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20200602 Regular City Council Meeting - AgendaAgenda City of Vernon Regular City Council Meeting Tuesday, June 02, 2020, 09:00 AM City Hall, Council Chamber 4305 Santa Fe Avenue Vernon, California Leticia Lopez, Mayor Melissa Ybarra, Mayor Pro Tern William Davis, Council Member Carol Menke, Council Member Diana Gonzales, Council Member THIS MEETING WILL BE CONDUCTED PURSUANT TO GOVERNOR NEWSOM'S EXECUTIVE ORDER N-29-20 The public is encouraged to view the meeting at http://www.cityofvernon.org/webinar or by calling (415) 655-0060, Access Code 561-884-461#. You may submit comments to PublicComment(a)-ci.vernon.ca.us with the subject line "June 2, 2020 City Council Meeting Public Comment Item #_." Comments received prior to 8 a.m., Tuesday, June 2, 2020, will be read into the record. CALL TO ORDER I aWmevy_ ill 9 :4 ROLL CALL APPROVAL OF THE AGENDA PUBLIC COMMENT At this time the public is encouraged to address the City Council on any matter that is within the subject matter jurisdiction of the City Council. The public will also be given a chance to comment on matters which are on the posted agenda during City Council deliberation on those specific matters. PRESENTATIONS 1. Public Works 1-710 South Corridor Update by Gateway Cities Council of Governments Recommendation: No action required by City Council. This is a presentation only. Regular City Council Meeting Agenda June 02, 2020 PUBLIC HEARINGS Page 2 of 6 2. City Administration Citywide Budget and Appropriations Limit (GANN) for Fiscal Year 2020/2021 Recommendation: A) Adopt Resolution No. 2020-13 approving the Citywide budget for Fiscal Year 2020-2021; and B) Adopt Resolution No. 2020-14 establishing the City's Appropriation Limit for the Fiscal Year 2020-2021. 1. Resolution No. 2020-13 Budget 2. Resolution No. 2020-14 GANN 3. GANN Calculation 4. Public Hearing Notice CONSENT CALENDAR All matters listed on the Consent Calendar are to be approved with one motion. Items may be removed from the Consent Calendar by any member of the Council. Those items removed will be considered immediately after the Consent Calendar. 3. City Clerk Approval of Minutes Recommendation: Approve the May 19, 2020 Regular City Council meeting minutes. 1. City Council Minutes 5-19-2020 4. Finance/Treasury Operating Account Warrant Register Recommendation: Approve Operating Account Warrant Register No. 46, for the period of May 3 through May 16, 2020, which totals $2,224,976.13 and consists of ratification of electronic payments totaling $1,863,522.53 and ratification of the issuance of early checks totaling $361,453.60. 1. Operating Account Warrant Register No. 46 5. Public Works Public Works Monthly Building Report Recommendation: Receive and file the April 2020 Building Report. 1. Public Works Department April 2020 Building Report Regular City Council Meeting Agenda June 02, 2020 6. City Clerk Records Retention Schedule Page 3 of 6 Recommendation: Adopt Resolution No. 2020-15 approving the City's Records Retention Schedule, authorizing destruction of certain City records and repealing Resolution No. 2017-53. 1. Resolution No. 2020-15 Records Retention Schedule 7. Public Utilities Change Order No. 1 to Construction Contract with General Pump Company, Inc. for On -Call Well and Booster Pump Repairs Recommendation: A) Find that the proposed action is categorically exempt from California Environmental Quality Act (CEQA) review, in accordance with CEQA Guidelines § 15301, because the project consists of the maintenance, repair or minor alteration of existing equipment and involves negligible or no expansion of an existing use; and B) Approve and authorize the City Administrator to execute Change Order No. 1 to the Construction Contract with General Pump Company, Inc., in substantially the same form as submitted, authorizing renewal of the contract term for a one year period from July 1, 2020 through June 30, 2021, at a cost not -to -exceed $600,000 for the renewal term for on -call well and booster pump repairs. 1. Change Order No. 1 to General Pump Inc. Construction Contract 8. Public Works Sub -Recipient Agreement for the Purposes of the Proposition 1 Storm Water Agreement — Supplemental Expense Recommendation: A. Find that approval of the supplemental expense is exempt under the California Environmental Quality Act (CEQA) because it is an administrative activity that will not result in direct or indirect physical changes in the environment and therefore is not a "project" as defined in CEQA Guidelines section 15378, and to the extent approving the supplemental expense can be deemed a "project," it is part and parcel of the larger project of designing and constructing the infiltration cistern regional project, which has been subject to CEQA review and mitigation; and B. Approve the supplemental expense for an amount up to $8,000 for the implementation of the John Anson Ford Park Infiltration Cistern, Phase I (Project) approved by City Council under the Sub -Recipient Agreement between the City of Vernon the cities of Bell, Bell Gardens, Commerce, Cudahy, Huntington Park, Maywood (Sub -Recipients), and the Los Angeles Gateway Region Integrated Regional Water Management Joint Powers Authority (GWMA) for the purposes of the Proposition 1 Storm Water Agreement. Regular City Council Meeting Agenda June 02, 2020 Page 4 of 6 9. Human Resources Agreement with Alliant Insurance Services, Inc. for Health Benefits Brokerage and Consulting Services Recommendation: Approve and authorize the City Administrator to execute a Services Agreement with Alliant Insurance Services, Inc. (Alliant), in substantially the same form as submitted, for a one-year term in an amount not -to -exceed $74,000 for the provision of Health Benefits Brokerage and Consulting Services, with an effective date of July 1, 2020. 1. Services Agreement with Alliant Insurance Services, Inc. NEW BUSINESS 10. Human Resources Amendment No. 1 to the Side Letter of Agreement with the Vernon Professional Firefighters Association, Local 2312 Recommendation: Adopt Resolution No. 2020-16 approving Amendment No. 1 to the Side Letter of Agreement by and between the City of Vernon and the Vernon Professional Firefighters Association, Local 2312. 1. Resolution No. 2020-16 VPFA 2. VPFA MOU 3. VPFA Side Letter 11. Human Resources Amendment No. 1 to the Side Letter of Agreement with the Vernon Fire Management Association Recommendation: Adopt Resolution No. 2020-17 approving Amendment No. 1 to the Side Letter of Agreement by and between the City of Vernon and the Vernon Fire Management Association. 1. Resolution No. 2020-17 VFMA 2. VFMA MOU 3. VFMA Side Letter 12. Human Resources City's Fringe Benefits Policy and Citywide Classification and Compensation Plan Recommendation: A) Adopt Resolution No. 2020-18 adopting Citywide Fringe Benefits Policy and repealing Resolution No. 2020-07; and B) Adopt Resolution No. 2020-19 adopting Citywide Classification and Compensation Plan in accordance with Government Code Section 20636(b)(1). 1. Resolution No. 2020-18 Citywide Fringe Benefits Policy 2. Resolution No. 2020-19 Citywide Classification and Compensation Plan Regular City Council Meeting Agenda Page 5 of 6 June 02, 2020 ORAL REPORTS City Administrator Reports on Activities and other Announcements. City Council Reports on Activities (including AB1234), Announcements, or Directives to Staff. CLOSED SESSION 13. City Attorney THREAT TO PUBLIC SERVICES OR FACILITIES Government Code Section 54957 Consultation with City Administrator, City Attorney, Police Chief and other related City officials 14. City Administration CONFERENCE WITH LABOR NEGOTIATORS Government Code Section 54957.6 Agency Designated Representative: Carlos Fandino, City Administrator Employee Organizations: Vernon Professional Firefighters Association and Vernon Fire Management Association CLOSED SESSION REPORT ADJOURNMENT I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing agenda was posted on the bulletin board at the main entrance of the City of Vernon City Hall, located at 4305 Santa Fe Avenue, Vernon, California, and on the City's website, not less than 72 hours prior to the meeting set forth on this agenda. Dated this 28t" day of May, 2020. By: Sandra Dolson, Administrative Secretary Regular City Council Meeting Agenda Page 6 of 6 June 02, 2020 Guide to City Council Proceedings Meetings of the City Council are held the first and third Tuesday of each month at 9:00 a.m. and are conducted in accordance with Rosenberg's Rules of Order (Vernon Municipal Code Section 2.1-1). Copies of all agenda items and back-up materials are available for review in the City Clerk Department, Vernon City Hall, 4305 Santa Fe Avenue, Vernon, California, and are available for public inspection during regular business hours, Monday through Thursday, 7:00 a.m. to 5:30 p.m. Agenda reports may be reviewed on the City's website at www.citVofvernon.org or copies may be purchased for $0.10 per page. Disability -related services are available to enable persons with a disability to participate in this meeting, consistent with the Americans with Disabilities Act (ADA). In compliance with ADA, if you need special assistance, please contact the City Clerk department at CityClerk@ci.vernon.ca.us or (323) 583-8811 at least 48 hours prior to the meeting to assure arrangements can be made. The Public Comment portion of the agenda is for members of the public to present items, which are not listed on the agenda but are within the subject matter jurisdiction of the City Council. The City Council cannot take action on any item that is not on the agenda but matters raised under Public Comment may be referred to staff or scheduled on a future agenda. Comments are limited to three minutes per speaker unless a different time limit is announced. Speaker slips are available at the entrance to the Council Chamber. Public Hearings are legally noticed hearings. For hearings involving zoning matters, the applicant and appellant will be given 15 minutes to present their position to the City Council. Time may be set aside for rebuttal. All other testimony shall follow the rules as set for under Public Comment. If you challenge any City action in court, you may be limited to raising only those issues you or someone else raised during the public hearing, or in written correspondence delivered to the City Clerk at or prior to the public hearing. Consent Calendar items may be approved by a single motion. If a Council Member or the public wishes to discuss an item, it may be removed from the calendar for individual consideration. Council Members may indicate a negative or abstaining vote on any individual item by so declaring prior to the vote on the motion to adopt the Consent Calendar. Items excluded from the Consent Calendar will be taken up following action on the Consent Calendar. Public speakers shall follow the guidelines as set forth under Public Comment. New Business items are matters appearing before the Council for the first time for formal action. Those wishing to address the Council on New Business items shall follow the guidelines for Public Comment. Closed Session allows the Council to discuss specific matters pursuant to the Brown Act, Government Code Section 54956.9. Based on the advice of the City Attorney, discussion of these matters in open session would prejudice the position of the City. Following Closed Session, the City Attorney will provide an oral report on any reportable matters discussed and actions taken. At the conclusion of Closed Session, the Council may continue any item listed on the Closed Session agenda to the Open Session agenda for discussion or to take formal action as it deems appropriate.