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20200218 Regular City Council Meeting - AgendaAgenda City of Vernon Regular City Council Meeting Tuesday, February 18, 2020, 09:00 AM City Hall, Council Chamber 4305 Santa Fe Avenue Vernon, California Melissa Ybarra, Mayor Leticia Lopez, Mayor Pro Tern William Davis, Council Member Carol Menke, Council Member Diana Gonzales, Council Member CALL TO ORDER FLAG SALUTE ROLL CALL CHANGES TO THE AGENDA PUBLIC COMMENT At this time the public is encouraged to address the City Council on any matter that is within the subject matter jurisdiction of the City Council. The public will also be given a chance to comment on matters which are on the posted agenda during City Council deliberation on those specific matters. PRESENTATION 1. City Council Employee Service Pin Awards for January 2020 Recommendation: No action required by City Council. This is a presentation only. 1. Employee Service Recognition for January 2020 Page 2of6 Regular City Council Meeting Agenda February 18, 2020 CONSENT CALENDAR All matters listed on the Consent Calendar are to be approved with one motion. Items may be removed from the Consent Calendar by any member of the Council. Those items removed will be considered immediately after the Consent Calendar. 2. City Clerk Approval of Minutes Recommendation: Approve minutes for the February 4, 2020 Regular City Council Meeting and February 5, 2020 Special City Council Meeting. 1. 2020-02-04 City Council Minutes 2. 2020-02-05 City Council Minutes (special) 3. Finance/ Treasury City Payroll Warrant Register Recommendation: Approve City Payroll Account Warrant Register No. 764 for the period of January 1 through January 31, 2020, which totals $4,389,718.45 and consists of ratification of direct deposits, checks and taxes totaling $3,054,709.01 and ratification of checks and electronic fund transfers (EFT) for payroll related disbursements totaling $1,335,009.44 paid through operating bank account. 1. City Payroll Account Warrant Register No. 764 4. Finance/ Treasury Operating Account Warrant Register Recommendation: Approve Operating Account Warrant Register No. 39, for the period of January 19 through February 1, 2020, which totals $6,655,484.72 and consists of ratification of electronic payments totaling $6,366,351.32 and ratification of the issuance of early checks totaling $289,133.40. 1. Operating Account Warrant Register No. 39 5. Fire Department Fire Department Activity Report Recommendation: Receive and file the December 2019 Report. 1. Fire Department Activity Report - 12/1/19 to 12/31/19 6. Police Department Police Department Activity Report Recommendation: Receive and file the December 2019 Reports. 1. Police Department Activity Report - 12/01/19 to 12/15/19 2. Police Department Activity Report - 12/16/19 to 12/31/19 Page 3of6 Regular City Council Meeting Agenda February 18, 2020 NEW BUSINESS 7. Public Utilities Construction Contract with Best Drilling and Pump, Inc. for the Well No. 17 Rehabilitation Project Recommendation: A. Find that the proposed action is categorically exempt from California Environmental Quality Act (CEQA) review, in accordance with CEQA Guidelines §15301, because the project consists of the maintenance, repair or minor alteration of existing facilities and involves negligible or no expansion of an existing use; B. Accept the bid from Best Drilling and Pump, Inc. as the lowest responsive and responsible bidder and reject all other bids; C. Approve and authorize the City Administrator to execute a Construction Contract with Best Drilling and Pump, Inc., in substantially the same form as submitted, in an amount not to exceed $552,929.00 for the Well No. 17 Rehabilitation Project; and D. Authorize a contingency amount of $47,000.00 in the event of unforeseen changes in the project and grant authority to the City Administrator to issue Change Orders for an amount up to the contingency amount, if necessary. At approximately 8.5% of the total contract value, the contingency amount requested is typical for this type and size of project. 1. Contract with Best Drilling and Pump, Inc. for the Well No. 17 Rehab Project 8. Finance/ Treasury 2020 Electric System Revenue Bonds Recommendation: A. Find that approval of the resolution to issue 2020 Electric System Revenue Bonds is exempt under the California Environmental Quality Act (CEQA) in accordance with Sections 15060(c)(3), 15378(b)(4), and 15378(b)(5) because the activity approved by the Resolution relating to the refinancing or funding of previously -approved projects will not result in direct or indirect physical changes in the environment and, therefore, is not a "project," as defined in Section 15378 of the CEQA Guidelines; and B. Adopt a resolution for the issuance of 2020 Electric System Revenue Taxable Series A Bonds in the par amount of approximately $190 million to provide funds to (a) refund a portion of the City's outstanding 2009 Series A, 2012 Series B and 2015 Series A Electric System Revenue Bonds (b) finance costs of certain capital improvements for the electric system (c) fund a deposit to the Debt Service Reserve Fund, and (d) pay cost of issuance of the 2020 Series Bonds. The resolution provides for flexibility to accommodate interest rate fluctuations that would impact market conditions. 1. Resolution - 2020 Electric System Revenue Bonds 2. Instructions and Request Regarding Bonds to Be Refunded (2009A Bonds) 3. Instructions and Request Regarding Bonds to Be Refunded (2012B Bonds) 4. Instructions and Request Regarding Bonds to Be Refunded (2015A Bonds) Page 4of6 Regular City Council Meeting Agenda February 18, 2020 9. Finance/ Treasury 2020 Water System Revenue Bonds Recommendation: A. Find that approval of the resolution to issue 2020 Water System Revenue Bonds is exempt under the California Environmental Quality Act (CEQA) in accordance with Sections 15060(c)(3), 15378(b)(4), and 15378(b)(5) because the activity approved by the Resolution relating to the refinancing or funding of previously -approved projects will not result in direct or indirect physical changes in the environment and, therefore, is not a "project," as defined in Section 15378 of the CEQA Guidelines; and B. Adopt a resolution for the issuance of 2020 Water System Revenue Tax Exempt Series A Bonds in the par amount of $15 million to provide funds to (a) finance costs of certain capital improvements for the water system (b) fund a deposit to the Debt Service Reserve Fund, and (c) pay cost of issuance of the 2020 Series Bonds. The resolution provides for flexibility to accommodate interest rate fluctuations that would impact market conditions. 1. Resolution - 2020 Water System Revenue Bonds 10. City Administration Legislation to Address Use of Public Moneys to Compensate Non -employees for Business Recruitment Recommendation: A. Find that the proposed action is exempt from California Environmental Quality Act (CEQA) review, because it is an administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a "project" as defined by CEQA Guidelines §15378; and B. Authorize City staff to pursue the development of state legislation that prohibits the use of public moneys to compensate consultants or non -employees for activities related to the recruitment of private companies to relocate any portion of their business from one city or county to another pursuant to any form of sales tax sharing agreement. ORAL REPORTS City Administrator Reports on Activities and other Announcements City Council Reports on Activities (including AB1234), Announcements, or Directives to Staff Page 5of6 Regular City Council Meeting Agenda February 18, 2020 CLOSED SESSION 11. CONFERENCE WITH LEGAL COUNSEL— EXISTING LITIGATION (4 cases) Government Code Section 54956.9(d)(1) Bicent (California) Malburg LLC et al. v. City of Vernon et al., Los Angeles Superior Court Case No. 19STCV08859 and JAMS Reference No. 1100107175 City of Vernon v. Bicent (California) Malburg LLC Los Angeles Superior Court Case No. 19STCP02411 and JAMS Reference No. 1220062657 Vernon Professional Firefighters Association v. City of Vernon Public Employment Relations Board (PERB) Unfair Practice Charge No. LA-CE- 1423-M Signal Hill vs. Central Basin Municipal Water District Los Angeles Superior Court Case No. 19STCP03882 12. CONFERENCE WITH LABOR NEGOTIATORS Government Code Section 54957.6 Agency Designated Representative: Carlos Fandino, City Administrator Employee Organizations: Vernon Professional Firefighters Association, and Vernon Fire Management Association 13. CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant Exposure to Litigation Government Code Section 54956.9(d)(2) Number of potential cases: 1 Facts and Circumstances: Pursuant to Government Code Section 54956.9(e)(3), the City has received written communication threatening litigation on behalf of the Vernon Fire Management Association, which communication is made available for public inspection pursuant to Section 54957.5. ADJOURNMENT I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing agenda was posted in accordance with the applicable legal requirements. Regular and Adjourned Regular meeting agendas may be amended up to 72 hours in advance of the meeting. Dated this 13t' day of February 2020. By: 'e' �'-& Lisa Pope, City Clerk Page 6of6 Regular City Council Meeting Agenda February 18, 2020 Guide to City Council Proceedings Meetings of the City Council are held the first and third Tuesday of each month at 9:00 a.m. and are conducted in accordance with Rosenberg's Rules of Order (Vernon Municipal Code Section 2.1-1). Copies of all agenda items and back-up materials are available for review in the City Clerk Department, Vernon City Hall, 4305 Santa Fe Avenue, Vernon, California, and are available for public inspection during regular business hours, Monday through Thursday, 7:00 a.m. to 5:30 p.m. Agenda reports may be reviewed on the City's website at www.citvofvernon.org or copies may be purchased for $0.10 per page. Disability -related services are available to enable persons with a disability to participate in this meeting, consistent with the Americans with Disabilities Act (ADA). In compliance with ADA, if you need special assistance, please contact the City Clerk department at CityClerk@ci.vernon.ca.us or (323) 583-8811 at least 48 hours prior to the meeting to assure arrangements can be made. The Public Comment portion of the agenda is for members of the public to present items, which are not listed on the agenda but are within the subject matter jurisdiction of the City Council. The City Council cannot take action on any item that is not on the agenda but matters raised under Public Comment may be referred to staff or scheduled on a future agenda. Comments are limited to three minutes per speaker unless a different time limit is announced. Speaker slips are available at the entrance to the Council Chamber. Public Hearings are legally noticed hearings. For hearings involving zoning matters, the applicant and appellant will be given 15 minutes to present their position to the City Council. Time may be set aside for rebuttal. All other testimony shall follow the rules as set for under Public Comment. If you challenge any City action in court, you may be limited to raising only those issues you or someone else raised during the public hearing, or in written correspondence delivered to the City Clerk at or prior to the public hearing. Consent Calendar items may be approved by a single motion. If a Council Member or the public wishes to discuss an item, it may be removed from the calendar for individual consideration. Council Members may indicate a negative or abstaining vote on any individual item by so declaring prior to the vote on the motion to adopt the Consent Calendar. Items excluded from the Consent Calendar will be taken up following action on the Consent Calendar. Public speakers shall follow the guidelines as set forth under Public Comment. New Business items are matters appearing before the Council for the first time for formal action. Those wishing to address the Council on New Business items shall follow the guidelines for Public Comment. Closed Session allows the Council to discuss specific matters pursuant to the Brown Act, Government Code Section 54956.9. Based on the advice of the City Attorney, discussion of these matters in open session would prejudice the position of the City. Following Closed Session, the City Attorney will provide an oral report on any reportable matters discussed and actions taken. At the conclusion of Closed Session, the Council may continue any item listed on the Closed Session agenda to the Open Session agenda for discussion or to take formal action as it deems appropriate.