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20201006 Regular City Council Meeting - Agenda Agenda y1F0 , � City of Vernon �+� >> Regular City Council Meeting Tuesday, October 06, 2020, 09:00 AM p5 t '`� City Hall, Council Chamber 4305 Santa Fe Avenue ;Y �'r, Vernon, California Leticia Lopez, Mayor Melissa Ybarra, Mayor Pro Tern William Davis, Council Member Carol Menke, Council Member Diana Gonzales, Council Member THIS MEETING WILL BE CONDUCTED PURSUANT TO GOVERNOR NEWSOM'S EXECUTIVE ORDER N-29-20. The public is encouraged to view the meeting at http://www.cityofvernon.org/webinar-cc or by calling (408) 638-0968, Meeting ID 935-5285-2001#. You may submit comments to PublicComment(a�.ci.vernon.ca.us with the subject line "October 6, 2020 City Council Meeting Public Comment Item #_." Comments received prior to 8 a.m., Tuesday, October 6, 2020, will be read into the record. CALL TO ORDER FLAG SALUTE ROLL CALL APPROVAL OF THE AGENDA PUBLIC COMMENT At this time the public is encouraged to address the City Council on any matter that is within the subject matter jurisdiction of the City Council. The public will also be given a chance to comment on matters which are on the posted agenda during City Council deliberation on those specific matters. Regular City Council Meeting Agenda Page 2 of 7 October 06, 2020 PRESENTATIONS 1. City Administration Recognition of Robert Gutterman - Vice President of Finance for Crown Poly, Inc. Recommendation: Acknowledge and present a proclamation to Robert Gutterman, retired Vice President of Finance for Vernon business Crown Poly, Inc., in recognition of his leadership of the business community in the City of Vernon. 1. Proclamation - Robert Gutterman (Crown Poly Inc) 2. Human Resources Recognition of Retiring Employee - Andrew C. Smith, Firefighter/Paramedic Recommendation: Acknowledge and present a proclamation to retiring employee Andrew C. Smith, Firefighter/Paramedic, in recognition of his dedicated service to the City of Vernon. 1. Proclamation - Andrew C. Smith 3. Human Resources Recognition of Retiring Employee - Dean A. Richens, Fire Captain Recommendation: Acknowledge and present a proclamation to retiring employee Dean A. Richens, Fire Captain, in recognition of his dedicated service to the City of Vernon. 1. Proclamation - Dean A. Richens PUBLIC HEARINGS 4. Public Works Resolution of Necessity - Acquisition of Property for Right of Way 5122 S. Atlantic Boulevard Recommendation: A. Find that the proposed action is exempt under the California Environmental Quality Act (CEQA) review, because it is a continuing administrative activity that will not result in any direct or indirect physical changes in the environment, and therefore does not constitute a "project" as defined by CEQA Guidelines Section 15378; and B. Adopt Resolution No. 2020-31 finding and determining that the public interest and necessity require the acquisition by eminent domain of interests in certain real property for public use and authorizing and directing condemnation of portions of Assessor's Parcel No. 6314-003-001 for the Atlantic Boulevard Bridge of Los Angeles River Project. 1. Resolution No. 2020-31 Eminent Domain 5122 S. Atlantic Blvd. 2. Contact Diary 3. Notice of Intent of Resolution of Necessity Regular City Council Meeting Agenda Page 3 of 7 October 06, 2020 CONSENT CALENDAR All matters listed on the Consent Calendar are to be approved with one motion. Items may be removed from the Consent Calendar by any member of the Council. Those items removed will be considered immediately after the Consent Calendar. 5. City Clerk Approval of Minutes Recommendation: Approve the September 15, 2020 Regular City Council meeting minutes. 1. 2020-09-15 City Council Minutes 6. Finance/Treasury Operating Account Warrant Register Recommendation: Approve Operating Account Warrant Register No. 53, for the period of August 30 through September 19, 2020, which totals $10,624,670.01 and consists of ratification of electronic payments totaling $10,351,172.28 and ratification of the issuance of early checks totaling $273,497.73. 1. Operating Account Warrant Register No. 53 7. Public Works Public Works Department Monthly Building Report Recommendation: Receive and file the August 2020 Building Report. 1. Public Works Department August 2020 Building Report 8. Health and Environmental Control Department CalRecycle Grant Funding for Fiscal Year 2020-2021 Recommendation: Receive and file update on award of grant. 1. Resolution No. 2017-15 2. CalRecycle Local Enforcement Agency (LEA) Grants - Approved by Dir of Health 09-16-2020 9. Police Department Replacement of Police Patrol Vehicle Recommendation: Approve and authorize the issuance of a purchase order to Folsom Lake Ford for a 2021 Police Interceptor patrol vehicle through the State of California Vehicle Purchase Contract (1-1 8-23-14B) for a total cost not to exceed $53,000. 1. Folsom Lake Ford Quote Regular City Council Meeting Agenda Page 4 of 7 October 06, 2020 10. Public Works Change Order No. 11 to the Consulting Services Agreement (CS-0099) with CNS Engineers, Inc. for the Atlantic Boulevard Bridge Rehabilitation and Widening Project Recommendation: A. Find that approval of the proposed change order is within the Initial Study/Mitigated Negative Declaration prepared for the project pursuant to the provisions under the California Environmental Quality Act (CEQA) in accordance with Section 15063 of the CEQA Guidelines; and B. Approve and authorize the City Administrator to execute Agreement Change Order No. 11, in substantially the same form as submitted, for the Atlantic Boulevard Bridge Rehabilitation and Widening Project, Federal Project No. DBPL02-5139(010), CS- 0099, extending the project schedule from December 31, 2020 to December 31, 2021 and authorizing CNS Engineers, Inc. to provide the additional engineering design and coordination services as described below for the additional cost of $113,865.10, increasing the total agreement cost to $2,014,340.45. 1. CS-0099 Change Order No. 11 11. City Clerk Little Free Library Project Recommendation: Approve the Little Free Library project and allocate $4,000 from Community Development Account No. 011.1070.797000 for the project. 1. Library Trustees - Free Little Library NEW BUSINESS 12. Public Works Services Agreement with Arroyo Group for Preparation of Mixed-Use Specific Plan and Program Environmental Impact Report (EIR) Preparation (West-Side Project) Recommendation: A. Find that the proposed action is exempt under the California Environmental Quality Act (CEQA) review, because it is a continuing administrative activity that will not result in any direct or indirect physical changes in the environment, and therefore does not constitute a "project" as defined by CEQA Guidelines section 15378. As indicated in the Staff Report, one of the outcomes of the proposed action is to develop a Program Environmental Impact Report (PEIR) for potential project(s), and any required environmental impact analysis will be conducted at the appropriate project phase; and B. Approve and authorize the City Administrator to execute the agreement between the City of Vernon and the Arroyo Group for the preparation of the Mixed-Use Specific Plan and Program EIR and the preparation of the General Plan and Housing Element Updates for a total not-to-exceed amount of $545,890. 1. Services Agreement with Arroyo Group Regular City Council Meeting Agenda Page 5 of 7 October 06, 2020 13. Public Utilities Services Agreement with A.M. Ortega Construction, Inc. for Natural Gas Project Design - Construction and Repair Services Recommendation: A. Find that approval of the proposed action is exempt from California Environmental Quality Act (CEQA) review because it is an administrative and fiscal activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a "project" as defined by CEQA Guidelines Section 15378; and even if the proposed action constituted a "project" under CEQA, the project would be categorically exempt in accordance with CEQA Guidelines Section 15301, because the project consists of the maintenance, repair or minor alteration of existing facilities and involves negligible or no expansion of an existing use; and B. Approve and authorize the City Administrator to execute a Services Agreement with A.M. Ortega Construction, Inc., a California corporation, for Natural Gas Project Design — Construction & Repair Services, in substantially the same form as submitted, for an amount not to exceed $990,000 over a three-year term, with an effective date of October 6, 2020. 1. Services Agreement with A.M. Ortega Construction, Inc. 2. Prospective Bidders List and Firms Directly Notified 14. Human Resources Amendments to the Classification and Compensation Plan Recommendation: 1)Approve the revised job descriptions for the positions of Buyer, Assistant Buyer, and Risk Management Assistant and new job descriptions for the positions of Finance Specialist, and Finance Specialist, Senior; and 2) Adopt Resolution No. 2020-32 amending Exhibit C of the Classification and Compensation Plan, adopted by Resolution No. 2020-19 to add new and amended classifications and associated salary ranges. 1. Job Descriptions 2. Resolution No. 2020-32 15. City Clerk Conflict of Interest Code (Statement of Economic Interests) Recommendation: Adopt Resolution No. 2020-33 establishing a conflict of interest code for all agencies, boards, commission, committees, designated city personnel and officials, and repealing Resolution No. 2018-40. 1. Resolution No. 2020-33 ORAL REPORTS City Administrator Reports on Activities and other Announcements. City Council Reports on Activities (including AB1234), Announcements, or Directives to Staff. Regular City Council Meeting Agenda Page 6 of 7 October 06, 2020 CLOSED SESSION 16. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Significant exposure to litigation Government Code Section 54956.9(d)(2) Number of potential cases: 27 Facts and Circumstances: The facts and circumstances that might result in litigation need not be disclosed Pursuant to Government Code Section 54956.9(e)(1). 17. CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION Government Code Section 54956.9(d)(1) Marco Garcia-Martinez vs. City of Vernon, et al. Los Angeles Superior Court Case No. BC689446 18. CONFERENCE WITH REAL PROPERTY NEGOTIATORS Government Code Section 54956.8 Assessor's Parcel Numbers: 6314-033-003 and 6314-033-005 Agency negotiator: Carlos Fandino, City Administrator Negotiating parties: Magellan Atlantic I, LLC Under negotiation: Price and Terms of Payment CLOSED SESSION REPORT ADJOURNMENT I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing agenda was posted on the bulletin board at the main entrance of the City of Vernon City Hall, located at 4305 Santa Fe Avenue, Vernon, California, and on the City's website, not less than 72 hours prior to the meeting set forth on this agenda. Dated this 1st day of October, 2020. r� By: Sa ra Dolson, Administrative Secretary Regular City Council Meeting Agenda Page 7 of 7 October 06, 2020 Guide to City Council Proceedings Meetings of the City Council are held the first and third Tuesday of each month at 9:00 a.m. and are conducted in accordance with Rosenberg's Rules of Order (Vernon Municipal Code Section 2.1-1). Copies of all agenda items and back-up materials are available for review in the City Clerk Department, Vernon City Hall, 4305 Santa Fe Avenue, Vernon, California, and are available for public inspection during regular business hours, Monday through Thursday, 7:00 a.m. to 5:30 p.m. Agenda reports may be reviewed on the City's website at www.citvofvernon.org or copies may be purchased for $0.10 per page. Disability-related services are available to enable persons with a disability to participate in this meeting, consistent with the Americans with Disabilities Act (ADA). In compliance with ADA, if you need special assistance, please contact the City Clerk department at CityClerk@ci.vernon.ca.us or (323) 583-8811 at least 48 hours prior to the meeting to assure arrangements can be made. The Public Comment portion of the agenda is for members of the public to present items, which are not listed on the agenda but are within the subject matter jurisdiction of the City Council. The City Council cannot take action on any item that is not on the agenda but matters raised under Public Comment may be referred to staff or scheduled on a future agenda. Comments are limited to three minutes per speaker unless a different time limit is announced. Speaker slips are available at the entrance to the Council Chamber. Public Hearings are legally noticed hearings. For hearings involving zoning matters, the applicant and appellant will be given 15 minutes to present their position to the City Council. Time may be set aside for rebuttal. All other testimony shall follow the rules as set for under Public Comment. If you challenge any City action in court, you may be limited to raising only those issues you or someone else raised during the public hearing, or in written correspondence delivered to the City Clerk at or prior to the public hearing. Consent Calendar items may be approved by a single motion. If a Council Member or the public wishes to discuss an item, it may be removed from the calendar for individual consideration. Council Members may indicate a negative or abstaining vote on any individual item by so declaring prior to the vote on the motion to adopt the Consent Calendar. Items excluded from the Consent Calendar will be taken up following action on the Consent Calendar. Public speakers shall follow the guidelines as set forth under Public Comment. New Business items are matters appearing before the Council for the first time for formal action. Those wishing to address the Council on New Business items shall follow the guidelines for Public Comment. Closed Session allows the Council to discuss specific matters pursuant to the Brown Act, Government Code Section 54956.9. Based on the advice of the City Attorney, discussion of these matters in open session would prejudice the position of the City. Following Closed Session, the City Attorney will provide an oral report on any reportable matters discussed and actions taken. At the conclusion of Closed Session, the Council may continue any item listed on the Closed Session agenda to the Open Session agenda for discussion or to take formal action as it deems appropriate.