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20200204 Regular City Council Meeting - AgendaAgenda City of Vernon Regular City Council Meeting Tuesday, February 04, 2020, 09:00 AM City Hall, Council Chamber 4305 Santa Fe Avenue Vernon, California Melissa Ybarra, Mayor Leticia Lopez, Mayor Pro Tern William Davis, Council Member Carol Menke, Council Member Diana Gonzales, Council Member CALL TO ORDER FLAG SALUTE ROLL CALL CHANGES TO THE AGENDA PUBLIC COMMENT At this time the public is encouraged to address the City Council on any matter that is within the subject matter jurisdiction of the City Council. The public will also be given a chance to comment on matters which are on the posted agenda during City Council deliberation on those specific matters. 1:J0*1 k111IFINIIQkiI 1. Public Works Vernon's Los Angeles River Active Transportation Access Plan Recommendation: No action required by City Council. This is a presentation only. 1. Vernon's LA River Active Transportation Access Plan 2. Presentation on Vernon's LA River Active Transportation Access Plan Page 2 of 8 Regular City Council Meeting Agenda February 04, 2020 CONSENT CALENDAR All matters listed on the Consent Calendar are to be approved with one motion. Items may be removed from the Consent Calendar by any member of the Council. Those items removed will be considered immediately after the Consent Calendar. 2. City Clerk Approval of Minutes Recommendation: Approve the January 7 and January 21, 2020 Regular City Council meeting minutes. 1. 2020-01-07 City Council Minutes 2. 2020-01-21 City Council Minutes 3. City Clerk Claims Against the City Recommendation: Receive and file the claim submitted by Diana Aquino in the amount of $285.38. 1. Claim for Damages: D. Aquino 1-13-20 4. Finance/ Treasury Operating Account Warrant Register No January 18, 2020 Recommendation: 38 Covering the Period of January 5 through Approve Operating Account Warrant Register No. 38, which totals $8,910,980.17, and consists of ratification of electronic payments totaling $8,134,176.84 and ratification of the issuance of early checks totaling $776,803.33. 1. Operating Account Warrant Register No. 38 5. Public Works Public Works Monthly Building Report Recommendation: Receive and file the December 2019 Building Report. 1. Public Works Department December 2019 Building Report Page 3 of 8 Regular City Council Meeting Agenda February 04, 2020 6. Public Works Notice of Completion - City Contract No. CS-1105 - Citywide Striping and Pavement Markings Fiscal Year (FY) 2018-2019 Recommendation: A. Find that approval of the proposed action is exempt from California Environmental Quality Act ("CEQA") review, as it is a governmental administrative activity that will not directly result in physical changes to the environment and is therefore not a "project" as defined by CEQA Guidelines section 15378; B. Accept the work of PCI, Inc. as related to City Contract No. CS-1105 — Citywide Striping and Pavement Markings FY 2018-2019; and C. Authorize staff to submit the Notice of Completion for the project to the County of Los Angeles Recorder's Office. 1. Notice of Completion - City Contract No. CS-1105 7. Public Works Notice of Completion - City Contract No. CS-1130 - Concrete Yards at Furlong Properties Recommendation: A. Find that approval of the proposed action is exempt from California Environmental Quality Act ("CEQA") review, as it is a governmental administrative activity that will not directly result in physical changes to the environment and is therefore not a "project" as defined by CEQA Guidelines section 15378; B. Accept the work of FS Contractors, Inc. as related to City Contract No. CS-1130 — Concrete Yards at Furlong Properties; and C. Authorize staff to submit the Notice of Completion for the project to the County of Los Angeles Recorder's Office. 1. Notice of Completion - City Contract No. CS-1130 8. Public Works Acceptance of Electrical Easement at 3015 Leonis Boulevard (APN 6303-021-007) Recommendation: A. Find that acceptance of the Electrical Easement is not a "project" as that term is defined under the California Environmental Quality Act (CEQA) Guidelines Section 15378, and even if it were a project, it would be categorically exempt in accordance with CEQA Guidelines Sections 15301 (maintenance, repair or minor alteration of an existing facility and involves negligible or no expansion of an existing use) and 15061(b)(3) (general rule that CEQA only applies to projects that may have a significant effect on the environment); and B. Accept the Electrical Easement and authorize the Mayor to execute the Certificate of Acceptance. 1. 3015 Leonis - Electrical Easement 2. Certificate of Acceptance - 3015 Leonis Page 4 of 8 Regular City Council Meeting Agenda February 04, 2020 9. Police Department Loan Vehicle Use Agreement with National Insurance Crime Bureau Recommendation: A. Find that approval of the proposed action is exempt from California Environmental Quality Act ("CEQA") review, because it is a continuing administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a "project" as defined by CEQA Guidelines section 15378; and B. Approve and authorize the Police Chief to execute a vehicle use agreement with the National Insurance Crime Bureau (NICB) for continued participation in the loan vehicle program. 1. NICB Loan Vehicle Use Agreement 10. Public Utilities Process of Appointment of Directors to the Central Basin Municipal Water District's Board of Directors A. Find that approval of the proposed action is exempt from California Environmental Quality Act (CEQA) review because it is an administrative activity that will not result in direct or indirect physical changes in the environment and, therefore, does not constitute a "project" as defined by CEQA Guidelines § 15378; B. Adopt a resolution authorizing the City of Vernon's participation in the process of appointment of Directors to the Central Basin Municipal Water District's Board of Directors; and C. Ratify the City Administrator's nomination of Noe Negrete, Director of Public Works and City Engineer for the City of Santa Fe Springs, to serve as a Director representing large purveyors on the Central Basin Municipal Water District's Board. 1. Resolution - Appointment of Directors to the CBMWD Board 11. Public Utilities Quitclaim Deeds for Easements with Renewable Resources Group Recommendation: A. Find that approval of the proposed action is exempt from California Environmental Quality Act ("CEQA") review, because it is an administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a "project" as defined by CEQA Guidelines section 15378; and B. Approve and authorize the Mayor to execute the Quitclaim Deeds with Renewable Resources Group ("RRG"), to release the encumbrance of easements and quitclaims to ReNu Resources LLC all right, title, and interest that the City of Vernon has or may have in the Easement Property and Easement as defined in the Quitclaim Deeds. 1. GIS Parcel Map 2. Quitclaims - Vernon Transmission Easements Page 5 of 8 Regular City Council Meeting Agenda February 04, 2020 NEW BUSINESS 12. City Administration Services Agreement with Southeast Rio Vista Family YMCA (a branch of the YMCA of Metropolitan Los Angeles) for Community Based Wellness Programming for the City of Vernon Recommendation: A. Find that approval of the Services Agreement with YMCA Metropolitan Los Angeles/Southeast-Rio Vista Family YMCA is exempt from California Environmental Quality Act ("CEQA") review, because it is an administrative action that will not result in direct or indirect physical changes in the environment and, therefore, does not constitute a "project" as defined by CEQA Guidelines section 15378; and B. Approve and authorize the City Administrator to execute the Services Agreement with the YMCA Metropolitan Los Angeles/Southeast-Rio Vista Family YMCA ("YMCA"), in substantially the same form as submitted, for a one-year term in an amount not -to -exceed $153,519, for community based wellness programming for the City of Vernon. 1. Services Agreement with YMCA of Metropolitan Los Angeles 13. Public Utilities City Contract No. LP-0510 with A.M. Ortega Construction, Inc. for the 26th Street Bridge Gas Pipeline and Casing Installation Recommendation: A. Find that the proposed action is categorically exempt from California Environmental Quality Act (CEQA) review, in accordance with CEQA Guidelines §15301, because the project consists of the maintenance, repair or minor alteration of an existing facilities and involves negligible or no expansion of an existing use; B. Accept the sole bid from A.M. Ortega Construction, Inc., ("Ortega") as the lowest responsive and responsible bidder; C. Approve and authorize the City Administrator to execute the Construction Contract with Ortega, in substantially the same form as submitted herewith, in an amount not to exceed $404,159.00 for the 26th Street Bridge Gas Pipeline and Casing Installation; and D. Authorize a contingency amount of $45,841.00 in the event of an unexpected changed condition in the project and grant authority to the City Administrator to issue Change Orders for an amount up to the contingency amount, if necessary. At approximately 11 % of the total contract value, the contingency amount requested is typical for this type and size of project. 1. Contract No. LP-0510 - 26th Street Bridge Gas Pipeline and Casing Installation ORAL REPORTS City Administrator Reports on Activities and other Announcements City Council Reports on Activities (including AB1234), Announcements, or Directives to Staff Page 6 of 8 Regular City Council Meeting Agenda February 04, 2020 CLOSED SESSION 14. CONFERENCE WITH REAL PROPERTY NEGOTIATORS Government Code Section 54956.8 Assessor's Parcel Numbers: 6304-007-900 and 6314-033-901 Agency Negotiators: Carlos Fandino, City Administrator Negotiating Party: Los Angeles County Flood Control District Under Negotiation: Price and Terms of Payment 15. CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (3 cases) Government Code Section 54956.9(d)(1) Bicent (California) Malburg LLC et al. v. City of Vernon et al., Los Angeles Superior Court Case No. 19STCV08859 and JAMS Reference No. 1100107175 City of Vernon v. Bicent (California) Malburg LLC Los Angeles Superior Court Case No. 19STCP02411 and JAMS Reference No. 1220062657 Vernon Professional Firefighters Association v. City of Vernon Public Employment Relations Board Unfair Practice Charge No. LA-CE-1423-M 16. CONFERENCE WITH LABOR NEGOTIATORS Government Code Section 54957.6 Agency Designated Representative: Carlos Fandino, City Administrator Employee Organizations: Vernon Professional Firefighters Association, and Vernon Fire Management Association 17. CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Threat of Litigation Government Code Section 54956.9(e)(5) Number of potential cases: 1 18. CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant Exposure to Litigation Government Code Section 54956.9(d)(2) Number of potential cases: 1 Facts and Circumstances: Pursuant to Government Code Section 54956.9(e)(3), the City has received written communication threatening litigation on behalf of the Vernon Fire Management Association, which communication is made available for public inspection pursuant to Section 54957.5. Page 7 of 8 Regular City Council Meeting Agenda February 04, 2020 ADJOURNMENT I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing agenda was posted in accordance with the applicable legal requirements. Regular and Adjourned Regular meeting agendas may be amended up to 72 hours in advance of the meeting. Dated this 30t" day of January 2020. By: '--AI` Lisa Pope, City Clerk Page 8 of 8 Regular City Council Meeting Agenda February 04, 2020 GUIDE TO CITY COUNCIL PROCEEDINGS Meetings of the City Council are held the first and third Tuesday of each month at 9:00 a.m. and are conducted in accordance with Rosenberg's Rules of Order (Vernon Municipal Code Section 2.1-1). Copies of all agenda items and back-up materials are available for review in the City Clerk Department, Vernon City Hall, 4305 Santa Fe Avenue, Vernon, California, and are available for public inspection during regular business hours, Monday through Thursday, 7:00 a.m. to 5:30 p.m. Agenda reports may be reviewed on the City's website at www.citVofvernon.org or copies may be purchased for $0.10 per page. Disability -related services are available to enable persons with a disability to participate in this meeting, consistent with the Americans with Disabilities Act (ADA). In compliance with ADA, if you need special assistance, please contact the City Clerk department at CityClerk@ci.vernon.ca.us or (323) 583-8811 at least 48 hours prior to the meeting to assure arrangements can be made. The Public Comment portion of the agenda is for members of the public to present items, which are not listed on the agenda but are within the subject matter jurisdiction of the City Council. The City Council cannot take action on any item that is not on the agenda but matters raised under Public Comment may be referred to staff or scheduled on a future agenda. Comments are limited to three minutes per speaker unless a different time limit is announced. Speaker slips are available at the entrance to the Council Chamber. Public Hearings are legally noticed hearings. For hearings involving zoning matters, the applicant and appellant will be given 15 minutes to present their position to the City Council. Time may be set aside for rebuttal. All other testimony shall follow the rules as set for under Public Comment. If you challenge any City action in court, you may be limited to raising only those issues you or someone else raised during the public hearing, or in written correspondence delivered to the City Clerk at or prior to the public hearing. Consent Calendar items may be approved by a single motion. If a Council Member or the public wishes to discuss an item, it may be removed from the calendar for individual consideration. Council Members may indicate a negative or abstaining vote on any individual item by so declaring prior to the vote on the motion to adopt the Consent Calendar. Items excluded from the Consent Calendar will be taken up following action on the Consent Calendar. Public speakers shall follow the guidelines as set forth under Public Comment. New Business items are matters appearing before the Council for the first time for formal action. Those wishing to address the Council on New Business items shall follow the guidelines for Public Comment. Closed Session allows the Council to discuss specific matters pursuant to the Brown Act, Government Code Section 54956.9. Based on the advice of the City Attorney, discussion of these matters in open session would prejudice the position of the City. Following Closed Session, the City Attorney will provide an oral report on any reportable matters discussed and actions taken. At the conclusion of Closed Session, the Council may continue any item listed on the Closed Session agenda to the Open Session agenda for discussion or to take formal action as it deems appropriate.