Some of the key responsibilities include conducting general
and municipal elections, preparing and posting agendas
for legislative city meetings, and recording resolutions,
ordinances and the minutes of legislative city meetings.
The City Clerk Department is currently staffed with three
full-time positions including the City Clerk, an Administrative
Secretary, and a Records Management Assistant.
In addition, the City Clerk serves as the official filing officer,
as prescribed by the Fair Political Practices Commission and
pursuant to the City's conflict of interest code and certifies and
maintains the legislative history of the City of Vernon.
THE POSITION
The City Clerk is responsible for coordinating all activities
for the City Clerk's Department, City elections, and public
records in accordance with applicable laws, codes, polices,
and procedures. The City Clerk provides leadership and
direction over the activities of staff members of the City Clerk's
Department. The City Clerk is considered a critical member
of the Executive team that has been assembled to successfully
address and respond to the myriad of issues that Vernon faces
on a daily basis.
The City Clerk supports the relationship between the City of
Vernon and the general public by demonstrating courteous
and cooperative behavior when interacting with the public
and City staff.
ESSENTIAL JOB FUNCTIONS
• Serve as Clerk to the City Council.
• Coordinate the preparation of Council agendas and
supporting material including public notification,
technical and legal documents; attend agenda
conference; publish, issue, and post final agenda.
• Direct the preparation, publication, distribution, filing,
indexing, and safekeeping of Council proceedings,
minutes, and actions.
• Plan and direct the processing of ordinances, resolutions,
bond issues, annexations, vacations, assessments,
charter amendments, initiatives, referendum, recall
petitions, and other related documents.
• Maintain the City Municipal Code; certify City
documents; attest to proper execution of all public
documents.
• Serve as the custodian of the City Seal, official City
records, and official municipal documents; plan and
direct the City's records retention/preservation
program in compliance with legal requirements and
City policy.
• Oversee the processing of all appointments,
resignations, and terminations for all official boards,
commissions, and committees; administer oaths and
affirmations.
• Plan and direct municipal elections including managing
the dissemination, and return of ballots and the filing
of all required technical documents; oversee and/or
perform notary public duties.
• Serve as filing officer and official for state and local
campaign statements and conflict of interest codes
of the City Council advisory bodies and all
designated employees under the Political Reform Act.
• Receive and process petitions, claims against the City,
and lawsuits.
• Analyze, review, and make recommendations
regarding office procedures.
• Prepare, administer, and control department budget.
• Coordinate City Clerk activities with other City
departments, divisions, and with outside agencies.
• Verifies official City activities are in compliance with
federal and state laws and regulations, and City
policies; works independently and makes appropriate
decisions based on knowledge of City policies;
performs duties within scope of authority.
11 A EM199
IF!
THE IDEAL CANDIDATE
The ideal candidate is someone who is an actively
engaged, hands-on working manager, familiar with the
variety of programs and regulations within the Department's
jurisdiction. The City seeks an individual who is a technical
expert in their field, is committed to a philosophy of ethical,
transparent, and customer -centered service delivery, and
supports innovation in business processes. He/She should
be a team player who is open and approachable; able
to identify, select and motivate subordinate staff; and can
handle ambiguity.
Furthermore, he/she should be responsive, in a timely
manner, to requests from the Council, City Administrator,
Department Heads and the public.
The City Clerk must have diverse knowledge in a variety
of fields and be able to direct staff. The role requires the
oversight of all city clerk matters under the City's jurisdiction,
the utilization of expertise to evaluate solutions, and the
ability to provide critical feedback to urgent, complex issues
that arise. Flexibility, levelheadedness in high-pressure
situations, effective verbal and written communication, and
delivery of sound direction to staff are components of an
effective leader for the City Clerk's Department.
REQUIRED TRAINING, EDUCATION AND EXPERIENCE
Bachelor's Degree in Public or Business Administration,
or closely related field; AND five years of responsible
experience involving the administration of a City Clerk or
similar municipality office including at least three years of
supervisory experience.
LICENSE AND CERTIFICATION REQUIREMENTS
Possession of a valid State of California driver's license is
required. Notary Public license. Certified Municipal Clerk
(CMC) Certification is desirable.
COMPENSATION
The monthly salary range for this position is approximately
$13,761 - $16,727. Salary placement within the
established salary range depends upon qualifications.
In addition, benefits provided include: vacation, holiday,
sick, and administrative leave, life insurance, and medical,
dental, and vision insurance that are provided in an
aggregate allowance of up to $1,853.68 per month for
family coverage. Pre-tax supplemental insurance plans
are offered through AFLAC, Colonial Life, and Mutual of
Omaha; there is an option to participate in a Section 125
IRS Plan for reimbursement of dependent care and medical
costs; retirement offered through the California Public
Employees Retirement System (CaIPERS), with a 2.7% at
55 formula for classic members (classic employees pay
an 8% contribution) and a 2% at 62 retirement formula
for new members (currently new employees pay a 5.75%
contribution); 457 deferred compensation plan available
at employee cost; the City does not participate in Social
Security; credit union membership also available. The City
has a 4/10 work schedule.
SELECTION PROCESS
Completed application packets will be reviewed and those
whose qualifications best meet, or exceed, the requirements
of the position and appear to best meet the needs of the
City will be invited to participate in the selection process.
A complete application packet must include a cover letter,
resume and completed City of Vernon online application.
Resumes are not accepted in lieu of City applications.
For a complete job description please visit our website at
www.cityofvernon.org
Tentative interview date: Initial interviews are tentatively
scheduled for August 15, 2019.
HOW TO APPLY
For an opportunity to work for an outstanding, dynamic,
and progressive City committed to establishing itself as a
model for good governance, please visit our website at
www.cityofvernon.org and apply online. The City of
Vernon is an Equal Opportunity Employer.
T � ■
Filing Deadline: Application materials must be submitted
online no later than 11:59 p.m. July 28, 2019
If you have any questions
or would like additional
information about this exciting
career opportunity, please
contact Michael Earl, Director
of Human Resources, at
(323) 583-881 1 ext. 239 or
mearl@ci.vernon.ca.us.
EXHIBIT B
AT -WILL EMPLOYMENT AGREEMENT (NON -SAFETY)
BETWEEN THE CITY OF VERNON AND
Lisa M. Pope
This Agreement is between the City of Vernon ("City") and Lisa M. Pope ("Employee")
Recitals
City desires to employ Employee as an at -will employee in the position of City Clerk.
Employee desires to be the City Clerk and acknowledges that such employment is at -will.
The City Administrator, pursuant to the authority granted by the City of Vernon Charter
and City Council, agrees to hire Employee, as an at -will employee, subject to the terms and
conditions identified below.
AGREEMENT
Section 1: TERM
The effective date of this Agreement shall be October 7, 2019. Either party may
terminate this Agreement pursuant to the provisions set forth below. Employee is an at -will
employee and may be terminated, with or without cause, upon thirty (30) days written notice.
Employee may resign with thirty (30) days advance notice as set forth in Section 8 below.
Section 2: DUTIES
A. City engages Employee as the City Clerk to perform the functions and duties
specified in the job description for the position (Attachment "A", incorporated herein by this
reference), as the same may be modified by the City Administrator, from time to time, and to
perform such other legally permissible and proper duties and functions as the City Administrator
shall, from time to time, assign.
B. Employee agrees that to the best of her ability and experience that she will at all
times conscientiously perform the duties and obligations required, either express or implied, by
the terms of this Agreement, the ordinances, resolutions and adopted policies of the City of
Vernon and the laws and regulations of the State of California and the United States.
C. As a public employee, Employee is required to work a full and complete work
week pursuant to the established work schedule as determined by the City Administrator, and
devote whatever time is necessary to fulfill the employment responsibilities and duties as
identified in this Agreement.
D. During the term of this Agreement, Employee is required to have and maintain a
valid California Driver's license.
E. Employee acknowledges that in connection with the performance of her duties,
she will obtain information from City employees and third parties that is of a confidential nature.
Employee agrees that she will not disclose such confidential information other than to officers
and employees of the City who have been authorized to have access to such information.
October. 2019
Employee further agrees that if she has a question as to the confidentiality of information
obtained in the course of her employment, she will contact the City Attorney for advice.
Section 3: EXCLUSIVE EMPLOYMENT
Employee agrees to focus her professional time, ability and attention to City business
during the term of this Agreement. Consequently, Employee agrees not to engage in any other
business pursuits, whatsoever, directly or indirectly, render any services of a business,
commercial, or professional nature to any other person or organization, for compensation,
without the prior written consent of the City Administrator. This does not preclude Employee
from volunteering her services to other entities or individuals as long as such volunteer services
are not in conflict with the services to be provided by Employee under this Agreement.
Section 4: COMPENSATION
As compensation for the services to be rendered by Employee, City agrees to pay
Employee a base starting salary of no less than $14,174, per month, payable in twenty-six (26)
biweekly installments at the same time as other employees of the City are paid and subject to
customary withholding. Salary adjustments (merit increases), if any, in Employee's salary
during the term of this Agreement shall be at the sole discretion of the City Administrator based
upon the City Administrator's evaluation of Employee's job performance and within the base
salary range established by the City Council or as otherwise approved by the City Council. Any
and all adjustments shall be in accordance with City personnel policies and procedures.
Employee's salary shall be reflected in the City's publicly available salary schedule.
Section 5: BENEFITS
A. Retirement
As an employee of the City of Vernon, Employee will be enrolled in the California Public
Employees Retirement System (CaIPERS) retirement plan, as such plan may be amended by
the City Council. As of the date of this employment agreement, such plan includes the 2.7% at
55 benefit formula for "classic" miscellaneous employees or the 2.0% at 62 benefit formula for
"new" miscellaneous employees. The Employee pays for the employee contribution to
CaIPERS in addition to the applicable amount of the Employer's contribution as set forth in the
City's Fringe Benefits and Salary Resolution.
B. Other Executive Management Benefits
Employee shall receive all benefits specified by the then current Resolutions of the City
Council of Vernon for Executive Management Staff, including, without limitation, those related to
Vacation, Administrative Leave, Holidays, Sick Leave, Medical and Dental Insurance, Life
Insurance, Flexible Benefits Plans, Vision Care, Other Leaves, and Deferred Compensation,
and other types of leave in accordance with the Personnel Policies and Procedures Manual.
Section 6: TERMINATION AND SEVERANCE PAY
A. Employee is an at -will employee and serves at the will and pleasure of the City
Administrator and may be terminated at any time, without cause,
subject to the conditions of paragraphs B and C of this section.
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October. 2019
B. In the event that Employee is terminated by the City Administrator for reasons other
than physical or mental incapacity, and other than those reasons noted in paragraph
E, below, the City agrees to pay the employee a severance amount equal to six (6)
months of base salary.
C. To be eligible for severance pay, as identified in paragraph B, of this section,
Employee shall fulfill all of her obligations under this Agreement and shall sign a
severance agreement and release of all claims against the City.
D. All severance payments shall be paid within thirty (30) calendar days of the date
Employee executes the severance agreement and release of claims against the City.
E. Notwithstanding paragraphs A, B and C, above, if Employee resigns or retires, or is
terminated due to insubordination, incapacity, dereliction of duty, violation of the
City's Alcohol and Drug -Free Workplace Policy III-1, conviction of a crime involving
moral turpitude or involving personal gain to her or abuse of her office or position or
any felony or for a breach of this Agreement, City shall have no obligation to pay any
severance provided in this section. Furthermore, Employee agrees that any
severance provided shall be fully reimbursed to the City if the Employee is convicted
of a crime involving an abuse of her office or position.
F. Upon termination, Employee shall be paid for all earned, but unused, vacation time.
Section 7: ABUSE OF OFFICE OR POSITION
If Employee is paid leave salary during a pending investigation, any salary provided for
that purpose shall be fully reimbursed to the City if Employee is convicted of a crime involving
an abuse of her office or position.
If Employee is provided funds for any legal criminal defense during her employment with
the City, any funds provided for that purpose shall be fully reimbursed to the City if the
Employee is convicted of a crime involving an abuse of her office or position.
If this Agreement is terminated, any cash settlement related to the termination that
Employee may receive from the City shall be fully reimbursed to the City if Employee is
convicted of a crime involving an abuse of her office or position.
Section 8: RESIGNATION / RETIREMENT
Employee may resign at any time. Employee may retire, provided she is eligible for
retirement, at any time. Employee agrees to provide thirty (30) calendar days advance written
notice of the effective date of her resignation or retirement.
In the event Employee retires or resigns, Employee shall be entitled to payment for
earned, but unused, vacation time, but not to severance pay as delineated in Section 6,
paragraph B, above.
Section 9: DISABILITY
If Employee is permanently disabled or otherwise unable to perform her duties because
of sickness, accident, injury, mental incapacity or health for a period of thirty (30) calendar days
beyond any earned sick leave, City shall have the option to terminate this Agreement; however,
the City's option to terminate under this Section shall be limited by its obligation to engage in the
interactive process for reasonable accommodations and to provide reasonable accommodations
as required by law. Nothing in this Section shall be construed to limit or restrict Employee's
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October. 2019
benefits or rights under workers' compensation or the California Public Employees Retirement
System ("CalPERS").
However, an employee terminated under this section is not eligible for severance pay, as
delineated in Section 6 of this Agreement.
In cases of disability, Employee shall be compensated for any earned, but unused,
vacation leave.
Section 10: GENERAL PROVISIONS
A. Notice
Any notices required by this Agreement shall be in writing and either delivered in person
or by first class, certified, return receipt requested US Mail with postage prepaid. Such notice
shall be addressed as follows:
TO CITY: City Administrator
City of Vernon
4305 Santa Fe Avenue
Vernon, CA 90058
TO EMPLOYEE: Lisa M. Pope
[Deliver to last updated address in personnel file]
B Entire Agreement
The text of this Agreement shall constitute the entire and exclusive agreement between
the parties. All prior oral or written communications understanding or agreements between the
parties, not set forth herein, shall be superseded in total by this Agreement. No Amendment or
modification to this Agreement may be made except by a written agreement signed by the
Employee and the City Administrator and approved as to form by the City Attorney.
C Assignment
This Agreement is not assignable by either the City or Employee.
D Severability
In the event that any provision of this Agreement is finally held or determined to be illegal
or void by a court having jurisdiction over the parties, the remainder of this Agreement shall
remain in full force and effect unless the parts found to be void are wholly inseparable from the
remaining portions of this Agreement.
E. Effect of Waiver
The failure of either party to insist on strict compliance with any of the terms, covenants,
or conditions in this Agreement by the other party shall not be deemed a waiver of that term,
covenant or condition, nor shall any waiver or relinquishment of any right or power at any one
time or times be deemed a waiver or relinquishment of that right or power for all or any other
time or times.
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October. 2019
F. Jurisdiction
Any action to interpret or enforce the terms of this Agreement shall be held exclusively in
a state court in Los Angeles County, California. Employee expressly waives any right to remove
any such action from Los Angeles County.
G. Effective Date
This Agreement shall take effect on October 7, 2019.
[Signatures Begin on Next Page].
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October. 2019
IN WITNESS WHEREOF, the City of Vernon has caused this Agreement to be signed
and executed on its behalf by its City Administrator, and executed by the Employee.
City of Vernon, a California charter City and
California municipal corporation
Dated: By:
Carlos R. Fandino Jr., City Administrator
ATTEST:
Deborah Harrington, Interim City Clerk
Approved as to form:
Hema Patel, City Attorney
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October. 2019
In signing this Agreement, Employee understands and agrees that her employment status is
that of an at -will employee and that her rights to employment with the City are governed by the
terms and conditions of this Agreement rather than the ordinances, resolutions, and policies of
the City of Vernon which might otherwise apply to employees of the City. Employee further
acknowledges that she was given the opportunity to consult with an attorney prior to signing this
Agreement.
Dated:
Signed:
Employee
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October. 2019
ATTACHMENT A
Job Description
-8-
October. 2019
JOB DESCRIPTION
City Clerk
Date Prepared: March 2014 Class Code: 1310
SUMMARY: Under general direction of the City Administrator, to plan, direct, supervise, and
coordinate all activities of the City Clerk's Office relating to Council meetings, City elections, and
public records in accordance with applicable laws, codes, policies, and procedures, and to do
related work as required.
ESSENTIAL FUNCTIONS: -- Essential functions, as defined underthe Americans with Disabilities Act, mayinclude any of
the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by
incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made
as required. The job description does not constitute an employment agreement and is subject to change at any time by the
employer. Essential duties and responsibilities may include, but are not limited to, the following:
• Serve as Clerk to the City Council.
• Coordinate the preparation of Council agendas and supporting material including public
notification, technical and legal documents; attend agenda conference; publish, issue, and
post final agenda.
• Direct the preparation, publication, distribution, filing, indexing, and safekeeping of Council
proceedings, minutes, and actions.
• Plan and direct the processing of ordinances, resolutions, bond issues, annexations,
vacations, assessments, charter amendments, initiatives, referendum, recall petitions, and
other related documents.
• Maintain the City Municipal Code; certify City documents; attest to proper execution of all
public documents.
• Serve as the custodian of the City Seal, official City records, and official municipal documents;
plan and direct the City's records retention/preservation program in compliance with legal
requirements and City policy.
• Oversee the processing of all appointments, resignations, and terminations for all official
boards, commissions, and committees; administer oaths and affirmations.
• Plan and direct municipal elections including managing the dissemination, and return of ballots
and the filing of all required technical documents; oversee and/or perform notary public duties.
• Serve as filing officer and official for state and local campaign statements and conflict of
interest codes of the City Council advisory bodies and all designated employees under the
Political Reform Act.
• Receive and process petitions, claims against the City, and lawsuits.
• Analyze, review, and make recommendations regarding office procedures.
• Prepare, administer, and control department budget.
• Coordinate City Clerk activities with other City departments, divisions, and with outside
agencies.
• Verifies official City activities are in compliance with federal and state laws and regulations,
and City policies; works independently and makes appropriate decisions based on knowledge
of City policies; performs duties within scope of authority.
City Clerk
Vernon CA
1 of 3
• Assures the absolute confidentiality of City's confidential records and information.
• Assures that security protocols are followed, and all reports and paperwork are completed in a
timely manner; updates, corrects, retrieves, and releases information according to procedures.
• Supports the relationship between the City of Vernon and the general public by demonstrating
courteous and cooperative behavior when interacting with visitors and City staff; maintains
confidentiality of work -related issues and City information; performs other duties as required or
assigned.
MINIMUM QUALIFICATIONS:
Education, Training and Experience Guidelines:
Bachelor's Degree in Public or Business Administration, or closely related field; AND five years of
responsible experience involving the administration of a City Clerk or similar municipality office
including at least three years of supervisory experience.
Knowledge of:
• City organization, operations, policies, and procedures.
• Federal and state laws and statutes governing municipal operations, public records, and open
meetings, including California Public Employment Relations Board, the Meyers-Milias-Brown
Act, California Public Records Act, California Elections Code, California Political Reform Act
and the Federal Voter Rights Act.
• City ordinances, codes, policies, resolutions, and agreements.
• Federal and state laws and regulations governing City administration and elections.
• Parliamentary practices and procedures governing public meetings.
• Principles and practices of record keeping, records management, and records retention.
• Principles and practices of confidential records management, and security precautions in the
public sector.
• Legal, ethical and professional rules of conduct for public sector employees and elected
officials.
• Customer service principles, protocols, and methods.
• Business computers, and standard and specialized software applications.
Skill in:
• Explaining and applying state and Federal rules and regulations and statutory standards.
• Researching, reviewing, correcting, and maintaining complex and extensive public records.
• Monitoring the City's compliance with all laws, regulations, and rules.
• Assessing and prioritizing multiple tasks, projects and demands.
• Dealing tactfully and courteously with those seeking information about City functions and
activities.
• Exercising sound, independent judgment within general policy guidelines.
• Establishing and maintaining effective working relationships with the City Clerk and City
Attorney, co-workers, City Council, Mayor, City Administrator, City departments and staff,
regional government agencies, and the public.
• Communicating effectively verbally and in writing.
City Clerk Vernon CA 2 of 3
LICENSE AND CERTIFICATION REQUIREMENTS:
A valid California State Driver's License is required.
Notary Public license.
Certified Municipal Clerk (CMC) Certificate is desirable.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT:
Work is performed in a standard office environment.
City Clerk Vernon CA 3 of 3
City Council Agenda Item Report
Agenda Item No. COV-329-2019
Submitted by: Masami Higa
Submitting Department: Finance/ Treasury
Meeting Date: October 1, 2019
SUBJECT
Amendment No. 2 to the Services Agreement with Vasquez and Company LLP for Professional Auditing Services for
Fiscal Years 2016-2018
Recommendation:
A. Find that approval of the proposed action is exempt from the California. Environmental Quality Act (CEQA),
because it is a continuing administrative activity that will not result in direct or indirect physical changes in the
environment, and therefore does not constitute a "project" as defined by CEQA Guidelines section 15378. Even if such
were a project, it would be exempt from CEQA review in accordance with Section 15061(b)(3), the general rule is that
CEQA only applies to activities that may have a significant effect on the environment; and
B. Find that it is in the best interest of the City to approve a direct award of the contract and exempt this amendment
from competitive selection based on this determination pursuant to City Code Article IV Section 2.17.12(B)(2); and
C. Approve Amendment No. 2 to the services agreement with Vasquez & Company LLP for professional auditing
services for fiscal years 2016-2018, in substantially the same form as submitted herewith, renewing the agreement
through August 6, 2020 for a total not to exceed amount of $110,000 for the renewal term; and
D. Authorize the City Administrator to execute Amendment No. 2 to provide Audit Services for one additional Fiscal
Year (Year Ended June 30, 2019) to audit the Annual Financial Report of the City and Epic Land Solution's Phase II
Asset Valuation Report.
Background:
Article VIII Section 8.11 of the Vernon Charter requires the City Council to appoint a California Certified Public
Accountant or firm of Certified Public Accountants to provide an independent, annual audit of all City accounts,
including the accounts of all departments, officers, and employees who receive, handle, or disburse public funds.
Under Vernon Code Chapter 2, Article IV, Sec. 2.17.12(A) (10) professional services contracts are exempt from
competitive bidding. The Vernon Code also provides an exemption from competitive selection on such specific
contracts where it has been determined that in the best interests of the City that a direct award of the contract can be
made. Although exempt, in 2013, the City performed a Request for Proposal (RFP) for professional independent audit
services. After a thorough solicitation process, Vasquez and Company was awarded the contract based on its technical
merit and expertise.
Vasquez and Company LLP is a well -established Certified Public Accounting firm that has been successfully serving
many governmental clients for over 50 years (See Attachment 1 for Vasquez Professional Auditing Services). Due to
Vasquez and Company's technical merit and expertise, the City was able to record its governmental infrastructure assets
under GASB 34 and 51 for the Fiscal Year Ended June 30, 2017. The City expects to record its business -type
infrastructure assets under GASB 34 and 51 for the Fiscal Year Ended June 30, 2019. It is critical that the City does
not change its auditor midway through a project, as it will delay the recognition of those assets, and prolong the credit
concerns of the City (See Attachment 2 for Vasquez Engagement Letter). As such, staff requests that the City Council
find it is in the best interest of the City to award the contract directly to Vasquez without a competitive bidding process.
The proposed Amendment No. 2 has been reviewed and approved by the City Attorneys Office. Staff has initiated the
RFP process for the selection of an auditing firm for firture fiscal years.
Fiscal Impact:
Amendment No. 2 with Vasquez will not exceed $110,000 during the renewal term (See Attachment 3 for Vasquez
Cost Proposal and Attachment 4 for Contract Amendment No. 2) and has been included in the FY 2019/2020 budget
for the Finance Department. With the addition of Amendment No.2, the total not to exceed amount over the life of the
agreement is $425,594.00.
ATTACHMENTS
• 1. Vasquez Professional Auditing Services
• 2. Vasquez Engagement Letter
• 3. Vasquez Cost Proposal
• 4. Amendment No. 2 with Vasquez
Technical Proposal for
Financial Audit Services
CITY OF VERNON
Submitted by:
Roger A. Martinez
Partner, Audit Practice Leader
655 N. Central Avenue, Suite 1550
Glendale, CA 91203
Tel: (213) 873-1703
Fax: (213) 873-1777
Email: rmartinez@vasquezcpa.com
Date: June 21, 2019
Table of Contents
TransmittalLetter..........................................................................................................................1
Licenseto Practice in California....................................................................................................4
Independence...............................................................................................................................5
Firm Qualifications and Experience..............................................................................................6
Partner, Supervisory and Staff Qualifications and Experience...................................................13
Similar Engagements with other Government Entities................................................................18
SpecificAudit Approach..............................................................................................................19
Identification of Potential Audit Problems...................................................................................35
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Certified Pu 1)11C Auuu ma nt5 and Ru slnes5 C on5Ul lant5
T--_-_---.LLal Letter
June 21, 2019
City of Vernon
William Fox
Director of Finance
4305 S. Santa Fe Avenue
Vernon, CA 90058
Re: Technical Proposal to Financial Audit Services
801 South Grand Ave., Suite 400
Los Angeles, CA 90017
Ph. (213)973.1700
Fax 1213}873.1777
w .vasqueupa c
OFFICE LOCATIONS:
Los Angeles
Sacramento
San Diego
Manila
Vasquez & Company LLP (Vasquez) is pleased to submit our Price Proposal to audit the financial
statements of the City of Vernon (City) for the fiscal year ending June 30, 2019. Vasquez has been serving
the auditing needs of local governments in California for 50 years. Our understanding of the engagement
and key aspects of our firm, which distinguishes us from our competitors are summarized in this letter.
Firm's Understanding
• Perform an audit and render an auditor's report on the Basic Financial Statements of the City and
its component units in accordance with auditing standards generally accepted in the United States
of America and Government Auditing Standards, issued by the Comptroller General of the United
States.
— As part of our audit, we will render a report on the basic financial statements that will include
both Government -Wide Financial Statements and Combining Fund Financial Statements,
and also apply limited audit procedures to Management's Discussion and Analysis (MD&A),
if provided, and required supplementary information pertaining to the General Fund and
each major fund of the City.
— We will render our auditor's reports on the City's internal control over financial reporting
and on compliance with relevant laws and regulations and other matters based on our audit
of the financial statements.
— Prepare and word process the City's Comprehensive Annual Financial Report.
• Perform a Single Audit of the expenditure of federal grants in accordance with U.S. Office of
Management and Budget new Federal regulations entitled "Uniform Administrative Requirements,
Cost Principles, and Audit Requirements for Federal Awards at 2 CFR 200" (the Uniform Guidance).
— We will issue our report on the City's Schedule of Expenditures of Federal Awards
— We will render an opinion on the City's compliance with requirements applicable to each
Major Program
— We will render our report on the City's internal controls over the administration of Federal
funds.
0 Prepare the City's State Controller's Report.
• Issue a Management Letter that includes recommendations for improvements in internal control,
accounting procedures, and other significant observations that are considered to be non -reportable
conditions.
• Provide guidance on the implementation of new GASB and AU-C requirements and specifics of
Federal and State of California regulations as they pertain to local government financial reporting.
• Provide assistance in meeting the requirements of the Government Finance Officers Association's
Certificate of Achievement for Excellence in Financial Reporting Program.
Upon request and specifically after our audits are completed, we will be pleased to make a presentation to
the City Council, during which we will discuss our audit approach, scope, and results. We pride ourselves
on our ability to convey complex information in an informative fashion, free of bias, such that Management
and the City Council can evaluate the significance of the information and determine action plans as may
be appropriate.
Why Vasquez?
Experienced Leaders:
• Cristy Canieda, Vasquez Government Practice Leader and former PwC audit manager, will direct
and supervise the auditors in performing the engagement, review the audit results, and provide
technical expertise as appropriate.
• Roger Martinez, Vasquez Audit Practice Leader and former KPMG office of professional practice
partner dealing with complex audit, accounting, and risk management issues at a national level,
will act as the engagement quality control reviewer.
Information Technology Expertise:
• Our audit approach includes an on -site review of the City's Information Technology (IT) general
controls by IT professionals with more than 20 years experience to assess whether the standards
of security, integrity, continuity, and control are conducive to reliable processing, consistent with
the City's technology standards and appropriate to safeguard your information assets.
National Resources:
• As part of the RSM US Alliance, we have access to the resources, tools, and expertise of RSM US
LLP (the fifth largest accounting firm in the United States).
Our Internal Control -Based Audit Approach
• Our professionals, with extensive experience in performing financial and compliance audits of local
municipalities and other public agencies in California, will bring an unbiased, fresh perspective to
the City's systems, operations, and practices. Our experience will allow us to assess your risk and
compare your existing policies and practices to those used by other efficient, reputable agencies.
We will focus on the critical areas of your operations.
• Our audit approach is unique in that we evaluate and test key internal accounting controls rather
than merely performing substantive tests. This approach provides critically important information
to City management about the effectiveness of its internal controls.
Communication with the City:
• We will hold regularly scheduled status meetings to keep you abreast of our progress.
• We will provide you meaningful status reports.
• We will take a proactive approach to develop effective solutions to identified challenges.
2
• Team members, including the engagement partner and quality control partner, will be available to
you on a year -around basis.
Addressing Critical Accounting Matters:
Recognizing that your interests are best served by highly qualified, knowledgeable, and trained accountants
and auditors, we offer our staff and our clients:
• Frequent training in current technical matters and subjects of importance to the finance, accounting,
and auditing aspects of local governments such as new GASB and SAS requirements.
Specifics of Federal and State of California regulations as they pertain to local government
accounting, reporting, and compliance.
Timeliness:
• We understand and appreciate the importance of adhering to agreed -upon timelines and meeting
deadlines.
• We structure our audit approach to recognize issues early, plan for the orderly completion of our
work, and avoid end -of -the -audit surprises. As such, we commit to perform the work within the
required time period.
New GASB Pronouncement Experience:
• Our team has assisted our clients in the adoption of applicable new Governmental Accounting
Standards Board (GASB) statements.
• Our firm assists clients in assessing their readiness to implement the new standards as well as
guiding them through the actual implementation.
Providing an Effective and Efficient Audit:
• Our risk -based approach, our high caliber management team, and our experienced staff ensures
that critical issues are not overlooked, but instead are promptly identified, communicated to you
and resolved to the City's satisfaction.
Vasquez is committed to providing the City with the highest level of customer service and trust that you will
find Vasquez well qualified to provide the City with professional auditing services. Should you have any
questions or desire further assistance, please call me at the contact information below. I, Roger A. Martinez,
Partner with Vasquez, am authorized to negotiate and bind the firm to contract.
VASQUEZ & COMPANY LLP
_W� 400;106"
Roger A. Martinez, CPA I Audit Practice Leader
655 N. Central Avenue, Suite 1550
Glendale, CA 91203
tel.: 213-873-1703
fax: 213-873-1777
email: rmartinez@vasquezcpa.com
3
City of Vernon
Technical Proposal for Financial Audit Services
License to Practice in California
Vasquez is properly licensed to conduct public accounting in California. We further assure the City that all "key"
engagement team members are properly licensed Certified Public Accountants in California. Vasquez certifies
that upon notification, it will inform the City of any suspension, termination, lapse, non -renewals, or restrictions
of its licenses, certificates, or other required documents.
•• w• 4 e F � w � i� e w N i w
Y6 PAQI MENT 9F 000O 1A AFFAIRS
CERTIFIED
REGISTRATION PAR 6286
RECEIPT No, 72080205
ewal i
PUBLIC =Y M ANT
CALIFORNIA BOARD OF ACCOUNTANCY
2450 VENTURE OAKS WAY, SUITE 300
SACRAMENTO, CA 95833
TELEPHONE- (916) 263-3680
FACSIMILE: 1916) 263-3672
PARTNERSHIP
VALID UNTIL JULY 31, 2019
In accordance with the provisions of
V A S Q U E Z & CO L L P Chapter 1, Division 3 of the Business and
901 S GRAND A V E #400 Professions Code, the firm named hereon
LOS ANGELES CA 90017-4646 is duly registered and entitled to practice
as a Partnership.
B G•'1
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RSM US Alliance
RSM
LZOVasouez
1�1� 1 & Company LLP
City of Vernon
Technical Proposal for Financial Audit Services
Independenc -
5
Vasquez meets the independence requirements of the auditing standards generally accepted in the United
States of America and the Government Auditing Standards, (2011 revision), published by the United States
General Accounting Office ("Yellow Book") as it relates to the City and its component units.
Independence Policies and Monitoring Programs
One of the primary objectives of our system of quality control is to provide reasonable assurance that our
firm and personnel comply with relevant ethical requirements when discharging professional responsibilities.
Relevant ethical requirements include independence, integrity, and objectivity.
Our firm satisfies this objective by establishing and maintaining policies and enforcing specific procedures
relative to the following:
• Personnel adherence to relevant ethical requirements such as those in regulations, interpretations,
and rules of the AICPA, Securities and Exchange Commission, Department of Labor, Public
Company Accounting Oversight Board, U.S. Government Accountability Office, state CPA societies,
state boards of accountancy, state statutes and any other applicable regulators.
• Communicating independence requirements to firm personnel and, where applicable, others
subject to them.
• Identifying and evaluating possible threats to independence and objectivity, including the familiarity
threat that may be created by using the same senior personnel on an audit or attest engagement
over a long period of time, and to take appropriate action to eliminate those threats or reduce them
to an acceptable level by applying safeguards.
• Withdrawing from engagements if effective safeguards to reduce threats to independence to an
acceptable level cannot be applied.
• Written confirmation, at least annually, of compliance with policies and procedures on
independence from all firm personnel required to be independent by relevant requirements.
• Confirming the independence of another firm or firm personnel in associated member firms who
perform part of an engagement.
• Rotating personnel for audit or attest engagements where regulatory or other authorities require
such rotation after a specified period.
• Advising acquired practice units of our policies related to independence, integrity, and objectivity.
RSM US Alliance 7 Vas l.lez
RSA A &Company LLP
d 6 i.
City of Vernon
Technical Proposal for Financial Audit Services
Firm Qualificati—, and Experience
Vasquez is a Limited Liability Partnership established in 1969 and registered with the State of California
Department of Consumer Affairs. Vasquez is a small business enterprise certified by the State of California
(#24276).
Personnel Resources
Partners/Principals
7
Managers
8
Supervisors
6
Senior Auditors
15
Staff Auditors
20
Professionals 56
Administrators 4
Total 60
National Resources
Vasquez is an integral part of the RSM US Alliance, a premier affiliation of independent accounting and
consulting firms in the United States, with more than 75 members in over 38 states, the Cayman Islands and
Puerto Rico. This affiliation gives us access to a full range of national and international capabilities. As a
member of the RSM US Alliance, Vasquez has access to the resources and services RSM provides its clients.
We accepted an invitation to become a member of the RSM US Alliance because it is a natural fit with our
commitment to our clients and our determination to stay at the forefront of developments affecting accounting
and consulting firms today.
RSM US Alliance provides its members with access to resources of RSM US LLP (formerly known as RSM
US LLP), the leading provider of audit, tax and consulting services focused on the middle market, with more
than 8,000 people in 80 offices nationwide. RSM US LLP (RSM) is a licensed CPA firm and the U.S. member
of RSM International, a global network of independent audit, tax and consulting firms with more than 37,500
people over 110 countries. RSM US Alliance member firms are separate and independent businesses and
legal entities that are responsible for their own acts and omissions, and each is separate and independent
from RSM.
Government Practice Group
Vasquez is comprised primarily of personnel who left the prestigious "Big Four" international accounting
firms to focus on their chosen industry — primarily government and nonprofit — and work with greater
autonomy in a progressive, nimble and client -centric environment. The Vasquez leadership consists of nine
(9) partner/directors, each of whom previously worked with one or more of the Big Four — KPMG, PWC,
E&Y, and Deloitte. This experience ensures a firm emphasis on quality, innovation, performance standards,
opportunity, discipline, and professional growth.
Since its inception, Vasquez has focused on serving governmental entities. The government -industry easily
comprises the largest portion of all industries we serve today.
RSM US Alliance VasQ uez
RSM A a Company LLP
City of Vernon
Technical Proposal for Financial Audit Services
Office Locations
Vasquez will staff the City with two partners, one manager, one supervisor, and two staff auditors. We will
serve the City from our headquarters based in Downtown Los Angeles:
Headquarters
655 N. Central Avenue
Suite 1550
Glendale, CA 91203
t) 213-873-1700
f) 213-873-1777
Range of Services
Sacramento
1215 K Street
17th Floor
Sacramento, CA 95814
t) 916-503-3269
f) 916-503-2401
San Diego
333 H Street
Suite 5000
Chula Vista, CA 91910
t) 858-263-2760
f) 619-551-7001
Manila
6750 Ayala Avenue
Level 17, Office Tower
Makati City, 1226
Philippines
AUDIT ADVISORY
• Financial statement audits & reviews Internal control reviews
■ Reporting Audit Strategic planning
■ Agreed -upon procedures organizational analysis
• Forecasts & projections Internal audit
• Benefit plans Political accounting &
compliance
Tax Advisory Outsourced accounting
TAX —7
■ IRS Represenation %*. Areas of
■ Return of organization ( SpeGialization
Exempt from Income Tax
■ California Exempt organization Annual
Information Return + PERFORMANCE
■ Annual Registration Renewal Fee , Business intelligence 1
Report Corporate performance
management
Risk Performance Performance improvement &
RISK implementation
■ Performance audit
■ Corporate governance Expense reduction analysis
• Enterprise risk management
• Sarbanes-Oxley consulting
• Regulatory compliance
• T risk
• Security & privacy
• Fraud
List of Municipal Clients
Vasquez performs numerous financial and compliance audits of governmental organizations. These audits
include risk assessments performed under a structured approach based on the standards outlined in the
COSO Principles.
Our audits are performed in accordance with auditing standards generally accepted in the United States,
Government Auditing Standards, OMB Uniform Guidance, and the Office of the State Controller's Minimum
Audit Requirements and Reporting Guidelines for California Special Districts (when applicable).
Additionally, Vasquez performs the fund financial and compliance audits of the cities and jurisdictions
included in the Los Angeles County Metropolitan Transportation Authority Consolidated Audit that receive
Proposition A and Proposition C Local Return Funds, Measure R Local Return Funds and Transportation
Development Act Article 3 Funds:
RSM US Alliance T Vaswez
ow
R%A VI�41 & Company LLP
City of Vernon
Technical Proposal for Financial Audit Services
City of Agoura Hills
City of Simi Valley
City of Azusa
City of South El Monte
City of Baldwin Park
City of South Gate
City of Bell
City of Vernon
City of Bell Gardens
City of Walnut
City of Beverly Hills
City of West Hollywood
City of Calabasas
City of Westlake Village
City of Carson
Alameda Corridor -East Construction Authority
City of Commerce
Alameda Corridor Transportation Authority
City of Compton
Big Bear Municipal Water District
City of Cudahy
Encina Wastewater Authority
City of Culver City
Hidden Valley Municipal Water District
City of El Monte
Los Angeles County Metropolitan Transportation
City of Gardena
Authority
City of Hawthorne
Metropolitan Water District of Southern California
City of Hidden Hills
Municipal Water District of Orange County
City of Huntington Park
Needles Public Utility Authority
City of Industry
Plumas County Transportation Commission
City of Inglewood
Port of Long Beach
City of Irwindale
San Gabriel Basin Water Quality Authority
City of La Puente
San Gabriel Valley Council of Governments
City of Lawndale
San Joaquin Regional Transit District
City of Long Beach
Southern California Association of Governments
City of Lynwood
Southern California Regional Rail Authority
City of Malibu
SunLine Transit Agency
City of Maywood
Upper San Gabriel Valley Municipal Water
District
City of Montebello
Valley County Water District
City of Monterey Park
Walnut Valley Water District
City of Moreno Valley
Water Replenishment District of Southern
City of Norwalk
California
City of Pico Rivera
City of Pomona
City of Rosemead
City of San Fernando
City of San Juan Capistrano
City of Santa Fe Springs
City of Santa Monica
e
RSM US Alliance
.,� -_-j Vasquez
R%A L41 a Company LLP
City of Vernon
Technical Proposal for Financial Audit Services 9
Office of Management and Budget (OMB) Uniform Administrative Requirements, Cost
Principles and Audit Requirements for Federal Awards
A large number of our government clients receive federal funds. Our success in effectively serving these
entities is based in part, on our significant knowledge and experience with U.S. Office of Management and
Budget new Federal regulations entitled "Uniform Administrative Requirements, Cost Principles, and Audit
Requirements for Federal Awards at 2 CFR 200" (the Uniform Guidance).
We are proposing for the City, an engagement team with substantial experience in auditing governmental
entities for both financial and compliance audits. Our industry -focused staff has undergone training courses
dedicated to governmental accounting, auditing, and financial reporting, as well as specialized training in
the compliance requirements of OMB Uniform Guidance regarding changes in Single Audit requirements.
Our partners have conducted training for professional organizations on the subject of the new Uniform
Guidance. The Uniform Guidance includes several requirements, some of which are:
• Financial management systems must include such items as written procedures for determining
the allowability of costs in accordance with cost principles and the terms and conditions of the
federal awards, and written procedures to implement the requirements for cash management.
• Time and payroll cost distribution records must be maintained for all employees whose salary
is paid in whole or in part with federal funds, and payroll costs allocated to federal programs
may not be based on budget estimates alone, but instead must reflect the actual expenditure of
effort.
• Accounting records must be supported by a system of internal controls which provides
reasonable assurance that amounts are accurate, allowable, and properly allocated.
• Internal controls should be in compliance with the guidance contained in "Internal Control
Integrated Framework" issued by the Committee of Sponsoring Organizations of the Treadway
Commission (COSO).
• Procurement standards covering small purchases, micro -purchases, sealed bids, competitive
proposals, and sole source procurements that must be adhered.
• Subrecipient monitoring includes the requirement that each potential subrecipient must be
evaluated for risk of noncompliance with Federal requirements, must be monitored, and must
be audited when required, with the audit results considered by the awarding entity.
• The entity must establish and maintain effective internal controls over federal awards, including
establishing reasonable budgets that minimize incentives to miscode expenditures and
performing risk assessments to identify procedures and controls that should be strengthened to
prevent or identify unallowable activities.
• Property records must be supported by at least a bi-annual physical inventory and include all
the data elements outlined in the regulations.
• Awards of contracts for goods or services on a sole source basis must be supported by a written
justification.
• Any interest earned on federal monies must be credited back to the federal government.
Comprehensive Annual Financial Reports
Vasquez professionals are acknowledged experts on GAGAS regulations and GASB reporting
requirements. We have substantial experience in the preparation of Comprehensive Annual Financial
Reports that have assisted our clients in achieving the Government Finance Officers Association award for
Excellence in Financial Reporting.
RSM US Alliance VaSQ ueZ
RSRA W74041 &Company LLP
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City of Vernon
Technical Proposal for Financial Audit Services 10
GFOA Client Awardees
• City of Baldwin Park
• City of Carson
• City of El Monte
• City of Lynwood
• City of Moreno Valley
• City of Simi Valley
• City of Temple City
• Water Replenishment District of Southern California
• Upper San Gabriel Valley Municipal Water District
Management Letter Comments
Providing value-added management letter comments is a priority for Vasquez. The unique experience that
our auditors/consultants possess enables us to provide meaningful assistance beyond what most audit
firms can provide. We do this through many different forms, but it comes primarily in the form of early
identification of issues before they become major problems for our clients. We meet with our clients
throughout the year so that we can get a better understanding of the challenges they are facing. Our clients
have realized many benefits, including improved operational efficiencies, security, and proactive prevention
of potential future audit issues.
During routine procedures performed by one of our IT auditors over the implementation of a new ERP
system at one of our new clients, our IT Manager noted that the client's IT department and IT consultant
had not addressed key issues that were critical to the operations of our client. We immediately brought our
concerns to the attention of upper management who took action right away. Although our comments did
cause a delay in the go -live date, the client realized it was in their best interest to delay the launch so that
the concerns identified could be addressed leading to fewer disruptions to operations.
GASB Pronouncements
Our firm encourages early adoption of all applicable Government Accounting Standards Board (GASB)
statements. Some of these standards have been monumental in establishing new financial reporting
requirements for state and local governments throughout the United States and restructured much of the
information that had been presented in the past.
We take a proactive approach in assisting all our government clients in understanding GASB activities from
exposure drafts to the implementation of new standards. We accomplish this through our collaborations
with GASB, GFOA, ASBO, AICPA Government Audit Quality Center, and by taking the time to sit down
with clients to discuss and plan for the impact of new GASB standards.
As a member of the RSM US Alliance, Vasquez personnel are updated through RSM's formal and informal
relationships with the officials of most key federal departments. They have participated as an advisor to the
President's Council on Integrity and Efficiency through the Quality of Audit Roundtable. They also maintain
relationships with officials in the Office of Inspector General of many federal departments and agencies, as
well as close working relationships with key officials within GAO and OMB.
Pronouncements Issued But Not Yet Adopted
The GASB has issued pronouncements that have effective dates on or after June 30, 2018, which may
impact future financial presentations. We will be pleased to help the City implement the Statements that
have been issued, but not yet implemented and to discuss what, if any, impact the implementation of the
statements may have on the financial statements of the City.
We take a very proactive approach in helping our clients understand GASB activities from exposure drafts,
such as the GASB Statement No. 75 on Other Post -Employment Benefits, to implementation of new
standards. We accomplish this through our collaborations with GASB, GFOA, and the AICPA Government
RSM US Alliance ' VasQ uez
RSA .41 &Company LLP
6
City of Vernon
Technical Proposal for Financial Audit Services 11
Audit Quality Center, and more importantly by taking the time to sit down with clients to discuss and plan
for the impact of new GASB standards.
Recognizing that your interests are best served by highly qualified, knowledgeable and trained accountants
and auditors, we offer our staff and our client's frequent training in current technical matters and subjects
of importance to the finance, accounting and auditing aspects of local governments. We will provide the
City a minimum of eight (8) hours of continuing professional education annually, and will also invite you to
our annual Governmental Update Conference. As your accounting and business advisor, we embrace a
forward -thinking approach on upcoming accounting pronouncements and will work with the City to facilitate
timely implementation. We provide guidance and training to your personnel on the implementation of new
GASB requirements and specifics of Federal and State of California regulations as they pertain to local
government accounting early so that the City personnel will be able to provide the necessary information
that will allow for an efficient and cost-effective audit.
Quality Control
Vasquez has an extensive quality control program designed to monitor compliance with the audit and
accounting professional standards and firm policies. Our client service approach requires the active
involvement of experienced partners and managers in the consulting and audit engagements to make sure
that the critical issue is identified and resolved on a timely basis.
Review Process
All audit engagements are required to have a secondary review by either a report review specialist or a
concurring reviewer. Before the reports, the financial statements and any letter communicating reportable
conditions and other letters are released, they must be reviewed by a report review specialist not otherwise
associated with the engagement. The report review specialist's role is supportive of that of the partner and,
organizationally, they are responsible for one or more offices.
Before the commencement of fieldwork and as the engagement progresses toward completion, the report
review specialist is expected to aid the partner and the audit team in resolving difficult accounting, auditing,
and reporting issues. Upon completion of the partner review and before the release of the report, the report
review specialist must review the financial statements, our report thereon, and the letter communicating
reportable control structure conditions and any other special reports or letters to be issued.
The audit plan should be reviewed and concurred with by a concurring reviewer designated for the industry
before the commencement of fieldwork if the industry is designated as "high risk" by firm policy or when
engagement risk is otherwise assessed as high, and the engagement is a first-time audit for the firm. If a
concurring review is performed during planning, this reviewer will also perform a review of all of the firm's
reports, as well as discussing significant audit findings and issues with the engagement partner.
Performance Monitoring and Assessment
The objective of the engagement performance element of our quality control is to provide reasonable
assurance that:
• Engagements are consistently performed in accordance with applicable professional standards and
regulatory and legal requirements
• Our firm or engagement partner issues reports that are appropriate in the circumstances
Policies and procedures for engagement performance address all phases of the design and execution of
the engagement, including engagement performance, supervision responsibilities, and review
responsibilities. Policies and procedures require that consultation takes place when appropriate. Also, our
firm has established criteria against which all engagements are to be evaluated to determine whether an
engagement quality control review should be performed.
We satisfy the above objectives by establishing and maintaining the following policies and procedures:
Planning for engagements meets professional, regulator, and firm requirements.
RSM US Alliance T VasQ ueZ
RSA W74041 &Company LLP
6
City of Vernon
Technical Proposal for Financial Audit Services
12
• Qualified engagement team members review work performed by other team members on a timely
basis.
• Vasquez establishes procedures addressing the nature, timing, extent, and documentation of the
engagement quality control review.
• Vasquez establishes criteria for the eligibility of engagement quality control reviewers.
• Vasquez requires that consultation take place when appropriate; that sufficient and appropriate
resources are available to enable appropriate consultation to take place; that all the relevant facts
known to the engagement team are provided to those consulted; that the nature, scope, and
conclusions of such consultations are documented; and that conclusions resulting from such
consultations are implemented.
Management follow-up procedure internally called "Voice of the Client" to set the tone of "how we did" and
11where can we improve."
Federal or State Desk or Field Reviews
Vasquez has not had any Federal or State desk reviews or field reviews in the past three (3) years. Vasquez
has not had any complaints filed against it with the California State Board of Accountancy or any other
oversight agency for substandard work or any other reason.
Peer Review Report
Vasquez is a member of the American Institute of Certified Public Accountants (AICPA) Division of Firms
and received a Peer Review Rating of "Pass" without comment - the highest rating from the AICPA on its
peer review dated February 22, 2017. This peer review covered several government engagements similar
in size and complexity as the City. A copy of the peer review opinion follows:
AIM) Peer Review Nogram.can
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RSM US Alliance ► Vasc) uez
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City of Vernon
Technical Proposal for Financial Audit Services 13
Partner, Supervisory and Staff Qualifications and Experience
Our team structure, staffing, service approach, communication, and coordination are refined to fit the unique
needs of the City. We staff our engagements with individuals focused on a dedicated industry because of
their desire to make a positive impact with their careers, resulting in continuity of the team members you
work with year after year.
Our expertise in the government industry allows our team to understand the nuances of your specific
business and translate that knowledge into better solutions, faster responses to your questions and a more
comfortable (and valuable) working relationship overall.
We devote significant time to training and research activities to understand the economics, operations, and
trends affecting local government. Our perspective is that of a knowledgeable independent auditor who can
relate to the unique aspects of the City. This perspective enables us to provide efficient and cost-effective
audit services for our clients.
You should note that the audit team we are proposing for the City assignment has experience with other
entities similar to yours.
Partner Involvement
Our structure ensures that senior engagement team members can spend time on -site, checking the quality
of our work, not just verifying we are on target to meet deadlines. Our engagement partners will provide
frequent, valuable on -site interaction with City staff and close supervision of the audit team. Ms. Canieda
and all senior members will engage in regularly scheduled meetings with you to answer questions, provide
guidance, and help ensure issues are identified and resolved promptly. With our partners on site, informal
meetings can more readily occur, and issues get resolved in front of your desk rather than behind ours.
Vasquez has built its reputation on close partner involvement and maintaining strong client
relationships. We have structured our engagement team with extensive partner involvement. You will find
our average partner -to -staff leverage ratio is higher than most other firms.
Beyond partner leadership and support, an audit is only as
good as the people doing the bulk of the work on a day-to-day
basis. We are committed to providing a staff resource pool
that embodies the attributes that you expect of your auditor,
including technical expertise in GASB, knowledge of the
government and private industries, and softer skills such as
respect, empathy, and timely response to questions. Each
team member that we have allocated to serve the City brings
relevant experience and receives industry training through our
Continuing Professional Education program.
RSM US Alliance
RSM
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City of Vernon
Technical Proposal for Financial Audit Services 14
CRISTY A. CAN IEDA, CPA, CGMA
Partner
Vasquez & Company LLP
655 N. Central Avenue, Suite 1550
Glendale, CA 91203
Tel: 213-873-1720
Email: ccanieda@vasquezcpa.com
Areas of Expertise
Cristy's areas of expertise include overseeing all aspects of financial and compliance audits including
internal control reviews and Single Audits performed in accordance with Office of Management and
Budget Federal regulations entitled "Uniform Administrative Requirements, Cost Principles, and Audit
Requirements for Federal Awards at 2 CFR 200" (the Uniform Guidance), program specific audits,
financial statement reviews, forecasts and projections to government agencies; preparation of
comprehensive annual financial reports, State Controller's reports.
Prior Experience
• City of Baldwin Park
• City of Carson
• City of Cudahy
• City of El Monte
• City of Hawthorne
• City of Huntington Park
• City of La Puente
• City of Lynwood
• City of Montebello
• City of Moreno Valley
• City of Norwalk
• City of Pico Rivera
• City of Simi Valley
• City of Temple City
• City of Vernon
• WateReuse Finance Authority
• Central Basin Municipal Water District
• Water Replenishment District of Southern California
• La Habra Heights Water District
• Rancho California Water District
• La Puente Valley County Water District
• Orange County Water District
• Jurupa Community Special District
• Coachella Valley Association of Governments
• Community Development Commission of Los Angeles County
• Upper San Gabriel Valley Water District
Professional Background and Affiliations
Cristy's professional background includes Diehl, Evans & Company and Audit Manager and Manager, Tech.
Standards and Continuing Education with PwC. She is a Certified Public Accountant licensed to practice in
the State of California.
Educational Background
Cristy received her Bachelor of Science in Accountancy and Associate in Government Auditing from
Enverga University and her Master's in Business Administration from Ateneo Graduate School of
Business. She remains current on accounting matters by attending conferences and continuing
education courses which are heavily focused on subjects applicable to governmental accounting and
financial reporting, as well as federal and state regulatory matters and auditing requirements. She
maintains compliance with the continuing education requirements of the AICPA and the California Board
of Accountancy.
RSM US Alliance 7 VasQ uez
RSA .� &Company LLP
6
City of Vernon
Technical Proposal for Financial Audit Services
ROGER A. MARTINEZ, CPA
Partner
Vasquez & Company LLP
655 N. Central Avenue, Suite 1550
Glendale, CA 91203
Tel: 213-873-1703
Email: ram@vasquezcpa.com
Areas of Expertise
Roger's areas of expertise include overseeing all aspects of financial and compliance audits including
internal control reviews, Single Audits performed in accordance with Office of Management and
Budget "Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal
Awards at 2 CFR 200" (the Uniform Guidance), program specific audits, financial statement reviews,
forecasts and projections to large complex governmental or regulated entities in California. His
expertise also includes serving as a quality technical reviewer of governments at a national level and
acting as an instructor on accounting, auditing and reporting issues to the public sector throughout the
United States.
Representation of Experience
• City of Long Beach
• City of Vernon
• City of Adelanto
• City of Cudahy
• City of El Monte
• City of Huntington Park
• City of Norwalk
• Township of Addison
• Village of Hillside
• Village of Merrionette Park
• Village of Posen
• Village of River Grove
• Alameda Corridor — East Construction Authority
• Alameda Corridor Transportation Authority
• California State University System
• California State Teachers' Retirement System
• Los Angeles County Employees Retirement Association
• Los Angeles County Metropolitan Transportation Authority
• Los Angeles World Airports
• Los Angeles Community College District
• Metropolitan Water District of Southern California
• Port of Los Angeles
• San Joaquin Transit Agency
• SunLine Transit Agency
Professional Background and Affiliations
Roger is a member of the American Institute of Certified Public Accountants, California Society of
Certified Public Accountants, Los Angeles Chamber of Commerce, and the Association of Latino
Professionals in Finance and Accounting. He has held many board memberships with private
companies and nonprofit organizations. He is currently on the Advisory Board for the Salvation Army,
and Los Angeles County Medical Association.
Educational Background
Roger received his Bachelor of Arts, Major in Economics and Minor in Accounting from the University
of California, Los Angeles. He remains current on accounting matters by attending conferences and
continuing education courses which are heavily focused on subjects applicable to governmental
accounting and financial reporting, as well as federal and state regulatory matters and auditing
requirements. He maintains compliance with the continuing education requirements of the AICPA and
the California Board of Accountancy.
15
RSM US Alliance VasQ uez
RSA A &Company LLP
6
City of Vernon
Technical Proposal for Financial Audit Services 16
ISIDRO CONDE, CPA
Audit Manager
Vasquez & Company LLP
655 N. Central Avenue, Suite 1550
Glendale, CA 91203
Tel: 213-873-1700 x 221
Email: cconde@vasquezcpa.com
Areas of Expertise
Cid's practice is in managing all aspects of financial and compliance audits including internal control
reviews, Single Audits performed in accordance with Office of Management and Budget Circular a-133
and the new Federal "Uniform Administrative Requirements, Cost Principles, and Audit Requirements for
Federal Awards at 2 CFR 200" (the Uniform Guidance), program specific audits, financial statement
reviews, forecasts and projections to government agencies; preparation of comprehensive annual
financial reports and State Controller's reports.
Representation of Experience
• City of Baldwin Park
• City of El Monte
• City of Huntington Park
• City of La Puente
• City of Montebello
• City of Norwalk
• City of Temple City
• City of Vernon
• Needles Public Utility Authority
• Los Angeles County Metropolitan Transportation Authority
• San Gabriel Valley Council of Governments
• SunLine Transit Agency
• Upper San Gabriel Valley Municipal Water District
Professional Background and Affiliations
Cid's professional background includes S.J. Levy & Co. and SGV & Co, a member practice of Ernst &
Young, where his practice was focused on audit engagement planning, budgeting and preparing audit
programs, draft financial statements, tax returns and management reports. Cid is a Certified Public
Accountant licensed to practice in the State of California.
Educational Background
Cid received his Bachelors of Science in Commerce, major in Accounting, from the University of San Carlos.
He remains current on accounting matters by attending conferences and continuing education courses
which are heavily focused on subjects applicable to governmental accounting and financial reporting, as well
as federal and state regulatory matters and auditing requirements. He maintains compliance with the
continuing education requirements of the AICPA and the California Board of Accountancy.
RSM US Alliance VasQ ueZ
RSA W74041 &Company LLP
6
City of Vernon
Technical Proposal for Financial Audit Services 17
;M MICHELLE DE GUZMAN, CISA, CISM
IT Audit Manager
Vasquez & Company LLP
655 N Central Avenue, Suite 1550
Glendale, CA 91203
Tel: 213-873-1700 x 319
Email: mdeguzman@vasquezcpa.com
Area of Expertise
Michelle's practice is focused on planning, design and performance of IT Enabled Business
Transformation; Global & Regional Project/Program Management; Business Process and Systems
Management/Optimization; Shared Services, Business Process Outsourcing; Strategic Financial
Planning, Analysis and Reporting; Activity Based Management; Information Security; IT Governance,
Risk and Compliance; Sarbanes — Oxley (SOX) 404; IT Audit and Controls; Operational Excellence; ERP
Security and Controls; ERP Materials Management; Enterprise Information Architecture; Master Data
Management; Business Intelligence; Resolution and Incident Management; Performance Metrics; Global
& Regional Team Development & Management
Representation of Experience
• City of Baldwin Park
• City of El Monte
• City of Montebello
• City of Moreno Valley
• City of Simi Valley
• City of Vernon
• Encina Wastewater Authority
• San Gabriel Valley Water Company
• San Joaquin Regional Transit District
• Southern California Edison
• Sunline Transit Agency
Professional Background and Affiliations
Michelle's experience includes fifteen years with The Coca-Cola Company (TCCC). During her tenure
with TCCC, she led the company's Global Bottler Business Services group as their Chief Information
Officer/Director. She also served as the Regional Information Security Officer for Asia Pacific, Middle East
and Africa, who provided direction and assurance over the confidentiality, integrity and availability for
Mondelez International's information.
Michelle's professional background includes PriceWaterhouseCoopers and Deloitte & Touche
International. She is a certified SAP R/3 Materials Management Consultant, ITIL Foundation V3 Certified,
Certified Information Systems Auditor (CISA) and a Certified Information Security Manager (CISM).
Educational Background
Michelle received her Bachelor of Science in Accountancy from the University of the City of Manila,
Philippines. She remains current on accounting matters by attending conferences and continuing
education courses which are heavily focused on subjects applicable to a Finance/IT professional.
RSM US Alliance VasQ ueZ
RSA W74041 &Company LLP
6
City of Vernon
Technical Proposal for Financial Audit Services
Similar Engagements with other Government Entities
City of El Monte Annual financial and compliance audit, single audit, C. Canieda
Bruce Foltz GANN Limit calculation, management letter, State Lead Partner
11333 Valley Blvd. Controller's Report, Report on Allocation of Costs to R. Martinez
El Monte, CA 91731 Enterprise Fund. GFOA Award.
QC Partner
(626) 580-2001
Year: 2017-18
City of Simi Valley Annual financial and compliance audit for inclusion in the C. Canieda
Irene Peterson City's CAFR prepared in conformance with the GASB 34 Lead Partner
2929 Topo Canyon Road requirements, Single Audit (Uniform Guidance), R. Martinez
Simi Valley, CA 93063 calculation of GANN Appropriation Limit, Simi Valley QC Partner
(805) 583-6725 Library compliance, Public Service Center for Sanitation
and Waterworks compliance, Management letter. GFOA
Award.
Year: 2017-18
City of Baldwin Park Annual financial, compliance audit for inclusion in the C. Canieda
Rose Tam City's CAFR prepared in conformance with the GASB 34 Lead Partner
14403 E. Pacific Ave. requirements and Single Audit (Uniform Guidance). R. Martinez
Baldwin Park, CA 91706 GFOA Awards. QC Partner
(626) 960-4011 O Chacon
Year: 2017-18
IT Partner
City of Montebello Annual financial, compliance audit for inclusion in the C. Canieda
Mr. Robert Mescher City's CAFR prepared in conformance with the GASB 34 Lead Partner
(323) 887-1412 requirements, Single Audit (OMB A-133), Montebello R. Martinez
Transit Fund, Hilton Garden Inn. QC Partner
2012 to present
18
RSM US Alliance I♦INVaSQuez
RSRA WON &Oomi-anY L LP
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City of Solano Beach
Technical Proposal for Professional Auditing Services 19
Specific Audit Approach
As part of an audit engagement, we leverage a formal project management methodology to help ensure
that all tasks are planned effectively and ultimately completed on time and that any changes in the schedule
will be properly documented and authorized. As part of the planning process, we will work with you to agree
upon a communications plan that will set forth the protocols for periodic status updates and escalations
throughout the project. Throughout the audit, we will provide regular status reporting consistent with the
communications plan.
Embedded within your audit team are experienced project managers who have strong project management
skills. These Vasquez team leaders will provide highly collaborative project management expertise and
consultation to the City to help ensure that there are no surprises during the audit. Additionally, Vasquez
will continuously look for ways to improve the management and execution of the audit. We want to ensure
that audit planning, scheduling, and budgeting are executed properly and on a timely basis.
Vasquez's commitment is to be on -site at the City to perform supervision and workpaper reviews, and hold
status meetings. Cristy Canieda, as the audit engagement partner, and Cid Conde, as the audit manager,
will be on -site to perform their respective duties.
At each phase of our engagement, our client service standards guide us toward providing an exceptional
customer experience — one in which we become a trusted adviser and bring innovative ideas and solutions
that deliver value to you.
• We understand. Our audit and consulting professionals follow our CaseWare process, which provides us with a thorough
understanding of your business, current situation, needs, and
expectations to help ensure there will be no surprises at each
phase of the engagement. CASEWARE
• We communicate. Our team is trained to communicate with
consistent and open dialogue at the right time to the right people.
• We collaborate. We collaborate to bring together the right
expertise to meet your needs, resolve emerging issues
proactively, and bring innovative ideas and solutions that
deliver value to you.
• We deliver. We deliver what we promise — on time, on budget,
and with the highest quality.
At Vasquez, we want to build strong relationships with our clients and continuously seek to understand
ways in which we can ensure the services we are providing are in alignment with their needs. We believe
it is important to strive for continuous improvement in the ways we interact with and deliver services to
clients. We do this, in part, by adhering to defined client service standards and seeking feedback on our
performance from our clients.
Every financial statement audit engagement presents a different set of challenges. No two organizations
are the same, and therefore, we must tailor the audit to each organization based on the specific risks
identified.
RSM US A111ance
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RSn MILTO a Company LLP
City of Vernon
Technical Proposal for Financial Audit Services 20
Audis Firm
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Risk Assessment
The design of an effective audit plan depends on the audit team's ability to identify and assess the risk that
the financial statements contain a material misstatement, whether caused by error or fraud. The risk
assessment process will include:
• Obtaining an understanding of the City, its component units, and the environment in which they
operate, including efforts to understand the events, conditions, and organizational activities that
might reasonably be expected to have a significant effect on the risks of material misstatement. An
understanding of the City and the environment will often involve consideration of such things like
the regulatory environment, business objectives and strategies, and selection of an application of
accounting principles.
• Considering information gathered during the engagement acceptance and continuance evaluation,
including prior reports, audit planning activities, prior audits, and other non -audit engagements
performed for the City.
• Inquiring of the audit committee, management, and others within the City about risks of material
misstatement.
• Obtaining an understanding of the City's internal controls over financial reporting.
• Performing analytical procedures, such as a comparison of the City's current financial statement
account balances to prior year financial statements and budgeted amounts and/or comparison of
current relevant financial ratios to industry ratios or prior year ratios.
Developing an Audit Strategy
In developing an audit strategy, we may decide to perform tests of the City's internal control over certain
systems and processes. We assess the desirability of adopting such a strategy by considering factors such
as cost/benefit considerations, the volume of transactions, and prior year results of control testing. If test
RSM US Alliance MH asQ ez
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RSAA 1I�41 a Company LLP
City of Vernon
Technical Proposal for Financial Audit Services
21
results indicate that a City's internal controls are effective, we may decide to reduce the level of
substantive tests that it performs as a basis for its opinion.
Phase I Phase II Phase III Phase IV
Audit
Planning
• Familiarize ourselves
with operating
environmentInternal
• Perform risk
assessmentControl
procedures
Evaluation
• Perform preliminary
analytical review
• Identify major •
Assess internal control
programs for Single
environment
Audit testing
•
Perform IT Controls
• Develop Audit Plan
testing and evaluation
• Discuss and agree on
financial statement
perform AU 316 (Fraud
format
evaluation) procedures
• Reevaluate the •
Evaluate design and
progress of the audit
implementation of key
and make any
controls
changes on audit
Test controls over
d
approach and procedures,
financial reporting and
administration of
necessary.
federal funds
• Train City personnel
on new accounting •
Identify internal control
and auditing
strengths and
pronouncements, if
weaknesses
needed.
Draft internal control
• Provide SAS 114
management letter
Planning
comments
Communication to
Audit Committee/City •
Draft auditor's internal
Council
control report (GAGAS
and Uniform Guidance)
RSM US Alliance
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• Plan and perform
substantive audit
procedures, including
confirmations,
vouching,
reconciliations,
inspections,
observations,
inquiring and
analytical procedures
• Perform substantive
compliance audit
tests over federal
programs
• Conduct final
analytical review
• Consider Audit
Evidence Sufficiency
• Conclude on critical
accounting matters
• Perform completion
procedures
• Perform overall
evaluation of the financial
statements and
disclosures
• Update and finalize
management letter
• Perform Single Audit
administrative matters
(Data Collection
Form/Federal Audit
Clearinghouse)
• Conduct Exit Conference
with management,
including discussion of
proposed audit
adjustments, internal
control and compliance
findings and
management letter
• Issue auditors' reports
and management letter
• Presentation audit results
to the those charged with
Governance.
Vasquez
MOO a Company LLP
City of Vernon
Technical Proposal for Financial Audit Services 22
Phase I — Audit Planning
The planning phase lays the foundation for the direction of our audit efforts. It encompasses the following
steps:
• Conducting entrance conferences with the appropriate City management personnel. The agenda
would include, but need not be limited to, the following:
- The application of generally accepted accounting principles
- Concerns of City management
- Report requirements, refinements, and deadlines
- Initial audit approach and timing schedule
- Assistance by City personnel
- Establishment of principal contacts
- Progress reporting process
- Consideration of Fraud in a Financial Statement Audit
- The auditors' responsibility for fraud prevention
- Scheduling inquiries of management and others (including non -accounting personnel) about
the risk of fraud
• We believe it is important for us to assist the City to implement new accounting, auditing, and
compliance requirements. It is for that reason we intend to schedule training with City personnel
involved in all phases of the audit for them to have a clear understanding of the latest technical
changes for their respective areas as well as have a clear understanding of the audit
requirements and timeline. The training with be provided live or in webcast format as desired.
• Expanding our understanding of the City and its operating environments. We will accomplish
this by familiarizing ourselves and updating our knowledge of applicable background information
pertinent to the City, its component units, their mission, funding source, and structure through
our review of the following:
— Applicable state legislation
— The City's charter and Municipal Code
— Organizational charts
— Minutes of Council and Audit Committee meetings
— Policies and procedures manuals, administrative codes, rules and regulations
— Description of the City's financial and other information systems
— Recent financial statements and key operating statistics
— Reports of special audits by regulators or other auditors
— Contracts and major commitments
— Grant agreements
— Significant operating agreements
— Cost allocation plans
— Possible effects on the City of the actions of regulatory agencies
— Fraud risk assessment processes
— Utility rate ordinances
— Bond ordinances and offering statements
— IT Strategic Plan
• Through our background knowledge of the City, and because of our fact-finding process, we will
develop an in-depth understanding of the areas of concern. We will be in a position to meet with
RSM US Alliance ' VasQ uez
RSA .41 &Company LLP
6
City of Vernon
Technical Proposal for Financial Audit Services
23
the City management to discuss areas that might have a significant impact on the timing and
completion of the audits or that may be of special concern to management. We will review such
areas in-depth to obtain an early understanding and resolution of any "problem" areas that may
impede our progress and to develop our overall approach so that the City will have sufficient time
to develop the data necessary for the completion of the audit with a minimum amount of disruption
of the day-to-day routine.
Our planning process will include a specific review of computer activities performed by the City
personnel to:
— Determine the organizational and operational controls over the data being processed,
including, but not limited to: system development and maintenance controls, hardware
controls and access controls
— Evaluate the degree of "control consciousness" among personnel
— Determine the potential impact of general control strengths and weaknesses
— Consider the possibility of management override of controls.
Our principal sources of information for this review will be interviews with responsible
accounting and computer operations personnel, reviews of program documentation for the
City's system, as well as direct observations made by our audit team.
• The audit team will use our analytical review techniques to identify other areas that may require
attention. Until the year-end account balances are finalized, our review will focus on budgets
compared to actual/projected information. We can thus identify sensitive areas to determine
whether they are indeed areas requiring extra attention. We will also focus on unusual
fluctuations occurring within individual funds to identify accounts and areas which merit further
investigation.
• Based on our understanding of the City's operating environment, through our analytical review
and other planning procedures, we will meet with City personnel to highlight areas to be
emphasized during the audit. We will concentrate our efforts on the identified areas of audit
concern and areas that we know to be important to City management. Some of our preliminary
audit concerns are elaborated as follows:
— Compliance with applicable laws, regulations and reporting requirements
— Receipt of all revenue to which the City is entitled
— Purchase authorizations within budgetary limitations
— Adequate safeguarding of City cash, investments and inventory assets
• We will work directly with the appropriate City personnel to discuss the financial statements and
footnotes, in accordance with all authoritative accounting systems and interpretations.
Accordingly, we will meet to discuss and agree upon the format for the individual and general
purpose financial statements and any additional requirements that may be relevant because of
recent or pending professional pronouncements. (See "Phase IV - Completion" for a more in-
depth discussion of our financial reporting capabilities.)
Interim audit testing
Our audit approach is flexible and can be tailored to fit the evolving needs of the City. We will work with you
to review the current audit schedule to determine the best approach for the various phases of the financial
statement audit. We provide you the option of interim audit effort or after year-end. There are several
advantages to performing interim testing, such as:
• It shifts the timing of our testing into less busy periods of the year for your staff and our staff.
• It allows us to focus on the high -risk areas before the year-end close, which provides more time
to deal with issues if any.
• It allows us to judge the quality of the interim period, rather than solely year-end, financial statement
information and cut-offs which allows more opportunity for us to identify and for the City to
implement best practices over internal controls and processes.
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RSA .41 &Company LLP
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City of Vernon
Technical Proposal for Financial Audit Services
24
There are advantages to performing interim audit testing and, as we stated previously, we will work with
you to determine the best approach, and you will control this process.
Phase II — Control Evaluation
The steps included in this phase are as follows:
• See IT Control Evaluation beginning on page 39.
Our systems evaluation approach enables us to obtain a better understanding of the various
transaction cycles and sub -cycles and how they relate to each other. By using narrative and
flowcharting techniques for each cycle, we will identify the critical points in the flow of financial
information. Our basic technique begins with the information contained in the financial
statements and traces such information back to source data. This process is infinitely superior
to the traditional tedious method of going from source data to the financial statements.
We will evaluate the effectiveness of the control design by identifying the strengths and
weaknesses in each of the transaction sub -cycles and sub -audit areas that have a bearing on
the audit objectives. This identification of internal control strengths and weaknesses will enable
the audit team to determine the emphasis to be placed on audit testing. It will also serve as a
basis for the development of conclusions and recommendations regarding weaknesses in the
systems of internal accounting controls and opportunities for improving efficiency and
effectiveness.
• Our engagement service team will prepare a tailored audit program unique to the City based
upon the identification of internal control strengths and weaknesses and the result of our risk
assessment. Our audit programs are tailored into a unique, efficient, and effective document
addressing the audit objectives, issues, and systems of the City.
• We will inquire of management and others (including non -accounting personnel) regarding their
perception of fraud risks and their knowledge of systems and techniques in place to manage and
mitigate those risks.
• Our engagement team will discuss and consider the susceptibility of financial statement to fraud
and emphasize professional skepticism. We will obtain information necessary to identify the risks
of material misstatement due to fraud. We will identify risks that may result in material
misstatement due to fraud. We will assess the identified risks after considering an evaluation of
the antifraud programs and controls. We will respond to the identified risks.
• We will test transaction cycles using statistical and judgmental sampling methodologies to
determine whether the necessary control procedures are prescribed and followed satisfactorily.
Also, if there are any deviations in our sample selection, we will expand the sample size, and if
the additional sample confirms the deviation problem, we will use statistical techniques to
extrapolate the dollar value of the deviation where appropriate.
• We will obtain reasonable assurance that controls are functioning properly through observation,
inquiry, and inspection of documents and records.
• For the items tested, we will identify any failures to execute control procedures and prepare an
initial management letter recommendation or internal control finding. In addition to documenting
the condition and criteria, we will develop the cause and effect, and propose a recommendation.
• We will communicate and review the initial management letter comments and findings with the
management of the City.
• We will provide periodic written progress reports on the planning and test work performed during
the planning and interim fieldwork phases and discuss the schedule to complete the audits most
economically.
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Phase III — Substantive Testing
Sampling is one of the methods we use to obtain efficiency in the audit process. In designing and
implementing a sampling plan, we consider the specific audit objective to be achieved and determine that
the audit procedures to be applied will achieve that objective. We will:
• Define the objective of the test.
• Define the population to be sampled, the element of the population to be examined (sampling unit)
and what an error is.
• Determine which sampling technique is most appropriate.
• Determine appropriate sample size and select a sample that is intended to be representative of
the population.
• Examine each sample item to determine whether it represents an error or exception.
Substantive Testing — The purpose of the substantive tests is to provide reasonable assurance of the validity
of the information produced by the accounting system. These tests will include various detail tests, such as
inspection of underlying source documents, confirmations, and reconciliations. We will also perform analytical
procedures, including ratio analysis, comparisons of actual -to -budget information, and other procedures.
Specifically, tests that we have found to be effective and efficient for City audits include tests such as
confirmation of cash, investments, grants receivable, loan balances and debt; tests of subsequent receipts
for selected receivables and unrecorded liabilities for payables.
Analytical Review Procedures — Analytical review procedures, consisting of statistical, ratio, and trend
analyses are performed during every phase of the audit, from planning to reporting. These analytical testing
techniques provide feedback on potential areas of audit concern as well as provide comfort concerning the
overall reasonableness of the financial statements. Analytical procedures are especially helpful when
analyzing utility operations and receivables.
Consideration of Fraud — The primary responsibility for the prevention and detection of fraud rests with
those charged with governance and with management. It is important that management, with the oversight
of those charged with governance, places a strong emphasis on fraud prevention, which may reduce
opportunities for fraud to take place, and fraud deterrence, which could persuade individuals not to commit
fraud because of the likelihood of detection and punishment. This involves a commitment to creating a
culture of honesty and ethical behavior, which can be reinforced by active oversight by those charged with
governance. Oversight by those charged with governance includes considering the potential for an override
of controls or other inappropriate influence over the financial reporting process.
We are responsible for obtaining reasonable assurance that the financial statements are free from material
misstatement whether caused by fraud or error. As part of our audit planning process, we will perform
procedures to obtain information that will be used for identifying the risks of material misstatement due to
fraud, such as the following:
• Discussions with management and others within the City. These discussions would focus on
obtaining an understanding of management's: (a) assessment of the risk that the financial
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statements may be materially misstated due to fraud, including the nature, extent, and frequency
of such assessments; (b) process for identifying, responding to, and monitoring the risks of fraud
in the City, including any specific risks of fraud that management has identified or that have been
brought to its attention, or classes of transactions, account balances, or disclosures for which a risk
of fraud is likely to exist; (c) communication, if any, to those charged with governance regarding its
processes for identifying and responding to the risks of fraud in the City; and (d) communication, if
any, to employees regarding its views on business practices and ethical behavior. We will also
make inquiries of management, and others within the City as appropriate, to determine whether
they know any actual, suspected, or alleged fraud affecting the City.
• Discussions with those charged with governance. We will obtain an understanding of how those
charged with governance exercise oversight of management's processes for identifying and
responding to the risks of fraud in the City and the internal control that management has established
to mitigate these risks.
• Evaluation of unusual or unexpected relationships identified. Unusual or unexpected relationships,
variances, or balances that we may identify during our preliminary analytical review procedures will
be evaluated for an indication of risks of material misstatement due to fraud.
• Discussions among our audit team members. This discussion will involve an exchange of ideas or
brainstorming among our audit team members about how and where the City's financial statements
might be susceptible to material misstatement due to fraud, how management could perpetrate and
conceal fraudulent financial reporting, and how assets of the City could be misappropriated.
Adjusting Journal Entries — Adjusting journal entries proposed by our auditors, if any, will be discussed and
explained to the Chief Financial Officer and others as appropriate. It is our practice to discuss issues and
proposed audit entries with the program manager or management personnel immediately responsible for the
program to ensure that we have not misunderstood that particular situation. This will ensure that the proposed
entry or management comment and recommendation are accepted by the immediate manager in charge, and
will ensure that the recommendation is feasible and makes business sense. It is also our policy to address
issues and resolve them as they arise, rather than at the end of the audit. In short, there will not be any
surprises.
The final element in our work plan is the continual reporting to City management personnel to apprise them
of our progress. We believe communication is vital. We have stressed the importance of continuous close
relationships throughout this proposal and have indicated the various points where we will meet for specific
discussions and decisions.
Phase IV - Reporting
• Review federal, state, and other grant reporting requirements;
• Determine which internal control findings are significant deficiencies or material weaknesses;
• Prepare findings and draft the auditors' reports;
• Review draft reports with City management; and
• Evaluate management feedback and proposed corrective actions, make revisions as necessary, and
finalize the report.
Ample time will be provided for management review of all reports in draft form.
Management letter
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After our audit, separate from any significant internal control deficiencies or items of noncompliance we
may have identified and included in the respective auditors' reports, we will also provide our comments and
observations for improvements to operating, accounting and business practices. The diverse experience of
our personnel, the fresh perspectives of our team members, combined with their independent and objective
viewpoints, will likely yield valuable information. The findings and other comments will contain, as warranted
and appropriate:
• Specific recommendations for improvement of the accounting practices and procedures and the
internal accounting and administrative controls.
• Comments on the design, controls, and audit trails of new and redesigned automated systems,
along with suggestions to improve processing methods and procedures.
• Suggestions for operational improvements or cost efficiencies noted during our examination.
• Comments relative to ensuring compliance with the applicable laws, rules, and regulations,
including Office of Management and Budget (OMB) and U.S. Government Accountability Office
(GAO) guidance and regulations.
• Comments regarding the implementation of the new GASB pronouncements.
• Other comments, recommendations, or observations regarding best practices that we believe may
be of interest.
Information Systems Controls
Understanding how key systems and processes contribute to your overall processing environment and
affect the reliability of financial information is a primary element of our audit approach. Our objective is to
assess whether the standards of security, integrity, continuity, and control are conducive to reliable
processing, consistent with the City's technology standards and appropriate to safeguard your information
assets.
IT general controls
IT general controls are pervasive controls within the IT environment. The following types of IT general
controls are typically addressed in our audit approach:
• Logical security (access to programs and data) —includes the components of management
governance over Information Technology (policies and procedures, monitoring), application
configuration (passwords, service accounts, super users, user identification/authentication), and
security of the physical assets.
• Change control management —assesses program changes (upgrades, service patches, source
code) moved into the production environment and the processes applied to ensure the appropriate
initiation, authorization, segregation, testing, and approval are evident.
• Data backup and recovery —reviews that the data backup process and ability to recover data for
the financially significant applications, databases, spreadsheets, and operating systems for the
given opinion period are complete, tested and maintained, including the handling of errors.
• Job processing —tests for the completeness of data interfacing into the financially significant
applications and the change management processes for handling errors, script changes, and
interface edits.
• Security administration —addresses the user access provisioning (new hire on -boarding,
position/role changes, employee separation) for the financially significant applications, databases,
spreadsheets, and operating systems, along with management's review of access for
completeness, segregation of responsibilities and accuracy.
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IT application controls
IT application controls apply to the business processes they support. These controls are embedded within
the software applications to prevent or detect unauthorized transactions. When combined with manual
controls, application controls verify completeness, accuracy, authorization, and validity of processing
transactions. Our methodology for assessing application controls is as follows:
• Define materiality by the system, such as utility billing, cashiering, purchasing and disbursements,
revenues, payroll and asset management, using business process mapping as a starting point.
• Map various transaction types to identify key controls and determine if the control is an application
control or manual control.
• Utilize our proprietary questionnaires to help verify and test various types of automated controls.
• Through inquiry, review of written policies and procedures, and on -site testing evaluate application
security controls, which are controls to verify that minimum access to applications is allowed for
individuals to perform their job.
• Through inquiry, review of written policies and procedures, and on -site testing evaluate input
controls which ensure that transactions are initially recorded, entered and accepted by the
application accurately and completely.
• By developing and testing a sample of transactions, evaluate processing controls, which ensure
that transactions are processed by the application programs accurately and completely.
• Through inquiry and review of written policies and procedures, evaluate output controls, which
ensure that output is complete and is delivered (standard or customized) to the appropriate parties
in an appropriate manner.
• Through inquiry, review of written policies and procedures and tests of a sample of transactions,
evaluate interface controls, which ensure that transactions between multiple systems are secure
and integrity of the information transmitted is maintained, accurate and complete.
Significant Accounts or Classes of Transactions
Grant Accounting — the City, receives a significant amount of grants from the State and Federal
governments. Accounting for the various types of grants can be complex since the City has multiple
programs administered in a decentralized environment. In conjunction with our Single Audit testing, we will
select a sample of grant awards for the year, read the grant agreement and determine if the receivables,
revenue, and resulting net assets are recorded in accordance with GASB Statements.
Claims and Judgments — Because the City is self -insured for its risks of loss, we will obtain an understanding
of the process the City uses to determine and measure all known risks and report them in the financial
statements. Our analysis will also include the estimate of incurred but not reported claims. We will perform
a retrospective review of prior estimates to determine if there appears to be biased in the development of
these estimates. An RSM professional liability actuary assists the engagement team in assessing the
qualifications of actuaries used by clients, actuarial assumptions used, and the reasonableness of valuation
methodologies.
Pension and Other Post -employment Benefits — Vasquez has access to actuaries who assist the
engagement team with reviewing the reputation and qualifications of actuaries used by clients, actuarial
assumptions used, and the overall valuations. We review the reports provided by CalPERS and perform
census testing required by GASB 68 and GASB 75. Additionally, we will test the information provided to the
various actuaries to ensure it reflects current and complete data.
Personnel Services Expenses — We will select individual payroll transactions for testing monetary accuracy
and compliance with key controls. Control characteristics which will be tested include:
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• Accuracy of initial payroll information
• Supervisory approval of payroll transactions
• Payroll department's audit of payroll change notices
• Proper distribution of checks to employees
• Labor distribution into the payroll files for the classification and accumulation of payroll changes to
the various departments
• Hours charged or allocated to federal programs were accurate
• Personnel files are properly documented and employee classified as the department and fund
Revenues — Our test of revenues will focus on the key controls to ensure that:
• All revenues received or susceptible to accrual have been recorded in the appropriate amount
• Revenues are recorded in the proper accounts and funds
• Revenues are recorded in the appropriate fiscal period
• Revenue transactions comply with policies and procedures
• Accruals have been properly captured, recorded and revised in the following year
Expenditures — We will test transactions to ensure that they were:
• Administered in accordance with the new Uniform Guidance, particularly concerning subrecipient
risk assessment and monitoring, procurement and time reporting
• Properly authorized
• Monetarily accurate
• Properly classified
• In compliance with the City policies and control procedures
Regarding federally funded expenditures, the audit tests will be designed to determine whether charges
to federal and state awards:
• Were necessary and reasonable for the proper administration of the program
• Conformed to any limitations or exclusions in the award
• Were given consistent accounting treatment and applied uniformly to both federally -assisted and
other recipient activities
• Were net of applicable credits
• Did not include costs properly chargeable to other federally -assisted programs
• Were properly recorded (i.e., correct amount, date) and supported by source documentation
• Were approved in advance, if subject to prior approval
• Were incurred in accordance with the competitive purchasing procedures
• Were allocated equitably to benefiting activities, including nonfederal activities
Other Than Personnel Services Expenditures — We will test transactions to ensure that they were:
• Properly authorized
• Monetarily accurate
• Properly classified
• In compliance with department and City control procedures
Cash — Our audit procedures will include:
• Assess security over cash on hand
• Confirmation of balances with financial institutions
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• Review of bank reconciliations with detail tests of selected reconciliation items
• Detail tests of selections from subsequent bank statements
• Proper financial statement disclosure, including restrictions on cash accounts
• Proper security (FDIC insurance, collateral) over cash balances
Investments — Our audit procedures will include:
30
• Review the Investment Policy and oversight process
• Assess asset allocation, hiring of advisors, authorizations for sales and purchases
• Derivatives — confirm activities, test existence, valuation and disclosures
• Confirmation of investments held by custodians
• Confirmation of alternative investments with fund managers, when applicable
• Examination of agreements with investment managers and investment policies
• Fair value testing
• The detail and analytical tests of investment income and unrealized and realized gains and losses
• Alternative investments — confirm balances, review contracts, partnership/operating agreements, and
investment reports; assess the reasonableness of valuations, review external audit reports.
• Fee and investment expense testing
• Proper breakout between cash equivalents and investments
• Review of compliance of overall portfolio with City policies and guidelines and State statutes
Receivables — Our audit procedures will include:
• Examination of reconciliation to the ledger and sub -ledger and tests of reconciling items
• Analytical review of significant fluctuations in account balances
• Confirmation of balances, as practical
• Detail tests of subsequent cash receipts for selections
• Analytical tests of aging analysis and reserve requirements
• Tests of accounts receivable allowances through independent estimates using historical
reimbursement and write-off experience
• Detail testing of accrued income receivable
• Review detail for transactions with related parties, credit balances, etc.
• Examine revenue recognition policies
• Ensure proper financial statement disclosure
Capital Assets — Our procedures for the audit of capital assets will be based on how the City manages its
capital assets, rather than based on how the City accounts for those transactions and activities. We will also
ensure that adequate procedures are performed related to the activity and balances in each of those opinion
units with material capital assets -related transactions. Our audit procedures could include:
• Review of underlying documentation (such as, statutes and regulations, governing board minutes,
grant contracts, and contracts to lease or sell capital assets) and inquiry of management to determine
any legal and contractual provisions relating to capital assets and related accounts that could have a
direct and material effect on the determination of financial statement amounts.
• Analytical review of construction work -in -progress to identify projects that have been completed and
need to be placed in service and depreciated or projects that may have been abandoned and need
to be evaluated for impairment.
• Comparison of budgeted and actual capital outlays for the period and investigate significant variances.
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• Determination whether the City has satisfactory title to capital assets or other evidence supporting
the reporting of infrastructure assets and certain intangible assets (patents, copyrights, and
trademarks), whether any liens exist, or whether any capital assets have been pledged.
• Evaluation of whether depreciation expense is properly charged to the various functions.
• Evaluation of whether capital asset impairments have been properly reported.
• Evaluation of whether transfers of capital assets and related debt between funds, component units,
and other entities have been properly reported.
• If eligible infrastructure assets are accounted for using the modified approach, a determination of
whether the asset management system and the documentation of the condition of the assets comply
with the standards in GASB Statement No. 34, as amended,
• Review of financial statement disclosures for capital assets and related accounts.
Deferred Outflows and Deferred Inflows
• Examine supporting documentation for deferred outflows and deferred inflows to determine proper
calculation and reporting
• Evaluate for proper financial statement disclosures
Accounts Payable and Accrued Expenses — Our audit procedures will include:
• Analytical review of significant fluctuations in account balances
• Tests of management's methodology and assumptions
• Subsequent disbursements testing
• Test of reconciliation between ledger and sub -ledger and test of reconciliation items
• Examination of detail for credit balances, related party transactions, aging, etc.
• Comparison of prior year estimates against actual to assess the adequacy of prior year reserves.
Debt — Our audit procedures will include:
• Confirmation of balances with financial institutions and other debtors
• Comparison of roll forward to ledger and agreements
• Testing for compliance with debt covenants
• Proper accounting for swap agreements
• Recalculation of carrying the amount of loans
• Testing of capital lease agreements
• Analytical and detail tests of interest expense and accrued interest
• Examination of classification and detail testing of the activity
• Proper financial statement disclosure
Net Position — Our audit procedures will include:
• Proper financial statement disclosures including net position and fund balance classifications
b. Level of staff and number of hours to be assigned to each proposed segment of the
engagement;
Category
FS Audit
SA Audit
V PU
Audit
St.
Controller
GANN
Total
Partners
44
6
48
2
0
100
Managers
165
12
16
8
2
203
Seniors
145
16
32
0
0
193
Staff
192
40
24
24
0
280
546
74
120
34
2
776
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c. Sample size and the extent to which statistical sampling is to be used in this engagement;
We will test transaction cycles using statistical and judgmental sampling methodologies to determine
whether the necessary control procedures as prescribed are followed satisfactorily. For single audit
purposes, we will also use sampling methodologies in our test of the operating effectiveness of controls
over compliance and test of transactions to determine compliance with specific applicable OMB
compliance requirements. The sample size will range from 10 items to 60 items, depending on how we
assess control audit risk and audit detection risk.
Also, if there are any deviations in our sample selection, we will expand the sample size, and if the
additional sample confirms the deviation problem, we will use statistical techniques to extrapolate the
dollar value of the deviation.
d. Extent of use of EDP software in the engagement.
We use electronic workpapers in documenting our audit process and results. All members of our staff are
skilled at auditing in an electronic data processing (EDP) environment and have extensive experience
with software applications. Our audit personnel has a wealth of experience in evaluating complex
computerized accounting systems of governmental agencies. They are proficient at:
• Analyzing an organization's information systems, and
• Determine the controls and audit processes required to assure that the information produced is
reliable and that the system and data contained therein are secure.
We also use audit software to generate all fund trial balances, lead sheets, and detail working papers on
laptop computers through either downloads or input of individual fund general ledger information. We use
the same software in generating the fund financial statements and in preparing the CAFR. This process
significantly reduces the amount of time City personnel must spend preparing audit schedules.
e. Type and extent of analytical procedures to be used in the engagement;
Analytical review techniques will be utilized to identify other areas that might require attention. Until the
year-end account balances are finalized, our review will focus on budgets compared to actual/projected
information. We can thus, identify certain sensitive areas to determine whether they are indeed areas
requiring extra attention. We will also focus on unusual fluctuations occurring within individual funds to
identify accounts and areas which merit further investigation.
Based on our understanding of the City's operating environment, through our analytical review and other
planning procedures, we will meet with the City personnel to highlight areas to be emphasized during the
audit. We will concentrate our efforts on the identified areas of audit concern and areas we know are
important to the City Officials. Some of our preliminary audit concerns are elaborated as follows:
• Compliance with applicable laws, regulations and reporting requirements
• All matters of compliance with GASB statements and interpretations
• Receipt of all revenue to which the City is entitled
• Purchases are authorized and within budgetary limitations
• Encumbrances and liabilities are recorded and charged to proper budgetary accounts
• Proper accounting and disclosure of developer agreements and similar commitments
• Proper accounting for fixed assets including infrastructure assets
• Proper recording of outstanding obligations
• For the utilities, we will consider ratios of water pumped/purchased to water sold and utility customer
revenues compared to production costs.
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f. Approach to be taken to gain and document an understanding of the City's internal
control structure;
To gain and document our understanding of the City's internal control structure, we will review the City's
policies and procedures, meet with appropriate management personnel to ascertain the actual
operation of policies and procedures and carry out compliance tests to document internal control
strengths and weaknesses. In reviewing controls over EDP, systems emphasis would be placed on
the following:
• Determination of the organizational and operational controls over the data being processed including
but not limited to, system development and maintenance controls, hardware controls, and access
controls
• Evaluation of the degree of "control consciousness" among personnel
• Determination of the potential impact of general control strengths and weaknesses
• Consideration of the possibility of management override of controls
g. Approach to be taken in determining laws and regulations that will be subject to audit
test work;
An audit performed in accordance with Government Auditing Standards requires auditors to report on
City's internal control over financial reporting and on compliance with certain provisions of laws,
regulations, contracts and grant agreements and other matters. Accordingly, we will test the City's
compliance with certain regulations such as compliance with budget preparation and budgetary
requirements, investments reporting, and compliance with other contracts such as bond covenants,
and grant agreements.
Single Audit Approach
We will consider the requirements of the new Uniform Administrative Requirements, Cost Principles,
and Audit Requirements for Federal Award (Uniform Guidance) when performing all Single Audit test
work. This means we will coordinate the Single Audit testing of major federal programs with the testing
of internal controls and systems in conjunction with the financial statement audit. Each major program
requires a separate opinion on compliance with federal rules and regulations. The scope of our testing
will be sufficient and specific enough to allow opinions on each of the City's major programs. We will
perform risk assessment procedures, including:
• Review of prior years' reported findings, and
• Consideration of the extent of continuing or new personnel assigned to administer each major
federal program.
Our procedures for testing major federal programs will be performed as follows:
• Review the inventory of grants and other federal and state assistance
• Hold a planning meeting with the accounting managers and grant administrators
• Make a preliminary assessment of the condition of the records and controls and determine the
procedures necessary to more fully document the systems
• Obtain copies of the grant agreements under which federal financial assistance is provided
• Document any program -specific compliance requirements contained in the agreements beyond
those included in the OMB Compliance Supplement
• Review reports completed to meet the federal financial reporting requirement
• Document our understanding of program requirements, and other laws and regulations
• Establish detailed work plans, and audit timetables in conjunction with management
• Schedule regular status meetings to monitor the audit process
• Test the completeness and accuracy of the schedule of expenditures of federal awards
• Examine any external, state and federal audit reports for control weaknesses, compliance
exceptions or questioned costs
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h. Approach to be taken in drawing audit samples for purposes of tests of compliance;
and
Statistical sampling is most often employed in our compliance testing procedures during the Single
Audit. The extent of testing and sampling depends on many factors, including environmental controls,
the complexity of the program, previous audits findings, changes in federal statutes, and the number of
locations at which controls are administered. Our sampling plan will conform to the AICPA's guidance
for testing compliance. The number of sample sizes will depend on the assessment of controls and the
inherent risk of noncompliance in a major program.
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Identification of Potential Audit Problems
35
Financial Reporting Background. Governments have unique requirements for financial
reporting —that is, how they present information in their entity -wide
financial statements, fund financial statements, notes to those financial
statements, and other required supplementary information.
Audit Considerations. We will work closely with management to ensure
we understand and evaluate the controls in place over the financial
reporting process. We will perform a materiality calculation to highlight
accounts that are considered material at the financial statement level. We
will perform a major fund determination at the planning and final stage of
the audit to ensure that all funds are reported in compliance with the
reporting standards. We will analyze potential component units to
determine the nature of their reporting in the comprehensive annual
financial report. We will evaluate and review the government's control
process and entries involved in the conversion from the fund level to the
entity -wide level in compliance with GASB 34. We will advise the City of
potential areas for consideration as to modifications or new disclosures.
Financial Instruments Background. Governments have certain unique requirements that apply
to their financial instruments, including cash; investments such as
structured notes, asset -back securities, and derivative instruments.
Audit Considerations. We will work with management to gain a full
understanding of the controls and procedures in place over the cash and
investments cycle. We will review the City's investment policy to gain an
understanding of the City's investment objectives. To ensure all financial
instruments are recorded on the books, we will confirm cash and
investment balances from outside third parties. We will consider the
adequacy of financial statement disclosures and fair value measurements
for conformance with GASB pronouncements and transparency to users
of the financial statements.
Revenues and
Background. Governments have a variety of revenue and receivable
Receivables
sources that play a significant role in their operations.
Audit Considerations. We will work with management to gain a full
understanding of the controls and procedures in place over the revenues
and receivable cycles. We will devise our procedures to ensure that
reported revenues represent amounts relating to the period and pertain to
the government and revenue transactions and events have been recorded
in the correct accounting period and proper accounts. Our tests will
include consideration that the reported receivables represent amounts
uncollected as of the end of the period, that for grants, the related events
have occurred that entitle the City to the related revenue, and receivables
are reported at the proper amounts. We will analytically review revenues
from the budget as well as prior period to identify plausible trends. We will
confirm certain receivables (property and certain other taxes, grants,
shared revenues) and perform a search of unrecorded revenues by
analyzing receipts after year end.
Capital Assets
Background. Governments usually acquire general capital assets with
the resources of the general, special revenue, capital projects, and
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Technical Proposal for Financial Audit Services
Critical Audit Area Background and Audit Considerations
enterprise funds. A government's budgeting policies usually affect how
the government finances and accounts for general capital asset
acquisitions of different sizes and types.
Audit Considerations. We will gain an understanding of the controls and
procedures in place regarding capital assets. We will review the entity's
capital asset policy to ensure the controls in place are in compliance with
the prescribed policy. We will consider our tests of construction activity
and capital assets inventory controls to support our evaluation of capital
asset balances. We will devise our procedures to ensure reported capital
expenditures and depreciation, and amortization expense represents
amounts relating to the period and pertain to the government, have been
recorded in the proper accounts and the correct accounting period. We
will evaluate the calculations of any capitalized interest/allowance for
funds used during construction.
Expenditures and Background. Expenditures and liabilities represent outflows of resources
Liabilities from the government. Many resource outflows are reported based
primarily on events or transactions that require cash disbursements during
the current period or shortly thereafter; examples are payroll, rent, utilities,
etc. Other resource outflows are reported based primarily on known or
estimated future -period cash disbursements; examples are compensated
absences, and claims and judgments, etc.
Audit Considerations. We will gain an understanding of the controls and
procedures in place relating to the purchasing and cash disbursements
cycle. We will devise our procedures to ensure reported expenditures
represent amounts relating to the period and pertain to the government,
expenditures have been recorded in the proper accounts and correct
accounting period. We will devise our procedures to ensure reported
liabilities represent amounts unpaid as of the end of the period; the
financial statements report all liabilities as of the end of the period and
liabilities are reported at the appropriate amounts. We will agree selected
liabilities to detail ledgers, such as lists of outstanding debt, and
subsequent payments, and we will review subsequent payments to help
identify unrecorded liabilities.
New GASB Statements
Issues are commonly encountered as well in the implementation of new accounting standards. Vasquez
provides training and coordinates the requirements to the client in advance to facilitate implementation.
GASB Statement No. 83, Certain Asset Retirement Obligations — establishes criteria for determining
the timing and pattern of recognition of a liability and a corresponding deferred outflow of resources for
asset retirement obligations (ARO). This Statement requires that recognition occur when the liability is both
incurred and reasonably estimable. Effective for reporting periods beginning after June 15, 2018.
GASB Statement No. 84, Fiduciary Activities — establishes criteria for identifying fiduciary activities of all
state and local governments. The focus of the criteria generally is on whether a government is controlling
the assets of the fiduciary activity and the beneficiaries with whom a fiduciary relationship exists. Effective
for reporting periods beginning after December 15, 2018.
GASB Statement No. 87, Leases — The objective of this Statement is to better meet the information needs
of financial statement users by improving accounting and financial reporting for leases by governments.
This Statement increases the usefulness of governments' financial statements by requiring recognition of
certain lease assets and liabilities for leases that previously were classified as operating leases and
recognized as inflows of resources or outflows of resources based on the payment provisions of the contract.
RSM US Alliance T VasQ ueZ
RSA W74041 &Company LLP
6
City of Vernon
Technical Proposal for Financial Audit Services 37
It establishes a single model for lease accounting based on the foundational principle that leases are
financings of the right to use an underlying asset. Under this Statement, a lease is required to recognize a
lease liability and an intangible right -to -use lease asset, and a lessor is required to recognize a lease
receivable and a deferred inflow of resources, thereby enhancing the relevance and consistency of
information about governments' leasing activities. The requirements of this Statement are effective for
reporting periods beginning after December 15, 2019.
GASB Statement No. 88, Certain Disclosures Related to Debt, including Debt Borrowing and Direct
Placements — This Statement defines debt for purposes of disclosure in notes to financial statements and
establishes additional financial statement note disclosure requirements related to debt obligations of
governments, including direct borrowings and direct placements, and to provide financial statement users
additional essential information about debt.
This Statement amends Statement No. 34, Basic Financial Statements — and Management's Discussion
and Analysis -for State and Local Governments, paragraph 119; Statement No. 38, Certain Financial
Statement Note Disclosures, paragraphs 10 and 12; Interpretation No. 1, Demand Bonds Issued by
Statement and Local Governmental Entities, paragraphs 4 and 5; and implementation Guide No. 2015-1,
Question 7.85.7.
GASB Statement No. 89, Accountin_ for Interest Cost Incurred before the End of a Construction
Period — This Statement establishes accounting requirements for interest cost incurred before the end of
a construction period. This Statement supersedes Statement No. 37, Basic Financial Statements — and
Management's Discussion and Analysis -for State and Local Governments: Omnibus, paragraph 6;
Statement No. 62, Codification of Accounting and Financial Reporting Guidance Contained in November
30, 1989 FASB and AICPA Pronouncements, paragraphs 5-22 and footnotes 1-7 and 226; and
Implementation Guide No. 2015-1, Questions ;7, 10.3-7, 10.7 and Z.51.11. This Statement amends
Statement No. 34, Basic Financial Statements — and Management's Discussion and Analysis — For State
and Local Governments, paragraph 18, and Statement 62, paragraphs 3 and 485. The requirements of this
Statement are effective for periods beginning after December 15, 2019. Earlier application is encouraged.
GASB Statement No. 90, Majority Equity Interests — The requirements of this Statement will improve
financial reporting by providing users of financial statements with essential information related to a
presentation of majority equity interests in legally separate organizations that previously were reported
inconsistently. Also, requiring reporting of information about component units if the government acquires a
100 percent equity interest provides information about the cost of services to be provided by the component
unit about the consideration provided to acquire the component unit.
RSM US Alliance VasQ ueZ
9 r
RSA 1: AL41 &Company LLP
6
VasQuez
UM &Company LLP
Certified Public Accountants and Business Consultants
June 18, 2019
To the City Council
City of Vernon
4305 South Santa Fe Avenue
Vernon, CA 90058
The Objective and Scope of the Audit of the Financial Statements
655 N Central Avenue, Suite 1550
Glendale, CA 91203
Ph. (Z13j 973-1700
Fox (213) 873-1777
www.vasquezcpa.com
OFFICE LOCATIONS:
Los Angeles
Sacramento
San Diego
Manila
You have requested that we audit the City of Vernon's (the "City") governmental activities, business -type
activities, each major fund and aggregate remaining fund information as of and for the year ending June
30, 2019, which collectively comprise the City's basic financial statements.
Accounting standards generally accepted in the United States of America provide for certain required
supplementary information (RSI), such as Management's Discussion and Analysis (MD&A), to supplement
the City's basic financial statements. Such information, although not a part of the basic financial statements,
is required by the Governmental Accounting Standards Board who considers it to be an essential part of
financial reporting for placing the basic financial statements in an appropriate operational, economic, or
historical context. As part of our engagement, we will apply certain limited procedures to the City's RSI in
accordance with auditing standards generally accepted in the United States of America. These limited
procedures will consist of inquiries of management regarding the methods of preparing the information and
comparing the information for consistency with management's responses to our inquiries, the basic financial
statements, and other knowledge we obtained during our audit of the basic financial statements. We will
not express an opinion or provide any assurance on the information because the limited procedures do not
provide us with sufficient evidence to express an opinion or provide any assurance. The following RSI is
required by generally accepted accounting principles and will be subjected to certain limited procedures,
but will not be audited:
1. Management's Discussion and Analysis (MD&A)
2. Budgetary Comparison Schedules
3. Schedule of Changes in the Net Pension Liability and Related Ratios
4. Schedule of Pension Contributions
5. Schedules of Changes in Net OPEB Liability and Related Ratios
6. Schedule of OPEB Plan Contributions
Also, the following supplementary information accompanying the financial statements will be subjected to
the auditing procedures applied in our audit of the financial statements and certain additional procedures,
including comparing and reconciling such information directly to the underlying accounting and other
records used to prepare the financial statements or to the financial statements themselves, in accordance
with auditing standards generally accepted in the United States of America, and we will provide an opinion
on it in relation to the financial statements as a whole, in a report combined with our auditors' report on the
financial statements:
1) Schedule of Expenditures of Federal Awards
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June 18, 2019
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We are pleased to confirm our acceptance and our understanding of this audit engagement by means of
this letter. Our audit will be conducted with the objective of our expressing an opinion on the financial
statements.
We will also perform the audit of the City as of June 30, 2019, so as to satisfy the audit requirements
imposed by the Single Audit Act and Subpart F of Title 2 U.S. Code of Federal Regulations (CFR) Part 200,
Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards
(Uniform Guidance).
The Responsibilities of the Auditor
We will conduct our audit in accordance with auditing standards generally accepted in the United States of
America (GAAS); Government Auditing Standards (GAS) issued by the Comptroller General of the United
States; the provisions of the Single Audit Act, Subpart F of Title 2 U.S. Code of Federal Regulations (CFR)
Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal
Awards (Uniform Guidance), and the U.S. Office of Management and Budget's (OMB) Compliance
Supplement. Those standards, regulations and supplements, or guides require that we plan and perform
the audit to obtain reasonable assurance about whether the financial statements are free from material
misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and
disclosures in the financial statements. The procedures selected depend on the auditor's judgment,
including the assessment of the risks of material misstatement of the financial statements, whether due to
fraud or error. An audit also includes evaluating the appropriateness of accounting policies used and the
reasonableness of significant accounting estimates made by management, as well as evaluating the overall
presentation of the financial statements.
Because of the inherent limitations of an audit, together with the inherent limitations of internal control, an
unavoidable risk that some material misstatements may not be detected exists, even though the audit is
properly planned and performed in accordance with GAAS. Also, an audit is not designed to detect errors
or fraud that are immaterial to the financial statements. The determination of abuse is subjective; therefore,
GAS does not expect us to provide reasonable assurance of detecting abuse.
In making our risk assessments, we consider internal control relevant to the City's preparation and fair
presentation of the financial statements in order to design audit procedures that are appropriate in the
circumstances but not for the purpose of expressing an opinion on the effectiveness of the City's internal
control. However, we will communicate to you in writing concerning any significant deficiencies or material
weaknesses in internal control relevant to the audit of the financial statements that we have identified during
the audit.
We will also communicate to the governing board (a) any fraud involving senior management and fraud
(whether caused by senior management or other employees) that causes a material misstatement of the
financial statements that becomes known to us during the audit, and (b) any instances of noncompliance
with laws and regulations that we become aware of during the audit (unless they are clearly
inconsequential).
The funds that you have told us are maintained by the City and that are to be included as part of our audit
will be provided to us before we begin the audit fieldwork.
There will be no component units whose financial statements will be omitted from the basic financial
statements.
The federal financial assistance programs and awards that you have told us that the City participates in and
that are to be included as part of the single audit will be provided to us before we begin the audit fieldwork.
We anticipate that there will be one (1) major program in this year's audit.
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We are responsible for the compliance audit of major programs under the Uniform guidance, including the
determination of major programs, the consideration of internal control over compliance, and reporting
responsibilities.
Our reports on internal control will include any significant deficiencies and material weaknesses in controls
of which we become aware as a result of obtaining an understanding of internal control and performing
tests of internal control consistent with requirements of the standards and regulations identified above. Our
reports on compliance matters will address material errors, fraud, abuse, violations of compliance
obligations, and other responsibilities imposed by state and federal statutes and regulations or assumed by
contracts, and any state or federal grant, entitlement, or loan program questioned costs of which we become
aware, consistent with requirements of the standards and regulations identified above.
The Responsibilities of Management and Identification of the Applicable Financial Reporting
Framework
Our audit will be conducted on the basis that management and when appropriate, those charged with
governance, acknowledge and understand that they have responsibility:
1. For the preparation and fair presentation of the financial statements in accordance with accounting
principles generally accepted in the United States of America;
2. To evaluate subsequent events through the date the financial statements are issued or available to be
issued, and to disclose the date through which subsequent events were evaluated in the financial
statements. Management also agrees that it will not conclude on subsequent events earlier than the
date of the management representation letter referred to below;
3. For the design, implementation, and maintenance of internal control relevant to the preparation and fair
presentation of financial statements that are free from material misstatement, whether due to fraud or
error;
4. For establishing and maintaining effective internal control over financial reporting and for informing us
of all significant deficiencies and material weaknesses in the design or operation of such controls of
which it has knowledge;
5. For report distribution; and
6. To provide us with:
a. Access to all information of which management is aware that is relevant to the preparation and fair
presentation of the financial statements such as records, documentation, and other matters;
b. Additional information that we may request from management for the purpose of the audit;
c. Unrestricted access to persons within the City from whom we determine it necessary to obtain audit
evidence;
As part of our audit process, we will request from management and when appropriate, those charged with
governance, written confirmation concerning representations made to us in connection with the audit
including among other items:
1. That management has fulfilled their responsibilities as set out in terms of this letter; and
2. That they believe the effects of any uncorrected misstatements aggregated by us during the current
engagement and pertaining to the latest period presented are immaterial, both individually and in the
aggregate, to the financial statements taken as a whole.
Management is responsible for identifying and ensuring that the City complies with the laws and regulations
applicable to its activities, and for informing us about all known material violations of such laws or
regulations. In addition, management is responsible for the design and implementation of programs and
controls to prevent and detect fraud or abuse, and for informing us about all known or suspected fraud or
abuse affecting the City involving management, employees who have significant roles in internal control,
and others where the fraud or abuse could have a material effect on the financial statements or compliance.
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June 18, 2019
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Management is also responsible for informing us of its knowledge of any allegations of fraud or abuse or
suspected fraud or abuse affecting the City received in communications from employees, former
employees, analysts, regulators, or others.
Management is responsible for the preparation of the required supplementary information (RSI) and
supplementary information presented in relation to the financial statements as a whole in accordance with
accounting principles generally accepted in the United States of America. Management agrees to include
the auditors' report on the RSI and supplementary information in any document that contains the
supplementary information and indicates that the auditor has reported on such RSI and supplementary
information. Management also agrees to present the RSI and the supplementary information with the
audited financial statements or, if the RSI and the supplementary information will not be presented with the
audited financial statements, to make the audited financial statements readily available to the intended
users of the RSI and the supplementary information no later than the date of issuance of the supplementary
information and the auditors' report thereon.
Because the audit will be performed in accordance with the Single Audit Act and the Uniform Guidance,
management is responsible for (a) identifying all federal awards received and expended; (b) preparing the
schedule of expenditures of federal awards (including notes and noncash assistance received) in
accordance with Uniform Guidance requirements; (c) internal control over compliance; (d) compliance with
federal statutes, regulations, and the terms and conditions of federal awards; (e) making us aware of
significant vendor relationships where the vendor is responsible for program compliance; (f) following up
and taking corrective action on audit findings; including the preparation of a summary schedule of prior
audit findings and a corrective action plan; and (g) submitting the reporting package and data collection
form.
The City Council is responsible for informing us of its views about the risks of fraud or abuse within the City,
and its knowledge of any fraud or abuse or suspected fraud or abuse affecting the City.
Our association with an official statement is a matter for which separate arrangements will be necessary.
The City agrees to provide us with printer's proofs or masters of such offering documents for our review
and approval before printing and with a copy of the final reproduced material for our approval before it is
distributed. In the event our auditor/client relationship has been terminated when the City seeks such
consent, we will be under no obligation to grant such consent or approval.
The City agrees that it will not associate us with any public or private securities offering without first obtaining
our consent. Therefore, the City agrees to contact us before it includes our reports or otherwise makes
reference to us, in any public or private securities offering.
Because Vasquez & Company LLP (Vasquez) will rely on the City and its management to discharge the
foregoing responsibilities, the City holds harmless and releases Vasquez and its partners and employees
from all claims, liabilities, losses, and costs arising in circumstances where there has been a knowing
misrepresentation by a member of the City's management that has caused, in any respect, Vasquez' breach
of contract or negligence. This provision shall survive the termination of this arrangement for services.
Records and Assistance
If circumstances arise relating to the condition of the City's records, the availability of appropriate audit
evidence, or indications of a significant risk of material misstatement of the financial statements because
of error, fraudulent financial reporting, or misappropriation of assets, which, in our professional judgment,
prevent us from completing the audit or forming an opinion, we retain the unilateral right to take any course
of action permitted by professional standards, including declining to express an opinion, issue a report, or
withdrawing from the engagement.
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During the course of our engagement, we may accumulate records containing data that should be reflected
in the City's books and records. The City will determine that all such data, if necessary, will be so reflected.
Accordingly, the City will not expect us to maintain copies of such records in our possession.
The assistance to be supplied by City personnel, including the preparation of schedules and analyses of
accounts, has been discussed and will be coordinated with the Finance Director. The timely and accurate
completion of this work is an essential condition to our completion of the audit and issuance of our audit
report.
In connection with our audit, you have requested us to perform certain non -audit services necessary for the
preparation of the financial statements, including assistance in the preparation and assembly of the
Comprehensive Annual Financial Report. The GAS independence standards require that the auditor
maintain independence so that opinions, findings, conclusions, judgments, and recommendations will be
impartial and viewed as impartial by reasonable and informed third parties. Before we agree to provide a
non -audit service to the City, we determine whether providing such a service would create a significant
threat to our independence for GAS audit purposes, either by itself or in aggregate with other non -audit
services provided. A critical component of our determination is consideration of management's ability to
effectively oversee the non -audit service to be performed. The City has agreed that the Finance Director
possesses suitable skill, knowledge, or experience and that the individual understands the services to be
performed sufficiently to oversee them. Accordingly, the management of the City agrees to the following:
1. The City has designated the Finance Director, as a senior member of management, who possesses
suitable skill, knowledge, and experience to oversee the services.
2. The Finance Director will assume all management responsibilities for subject matter and scope of
the preparation and assembly of the Comprehensive Annual Financial report.
3. The City will evaluate the adequacy and results of the services performed.
4. The City accepts responsibility for the results and ultimate use of the services.
GAS further requires we establish an understanding with the management and those charged with
governance of the City of the objectives of the non -audit service, the services to be performed, the City's
acceptance of its responsibilities, the auditor's responsibilities, and any limitations of the non -audit service.
We believe this letter documents that understanding.
Other Relevant Information
Vasquez is an integral part of the RSM US Alliance. RSM US Alliance provides its members with access
to resources of RSM US LLP (formerly known as RSM LLP), the leading provider of audit, tax and consulting
services focused on the middle market. RSM US LLP will be available to support Vasquez by rendering
services related to the performance of the engagement. If a situation occurs in connection with the proposed
engagement for which we would request the services of RSM US LLP, we will notify you and obtain
permission from you before giving access to your records. We maintain supervision, control and ultimate
responsibility for the performance of this engagement.
Vasquez is independently owned and operated and assumes full responsibility for the quality of service
delivered to our clients. We are responsible for our own client fee arrangements and maintenance of our
client relationships.
Vasquez may mention the City's name and provide a general description of the engagement in Vasquez'
client lists and marketing materials.
From time to time and depending upon the circumstances, we may use third -party service providers
(including persons or entities outside the United States) to assist us in providing professional services to
you. In such circumstances, it may be necessary for us to disclose confidential client information to them.
We enter into confidentiality agreements with all third -party service providers and we are satisfied that they
MR City of Vernon
June 18, 2019
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have appropriate procedures in place to prevent the unauthorized release of your confidential information
to others.
In accordance with Section 5079(a)(5) of the California Accountancy Act, we hereby disclose that a
nonlicensee owner may be involved in the engagement in the area of IT Advisory and Risk Management
Services.
GAS require that we provide you with a copy of our most recent external peer review report and any letter
of comment, and any subsequent peer review reports and letters of comment received during the period of
the contract. Our 2015 peer review report accompanies this letter as Exhibit Il.
E-mail Communication
In connection with this engagement, we may communicate with you or others via e-mail transmission. As
e-mails may be intercepted and read, disclosed, or otherwise used or communicated by an unintended third
party, or may not be delivered to each of the parties to whom they are directed and only to such parties, we
cannot guarantee or warrant that a -mails from us will be properly delivered and read only by the addressee.
Therefore, we specifically disclaim and waive any liability or responsibility whatsoever for interception or
unintentional disclosure or communication of e-mail transmissions, or for the unauthorized use or failed
delivery of a -mails transmitted by us in connection with the performance of this engagement.
In that regard, you agree that we shall have no liability for any loss or damage to any person or City resulting
from the use of e-mail transmissions, including any consequential, incidental, direct, indirect, or special
damages, such as loss of revenues or anticipated profits, or disclosure or communication of confidential or
proprietary information.
We ask that you use our secured Citrix Sharefile site to transfer all confidential information to the
engagement team.
Information Security - Miscellaneous Terms
Vasquez is committed to the safe and confidential treatment of the City's proprietary information. Vasquez
is required to maintain the confidential treatment of client information in accordance with relevant industry
professional standards which govern the provision of services described herein. The City agrees that it will
not provide Vasquez with any unencrypted electronic confidential or proprietary information, and the parties
agree to utilize commercially reasonable measures to maintain the confidentiality of the City's information,
including the use of collaborate sites to ensure the safe transfer of data between the parties.
Vasquez may terminate this relationship immediately in its sole discretion if Vasquez determines that
continued performance would result in a violation of law, regulatory requirements, applicable professional
standards or Vasquez' client acceptance or retention standards, or if the City is placed on a verified
sanctioned City list or if any director or executive of, or other person closely associated with, the City or its
affiliates is placed on a verified sanctioned person list, in each case, including but not limited to lists
promulgated by the Office of Foreign Assets Control of the U.S. Department of the Treasury, the U.S. State
Department, the United Nations Security Council, the European Union or any other relevant sanctioning
authority.
Ownership of Audit Documentation and Access to Workpapers
The audit documentation for this engagement is the property of Vasquez and constitutes confidential
information. However, pursuant to authority given by law or regulation, we may be requested to make
certain audit documentation available to a regulatory body. Other third parties may also request or
subpoena our audit documentation. We will notify you of any such request or subpoena. If requested,
access to such audit documentation will be provided under the supervision of Vasquez personnel. Further,
upon request, we may provide copies of selected audit documentation to the aforementioned parties. These
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parties may intend, or decide, to distribute the copies or information contained therein to others, including
other governmental agencies. Before we provide access to or copies of such workpapers, unless prohibited
by law, we will notify the City's management and provide copies of such request to allow the City to take
any action it deems necessary or appropriate to limit or prevent access to such workpapers.
In the event that we are requested by the City to produce our documents or our personnel as witnesses
with respect to our engagement for the City, the City will, so long as we are not party to the proceeding in
which the information is sought, reimburse us for our professional time as well as fees and expenses of our
counsel and expenses incurred in responding to such requests. Reimbursement for which will be provided
for in a separate agreement between the parties.
The audit documentation for this engagement will be retained for a minimum of seven years after the report
release date or for any additional period requested by the regulatory body. If we are aware that a regulatory
body or auditee is contesting an audit finding, we will contact the parties contesting the audit finding for
guidance prior to destroying the audit documentation.
Independence
Vasquez meets the GAS independence requirements as it relates to the City. Professional and certain
regulatory standards require us to be independent, in both fact and appearance, with respect to the City in
the performance of our services. Any discussions that you have with Vasquez personnel regarding
employment could pose a threat to our independence. Therefore, we request that you inform us immediately
prior to any such discussions so that we can implement appropriate safeguards to maintain our
independence.
Dispute Resolution
The City and Vasquez agree that no claim or demand for arbitration arising out of services rendered pursuant
to this Agreement shall be filed more than two years after the date of the audit report issued by Vasquez or
the date of this arrangement letter if no report has been issued. If any dispute, controversy, or claim arises
out of, relates to, or results from the performance or breach of this Agreement, excluding claims for non -
monetary or equitable relief (collectively, the "Dispute"), either party may, upon written notice to the other
party, request non -binding mediation.
A recipient party of such notice may waive its option to resolve such Dispute by non -binding mediation by
providing written notice to the party requesting mediation and then such parties hereto shall resolve such
Dispute by binding arbitration as described below. Such mediation shall be assisted by a neutral mediator
acceptable to both parties and shall require the commercially reasonable efforts of the parties to discuss with
each other in good faith their respective positions and different interests to finally resolve such Dispute. If the
parties are unable to agree on a mediator within twenty (20) days from delivery of the written notice, either
party may invoke the mediation service of the JAMS Mediation, Arbitration and ADR Services.
Each party may disclose any facts to the other party or to the mediator that it, in good faith, considers
reasonably necessary to resolve the Dispute. However, all such disclosures shall be deemed in furtherance
of settlement efforts and shall not be admissible in any subsequent proceeding against the disclosing
party. Except as agreed to in writing by both parties, the mediator shall keep confidential all information
disclosed during mediation.
The mediator shall not act as a witness for either party in any subsequent proceeding between the parties.
Unless waived, such mediation shall conclude after the parties have engaged in good faith settlement
negotiations, but nonetheless are unable to resolve the Dispute through the mediation process. The
attorneys' fees and costs incurred by each party in such mediation shall be borne solely by such party, except
that the fees and expenses of the mediator, if any, shall be borne equally by the parties.
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Any Dispute not resolved first by mediation between the parties (or if the mediation process is waived as
provided herein) shall be decided by binding arbitration. The arbitration proceeding shall take place in the
jurisdiction in which the Vasquez office providing the relevant services exists, unless the parties agree in
writing to a different locale. The arbitration shall be governed by the provisions of the laws of the state in
which the arbitration is to take place (except if there is no applicable state law providing for such arbitration,
then the Federal Arbitration Act shall apply) and the substantive law of such state shall be applied without
reference to conflicts of law rules. In any arbitration instituted hereunder, the proceedings shall proceed in
accordance with the then current JAMS Comprehensive Arbitration Rules & Procedures , except that the
Arbitration Panel (as defined below) shall permit discovery that is consistent with the scope of discovery
typically permitted by the California Rules of Civil Procedure and/or is otherwise customary in light of the
complexity of the Dispute and the amount in controversy. Any Dispute regarding discovery, or the relevance
or scope thereof, shall be determined by the Arbitration Panel (as defined below).
The arbitration shall be conducted before one neutral arbitrator, unless all parties agree otherwise. In cases
involving more than one Arbitrator, the Parties shall agree on, or, in the absence of agreement, JAMS shall
designate, the Chairperson of the Arbitration Panel., Where the parties have agreed that each party is to name
one Arbitrator, the Arbitrators so named shall be neutral and independent of the appointing party, unless the
parties have agreed that they shall be non -neutral (the "Arbitration Panel"). The Arbitration Panel shall have
no authority to award non -monetary or equitable relief, but nothing herein shall be construed as a prohibition
against a party from pursuing non -monetary or equitable relief in a state or federal court_ The parties also
waive the right to punitive damages and the arbitrators shall have no authority to award such damages or any
other damages that are not strictly compensatory in nature. In rendering their award, the Arbitration Panel
shall issue in writing findings of fact and conclusions of law. The Arbitration Panel shall not have authority to
grant an award that is not supported by substantial evidence or that is based on an error of law, and such
absence of substantial evidence or such error of law may be reviewed on appeal to vacate an award based
on the standard of review otherwise applicable in the California Appellate Court responsible for the jurisdiction
in which the arbitration is venued, and without regard to any heightened standard of review otherwise
applicable to an arbitration decision rendered by the JAMS. The confidentiality provisions applicable to
mediation shall also apply to arbitration. The award issued by the Arbitration Panel may be confirmed in a
judgment by any state court of competent jurisdiction. No payment of any award or posting of any bond of
any kind whatsoever is required to be made or posted until such Dispute is finally determined.
In no event shall a demand for arbitration be made after the date on which the initiation of the legal or
equitable proceeding on the same Dispute would be barred by the terms of this Agreement. For the
purposes of applying the terms of this Agreement, receipt of a written demand for arbitration by the JAMS
shall be deemed the initiation of the legal or equitable proceeding based on such Dispute.
The City waives any claim for punitive damages. Vasquez' liability for all claims, damages and costs of the
City arising from this engagement is limited to the amount of fees paid by the City to Vasquez for the
services rendered under this arrangement letter.
Reporting
We will issue a written report upon completion of our audit of the City's financial statements. Our report will
be addressed to the governing board of the City. We cannot provide assurance that an unmodified opinion
will be expressed. Circumstances may arise in which it is necessary for us to modify our opinion, add an
emphasis -of -matter or other -matter paragraph(s), or withdraw from the engagement.
In addition to our report on the City's financial statements, we will also issue the following types of reports:
1. A report on the fairness of the presentation of the City's schedule of expenditures of federal awards for
the year ending June 30, 2019.
2. Reports on internal control related to the financial statements and major programs. These reports will
describe the scope of testing of internal control and the results of our tests of internal controls.
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3. Reports on compliance with laws, regulations, and the provisions of contracts or grant agreements. We
will report on any noncompliance which could have a material effect on the financial statements and
any noncompliance which could have a material effect, as defined by Single Audit Act and Subpart F
of Title 2 U.S. Code of Federal Regulations (CFR) Part 200, Uniform Administrative Requirements,
Cost Principles, and Audit Requirements for Federal Awards, on each major program.
4. A schedule of findings and questioned costs.
5. Appropriation Limit Worksheet. The responsibility we are to take for the materials included in this report
will be the same as that we assume for other supplementary information accompanying the financial
statements.
We will also complete the appropriate sections of and sign the Data Collection Form that summarizes our
audit findings.
Fees and Costs
Cristy Canieda is the engagement partner and is responsible for supervising the engagement and for
signing the audit report.
Our fees for the audit services described above are based upon the value of the services performed and
the time required by the individuals assigned to the engagement, plus direct expenses. Our fee estimate
and completion of our work is based upon the following criteria:
a. Anticipated cooperation from City personnel.
b. Timely responses to our inquiries.
c. Timely completion and delivery of client assistance requests.
d. Timely communication of all significant accounting and financial reporting matters.
e. The assumption that unexpected circumstances (Exhibit 1) will not be encountered during
the engagement.
f. No instances of fraud that will require additional procedures.
If any of the aforementioned criteria are not met, then fees may increase. If we find that additional time is
likely to be necessary, we will attempt to discuss it with the City's management and Audit Committee and
arrive at a new fee estimate before we incur additional time or costs.
We anticipate the fee to be $110,000. The maximum number of report copies we will provide you is ten
(10). Any copies you will request in excess of this maximum number will be an additional cost to you. As
an alternative, we can provide you an electronic copy (PDF) of the report at no cost.
Our invoices for these fees will be rendered in accordance with the terms set forth in our contract and are
payable on presentation. In accordance with Vasquez policies, work may be suspended if your account
becomes 30 days or more overdue and will not be resumed until your account is paid in full. If we elect to
terminate our services for nonpayment, our engagement will be deemed to have been completed upon
written notice of termination, even if we have not issued a report. You will be obliged to compensate
us for all time expended and to reimburse us for all out-of-pocket expenditures through the date of
termination. Invoices aged over 30 days may be subject to a 10% late charge.
Our fees are based on the determination of one (1) major program subject to the Single Audit Act and
Subpart F of Title 2 U.S. Code of Federal Regulations (CFR) Part 200, Uniform Administrative
Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Should
we determine that additional programs are required for audit, we will discuss this with you in advance of
performing the additional work.
MR City of Vernon
June 18, 2019
rAA Page 10
When an engagement has been suspended at the request of management or those charged with
governance and work on that engagement has not recommenced within 120 days of the request to suspend
our work, Vasquez may, at its sole discretion, terminate this arrangement letter without further obligation to
the City. Resumption of audit work following termination may be subject to our client acceptance procedures
and, if resumed, will necessitate additional procedures not contemplated in this arrangement letter.
Accordingly, the scope, timing and fee arrangement discussed in this arrangement letter will no longer
apply. In order for Vasquez to recommence work, a new arrangement letter would need to be mutually
agreed upon and executed.
Our professional standards require that we perform certain additional procedures, on current and previous
years' engagements, whenever a partner or professional employee leaves Vasquez and is subsequently
employed by or associated with a client in a key position. Accordingly, the City agrees it will compensate
Vasquez for any additional costs incurred as a result of the City's employment of a partner or professional
employee of Vasquez.
Review of audit documentation by a successor auditor or as part of due diligence will be agreed to, accounted
for and billed separately.
Other Services
We are always available to meet with you and/or other executives at various times throughout the year to
discuss current business, operations, accounting, and auditing matters affecting the City. Whenever you feel
such meetings are desirable, please let us know. We are also prepared to provide services to assist you in
any of these areas.
You may request that we perform additional services not addressed in this engagement letter. If this occurs,
we will communicate with you the scope of the additional services and estimated fees. We also may issue
a separate engagement letter covering the additional services. In the absence of any other written
communication from us documenting such additional services, our services will continue to be governed by
the terms of this engagement letter.
Electronic Signatures and Counterparts
Each party hereto agrees that any electronic signature of a party to this agreement or any electronic
signature to a document contemplated hereby (including any representation letter) is intended to
authenticate such writing and shall be as valid, and have the same force and effect, as a manual signature.
Any such electronically signed document shall be deemed (i) to be "written" or "in writing," (ii) to have been
signed and (iii) to constitute a record established and maintained in the ordinary course of business and an
original written record when printed from electronic files. Each party hereto also agrees that electronic
delivery of a signature to any such document (via email or otherwise) shall be as effective as manual
delivery of a manual signature. For purposes hereof, "electronic signature" includes, but is not limited to, (i)
a scanned copy (as a "pdf' (portable document format) or other replicating image) of a manual ink signature,
(ii) an electronic copy of a traditional signature affixed to a document, (iii) a signature incorporated into a
document utilizing touchscreen capabilities or (iv) a digital signature. This agreement may be executed in
one or more counterparts, each of which shall be considered an original instrument, but all of which shall
be considered one and the same agreement. Paper copies or "printouts,"of such documents if introduced
as evidence in any judicial, arbitral, mediation or administrative proceeding, will be admissible as between
the parties to the same extent and under the same conditions as other original business records created
and maintained in documentary form. Neither party shall contest the admissibility of true and accurate
copies of electronically signed documents on the basis of the best evidence rule or as not satisfying the
business records exception to the hearsay rule.
If any term or provision of this arrangement letter is determined to be invalid or unenforceable, such term
or provision will be deemed stricken and all other terms and provisions will remain in full force and effect.
RM City of Vernon
June 18, 2019
uX Page 11
This letter constitutes the complete and exclusive statement of agreement between Vasquez and the City,
superseding all proposals, oral or written, and all other communications, with respect to the terms of the
engagement between the parties.
Please sign and return the attached copy of this letter to indicate your acknowledgment of, and agreement
with, the arrangements for our audit of the financial statements, including our respective responsibilities.
Very truly yours,
VASQUEZ & COMPANY LLP
64c� rT .
6L
Cristy A. Canieda
Partner
RESPONSE:
This letter correctly sets forth the understanding of the City of Vernon.
Officer Signature:
Title:
Date:
City of Vernon
June 18, 2019
Page 12
EXHIBIT I — Examples of Unexpected Circumstances
Incorrect accounting applications or errors in your records
We generally form our fee estimates on the expectations that your accounting records are in good order so
that our work can be completed based upon our normal testing and other procedures. However, should
we find numerous errors, incomplete records or disorganized bookkeeping methods, we will have to do
additional work to determine that the necessary corrections have been made and properly reflected in the
financial statements.
Lack of audit facilitation or timely preparation
To minimize your costs, we plan the means by which your personnel can facilitate the audit (e.g. what
schedules they will prepare, how to prepare them, the supporting documents that need to be provided,
etc.). We also discuss matters such as availability of your key personnel, deadlines and working conditions.
Indeed, the information concerning these matters that you furnish to us is a key element in our fee quotation.
Therefore, if your personnel are unable, for whatever reason, to provide these materials on a timely basis,
it may substantially increase the work we must do to complete the engagement within the established
deadlines. Moreover, in some circumstances this may require a staff withdrawal, as discussed in the
following paragraph.
Staff withdrawal
A staff withdrawal consists of our removing one or all staff because the condition of your records or the
inability of your personnel to provide agreed upon materials within the established timetable makes it
impossible for us to perform our work in a timely, efficient manner, as established by our engagement plan.
Sometimes, a complete staff withdrawal is necessary to permit an orderly audit approach. A staff withdrawal
is not necessarily an adverse reflection on your personnel. However, it involves additional costs, as we
must reschedule our personnel; incur additional start-up costs, etc., to prevent total engagement costs from
increasing significantly.
Unforeseen events
Even though we communicate frequently with clients and plan our engagement with management and their
staff, unforeseen events can occur. Examples include accounting problems, litigation, changes in your
business or business environment, contractual or other difficulties with suppliers, third -party service
providers, or customers, etc. When those circumstances occur, additional time is needed to provide you
with assistance and complete our engagement in accordance with professional standards.
Again, we emphasize that we strive to give you optimum value for our professional services. Fee quotations
are provided based upon the facts and circumstances that you describe to us. However, unlike the sale of
products, the performance of professional services is affected by many variables, such as the foregoing,
which may cause fee estimates to change.
We want you to receive the maximum value for our professional services and to perceive that our fees are
reasonable and fair. We, therefore, commit to inform you in advance of any need to revisit fee estimates.
R City of Vernon
WNJune 18, 2019
Page 13
EXHIBIT II — Peer Review Report
Al C P P r Review Program 220 Leigh
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City of Vernon
June 18, 2019
Page 14
[��Vfir}5 fNir�r�tV!s'navlrr#e.
System Reriaw Report
September 15, 2016
To the Par[nf- s
Vasquez & Company LLP
and the National Puer Review Committee
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400 PLu Slaek Ste. e00. Abikne. TX 79601
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We have reviewed the system of quality omnxol for the accounting acid auditing practice of Vasquez &
Company LLP (the firm) applicable to non -SEC issuers in effect for the year ended December 31, 2015.
Our peer review was conducted in accordance with the Standards for Performing and Reporting on Peer
Rcvicws established by the Paer review Board of the American Institute of Certified Public Acco ntwAs.
As a past of our peer rzvicw, we ronsidared reviews by rcgulatary entities, if applicable, in determining
the nature and extent of our procedures. The firm is responsible for designing a system of quality contni
and complying with it to provide the firm with reasonable assunoce of performing and reporting in
conformity with applicable professional standards in all materiAl respects_ Our respansibil icy is to express
an opinion on the design of the system of quality a trol and the firm's oompliance therewith based on
our review, The rtatu e, objectives, scope, limitations of, anti the procedures perfarmod in a System
Review are described in the standards at www,aicpa .i)rg!p.rsuntnsrery,
As required by the Mndards, engagements selected for review included engagements performed under
Govemnwnt A udhmg Srearrdands and audits of employee berrefit plans.
In our opinion, the system of quality control for the accounting and auditing practice of Vasquez &
Company LLP applicable to notx'SEC issuers in uffcot for tho yaar ended December 31, 2015, has been
suitably designed and complied with to provide the firm with reasonable assurance of performing and
mporting in conformity with applicable professional standards in all matorial respects. Firms can rcceivc
a rating cfpuss, pass with def5cretrcKies) or fad. Vasquez & Company LLP has received a peer review
rating ofpass.
4,
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Cost Proposal to
Financial Audit Services
CITY OF VERNON
Submitted by:
Roger A. Martinez
Partner, Audit Practice Leader
655 N. Central Avenue, Suite 1550
Glendale, CA 91203
Tel: (213) 873-1703
Fax: (213) 873-1777
Email: rmartinez@vasquezcpa.com
Date: June 21, 2019
►Z : VasQ u ez
UN &Company LLP
Certified Public AiCountan[s and Business Cansultants
C^�•^r I ^#ter
June 21, 2019
City of Vernon
William Fox
Director of Finance
4305 S. Santa Fe Avenue
Vernon, CA 90058
Re: Price Proposal to Financial Audit Services
Dear Mr. Fox,
655 N Central Avenue, Suite 1550
Glendale, CA 91203
Ph, (213)873.1700
Fax (213)873.1777
www.vasqueztpa.com
OFFICE LOCATIONS!
Los Angeles
Sacramento
San Diego
Manila
Vasquez & Company LLP (Vasquez) is pleased to submit our Price Proposal for the audit of the financial
statements of the City of Vernon (City) for the fiscal year ending June 30, 2019.
Our fees for the services outlined in this proposal are based on our estimates of the time needed to complete
the project at our standard hourly rates. Our standard hourly rates vary according to the degree of
responsibility involved and the experience level of the personnel assigned to your audit. The fees are based
on the assumption that unexpected circumstances will not be encountered during the audit along with the
following:
Engagement Assumptions: The proposed fees assume the following:
1. Businesses and City staff availability to answer questions within the agreed timeframe.
2. No instances of fraud that will require additional procedures.
3. Businesses staff to prepare all financial statements/schedules.
4. All information requested provided within agreed timeframe.
5. One (1) major program subject to the Single Audit Act.
6. Information provided is complete and correct for the year being audited.
7. Other unforeseen events such as:
a. Accounting problems.
b. Litigation.
c. Fraud.
d. Changes in companies business or business environment.
e. Contractual difficulties with suppliers, third -party service providers or clients.
The cost proposal contains all pricing information relative to performing the audit engagement as described
in this Request for Proposal. The total all-inclusive maximum price contains all direct and indirect costs
including all out-of-pocket expenses. I, Roger A. Martinez, Partner of Vasquez & Company LLP, am
authorized to represent the firm and to sign a contract with the City.
We thank you for the opportunity to respond to your request for proposals. Should you have any questions
regarding the information contained in the proposal, please contact me at the information below.
VASQUEZ & COMPANY LLP
-01110� 4;1111106"�
Roger A. Martinez, CPA I Audit Practice Leader
655 N. Central Avenue, Suite 1550
Glendale, CA 91203
tel.: 213-873-1703
fax: 213-873-1777
email: rmartinez@vasquezcpa.com
City of Vernon
Price Proposal for Financial Audit Services
Price Proposal
VPu St.
Hourly
Category
FS Audit
SAAudit
Audit Controller GANN
Total
Rates
2019
Partners
44
6
48 2 0
100
285 $
28,500
Managers
165
12
16 8 2
203
185
37,555
Seniors
145
16
32 0 0
193
125
24,125
Staff 192 40 24 24 0 280
546 74 120 34 2 776
Hourly Rates for Additional Services
Position
Hourly Rate
Partner
$
285.00
Manager
185.00
Supervisor
165.00
Senior auditor
125.00
Staff auditor
100.00
Clerical
65.00
100 28,000
118,180
(8,180)
$ 110,000
3
RSM US Alliance
Vasquez
RSM U�41 a Company LLP
AMENDMENT NO.2 TO THE SERVICES AGREEMENT BETWEEN
THE CITY OF VERNON AND VASQUEZ & COMPANY LLP,
FOR PROFESSIONAL AUDITING SERVICES FOR FISCAL YEARS 2016-2018
This Amendment ("Amendment No. 2") to that certain Agreement for professional
auditing services dated August 7, 2016, (the "Agreement"), is made as of September 17, 2019,
by and between the City of Vernon, a California charter city and municipal corporation (the
"City"), and Vasquez & Company LLP, a limited liability partnership ("Contractor").
WHEREAS, the City and Contractor are parties to a written Agreement, as amended,
dated August 7, 2016, under which Contractor provides professional auditing services ("the
Agreement"); and
WHEREAS, the City and Contractor desire to amend the Agreement to renew the
Agreement effective August 7, 2019, through August 6, 2020, for a total amount not to exceed
$110,000.00 for this renewal term.
NOW, THEREFORE, the parties to this Amendment No. 2 agree as follows:
1. The Agreement has been renewed for an additional one (1) year period, and the
Termination Date listed on the Cover Page is amended to August 6, 2020.
2. Contractor's grand total consideration for the renewal term of this Amendment,
from August 7, 2019, to August 6, 2020, shall not exceed the amount of $110,000.00.
2. Except as expressly modified by this Amendment No. 2, all provisions of the
Agreement shall remain in full force and effect.
3. The provisions of this Amendment No. 2 shall constitute the entire agreement of
the parties with respect to the subject matter included in this Amendment No. 2 and shall
supersede any other agreement, understanding, or arrangement, whether written or oral, between
the parties with respect to the subject matter of this Amendment No. 2.
4. The person or persons executing this Amendment No. 2 on behalf of each of the
parties warrants and represents that he or she has the authority to execute this Amendment No. 2
on behalf of that party and has the authority to bind that party to the performance of its
obligations hereunder.
IN WITNESS WHEREOF, the parties have signed this Amendment No. 2 as of the date
stated in the introductory clause.
[SIGNATURES FOLLOW ON NEXT PAGE]
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CITY OF VERNON a California charter city
and municipal corporation
Carlos Fandino,
City Administrator
ATTEST:
Deborah Harrington, Interim City Clerk
APPROVED AS TO FORM:
Brian Byun,
Senior Deputy City Attorney
Vasquez & Company LLP, a limited liability
partnership
By:
Name:
Title:
By:
Name:
Title:
-2-
City Council Agenda Item Report
Agenda Item No. COV-436-2019
Submitted by: Diana Figueroa
Submitting Department: Fire Department
Meeting Date: October 1, 2019
SUBJECT
Agreement with the Consolidated Fire Protection District of Los Angeles County for Dispatch Services
Recommendation:
A. Find that the approval of the proposed actions are exempt from California Environmental Quality Act ("CEQA')
review, because it is an administrative activity that will not result in direct or indirect physical changes in the environment,
and therefore does not constitute a `project" as defined by CEQA Guidelines section 15378; and
B. Repeal the City Council's approval of the Agreement with the Consolidated Fire Protection District of Los Angeles
County for Dispatch Services approved by minute order on September 3, 2019; and
C. Approve a revised Agreement with the Consolidated Fire Protection District of Los Angeles County for Dispatch
Services, in substantially the same form as submitted herewith, to provide dispatch services at a rate of $40.13 per
incident in addition to start-up costs (annual dispatch service cost estimated to be $73,438 and start-up transition costs
estimated to be $521,609); and
D. Authorize the Mayor to execute a Services Agreement with the Fire District, to provide dispatch services to the City
of Vernon with a tentative effective date of October 21, 2019; and
E. Authorize for the termination of the current dispatch services agreement with the City of Burbank, the City of
Glendale and the City of Pasadena (hereinafter referred to collectively as the "Verdugo Cities") effective the day after
the dispatch service agreement with Fire District takes effect.
Background:
On August 6, 2019, the City of Vernon City Council approved Resolution No. 2019-29 authorizing the execution of an
agreement between the City of Vernon and the Consolidated Fire Protection District of Los Angeles County ("LA
County Fire" or 'Tire District') for the provision of fire protection, paramedic and incidental services in the City of
Vernon. With the approval of fire services with LA County Fire, staff recommends a transition of the City's fire dispatch
services with the Fire District as soon as possible by way of the proposed intermediate agreement that will
accommodate Vernon through July 1, 2020.
Staff presented an LA County Fire Dispatch Agreement to City Council which was approved at the September 3, 2019
meeting. Since this approval, it became apparent to LA County Fire that they would need to install the proper
communications equipment in 17 of the City's Fire Department units instead of the 8 that were identified in Exhibit B to
the agreement. The agreement has since been revised, and that which is attached herewith reflects the changes resulting
from the added equipment (revised Exhibit B to the Agreement) and the associated costs. The City's partial payment
for start-up costs due at the time of system activation will be $174,000 (revised from the initial estimate of $112,000).
Due to these revisions, staff recommends that City Council repeal the LA County Fire Dispatch Agreement that was
approved on September 3, 2019; and that City Council approve the attached updated LA County Fire Dispatch
Agreement.
As noted in the September 3rd staff report, the Vernon Fire Departrnent did not move forward with the Verdugo
dispatch upgrades due to cost and impending status of the department's future as a result of the LA County Feasibility
Study that was being conducted at the time. With Verdugo Cities' scheduled upgrade approaching, it is imperative that
the City of Vernon acquire dispatch services from the Fire District before October 24, 2019 to ensure there is no
disruption in dispatch services.
In March of 2019, staffprovided written notification to Verdugo Cities of the City's desire to end dispatch
connnunication services from Verdugo dispatch should the City of Vernon contract with LA County Fire. Verdugo
Cities has acknowledged the current situation and will allow the City of Vernon to opt -out of its agreement. In addition,
Verdugo Cities will work with the City to refiuld any money not spent for dispatch services.
The start-up cost to transition to Fire District dispatch services is estimated to be $521,609, with an initial partial
payment of $174,000 (approximately 1 /3 cost of the start-up cost) due at system activation. In addition, the City will
pay to the Fire District $40.13 per incident, for each incident dispatched by Fire District. The City will pre -pay for Fire
District dispatch services using an estimated number of 1,830 annual dispatch incidents. The monetary value for incident
cost will be approximately $73,438. On July 1, 2020, the Fire District will calculate the total number of dispatched
incidents in the previous fiscal year to determine cost for the billable amount due for the next fiscal year. Depending on
the total number of dispatched incidents, if the incident count is fewer than the estimated incident count, the Fire District
will credit the City the difference. The equipment upgrades and associated costs for the early transition to Fire District
will offset the costs of the full transition at a later date. The remaining transition costs in excess of the initial $174,000
will be included with the City's conversion costs obligation, pursuant to the fire services annexation agreement between
the City of Vernon and LA County Fire.
In transitioning dispatch services to Fire District, the City will be paying less in incident calls. The Fire District cost per
incident is $40.13 as compared to Verdugo Cities incident cost of $69.92 per incident, which is a $29.79 savings per
cat Should the City ever opt to discontinue its agreement with the Fire District for the provision of fire protection,
paramedic and incidental services in Vernon and return to a "City -run" model, the City could continue utilizing the Fire
District's dispatch services without issue (if so desired).
The proposed Dispatch Service agreement has been reviewed and approved by the City Attorney's Department.
Pursuant to the Vernon Municipal Code, Section 2.17.12(A)(5), the agreement requested herein is exempt from
competitive bidding requirements because it is a contract with other governmental entities.
Fiscal Impact:
The start-up cost to install the proper communications equipment in 17 of the City s Fire Department units and transition
to Fire District dispatch services is estimated to be $521,609, with an initial partial payment of $174,000
(approximately 1/3 cost of the start-up cost) due at system activation. In addition, the City will pay to the Fire District
$40.13 per incident, for each incident dispatched by Fire District. The monetary value for incident cost will be
approximately $73,438 for the first year based on an estimated number of 1,830 annual dispatch incidents. Funds for
this agreement have been proposed on the 2019/20 fiscal year budget and are also covered under the transition cost
with LA County Fire.
ATTACHMENTS
• 1. Dispatch Service Agreement with LA County Fire
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AGREEMENT BY AND BETWEEN THE
CONSOLIDATED FIRE PROTECTION DISTRICT OF LOS ANGELES COUNTY
AND THE CITY OF VERNON FOR DISPATCH SERVICES
THIS AGREEMENT is made and entered into this day of
, 2019, by
and between the Consolidated Fire Protection District of Los Angeles County, hereinafter
referred to as the "FIRE DISTRICT," and the City of Vernon, hereinafter referred to as the
I "CITY."
WITNESSETH
WHEREAS, CITY has decided to annex to the FIRE DISTRICT for the provision of fire
protection, hazardous materials, emergency medical, and all related services (collectively
hereinafter referred to as "fire services") as authorized by Government Code Section 55632
and pursuant to the provisions of Section 56848.3 of the Government Code of the State of
California; and
WHEREAS, on August 6, 2019, CITY approved an Agreement for Services by and
between the Consolidated Fire Protection District of Los Angeles County and the City of
Vernon (hereinafter referred to as "Agreement"); and
WHEREAS, it is contemplated that final approval of the Agreement by the Board of
Supervisors of Los Angeles County as governing body of the FIRE DISTRICT (hereinafter
referred to as "Board of Supervisors") will occur at the conclusion of the statutorily required
public hearings; and
WHEREAS, CITY has requested fire dispatch services by the FIRE DISTRICT to begin
prior to the transfer of fire services to the FIRE DISTRICT; and
WHEREAS, FIRE DISTRICT is authorized by the California Health & Safety Code
Sections 13862 and 13878, to provide such services to CITY.
NOW, THEREFORE, IN CONSIDERATION of the covenants, representations and
agreements set forth herein, the parties mutually agree as follows:
I. RESPONSIBILITIES
A. Responsibilities of FIRE DISTRICT. It shall be the responsibility of the FIRE
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DISTRICT to operate the FIRE DISTRICT communication and dispatch system (DISTRICT
SYSTEM) and to do all of the following for incidents within the City normally responded to by
the Vernon Fire Department:
1. Receive 9-1-1 and wireless emergency calls;
2. Transfer 9-1-1 and wireless calls to other agencies as appropriate;
3. Receive seven -digit emergency and direct connect (ring -down or party line)
calls on numbers/circuits provided by CITY;
4. Provide TDD and foreign language translation;
5. Dispatch appropriate resources consistent with agreed upon run cards;
6. Provide emergency medical dispatch pre -arrival and lifesaving protocols to
callers as approved by the Los Angeles County Department of Health Services;
7. Enter incident information into computer -aided dispatch system (CAD),
including verified incident address/location, specific location information,
informant's location, informant's telephone number, basic emergency information,
appropriate text and type codes;
8. Time stamp receipt of 911 calls, entry into CAD, dispatch, and all status changes
from mobile units initiated on mobile data computers (MDCs), if equipped;
9. Electronically document all incident and pertinent non -incident information;
10. Provide routine and emergency voice communications;
11. Track and record equipment status, location, and availability;
12. Coordinate Area, Regional, and specific agency mutual aid, initial action, and
automatic aid agreements for dispatch purposes only;
13. Formulate, dispatch, and track strike team responses;
14. Maintain CAD databases;
15. Provide CAD and basic Management Information record (MIS records
management and storage). The MIS records management system as indicated
in #17 below.
16. Coordinate and assist CITY to integrate existing or future Fire and Emergency
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Medical Services (EMS) report with CAD data. If unable to integrate into 3rd
party technology, FIRE DISTRICT will provide access to NFIRS and EPCR
applications as needed:
a. Incident Module (Basic NFIRS) as needed
b. EPCR as needed;
17. Provide access to CAD information;
18. Provide access to unit histories, unit status, rosters, and information;
19. Request and coordinate mass casualty resources;
20. Notify and coordinate with other city departments and outside agencies as
required;
21. Provide recording and retention of radio and telephone transmissions
consistent with State law;
22. Provide an annual report of operations;
23. Provide management and supervision to achieve desired results;
24. Provide access to the Reddinet Hospital status system;
25. Provide one (1) fire station terminal modem CRT type system;
26. Provide one (1) Administrative Office terminal modem CRT type system;
27. Provide one (1) "Dispatch" printer at the CITY fire station;
28. Provide system hardware/software maintenance and dispatch services
comparable to other District fire resources; and
B. Responsibilities of CITY. It shall be the responsibility of CITY to do all of the
following:
1. Provide equipment, hardware, and software which interface with the DISTRICT
SYSTEM (unless otherwise agreed to by all Parties), which include but are not
limited to:
a. Telephone numbers and routing coordination with features consistent with the
DISTRICT SYSTEM (9-1-1 and seven digit lines);
b. Voice radio system comprised of a sufficient number of channels which
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adequately covers the area of operation, using reliable equipment and sites;
c. Dispatching resources in all fire stations which receive and transmit voice
signals with features consistent with the DISTRICT SYSTEM;
d. Reliable voice system and mobile radios in all fire apparatus, with capabilities
and features consistent with the DISTRICT SYSTEM;
e. Reliable voice portable radios for all personnel, with the capabilities and
features consistent with the DISTRICT SYSTEM;
f. Geographic file information suitable for entry into DISTRICT CAD SYSTEM,
including street location data, plot, city maps and other landmark/common
place addresses, high value or brush areas, freeway information, and target
hazards.
2. Provide listing of all apparatus, including radio designations, cross -staffed
manned units and special response vehicles;
3. Provide dispatch tables, algorithms, file protocols, dispatch recommendations,
and move -ups to formulate dispatch recommendations;
4. Provide CITY Fire Department personnel list including titles, radio call signs,
office and home phone numbers, pager and cellular telephone numbers;
5. Provide a list of key CITY personnel and telephone directory;
6. Provide a list of receiving hospitals and access method for Paramedics;
7. Provide copies of mutual aid, automatic aid, initial action or other inter -agency
agreements;
8. Provide initial ongoing DISTRICT SYSTEM training to all radio users;
9. Provide copies of all applicable FCC licenses;
10. Comply with DISTRICT SYSTEM policies; and
11. Use DISTRICT SYSTEM incident type codes, priorities and categories.
III. EQUIPMENT
A. Start-up Costs and Equipment. FIRE DISTRICT's start-up costs shall include
utilizing existing CITY equipment and providing any additional hardware/software necessary to
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provide CITY with a dispatch system and service comparable to other FIRE DISTRICT
I resources.
B. Maintenance of Equipment. FIRE DISTRICT shall test, and maintain any and all
equipment located in any fire station or fire apparatus owned and controlled by CITY to provide
CITY with a dispatch system and service comparable to other FIRE DISTRICT resources.
C. Purchase of Future Equipment. If any of the CITY's existing equipment becomes
damaged and/or is no longer feasible to maintain in the FIRE DISTICT's sole discretion, CITY
shall be responsible for the replacement of such. In addition, as new technology becomes
available, CITY may purchase new products to enhance the current level of service. CITY will
provide written notice to FIRE DISTRICT of any anticipated purchase of new technology that
will be connected to the DISTRICT SYSTEM. FIRE DISTRICT, in its sole discretion, may
refuse to connect any new technology to the DISTRICT SYSTEM based on the lack of
compatibility with the DISTRICT SYSTEM or if such technology compromises the security of
the DISTRICT SYSTEM. CITY shall be responsible for all costs required to connect any new
technology to the DISTRICT SYSTEM.
III. TERM
This Agreement shall become effective on
(EFFECTIVE DATE). The
Agreement shall remain operative and effective until terminated in accordance with the
termination provisions herein.
IV. COSTS
A. Per Incident Cost.
1. Beginning with the EFFECTIVE DATE, CITY shall pay to the FIRE DISTRICT
$40.13 per incident (PER INCIDENT COST) for each incident dispatched by
FIRE DISTRICT, regardless of the incident's disposition (for example, units
cancelled en -route).
2. CITY shall pre -pay for FIRE DISTRICT dispatch services using an estimated
number of 1,830 annual dispatched incidents. This 1,830 annual dispatched
incident number is then multiplied by the PER INCIDENT COST for the total
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amount due by the CITY to the FIRE DISTRICT.
3. On July 1 st, 2020, the FIRE DISTRICT will calculate the total number of
dispatched incidents in the previous fiscal year. The FIRE DISTRICT shall
subtract or add the appropriate number of dispatched incidents above or below
1,830 multiplied by the PER INCIDENT COST, for the fiscal year in which the
dispatch occurred, to/from the billable amount due for the next fiscal year.
4. Each July 1st thereafter, the PER INCIDENT COST shall be adjusted by the
FIRE DISTRICT to reflect the FIRE DISTRICT's current costs for providing
services. See PER INCIDENT COST Calculation Formula as detailed on
Exhibit A attached hereto.
B. Start-up Costs.
CITY shall be responsible for all start-up costs as determined by the FIRE DISTRICT
at changeover of service. Start-up costs are estimated to be $521,609 as detailed
on Exhibit B attached hereto. An initial partial payment for the start-up costs of
$174,000 shall be due at system activation. The remaining balance will be added to
the City's conversion costs obligation pursuant to the Agreement for Services. In the
event an Agreement for Services is not effectuated by July 1, 2020, the balance of
the start-up costs will be due July 31, 2020.
C. Billing. Pursuant to California Health & Safety Code Section 13878, the FIRE
DISTRICT will bill the first year in advance, wherein the FIRE DISTRICT will bill year
one based on the estimated 1,830 average calls per year. Each year thereafter, the
FIRE DISTRICT will bill based on the previous fiscal year's call total. If the actual
incident count is fewer than the estimated incident count, the FIRE DISTRICT shall
credit the CITY for the difference, which amount shall be deducted from the
subsequent fiscal year's annual invoice. If the actual incident count is greater than
the estimated incident count, the additional amount due to the DISTRICT will be
added to the CITY's subsequent fiscal year's annual invoice. The CITY shall be
billed by written invoice for the PER INCIDENT COST. All invoices shall be payable
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within thirty (30) days after receipt by CITY. All payments shall be sent to the FIRE
DISTRICT at:
Consolidated Fire Protection District of Los Angeles County
P.O. Box 54750
Los Angeles, CA 90054
D. No Cost to FIRE DISTRICT. Nothing in this Agreement shall be construed to
require FIRE DISTRICT to incur any non -reimbursable cost and/or expense for the
purpose of implementing this Agreement, or any of its provisions, or to require the
DISTRICT SYSTEM to modify, alter, add to, remove or transform any of its existing
equipment, system or facilities to implement any of the provisions of this Agreement.
It is the intent of this Agreement, and the Parties acknowledge and agree, that any
such changes modifications or alterations shall be at the sole cost of CITY.
\FMILlI17=1►viILlllt�'1
A. Assumption of Risk. Each Party to this Agreement assumes full and sole
responsibility for all risks of injury and damages, including damage to all operating
equipment, arising from its own operation and use of and its own repairs and
maintenance performed on the equipment and each shall be solely responsible for all
claims, liability, loss, suits, damages, costs, and expenses (including attorneys' fees and
costs of litigation) and personal injuries (including death at any time) resulting directly or
indirectly from, or arising out of, its own operation and use of and its own repairs and
maintenance performed on the equipment and accessories. Each Party shall bear the
full legal and financial responsibility for its own conduct, actions and omissions carried
out in the performance of that Party's obligations and responsibilities under this
Agreement.
B. Worker's Compensation. Worker's Compensation claims shall be paid by the
employer of any injured worker and subrogation rights against all Parties are expressly
waived.
C. Liability for Mutual/Automatic Aid. Notwithstanding any other provisions of this
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Agreement, CITY shall indemnify defend and hold harmless FIRE DISTRICT from and
against any claims or liability, including death, injury or property damage, and including
the costs of defense arising out of the making of any calls initiating any contact, or other
actions or omissions relating to dispatching Area Regional and/or specific agency
mutual aid and/or automatic aid whenever such aid is contacted or otherwise
summoned to respond from outside of the jurisdiction of CITY. The Parties
acknowledge and agree that whenever such mutual aid and/or automatic aid is
contacted or otherwise summoned by FIRE DISTRICT, such contact is made as a
courtesy in order to facilitate the implementation of such mutual aid and/or automatic aid
and is not intended to create any liability on the part of FIRE DISTRICT.
VI. INSURANCE
The Parties agree to obtain and maintain at their own cost during the term hereof policies of
insurance, or programs of self-insurance, covering their respective liability under this
agreement as follows:
A. General Liabilitv:
(1) Each occurrence $1,000,000
(2) Products/Completed Operations Aggregate $5,000,000*
(3) Personal & Advertising Injury $1,000,000
(4) General Aggregate $2,000,000
*$1,000,000 for comprehensive form
If the above insurance is written on a claims made form, it shall continue for three (3) years
following termination of this Agreement. The insurance shall provide for a retroactive date of
placement prior to or coinciding with the effective date of this agreement.
B. Business Automobile Liability. Business automobile liability insurance. For owned,
scheduled, non -owned, or hired automobiles with a combined single limit of not less than
$1,000,000.
C. Workers' Compensation. Workers' compensation insurance as required by
California law.
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VII. CONFIDENTIALITY
A. The Parties shall keep confidential any information provided by the other Party and
marked "Confidential Information," or any information conveyed orally by the disclosing party to
the non -disclosing party with notification of its confidentiality, and followed by a written
communication within five (5) days affirming that information as Confidential Information. This
paragraph shall not apply to any of the following:
1. Information which a Party can demonstrate by written records was known to
the non -disclosing Party prior to the effective date of this Agreement;
2. Information that is currently in, or in the future enters, the public domain other
than through a breach of this Agreement or through other act or omission of
the non -disclosing Party; or
3. Information that is obtained lawfully from a third party.
B. Should either Party receive a Public Records Act request from records that the other
Party has marked as "Confidential Information" the Party receiving the request shall notify the
other Party and the other Party shall then determine whether such information shall be
released. If the Party determines that the information cannot or should not be released, then
that Party shall be responsible for notifying the requesting person in writing and taking such
action as that Party may deem appropriate to defend its determination to maintain the
confidentiality of the record(s).
VIII. RECORDS, INSPECTIONS AND AUDITS
The Parties and their authorized representatives shall have the right to examine records
related to this agreement for a period of four (4) years after the final payment hereunder. Each
Party shall maintain and make available to the other accurate records and documents relative
to its activities pursuant to this agreement. Each shall allow the other to audit, examine and
make excerpts and transcripts from such records, and to conduct audits of all invoices,
materials, records or other data related to all other matters covered by this Agreement. Each
Party shall maintain such data and records in an accessible location and condition for a period
of not less than four (4) years from the date of final payment or until after the conclusion of any
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audit, whichever occurs last.
IIX. TERMINATION
A. This Agreement shall be terminated:
1) Upon the commencement date of services pursuant to the Agreement for
Services By and Between the Fire District and the City; or
2) By either party to this Agreement by giving written notice of such intent to the
other party, with or without cause, at least one (1) year prior to the effective date
of such termination.
Upon termination of this Agreement pursuant to paragraph 1 above, the FIRE DISTRICT will
refund to the CITY any prepaid incident costs pursuant to Section IV herein via a credit on the
City's Annual Fee for Services as defined in the Agreement for Services.
X. GENERAL PROVISIONS
A. Entire Agreement. This Agreement supersedes any and all other Agreements,
either oral or in writing, between the Parties hereto with respect to the subject matter hereof
and no other Agreement, statement, or promise relating to the subject matter of the
Agreement, which is not contained herein shall be valid or binding. In interpreting this
Agreement and resolving any ambiguities, this Agreement will take precedence over any cover
page or attachments.
B. Interpretation. This Agreement is the product of negotiation and compromise on
each Party's part. Every provision in this Agreement shall be interpreted as though the Parties
equally participated in its drafting. Therefore, notwithstanding the provisions in California Civil
Code Section 1654 to the contrary, if this Agreement's language is uncertain, the Agreement
shall not be construed against the Party causing the uncertainty to exist.
C. Governing Law Venue. The validity of this Agreement and any of its terms or
provisions, as well as the duties of the Parties hereunder, shall be governed by the laws of the
State of California. Venue for any litigation shall be Los Angeles County, California.
D. Severability. Should any part, term or provision of this Agreement or any document
required herein to be executed be declared invalid, void or unenforceable, all remaining parts,
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terms and provisions hereof shall remain in full force and effect and shall in no way be
invalidated, impaired or affected thereby.
E. Attorneys' Fees. If any action at law or in equity is brought to enforce or interpret
the provisions of this Agreement the prevailing party shall be entitled to reasonable attorneys'
fees in addition to any other relief to which he/she/it may be entitled. "Prevailing party" means
a party who dismisses the action or proceeding in exchange for payment of a sum(s) allegedly
due; performance of the term(s) or covenant(s) allegedly breached or violated; or consideration
substantially equal to the relief sought in the action.
F. Waiver of Breach. The waiver of either Party of any breach of any provision of this
Agreement shall not operate or be construed as a waiver of any subsequent breach of the
same or any other provision.
G. Assignment. Nothing under this Agreement shall be construed to give any rights or
benefits to any party other than FIRE DISTRICT and CITY. All duties and responsibilities
under this Agreement shall be for the sole and exclusive benefit of FIRE DISTRICT and CITY,
and not for the benefit of any other party. Neither of the Parties shall assign any right or
interest in this Agreement, and shall not delegate any duty owed, without the other Party's prior
written consent.
Any attempted assignment or delegation shall be void and totally ineffective for all
purposes, and shall constitute a material breach upon which the non -breaching Party may
immediately terminate or suspend this Agreement. In the event FIRE DISTRICT or CITY
consents to an assignment or delegation, the assignee, delegate, or its legal representative
shall agree in writing to personally assume, perform and be bound by this Agreement's
covenants, conditions, obligations, and provisions.
H. Successors and Assigns. Subject to the provisions regarding assignment, this
Agreement shall be binding on the heirs, executors, administrators, successors and assigns of
the respective Parties.
I. Time is of the Essence. Whenever a task is to be performed by the Parties herein,
the same shall be performed consistent with any time constraints set forth hereunder, including
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exhibits, time being considered of essence of this Agreement. Unless otherwise specified in
this Agreement, all "days" refer to calendar days.
J. Force Majeure. Neither of the Parties shall be considered in default in the
performance of its obligations hereunder if such obligations were prevented or delayed by any
cause, existing or future, beyond the reasonable control of such Party, which includes, but is
not limited to, acts of God, labor disputes, or civil unrest. Any delays beyond the control of the
Parties shall automatically extend the time schedule as set forth in this Agreement by the
period of any such delay.
K. Notice. Notices hereunder must be in writing and, unless otherwise provided
herein, shall be deemed validly given on the date either personally delivered to the address
indicated below; or on the third (3rd) business day following deposit, postage prepaid, using
certified mail, return receipt requested, in any U.S. Postal mailbox or at any U.S. Post Office;
or when sent via facsimile to a Party at the facsimile number set forth below or to such other or
future facsimile number provided in the notice sent under the terms of this paragraph, on the
date of transmission of that facsimile. Should either of the Parties have a change of address, it
shall immediately notify the other Party in writing of such change, provided, however, that each
address for notice must include a street address and not merely a post office box. All notices,
demands or requests shall be given to the following addresses:
//
Consolidated Fire Protection District of Los Angeles County
Attention: Daryl L. Osby, Fire Chief
1320 N. Eastern Avenue
Los Angeles, CA 90063
Fax: (323) 265-9948
City of Vernon
Attention: Carlos Fandino, City Administrator
4305 Santa Fe Avenue
Vernon, CA 90058
Fax: (323) 826-1407
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IN WITNESS WHEREOF, this Agreement to be executed by each Party on the day and
year written below, and is effective and operative upon the date that it is fully executed by both
parties whichever date of execution by either party is later.
CONSOLIDATED FIRE PROTECTION CITY OF VERNON
DISTRICT OF LOS ANGELES COUNTY
By By
Daryl L. Osby, Fire Chief
Date
APPROVED AS TO FORM:
MARY C. WICKHAM
County Counsel
By
Christina Angeles, Principal Deputy
RPlanningjVernoMVernon Dispatch Agreement
Melissa Ybarra, Mayor
Date
ATTEST:
By
Deborah Harrington, Interim City Clerk
APPROVED AS TO FORM:
By
Hema Patel, City Attorney
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Position
FIRE DISTRICT FISCAL YEAR 2019=20
PER INCIDENT DISPATCH COST
CITY OF VERNON
No. of
Positions
Annual Max.
Salary c„
*�:u:3rra
Total
Salary
Assistant Fire Chief (4)
1
$247)416
$247)416
Senior Secretary III
1
65)124
65)124
Administrative Assistant II
1
69)099
69)099
Supervising Fire Dispatcher(5)
14
80)383
1,125,359
Fire Dispatcher II (5)
78
72)117
5)625)140
Fire Dispatcher Specialist (5)
4
787042
3123169
Head Fire Dispatcher cs,
1
84)851
843851
Communications Services Analyst
1
89)524
89)524
Telecommunications Systems Consult Eng
1
131)833
131)833
Salary
Employee Benefits:
(Z' Safety
(3' General
°' Dept. Overhead Rate
Total Cost
(6)
Incidents Dispatched
Estimated cost per call
73.44%
62.51%
42-34%
7)7503516
1813703
4)690)518
4)872)220
33281)724
15)904)461
396)320
$40.13
(1) Annual Salary includes the Board -approved COLA of 2% effective October 1, 2018 and 2.5% effective
July 1, 2019 for the Assistant Fire Chief; 2% effective October 1, 2018 and 2.5% effective October 1, 2019 for
the Sr. Secretary III, Admin. Assistant II and Head Fire Dispatcher positions. The remaining positions include
an assumed COLA of 2% effective October 1, 2018 and 2.5% effective October 1, 2019. The Annual Salary
also includes 2019-20 Step Variance of 111.9838% for the Assistant Fire Chief and 93.2334% for all others.
(2) Employee Benefits for Asst. Fire Chief based on the Auditor approved 2019-20 IER Safety EB (73.4400%).
(3) Employee Benefits for all others based on the Auditor approved 2019-20 Indirect Expense Rate (IER)
General EB (62.5144%).
(4) The Assistant Fire Chiefs salary includes the 5.5% EMT and 3.0% FFL Bonus.
(5) These items include EMD Bonus of 7.50% based on the Memorandum of Understanding for barganing
unit 603 and 604, effective June 1, 2016, Article 9, Section 5 (29 Standard Salary Levels).
(6) Based on LACoFD 2018 Statistical Summary.
(7) The Department Overhead Rate is based on the 2019-20 IER Group IV Rate (42.3420%).
FAPlanning\Vernon\Vernon Dispatch Agmt Exh. A
EXHIBIT B
FIRE DISTRICT FISCAL YEAR 2019-20 ESTIMATED
START UP COSTS FOR DISPATCHING SERVICES
CITY OF VERNON
Costs for equipping four fire stations and one battalion chief vehicle, four 3-man engines, one 4-
man truck, one 2-man rescue ambulance, one hazardous materials unit, one USAR vehicle, plus
five reserve apparatus and three utility vehicles
Number Unit 2019-20
City Units: of Units Cost Est. Cost
E76, T76, E77, HM77, E78, R78, USAR 78
E79, BC76, BC776, E777, E778, R778 13 $21,917 $284,921
Communications Equipment:
CradlePoint Modem
MDC
EPCR
Vehicle Data Installation
Radios (installation, testing and prog.)
Headset Installation
Quality Assurance Testing
City Units:
U76, U77, U78, T776 4 $19,517 $78,068
Communications Equipment:
CradlePoint Modem
Vehicle Data Installation
Radios (installation, testing and prog.)
Headset Installation
Quality Assurance Testing
Station SCUs
4
$16,500
$66,000
Station 76 Telecom and Installation
1
$24,025
$24,025
Station 77 Telecom and Installation
1
$24,145
$24,145
Station 78 Telecom and Installation
1
$22,225
$22,225
Station 77 Telecom and Installation
1
$22,225
$22,225
Total Cost
521 609
F:Iplanninglvemonlvemon dispatch agmt exh 8
City Council Agenda Item Report
Agenda Item No. COV-443-2019
Submitted by: Michael Earl
Submitting Department: Human Resources
Meeting Date: October 1, 2019
SUBJECT
A Resolution of the City Council of the City of Vernon Approving a Side Letter of Agreement by and between the City
of Vernon and the Vernon Professional Firefighters Association, Local 2312
Recommendation:
A. Find that approval of the proposed action is exempt from California Environmental Quality Act (CEQA) review,
because it is an administrative activity that will not result in direct or indirect physical changes in the environment and
therefore does not constitute a "project" as defined by CEQA Guidelines Section 15378; and
B. Adopt the attached resolution approving the Side Letter of Agreement by and between the City of Vernon and the
Vernon Professional Firefighters Association, Local 2312.
Background:
The existing memoranda of understanding (MOUs) between the City of Vernon and the City's six bargaining groups
expired June 30, 2019. Pursuant to City Council direction and authority, negotiations with all six bargaining groups
began in March 2019. Labor negotiations with the Vernon Professional Firefighters Association, representing sworn fire
employees in the classifications of Firefighter, Firefighter Paramedic, Fire Engineer, and Fire Captain initially began with
the goal of negotiating a successor MOU while also evaluating options for outsourcing fire protection services in the City
to another agency. On August 6, 2019, the City Council adopted a resolution approving and authorizing an agreement
with the Fire Protection District of Los Angeles County for the provision of fire protection, paramedic, and incidental
services in the City of Vernon. Following approval of the agreement with Los Angeles County, the focus of negotiations
with VPFA turned to the impact and effects on represented employees upon transition to Los Angeles County. On
September 23, 2019, the parties reached a tentative agreement on the terms of the proposed Side Letter of Agreement.
Based on the direction and authority provided by the City Council, it is recommended that City Council approve a Side
Letter of Agreement with VPFA that reflects the following key provisions:
• Extending the terms of the previous MOU until the commencement of services by Los Angeles County, or
through August 1, 2020, or until such time as a determination is made that the transition of service to Los Angeles
County will not proceed;
• Amending Article Five, Section 2 regarding Staffing to reduce the minimum daily staffing from 20 VPFA
represented personnel to 16;
• Providing retiree medical benefits to those VPFA represented employees who transfer to Los Angeles County
and who have a minimum of twenty (20) years of service with the City of Vernon as of the date of transition, The
amount paid by the City for retiree medical benefits for transferring employees shall be offset by the amount of any
benefit the retiree qualifies for through Los Angeles County, and,
• Stipulations as to the employees, ranks, salaries, and city service dates of transferring employees; the amount of
vacation and sick leave to be transferred for each employee to Los Angeles County, and provisions in the event an
employee is determined to be ineligible for transfer.
• All other terns of the prior MOU would remain in effect.
Fiscal Impact:
The fiscal impact of approving the Side Letter of Agreement is savings achieved primarily through the reduction in the
rni li num daily staffing. A conservative estimate of the savings resulting from the reduction in staffing is between
$1,030,026 for a six month period to approximately $1,545,039 for nine month period depending of the length of time
until the comrnencement date of service to Los Angeles County. Additionally, it is expected that there will be a
reduction in the City's liability for Other Post Employment Benefits (OPEB) due to an offset to the City's cost of the
retiree medical benefits by the amount ultimately provided to eligible retirees by Los Angeles County. Staffwill provide
periodic updates regarding the resulting savings.
ATTACHMENTS
Resolution - VPFA Side Letter Agreement
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
VERNON APPROVING AND AUTHORIZING THE EXECUTION OF A
SIDE LETTER OF AGREEMENT BY AND BETWEEN THE CITY OF
VERNON AND THE VERNON PROFESSIONAL FIREFIGHTER'S
ASSOCIATION
WHEREAS, the Vernon Professional Firefighters Association
("VPFA"),formerly titled the Vernon Firemen's Association, has been
recognized as an employee organization pursuant to the City of Vernon
Employer -Employee Relations Resolution (Resolution No. 4027); and
WHEREAS, on July 12, 2016, the City Council of the City of
Vernon adopted Resolution No. 2016-36 approving a Memorandum of
Understanding ("MOU"), as amended on April 3, 2018, by Resolution No.
2018-10, setting forth certain terms and conditions for employment of
City of Vernon employees in classifications represented by the VPFA,
for the period of July 1, 2016 through June 30, 2019; and
WHEREAS, following the August 6, 2019, decision by the City
Council of the City of Vernon to contract with the Fire Protection
District of Los Angeles County (the "District") for firefighting
services, the City and the VPFA began negotiating the impacts and
effects of the City's decision to contract firefighting services and
transition thereto; and
WHEREAS, representative members of the VPFA and the City have
agreed to execute a Side Letter of Agreement with the following key
provisions: (i) extending the terms of the MOU until the commencement
of services by the District, or through August 1, 2020, or until such
time as a determination is made that the transition of service to the
District will not proceed; (ii) amending Article Five, Section 2
regarding Staffing to reduce the minimum daily staffing from 20 VPFA
represented personnel to 16; (iii) providing retiree medical benefits
to those VPFA represented employees who transfer to the District and
who have a minimum of twenty (20) years of service with the City of
Vernon as of the date of transition, offset by the amount of any
retiree medical benefits earned through District service; and (iv)
stipulating as to the employees, ranks, salaries, and City service
dates of transferring employees; the amount of vacation and sick leave
to be transferred for each employee to the District, and provisions in
the event an employee is determined to be ineligible for transfer.
WHEREAS, all other terms of the previous MOU would remain in
effect; and
WHEREAS, the City Council of the City of Vernon desires to
approve the Side Letter of Agreement.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF VERNON AS FOLLOWS:
SECTION 1: The City Council of the City of Vernon hereby
finds and determines that the above recitals are true and correct.
SECTION 2: The City Council of the City of Vernon finds
that this action is exempt from California Environmental Quality Act
(CEQA) review, because it is an administrative activity that will not
result in direct or indirect physical changes in the environment and
therefore does not constitute a "project" as defined by CEQA
Guidelines Section 15378.
SECTION 3: The City Council of the City of Vernon hereby
approves and authorizes the execution of the Side Letter of Agreement
(the "Agreement") between the City of Vernon and the Vernon
Professional Firefighters Association, in substantially the same form as
attached hereto as Exhibit A.
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SECTION 4: The City Council of the City of Vernon hereby
instructs the City Administrator, or his designee, to take whatever
action is deemed necessary or desirable for the purpose of implementing
and carrying out the purposes of this Resolution and the transactions
herein approved or authorized, including but not limited to, any
nonsubstantive changes to the Agreement attached herein.
SECTION 5: The City Council of the City of Vernon hereby
directs the Interim City Clerk, or the Interim City Clerk's designee,
to send a fully executed Agreement to Dean Richens, President of the
Vernon Professional Firefighters Association.
SECTION 6: The Interim City Clerk of the City of Vernon
shall certify to the passage, approval and adoption of this resolution,
and the Interim City Clerk, of the City of Vernon shall cause this
resolution and the Interim City Clerk's certification to be entered in
the File of Resolutions of the Council of this City.
APPROVED AND ADOPTED this lst day of October, 2019.
ATTEST:
Deborah Harrington,
Interim City Clerk
APPROVED AS TO FORM:
Zaynah Moussa,
Senior Deputy City Attorney
Name:
Title: Mayor / Mayor Pro-Tem
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STATE OF CALIFORNIA )
) ss
COUNTY OF LOS ANGELES )
I, Deborah Harrington, Interim City Clerk of the City of Vernon,
do hereby certify that the foregoing Resolution, being Resolution No.
, was duly passed, approved and adopted by the City Council of
the City of Vernon at a regular meeting of the City Council duly held
on Tuesday, October 1, 2019, and thereafter was duly signed by the
Mayor or Mayor Pro-Tem of the City of Vernon.
Executed this day of October, 2019, at Vernon, California.
(SEAL)
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Deborah Harrington,
Interim City Clerk
EXHIBIT A
SIDE LETTER OF AGREEMENT
City of Vernon and
Vernon Professional Firefighters' Association, Local 2312
This Side Letter of Agreement ("Agreement") is entered by and between the City of
Vernon ("City"), the individuals whose names and signatures appear in Exhibit A, and the
Vernon Professional Firefighters' Association, Local 2312 ("VPFA") with respect to the
following:
WHEREAS, VPFA is the recognized employee organization for employees employed by
the City's Fire Department in the classifications of Firefighter, Firefighter/Paramedic, Fire
Engineer and Fire Captain.
WHEREAS, VPFA and the City have been actively engaged in negotiation for a successor
Memorandum of Understanding ("MOU") to the one that expired June 30, 2019; and
WHEREAS, the City's elected Council voted to contract for firefighting and related
services with the Consolidated Fire District of the County of Los Angeles ("the District"); and
WHEREAS, following the vote of the City's Council to contract for firefighting services,
the City and VPFA ceased negotiating a successor MOU and have been negotiating the impacts
and effect of the City's decision to contract for firefighting services; and
WHEREAS, the City and VPFA have reached an understanding with respect to the rights
and entitlements of its members should the City enter into a contract for firefighting and
related services with the District and wish to memorialize that agreement herein.
NOW THEREFORE, the City and VPFA agree to amend their MOU as follows:
1. Term of Agreement and MOU: The term of the MOU shall be extended until the earlier
of either (1) the commencement date of service by the District, in which case no further
MOU will be necessary; or (2) until such time as it is reasonably determined that
contracting for firefighting service with LA County will not proceed, in which case the
provisions of this side letter shall be null and void and the parties shall reconvene
negotiations for a successor MOU; or (3) August 1, 2020, in which case the parties shall
either mutually agree to further extend this side letter agreement and the MOU or, if no
such agreement is reached to extend the side letter agreement and the MOU, the
provisions of this side letter shall be null and void and the parties shall reconvene
negotiations for a successor MOU.
2. Staffing: Article Five, Section 2 of the MOU is amended to read as follows:
Section 2: Staffing
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A. Unless otherwise specified in this agreement, all vacancy back fills will
be governed by the administrative directives mutually agreed upon by
the Union and Fire Chief unless and until staffing falls below 16 VPFA
members. As a result of reduced staffing, Engine 76 will be taken out
of service.
B. Actors can be utilized for purposes of vacancy back fills including
IOD/Light Duty. If there are no qualified actors for vacancy back fill, it
will be back filled with overtime once staffing falls below 16 VPFA
members.
C. Vacancy Back fill will not be required for training drills that are
scheduled to last 12 or fewer hours in duration.
Retiree Medical and Dental: For those VPFA represented employees who transfer to the
District with twenty (20) or more years of continuous service with the City of Vernon Fire
Department as of the date of transfer (a list of qualifying employees is attached hereto as
Exhibit "A"), the following shall apply:
a. If the employee separates from the District after age 50 without becoming
entitled to a retiree medical contribution in the County's retiree medical health
plan, the City shall pay that former employee a retiree medical/dental benefit
reimbursement allowance in an amount equal to the actual cost of medical and
dental insurance for the employee and his/her spouse, not to exceed $1,100 per
month. The reimbursements shall occur quarterly and the employee shall
present, quarterly, proof of medical and/or dental insurance coverage and
premiums. For purposes of this transitional benefit, qualifying employees (as
listed on Exhibit "A") shall have a vested right to the City retiree medical benefit
as set forth herein upon transition to employment with the District.
b. If the employee separates from the District and qualifies for a District/County
retiree medical contribution, the City's payment of a medical/dental insurance
benefit for the employee and his/her spouse of up to $1,100 per month will be
offset by the amount of benefit the employee is eligible to receive from the
District/County. For example, if the cost of the medical and dental insurance
premiums for the employee and spouse cost $1050/month, and the employee
qualifies for a County/District contribution of $400/month, the City's
reimbursement shall be $650/month ($400+$650=$1050).
c. Upon reaching the age of sixty-five (65), the employee and/or eligible spouse
shall apply for Medicare coverage. The City shall pay up to 100% of the cost of a
Medicare supplemental medical and dental insurance plan not to exceed $1,100
per month. Reimbursement does not include the cost of Medicare premiums
and/or copays, but rather a Medicare supplement medical and dental insurance
plan. Any amount provided to the employee shall be offset by the amount the
employee is eligible to receive from the District/County.
4. Personnel, Ranks, and Salaries: By no later than October 31, 2019, the parties shall reach
agreement on the names, City Rank, Transfer Rank, City Seniority Date, and City Salary
information contained in Schedule 7 of the agreement between the City and the District,
which may be subsequently amended by the parties due only to the separation of an
employee(s) prior to transition. The determination of which ranks of VPFA members
transfer to the District is determined using time in rank (or a higher rank). For example, the
last promoted Captain will be the first bumped down to a classification previously held by
that Captain.
5. Transfer of Vacation And Sick Leave Hours: By November 30, 2019, VPFA members who
desire to transfer to the District shall designate the number of available, accrued vacation
and sick leave hours to be transferred, up to 240 hours of vacation leave and 240 hours of
sick leave. Any employee failing to make a designation, will be deemed to have designated
the maximum number of available vacation and sick leave hours to be transferred.
6. Payout of Remaining Sick Leave and Vacation Leave Hours: Any accrued vacation leave
not being transferred to the District shall be paid to employees at their regular hourly rate
at the time of separation. Any remaining sick leave hours not being transferred to the
District shall be forfeited; provided, however, that those employees with 20 years or more
of continuous service on the date that firefighting and related services are transferred to
the District shall be compensated for all unused sick leave at the time of separation at 50%
of the employee's then current regular hourly rate of pay, pursuant to Article Seven,
Section 10(C) of the MOU.
7. Employees Deemed Ineligible for Transfer: Any VPFA represented employee deemed
ineligible to transfer by the District will be separated from City effective the date of
commencement of service by the District, and the employee would be entitled to any
payoffs or other benefits to which they are entitled under the MOU or pursuant to law.
The City agrees that it will certify as qualified for industrial disability retirement any
member of VPFA who is rejected from employment by the District due to a legitimate
industrial injury or other industrial medical condition, and who meets applicable CaIPERS
criteria for Industrial Disability Retirement, upon submission of the required paperwork
(DWC-1, etc.). The parties agree that if a disability retirement is not granted, the City is
under no obligation to reinstate the employee to employment with the City as the
employee's position has ceased to exist. Any VPFA member who is on leave pursuant to
Labor Code section 4850 on the date of transition and who is not being immediately
offered a position by the District will continue to receive their Section 4850 payments for
the duration of their statutory entitlement (up to one year) under the law. However, such
individuals will not be considered employees of the City beyond the date of transition.
VPFA employees who are off on a non -industrial injury or illness leave or who have
exhausted their Labor Code 4850 benefits on the date of transition will be laid off from the
City as of the date of transition, and shall be paid for their accrued leaves and other
benefits per the terms of the MOU.
8. Terms of Agreement For Services Between The District and City Incorporated Herein: The
parties acknowledge that the Agreement for Services between the City and the District
(attached hereto as Exhibit "B") contains terms and provisions that directly impact the
determination of who and under what terms employees shall transition to the District and
the wages, hours and other terms and conditions of employment of those transitioning
employees. To that end, the terms of the Agreement for Services between the City and The
District are hereby incorporated by reference as though set forth in full and shall not change
in any manner that materially alters the determination of who and under what conditions an
employee transitions to the District and the wages, hours and other terms and conditions of
employment of VPFA members that transition.
[Signatures next page]
FOR THE CITY OF VERNON
Carlos R. Fandino, Jr., City Administrator
ATTEST:
Deborah Harrington,
Interim City Clerk
Date
APPROVED AS TO FORM:
Zaynah Moussa,
Senior Deputy City Attorney
VERNON PROFESSIONAL FIREFIGHTERS' ASSOCIATION
Dean Richens, President
Date
APPROVED AND ADOPTED BY CITY COUNCIL ON PER
RESOLUTION NO.
Exhibit A
Employee Full Name
TORRES III, PETE
Position Title Orig hire
date
T
Years of Employee Signature
service
30.8
30.2
29.9
29.9
29.9
29.9
FIRE ENGINEER
10/24/1988
HEWETT, TODD A
FIRE CAPTAIN
6/26/1989
FOLTZ JR, WILLIAM R
FIRE CAPTAIN
9/18/1989
GRAVES, JEFFREY S
FIRE CAPTAIN
FIRE CAPTAIN
9/18/1989
9/18/1989
KIMES, DANIEL A
RICHENS, DEAN A
FIRE CAPTAIN
9/18/1989
COSTER, STEVEN P
FIRE ENGINEER
2/26/1990
29.5
HAUGEN, JASON K
FIRE ENGINEER
1/7/1991
28.6
JAMES, JEFFREY A
FIRE ENGINEER
1/7/1991
28.6
MACK, BRADLEY W
FIREFIGHTER
1/7/1991
28.6
ARMELLINI, DANIEL W
FIRE CAPTAIN
11/2/1992
26.8
JOHNSON, PAUL T
FIRE ENGINEER
9/12/1994
24.9
LANGER, MICHAEL S
FIRE CAPTAIN
9/12/1994
24.9
MUNO, LAWRENCE M
FIREFIGHTER
9/12/1994
24.9
DOME, BRYAN D
FIRE CAPTAIN
1/12/1998
21.6
FARRELL, ROBERT M
FIRE CAPTAIN
3/22/1999
20.4
FISH, ANTHONY M
HOLTZENDORFF, MATTHEW C
FIRE ENGINEER
3/22/1999
20.4
FIRE ENGINEER
3/22/1999
20.4
MCGOVNEY, CHADRICK N
FIRE CAPTAIN
3/22/1999
20.4
MEYER, DEREK D
FIRE ENGINEER
3/22/1999
20.4
PINNERE, MICHAEL A
FIRE ENGINEER
3/22/1999
20.4
SMITH, ANDREW C
SUTHERLIN, NORMAN G
CASTRO, ALLEN A
FIREFIGHTER/PARAMEDIC
3/22/1999
20.4
FIREFIGHTER
3/22/1999
20.4
FIREFIGHTER
3/13/2000
19.4
* Employee eligible if transition to LA County occurs on or after March 13, 2020.
VPFA As of 9-24-2019
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AGREEMENT FOR SERVICES BY AND BETWEEN THE
CONSOLIDATED FIRE PROTECTION DISTRICT OF LOS ANGELES COUNTY
AND THE CITY OF VERNON
THIS AGREEMENT is made and entered into this day of , by
and between the Consolidated Fire Protection District of Los Angeles County, hereinafter
referred to as the "FIRE DISTRICT," and the City of Vernon, hereinafter referred to as the
I "CITY."
WITNESSETH
WHEREAS, the CITY has decided to contract with FIRE DISTRICT for fire protection,
hazardous materials, emergency medical, and all related services as authorized by California
Government Code Section 54981, and the FIRE DISTRICT is authorized to provide such
services pursuant to California Health and Safety Code Section 13800, et. seq;
WHEREAS, it is the desire of the CITY to receive regional fire protection services from
the FIRE DISTRICT due to the benefits afforded by regional service delivery; and
WHEREAS, it is the desire of the parties hereto to address, by this Agreement, all
matters which are related to a contract for services to be provided to the CITY by the FIRE
DISTRICT.
SECTION I. AGREEMENT EFFECTIVE DATE AND TERM
(A) The effective date of this Agreement shall be the date of approval by the Board of
Supervisors of the County of Los Angeles as the governing body of the FIRE DISTRICT, which
is , and this Agreement shall continue in effect until such time
as this Agreement is terminated or otherwise renegotiated.
(B) The provision of services by the FIRE DISTRICT to the CITY shall commence on
the date stated in Schedule 1 established by the FIRE CHIEF of the FIRE DISTRICT,
hereinafter referred to as "commencement date of services".
(C) The date of annexation of the CITY to the FIRE DISTRICT shall be the date of
recordation of annexation documents which shall be on or near the commencement date of
services.
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(D) This Agreement shall remain in effect for a minimum of ten (10) years from the
commencement date of services ("Initial Ten -Year Term"). Subsequent to this Initial Ten -Year
Term, this Agreement shall be automatically renewed for one year periods. Either party may
terminate this Agreement any time after the expiration of the Initial Ten -Year Term upon one
year's written notice as provided in Subsection (E) of this Section I, subject to the terms and
conditions of this Agreement.
(E) Subsequent to the ninth (9) year of the Initial Ten -Year Term, the FIRE DISTRICT
or the CITY may terminate this Agreement by giving at least one year's written notice to the
other for termination of this Agreement and the CITY's detachment from the FIRE DISTRICT in
accordance with this Section I. Notice shall be sent to the addresses listed in Section III,
Subsection (1), herein, or as subsequently changed by either party in writing.
(F) Should either party give written notice of its intent to terminate this Agreement, that
party shall initiate detachment proceedings through the Local Agency Formation Commission
(LAFCO). The party who terminates this Agreement, including any subsequent amendments,
shall bear the cost of all fees associated with detachment of the CITY from the FIRE
DISTRICT, unless CITY becomes delinquent or defaults in its Annual Fee payment to the FIRE
DISTRICT for FIRE DISTRICT services pursuant to Section III, Subsection (0), in which
instance CITY shall bear the costs. Such fees shall be defined as LAFCO fees, the State
Board of Equalization fees, and any similar fees of this nature but shall not include any Board
of Supervisors' or any CITY administrative fees or attorneys' fees.
(G) A review of the Agreement terms may be initiated at any time by either party, upon
five (5) days written notice to the other. Any modifications made to this Agreement shall be
upon written consent of both parties. The parties agree to negotiate in good faith and deal
fairly with respect to performance under this Agreement and with respect to any proposed
modifications to this Agreement.
SECTION II. SERVICES
(A) Services to be provided by the FIRE DISTRICT to the CITY shall include fire
protection, hazardous materials services, emergency medical services which include
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paramedic services, fire code and related code enforcement, fire cause and arson
investigation, plus all FIRE DISTRICT support services including, but not limited to,
supervision, dispatching, training, equipment maintenance, supplies, and procurement,
collectively referred to as "Services." The CITY will not be charged for on -duty personnel
reassigned from fire stations outside of the CITY to staff events in the CITY. The FIRE
DISTRICT's cost for Fire Safety Officers (FSOs) or augmented staffing assigned to special
events held in the CITY will be charged to the CITY for CITY -sponsored events or to non -CITY
entities, whichever is the appropriate organization, as the cost for such augmented services is
not included in the CITY's Annual Fee.
(B) The power and authority relating to the provision of Services, the standards of
performance, the discipline of personnel, and other matters related to the performance of such
Services and control of personnel so employed by the FIRE DISTRICT shall be within the sole
discretion of the FIRE DISTRICT.
(C) The engine companies assigned to the CITY Fire Stations as listed on Schedule 3
attached hereto shall carry automatic external defibrillators, and all firefighting personnel shall
be certified as Emergency Medical Technician-1. The minimum daily staffing level in the CITY
as indicated on Schedule 3 herein is as follows: one engine company staffed with three
personnel (one fire captain, one fire fighter specialist and one fire fighter); one engine company
and one truck company each staffed with four personnel, (one fire captain, one fire fighter
specialist and two fire fighters); and one paramedic squad staffed with two fire fighter
paramedics, for a total operations staffing of thirteen uniformed personnel on duty daily in the
CITY. This staffing level may be modified by mutual agreement of the CITY COUNCIL and
FIRE CHIEF of the FIRE DISTRICT pursuant to Section XI.
(D) All code enforcement, plan check approval, and other fire prevention activities shall
be in accordance with the County of Los Angeles Fire Code and FIRE DISTRICT ordinances,
regulations, standards, policies and procedures, except as may be amended pursuant to
Section X herein.
(E) Transportation of a patient to a hospital in a medical emergency is not provided by
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the FIRE DISTRICT. Emergency medical transportation is provided under a County of
Los Angeles contractual arrangement with a private ambulance company licensed to operate
within Los Angeles County. If the CITY opts to continue to provide medical transportation in
the CITY during the term of this Agreement, the CITY and FIRE DISTRICT will enter into a
Memorandum of Understanding which will outline the CITY's responsibilities in the
administration of its ambulance program, including the location of the housing of ambulance
program's personnel and equipment.
(F) The FIRE DISTRICT will participate in and support community emergency
preparedness, education, training, and exercises at the reasonable request of and at no
additional cost to the CITY. The CITY shall retain responsibility for the CITY's internal
emergency management and related programs.
(G) Without cost to the FIRE DISTRICT, the CITY shall, within the legal boundaries of
the CITY, retain responsibility for providing a water system including fire hydrants capable of
supplying adequate water fire flow to the FIRE DISTRICT. The CITY shall ensure that the
CITY's water purveyors provide adequate water and hydrants for fire protection purposes
within the CITY without cost to the FIRE DISTRICT.
(H) The FIRE DISTRICT shall annually inspect all fire hydrants within the CITY to
ensure that fire hydrants are mechanically operable and capable of delivering water. The FIRE
DISTRICT shall notify the CITY's water purveyors, in writing, of any maintenance requirements
as soon as possible after such inspections and at any other times the FIRE DISTRICT
becomes aware of maintenance or repair requirements. The FIRE DISTRICT shall not be
liable to pay any CITY water purveyor for hydrant installation, use, repair, maintenance, or
rental fees or any other related costs or expenses except if damage results from the FIRE
DISTRICT'S negligent use of said fire hydrants.
(1) The transference of applicable 9-1-1 calls to the FIRE DISTRICT shall be done
immediately upon receipt by the CITY's Public Safety Answering Point (PSAP) and shall be
performed without cost to the FIRE DISTRICT. The CITY shall be responsible for all costs
associated with connecting ring -down circuits from its PSAP to the FIRE DISTRICT's circuit.
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(J) The FIRE DISTRICT shall provide to the CITY quarterly and annual statistical
response information reports. The criteria utilized in the preparation of such reports shall be
determined by the CITY ADMINISTRATOR and the FIRE DISTRICT's jurisdictional Assistant
I Fire Chief.
(K) Nothing in this Agreement shall preclude the future expansion or relocation of the
CITY'S Fire Stations referenced on Schedule 3 herein if such action is mutually agreed upon in
writing by both the CITY and the FIRE DISTRICT's Fire Chief.
(L) Any agreed -upon adjustments in staffing pursuant to Section XI, Subsection (B)
herein may cause adjustments in the determination of the Annual Fee, as specified in
Schedule 2 attached hereto and made a part hereof.
SECTION III. ANNUAL FEE FOR SERVICES
(A) The CITY shall pay an Annual Fee for FIRE DISTRICT Services, hereinafter
referred to as "Annual Fee." As provided for in the California Health and Safety Code Section
13878, the FIRE DISTRICT shall be paid monthly, in advance, from funds of the CITY for the
performance of the services referred to in Section II, hereof. The Annual Fee shall be
determined by the method specified in Schedule 2, attached hereto and made a part hereof.
The CITY shall pay the FIRE DISTRICT one -twelfth (1/12) of the estimated or actual Annual
Fee monthly, in advance, on or before the first day of each month. The one-year period for
payment of the Annual Fee is defined as July 1 through June 30, herein referred to as "Fiscal
Year."
(B) At least ninety (90) days prior to the commencement of each Fiscal Year, the FIRE
DISTRICT shall submit a preliminary estimate of the Annual Fee ("Preliminary Annual Fee") for
providing Services to the CITY for the ensuing fiscal year. The Preliminary Annual Fee shall
include estimated costs of FIRE DISTRICT salary and employee benefits and overhead, and
shall be used for billing purposes until actual cost information is available.
(C) As soon as actual cost information is available, the FIRE DISTRICT shall provide
the CITY a statement of the actual Annual Fee for providing Services during the current fiscal
year. If the Annual Fee is less than the Preliminary Annual Fee, the FIRE DISTRICT shall
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credit the CITY for the difference, which amount shall be deducted from the first monthly
invoice and, if applicable, the following monthly invoices subsequent to the statement of the
Annual Fee. If the Annual Fee is greater than the Preliminary Annual Fee, the additional
amount due the FIRE DISTRICT will be paid by the CITY during the subsequent fiscal year as
follows: One -twelfth (1/12) of such additional Annual Fee amount due to the FIRE DISTRICT
shall be added and paid in each of the CITY's subsequent twelve (12) monthly payments.
(D) A limitation shall be placed on increases in the amount of Annual Fee to be paid by
the CITY each year, hereinafter referred to as "Annual Fee Limitation." For purposes of
calculation of the Annual Fee Limitation, the Annual Fee shall not include any conversion
costs, credits, or rebates of any kind. The Annual Fee Limitation shall be subject to annual
changes after the initial five-year period of this Agreement commencing with the
commencement date of services ("Initial Five -Year Period") as described below. During the
Initial Five -Year Period, the Annual Fee Limitation shall not exceed four percent (4%) per
Fiscal Year. At the conclusion of the Initial Five -Year Period, the FIRE DISTRICT will meet
with the CITY to discuss cost trends and increases that will impact the CITY's Annual Fee.
During the sixth year of this Agreement, the Annual Fee Limitation shall be the average of the
immediately preceding four years' percentage increases in the Annual Fee plus one percent
(1 %). During the seventh year of this Agreement and each subsequent Fiscal Year, the
Annual Fee Limitation shall be the average of the immediately preceding five years'
percentage increases in the Annual Fee plus one percent (1 %).
(E) In any year where the CITY's Annual Fee, as specified in Section III, Subsection (C)
hereinabove, exceeds the preceding Fiscal Year's Annual Fee plus the applicable Annual Fee
Limitation, hereinafter referred to as "Annual Fee Limitation Excess," payment of the Annual
Fee Limitation Excess shall be deferred to a subsequent future Fiscal Year(s) where the
increase in the Annual Fee for that Fiscal Year over the preceding Fiscal Year is less than the
Annual Fee Limitation. The Annual Fee Limitation Excess will be paid by the CITY in any
subsequent Fiscal Year(s) to the extent the Annual Fee increase in that Fiscal Year is less
than the Annual Fee Limitation for that Fiscal Year. One -twelfth (1/12) of such Annual Fee
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Limitation Excess shall be added and paid in each of the CITY's twelve (12) monthly payments
for the subsequent Fiscal Year(s).
In the event the CITY detaches from the FIRE DISTRICT, any unpaid Annual Fee
Limitation Excess together with any outstanding Annual Fee payments due by the CITY as of
the effective date of detachment shall be due and payable to the FIRE DISTRICT no later than
the effective date of detachment. Should a credit be due the CITY from the FIRE DISTRICT, a
refund shall be paid to the CITY no later than the effective date of detachment.
(F) In addition to the Annual Fee, conversion costs as specified in Schedule 4 attached
hereto and made a part hereof shall be charged to the CITY and shall be paid to the FIRE
DISTRICT by the CITY in thirty-six (36) equal monthly payments. This amount shall be added
to each monthly invoice for the Annual Fee commencing with the first month's Annual Fee
invoice. Upon the final determination of the actual conversion costs as approved by the CITY
ADMINISTRATOR and the FIRE CHIEF of the FIRE DISTRICT, the CITY's conversion cost
balance will be adjusted as will all subsequent monthly invoices for the Annual Fee to reflect
the actual conversion costs.
(G) The CITY shall pay all annexation processing fees by check directly to and upon
request by the FIRE DISTRICT. Such fees are anticipated to be:
State of California Board of Equalization $ 300.00
County of Los Angeles Local Agency
Formation Commission $ 8,500.00
(H) Fire protection, hazardous materials, emergency medical, and all related services
as set forth in Section 11, herein, shall not be performed by the FIRE DISTRICT hereunder
unless the CITY shall:
1. Have available funds previously appropriated to cover the Annual Fee; and
2. Have paid in advance, when due to the FIRE DISTRICT, the monthly
payments or the Annual Fee from the previously appropriated funds.
(1) The FIRE DISTRICT shall invoice the CITY at least thirty (30) days in advance of any
scheduled monthly payment. Payment of all invoices under this Agreement shall be due and
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payable thirty (30) days from the date of invoice (hereinafter referred to as "due date")
Invoices and general notices shall be sent to the CITY at:
City of Vernon
4305 Santa Fe Avenue
Vernon, CA 90058
Attention: Carlos Fandino, City Administrator
Payments shall be sent to the FIRE DISTRICT at:
Los Angeles County Fire Department
P. O. Box 54740
Los Angeles, CA 90054-0740
General notices shall be sent to the FIRE DISTRICT at:
Fire Chief Daryl L. Osby
Los Angeles County Fire Department
1320 North Eastern Avenue
Los Angeles, CA 90063-3294
Either party shall notify the other, in writing, of an address change.
(J) If the commencement date of services is in the middle of any month, the pro rata
share for that month and full payment for the following month shall be paid in advance. The
pro rata monthly share shall be calculated as follows:
Divide the Annual Fee by 365 days (daily rate) and multiply
the daily rate by the number of days remaining in the month
as of the commencement date of services.
(K) Interest shall be added to any payment invoiced by the FIRE DISTRICT and that is
received by the FIRE DISTRICT more than fifteen (15) calendar days after the due date (late
payment). The interest rate on any late payment shall be established as the prevailing prime
lending rate for Bank of America, or any successor financial institution, as of the first day
payment is late. The period for computing this interest shall commence the day following the
payment due date and end the date of receipt of payment by the FIRE DISTRICT.
The interest payment shall be computed as follows:
No. of Days Late X Prime Lending Rate X $ Amount of = Late Payment Interest Charge
365 Days Payment
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(L) The Annual Fee in this Agreement is based upon current CITY boundaries and
service requirements. During the term of this Agreement, should the CITY annex any area
from which the FIRE DISTRICT does not receive property taxes (such as from a non -FIRE
DISTRICT -served city), staffing levels shall be adjusted to adequately serve the annexed area
and the CITY's Annual Fee shall be adjusted accordingly as determined by the FIRE
DISTRICT and reviewed by the CITY.
(M) All revenues generated from fees established or implemented by the FIRE
DISTRICT, such as fire prevention fees, shall be FIRE DISTRICT revenues with the exception
of any applicable paramedic on-board/advanced life support (ALS) fees which will be passed
through to the CITY by the FIRE DISTRICT via credits on the CITY's monthly invoices. Any
revenue generated by fees that the CITY charges as the administering agency for the CITY's
Hazardous Materials Release Response Plan and Inventory program and through a CITY -
operated emergency medical transportation program in arrangement with a private ambulance
firm would remain CITY revenues. Fees of any nature collected by CITY on behalf of the FIRE
DISTRICT shall be passed -through to the FIRE DISTRICT by the CITY as FIRE DISTRICT
revenues. The CITY shall be authorized to retain a five percent (5%) administrative charge for
any fees collected by the CITY on behalf of the FIRE DISTRICT. Any fees charged and
collected by the CITY subsequent to the commencement date of services shall remain as
revenues of the CITY provided that such fees are not identified as fees for FIRE DISTRICT
services. The FIRE DISTRICT shall be authorized to retain a five percent (5%) administrative
charge for any fees collected by the FIRE DISTRICT on behalf of the CITY. Excluding any
State, Federal, orjudicially mandated programs or fees, any fees established by the FIRE
DISTRICT to be imposed in the CITY after the commencement date of services shall require
the prior approval of the City Council. Neither the FIRE DISTRICT nor the CITY shall be
legally obligated to collect fees on behalf of the other party.
In the event that an incident occurs within the CITY while this Agreement is in effect
during which the FIRE DISTRICT may be required to deploy a substantial number of FIRE
DISTRICT apparatus and personnel to such incident as determined by the FIRE DISTRICT, to
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the extent authorized by law, the FIRE DISTRICT reserves the right to pursue cost recovery
within its sole discretion against the party that caused the incident but not against the CITY.
Costs recovered by the FIRE DISTRICT for CITY -paid resources (as detailed in Schedule 2
herein) deployed on such an incident within the CITY, less the cost of the FIRE DISTRICT's
recovery efforts, shall be credited to the CITY.
In the event the CITY were to pursue cost recovery for FIRE DISTRICT resources
deployed to an incident within the CITY to which the FIRE DISTRICT deploys a substantial
number of apparatus and personnel, to the extent authorized by law, the CITY shall promptly
pay to the FIRE DISTRICT all such FIRE DISTRICT costs recovered by the CITY less the cost
of the CITY's recovery efforts. Costs for FIRE DISTRICT resources paid for by the CITY
through this Agreement as detailed on Schedule 2 herein and deployed to such an incident
shall not be recoverable by the FIRE DISTRICT from the CITY. Neither the FIRE DISTRICT
nor the CITY shall be legally obligated to seek cost recovery on behalf of the other party.
(N) In the event that a billing/payment dispute arises between the FIRE DISTRICT and
the CITY, the parties will negotiate in good faith to resolve the dispute and the following
procedures will be taken to resolve the dispute:
(1) The dispute will be specified, in writing, and presented to the FIRE DISTRICT's
Chief Deputy of Business Operations if a CITY dispute, or to the CITY ADMINISTRATOR if a
FIRE DISTRICT dispute, within thirty (30) days of the receipt of a disputed invoice or disputed
payment. The CITY shall pay in full any disputed invoice "under protest."
(2) The FIRE DISTRICT and the CITY shall meet and confer in good faith to
expeditiously resolve the dispute. If the FIRE DISTRICT and the CITY cannot fully resolve the
dispute within ninety (90) days of receipt of written notification of this dispute (impasse), the
impasse will be sent to an independent arbitrator for resolution. Said arbitrator shall be
selected jointly by the CITY and the FIRE DISTRICT within forty-five (45) days of impasse and
shall be paid for equally by the CITY and the FIRE DISTRICT. If the FIRE DISTRICT and the
CITY cannot agree on an arbitrator, each party shall, at its own expense, retain an arbitrator
within thirty (30) days after the jointly selected arbitrator should have been selected. These
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two arbitrators will, within thirty (30) days of their retention, mutually select a third arbitrator.
The mutually agreed -upon arbitrator will resolve the matter within thirty (30) days after his/her
selection. The FIRE DISTRICT and the CITY shall share equally the cost of the third
arbitrator. The arbitrator's resolution of the impasse shall be final and binding.
(3) If the FIRE DISTRICT prevails in arbitration, all money owed and not paid to
the FIRE DISTRICT will be forwarded to the mailing address identified in Section III,
Subsection (1), herein, within thirty (30) calendar days from the date of the issuance of the
arbitrator's decision. In addition, the CITY will be assessed and pay the interest payment
amount for a late payment as calculated in Section III, Subsection (K) of this Agreement.
(4) If the CITY prevails in arbitration and has paid the FIRE DISTRICT the
disputed amount, a refund to the CITY will be forwarded to the mailing address identified in
Section III, Subsection (1), herein, within thirty (30) calendar days from the date of the issuance
of the arbitrator's decision. In addition, the FIRE DISTRICT will pay to the CITY an interest
payment, as calculated for late payments in Section III, Subsection (K) of this Agreement.
(5) Each party is required to pay its own legal fees associated with such arbitration
and is not entitled to recovery of those fees from the other party.
(0) CITY understands and agrees that in the event the CITY becomes delinquent or
defaults in its Annual Fee payment to the FIRE DISTRICT for FIRE DISTRICT service, the
County Auditor -Controller is authorized, at the direction of FIRE DISTRICT, to withhold CITY's
unencumbered annual property tax revenue in an amount equal to the outstanding payment for
FIRE DISTRICT Service and credit the withheld amounts to the FIRE DISTRICT's revenue
account. FIRE DISTRICT shall comply with the procedures in County Fiscal Manual section
10.2.12, "Procedures for Collection of Accounts Receivable for Services Performed for Cities
and Special Districts" for collecting CITY's delinquent or defaulted Annual Fee payments.
Such withholding by the Auditor -Controller shall continue until such time as CITY resumes
payment to the FIRE DISTRICT directly and all delinquent or defaulted Annual Fee payments
have been recovered.
(P) The FIRE DISTRICT shall credit to the CITY's Annual Fee billing the cost expended
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by the CITY to fulfill the requirements of Section VII, Subsection (C), paragraph (12), Health
Insurance, herein, in the invoice subsequent to the FIRE DISTRICT's receipt of cost
documentation. The CITY shall present documentation satisfactory to the FIRE DISTRICT of
the amount expended prior to credit being made.
(Q) Vacation and sick benefit days, as provided for in Section VII, Subsection (C),
paragraphs (6) and (7) herein and as detailed on Schedules 8, 9, 11, and 12 attached hereto
and made a part hereof, shall be charged to the CITY and shall be paid in thirty-six (36) equal
monthly payments which shall be a separate and distinct charge added to the monthly invoice
for the Annual Fee commencing with the first month's Annual Fee invoice or as soon as
practicable after the finalization of these Schedules. Such charges will be excluded from the
Annual Fee Limitation calculation.
SECTION IV. EQUIPMENT, FURNITURE, FURNISHINGS, AND EXPENDABLE
EQUIPMENT/FIRE APPARATUS AND EQUIPMENT
(A) On the commencement date of services, the CITY shall transfer to the FIRE
DISTRICT all fire apparatus, vehicles, fire equipment, and fire station furnishings, furniture,
equipment and expendable tools incidental to fire station operations, as inventoried and
identified by the FIRE DISTRICT in writing, and listed in Schedules 5 and 6 attached hereto.
Items not listed in Schedules 5 and 6, shall not be transferred to the FIRE DISTRICT and will
remain with the CITY.
(B) All right, title, and interest in said CITY apparatus and vehicles shall be conveyed to
FIRE DISTRICT free and clear of any encumbrances. The CITY shall be responsible for any
and all outstanding loans or liens against said apparatus and vehicles existing as of the date of
conveyance. All right, title and interest of any apparatus for which the CITY is currently leasing
shall be conveyed to the District FIRE DISTRICT free and clear of any encumbrances upon the
termination of the lease(s). If the CITY does not avail itself of the ability to purchase, and thus
does not retain ownership of, the vehicle(s) at the termination of the lease(s), the CITY shall be
responsible for the cost of new replacement apparatus to be placed in service in the CITY.
The replacement cost of the apparatus shall be added to the CITY's Annual Fee invoices to be
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paid in twelve (12) equal monthly installments.
(C) All fire apparatus, vehicles, and related apparatus/vehicular equipment transferred
to the FIRE DISTRICT by the CITY shall be in good working order. The CITY shall pay for any
fire apparatus and vehicle repairs necessary due to deferred or deficient maintenance. Prior to
the commencement date of services, the FIRE DISTRICT shall inspect all such fire apparatus
and vehicles and identify any repairs required due to deferred or deficient maintenance. The
FIRE DISTRICT shall add the cost for such repairs to the conversion costs and modify
Schedule 4 accordingly.
SECTION V. FIRE STATIONS
(A) Upon the commencement date of services, CITY Fire Stations identified on
Schedule 3 attached hereto and made a part hereof shall be used and occupied by the FIRE
DISTRICT. In the event that during the term of this Agreement the CITY and FIRE DISTRICT
mutually agree to staff a new fire station facility, the staffing levels in Schedule 2 of this
Agreement will be updated as necessary and Schedule 3 will be updated accordingly. All
terms and conditions contained in this Agreement applicable to the lease and maintenance of
CITY fire stations shall apply to the new fire station.
(B) This Agreement constitutes a lease whereby the CITY shall lease to the FIRE
DISTRICT the CITY Fire Stations as identified on Schedule 3 herein for one dollar ($1)
annually per station. Fire Stations 76 and 77 shall be used for the purpose of providing fire
protection and emergency medical and related services as described herein. The FIRE
DISTRICT may utilize CITY Fire Station 78 to house FIRE DISTRICT administrative staff and
reserve fire apparatus. All costs incurred by the FIRE DISTRICT for any modifications and/or
repairs to Fire Station 78 necessary for the purpose of accommodating the above uses shall
be at the FIRE DISTRICT's expense. The lease of Fire Station 78 may be terminated at the
FIRE DISTRICT's sole discretion with thirty (30) days written notice.
(C) The CITY represents and warrants that it has performed all environmental cleanup
of hazardous materials at all CITY Fire Station sites identified on Schedule 3 as required by all
applicable Federal, State, and local laws as detailed in Section VIII, Subsection (C) herein.
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The CITY represents and warrants that the CITY has, as federally mandated, at its own
expense, properly removed and replaced, if applicable, all underground fuel tanks and all other
I environmental hazards from all CITY Fire Station sites identified on Schedule 3 in accordance
with all applicable Federal, State, and local requirements and standards. The FIRE DISTRICT
assumes no responsibility for any and all contamination or environmental damage, including
personal injury or property damage, or liability of any nature whatsoever arising from said fuel
tanks or their removal. The CITY shall indemnify, defend, and hold harmless the FIRE
DISTRICT from any claims, liabilities, damages, costs, or expenses of any nature whatsoever
related to any fuel tanks, and related ancillary equipment, located at the CITY Fire Station sites
prior to the commencement date of services under this Agreement.
(D) The CITY shall indemnify, defend, and hold harmless the FIRE DISTRICT for any
liability, cost, expense, claims, or damages arising from any contamination or environmental
damage, including personal injury or property damage of any kind whatsoever at or adjacent to
the CITY Fire Station sites in any way related to asbestos, if any, at any of the CITY Fire
Station sites, or in any way related to hazardous materials or dangerous conditions caused or
created or contributed to by the CITY prior to the commencement date of services at any of the
CITY Fire Station sites.
(E) The FIRE DISTRICT shall be responsible for utility payments related solely to the
FIRE DISTRICT's use of the CITY Fire Stations. In the event any of the CITY Fire Stations'
utility connections are shared jointly by others, an equitable formula to determine sharing of
utility costs shall be set forth in a Memorandum of Understanding, included herein as Schedule
13, attached hereto and made a part hereof entered into by the CITY and the FIRE DISTRICT
and executed by the CITY ADMINISTRATOR and FIRE CHIEF of the FIRE DISTRICT,
respectively, prior to the commencement date of services or as soon as practicable thereafter.
(F) The FIRE DISTRICT shall inspect the CITY Fire Stations prior to acceptance and
occupancy. After the FIRE DISTRICT's acceptance of the CITY Fire Stations, the FIRE
DISTRICT shall be responsible for minor and routine station repairs as described in this
Section.
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(1) The FIRE DISTRICT shall perform all routine, day-to-day maintenance, and
minor repairs (collectively referred to as "routine repairs") on the CITY Fire Stations leased
from the CITY identified on Schedule 3. The FIRE DISTRICT shall be responsible for routine
repairs not to exceed $60,000 for each of the CITY Fire Stations during the first year after the
commencement date of services of this Agreement (the FIRE DISTRICT's maximum share);
for the second through fifth years of this Agreement after the commencement date of services,
the FIRE DISTRICT's maximum share for routine repairs for each of the CITY Fire Stations
shall be as follows:
Year 2 $65,000
Year 3 $70,000
Year 4 $75,000
Year 5 $80,000
(2) The FIRE DISTRICT shall notify the CITY in writing if the total cost for routine
repairs for CITY Fire Stations in any one year is anticipated to exceed the FIRE DISTRICT's
maximum share for that year in accordance with Subsection (F) herein. If the FIRE DISTRICT
expends less than the FIRE DISTRICT's maximum share on the CITY Fire Stations in any
year, any amount less than the FIRE DISTRICT's maximum share for the CITY Fire Stations
shall not be carried forward from year to year. Routine repairs and minor remodeling shall
include but not be limited to the following: repair or replacement of apparatus room doors;
floor replacement; ceiling replacement; incidental plumbing and electrical repairs; heating and
air conditioning repairs; exhaust fan replacement; and minor remodeling such as shower
refurbishment, installation of stainless steel countertops, and additional cabinets for offices
and/or lockers that do not exceed $100,000 per project. All routine repairs or portions thereof
in excess of the FIRE DISTRICT's maximum annual share for CITY Fire Stations shall be the
responsibility of the CITY. The FIRE DISTRICT may elect to replace or upgrade appliances or
furnishings at any of the CITY Fire Stations at its own expense. The CITY shall not be
responsible for any such upgrades or replacements, and such upgrades and replacements
shall not reduce the FIRE DISTRICT's maximum share provided above, unless the items being
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replaced are no longer functioning or repairable at a reasonable cost as determined by the
FIRE DISTRICT, in which event such costs incurred by the FIRE DISTRICT shall reduce the
FIRE DISTRICT's maximum share. Any proposed modifications to the exterior of any of the
CITY's fire stations shall require advance written approval of the CITY ADMINISTRATOR.
(3) Any non -routine repairs, defined as repairs in excess of $100,000, hereinafter
shall be referred to as "major repairs" and shall be identified, in writing, by the FIRE DISTRICT
and presented to the CITY. Major repairs shall be undertaken by the CITY within twelve (12)
months of the FIRE DISTRICT's notification to the CITY, or other time period as mutually
agreed upon by the FIRE CHIEF of the FIRE DISTRICT and the CITY ADMINISTRATOR,
unless said major repair is deemed an emergency, hereinafter referred to as "emergency
major repair." In the event of a dispute regarding the existence of major repairs, the general
arbitration procedures stated in Section III, Subsection (N) shall be utilized. Emergency major
repairs shall be defined as conditions that if left unrepaired would compromise the health,
welfare, or security of the fire station inhabitants or the public, as reasonably determined by the
FIRE DISTRICT. The FIRE DISTRICT shall commence emergency major repairs immediately
and make reasonable effort to notify the CITY's designated emergency contact person. The
CITY shall provide the FIRE DISTRICT with the name and telephone number of a designated
contact person for such emergency major repairs, which may occur after-hours. The FIRE
DISTRICT will undertake the emergency major repairs and invoice the CITY for the costs of
such repairs. The CITY shall be invoiced for one -twelfth (1/12) of the cost of such repairs
monthly for a period of twelve (12) months. All invoices for emergency major repairs
undertaken by the FIRE DISTRICT shall be due and payable thirty (30) days from the date of
invoice and shall be subject to the terms contained in Section III, Subsections (K) and (N)
herein.
(4) The FIRE CHIEF of the FIRE DISTRICT may authorize, with the written
approval of the CITY, improvements to any of the CITY Fire Stations for the FIRE DISTRICT's
benefit at no cost to the CITY. Such improvements shall not be subject to the FIRE
DISTRICT's maximum share provisions as contained herein, and FIRE DISTRICT's maximum
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share shall not be reduced by the costs of any such improvements.
(G) Without limiting each party's indemnification of the other and during the term of this
Agreement, each party agrees to maintain the programs of insurance as set forth below. Each
party shall retain the option of satisfying its insurance obligations herein through use of a
program of commercial or self-insurance coverages, or any combination thereof. Each party's
insurance shall be primary to and not contributing with any insurance or self-insurance
programs maintained by the other, and shall be maintained at each party's own expense.
(1) The CITY shall maintain: General Liability insurance (written on ISO policy
form CG 00 01 or its equivalent) with limits of not less than $1 million per occurrence and $2
million aggregate; Workers Compensation insurance to meet statutory requirements, and
including Employers' Liability coverage with limits of not less than $1 million each; Professional
Liability covering liability arising from any error, omission, negligent or wrongful act of the CITY
with limits of not less than $1 million per occurrence and $2 million aggregate; and Property
Coverage providing Special form ("all-risk") coverage in an amount equivalent to the full
replacement value of the CITY Fire Stations and applying to CITY- owned and leased real
property. The CITY agrees to name the FIRE DISTRICT as an additional insured on its
insurance policies.
(2) The FIRE DISTRICT shall maintain: General Liability insurance (written on ISO
policy form CG 00 01 or its equivalent) with limits of not less than $1 million per occurrence
and $2 million aggregate; Automobile Liability insurance (written on ISO policy form CA 00 01
or its equivalent) with a limit of liability of not less than $1 million for each accident; Workers
Compensation insurance to meet statutory requirements, and including Employers' Liability
coverage with limits of not less than $1 million each incident; and Professional Liability
covering liability arising from any error, omission, negligent or wrongful act of the FIRE
DISTRICT with limits of not less than $1 million per occurrence and $2 million aggregate. The
FIRE DISTRICT agrees to name the CITY as an additional insured on its insurance policies.
(H) The FIRE DISTRICT shall not be liable for any damages to any of the CITY Fire
Stations which results from any seismic events, natural disasters, civil disturbances, or acts of
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God. Should any such event occur that makes any of the CITY fire stations uninhabitable
and/or non -operational, the CITY shall immediately find temporary quarters for the FIRE
DISTRICT to operate out of until the CITY can repair the affected CITY fire station(s).
(1) The FIRE DISTRICT and the CITY, respectively, shall be fully responsible for any
repairs or any damages arising from the intentional or negligent acts of their respective
personnel. Disputes regarding implementation of this provision shall be resolved pursuant to
Section III, Subsection (N).
SECTION VI. INDEMNIFICATION
Except as specifically otherwise provided in this Agreement, neither party shall be liable
for the negligent or wrongful acts of the other in the performance of this Agreement.
(A) The CITY agrees to indemnify, defend, and hold harmless the FIRE DISTRICT and
the County of Los Angeles, hereinafter referred to as "COUNTY", their elected and appointed
officials, officers, agents, and employees from any and all liability and expenses, including
defense costs and legal fees, arising from or connected with claims and lawsuits arising from
the negligent or wrongful acts of the CITY in the performance of this Agreement including any
matters relating to the separation from CITY service by the CITY employees transferring to the
FIRE DISTRICT as specified on Schedules 7 and 10 herein.
(B) The FIRE DISTRICT agrees to indemnify, defend, and hold harmless the CITY, its
elected and appointed officials, agents, officers, and employees from any and all liability and
expenses, including defense costs and legal fees, arising from or connected with claims and
lawsuits arising from the negligent or wrongful acts of the FIRE DISTRICT in the performance
of this Agreement.
SECTION VII. PERSONNEL
(A) SWORN EMPLOYEES
(1) Appointment - Subject to the provisions of the California Government Code,
Section 1031 and the Los Angeles County Code Section 6.02.040, the FIRE DISTRICT agrees
to appoint, without further civil service examination, those CITY firefighter series employees,
hereinafter referred to as "sworn employees," specified on Schedule 7, attached hereto and
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made a part hereof, who have successfully completed six (6) months service with the CITY,
exclusive of temporary or reserve fire fighters. Sworn employees' service with the CITY must
include actual firefighting experience in a permanent fire fighter position. The date of hire that
establishes the sworn CITY employees' continuous service date in a safety capacity with the
CITY shall be utilized for purposes of the mandatory retirement age for transferring safety
employees.
(2) Probation - All CITY sworn employees on probation will remain on probation until
completing the FIRE DISTRICT probationary period and requirements.
(3) Positions - CITY sworn employees qualified pursuant to this Section VII are
fully identified on Schedule 7 attached hereto and are subject to the terms and conditions of
this Agreement. CITY sworn employees shall be employed by the FIRE DISTRICT in the
number and status as follows:
Number Fire District Status
9 Captain
11 Fire Fighter Specialist
Remaining Fire Fighter
The actual number of transferring CITY employees employed by the FIRE DISTRICT
as a Fire Fighter will be based on the number of transferring employees at the time of
transition to FIRE DISTRICT service.
The CITY shall designate sworn employees to be assigned to the Captain, Fire
Fighter Specialist, and Fire Fighter positions indicated above. Any CITY designated employee
shall be eligible for the assigned position if the employee has held the position being
designated to or a higher position in the service of the CITY. A duly authorized representative
from the Vernon Firefighter's Association, Local 2312 (VFA) and the Vernon Fire Management
Association (VFMA) shall approve, in writing, the appointment of the personnel designated to
the ranks of Captain and Fire Fighter Specialist as listed on Schedule 7 attached. Once
approved by the VFA and VFMA, these designations shall become final and not subject to
change unless a CITY sworn employee designated on the list does not transfer to the FIRE
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DISTRICT. The CITY shall indemnify, defend, and hold harmless the FIRE DISTRICT from
any claims, liabilities, damages, costs, or expenses of any nature whatsoever related to the
designation of transferring employees' ranks by the CITY.
(4) Firefighting Experience - CITY sworn employees to be assigned to the position of
Fire Captain shall have a minimum of five (5) years' firefighting experience. The CITY
represents and warrants that those employees assigned Fire Captain positions have a
minimum of five (5) years' firefighting experience.
(5) Driving Skills - All CITY sworn employees who are to be assigned fire apparatus
operation responsibilities as Fire Fighter Specialists will be tested and trained, as may be
required by the FIRE DISTRICT. Any CITY sworn employee who does not initially qualify in
fire apparatus operations prior to the commencement date of services will be assigned other
duties. After being provided training by the FIRE DISTRICT, transferring Fire Fighter
Specialists will be required to pass a fire apparatus operations test. Fire Fighter Specialists
who do not pass the fire apparatus operations test may be demoted at the sole discretion of
the FIRE DISTRICT.
(6) Driver License - As a condition of employment, all CITY sworn employees will be
required to have a Class C Driver License with fire fighter endorsements as the minimum
standard driver license obtained from their state of residence. If the employees' state of
residence does not issue a firefighter endorsement, the employee shall acquire a commercial
license appropriate to the vehicle being driven. No employee shall have license restrictions
which would prevent him/her from performing his/her employment duties.
(7) EMT-1 Training - Sworn members of the FIRE DISTRICT are required to be
certified as Emergency Medical Technician I (EMT-1). The CITY certifies that all CITY sworn
employees transferring to the FIRE DISTRICT shall have current EMT-1 certification, current
continuing education (CE), and certified skills (CS) testing. Current CE shall be defined as the
equivalent of one (1) hour of CE for each month that has elapsed since the last recertification
date. Current CS shall be defined as twelve (12) skills tests during a 24-month skills cycle.
The CITY shall reimburse the FIRE DISTRICT for any costs incurred by the FIRE DISTRICT
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as a result of non-compliance by any CITY employee of the requirements herein. In addition,
all transferring CITY paramedics who desire to transfer to the FIRE DISTRICT as a paramedic
must complete 24 hours a year, or 48 hours during their 2-year cycle of paramedic CE,
including skills testing, and the FIRE DISTRICT's re -activation class which consists of up to
three (3) days of classroom and five (5) or more shifts of internship (i.e. ride-alongs) on a FIRE
DISTRICT paramedic squad. Any transferring paramedic who does not successfully pass this
re -activation class and/or who has any pending action against them by the County's
Emergency Medical Services Authority, or the State's Local Emergency Medical Services
Agency would be ineligible to function as a paramedic with the FIRE DISTRICT. At the time of
transition to the FIRE DISTRICT, all transferring employees shall provide documentation
certifying that all CE and CS are up-to-date and completed.
(8) Seniority - This Agreement will result in the creation of forty-one (41) additional
FIRE DISTRICT sworn positions. More than forty-one (41) sworn employees may be
transferring from the CITY to the FIRE DISTRICT. Pursuant to Section 53292 of the California
Government Code and except as specified in Section VII, Subsection (C), paragraph (10)
herein, so as not to impair the seniority rights of FIRE DISTRICT sworn employees, as a result
of the forty-one (41) newly created sworn positions, only forty-one (41) CITY sworn employees
with the most CITY Fire Department continuous service time will receive FIRE DISTRICT
seniority rights and COUNTY seniority. In the event any two or more transferring CITY
employees have the same continuous service date with the CITY Fire Department, the CITY
shall use whatever method currently utilized by the CITY to determine the manner in which the
seniority for those affected employees shall be established.
FIRE DISTRICT seniority is principally used for transfer bidding rights and, for these
forty-one (41) positions, will be based on continuous service time in the firefighter series with
the CITY's Fire Department. COUNTY seniority, which as defined in Los Angeles County Civil
Service Rule 2.15 as "continuous service," is principally used for purposes of determining the
order of layoff or reduction. Also as defined in Section 6.04.040 of the Los Angeles County
Code, "continuous service" is principally used for purposes of determining rights to some types
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of paid leave. For these forty-one (41) positions, continuous service will include all continuous
service time with the CITY, including any continuous non -permanent time.
The assigned FIRE DISTRICT and COUNTY seniority dates for any remaining
sworn employees will be the commencement date of services with the FIRE DISTRICT. They
will be placed on the FIRE DISTRICT seniority list and also assigned a COUNTY continuous
I service date in order of their relative service time with the CITY.
All CITY and FIRE DISTRICT seniority will be considered for all purposes, except
for those individuals beyond the forty-one (41) additional sworn positions for which CITY
seniority shall not count for purposes of bidding rights, vacation schedules, and to determine
the order of layoff or reduction.
As those CITY sworn employees with full FIRE DISTRICT and COUNTY seniority
rights leave FIRE DISTRICT service, any remaining sworn employees will be assimilated into
full FIRE DISTRICT and COUNTY seniority status based on their time in service as sworn
CITY/FIRE DISTRICT employees, with the exception of those employees who fall under the
provision of Section VII, Subsection (C), paragraph (10) herein.
(9) Promotional Exams - All non -probationary transferring sworn employees shall be
immediately eligible for promotional examination within the FIRE DISTRICT. All time in rank
as a sworn CITY and/or FIRE DISTRICT employee shall be considered for purposes of
determining eligibility for promotional examination.
(10) Longevity Bonus -For purposes of determining eligibility for the FIRE
DISTRICT's Fire Fighter longevity bonus for those CITY employees blanketed -in to FIRE
DISTRICT in the Fire Fighter classification, all continuous CITY service time in the Fire Fighter
or successive promotional classifications shall be deemed as fulfilling the required aggregate
service time for longevity bonus entitlement, except as provided in Section VII, Subsection (C),
paragraph (10) herein.
(11) Training Records — The CITY will provide the FIRE DISTRICT with complete
training records of all CITY sworn employees to be transferred to the FIRE DISTRICT pursuant
to this Agreement.
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(B) NON -SWORN EMPLOYEES
(1) Appointment —The FIRE DISTRICT may agree to appoint without further civil
service examination non -Fire Fighter series employees, hereinafter referred to as "non -sworn
employees", who have successfully completed six (6) months continuous service with the CITY
and who shall be listed on Schedule 10, attached hereto and made a part hereof. All non -
sworn employees shall successfully complete a probationary period consistent with Los
Angeles County Civil Service Rules.
(2) Seniority - Since non -sworn positions are not being created as a result of this
annexation, the FIRE DISTRICT and COUNTY seniority date for all transferring non -sworn
CITY employees, which is primarily used for the purpose of determining the order of layoff or
reduction, shall be the commencement date of services.
(C) ALL EMPLOYEES
(1) Medical Exam & Background Investigation - Prior to the commencement date
of services, as a condition of the FIRE DISTRICT employment, each CITY employee must be
medically qualified by a FIRE DISTRICT -administered physical examination, which includes a
drug screening component, and must pass the FIRE DISTRICT's background investigation.
Any CITY employee who is on medical leave of absence on the commencement date of
services shall be blanketed into FIRE DISTRICT if he/she passes the required medical
examination and background investigation upon termination of medical leave. The FIRE
DISTRICT retains the right to not accept any CITY employee in its sole discretion upon
completion of the employee's medical exam and background investigation. In such case, the
CITY employee's rights, obligations and status as a CITY employee shall be dictated by CITY
rules and regulations.
(2) Salary Step Placement - For the purpose of determining an employee's FIRE
DISTRICT salary step placement, "CITY salary" shall be defined as all monthly earnings that
are eligible towards CITY retirement credit, excluding any compensation for unused benefit
days or holidays, uniform allowances, and all overtime earnings. The employee's initial salary
step placement shall not be less than his/her CITY salary as defined in this Section VII,
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Subsection (C), paragraph 2.
Paramedic bonuses shall be excluded from "CITY salary" for those employees who
transfer to the FIRE DISTRICT into a "Fire Fighter" position. Any transferring employees who
are assigned to "Fire Fighter Paramedic" positions will be entitled to receive the applicable
FIRE DISTRICT paramedic bonus.
Paramedic bonuses will be included in the "CITY salary" for those employees who
transfer to the FIRE DISTRICT into a "Fire Fighter Specialist" or "Captain" position pursuant to
this Section VII, Subsection (A), paragraph (3) and who are receiving a paramedic bonus in the
CITY at the time of transfer to the FIRE DISTRICT. In the event any employee transferring to
the FIRE DISTRICT into a "Fire Fighter Specialist" or "Captain" position is subsequently
assigned to a paramedic position in the FIRE DISTRICT, the employee's salary will be
recalculated to eliminate the amount of his CITY paramedic bonus and to include the
applicable FIRE DISTRICT paramedic bonus. All other bonuses, other than paramedic
bonuses, will be considered by the FIRE DISTRICT in its discretion for inclusion in the
determination of an employee's FIRE DISTRICT salary placement but is not guaranteed. The
ultimate decision regarding the inclusion of bonuses rests with the FIRE DISTRICT in its
discretion.
(a) Sworn Employees - Except as provided in Section VII, Subsection (C), paragraphs
(9) and (10), all continuous service time accrued as a sworn employee in the service of the
CITY shall be considered for the purpose of determining COUNTY employee benefits including
sick leave, vacation, step placement on the applicable COUNTY salary schedule, and the
pensionability of their Flexible Benefits income. Salary step placement of sworn employees
shall be within the salary range of the FIRE DISTRICT position assigned, but no less than the
salary step that provides for the same salary or next higher salary as the sworn employee's
CITY salary as defined in this Section VII, Subsection (C), paragraph 2. Subsequent salary
step advances, if applicable, shall be one (1) year from the last step advance with the CITY or
in accordance with COUNTY policy, whichever is sooner. In the event that the sworn
employee's CITY salary is higher than the top step of the COUNTY salary range, the sworn
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employee will be placed on the top step of that range, but shall be Y-Rated in order to maintain
the same level of base salary as the employee had with the CITY.
A sworn CITY employee's Y- Rate shall remain in effect until the regular salary
including any bonuses exceeds the Y-Rate amount. Y-Rated employees shall not be eligible
for bonuses in addition to their Y-Rated salary. Sworn employees who have accrued CITY
service time in a non -sworn position shall have such non -sworn service time considered for
purposes of determining COUNTY seniority date and benefits, but not salary step placement.
(b) Non -Sworn Employees - Except as provided in Section VII, Subsection (C),
paragraphs (9) and (10), all continuous service time accrued as a non -sworn employee in the
service of the CITY shall be considered for all purposes except for bidding rights for work and
vacation schedules, and to determine the order of layoff or reduction. Salary placement of
non -sworn employees shall be within the salary range of the FIRE DISTRICT position
assigned, and at the salary step that provides for the same salary or next higher salary as the
employee's CITY salary as of the commencement date of services through this Agreement. In
the event that the employee's CITY salary is higher than the top step of the COUNTY salary
range, the employee will be placed on the top step of that range, but shall be Y-Rated so that
no loss in pay occurs.
(3) Taxes - This Agreement does not exempt transferring CITY employees from
applicable payroll taxes required of new employees, such as Health Insurance Tax (HIT).
(4) Uniforms - CITY issued uniforms and safety equipment that meet FIRE
DISTRICT standards shall be transferred to the FIRE DISTRICT with the transferring
employees. CITY uniforms will be supplemented by FIRE DISTRICT issued uniforms and/or
safety equipment necessary to meet FIRE DISTRICT requirements. The CITY shall assume
all costs for supplementing uniforms and safety equipment that do not meet FIRE DISTRICT
standards. Such costs shall be included on Schedule 4, as soon as available. Subsequent
uniform issues will be as provided for in the current Memorandum of Understanding for the
respective employee representation units entered into between the County of Los Angeles and
the certified employee organizations, if applicable.
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(5) Personnel/Medical/Time Records - As a condition of FIRE DISTRICT
employment, CITY employees must consent to the transfer of complete original personnel and
employment medical records to the FIRE DISTRICT. The CITY will provide the FIRE
DISTRICT with complete and original personnel and employment medical records of all CITY
personnel to be transferred pursuant to this Agreement, including any employee's complete
original Workers' Compensation files, all claims for disability compensation, and all additional
documentation related to open claims which remain ongoing after the date of transfer of the
CITY employees to the FIRE DISTRICT, which shall be the commencement date of services.
In addition, the CITY will provide the FIRE DISTRICT with a minimum of one (1) year's time
records of "hours worked" prior to the commencement date of services for all CITY personnel
to be transferred pursuant to this Agreement. Each transferring employee shall certify to the
FIRE DISTRICT the completeness of his/her personnel file.
(6) Vacation Shifts/Days — The CITY shall pay to the FIRE DISTRICT in the
manner set forth in Section III, Subsection (P) herein for transferred vacation benefit
shifts/days for transferring employees at the CITY's salary rates in effect on the
commencement date of services. The CITY shall transfer in whole hours all vacation benefit
shifts/days an employee is entitled to in CITY employment to a maximum of twenty (20)
vacation days, Le one hundred sixty (160) hours for employees assigned to a 40-hour work
schedule, or ten (10) shifts, Le, two hundred forty (240) hours for employees assigned to a 24-
hour shift schedule, whichever is applicable. Vacation shifts/days are outlined in Schedule 8
for sworn personnel and Schedule 11 for non -sworn personnel, which are attached hereto and
made a part hereof. CITY salary rates for reimbursement to the FIRE DISTRICT are defined in
this Section VII, Subsection (C), paragraph (2).
Transferring CITY employees shall accrue vacation benefits each pay period.
Pay periods are the 1 st day of each month to the 15t" day of that month, and the 16t" day of
each month to the last day of that month. The amount of vacation benefits accrued by each
transferring CITY employee shall be based on the transferring employees' continuous service
time as a sworn employee of the CITY. Transferring CITY employees may use their accrued
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vacation benefits during the pay period immediately following the pay period in which the
benefits are accrued, notwithstanding the employees' assigned COUNTY seniority.
(7) Sick Shifts/Days — The CITY shall pay to the FIRE DISTRICT in the manner set
forth in Section III, Subsection (P) herein for transferred sick benefit shifts/days for transferring
employees at the CITY's salary rates in effect on the commencement date of services. The
CITY shall transfer in whole hours all sick benefit shifts/days an employee is entitled to in CITY
employment to a maximum of twenty (20) sick days, i.e, one -hundred sixty (160) hours for
employees assigned to a 40-hour work schedule, or ten (10) shifts, i.e, two hundred forty (240)
hours for employees assigned to a 24-hour shift schedule, whichever is applicable. Sick
benefit shifts/days are outlined in Schedule 9 for sworn personnel and Schedule 12 for non -
sworn personnel, which are attached hereto and made a part hereof. The CITY salary rates
for reimbursement to the FIRE DISTRICT are defined in this Section VII, Subsection (C),
paragraph (2).
(8) Waiver of Accumulated Benefits — The FIRE DISTRICT shall not assume any
responsibility for personnel benefits or CITY obligations accrued by CITY employees prior to
the commencement date of services, except as expressly provided for in this Agreement. The
CITY shall provide a waiver for said accumulated benefits executed in favor of the FIRE
DISTRICT by each CITY employee as a condition of employment by the FIRE DISTRICT. It is
further understood that employees subject to this Agreement shall become eligible for
vacation, sick, and holiday time while in FIRE DISTRICT service only as provided in the FIRE
DISTRICT Salary Resolution, Los Angeles County Salary Ordinance, or as designated in
Section VII herein.
(9) Los Angeles County Employees Retirement Association
a) All sworn employees subject to this Agreement will, on the first day of the
month following the date they are appointed to a position in the FIRE DISTRICT, become
members of the Los Angeles County Employees Retirement Association (LACERA) Plan C for
Safety Members or any other Safety Plan as permitted by the County Employees' Retirement
Law of 1937 (CERL) and the Public Employees' Pension Reform Act of 2013 (PEPRA).
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b) All non -sworn employees subject to this Agreement will, on the first day of the
month following the date they are appointed to a position in the FIRE DISTRICT, become
members of Plan G for General Members or one (1) of the other non -safety LACERA plans
available at the time of the commencement date of services pursuant to the provisions of
CERL and PEPRA.
c) Service performed by such sworn and non -sworn personnel while employees
of the CITY shall not be credited as retirement service with LACERA, and except as provided
in California Government Code Sections 31836.1 and 31836.2, shall not be counted for the
purpose of discontinuing contributions after thirty (30) years of continuous service pursuant to
Government Code Sections 31625.2 and 31664, to the extent applicable, and shall not be
counted for the purpose of determining health insurance premiums charged to LACERA
retirees.
(10) Retirement from Public Employees Retirement System — Transferring CITY
employees would be required to leave retirement contributions on deposit with the California
Public Employees Retirement System (CaIPERS) and establish reciprocity with LACERA,
limiting the FIRE DISTRICT's retirement benefit costs. The transferring employees' LACERA
contribution rates would be based on their age upon entering the CaIPERS system. The FIRE
DISTRICT's rate structure for salary and employee benefits includes a component for
retirement costs for positions staffing CITY stations; therefore, the FIRE DISTRICT cost would
be offset. At the time of retirement, a reciprocal member would receive retirement benefits
from both agencies based on the benefits of reciprocity, such as adding service credit under
each system to determine eligibility to retire. Any CITY employee who retires from CaIPERS
prior to the commencement date of services will not be accepted for FIRE DISTRICT
employment.
In the event a transferring employee opts to retire from CaIPERS at any time
while in the employment of the FIRE DISTRICT, such employee shall forfeit all of his/her
continuous service time with the CITY, including all service time with the CITY Fire
Department, for purposes of determining FIRE DISTRICT and COUNTY seniority and
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COUNTY employee benefits and step placement pursuant to Section VII, Subsection (A),
paragraphs (8) and (10), and Section VII, Subsection (C), paragraph (2). The FIRE DISTRICT
and COUNTY seniority date for any employee retiring from CaIPERS pursuant to this
paragraph (10) of Subsection (C) of Section VII shall immediately become the commencement
date of services, any longevity bonus received by the employee which is based on continuous
time with the CITY will be eliminated from the employee's salary, any Y-Rated salary will be
eliminated, and the employee's salary will be adjusted and based solely on the employee's
FIRE DISTRICT rank and total time as an employee with the FIRE DISTRICT. Such
employees must also be medically qualified by a FIRE DISTRICT -administered physical
examination as required of newly hired fire fighters.
(11) Workers' Compensation - California Labor Code Sections shall govern
Workers' Compensation benefits for all transferring CITY employees who sustain industrial
injuries. Notwithstanding Section 5500.5 et seq. of the California Labor Code, the CITY agrees
to reimburse the FIRE DISTRICT for the FIRE DISTRICT's proportionate share of all medical,
legal, administrative, and any other indemnity costs for which the FIRE DISTRICT shall be
liable for those industrial injuries apportionable in whole or in part to employees' employment
with the CITY. The CITY's responsibility as provided for herein shall not be affected by any
change in Federal or State law.
The CITY and the FIRE DISTRICT shall cooperate in the ongoing management of
any Workers' Compensation claims pending, filed, during the time CITY personnel are
employed by the FIRE DISTRICT by providing such information as is necessary for the CITY
and/or the FIRE DISTRICT to appropriately manage a Workers' Compensation claim filed by a
FIRE DISTRICT employee previously employed by the CITY. The CITY shall notify the FIRE
DISTRICT of any claims pending, filed, or denied; and any temporary or permanent work
restrictions imposed with respect to an employee who transfers from CITY employment to
FIRE DISTRICT employment. The FIRE DISTRICT shall notify the CITY of any claims
pending, filed, or denied; and any temporary or permanent work restrictions imposed with
respect to an employee who has a pending Workers' Compensation claim involving the CITY
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or who asserts a Workers' Compensation claim during employment with the FIRE DISTRICT
upon which the CITY is potentially liable in whole or in part. The CITY shall be responsible for
adjusting and paying all costs related to those claims which have been filed or are pending as
of the effective date of this Agreement. This responsibility of the CITY is subject to contribution
from the FIRE DISTRICT for any post -transfer injury or exacerbation of an existing injury
already at issue in a pending Workers' Compensation claim involving the CITY at the time of
transfer. Pursuant to Subsection C, Paragraph S, the CITY shall provide Workers'
Compensation related files on all employees transferring to the FIRE DISTRICT.
(12) Health Insurance — The CITY shall continue to provide the existing coverage of
paid medical and dental insurance for all employees transferring to the FIRE DISTRICT for one
(1) full calendar month after the commencement date of services or, for those employees on
medical leave with the CITY on the commencement date of services, for at least one (1) full
calendar month after the effective date of their blanketing into the FIRE DISTRICT. The FIRE
DISTRICT shall reimburse the CITY as specified in Section III, Subsection (0).
(13) Deferred Compensation Plans - Pursuant to Section 6.02.040 of the Los
Angeles County Code, CITY employees transferring to the FIRE DISTRICT shall be eligible for
immediate participation in the COUNTY employees' deferred compensation plans for which
they may be eligible depending upon their transferred rank, unless such immediate eligibility is
otherwise prohibited by Federal or California statute or regulation.
(14) Marriage and Birth Certificates — For purposes of completing the background
investigations pursuant to Section VI I, Subsection (C), paragraph (1) herein and for verification
of eligibility of health insurance coverage, prior to the commencement date of services as
determined by the FIRE DISTRICT, all transferring CITY employees will be required to provide
copies of their marriage certificates and the birth certificates for themselves and all dependents
who will be covered under their health insurance benefits.
(15) FIRE DISTRICT Employees' Rights - The employment rights of existing FIRE
DISTRICT employees shall not be impaired by this Agreement.
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SECTION VIII. ENVIRONMENTAL
ALITY CONTROL
(A) The FIRE DISTRICT shall be responsible to comply with the provisions of the
California Environmental Quality Act of 1970 (CEQA), insofar as the same may apply to
annexation proceedings required in annexing the CITY to the FIRE DISTRICT. The FIRE
DISTRICT agrees to hold the CITY free and harmless from any and all claims, demands, or
judgments arising out of the FIRE DISTRICT's failure to comply with the provisions of CEQA,
relative to annexation procedures.
(B) Prior to the commencement date of services, the CITY shall have a Cal -OSHA
Registered Environmental Assessor perform a Phase I Site Assessment and Building
Asbestos Survey and, if subsequently required, a Phase II Site Assessment on all CITY Fire
Station facilities to be occupied by the FIRE DISTRICT pursuant to Schedule 3 attached
hereto. All Site Assessments and related reports shall be reviewed, approved, and accepted
by the FIRE DISTRICT.
(C) The CITY shall, at its sole expense, mitigate and abate all environmental hazards (if
any) at the CITY Fire Station sites prior to the commencement date of services and provide
evidence to the satisfaction of the FIRE DISTRICT that all recommended measures have been
completed and that all applicable laws and requirements have been complied with. Any
residual contamination or environmental damage from conditions on or adjacent to CITY Fire
Stations which existed before the commencement date of services but which are discovered
after the commencement date of services, shall be the responsibility of the CITY.
(D) The FIRE DISTRICT shall, at its sole expense, mitigate and abate all environmental
damage (if any) caused by the FIRE DISTRICT or its agents at any of the CITY Fire Stations
after the commencement date of services.
(E) Prior to occupancy of the CITY Fire Stations by the FIRE DISTRICT, the FIRE
DISTRICT shall inspect the facilities and identify all hazardous materials stored at the facilities
for which the CITY shall be responsible for removal. The CITY shall remove all identified
hazardous materials prior to FIRE DISTRICT occupancy of the CITY Fire Stations. If, after
FIRE DISTRICT occupancy of the CITY Fire Stations, stored hazardous materials are
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discovered by the FIRE DISTRICT which were not previously identified during the above
inspection, the CITY shall remove said materials within thirty (30) days after written notice by
the FIRE DISTRICT to the CITY, or the FIRE DISTRICT may remove the materials and invoice
the CITY for the costs of such removal. In the event such hazardous materials pose an
immediate danger to human health or the environment as determined by the FIRE DISTRICT,
such materials shall be removed immediately by the CITY upon notification by the FIRE
I DISTRICT to the CITY.
SECTION IX. HAZARDOUS MATERIALS RELEASE RESPONSE PLAN AND
INVENTORY
(A) CITY will continue to act as the administering agency for the CITY's Hazardous
Materials Release Response Plan and Inventory, California Health and Safety Code Chapter
6.95, Sections 25500 — 25545, hereinafter referred to as the "Program" during the term of this
Agreement.
(B) The CITY shall retain all fees collected in the administration of the Program as
provided by State law.
(C) When the FIRE DISTRICT's Health/Hazardous Materials Emergency Response
Teams respond to a hazardous materials incident in the CITY, the FIRE DISTRICT will
subsequently invoice the CITY on an as -call basis for the costs associated with the response
team unit(s) responded. Payments by the CITY of invoices for all such hazardous materials
emergency incident response team responses shall be made pursuant to the provisions of
Section III herein.
SECTION X. ADOPTION OF LOS ANGELES COUNTY FIRE CODE
Pursuant to Los Angeles County Fire Code - Title 32, Sections 10000.1 and 10000.2,
and California Health and Safety Code Section 13869, as may be subsequently amended,
upon annexation of the CITY to the FIRE DISTRICT, the County of Los Angeles Fire Code -
Title 32, including any subsequent amendments to such code, shall be enforced in the CITY by
the FIRE DISTRICT. By ordinance, the CITY shall adopt the County of Los Angeles Fire Code
— Title 32 as of the commencement date of services. This ordinance will adopt all existing
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CITY amendments to the County of Los Angeles Fire Code — Title 32 as a separate
attachment. The FIRE DISTRICT will enforce applicable amendments specific to the CITY.
Where differences occur between the Los Angeles County Fire Code — Title 32 and the
amendments adopted by the CITY, the CITY amendments will take precedence unless an
impracticality of enforcement is determined by the FIRE DISTRICT in its sole discretion, in
which case the FIRE DISTRICT and the CITY shall work towards establishing a mutually
agreeable resolution.
SECTION XI. MODIFICATION OF SCHEDULES
(A) With the exception of Schedule 2, all schedules attached hereto and incorporated
herein by reference will be subject to modification by mutual agreement of the CITY
ADMINISTRATOR and FIRE CHIEF of the FIRE DISTRICT as needed after the date of
approval of this Agreement by both parties.
(B) The staffing levels as indicated on Schedule 2 may be subject to modification by
mutual written agreement of the CITY COUNCIL and FIRE CHIEF of the FIRE DISTRICT. Any
such modification of staffing levels may cause an adjustment in the determination of the
Annual Fee as specified in Section II, Subsection (L) herein.
SECTION XII. WITHDRAWAL
(A) In the event the CITY terminates this Agreement and withdraws from the FIRE
DISTRICT at any time subsequent to the Initial Ten -Year Term, per the provisions of Section I,
herein, the FIRE DISTRICT and the CITY agree that:
(1) The lease on the fire stations shall terminate and the FIRE DISTRICT shall
vacate the CITY Fire Stations on the effective date of withdrawal except as provided for in a
subsequent written agreement as may be entered into by the CITY and the FIRE DISTRICT.
(2) The FIRE DISTRICT shall return to the CITY, fire apparatus, vehicles and
related fire apparatus equipment of a comparable type, condition, and age, in the quantity and
type as described on Schedule 5 as of the commencement date of services.
(3) The FIRE DISTRICT shall return to the CITY Fire Station equipment, furniture,
tools, and furnishings of a comparable type and condition as of the commencement date of
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services, which are essential to the operation of the fire station facilities and are detailed in
I Schedule 6.
(4) As to any apparatus, vehicles, equipment, tools, furniture, furnishings, or other
personal property for which a monetary or in -kind credit was given to the CITY upon the
effective date of this Agreement, the FIRE DISTRICT will not be obligated in any manner to
return comparable items to the CITY at the date of withdrawal of this Agreement.
(B) In the event of the termination of the Agreement by either party as provided herein,
the FIRE DISTRICT and the CITY agree to enter into separate and further agreements to
address the specific details of termination not addressed in this Agreement.
SECTION XIII . GOOD FAITH AND FAIR DEALING
The FIRE DISTRICT and the CITY covenant and warrant to act in good faith and fair
dealing regarding the performance, administration, and interpretation of this Agreement.
SECTION XIV. GENERAL PROVISIONS
(A) Severability — In the event that any provision herein contained is held to be invalid,
void, or illegal by any court of competent jurisdiction, the same shall be deemed severable
from the remainder of this Agreement and shall in no way affect, impair or invalidate any other
provision contained herein. If any such provision shall be deemed invalid due to its scope or
breadth, such provision shall be deemed valid to the extent of the scope or breadth permitted
by law.
(B) Waiver — No breach of any provision hereof can be waived unless in writing.
Waiver of any one breach of any provision shall not be deemed to be a waiver of any breach of
the same or any other provision hereof.
(C) Entire Agreement — This Agreement constitutes the entire agreement
between the parties relating to the subject matter of this Agreement, and supersedes any prior
understanding whether oral or written and may be modified only by further written agreement
between the parties hereto. The non -enforceability, invalidity or illegality of any provision of
this Agreement shall not render the other provisions thereof unenforceable, invalid or illegal.
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IN WITNESS WHEREOF, the CITY, by majority vote of its City Council, has caused this
Agreement to be executed by its Mayor and which execution has been attested to by its Clerk;
pursuant to action by a majority vote of the Board of Supervisors, as governing body of the
FIRE DISTRICT, the Chair has executed this Agreement on behalf of the FIRE DISTRICT and
which execution has been attested to by its Clerk.
CONSOLIDATED FIRE PROTECTION
DISTRICT OF LOS ANGELES COUNTY
to
Chair, Board of Supervisors
107_1111d
ATTEST:
CELIA ZAVALA
Executive Officer -Clerk of
The Board of Supervisors
By
Deputy
APPROVED AS TO FORM:
MARY C. WICKHAM
County Counsel
By
Christina Angeles, Principal Deputy
RPlanningl VernonWnexation Agreement Draft
CITY OF VERNON
By
Melissa Ybarra, Mayor
IOWN I:I
ATTEST:
By
Deborah Harrington, Interim City Clerk
APPROVED AS TO FORM:
By
Hema Patel, City Attorney
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City Council Agenda Item Report
Agenda Item No. COV-446-2019
Submitted by: Michael Earl
Submitting Department: Human Resources
Meeting Date: October 1, 2019
SUBJECT
A Resolution of the City Council of the City of Vernon Approving a Side Letter of Agreement by and between the City
of Vernon and the Vernon Fire Management Association
Recommendation:
A. Find that approval of the attached resolution in this staff report is exempt from California Environmental Quality Act
(CEQA) review, because it is an administrative activity that will not result in direct or indirect physical changes in the
environment and therefore does not constitute a "project" as defined by CEQA Guidelines Section 15378; and
B. Adopt the attached resolution approving the Side Letter of Agreement by and between the City of Vernon and the
Vernon Fire Management Association
Background:
The existing memoranda of understanding (MOD's) between the City of Vernon and the City's six bargaining groups
expired June 30, 2019. Pursuant to City Council direction and authority, negotiations with all six bargaining groups
began in March 2019. Labor negotiations with the Vernon Professional Firefighters Association, representing sworn fire
employees in the current classifications of Fire Battalion Chief initially began with the goal of negotiating a successor
MOU while also evaluating options for outsourcing fire protection services in the City to another agency. On August 6,
2019, the City Council adopted a resolution approving and authorizing an agreement with the Fire Protection District of
Los Angeles County for the provision of fire protection, paramedic, and incidental services in the City of Vernon.
Following approval of the agreement with Los Angeles County, the focus of negotiations with VFMA turned to the
impact and effects on represented employees upon transition to Los Angeles County. On September 24, 2019, the
parties reached a tentative agreement on the terms of the proposed Side Letter of Agreement.
Based on the direction and authority provided by the City Council, it is recommended that City Council approve a Side
Letter of Agreement with VFMA that reflects the following key provisions:
• Extending the terms of the previous MOU until the commencement of services by Los Angeles County, or
through August 1, 2020, or until such time as a determination is made that the transition of service to Los Angeles
County will not proceed;
• Amending Article Five, Section 1 (C) regarding vacancies to be filled providing for the backfill of Battalion
Chief vacancies at the discretion of the Fire Chief
• Providing retiree medical benefits to those VFMA represented employees who transfer to Los Angeles County
and who have a minimum of twenty (20) years of service with the City of Vernon as of the date of transition, The
amount paid by the City for retiree medical benefits for transferring employees shall be offset by the amount of any
benefit the retiree qualifies for through Los Angeles County, and,
• Stipulations as to the employees, ranks, salaries, and city service dates of transferring employees; the amount of
vacation and sick leave to be transferred for each employee to Los Angeles County, and provisions in the event an
employee is determined to be ineligible for transfer.
• All other terms of the prior MOU would remain in effect.
Fiscal Impact:
The fiscal impact of approving the Side Letter of Agreement is savings achieved through not filling an anticipated
vacancy for the remainder of the fiscal year and through a reduction in overtime by limiting the back -fill to staff the
vacancy. A conservative estimate of the savings resulting from these changes is approximately $372,123 for the
remainder of the 2019/2020 fiscal year. Staff will provide periodic updates regarding the resulting savings.
ATTACHMENTS
Resolution - VFMA Side Letter Agreement
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
VERNON APPROVING AND AUTHORIZING THE EXECUTION OF A
SIDE LETTER OF AGREEMENT BY AND BETWEEN THE CITY OF
VERNON AND THE VERNON FIRE MANAGEMENT ASSOCIATION
WHEREAS, the Vernon Fire Management Association ("VFMA"), has
been recognized as an employee organization pursuant to the City of
Vernon Employer -Employee Relations Resolution (Resolution No. 4027); and
WHEREAS, on July 12, 2016, the City Council of the City of
Vernon adopted Resolution No. 2016-37 approving a Memorandum of
Understanding ("MOU"), as amended on October 24, 2017, by Resolution No.
2017-55, setting forth certain terms and conditions for employment of
City of Vernon employees in classifications represented by the VFMA,
for the period of July 1, 2016 through June 30, 2019; and
WHEREAS, following the August 6, 2019, decision by the City
Council of the City of Vernon to contract with the Fire Protection
District of Los Angeles County (the "District") for firefighting
services, the City and the VFMA began negotiating the impacts and
effects of the City's decision to contract firefighting services and
transition thereto; and
WHEREAS, representative members of the VFMA and the City have
agreed to execute a Side Letter of Agreement with the following key
provisions: (i) extending the terms of the MOU until the commencement
of services by the District, or through August 1, 2020, or until such
time as a determination is made that the transition of service to the
District will not proceed; (ii) amending Article Five, Section 1(C)
regarding vacancies to be filled providing for the backfill of
Battalion Chief vacancies at the discretion of the Fire Chief; (iii)
providing retiree medical benefits to those VFMA represented employees
who transfer to the District and who have a minimum of twenty (20)
years of service with the City of Vernon as of the date of transition,
offset by the amount of any retiree medical benefits earned through
District service; and (iv) stipulating as to the employees, ranks,
salaries, and City service dates of transferring employees; the amount
of vacation and sick leave to be transferred for each employee to the
District, and provisions in the event an employee is determined to be
ineligible for transfer.
WHEREAS, all other terms of the previous MOU would remain in
effect; and
WHEREAS, the City Council of the City of Vernon desires to
approve the Side Letter of Agreement.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF VERNON AS FOLLOWS:
SECTION 1: The City Council of the City of Vernon hereby
finds and determines that the above recitals are true and correct.
SECTION 2: The City Council of the City of Vernon finds
that this action is exempt from California Environmental Quality Act
(CEQA) review, because it is an administrative activity that will not
result in direct or indirect physical changes in the environment and
therefore does not constitute a "project" as defined by CEQA
Guidelines Section 15378.
SECTION 3: The City Council of the City of Vernon hereby
approves and authorizes the execution of the Side Letter of Agreement
(the "Agreement") between the City of Vernon and the Vernon Fire
Management Association, in substantially the same form as attached
hereto as Exhibit A.
SECTION 4: The City Council of the City of Vernon hereby
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instructs the City Administrator, or his designee, to take whatever
action is deemed necessary or desirable for the purpose of implementing
and carrying out the purposes of this Resolution and the transactions
herein approved or authorized, including but not limited to, any
nonsubstantive changes to the Agreement attached herein.
SECTION 5: The City Council of the City of Vernon hereby
directs the Interim City Clerk, or the Interim City Clerk's designee,
to send a fully executed Agreement to Todd Painton, President of the
Vernon Fire Management Association.
SECTION 6: The Interim City Clerk of the City of Vernon
shall certify to the passage, approval and adoption of this resolution,
and the Interim City Clerk, of the City of Vernon shall cause this
resolution and the Interim City Clerk's certification to be entered in
the File of Resolutions of the Council of this City.
APPROVED AND ADOPTED this lst day of October, 2019.
ATTEST:
Deborah Harrington,
Interim City Clerk
APPROVED AS TO FORM:
Zaynah Moussa,
Senior Deputy City Attorney
Name:
Title: Mavor / Mavor Pro-Tem
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STATE OF CALIFORNIA )
) ss
COUNTY OF LOS ANGELES )
I, Deborah Harrington, Interim City Clerk of the City of Vernon,
do hereby certify that the foregoing Resolution, being Resolution No.
, was duly passed, approved and adopted by the City Council of
the City of Vernon at a regular meeting of the City Council duly held
on Tuesday, October 1, 2019, and thereafter was duly signed by the
Mayor or Mayor Pro-Tem of the City of Vernon.
Executed this day of October, 2019, at Vernon, California.
(SEAL)
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Deborah Harrington,
Interim City Clerk
EXHIBIT A
SIDE LETTER OF AGREEMENT
City of Vernon and
Vernon Fire Management Association
This Side Letter of Agreement ("Agreement") is entered by and between the City of Vernon
("City") and the Vernon Fire Management Association ("VFMA") with respect to the following:
WHEREAS, VFMA is the recognized employee organization for employees employed by the City's
Fire Department in the classifications of Assistant Fire Chief, Fire Battalion Chief, Administrative Fire
Battalion Chief, and Fire Marshal; and
WHEREAS, VFMA and the City have been actively engaged in negotiation for a successor
Memorandum of Understanding ("MOU") to the one that expired June 30, 2019; and
WHEREAS, the City's elected Council voted to contract for firefighting and related services with
the Consolidated Fire District of the County of Los Angeles ("the District"); and
WHEREAS, following the vote of the City's Council to contract for firefighting services, the City
and VFMA ceased negotiating a successor MOU and have been negotiating the impacts and effect of the
City's decision to contract for firefighting services; and
WHEREAS, the City and VFMA have reached an understanding with respect to the rights and
entitlements of its members should the City enter into a contract for firefighting and related services
with the District and wish to memorialize that agreement herein.
NOW THEREFORE, the City and VFMA agree to amend their MOU as follows:
1. Term of Agreement and MOU: The term of the MOU shall be extended until the earlier of either
(1) the commencement date of service by the District, in which case no further MOU will be
necessary; or (2) until such time as it is reasonably determined that contracting for firefighting
service with LA County will not proceed, in which case the provisions of this side letter shall be
null and void and the parties shall reconvene negotiations for a successor MOU; or (3) August 1,
2020, in which case the parties shall either mutually agree to further extend this side letter
agreement and the MOU or, if no such agreement is reached to extend the side letter agreement
and the MOU, the provisions of this side letter shall be null and void and the parties shall
reconvene negotiations for a successor MOU.
Any VFMA represented employee who chooses to retire prior to the commencement date of service
by the District shall be entitled to the payoffs and other benefits to which they are entitled under
the July 1, 2016 through June 30, 2019 MOU, except as specifically amended by this side letter.
2. Retiree Medical and Dental: For those VFMA represented employees who transfer to the District
with twenty (20) or more years of continuous service with the City of Vernon Fire Department as of
the date of transfer (a list of qualifying employees is attached hereto as Exhibit "A"), the following
shall apply:
a. If the employee separates from the District after age 50 without becoming entitled to a
retiree medical contribution in the County's retiree medical health plan, the City shall
pay that former employee a retiree medical/dental benefit reimbursement allowance in
an amount equal to the actual cost of medical and dental insurance for the employee
and his/her spouse, not to exceed $1,100 per month. The reimbursements shall occur
quarterly and the employee shall present, quarterly, proof of medical and/or dental
insurance coverage and premiums. For purposes of this transitional benefit, qualifying
employees (as listed on Exhibit "A") shall have a vested right to the City retiree medical
benefit as set forth herein upon transition to employment with the District.
If the employee separates from the District and qualifies for a District/County retiree
medical contribution, the City's payment of a medical/dental insurance benefit for the
employee and his/her spouse of up to $1,100 per month will be offset by the amount of
benefit the employee is eligible to receive from the District/County. For example, if the
cost of the medical and dental insurance premiums for the employee and spouse cost
$1050/month, and the employee qualifies for a County/District contribution of
$400/month, the City's reimbursement shall be $650/month ($400+$650=$1050).
c. Upon reaching the age of sixty-five (65), the employee and/or eligible spouse shall apply
for Medicare coverage. The City shall pay up to 100% of the cost of a Medicare
supplemental medical and dental insurance plan not to exceed $1,100 per month.
Reimbursement does not include the cost of Medicare premiums and/or copays, but
rather a Medicare supplement medical and dental insurance plan. Any amount provided
to the employee shall be offset by the amount the employee is eligible to receive from
the District/County.
Overtime: Article Five, Section 1 (C) of the MOU is amended to read as follows:
C. Vacancies To Be Filled
Any vacancy, whether permanent or as a result of any type of leave, in the Battalion
Chief rank may be backfilled at the discretion of the Fire Chief.
4. Personnel, Ranks, and Salaries: By no later than October 31, 2019, the parties shall reach
agreement on the names, City Rank, Transfer Rank, City Seniority Date, and City Salary information
contained in Schedule 7 of the agreement between the City and the District, which may be amended
by the parties due only to the separation of an employee(s) prior to transition. The determination
of which ranks of VFMA members transfer to the District is determined using time in rank (or a higher
rank). For example, the last promoted Captain will be the first bumped down to a classification
previously held by that Captain.
Transfer of Vacation And Sick Leave Hours: By November 30, 2019, VFMA members who desire to
transfer to the District shall designate the number of available, accrued vacation and sick leave hours
to be transferred, up to 240 hours of vacation leave and 240 hours of sick leave. Any employee failing
to make a designation, will be deemed to have designated the maximum number of available vacation
and sick leave hours to be transferred.
6. Payout of Remaining Sick Leave and Vacation Leave Hours: Any accrued vacation leave not being
transferred to the District shall be paid to employees at their regular hourly rate at the time of
separation. Any remaining sick leave hours not being transferred to the District shall be forfeited;
provided, however, that those employees with 20 years or more of continuous service on the date
that firefighting and related services are transferred to the District shall be compensated for all
unused sick leave at the time of separation at 50% of the employee's then current regular hourly rate
of pay, pursuant to Article Ten, Section 11(B) of the MOU.
7. Employees Deemed Ineligible for Transfer: Any VFMA represented employee deemed ineligible to
transfer by the District will be separated from City effective the date of commencement of service
by the District, and the employee would be entitled to any payoffs or other benefits to which they
are entitled under the MOU or pursuant to law. The City agrees that it will certify as qualified for
industrial disability retirement any member of VFMA who is rejected from employment by the District
due to a legitimate industrial injury or other industrial medical condition, and who meets applicable
CalPERS criteria for Industrial Disability Retirement, upon submission of the required paperwork
(DWC-1, etc.). The parties agree that if a disability retirement is not granted, the City is under no
obligation to reinstate the employee to employment with the City as the employee's position has
ceased to exist. Any VFMA member who is on leave pursuant to Labor Code section 4850 on the date
of transition and who is not being immediately offered a position by the District will continue to
receive their Section 4850 payments for the duration of their statutory entitlement (up to one year)
under the law. However, such individuals will not be considered employees of the City beyond the
date of transition. VFMA employees who are off on a non -industrial injury or illness leave or who
have exhausted their Labor Code 4850 benefits on the date of transition will be laid off from the City
as of the date of transition, and shall be paid for their accrued leaves and other benefits per the
terms of the MOU.
8. Terms of Agreement For Services Between The District and City Incorporated Herein: The parties
acknowledge that the Agreement for Services between the City and the District (attached hereto as
Exhibit "C") contains terms and provisions that directly impact the determination of who and under
what terms employees shall transition to the District and the wages, hours and other terms and
conditions of employment of those transitioning employees. To that end, the terms of the Agreement
for Services between the City and The District are hereby incorporated by reference as though set
forth in full and shall not change in any manner that materially alters the determination of who and
under what conditions an employee transitions to the District and the wages, hours and other terms
and conditions of employment of VFMA members that transition.
[Signatures next page]
FOR THE CITY OF VERNON
Carlos R. Fandino, Jr., City Administrator
ATTEST:
Deborah Harrington,
Interim City Clerk
VERNON FIRE MANAGEMENT ASSOCIATION
Todd Painton, President
Todd Schoenig, Vice President
Craig Peltier, Secretary
APPROVED AND ADOPTED BY CITY COUNCIL ON
NO.
Date
APPROVED AS TO FORM:
Laynan moussa,
Senior Deputy City Attorney
Date
Date
PER RESOLUTION
Exhibit A
Employee Full Name (Position Title
PELTIER, CRAIG D
SCHOENIG, TODD R
PAINTON, TODD S
Orig hire I Years of Employee Signature
FIRE BATTALION CHIEF 10/24/1988 130.8
FIRE BATTALION CHIEF 1/7/1991 128.6
FIRE BATTALION CHIEF 1 11/2/1992 126.8
V F MA As of 9-24-2019
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AGREEMENT FOR SERVICES BY AND BETWEEN THE
CONSOLIDATED FIRE PROTECTION DISTRICT OF LOS ANGELES COUNTY
AND THE CITY OF VERNON
THIS AGREEMENT is made and entered into this day of , by
and between the Consolidated Fire Protection District of Los Angeles County, hereinafter
referred to as the "FIRE DISTRICT," and the City of Vernon, hereinafter referred to as the
I "CITY."
WITNESSETH
WHEREAS, the CITY has decided to contract with FIRE DISTRICT for fire protection,
hazardous materials, emergency medical, and all related services as authorized by California
Government Code Section 54981, and the FIRE DISTRICT is authorized to provide such
services pursuant to California Health and Safety Code Section 13800, et. seq;
WHEREAS, it is the desire of the CITY to receive regional fire protection services from
the FIRE DISTRICT due to the benefits afforded by regional service delivery; and
WHEREAS, it is the desire of the parties hereto to address, by this Agreement, all
matters which are related to a contract for services to be provided to the CITY by the FIRE
DISTRICT.
SECTION I. AGREEMENT EFFECTIVE DATE AND TERM
(A) The effective date of this Agreement shall be the date of approval by the Board of
Supervisors of the County of Los Angeles as the governing body of the FIRE DISTRICT, which
is , and this Agreement shall continue in effect until such time
as this Agreement is terminated or otherwise renegotiated.
(B) The provision of services by the FIRE DISTRICT to the CITY shall commence on
the date stated in Schedule 1 established by the FIRE CHIEF of the FIRE DISTRICT,
hereinafter referred to as "commencement date of services".
(C) The date of annexation of the CITY to the FIRE DISTRICT shall be the date of
recordation of annexation documents which shall be on or near the commencement date of
services.
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(D) This Agreement shall remain in effect for a minimum of ten (10) years from the
commencement date of services ("Initial Ten -Year Term"). Subsequent to this Initial Ten -Year
Term, this Agreement shall be automatically renewed for one year periods. Either party may
terminate this Agreement any time after the expiration of the Initial Ten -Year Term upon one
year's written notice as provided in Subsection (E) of this Section I, subject to the terms and
conditions of this Agreement.
(E) Subsequent to the ninth (9) year of the Initial Ten -Year Term, the FIRE DISTRICT
or the CITY may terminate this Agreement by giving at least one year's written notice to the
other for termination of this Agreement and the CITY's detachment from the FIRE DISTRICT in
accordance with this Section I. Notice shall be sent to the addresses listed in Section III,
Subsection (1), herein, or as subsequently changed by either party in writing.
(F) Should either party give written notice of its intent to terminate this Agreement, that
party shall initiate detachment proceedings through the Local Agency Formation Commission
(LAFCO). The party who terminates this Agreement, including any subsequent amendments,
shall bear the cost of all fees associated with detachment of the CITY from the FIRE
DISTRICT, unless CITY becomes delinquent or defaults in its Annual Fee payment to the FIRE
DISTRICT for FIRE DISTRICT services pursuant to Section III, Subsection (0), in which
instance CITY shall bear the costs. Such fees shall be defined as LAFCO fees, the State
Board of Equalization fees, and any similar fees of this nature but shall not include any Board
of Supervisors' or any CITY administrative fees or attorneys' fees.
(G) A review of the Agreement terms may be initiated at any time by either party, upon
five (5) days written notice to the other. Any modifications made to this Agreement shall be
upon written consent of both parties. The parties agree to negotiate in good faith and deal
fairly with respect to performance under this Agreement and with respect to any proposed
modifications to this Agreement.
SECTION II. SERVICES
(A) Services to be provided by the FIRE DISTRICT to the CITY shall include fire
protection, hazardous materials services, emergency medical services which include
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paramedic services, fire code and related code enforcement, fire cause and arson
investigation, plus all FIRE DISTRICT support services including, but not limited to,
supervision, dispatching, training, equipment maintenance, supplies, and procurement,
collectively referred to as "Services." The CITY will not be charged for on -duty personnel
reassigned from fire stations outside of the CITY to staff events in the CITY. The FIRE
DISTRICT's cost for Fire Safety Officers (FSOs) or augmented staffing assigned to special
events held in the CITY will be charged to the CITY for CITY -sponsored events or to non -CITY
entities, whichever is the appropriate organization, as the cost for such augmented services is
not included in the CITY's Annual Fee.
(B) The power and authority relating to the provision of Services, the standards of
performance, the discipline of personnel, and other matters related to the performance of such
Services and control of personnel so employed by the FIRE DISTRICT shall be within the sole
discretion of the FIRE DISTRICT.
(C) The engine companies assigned to the CITY Fire Stations as listed on Schedule 3
attached hereto shall carry automatic external defibrillators, and all firefighting personnel shall
be certified as Emergency Medical Technician-1. The minimum daily staffing level in the CITY
as indicated on Schedule 3 herein is as follows: one engine company staffed with three
personnel (one fire captain, one fire fighter specialist and one fire fighter); one engine company
and one truck company each staffed with four personnel, (one fire captain, one fire fighter
specialist and two fire fighters); and one paramedic squad staffed with two fire fighter
paramedics, for a total operations staffing of thirteen uniformed personnel on duty daily in the
CITY. This staffing level may be modified by mutual agreement of the CITY COUNCIL and
FIRE CHIEF of the FIRE DISTRICT pursuant to Section XI.
(D) All code enforcement, plan check approval, and other fire prevention activities shall
be in accordance with the County of Los Angeles Fire Code and FIRE DISTRICT ordinances,
regulations, standards, policies and procedures, except as may be amended pursuant to
Section X herein.
(E) Transportation of a patient to a hospital in a medical emergency is not provided by
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the FIRE DISTRICT. Emergency medical transportation is provided under a County of
Los Angeles contractual arrangement with a private ambulance company licensed to operate
within Los Angeles County. If the CITY opts to continue to provide medical transportation in
the CITY during the term of this Agreement, the CITY and FIRE DISTRICT will enter into a
Memorandum of Understanding which will outline the CITY's responsibilities in the
administration of its ambulance program, including the location of the housing of ambulance
program's personnel and equipment.
(F) The FIRE DISTRICT will participate in and support community emergency
preparedness, education, training, and exercises at the reasonable request of and at no
additional cost to the CITY. The CITY shall retain responsibility for the CITY's internal
emergency management and related programs.
(G) Without cost to the FIRE DISTRICT, the CITY shall, within the legal boundaries of
the CITY, retain responsibility for providing a water system including fire hydrants capable of
supplying adequate water fire flow to the FIRE DISTRICT. The CITY shall ensure that the
CITY's water purveyors provide adequate water and hydrants for fire protection purposes
within the CITY without cost to the FIRE DISTRICT.
(H) The FIRE DISTRICT shall annually inspect all fire hydrants within the CITY to
ensure that fire hydrants are mechanically operable and capable of delivering water. The FIRE
DISTRICT shall notify the CITY's water purveyors, in writing, of any maintenance requirements
as soon as possible after such inspections and at any other times the FIRE DISTRICT
becomes aware of maintenance or repair requirements. The FIRE DISTRICT shall not be
liable to pay any CITY water purveyor for hydrant installation, use, repair, maintenance, or
rental fees or any other related costs or expenses except if damage results from the FIRE
DISTRICT'S negligent use of said fire hydrants.
(1) The transference of applicable 9-1-1 calls to the FIRE DISTRICT shall be done
immediately upon receipt by the CITY's Public Safety Answering Point (PSAP) and shall be
performed without cost to the FIRE DISTRICT. The CITY shall be responsible for all costs
associated with connecting ring -down circuits from its PSAP to the FIRE DISTRICT's circuit.
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(J) The FIRE DISTRICT shall provide to the CITY quarterly and annual statistical
response information reports. The criteria utilized in the preparation of such reports shall be
determined by the CITY ADMINISTRATOR and the FIRE DISTRICT's jurisdictional Assistant
I Fire Chief.
(K) Nothing in this Agreement shall preclude the future expansion or relocation of the
CITY'S Fire Stations referenced on Schedule 3 herein if such action is mutually agreed upon in
writing by both the CITY and the FIRE DISTRICT's Fire Chief.
(L) Any agreed -upon adjustments in staffing pursuant to Section XI, Subsection (B)
herein may cause adjustments in the determination of the Annual Fee, as specified in
Schedule 2 attached hereto and made a part hereof.
SECTION III. ANNUAL FEE FOR SERVICES
(A) The CITY shall pay an Annual Fee for FIRE DISTRICT Services, hereinafter
referred to as "Annual Fee." As provided for in the California Health and Safety Code Section
13878, the FIRE DISTRICT shall be paid monthly, in advance, from funds of the CITY for the
performance of the services referred to in Section II, hereof. The Annual Fee shall be
determined by the method specified in Schedule 2, attached hereto and made a part hereof.
The CITY shall pay the FIRE DISTRICT one -twelfth (1/12) of the estimated or actual Annual
Fee monthly, in advance, on or before the first day of each month. The one-year period for
payment of the Annual Fee is defined as July 1 through June 30, herein referred to as "Fiscal
Year."
(B) At least ninety (90) days prior to the commencement of each Fiscal Year, the FIRE
DISTRICT shall submit a preliminary estimate of the Annual Fee ("Preliminary Annual Fee") for
providing Services to the CITY for the ensuing fiscal year. The Preliminary Annual Fee shall
include estimated costs of FIRE DISTRICT salary and employee benefits and overhead, and
shall be used for billing purposes until actual cost information is available.
(C) As soon as actual cost information is available, the FIRE DISTRICT shall provide
the CITY a statement of the actual Annual Fee for providing Services during the current fiscal
year. If the Annual Fee is less than the Preliminary Annual Fee, the FIRE DISTRICT shall
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credit the CITY for the difference, which amount shall be deducted from the first monthly
invoice and, if applicable, the following monthly invoices subsequent to the statement of the
Annual Fee. If the Annual Fee is greater than the Preliminary Annual Fee, the additional
amount due the FIRE DISTRICT will be paid by the CITY during the subsequent fiscal year as
follows: One -twelfth (1/12) of such additional Annual Fee amount due to the FIRE DISTRICT
shall be added and paid in each of the CITY's subsequent twelve (12) monthly payments.
(D) A limitation shall be placed on increases in the amount of Annual Fee to be paid by
the CITY each year, hereinafter referred to as "Annual Fee Limitation." For purposes of
calculation of the Annual Fee Limitation, the Annual Fee shall not include any conversion
costs, credits, or rebates of any kind. The Annual Fee Limitation shall be subject to annual
changes after the initial five-year period of this Agreement commencing with the
commencement date of services ("Initial Five -Year Period") as described below. During the
Initial Five -Year Period, the Annual Fee Limitation shall not exceed four percent (4%) per
Fiscal Year. At the conclusion of the Initial Five -Year Period, the FIRE DISTRICT will meet
with the CITY to discuss cost trends and increases that will impact the CITY's Annual Fee.
During the sixth year of this Agreement, the Annual Fee Limitation shall be the average of the
immediately preceding four years' percentage increases in the Annual Fee plus one percent
(1 %). During the seventh year of this Agreement and each subsequent Fiscal Year, the
Annual Fee Limitation shall be the average of the immediately preceding five years'
percentage increases in the Annual Fee plus one percent (1 %).
(E) In any year where the CITY's Annual Fee, as specified in Section III, Subsection (C)
hereinabove, exceeds the preceding Fiscal Year's Annual Fee plus the applicable Annual Fee
Limitation, hereinafter referred to as "Annual Fee Limitation Excess," payment of the Annual
Fee Limitation Excess shall be deferred to a subsequent future Fiscal Year(s) where the
increase in the Annual Fee for that Fiscal Year over the preceding Fiscal Year is less than the
Annual Fee Limitation. The Annual Fee Limitation Excess will be paid by the CITY in any
subsequent Fiscal Year(s) to the extent the Annual Fee increase in that Fiscal Year is less
than the Annual Fee Limitation for that Fiscal Year. One -twelfth (1/12) of such Annual Fee
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Limitation Excess shall be added and paid in each of the CITY's twelve (12) monthly payments
for the subsequent Fiscal Year(s).
In the event the CITY detaches from the FIRE DISTRICT, any unpaid Annual Fee
Limitation Excess together with any outstanding Annual Fee payments due by the CITY as of
the effective date of detachment shall be due and payable to the FIRE DISTRICT no later than
the effective date of detachment. Should a credit be due the CITY from the FIRE DISTRICT, a
refund shall be paid to the CITY no later than the effective date of detachment.
(F) In addition to the Annual Fee, conversion costs as specified in Schedule 4 attached
hereto and made a part hereof shall be charged to the CITY and shall be paid to the FIRE
DISTRICT by the CITY in thirty-six (36) equal monthly payments. This amount shall be added
to each monthly invoice for the Annual Fee commencing with the first month's Annual Fee
invoice. Upon the final determination of the actual conversion costs as approved by the CITY
ADMINISTRATOR and the FIRE CHIEF of the FIRE DISTRICT, the CITY's conversion cost
balance will be adjusted as will all subsequent monthly invoices for the Annual Fee to reflect
the actual conversion costs.
(G) The CITY shall pay all annexation processing fees by check directly to and upon
request by the FIRE DISTRICT. Such fees are anticipated to be:
State of California Board of Equalization $ 300.00
County of Los Angeles Local Agency
Formation Commission $ 8,500.00
(H) Fire protection, hazardous materials, emergency medical, and all related services
as set forth in Section 11, herein, shall not be performed by the FIRE DISTRICT hereunder
unless the CITY shall:
1. Have available funds previously appropriated to cover the Annual Fee; and
2. Have paid in advance, when due to the FIRE DISTRICT, the monthly
payments or the Annual Fee from the previously appropriated funds.
(1) The FIRE DISTRICT shall invoice the CITY at least thirty (30) days in advance of any
scheduled monthly payment. Payment of all invoices under this Agreement shall be due and
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payable thirty (30) days from the date of invoice (hereinafter referred to as "due date")
Invoices and general notices shall be sent to the CITY at:
City of Vernon
4305 Santa Fe Avenue
Vernon, CA 90058
Attention: Carlos Fandino, City Administrator
Payments shall be sent to the FIRE DISTRICT at:
Los Angeles County Fire Department
P. O. Box 54740
Los Angeles, CA 90054-0740
General notices shall be sent to the FIRE DISTRICT at:
Fire Chief Daryl L. Osby
Los Angeles County Fire Department
1320 North Eastern Avenue
Los Angeles, CA 90063-3294
Either party shall notify the other, in writing, of an address change.
(J) If the commencement date of services is in the middle of any month, the pro rata
share for that month and full payment for the following month shall be paid in advance. The
pro rata monthly share shall be calculated as follows:
Divide the Annual Fee by 365 days (daily rate) and multiply
the daily rate by the number of days remaining in the month
as of the commencement date of services.
(K) Interest shall be added to any payment invoiced by the FIRE DISTRICT and that is
received by the FIRE DISTRICT more than fifteen (15) calendar days after the due date (late
payment). The interest rate on any late payment shall be established as the prevailing prime
lending rate for Bank of America, or any successor financial institution, as of the first day
payment is late. The period for computing this interest shall commence the day following the
payment due date and end the date of receipt of payment by the FIRE DISTRICT.
The interest payment shall be computed as follows:
No. of Days Late X Prime Lending Rate X $ Amount of = Late Payment Interest Charge
365 Days Payment
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(L) The Annual Fee in this Agreement is based upon current CITY boundaries and
service requirements. During the term of this Agreement, should the CITY annex any area
from which the FIRE DISTRICT does not receive property taxes (such as from a non -FIRE
DISTRICT -served city), staffing levels shall be adjusted to adequately serve the annexed area
and the CITY's Annual Fee shall be adjusted accordingly as determined by the FIRE
DISTRICT and reviewed by the CITY.
(M) All revenues generated from fees established or implemented by the FIRE
DISTRICT, such as fire prevention fees, shall be FIRE DISTRICT revenues with the exception
of any applicable paramedic on-board/advanced life support (ALS) fees which will be passed
through to the CITY by the FIRE DISTRICT via credits on the CITY's monthly invoices. Any
revenue generated by fees that the CITY charges as the administering agency for the CITY's
Hazardous Materials Release Response Plan and Inventory program and through a CITY -
operated emergency medical transportation program in arrangement with a private ambulance
firm would remain CITY revenues. Fees of any nature collected by CITY on behalf of the FIRE
DISTRICT shall be passed -through to the FIRE DISTRICT by the CITY as FIRE DISTRICT
revenues. The CITY shall be authorized to retain a five percent (5%) administrative charge for
any fees collected by the CITY on behalf of the FIRE DISTRICT. Any fees charged and
collected by the CITY subsequent to the commencement date of services shall remain as
revenues of the CITY provided that such fees are not identified as fees for FIRE DISTRICT
services. The FIRE DISTRICT shall be authorized to retain a five percent (5%) administrative
charge for any fees collected by the FIRE DISTRICT on behalf of the CITY. Excluding any
State, Federal, orjudicially mandated programs or fees, any fees established by the FIRE
DISTRICT to be imposed in the CITY after the commencement date of services shall require
the prior approval of the City Council. Neither the FIRE DISTRICT nor the CITY shall be
legally obligated to collect fees on behalf of the other party.
In the event that an incident occurs within the CITY while this Agreement is in effect
during which the FIRE DISTRICT may be required to deploy a substantial number of FIRE
DISTRICT apparatus and personnel to such incident as determined by the FIRE DISTRICT, to
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the extent authorized by law, the FIRE DISTRICT reserves the right to pursue cost recovery
within its sole discretion against the party that caused the incident but not against the CITY.
Costs recovered by the FIRE DISTRICT for CITY -paid resources (as detailed in Schedule 2
herein) deployed on such an incident within the CITY, less the cost of the FIRE DISTRICT's
recovery efforts, shall be credited to the CITY.
In the event the CITY were to pursue cost recovery for FIRE DISTRICT resources
deployed to an incident within the CITY to which the FIRE DISTRICT deploys a substantial
number of apparatus and personnel, to the extent authorized by law, the CITY shall promptly
pay to the FIRE DISTRICT all such FIRE DISTRICT costs recovered by the CITY less the cost
of the CITY's recovery efforts. Costs for FIRE DISTRICT resources paid for by the CITY
through this Agreement as detailed on Schedule 2 herein and deployed to such an incident
shall not be recoverable by the FIRE DISTRICT from the CITY. Neither the FIRE DISTRICT
nor the CITY shall be legally obligated to seek cost recovery on behalf of the other party.
(N) In the event that a billing/payment dispute arises between the FIRE DISTRICT and
the CITY, the parties will negotiate in good faith to resolve the dispute and the following
procedures will be taken to resolve the dispute:
(1) The dispute will be specified, in writing, and presented to the FIRE DISTRICT's
Chief Deputy of Business Operations if a CITY dispute, or to the CITY ADMINISTRATOR if a
FIRE DISTRICT dispute, within thirty (30) days of the receipt of a disputed invoice or disputed
payment. The CITY shall pay in full any disputed invoice "under protest."
(2) The FIRE DISTRICT and the CITY shall meet and confer in good faith to
expeditiously resolve the dispute. If the FIRE DISTRICT and the CITY cannot fully resolve the
dispute within ninety (90) days of receipt of written notification of this dispute (impasse), the
impasse will be sent to an independent arbitrator for resolution. Said arbitrator shall be
selected jointly by the CITY and the FIRE DISTRICT within forty-five (45) days of impasse and
shall be paid for equally by the CITY and the FIRE DISTRICT. If the FIRE DISTRICT and the
CITY cannot agree on an arbitrator, each party shall, at its own expense, retain an arbitrator
within thirty (30) days after the jointly selected arbitrator should have been selected. These
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two arbitrators will, within thirty (30) days of their retention, mutually select a third arbitrator.
The mutually agreed -upon arbitrator will resolve the matter within thirty (30) days after his/her
selection. The FIRE DISTRICT and the CITY shall share equally the cost of the third
arbitrator. The arbitrator's resolution of the impasse shall be final and binding.
(3) If the FIRE DISTRICT prevails in arbitration, all money owed and not paid to
the FIRE DISTRICT will be forwarded to the mailing address identified in Section III,
Subsection (1), herein, within thirty (30) calendar days from the date of the issuance of the
arbitrator's decision. In addition, the CITY will be assessed and pay the interest payment
amount for a late payment as calculated in Section III, Subsection (K) of this Agreement.
(4) If the CITY prevails in arbitration and has paid the FIRE DISTRICT the
disputed amount, a refund to the CITY will be forwarded to the mailing address identified in
Section III, Subsection (1), herein, within thirty (30) calendar days from the date of the issuance
of the arbitrator's decision. In addition, the FIRE DISTRICT will pay to the CITY an interest
payment, as calculated for late payments in Section III, Subsection (K) of this Agreement.
(5) Each party is required to pay its own legal fees associated with such arbitration
and is not entitled to recovery of those fees from the other party.
(0) CITY understands and agrees that in the event the CITY becomes delinquent or
defaults in its Annual Fee payment to the FIRE DISTRICT for FIRE DISTRICT service, the
County Auditor -Controller is authorized, at the direction of FIRE DISTRICT, to withhold CITY's
unencumbered annual property tax revenue in an amount equal to the outstanding payment for
FIRE DISTRICT Service and credit the withheld amounts to the FIRE DISTRICT's revenue
account. FIRE DISTRICT shall comply with the procedures in County Fiscal Manual section
10.2.12, "Procedures for Collection of Accounts Receivable for Services Performed for Cities
and Special Districts" for collecting CITY's delinquent or defaulted Annual Fee payments.
Such withholding by the Auditor -Controller shall continue until such time as CITY resumes
payment to the FIRE DISTRICT directly and all delinquent or defaulted Annual Fee payments
have been recovered.
(P) The FIRE DISTRICT shall credit to the CITY's Annual Fee billing the cost expended
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by the CITY to fulfill the requirements of Section VII, Subsection (C), paragraph (12), Health
Insurance, herein, in the invoice subsequent to the FIRE DISTRICT's receipt of cost
documentation. The CITY shall present documentation satisfactory to the FIRE DISTRICT of
the amount expended prior to credit being made.
(Q) Vacation and sick benefit days, as provided for in Section VII, Subsection (C),
paragraphs (6) and (7) herein and as detailed on Schedules 8, 9, 11, and 12 attached hereto
and made a part hereof, shall be charged to the CITY and shall be paid in thirty-six (36) equal
monthly payments which shall be a separate and distinct charge added to the monthly invoice
for the Annual Fee commencing with the first month's Annual Fee invoice or as soon as
practicable after the finalization of these Schedules. Such charges will be excluded from the
Annual Fee Limitation calculation.
SECTION IV. EQUIPMENT, FURNITURE, FURNISHINGS, AND EXPENDABLE
EQUIPMENT/FIRE APPARATUS AND EQUIPMENT
(A) On the commencement date of services, the CITY shall transfer to the FIRE
DISTRICT all fire apparatus, vehicles, fire equipment, and fire station furnishings, furniture,
equipment and expendable tools incidental to fire station operations, as inventoried and
identified by the FIRE DISTRICT in writing, and listed in Schedules 5 and 6 attached hereto.
Items not listed in Schedules 5 and 6, shall not be transferred to the FIRE DISTRICT and will
remain with the CITY.
(B) All right, title, and interest in said CITY apparatus and vehicles shall be conveyed to
FIRE DISTRICT free and clear of any encumbrances. The CITY shall be responsible for any
and all outstanding loans or liens against said apparatus and vehicles existing as of the date of
conveyance. All right, title and interest of any apparatus for which the CITY is currently leasing
shall be conveyed to the District FIRE DISTRICT free and clear of any encumbrances upon the
termination of the lease(s). If the CITY does not avail itself of the ability to purchase, and thus
does not retain ownership of, the vehicle(s) at the termination of the lease(s), the CITY shall be
responsible for the cost of new replacement apparatus to be placed in service in the CITY.
The replacement cost of the apparatus shall be added to the CITY's Annual Fee invoices to be
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paid in twelve (12) equal monthly installments.
(C) All fire apparatus, vehicles, and related apparatus/vehicular equipment transferred
to the FIRE DISTRICT by the CITY shall be in good working order. The CITY shall pay for any
fire apparatus and vehicle repairs necessary due to deferred or deficient maintenance. Prior to
the commencement date of services, the FIRE DISTRICT shall inspect all such fire apparatus
and vehicles and identify any repairs required due to deferred or deficient maintenance. The
FIRE DISTRICT shall add the cost for such repairs to the conversion costs and modify
Schedule 4 accordingly.
SECTION V. FIRE STATIONS
(A) Upon the commencement date of services, CITY Fire Stations identified on
Schedule 3 attached hereto and made a part hereof shall be used and occupied by the FIRE
DISTRICT. In the event that during the term of this Agreement the CITY and FIRE DISTRICT
mutually agree to staff a new fire station facility, the staffing levels in Schedule 2 of this
Agreement will be updated as necessary and Schedule 3 will be updated accordingly. All
terms and conditions contained in this Agreement applicable to the lease and maintenance of
CITY fire stations shall apply to the new fire station.
(B) This Agreement constitutes a lease whereby the CITY shall lease to the FIRE
DISTRICT the CITY Fire Stations as identified on Schedule 3 herein for one dollar ($1)
annually per station. Fire Stations 76 and 77 shall be used for the purpose of providing fire
protection and emergency medical and related services as described herein. The FIRE
DISTRICT may utilize CITY Fire Station 78 to house FIRE DISTRICT administrative staff and
reserve fire apparatus. All costs incurred by the FIRE DISTRICT for any modifications and/or
repairs to Fire Station 78 necessary for the purpose of accommodating the above uses shall
be at the FIRE DISTRICT's expense. The lease of Fire Station 78 may be terminated at the
FIRE DISTRICT's sole discretion with thirty (30) days written notice.
(C) The CITY represents and warrants that it has performed all environmental cleanup
of hazardous materials at all CITY Fire Station sites identified on Schedule 3 as required by all
applicable Federal, State, and local laws as detailed in Section VIII, Subsection (C) herein.
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The CITY represents and warrants that the CITY has, as federally mandated, at its own
expense, properly removed and replaced, if applicable, all underground fuel tanks and all other
I environmental hazards from all CITY Fire Station sites identified on Schedule 3 in accordance
with all applicable Federal, State, and local requirements and standards. The FIRE DISTRICT
assumes no responsibility for any and all contamination or environmental damage, including
personal injury or property damage, or liability of any nature whatsoever arising from said fuel
tanks or their removal. The CITY shall indemnify, defend, and hold harmless the FIRE
DISTRICT from any claims, liabilities, damages, costs, or expenses of any nature whatsoever
related to any fuel tanks, and related ancillary equipment, located at the CITY Fire Station sites
prior to the commencement date of services under this Agreement.
(D) The CITY shall indemnify, defend, and hold harmless the FIRE DISTRICT for any
liability, cost, expense, claims, or damages arising from any contamination or environmental
damage, including personal injury or property damage of any kind whatsoever at or adjacent to
the CITY Fire Station sites in any way related to asbestos, if any, at any of the CITY Fire
Station sites, or in any way related to hazardous materials or dangerous conditions caused or
created or contributed to by the CITY prior to the commencement date of services at any of the
CITY Fire Station sites.
(E) The FIRE DISTRICT shall be responsible for utility payments related solely to the
FIRE DISTRICT's use of the CITY Fire Stations. In the event any of the CITY Fire Stations'
utility connections are shared jointly by others, an equitable formula to determine sharing of
utility costs shall be set forth in a Memorandum of Understanding, included herein as Schedule
13, attached hereto and made a part hereof entered into by the CITY and the FIRE DISTRICT
and executed by the CITY ADMINISTRATOR and FIRE CHIEF of the FIRE DISTRICT,
respectively, prior to the commencement date of services or as soon as practicable thereafter.
(F) The FIRE DISTRICT shall inspect the CITY Fire Stations prior to acceptance and
occupancy. After the FIRE DISTRICT's acceptance of the CITY Fire Stations, the FIRE
DISTRICT shall be responsible for minor and routine station repairs as described in this
Section.
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(1) The FIRE DISTRICT shall perform all routine, day-to-day maintenance, and
minor repairs (collectively referred to as "routine repairs") on the CITY Fire Stations leased
from the CITY identified on Schedule 3. The FIRE DISTRICT shall be responsible for routine
repairs not to exceed $60,000 for each of the CITY Fire Stations during the first year after the
commencement date of services of this Agreement (the FIRE DISTRICT's maximum share);
for the second through fifth years of this Agreement after the commencement date of services,
the FIRE DISTRICT's maximum share for routine repairs for each of the CITY Fire Stations
shall be as follows:
Year 2 $65,000
Year 3 $70,000
Year 4 $75,000
Year 5 $80,000
(2) The FIRE DISTRICT shall notify the CITY in writing if the total cost for routine
repairs for CITY Fire Stations in any one year is anticipated to exceed the FIRE DISTRICT's
maximum share for that year in accordance with Subsection (F) herein. If the FIRE DISTRICT
expends less than the FIRE DISTRICT's maximum share on the CITY Fire Stations in any
year, any amount less than the FIRE DISTRICT's maximum share for the CITY Fire Stations
shall not be carried forward from year to year. Routine repairs and minor remodeling shall
include but not be limited to the following: repair or replacement of apparatus room doors;
floor replacement; ceiling replacement; incidental plumbing and electrical repairs; heating and
air conditioning repairs; exhaust fan replacement; and minor remodeling such as shower
refurbishment, installation of stainless steel countertops, and additional cabinets for offices
and/or lockers that do not exceed $100,000 per project. All routine repairs or portions thereof
in excess of the FIRE DISTRICT's maximum annual share for CITY Fire Stations shall be the
responsibility of the CITY. The FIRE DISTRICT may elect to replace or upgrade appliances or
furnishings at any of the CITY Fire Stations at its own expense. The CITY shall not be
responsible for any such upgrades or replacements, and such upgrades and replacements
shall not reduce the FIRE DISTRICT's maximum share provided above, unless the items being
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replaced are no longer functioning or repairable at a reasonable cost as determined by the
FIRE DISTRICT, in which event such costs incurred by the FIRE DISTRICT shall reduce the
FIRE DISTRICT's maximum share. Any proposed modifications to the exterior of any of the
CITY's fire stations shall require advance written approval of the CITY ADMINISTRATOR.
(3) Any non -routine repairs, defined as repairs in excess of $100,000, hereinafter
shall be referred to as "major repairs" and shall be identified, in writing, by the FIRE DISTRICT
and presented to the CITY. Major repairs shall be undertaken by the CITY within twelve (12)
months of the FIRE DISTRICT's notification to the CITY, or other time period as mutually
agreed upon by the FIRE CHIEF of the FIRE DISTRICT and the CITY ADMINISTRATOR,
unless said major repair is deemed an emergency, hereinafter referred to as "emergency
major repair." In the event of a dispute regarding the existence of major repairs, the general
arbitration procedures stated in Section III, Subsection (N) shall be utilized. Emergency major
repairs shall be defined as conditions that if left unrepaired would compromise the health,
welfare, or security of the fire station inhabitants or the public, as reasonably determined by the
FIRE DISTRICT. The FIRE DISTRICT shall commence emergency major repairs immediately
and make reasonable effort to notify the CITY's designated emergency contact person. The
CITY shall provide the FIRE DISTRICT with the name and telephone number of a designated
contact person for such emergency major repairs, which may occur after-hours. The FIRE
DISTRICT will undertake the emergency major repairs and invoice the CITY for the costs of
such repairs. The CITY shall be invoiced for one -twelfth (1/12) of the cost of such repairs
monthly for a period of twelve (12) months. All invoices for emergency major repairs
undertaken by the FIRE DISTRICT shall be due and payable thirty (30) days from the date of
invoice and shall be subject to the terms contained in Section III, Subsections (K) and (N)
herein.
(4) The FIRE CHIEF of the FIRE DISTRICT may authorize, with the written
approval of the CITY, improvements to any of the CITY Fire Stations for the FIRE DISTRICT's
benefit at no cost to the CITY. Such improvements shall not be subject to the FIRE
DISTRICT's maximum share provisions as contained herein, and FIRE DISTRICT's maximum
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share shall not be reduced by the costs of any such improvements.
(G) Without limiting each party's indemnification of the other and during the term of this
Agreement, each party agrees to maintain the programs of insurance as set forth below. Each
party shall retain the option of satisfying its insurance obligations herein through use of a
program of commercial or self-insurance coverages, or any combination thereof. Each party's
insurance shall be primary to and not contributing with any insurance or self-insurance
programs maintained by the other, and shall be maintained at each party's own expense.
(1) The CITY shall maintain: General Liability insurance (written on ISO policy
form CG 00 01 or its equivalent) with limits of not less than $1 million per occurrence and $2
million aggregate; Workers Compensation insurance to meet statutory requirements, and
including Employers' Liability coverage with limits of not less than $1 million each; Professional
Liability covering liability arising from any error, omission, negligent or wrongful act of the CITY
with limits of not less than $1 million per occurrence and $2 million aggregate; and Property
Coverage providing Special form ("all-risk") coverage in an amount equivalent to the full
replacement value of the CITY Fire Stations and applying to CITY- owned and leased real
property. The CITY agrees to name the FIRE DISTRICT as an additional insured on its
insurance policies.
(2) The FIRE DISTRICT shall maintain: General Liability insurance (written on ISO
policy form CG 00 01 or its equivalent) with limits of not less than $1 million per occurrence
and $2 million aggregate; Automobile Liability insurance (written on ISO policy form CA 00 01
or its equivalent) with a limit of liability of not less than $1 million for each accident; Workers
Compensation insurance to meet statutory requirements, and including Employers' Liability
coverage with limits of not less than $1 million each incident; and Professional Liability
covering liability arising from any error, omission, negligent or wrongful act of the FIRE
DISTRICT with limits of not less than $1 million per occurrence and $2 million aggregate. The
FIRE DISTRICT agrees to name the CITY as an additional insured on its insurance policies.
(H) The FIRE DISTRICT shall not be liable for any damages to any of the CITY Fire
Stations which results from any seismic events, natural disasters, civil disturbances, or acts of
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God. Should any such event occur that makes any of the CITY fire stations uninhabitable
and/or non -operational, the CITY shall immediately find temporary quarters for the FIRE
DISTRICT to operate out of until the CITY can repair the affected CITY fire station(s).
(1) The FIRE DISTRICT and the CITY, respectively, shall be fully responsible for any
repairs or any damages arising from the intentional or negligent acts of their respective
personnel. Disputes regarding implementation of this provision shall be resolved pursuant to
Section III, Subsection (N).
SECTION VI. INDEMNIFICATION
Except as specifically otherwise provided in this Agreement, neither party shall be liable
for the negligent or wrongful acts of the other in the performance of this Agreement.
(A) The CITY agrees to indemnify, defend, and hold harmless the FIRE DISTRICT and
the County of Los Angeles, hereinafter referred to as "COUNTY", their elected and appointed
officials, officers, agents, and employees from any and all liability and expenses, including
defense costs and legal fees, arising from or connected with claims and lawsuits arising from
the negligent or wrongful acts of the CITY in the performance of this Agreement including any
matters relating to the separation from CITY service by the CITY employees transferring to the
FIRE DISTRICT as specified on Schedules 7 and 10 herein.
(B) The FIRE DISTRICT agrees to indemnify, defend, and hold harmless the CITY, its
elected and appointed officials, agents, officers, and employees from any and all liability and
expenses, including defense costs and legal fees, arising from or connected with claims and
lawsuits arising from the negligent or wrongful acts of the FIRE DISTRICT in the performance
of this Agreement.
SECTION VII. PERSONNEL
(A) SWORN EMPLOYEES
(1) Appointment - Subject to the provisions of the California Government Code,
Section 1031 and the Los Angeles County Code Section 6.02.040, the FIRE DISTRICT agrees
to appoint, without further civil service examination, those CITY firefighter series employees,
hereinafter referred to as "sworn employees," specified on Schedule 7, attached hereto and
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made a part hereof, who have successfully completed six (6) months service with the CITY,
exclusive of temporary or reserve fire fighters. Sworn employees' service with the CITY must
include actual firefighting experience in a permanent fire fighter position. The date of hire that
establishes the sworn CITY employees' continuous service date in a safety capacity with the
CITY shall be utilized for purposes of the mandatory retirement age for transferring safety
employees.
(2) Probation - All CITY sworn employees on probation will remain on probation until
completing the FIRE DISTRICT probationary period and requirements.
(3) Positions - CITY sworn employees qualified pursuant to this Section VII are
fully identified on Schedule 7 attached hereto and are subject to the terms and conditions of
this Agreement. CITY sworn employees shall be employed by the FIRE DISTRICT in the
number and status as follows:
Number Fire District Status
9 Captain
11 Fire Fighter Specialist
Remaining Fire Fighter
The actual number of transferring CITY employees employed by the FIRE DISTRICT
as a Fire Fighter will be based on the number of transferring employees at the time of
transition to FIRE DISTRICT service.
The CITY shall designate sworn employees to be assigned to the Captain, Fire
Fighter Specialist, and Fire Fighter positions indicated above. Any CITY designated employee
shall be eligible for the assigned position if the employee has held the position being
designated to or a higher position in the service of the CITY. A duly authorized representative
from the Vernon Firefighter's Association, Local 2312 (VFA) and the Vernon Fire Management
Association (VFMA) shall approve, in writing, the appointment of the personnel designated to
the ranks of Captain and Fire Fighter Specialist as listed on Schedule 7 attached. Once
approved by the VFA and VFMA, these designations shall become final and not subject to
change unless a CITY sworn employee designated on the list does not transfer to the FIRE
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DISTRICT. The CITY shall indemnify, defend, and hold harmless the FIRE DISTRICT from
any claims, liabilities, damages, costs, or expenses of any nature whatsoever related to the
designation of transferring employees' ranks by the CITY.
(4) Firefighting Experience - CITY sworn employees to be assigned to the position of
Fire Captain shall have a minimum of five (5) years' firefighting experience. The CITY
represents and warrants that those employees assigned Fire Captain positions have a
minimum of five (5) years' firefighting experience.
(5) Driving Skills - All CITY sworn employees who are to be assigned fire apparatus
operation responsibilities as Fire Fighter Specialists will be tested and trained, as may be
required by the FIRE DISTRICT. Any CITY sworn employee who does not initially qualify in
fire apparatus operations prior to the commencement date of services will be assigned other
duties. After being provided training by the FIRE DISTRICT, transferring Fire Fighter
Specialists will be required to pass a fire apparatus operations test. Fire Fighter Specialists
who do not pass the fire apparatus operations test may be demoted at the sole discretion of
the FIRE DISTRICT.
(6) Driver License - As a condition of employment, all CITY sworn employees will be
required to have a Class C Driver License with fire fighter endorsements as the minimum
standard driver license obtained from their state of residence. If the employees' state of
residence does not issue a firefighter endorsement, the employee shall acquire a commercial
license appropriate to the vehicle being driven. No employee shall have license restrictions
which would prevent him/her from performing his/her employment duties.
(7) EMT-1 Training - Sworn members of the FIRE DISTRICT are required to be
certified as Emergency Medical Technician I (EMT-1). The CITY certifies that all CITY sworn
employees transferring to the FIRE DISTRICT shall have current EMT-1 certification, current
continuing education (CE), and certified skills (CS) testing. Current CE shall be defined as the
equivalent of one (1) hour of CE for each month that has elapsed since the last recertification
date. Current CS shall be defined as twelve (12) skills tests during a 24-month skills cycle.
The CITY shall reimburse the FIRE DISTRICT for any costs incurred by the FIRE DISTRICT
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as a result of non-compliance by any CITY employee of the requirements herein. In addition,
all transferring CITY paramedics who desire to transfer to the FIRE DISTRICT as a paramedic
must complete 24 hours a year, or 48 hours during their 2-year cycle of paramedic CE,
including skills testing, and the FIRE DISTRICT's re -activation class which consists of up to
three (3) days of classroom and five (5) or more shifts of internship (i.e. ride-alongs) on a FIRE
DISTRICT paramedic squad. Any transferring paramedic who does not successfully pass this
re -activation class and/or who has any pending action against them by the County's
Emergency Medical Services Authority, or the State's Local Emergency Medical Services
Agency would be ineligible to function as a paramedic with the FIRE DISTRICT. At the time of
transition to the FIRE DISTRICT, all transferring employees shall provide documentation
certifying that all CE and CS are up-to-date and completed.
(8) Seniority - This Agreement will result in the creation of forty-one (41) additional
FIRE DISTRICT sworn positions. More than forty-one (41) sworn employees may be
transferring from the CITY to the FIRE DISTRICT. Pursuant to Section 53292 of the California
Government Code and except as specified in Section VII, Subsection (C), paragraph (10)
herein, so as not to impair the seniority rights of FIRE DISTRICT sworn employees, as a result
of the forty-one (41) newly created sworn positions, only forty-one (41) CITY sworn employees
with the most CITY Fire Department continuous service time will receive FIRE DISTRICT
seniority rights and COUNTY seniority. In the event any two or more transferring CITY
employees have the same continuous service date with the CITY Fire Department, the CITY
shall use whatever method currently utilized by the CITY to determine the manner in which the
seniority for those affected employees shall be established.
FIRE DISTRICT seniority is principally used for transfer bidding rights and, for these
forty-one (41) positions, will be based on continuous service time in the firefighter series with
the CITY's Fire Department. COUNTY seniority, which as defined in Los Angeles County Civil
Service Rule 2.15 as "continuous service," is principally used for purposes of determining the
order of layoff or reduction. Also as defined in Section 6.04.040 of the Los Angeles County
Code, "continuous service" is principally used for purposes of determining rights to some types
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of paid leave. For these forty-one (41) positions, continuous service will include all continuous
service time with the CITY, including any continuous non -permanent time.
The assigned FIRE DISTRICT and COUNTY seniority dates for any remaining
sworn employees will be the commencement date of services with the FIRE DISTRICT. They
will be placed on the FIRE DISTRICT seniority list and also assigned a COUNTY continuous
I service date in order of their relative service time with the CITY.
All CITY and FIRE DISTRICT seniority will be considered for all purposes, except
for those individuals beyond the forty-one (41) additional sworn positions for which CITY
seniority shall not count for purposes of bidding rights, vacation schedules, and to determine
the order of layoff or reduction.
As those CITY sworn employees with full FIRE DISTRICT and COUNTY seniority
rights leave FIRE DISTRICT service, any remaining sworn employees will be assimilated into
full FIRE DISTRICT and COUNTY seniority status based on their time in service as sworn
CITY/FIRE DISTRICT employees, with the exception of those employees who fall under the
provision of Section VII, Subsection (C), paragraph (10) herein.
(9) Promotional Exams - All non -probationary transferring sworn employees shall be
immediately eligible for promotional examination within the FIRE DISTRICT. All time in rank
as a sworn CITY and/or FIRE DISTRICT employee shall be considered for purposes of
determining eligibility for promotional examination.
(10) Longevity Bonus -For purposes of determining eligibility for the FIRE
DISTRICT's Fire Fighter longevity bonus for those CITY employees blanketed -in to FIRE
DISTRICT in the Fire Fighter classification, all continuous CITY service time in the Fire Fighter
or successive promotional classifications shall be deemed as fulfilling the required aggregate
service time for longevity bonus entitlement, except as provided in Section VII, Subsection (C),
paragraph (10) herein.
(11) Training Records — The CITY will provide the FIRE DISTRICT with complete
training records of all CITY sworn employees to be transferred to the FIRE DISTRICT pursuant
to this Agreement.
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(B) NON -SWORN EMPLOYEES
(1) Appointment —The FIRE DISTRICT may agree to appoint without further civil
service examination non -Fire Fighter series employees, hereinafter referred to as "non -sworn
employees", who have successfully completed six (6) months continuous service with the CITY
and who shall be listed on Schedule 10, attached hereto and made a part hereof. All non -
sworn employees shall successfully complete a probationary period consistent with Los
Angeles County Civil Service Rules.
(2) Seniority - Since non -sworn positions are not being created as a result of this
annexation, the FIRE DISTRICT and COUNTY seniority date for all transferring non -sworn
CITY employees, which is primarily used for the purpose of determining the order of layoff or
reduction, shall be the commencement date of services.
(C) ALL EMPLOYEES
(1) Medical Exam & Background Investigation - Prior to the commencement date
of services, as a condition of the FIRE DISTRICT employment, each CITY employee must be
medically qualified by a FIRE DISTRICT -administered physical examination, which includes a
drug screening component, and must pass the FIRE DISTRICT's background investigation.
Any CITY employee who is on medical leave of absence on the commencement date of
services shall be blanketed into FIRE DISTRICT if he/she passes the required medical
examination and background investigation upon termination of medical leave. The FIRE
DISTRICT retains the right to not accept any CITY employee in its sole discretion upon
completion of the employee's medical exam and background investigation. In such case, the
CITY employee's rights, obligations and status as a CITY employee shall be dictated by CITY
rules and regulations.
(2) Salary Step Placement - For the purpose of determining an employee's FIRE
DISTRICT salary step placement, "CITY salary" shall be defined as all monthly earnings that
are eligible towards CITY retirement credit, excluding any compensation for unused benefit
days or holidays, uniform allowances, and all overtime earnings. The employee's initial salary
step placement shall not be less than his/her CITY salary as defined in this Section VII,
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Subsection (C), paragraph 2.
Paramedic bonuses shall be excluded from "CITY salary" for those employees who
transfer to the FIRE DISTRICT into a "Fire Fighter" position. Any transferring employees who
are assigned to "Fire Fighter Paramedic" positions will be entitled to receive the applicable
FIRE DISTRICT paramedic bonus.
Paramedic bonuses will be included in the "CITY salary" for those employees who
transfer to the FIRE DISTRICT into a "Fire Fighter Specialist" or "Captain" position pursuant to
this Section VII, Subsection (A), paragraph (3) and who are receiving a paramedic bonus in the
CITY at the time of transfer to the FIRE DISTRICT. In the event any employee transferring to
the FIRE DISTRICT into a "Fire Fighter Specialist" or "Captain" position is subsequently
assigned to a paramedic position in the FIRE DISTRICT, the employee's salary will be
recalculated to eliminate the amount of his CITY paramedic bonus and to include the
applicable FIRE DISTRICT paramedic bonus. All other bonuses, other than paramedic
bonuses, will be considered by the FIRE DISTRICT in its discretion for inclusion in the
determination of an employee's FIRE DISTRICT salary placement but is not guaranteed. The
ultimate decision regarding the inclusion of bonuses rests with the FIRE DISTRICT in its
discretion.
(a) Sworn Employees - Except as provided in Section VII, Subsection (C), paragraphs
(9) and (10), all continuous service time accrued as a sworn employee in the service of the
CITY shall be considered for the purpose of determining COUNTY employee benefits including
sick leave, vacation, step placement on the applicable COUNTY salary schedule, and the
pensionability of their Flexible Benefits income. Salary step placement of sworn employees
shall be within the salary range of the FIRE DISTRICT position assigned, but no less than the
salary step that provides for the same salary or next higher salary as the sworn employee's
CITY salary as defined in this Section VII, Subsection (C), paragraph 2. Subsequent salary
step advances, if applicable, shall be one (1) year from the last step advance with the CITY or
in accordance with COUNTY policy, whichever is sooner. In the event that the sworn
employee's CITY salary is higher than the top step of the COUNTY salary range, the sworn
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employee will be placed on the top step of that range, but shall be Y-Rated in order to maintain
the same level of base salary as the employee had with the CITY.
A sworn CITY employee's Y- Rate shall remain in effect until the regular salary
including any bonuses exceeds the Y-Rate amount. Y-Rated employees shall not be eligible
for bonuses in addition to their Y-Rated salary. Sworn employees who have accrued CITY
service time in a non -sworn position shall have such non -sworn service time considered for
purposes of determining COUNTY seniority date and benefits, but not salary step placement.
(b) Non -Sworn Employees - Except as provided in Section VII, Subsection (C),
paragraphs (9) and (10), all continuous service time accrued as a non -sworn employee in the
service of the CITY shall be considered for all purposes except for bidding rights for work and
vacation schedules, and to determine the order of layoff or reduction. Salary placement of
non -sworn employees shall be within the salary range of the FIRE DISTRICT position
assigned, and at the salary step that provides for the same salary or next higher salary as the
employee's CITY salary as of the commencement date of services through this Agreement. In
the event that the employee's CITY salary is higher than the top step of the COUNTY salary
range, the employee will be placed on the top step of that range, but shall be Y-Rated so that
no loss in pay occurs.
(3) Taxes - This Agreement does not exempt transferring CITY employees from
applicable payroll taxes required of new employees, such as Health Insurance Tax (HIT).
(4) Uniforms - CITY issued uniforms and safety equipment that meet FIRE
DISTRICT standards shall be transferred to the FIRE DISTRICT with the transferring
employees. CITY uniforms will be supplemented by FIRE DISTRICT issued uniforms and/or
safety equipment necessary to meet FIRE DISTRICT requirements. The CITY shall assume
all costs for supplementing uniforms and safety equipment that do not meet FIRE DISTRICT
standards. Such costs shall be included on Schedule 4, as soon as available. Subsequent
uniform issues will be as provided for in the current Memorandum of Understanding for the
respective employee representation units entered into between the County of Los Angeles and
the certified employee organizations, if applicable.
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(5) Personnel/Medical/Time Records - As a condition of FIRE DISTRICT
employment, CITY employees must consent to the transfer of complete original personnel and
employment medical records to the FIRE DISTRICT. The CITY will provide the FIRE
DISTRICT with complete and original personnel and employment medical records of all CITY
personnel to be transferred pursuant to this Agreement, including any employee's complete
original Workers' Compensation files, all claims for disability compensation, and all additional
documentation related to open claims which remain ongoing after the date of transfer of the
CITY employees to the FIRE DISTRICT, which shall be the commencement date of services.
In addition, the CITY will provide the FIRE DISTRICT with a minimum of one (1) year's time
records of "hours worked" prior to the commencement date of services for all CITY personnel
to be transferred pursuant to this Agreement. Each transferring employee shall certify to the
FIRE DISTRICT the completeness of his/her personnel file.
(6) Vacation Shifts/Days — The CITY shall pay to the FIRE DISTRICT in the
manner set forth in Section III, Subsection (P) herein for transferred vacation benefit
shifts/days for transferring employees at the CITY's salary rates in effect on the
commencement date of services. The CITY shall transfer in whole hours all vacation benefit
shifts/days an employee is entitled to in CITY employment to a maximum of twenty (20)
vacation days, Le one hundred sixty (160) hours for employees assigned to a 40-hour work
schedule, or ten (10) shifts, Le, two hundred forty (240) hours for employees assigned to a 24-
hour shift schedule, whichever is applicable. Vacation shifts/days are outlined in Schedule 8
for sworn personnel and Schedule 11 for non -sworn personnel, which are attached hereto and
made a part hereof. CITY salary rates for reimbursement to the FIRE DISTRICT are defined in
this Section VII, Subsection (C), paragraph (2).
Transferring CITY employees shall accrue vacation benefits each pay period.
Pay periods are the 1 st day of each month to the 15t" day of that month, and the 16t" day of
each month to the last day of that month. The amount of vacation benefits accrued by each
transferring CITY employee shall be based on the transferring employees' continuous service
time as a sworn employee of the CITY. Transferring CITY employees may use their accrued
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vacation benefits during the pay period immediately following the pay period in which the
benefits are accrued, notwithstanding the employees' assigned COUNTY seniority.
(7) Sick Shifts/Days — The CITY shall pay to the FIRE DISTRICT in the manner set
forth in Section III, Subsection (P) herein for transferred sick benefit shifts/days for transferring
employees at the CITY's salary rates in effect on the commencement date of services. The
CITY shall transfer in whole hours all sick benefit shifts/days an employee is entitled to in CITY
employment to a maximum of twenty (20) sick days, i.e, one -hundred sixty (160) hours for
employees assigned to a 40-hour work schedule, or ten (10) shifts, i.e, two hundred forty (240)
hours for employees assigned to a 24-hour shift schedule, whichever is applicable. Sick
benefit shifts/days are outlined in Schedule 9 for sworn personnel and Schedule 12 for non -
sworn personnel, which are attached hereto and made a part hereof. The CITY salary rates
for reimbursement to the FIRE DISTRICT are defined in this Section VII, Subsection (C),
paragraph (2).
(8) Waiver of Accumulated Benefits — The FIRE DISTRICT shall not assume any
responsibility for personnel benefits or CITY obligations accrued by CITY employees prior to
the commencement date of services, except as expressly provided for in this Agreement. The
CITY shall provide a waiver for said accumulated benefits executed in favor of the FIRE
DISTRICT by each CITY employee as a condition of employment by the FIRE DISTRICT. It is
further understood that employees subject to this Agreement shall become eligible for
vacation, sick, and holiday time while in FIRE DISTRICT service only as provided in the FIRE
DISTRICT Salary Resolution, Los Angeles County Salary Ordinance, or as designated in
Section VII herein.
(9) Los Angeles County Employees Retirement Association
a) All sworn employees subject to this Agreement will, on the first day of the
month following the date they are appointed to a position in the FIRE DISTRICT, become
members of the Los Angeles County Employees Retirement Association (LACERA) Plan C for
Safety Members or any other Safety Plan as permitted by the County Employees' Retirement
Law of 1937 (CERL) and the Public Employees' Pension Reform Act of 2013 (PEPRA).
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b) All non -sworn employees subject to this Agreement will, on the first day of the
month following the date they are appointed to a position in the FIRE DISTRICT, become
members of Plan G for General Members or one (1) of the other non -safety LACERA plans
available at the time of the commencement date of services pursuant to the provisions of
CERL and PEPRA.
c) Service performed by such sworn and non -sworn personnel while employees
of the CITY shall not be credited as retirement service with LACERA, and except as provided
in California Government Code Sections 31836.1 and 31836.2, shall not be counted for the
purpose of discontinuing contributions after thirty (30) years of continuous service pursuant to
Government Code Sections 31625.2 and 31664, to the extent applicable, and shall not be
counted for the purpose of determining health insurance premiums charged to LACERA
retirees.
(10) Retirement from Public Employees Retirement System — Transferring CITY
employees would be required to leave retirement contributions on deposit with the California
Public Employees Retirement System (CaIPERS) and establish reciprocity with LACERA,
limiting the FIRE DISTRICT's retirement benefit costs. The transferring employees' LACERA
contribution rates would be based on their age upon entering the CaIPERS system. The FIRE
DISTRICT's rate structure for salary and employee benefits includes a component for
retirement costs for positions staffing CITY stations; therefore, the FIRE DISTRICT cost would
be offset. At the time of retirement, a reciprocal member would receive retirement benefits
from both agencies based on the benefits of reciprocity, such as adding service credit under
each system to determine eligibility to retire. Any CITY employee who retires from CaIPERS
prior to the commencement date of services will not be accepted for FIRE DISTRICT
employment.
In the event a transferring employee opts to retire from CaIPERS at any time
while in the employment of the FIRE DISTRICT, such employee shall forfeit all of his/her
continuous service time with the CITY, including all service time with the CITY Fire
Department, for purposes of determining FIRE DISTRICT and COUNTY seniority and
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COUNTY employee benefits and step placement pursuant to Section VII, Subsection (A),
paragraphs (8) and (10), and Section VII, Subsection (C), paragraph (2). The FIRE DISTRICT
and COUNTY seniority date for any employee retiring from CaIPERS pursuant to this
paragraph (10) of Subsection (C) of Section VII shall immediately become the commencement
date of services, any longevity bonus received by the employee which is based on continuous
time with the CITY will be eliminated from the employee's salary, any Y-Rated salary will be
eliminated, and the employee's salary will be adjusted and based solely on the employee's
FIRE DISTRICT rank and total time as an employee with the FIRE DISTRICT. Such
employees must also be medically qualified by a FIRE DISTRICT -administered physical
examination as required of newly hired fire fighters.
(11) Workers' Compensation - California Labor Code Sections shall govern
Workers' Compensation benefits for all transferring CITY employees who sustain industrial
injuries. Notwithstanding Section 5500.5 et seq. of the California Labor Code, the CITY agrees
to reimburse the FIRE DISTRICT for the FIRE DISTRICT's proportionate share of all medical,
legal, administrative, and any other indemnity costs for which the FIRE DISTRICT shall be
liable for those industrial injuries apportionable in whole or in part to employees' employment
with the CITY. The CITY's responsibility as provided for herein shall not be affected by any
change in Federal or State law.
The CITY and the FIRE DISTRICT shall cooperate in the ongoing management of
any Workers' Compensation claims pending, filed, during the time CITY personnel are
employed by the FIRE DISTRICT by providing such information as is necessary for the CITY
and/or the FIRE DISTRICT to appropriately manage a Workers' Compensation claim filed by a
FIRE DISTRICT employee previously employed by the CITY. The CITY shall notify the FIRE
DISTRICT of any claims pending, filed, or denied; and any temporary or permanent work
restrictions imposed with respect to an employee who transfers from CITY employment to
FIRE DISTRICT employment. The FIRE DISTRICT shall notify the CITY of any claims
pending, filed, or denied; and any temporary or permanent work restrictions imposed with
respect to an employee who has a pending Workers' Compensation claim involving the CITY
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or who asserts a Workers' Compensation claim during employment with the FIRE DISTRICT
upon which the CITY is potentially liable in whole or in part. The CITY shall be responsible for
adjusting and paying all costs related to those claims which have been filed or are pending as
of the effective date of this Agreement. This responsibility of the CITY is subject to contribution
from the FIRE DISTRICT for any post -transfer injury or exacerbation of an existing injury
already at issue in a pending Workers' Compensation claim involving the CITY at the time of
transfer. Pursuant to Subsection C, Paragraph S, the CITY shall provide Workers'
Compensation related files on all employees transferring to the FIRE DISTRICT.
(12) Health Insurance — The CITY shall continue to provide the existing coverage of
paid medical and dental insurance for all employees transferring to the FIRE DISTRICT for one
(1) full calendar month after the commencement date of services or, for those employees on
medical leave with the CITY on the commencement date of services, for at least one (1) full
calendar month after the effective date of their blanketing into the FIRE DISTRICT. The FIRE
DISTRICT shall reimburse the CITY as specified in Section III, Subsection (0).
(13) Deferred Compensation Plans - Pursuant to Section 6.02.040 of the Los
Angeles County Code, CITY employees transferring to the FIRE DISTRICT shall be eligible for
immediate participation in the COUNTY employees' deferred compensation plans for which
they may be eligible depending upon their transferred rank, unless such immediate eligibility is
otherwise prohibited by Federal or California statute or regulation.
(14) Marriage and Birth Certificates — For purposes of completing the background
investigations pursuant to Section VI I, Subsection (C), paragraph (1) herein and for verification
of eligibility of health insurance coverage, prior to the commencement date of services as
determined by the FIRE DISTRICT, all transferring CITY employees will be required to provide
copies of their marriage certificates and the birth certificates for themselves and all dependents
who will be covered under their health insurance benefits.
(15) FIRE DISTRICT Employees' Rights - The employment rights of existing FIRE
DISTRICT employees shall not be impaired by this Agreement.
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SECTION VIII. ENVIRONMENTAL
ALITY CONTROL
(A) The FIRE DISTRICT shall be responsible to comply with the provisions of the
California Environmental Quality Act of 1970 (CEQA), insofar as the same may apply to
annexation proceedings required in annexing the CITY to the FIRE DISTRICT. The FIRE
DISTRICT agrees to hold the CITY free and harmless from any and all claims, demands, or
judgments arising out of the FIRE DISTRICT's failure to comply with the provisions of CEQA,
relative to annexation procedures.
(B) Prior to the commencement date of services, the CITY shall have a Cal -OSHA
Registered Environmental Assessor perform a Phase I Site Assessment and Building
Asbestos Survey and, if subsequently required, a Phase II Site Assessment on all CITY Fire
Station facilities to be occupied by the FIRE DISTRICT pursuant to Schedule 3 attached
hereto. All Site Assessments and related reports shall be reviewed, approved, and accepted
by the FIRE DISTRICT.
(C) The CITY shall, at its sole expense, mitigate and abate all environmental hazards (if
any) at the CITY Fire Station sites prior to the commencement date of services and provide
evidence to the satisfaction of the FIRE DISTRICT that all recommended measures have been
completed and that all applicable laws and requirements have been complied with. Any
residual contamination or environmental damage from conditions on or adjacent to CITY Fire
Stations which existed before the commencement date of services but which are discovered
after the commencement date of services, shall be the responsibility of the CITY.
(D) The FIRE DISTRICT shall, at its sole expense, mitigate and abate all environmental
damage (if any) caused by the FIRE DISTRICT or its agents at any of the CITY Fire Stations
after the commencement date of services.
(E) Prior to occupancy of the CITY Fire Stations by the FIRE DISTRICT, the FIRE
DISTRICT shall inspect the facilities and identify all hazardous materials stored at the facilities
for which the CITY shall be responsible for removal. The CITY shall remove all identified
hazardous materials prior to FIRE DISTRICT occupancy of the CITY Fire Stations. If, after
FIRE DISTRICT occupancy of the CITY Fire Stations, stored hazardous materials are
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discovered by the FIRE DISTRICT which were not previously identified during the above
inspection, the CITY shall remove said materials within thirty (30) days after written notice by
the FIRE DISTRICT to the CITY, or the FIRE DISTRICT may remove the materials and invoice
the CITY for the costs of such removal. In the event such hazardous materials pose an
immediate danger to human health or the environment as determined by the FIRE DISTRICT,
such materials shall be removed immediately by the CITY upon notification by the FIRE
I DISTRICT to the CITY.
SECTION IX. HAZARDOUS MATERIALS RELEASE RESPONSE PLAN AND
INVENTORY
(A) CITY will continue to act as the administering agency for the CITY's Hazardous
Materials Release Response Plan and Inventory, California Health and Safety Code Chapter
6.95, Sections 25500 — 25545, hereinafter referred to as the "Program" during the term of this
Agreement.
(B) The CITY shall retain all fees collected in the administration of the Program as
provided by State law.
(C) When the FIRE DISTRICT's Health/Hazardous Materials Emergency Response
Teams respond to a hazardous materials incident in the CITY, the FIRE DISTRICT will
subsequently invoice the CITY on an as -call basis for the costs associated with the response
team unit(s) responded. Payments by the CITY of invoices for all such hazardous materials
emergency incident response team responses shall be made pursuant to the provisions of
Section III herein.
SECTION X. ADOPTION OF LOS ANGELES COUNTY FIRE CODE
Pursuant to Los Angeles County Fire Code - Title 32, Sections 10000.1 and 10000.2,
and California Health and Safety Code Section 13869, as may be subsequently amended,
upon annexation of the CITY to the FIRE DISTRICT, the County of Los Angeles Fire Code -
Title 32, including any subsequent amendments to such code, shall be enforced in the CITY by
the FIRE DISTRICT. By ordinance, the CITY shall adopt the County of Los Angeles Fire Code
— Title 32 as of the commencement date of services. This ordinance will adopt all existing
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CITY amendments to the County of Los Angeles Fire Code — Title 32 as a separate
attachment. The FIRE DISTRICT will enforce applicable amendments specific to the CITY.
Where differences occur between the Los Angeles County Fire Code — Title 32 and the
amendments adopted by the CITY, the CITY amendments will take precedence unless an
impracticality of enforcement is determined by the FIRE DISTRICT in its sole discretion, in
which case the FIRE DISTRICT and the CITY shall work towards establishing a mutually
agreeable resolution.
SECTION XI. MODIFICATION OF SCHEDULES
(A) With the exception of Schedule 2, all schedules attached hereto and incorporated
herein by reference will be subject to modification by mutual agreement of the CITY
ADMINISTRATOR and FIRE CHIEF of the FIRE DISTRICT as needed after the date of
approval of this Agreement by both parties.
(B) The staffing levels as indicated on Schedule 2 may be subject to modification by
mutual written agreement of the CITY COUNCIL and FIRE CHIEF of the FIRE DISTRICT. Any
such modification of staffing levels may cause an adjustment in the determination of the
Annual Fee as specified in Section II, Subsection (L) herein.
SECTION XII. WITHDRAWAL
(A) In the event the CITY terminates this Agreement and withdraws from the FIRE
DISTRICT at any time subsequent to the Initial Ten -Year Term, per the provisions of Section I,
herein, the FIRE DISTRICT and the CITY agree that:
(1) The lease on the fire stations shall terminate and the FIRE DISTRICT shall
vacate the CITY Fire Stations on the effective date of withdrawal except as provided for in a
subsequent written agreement as may be entered into by the CITY and the FIRE DISTRICT.
(2) The FIRE DISTRICT shall return to the CITY, fire apparatus, vehicles and
related fire apparatus equipment of a comparable type, condition, and age, in the quantity and
type as described on Schedule 5 as of the commencement date of services.
(3) The FIRE DISTRICT shall return to the CITY Fire Station equipment, furniture,
tools, and furnishings of a comparable type and condition as of the commencement date of
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services, which are essential to the operation of the fire station facilities and are detailed in
I Schedule 6.
(4) As to any apparatus, vehicles, equipment, tools, furniture, furnishings, or other
personal property for which a monetary or in -kind credit was given to the CITY upon the
effective date of this Agreement, the FIRE DISTRICT will not be obligated in any manner to
return comparable items to the CITY at the date of withdrawal of this Agreement.
(B) In the event of the termination of the Agreement by either party as provided herein,
the FIRE DISTRICT and the CITY agree to enter into separate and further agreements to
address the specific details of termination not addressed in this Agreement.
SECTION XIII . GOOD FAITH AND FAIR DEALING
The FIRE DISTRICT and the CITY covenant and warrant to act in good faith and fair
dealing regarding the performance, administration, and interpretation of this Agreement.
SECTION XIV. GENERAL PROVISIONS
(A) Severability — In the event that any provision herein contained is held to be invalid,
void, or illegal by any court of competent jurisdiction, the same shall be deemed severable
from the remainder of this Agreement and shall in no way affect, impair or invalidate any other
provision contained herein. If any such provision shall be deemed invalid due to its scope or
breadth, such provision shall be deemed valid to the extent of the scope or breadth permitted
by law.
(B) Waiver — No breach of any provision hereof can be waived unless in writing.
Waiver of any one breach of any provision shall not be deemed to be a waiver of any breach of
the same or any other provision hereof.
(C) Entire Agreement — This Agreement constitutes the entire agreement
between the parties relating to the subject matter of this Agreement, and supersedes any prior
understanding whether oral or written and may be modified only by further written agreement
between the parties hereto. The non -enforceability, invalidity or illegality of any provision of
this Agreement shall not render the other provisions thereof unenforceable, invalid or illegal.
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IN WITNESS WHEREOF, the CITY, by majority vote of its City Council, has caused this
Agreement to be executed by its Mayor and which execution has been attested to by its Clerk;
pursuant to action by a majority vote of the Board of Supervisors, as governing body of the
FIRE DISTRICT, the Chair has executed this Agreement on behalf of the FIRE DISTRICT and
which execution has been attested to by its Clerk.
CONSOLIDATED FIRE PROTECTION
DISTRICT OF LOS ANGELES COUNTY
to
Chair, Board of Supervisors
107_1111d
ATTEST:
CELIA ZAVALA
Executive Officer -Clerk of
The Board of Supervisors
By
Deputy
APPROVED AS TO FORM:
MARY C. WICKHAM
County Counsel
By
Christina Angeles, Principal Deputy
RPlanningl VernonWnexation Agreement Draft
CITY OF VERNON
By
Melissa Ybarra, Mayor
IOWN I:I
ATTEST:
By
Deborah Harrington, Interim City Clerk
APPROVED AS TO FORM:
By
Hema Patel, City Attorney
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