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20201006 Regular City Council Meeting - Packet Agenda y1F0 , � City of Vernon �+� >> Regular City Council Meeting Tuesday, October 06, 2020, 09:00 AM p5 t '`� City Hall, Council Chamber 4305 Santa Fe Avenue ;Y �'r, Vernon, California Leticia Lopez, Mayor Melissa Ybarra, Mayor Pro Tern William Davis, Council Member Carol Menke, Council Member Diana Gonzales, Council Member THIS MEETING WILL BE CONDUCTED PURSUANT TO GOVERNOR NEWSOM'S EXECUTIVE ORDER N-29-20. The public is encouraged to view the meeting at http://www.cityofvernon.org/webinar-cc or by calling (408) 638-0968, Meeting ID 935-5285-2001#. You may submit comments to PublicComment(a�.ci.vernon.ca.us with the subject line "October 6, 2020 City Council Meeting Public Comment Item #_." Comments received prior to 8 a.m., Tuesday, October 6, 2020, will be read into the record. CALL TO ORDER FLAG SALUTE ROLL CALL APPROVAL OF THE AGENDA PUBLIC COMMENT At this time the public is encouraged to address the City Council on any matter that is within the subject matter jurisdiction of the City Council. The public will also be given a chance to comment on matters which are on the posted agenda during City Council deliberation on those specific matters. Regular City Council Meeting Agenda Page 2 of 7 October 06, 2020 PRESENTATIONS 1. City Administration Recognition of Robert Gutterman - Vice President of Finance for Crown Poly, Inc. Recommendation: Acknowledge and present a proclamation to Robert Gutterman, retired Vice President of Finance for Vernon business Crown Poly, Inc., in recognition of his leadership of the business community in the City of Vernon. 1. Proclamation - Robert Gutterman (Crown Poly Inc) 2. Human Resources Recognition of Retiring Employee - Andrew C. Smith, Firefighter/Paramedic Recommendation: Acknowledge and present a proclamation to retiring employee Andrew C. Smith, Firefighter/Paramedic, in recognition of his dedicated service to the City of Vernon. 1. Proclamation - Andrew C. Smith 3. Human Resources Recognition of Retiring Employee - Dean A. Richens, Fire Captain Recommendation: Acknowledge and present a proclamation to retiring employee Dean A. Richens, Fire Captain, in recognition of his dedicated service to the City of Vernon. 1. Proclamation - Dean A. Richens PUBLIC HEARINGS 4. Public Works Resolution of Necessity - Acquisition of Property for Right of Way 5122 S. Atlantic Boulevard Recommendation: A. Find that the proposed action is exempt under the California Environmental Quality Act (CEQA) review, because it is a continuing administrative activity that will not result in any direct or indirect physical changes in the environment, and therefore does not constitute a "project" as defined by CEQA Guidelines Section 15378; and B. Adopt Resolution No. 2020-31 finding and determining that the public interest and necessity require the acquisition by eminent domain of interests in certain real property for public use and authorizing and directing condemnation of portions of Assessor's Parcel No. 6314-003-001 for the Atlantic Boulevard Bridge of Los Angeles River Project. 1. Resolution No. 2020-31 Eminent Domain 5122 S. Atlantic Blvd. 2. Contact Diary 3. Notice of Intent of Resolution of Necessity Regular City Council Meeting Agenda Page 3 of 7 October 06, 2020 CONSENT CALENDAR All matters listed on the Consent Calendar are to be approved with one motion. Items may be removed from the Consent Calendar by any member of the Council. Those items removed will be considered immediately after the Consent Calendar. 5. City Clerk Approval of Minutes Recommendation: Approve the September 15, 2020 Regular City Council meeting minutes. 1. 2020-09-15 City Council Minutes 6. Finance/Treasury Operating Account Warrant Register Recommendation: Approve Operating Account Warrant Register No. 53, for the period of August 30 through September 19, 2020, which totals $10,624,670.01 and consists of ratification of electronic payments totaling $10,351,172.28 and ratification of the issuance of early checks totaling $273,497.73. 1. Operating Account Warrant Register No. 53 7. Public Works Public Works Department Monthly Building Report Recommendation: Receive and file the August 2020 Building Report. 1. Public Works Department August 2020 Building Report 8. Health and Environmental Control Department CalRecycle Grant Funding for Fiscal Year 2020-2021 Recommendation: Receive and file update on award of grant. 1. Resolution No. 2017-15 2. CalRecycle Local Enforcement Agency (LEA) Grants - Approved by Dir of Health 09-16-2020 9. Police Department Replacement of Police Patrol Vehicle Recommendation: Approve and authorize the issuance of a purchase order to Folsom Lake Ford for a 2021 Police Interceptor patrol vehicle through the State of California Vehicle Purchase Contract (1-1 8-23-14B) for a total cost not to exceed $53,000. 1. Folsom Lake Ford Quote Regular City Council Meeting Agenda Page 4 of 7 October 06, 2020 10. Public Works Change Order No. 11 to the Consulting Services Agreement (CS-0099) with CNS Engineers, Inc. for the Atlantic Boulevard Bridge Rehabilitation and Widening Project Recommendation: A. Find that approval of the proposed change order is within the Initial Study/Mitigated Negative Declaration prepared for the project pursuant to the provisions under the California Environmental Quality Act (CEQA) in accordance with Section 15063 of the CEQA Guidelines; and B. Approve and authorize the City Administrator to execute Agreement Change Order No. 11, in substantially the same form as submitted, for the Atlantic Boulevard Bridge Rehabilitation and Widening Project, Federal Project No. DBPL02-5139(010), CS- 0099, extending the project schedule from December 31, 2020 to December 31, 2021 and authorizing CNS Engineers, Inc. to provide the additional engineering design and coordination services as described below for the additional cost of $113,865.10, increasing the total agreement cost to $2,014,340.45. 1. CS-0099 Change Order No. 11 11. City Clerk Little Free Library Project Recommendation: Approve the Little Free Library project and allocate $4,000 from Community Development Account No. 011.1070.797000 for the project. 1. Library Trustees - Free Little Library NEW BUSINESS 12. Public Works Services Agreement with Arroyo Group for Preparation of Mixed-Use Specific Plan and Program Environmental Impact Report (EIR) Preparation (West-Side Project) Recommendation: A. Find that the proposed action is exempt under the California Environmental Quality Act (CEQA) review, because it is a continuing administrative activity that will not result in any direct or indirect physical changes in the environment, and therefore does not constitute a "project" as defined by CEQA Guidelines section 15378. As indicated in the Staff Report, one of the outcomes of the proposed action is to develop a Program Environmental Impact Report (PEIR) for potential project(s), and any required environmental impact analysis will be conducted at the appropriate project phase; and B. Approve and authorize the City Administrator to execute the agreement between the City of Vernon and the Arroyo Group for the preparation of the Mixed-Use Specific Plan and Program EIR and the preparation of the General Plan and Housing Element Updates for a total not-to-exceed amount of $545,890. 1. Services Agreement with Arroyo Group Regular City Council Meeting Agenda Page 5 of 7 October 06, 2020 13. Public Utilities Services Agreement with A.M. Ortega Construction, Inc. for Natural Gas Project Design - Construction and Repair Services Recommendation: A. Find that approval of the proposed action is exempt from California Environmental Quality Act (CEQA) review because it is an administrative and fiscal activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a "project" as defined by CEQA Guidelines Section 15378; and even if the proposed action constituted a "project" under CEQA, the project would be categorically exempt in accordance with CEQA Guidelines Section 15301, because the project consists of the maintenance, repair or minor alteration of existing facilities and involves negligible or no expansion of an existing use; and B. Approve and authorize the City Administrator to execute a Services Agreement with A.M. Ortega Construction, Inc., a California corporation, for Natural Gas Project Design — Construction & Repair Services, in substantially the same form as submitted, for an amount not to exceed $990,000 over a three-year term, with an effective date of October 6, 2020. 1. Services Agreement with A.M. Ortega Construction, Inc. 2. Prospective Bidders List and Firms Directly Notified 14. Human Resources Amendments to the Classification and Compensation Plan Recommendation: 1)Approve the revised job descriptions for the positions of Buyer, Assistant Buyer, and Risk Management Assistant and new job descriptions for the positions of Finance Specialist, and Finance Specialist, Senior; and 2) Adopt Resolution No. 2020-32 amending Exhibit C of the Classification and Compensation Plan, adopted by Resolution No. 2020-19 to add new and amended classifications and associated salary ranges. 1. Job Descriptions 2. Resolution No. 2020-32 15. City Clerk Conflict of Interest Code (Statement of Economic Interests) Recommendation: Adopt Resolution No. 2020-33 establishing a conflict of interest code for all agencies, boards, commission, committees, designated city personnel and officials, and repealing Resolution No. 2018-40. 1. Resolution No. 2020-33 ORAL REPORTS City Administrator Reports on Activities and other Announcements. City Council Reports on Activities (including AB1234), Announcements, or Directives to Staff. Regular City Council Meeting Agenda Page 6 of 7 October 06, 2020 CLOSED SESSION 16. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Significant exposure to litigation Government Code Section 54956.9(d)(2) Number of potential cases: 27 Facts and Circumstances: The facts and circumstances that might result in litigation need not be disclosed Pursuant to Government Code Section 54956.9(e)(1). 17. CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION Government Code Section 54956.9(d)(1) Marco Garcia-Martinez vs. City of Vernon, et al. Los Angeles Superior Court Case No. BC689446 18. CONFERENCE WITH REAL PROPERTY NEGOTIATORS Government Code Section 54956.8 Assessor's Parcel Numbers: 6314-033-003 and 6314-033-005 Agency negotiator: Carlos Fandino, City Administrator Negotiating parties: Magellan Atlantic I, LLC Under negotiation: Price and Terms of Payment CLOSED SESSION REPORT ADJOURNMENT I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing agenda was posted on the bulletin board at the main entrance of the City of Vernon City Hall, located at 4305 Santa Fe Avenue, Vernon, California, and on the City's website, not less than 72 hours prior to the meeting set forth on this agenda. Dated this 1st day of October, 2020. r� By: Sa ra Dolson, Administrative Secretary Regular City Council Meeting Agenda Page 7 of 7 October 06, 2020 Guide to City Council Proceedings Meetings of the City Council are held the first and third Tuesday of each month at 9:00 a.m. and are conducted in accordance with Rosenberg's Rules of Order (Vernon Municipal Code Section 2.1-1). Copies of all agenda items and back-up materials are available for review in the City Clerk Department, Vernon City Hall, 4305 Santa Fe Avenue, Vernon, California, and are available for public inspection during regular business hours, Monday through Thursday, 7:00 a.m. to 5:30 p.m. Agenda reports may be reviewed on the City's website at www.citvofvernon.org or copies may be purchased for $0.10 per page. Disability-related services are available to enable persons with a disability to participate in this meeting, consistent with the Americans with Disabilities Act (ADA). In compliance with ADA, if you need special assistance, please contact the City Clerk department at CityClerk@ci.vernon.ca.us or (323) 583-8811 at least 48 hours prior to the meeting to assure arrangements can be made. The Public Comment portion of the agenda is for members of the public to present items, which are not listed on the agenda but are within the subject matter jurisdiction of the City Council. The City Council cannot take action on any item that is not on the agenda but matters raised under Public Comment may be referred to staff or scheduled on a future agenda. Comments are limited to three minutes per speaker unless a different time limit is announced. Speaker slips are available at the entrance to the Council Chamber. Public Hearings are legally noticed hearings. For hearings involving zoning matters, the applicant and appellant will be given 15 minutes to present their position to the City Council. Time may be set aside for rebuttal. All other testimony shall follow the rules as set for under Public Comment. If you challenge any City action in court, you may be limited to raising only those issues you or someone else raised during the public hearing, or in written correspondence delivered to the City Clerk at or prior to the public hearing. Consent Calendar items may be approved by a single motion. If a Council Member or the public wishes to discuss an item, it may be removed from the calendar for individual consideration. Council Members may indicate a negative or abstaining vote on any individual item by so declaring prior to the vote on the motion to adopt the Consent Calendar. Items excluded from the Consent Calendar will be taken up following action on the Consent Calendar. Public speakers shall follow the guidelines as set forth under Public Comment. New Business items are matters appearing before the Council for the first time for formal action. Those wishing to address the Council on New Business items shall follow the guidelines for Public Comment. Closed Session allows the Council to discuss specific matters pursuant to the Brown Act, Government Code Section 54956.9. Based on the advice of the City Attorney, discussion of these matters in open session would prejudice the position of the City. Following Closed Session, the City Attorney will provide an oral report on any reportable matters discussed and actions taken. At the conclusion of Closed Session, the Council may continue any item listed on the Closed Session agenda to the Open Session agenda for discussion or to take formal action as it deems appropriate. City Council Agenda Item Report Agenda Item No. COV-343-2020 Submitted by: Diana Figueroa Submitting Department: City Administration Meeting Date: October 6, 2020 SUBJECT Recognition of Robert Gutterman -Vice President of Finance for Crown Poly, Inc. Recommendation: Acknowledge and present a proclamation to Robert Gutterman, retired Vice President of Finance for Vernon business Crown Poly, Inc., in recognition of his leadership of the business community in the City of Vernon. Background: Mr. Robert Gutterman, Vice President of Vernon business Crown Poly, Inc., has retired after 19 years of service to the company. In order to acknowledge his leadership role in the Vernon business community, the City is presenting this proclamation to Mr. Gutterman. The City would like to acknowledge Mr. Gutterman's role as a key representative of Vernon's business community and honor his contributions with a formal proclamation. Mr. Gutterman served as an advocate during the City's battle against disincorporation, has been a supporter and proponent of the City's partnership with Vernon businesses, and has been a vocal collaborator and leader among City stakeholders. Through the years, Mr. Gutterman has remained an active member of the Vernon Chamber of Commerce and served on served on the City's Electric Rates Committee. Mr. Gutterman retired from Crown Poly, Inc. on September 17, 2020 and will now embark on a new adventure in life. The Citywishes Mr. Gutterman much health and happiness in his retirement. City staff has appreciated his leadership through the years and has been grateful for the opportunity to work with him and Crown Poly. Fiscal Impact: There is no fiscal impact associated with this report. Attachments: 1. Proclamation - Robert Gutterman (Crown Poly Inc) ( of, �. ITUFel t Ott ® cr A PROCLAMATION OF THE MAYOR AND THE CITY CO UNCIL OF THE CITY OF VERNON COMMENDING ROBERT GUTTERMAN, RETIRED VICE PRESIDENT OF FINANCE FOR CROWN POLYINC., IN RECOGNITION OF HIS LEADERSHIP OF THE BUSINESS COMMUNITY IN THE CITY OF VERNON WHEREAS, Robert Gutterman, retired from his position as Vice President of Finance for Crown Poly, Inc. ("Crown Poly') on September 17, 2020, after 19years of dedicated service;and WHEREAS, Robert Gutterman served as an advocate during the City's battle against disincorporation, has been a supporter and proponent of the City's partnership with Vernon businesses, and has been a vocal collaborator and leader among City stakeholders;and WHEREAS, through theyears, Robert Gutterman has remained an active member of the Vernon Chamber of Commerce and served on the City's Electric Bates Committee;and WHEREAS, it is an honor to express our appreciation to Robert Gutterman for his exemplary leadership of the business community in the City of Vernon and wish Robertgood health upon his retirement and for continued success in lfe's pursuits;and WHEREAS, the Mayor and the City Council of the City of Vernon, on behalf of its employees, residents and businesses, wish to commend and thank Robert Gutterman for his many years of service to the City and invite recognition of his contributions and achievements. NOW, THEREFORE, THE MAYOR AND THE CITY CO UNCIL OF THE CITY OF VERNON, ON BEHALF OF ITS EMPLOYEES, RESIDENTS AND BUSINESSES HEREBY COMMEND ROBERT G UTTERMAN FOR HIS MANY CONTRIBUTIONS TO THE CITYAND ITS BUSINESS COMMUNITY. THIS PROCLAMATION IS BEING PRESENTED TO ROBERT G UTTERMAN BY THE HONORABLE MAYOR LETICIA LOPEZ FOR AND ON BEHALF OF THE CITY CO UNCIL OF THE CITY OF VERNON THIS 6TH DAY OF OCTOBER TWO THOUSAND AND TWENTY. CITY OF VERNON By. LETICIA LOPEZ,Mayor City Council Agenda Item Report Agenda Item No. COV-345-2020 Submitted by: Lisette Grizzelle Submitting Department: Human Resources Meeting Date: October 6, 2020 SUBJECT Recognition of Retiring Employee -Andrew C. Smith, Firefighter/Paramedic Recommendation: Acknowledge and present a proclamation to retiring employee Andrew C. Smith, Firefighter/Paramedic, in recognition of his dedicated service to the City of Vernon. Background: Historically, the City Council has issued proclamations in honor of retiring City employees. Andrew C. Smith, Firefighter/Paramedic, will retire from the City of Vernon on October 15, 2020 after providing over 21 years of service to the City. During his career with the City of Vernon Firefighter/Paramedic Smith held the following positions: Hired as a Firefighter effective March 22, 1999, served as Firefighter/Paramedic effective June 21, 2009. Firefighter/Paramedic Smith completed Firefighter I & II and USAR certification. He became a Hazardous Materials Specialist, and was part of Regional Task Force 11. In 2013 Firefighter/Paramedic Smith was presented with the Vernon Fire Department Firefighter of the Year Award. During his career, Firefighter/Paramedic Smith has been stationed at three of the City's four fire stations and has spent 3/4 of his career stationed at Fire Station No. 78 as part of the paramedic detail. Firefighter/Paramedic Smith served within critical areas that required diligent leadership skills. Some examples are as follows- - Initiated and trained entire Fire Department in the process of using auto injectors, in the event of a weapons of mass destruction event. - Served as a member of the 2005 Centennial Badge Committee. - Served as EMS Supply Officer since the second inception of the department's Paramedic Program in 2009. Firefighter/Paramedic Smith's work ethic and dedication to the City, co-workers, supervisors, management and members of the public have made him a valued member to the Fire Department. Firefighter/Paramedic Smith is a dedicated employee to the City of Vernon and exemplifies true public service to our community and he will truly be missed. Firefighter/Paramedic Smith was hired on March 22, 1999 and meets the eligibility requirements under CalPERS to retire from the City of Vernon effective October 15, 2020. Fiscal Impact: There is no fiscal impact associated with this item. Attachments: 1. Proclamation - Andrew C. Smith of, ITU Fel t# .�jr..I ,.., �. . � Ott 0 9 , 2G2®��'ELY 1_H�J A PROCLAMATION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF VERNON COMMENDING ANDREW C. SMITH FOR HIS MANY YEARS OF SERVICE TO THE CITY OF VERNON WHEREAS,Andrew C. Smith (`Andrew Smith') has been employed by the City of Vernon since March 22, 1999, and has faithfully served the City of Vernon for over 21 years;and WHEREAS,Andrew Smith will retire from the City of Vernon effective October 15, 2020, as a Firefighter/Paramedic;and WHEREAS, during the course of his employment with the City of Vernon,Andrew Smith held the positions of Firefighter and Firefighter/Paramedic;and WHEREAS,Andrew Smith completed Firefighter I dam'II and Urban Search and Rescue certi cation, became a Hazardous Materials Specialist, and was part of Regional Task Force II;and WHEREAS, in 2013,Andrew Smith was presented with the Vernon Fire Department Firefighter of the Year Award;and WHEREAS,Andrew Smith served within critical areas that required diligent leadershp skills in initiating and training the entire Fire Department in the process of using auto injectors in the event of a weapon of mass destruction event;and WHEREAS,Andrew Smith was a member of the 2005 Centennial Badge Committee, and served as EMS Supply officer since the second inception of the Fire Department's Paramedic Program in 2009;and WHEREAS, during his long and distinguished career with the City of Vernon,Andrew Smith has won the deepest respect of his colleagues through his leadershp and his many contributions to the City;and WHEREAS, it is an honor to express our appreciation to Andrew Smith for his exemplary service to the City of Vernon and wish Andrew good health upon his retirement and for continued success in life's pursuits;and WHEREAS, the Mayor and the City Council of the City of Vernon, on behalf of its employees, residents and businesses, wish to commend and thank Andrew Smith for his manyyears of service to the City and invite recognition of his contributions and achievements. NOW; THEREFORE, THE MAYOR AND THE CITY COUNCIL OF THE CITY OF VERNON, ON BEHALF OF ITS EMPLOYEES, RESIDENTS AND BUSINESSES HEREBY COMMENDS ANDREW C. SMITH FOR HIS MANY YEARS OF SERVICE TO THE CITY. THIS PROCLAMATION IS BEING PRESENTED TO ANDR EW C. SMITH BY THE HONORABLE MAYOR LETICIA LOPEZ FOR AND ON BEHALF OF THE CITY COUNCIL OF THE CITY OF VERNON THIS 6TH DAY OF OCTOBER TWO THOUSAND AND TWENTY. CITY OF VERNON By: LETICIA LOPEZ, Mayor City Council Agenda Item Report Agenda Item No. COV-349-2020 Submitted by: Lisette Grizzelle Submitting Department: Human Resources Meeting Date: October 6, 2020 SUBJECT Recognition of Retiring Employee - Dean A. Richens, Fire Captain Recommendation: Acknowledge and present a proclamation to retiring employee Dean A. Richens, Fire Captain, in recognition of his dedicated service to the City of Vernon. Background: Historically, the City Council has issued proclamations in honor of retiring City employees. Dean A. Richens, Fire Captain, will retire from the City of Vernon on October 16, 2020 after providing over thirty-one (31) years of service to the City. During his career with the City of Vernon, Fire Captain Richens held the following positions and acting assignments: Hired as a Firefighter(Cadet) effective September 18, 1989, Firefighter effective July 1, 1990, Engineer effective October 18, 1992, Acting Captain assignment effective October 20, 2002, Acting Captain assignment effective December 25, 2005, Administrative Captain effective, January 7, 2007, and Shift Captain effective January 4, 2009. Fire Captain Richens completed Hazardous Materials and Urban Search & Rescue training to become a State Certified Hazardous Materials Specialist and was part of the US&R Task Force II. Over the years, Fire Captain Richens served within critical areas that required diligent leadership skills including: - Engineer Academy Lead Instructor - National Incident Management Instructor - Rapid Intervention Crew (R.I.C.) Instructor - Public Access Automated External Defibrillators (AED)Assistant - Weapons Mass Destruction (WMD) Consequence Management Instructor - Self-Contained Breathing Apparatus (SCBA) Program Manager - Urban Areas Security Initiative (UASI) Grant Facilitator - President of the Vernon Firemen's Association I.A.F.F. Local 2312, 10 years Fire Captain Richens also participated in and led volunteer efforts for various charitable organizations including: The Muscular Dystrophy Association, Children's Hospital Los Angeles Blood Drives, Breast Cancer Awareness, St. Baldrick's and the Alisa Ann Ruche Burn Foundation. Fire Captain Richens' work ethic and dedication to the City, co-workers, supervisors, management and members of the public have made him a valued member to the Fire Department. He is a dedicated employee to the City of Vernon, exemplifies true public service to our community and will truly be missed. Fire Captain Richens was hired on September 18, 1989 and meets the eligibility requirements under CalPERS to retire from the City of Vernon effective October 16, 2020. Fiscal Impact: There is no fiscal impact associated with this item. Attachments: 1. Proclamation - Dean A. Richens of, ITU �rGBI u�4 A PROCLAMATION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF VERNON COMMENDING DEANA. RICHENS FOR HIS AMNY YEARS OF SERVICE TO THE CITY OF VERNON WIHEREAS, Dean A. Richens (`Dean Richens') has been employed by the City of Vernon since September 18, 1989, and has faithfully served the City of Vernon for over 31 years; and WIHEREAS, Dean Richens will retire from the City of Vernon effective October 16, 2020, as a Fire Captain;and WHEREAS, during the course of his employment with the City of Vernon, Dean Richens held the positions of Firefighter(Cadet) effective September 18, 1989, Firefighter effective July 1, 1990, Engineerective October 18, 1992,Acting Captain assignment effective October 20, 2002, Acting Captain assignment effective December 25, 2005,Administrative Captain effective,January 7, 2007, and Shift Captain effectivejanuag 4, 2009;and WIHEREAS, Dean Richens completed Hazardous Materials and Urban Search &Rescue training to become a State Certified Hazardous Materials Specialist, and was part of the Urban Search dam'Rescue Task Force II;and WIHEREAS, during his career, Dean Richens served within critical areas that required diligent leadershp skills as an Engineer Academy Lead Instructor, National Incident Management Instructor, Rapid Intervention Crew (R.I.C.)Instructor, Public Access Automated External Defibrillators (AED)Assistant, Wleapons of Mass Destruction (WIND) Consequence Management Instructor, Self-Contained Breathing Apparatus (SCBA) Program Manager, Urban Areas Security Initiative (UASI) Grant Facilitator, President of the Vernon Firemen's Association I.A.F.F. Local2312,for 10years, and led volunteer efforts for the Muscular Dystrophy Association, Children's Hospital Los An blood drives, Breast Cancer Awareness, St. Baldrick's and the Alisa Ann Ruche Burn Foundation;and WHEREAS, during his long and distinguished career with the City of Vernon, Dean Richens has won the deepest respect of his colleagues through his leadershp and his many contributions to the City;and WIHEREAS, it is an honor to express our appreciation to Dean Richens for his exemplary service to the City of Vernon and wish Dean good health upon his retirement and for continued success in fifes pursuits;and WIHEREAS, the Mayor and the City Council of the City of Vernon, on behalf of its employees, residents and businesses, wish to commend and thank Dean Richens for his many years of service to the City and invite recognition of his contributions and achievements. NOW, THEREFORE, THE MAYOR AND THE CITY COUNCIL OF THE CITY OF VERNON, ON BEHALF OF ITS EMPLOYEES, RESIDENTS AND BUSINESSES HEREBY COMMEND DEAN A. RICHENS FOR HIS MANY YEARS OF SERVICE TO THE CITY. THIS PROCLAMATION IS BEING PRESENTED TO DEAN A. RICHENS BY THE HONORABLE MAYOR LETICIA LOPEZ FOR AND ON BEHALF OF THE CITY COUNCIL OF THE CITY OF VERNON THIS 6 H DAY OF OCTOBER TWO THOUSAND AND TWIENTY. CITY OF VERNON By: LETICIA LOPEZ, Mayor City Council Agenda Item Report Agenda Item No. COV-328-2020 Submitted by: Daniel Wall Submitting Department: Public Works Meeting Date: October 6, 2020 SUBJECT Resolution of Necessity-Acquisition of Property for Right of Way 5122 S. Atlantic Boulevard Recommendation: A. Find that the proposed action is exempt under the California Environmental Quality Act (CEQA) review, because it is a continuing administrative activity that will not result in any direct or indirect physical changes in the environment, and therefore does not constitute a "project" as defined by CEQA Guidelines Section 15378; and B. Adopt Resolution No. 2020-31 finding and determining that the public interest and necessity require the acquisition by eminent domain of interests in certain real property for public use and authorizing and directing condemnation of portions of Assessor's Parcel No. 6314-003-001 for the Atlantic Boulevard Bridge of Los Angeles River Project. Background: The Atlantic Boulevard Bridge over the Los Angeles River was constructed in 1931. On average over 50,000 vehicles cross the bridge each day. Atlantic Boulevard is a vital artery serving not only the City of Vernon but also serving as a gateway to the southeast community. Due to the narrow pedestrian walkway and traffic lanes, the bridge is currently a traffic bottleneck and inadequate for the projected future traffic volume of cars and trucks. In order to meet current and projected future traffic demands, the Atlantic Boulevard Bridge of Los Angeles River Project will widen and rehabilitate the bridge, including widening the street leading up to the bridge, improving the traffic signals, and installing upgraded railroad crossings. In order to make these improvements, the City must obtain Temporary Construction Easements (TCE) and permanent Street Easements (SE)to accommodate the widening of the bridge and roadway and allow for construction activities (Attachment 1, Exhibits A and B). 5122 S. Atlantic Boulevard contains a 9-foot wide sliver of property that is necessary for a permanent street easement to allow for the bridge and street widening. 5122 S. also contains a 30-foot wide section of land that will be needed as a Temporary Construction Easement to allow for construction. The City through its right of way consultant has been in contact with the owner of 5122 S. Atlantic Boulevard and their representatives since 2015 (Attachment 2). A written offer to purchase the easements based on a third-party appraisal, and pursuant to Government Code Section 7267.2, was made to the Owner by email dated June 5, 2019. Since that date there has been extensive communication with the Owner and the Owner's representatives. However, to date, the offer has not been accepted, and negotiations have not resulted in an agreement for the City's purchase of the Property. Pursuant to Code of Civil Procedure Section 1245.235, notice was provided via first class mail on September 17, 2020, to the name and address appearing on the last equalized county assessment rolls for the property to be acquired by eminent domain (Attachment 3). Fiscal Impact: There is no fiscal impact associated with this report. The Atlantic Boulevard Bridge of the Los Angeles River Project is a Federally funded project. The acquisition of the street easement and the temporary construction easement would be reimbursed subject to federal procedures and guidelines. Attachments: 1. Resolution No. 2020-31 Eminent Domain 5122 S. Atlantic Blvd. 2. Contact Diary 3. Notice of Intent of Resolution of Necessity RESOLUTION NO. 2020-31 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VERNON FINDING AND DETERMINING THAT THE PUBLIC INTEREST AND NECESSITY REQUIRE THE ACQUISITION BY EMINENT DOMAIN OF INTERESTS IN CERTAIN REAL PROPERTY FOR PUBLIC USE AND AUTHORIZING AND DIRECTING CONDEMNATION OF PORTIONS OF ASSESSOR'S PARCEL NO. 6314-003-001 FOR THE ATLANTIC BOULEVARD BRIDGE OF LOS ANGELES RIVER PROJECT SECTION 1. Recitals. A. The use of eminent domain to acquire the property is authorized by Streets and Highways Code Section 10102. B. The project is planned and located in a manner that will be most compatible with the greatest public good and least private injury. C. The taking of the Property is necessary for the Project and such taking is authorized by Section 19, Article 1 of the California Constitution, Section 1230.010 et seq of the California Code of Civil Procedure, and other applicable law. D. The offer to purchase required by California Government Code Section 7267.2 was made to the owners of the Property interest. E. The necessary notice of this Resolution has been given, as required by Code of Civil Procedure Section 1245.235. F. The City of Vernon is undertaking the Rehabilitation of the Atlantic Boulevard Bridge over the Los Angeles River ("Project"). G. The Project is intended to enhance road safety; increase capacity, and improve traffic and intersection operations by adding additional lanes. H. The Project requires the acquisition of property interests from public and private parties. I. The Project will be a transportation improvement project service the public interest. J. Portions of the real property of Assessor's Parcel Number 6314-003-001, located at 5122 S. Atlantic Boulevard in the City of Vernon, California ("Subject Property") are required for the Project. The Specific portions of the Subject Property required for the Project include a partial fee interest as legally described and depicted in Exhibit A hereto, and a temporary construction easement as legally described and depicted in Exhibit B hereto (collectively, the "property interests"). Resolution No. 2020-31 Page 2of8 K. The City of Vernon has complied with all conditions and statutory requirements necessary to exercise the power of eminent domain to acquire the property interest described herein. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VERNON AS FOLLOWS: SECTION 2. The City Council of the City of Vernon hereby finds and determines that the above recitals are true and correct. SECTION 3. The proposed action is exempt under the California Environmental Quality Act (CEQA) review, because it is a continuing administrative activity that will not result in any direct or indirect physical changes in the environment, and therefore does not constitute a "project" as defined by CEQA Guidelines Section 15378. SECTION 4. There has been compliance by the City of Vernon with the requirements of the applicable sections of the California Streets and Highways Code and California Code of Civil Procedure. SECTION 5. The public use for which the interests in the property are to be acquired is for the construction and future maintenance of the Project, a public transportation improvement more fully described hereinabove. SECTION 6. The proposed project is to enhance road safety; increase capacity, and improve traffic and intersection operations by adding additional lanes; and the public necessity require the acquisition by eminent domain proceeding of the Property Interests. SECTION 7. The property interest sought to be acquired are more particularly described and depicted in Exhibits A and B attached hereto and incorporated herein by reference. SECTION 8. The City hereby finds, determines and declares each of the following: A. The public interest and necessity require the proposed Project. The proposed Project is planned and located in the manner that will be most compatible with the greatest public good and the least private injury. B. The Property Interests sought to be acquired are necessary for the proposed Project. C. The offer required by section 7267.2 of the California Government Code has been made to the owner or owners of record. Resolution No. 2020-31 Page 3of8 SECTION 9. The City is hereby authorized and empowered to acquire one partial fee interest and one temporary construction easement in the real property as described and depicted in Exhibits A and B hereto, including the improvements thereon, if any, by eminent domain for the proposed Project. SECTION 10. The City Attorney is hereby authorized and empowered to acquire the Property Interest in the name of and on behalf of the City of Vernon by eminent domain, and is authorized to institute and prosecute such legal proceedings as may be required by law and/or court order, to permit the City to take possession of the Property Interests at the earliest possible time. SECTION 11. This Resolution of Necessity shall take effect upon adoption. SECTION 12. The City Clerk shall certify the passage and adoption of this resolution and enter it into the book of original resolutions. APPROVED AND ADOPTED this 6th day of October, 2020. LETICIA LOPEZ, Mayor ATTEST: LISA POPE, City Clerk (seal) APPROVED AS TO FORM: ARNOLD M. ALVAREZ-GLASMAN, Interim City Attorney Resolution No.2020-31 Page 4 of 8 EXHIBIT 'Wr STREET EASEMENT BEING THAT PORTION OF LOT 1 OF TRACT NO, 7923, IN THE CITY OF VERNO�4. COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, PER NEAP RECORDED IN BOOK 113, PAGES 80 THROUGH 83, INCLUSIVE, OF MAPS, IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY, LYING NORTHWESTERLY, WESTERLY AND SOUTHWESTERLY OF THE FOLLOWING DESCRIBED LINE: BEGINNING AT THE INTERSECTION OF THE NORTHEASTERLY LINE OF SAID LOT I WITH A LINE PARALLEL 191TH AND 9.00 FEET SOUTHEASTERLY OF THE NORTHWESTERLY LINE OF SAID LOT 1; THENCE, SOUTHWESTERLY ALONG SAID PARALLEL LINE TO THE BEGINNING OF A CURVE CONCAVE NORTHEASTERLY HAVING A RADIUS OF 36.00 FEET AND TANGENT TO THE SOUTHERLY LINE OF SAID LOT 1; THENCE, SOUTHEASTERLY ALONG SAID CURVE TO ITS TANGENCY WITH SAID SGUTHERLY LINE OF LOT 1. EXCIEPTZNG THEREFROM THAT PORTION LYING WITHIN THE ROAD EASEMENT To THE CITY OF VERNON RECORDED AUGUST 9, 1962 AS INSTRUMENT NO. 3473 OF OFFCIAL RECORDS, IAA SAID OFFICE OF THE COUNTY RECORDER, CONTAINING 884 SQUARE FEET, MORES OR LESS_ ALSO AS SHOWN ON EXHIBIT "B" ATTACHED HERETO AND HEREBY MADE A PART HEREOF. SUBJECT TO COVENANTS, CONDITIONS, RESTRICTIONS, RESERVATIONS, EASEMENTS, AND RIGHTS-OF-WAY OF RECORD, IF ANY. PREPARED BY: STANTEC CONSULTING INC. \(pl +L14 UNDER THE DIRECTION OF: 'F Exp• fJfa JAMES 0. STEINES, P.L.S. 6086 CA�{�0�N��' .7U�G+IHS r 2Q+�� 7710 00D 1:wic:urrrsuwa� vwu�ruc ws�srr�Eiesatra�ioasoai.nncx 1 OF 1 Resolution No.2020-31 Page 5 of 8 EXHIBIT FF PF SHEET I OF 1 A PORTION OF LOT 1, TRAU NO. 7 2-3. M.8. 113 / 80-83. IN THE CITY CF VERNON. COUNTY OF LDS ANGELE5. STATE OF CALrORNIA STREET EASEMENT o. MW P.O.B. c STREET EASEMENT ' ' B84 SQ.. FT. � I I LOT 1 O�$ K=42.o0' 1�3 !CITY OF VERNON ROAD S EASEMENT RG 8/eVr.2 'LT !_We 1t A$ INST. NO. 3473, 0,R. � STRICT BotJLEVAk 0 KL LA0. I�rL} No.cooB a ,k Exp. JW31}i 1 Sy V STANTEC CONSUILTINC7 INC_ 19 TECHNOtGGY DP,IVE OP ALA � IRVINE, CA 9261,5 JA S 0. EINE5, P.L.E, 2.08C. S#a11#e[ 949.923.6000 , Projects\2042477000�SURM4F\DWC\SYME000l.dwg 6/2612M J N. 2-042- 477000 DATE- 512C.r10 Resolution No.2020-31 Page 6 of 8 EXHIBIT "B- TEMPORARY CONSTRUCTION EASEMENT BEING THAT PORTION OF LOT 1 OF TRACT NO. 7923, IN THE CITY OF VERNON, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, PER MAP RECORDED IN BOOK 113, PAGES 80 THROUGH 83, INCLUSIVE, OF MAPS, IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY, LYING NORTHWESTERLY, WESTERLY AND SOUTHWESTERLY OF THE FOLLOWING DESCRIBED LINES: BEGINNING AT THE NORTHERLY CORNER OF SAID LOT 1; THENCE, ALONG THE NORTHEASTERLY LINE OF SAID LOT 1, SOUTH 54034'54" EAST, 19 .01 FEET; THENCE, TRAVERSING THE INTERIOR OF SAID LOT 1, THE FOLLOWING COURSES: SOUTH 35025'06" WEST, 21 .00 FEET; SOUTH 54034' 54" EAST, 10.83 FEET; SOUTH 33011' 59" WEST, 45 . 00 FEET; SOUTH 65005'49" WEST, 23 .76 FEET; SOUTH 24054' 11" EAST, 20.68 FEET TO THE BEGINNING OF A NON—TANGENT CURVE CONCAVE NORTHEASTERLY HAVING A RADIUS OF 30.87 FEET AND TO WHICH A RADIAL LINE BEARS SOUTH 53049'25" WEST; SOUTHEASTERLY 25.36 FEET ALONG SAID CURVE THROUGH A CENTRAL ANGLE OF 47053'04" TO A NON—TANGENT LINE AND TO WHICH A RADIAL LINE BEARS SOUTH 06045 '31" WEST; ALONG SAID NON—TANGENT LINE, SOUTH 06045 '56" WEST, 5 .00 FEET TO THE SOUTHERLY LINE OF SAID LOT 1 . EXCEPTING THEREFROM THAT PORTION LYING NORTHWESTERLY, WESTERLY AND SOUTHWESTERLY OF THE FOLLOWING DESCRIBED LINE: BEGINNING AT THE INTERSECTION OF THE NORTHEASTERLY LINE OF SAID LOT 1 WITH A LINE PARALLEL WITH AND 9.00 FEET SOUTHEASTERLY OF THE NORTHWESTERLY LINE OF SAID LOT 1; THENCE, SOUTHWESTERLY ALONG SAID PARALLEL LINE TO THE BEGINNING OF A CURVE CONCAVE NORTHEASTERLY HAVING A RADIUS OF 36.00 FEET AND TANGENT TO THE SOUTHERLY LINE OF SAID LOT 1; THENCE, SOUTHEASTERLY ALONG SAID CURVE TO ITS TANGENCY WITH SAID SOUTHERLY LINE OF LOT 1 . V:u'ROJEC-15¢042477 oosuR.\IAF�Lu;:LS\lr.>uPCONS]ESMI 6314.a)3.001.aoc:t 1 OF 2 Resolution No.2020-31 Page 7 of 8 EXHIBIT -B- TEMPORARY CONSTRUCTION EASEMENT CONTAINING 1, 595 SQUARE FEET, MORE OR LESS. ALSO AS SHC7'M 014 EX14IBIT "B" ATTACHED HERETO AND HEREBY MADE A PART HEREOF. SUBJECT TO COVENANTS, CONDITIONS, RESTRICTIONS, RESERVATIONS, EASEMENTS, AND RIGHTS-OF-WAY OF RECORD, IF ANY. .all kL LA PREPARED BY: STANTEC CONSULTING INC. UNDER THE DIRECTION OF: e1 No.6086 Y . 1J3�1r� z JA4ES O. STEINES, P.L.S. 6086 { � CAUfo SEPTEMBER 9, 2010 J.N. 2042 477000 Y:1PRfllECT3L'A7:.{770QTSV HiL1hV.f:G.'41.S57CSIPC` !13 E3h17 S314-013-wLCcfX 2 aF.` 2 Resolution No.2020-31 Page 8 of 8 EXHIBIT 0:3., SHEET 1 01' 1 A PORTION OF LOT 1, TRACT NO. 7923, M.D. 113 1 50-63, IN TH(` CITY DF vrRNON, COUNTY OF L05 ANGELE5, STATE OF CALIFORNIA TEMPORARY GONSTRUGTION EASEMENT GURVE TABLE 0 NO._ RADIU5 DELTA I LENGTH G1 30.87' 4703'54" 25.3r.' O. LINE TABLE F.O.D. Na BEARING LENGTIt SGAE.E= 1" = 30' Q 554'3454"E 19.01' f L2 53925'DW'W 21.00J' L3 554`34'54"Ir 10.83' L4 5G5'054 1w 23.7G" L5 524'54'11'E 20.G5' L6 50045'5G"W 5-00' 4,3 TEMPORARY EASEMENT 1.595 5Q. f•T. lox If— 5 w LOT 1 � 5 R-42.00' - (RAP) '1 � . CITY Of VERNON ROAD EA5EMLNT RM. /�lIG2 5'LY LINE CpT 1 A$ INEPT_ NO. 3473, 0,R. na AL LA z No.6ogo 0 STANTEC Exp.121S1111 - 19 TECHNO OG$YJ RIVE INC. "^9 IRVINE,CA 92618 TINES, C.L.S GOSG $tanteC 949.923bOOO �ecurn Y. projects 7000NSUR DWGlSYMF0002_dwq 91912010 J.N. 2042 47-1000 DATE- 9/9f10 6314-003-001,Krystal Ente 8/14/2020 Albert Harmon I sent another fallow up email to mike from Magnum Properties asking for his assistance contacting Krystal Enterprises.I am waiting for his response. 6314-003-001,Krystal Ente 6/12/2020 Albert Harmon I called and left a message to Mike at Magnum Properties to ask if we could speak with Krystal Enterprises. 6314-003-001,Krystal Ente 4/29/2020 Albert Harmon I mailed another contact letter to Krystal Enterprises. 6314-003-001,Krystal Ente 4/20/2020 Albert Harmon I sent a follow up email to Magnum Properties asking to contact the property owner. 6314-003-001,Krystal Ente 2/11/2020 Albert Harmon Received a signed receipt of certified mail by Veronica today. 6314-003-001,Krystal Ente 2/5/2020 Albert Harmon Sent another follow up letter regular and certified mail to the owner's home address. 6314-003-001,Krystal Ente 1/24/2020 Albert Harmon I drove to the owner house to make contact. I spoke with Mr.Akopyan,and he said that I had just missed her. I gave him a copy of the letter we had mailed on the loth. He was very familiar with the project,he mentioned receiving the offer package. I explained that it was very important that we spoke about the offer soon. He said that he would give my card to Veronica and have her call me. 6314-003-001,Krystal Ente 1/14/2020 Mona Montano Continuing attempts to coordinate meeting with property owner;OPC sent email to Mike Meraz to follow up on meeting coordination. Sent letter to Veronica Escamilla on 1/10/2020 in an attempt to make direct contact with property owner. Waiting for response. 6314-003-001,Krystal Ente 1/10/2020 Albert Harmon I sent an email to Mike letting him know that I had spoken with Mr.Fisher,and that we needed to schedule a meeting with the owners and the City regarding the needed easements soon.We drafted a contact letter and mailed it regular and certified mail.Tracking number 70181830000080277260 6314-003-001,Krystal Ente 1/7/2020 Albert Harmon I sent a follow up email to Jamie Fisher asking for a letter of representation. 6314-003-001,Krystal Ente 12/16/2019 Albert Harmon I sent Jamie Fisher an email and asked if he would provide me with a representation letter signed by the property owner. 6314-003-001,Krystal Ente 12/12/2019 Albert Harmon Michael replied to my email stating that Mr.Jamie Fisher was representing the property owner.I replied and asked if he could provide me with a letter of representation signed by the property owner. 6314-003-001,Krystal Ente 12/10/2019 Albert Harmon I sent an email to Michael letting him know that I still have not heard from the owner's attorney, and I asked if he would send the attorneys contact information to me so I can reach out to him. 6314-003-001,Krystal Ente 12/4/2019 Albert Harmon I called Mike to see if we could set up a meeting with the property owner to discuss the offer package. Mike said that they had received the offer and that their counter offer was for the agency to purchase the whole property or nothing at all.I asked Mike again if we could set up a meeting to make sure the owner understood that we only need to acquire a roadway easement and TCE,and that the project would improve traffic flow in the area. Mike said that they had hired an eminent domain attorney so I asked if I could speak with the attorney to make sure that everyone understood what the offer was for. Mike told me to email my contact info to him and he would forward it to the attorney. I thanked him for his time,and I sent the email asking him to forward it to the attorney. 6314-003-001,Krystal Ente 9/30/2019 Mona Montano Communicated with owner's realtor,Mike Meraz and sent following update to the City: From:Mona Montano Sent:Monday,September 30,20191:20 PM To:Brandon Araujo(baraujo@ci.vernon.ca.us)<baraujo@ci.vernon.ca.us> Cc:James Lu<james.lu@cnseng.com> Subject:Krystal Enterprise Update Hi Brandon,I just got off the phone with Mike Meraz, property owner's realtor,who said that they are now in the process of interviewing eminent domain lawyers to represent the owner in the transaction. He also told me that the City will need to purchase the whole property and find a place for the business to relocate due to the City taking the driveway. I told Mike that we have been requesting a meeting with the property owner(s)to discuss the real impact of the project to the property which is NOT taking away the driveway and to show the owner that the business will not be disrupted. Mike said that possibly a meeting can be set up the 4th week of October. Project schedule wise,we are still on track but I want to let you know that it'll be a hard sell particularly with me not being able to speak to the owner directly and instead I am dealing with the owner's realtor who has had the property listed for several years now. Thanks,mona 6314-003-001,Krystal Ente 9/23/2019 Mona Montano Spoke to Mike Meraz to verify if he has spoken to the owners re coordinating a meeting with the City. He said that he has not heard back from the owners and he will call them again. 6314-003-001,Krystal Ente 9/4/2019 Mona Montano Attempted to make contact with Mike Meraz;left message and sent follow up email. From:Mona Montano Sent:Wednesday,September 4,2019 10:54 AM To:magnumprop@aol.com Subject:RE:5122 S.Atlantic Blvd. Hello Mike,are the owners back to allow you to set up a meeting with the City?Thanks and hope to hear from you soon.mona 6314-003-001,Krystal Ente 8/26/2019 Mona Montano Update from owner contact: From:magnumprop@aol.com<magnumprop@aol.com> Sent:Monday,August 26,2019 4:24 PM To:Mona Montano<mMontano@opcservices.com> Subject:Re:5122 S.Atlantic Blvd. Mona, The main principal is still out of the country and returns later this week.Once he is back I will call you and set up a time. 6314-003-001,Krystal Ente 8/20/2019 Mona Montano Attempted to make contact with Mike Meraz. Receptionist said that he was out of the office. Sent follow-up email: From:Mona Montano Sent:Tuesday,August 20,2019 12:37 PM To:magnumprop@aol.com Subject:RE:5122 S.Atlantic Blvd. Hello Mike, we spoke on August 7 and agreed that I will follow up with you on a meeting that I would like to coordinate between the property owners and the City of Vernon. Have you verified the property owner's availability for a meeting. Please advise. Thanks,mona 6314-003-001,Krystal Ente 8/7/2019 Mona Montano Spoke to Mike Meraz today to verify if we can enter the property for staking. Mike said that the owners are just not willing to negotiate. It is all or nothing.Mike said that they cannot see how this project will not impact the business. I told Mike that the City will be happy to hear the owners' issues and concerns. But with the owners just ignoring the City's request to meet,the City will not be able to understand the owners'issues and concerns. I told Mike that the City is willing to stake the property so as to give the owners a better understanding of the impact of the project to the property but our request keeps getting rejected. Mike said that he will try to coordinate a meeting between the owners and the City closer to the end of the month and will have a lawyer with them. One owner is on vacation the other is not feeling well per Mike. I told Mike I will follow up with him again in a couple of weeks. 6314-003-001,Krystal Ente 7/12/2019 Mona Montano Sent follow up email to Mike Meraz: From:Mona Montano Sent:Friday,July 12,2019 11:51 AM To:magnumprop@aol.com Subject:RE:5122 S.Atlantic Blvd. Hello Mike, I wanted to follow up on our request to be provided access to stake the property. As mentioned previously,this will assist you and the owners in determining the actual impact of the project to the property and the business. Please let me know when we can access the property to stake and then we can meet to inspect the limits of the areas being acquired and rented and hope to start negotiations. Thanks and hope to hear back from you soon. mona 6314-003-001,Krystal Ente 6/28/2019 Mona Montano Sent follow up email to Mike Meraz: From:Mona Montano Sent:Friday,June 28,2019 11:46 AM To:magnumprop@aol.com Subject:Re:5122 S.Atlantic Blvd. Thank you Mike. Are you/owner okay with staking the property to show you the limits of what the City is acquiring. We can then discuss the impact to the property and the business and move on with the negotiation process. I also.need to discuss the billboard. Let me know your availability. Thanks again,mona 6314-003-001,Krystal Ente 6/18/2019 Mona Montano Relayed discussions with owner to the City and CNS via email: From:Mona Montano Sent:Tuesday,June 18,20191:48 PM To:Brandon Araujo(baraujo@ci.vernon.ca.us)<baraujo@ci.vernon.ca.us> Cc:James Lu<james.lu@cnseng.com> Subject:Krystal Enterprise,LLC HI Brandon, I just got off the phone with Mike Meraz, owner contact,to review the contents of the offer package. Mike Meraz said that he spoke to the owner and said thay they were not interested in selling a portion of the property.It is all or nothing. I explained to him that the City will not purchase the whole property as the partial take will not impact business operations. Mike Meraz said that he does not believe that the business operations,particularly ingress/egress of tanker trucks will not be impacted by the take. I suggested that we meet on site with the owners to provide them with a better understanding of the acquisition and discuss the TCE as well. I would suggest we have the property staked to show the owner the limits of the take and TCE. Let me know when that can be scheduled and I will secure authorization to get your surveyor into the property.Thanks,mona 6314-003-001,Krystal Ente 6/17/2019 Mona Montano Spoke to Mike Meraz regarding the offer. Reviewed the contents of the offer package including Title VI. Mike Meraz said that he also spoke to the owner about it and was told that the owner will not sell a portion of the property. He said that the acquisition for street easement will have an impact on the operations of the businesss particularly with regards to ingress/egress of tanker trucks. I told him that I can request the City to have the property staked and we can meet to inspect the property together with owner to give them a better understanding of the project impact on the property and how it should not affect busines operations in the after condition. 6314-003-001,Krystal Ente 6/13/2019 Mona Montano Received email from Mike Meraz acknowledging receipt of offer package. Responded to email verifying availability to review offer package in-person or over the phone. 6314-003-001,Krystal Ente 6/5/2019 Mona Montano REceived notification of owner regpresentation by Mike Meraz of Magnum Properties. Sent offer package and appraisal via email. Offer package included Title VI brochure. 6314-003-001,Krystal Ente 11/19/2018 Mona Montano Received call from Mike Meraz of Magnum Properties, real estate broker who acknowledged receipt of the NDA. Mike Meraz said that the owner asked him to contact me and let me know that they are not interested in selling any portion of the property and thay if the City wants any part of the property they should purchase the whole property or replace with a like property in the area. I told Mr.Meraz that at this time, the City wants an appraisal done to evaluate the interests and right proposed to be acquired. When the City makes the offer to the owners,negotiations will commence. I told Mr.Meraz that we encourage owners to be present during the appraisal inspection so that the owner and appraiser can communicate directly on inquiries each party may have. Without an appraisal,the City will not have any basis to respond to the owner's offer to negotiate. Mr.Meraz said that the appraisal can be done from outside and that the owner is not interested in joining the appraiser. I told Mr.Meraz that I will notify the City and the appraiser. 6314-003-001,Krystal Ente 10/23/2018 Mona Montano Notice of Decision to Appraise sent out to owner by regular and certified mail. 6314-003-001,Krystal Ente 2/9/2016 Mona Montano Update from City re:review of appraisal by City Council:From:Contreras,Rafael [mailto:RContreras@ci.vernon.ca.us]Sent:Tuesday,February 09,2016 5:30 PMTo:'James Lu';Mona MontanoCc:Min Saysay5ubject:RE:Atlantic Blvd Widening re:APN 6314-003-001 Krystal Enterprises and 6304-007-900,6314-033-901 LACFCDJames,Unfortunately,I was not able to make the 2/16 agenda.It is on the agenda for 3/1. 6314-003-001,Krystal Ente 1/26/2016 Mona Montano Appraisal emailed to CNS and City of Vernon on 1/26/16 by MR;pending approval ofjust comp;will potentially be included in the 2/16/16 council agenda. 6314-003-001,Krystal Ente 7/22/2015 Debbie Morgan I Mailed out NDA letter certified and regular mail to owners. o,' v'� •��` ``"�R"' V 4305 Santa Fe Avenue cr 3 � City of Vernon Vernon,CA 90058 �� (323)583-8811 G�{yfLY 11'p�� September 17,2020 CITY COUNCIL OF THE CITY OF VERNON NOTICE OF INTENT TO ADOPT A RESOLUTION OF NECESSITY TO ACQUIRE CERTAIN REAL PROPERTY OR INTEREST IN REAL PROPERTY BY EMINENT DOMAIN AND OTHER RELATED MATTERS (Code of Civil Procedure,Section 1245.235) Krystal Enterprise 913 Cambridge Drive Burbank, CA 91504 Attention: Veronica Escamilla Dear Veronica Escamilla, The law provides procedures for public agencies to acquire private property for public use. It requires that every agency which intends to condemn property notify the owners of its intention to condemn. California Code of Civil Procedure (CCP) Section 1240.030 provides that the power of eminent domain may be exercised to acquire property for a proposed project if the following three conditions are established: (A) The public interest and necessity require the project. (B) The project is planned or located in the manner that will be most compatible with the greatest public good and the least private injury. (C) The property sought to be acquired is necessary for the project. Also, CCP Section 1245.230 requires that the offer required by Section 7267.2 of the Government Code has been made to the owner of record. You are hereby notified that the City of Vernon City Council (the"Council") at its meeting to be held on October 6, 2020 in Vernon, California, will be asked to decide if the above conditions have been met concerning your property and, if so, to adopt a Resolution of Necessity ("Resolution"). Questions regarding the amount of compensation to be paid or the value of the property to be acquired are not part of this proceeding and the Council will not consider such in determining whether a Resolution should be adopted. The Council's adoption of the Resolution authorizes the City of Vernon (the "City") to acquire the property by eminent domain.Within six months of the adoption of the Resolution, the City will prepare and file a complaint in Superior Court commencing the eminent domain proceeding. All issues related to the compensation to be awarded for the acquisition of your property will be resolved in this court proceeding. A description of the required property is attached to this Notice and is marked Exhibit A and Exhibit B. The law provides you an opportunity to appear before the Council and raise questions concerning only the three conditions referred to in CCP 1240.030 as cited above. If you file a written request to appear (within 15 days from the mailing of this Notice), you are entitled to appear and object to the adoption of the Resolution. Your written request to appear should include a statement indicating which of the three conditions listed in the first paragraph above you contend have not been met. By designating which of the conditions form the basis of your challenge and explaining why you believe they have not been met, you will enable the Council to authorize a full and expeditious review of the project's effect on your property. The City will conduct the review on behalf of the Council and ask for your participation. Based on this review, the City will then prepare a report to be presented to the Council at the meeting at which you intend to appear. Your written request to appear must actually be on file with the Council within the 15-day period set forth above. Failure to file a written request to appear will result in a waiver of your right to appear and be heard. All requests to appear must be sent for filing to: City Clerk, City of Vernon,4305 Santa Fe Avenue, Vernon, CA 90058. If you request an appearance, you will be notified of the meeting date,time and location at a later date. For your convenience, if you are unable to personally appear or choose to submit written objections in place of a personal appearance, the Council will consider any written objections so long as they are filed within the 15-day period set forth above. All written objections filed with the Council within the 15-day period will become part of the official record of the meeting at which the Council hears the Resolution. We recommend that if you intend to appear, or if you intend to submit written objections in place of an appearance, you mail your correspondence Certified Mail, Return Receipt Requested to confirm that your response was received within the 15-day period. If you have any questions, please call Daniel Wall at telephone number(323) 583-8811 Ext 305. Sincerely, D;nie4al Director of Public Works Attachments: Exhibit A—Street Easement Exhibit B —Temporary Construction Easement r-- EXHIBIT "A" STREET EASEMENT BEING THAT PORTION OF LOT 1 OF TRACT NO. 7923, IN THE CITY OF VERNON, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, PER MAP RECORDED IN BOOK 113, PAGES 80 THROUGH 83, INCLUSIVE, OF MAPS, IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY, LYING NORTHWESTERLY, WESTERLY AND SOUTHWESTERLY OF THE FOLLOWING DESCRIBED LINE: BEGINNING AT THE INTERSECTION OF THE NORTHEASTERLY LINE OF SAID LOT 1 WITH A LINE PARALLEL WITH AND 9.00 FEET SOUTHEASTERLY OF THE NORTHWESTERLY LINE OF SAID LOT 1; THENCE, SOUTHWESTERLY ALONG SAID PARALLEL LINE TO THE BEGINNING OF A CURVE CONCAVE NORTHEASTERLY HAVING A RADIUS OF 36.00 FEET AND TANGENT TO THE SOUTHERLY LINE OF SAID LOT 1; THENCE, SOUTHEASTERLY ALONG SAID CURVE TO ITS TANGENCY WITH SAID SOUTHERLY LINE OF LOT 1. EXCEPTZN© THEREFROM THAT PORTION LYING WITHIN THE ROAD EASEMENT TO THE CITY OF VERNON RECORDED AUGUST 9, 1962 AS INSTRUMENT NO. 3473 OF OFFCIAL RECORDS, IN SAID OFFICE OF THE COUNTY RECORDER. CONTAINING 884 SQUARE FEET, MORES OR LESS. ALSO AS SHOWN ON EXHIBIT "B" ATTACHED HERETO AND HEREBY MADE A PART HEREOF. SUBJECT TO COVENANTS, CONDITIONS, RESTRICTIONS, RESERVATIONS, EASEMENTS, AND RIGHTS-OF-WAY OF RECORD, IF ANY. PREPARED BY: STANTEC CONSULTING INC. AL Lq/�a UNDER THE DIRECTION OF: 4 NO.6088 N L * exp. 631111 �mo JAMES 0. STEINES, P.L.S. 6086 AUGUST 26, 2010 CAtIFO� J.N. 2042 477000 �wtwec►s�wzirra u�u�w�tzus4srr��rr WWN-W)001MM 1 OF I EXhIBIT rr API SHEET 1 OF 1 A PORTION OF LOT 1. TRACT NO. 7923. M.B. 113 / 80-83, IN THE CITY OF VERNON, COUNTY OF L05 ANGELES. STATE OF CALIFORNIA STREET EA5EMENT � YO PW SC0, o1N P.O.B. 5CALEt 1" - 30' � v -< 91 ry rr t STREET EASEMENT �a� 9" 884 SQ. FT. I / LOT 1 / RM3G.00' /z Ra42.00' 162) 5 CITY OF VrRNON ROAD .� EA5EM�T REG. 8/q/G2 �^5'L.Y LIME' L07 1 A$ INST. NO. 3473, O.R. N � V. DISTRICT 80ULF VARD got LA Q y��o. CL a No.60B6 o � EXA 12/3111 1 Nj * , �/ STANTEC CONSULTING INC. 19 TECHNOLOGY DRIVE OF CAL1Fde IRVINE,CA 92618 JAMES O. EINE5, P.L.5 G086 Stanter 949.923.6000 V.•\proJects\2042477000 SURMAP\OW SYAfE0001.dwq 8 2t3 2010 J.N. 2042 477000 DATEt 8/2G/10 EXHIBIT "B" TEMPORARY CONSTRUCTION EASEMENT BEING THAT PORTION OF LOT 1 OF TRACT NO. 7923, IN THE CITY OF VERNON, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, PER 14AP RECORDED IN BOOK 113, PAGES 80 THROUGH 83, INCLUSIVE, OF MAPS, IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY, LYING NORTHWESTERLY, WESTERLY AND SOUTHWESTERLY OF THE FOLLOWING DESCRIBED LINES: BEGINNING AT THE NORTHERLY CORNER OF SAID LOT 1; THENCE, ALONG THE NORTHEASTERLY LINE OF SAID LOT 1, SOUTH 54034'54" EAST, 19.01 FEET; THENCE, TRAVERSING THE INTERIOR OF SAID LOT 1, THE FOLLOWING COURSES: SOUTH 35025'06" WEST, 21.00 FEET; SOUTH 54034'54" EAST, 10.83 FEET; SOUTH 33011'59" WEST, 45 .00 FEET; SOUTH 65005'49" WEST, 23.76 FEET; SOUTH 24054'11" EAST, 20.68 FEET TO THE BEGINNING OF A NON—TANGENT CURVE CONCAVE NORTHEASTERLY HAVING A RADIUS OF 30.87 FEET AND TO WHICH A RADIAL LINE BEARS SOUTH 53049'25" WEST; SOUTHEASTERLY 25.36 FEET ALONG SAID CURVE THROUGH A CENTRAL ANGLE OF 47053'04" TO A NON—TANGENT LINE AND TO WHICH A RADIAL LINE BEARS SOUTH 06045'31" WEST; ALONG SAID NON—TANGENT LINE, SOUTH 06045'56" WEST, 5 .00 FEET TO THE SOUTHERLY LINE OF SAID LOT 1. EXCEPTING THEREFROM THAT PORTION LYING NORTHWESTERLY, WESTERLY AND SOUTHWESTERLY OF THE FOLLOWING DESCRIBED LINE: BEGINNING AT THE INTERSECTION OF THE NORTHEASTERLY LINE OF SAID LOT 1 WITH A LINE PARALLEL WITH AND 9.00 FEET SOUTHEASTERLY OF THE NORTHWESTERLY LINE OF SAID LOT 1; THENCE, SOUTHWESTERLY ALONG SAID PARALLEL LINE TO THE BEGINNING OF A CURVE CONCAVE NORTHEASTERLY HAVING A RADIUS OF 36.00 FEET AND TANGENT TO THE SOUTHERLY LINE OF SAID LOT 1; THENCE, SOUTHEASTERLY ALONG SAID CURVE TO ITS TANGENCY WITH SAID SOUTHERLY LINE OF LOT 1. VAIRO)EMSRW2477LWSOR>IAMEC;:ULS\TE-\IP CONS I USMI63l4-wsooi.00cz 1 OF 2 EXHIBIT "B" TEMPORARY CONSTRUCTION EASEMENT CONTAINING 1,595 SQUARE FEET, MORE OR LESS. ALSO AS SHOWN ON EXHIBIT "B" ATTACHED HERETO AND HEREBY MADE A PART HEREOF. SUBJECT TO COVENANTS, CONDITIONS, RESTRICTIONS, RESERVATIONS, EASEMENTS, AND RIGHTS-OF-WAY OF RECORD, IF ANY. PREPARED BY: STANTEC CONSULTING INC. S�ON��MQ UNDER THE DIRECTION OF; n. No.60B6 0 i4 �A•12131/1 q ---- U, NAMES O. STEINES, P.L.S. 6086 �ppCAL`Fp�`� SEPTEMBER 9, 2010 J.N. 2042 477000 v:vaoiECTS%MZ4"OWSUR%IIvaC.MS% IPCovs'rESMra3t4-oosmI.oacx 2 OF 2 EXHIBIT ##B#p 5HEFT 1 OF T A PORTION OF LOT 1, TRACT NO. 7923, M.B. 113 / 80-63, IN THE CITY OF VERNON, COUNTY OF L05 ANGELE5, STATE OF CALIFORNIA TEMPORARY GONSTRUOTION EASEMENT CURVE TABLE i J Na. RADIUS DELTA LENGTH All GI 30.87' 470354" 25.3G' Q. LINE TABLE 4t9 P.O.B.- NO, BEARING LENGTH SGALE= 1" - 3U' Li 554'34'54"E 19.01' / L2 535'25'OW'W 21.00' L3 554'34'54"E 10.83' SO' Ohm ofl _L4__ 5G5'05'49"W 23.7G' L5 524'54'll"E 20.68' i LG 50G`45'5G"W 5:00' Nr TEMPORARY / 91 GON5TRUCTION EASFMFNT / 1,595 SCE. FT. / �_ tia lA i r553.49'25•'w LOT 1 � / ; / tRanj 5OG'45'31"W $ / RR42.00'- ��`cl (RAD) _CATY M• EA5EOF VERN ICE�8/q� 5'LY LINE LOT j AS IN5T. NO. 3473, O.R. N D'STRICT BOULEVARD O rJ ANAL LAWij 0.8 Jx No.6088 o, � a yt Exp.1,W31h 1 STANTEC OOOGYIURtN INC. 19 N `Q 11tec 9 9.923.6000 8 cf"I rF0FCA1.1F0 JA 5 O. 5 INES, P,L.S G086 St8 V:\protects 7000\St1RMAP\0WG\SYAlE0002.dw L4910010 J.N. 2042 477000 DATES 9/9/10 City Council Agenda Item Report Agenda Item No. COV-350-2020 Submitted by: Sandra Dolson Submitting Department: City Clerk Meeting Date: October 6, 2020 SUBJECT Approval of Minutes Recommendation: Approve the September 15, 2020 Regular City Council meeting minutes. Background: Staff has prepared and hereby submits the minutes for approval. Fiscal Impact: There is no fiscal impact associated with this report. Attachments: 1. 2020-09-15 City Council Minutes MINUTES VERNON CITY COUNCIL REGULAR MEETING TUESDAY, SEPTEMBER 15, 2020 COUNCIL CHAMBER, 4305 SANTA FE AVENUE CALL TO ORDER Mayor Lopez called the meeting to order at 9:00 a.m. FLAG SALUTE Mayor Lopez led the Flag Salute. ROLL CALL PRESENT: Leticia Lopez, Mayor(via remote access) Melissa Ybarra, Mayor Pro Tem William Davis, Council Member Carol Menke, Council Member Diana Gonzales, Council Member STAFF PRESENT: Carlos Fandino, City Administrator Arnold Alvarez-Glasman, Interim City Attorney Lisa Pope, City Clerk Scott Williams, Finance Director Jim Enriquez, Interim Fire Chief Abraham Alemu, Public Utilities General Manager Fredrick Agyin, Health and Environmental Control Director Michael Earl, Human Resources Director Anthony Miranda, Police Chief Dan Wall, Public Works Director Bryan Woodruff, Firefighter/Paramedic Coordinator Dr. Laurene Mascola, Health Officer APPROVAL OF THE AGENDA Interim City Attorney Alvarez-Glasman indicated the need to add the following Closed Session Item No. 15 arose after the posting of the agenda: Public Employee Evaluation Government Code Section 54957 Position: City Administrator Regular City Council Meeting Minutes Page 2 of 6 September 15, 2020 MOTION Mayor Pro Tem Ybarra moved and Council Member Davis seconded a motion to add the Closed Session item. The question was called and the motion carried unanimously. MOTION Mayor Pro Tem Ybarra moved and Council Member Davis seconded a motion to approve the agenda as amended. The question was called and the motion carried unanimously. PUBLIC COMMENT None. PRESENTATIONS 1. Employee Service Pin Awards for July 2020 Recommendation: No action required by City Council. This is a presentation only. Human Resources Director Earl acknowledged Brandon Gray, Police Lieutenant; Jose H. Pereyra, Electric Operator; and Wenceslao P. Reynoso, Building Inspector, as recipients of the Employee Service Pin Awards for July 2020. CONSENT CALENDAR MOTION Council Member Davis moved and Mayor Pro Tem Ybarra seconded a motion to approve the Consent Calendar. The question was called and the motion carried unanimously. The Consent Calendar consisted of the following items: 2. Approval of Minutes Recommendation: Approve the September 1,2020 Regular City Council meeting minutes. 3. Claims Against the City Recommendation: Receive and file the claim submitted by Core Systems Distribution Corporation in the amount of$5,627.50. 4. Operating Account Warrant Register Recommendation: Approve Operating Account Warrant Register No. 52, for the period of August 16 through August 29, 2020, which totals $10,210,498.52 and consists of ratification of electronic payments totaling$10,028,413.96 and ratification of the issuance of early checks totaling $182,084.56. 5. City Payroll Warrant Register Recommendation: Approve City Payroll Warrant Register No. 771, for the period of August 1 through August 31, 2020, which totals $3,243,080.86 and consists of ratification of direct deposits, checks and taxes totaling $2,141,620.60 and ratification of checks and electronic fund transfers (EFT) for payroll related disbursements totaling $1,101,460.26 paid through operating bank account. 6. Fire Department Activity Report Recommendation: Receive and file the July 2020 Report. Regular City Council Meeting Minutes Page 3 of 6 September 15, 2020 7. Police Department Activity Report Recommendation: Receive and file the July 2020 Report. 8. Purchase Order to Motorola Solutions, Inc. for Mobile Police Unit Radios Recommendation: Approve and authorize the issuance of a purchase order with Motorola Solutions, Inc., (Motorola) for a total amount not to exceed $14,844.70 for the purchase of two (2) Motorola APX 8500 All-Band P25 Mobile Radio as replacements for outdated, obsolete mobile police unit radios. 9. Public Works Street Operations Division Vehicle Recommendation: Approve and authorize the issuance of a purchase order to National Auto Fleet Group for a 2021 Chevrolet Silverado Work Truck through Sourcewell, for a total cost of$41,210.33. NEW BUSINESS 10. Amendments to the Classification and Compensation Plan Recommendation: 1)Approve the revised job descriptions for the positions of Gas Systems Specialist and Gas Systems Technician and new job description for the position of Power Resources Settlement Analyst; and 2)Adopt Resolution No. 2020-29 amending Exhibit B of the Classification and Compensation Plan, adopted by Resolution No. 2020-19 and as amended by Resolution No. 2020-28, to add a new and amended classification and associated salary range. Human Resources Director Earl presented the staff report. MOTION Council Member Menke moved and Council Member Gonzales seconded a motion to: 1) Approve the revised job descriptions for the positions of Gas Systems Specialist and Gas Systems Technician and new job description for the position of Power Resources Settlement Analyst; and 2) Adopt Resolution No. 2020-29 amending Exhibit B of the Classification and Compensation Plan, adopted by Resolution No. 2020-19 and as amended by Resolution No. 2020-28, to add a new and amended classification and associated salary range. The question was called and the motion carried unanimously. 11. Energy Procurement Targets of Zero Megawatt Hours Recommendation: Adopt Resolution No. 2020-30 establishing energy procurement targets of zero megawatt hours. Public Utilities General Manager Alemu presented the staff report. MOTION Council Member Davis moved and Mayor Pro Tem Ybarra seconded a motion to Adopt Resolution No. 2020-30 establishing energy procurement targets of zero megawatt hours. The question was called and the motion carried unanimously. Regular City Council Meeting Minutes Page 4 of 6 September 15, 2020 12. Voting Delegate and Alternate Voting Delegate(s) for the 2020 League of California Cities Annual Conference Recommendation: Designate the City's voting delegate and alternate voting delegate(s)for the League of California Cities 2020 Annual Conference scheduled for October 7-9,2020. City Clerk Pope presented the staff report. MOTION Council Member Gonzales moved and Mayor Pro Tem Ybarra seconded a motion to designate Council Member Menke as the City's voting delegate. FRIENDLY AMENDMENT Mayor Pro Tem Ybarra moved to amend the motion to designate Council Member Davis and Council Member Gonzales as the alternate voting delegates for the League of California Cities 2020 Annual Conference scheduled for October 7-9, 2020. Council Member Gonzales accepted the amendment. The question was called and the amended motion carried unanimously. 13. Termination of Emergency Ambulance Service Agreement with the County of Los Angeles Recommendation: Approve the termination of the Emergency Ambulance Service Agreement with the County of Los Angeles, which will allow for a relinquishment of emergency ambulance transportation rights and place responsibility for emergency ambulance transportation services with the Los Angeles County Emergency Medical Services (EMS)Agency. Interim Fire Chief Enriquez presented the staff report. In response to Council questions,Firefighter/Paramedic Coordinator Woodruff stated there was only one provider interested in responding to the request for proposals. He explained the annual cost for ambulance service and deferral to the County. MOTION Mayor Lopez moved and Council Member Davis seconded a motion to approve the termination of the Emergency Ambulance Service Agreement with the County of Los Angeles, which will allow for a relinquishment of emergency ambulance transportation rights and place responsibility for emergency ambulance transportation services with the Los Angeles County Emergency Medical Services (EMS) Agency. The question was called and the motion carried unanimously. 14. Memorandum of Understanding with Stacy Medical Center, Inc. for Influenza Vaccine Inoculation Services Recommendation: Approve the Memorandum of Understanding (MOU) between the City of Vernon and Stacy Medical Center, Inc. in substantially the same form as submitted, for influenza vaccine inoculation services. Regular City Council Meeting Minutes Page 5 of 6 September 15, 2020 Health and Environmental Control Director Agyin and Health Officer Dr. Mascola presented the staff report. MOTION Mayor Pro Tern Ybarra moved and Council Member Menke seconded a motion to approve the Memorandum of Understanding(MOU)between the City of Vernon and Stacy Medical Center, Inc. in substantially the same form as submitted, for influenza vaccine inoculation services. The question was called and the motion carried unanimously. ORAL REPORTS City Administrator Reports on Activities and other Announcements. City Administrator Fandino provided an update on recent Police, Fire, and Vernon Public Utilities activities. He announced the raffle for Chalk-a-thon participants; Family Game Nights through September 17, 2020; and Green Vernon Commission meeting on September 16, 2020, 3:30 p.m. City Council Reports on Activities (including AB1234), Announcements, or Directives to Staff. None. RECESS Mayor Lopez recessed the meeting to Closed Session at 9:39 a.m. CLOSED SESSION 15. PUBLIC EMPLOYEE PERFORMANCE EVALUATION Government Code Section 54957(b)(1) Title: City Administrator RECONVENE At 11:28 a.m., Mayor Lopez adjourned Closed Session and reconvened the regular meeting. CLOSED SESSION REPORT Interim City Attorney Alvarez-Glasman reported that the Council, with all five members being present, met in Closed Session, discussed the item added to the agenda, and took no reportable action. Regular City Council Meeting Minutes Page 6 of 6 September 15, 2020 ADJOURNMENT Mayor Lopez adjourned the meeting at 11:29 a.m. LETICIA LOPEZ, Mayor ATTEST: LISA POPE, City Clerk (seal) City Council Agenda Item Report Agenda Item No. COV-353-2020 Submitted by: John Lau Submitting Department: Finance/Treasury Meeting Date: October 6, 2020 SUBJECT Operating Account Warrant Register Recommendation: Approve Operating Account Warrant Register No. 53, for the period of August 30 through September 19, 2020, which totals $10,624,670.01 and consists of ratification of electronic payments totaling $10,351,172.28 and ratification of the issuance of early checks totaling $273,497.73. Background: Section 2.13 of the Vernon Municipal Code indicates the City Treasurer, or an authorized designee, shall prepare warrants covering claims or demands against the City which are to be presented to City Council for its audit and approval. Pursuant to the aforementioned code section, the City Treasurer has prepared Operating Account Warrant Register No. 53 covering claims and demands presented during the period of August 30 through September 19, 2020, drawn, or to be drawn, from East West Bank for City Council approval. Fiscal Impact: The fiscal impact of approving Operating Account Warrant Register No. 53, totals $10,624,670.01. The Finance Department has determined that sufficient funds to pay such claims/demands, are available in the respective accounts referenced on Operating Account Warrant Register No. 53. Attachments: 1. Operating Account Warrant Register No. 53 _j-1'r CITY OF VERNON OPERATING ACCOUNT WARRANT REGISTER NO.53 OCTOBER 6,2020 6%V,07 7 t-01D I hereby certify that claims and/or demands included in above listed warrant This is to certify that the claims or demands covered by the above listed warrants register have been audited for accuracy and availability of funds for payments and have been audited by the City Council of the City of Vernon and that all of said that said claims and/or demands are accurate and that the funds are available for warrants are approved for payments except Warrant Numbers: payments ereof. , )A Scott Williams Director of Finance/City Treasurer Date: 9/28/2020 Printed:9/24/2020 8:27:06AM CITY OF VERNON OPERATING ACCOUNT WARRANT REGISTER NO. 53 OCTOBER 6,2020 ELECTRONIC ACCOUNT INVOICE PAYMENT PAYMENT PAYMENT VENDOR NAME AND NUMBER NUMBER AMOUNT DESCRIPTION INVOICE P.O.# DATE NUMBER AMOUNT 002808- DEUTSCHE BANK TRUST CO. 055.9200.500163 $ 1,518,130.00 WCI Auction 082620 056.5610.596710 $ 667,200.00 WCI Auction 082620 09/01/2020 10185 $ 2,185,330.00 000947- DAILY JOURNAL 011.1003.550000 $ 290.00 Publication Services B3390840 CORPORATION 09/01/2020 10186 $ 290.00 001906- WILLIAM DAVIS 011.1001.502030 $ 500.00 HSA Employer Contribution— 082520 09/01/2020 10187 $ 500.00 006198- 1RM 055.9000.596200 $ 12,168.00 Security Services— 4182 055.8100.596200 $ 66,572.00 Security Services— 4183 055.9000.596200 $ 11,492.00 Security Services— 4209REV 055.8100.596200 $ 67,524.00 Security Services— 4210 09/01/2020 10188 $ 157,756.00 005034- KRONOS INCORPORATED 011.9019.590110 $ 831.17 Hardware&Software Usage Fees 11642624 09/01/2020 10189 $ 831.17 003053- LEVEL 3 COMMUNICATIONS, 057.1057.500173 $ 4,347.42 Internet Access Services 140225193 LLC 09/01/2020 10190 $ 4,347.42 006687- NDS 011.1004.520000 $ 256.32 Postage 771541 09/01/2020 10191 $ 256.32 Printed:9/24/2020 8:27:06AM Page 1 of 37 CITY OF VERNON OPERATING ACCOUNT WARRANT REGISTER NO. 53 OCTOBER 6,2020 ELECTRONIC ACCOUNT INVOICE PAYMENT PAYMENT PAYMENT VENDOR NAME AND NUMBER NUMBER AMOUNT DESCRIPTION INVOICE P.O.# DATE NUMBER AMOUNT 006702- SALLY SWANSON 011.1043.595200 $ 1,910.00 ADA Self Evaluation&Transition Plan 245662 ARCHITECTS,INC 09/01/2020 10192 $ 1,910.00 000059- SO CAL EDISON 055.9200.500170 $ 24,669.00 Laguna Bell 08/20 7501187821 055.9200.500170 $ 53,460.00 Victorville Lugo Vernon 08/20 7501187833 055.9200.500170 $ 126,360.00 Mead Laguna Bell 08/20 7501187834 09/01/2020 10193 $ 204,489.00 006873- ALL WEATHER INSULATED 020.1084.900000 $ 2,026.75 2"DM40 Walls Per Customer Provided— 800820195 011.0014452 PANELS 020.1084.900000 $ 812.50 3.25"SR-2 Roof Panels Per Customer 800820195 011.0014452 020.1084.900000 $ 1,500.00 Qty Set Up Fees for Wall&Roof Panels 800820195 011.0014452 020.1084.900000 $ 521.81 Trims&Accessories per Customer Cutlist 800820195 011.0014452 020.1084.900000 $ 695.00 Freight 800820195 011.0014452 020.1084.900000 $ 319.30 Sales Tax 9.5% 800820195 09/01/2020 10198 $ 5,875.36 Printed:9/24/2020 8:27:06AM Page 2 of 37 CITY OF VERNON OPERATING ACCOUNT WARRANT REGISTER NO. 53 OCTOBER 6,2020 ELECTRONIC ACCOUNT INVOICE PAYMENT PAYMENT PAYMENT VENDOR NAME AND NUMBER NUMBER AMOUNT DESCRIPTION INVOICE P.O.# DATE NUMBER AMOUNT 002412- CALIFORNIA ISO 055.9200.500150 $ 13,448.63 Recalculation Charges 08/20 202009013146637 516 055.9200.500190 $ 1,757.29 Recalculation Charges 08/20 202009013146637 516 055.9200.500210 $ 221.83 Recalculation Charges 08/20 202009013146637 516 055.9200.500151 $ -0.08 Recalculation Charges 08/20 202009013146637 516 055.9200.500170 $ -4,129.34 Recalculation Charges 08/20 202009013146637 516 055.9200.500150 $ -895.89 Recalculation Charges 11/17 202009013146637 516 055.9200.500150 $ 6,738.56 Recalculation Charges 02/19 202009013146637 516 055.9200.500170 $ 1.23 Recalculation Charges 02/19 202009013146637 516 055.9200.500170 $ -4,552.88 Recalculation Charges 02/19 202009013146637 516 055.9200.500150 $ 195,567.52 Initial Charges 08/20 202009013146637 516 055.9200.500170 $ 239.69 Initial Charges 08/20 202009013146637 516 055.9200.500210 $ 16,726.88 Initial Charges 08/20 202009013146637 516 055.9200.500151 $ -2.22 Initial Charges 08/20 202009013146637 516 055.9200.500190 $ -133.77 Initial Charges 08/20 202009013146637 516 Printed:9/24/2020 8:27:06AM Page 3 of 37 CITY OF VERNON OPERATING ACCOUNT WARRANT REGISTER NO. 53 OCTOBER 6,2020 ELECTRONIC ACCOUNT INVOICE PAYMENT PAYMENT PAYMENT VENDOR NAME AND NUMBER NUMBER AMOUNT DESCRIPTION INVOICE P.O.# DATE NUMBER AMOUNT 09/08/2020 10199 $ 224,987.45 006865- ALVAREZ-GLASMAN& 011.1024.593200 $ -3,565.18 Credit for March 2020 Invoices 090320 COLVIN 011.1024.593200 $ 1,316.43 General Law Services 04/20 20200419384 011.1024.593200 $ 1,880.00 Special Legal Services 04/20 20200419385 011.1024.593200 $ 1,750.00 Litigation(General)04/20 20200419386 011.1024.593200 $ 11,313.15 General Law Services 05/20 20200519458 011.1024.593200 $ 916.50 Special Legal Services 05/20 20200519459 011.1024.593200 $ 1,379.00 Litigation(General)05/20 20200519460 011.1024.593200 $ 17,460.76 General Law Services 06/20 20200619461 011.1024.593200 $ 540.50 Special Legal Services 06/20 20200619462 011.1024.593200 $ 75.00 Litigation(General)06/20 20200619463 09/09/2020 10200 $ 33,066.16 006722- AVENU MUNISERVICES,LLC 011.1004.596200 $ 1,875.00 Clearview/STARS Service— INVO6009563 09/09/2020 10201 $ 1,875.00 002533- BANK OF NEW YORK MELLON 055.9000.592010 $ 2,300.00 Administration&Audit Confirmation Fees 2522311939 09/09/2020 10202 $ 2,300.00 005067- BIOFUEL GENERATION 055.9200.500160 $ 15,860.50 Biomethane RPS72020 SERVICES, L 09/09/2020 10203 $ 15,860.50 Printed:9/24/2020 8:27:06AM Page 4 of 37 CITY OF VERNON OPERATING ACCOUNT WARRANT REGISTER NO. 53 OCTOBER 6,2020 ELECTRONIC ACCOUNT INVOICE PAYMENT PAYMENT PAYMENT VENDOR NAME AND NUMBER NUMBER AMOUNT DESCRIPTION INVOICE P.O.# DATE NUMBER AMOUNT 000195- ITRON, INC 055.7100.590110 $ 7,394.41 Hardware&Software Maintenance— 558547 055.7100.590110 $ 9,966.33 Hardware&Software Maintenance— 558702 09/09/2020 10204 $ 17,360.74 006869- LAURENE MASCOLA 011.1060.595200 $ 3,919.55 Health Officer Services V005 09/09/2020 10205 $ 3,919.55 000629- OPEN ACCESS TECHNOLOGY 055.9200.596200 $ 841.76 Electronic Tagging— 157690 055.0002815 INTL,1 055.9200.596200 $ 841.76 Electronic Tagging— 158240 055.0002815 09/09/2020 10206 $ 1,683.52 005433- RUTAN&TUCKER,LLP 011.1024.593200 $ 236.00 Re:Torres/Ong Litigation 874744 011.1024.593200 $ 155.00 Re:Ong Yiu Arbitration 874745 011.1024.593200 $ 1,109.00 Re:Torres Arbitration 874746 09/09/2020 10207 $ 1,500.00 002476- SCHWEITZER ENGINEERING 055.9100.900000 $ 27,849.00 Engineering Services 36784 LABORAT 09/09/2020 10208 $ 27,849.00 005069- TRITECH SOFTWARE 011.9019.590110 $ 9,000.00 License&Maintenance Fees— 286799 SYSTEMS 09/09/2020 10209 $ 9,000.00 001695- VULCAN MATERIALS CO 020.1084.520000 $ 125.38 Paving Materials— 72641875 011.0014444 09/09/2020 10210 $ 125.38 Printed:9/24/2020 8:27:06AM Page 5 of 37 CITY OF VERNON OPERATING ACCOUNT WARRANT REGISTER NO. 53 OCTOBER 6,2020 ELECTRONIC ACCOUNT INVOICE PAYMENT PAYMENT PAYMENT VENDOR NAME AND NUMBER NUMBER AMOUNT DESCRIPTION INVOICE P.O.# DATE NUMBER AMOUNT 006666- WATTS REGULATOR 011.9019.590110 $ 44.25 Test Fees 14325151 011.0014538 COMPANY 09/09/2020 10211 $ 44.25 006120- WESTERN ALLIED 011.1049.590000 $ 963.00 Air Conditioner Maintenance 626789 CORPORATION 011.1049.590000 $ 3,316.78 Air Conditioner Maintenance 626815 09/09/2020 10212 $ 4,279.78 001401- CENTRAL BASIN MWD 020.1084.500130 $ 93,141.49 Potable&Recycled Water VERJUL20 09/10/2020 10213 $ 93,141.49 000956- CROSSPOINT NETWORK 011.9019.520010 $ 2,200.00 MBG Teleworker Service Users 10 Pack IN20200302 011.0014536 SOLUTIONS, 09/10/2020 10214 $ 2,200.00 003606- INSIGHT PUBLIC SECTOR,INC 011.9019.590110 $ 68.00 Microsoft Office 365(Plan G1)- 1100754456 011.0014488 011.9019.590110 $ 1,016.00 Microsoft Office 365(Plan E3)- 1100754456 011.0014488 09/10/2020 10215 $ 1,084.00 006914- LOS ANGELES MUSIC&ART 011.1021.797000 $ 31,600.00 CommUNITY Fund Grant 090820 SCHOOL 09/10/2020 10216 $ 31,600.00 Printed:9/24/2020 8:27:06AM Page 6 of 37 CITY OF VERNON OPERATING ACCOUNT WARRANT REGISTER NO. 53 OCTOBER 6,2020 ELECTRONIC ACCOUNT INVOICE PAYMENT PAYMENT PAYMENT VENDOR NAME AND NUMBER NUMBER AMOUNT DESCRIPTION INVOICE P.O.# DATE NUMBER AMOUNT 000209- MERRIMAC ENERGY GROUP 011.1033.570000 $ 1,179.41 Unleaded Fuel- 2203476 011.0014508 011.1033.570000 $ 2.08 CA Enviro/Fed Oil Spill Tax 2203476 011.0014508 011.1033.570000 $ 0.89 CA Childhood Lead Fee 2203476 011.0014508 011.1033.570000 $ 2.29 AB32 Fuel Fee 2203476 011.0014508 011.1033.570000 $ 297.95 State Gasoline Fee 2203476 011.0014508 011.1033.570000 $ 0.59 Lust 2203476 011.0014508 011.1033.570000 $ 66.73 Fuel Sales Tax 4.50% 2203476 011.1033.570000 $ 1,852.69 Diesel Fuel- 2203477 011.0014508 011.1033.570000 $ 1.87 AB32 Fee 5 2203477 011.0014508 011.1033.570000 $ 379.61 State Diesel Tax 2203477 011.0014508 011.1033.570000 $ 0.99 Lust 2203477 011.0014508 011.1033.570000 $ 282.97 Clear Diesel Sales Tax 2203477 011.1033.570000 $ 1,298.39 Diesel Fuel- 2203478 011.0014508 011.1033.570000 $ 1.31 AB32 Fee 5 2203478 011.0014508 011.1033.570000 $ 266.04 State Diesel Tax 2203478 011.0014508 011.1033.570000 $ 0.69 Lust 2203478 011.0014508 011.1033.570000 $ 198.31 Clear Diesel Sales Tax 2203478 011.1033.570000 $ 742.21 Diesel Fuel- 2203479 011.0014508 011.1033.570000 $ 0.75 AB32 Fee 5 2203479 011.0014508 011.1033.570000 $ 152.08 State Diesel Tax 2203479 011.0014508 011.1033.570000 $ 0.40 Lust 2203479 011.0014508 011.1033.570000 $ 113.34 Clear Diesel Sales Tax 2203479 09/10/2020 10217 $ 6,841.59 Printed:9/24/2020 8:27:06AM Page 7 of 37 CITY OF VERNON OPERATING ACCOUNT WARRANT REGISTER NO. 53 OCTOBER 6,2020 ELECTRONIC ACCOUNT INVOICE PAYMENT PAYMENT PAYMENT VENDOR NAME AND NUMBER NUMBER AMOUNT DESCRIPTION INVOICE P.O.# DATE NUMBER AMOUNT 005069- TRITECH SOFTWARE 011.9019.590110 $ 3,566.06 ASSET MANAGEMENT-ASSETS ANNUAL 280353 011.0014477 SYSTEMS 011.9019.590110 $ 3,566.06 EAM-FINANCIALS INTEGRATION ANNUAL 280353 011.0014477 011.9019.590110 $ 630.38 ASSET MANAGEMENT-MOBILE ANNUAL 280353 011.0014477 011.9019.590110 $ 7,750.23 ASSET MANAGEMENT-WORK ANNUAL 280353 011.0014477 09/10/2020 10218 $ 15,512.73 004527- WITTMAN ENTERPRISES,LLC 011.1033.596200 $ 680.88 Billing Services 07/20 2007069 09/10/2020 10219 $ 680.88 005784- ZONES,INC 011.9019.590110 $ 2,941.32 Cisco SMARTnet Extended Service K15705090101 011.0014487 09/10/2020 10220 $ 2,941.32 Printed:9/24/2020 8:27:06AM Page 8 of 37 CITY OF VERNON OPERATING ACCOUNT WARRANT REGISTER NO. 53 OCTOBER 6,2020 ELECTRONIC ACCOUNT INVOICE PAYMENT PAYMENT PAYMENT VENDOR NAME AND NUMBER NUMBER AMOUNT DESCRIPTION INVOICE P.O.# DATE NUMBER AMOUNT 002412- CALIFORNIA ISO 055.9200.500150 $ 32,020.37 Initial Charges 08/20 202009083146695 224 055.9200.500170 $ 1,166,279.54 Initial Charges 08/20 202009083146695 224 055.9200.500180 $ 3,286.03 Initial Charges 08/20 202009083146695 224 055.9200.500210 $ 3,329.56 Initial Charges 08/20 202009083146695 224 055.9200.500240 $ 7,554.23 Initial Charges 08/20 202009083146695 224 055.9200.500151 $ -1.58 Initial Charges 08/20 202009083146695 224 055.9200.500170 $ -1,617.67 Initial Charges 08/20 202009083146695 224 055.9200.500190 $ -2,142.36 Initial Charges 08/20 202009083146695 224 055.9200.500150 $ 115,135.95 Initial Charges 09/20 202009083146695 224 055.9200.500210 $ 7,148.28 Initial Charges 09/20 202009083146695 224 055.9200.500151 $ -4.68 Initial Charges 09/20 202009083146695 224 055.9200.500170 $ -963.11 Initial Charges 09/20 202009083146695 224 055.9200.500190 $ -4,711.08 Initial Charges 09/20 202009083146695 224 055.9200.500150 $ 215,680.24 Recalculation Charges 08/20 202009083146695 224 Printed:9/24/2020 8:27:06AM Page 9 of 37 CITY OF VERNON OPERATING ACCOUNT WARRANT REGISTER NO. 53 OCTOBER 6,2020 ELECTRONIC ACCOUNT INVOICE PAYMENT PAYMENT PAYMENT VENDOR NAME AND NUMBER NUMBER AMOUNT DESCRIPTION INVOICE P.O.# DATE NUMBER AMOUNT 002412- CALIFORNIA ISO 055.9200.500151 $ 0.97 Recalculation Charges 08/20 202009083146695 224 055.9200.500190 $ 22,224.59 Recalculation Charges 08/20 202009083146695 224 055.9200.500210 $ 601.25 Recalculation Charges 08/20 202009083146695 224 055.9200.500170 $ -372.94 Recalculation Charges 08/20 202009083146695 224 055.9200.500150 $ -2,261.53 Recalculation Charges 11/19 202009083146695 224 055.9200.500170 $ -24,177.04 Recalculation Charges 11/19 202009083146695 224 055.9200.500190 $ -22.04 Recalculation Charges 11/19 202009083146695 224 055.9200.500180 $ 152.34 Recalculation Charges 11/19 202009083146695 224 09/14/2020 10221 $ 1,537,139.32 002517- SO CAL PUBLIC POWER 055.9200.500154 $ 154,365.34 Astoria 2 Solar Project ATSP0920 AUTHORITY 09/14/2020 10222 $ 154,365.34 004303- ATHENS INSURANCE 011.1026.594200 $ 6,105.33 TPA Fees 09/20 IVC22340 SERVICES,INC 09/15/2020 10223 $ 6,105.33 006106- AXON ENTERPRISE,INC 011.4031.520000 $ 13,008.60 Replacement Taser Devices S11676417 09/15/2020 10224 $ 13,008.60 Printed:9/24/2020 8:27:06AM Page 10 of 37 CITY OF VERNON OPERATING ACCOUNT WARRANT REGISTER NO. 53 OCTOBER 6,2020 ELECTRONIC ACCOUNT INVOICE PAYMENT PAYMENT PAYMENT VENDOR NAME AND NUMBER NUMBER AMOUNT DESCRIPTION INVOICE P.O.# DATE NUMBER AMOUNT 005490- CINTAS CORPORATION 020.1084.540000 $ 139.09 Uniforms 4056703319 055.8000.540000 $ 45.45 Uniforms 4056703319 055.8100.540000 $ 159.78 Uniforms 4056703319 056.5600.540000 $ 52.63 Uniforms 4056703319 020.1084.540000 $ 139.09 Uniforms 4057337928 055.8000.540000 $ 45.45 Uniforms 4057337928 055.8100.540000 $ 159.78 Uniforms 4057337928 056.5600.540000 $ 52.63 Uniforms 4057337928 020.1084.540000 $ 139.09 Uniforms 4058002857 055.8000.540000 $ 45.45 Uniforms 4058002857 055.8100.540000 $ 159.78 Uniforms 4058002857 056.5600.540000 $ 52.63 Uniforms 4058002857 020.1084.540000 $ 139.09 Uniforms 4058631736 055.8000.540000 $ 45.45 Uniforms 4058631736 055.8100.540000 $ 159.78 Uniforms 4058631736 056.5600.540000 $ 52.63 Uniforms 4058631736 020.1084.540000 $ 139.09 Uniforms 4059293740 055.8000.540000 $ 45.45 Uniforms 4059293740 055.8100.540000 $ 159.78 Uniforms 4059293740 056.5600.540000 $ 52.63 Uniforms 4059293740 020.1084.540000 $ 179.62 Uniforms 4059967751 055.8000.540000 $ 53.65 Uniforms 4059967751 055.8100.540000 $ 45.45 Uniforms 4059967751 Printed:9/24/2020 8:27:06AM Page 11 of 37 CITY OF VERNON OPERATING ACCOUNT WARRANT REGISTER NO. 53 OCTOBER 6,2020 ELECTRONIC ACCOUNT INVOICE PAYMENT PAYME MAMOU VENDOR NAME AND NUMBER NUMBER I AMOUNT DESCRIPTION INVOICE P.O.# DATE NUMBER 005490- CINTAS CORPORATION 056.5600.540000 $ 160.79 Uniforms 4059967751 020.1084.540000 $ 141.34 Uniforms 4060579223 055.8000.540000 $ 45.45 Uniforms 4060579223 055.8100.540000 $ 159.77 Uniforms 4060579223 056.5600.540000 $ 52.64 Uniforms 4060579223 09/15/2020 10225 $ 2,823.46 006915- EAST BAY COMMUNITY 055.9200.500180 $ 32,500.00 Capacity Charges 08/20 VERNON0820 ENERGY 09/15/2020 10226 $ 32,500.00 006908- MONTEREY BAY 055.9200.500180 $ 13,000.00 Capacity Charges 08/20 VERNON0820 COMMUNITY POWER 09/15/2020 10227 $ 13,000.00 004882- NEOGOV 011.9019.590110 $ 4,476.53 Biddle Software Subscription INV16056 09/15/2020 10228 $ 4,476.53 003900- RICHARDS,WATSON& 011.1024.593200 $ 39.75 Re: Los Angeles MS4 Permit Petition 228076 GERSHON 09/15/2020 10229 $ 39.75 002170- SURVALENT TECHNOLOGY, 055.9100.590110 $ 25,571.00 Annual Software Support&Maintenance U18558 INC 09/15/2020 10230 $ 25,571.00 001695- VULCAN MATERIALS CO 056.5600.520000 $ 364.38 Hot Asphalt,Concrete,Paving 72639686 056.0000611 09/15/2020 10231 $ 364.38 Printed:9/24/2020 8:27:06AM Page 12 of 37 CITY OF VERNON OPERATING ACCOUNT WARRANT REGISTER NO. 53 OCTOBER 6,2020 ELECTRONIC ACCOUNT INVOICE PAYMENT PAYMENT PAYM VENDOR NAME AND NUMBER NUMBER AMOUNT DESCRIPTION NV P.O.# DATE NUMBER AMOUN 003584- WILLIAMS DATA 011.1003.596200 $ 1,418.54 Storage Services 521161 MANAGEMENT 09/15/2020 10232 $ 1,418.54 006651- ZIM INDUSTRIES,INC 020.1084.900000 $ 85,758.05 Retention Payment— 090320 09/15/2020 10233 $ 85,758.05 006877- ARIZONA ELECTRIC POWER 055.9200.500180 $ 38,000.00 Capacity Charges 08/20 091020 COOPERA 09/17/2020 10234 $ 38,000.00 003336- BICENT(CALIFORNIA) 055.9200.500150 $ 375,280.24 Monthly Energy Payment— 8202001 MALBURG,L 055.9200.500180 $ 3,657,717.60 Monthly Capacity Payment 8202001 055.9200.500150 $ 63,866.00 Section 18.3 Fee Reimbursement 8202001 055.9200.500150 $ -1,923.06 Fuel Burden 8202001 09/17/2020 10235 $ 4,094,940.78 005784- ZONES,INC 011.9019.590110 $ 4,190.94 3 Yr Meraki MR Enterprise License K15705960101 011.0014489 09/17/2020 10236 $ 4,190.94 002459- PORT CANAVERAL PWR 055.9000.596200 $ 43,188.69 Consultation&Support Services VERNPVHAUGUST2 CONSULTANTS 020 09/18/2020 10237 $ 43,188.69 Printed:9/24/2020 8:27:06AM Page 13 of 37 CITY OF VERNON OPERATING ACCOUNT WARRANT REGISTER NO. 53 OCTOBER 6,2020 ELECTRONIC ACCOUNT INVOICE PAYMENT PAYMENT PAYMENT VENDOR NAME AND NUMBER NUMBER AMOUNT DESCRIPTION INVOICE P.O.# DATE NUMBER AMOUNT 003705- CYBERNETICS 011.9019.590110 $ 1,685.00 AM-RTF/miSAN+— 807987 011.0014481 011.9019.590110 $ 3,950.00 AM-RTF-P24/miSAN-DC+— 807987 011.0014481 011.9019.590110 $ 1,822.00 AM-RTF-P24/ISAN+— 807987 011.0014481 011.9019.590110 $ 2,993.00 AM-RTF-P24/iSAN— 807987 011.0014481 011.9019.590110 $ 3,136.00 AM-RTF-P24/EXP— 807987 011.0014481 09/18/2020 10238 $ 13,586.00 003049- PETRELLI ELECTRIC,INC 055.9100.900000 $ 679,499.78 Electric Service Maintenance 200219 055.8300.590000 $ 399,224.75 Electric Service Maintenance 200219 055.8000.590000 $ 130,253.33 Electric Service Maintenance 200219 09/18/2020 10239 $ 1,208,977.86 001552- HOME DEPOT CREDIT 055.8400.590000 $ 1,250.17 Small Tools,Plumbing,&Hardware 061620_MULTIPLE SERVICES 020.1084.520000 $ 1,600.56 Building Materials&Hardware 062920_MULTIPLE 056.5600.520000 $ 118.04 Building Supplies 2390531 055.9100.520000 $ 194.63 Hardware Supplies 390542 09/02/2020 10240 $ 3,163.40 Printed:9/24/2020 8:27:06AM Page 14 of 37 CITY OF VERNON OPERATING ACCOUNT WARRANT REGISTER NO. 53 OCTOBER 6,2020 ELECTRONIC ACCOUNT INVOICE PAYMENT PAYMENT PAYMENT VENDOR NAME AND NUMBER NUMBER AMOUNT DESCRIPTION INVOICE P.O.# DATE NUMBER AMOUNT 001581- THE GAS COMPANY 011.1033.560000 $ 39.11 Period:07/20 081020 011.1033.560000 $ 12.83 Period:07/20 081020(2) 011.1033.560000 $ 95.41 Period:07/20 081020(3) 011.1048.560000 $ 24.51 Period:07/20 081020(4) 011.1049.560000 $ 544.25 Period:07/20 081120 011.1043.560000 $ 272.13 Period:07/20 081120 020.1084.560000 $ 272.13 Period:07/20 081120 011.1049.560000 $ 776.14 Period:07/20 081120(2) 09/02/2020 10241 $ 2,036.51 000059- SO CAL EDISON 011.1043.560000 $ 52.91 Period:06/29/20-07/30/20 073120 09/04/2020 10242 $ 52.91 Printed:9/24/2020 8:27:06AM Page 15 of 37 CITY OF VERNON OPERATING ACCOUNT WARRANT REGISTER NO. 53 OCTOBER 6,2020 ELECTRONIC ACCOUNT INVOICE PAYMENT PAYMENT PAYMENT VENDOR NAME AND NUMBER NUMBER AMOUNT DESCRIPTION INVOICE P.O.# DATE NUMBER AMOUNT 002190- OFFICE DEPOT 011.1003.520000 $ 281.42 Supplies 106735007001 011.1003.520000 $ 20.43 Sales Tax 9.5% 106735007001 011.1004.520000 $ 59.35 Supplies 107156138001 011.1004.520000 $ 4.99 Sales Tax 9.5% 107156138001 011.1031.520000 $ 260.78 Supplies 108768581001 011.1031.520000 $ 23.07 Sales Tax 9.5% 108768581001 011.1060.520000 $ 56.68 Supplies 110526901001 011.1060.520000 $ 5.38 Sales Tax 9.5% 110526901001 011.1040.520000 $ 45.56 Supplies 110914781001 011.1041.520000 $ 20.77 Supplies 110914781001 011.1043.520000 $ 24.94 Supplies 110914781001 011.1040.520000 $ 4.33 Sales Tax 9.5% 110914781001 011.1041.520000 $ 1.97 Sales Tax 9.5% 110914781001 011.1043.520000 $ 2.37 Sales Tax 9.5% 110914781001 011.1041.520000 $ 17.59 Supplies 110914781002 011.1041.520000 $ 1.67 Sales Tax 9.5% 110914781002 011.9019.520000 $ 27.60 Supplies 513072574001 011.1002.520000 $ 80.97 Supplies 513072574001 09/08/2020 10243 $ 939.87 Printed:9/24/2020 8:27:06AM Page 16 of 37 CITY OF VERNON OPERATING ACCOUNT WARRANT REGISTER NO. 53 OCTOBER 6,2020 ELECTRONIC ACCOUNT INVOICE PAYMENT PAYMENT PAYMENT VENDOR NAME AND NUMBER NUMBER AMOUNT DESCRIPTION INVOICE P.O.# DATE NUMBER AMOUNT 000059- SO CAL EDISON 055.8100.560010 $ 48.15 Period:06/29/20-07/30/20 073120(2) 055.9200.560010 $ 652.66 Period:07/01/20-08/01/20 080420(2) 055.8100.560010 $ 53.24 Period:07/30/20-08/28/20 082920 055.9200.560010 $ 652.66 Period:08/01/20-09/01/20 090220 09/08/2020 10244 $ 1,406.71 001617- UPS 011.1041.520000 $ 15.50 Period:08/20 933312310(2) 055.8000.590000 $ 102.91 Period:08/20 933312310(2) 011.1033.520000 $ 47.34 Period:08/20 933312320(2) 011.1041.520000 $ 31.00 Period:08/20 933312320(2) 011.1033.520000 $ 25.31 Period:08/20 933312340(2) 011.1041.520000 $ 84.37 Period:08/20 933312340(2) 09/08/2020 10245 $ 306.43 001581- THE GAS COMPANY 056.5600.560000 $ 22.33 Period:07/09/20-08/07/20 081120(3) 09/09/2020 10246 $ 22.33 Printed:9/24/2020 8:27:06AM Page 17 of 37 CITY OF VERNON OPERATING ACCOUNT WARRANT REGISTER NO. 53 OCTOBER 6,2020 ELECTRONIC ACCOUNT INVOICE PAYMENT PAYMENT PAYMENT VENDOR NAME AND NUMBER NUMBER AMOUNT DESCRIPTION INVOICE P.O.# DATE NUMBER AMOUNT 001552- HOME DEPOT CREDIT 011.1048.590000 $ 699.00 Whirlpool Stove Sku#1000-044-841 5390648 011.0014472 SERVICES 011.1048.590000 $ 71.65 Sales Tax 10.25 5390648 011.1048.590000 $ 218.00 Whirlpool 1.7 cu.ft.MicroWave— 9910001 011.0014472 011.1048.590000 $ 518.00 Whirlpool Front Control Dishwasher— 9910001 011.0014472 011.1048.590000 $ 1,235.16 Whirlpool-25 cu.ft.Side by Side 9910001 011.0014472 011.1048.590000 $ 648.00 Whirlpool 7.0 cu.ft.120 Volt Dryer— 9910001 011.0014472 011.1048.590000 $ 548.00 Whirlpool 4.3 cu.ft.Washer 9910001 011.0014472 011.1048.590000 $ 29.99 (2)Stainless Steel Hoses 9910001 011.0014472 011.1048.590000 $ 327.71 Sales Tax 10.25 9910001 09/11/2020 10247 $ 4,295.51 000249- FEDEX 011.1033.520000 $ 23.98 Period:07/20 708110522 011.1004.520000 $ 31.45 Period:08/20 710090026 09/14/2020 10248 $ 55.43 TOTAL ELECTRONIC $ 10,351,172.28 Printed:9/24/2020 8:27:06AM Page 18 of 37 CITY OF VERNON OPERATING ACCOUNT WARRANT REGISTER NO. 53 OCTOBER 6,2020 EARLY CHECKS ACCOUNT INVOICE PAYMENT CHECK PAYMENT VENDOR NAME AND NUMBER NUMBER AMOUNT DESCRIPTION INVOICE P.O.# DATE NUMBER AMOUNT 001723- AFC HYDRAULIC SEALS& 011.1046.520000 $ 256.00 CTC-2435805/2350973 Seal kit for Cat 30106 011.0014385 REPAIR 011.1046.590000 $ 2,400.00 Labor to remove and install hydraulic 30106 011.0014385 011.1046.590000 $ 900.00 Labor to rebuild 2 cylinders, 30106 011.0014385 011.1046.520000 $ 24.32 Sales Tax 9.5% 30106 09/01/2020 606111 $ 3,580.32 004448- BATTERY SYSTEMS,INC 011.1043.520000 $ 547.50 OIL-DRI OIL SORB 50 LBS.PER BAG 5814036 011.0014491 011.1043.520000 $ 345.60 PROCELL 9v CELL ALKALINE#PC1604 5814036 011.0014491 011.1043.520000 $ 576.00 PROCELL AAA CELL ALKALINE#PC2400 5814036 011.0014491 011.1043.520000 $ 576.00 PROCELL AA CELL ALKALINE#PC1500 5814036 011.0014491 011.1043.520000 $ 1,152.00 PROCELL D CELL ALKALINE#PC1300 5814036 011.0014491 011.1043.520000 $ 303.74 Sales Tax 9.5% 5814036 09/01/2020 606112 $ 3,500.84 006054- BEARCOM 011.9019.520010 $ 970.00 SCANSOURCE ISOPROX II COMP PVC— 4974939 011.0014260 011.9019.520010 $ 15.00 Freight 4974939 011.0014260 011.9019.520010 $ 93.58 Sales Tax 9.5% 4974939 09/01/2020 606113 $ 1,078.58 Printed:9/24/2020 8:27:06AM Page 19 of 37 CITY OF VERNON OPERATING ACCOUNT WARRANT REGISTER NO. 53 OCTOBER 6,2020 EARLY CHECKS ACCOUNT INVOICE PAYMENT CHECK PAYMENT VENDOR NAME AND NUMBER NUMBER AMOUNT DESCRIPTION INVOICE P.O.# DATE NUMBER AMOUNT 005490- CINTAS CORPORATION 011.1047.540000 $ 43.12 Uniforms 4054721465 011.1049.540000 $ 64.67 Uniforms 4054721465 011.1043.540000 $ 64.67 Uniforms 4054721465 011.1046.540000 $ 43.12 Uniforms 4054721465 011.1043.540000 $ 63.57 Uniforms 4055430019 011.1046.540000 $ 42.38 Uniforms 4055430019 011.1047.540000 $ 42.38 Uniforms 4055430019 011.1049.540000 $ 63.56 Uniforms 4055430019 011.1043.540000 $ 65.57 Uniforms 4056059552 011.1046.540000 $ 42.38 Uniforms 4056059552 011.1047.540000 $ 42.38 Uniforms 4056059552 011.1049.540000 $ 61.56 Uniforms 4056059552 011.1043.540000 $ 64.67 Uniforms 4056703309 011.1046.540000 $ 43.12 Uniforms 4056703309 011.1047.540000 $ 43.12 Uniforms 4056703309 011.1049.540000 $ 64.67 Uniforms 4056703309 011.1043.540000 $ 63.87 Uniforms 4057337861 011.1046.540000 $ 42.58 Uniforms 4057337861 011.1047.540000 $ 42.58 Uniforms 4057337861 011.1049.540000 $ 63.88 Uniforms 4057337861 09/01/2020 606114 $ 1,067.85 Printed:9/24/2020 8:27:06AM Page 20 of 37 CITY OF VERNON OPERATING ACCOUNT WARRANT REGISTER NO. 53 OCTOBER 6,2020 EARLY CHECKS ACCOUNT INVOICE PAYMENT CHECK PAYMENT VENDOR NAME AND NUMBER NUMBER AMOUNT DESCRIPTION INVOICE P.O.# DATE NUMBER AMOUNT 006910- CONTESSA PREMIUM FOODS 011.199999 $ 368.00 Code Enforcement Overpayment Refund Ref000226730 09/01/2020 606115 $ 368.00 004408- CRYSTAL ART GALLERY 011.199999 $ 145.00 Code Enforcement Overpayment Refund Ref000226738 09/01/2020 606116 $ 145.00 002566- DEWEY PEST CONTROL 056.5600.590000 $ 65.00 Pest Control Services 05/20 13459895 055.8400.590000 $ 122.00 Pest Control Services 06/20 13515074 09/01/2020 606117 $ 187.00 004730- EXTREME SAFETY,INC 011.1043.900000 $ 235.00 LI-F2010MLC-S Nitrile Glove Med PF 4 96794 011.0014496 011.1043.900000 $ 117.50 LI-F2010MLC-M Nitrile Glove Med PF 4 96794 011.0014496 011.1043.900000 $ 470.00 LI-F2010MLC-LG Nitrile Glove Med PF 4 96794 011.0014496 011.1043.900000 $ 470.00 LI-F2010MLC-XL Nitrile Glove Med PF 4 96794 011.0014496 011.1043.900000 $ 180.00 SS-T032-OZ Disinfectant 32oz 23/ea./cs 96794 011.0014496 011.1043.900000 $ 139.89 Sales Tax 9.5% 96794 011.1043.900000 $ 224.00 UVX-S8500 Bionic Faceshield with Clear 97011 011.0014496 011.1043.900000 $ 21.28 Sales Tax 9.5% 97011 09/01/2020 606118 $ 1,857.67 006909- GOURMET FOOD 011.199999 $ 273.00 Code Enforcement Overpayment Refund Ref000226729 SOLUTIONS, INC 09/01/2020 606120 $ 273.00 Printed:9/24/2020 8:27:06AM Page 21 of 37 CITY OF VERNON OPERATING ACCOUNT WARRANT REGISTER NO. 53 OCTOBER 6,2020 EARLY CHECKS ACCOUNT INVOICE PAYMENT CHECK PAYMENT VENDOR NAME AND NUMBER NUMBER AMOUNT DESCRIPTION INVOICE P.O.# DATE NUMBER AMOUNT 004035- GTO AUTO GLASS 011.1046.520000 $ 110.00 dw01549gbyn windshield W010496445 011.0014383 011.1046.590000 $ 65.00 labor to replace windshield W010496445 011.0014383 011.1046.520000 $ 10.45 Sales Tax 9.5% W010496445 09/01/2020 606121 $ 185.45 000346- HDL SOFTWARE,LLC 011.9019.590110 $ 7,805.96 Permit Tracking Software— 155351N 011.0014263 09/01/2020 606122 $ 7,805.96 000212- INDEPENDENT CITIES 011.1002.596550 $ 700.00 City Membership— 1052 ASSOCIATION 09/01/2020 606123 $ 700.00 004143- INTERWEST CONSULTING 011.1041.595200 $ 1,140.77 Building Plan Check&Inspection 61982 GROUP,IN 09/01/2020 606124 $ 1,140.77 006422- MARIPOSA LANDSCAPES, INC 011.1049.590000 $ 3,582.00 Landscape Maintenance 89452 011.1049.590000 $ 4,996.00 Landscape Maintenance 89655 09/01/2020 606125 $ 8,578.00 006905- NATIONAL DATA& 011.1043.596200 $ 315.00 Volume&Speed Tube Machine Counts 20020167 SURVEYING SERV 09/01/2020 606126 $ 315.00 006475- ONEPOINT HUMAN CAPITAL 011.9019.520010 $ 215.00 Time Tracking System 51013 MGMT 09/01/2020 606127 $ 215.00 Printed:9/24/2020 8:27:06AM Page 22 of 37 CITY OF VERNON OPERATING ACCOUNT WARRANT REGISTER NO. 53 OCTOBER 6,2020 EARLY CHECKS ACCOUNT INVOICE PAYMENT CHECK PAYMENT VENDOR NAME AND NUMBER NUMBER AMOUNT DESCRIPTION INVOICE P.O.# DATE NUMBER AMOUNT 004111- PACIFIC COMMERCIAL TRUCK 011.1046.590000 $ 85.00 Labor to fabricate wrench for valve 26350 011.0014382 BODY, 09/01/2020 606128 $ 85.00 001106- PITNEY BOWES,INC 055.7100.590110 $ 808.61 Equipment Maintenance 1016086975 09/01/2020 606129 $ 808.61 006416- PRIORITY BUILDING 055.8400.596200 $ 882.60 Disinfecting Service 05/20 70256 SERVICES,LL 055.8400.596200 $ 4,560.00 Disinfecting Service 06/20 70257 055.8300.596200 $ 595.63 Janitorial Service 08/20 70407 055.8400.596200 $ 718.90 Janitorial Service 08/20 70407 056.5600.596200 $ 821.45 Janitorial Service 08/20 70407 09/01/2020 606130 $ 7,578.58 005577- SAN BERNARDINO COUNTY 011.1026.596200 $ 2,512.13 WRIB Membership Renewal— GX35920 HR 09/01/2020 606131 $ 2,512.13 000380- STACY MEDICAL CENTER 011.1031.596200 $ 200.00 Medical Services 521139643 09/01/2020 606132 $ 200.00 005015- TECHNOLOGY FOR ENERGY 055.8000.590000 $ 724.74 Calibration Services 33164 CORP 055.8000.590000 $ 1,809.91 Calibration Services 33321 055.8000.590000 $ 1,054.60 Calibration Services 33400 09/01/2020 606133 $ 3,589.25 Printed:9/24/2020 8:27:06AM Page 23 of 37 CITY OF VERNON OPERATING ACCOUNT WARRANT REGISTER NO. 53 OCTOBER 6,2020 EARLY CHECKS ACCOUNT INVOICE PAYMENT CHECK PAYMENT VENDOR NAME AND NUMBER NUMBER AMOUNT DESCRIPTION INVOICE P.O.# DATE NUMBER AMOUNT 006371- TIREHUB, LLC 011.1046.520000 $ 516.00 P26560R17 Tires 15492537 011.0014158 011.1046.520000 $ 300.00 P25560R18 Tires 15492537 011.0014158 011.1046.590000 $ 10.50 California Tire Fee 15492537 011.0014158 011.1046.520000 $ 77.52 Sales Tax 9.5% 15492537 09/01/2020 606134 $ 904.02 005030- UNITED STEEL FENCE 056.5600.590000 $ 2,759.00 Fence Repairs— 19078 COMPANY 09/01/2020 606135 $ 2,759.00 006713- VALLEN DISTRIBUTION,INC 011.1043.590000 $ 4,069.00 EM6500SXK2AT 650OW Portable Generator 835678300 011.0014408 011.1043.590000 $ 386.55 Sales Tax 9.5% 835678300 09/01/2020 606136 $ 4,455.55 001481- VERIZON WIRELESS 011.9019.560010 $ 832.59 Period:07/11/20-08/10/20 9860448327 09/01/2020 606137 $ 832.59 005480- VISTA PAINT CORPORATION 011.1043.520000 $ 1,459.00 VR1+Vortex Single Gallon Mixer VR-1 202049815600 011.0014417 011.1043.520000 $ 999.00 Software Color Pro 4.0 202049815600 011.0014417 011.1043.520000 $ 959.00 Computer with 19"Monitor Computer 202049815600 011.0014417 011.1043.520000 $ 699.00 X-Rite Color Reader KM200 Color 202049815600 011.0014417 Reader 011.1043.520000 $ 391.02 Sales Tax 9.5% 202049815600 09/01/2020 606138 $ 4,507.02 Printed:9/24/2020 8:27:06AM Page 24 of 37 CITY OF VERNON OPERATING ACCOUNT WARRANT REGISTER NO. 53 OCTOBER 6,2020 EARLY CHECKS ACCOUNT INVOICE PAYMENT CHECK PAYMENT VENDOR NAME AND NUMBER NUMBER AMOUNT DESCRIPTION INVOICE P.O.# DATE NUMBER AMOUNT 000404- W.I.S.E.,INC 011.1046.520000 $ 93.50 ADE SHD936 Gloves 118048101 011.0014386 011.1046.520000 $ 93.50 63-332PF-L Gloves 118048101 011.0014386 011.1046.520000 $ 17.77 Sales Tax 9.5% 118048101 09/01/2020 606139 $ 204.77 004798- WORTHINGTON DIRECT 011.1043.520000 $ 2,360.00 Green 32 Gallon Metal Trash INV357304VER100 011.0014479 HOLDINGS,L 011.1043.520000 $ 408.00 RT-32 Black Plastic Lid 32 Gallon # INV357304VER100 011.0014479 011.1043.520000 $ 928.00 PL-32 Black Plastic Liner 32 Gallon# INV357304VER100 011.0014479 011.1043.520000 $ 713.00 Freight INV357304VER100 011.0014479 011.1043.520000 $ 351.12 Sales Tax 9.5% INV357304VER100 09/01/2020 606140 $ 4,760.12 001948- AT&T 055.9200.560010 $ 308.60 Period:08/19/20-09/18/20 3120577540 09/08/2020 606141 $ 308.60 002889- AT&T MOBILITY 011.9019.560010 $ 46.23 Period:07/09/20-08/08/20 83217648OX08162 020 09/08/2020 606142 $ 46.23 006054- BEARCOM 011.9019.520010 $ 1,015.51 Door Maintenance 5018857 09/08/2020 606143 $ 1,015.51 000256- CALPORTLAND COMPANY 011.1043.520000 $ 934.29 Concrete 94685182 011.1043.520000 $ 874.01 Concrete 94717191 011.1043.520000 $ 1,381.35 Concrete 94731136 09/08/2020 606144 $ 3,189.65 Printed:9/24/2020 8:27:06AM Page 25 of 37 CITY OF VERNON OPERATING ACCOUNT WARRANT REGISTER NO. 53 OCTOBER 6,2020 EARLY CHECKS ACCOUNT INVOICE PAYMENT CHECK PAYMENT VENDOR NAME AND NUMBER NUMBER AMOUNT DESCRIPTION INVOICE P.O.# DATE NUMBER AMOUNT 000533- DALE'S TRANSPORT 011.1043.520000 $ 45.00 Truck Wash/Steam Out Services— 280681 011.0014474 011.1043.520000 $ 35.00 Truck Wash/Steam Out Services— 280959 011.0014474 09/08/2020 606145 $ 80.00 002566- DEWEY PEST CONTROL 011.1049.590000 $ 95.00 Pest Control Services 13643235 011.1049.590000 $ 60.00 Pest Control Services 13646229 011.1049.590000 $ 100.00 Pest Control Services 13646234 011.1049.590000 $ 135.00 Pest Control Services 13646236 011.1049.590000 $ 75.00 Pest Control Services 13646237 011.1049.590000 $ 62.00 Pest Control Services 13646238 011.1049.590000 $ 67.00 Pest Control Services 13646239 011.1049.590000 $ 42.00 Pest Control Services 13646240 09/08/2020 606146 $ 636.00 006130- GREATER L.A.COUNTY 011.1060.595200 $ 12,772.02 Mosquito Control Services— 2116 VECTOR CON 09/08/2020 606147 $ 12,772.02 Printed:9/24/2020 8:27:06AM Page 26 of 37 CITY OF VERNON OPERATING ACCOUNT WARRANT REGISTER NO. 53 OCTOBER 6,2020 EARLY CHECKS ACCOUNT INVOICE PAYMENT CHECK PAYMENT VENDOR NAME AND NUMBER NUMBER AMOUNT DESCRIPTION INVOICE P.O.# DATE NUMBER AMOUNT 001346- HAAKER EQUIPMENT 011.1046.520000 $ 48.00 VA52846 Tiger Tail C64384 011.0014380 COMPANY 011.1046.520000 $ 165.00 va ha31096-20/3K Leader Hose C64384 011.0014380 011.1046.590000 $ 29.00 Freight C64384 011.0014380 011.1046.520000 $ 20.24 Sales Tax 9.5% C64384 011.1046.520000 $ 68.98 ao636027011 Switch C64584 011.0014384 011.1046.590000 $ 11.00 Freight C64584 011.0014384 011.1046.520000 $ 6.55 Sales Tax 9.5% C64584 09/08/2020 606148 $ 348.77 006740- HP DPF CLEANING 011.1046.590000 $ 250.00 Thermal Regeneration&Pulse Cleaning 1176 011.0014387 011.1046.590000 $ 225.00 Remove&Install DPF 1176 011.0014387 011.1046.590000 $ 250.00 Reset Vehicle&Force Regeneration 1176 011.0014387 011.1046.590000 $ 5.00 ESW Fuse Replace 1176 011.0014387 09/08/2020 606149 $ 730.00 000804- LB JOHNSON HARDWARE CO 011.1043.520000 $ 55.29 Small Tools,Plumbing&Building 109544 011.0014465 #1 011.1048.520000 $ 77.69 Small Tools,Plumbing&Building 109785 011.0014465 011.1048.520000 $ 9.83 Small Tools,Plumbing&Building 109788 011.0014465 011.1046.520000 $ 10.84 Small Tools,Plumbing&Building 109944 011.0014465 09/08/2020 606150 $ 153.65 006422- MARIPOSA LANDSCAPES,INC 011.1049.590000 $ 2,880.00 Landscape Maintenance 89765 09/08/2020 606151 $ 2,880.00 Printed:9/24/2020 8:27:06AM Page 27 of 37 CITY OF VERNON OPERATING ACCOUNT WARRANT REGISTER NO. 53 OCTOBER 6,2020 EARLY CHECKS ACCOUNT INVOICE PAYMENT CHECK PAYMENT VENDOR NAME AND NUMBER NUMBER AMOUNT DESCRIPTION INVOICE P.O.# DATE NUMBER AMOUNT 006228- MILLSOFT,LLC 011.9019.595210 $ 3,375.00 Computer Programming Services 323 09/08/2020 606152 $ 3,375.00 005780- MONTEBELLO GLASS& 011.1049.590000 $ 8,729.41 Install Vinyl Replacement Windows— 16523 MIRROR CO. 09/08/2020 606153 $ 8,729.41 001943- PLUMBING&INDUSTRIAL 011.1049.520000 $ 445.24 Plumbing Supplies&Building Hardware— S1238649001 011.0014466 SUPPLY 011.1049.520000 $ 157.23 Plumbing Supplies&Building Hardware— S1239245001 011.0014466 09/08/2020 606154 $ 602.47 003271- ROBERTSON'S 020.1084.520000 $ 555.17 Concrete 734580 09/08/2020 606155 $ 555.17 006438- STREAM KIM HICKS WRAGE 011.1024.593200 $ 1,144.45 Re:Jerry Chavez v.City of Vernon— 16678 &ALFAR 09/08/2020 606156 $ 1,144.45 000141- THOMSON REUTERS-WEST 011.4031.596200 $ 1,610.22 West Information Charges 842767227 09/08/2020 606157 $ 1,610.22 001088- WON DOOR CORPORATION 011.1049.590000 $ 448.00 FireGuard Door Maintenance 253043 09/08/2020 606158 $ 448.00 000743- XEROX FINANCIAL SERVICES, 011.9019.590110 $ 3,219.30 Lease Payment 2232269 LLC 09/08/2020 606159 $ 3,219.30 Printed:9/24/2020 8:27:06AM Page 28 of 37 CITY OF VERNON OPERATING ACCOUNT WARRANT REGISTER NO. 53 OCTOBER 6,2020 EARLY CHECKS ACCOUNT INVOICE PAYMENT CHECK PAYMENT VENDOR NAME AND NUMBER NUMBER AMOUNT DESCRIPTION INVOICE P.O.# DATE NUMBER AMOUNT 005348- AGILITY RECOVERY 011.9019.590110 $ 415.00 Disaster Recovery Services 134995 SOLUTIONS 09/15/2020 606160 $ 415.00 002308- ASBURY ENVIRONMENTAL 055.8400.590000 $ 419.00 Disposal Services 150000595980 SERVICES 09/15/2020 606161 $ 419.00 006309- ATLAS SAFETY SOLUTIONS 055.8000.590000 $ 250.00 Calibrations INVVOL0003942 09/15/2020 606162 $ 250.00 006054- BEARCOM 011.1033.594000 $ 1,860.30 Communication Equipment Maintenance 5033282 011.1033.594000 $ 1,860.30 Communication Equipment Maintenance 5059428 011.1033.594000 $ 1,860.30 Communication Equipment Maintenance 5072789 09/15/2020 606163 $ 5,580.90 003037- CAL AIR RESOURCES BOARD 056.5600.500230 $ 56,642.00 AB32 Cost of Implementation Fee— INVC0120072 09/15/2020 606164 $ 56,642.00 000778- CALIFORNIA WATER SERVICE 011.1043.560000 $ 44.75 Period:08/20 082420 CO 011.1033.560000 $ 127.03 Period:08/20 082420(2) 09/15/2020 606165 $ 171.78 001139- JERRY CHAVEZ JR 011.1031.596500 $ 215.90 Sherman Block SLI Class 446-7 090120 09/15/2020 606166 $ 215.90 Printed:9/24/2020 8:27:06AM Page 29 of 37 CITY OF VERNON OPERATING ACCOUNT WARRANT REGISTER NO. 53 OCTOBER 6,2020 EARLY CHECKS ACCOUNT INVOICE PAYMENT CHECK PAYMENT VENDOR NAME AND NUMBER NUMBER AMOUNT DESCRIPTION INVOICE P.O.# DATE NUMBER AMOUNT 001095- CHEM PRO LAB,INC 011.1049.590000 $ 314.00 Water Treatment Service 661604 09/15/2020 606167 $ 314.00 004787- CLEAR INVESTIGATIVE 011.1048.596200 $ 62.00 Background Check 134425 ADVANTAGE, 09/15/2020 606168 $ 62.00 000988- COMPRESSED AIR 055.8400.590000 $ 1,015.04 Maintenance&Repairs 36868 SPECIALTIES INC 09/15/2020 606169 $ 1,015.04 001336- CURRENT WHOLESALE 020.1084.900000 $ 381.16 Material for Cla-Val Automation @ PPI— 263606 011.0014455 ELECTRIC SUP 020.1084.900000 $ 36.21 Sales Tax 9.5% 263606 020.1084.900000 $ 1,278.03 Material for Cla-Val Automation @ PP1— 263607 011.0014455 020.1084.900000 $ 121.41 Sales Tax 9.5% 263607 020.1084.900000 $ 940.70 Material for Cla-Val Automation @ PP1— 263608 011.0014455 020.1084.900000 $ 89.37 Sales Tax 9.5% 263608 020.1084.900000 $ 476.40 Material for Cla-Val Automation @ PP1— 263609 011.0014455 020.1084.900000 $ 45.26 Sales Tax 9.5% 263609 09/15/2020 606170 $ 3,368.54 Printed:9/24/2020 8:27:06AM Page 30 of 37 CITY OF VERNON OPERATING ACCOUNT WARRANT REGISTER NO. 53 OCTOBER 6,2020 EARLY CHECKS ACCOUNT INVOICE PAYMENT CHECK PAYMENT VENDOR NAME AND NUMBER NUMBER AMOUNT DESCRIPTION INVOICE P.O.# DATE NUMBER AMOUNT 002566- DEWEY PEST CONTROL 011.1033.590000 $ 27.00 Pest Control Services 13659925 011.1033.590000 $ 25.00 Pest Control Services 13659926 011.1033.590000 $ 25.00 Pest Control Services 13659927 011.1033.590000 $ 25.00 Pest Control Services 13662059 09/15/2020 606171 $ 102.00 003796- FIRE APPARATUS SOLUTIONS 011.1033.570000 $ 2,142.06 Vehicle Maintenance&Repairs 17465 011.1033.570000 $ 6,030.83 Vehicle Maintenance&Repairs 17466 011.1033.570000 $ 1,805.60 Vehicle Maintenance&Repairs 17467 011.1033.570000 $ 3,200.99 Vehicle Maintenance&Repairs 17565 011.1033.570000 $ 11,034.82 Vehicle Maintenance&Repairs 17566 09/15/2020 606172 $ 24,214.30 006622- FULLER ENGINEERING,INC 020.1084.500140 $ 1,074.24 Sodium Hypochlorite 141806 020.1084.500140 $ 1,313.32 Sodium Hypochlorite 141924 09/15/2020 606174 $ 2,387.56 006450- DELPHIA GARZA 011.1048.530015 $ 311.82 Reimb.Possessory Interest Tax— 091420 09/15/2020 606175 $ 311.82 003065- HDL COREN&CONE 011.1004.596200 $ 1,250.00 Contract Services Property Tax— SIN002691 09/15/2020 606176 $ 1,250.00 001800- 1SB FIRE PROTECTION,LLC 011.1033.595200 $ 3,058.80 Plan Check Services 20208 09/15/2020 606177 $ 3,058.80 Printed:9/24/2020 8:27:06AM Page 31 of 37 CITY OF VERNON OPERATING ACCOUNT WARRANT REGISTER NO. 53 OCTOBER 6,2020 EARLY CHECKS ACCOUNT INVOICE PAYMENT CHECK PAYMENT VENDOR NAME AND NUMBER NUMBER AMOUNT DESCRIPTION INVOICE P.O.# DATE NUMBER AMOUNT 000804- LB JOHNSON HARDWARE CO 020.1084.520000 $ 120.44 Plumbing&Building Hardware— 109008 011.0014442 #1 055.8400.590000 $ 70.06 Small Tools,Plumbing&Building 109371 055.0002803 055.8400.590000 $ 137.94 Small Tools,Plumbing&Building 109445 055.0002803 055.8400.590000 $ 50.32 Small Tools,Plumbing&Building 109548 055.0002803 055.8400.590000 $ 37.49 Small Tools,Plumbing&Building 109603 055.0002803 055.8400.590000 $ 4.37 Small Tools,Plumbing&Building 109678 055.0002803 020.1084.520000 $ 28.36 Plumbing&Building Hardware— 109817 011.0014442 055.8400.590000 $ 28.36 Small Tools,Plumbing&Building 109830 055.0002803 055.8400.590000 $ 14.18 Small Tools,Plumbing&Building 109918 055.0002803 09/15/2020 606178 $ 491.52 002361- LITTLEJOHN REULAND CORP 020.1084.590000 $ 5,723.29 Motor Repair Services 59179 09/15/2020 606179 $ 5,723.29 000255- LN CURTIS&SONS 011.1033.520000 $ 1,538.88 Repair Services INV401589 011.1033.520000 $ 165.00 Repair Services INV407625 09/15/2020 606180 $ 1,703.88 006661- CYNTHIA MACIEL 011.1031.596500 $ 493.70 EVOC Course 073020 09/15/2020 606181 $ 493.70 000996- GABRIEL MARTINEZ 011.1031.596500 $ 283.13 Sherman Block SLI Class 463-1 090220 09/15/2020 606182 $ 283.13 Printed:9/24/2020 8:27:06AM Page 32 of 37 CITY OF VERNON OPERATING ACCOUNT WARRANT REGISTER NO. 53 OCTOBER 6,2020 EARLY CHECKS ACCOUNT INVOICE PAYMENT CHECK PAYMENT VENDOR NAME AND NUMBER NUMBER AMOUNT DESCRIPTION INVOICE P.O.# DATE NUMBER AMOUNT 001150- MCMASTER CARR SUPPLY 055.8000.590000 $ 226.00 Super-Corrosion-Resistant 316 Stainless 42496199 055.0002816 COMPANY 055.8000.590000 $ 1,030.00 Belleville Spring Lock Washer, 18-8 42496199 055.0002816 055.8000.590000 $ 709.00 USS Washer,18-8 Stainless Steel,- 42496199 055.0002816 055.8000.590000 $ 22.79 Freight 42496199 055.0002816 055.8000.590000 $ 186.68 Sales Tax 9.5% 42496199 055.8400.590000 $ 250.56 316 Stainless Steel Threaded Pipe 43622318 055.0002823 055.8400.590000 $ 215.28 Cleaned and Bagged Yor-Lok Fitting for 43622318 055.0002823 055.8400.590000 $ 150.18 Cleaned and Bagged Yor-Lok Fitting for 43622318 055.0002823 055.8400.590000 $ 91.28 Cleaned and Bagged Yor-Lok Fitting for 43622318 055.0002823 055.8400.590000 $ 403.16 Brass Panel-Mount On/Off Valve with- 43622318 055.0002823 055.8400.590000 $ 37.10 Yor-Lok Fitting for Stainless Steel 43622318 055.0002823 055.8400.590000 $ 193.40 Piano Hinge with Holes,Dull 316 43622318 055.0002823 055.8400.590000 $ 98.92 Standard-Wall Clear Rigid PVC Pipe for 43622318 055.0002823 055.8400.590000 $ 90.80 Clear PVC Pipe Fitting for Water, 43622318 055.0002823 055.8400.590000 $ 16.34 Pipe Cement for Plastic Pipe for 6" 43622318 055.0002823 055.8400.590000 $ 12.89 Primer for Pipe Cement for Plastic 43622318 055.0002823 055.8400.590000 $ 26.95 Freight 43622318 055.0002823 055.8400.590000 $ 148.19 Sales Tax 9.5% 43622318 09/15/2020 606183 $ 3,909.52 Printed:9/24/2020 8:27:06AM Page 33 of 37 CITY OF VERNON OPERATING ACCOUNT WARRANT REGISTER NO. 53 OCTOBER 6,2020 EARLY CHECKS ACCOUNT INVOICE PAYMENT CHECK PAYMENT VENDOR NAME AND NUMBER NUMBER AMOUNT DESCRIPTION INVOICE P.O.# DATE NUMBER AMOUNT 006416- PRIORITY BUILDING 011.1049.590000 $ 8,660.00 Day Porter Services 70408 SERVICES,LL 011.1049.590000 $ 8,660.00 Day Porter Services 70939 09/15/2020 606184 $ 17,320.00 006612- QUALIFIED MOBILE,INC 011.1046.590000 $ 493.00 Car Wash Services 272369 011.1046.590000 $ 476.00 Car Wash Services 272595 011.1046.590000 $ 459.00 Car Wash Services 272848 011.1046.590000 $ 697.00 Car Wash Services 273070 011.1046.590000 $ 442.00 Car Wash Services 273312 011.1046.590000 $ 782.00 Car Wash Services 273534 011.1046.590000 $ 578.00 Car Wash Services 273799 09/15/2020 606185 $ 3,927.00 003914- RHF,INC 011.1031.590000 $ 85.00 Recertification for Seven Laser Guns— 75520 011.0014542 011.1031.590000 $ 85.00 Recertification for Seven Laser Guns— 75521 011.0014542 011.1031.590000 $ 85.00 Recertification for Seven Laser Guns— 75522 011.0014542 011.1031.590000 $ 85.00 Recertification for Seven Laser Guns— 75523 011.0014542 011.1031.590000 $ 85.00 Recertification for Seven Laser Guns— 75524 011.0014542 011.1031.590000 $ 85.00 Recertification for Seven Laser Guns— 75525 011.0014542 011.1031.590000 $ 85.00 Recertification for Seven Laser Guns— 75526 011.0014542 09/15/2020 606186 $ 595.00 Printed:9/24/2020 8:27:06AM Page 34 of 37 CITY OF VERNON OPERATING ACCOUNT WARRANT REGISTER NO. 53 OCTOBER 6,2020 EARLY CHECKS ACCOUNT INVOICE PAYMENT CHECK PAYMENT VENDOR NAME AND NUMBER NUMBER AMOUNT DESCRIPTION INVOICE P.O.# DATE NUMBER AMOUNT 003775- SILVA'S PRINTING NETWORK 055.9100.520000 $ 79.00 Business Cards-TIMOTHY F. BASS— 27158 055.0002818 055.9100.520000 $ 7.51 Sales Tax 9.5% 27158 09/15/2020 606187 $ 86.51 005790- SIMON WIND,INC 055.9000.900000 $ 277.50 Meteorological Services 2007 055.9000.900000 $ 277.50 Meteorological Services 2008 09/15/2020 606188 $ 555.00 001870- SOFTCHOICE CORPORATION 011.9019.590110 $ 12,396.00 VMWARE WORKSPACE ONE STANDARD 5434134 011.0014359 (SHARED 09/15/2020 606189 $ 12,396.00 006711- SOUTHERN COMPUTER 011.9019.590110 $ 16,799.34 NLP DEEP DISCOV INSPEC M 500 APPL RNWL IN000651625 011.0014490 WAREHOUSE,I 09/15/2020 606190 $ 16,799.34 001017- SPRINT 011.9019.560010 $ 34.47 Period:06/02/20-07/01/20 677975318224 09/15/2020 606191 $ 34.47 005563- STANLEY STEEMER OF LA 011.1048.590000 $ 572.70 Steam Cleaning Services 907880 COUNTY, 011.1048.590000 $ 213.94 Steam Cleaning Services 907883 011.1048.590000 $ 177.00 Steam Cleaning Services 908014 011.1048.590000 $ 1,148.85 Steam Cleaning Services 908087 09/15/2020 606192 $ 2,112.49 Printed:9/24/2020 8:27:06AM Page 35 of 37 CITY OF VERNON OPERATING ACCOUNT WARRANT REGISTER NO. 53 OCTOBER 6,2020 EARLY CHECKS ACCOUNT INVOICE PAYMENT CHECK PAYMENT VENDOR NAME AND NUMBER NUMBER AMOUNT DESCRIPTION INVOICE P.O.# DATE NUMBER AMOUNT 000449- UNDERGROUND SERVICE 020.1084.596200 $ 110.65 New Ticket Charges 720200787 ALERT 056.5600.596200 $ 122.20 New Ticket Charges 820200798 020.1084.596200 $ 65.43 CA State Fee for Regulatory Costs DSB20194394 056.5600.596200 $ 65.43 CA State Fee for Regulatory Costs DSB20195027 09/15/2020 606193 $ 363.71 006916- YOUNG LABEL&TAG, INC 011.199999 $ 885.00 Refund C-2020-1493— Ref000226887 09/15/2020 606194 $ 885.00 TOTAL EARLY CHECKS $ 273,497.73 Printed:9/24/2020 8:27:06AM Page 36 of 37 CITY OF VERNON OPERATING ACCOUNT WARRANT REGISTER NO. 53 OCTOBER 6,2020 RECAP BY FUND FUND ELECTRONIC TOTAL EARLY CHECK TOTAL WARRANT TOTAL GRAND TOTALS 011-GENERAL $ 168,470.06 $ 182,499.83 $ 0.00 $ 350,969.89 020-WATER 187,789.38 12,359.44 0.00 200,148.82 055-LIGHT&POWER 9,322,384.09 18,163.38 0.00 9,340,547.47 056-NATURAL GAS 668,181.33 60,475.08 0.00 728,656.41 057-FIBER OPTIC 4,347.42 0.00 0.00 4,347.42 GRAND TOTAL $ 10,351,172.28 $ 273,497.73 $ 0.00 $ 10,624,670.01 TOTAL CHECKS TO BE PRINTED 0 Printed:9/24/2020 8:27:06AM Page 37 of 37 City Council Agenda Item Report Agenda Item No. COV-337-2020 Submitted by: Cynthia Cano Submitting Department: Public Works Meeting Date: October 6, 2020 SUBJECT Public Works Department Monthly Building Report Recommendation: Receive and file the August 2020 Building Report. Background: The attached building report consists of total issued permits, major projects, demolition permits, new building permits and certificate of occupancy status reports for the month of August 2020. Fiscal Impact: There is no fiscal impact associated with this item. Attachments: 1. Public Works Department August 2020 Building Report City of Vernon Building Division Monthly Report Summary 2019 2020 Year to Date Construction Number of Year to Date Year to Date Construction Number of Year to Date Year to Date Permit Valuation Value Permits Value Permits Value Permits Value Permits Difference Difference January $ 6,968,160 49 $ 6,968,160 49 $ 8,046,145 43 $ 8,046,145 43 -12% 15% February $ 4,923,135 63 $ 11,891,295 112 $ 2,979,923 48 $ 11,026,068 91 -19% -7% March $ 10,949,664 47 $ 22,840,960 159 $ 2,808,127 16 $ 13,834,195 107 -33% -39% April $ 13,285,075 56 $ 36,126,035 215 $ 1,100,252 10 $ 14,934,447 117 -46% -59% May $ 21,264,283 43 $ 57,390,317 258 $ 1,134,292 14 $ 16,068,739 121 -53% -72% June $ 12,186,470 67 $ 69,576,787 325 $ 3,485,709 55 $ 19,554,448 186 -43% -72% July $ 3,301,660 53 $ 72,878,447 378 $ 3,305,183 29 $ 22,859,631 215 -43% -69% August $ 3,283,700 41 $ 76,162,147 419 $ 3,059,660 48 $ 25,919,291 263 -37% -66% September October November December Monthly $25,000,000 80 70 $20,000,000 60 $15,000,000 50 40 $10,000,000 30 $5,000,000 20 10 $- 0 ,�A 11111111111111111111112019 Construction Value 11111111111111111111112020 Construction Value -2019 Number of Permits -2020 Number of Permits Year to Date $80,000,000 450 $70,000,000 400 $60,000,000 350 $50,000,000 300 $40,000,000 250 $30,000,000 10 50 $20,000,000 100 $10,000,000 50 $- 0 o°aA cJa� asr PQ�\ �a� ,mac¢ ,,\J �2019 YeartoDateValue 11111111111111111111112020Yearto Date Value -2019 Year to Date Permits-2020 Year to Date Permits City of Vernon Building Department Monthly Report from 8/1/2020 to 8/31/2020 Na� Type Value #of Permits Demolition $14,500.00 1 Electrical $545,280.00 12 Industrial - Remodel $257,000.00 6 Mechanical $110,000.00 3 Miscellaneous $1,364,200.00 15 Plumbing $221,000.00 6 Roof $547,680.00 5 August 2020 TOTALS PERMITS: $3,059,660.00 48 PREVIOUS MONTHS TOTAL $22,859,631.00 215 YEAR TO DATE TOTAL $25,919,291.00 263 August 2019 TOTALS PERMITS: $3,283,700.00 41 PREVIOUS MONTHS TOTAL $72,878,447.38 378 PRIOR YEAR TO DATE TOTAL $76,162,147.38 419 City of Vernon Building Department °4g New Buildings Report-August 2020 None City of Vernon Building Department Demolition Report-August 2020 3200 Vernon Avenue Nicholas Alexander B IV TR Remove metal warehouse building 4,500 sf. City of Vernon Building Department Major Projects from 8/1/2020 to 8131/2020 Valuations>20,000 Permit No. Project Address Tenant Description Job Value Electrical B-2020-4211 4440 26TH ST electrical warehouse lights 60000 APN 5243018010 B-2020-4128 4800 ALAMEDA replace existing bottling and 150000 APN packaging equipment B-2020-4099 2275 37TH ST Remove existing lighting ficture to 79000 APN 6302006021 new install lighting ficture replace B-2020-4112 5215 BOYLE AVE new warehouse lighting &lighting 100000 APN 6310009021 panel B-2020-4168 4925 DISTRICT BLVD Electrical installation on server ac 97800 APN equipment; 3-roll up doors, oven, washer 150kva 5 Record(s) $486,800.00 Industrial -Remodel B-2020-4093 4623 MAYWOOD AVE Construction of(N)offices, toilet 60000 APN 6304027015 rooms, conference room. Break rooms and open office B-2020-4155 2730 37TH ST Farmer Install new equipment, replace 70000 APN 6302020057 John/Smithfie doors, repair walls B-2020-4061 5015 HAMPTON ST enlarging office remodel bathroom 30000 APN 6308010038 and handicap bathroom dividing warehouse B-2020-4162 6074 MALBURG WAY Concrete trenches and equipment 35000 APN 6310027050 foundatiions. Plans filed with B- 2020-4076. B-2020-4076 6074 MALBURG WAY Renovation in warehouse 50000 APN 6310027050 5 Record(s) $245,000.00 Mechanical B-2020-4095 4623 MAYWOOD AVE Mechanical - Install of(N) RTU & 30000 APN 6304027015 Interior exhaust fans& interior ducting B-2020-4129 4800 ALAMEDA New ventillation equipment and 75000 APN installation. Exhaust fans, Make-up air fans. Various process piping 2 Record(s) $105,000.00 Miscellaneous B-2018-3238 2300 27TH ST Relocate the front gate at 27th 25000 APN 6302007033 street and new approach B-2020-4144 4800 ALAMEDA structural design to replace existing 50000 APN bottling and packaging equipment with new B-2020-4154 4328 ALCOA AVE Installation of pre-fabricated storage 43000 APN 6303010038 racks on ground level of existing building. B-2020-4072 4623 MAYWOOD AVE Installation of storage racks 546700 APN 6304027015 B-2020-4116 5100 BOYLE AVE Foundations and canopy 42000 APN 6303028014 B-2020-4175 2300 52ND ST Back fill concrete boxes, trenches 25000 APN 6308016049 and clarifier and pour concrete lid/ lay asphalt. B-2020-4174 3305 26TH ST Removal and disposal of asbestos 48000 APN 5169034019 floor tile and mastic 715 sf.join compond/drywall 2,000 sf. B-2020-4197 2335 27TH ST Re-pave parking lot asphalt 4'thick 50000 APN 6302008020 B-2019-3652 5140 PACIFIC BLVD Segal & Rea Repair fire damaged building - new 500000 APN 6309018003 Architec roof structure including tenant improvements. 9 Record(s) $1,329,700.00 Plumbing B-2020-4094 4623 MAYWOOD AVE Plumbing for new restrooms and 30000 APN 6304027015 breakroom. Construction of(N)offices, Toilet rooms, conference room break rooms and open office installation of(M)toilets, sinks, urinals&tubs B-2020-4130 4800 ALAMEDA Plumbing for bottling and packaging 150000 APN equipment, water lines, trench drains, sewage ejector, air lines, 2 Record(s) $180,000.00 Roof B-2018-3204 4309 EXCHANGE AVE Roofing permit 47000 APN 6304021043 B-2020-4190 2100 55TH ST REMOVE EXISTING SINGLE PLY 189490 APN 6308017042 ROOF, LEAVE INSULATION, LAY 1/2' ISO INSULATION BOARD- LAY 60 MIL TPO MECHANICALLY FASTEND SYSTEM B-2020-4029 2100 49TH ST Removal of asbestos contaiing roof 76800 APN 6308015077 B-2020-4189 2050 55TH ST REMOVE EXISTING SINGLE PLY 224390 APN 6308017041 ROOF, LAY 1/2' ISO INSULATION LAY 60 MIL TPO MECHANICALLY FASTEND SYSTEM OVER EXISTING INSULATION - METAL DECK 4 Record(s) $537,680.00 27 Permit(s) Total $2,884,180.00 City of Vernon Building Department Status of Certificates of Occupancy Requests '"•-%9 Month of August 2020 Request for Inspection 15 Approved 12 Pending 398 Temporary Occupancies 13 City of Vernon Certificate of Occupancy Applications Date From 8/1/2020 to 8/31/2020 Issued Permit No. Project Address Tenant Description Fees Paid Square Feet C-2020-1520 4515 LOMA VISTA Mega Furnishing, Inc. Warehousing & 885.00 25000 APN 6304022040 Distribution of furniture C-2020-1521 3828 SANTA FE AVE Eli Fashion Repair, Inc. Sewing services 885.00 10100 APN 6302018015 C-2020-1522 4265 CHARTER ST Jan Fruits, Inc. Cold Storage of fruit 885.00 16250 APN 6304021013 products C-2020-1523 2522 37TH ST Paradigm Industries Dye and wash house 1,046.00 90000 APN 6302020038 C-2020-1524 2335 27TH ST Kitsch, LLC Warehouse and 885.00 31954 APN 6302008020 Distribution of hair accessory products C-2020-1525 2080 25TH ST SJL APPAREL, INC. Warehouse, Cutting 885.00 30000 APN 6302009019 Service and Sewing C-2020-1526 2618 FRUITLAND AVE LAT LLC Garment 885.00 24315 APN 6309018004 manufacturing C-2020-1527 5983 MALBURG WAY Heather By Bordeaux Inc. Warehouse and distr 885.00 9174 APN 6310027046 clothing C-2020-1528 2455 VERNON AVE Camao Inc. Dba Klover Candle 885.00 16604 APN 6302018017 Candles manufacturing C-2020-1529 2926 54TH ST Mega Cutting Garment cutting 385.00 4500 APN 6310010007 C-2020-1530 2150 25TH ST Neon Smart Inc. Office/showroom 385.00 1000 APN 6302008030 C-2020-1531 2080 25TH ST To Star Corp. Wholesale women's 385.00 1000 APN 6302009019 clothing C-2020-1532 3634 SOTO ST Calitas Antojitos DBA Peruvian Deli 385.00 1300 APN 6303004039 Peruvian Delight C-2020-1533 4420 DISTRICT BLVD KYLA Creative Inc. Office use 385.00 100 APN 6304024006 C-2020-1534 2262 37TH ST Parkland Group, Inc. dba: Wholesale& 885.00 6526 APN 6302013010 The Pinch Distribution of Women's apparel Total for Certificate of Occupancy: 10,936.00 267,823.00 15 Permits(s) Total Fees Paid 10,936.00 1 City of Vernon Certificate of Occupancy Issued Date From 8/1/2020 to 8/31/2020 Issued Permit No. Project Address Tenant Description Fees Paid Square Feet 8/6/2020 C-2020-1421 2602 37TH ST Montage Fulfillment LLC Warehouse apparel 1,046.00 171000 APN 6302020038 8/6/2020 C-2020-1420 2608 37TH ST Montage Fulfillment, LLC Warehouse apparel 1,046.00 100000 APN 6302020038 8/6/2020 C-2019-1407 4623 MAYWOOD AVE Winix America, Inc. Dead storage only 0.00 117360 APN 6304027015 8/17/2020 C-2020-1485 4185 CHARTER ST All Round Express, Inc. Warehousing and 385.00 4800 APN 6304021022 distribution of clothing 8/17/2020 C-2020-1510 2882 54TH ST Jinpum, Inc. Garment cutting and 385.00 5000 APN 6310010007 sewing 8/17/2020 C-2018-0925 2045 VERNON AVE Lineage Logistics, LLC Cold storage of food 1,207.00 154628 APN 6302017024 products 8/17/2020 C-2018-0926 3141 44TH ST Lineage Logistics, LLC Cold storage of food 1,207.00 284000 APN 6303011049 products 8/17/2020 C-2018-0927 4353 EXCHANGE AVE Lineage Logistics, LLC Food storage 1,046.00 84000 APN 6304021055 8/26/2020 C-2020-1427 3801 SANTA FE AVE 3 Angels Screen Print Screen and digital 385.00 6500 APN 6302015007 Works Inc. printer 8/26/2020 C-2020-1476 3718 26TH ST MKS Group, Inc. Office use 385.00 250 APN 5192030004 8/27/2020 C-2017-0767 6140 MALBURG WAY CPM One Source, Inc. Warehousing and 885.00 26000 APN 6310027052 distribution of furniture 8/27/2020 C-2020-1501 3151 FRUITLAND AVE Wholesale Merchandisers Office use 385.00 100 APN 6303028005 LLC Dba Concord Import Total for Certificate of Occupancy: 8,362.00 953,638.00 12 Permits(s) Total Fees Paid 8,362.00 1 City Council Agenda Item Report Agenda Item No. COV-326-2020 Submitted by: Veronica Petrosyan Submitting Department: Health and Environmental Control Department Meeting Date: October 6, 2020 SUBJECT CalRecycle Grant Funding for Fiscal Year 2020-2021 Recommendation: Receive and file update on award of grant. Background: The Department of Resources Recycling and Recovery(CalRecycle) administers a noncompetitive grant program to assist Local Enforcement Agencies (LEAs)with their solid waste facilities permit and inspection program. Pursuant to Public Resources Code, Section 43230, these grant awards are to be used solely for support of the solid waste facilities permit and inspection programs. Resolution No. 2017-15 authorizes the Director of the Department of Health and Environmental Control or his or her designee to execute any and all documents, including but not limited to applications, agreements, amendments and requests for payment, necessary for the purpose of securing CalRecycle grant funds for and on behalf of the City of Vernon (Attachment 1). The Department of Health and Environmental Control, which serves as the LEA for the City of Vernon, applied for the fiscal year 2020-2021 CalRecycle LEA grant (Attachment 2) and has been awarded funding in the amount of$15,471. Fiscal Impact: Receipt of grant funding revenue in the amount of$15,471 for the City of Vernon Local Enforcement Agency(LEA). Attachments: 1. Resolution No. 2017-15 2. CalRecycle Local Enforcement Agency (LEA) Grants - Approved by Dir of Health 09-16-2020 RESOLUTION NO . 2017-15 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VERNON APPROVING AND AUTHORIZING THE SUBMITTAL OF APPLICATION (S) FOR ALL CALRECYCLE GRANTS FOR WHICH THE CITY OF VERNON IS ELIGIBLE WHEREAS, pursuant to Public Resources Code § 48000 et seq. , the Department of Resources Recycling and Recovery ("CalRecycle") , is authorized to administer various grant programs ("Grants") in furtherance of the State of California' s efforts to reduce, recycle and reuse solid waste generated in the state thereby preserving landfill capacity and protecting public health and safety and the environment; and WHEREAS, in furtherance of this authority, CalRecycle is required to establish procedures governing the application, awarding, and management of the Grants; and WHEREAS, CalRecycle' s grant application procedures require, among other things, an applicant' s governing body to declare by resolution certain authorizations related to the administration of CalRecycle grants; and WHEREAS, by memorandum dated April 18 , 2017 , the Director of Health & Environmental Control has requested the authority to receive and spend grant funds from CalRecycle; and WHEREAS, the City Council of the City of Vernon desires to approve and authorize the submittal of application (s) for all CalRecycle Grants . NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VERNON AS FOLLOWS : SECTION 1 : The City Council of the City of Vernon hereby finds and determines that the above recitals are true and correct . SECTION 2 : The City Council of the City of Vernon finds that this action is exempt from the California Environmental Quality Act (CEQA) , pursuant to CEQA Guidelines sections 15308 (actions taken to protect the environment) , 15323 (normal operations of public facilities) and 15061 (b) (3) , the general rule that CEQA only applies to projects that may have an effect on the environment . SECTION 3 : The City Council of the City of Vernon hereby approves and authorizes the submittal of application(s) for all CalRecycle Grants for which the City of Vernon is eligible. SECTION 4 : The City Council of the City of Vernon hereby authorizes the Director of Health & Environmental Control and the Chief Deputy Director of Health and Environmental Control, or his or her designee, to execute any and all documents, including but not limited to, applications, agreements, amendments and requests for payment, necessary for the purposes of securing funds for, and on behalf of, the City of Vernon and to take whatever actions are deemed necessary or desirable for the purpose of implementing and carrying out the purposes of this Resolution and the actions herein approved or authorized. SECTION 5 : This authorization is effective for five (5) years from the date of its adoption. 2 - SECTION 6 : The City Clerk, or Deputy City Clerk, of the City of Vernon shall certify to the passage, approval and adoption of this resolution, and the City Clerk, or Deputy City Clerk, of the City of Vernon shall cause this resolution and the City Clerk' s, or Deputy City Clerk' s, certification to be entered in the File of Resolutions of the Council of this City. APPROVED AND ADOPTED this 18th day of April, 2017 . G b«.,cam Melissa ' . Ybarra Name: Title: Mayor ATTEST: Ma is E . A la City Cl rk /_ APPROVED AS TO FORM: /11x� Za n Moussa, Senior Deputy City Attorney - 3 - STATE OF CALIFORNIA ) ) ss COUNTY OF LOS ANGELES ) I, Maria E . Ayala City Clerk / n L _t ^ ' ' , '"r of the City of Vernon, do hereby certify that the foregoing Resolution, being Resolution No. 2017-15, was duly passed, approved and adopted by the City Council of the City of Vernon at a regular meeting of the City Council duly held on Tuesday, April 18, 2017, and thereafter was duly signed by the Mayor or Mayor Pro-Tem of the City of Vernon. Executed this 21&day of April, 2017, at Vernon, California. ria 1E . Ayala City lerk / (SEAL) - 4 - -». �� r�...-.i. %.':i Lei � f .., :7 .� z""� . :� Fs.L 7 7EiZ� \. �- _ -� `�� — \� "_ _� �- -� � -- _ .� STAFF REPORT RECEIVED �� .R"' �- s Y- s n APR 12 2017 '��t dip �,. MAR 2 8 20117 `•Y�LT l%�J` VI6 G ifS/i9fE I R!s �� CITY CLERK'S OFFICE STAFF REPORT X - �-It-o HEALTH & ENVIRONMENTAL CONTROL DEPARTMENT DATE: April 18, 2017 TO: Honorable Mayor and City Council FROM: Keith Allen, Director of Health & Environmental Control 11 RE: A Resolution approving and authorizing the submittal of application(s) for all CalRecycle grants for which the City of Vernon is eligible. Recommendation: A. Find that approval of the request for authority to receive and spend grant funds in this staff report is exempt from the California Environmental Quality Act (CEQA), pursuant to CEQA Guidelines sections 15308 (actions taken to protect the environment), 15323 (normal operations of public facilities) and 15061(b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment. B. Adopt a resolution requesting approval and authority to receive and spend grant funds from CalRecycle. Backiround: For the past several years, the Department of Health and Environmental Control has successfully applied for and received funds for three different grants administered by the Department of Resources Recycling and Recovery (CalRecycle): the Used Oil Payment Program Grant, the Local Enforcement Agency Program Grant and the Beverage Container Recycling City/County Payment Program Grant. In its administration of these grants, CalRecycle requires an agency's governing body to declare by resolution certain authorizations related to the agency's application for program funds. In addition, although our department will apply for each grant separately, only one resolution is needed to cover all grants. The Used Oil Payment Program Grant is awarded to agencies to help implement CalRecycle's used oil programs. Historically, the City has received approximately $5,000 on a yearly basis for this grant. Grant funds have been used to improve the public's awareness of used oil recycling opportunities and the damage to the environment caused from releases of used oil. Funded activities have included: 0 The purchase of educational materials (pamphlets, etc.). • The distribution of free used oil-recycling containers to Vernon business employees and the public. • Stormwater mitigation activities. • The services of a consultant to conduct educational outreach efforts. Fiscal Year 2017/2018 Used Oil Payment Program Grant fund levels for Vernon are expected to be the same as previous years (approximately $5,000). The Local Enforcement Agency Program Grant (EA-28) is intended to provide enforcement assistance grants to each Solid Waste Local Enforcement Agency (LEA) in order to improve the capability of local agencies to inspect closed and active solid waste facilities. As the City of Vernon's LEA, our department intends to use grant funds to procure equipment and supplies, obtain the necessary training to help meet our state-mandated responsibilities as Vernon's LEA and use remaining funds to partially off-set salary costs. All of these are permitted expenditures under grant funding guidelines. With one permitted solid waste facility and ten closed sites within our jurisdiction, our department as the LEA is eligible for approximately $15,551 in Enforcement Agency Grant funds from CalRecycle for Fiscal Year 2017/2018. The Beverage Container Recycling City/County Payment Program Grant helps fund beverage container recycling and litter reduction activities. Grant funds will be utilized to promote and distribute recycling and litter reduction information throughout the City of Vernon as well as to purchase products to promote recycling. Fiscal Year 2017/2018 Beverage Container Recycling City/County Payment Program Grant fund levels for Vernon are expected to be the same as previous years (approximately$5,000). Fiscal Impact: If approved, the City expects to receive approximately $25,551 in grant funds in total for all three grants. There is a minor fiscal impact that is expected for administrative oversight of the grant activities. However, considering the overall benefits the City will receive by use of the grant funds, it is worthwhile for our department to pursue these grants. Attachments: 1. Resolution RESOLUTION NO . A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VERNON APPROVING AND AUTHORIZING THE SUBMITTAL OF APPLICATIONS) FOR ALL CALRECYCLE GRANTS FOR WHICH THE CITY OF VERNON IS ELIGIBLE WHEREAS, pursuant to Public Resources Code § 48000 et seq. , the Department of Resources Recycling and Recovery ( "CalRecycle" ) , is authorized to administer various grant programs ("Grants" ) in furtherance of the State of California' s efforts to reduce, recycle and reuse solid waste generated in the state thereby preserving landfill capacity and protecting public health and safety and the environment; and WHEREAS, in furtherance of this authority, CalRecycle is required to establish procedures governing the application, awarding, and management of the Grants; and WHEREAS, CalRecycle' s grant application procedures require, among other things, an applicant' s governing body to declare by resolution certain authorizations related to the administration of CalRecycle grants; and WHEREAS, by memorandum dated April 18, 2017, the Director of Health & Environmental Control has requested the authority to receive and spend grant funds from CalRecycle; and WHEREAS, the City Council of the City of Vernon desires to approve and authorize the submittal of application(s) for all CalRecycle Grants . NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VERNON AS FOLLOWS : SECTION 1 : The City Council of the City of Vernon hereby finds and determines that the above recitals are true and correct . SECTION 2 : The City Council of the City of Vernon finds that this action is exempt from the California Environmental Quality Act (CEQA) , pursuant to CEQA Guidelines sections 15308 (actions taken to protect the environment) , 15323 (normal operations of public facilities) and 15061 (b) (3) , the general rule that CEQA only applies to projects that may have an effect on the environment. SECTION 3 : The City Council of the City of Vernon hereby approves and authorizes the submittal of application(s) for all CalRecycle Grants for which the City of Vernon is eligible. SECTION 4 : The City Council of the City of Vernon hereby authorizes the Director of Health & Environmental Control and the Chief Deputy Director of Health and Environmental Control, or his or her designee, to execute any and all documents, including but not limited to, applications, agreements, amendments and requests for payment, necessary for the purposes of securing funds for, and on behalf of, the City of Vernon and to take whatever actions are deemed necessary or desirable for the purpose of implementing and carrying out the purposes of this Resolution and the actions herein approved or authorized. SECTION 5 : This authorization is effective for five (5) years from the date of its adoption. - 2 - SECTION 6 : The City Clerk, or Deputy City Clerk, of the City of Vernon shall certify to the passage, approval and adoption of this resolution, and the City Clerk, or Deputy City Clerk, of the City of Vernon shall cause this resolution and the City Clerk' s, or Deputy City Clerk' s, certification to be entered in the File of Resolutions of the Council of this City. APPROVED AND ADOPTED this 18th day of April, 2017 . Name : Title: Mayor / Mayor Pro-Tem ATTEST: City Clerk / Deputy City Clerk APPROVED AS TO FORM: zalt�i IMoussa, Senior Deputy City Attorney - 3 - STATE OF CALIFORNIA ) ss COUNTY OF LOS ANGELES ) I, City Clerk / Deputy City Clerk of the City of Vernon, do hereby certify that the foregoing Resolution, being Resolution No. , was duly passed, approved and adopted by the City Council of the City of Vernon at a regular meeting of the City Council duly held on Tuesday, April 18, 2017, and thereafter was duly signed by the Mayor or Mayor Pro-Tem of the City of Vernon. Executed this day of April, 2017, at Vernon, California. City Clerk / Deputy City Clerk (SEAL) 4 - State of California—California Environmental Department of Resources Recycling and Protection Agency Recovery(CalRecycle) Cal Recycle 110 (Rev. 10119) Grant Agreement Cover Sheet Grant Number -_- - — EA31-20-0015 Name of Grant Program 2020-21 Local Enforcement Agency Grants _ [grantee Name City of Vernon _ Tax a-ysCs ll�tderal Employer Identification Number 95-6000808 J - - - - Total Grant not to Exceed $16,471.00 Start of Grant Term July 1, 2020 - End of Grant Term October 2.8, 2021 The Department of Resources Recycling and Recovery (CalRecycle) and City of Vernon (the "Grantee'), In mutual consideration of the promises made herein, agree to comply with the provisions of this Agreement, which consists of this Grant Agreement Cover Sheet and the following Exhibits, which are incorporated by this reference and made a part of this Agreement as if attached hereto: Exhibit A—Terms and Conditions Exhibit B— Procedures and Requirements Exhibit,C—Application with revisions, if any, and any amendments This Agreement Is of no force or effect until signed by both parties. Grantee shall not commence performance until it receives written approval from CalRecycle. Page 1 of 3 City of Vernon EA31-20-0015 In witness whereof, the parties hereto have executed this Agreement as of the dates entered below. De artmentlGrantor Name Grantee Name CaiRec cle City of Vernon Signature of Grantee's Authorized Signatory (as Signat f CalRecycle's Authorized authorized in Resolution. Letter of Commitment. or Hato Letter of Designation x . Printed ame of CalRecycie's Authorized Signatory Printed Name of Grantee's Authorized Signatory Sarah Keck Freddie Agyin Title Title Deputy Director, CalRec cle Director of Health and Enviornmental Control Date Date Grantee Payment Address Department of Health and Environmental Control 4305 South Santa Fe Avenue Vernon, CA 90058 ATTESI Arp Lisa Pope, City Clerk AP oV D AS To Wthnold M. varez—Glasman, Interim City Attorney Page 2 of 3 City of Vernon EA31-20-0015 Certification of Fun din Amount Encumbered by this Prior Amount Encumbered Total Amount Encumbered to Agreement for this Agreement Date $15,471.00 $15,471.00 Grarrt YearlProgram Chapter 4 _ Statute Year 2020-21 Local Enforcement $ 2020 _Agency_Grants Org Code Reference _ Fund Code 3970 101 0387 Enactment Year Fiscal Year Fund Title 2020 2020-21 11NMA FI$Cal Expenditure Information Re ortin Structure Pro ram �PGM-SUB-TSK t6432000 unt[Alt Account 39707'820 3700000223 I hereby certify upon my own personal knowledge that budgeted funds are available for the period and purpose of the expenditure stated above. 5i_gnature of CalReevele Budoet Office I Date x 08-10.2020 Page 3 of 3 City of Vernon EA31-20-0015 Exhibit A Terms and Conditions Local Enforcement Agency Grant Program Fiscal Year 2020-21 The following terms used in this Grant Agreement (Agreement) have the meanings given to them below, unless the context clearly indicates otherwise: • "CalRecycle" means the Department of Resources Recycling and Recovery. ■ "Director" means the Director of CalRecycle or his or her designee. • "Grant Agreement" and "Agreement" means all documents comprising the agreement between CalRecycle and the grantee for this grant. • "Grant Manager" means CalRecycle staff person responsible for monitoring the grant. • "Grantee" means the recipient of funds pursuant to this Agreement. • "Program" means the Local Enforcement Agency Grant Program. • "State" means the State of California, including, but not limited to, CalRecycle and/or its designated officer. Air or Water Pollution Violation The grantee shall not be: (a) In violation of any order or resolution not subject to review promulgated by the State Air Resources Board or an air pollution control district. (b) Out of compliance with any final cease and desist order issued pursuant to Water Code Section 13301 for violation of waste discharge requirements or discharge prohibitions. (c) Finally determined to be in violation of provisions of federal law relating to air or water pollution. Amendment No amendment or variation of the terms of this Agreement shall be valid unless made in writing, signed by the parties, and approved as required. No oral understanding or agreement not incorporated into this Agreement is binding on any of the parties. This Agreement may be amended, modified or augmented by mutual consent of the parties, subject to the requirements and restrictions of this paragraph. Americans with Disabilities Act The grantee assures the state that it complies with the Americans with Disabilities Act of 1990 (ADA) (42 U-S.C.§ 12101 et seq.), which prohibits discrimination on the basis of disability, as well as all applicable regulations and guidelines issued pursuant to the ADA. CaIRecycle's Entitlement Grant Terms and Conditions — Revised 9/10/19 1 Assignment, Successors, and Assigns (a) This Agreement may not be assigned by the grantee, either in whole or in part, without CalRecycle's prior written consent. (b) The provisions of this Agreement shall be binding upon and inure to the benefit of CalRecycle, the grantee, and their respective successors and assigns. Audit/Records Access The grantee agrees that CalRecycle, the Department of Finance, the Bureau of State Audits, or their designated representative(s) shall have the right to review and to copy any records and supporting documentation pertaining to the performance of this Agreement. The grantee agrees to maintain such records for possible audit for a minimum of three (3) years after final payment date or grant term end date, whichever is later, unless a longer period of records retention is stipulated, or until completion of any action and resolution of all issues which may arise as a result of any litigation, dispute, or audit, whichever is later. The grantee agrees to allow the designated representative(s) access to such records during normal business hours and to allow interviews of any employees who might reasonably have information related to such records. Further, the grantee agrees to include a similar right of the State to audit records and interview staff in any contract or subcontract related to performance of this Agreement. [It may be helpful to share the Terms and Conditions (Exhibit A) and Procedures and Requirements (Exhibit B) with your finance department, contractors and subcontractors. Examples of audit documentation include, but are not limited to: expenditure ledger, payroll register entries and time sheets, personnel expenditure summary form, travel expense log, paid warrants, contracts, change orders, invoices, and/or cancelled checks.] Authorized Representative The grantee shall continuously maintain a representative vested with signature authority authorized to work with CalRecycle on all grant-related issues. The grantee shall, at all times, keep the Grant Manager informed as to the identity and contact information of the authorized representative. Availability of Funds CalRecycle's obligations under this Agreement are contingent upon and subject to the availability of funds appropriated for this grant. Bankruptcy/Declaration of Fiscal Emergency Notification If the grantee files for protection under Chapter 9 of the U.S. Bankruptcy Code (11 U.S.C. §901 et seq.) or declares a fiscal emergency at any time during the Grant Term, the grantee shall notify CalRecycle within 15 days of such filing or declaration, pursuant to the procedures set forth in the section entitled "Communications" herein. CalRecycle's Entitlement Grant Terms and Conditions— Revised 9/10/19 2 Charter Cities If the grantee is a charter city, a joint powers authority that includes one or more charter cities, or the regional lead for a regional program containing one or more charter cities, the grantee shall not receive any grant funding if such funding is prohibited by Labor Code section 1782. If it is determined that Labor Code section 1782 prohibits funding for the grant project, this Agreement will be terminated and any disbursed grant funds shall be returned to CalRecycle. Child Support Compliance Act For any agreement in excess of$100,000, the grantee acknowledges that: (a) The grantee recognizes the importance of child and family support obligations and shall fully comply with all applicable state and federal laws relating to child and family support enforcement, including, but not limited to, disclosure of information and compliance with earnings assignment orders, as provided in Family Code Section 5200 et seq. (b) The grantee, to the best of its knowledge, is fully complying with the earnings assignment orders of all employees, and is providing the names of all new employees to the New Hire Registry maintained by the California Employment Development Department. Communications All communications from the grantee to CalRecycle shall be directed to the Grant Manager. All notices, including reports and payment requests, required by this Agreement shall be given in writing by email, letter, or fax to the Grant Manager as identified in the Procedures and Requirements (Exhibit 8). If an original document is required, prepaid mail or personal delivery to the Grant Manager is required following the email or fax. Compliance The grantee shall comply fully with all applicable federal, state, and local laws, ordinances, regulations, and permits. The grantee shall provide evidence, upon request, that all local, state, and/or federal permits, licenses, registrations, and approvals have been secured for the purposes for which grant funds are to be expended. The grantee shall maintain compliance with such requirements throughout the Grant Term. The grantee shall ensure that the requirements of the California Environmental Quality Act are met for any approvals or other requirements necessary to carry out the terms of this Agreement. The grantee shall ensure that all of grantee's contractors and subcontractors have all local, state, and/or federal permits, licenses, registrations, certifications, and approvals required to perform the work for which they are hired. Any deviation from the requirements of this section shall result in non- payment of grant funds. Conflict of Interest The grantee needs to be aware of the following provisions regarding current or former state employees. If the grantee has any questions on the status of any person CaIRecycle's Entitlement Grant Terms and Conditions — Revised 9/10/19 3 rendering services or involved with this Agreement, CalRecycle must be contacted immediately for clarification. Current State Employees (Pub. Contract Code, § 10410): (a) No officer or employee shall engage in any employment, activity, or enterprise from which the officer or employee receives compensation or has a financial interest and which is sponsored or funded by any state agency, unless the employment, activity, or enterprise is required as a condition of regular state employment. (b) No officer or employee shall contract on his or her own behalf as an independent contractor with any state agency to provide goods or services. Former State Employees (Pub. Contract Code, § 10411): (a) For the two-year period from the date he or she left state employment, no former state officer or employee may enter into a contract in which he or she engaged in any of the negotiations, transactions, planning, arrangements or any part of the decision-making process relevant to the contract while employed in any capacity by any state agency. (b) For the twelve-month period from the date he or she left state employment, no former state officer or employee may enter into a contract with any state agency if he or she was employed by that state agency in a policy-making position in the same general subject area as the proposed contract within the twelve month period prior to his or her leaving state service. If the grantee violates any provisions of above paragraphs, such action by the grantee shall render this Agreement void. (Pub. Contract Code, § 10420). Contractors/Subcontractors The grantee will be entitled to make use of its own staff and such contractors and subcontractors as are mutually acceptable to the grantee and CalRecycle. Any change in contractors or subcontractors must be mutually acceptable to the parties. Immediately upon termination of any such contract or subcontract, the grantee shall notify the Grant Manager. Nothing contained in this Agreement or otherwise, shall create any contractual relation between CalRecycle and any contractors or subcontractors of grantee, and no agreement with contractors or subcontractors shall relieve the grantee of its responsibilities and obligations hereunder. The grantee agrees to be as fully responsible to CalRecycle for the acts and omissions of its contractors and subcontractors and of persons either directly or indirectly employed by any of them as it is for the acts and omissions of persons directly employed by the grantee. The grantee's obligation to pay its contractors and subcontractors is an independent obligation from CalRecycle's obligation to make payments to the grantee. As a result, CalRecycle shall have no obligation to pay or to enforce the payment of any moneys to any contractor or subcontractor. Copyrights Grantee retains title to any copyrights or copyrightable material produced pursuant to this Agreement. grantee hereby grants to CalRecycle a royalty-free, nonexclusive, CalRecycle's Entitlement Grant Terms and Conditions — Revised 9/10119 4 transferable, world-wide license to reproduce, translate, and distribute copies of any and all copyrightable materials produced pursuant this Agreement, for nonprofit, non- commercial purposes, and to have or permit others to do so on CalRecycle's behalf. Grantee is responsible for obtaining any necessary licenses, permissions, releases or authorizations to use text, images, or other materials owned, copyrighted, or trademarked by third parties and for extending such licenses, permissions, releases, or authorizations to CalRecycle pursuant to this section. Corporation Qualified to do Business in California When work under this Agreement is to be performed in California by a corporation, the corporation shall be in good standing and currently qualified to do business in the State. "Doing business" is defined in Revenue and Taxation Code Section 23101 as actively engaging in any transaction for the purpose of financial or pecuniary gain or profit. Discharge of Grant Obligations The grantee's obligations under this Agreement shall be deemed discharged only upon acceptance of the final report by CalRecycle. If the grantee is a non-profit entity, the grantee's Board of Directors shall accept and certify as accurate the final report prior to its submission to CalRecycle. Disclaimer of Warranty CalRecycle makes no warranties, express or implied, including without limitation, the implied warranties of merchantability and fitness for a particular purpose, regarding the materials, equipment, services or products purchased, used, obtained and/or produced with funds awarded under this Agreement, whether such materials, equipment, services or products are purchased, used, obtained and/or produced alone or in combination with other materials, equipment, services or products. No CalRecycle employees or agents have any right or authority to make any other representation, warranty or promise with respect to any materials, equipment, services or products, purchased, used, obtained, or produced with grant funds. In no event shall CalRecycle be liable for special, incidental or consequential damages arising from the use, sale or distribution of any materials, equipment, services or products purchased or produced with grant funds awarded under this Agreement. Discretionary Termination The Director shall have the right to terminate this Agreement at his or her sole discretion at any time upon 30 days written notice to the grantee. Within 45 days of receipt of written notice, grantee is required to: (a) Submit a final written report describing all work performed by the grantee. (b) Submit an accounting of all grant funds expended up to and including the date of termination. (c) Reimburse CalRecycle for any unspent funds. Disputes In the event of a dispute regarding performance under this Agreement or interpretation of requirements contained therein, the grantee may, in addition to any other remedies CalRecycle's Entitlement Grant Terms and Conditions — Revised 9110/19 5 that may be available, provide written notice of the particulars of such dispute to the Branch Chief of Financial Resources Management Branch, Department of Resources Recycling and Recovery, PO Box 4025, Sacramento, CA 95812-4025. Such written notice must contain the grant number. Unless otherwise instructed by the Grant Manager, the grantee shall continue with its responsibilities under this Agreement during any dispute. Drug-Free Workplace Certification The person signing this Agreement on behalf of the grantee certifies under penalty of perjury under the laws of California, that the grantee will comply with the requirements of the Drug-Free Workplace Act of 1990 (Gov. Code, § 8350 et seq.) and will provide a drug-free workplace by taking the following actions: (a) Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession or use of a controlled substance is prohibited and specifying actions that will be taken against employees for violations. (b) Establish a drug-free awareness program to inform employees about all of the following: (1) The dangers of drug abuse in the workplace. (2) The grantee's policy of maintaining a drug-free workplace. (3) Any available counseling, rehabilitation, and employee assistance programs- (4) Penalties that may be imposed upon employees for drug abuse violations. (c) Require that each employee who works on the grant: (1) Receive a copy of the drug-free policy statement of the grantee. (2) Agrees to abide by the terms of such statement as a condition of employment on the grant. Failure to comply with these requirements may result in suspension of payments under the Agreement or termination of the Agreement or both and grantee may be ineligible for award of any future State agreements if CalRecycle determines that the grantee has made a false certification, or violated the certification by failing to carry out the requirements as noted above. Effectiveness of Agreement This Agreement is of no force or effect until signed by both parties. Entire Agreement This Agreement supersedes all prior agreements, oral or written, made with respect to the subject hereof and, together with all attachments hereto, contains the entire agreement of the parties. Environmental Justice In the performance of this Agreement, the grantee shall conduct its programs, policies, and activities that substantially affect human health or the environment in a manner that ensures the fair treatment of people of all races, cultures, and income levels, including minority populations and low-income populations of the state. CalRecycle's Entitlement Grant Terms and Conditions — Revised 9/10/19 6 Failure to Perform as Required by this Agreement CalRecycle will benefit from the grantee's full compliance with the terms of this Agreement only by the grantee's: (a) Investigation and/or application of technologies, processes, and devices which support reduction, reuse, and/or recycling of wastes. (b) Cleanup of the environment. (c) Enforcement of solid waste statutes and regulations, as applicable. Therefore, the grantee shall be in compliance with this Agreement only if the work it performs results in: (a) Application of information, a process, usable data or a product which can be used to aid in reduction, reuse, and/or recycling of waste. (b) The cleanup of the environment. (c) The enforcement of solid waste statutes and regulations, as applicable. If the Grant Manager determines that the grantee has not complied with the Grant Agreement, the grantee may forfeit the right to reimbursement of any grant funds not already paid by CalRecycle, including, but not limited to, the 14 percent withhold. Force Majeure Neither CalRecycle nor the grantee, its contractors, vendors, or subcontractors, if any, shall be responsible hereunder for any delay, default, or nonperformance of this Agreement, to the extent that such delay, default, or nonperformance is caused by an act of God, weather, accident, labor strike, fire, explosion, riot, war, rebellion, sabotage, flood, or other contingencies unforeseen by CalRecycle or the grantee, its contractors, vendors, or subcontractors, and beyond the reasonable control of such party. Forfeit of Grant Funds/Repayment of Funds Improperly Expended If grant funds are not expended, or have not been expended, in accordance with this Agreement, or if real or personal property acquired with grant funds is not being used, or has not been used, for grant purposes in accordance with this Agreement, the Director, at his or her sole discretion, may take appropriate action under this Agreement, at law or in equity, including requiring the grantee to forfeit the unexpended portion of the grant funds, including, but not limited to, the 14 percent withhold, and/or to repay to CalRecycle any funds improperly expended. Generally Accepted Accounting Principles The grantee is required to use Generally Accepted Accounting Principles in documenting all grant expenditures. Grant Manager The Grant Manager's responsibilities include monitoring grant progress, and reviewing and approving Grant Payment Requests and other documents delivered to CalRecycle pursuant to this Agreement. The Grant Manager may monitor grantee performance to ensure that the grantee expends grant funds appropriately and in a manner consistent with the terms and conditions contained herein. The Grant Manager does not have the authority to approve any deviation from or revision to the Terms and Conditions CalRecycle's Entitlement Grant Terms and Conditions— Revised 9/10/19 7 (Exhibit A) or the Procedures and Requirements (Exhibit B), unless such authority is expressly stated in the Procedures and Requirements (Exhibit B). Grantee Accountability The grantee is ultimately responsible and accountable for the manner in which the grant funds are utilized and accounted for and the way the grant is administered, even if the grantee has contracted with another organization, public or private, to administer or operate its grant program. In the event an audit should determine that grant funds are owed to CalRecycle, the grantee is responsible for repayment of the funds to CalRecycle. Grantee's Indemnification and Defense of the State The grantee agrees to indemnify, defend and save harmless the state and CalRecycle, and their officers, agents and employees from any and all claims and losses accruing or resulting to any and all contractors, subcontractors, suppliers, laborers, and any other person, firm or corporation furnishing or supplying work services, materials, or supplies in connection with the performance of this Agreement, and from any and all claims and losses accruing or resulting to any person, firm or corporation who may be injured or damaged by the grantee as a result of the performance of this Agreement. Grantee's Name Change A written amendment is required to change the grantee's name as listed on this Agreement. Upon receipt of legal documentation of the name change, CalRecycle will process the amendment. Payment of Payment Requests presented with a new name cannot be paid prior to approval of the amendment. In Case of Emergency In the event of an emergency, or where there is an imminent threat to public health and safety or the environment, the grantee may choose, at its own risk, to incur grant- eligible expenses not previously included in the approved Budget, subject to subsequent approval by the Grant Manager of both the Budget change and the need to implement the Budget change on an emergency basis. The grantee shall notify the Grant Manager of the emergency and the Budget change at the earliest possible opportunity. CalRecycle reserves the right to accept or reject the grantee's determination that the circumstances constituted an emergency or a threat to public health and safety or the environment. If the Grant Manager determines that the circumstances did not constitute an emergency or a threat to public health or safety, the Budget change will be disallowed. No Agency Relationship Created/independent Capacity The grantee and the agents and employees of grantee, in the performance of this Agreement, shall act in an independent capacity and not as officers or employees or agents of CalRecycle. CaIRecycle's Entitlement Grant Terms and Con di#ions-- Revised 9110119 8 No Waiver of Rights CalRecycle shall not be deemed to have waived any rights under this Agreement unless such waiver is given in writing and signed by CalRecycle. No delay or omission on the part of CalRecycle in exercising any rights shall operate as a waiver of such right or any other right. A waiver by CalRecycle of a provision of this Agreement shall not prejudice or constitute a waiver of CalRecycle's right otherwise to demand strict compliance with that provision or any other provision of this Agreement. No prior waiver by CalRecycle, nor any course of dealing between CalRecycle and grantee, shall constitute a waiver of any of CalRecycle's rights or of any of grantee's obligations as to any future transactions. Whenever the consent of CalRecycle is required under this Agreement, the granting of such consent by CalRecycle in any instance shall not constitute continuing consent to subsequent instances where such consent is required and in all cases such consent may be granted or withheld in the sole discretion of CalRecycle. Non-Discrimination Clause (a) During the performance of this Agreement, grantee and its contractors shall not unlawfully discriminate, harass, or allow harassment against any employee or applicant for employment on the bases enumerated in Government Code Section 12900 et seq. (b) The person signing this Agreement on behalf of the grantee certifies under penalty of perjury under the laws of California that the grantee has, unless exempted, complied with the nondiscrimination program requirements (Gov. Code, § 12990, subd. (a-f) and California Code of Regulations, Title 2, Section 8103). (Not applicable to public entities.) Order of Precedence The performance of this grant shall be conducted in accordance with the Terms and Conditions (Exhibit A), Procedures and Requirements (Exhibit B), Project Summary/Statement of Use, Work Plan, and Budget of this Agreement, or other combination of Exhibits specified on the Grant Agreement Coversheet attached hereto (collectively referred to as "Terms"). Grantee's CalRecycle-approved Application (Grantee's Application) is hereby incorporated herein by this reference. In the event of conflict or inconsistency between the articles, exhibits, attachments, specifications or provisions that constitute this Agreement, the following order of precedence shall apply: (a) Grant Agreement Coversheet and any Amendments thereto (b) Terms and Conditions (c) Procedures and Requirements (d) Project Summary/Statement of Use (e) Budget (f) Work Plan (g) Grantee's Application (h) All other attachments hereto, including any that are incorporated by reference. Ownership of Drawings, Plans and Specifications The grantee shall, at the request of CalRecycle or as specifically directed in the Procedures and Requirements (Exhibit B), provide CalRecycle with copies of any data, drawings, design plans, specifications, photographs, negatives, audio and video CalRecycle's Entitlement Grant Terms and Conditions— Revised 9/10/19 9 productions, films, recordings, reports, findings, recommendations, and memoranda of every description or any part thereof, prepared under this Agreement. Grantee hereby grants to CalRecycle a royalty-free, nonexclusive, transferable, world-wide license to reproduce, translate, and distribute copies of any and all such materials produced pursuant to this Agreement, for nonprofit, non-commercial purposes, and to have or permit others to do so on CalRecycle's behalf. Payment (a) The approved Budget, if applicable, is attached hereto and incorporated herein by this reference and states the maximum amount of allowable costs for each of the tasks identified in the Work Plan, if applicable, which is attached hereto and incorporated herein by this reference. CalRecycle shall reimburse the grantee for only the work and tasks specified in the Work Plan or the Grantee's Application at only those costs specified in the Budget and incurred in the term of the Agreement. (b) The grantee shall carry out the work described in the Work Plan or in the Grantee's Application in accordance with the approved Budget, and shall obtain the Grant Manager's written approval of any changes or modifications to the Work Plan, approved project as described in the Grantee's Application or the approved Budget prior to performing the changed work or incurring the changed cost. If the grantee fails to obtain such prior written approval, the Director, at his or her sole discretion, may refuse to provide funds to pay for such work or costs. (c) The grantee shall request reimbursement in accordance with the procedures described in the Procedures and Requirements (Exhibit B), (d) Ten percent will be withheld from each Payment Request and paid at the end of the grant term, when all reports and conditions stipulated in this Agreement have been satisfactorily completed. Failure by the grantee to satisfactorily complete all reports and conditions stipulated in this Agreement may result in forfeiture of any such funds withheld pursuant to CalRecycle's 10 percent) retention policy. (e) Lodgings, Meals and Incidentals: Grantee's Per Diem eligible costs are limited to the amounts authorized in the California State Administrative Manual (contact the Grant Manager for more information). (f) Payment will be made only to the grantee. (g) Reimbursable expenses shall not be incurred unless and until the grantee receives a Notice to Proceed as described in the Procedures and Requirements (Exhibit B). Personnel Costs If there are eligible costs pursuant to Exhibit B, Procedures and Requirements, any personnel expenditures to be reimbursed with grant funds must be computed based on actual time spent on grant-related activities and on the actual salary or equivalent hourly wage the employee is paid for his or her regular job duties, including a proportionate share of any benefits to which the employee is entitled, unless otherwise specified in the Procedures and Requirements (Exhibit B). Real and Personal Property Acquired with Grant Funds (a)All real and personal property, including equipment and supplies, acquired with grant funds shall be used by the grantee only for the purposes for which CalRecycle CalRecycle's Entitlement Grant Terms and Conditions — Revised 9/10119 10 approved their acquisition for so long as such property is needed for such purposes, regardless of whether the grantee continues to receive grant funds from CalRecycle for such purposes. In no event shall the length of time during which such property, including equipment and supplies, acquired with grant funds, is used for the purpose for which CalRecycle approved its acquisition be less than five (5) years after the end of the grant term, during which time the property, including equipment and supplies, must remain in the State of California. (b) Subject to the obligations and conditions set forth in this section, title to all real and personal property acquired with grant funds, including all equipment and supplies, shall vest upon acquisition in the grantee. The grantee may be required to execute all documents required to provide CalRecycle with a security interest in any real or personal property, including equipment and supplies, and it shall be a condition of receiving this grant that CalRecycle shall be in first priority position with respect to the security interest on any such property acquired with the grant funds, unless pre- approved in writing by the Grant Manager that CalRecycle will accept a lower priority position with respect to the security interest on the property. Grantee shall inform any lender(s) from whom it is acquiring additional funding to complete the property purchase of this grant condition. (c) The grantee may not transfer Title to any real or personal property, including equipment and supplies, acquired with grant funds to any other entity without the express authorization of CalRecycle. (d) CalRecycle will not reimburse the grantee for the acquisition of equipment that was previously purchased with CalRecycle grant funds, unless the acquisition of such equipment with grant funds is pre-approved in writing by the Grant Manager. In the event of a question concerning the eligibility of equipment for grant funding, the burden will be on the grantee to establish the pedigree of the equipment. Reasonable Costs A cost is reasonable if, in its nature or amount, it does not exceed that which would be incurred by a prudent person under the circumstances prevailing at the time the decision was made to incur the cost. Consideration will be given to: (a) Whether the cost is of a type generally recognized as ordinary and necessary for the performance of the grant. (b) The restraints or requirements imposed by such factors as generally accepted sound business practices, arms-length bargaining, federal and state laws and regulations, and the terms and conditions of this Agreement. (c) Whether the individuals concerned acted with prudence in the circumstances, considering their responsibilities to the organization, its members, employees, clients, and the public at large. (d) Significant deviations from the established practices of the organization which may unjustifiably increase the grant costs. Recycled-Content Paper All documents submitted by the grantee must be printed double-sided on recycled- content paper containing 100 percent post-consumer fiber. Specific pages containing full color photographs or other ink-intensive graphics may be printed on photographic paper. CalRecycle's Entitlement Grant Terms and Conditions — Revised 9/10/19 11 Reduction of Waste In the performance of this Agreement. grantee shall take all reasonable steps to ensure that materials purchased or utilized in the course of the project are not wasted. Steps should include, but not be limited to: the use of used, reusable. or recyclable products; discretion in the amount of materials used: alternatives to disposal of materials consumed; and the practice of other waste reduction measures where feasible and appropriate. Reduction of Waste Tires Unless otherwise provided for in this Agreement, in the performance of this Agreement, for all purchases made with grant funds, including, but not limited to equipment and tire- derived feedstock, the grantee shall purchase and/or process only California waste tires and California waste tire-derived products. As a condition of final payment under this Agreement, the grantee must provide documentation substantiating the source of the tire materials used during the performance of this Agreement to the Grant Manager. Reimbursement Limitations Under no circumstances shall the grantee seek reimbursement pursuant to this Agreement for a cost or activity that has been or will be paid for through another funding source. The grantee shall not seek reimbursement for any costs used to meet cost sharing or matching requirements of any other CalRecycle funded program. All costs charged against the Agreement shall be net of all applicable credits. The term applicable credits" refers to those receipts or reductions of expenditures that operate to offset or reduce expense items that are reimbursable under this Agreement. Applicable credits may include, but are not necessarily limited to, rebates or allowances. discounts, credits toward subsequent purchases, and refunds. Grantee shall, where possible, deduct the amount of the credit from the amount billed as reimbursement for the cost. or shall deduct the amount of the credit from the total billed under a future invoice. Reliable Contractor Declaration Prior to authorizing any contractor or subcontractor to commence work under this Grant, the grantee shall submit to CalRecycle a Reliable Contractor Declaration (CalRecycle 168) from the contractor or subcontractor, signed under penalty of perjury, disclosing whether of any of the events listed in Section 17050 of Title 14, California Code of Regulations, Natural Resources (https://www.calrecycle.ca.gov/laws/regulations/titlel4). Division 7, has occurred with respect to the contractor or subcontractor within the preceding three (3) years. If a contractor is placed on CalRecycle's Unreliable List after award of this Grant, the grantee may be required to terminate that contract. Remedies Unless otherwise expressly provided herein, the rights and remedies hereunder are in addition to. and not in limitation of. other rights and remedies under this Agreement. at law or in equity, and exercise of one right or remedy shall not be deemed a waiver of any other right or remedy. CalRecycle's Entitlement Grant Terms and Conditions — Revised 9/10/19 12 Self-Dealing and Arm's Length Transactions All expenditures for which reimbursement pursuant to this Agreement is sought shall be the result of arm's-length transactions and not the result of, or motivated by, self-dealing on the part of the grantee or any employee or agent of the grantee. For purposes of this provision, "arm's-length transactions" are those in which both parties are on equal footing and fair market forces are at play, such as when multiple vendors are invited to compete for an entity's business and the entity chooses the lowest of the resulting bids. "Self-dealing" is involved where an individual or entity is obligated to act as a trustee or fiduciary, as when handling public funds, and chooses to act in a manner that will benefit the individual or entity, directly or indirectly, to the detriment of, and in conflict with, the public purpose for which all grant monies are to be expended. Severability If any provisions of this Agreement are found to be unlawful or unenforceable, such provisions will be voided and severed from this Agreement without affecting any other provision of this Agreement. To the full extent, however, that the provisions of such applicable law may be waived, they are hereby waived to the end that this Agreement be deemed to be a valid and binding agreement enforceable in accordance with its terms. Site Access The grantee shall allow the state to access sites at which grant funds are expended and related work being performed at any time during the performance of the work and for ninety (90) days after completion of the work, or until all issues related to the grant project have been resolved. Stop Work Notice Immediately upon receipt of a written notice from the Grant Manager to stop work, the grantee shall cease all work under this Agreement. Termination for Cause CalRecycle may terminate this Agreement and be relieved of any payments should the grantee fail to perform the requirements of this Agreement at the time and in the manner herein provided. In the event of such termination, CalRecycle may proceed with the work in any manner deemed proper by CalRecycle. All costs to CalRecycle shall be deducted from any sum due the grantee under this Agreement. Termination pursuant to this section may result in forfeiture by the grantee of any funds retained pursuant to CalRecycle's 10 percent retention policy. Time is of the Essence Time is of the essence to this Agreement. Tolling of Statute of Limitations The statute of limitations for bringing any action, administrative or civil, to enforce the terms of this Agreement or to recover any amounts determined to be owing to CalRecycle's Entitlement Grant Terms and Conditions — Revised 9/10/19 13 CalRecycle as the result of any audit of the grant covered by this Agreement shall be tolled during the period of any audit resolution, including any appeals by the grantee to the Director. Union Organizing By signing this Agreement, the grantee hereby acknowledges the applicability of Government Code Sections 16645, 16645.2, 16645.8, 16646, 16647, and 16648 to this Agreement and hereby certifies that: (a) No grant funds disbursed by this grant will be used to assist, promote, or deter union organizing by employees performing work under this Agreement. (B) If the grantee makes expenditures to assist, promote, or deter union organizing, the grantee will maintain records sufficient to show that no state funds were used for those expenditures, and that grantee shall provide those records to the Attorney General upon request. Venue/Choice of Law (a) All proceedings concerning the validity and operation of this Agreement and the performance of the obligations imposed upon the parties hereunder shall be held in Sacramento County, California. The parties hereby waive any right to any other venue. The place where the Agreement is entered into and place where the obligation is incurred is Sacramento County, California. (b) The laws of the State of California shall govern all proceedings concerning the validity and operation of this Agreement and the performance of the obligations imposed upon the parties hereunder. Waiver of Claims and Recourse against the State The grantee agrees to waive all claims and recourse against the state, its officials, officers, agents, employees, and servants, including, but not limited to, the right to contribution for loss or damage to persons or property arising out of, resulting from, or in any way connected with or incident to this Agreement. This waiver extends to any loss incurred attributable to any activity undertaken or omitted pursuant to this Agreement or any product, structure, or condition created pursuant to, or as a result of, this Agreement. Work Products Grantee shall provide CalRecycle with copies of all final products identified in the Work Plan. Grantee shall also provide CalRecycle with copies of all public education and advertising material produced pursuant to this Agreement. Workers' Compensation/Labor Code The grantee is aware of Labor Code Section 3700, which requires every employer to be insured against liability for Workers' Compensation ❑r to undertake self-insurance in accordance with the Labor Code, and the grantee agrees to comply with such provisions before commencing the performance of the work of this Agreement. CaIRecycle's Entitlement Grant Terms and Conditions — Revised 9110/19 14 Exhibit B Procedures and Requirements Local Enforcement Agency Grant Program 31" Cycle — Fiscal Year 2020-21 Copies of these Procedures and Requirements should be shared with both the Finance Department and the staff responsible for implementing the grant activities. Table of Contents Introduction ...................................................................................................................2 Milestones .................................................................................................................. 2 Grants Management System (GMS).............................................................................2 Accessingthe Grant .................................................................................................... 2 ContactUpdates................................................................................. ........... 3 Prior to Commencing Work..........................................................................................4 StopWork...................................................................................... ......................4 Reliable Contractor Declaration...................................................................................4 Grant Term, Grant Performance Period, and Report Preparation Period.................5 EligibleCosts........................................................................................... ...................5 IneligibleCosts ............................................................................................................6 BudgetModifications ................................................................................................... Prior to Advance Reconciliation or Requesting Reimbursement..............................7 Acknowledgements .....................................................................................................7 Reporting Requirements..............................................................................................7 FinalReport............................................................................................ 8..................... Grant Payment Information.. .....................................................................................8 Please Note: This Is a New Requirement in EA31 ................................................... 8 Payment Request and Documentation..................................................................... 9 Reimbursement Payment...................... ................................................................ 10 Supporting Documentation................. ................................................................... 11 Audit Considerations ..................................................................................... 11 Local Enforcement Agency Grant Program. EA31 (FY 2020-21) 1 Introduction The Department of Resources Recycling and Recovery (CalRecycle) administers the Local Enforcement Agency Grant Program. These Procedures and Requirements describe project and reporting requirements, report due dates, report contents, grant payment conditions, eligible and ineligible project costs, project completion and closeout procedures, records. and audit requirements. This document is attached to, and incorporated by reference, into the Grant Agreement. Milestones Date Activity July 1, 2020 Grant Term and Grant Performance Period Begins June 30, 2021 Grant Performance Period Ends July 1, 2021- Report Preparation Period October 28, 2021 October 28, 2021 Final Report and final Payment Request Due October 28, 2021 Grant Term End Grants Management System (GMS) GMS is CalRecycle's web-based grant application and Grants Management System. Access to GMS is secure, grantees must log in using a WebPass. WebPass accounts are tied to a specific email address. If an email address changes, or if it becomes inactive, the grantee must create a new WebPass account to continue accessing GMS. Establish or manage a WebPass at CalRec cle's WebPass page (https-//secure.calrecycle.ca.gov/WebPass/). Accessing the Grant Grantees must log into GMS (https://secure.calrecycle.ca.gov/Grants) using their web pass. After login. locate the grant in the My Awarded/Open Grants table and select the Grant Management link. The Grant Management Module includes the following sections ■ Summary tab. Shows approved budget. paid and remaining amounts. (This section is available to the grantee in read-only mode.) • Payment Request tab. Requests reimbursement. • Reports tab. Uploads required reports. • Interest. Reports earned interest on an advance payment. • Documents tab. Uploads other grant documents that are not considered supporting documents to a payment request or a report. This section also provides access to documents that were uploaded within other sections of GMS. Local Enforcement Agency Grant Program. EA31 (FY 2020--21) 2 Follow the instructions in GMS to work in the system. Use the information in the following sections to determine what reports, transactions, and supporting documents are required. Contact Updates Access to the grant is limited to those listed in the Contacts tab of the Application Module with the access check box marked. A contact may be listed but not granted access by not checking the box. Please note, if a contact is granted access to a grant they will be able to edit contacts, submit payment requests, upload reports, and view all documents. Those with access may update contact information for all contact types except Signature Authority. Email the assigned Grant Manager regarding any changes to Signature Authority information. Local Enforcement Agency Grant Program, EA31 (FY 2020-21) 3 Prior to Commencing Work Prior to commencing work under this grant. the grantee's Grant Manager or primary contact and authorized grant Signature Authority should review the Terms and Conditions (Exhibit A) and the Procedures and Requirements (Exhibit 6) to identify key grant administrative requirements. Evaluation of the grantee's compliance with these requirements is a major focus of grant audits. Stop Work CalRecycle may issue a Stop Work Order when an LEA fails to comply with all statutory requirements for Enforcement Program Plan certification or fails to comply with the terms of the Grant Agreement (PCR 43200 and Title 14. California Code of Regulations. Chapter 5, Article 2.3, LEA Grants). When a Stop Work Order is issued. all unspent grant funds Advanced, and interest earned. must be returned to CalRecycle. Grantees that did not request an Advance may request reimbursement for expenses incurred only up to the date of the Stop Work Order. Reliable Contractor Declaration Prior to authorizing a contractor(s) (or subcontractor) to commence work under this grant. the grantee shall submit to the Grant Manager a declaration from the contractor(s), signed under penalty of perjury. stating that within the preceding three (3) years. none of the events listed in Section 17050 of Title 14 (https-//www.calrecycle.ca.gov/Laws/Regulations/Titlel4/). California Code of Regulations, Natural Resources. Division 7, has occurred with respect to the contractor(s) or subcontractor(s)- If a (sub) contractor is placed on the CalRecycle Unreliable List (https,//www.calrecycle.ca.gov/Funding/Unreliability/) after award of this grant, the grantee may be required to terminate that contract. Obtain the Reliable Contractor Declaration form (CalRecycle 168) from CalRecycle's form web page (https://www-calrecycle.ca.gov/Funding/Forms/)- A scanned copy of the signed Reliable Contractor Declaration form must be uploaded in GMS. To upload the form: 1. Go to the Reports tab. 2. Click on Reliable Contractor Declaration under Report Type. 3. Click the Add Document button. 4. Select Reliable Contractor Declaration in the Document Type drop down box. enter a document title. click the Browse button to search and upload the document. and then Save. 5. Click on the Submit Report button. For further instructions regarding GMS, including login directions. see the section above titled Grants Management System. Local Enforcement Agency Grant Program. EA31 (FY 2020-21) 4 Grant Term, Grant Performance Period, and Report Preparation Period The Grant Term begins July 1, 2020 and ends on October 28, 2021. Eligible program costs must be incurred after July 1, 2020 and before the Grant Performance end date. The Grant Performance Period begins on July 1, 2020 and ends on June 30, 2021. The Report Preparation Period is from July 1, 2021 to October 28, 2021. Costs incurred to prepare the Final Report and final Payment Request are the only costs that are eligible for reimbursement during the Report Preparation Period. The Final Report and final Payment Request are due on October 28, 2021. Eligible costs All grant expenditures must be for activities, products, and costs specifically included in the approved Work Plan and approved Budget. To be eligible for reimbursement, costs must be incurred after July 1, 2020 and before June 30, 2021. All services must be provided and goods received during this period in order to be eligible costs. Invoices for goods and services must be paid by the grantee prior to the inclusion of those goods or services on a payment request. Eligible costs are limited to the following: ■ Analysis/EvaluationlTestingIDemo (expenses related to analysis and testing, equipment calibration, certification, demonstrations, site studies, and consultants). • CompliancellnspectionNisit/Enforcement (expenses related to legal counsel, inspection, enforcement, compliance, and consultants). • Education (expenses related to providing education and outreach materials to local jurisdictions, businesses, and the public). • Equipment (expenses related to the purchasing of tools, instruments, equipment, personal protection gear, tablets, and laptops as well as the maintenance of equipment essential for the inspection of solid waste facilities). ■ Personnel (staff expenses related to conducting inspections such as salaries, benefits, physicals, and vaccinations). • Training (expenses related to the training of LEA staff such as training materials, publications, periodicals, memberships, CalRecycle trainings, solid waste management conferences, and related costs). • Transportation (expenses related to inspections such as maintenance of LEA vehicles, fuel expenses, and mileage). • Expenses related to preparation of the Final Report and the Final Payment Request during the Report Preparation Period identified in the Milestones table above. Personnel expenditures must be computed on the actual time spent on grant-related activities. For calculating total personnel expenses for each employee, the expenditures should be broken out by the classifications) of the employee(s), the hourly wage, fringe benefits rate, and number of hours worked on grant-related Local Enforcement Agency Grant Program, EA31 (FY 2020-21) 5 activities. These records must be available upon request for audit purposes. Travel and per diem reimbursement is limited to a maximum of the state rate as described in the Travel Reimbursements section (http://www.calhr,ca.gov/employees/Pages/travel-reimbursements.aspx) of the California Department of Human Resources website. Please consult with the Grant Manager for guidance. Ineligible Costs Any costs not specifically included in the approved Budget and not directly related to EA31 and the approved grant project are ineligible for reimbursement. Contact the Grant Manager if clarification is needed. Ineligible costs include. but are not limited to: ■ Costs incurred prior to July 1 . 2020 or after June 30. 2021 . (except for costs incurred during the Report Preparation Period. July 1 . 2021—October 28. 2021 . to prepare the Final Report and reimbursement Payment Request). ■ Any costs that are not consistent with local, state. and federal statutes. ordinances. or regulations. • Any food or beverages (supplied as part of meetings, workshops, training, or events). • Any personnel costs incurred as a result of time an employee assigned to the solid waste program does not actually work on the solid waste program (e.g. use of accrued vacation, sick leave, etc.). • Any pre-paid expenditures for future goods or services delivered after the end of the Grant Performance Period. (Exemption. The Grant Manager may consider approving products purchased in full before the end of the Grant Performance Period but delivered after the Grant Performance Period if the delay is caused solely by the supplier and through no fault of the grantee. The grantee must request an exemption in writing and receive written approval from the Grant Manager.) ■ Cleanup of illegal dumping. • Costs currently covered or incurred under another CalRecycle loan. grant. grant cycle, or contract. • Landfill operations. • Out-of-state travel. • Overhead and indirect costs. ■ Overtime costs (except for local government staffing during specially scheduled evening or weekend events that have been pre-approved in writing by the Grant Manager when law or labor contracts require overtime compensation). ■ Purchasing or leasing of vehicles. • Any costs incurred after a Stop Work Order is issued by CalRecycle to the LEA for non-compliance with Enforcement Program Plan certification requirements or the Grant Agreement. The grant manager may disallow any costs deemed unreasonable or unrelated to the purpose of the grant. Local Enforcement Agency Grant Program. EA31 (FY 2020-21) 6 Budget Modifications The approved budget in GMS represents the proposed expenditure plan of the grantee at the time the grant is awarded. A budget change is the adjustment of grant funds between the main budget categories as listed in the GMS application. Any proposed revision(s) to the Budget must be submitted in writing and authorized in writing by the Grant Manager. The approval document is to be retained by the grantee for audit purposes. See Audit Record/Access section of the Terms and Conditions (Exhibit A). Prior to Advance Reconciliation or Requesting Reimbursement The grantee must notify the Grant Manager of all budget changes, regardless of dollar amount, no later than October 28, 2021. Budget changes must be provided using the Budget Modification Template and emailed to the Grant Manager. The Budget Modification Template is located in the Summary tab under Resources Documents in the Grant Management section of GMS. Acknowledgements The grantee shall acknowledge CalRecycle's support each time a project funded, in whole or in part, by this Agreement is publicized in any medium, including news media, brochures, or other types of promotional materials. The acknowledgement of CalRecycle's support must incorporate the CalRecycle logo. Initials or abbreviations for CalRecycle shall not be used. The Grant Manager may approve deviation from this requirement on a case-by-case basis where such deviation is consistent with CalRecycle's Communication Strategy and Outreach Plan. Reporting Requirements A Final Report is required by this Agreement; however, the Grant Manager may request a Progress Report at any time during the Grant Term. The Final Report must be uploaded in GMS. For further instructions regarding GMS, including login directions, see the section above entitled, Grants Management System. An instructional video about uploading a report is also available online at YouTube. (https://www.youtube.com/watch?v=AqqXODALHZc&feature=youtu.be) To upload a report: 1. Go to the Reports tab. 2. Click on the appropriate Report Type. 3. Click on the Add Document button. 4. Choose the Document Type, enter a document title, click the Browse button to search and upload the document, and then Save. ■ Select the Back button to upload another document and continue the process until all required documents as listed below are uploaded. • The maximum allowable file size for each document is 35MB. 5. Click the Submit Report button to complete your report submittal. The Submit Report button will not be enabled until all required reporting documents are uploaded. Local Enforcement Agency Grant Program, EA31 (FY 2020-21) 7 The reports must be current, include all required sections and documents, and must be approved by the Grant Manager before any Payment Request can be processed. Failure to comply with the specified reporting requirements may be considered a breach of this Agreement and may result in the termination of this Agreement or rejection of the Payment Request and/or forfeiture by the grantee of claims for costs incurred that might otherwise have been eligible for grant funding. Any problems or delays must be reported immediately to the Grant Manager. Final Report The Final Report is due no later than October 28, 2021, but may be submitted as soon as grant funds are expended. This report should cover grant activities from July 1, 2020 through June 30, 2021. The Final Report Template is located in GMS on the Summary tab under Resources Documents in the Grant Management module. The following items must be included- 1. The Grant Number, Grantee Name, and Grant Term. 2. Budget categories of the approved budget in GMS. 3. Listing of actual costs under each Budget Category. Adequate detail shall be included so that the Grant Manager can ensure expenditure is compliant with the eligible cost requirements. (Personnel: provide staff classification, salary, number of hours, and hourly rate.) See template for required information. 4. The Final Report must be signed by the Signature Authority indicated in GMS. If the signature authority has changed, contact the Grant Manager. Grant Payment Information 1. Grantees may request an advance of 100% of the grant award. When the request is approved, the grantee will be advanced 90% and 10% will be withheld. The advance payment must be fully reconciled by the end of the Grant Term and costs incurred may be reconciled only for those materials and services specified in the approved grant application. Please Note: This Is a New Requirement in EA31 To be considered for the 90 percent advance payment, the grantee must return the signed original Grant Agreement to CalRecycle and email a scanned copy of the signed Grant Payment Request form (CalRecycle 87) to the LEA Grant Manager within 60 days of the date of the Award notification email. After the 60-day period, all requests for payment must be submitted as reimbursement payments. 2. Grantees may opt not to request an Advance. Payments to these grantees for eligible grant expenses are made on a reimbursement basis only, and only for those materials and services specified in the approved grant application. 3. The grantee must submit a completed Grant Payment Request (Advance or Reimbursement) and provide any supporting documentation requested by the Grant Manager. Supporting documentation may include, but is not limited to, personnel expenditure detail, equipment invoices and/or proof of payment. 4. The grantee must submit the Final Report, and the Grant Manager must approve the report prior to, or concurrent with, submission of the Grant Payment Request. 5. The grantee must submit a completed Grant Payment Request and provide supporting documentation as described in the "Payment Request and Documentation" section. Local Enforcement Agency Grant Program, EA31 (FY 2020-21) 8 6. Grant payments will only be made to the grantee. It is the grantee's responsibility to pay all contractors and subcontractors for purchased goods and services. 7. Ten percent of each approved Grant Payment Request will be withheld and retained until all conditions stipulated in the Agreement, including submission and Grant Manager approval of the Progress and/or Final Report, have been satisfied. 8. CalRecycle will make payments to the grantee as promptly as fiscal procedures permit. The grantee can typically expect payment approximately 45 days from the date a Grant Payment Request is received by the Grant Manager. If there are questions about charges, documentation, or form completion, the 45-day clock is stopped pending resolution of any dispute. Payment Request and Documentation Failure to submit the final Payment Request with appropriate documentation by the due date may result in rejection of the Payment Request and/or forfeiture by the grantee of claims for costs incurred that might otherwise have been eligible for grant funding. Payment requests must be submitted in GMS. For further instructions regarding GMS, including login directions, see the section above entitled, Grants Management System. You may also watch an instructional video (https://www.youtube,com/watch?v=Ot8yoCfGknM&feature=youtu.be) on YouTube. If the grantee requested an Advance Payment: • The advance payment will be processed by the Grant Manager in the GMS — Grant Management module after these steps are complete: o The Grant Agreement is fully executed o The Payment Request form is approved o The previous cycle's advance has been fully reconciled o Any money owed is paid to CalRecycle o Compliance with LEA annual certification requirements have been verified by Waste Enforcement and Evaluation Branch ■ The advance payment transaction will be visible to the grantee in GMS after the transaction is completed by the Grant Manager. • Upon receipt of advanced grant funds, the grantee shall deposit and maintain until expended, all grant funds in an interest-bearing account within a federally insured financial institution. Grantee shall account for the grant funds separately, including the earned interest. Any earned interest must be tracked for reporting purposes as discussed in the Interest section below. ■ The grantee must reconcile the approved advance amount in the GMS Grant Management module by submitting a payment request including the final expenditure information. 1. Go to the Payment Request tab. 2. Click on the Create a Payment Request button. 3. Choose Advance Reconcile for the Transaction Type and enter the amount spent in each budget subcategory. The approved advance amount must be reconciled including the 10 percent withhold (total grant award). 4. When the transaction is complete, click the Save button. 5. Account for interest following the instructions in the Interest section below. Local Enforcement Agency Grant Program, EA31 (FY 2020-21) 9 6. Click the Submit Transaction button, located on the transaction page, to complete your payment request. Note: The Final Report must be uploaded in GMS to the Reports tab and the report must be approved by the Grant Manager in order for the Advance Reconcile to be approved. The grantee does not need to submit a Grant Payment Request form for the 10% retention payment. Once 100 percent of the advance has been reconciled, and if the Final Report is approved and the LEA is in compliance with annual certification requirements, the Grant Manager will release the 10 percent withhold for payment. Grant funds must be spent in the following order: 1. Advance payment 2. Reimbursement payment (10 percent withhold) 3. Interest earned on advance payment, if approved by the Grant Manager Any unspent grant funds or unspent earned interest must be returned to CalRecycle by the end of the Grant Term. Contact the Grant Manager to initiate this process. Reimbursement Payment If the grantee did not request an advance payment, a grant payment request for reimbursement must be submitted by the end of the Grant Term. To submit a Grant Payment Request: 1. Go to the Payment Request tab. 2. Click on the Create a Payment Request button. • Choose Reimburse for the Transaction Type and enter the amount spent in each budget subcategory. • When the transaction is complete, click the Save button. • After the transaction is saved, the Upload Supporting Documentation button will appear in the lower right corner. 3. Click the Upload Supporting Documentation button. ■ Choose the Document Type, enter a document title, click the Browse button to search and upload the document, and then Save. ■ Select the Back button to upload another document and continue this process until all required supporting documents as listed below are uploaded. • The maximum allowable file size for each document is 35MB. 4. Click the Submit Transaction button, located on the transaction page, to complete your payment request. The Submit Transaction button will not be enabled until all required supporting documents are uploaded. Note: Once a transaction is saved select the transaction number from the Payment Request tab to access it again. Please do not create multiple transactions for the same requested funds. Note: LEA certification requirement compliance pursuant to Public Resources Code Section 43209(e) and Title 14, California Code of Regulations (14 CCR) Section 18077. Local Enforcement Agency Grant Program, EA31 (FY 2020-21) 10 Supporting Documentation A. A scanned copy of the Grant Payment Request form (CalRecycle 87) with the signature of the signatory or his/her designee, as authorized by grantee's Resolution or Letter of Commitment, must be uploaded to GMS. Note: A designee may sign on behalf of the grantee if a) authorized by the Resolution or Letter of Commitment, and b) a Letter of Designation has been provided to the Grant Manager. Interest Grantees that request an advance payment must account for all interest accrued and received. All interest accrued and received from the grant funds shall be used only for eligible expenses related to the performance of this Agreement. • Interest earned may not be spent until the full grant award has been expended. • The earned interest must be reported in the Interest tab in GMS. • To report interest earned: 1) Go to the Interest tab and click on the Create an Interest Record button. 2) Complete required fields by selecting "Earned" as the Interest Type, select the Budget Subcategory where the interest will be spent; enter the date, and the amount of interest earned in the Report Amount filed. 3) Click the Save button. Once interest is spent, create another Interest Record by following the same steps as above except choose Reconcile as the Interest Type. All unused interest or unspent grant funds must be returned to CalRecycle by the end of the Grant Term. Contact the Grant Manager to initiate this process. If no interest was accrued during the fiscal cycle, create an interest record to document that no interest was earned because grant funds were expended within 90 days. The grantee is highly encouraged to immediately reconcile their advance payment if it was fully expended within the 90 days. To report that no interest was accrued: 1) Go to the Interest tab and click on the Create an Interest Record button. 2) Complete required field by selecting "None Accrued" as the Interest Type, enter the date, and enter the written explanation in the Note section. 3) Click the Save button All forms listed above can be downloaded from the CalRecycle Grant Forms website (https://www.caIrecycle.ca.gov/Funding/Forms). Audit Considerations The grantee agrees to maintain records and supporting documentation pertaining to the performance of this grant subject to possible audit for a minimum of three (3) years after final payment date or Grant Term end date, whichever is later. A longer period of records retention may be stipulated in order to complete any action and/or resolution of all issues which may arise as a result of any litigation, dispute, or audit, whichever is later. Local Enforcement Agency Grant Program, EA31 (FY 2020-21) 11 Examples of audit documentation include, but are not limited to, competitive bids, grant amendments if any relating to the budget or work plan, copies of any agreements with contractors or subcontractors if utilized, expenditure ledger, payroll register entries, time sheets, personnel expenditure summary form, travel expense log, paid warrants, contracts and change orders, samples of items and materials developed with grant funds, invoices and/or cancelled checks. Please refer to the Terms and Conditions (Exhibit A) for more information. Local Enforcement Agency Grant Program, EA31 (FY 2020-21) 12 Calliecycle Grants Management System (GMS) Application Certification Application Information Applicant: City of Vernon Cycle Name: Local Enforcement Agency Grants Application Due Date: 05/1 212 02 0 Cycle Code EA31 Secondary Due Date: 0611 6/2 02 0 Grant ID: 23323 Grant Funds Requested! $15.471-00 Matching Funds- $0.00 (if applicable) cotrtaets Name Title Prime Second Auth Cnslt Veronica Petrosyan Environmental Health Program Adm,nistrat X Freddie Agyin Director x X Budget Category Name Amount Analysis/Evaluation/Testing/Demo 5000 CompliancellnspectionNisit!Enforcement $0 00 Education 50.00 Equipment S0 00 Personnel $15.471.00 Training S0 00 Transportation $0.00 Documents Document Title Received Date Required Application CertfficatFon Required By Secondary Due Date Resolution-Lead Participant Resolution No 2017-15 4031202:: Other Supporting Document(s) Draft Resolution Letter of AuthonzationtResolution Resolution 40 412020 Letter of Designation Letter of Designation 4/13/2020 Resolution Check the following as applicable See Application Guidelines and Instructions for more information and examples. X Applicant acknowledges that a Resolution is uploaded in the application,The Resolution must be approved by its governing body. which authorizes submittal of the application and designates a signature authority. If applicable. applicant has uploaded a Letter of Designation(LOD)designating an additional signature authority(ies). https.!i secu re.calrecycie.ca-gov/GrantsiGrant/Grant.aspx?Gran,ID=23323 Date Generated April 16 2020 3 41 PM Page 1 of 2 Application Certification Conditions and Certification Condition of Application Submittal: Acceptance of Grant Agreement Provisions In the event the Applican,is awarded a grant,the submittal of this Application constitutes acceptance of all provisions contained in the Grant Agreement,which consists of the following: • Executed Grant Agreement Cover Sheet and any approved amendments • Exhibit A-Terms and Conditions • Exhibit S-Procedures and Requirements • Exhibit C-Application with revisions. if any and any amendments Environmental Justice: In the event Applicant is awarded a grant, submittal of this Application constitutes acceptance of the following: that in the performance of the Grant Agreement, Applicant/Grantee shall conduct their programs, policies and activities that substantially affect human health or the environment in a manner that ensures the fair treatment of people of all races cultures. and income levels, including minority populations and low-income populations of the State.(see Govt. Code§65040.12(e)and Pub Resources Code§71110(a)) Certification: I declare under penalty of perjury under the laws of the State of California.that funds have been allocated for the project(s)lactivities Identified in the grant application and that sufficient funds are available to complete the pro)ect(s)Iactivltfes identified in the grant application, that I have read the Application Guidelines and Instructions and that all information submitted for CalRecycle-s consideration for award of grant funds is true and correct to the best of my knowledge and that on behalf of the Applicant t accept the above con tions of submittal. 4 Sig eel tir'naIare.IUthorm,r ari_ed in Resolution w•Leiter of Date Comonarne+rti or A utharced Designee(as auth,wi_eJ ipt Letter ul Desivnuti(m. submitted with this.-fppiicatiow Freddie Agy in Director, Heatth and Enviornmental Control Department Print Name Print Title IMPORTANT! Applicant must print out this document, have the Signature Authority sign it,upload signed document to the application system,and retain the original hard copy document in your cycle file. https ',secure calrecycle.ca govlGranrslGrantGrart.aspr?GrantlD=23323 Date Generated April 16 2020 3A1 PM Page 2 of 2 City Council Agenda Item Report Agenda Item No. COV-346-2020 Submitted by: Robert Sousa Submitting Department: Police Department Meeting Date: October 6, 2020 SUBJECT Replacement of Police Patrol Vehicle Recommendation: Approve and authorize the issuance of a purchase order to Folsom Lake Ford for a 2021 Police Interceptor patrol vehicle through the State of California Vehicle Purchase Contract (1-18-23-1413)for a total cost not to exceed $53,000. Background: The Police Department (PD) conducts an annual assessment of the patrol vehicle fleet to identify the vehicle(s) in need for replacement. The evaluation measures the useful life of vehicles and equipment in terms of age, mileage, and usage. The vehicles are also reviewed and analyzed for safety history and operating performance to determine if it is appropriate to replace a vehicle or piece of equipment at a later date. After careful evaluation, one patrol vehicle has been identified for replacement. The PD has identified Folsom Lake Ford as a vendor that can deliver one (1) Ford Police Interceptor vehicle. This vendor has been awarded the State of California Vehicle Purchase Contract (#1-18-23-14B), thereby negating the necessity to go through a formal bidding process as is usually required. This piggy-back purchase method is consistent with the City of Vernon Municipal Code Section 2.17.12, and it is in the opinion of the Finance Director that it is to the advantage of the City to utilize this method to purchase the referenced Ford Interceptor vehicle. City Council approval for this purchase is required pursuant to Vernon Municipal Code Section 2.17.02 (B) as in the last 12 months, with this purchase (if approved), the City will have awarded the vendor more than $100,000 in contracts. The replaced vehicle will be taken out of the fleet inventory and either transferred to another City Department or sold at auction. Fiscal Impact: General funds will be used for this purchase at an estimated cost of approximately$53,000 ($47,751 as referenced in the attached quote, plus tax). If approved, the cost would be charged to Capital Account Number E011.1031.840000. Funds were approved in the 2020-2021 fiscal year budget for this purchase. Attachments: 1. Folsom Lake Ford Quote THE • D SOURCE 12755 FOLSOM BOULEVARD FOLSOM, CA 95630 • (916) 353-2000 — D1ANIEL A RA13AO Di Pee*' Directa, (916) 353-2000, Ext.376 T°ii F s6°82222021 ORDER-16-18 WEEKS Free 5-16 Fax 415j 353-207B Ga n f�Fols^!?ila:t�ford.Corn STATE CONTRACT 1 -18-23-14B 7/30/2020 K8A 4DR AWD POLICE $47,751 .00 PLUS TAX . 119 . 091, WB UM AGATE BLACK PLUS $8.75 CA TIRE FEE 9 CLTH BKTS/VNL R 6 EBONY LESS $500.00 DISCOUNT 500A EQUIP GRP 20 DAY PAYMENT-DELIVERED .AM/FM STEREO 99C 3 . DL ECOBOOST INCLUDES 2 EXTRA MOUNTED W 44U 105PD AUTO TRAM HEELSITIREITPMS SYSTEM CA BOARD FEES PAINTED WHITE ROOF 16D BADGE DELETE AND 4 DOORS 17T CARGO DOME LAMP 19V R CAM ON DEMAND 425 50 STATE EMISS 43D COURTESY DISABL 76D DEFLECTOR PLATE 76R REVERSE SENSING 86T RR TAILLAMP H5G 87P 8-WAY PWR PASS 87R RR VIEW MIR/CAM 90E LH/RH PNLS III 92G E MARKED SOLAR 942 DAYTIME RUN LMP 96T RR SPLR TRFC LT 153 - FRT LICENSE BKT 51V SPTLMP LED DUAL 52T T/TOW CLASS III 59J KEY CODE 1111X 60R NOISE SUPPRESS 66A FRONT HDLMP PKG .GRILL WIRING 66B TAIL LAMP PKG 66C REAR LIGHT PKG 63L QUARTER GLASS 63B SIDE MARKER LED 21 L FRONT AUX LIGHTS City Council Agenda Item Report Agenda Item No. COV-348-2020 Submitted by: Jazmine Hooks Submitting Department: Public Works Meeting Date: October 6, 2020 SUBJECT Change Order No. 11 to the Consulting Services Agreement (CS-0099)with CNS Engineers, Inc. for the Atlantic Boulevard Bridge Rehabilitation and Widening Project Recommendation: A. Find that approval of the proposed change order is within the Initial Study/Mitigated Negative Declaration prepared for the project pursuant to the provisions under the California Environmental Quality Act (CEQA) in accordance with Section 15063 of the CEQA Guidelines; and B. Approve and authorize the City Administrator to execute Agreement Change Order No. 11, in substantially the same form as submitted, for the Atlantic Boulevard Bridge Rehabilitation and Widening Project, Federal Project No. DBPL02-5139(010), CS-0099, extending the project schedule from December 31, 2020 to December 31, 2021 and authorizing CNS Engineers, Inc. to provide the additional engineering design and coordination services as described below for the additional cost of $113,865.10, increasing the total agreement cost to $2,014,340.45. Background: The Atlantic Boulevard Bridge over the Los Angeles River was constructed in 1931 and consists of concrete barrel arches with an earth-filled roadway and asphalt concrete pavement. The average daily vehicle count is over 50,000 vehicles per day. Atlantic Boulevard is a vital artery serving not only the City of Vernon but is also a gateway to the southeast community. Due to the narrow pedestrian walkway and traffic lanes, the bridge will be inadequate for the projected traffic volume of vehicles and trucks. The Atlantic Boulevard Bridge over the Los Angeles River Agreement (Agreement)was awarded in November 2009 to CNS Engineers, Inc. via Resolution No. 10,112 for the design of the bridge rehabilitation and right-of-way acquisition support. The Agreement will develop the plans for the proposed widening and rehabilitation of the bridge, including the widening of the roadway bridge approaches, modifications of traffic signals, installation of California Public Utilities Commission-approved railroad grade crossings devices, and flood control channel modifications. Right-of-way activities along Atlantic Boulevard consist of either Temporary Construction Easements (TCE) or permanent Street Easements (SE) to accommodate the widening of the bridge and roadway and construction activities. The project also requires the relocation of conflicting utilities, including power poles from the City's Public Utilities Department, which is concurrently developing relocation plans. To complete this project, Change Order No. 11 (Attachment 1) to the Agreement is necessary to perform the following actions: 1. Modify the design to accommodate the relocated electrical conduits under the new bridge overhangs; 2. Modify the right-of-way easements and update the appraisals to eliminate the electrical overhead over the Los Angeles County Flood Control District (LACFCD), BNSF/Los Angeles Junction, and the Los Angeles Department of Water and Power(LADWP) properties; 3. Prepare traffic control plans and secure a Caltrans encroachment permit to close the Atlantic Blvd. Bridge for four (4) days to replace the BNSF/LAJ rail crossings; and 4. Extend the contract term from December 31, 2020 to December 31, 2021 . Agreement Change Order No. 11 has been approved as to form by the City Attorney's office. Fiscal Impact: The current contract amount, including all previous Agreement Change Orders, is $1,900,475.35. The additional cost of Change Order No. 11 is $113,865.10, which would bring the total contract amount to $2,014,340.45. This Agreement is funded by Capital Outlays account 011.2043.900000. City staff will continue to seek additional Federal funds to cover project costs. Attachments: 1. CS-0099 Change Order No. 11 CITY OF VERNON PUBLIC WORKS DEPARTMENT CONTRACT CHANGE ORDER NO. 11 SUPPLEMENT NO. SHEET 1 OF 25 SHEETS PROJECT: Atlantic Blvd. Bridge over the Los Angeles River Contract No. CS-0099 FEDERAL PROJECT No. DBPL02-5139(010) EDEN Project No. REQUESTED BY: City of Vernon Supplemental No. TO: CNS Engineers CONTRACTOR You are hereby directed to make the herein described changes to the plans and specifications or do the following described work not previously included in the plans and specifications of this contract. Except as specifically modified herein,all terms and conditions of the original contract remain in full force and effect, and apply to the additional work as if said work was originally included in the contract. Per amendment No. 11, this Change Order provides for the additional work described below. 1. Modify the design to accommodate the relocated electrical conduits under the new bridge overhangs. 2. Modify the right of way easements and update the appraisals to eliminate the electrical overhead over the LACFCD, BNSF/LAJ, and LADWP properties. 3. Prepare traffic control plans and secure a Caltrans encroachment permit to close the Atlantic Blvd. Bridge for four days to replace the BNSF/LAJ rail crossings. 4. Extend the contract from December 31, 2020 to December 31, 2021. Contract Amount (Base Bid) $ 1,155,284.38 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Amount of This Change Order $ 113,865.10 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Amount of Previous Change Orders $ 745,190.97 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Total Change Orders $ 859,056.07 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Modified Contract Amount $ 2,014,340.45 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . By reason of this change order the time of 365 additional calendar days completion will be adjusted as follows: Approved: Date: Carlos Fandino,City Administrator Attest: Date: Lisa Pope,City Clerk We,the undersigned Contractor,have given careful consideration to the change proposed and hereby agree,if this proposal is approved,that we will provide all labor, equipment and materials,including overhead,except as may otherwise be noted above,and perform all services necessary for the work above specified,and will accept as full payment therefore the prices shown above. Accepted Date: Contractor: By: Title: Accepted Date: Contractor: By: Title: c: Project File/Contractor/Purchasing Rev. 01/13 TTNTTEngineersg Civil and Structural Engineers 11870 Pierce Street,Suite 265,Riverside,CA 92505 Phone:(951)687-1005/Fax:(951)667-3387/Web:www.cnseng.com August 5, 2020 Mr. Daniel Wall,P.E. Director of Public Works City of Vernon 4305 Santa Fe Avenue Vernon,CA 90058 Subject: Rehabilitation of Atlantic Blvd. Bridge over the Los Angeles River Request for Contract Amendment No. 11 Dear Mr. Wall: To complete the proposed project,we request a contract amendment for the following extra work: 1. Modify the design to accommodate the relocated electrical conduits under the new bridge overhangs: The original power relocation design was to have the underground electrical conduits on the south approach to span over the river,LAJ/BNSF rail track, and LADWP properties with an overhead on the west side (upstream)of the bridge. The alignment of the electrical overhead is in a horizontal clearance of approximately 25 feet to a LADWP transmission tower at the northwest corner of the project site. During the coordination with LADWP to seek approval of the design and an encroachment permit, LADPW expressed the requirement that the minimum horizontal clearance to the transmission tower shall be 50 feet for maintenance purpose unless the electrical conduits go underground. The 50-foot clearance restriction essentially eliminated the overhead alternative. The power relocation design consultant—EPI revisited the design with the City and CNS, and determined that the most cost-effective solution is to split the underground electrical conduits north of the southerly rail crossing and have them installed under both bridge overhangs. The underground electrical conduits will continue northerly and stay within the street right of way. The bridge design has limited space to house all conduits under one single overhang. The original design also included a relocated gas pipe under the easterly(downstream)overhang that restricts the use of any other utilities; however,the Gas Company has decided to abandon the pipe and the eastern overhang is now available for limited electrical conduits. The proposed design change will eliminate the costly large steel poles and large diameter pile foundations at the northwest and southwest corners of the bridge and the right of way easements from Los Angeles County Flood Control District(LACFCD), BNSF/LAJ, and LADPW. The proposed design change requires modification of the bridge overhangs and introducing one additional temporary traffic control phase for vehicle and rail traffic during construction. 2. Modify the right of way easements and update the appraisals to eliminate the electrical overhead over the LACFCD,BNSF/LAJ, and LADWP properties. The right of way legal descriptions and plats for the following easements on LACFCD,BNSF/LAJ, and LADWP properties listed below will be modified to eliminate the electrical overhead and reduce the area of the easement as a cost saving measure. The appraisals will be updated accordingly. APN 6304-007-900, 6314-033-901 LACFCD Mr. Daniel Wall August 8, 2020 Page 2 of 2 APN 6304-007-800, 6314-033-802, 6304-010-806, 6314-003-800 BNSF/LAJ APN 6304-007-274 LADWP 3. Prepare traffic control plans and secure a Caltrans encroachment permit to close the Atlantic Blvd. Bridge for four days to replace the BNSF/LAJ rail crossings: During the coordination with BNSF/LAJ for the rail crossing improvements,BNSF/LAJ has determined that the existing rail crossings shall be replaced as part of the bridge construction. BNSF/LAJ estimated that the replacement of the rail crossings requires street closure for four days including one weekend and two weekdays. Proper traffic detour and control plans within the project area will be prepared to divert traffic from the project site. A Caltrans encroachment permit to close the I-710 on/off ramps and place traffic control devices at the Bandini/I-710 Interchange area is also required. 4. Extend the contract from December 31,2020 to December 31, 2021. The contract will expire on December 31,2020. We request extending the contract to December 31, 2021 due to the unforeseen delay in railroad coordination,right of way acquisition, and utility relocation. Additional project coordination with Caltrans,LACFCD,BNSF/LAJ,PUC,LADWP,LA Metro, USACE, CDFW, and RWQCB as directed by the City will be conducted. The estimated cost for all additional effort is $113,865.10. Current Amended Contract Amount: $1,900,475.35 Proposed New Amendment: $113,865.10 Total Proposed Amended Contract Amount: $2,014,340.45 We look forward to receiving City's approval for this contract amendment. Should you have any questions about this proposal,please feel free to contact me at(951) 687-1005 ext.104 or by e-mail at j ames.lu(cr�,cnsenginc.com. Sincerely, James Lu,P.E., S.E. Project Manager/Principal CNS Engineers,Inc. Attachment: Cost proposal backup details Local Assistance Procedures Manual EXHIBIT 10-H CITY OF VERNON COST PROPOSAL Federal Project No.5139(010) Caltrans EA No.0793210L Date: 8/3/2020 Project Name: Rehabilitation of Atlantic Blvd.Bridge over the Los Angeles River Consultant: CNS Engineers,Inc.(Prime Consultant) DIRECT LABOR Hourly Rate Hourly Rate Classification Name Range Hours (2020) Total Project Manager(PM)/Principal Bridge Engineer James Lu 76 @ $ 93.08 $ 7,074.08 Senior Bridge Engineer Q.Nguyen 40 @ $ 62.40 $ 2,496.00 Bridge Project Engineer J.Nguyen 16 @ $ 46.00 $ 736.00 Senior Roadway Engineer/Deputy PM S.Hosford 40 @ $ 62.40 $ 2,496.00 Senior CADD Designer N.Li 20 @ $ 40.00 $ 800.00 0 @ $ - $ - 0 @ $ - $ - Subtotal Direct Labor Costs $ 13,602.08 Anticipated Salary Increases(4.0%)(Escalation) $ 544.08 Total Direct Labor Costs(DLC) $ 14,146.16 FRINGE BENEFITS Rate Total * Total Fringe Benefits(FB) $ - INDIRECT COSTS Total Overhead(OH) * % General and Administrative(G&A) * % Total (*Combined FB,OH and G&A) 137.07 % $ 19,390.15 Total Indirect Costs(IC) $ 19,390.15 FEE(PROFIT) Rate Total 10 % $ 3,353.63 Fee(DLC+FB+IC) $ 3,353.63 ESTIMATED OTHER DIRECT COSTS(ODC) (ODC is actual cost to be reimbursed with supporting documentation.) 1.Reproduction and Binding $ - 2.Conference Calls $ - 3.Transportation/Travel(Mileage will be IRS standard rate.) $ - 4.Overnight Deliveries $ - Total Other Direct Costs $ - Prime Consultant(CNS)Cost: $ 36,889.94 SUBCONTRACTOR COSTS KOA Corporation(Traffic) ($27,931.97+$3,984.25) $ 31,916.22 Overland,Pacific&Cutler(Right of Way Appraisal and Acquisition) $ 24,450.00 Stantec(Roadway,Right of Way Easements) ($2,138.61+$4,910.89) $ 7,049.50 RailPros(Railroad) $ 13,559.44 Converse(Geotechnical) $ - GPA(Environmental) $ - Total Subcontractor Costs $ 76,975.16 TOTAL CONTRACT COST Fs 113,865.10 CITY OF VERNON Cost Proposal - Man Hour Worksheet Project Name: Atlantic Blvd.Bridge over the Los Angeles River Consultant: CNS Engineers,Inc. (Prime Consultant) Date: 8/3/20 Project Manager Senior Roadway Task No. Task Description (PM)/Principal Senior Bridge Bridge Project Engineer/ Senior CADD Total Hours Labor Cost Bridge Engineer Engineer Engineer Deputy PM Designer (loaded billing rates) $ 252.44 $ 169.23 $ 124.76 $ 169.23 $ 108.48 Phase I:Development of Plans,Specifications and Estimates(PS&E) 1.0 Project Management 1.01 Meetings and Coordination 48 40 88 $ 18,886.50 1.02 Project Administration and Project Controls 24 24 $ 6,058.57 1.03 Quality Control and Quality Assurance 0 $ - 1.04 Caltrans Local Assistance Funding Supports 0 $ - 2.0 PS&E Initiation 2.01 Data Collection 0 $ - 2.02 Field Review and Site Assessment 0 $ - 2.03 Design Surveys and Orthophoto 0 $ - 2.04 Right-of-Way Research and Base Mapping 0 $ - 2.05 Utility Notification and Identification including 0 $ - Potholing 2.06 Geotechnical Investigations 0 $ - 2.07 Limited Phase II Soil Sampling(RR Contamination) 0 $ - 2.08 Diurnal and Nocturnal Bat/Nesting Bird Surveys 0 $ - 2.09 Bridge Aesthetic Analysis and Historic Preservation 0 $ - Report 2.10 Roadway Drainage Report 0 $ - 2.11 Storm Water Quality Documentation 1 0 $ - 2.12 Railroad Phasing and Signal Requirements 1 0 $ - 2.13 Channel Hydraulics and Modification Requirements 0 $ - 3.0 Design Coordination Resource Agency Permits(CDFG 1601,RWCB 401 3.01 0 and ACOE 404 and 408) $ 3.02 CPUC General Order 88B Application 0 $ - 3.03 Railroad C&M Agreement Assistance 0 $ - 3.04 Utility Relocation Supports 0 $ - 3.05 Right-of-Way Plats and Legal Description 0 $ - Page 1 of 3 CITY OF VERNON Cost Proposal - Man Hour Worksheet Project Name: Atlantic Blvd.Bridge over the Los Angeles River Consultant: CNS Engineers,Inc. (Prime Consultant) Date: 8/3/20 Project Manager Senior Roadway Task No. Task Description (PM)/Principal Senior Bridge Bridge Project Engineer/ Senior CADD Total Hours Labor Cost Bridge Engineer Engineer Engineer Deputy PM Designer (loaded billing rates) $ 252.44 $ 169.23 $ 124.76 $ 169.23 $ 108.48 3.06 Right-of-Way Easement/Acquisition Supports 701 $ - 4.0 65%Design Submittal 4.01 Roadway Plans 0 $ - 4.02 Stage Constructing Plans 0 $ - 4.03 Utility Plans 0 $ - 4.04 Drainage Plans 0 $ - 4.05 Traffic Signal Plans 0 $ - 4.06 Work Area Traffic Control Plans 0 $ - 4.07 Signing and Striping Plans 0 $ - 4.08 Street Lighting Plans and Sign Illumination Plans 0 $ - 4.09 Channel Modification Plans 0 $ - 4.10 Bridge Unchecked Plans 0 $ - 4.11 Grade Crossing Plans 0 $ - 5.0 95%PS&E Submittal 5.01 Roadway Plans 0 $ - 5.02 Stage Constructing Plans 0 $ - 5.03 Utility Plans 0 $ - 5.04 Drainage Plans 0 $ - 5.05 Traffic Signal Plans 0 $ - 5.06 Work Area Traffic Control Plans 0 $ - 5.07 Signing and Striping Plans 0 $ - 5.08 Street Lighting Plans and Sign Illumination Plans 0 $ - 5.09 Channel Modification Plans 0 $ - 5.10 Bridge Checked Plans 0 $ - 5.11 Grade Crossing Plans 0 $ - 5.12 Special Provisions and Workday Schedule 0 $ - 5.13 Quantities and Cost Estimates 0 $ - 5.14 Supplemental Cultural Study 011 $ - Page 2 of 3 CITY OF VERNON Cost Proposal - Man Hour Worksheet Project Name: Atlantic Blvd.Bridge over the Los Angeles River Consultant: CNS Engineers,Inc. (Prime Consultant) Date: 8/3/20 Project Manager Senior Roadway Task No. Task Description (PM)/Principal Senior Bridge Bridge Project Engineer/ Senior CADD Total Hours Labor Cost Bridge Engineer Engineer Engineer Deputy PM Designer (loaded billing rates) $ 252.44 $ 169.23 $ 124.76 $ 169.23 $ 108.48 6.0 100% (Final)PS&E Submittal 6.01 Roadway Plans 0 $ - 6.02 Stage Constructing Plans 0 $ - 6.03 Utility Plans 0 $ - 6.04 Drainage Plans 0 $ - 6.05 Traffic Signal Plans 0 $ - 6.06 Work Area Traffic Control Plans 0 $ - 6.07 Signing and Striping Plans 0 $ - 6.08 Street Lighting Plans and Sign Illumination Plans 0 $ - 6.09 Channel Modification Plans 1 0 $ - 6.10 Bridge Plans 4 40 16 20 80 $ 11,944.87 6.11 Grade Crossing Plans 0 $ - 6.12 Special Provisions and Suggested Workday Schedule 0 $ - 6.13 Quantities and Cost Estimates 0 $ - 6.14 Resident Engineer's Pending Files 0 $ - 2 Total Hours 76 40 16 40 20 192 $ 36,889.94 Page 3 of 3 2141 W.Orangewood Avenue,Orange,CA 92868 T:714.573.0317 1 F:714.573.9534 1 www.koacorp.com Pw MONTEREY PARK ORANGE ONTARIO SAN DIEGO July 21, 2020 Mr.James Lu CNS Engineers, Inc. 11870 Pierce Street, Suite 265 Riverside,CA 92505 Subject: Atlantic Boulevard Bridge Reconstruction Project,Vernon,CA Addendum#6:Street closure and detour plans for BNSF work Dear Mr. Lu KOA Corporation (KOA) is submitting this amendment at the request of CNS for revisions the approved traffic control plans based on BNSF request to have a full closure during track work. Below is a detailed scope of services. SCOPE OF WORK Management, Coordination,&Administration KOA will attend up to one(1) meeting with the project team and one(1) additional meeting with RailPros for project related issues, schedule,deliverables, etc.Supplemental meetings with any local agencies and/or Caltrans is not included in this scope of work, and would constitute extra work if requested.We will maintain lines of communication between CNS throughout the completion of this work. We will invoice in the same manner as the original contract. Traffic Control and Detour Plans BNSF will be replacing existing grade crossings (concrete panels and rails) as part of the bridge widening project.The work will require a full closure of Atlantic Boulevard for 4 days (2 weekend days and 2 weekdays). KOA will provide traffic control and detour plans to accommodate the proposed improvements. We assume all work to the track will be at the completion of the widening;therefore,the base for design will be the final signing and striping on Atlantic Boulevard. This includes any subsequent plans/detours due to impact to the 1-710 Freeway on/off ramps. CNS will provide all relevant base files, including new track panel layout and limits. Caltrans Encroachment Permit KOA will prepare and submit a Caltrans Encroachment Permit Application and associated plans/documentation for the proposed street closure and detours. KOA will submit to Caltrans up to three(3)times for approval. Any additional rounds of review/submittals will be considered extra work, not included in this proposal. CNS will provide any and all additional construction plans to support the encroachment permit as requested by Caltrans. FEE KOA will perform the above scope of work for a not-to-exceed fee of$27,931.97. Please see attached fee breakdown. WORK SCHEDULE Upon receiving an executed agreement and the necessary supporting plans/information from the Client and/or others, KOA will complete the first submittal to the Client for review within six(6)weeks. Subsequent revisions will be competed approximately three (3)weeks after receiving comments. KOA is not responsible for delays caused by factors beyond KOA's reasonable control, including but not limited to delays because of strikes, lockouts,work slowdowns or stoppages, accidents,acts of God,failure of any governmental or other regulatory authority to act in a timely manner,failure of the Client to furnish timely information or approve or disapprove of the KOA's services or work product promptly,or delays caused by faulty performance by the Client Atlantic Blvd Bridge Replacement Page 1 CNS;City of Vernon JB73140 -Amendment#6 2141 W.Orangewood Avenue,Orange,CA 92868 T:714.573.0317 1 F:714.573.9534 1 www.koacorp.com MONTEREY PARK ORANGE ONTARIO SAN DIEGO KPmo, or by contractors of any level. When such delays beyond KOA's reasonable control occur,the Client agrees the KOA is not responsible for damages, nor shall KOA be deemed to be in default of this Agreement. AUTHORIZATION The signature below indicates acceptance of this proposal and authorization to proceed. Sincerely, KOA Corporation Stephen Bise VP I Managing Director The person signing and executing this contract for the Client represents and warrants that he or she is duly authorized and has legal capacity and actual authority to bind the Client to each and every term, condition and obligation of this Contract and that all requirements of the Client have been fulfilled to provide such actual authority. By signing below, Client agrees with the terms and conditions attached hereto and hereby made a part of this agreement. Signature Name (Please Print) Date Title(Please Print) Client Purchase Order or Project Number Atlantic Blvd Bridge Replacement Page 2 CNS;City of Vernon JB73140 -Amendment#6 Local Assistance Procedures Manual EXHIBIT 10-H CITY OF VERNON COST PROPOSAL Federal Project No.: Caltrans EA No.: Date: 7/21/2020 Addendum#6 Construction Traffic Control/Detour Traffic Management Project Name:Plan For Rail Crossing Replacement Consultant: KOA Corporation DIRECT LABOR Hourly Rate Initial Hourly Classification Name Range Hours Rate Total Firm Principal Various 65-85 8 @ $ 83.00 $ 664.00 Senior Engineer Various 57-67 60 @ $ 67.00 $ 4,020.00 Assistant Engineer Various 20-35 96 @ $ 35.00 $ 3,360.00 CAD Technician Various 18-25 40 @ $ 25.00 $ 1,000.00 Administrative Assistant Various 15-30 8 @ $ 28.00 $ 224.00 Subtotal Direct Labor Costs $ 9,268.00 Anticipated Salary Increases(2.5%)(Escalation) $ 231.70 Total Direct Labor Costs(DLC) $ 9,499.70 FRINGE BENEFITS Rate Total Total Fringe Benefits(FB) $ - INDIRECT COSTS Total Overhead(OH) * % General and Administrative(G&A) * % Total (*Combined FB,OH and G&A) 167.3 % $ 15,893.00 Total Indirect Costs(IC) $ 15,893.00 FEE(PROFIT) Rate Total 10 % $ 2,539.27 Fee(DLC+FB+IC) $ 2,539.27 ESTIMATED OTHER DIRECT COSTS(ODC) (ODC is actual cost to be reimbursed with supporting documentation.) 1.Reproduction and Binding $ 2.Plotting $ 3.Transportation/Travel(Mileage will be IRS standard rate.) $ 4.Overnight Deliveries $ Total Other Direct Costs $ - SUBCONTRACTOR COSTS TOTAL COST $ 27,931.97 2141 W.Orangewood Avenue,Orange,CA 92868 T:714.573.0317 1 F:714.573.9534 1 www.koacorp.com MONTEREY PARK ORANGE ONTARIO SAN DIEGO KPwo, May 13, 2020 Mr.James Lu CNS Engineers, Inc. 11870 Pierce Street, Suite 265 Riverside,CA 92505 Subject: Atlantic Boulevard Bridge Reconstruction Project,Vernon,CA Addendum#6: Revised Worksite Traffic Control Plans for Revised Power Line Design Dear Mr. Lu KOA Corporation (KOA) is submitting this amendment at the request of CNS for revisions to the approved traffic control plans based on revised power line design. Below is a detailed scope of services. SCOPE OF WORK Management, Coordination,&Administration KOA will attend up to one(1) meeting with the project team for project related issues,schedule,deliverables, etc.We will maintain lines of communication between CNS throughout the completion of this work. We will invoice in the same manner as the original contract. Update Traffic Control The revised power line design included installation of a conduit/duct under Atlantic Boulevard, approximately 30-feet north of the southerly BNSF track centerline. The existing traffic control can accommodate most of the new installation, however, a sub-phase to stage 2 will be required to accommodate needed overlap in construction between the east and west side of the bridge. CNS will provide all relevant base files, including new power line layout and limits.We will submit for review and revise as directed up to two (2)times. FEE KOA will perform the above scope of work for a not-to-exceed fee of$3,984.25. Please see attached fee breakdown. WORK SCHEDULE Upon receiving an executed agreement and the necessary supporting plans/information from the Client and/or others, KOA will complete the first submittal to the Client for review within three(3)weeks. Subsequent revisions will be competed approximately two (2)weeks after receiving comments. KOA is not responsible for delays caused by factors beyond KOA's reasonable control, including but not limited to delays because of strikes, lockouts,work slowdowns or stoppages, accidents,acts of God,failure of any governmental or other regulatory authority to act in a timely manner,failure of the Client to furnish timely information or approve or disapprove of the KOA's services or work product promptly,or delays caused by faulty performance by the Client or by contractors of any level. When such delays beyond KOA's reasonable control occur,the Client agrees the KOA is not responsible for damages, nor shall KOA be deemed to be in default of this Agreement. Atlantic Blvd Bridge Replacement Page 1 CNS;City of Vernon JB73140 -Amendment#6 2141 W.Orangewood Avenue,Orange,CA 92868 T:714.573.0317 1 F:714.573.9534 1 www.koacorp.com MONTEREY PARK ORANGE ONTARIO SAN DIEGO KPmo, AUTHORIZATION The signature below indicates acceptance of this proposal and authorization to proceed. Sincerely, KOA Corporation Stephen Bise VP I Managing Director The person signing and executing this contract for the Client represents and warrants that he or she is duly authorized and has legal capacity and actual authority to bind the Client to each and every term, condition and obligation of this Contract and that all requirements of the Client have been fulfilled to provide such actual authority. By signing below, Client agrees with the terms and conditions attached hereto and hereby made a part of this agreement. Signature Name (Please Print) Date Title(Please Print) Client Purchase Order or Project Number Atlantic Blvd Bridge Replacement Page 2 CNS;City of Vernon JB73140 -Amendment#6 Local Assistance Procedures Manual EXHIBIT 10-H CITY OF VERNON COST PROPOSAL Federal Project No.: Caltrans EA No.: Date: 5/4 3/2020 Addendum#6 Revise Construction Traffic Control for New Power Line Project Name:Design Consultant: KOA Corporation DIRECT LABOR Hourly Rate Initial Hourly Classification Name Range Hours Rate Total Firm Principal Various 65-85 2 @ $ 83.00 $ 166.00 Senior Engineer Various 57-67 4 @ $ 67.00 $ 268.00 Assistant Engineer Various 20-35 16 @ $ 35.00 $ 560.00 CAD Technician Various 18-25 12 @ $ 25.00 $ 300.00 Administrative Assistant Various 15-30 1 @ $ 28.00 $ 28.00 Subtotal Direct Labor Costs $ 1,322.00 Anticipated Salary Increases(2.5%)(Escalation) $ 33.05 Total Direct Labor Costs(DLC) $ 1,355.05 FRINGE BENEFITS Rate Total Total Fringe Benefits(FB) $ - INDIRECT COSTS Total Overhead(OH) * % General and Administrative(G&A) * % Total (*Combined FB,OH and G&A) 167.3 % $ 2,267.00 Total Indirect Costs(IC) $ 2,267.00 FEE(PROFIT) Rate Total 10 % $ 362.20 Fee(DLC+FB+IC) $ 362.20 ESTIMATED OTHER DIRECT COSTS(ODC) (ODC is actual cost to be reimbursed with supporting documentation.) 1.Reproduction and Binding $ 2.Plotting $ 3.Transportation/Travel(Mileage will be IRS standard rate.) $ 4.Overnight Deliveries $ Total Other Direct Costs $ - SUBCONTRACTOR COSTS TOTAL COST $ 3,984.25 :::*? 0PC Enhancing Lives Through Infrastructure August 4, 2020 Mr. James Lu, P.E., S.E. Project Manager/Principal CNS Engineers, Inc. 11870 Pierce Street, Suite 265 Riverside, CA 92505 Re: Rehabilitation of Atlantic Blvd. Bridge over the Los Angeles River Contract Amendment No. 7 Dear Mr. Lu: An amendment to our contract is necessary for work associated with the following properties: APN 6304-007-900, 6314-033-901 LACFCD APN 6304-007-800, 6314-033-802 LAJ-BNSF APN 6304-007-274 LADWP APN 6304-010-806, 6314-003-800 LAJ-BNSF The amendment is necessary due to design changes on the parcels identified above. The additional fees are for updated appraisals and review appraisals, right-of-way services for acquisition, and project management. The following is a breakdown for the additional costs to complete the identified services: Task Additional Fee Appraisal $14,000.00 Appraisal Review $8,000.00 Right of Way Services $1,620.00 Project Management $830.00 TOTAL $24,450.00 Based on this additional work, our revised contract amount would be as follows: Original Contract Amount $ 57,764.65 Amendment No. 1 $ 6,300.00 Amendment No. 2 $ 40,086.70 Amendment No. 3 $ 90,912.04 Amendment No. 4 $ 47,410.00 Amendment No. 5 $ 800.00 Amendment No. 6 $ 6,061.00 Amendment No. 7 (this amendment) $ 24,450.00 Total Amended Contract Amount $273,784.39 If the proposed Contract Amendment No. 7 meets your approval, please sign below and return to me and/or provide a contract change order authorization in a form acceptable to you. Should you have any questions or need additional information, please do not hesitate to contact me at(949) 307-1323. www.OPCservices.com 1 1 Jenner,Suite 200, Irvine,CA 92618 ph 949.951.5263 1 fx 949.951.6651 Rehabilitation of Atlantic Blvd. Bridge over the Los Angeles River Contract Amendment No. 7 August 4, 2020 P a g e 1 2 Sincerely, Overland, Pacific& Cutler, LLC Accepted and Approved Mona Montano James Lu, P.E., S.E. Project Manager Project Manager/Principal Date: Enhancing Lives Through Infrastructure PC www.OPCservi ces.com Local Assistance Procedures Manual EXHIBIT 10-H CITY OF VERNON COST PROPOSAL Federal Project No.: Caltrans EA No.: Date: 6/5/2020 Project Name: Atlantic Blvd.Bridge over the Los Angeles River Consultant: Overland,Pacific&Cutler,Inc. DIRECT LABOR Hourly Rate Initial Hourly Classification Name Range Hours Rate(2020) Total Project Manager Mona Montano 2 @ $ 43.46 $ 86.92 Sr.Acquistion Agent Albert Harmon 21 @ $ 37.96 $ 797.16 Subtotal Direct Labor Costs $ 884.08 Anticipated Salary Increases(5%)(Escalation) $ 44.20 Total Direct Labor Costs(DLC) $ 928.28 FRINGE BENEFITS Rate Total * Total Fringe Benefits(FB) $ - INDIRECT COSTS Total Overhead(OH) * % General and Administrative(G&A) * % Total (*Combined FB,OH and G&A) 149 % $ 1,383.14 Total Indirect Costs(IC) $ 1,383.14 FEE(PROFIT) Rate Total 10% % $ 138.31 Fee(DLC+FB+IC) $ 138.31 ESTIMATED OTHER DIRECT COSTS(ODC) (ODC is actual cost to be reimbursed with supporting documentation.) 1.Reproduction and Binding 2.Plotting 3.Transportation/Travel(Mileage will be IRS standard rate.) 4.Overnight Deliveries 5.Title Service(1 report update) Total Other Direct Costs $ - SUBCONTRACTOR COSTS Fee Appraisals $ 14,000.00 Review Appraisals $ 8,000.00 Markup on Subcontractors(0%) $ - TOTAL COST $ 249450.00 Stantec Consulting Services Inc. 38 Technology Drive,Suite 100, Irvine CA 92618-5312 ® Stantec July 28, 2020 File:2073013430 Attention: James Lu CNS Engineers, Inc. 11870 Pierce Street, Suite 265 Riverside, CA 92505 Dear Mr. Lu: Reference: Cost Proposal to Revise Seven (7)Temporary Construction Easements (TCEs) Due to elimination of the power overhead relocation over the Los Angeles River, mapping documents need to be revised. This utility will now go through the bridge and stay underground, remaining within the street easement. Other TCEs for the LA River and BNSF will be reduced as a cost saving measure. Stantec Consulting Services Inc. (Stantec) is requesting a contract amendment for additional services, which includes revisions for two Temporary Construction Easements, one for APN 6304- 007-800 (BNSF) and the other for APN 6304-007-274 (LADWP). Three overhead easements will also be deleted for APN 6304-007-900, APN 6304-007-800 (BNSF), and APN 6304-007-274 (LADWP). Also included in this requested change order is a second scope item, the revision of five Temporary Construction Easements to reduce their size. This includes the two Los Angeles River parcels (APN 6304-007-900 and APN 6314-033-901) and 3 BNSF parcels (6304-010-806, 6314-003-800, and 6314-033-802). The attached proposal includes the following information: • Scope of Services • Fee Summary Please feel free to respond with any questions or comments. Regards, STANTEC CONSULTING SERVICES INC. Ale- Susan Reid Project Manager Design with community in mind (3 July 28, 2020 James Lu Page 2 of 2 Reference: Cost Proposal to Revise Seven(7)Temporary Construction Easements(TCEs) Phone: (949) 923-6223 Fax: (949) 923-6121 Susan.reid@stantec.com Scope of Services Item 1 • Prepare 2 separate legal descriptions and depictions for the temporary construction easements for APN 6304-007-800 (BNSF) and APN 6304-007-274 (LADWP), in the City of Vernon. The documents will be prepared and stamped by a Professional Land Surveyor and submitted to the City for processing. This fee includes addressing one set of comments from the City. It is assumed that our legal description and depiction will be attached to easement documentation provided by the City for owner signature and recordation. City checking fees are not included in our estimated budget. This item also includes update to the overall easement exhibit, revise easement depiction on plans as needed, project management and coordination with the client and other design team. Item 2 • Prepare 5 separate legal descriptions and depictions for the temporary construction easements for two LA River Parcels (APN 6304-007-900 and APN 6314-033-901) and three BNSF Parcels (APN 6304-010-806, APN 6314-003-800, and APN 6314-033-271), in the City of Vernon. The documents will be prepared and stamped by a Professional Land Surveyor and submitted to the City for processing. This fee includes addressing one set of comments from the City. It is assumed that our legal description and depiction will be attached to easement documentation provided by the City for owner signature and recordation. City checking fees are not included in our estimated budget. This item also includes update to the overall easement exhibit, revise easement depiction on plans as needed, project management and coordination with the client and other design team. Fee Summary See attached spreadsheet. Item 1: $2,138.61 Item 2: $4,910.89 TOTAL : $7,049.50 Design with community in mind v:\2042\active\2042477000\doc\300 cont\co6_tce_utility_reduction_20200728.docx Local Assistance Procedures Manual EXHIBIT 10-H CITY OF VERNON COST PROPOSAL FOR TWO TCES Federal Project No.: Caltrans EA No.: Date: 7/28/2020 Project Name: Atlantic Blvd.Bridge over the Los Angeles River Consultant: Stantec Consulting,Inc. DIRECT LABOR Hourly Rate Hourly Rate Classification Name Range Hours (2019) Total Stantec Team Leader Sherry Weinmeier 0 @ $ 93.31 $ Drainage Lead Kevin Brandt 0 @ $ 78.91 $ - Roadway Design Lead Susan Reid 5 @ $ 56.98 $ 284.90 Drainage Design Engineer $ 56.98 $ - Roadway Design Engineer 0 @ $ 56.98 $ Engineering Designer Ada Comejo 0 @ $ 40.69 $ Engineering Designer Matt Wagstaff 0 @ $ 37.00 $ - Survey Project Manager Jim Steines 6 @ $ 69.07 $ 414.42 Survey Analyst Cheryl Love 0 @ $ 27.25 $ - Administrative Services 0 @ $ 27.25 $ Administrative Services 0 @ $ Subtotal Direct Labor Costs $ 699.32 Anticipated Salary Increases(3.35%)(Escalation) $ 23.43 Total Direct Labor Costs(DLC) $ 722.75 FRINGE BENEFITS Rate Total 34% % $ 245.73 Total Fringe Benefits(FB) $ 245.73 INDIRECT COSTS Total Overhead(OH) * % General and Administrative(G&A) * % Total (*Combined OH and G&A) 135% % $ 975.71 Total Indirect Costs(IC) $ 975.71 FEE(PROFIT) Rate Total 10 % $ 194.42 Fee(DLC+FB+IC) $ 194.42 ESTIMATED OTHER DIRECT COSTS(ODC) (ODC is actual cost to be reimbursed with supporting documentation.) 1.Reproduction and Binding $ 2.Plotting $ 3.Transportation/Travel(Mileage will be IRS standard rate.) $ 4.Overnight Deliveries $ 5.2-man Field Survey Truck and Equipment $ Total Other Direct Costs $ SUBCONTRACTOR COSTS Potholing $ Aerial Mapping $ - TOTAL COST $ 2,138.61 Local Assistance Procedures Manual EXHIBIT 10-H CITY OF VERNON COST PROPOSAL FOR FIVE TOES Federal Project No.: Caltrans EA No.: Date: 7/28/2020 Project Name:Atlantic Blvd.Bridge over the Los Angeles River Consultant:Stantec Consulting,Inc. DIRECT LABOR Hourly Rate Hourly Rate Classification Name Range Hours (2019) Total Stantec Team Leader Sherry Weinrneier 0 @ $ 93.31 $ Drainage Lead Kevin Brandt 0 @ $ 78.91 $ - Roadway Design Lead Susan Reid 10 @ $ 56.98 $ 569.80 Drainage Design Engineer $ 56.98 $ Roadway Design Engineer 0 @ $ 56.98 $ Engineering Designer Ada Comejo 0 @ $ 40.69 $ Engineering Designer Matt Wagstaff 0 @ $ 37.00 $ - Survey Project Manager Jim Steines 15 @ $ 69.07 $ 1,036.05 Survey Analyst Cheryl Love 0 @ $ 27.25 $ Administrative Services 0 @ $ 27.25 $ Administrative Services 0 @ $ - Subtotal Direct Labor Costs $ 1,605.85 Anticipated Salary Increases(3.35%)(Escalation) $ 53.80 Total Direct Labor Costs(DLC) $ 1,659.65 FRINGE BENEFITS Rate Total 34% % $ 564.28 Total Fringe Benefits(FB) $ 564.28 INDIRECT COSTS Total Overhead(OH) * % General and Administrative(G&A) * % Total (*Combined OH and G&A) 135% % $ 2,240.52 Total indirect Costs(IC) $ 2,240.52 FEE(PROFIT) Rate Total 10 % $ 446.44 Fee(DLC+FB+IC) $ 446.44 ESTIMATED OTHER DIRECT COSTS(ODC) (ODC is actual cost to be reimbursed with supporting documentation.) 1.Reproduction and Binding $ 2.Plotting $ 3.Transportation/Travel(Mileage will be IRS standard rate.) $ 4.Overnight Deliveries $ 5.2-man Field Survey Truck and Equipment $ Total Other Direct Costs $ SUBCONTRACTOR COSTS Potholing $ Aerial Mapping $ TOTAL COST $ 4,910.89 !7a R'AILPROS Pagel of 3 Atlantic Blvd Bridge Widening Contract Amendment No. 6 Scope of Work Amendment July 21, 2020 A scope amendment is required to redesign the power line relocation along the Atlantic Boulevard Bridge with the underground power line proposed to be split to hang below the east and west bridge overhangs near the south at-grade railroad crossing. This redesign requires the addition of a new subphase and revisions to traffic control plans in order to install the power line in the street across Atlantic Boulevard. The new subphase to the traffic control plans will require changes and additional work to the Temporary Railroad Grade Crossing Modification Plans, as captured in this contract amendment. Also, the previous contract is to expire on December 31, 2020 and a scope amendment is required to extend the contract from December 31, 2020 to December 31, 2021. The extended contract length of one year generates additional effort including additional general project management, meetings, and coordination with stakeholders,which is also captured in this contract amendment. The Amendment No. 6 tasks outlined below are in addition to the tasks currently authorized on the project: • Additional Temporary Railroad Grade Crossing Modification Plan will be needed for the addition of the subphase to Stage 2A of the traffic control plans. • Revising the Temporary Railroad Grade Crossing Modification Plan for Stage IA and the Temporary Railroad Grade Crossing Modification Plan for Stage 2B. • Additional review of the new subphase and revised 100%Traffic Control Plans. • Contract time extension for one year. PS&E services extended from December 31, 2020 through December 31,2021. • Additional general project management,meetings, and coordination services due to contract time extension. The attached cost proposal details our expected costs and staff to complete this additional work. RailPros is requesting$13,559.44 in additional authorization. We look forward to continuing to work with CNS and the City towards the successful completion of this project. Please feel free to contact us if you have any questions regarding this. Casey Murdie, PE, TE Project Manager . R M LP 15265 Alton ParkwaylSuite 1401IrvinelCalifornial92618 Direct 949.383.2338 1 Office 714.734.8765 1 Mobile 949.939.0683 casey.murdie@railpros.coml www.railpros.com 15265 Alton Parkway, Suite 140 P: (714) 734 - 8765 F: (714) 734 - 8755 Irvine, CA92618 www . railpros . com !7a R'AILPROS Page 2 of 3 1.0 PROJECT MANAGEMENT 1.01 Meetings and Coordination Task Objective RailPros shall participate in project meetings as specified below and perform general project coordination efforts with respective to the City, BNSF/LAJ, and design team staff. RailPros Activities Addition of the following scope to this task: • General project coordination efforts to deliver a quality product through time extension (December 2020—December 2021). • Meetings: Participate in up to 14 meetings via conference call: o Monthly PDT meetings—up to 12 PDT meetings via conference call o Power Line Relocation Design Coordination Call — 1 additional meeting via conference call o Draft and Final Temporary Grade Crossing Modification Plan Revisions (Task 3.08)— 1 additional BNSF/LAJ coordination meeting via conference call 3.07 Review Stage Construction and Work Area Traffic Control Plans Task Objective RailPros will complete additional review and comment effort due to the revised and additional Stage Construction and Work Area Traffic Control plans completed for the power line relocation. The review will be completed in order to provide adequate motorist grade crossing guidance during all phases of construction. RailPros Activities Addition of the following scope to this task: • Review revised and additional 100% Stage Construction and Work Area Traffic Control Plans provided for the power line relocation in regards to maintaining existing and constructing new railroad warning devices, in order to provide adequate motorist grade crossing guidance during all phases of construction. • Prepare additional comments for the KOA design team staff s review and incorporation. Task Deliverables • Review and comments for the revised and additional 100% Stage Construction and Work Area Traffic Control Plans for the power line relocation in regards to maintaining existing and constructing new railroad warning devices, in order to provide adequate motorist grade crossing guidance during all phases of construction. 3.08 Temporary Grade Crossing Modification Plans (Draft, Final) Task Objective RailPros will provide 1 additional plan sheet to the Temporary Grade Crossing Modification Plans (Draft, Final) and revise 2 Temporary Grade Crossing Modification Plans (Draft, Final) 15265 Alton Parkway, Suite 140 P: (714) 734 - 8765 F: (714) 734 - 8755 Irvine, CA92618 www . railpros . com !7a R'AILPROS Page 3 of 3 plans for the power line relocation. The new plan sheet and revision to 2 plan sheets are required in order to provide adequate motorist grade crossing guidance during all phases of construction. The Plans will not only become part of the plan set, but are a necessary addition to the GO 88-B application for each crossing in order to obtain BNSF and LAJ approval. RailPros Activities Addition of the following scope to this task: • Provide new Temporary Grade Crossing Modification Plan for the addition of the subphase to Stage 2A of the traffic control plans. (1 total new plan sheet) • Revise the Temporary Railroad Grade Crossing Modification Plan for Stage IA and the Temporary Railroad Grade Crossing Modification Plan for Stage 2B. (2 total revised plan sheets) Task Deliverables • New Temporary Grade Crossing Modification Plan for the addition of the subphase to Stage 2A of the traffic control plans. (1 total new plan sheet) • Revised Temporary Railroad Grade Crossing Modification Plan for Stage 1 A and the Temporary Railroad Grade Crossing Modification Plan for Stage 2B. (2 total revised plan sheets) IN WITNESS WHEREOF, the parties hereto have executed this Contract in duplicate (each of which shall constitute an original) as of CNS ENGINEERS, INC. RAILPROS, INC. (PRIMARY CONSULTANT) (SUBCONSULTANT) Karen Hankinson, PE, TE Title: Title: Vice President Date: Date: July 21, 2020 CITY OF VERNON (CLIENT) Title: Date: 15265 Alton Parkway, Suite 140 P: (714) 734 - 8765 F: (714) 734 - 8755 Irvine, CA92618 www . railpros . com lEm' PVULPROS Page 1 of 1 Project: Rehabilitation of Atlantic Blvd Bridge over the Los Angeles River Consultant: RailPros, Inc. Contract Amendment No. 6 Task Task Description Casey Karen Robert Leah Russell Stephanie Total Raw Labor Cost No. Murdie Hankinson Williams Schaubert Hours (raw rate) $ 63.54 $ 95.22 $ 66.35 $ 29.40 $ 25.72 1.0 Project Management(Dec 2020 to Dec 2021 -1 year) Project Management, Meetings and Coordination (up to 12 PDT 1.01 meetings via conference call, 1 Power Line Relocation Design 34 8 4 46 $ 3,025.00 Coordination Call and 1 BNSF/LAJ coordination meeting) 3.0 Railroad Design Coordination 3.07 Review 100%Stage Construction and Work Area Traffic Control Plans 2 1 4 7 $ 339.90 (additional and revised plan review and comments) 3.08 Temporary Grade Crossing Modification Plans(Draft, Final) 4 6 18 28 $ 1,354.68 1 new sheet and 2 revised sheets Estimate to Complete 40 15 - 22 4 81 $ 4,719.58 15265 Alton Parkway, Suite 140 : (714) 734-8765 : (714) 734-8755 Irvine, Ca 92618 7/21/2020 www.railpros.com Local Assistance Procedures Manual EXHIBIT 10-H CITY OF VERNON COST PROPOSAL Federal Project No.: Caltrans EA No.: Date: 7/21/2020 Project Name: Atlantic Blvd.Bridge over the Los Angeles River Consultant: RailPros,Inc. DIRECT LABOR Hourly Rate Hourly Rate Classification Name Range Hours (2019) Total Project Manager C.Murdie 40 @ $ 63.54 $ 2,541.60 Sr.Traffic Engineer K.Hankinson 15 @ $ 95.22 $ 1,428.30 Engineer R.Williams 0 @ $ 66.35 $ - Engineer L.Russell 22 @ $ 29.40 $ 646.80 Admin S.Shaubert 4 @ $ 25.72 $ 102.88 Subtotal Direct Labor Costs $ 4,719.58 Anticipated Salary Increases(3.35%)(Escalation) $ 158.11 Total Direct Labor Costs(DLC) $ 4,877.69 FRINGE BENEFITS Rate Total * Total Fringe Benefits(FB) $ - INDIRECT COSTS Total Overhead(OH) * % General and Administrative(G&A) * % Total (*Combined FB,OH and G&A) 150 % $ 7,316.53 Total Indirect Costs(IC) $ 7,316.53 FEE(PROFIT) Rate Total 10 % $ 1,219.42 Fee(DLC+FB+IC) $ 1,219.42 ESTIMATED OTHER DIRECT COSTS(ODC) (ODC is actual cost to be reimbursed with supporting documentation.) 1.Reproduction and Binding $ 2.Plotting $ - 3.Transportation/Travel(Mileage will be IRS standard rate.) 90 miles/trip;3 trips $ 145.80 4.Overnight Deliveries $ - 5.Video Survey $ Total Other Direct Costs $ 145.80 SUBCONTRACTOR COSTS Total Cost $ 13,559.44 ADDITIONAL AUTHORIZATION REQUESTED FOR TOTAL COST TO COMPLETE $ 13,559,44 AND AMENDMENT No.6: City Council Agenda Item Report Agenda Item No. COV-351-2020 Submitted by: Lisa Pope Submitting Department: City Clerk Meeting Date: October 6, 2020 SUBJECT Little Free Library Project Recommendation: Approve the Little Free Library project and allocate $4,000 from Community Development Account No. 011 .1070.797000 for the project. Background: At its June 2, 2020 meeting, the Board of Library Trustees established the Library Ad Hoc Committee (President Lopez and Trustee Menke) to work with staff to determine a plan to reestablish the Vernon Public Library. The ad hoc committee has met and recommended the Board of Library Trustees approve installation of Free Little Libraries as an interim measure. The Board of Library Trustees will consider the proposed project at a special meeting on October 6, 2020 (Attachment 1). If approved, the Board will recommend the City Council allocate the necessary funds. Fiscal Impact: The cost to purchase the finished libraries and books is estimated at$4,000. Public Works staff will complete the installation in the City's right-of-way. There are adequate funds in Community Development Account No. 011 .1070.797000 for the project. Attachments: 1. Library Trustees - Free Little Library Board of Library Trustees Agenda Item Report Agenda Item No. COV-372-2020 Submitted by: Sandra Dolson Submitting Department: City Clerk Meeting Date: October 6, 2020 SUBJECT Update from the Board of Library Trustees Library Ad Hoc Committee (President Lopez and Trustee Menke) Recommendation: Receive update from the Library Ad Hoc Committee and approve the proposed Little Free Library project, recommending the City Council approve the associated funding. Background: At its June 2, 2020 meeting, the Board of Library Trustees established the Library Ad Hoc Committee (President Lopez and Trustee Menke) to work with staff to determine a plan to reestablish the Vernon Public Library. The ad hoc committee met on July 7, 2020 and September 15, 2020, and discussed the following: 1) Goals for the Vernon Library including functional and virtual presence and containing Vernon history; 2) Locate prior library contents — staff located four pallets of boxes in the OE Clark Building; 3) Potential location for a physical library- staff contacted the Los Angeles County Library and was informed of options for establishing a library including: a) Establishing the City's own library and becoming an independent library jurisdiction; b) Contracting with a system such as the City of Los Angeles Public Library or County for library operation. This requires operational, legal and financial review as it involves a property tax assessment/transfers or other revenue transfers and an established agreement for provision of services; or c) Having a private firm run the library. 4) Investigate potential use of mobile classroom — bus is stored at OE Clark but is not owned by the City; 5) Investigate Vernon Branch— Leon H. Washington Jr. Memorial Branch Library, 4504 S. Central Avenue, Los Angeles, CA 90011 — currently closed due to COVID-19; and 6) In the interim, establish Little Free Libraries at Vernon Village Apartments and near the school. The ad hoc committee decided to proceed with the easiest, least expensive means of providing reading materials to the Vernon community- Little Free Library(Attachment 1). The Little Free Library is a nonprofit organization with the mission of inspiring a love of reading, building community and providing book access for all through "take a book, share a book" book exchanges. Little Free Library was first started in 2009 and there are now over 100,000 registered Little Free Libraries in the Unites States and 108 other countries. In order to be officially called a Little Free Library, a free book exchange must be registered with an official charter sign and charter number. The ad hoc committee members contacted Vernon City School and Vernon Village Apartments and obtained positive feedback on the idea of installing Little Libraries at their locations. Additionally, in order to serve other portions of the City, two additional locations are proposed. The public locations were selected based on heavy pedestrian activity and existing newspaper racks, indicating a higher probability of readership. The ad hoc committee recommends the installation of a Little Free Library at the following four locations (Attachment 2): 1. Vernon City School - 2360 E. Vernon Avenue 2. Whole Foods Market Distribution Center, 5000 E. Pacific Boulevard 3. Arco on Soto Street near newspaper racks/bus stop 4. Vernon Village Park Apartments -4675 E. 52nd Drive The Chamber of Commerce agrees with the proposed locations and will work with local businesses to serve as stewards of the Little Free Library near their location. The Free Little Library project is one step towards reestablishing the Vernon Public Library. The Ad Hoc Committee will continue with its charge to come up with a plan. The cost to purchase the finished libraries and books is estimated at$4,000. Public Works staff will complete the installation in the City's right-of-way. There are adequate funds in Community Development Account No. 011 .1070.797000 for the project and the ad hoc committee suggests the Board of Library Trustees recommend the City Council allocate said funds. Fiscal Impact: There is no fiscal impact associated with this report. Attachments: 1. About Little Free Library 2. Little Free Library Proposed Locations About Little Free Library-Little Free Library t'�T LRfnE FREE LIBRARY.o,,� U a TAKE A BOOK•SHARE.A BOOK OLLI A Visit to Little Free Library ' . • • a T 4 L 1� I 5 Who We Are Little Free Library is a nonprofit organization that inspires a love of reading, builds community, and sparks creativity by fostering neighborhood book exchanges around the world. Through Little Free Library book exchanges, millions of books are exchanged each year, profoundly increasing access to books for readers of all ages and https:Hlittlefreelibrary.org/about/[9/21/2020 10:50:21 AM] About Little Free Library-Little Free Library backgrounds. Why Does Book Access Matter? Academically, children growing up in homes without books are on average three years behind children in homes with lots of books, even when controlled for other key factors. One of the most successful ways to improve the reading achievement of children is to increase their access to books, especially at home. But two out of three children living in poverty have no books to call their own. Little Free Library book-sharing boxes play an essential role by providing 2417 access to books (and encouraging a love of reading!) in areas where books are scarce. At the Little Free Library nonprofit, we're working to fill book deserts and place libraries where they can make a big impact through our Impact Library Program. We've donated more than 1,000 libraries through this program to-date. ;I AL V UttleFrceUbra ry.or�' ��++�7 rain.9aok•$ra'e a 2odk i I - I https://Iittlefreelibrary.org/about/[9/21/2020 10:50:21 AM] About Little Free Library-Little Free Library Our Impact ^000 milli 11 111 + Libraries 11Countries https:Hlittlefreelibrary.org/about/[9/21/2020 10:50:21 AM] About Little Free Library-Little Free Library AnnuallyMillions of Books Exchanged 4 �I - UtLle Flee 1.ibrary ME S Our staff is dedicated to increasing book access and forging community connections. We help people around the world start and maintain Little Free Library book exchanges. Watch the adjacent video to get a 30-second introduction to how Little Free Libraries work, and how you can start one, too! We provide ongoing support to Little Free Library volunteer stewards, offering free library- building instructions, an online store with pre-built library models and kits, access to free or discounted books, and an e-newsletter full of ideas and advice. Our Action Book Club, which combines reading with community service, is open to all. We also maintain a world map of registered Little Free Library boxes to help people find and share books wherever they are, and we have donated more than 1,000 Little Free Library book exchanges (and counting!) to communities where books are scarce through our Impact Library Program. https://Iittlefreelibrary.org/about/[9/21/2020 10:50:21 AM] Little Free Library Stats 3 out of 4 people report they've read a book they normally would not have read because of a Little Free Library 73% of people say they've met more neighbors because of a Little Free Library About Little Free Library-Little Free Library 1 1 of people s. y their neighborhood feels like Librarya friendlier place because of a Little Free Statistics are based on • of over 3,000 Little Free Library stewardsand fans conducted by LibraryOctober 2017. Milestones and More Information Learn about our impact last year! Read Little Free Library's 2019 Annual Report or our 2018 Annual Report. We were recently named a Top-Rated Nonprofit by the Great Nonprofits Organization! Discover more of our milestones and awards. Little Free Library is also the recipient of the National Book Foundation's Innovations in Reading Prize, Library Journal's Movers and Shakers Award, the Women's National Book Association's Second Century Prize, the Force for Positive Change Award, and the Library of Congress Literacy Award. Looking to learn more? Meet the Little Free Library staff, learn how Little Free Library got started, or check out our recent media stories. If you're a member of the press, please review our press resources. https://Iittlefreelibrary.org/about/[9/21/2020 10:50:21 AM] About Little Free Library-Little Free Library FORCE POSITIVE CHANGE WINNER OONP� Uri 41vo/vPp.0 https:Hlittlefreelibrary.org/about/[9/21/2020 10:50:21 AM] About Little Free Library-Little Free Library E (n 2 L1D Partners and Friends BOOKS A� ry��n FUR a0o AFRICAW BOY SCOUTS OF AMFRICA 40- INTERNATIONALdos angrlcsZimcs LITERACY FESTIVAL Habitat ASSOCIATION , . °FBOOKS for Humanity' https:Hlittlefreelibrary.org/about/[9/21/2020 10:50:21 AM] About Little Free Library-Little Free Library CENTER 0Ns FORc BOOK rr� I niirl:giuii the ® �TExks Penguin Roft andflm �[ General House I COFFEE HOUSE CMRONICLE pivf Mills PRESS BaoKs #&f 1 E:HEVIZOLET 3M RIF LIBRARYOF Girt Scouts. 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SLAUS❑N AVENUE _ r QQQ a• - � _ Q CITY OF HUNTINGTON PARK 1 P w 7 O/�T LJ z > 3 pz Q L9 ❑ Q : H Lo SLAUSON AVE ❑ z J m C] ,(N/OD Q I j �✓ r CITY OF MALSUR P ❑ WAY �- 1 i 14675 E . 52ND DRIVE a -VERNON VILLAGE PARK APARTMENTS -BY MAIN ENTRANCE? WEST SIDE OF DRIVEWAY 5000 E . PACIFIC BLVD . -WHOLE FOODS MARKET DISTRIBUTION CENTER -NEAR FOOD TRUCK PARKING City Council Agenda Item Report Agenda Item No. COV-331-2020 Submitted by: Daniel Wall Submitting Department: Public Works Meeting Date: October 6, 2020 SUBJECT Services Agreement with Arroyo Group for Preparation of Mixed-Use Specific Plan and Program Environmental Impact Report (EIR) Preparation (West-Side Project) Recommendation: A. Find that the proposed action is exempt under the California Environmental Quality Act (CEQA) review, because it is a continuing administrative activity that will not result in any direct or indirect physical changes in the environment, and therefore does not constitute a "project" as defined by CEQA Guidelines section 15378. As indicated in the Staff Report, one of the outcomes of the proposed action is to develop a Program Environmental Impact Report (PEIR)for potential project(s), and any required environmental impact analysis will be conducted at the appropriate project phase; and B. Approve and authorize the City Administrator to execute the agreement between the City of Vernon and the Arroyo Group for the preparation of the Mixed-Use Specific Plan and Program EIR and the preparation of the General Plan and Housing Element Updates for a total not-to-exceed amount of $545,890. Background: A document called the "general plan" establishes the overall framework for a City's development. It provides a long-term vision for the community's growth. That vision includes goals, policies and maps to guide decision making on zoning and specific projects. General plans coverall land in a city. Specific plans cover smaller areas and outline which land uses can occur in the area. Specific plans also set limits on the type of land use, the types of buildings; the intensity of development; and what structures will look like. Specific plans guide zoning rules, subdivisions, public facilities, and future development agreements for a given area. With its proximity to the Arts District and the rest of Downtown Los Angeles; its availability for additional housing, hospitality, and retail; and its inventory of older warehouse and manufacturing facilities, the western edge of Vernon presents significant opportunityfor new development. At its May 19, 2020 meeting, the Vernon City Council authorized the advertisement of the Mixed-Use Specific Plan and Program Environmental Impact Report (EIR) Preparation Request for Proposal (RFP). Eleven proposals were received by the July 1 deadline. The proposals were reviewed and scored by three-person panel. The three consultant teams that submitted the highest scoring of the proposals were each invited to make a presentation to a four-person panel on August 20, 2020. The panel deemed that the Arroyo Group was the consultant most qualified for this work. The Arroyo Group has assembled a team with experience in mixed-use development and adaptive reuse to produce a specific plan for the west side of Vernon. The plan will represent a vision of economic vitality and make the specific plan area attractive for private investment in hospitality and retail operations, housing development, and all other business services that will support realization of the vision. The goals of this effort include strengthening the economic vitality and aesthetic character of the specific plan area through the establishment of a mixed-use district while: • Leveraging its location adjacent to the Arts District and Downtown Los Angeles to bring about revitalization; • Creating a strong community identity and sense of place; • Increasing the level of goods and services available to residents of the community; • Providing new employment and housing opportunities; • Developing a unique destination point which attracts shoppers/diners from outside the community; and • Strengthening the City's tax base. The Arroyo Group will also prepare a Program Environmental Impact Report (PEIR). A PEIR is an EIR that is prepared for a series of actions that can be characterized as one large project, and are related either geographically, or as individual activities carried out under the same statutory authority, and having generally similar environmental effects which can be mitigated in similar ways. The use of a PEIR can provide the following advantages. The PEIR can provide a more exhaustive consideration of effects and alternatives than would be practical in an EIR on an individual project, ensure consideration of cumulative impacts that might be slighted in a case-by-case analysis, avoid needless reconsideration of basic policy considerations, and allow the City to consider broad policy alternatives and program wide mitigation measures at an early time when there is greater flexibility to deal with basic problems or cumulative impacts. Based on economic analysis of potential future development under the specific plan, the PEIR will make assumptions about the amount of the different types of development that will take place in the specific plan area as a whole at build out and study the impacts of this development. Eliminating the need for project by project environmental impact studies and proactively establishing required environmental mitigation removes a major source of uncertainty from the front end of the development process and signals to the real estate community that Vernon is ready to embrace development. In addition the preparing the Specific Plan and the PEIR, the Arroyo Group is tasked with updating the General Plan where necessary to facilitate implementation of the Specific Plan. The creation of the specific plan and the PEIR will be a collaborative effort with a 20-month schedule. Input from stakeholders will be actively solicited during the process through a variety of community meetings and Public Hearings. A dedicated specific plan website will be maintained to provide information to the public and receive comment as the plan and supporting documents are developed. To ensure compatibility with the Specific Plan, Vernon's General Plan will need to be updated. Additionally, Vernon's Housing Element must also be updated and submitted for approval to the California Department of Housing and Community Development, prior to its expiration in 2021 . Both of these additional tasks have been included in the agreement with the Arroyo Group. The proposed agreement with Arroyo Group has been reviewed and approved by the City Attorney's Office. Fiscal Impact: The agreement with the Arroyo Group spans two fiscal years and has a total cost of$545,890. The Fiscal Year 2020-21 Budget for General Fund Account 1041 includes a combined $390,000 for the preparation of the Specific Plan and the General Plan and Housing Element Updates and sufficient funds will be budgeted accordingly in the budget for FY2021-22. Attachments: 1. Services Agreement with Arroyo Group SERVICES AGREEMENT BETWEEN THE CITY OF VERNON AND THE ARROYO GROUP FOR PREPARATION OF THE WESTSIDE SPECIFIC PLAN AND PROGRAM EIR COVER PAGE Contractor: The Arroyo Group Responsible Principal of Contractor: Phillip Burns, AICP, President Notice Information - Contractor: The Arroyo Group 40 E. Colorado Blvd., Suite B Pasadena, CA 91 1 05-1 902 Attention: Phillip Burns, AICP, President Phone: (626) 795-9771 Notice Information - City: City of Vernon 4305 Santa Fe Avenue Vernon, CA 90058 Attention Daniel S. Wall, P.E. Director of Public Works Telephone: (323) 583-8811 ext. 305 Commencement Date: October, 6, 2020 Termination Date: December 31, 2022 Consideration: Total not to exceed $545,890.00 (includes all applicable sales tax); and more particularly described in Exhibit B Records Retention Period Three (3) years, pursuant to Section 11.20 1 SERVICES AGREEMENT BETWEEN THE CITY OF VERNON AND THE ARROYO GROUP FOR PREPARATION OF THE WESTSIDE SPECIFIC PLAN AND PROGRAM EIR This Contract is made between the City of Vernon ("City"), a California charter City and California municipal corporation ("City"), and The Arroyo Group, a California corporation ("Contractor"). The City and Contractor agree as follows: 1.0 EMPLOYMENT OF CONTRACTOR. City agrees to engage Contractor to perform the services as hereinafter set forth as authorized by the City Council on October 6, 2020. 2.0 SCOPE OF SERVICES. 2.1 Contractor shall perform all work necessary to complete the services set forth in the City's Request for Proposals issued on or about May 19, 2020, and titled Mixed-Use Specific Plan and Program EIR Preparation, and Contractor's proposal to the City ("Proposal") dated July, 1 2020 and September 14, 2020, Exhibit "A", a copy which is attached to and incorporated into this Contract by reference. 2.2 All services shall be performed to the satisfaction of City. 2.3 All services shall be performed in a competent, professional, and satisfactory manner in accordance with the prevailing industry standards for such services. 3.0 PERSONNEL. 3.1 Contractor represents that it employs, or will employ, at its own expense, all personnel required to perform the services under this Contract. 3.2 Contractor shall not subcontract any services to be performed by it under this Contract without prior written approval of City. 3.3 All of the services required hereunder will be performed by Contractor or by City-approved subcontractors. Contractor, and all personnel engaged in the work, shall be fully qualified and authorized or permitted under State and local law to perform such services and shall be subject to approval by the City. 2 4.0 TERM The term of this Contract shall commence on October 6, 2020, and it shall continue until December 31, 2022, unless terminated at an earlier date pursuant to the provisions thereof. 5.0 COMPENSATION AND FEES. 5.1 Contractor has established rates for the City of Vernon which are comparable to and do not exceed the best rates offered to other governmental entities in and around Los Angeles County for the same services. For satisfactory and timely performance of the services, the City will pay Contractor in accordance with the payment schedule set forth in Exhibit "B" attached hereto and incorporated herein by reference. 5.2 Contractor's grand total compensation for the entire term of this Contract, shall not exceed five hundred forty,•five thousand eight-hundred and ninety dollars ($545,890.00) without the prior authorization of the City, as appropriate, and written amendment of this Contract. 5.3 Contractor shall, at its sole cost and expense, furnish all necessary and incidental labor, material, supplies, facilities, equipment, and transportation which may be required for furnishing services pursuant to this Contract. Materials shall be of the highest quality. The above Contract fee shall include all staff time and all clerical, administrative, overhead, insurance, reproduction, telephone, air travel, auto rental, subsistence, and all related costs and expenses. 5.4 City shall reimburse Contractor only for those costs or expenses specifically approved in this Agreement, or specifically approved in writing in advance by City. Unless otherwise approved, such costs shall be limited and include nothing more than the following costs incurred by Contractor: 5.4.1 The actual costs of subcontractors for performance of any of the services that Contractor agrees to render pursuant to this Agreement, which have been approved in advance by City and awarded in accordance with this Agreement. 5.4.2 Approved reproduction charges. 3 5.4.3 Actual costs and/or other costs and/or payments specifically authorized in advance in writing and incurred by Contractor in the performance of this Agreement. 5.5 Contractor shall not receive any compensation for extra work performed without the prior written authorization of City. As used herein, "extra work" means any work that is determined by City to be necessary for the proper completion of the Project, but which is not included within the Scope of Services and which the parties did not reasonably anticipate would be necessary at the time of execution of this Agreement. Compensation for any authorized extra work shall be paid in accordance with the payment schedule as set forth in Exhibit "B," if the extra work has been approved by the City. 5.6 Licenses, Permits, Fees, and Assessments. Contractor shall obtain, at Contractor's sole cost and expense, such licenses, permits, and approvals as may be required by law for the performance of the services required by this Agreement. Contractor shall have the sole obligation to pay for any fees, assessments, and taxes, plus applicable penalties and interest, which may be imposed by law and which arise from or are necessary for the performance of the Services by this Agreement. 6.0 PAYMENT. 6.1 As scheduled services are completed, Contractor shall submit to the City an invoice for the services completed, authorized expenses, and authorized extra work actually performed or incurred according to said schedule. 6.2 Each such invoice shall state the basis for the amount invoiced, including a detailed description of the services completed, the number of hours spent, reimbursable expenses incurred and any extra work performed. 6.3 Contractor shall also submit a progress report with each invoice that describes in reasonable detail the services and the extra work, if any, performed in the immediately preceding calendar month. 4 6.4 Contractor understands and agrees that invoices which lack sufficient detail to measure performance will be returned and not processed for payment. 6.5 City will pay Contractor the amount invoiced within thirty (30) days after the City approves the invoice. 6.6 Payment of such invoices shall be payment in full for all services, authorized costs, and authorized extra work covered by that invoice. 7.0 CITY'S RESPONSIBILITY. City shall cooperate with Contractor as may be reasonably necessary for Contractor to perform its services; and will give any required decisions as promptly as practicable so as to avoid unreasonable delay in the progress of Contractor's services. 8.0 COORDINATION OF SERVICES. Contractor agrees to work closely with City staff in the performance of Services and shall be available to City's staff, consultants, and other staff at all reasonable times. 9.0 INDEMNITY. Contractor agrees to indemnify City, its officers, elected officials, employees and agents against, and will hold and save each of them harmless from, any and all actions, suits, claims, damages to persons or property, losses, costs, penalties, obligations, errors, omissions or liabilities (herein "claims or liabilities"), including but not limited to professional negligence, that may be asserted or claimed by any person, firm or entity arising out of or in connection with the work, operations or activities of Contractor, its agents, employees, subcontractors, or invitees, provided for herein, or arising from the acts or omissions of Contractor hereunder, or arising from Contractor's performance of or failure to perform any term, provision, covenant or condition of this Agreement, except to the extent such claims or liabilities arise from the gross negligence or willful misconduct of City, its officers, elected officials, agents or employees. 10.0 INSURANCE. Contractor shall, at its own expense, procure and maintain policies of insurance of the types and in the amounts set forth below, for the duration of the Contract, including any extensions thereto. The policies shall state that they afford primary coverage. 5 i. Automobile liability with minimum limits of at least $1,000,000 combined single limit, including owned, hired, and non•owned liability coverage. ii. Contractor agrees to subrogate automobile liability resulting from performance under this agreement by agreeing to defend, indemnify and hold harmless, the City, and its respective employees, agents, and City Council from and against all claims, liabilities, suits, losses, damages, injuries and expenses, including all costs and reasonable attorney's fees ("Claims"), which are attributable to any act or omission by the City under the performance of the services. General Liability with minimum limits of at least $1,000,000 per occurrence and $2,000,000 aggregate written on an Insurance Services Office (ISO) Comprehensive General Liability "occurrence" form or its equivalent for coverage on an occurrence basis. Premises/Operations and Personal Injury coverage is required. The City of Vernon, its directors, commissioners, officers, employees, agents, and volunteers must be endorsed on the policy as additional insureds as respects liability arising out of the Contractor's performance of this Contract. (1) If Contractor employs other contractors as part of the services rendered, Contractor's Protective Coverage is required. Contractor may include all subcontractors as insureds under its own policy or shall furnish separate insurance for each subcontractor, meeting the requirements set forth herein. (2) Contractor agrees to subrogate General Liability resulting from performance under this agreement by agreeing to defend, indemnify and hold harmless, the City, and its respective employees, agents, and City Council from and against all claims, liabilities, suits, losses, damages, injuries and expenses, including all costs and reasonable attorney's fees ("Claims"), which are attributable to any act or omission by the City under the performance of the services. 6 iv. Professional Errors and Omissions coverage in a sum of at least $1,000,000, where such risk is applicable. Applicable aggregates must be identified and claims history provided to determine amounts remaining under the aggregate. Contractor shall maintain such coverage for at least one (1) year after the termination of this Agreement. V. Contractor shall comply with the applicable sections of the California Labor Code concerning workers' compensation for injuries on the job. In addition, Contractor shall require each subcontractor to similarly maintain workers' compensation insurance in accordance with the laws for California for all of the subcontractor's employees. Compliance is accomplished in one of the following manners: (1) Provide copy of permissive self-insurance certificate approved by the State of California; or (2) Secure and maintain in force a policy of workers' compensation insurance with statutory limits and Employer's Liability Insurance with a minimal limit of $1,000,000 per accident. The policy shall be endorsed to waive all rights of subrogation against City, its directors, commissioners, officers, employees, and volunteers for losses arising from performance of this Contract; or (3) Provide a "waiver" form certifying that no employees subject to the Labor Code's Workers' Compensation provision will be used in performance of this Contract. vi. Each insurance policy included in this clause shall be endorsed to state that coverage shall not be cancelled except after thirty (30) days' prior written notice to City. vii. Insurance shall be placed with insurers with a Best's rating of no less than A-Vill viii. Prior to commencement of performance, Contractor shall furnish City with a certificate of insurance for each policy. Each certificate is to be signed by a 7 person authorized by that insurer to bind coverage on its behalf. The certificate(s) must be in a form approved by City. City may require complete, certified copies of any or all policies at any time. ix. Failure to maintain required insurance at all times shall constitute a default and material breach. In such event, Contractor shall immediately notify City and cease all performance under this Contract until further directed by the City. In the absence of satisfactory insurance coverage, City may, at its option: (a) procure insurance with collection rights for premiums, attorney's fees and costs against Contractor by way of set-off or recoupment from sums due to Contractor, at City's option; (b) immediately terminate this Contract and seek damages from the Contract resulting from said breach; or (c) self-insure the risk, with all damages and costs incurred, by judgment, settlement or otherwise, including attorney's fees and costs, being collectible from Contractor, by way of set-off or recoupment from any sums due to Contractor. 11.0 GENERAL TERMS AND CONDITIONS. 11.1 INDEPENDENT CONTRACTOR. 11.1.1 It is understood that in the performance of the services herein provided for, Contractor shall be, and is, an independent contractor, and is not an agent, officer or employee of City and shall furnish such services in its own manner and method except as required by this Contract, or any applicable statute, rule, or regulation. Further, Contractor has and shall retain the right to exercise full control over the employment, direction, compensation and discharge of all persons employed by Contractor in the performance of the services hereunder. City assumes no liability for Contractor's actions and performance, nor assumes responsibility for taxes, bonds, payments, or other commitments, implied or explicit, by or for Contractor. Contractor shall be solely responsible for, and shall indemnify, defend and save City harmless from all matters relating to the payment of its employees, subcontractors and 8 independent contractors, including compliance with social security, withholding and all other wages, salaries, benefits, taxes, exactions, and regulations of any nature whatsoever. 11.1.2 Contractor acknowledges that Contractor and any subcontractors, agents or employees employed by Contractor shall not, under any circumstances, be considered employees of the City, and that they shall not be entitled to any of the benefits or rights afforded employees of City, including, but not limited to, sick leave, vacation leave, holiday pay, Public Employees Retirement System benefits, or health, life, dental, long-term disability or workers' compensation insurance benefits. 11.2 CONTRACTOR NOT AGENT. Except as the City may authorize in writing, Contractor and its subcontractors shall have no authority, express or implied, to act on behalf of or bind the City in any capacity whatsoever as agents or otherwise. 11.3 OWNERSHIP OF WORK. All documents and materials furnished by the City to Contractor shall remain the property of the City and shall be returned to the City upon termination of this Agreement. All reports, drawings, plans, specifications, computer tapes, floppy disks and printouts, studies, memoranda, computation sheets, and other documents prepared by Contractor in furtherance of the work shall be the sole property of City and shall be delivered to City whenever requested at no additional cost to the City. Contractor shall keep such documents and materials on file and available for audit by the City for at least three (3) years after completion or earlier termination of this Contract. Contractor may make duplicate copies of such materials and documents for its own files or for such other purposes as may be authorized in writing by the City. 11.4 CORRECTION OF WORK. Contractor shall promptly correct any defective, inaccurate or incomplete tasks, deliverables, goods, services and other work, without additional cost to the City. The performance or acceptance of services furnished by Contractor shall not relieve the Contractor from the obligation to correct subsequently discovered defects, inaccuracy, or incompleteness. 9 11.5 RESPONSIBILITY FOR ERRORS. Contractor shall be responsible for its work and results under this Agreement. Contractor, when requested, shall furnish clarification and/or explanation as may be required by the City, regarding any services rendered under this Agreement at no additional cost to City. In the event that an error or omission attributable to Contractor occurs, then Contractor shall, at no cost to City, provide all necessary design drawings, estimates and other Contractor professional services necessary to rectify and correct the matter to the sole satisfaction of City and to participate in any meeting required with regard to the correction. 11.6 WAIVER. The City's waiver of any term, condition, breach, or default of this Contract shall not be considered to be a waiver of any other term, condition, default or breach, nor of a subsequent breach of the one waived. The delay or failure of either party at any time to require performance or compliance by the other of any of its obligations or agreements shall in no way be deemed a waiver of those rights to require such performance or compliance. No waiver of any provision of this Agreement shall be effective unless in writing and signed by a duly authorized representative of the party against whom enforcement of a waiver is sought. 11.7 SUCCESSORS. This Contract shall inure to the benefit of, and shall be binding upon, the parties hereto and their respective heirs, successors, and/or assigns. 11.8 NO ASSIGNMENT. Contractor shall not assign or transfer this Contract or any rights hereunder without the prior written consent of the City and approval by the City Attorney, which may be withheld in the City's sole discretion. Any unauthorized assignment or transfer shall be null and void and shall constitute a material breach by the Contractor of its obligations under this Contract. No assignment shall release the original parties from their obligations or otherwise constitute a novation. 11.9 COMPLIANCE WITH LAWS. Contractor shall comply with all Federal, State, County and City laws, ordinances, rules and regulations, which are, as amended from time to time, incorporated herein and applicable to the performance hereof, including but without limitation, the Vernon Living Wage Ordinance. Violation of any law material to performance of 10 this Contract shall entitle the City to terminate the Contract and otherwise pursue its remedies. Further, if the Contractor performs any work knowing it to be contrary to such laws, rules, and regulations Contractor shall be solely responsible for all costs arising therefrom. 11.10 ATTORNEY'S FEES. If any action at law or in equity is brought to enforce or interpret the terms of this Contract, the prevailing party shall be entitled to reasonable attorney's fees, costs, and necessary disbursements in addition to any other relief to which such party may be entitled. 11.11 INTERPRETATION. 11.11.1 Applicable Law. This Contract shall be deemed a contract and shall be governed by and construed in accordance with the laws of the State of California. Contractor agrees that the State and Federal courts which sit in the State of California shall have exclusive jurisdiction over all controversies and disputes arising hereunder, and submits to the jurisdiction thereof. 11.11.2 Entire Agreement. This Contract, including any exhibits attached hereto, constitutes the entire agreement and understanding between the parties regarding its subject matter and supersedes all prior or contemporaneous negotiations, representations, understandings, correspondence, documentation, and agreements (written or oral). 11.11.3 Written Amendment. This Contract may only be changed by written amendment signed by Contractor and the City Administrator or other authorized representative of the City, subject to any requisite authorization by the City Council. Any oral representations or modifications concerning this Contract shall be of no force or effect. 11.11.4 Severability. If any provision in this Contract is held by any court of competent jurisdiction to be invalid, illegal, void, or unenforceable, such portion shall be deemed severed from this Contract, and the remaining provisions shall nevertheless continue in full force and effect as fully as though such invalid, illegal, or unenforceable portion had never been part of this Contract. 11 11.11.5 Order of Precedence. In case of conflict between the terms of this Contract and the terms contained in any document attached as an Exhibit or otherwise incorporated by reference, the terms of this Contract shall strictly prevail. The terms of the City's Request for Proposals shall control over the Contractor's Proposal. 11.11.6 Duplicate Originals. There shall be two (2) fully signed copies of this Contract, each of which shall be deemed an original. 11.11.7 Construction. In the event an ambiguity or question of intent or interpretation arises with respect to this Agreement, this Agreement shall be construed as if drafted jointly by the parties and in accordance with its fair meaning. There shall be no presumption or burden of proof favoring or disfavoring any party by virtue of the authorship of any of the provisions of this Agreement. 11.12 TIME OF ESSENCE. Time is strictly of the essence of this contract and each and every covenant, term, and provision hereof. 11.13 AUTHORITY OF CONTRACTOR. The Contractor hereby represents and warrants to the City that the Contractor has the right, power, legal capacity, and authority to enter into and perform its obligations under this Contract, and its execution of this Contract has been duly authorized. 11.14 ARBITRATION OF DISPUTES. Any dispute for under $25,000 arising out of or relating to the negotiation, construction, performance, non-performance, breach, or any other aspect of this Contract, shall be settled by binding arbitration in accordance with the Commercial Rules of the American Arbitration Association at Los Angeles, California and judgment upon the award rendered by the Arbitrators may be entered in any court having jurisdiction thereof. The City does not waive its right to object to the timeliness or sufficiency of any claim filed or required to be filed against the City and reserves the right to conduct full discovery. 11.15 NOTICES. Any notice or demand to be given by one party to the other must be given in writing and by personal delivery or prepaid first-class, registered or certified 12 mail, addressed as follows. Notice simply to the City of Vernon or any other City department is not adequate notice. If to the City: City of Vernon Attention: Public Works Director 4305 Santa Fe Avenue Vernon, CA 90058 If to the Contractor: The Arroyo Group Attention: Phillip Burns, AICP, President 40 E. Colorado Blvd., Suite B Pasadena, CA 91 1 05-1 902 Any such notice shall be deemed to have been given upon delivery, if personally delivered, or, if mailed, upon receipt, or upon expiration of three (3) business days from the date of posting, whichever is earlier. Either party may change the address at which it desires to receive notice upon giving written notice of such request to the other party. 11.16 NO THIRD PARTY RIGHTS. This Agreement is entered into for the sole benefit of City and Contractor and no other parties are intended to be direct or incidental beneficiaries of this Agreement and no third party shall have any right or remedy in, under, or to this Agreement. 11.17 TERMINATION FOR CONVENIENCE (Without Cause). City may terminate this Contract in whole or in part at any time, for any cause or without cause, upon fifteen (15) calendar days' written notice to Contractor. If the Contract is thus terminated by City for reasons other than Contractor's failure to perform its obligations, City shall pay Contractor a prorated amount based on the services satisfactorily completed and accepted prior to the effective date of termination. Such payment shall be Contractor's exclusive remedy for termination without cause. 11.18 DEFAULT. In the event either party materially defaults in its obligations hereunder, the other party may declare a default and terminate this Contract by written notice to the defaulting party. The notice shall specify the basis for the default. The Contract shall 13 terminate unless such default is cured before the effective date of termination stated in such notice, which date shall be no sooner than ten (10) days after the date of the notice. In case of default by Contractor, the City reserves the right to procure the goods or services from other sources and to hold the Contractor responsible for any excess costs occasioned to the City thereby. Contractor shall not be held accountable for additional costs incurred due to delay or default as a result of Force Majeure. Contractor must notify the City immediately upon knowing that non-performance or delay will apply to this Contract as a result of Force Majeure. At that time Contractor is to submit in writing a Recovery Plan for this Contract. If the Recovery Plan is not acceptable to the City or not received within 10 days of the necessary notification of Force Majeure default, then the city may cancel this order in its entirety at no cost to the City, owing only for goods and services completed to that point. 11.19 TERMINATION FOR CAUSE. Termination for cause shall relieve the terminating party of further liability or responsibility under this Contract, including the payment of money, except for payment for services satisfactorily and timely performed prior to the service of the notice of termination, and except for reimbursement of (1) any payments made by the City for service not subsequently performed in a timely and satisfactory manner, and (2) costs incurred by the City in obtaining substitute performance. If this Agreement is terminated as provided herein, City may require, at no additional cost to City, that Contractor provide all finished or unfinished documents, data, and other information of any kind prepared by Contractor in connection with the performance of Services under this Agreement. Contractor shall be required to provide such document and other information within fifteen (15) days of the request. 11.19.1 Additional Services. In the event this Agreement is terminated in whole or in part as provided herein, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated. 11.20 MAINTENANCE AND INSPECTION OF RECORDS. The City, or its authorized auditors or representatives, shall have access 14 to and the right to audit and reproduce any of the Contractor's records to the extent the City deems necessary to insure it is receiving all money to which it is entitled under the Contract and/or is paying only the amounts to which Contractor is properly entitled under the Contract or for other purposes relating to the Contract. The Contractor shall maintain and preserve all such records for a period of at least three (3) years after termination of the Contract. The Contractor shall maintain all such records in the City of Vernon. If not, the Contractor shall, upon request, promptly deliver the records to the City of Vernon or reimburse the City for all reasonable and extra costs incurred in conducting the audit at a location other than the City of Vernon, including, but not limited to, such additional (out of the City) expenses for personnel, salaries, private auditors, travel, lodging, meals, and overhead. 11.21 CONFLICT. Contractor hereby represents, warrants, and certifies that no member, officer, or employee of the Contractor is a director, officer, or employee of the City of Vernon, or a member of any of its boards, commissions, or committees, except to the extent permitted by law. 11.22 HEADINGS. Paragraphs and subparagraph headings contained in this Agreement are included solely for convenience and are not intended to modify, explain or to be a full or accurate description of the content thereof and shall not in any way affect the meaning or interpretation of this Agreement. 11.23 ENFORCEMENT OF WAGE AND HOUR LAWS. Eight hours labor constitutes a legal day's work. The Contractor, or subcontractor, if any, shall forfeit twenty-five dollars ($25) for each worker employed in the execution of this Agreement by the respective Contractor or subcontractor for each calendar day during which the worker is required or permitted to work more than 8 hours in any one calendar day and 40 hours in any one calendar week in violation of the provisions of Sections 1810 through 1815 of the California Labor Code as a penalty paid to the City; provided, however, work performed by employees of contractors in excess of 8 hours per day, and 40 hours during any one week, shall be permitted upon 15 compensation for all hours worked in excess of 8 hours per day at not less than 11/2 times the basic rate of pay. 11.24 LIVING WAGES. Contractor, and any Subcontractor(s), shall comply with the City's Living Wage Ordinance. The current living Wage Standards are set forth in Exhibit "C". Upon the City's request, certified payroll records shall promptly be provided to the City. 11.25 EQUAL EMPLOYMENT OPPORTUNITY PRACTICES. Contractor certifies and represents that, during the performance of this Contract, it and any other parties with whom it may subcontract shall adhere to equal employment opportunity practices to assure that applicants, employees and recipients of service are treated equally and are not discriminated against because of their race, religion, color, national origin, ancestry, disability, sex, age, medical condition, sexual orientation or marital status. Contractor further certifies that it will not maintain any segregated facilities. Contractor further agrees to comply with The Equal Employment Opportunity Practices provisions as set forth in Exhibit "D". [Signatures Begin on Next Page]. 16 IN WITNESS WHEREOF, the Parties have signed this Agreement as of the Commencement Date stated on the cover page. City of Vernon, a California charter City The Arroyo Group, a California corporation and California municipal corporation By: By: Carlos R. Fandino Jr., Name: City Administrator Title: ATTEST: By: Lisa Pope, City Clerk Name: Title: APPROVED AS TO FORM: Arnold M. Alva rez-Glasman, Interim City Attorney 17 EXHIBIT A CONTRACTOR'S PROPOSAL 18 yyJJ''pp I 1 r� CD IF let -A CO t T CD c cCL CD VI ti m m=o �w cw m m m CCD CL is ? m !. :��. ;(;. }�. I f '.s.e '••n C) in Q a�i co = , . r, i . C fl 9 � , co w Y i A , 4 ri.,' ! •-; �'r1 g, .i'l ., 1 y ��• C) rt-1 CD m mZ:3 CD7 v CD • 5 = � .1 � i {{+� y T T m �— f f r `�. sib 4 �•:. + �� ? �i'y�,�1 ¢. � c - `�. . �� ;>id'��,.;3I.:�' ,� ;+ fit a�l1 �,5',/• m Table of Contents TABLE OF CONTENTS A.COVER LETTER B.INTRODUCTION.................................................................................................................................................................1 C.GENERAL SCOPE OF WORK...........................................................................................................................................2 D.WORK PLAN.......................................................................................................................................................................8 E.FEES AND COSTS............................................................................................................................................................22 F.ABILITY OF THE PROPOSER TO PERFORM.................................................................................................................24 Team Profile Project Examples Inglewood Transit Oriented Development Plans and Design Guidelines-Inglewood,CA Compton Station Specific Plan-Compton,CA Northwest Detroit Neighborhood Study Detroit, MI Arts District Projects -Los Angeles,CA City Market of Los Angeles-Los Angeles,CA Commerce General Plan Update-Commerce,CA San Mateo Green Streets and Parking Lot Design Guidelines-San Mateo County,CA Implementing Context-Sensitive Design on Multimodal Thoroughfares:A Practictioner's Handbook- Institute of Transportation Engineers Harbor LA Community Plan Update EIR-Los Angeles,CA Boyle Heights Community Plan Update EIR-Los Angeles,CA EXHIBIT A:AFFIDAVIT OF NON-COLLUSION...................................................................................................................35 LIST OF FIGURES Figure 1 -Vision/Urban Design Framework Process...............................................................................................................3 Figure2-Team Organization................................................................................................................................................. 6 Figure3-Schedule........................................................................................................................................................... ....21 Figure4-Budget....................................................................................................................................................................22 strong vision hot Spots hybridindustrial adjacencies and connectivity retaining character reusable space residence arts and culture regulation catalyst mixed=USe Vernon Mixed-Use Specific Plan and Program EIR The Arroyo Group+LOHA Team B July 1,2020 PLANNERS, URBAN DESIGNERS&ARCHITECTS City of Vernon Public Works Department Attention:Daniel S.Wall, P.E., Director of Public Works City of Vernon Mixed-Use Specific Plan and Program EIR Preparation 4305 S.Santa Fe Avenue i Vernon,CA 90058 Dear Mr.Wall and Members of the Selection Committee: , On behalf of our team,The Arroyo Group is pleased to submit this proposal to the City of Vernon to prepare the Mixed-Use District Specific Plan and Program EIR.We have been preparing Specific Plans for mixed-use districts throughout Southern California for forty-five years and are extremely excited about the opportunity to work with you on this forward-thinking,unique and promising project. In this proposal,we are closely supported by Lorcan O'Herlihy Architects(LOHA),a thought and 40 E COLORADO BOULEVARD practice leader in architecture and urban design that has been instrumental in the creative redevelopment of the Los Angeles Arts District and revitalizing neighborhoods in Detroit. SUITE B The Arroyo Group and LOHA are accompanied by other leading firms in key disciplines: • NelsonlNygaard(Transportation)is a national leader in progressive transportation and parking PASADENA planning and street design who will help us plan a pedestrian-and bike-friendly district that also accommodates the large amount of heavy truck traffic in the area. CALIFORNIA • HR&A Advisors(Economics)is among the region's most trusted real estate and economics firms and has worked on mixed-use developments and long-range planning documents in nearby industrial areas. 91105-1902 • Sherwood Design Engineers(Infrastructure)is a civil engineering and engineering planning firm with special expertise in green stormwater infrastructure.Sherwood will help us think at the VOICE 626 795.9771 district scale to help plan sustainable and resilient infrastructure systems for the future. • Iteris(Traffic Analysis)has performed traffic impact analysis for many of The Arroyo Group's Specific Plans. • Impact Sciences(Environmental)has partnered with The Arroyo Group on several Specific Plan EIRs and has conducted recent Program EIRs for environmentally impacted communities in Boyle Heights and the Los Angeles Harbor. We believe you should choose The Arroyo Group+LOHA Team because: 1. We have a long track record in preparing adopted,constructed and award-winning Specific Plans for mixed- use districts all over Southern California,and especially in greater South Los Angeles and the Gateway Cities. 2. We have an experienced,talented and accessible multi-disciplinary team that will provide Principal-level attention to our work. 3. We understand the potentials for Vernon's westside from our previous work on urban mixed-use districts,arts districts, R&D campuses, brownfield development,open spaces/urban trails,and process retail outlets. 4. Our approach sets out a process for establishing a coherent,viable and exciting vision for the project area that animates the Specific Plan's regulations and informs a robust implementation strategy,including ready-to-go catalytic site development concepts.Time and again we have been able to develop a consensus vision for mixed- use areas in communities with diverse interests,and we will do the same in Vernon. Thank you for the opportunity to submit our proposal,which represents our understanding of the approach and services that will best serve the City's needs for this district.We are open to refining the proposal with you in order to meet budgetary limitations or other recommended changes.Our proposal is valid for ninety(90)days,and we look forward to discussing it in detail with you. Respectfully, PW Philip Burns,AICP,Principal and President The Arroyo Group,a California Subchapter S corporation 323.382.2402, phil@arroyogroup.com INTRODUCTION There is no place like Vernon in Southern California. 2.We must understand the forces that most dramatically Today, in a moment of flux in so many ways in our society, impact the future of Vernon. As we have described, the westside of Vernon presents unique and exciting economic shifts are propelling new opportunities toward the opportunities to diversify itself,creating a more economically, City. At the same time, businesses in Vernon today derive socially and environmentally resilient community for the a high amount of value from their current location. We will future. listen attentively to their concerns, needs and desires in order to develop a plan that is responsive to them. Vernon has a unique opportunity to leverage its distinctive character and land use pattern to become known as a 3.We must understand the forces that have shaped the place that facilitates and supports innovation in all forms Arts District and other similar areas in order to plan for of productive industry, and incorporates other uses in a transition and revitalization.From assisting in creating the complementary fashion. Past experience working in similar Arts District's Hybrid Industrial Live/Work Ordinance and distinctive contexts,such as the Arts District, Inglewood and other development projects in the district, LOHA is able to areas of Detroit, has taught us how outwardly challenging take stock of the district's many successes and lessons, issues can be transitioned into opportunities. innovations and lessons learned for the benefit of Vernon. We also have access to many of the Arts District's group It is easy for us to envision how Vernon could become of key collaborators and partners that provide invaluable attractive to California's largest companies looking for experience and access to resources in a variety of capacities spaces located centrally in a dense urban setting for their for the City. innovation campuses where they can research and develop their products in an efficient manner, and in doing so add 4.We must evaluate potentials for adaptive reuse.While more public and active uses to the district.LOHA is currently most planners focus on ground-up development, we have working on such a project in the nearby Goodyear Tract.At equal expertise in planning for adaptive and transformative the same time,individual artists and small fashion companies reuse, from The Arroyo Group's Plan for Old Pasadena to are already present in Vernon and present another potential LOHA's many industrial building reuse projects. avenue for activation.And all manner of users,including the City's 50,000 current employees, would seem to generate 5. We must establish a public realm that will be demand for restaurants, other commercial services, and compatible with more diverse land uses. As described potentially,residential units.However,in order to realize any in Section D "Scope of Work," we consider all aspects of of these potentials,this Plan must do several things: the public realm in our design of complete streets and other public spaces. 1.We must establish a coherent vision.While our direction is to create a mixed-use district, there are many possible 6. We must establish an appropriate amount of control directions to pursue. What kind of place will it be? Who over the future direction of the district. This area needs can it attract, and why will it appeal to them? What special a lot of flexibility in order to flourish, yet at the same time, experience can it offer? What will make it most attractive there is also a degree of control needed in order to establish to Property Developers and other Investors? The Arroyo pedestrian-friendly areas and protect sensitive uses. With Group's Specific Plans are based on clear visions that are our team's diversity of disciplines and places of practice responsive to the community, and economic realities and (which include California, Michigan, the Middle East, and create a special sense of place. We set out a clear process Latin America), we will be creative about how to structure for establishing this vision in Section C, "General Scope of zoning and other regulations and guidelines. Work." . a l Vernon Mixed-Use Specific Plan and Program EIR The Arroyo Group+LOHA Team 1 GENERAL SCOPE OF WORK The following describes how The Arroyo Group + LOHA Opportunity properties (City-owned, vacant, and Team will establish a coherent, exciting and viable Vision, underutilized parcels) effective and supportive Regulations, and a road map for Market review information, focused on potential users Implementation, with effective Project Management and including large creative R&D facililties, loft residential, appropriate Community Engagement throughout. Although restaurant, "process retail" (joint fabrication/production these sections are listed sequentially, we anticipate these and sales)and educational institutions. services will be undertaken concurrently and work back- Historic and/or large floor plate structures suitable for and-forth to inform each other throughout the life of the adaptive reuse. planning process. A more detailed task-based depiction of Areas that might be suitable for residential uses, the process has been included in this proposal in Section separated from heavy polluters. D, "Work Plan". A sequential deception of the proposed Proximity and connection opportunities to Metro Vernon planning process has been included in Figure 3- Schedule. and Slauson Stations,and bus routes VISION 3. Identify and Characterize `Hot Spots' Overlaying where opportunities are aggregating throughout The process of transforming a place, a district, a city into the district will help us target potential opportunity sites and something new and special, into a vibrant destination,takes districts for catalyst developments with the most impact commitment to creating a solid,foundational vision and then potential and which will represent the growth nodes for the a well-organized road map to be able to execute that vision revitalization of the area.Target land uses and accompanying over time.While the vision for the Vernon Mixed-Use District open spaces will be identified. A unique opportunity in this is not known at this time, we do know the process that can community will be to pair distinctly natural and industrial help craft that vision, which will be ultimately expressed spaces in context; each making the other all the more through a Vision Statement and Urban Design Framework interesting based upon this unfamiliar proximity. highlighting key districts, uses, mobility connections, open spaces,and catalytic development sites. 4. Connect Hot Spots and Key Outside Destinations In order to be recognizable and functional as a district (or 1. Understand City Goals series of districts),hot spots must be linked together through We will draw from City staff& Council interviews as a way streetscapes, open spaces and active transportation to understand and formalize more detailed project objectives connections. Potentials analyzed will include: and to best orient the planning process to achieve those Creation of a mixed-use supportive streetscape on goals. These goals will be refined throughout the process Vernon Avenue with potential road diet through community engagement and ongoing work. Repurposing the BNSF rail line into a shared-use path connecting the Rail-to-Rail and LA River bike paths 2. Describe and Map Assets and Opportunities Traffic calming, right-of-way reallocation and/or off- A notable aspect of our visioning approach is the process peak street parking on Santa Fe Avenue,with potential of unraveling the often-complicated dynamics and redistribution of truck and other through trips to Alameda interrelationships that make up the existing City and its urban Street or Alameda Street East fabric. Creating a series of study lenses will allow us to better Opportunities to create north-south connections through understand how the individual parts and systems of the district streets,easements,etc. are working, and to then isolate potential opportunities for Opportunities to large or district-wide open spaces improvement. A rigorous baseline study process,described in Task 2 of the Work Plan,will be important to determining See Figure 1 -Vision/Urban Design Framework Process for what is existing in the study area and how we can best start an illustration of how steps 2-4 could be carried out in this to define those conditions for project opportunities. Some of area. those key opportunities to understand and map include, but are not limited to: Existing users, especially in potential future growth industries such as the arts and fashion, and the value they derive from locating in Vernon. Vernon Mixed-Use Specific Plan and Program EIR The Arroyo Group+LOHA Team 2 o O P, w O v y O (DD 0 n N X Q. 3 N z a a n C fD �- n '�' 7 3 D) .. -- - - - -- - W S 3 (D M. ( O cfDi =' S v - o c ,�'�, vacant lot tDA O CD C n N open storage lot M T `G r O 1 e� 4 � � e5cisting market area m < ; pedestrian paseo m O open spaces _ X z - - c r ® potential re-purpose opportunity hot spot f y city-owned parcels z m • 1 1 1 1 .� / f Z 9 f a r -r , _��, r i " + potential re-purpose r r Z !� �+ ; ° city-owned pgrcel� r / y potential re-purpose s � complete street corridor n CD D / �D M / - - - - -- - - - - - - -- - - - - - - - - - a1 r A O O 2 D � � O CD O 3 -h OP P3 E! oak [,, 00 E F* O w 7C' C. General Scope of Work kFGUI.ATION Thus, we do not anticipate that there will be one singular The project will provide two primary tools for accomplishing district across the entirety of the Specific Plan area. The the established vision and goals: a Specific Plan, and a Specific Plan will define new zoning districts or overlays with Program Environmental Impact Report (EIR). The Specific specific land uses and development standards for each. Plan,prepared by The Arroyo Group,will offer the opportunity to craft unique development regulations and design Design Guidelines guidelines for this well-defined district of the community,and We say that our design guidelines seek to"prevent disaster the Program EIR, prepared by Impact Sciences,will provide and inspire greatness." Design guidelines provide required a vehicle for streamlining regulatory approvals to yield and recommended practices for elements of developments expedited environmental review of individual development such as site planning, building massing and form, materials projects. Each of our firms has a wealth of experience and finishes, street frontage standards, outdoor dining, producing each of these documents that meet all legal residential open space, lighting, parking, etc. Given standards and local requirements. Some of the key issues the nature of this area, a significant degree of flexibility for regulations in this Specific Plan include: needs to be allowed for. At the same time, site-specific design guidelines are also an option. We prepare them to Use Regulations demonstrate a desired development form for unique, major Much of the opportunity for creative growth comes from the sites(such as the catalytic sites to be analyzed in Task 3.10), unconventional mixing of industrial, office and retail uses, and create developments that mold the overall urban design with potentials for residential as well.At the same time,there framework of the area. are uses that will need to be appropriately separated due to pollution of various types or access issues. Mapping and Public Realm Standards evaluation of existing polluting uses will be an important The public realm serves multiple functions in a city; it is the input into the establishment of land use districts. Impact city's lifeblood. We will provide development standards and Sciences possesses significant experience on this issue concepts for many elements of streets and other elements of from their recent preparation of the Harbor LA and Boyle the public realm, including street tree palette and standards, Heights Community Plan EIRs. street cross-sections, sidewalks, curbs, public art, green infrastructure,etc. ®-'�"•. ,•••Treffietl Grey Water^ _ """'i BiaO water to sewage = - ^ •• •'x rmw`E a Hul Water S WepptyO q fe Grey Water ni T—ted G,eyWat,trees 3,mxmnarmnx;o�Gmytraler Gale Water SepplY lnrune 'F of ensfingtreatrr�n•tanA Heat exrharger and xer pmg GREY WATER SYSTEM® SOLAR HOT WATER SYSTEM 02 SECTION DIAGRAM PAR✓IaF.R(:C. i3H A LOHA has extensive experience in green buildings which can be applied to design guidelines. Vernon Mixed-Use Specific Plan and Program EIR The Arroyo Group+LOHA Team 4 C. General Scope of Work IMPLEMENTATION design and proforma analysis in order to "hand off' a The preparation of a planning document is not enough ready-to-go project to the owners or develop an RFP for to achieve a transformative vision. The effort must also public sites. create an implementation strategy to move the Plan from Capital Improvement Projects (Public Realm) - The dream to reality. The experience of our team at all phases Arroyo Group team will assist the City develop a list of work, from pre-planning to implementation, is one of the of potential public realm improvement projects that unique qualities that we bring to this project and it allows reinforce the vision of the Specific Plan. us to form plans based upon end-user perspectives.Special Funding - HR&A will assist the team in developing contributors to this aspect of the project, include The Arroyo appropriate financing strategies, but all team members Group Principal Planner Robert Paternoster (public-sector will support in preparing a list of funding sources for management of development strategy), LOHA(architectural public-and private-sector projects. In 2019,The Arroyo design of adaptive reuse and new construction projects),and Group completed a First/Last Mile Plan for Metro HR&A(real estate advising to developers). (Foothill Gold Line Extension 2B) which prepared for approximately 400 identified active and public Key components of the implementation strategy include: transportation projects for grant applications. • Phasing - A phased approach that follows a fixed plan is critical in developing a successful revitalization LOHA's work in Detroit provides a good example of how project. Our early-phase identification of structures that plans can set up development to occur. The Northwest are prime candidates for adaptive re-use, vacant or Detroit plan started with analysis to identify implementation underutilized parcels or structures for reactivation, and districts among a 7.2 square mile area. LOHA zoomed into abandoned transportation or infrastructural features several points of emphasis and developed district plans allows us to understand immediate development reactivating City-owned assets and proposing new ground- opportunities and later-stage opportunities.We will also up projects to serve as catalyst development for surrounding consider the interrelation of public improvements and areas.Beginning from this zoomed-out planning perspective, development in a phasing strategy. LOHA has been able to carry the same projects all the way • Catalytic Projects (Private Realm) - Seven potential from initial planning and identification to implementation,and catalytic projects will be identified;the proposed projects are currently in construction, consulting as architect, on a on three City-owned sites plus four projects identified by number of the originally proposed structures.To enable the The Arroyo Group+LOHA Team.These projects will be projects to be built,LOHA developed investment memos that coordinated with property owners and have coordinated relied upon brownfield,green building, and revitalization tax credits and Opportunity Zone financing incentives as a few of the funding sources. I J yy In Inglewood,The Arroyo Group outlined a catalytic project for a tech campus on a City-owned site. This project was coordinated with a pro forma analysis Vernon Mixed-Use Specific Plan and Program EIR The ArroW Group+LOHA Team 5 C. General Scope of Work PROJECT MANAGEMENT Our commitment to quality is demonstrated by the high level The Arroyo Group was birthed out of a multidisciplinary and community specificity of each of our work products, no approach and has for decades executed projects by matter what the budget. Principals and senior staff do not assembling and managing multidisciplinary teams. Our firm merely manage;we do the work as well. Major deliverables is named after The Arroyo Guild, a collaborative assembly will be reviewed by Principal Planner Robert Paternoster. of circa 1900 architects, planners, engineers, artists, craftsmen and performers who lived along the Arroyo Seco As Figure 2 (Team Organization) shows, we work as in Pasadena. Similarly, our multidisciplinary team will be an extension of City staff and through City staff, work involved at key steps of the process to ensure that we are collaboratively with the community and City leadership. not leaving any"holes"in our project that we will later need Philip Burns will be the City's primary point of contact for all to make up for. matters concerning the contract.Figure 2 also shows all firm contact persons. The project will be managed by The Arroyo Group Principal Philip Burns,who has managed five Specific Plans over the As shown in Figure 3 in Section D,we are confident we can past year and a half.Sr.Associate Lance Lowrey,who has a complete the project in 20 months. The Arroyo Group has a background in landscape architecture, green infrastructure, long history of completing projects on time and on budget. and pedestrian-friendly streetscape design, as well as Arts The Downtown Inglewood and Fairview Heights TOD Plan, District mixed-use projects, will lead design aspects of for example,was completed on budget in seventeen months. the project in close coordination with LOHA Principal Ian In order to assist in communication,we will maintain an up to Dickenson. date project schedule and provide monthly status reports on technical progress and the budget. Stakeholders Vernon City Council Catalytic Sites Property Owners Leticia Lopez,Mayor Business Representatives City Commissions Residents Public Works Department Surrounding Communities Daniel S.Wall,P1,Director'CITY OF VERNON Communication Focal Points ARROYOTHE THE ARROYO GROUP Engagement, ag Philip Burns,A10,Principal, ad LanceAssociate,Design ii Robert 1 1 O' OR t1rhan Design i ii i in f(9119micl Ian Dickenson,Principal ii i Pardo,Senior AssociatePartner EngineeringSHERWOOD DESIGN ENGINEERS ITERIS IMPACT SCIENCES Civil Traffic Analysis Invironmenlal Drew Norton, ii DeepakAssoc. i Kirchner Flores,Managing Principal FIGURE 2 -TEAM ORGANIZATION Vernon Mixed-Use Specific'Plan and Program EIR The Arroyo Group+LONA Team 6 C. General Scope of Work COMMUNITY ENGAGEMENT The outside community should be invited to participate Community input will drive each stage of our process in design and informational workshops as well. We (Vision, Regulation, Implementation) and each of our staff anticipate interest from the arts community, the members is trained to gather community input and respond environmental justice community and from nearby to community concerns in a dynamic but respectful fashion. residents (LA City, LA County and Huntington Park). We execute robust outreach campaigns ourselves because Project Manager Philip Burns is fully bilingual in English we believe this creates a more responsive design process. and Spanish,and we can thus accommodate Spanish- language input. Key stakeholders to engage will include City Council members, Commissioners, property owners and business Our design workshops involve an educational component owners.Each has a distinct role to play: and a hands-on response. Though they are described in • City Councilmembers will set the broad goals for the our Scope of Work as in-person sessions, they may also project and will be consulted at the very beginning of be substituted with digital activities led by our outreach the process.There will also be a midpoint study session specialist and Senior Associate Anton Anderson. Digital and final public hearing. methods currently being employed by our firm during • Commissioners provide a more technical and detailed COVID-19 include: review than Councilmembers. They will be consulted Video presentations broadcast on YouTube and local after completion of the land use and urban design cable,paired with online surveys to gauge responses concept. Consistent social media campaign with educational • Property owners of catalytic sites will be consulted posts, input-seeking posts and promotional posts during the development of catalytic site concepts, and Moderated online commenting platform allowing people other property owners will be engaged during design to comment on specific aspects of the development and informational workshops. Standalone project website and comment form • Business representatives (including owners, workers, and artists) will contribute their needs and concerns about change.They will be engaged during design and informational workshops. Get Involved + xa:�wn.a.,z:aa,aP�n - ff The Arroyo Group's Compton Station Specific Plan ahs included mom mayoral interviews and extensive and creative online public outreach including social media,videos,surveys and a website.We also recently converted a workshop in a First/Last Mile project in Glendora to an online commenting portal after the March stay-at-home orders. Vernon Mixed-Use Specific Plan and Program EIR The Arroyo Group+LOHA Team 7 TASK 1: PROJECT MANAGEMENT AND TASK 2: BASELINE STUDIES COORDINATION 2.1 Parking,Access and Linkage Study 1.1 Schedule Monitoring Nelson\Nygaard will summarize and analyze existing The Arroyo Group and City staff will refine the schedule transportation and mobility facilities within the study area, included in the proposal to show all activities associated with including roadway network, public transit services, bicycle the adoption of the Specific Plan,including CEQA clearance, facilities,and pedestrian facilities.The findings will document outreach, reporting, project management, and preliminary existing conditions related to the connectivity, safety, and studies. experience of people driving, bicycling, walking, or taking transit for inclusion in the Baseline project study. Analysis Deliverables: conducted will include: • Refined schedule Existing Roadway Network and Usage. Nelson\ • Monthly Reports Nygaard will provide an overview of the roadway network within the study area and develop a map of 1.2 Budget Monitoring latest Average Daily Trip data made available by the The Arroyo Group and City staff will refine the detailed project City of Vernon. Of particular importance is information budget (Cost Summary) that allocates available funds by associated with freight traffic within the specific area to task considering time and materials. Costs for The Arroyo understand the needs of freight and how they can be Group and subconsultants will be included. Public outreach met in the future. material expenses will be included.Other expenses such as Existing Transit Conditions. Nelson\Nygaard will reproduction will be included. collect information on all existing public transit options within the study area (service providers, frequency of Deliverables: service,ridership as available)and summarize services. • Refined budget(cost summary) A map highlighting existing routes and activity will be • Monthly Reports developed. • Existing Pedestrian and Bicycling Conditions. 1.3 Meetings and Coordination Nelson\Nygaard will prepare a map showing existing The Arroyo Group and City staff will meet regularly through bikeways and sidewalks in the study area and will face-to-face meetings and conference calls throughout the qualitatively describe circulation conditions for people project process to:develop approaches to the work, monitor bicycling or walking within the study area. Additionally, progress,address arising issues and evaluate public input. a safety analysis using 5-years of crash data available via the California Highway Patrol Statewide Integrated The Arroyo Group Team will also attend a kick-off meeting Traffic Record System to understand patterns in with City staff to review and receive available project collisions involving bicyclists and pedestrians in the information and background documents,discuss key issues, study area. and further define schedule and budget per Tasks 1.1 and Parking and Curbside Conditions. Nelson\Nygaard 1.2.The Arroyo Group will also conduct a site tour of Vernon will review existing parking requirements and policies to identify major issues and opportunities to address in to identify the potential for reduced rates, improved refinement of the Specific Plan area and in the development management, and shared opportunities. As emerging of the Specific Plan. mobility trends seem to be shifting emphasis away from off-street requirements and toward the need for better Deliverables: curbside management, the team will assess how the • Meeting agendas and minutes City of Vernon can balance parking needs and curb access as part of this effort. This analysis will allow for our team to identify opportunities and constraints associated with mobility for the project team to consider as development of the Specific Plan proceeds. Vernon Mixed-Use Specific Plan and Program EIR The Arroyo Group+LOHA Team 8 D. Work Plan Deliverables: 2.4 Market Scan - Circulation study including maps and illustrations HR&A will perform a high-level market scan to assess the current market performance of key land uses and to 2.2 Land Use Survey and Ownership Analysis evaluate relative strengths and weaknesses in Vernon. The Arroyo Group will prepare a parcel by parcel survey of Using proprietary data sources such as CoStar, the existing uses using City-provided County Assessor data.We market scan will benchmark the market performance of will first take an appreciative look at existing land uses;what comparable retail, multi-family residential, hospitality and is beneficial about the existing uses, and in what ways do hybrid industrial within the Vernon market area and provide the current zoning standards allow for unique activities to the City and Project Team with a high-level understanding occur in the planning area that cannot be had in other Los of existing land uses and market performance. HR&A will Angeles area communities? provide findings in a briefing book and will be available to make one set of revisions to the findings. Parcel analysis will unearth opportunity site information. City-owned land and abandoned or vacant parcels are Deliverables: clear potentials. We will also map underutilized parcels as •Market Scan Briefing Book determined by improvement value to land value ratio, and look for single ownerships, ownership concentrations, or 2.5 Opportunities and Constraints Analysis owner/operators who may be more able and motivated to Drawing upon the work completed in Tasks 2.1-2.4, The undertake transformative reuse or redevelopment.The size Arroyo Group will prepare an Opportunities and Constraints of parcels will be evaluated against potential user needs. Analysis for the Specific Plan area. This will identify key opportunities and constraints regarding land use, urban At this time,the Specific Plan boundary will be determined. design, circulation, open space, streetscapes, pedestrian connections,and other key factors essential for a successful In addition to base map information, The Arroyo Group will development. We will map GIS layers which show review pertinent existing documents, plans, and reports opportunities. What is critical in this process is identifying related to the study area.The Arroyo Group team members the proximate overlaps between multiple project factors to will also coordinate with the state,county,and local agencies generate a cohesive plan that utilizes and represents all as needed.The team will also conduct additional site visits as afforded opportunities.This also allows a place to grow over necessary to gain a full understanding of existing conditions. time in an incremental and intentional manner. This includes the creation of an evaluation framework This analysis will lead to the identification potential for existing assets, identifying structures that are prime development and open space hot spots and connections candidates for adaptive re-use, vacant or underutilized within the Specific Plan area, as described in our General parcels or structures for reactivation,reutilizing redundant or Scope of Work(Section D). outmoded transportation or infrastructural features for active programming and mobility elements. Deliverables: • Opportunities and Constraints Analysis Deliverables: • Land use and ownership database TASK 3: PREPARE, REVIEW,AND ADOPT • Refine Specific Plan boundary area SPECIFIC PLAN The Arroyo Group will compile background information and 2.3 Infrastructure Analysis direction from stakeholders, the general public, and City Sherwood Design Engineers will document existing wet and staff to prepare an Administrative Draft Specific Plan for City dry utility systems in the project area. The work will include staff review. City staff will review the Administrative Draft research, site investigations, project kick off meeting, as- Specific Plan and provide one set of compiled comments to built collection/analysis,and existing infrastructure write ups. The Arroyo Group. The Arroyo Group will prepare a Public Review Draft Specific Plan based on these comments.The Deliverables: Public Review Draft Specific Plan will be available to the • Existing infrastructure memorandum general public for review at the Informational Meeting(Task 5.5). Vernon Mixed-Use Specific Plan and Program EIR The Arroyo Group+LOHA Team 9 D. Work Plan 3.1 Vision and District Identification 3.3 Land Use Element Based on input received at the first Design Workshop(Task The Arroyo Group will develop a planned mix of land uses 5.1)and City Council Study Session(Task 5.2),The Arroyo to achieve the Specific Plan objectives for development Group and City staff will discuss what type of vision will and revitalization activities that will bring a vibrancy to the guide the Specific Plan through successful implementation. area, while protecting sensitive uses existing or introduced The Arroyo Group will then prepare a Vision Statement and in the area.This chapter will guide future development in the Urban Design Framework for the Specific Plan area. Specific Plan area by a zoning districts map and land use table showing permitted, prohibited and conditionally permitted The Urban Design Framework will be a mapped expression uses in each district. For ease of use, it is recommended to of the community's vision for the community, stakeholders, use a more general list of land uses; however, should the decision makers and developers to inspire action toward City decide to include a detailed list of land uses,The Arroyo implementing the vision. It will recognize both the private Group will take the current code's use standards as a base and public realm as an integrated place by addressing to work off of.Procedures for administration and processing location of land uses and their relationship to public and of development applications will be discussed here. private open spaces, plazas and public rights-of-way, as well as the strong relationship between the natural and built A projected development buildout will also be prepared as environment. Elements may include: a part of this task in order to evaluate the scale of proposed • Key destinations and development hot spots land uses and guide the EIR. • New districts • Complete Streets Deliverables: • Open spaces and natural features SP Chapter 3 showing zoning districts and land use • Off-street pathways and connections table • Transit patterns and stops • Gateways and vistas • Shared parking locations • Other elements as identified through field work and discussion with the community. : R The work conducted under this task will be generally formulated into the first chapter of the Specific Plan ,'•1 , document, and will also include the purpose and intent of j +� the Specific Plan, background, and the relationship of the Specific Plan to the City's Zoning Code, General Plan, and other applicable documents. ' r w .• �: Deliverables: • Specific Plan(SP)Chapter 1(Vision and Boundary) 3.2 Resource Identification The Arroyo Group will identify natural, cultural, and historic 1 POP resources within the Specific Plan boundary based on literature review and site reconnaissance. This information will be integrated into second chapter of the Specific Plan. This scope of work does not include conducting a Historic - Resources Survey. Deliverables: - • SP Chapter 2 describing identification and protection of valuable resources Urban Design Framework examples Vernon Mixed-Use Specific Plan and Program EIR The Arroyo Group+LOHA Team 10 D. Work Plan The Seven Functions of a Complete Street Communicator-through banners, Carrier-of automobiles,buses, signage,lighting and landscaping bicycles and pedestrians J f SF `f I city JI Builder- generating ©.� new Connector- development between Downtown Riverside and UCR — Space-defined by Place-'I'll meet you on buildings and trees University Avenue" Sustalner-enabling groundwater recharge along the Avenue and at streetscape-fed catchment basin/park 3.4 Development Standards Nelson\Nygaard will develop a mobility classification The Arroyo Group will develop standards for development framework for streets within the study area to establish which are differentiated by zoning district and will include, a hierarchy of modes. Establishing a classification but not limited to, density, height, lot size, setbacks and framework for streets helps to outline factors — such frontages, transitional height requirements, vehicular and as safety, traffic volumes, and connectivity to local pedestrian access, open space, parking, landscaping transit services—that help meet a community's broader for private development, potential affordable housing goals. For each classification, our team will include requirements. This section will also identify possible recommended standards for roadway design, bicycle development incentives, density bonuses and interactions facilities where warranted, and pedestrian right-of-way with State Density Bonus Law. features to facilitate connectivity of a complete streets network within the study area. Parking standards will also be reviewed and may include new Sherwood Engineers will identify locations and parking ratios addressing parking requirements in a mixed- typologies for localized storm water infiltration projects use district, on-street parking regulations and management, which may be located on public right-of-way or on development of a shared parking model framework, curb private property that is anticipated to be redeveloped. management standards, and a transportation demand Policies and a framework will be described to finance management(TDM)framework. these projects, relieving private development of this "Low Impact Development"requirement. Deliverables: The Arroyo Group will identify urban greening strategies • SP Chapter 4 with charts showing development and character and incorporate potential locations or standards strategies for public art and gateways. 3.5 Complete Streets This chapter of the Specific Plan will detail the benefits of The Arroyo Group's approach to complete streets begins complete streets design in supporting a vibrant mixed-use with the accommodation of multiple modes of transportation district and outline policies and programmatic steps to including pedestrians, bicycles, buses, cars and trucks, but support the implementation of complete streets and low we go beyond the norm in considering a street's overall role impact development. in the urban fabric as a type of urban open space, a place that can be recognized, a signifier of community identity, a Deliverables: sustainable element,etc. SP Chapter 5 with new streets standards Vernon Mixed-Use Specific Plan and Program EIR The Arroyo Group+LOHA Team 11 D. Work Plan 3.6 Non-Motorized Transportation 3.9 Implementation Nelson\Nygaard will build on the content developed in Task The Arroyo Group Team will prepare a development and 3.5 to develop a toolkit of design features and facilities implementation strategy, which will be an action plan and to support people walking, bicycling, or using other non- roadmap for how to realize the potential of this Plan and motorized transportation modes. The toolkit will include but address potential issues or challenges with the existing uses is not limited to traffic calming design strategies, crossing in the district. facilities at non-signalized intersections, and bicycle facility The action plan will provide recommendations for how design options. This toolkit will not only complement the to provide incentives, programs and other forms of City complete streets classifications identified but will also serve financing to facilitate capital improvements and the as a resource for future developments within the study area building, redevelopment, and revitalization of existing to incorporate into their designs. spaces in the Mixed-Use District. • All members of our team will help to identify relevant Deliverables: grant sources and federal/State tax incentives for • SP Chapter 6 with non-motorized travel provisions the City and/or property owners to pursue including transportation grants, affordable housing grants, 3.7 Design Element stomwater and open space grants, brownfields and The Arroyo Group and LOHA will develop design standards other tax credits, etc. and guidelines for the physical environment, particularly Public improvements will be separated into phases and for new or rehabilitated structures and for both public and related to desired development activity phases. private walkways. This chapter will also describe and Actions for each city department will be described, illustrate the desired character for new development. The given a priority level and timeline. standards and guidelines will address the applicable planning and design issues of site planning and architecture, Deliverables: compatibility with residential neighborhoods and historic SP Chapter 9 with implementation steps andprocedures resources,etc. Examples of site development showing both appropriate and inappropriate responses to the guidelines 3.10 Catalytic Sites Development Concepts and noted above will also be included. This will assist property Feasibility owners, developers and city officials in understanding the The Arroyo Group + LOHA Team will prepare concepts intent of these guidelines. Guidelines that relate to projects for four (4) opportunity sites to be identified from the that include housing will also be reviewed for standards development hot spots described in the Opportunities and of objectivity, based on Housing Accountability Act Constraints Analysis (Task 2.5) and community and City requirements. feedback. Development concepts will be illustrated for each opportunity site,clearly conveying major characteristics and The design element will also include site-specific guidelines guidelines for development. These visual concepts also based on renderings of four(4)opportunity sites as described express plan vision and intent and facilitate feedback from in Task 3.10. the public and officials. Deliverables: In previous planning efforts, both The Arroyo Group and • SP Chapter 7 with design guidelines LOHA have seen how these development concepts, often coordinated with property owners,generate strong developer 3.8Infrastructure Improvements interest, lead to completion,and spur adjoining activity from Sherwood Design Engineers will present maps of wet and dry offshoot industry or support services. utility networks and will make recommendations as to how to best protect,upgrade,or abandon the existing infrastructure Each catalytic site development concept will be evaluated facilities that feed the Specific Plan area.Topics will include through a high-level pro forma residual land value analysis storm drainage systems,natural gas,sewer,water(domestic, performed by HR&A. Residual land value is an estimate of irrigation and fire), electrical, telecommunications, cable, what a developer could theoretically afford to pay for land and any other utility system affecting the project's goals. and earn a market-responsive return on investment from development. Generally, development scenarios that can Deliverables: generate higher project values will yield higher residual land • SP Chapter 8 with infrastructure recommendations values, and when residual land values surpass prevailing Vernon Mixed-Use Specific Plan and Program EIR The Arroyo Group+LOHA Team 12 D. Work Plan market prices for similarly entitled land, the project is likely 3.13 Final Specific Plan to support some amount of public benefit. Residual land A Final Specific Plan will be prepared after all direction from value results will also be evaluated against performance of the Joint Commission meeting and City Council hearing are any existing uses on the opportunity sites. This will identify received. the viability of different building and construction typologies given market performance expectations and potential zoning Deliverables: and land use regulations. •Final Adopted Specific Plan This input will assist the team in refining the catalytic site TASK 4: CEQA CLEARANCE concepts and evaluating development guidelines and incentives more generally for the Specific Plan area. 4.1 Technical Studies Informed by the above analysis, we will also qualitatively evaluate the proposed development on three city-owned a. Air Quality—The air quality analysis will be conducted sites within the specific plan area. in accordance with guidance established by the South Coast Air Quality Management District(SCAQMD)in the Deliverables: CEQA Air Quality Handbook,as well as updates to the •Four(4)annotated opportunity sites renderings Handbook provided on the SCAQMD website. Impact •Pro forma analysis memorandum Sciences will document existing air quality conditions within the South Coast Air Basin and the project area. 3.11 Draft Specific Plan Historical data and the number of days that California The Arroyo Group will synthesize all of the above chapters Ambient Air Quality Standards were exceeded will be into an Administrative Draft Specific Plan. We will respond documented. Due to the industrial nature of Vernon, to one(1)coordinated set of comments from City staff,then there are very few sensitive receptors in the plan area. provide a Second Administrative Draft Specific Plan which Any sensitive receptors will be identified. can be checked against the comments provided, then converted into a Public Review Draft Specific Plan. We As there are no specific projects planned, and no will make the Public Review Draft available on our project construction schedule or phasing information is available, website and present it at the Informational Workshop(Task it is difficult to accurately characterize emissions from 5.5). the wide range of projects that may be constructed over the Plan horizon. Emissions would vary broadly Deliverables: depending on the type of development, the area to be •Administrative draft disturbed, possible excavation and export activity, the •Second Administrative Draft square feet of material to be painted, and many other •Public Review Draft construction factors.The California Emission Estimator Model(CaIEEMod)will be used to quantify construction 3.12 Specific Plan Adoption and EIR Certification emissions associated with example development The Arroyo Group Team will review public comments scenarios that include different equipment uses, submitted on the Public Review Draft Specific Plan and and truck and commute trips emissions. Emissions create a Public Hearing Draft Specific Plan. We will then generated by the various construction scenarios will be prepare for and attend one joint Commission meeting compared to the SCAQMD daily emission thresholds to and one City Council hearing each to present the Specific determine the significance of the changes. Plan and Program EIR (Task 4) and respond to public, Commission and Council comments and questions. Long-term operational emissions will be generated by mobile and stationary sources. Mobile source Hearings/Meetings: emissions will be calculated using a combination of •One joint Commission meeting CaIEEMod and the California Air Resources Board •One hearing with the City Council (CARB) Emissions Factor (EMFAC) model, and vehicle trip estimated in the transportation analysis. Deliverables: It is anticipated that the traffic analysis will account •Public Hearing draft for changes in traffic patterns associated with transit- Vernon Mixed-Use Specific Plan and Program EIR The Arroyo Group+LOHA Team 13 D. Work Plan orientated development, and that these changes will b. Greenhouse Gas Emissions — The assessment of be reflected in the air quality analysis. Changes in greenhouse gas(GHG)emissions and climate change stationary source emissions(e.g.,natural gas)will also effects is an evolving CEQA issue. Within the last few be estimated using CaIEEMod based on square feet of years, it has been common for project impacts to be development.Changes in operational emissions will be assessed against GHG reduction targets included in compared to the SCAQMD daily emission thresholds to the State Scoping Plan related to Senate Bill 32. A determine the levels of significance. recent California Supreme Court opinion ruled that local projects should not be compared to the 2017 Scoping The air quality analysis will also discuss odors, project Plan targets to assess potential impacts. As a result, consistency with the Air Quality Management Plan,and it may be appropriate to quantify GHG emissions for toxic air contaminants JAC). The plan area is located public disclosure and discuss potential impacts in terms near major regional freeways and commercial and of consistency with GHG reduction plans. The City of industrial land uses are the primary use within the plan Vernon does not have a qualified CAP, therefore an area. The air quality analysis will include a detailed alternate approach would be consistency with SCAG's discussion of the health implications of TAC exposure RTP SCS. and include mitigation measures that can be universally applied to reduce community exposure to TACs.Impact GHG emissions will be quantified using the same Sciences will estimate the community cancer risk in methodology described for the air quality analysis. Vernon using OEHHA's CalEnviroScreen program and Construction and operational emissions will be based the Multiple Air Toxics Exposure Study V (MATES V). on CalEEMod and EMFAC outputs. Sources of The purpose of the MATES V fixed site monitoring is GHG emissions during project operation will include to characterize long-term regional air toxics levels in occupant vehicular travel, energy demand, water use, residential and commercial areas. We will provide a and waste generation. GHG emissions related to qualitative analysis of the potential chemical pollutants energy demand, water use, and waste generation will that may impact new residential receptors from the be heavily dependent on land use assumptions used various types of industrial facilities within Vernon. For in the environmental analysis. The disclosure of GHG example, discussing the health impacts from the emissions will include existing, future no project, and chemicals emitted from a meat-packing facility. Finally, proposed plan scenarios. we will state that a health risk impact is required at the project-level analysis. The GHG analysis will focus on consistency with State, regional,and local GHG reduction plans.These include It should also be noted that recent case law indicates the the 2017 Scoping Plan, SCAG RTP/SCS, and the effects of the environment on the project are not CEQA County CAP.The GHG analysis will consider mitigation impacts specifically; however, the connection between measures to reduce GHG emissions, if necessary. air pollutants and health must be clearly identified. Careful consideration will be given to identifying mitigation measures that are universally applied such Health Risk Assessment(Optional) that an undue burden is not imposed on projects located within the project area. Impact Sciences will prepare a health risk assessment that evaluates emission sources to determine whether c.Cultural and Historic Resources—ASM will provide emission levels of certain substances will cause public a Cultural Resources Summary Report (Report) in health effects. Impact Sciences will model an example, support of the PEIR.ASM will obtain a records search at maximum-case scenario estimating wind factors and the South Central Coastal Information Center(SCCIC) pollutants for existing facilities. Using the (AERMOD) and a Native American Heritage Commission (NAHC) dispersion modeling tool, Impact Sciences will Sacred Lands File (SLF) search to identify known estimate toxic air contaminants and how they disperse resources within the Specific Plan Area, identified as throughout the community, and the potential for those the westside of the City. The records search will be toxic pollutants to impact human health. The health limited to sites and survey areas only, and will not risk assessment will be prepared in accordance with include reports,DPR forms,or shapefile data.ASM will SCAQMD and Office of Environmental Health Hazard Assessment(OEHHA)guidance and protocols. Vernon Mixed-Use Specific Plan and Program EIR The Arroyo Group+LOHA Team 14 :�.�. D. Work Plan also assist with the preparation of letters for AB 52 and Using Federal Highway Administration noise factors, SB 18 initiation.No field work/survey will be conducted noise levels will be presented for typical construction as part of this project. A limited review of secondary activity in urban areas.Even with the high ambient noise literature pertaining to the Specific Plan area will also level associated with truck traffic, we would assume be conducted. that construction activity would be located adjacent to existing sensitive land uses. It is common for noise The Report will provide a summary of the resources levels associated with construction activity to exceed identified in the records search and classify the different existing significance thresholds when equipment is types of resources identified. The Report will include located adjacent to sensitive receptors. Therefore, the broad historic and archaeological context for the City construction noise analysis will focus on mitigation of Vernon,drawn from the literature review.The Report measures that can be universally applied as best will conclude with Recommendations for future work practices to reduce community exposure to construction to determine potential for CEQA historical resources noise,thereby streamlining future environmental review within the Specific Plan area. Maps of the resources identified by the SCCIC will be included in a confidential The operational noise analysis will estimate changes appendix. in mobile source noise on a representative sample of roadway segments using the Federal Highway ASM will prepare two iterations of the Report(Draft and Administration Traffic Noise Model Version 2.5 Final) to allow for response to one round of combined (TNM2.5) (or RD-77-108 noise calculation formulas, comments and will be available to provide assistance as applicable) and data provided in the transportation with additional comments related to the Draft EIR.Drafts analysis.Roadway segments will be selected based on will be provided based on the agreed upon schedule. the location of sensitive land uses and vehicle volumes. The noise analysis will also assess the compatibility d. Water Supply Assessment — Sherwood Design of land uses with the existing sound environment, Engineers will undertake a preliminary water use including industrial and commercial land uses, high- calculation based on the development capacity assumed volume roadways, rail lines, and aircraft operations_ in the PEIR. Depending upon the level of construction Mitigation measures will be included in the analysis to anticipated, this may be sufficient for CEQA purposes. reduce potential conflicts between sensitive receptors If not,a scope and budget will be prepared for a Water and noise-generating source,if necessary. Supply Assessment. The budget is largely dependent on the amount of information that the City has available. The PEIR will document typical construction and operational vibration levels. The analysis will include e. Noise—Existing sound levels will be characterized mitigation measures that can be universally applied at representative sample of locations at opportunity to reduce potential significant impacts associated with sites once the boundaries of the plan area are finalized. construction vibration. The selected locations will be based on the location of sensitive land uses which are primarily along Furlong f. Traffic — Iteris will prepare a Transportation Impact Place near City Hall (residences, church, school) and Analysis for the project based on SB 743 requirements proximity to noise-generating sources. Land uses (Vehicle Miles Traveled). In addition, Level of Service sensitive to increased levels of noise(e.g., residences analysis will be conducted for up to five(5)intersections and schools) will be identified and the noise analysis in and around the project area. will broadly discuss these land uses. Due to the limited number of residential land uses,and the anticipated high Deliverables: level of ambient noise, we would propose to conduct One (1) draft and one (1) final Air Quality Technical monitoring in the location of proposed residential as well. Report, Greenhouse Gas Technical Report, Noise and If monitoring is not possible due to Covid restrictions, Vibration Technical Report, Cultural/Historic Technical we would estimate noise levels based on existing traffic Report,and Transportation Impact Analysis volumes. One (1) draft and one (1) final Transportation Impact Analysis Vernon Mixed-Use Specific Plan and Program EIR The Arroyo Group+LOHA Team 15 D. Work Plan 4.2 Initial Study 4.4 Draft Program EIR Impact Sciences will prepare an Initial Study to assist in Many of the topics that will be addressed in the PER will identifying the proper scope of the environmental document. use information from technical studies prepared by the The Initial Study will follow the CEQA Checklist as provided project team and will be expected to rely heavily on existing in Appendix G of the CEQA Guidelines.The Initial Study will conditions information complied during the planning process. be submitted to the City for review and comment. Based on For any potentially significant impact, Impact Sciences will City comments, Impact Sciences will revise and finalize the work with The Arroyo Group and City staff to develop project Initial Study. design features and/or mitigation measures that would reduce impacts to less than significant levels where feasible. At the same time, a detailed narrative project description, We expect to work closely with the team to address issues including maps, plans, and other graphics sufficient to fully related to health risk and noise. We anticipate developing define the project and its location will be prepared. The project design features that could be incorporated into the project description will meet the content requirements of the specific plan to address these concerns. State CEQA Guidelines by identifying the project objectives, each of the proposed discretionary approval actions, and Environmental Impact Analysis the physical characteristics of the project. The project Each resource topic of the PER will follow a master format description will describe all components at the level of detail designed to demonstrate CEQA compliance and increase appropriate for a Program EIR. The project description will the ability of the public to understand the information in the be submitted to the City for review and comment. PER using the thresholds established above. Each section will be organized as follows: Deliverables: • One(1)draft and one(1)final Initial Study Table of contents. • One(1)draft and one(1)final project description Executive Summary will provide an overview of the project, including project objectives. A summary table 4.3 Notice of Preparation with project impacts, mitigation measures and residual Impact Sciences will prepare the NOP for distribution to all level of significance will also be provided. appropriate local, regional, and state agencies, as well as The Introduction will provide the roadmap to the any neighborhood groups and private individuals. Impact document including statutory authority, PER process, Sciences will assist City staff in conducting a scoping areas of controversy and proposed actions. The meeting during the 30-day EIR scoping period. Impact process for streamlining and/or tiering of projects will Sciences will assist in conducting the meeting, and Impact also be described in the Introduction. Sciences will prepare materials such as sign-in sheets,and The Environmental Setting will provide the physical comment cards, if the meeting is in-person(not virtual).Our environmental setting in accordance with CEQA Project Manager and a staff planner will attend the scoping Guidelines Section 15125.The environmental baseline meeting. At the end of the scoping period, it is assumed used for the setting will be the date of the publication of that City staff will provide Impact Sciences with copies of the NOR all comment letters received on the NOP for inclusion in Applicable regulations and policies will be identified. an appendix to the Draft EIR. Once the NOP is published Thresholds of significance will be described to allow the and comments from interested parties received, Impact reader to understand the significance of each identified Sciences will compile all comments and create a matrix to be impact. included in the EIR that identifies major topics addressed by Project impacts will be identified and discussed by type each party and where these issues are addressed in the EIR. of impact, based on substantial evidence. Any comments received during the scoping meeting will be Cumulative impacts will be identified and discussed. compiled with NOP comments and summarized in the matrix Consistent with Section 15130 (b) of the State CEQA to be included in the PER. Guidelines, cumulative impacts will be assessed for each resource topic based on a list of related projects Deliverables: or using the projections approach if appropriate. • One NOP in MS Word and PDF Mitigation measures for each significant impact will be • Presentation materials for a scoping meeting identified and disclosed. • Matrix with scoping meeting/NOP comments Conclusions regarding the significance of each impact after mitigation will be presented. Vernon Mixed-Use Specific Plan and Program EIR The Arroyo Group+LOHA Team 16 D. Work Plan We have provided our approach for key sections within the vii. Hazards and Hazardous Materials — The west side document below. of Vernon includes numerous industrial use employers including Exxon Mobil and Farmer John. The existing i. Aesthetics/Light and Glare—The existing condition will setting will include policies related to hazardous include a description of the current visual environment materials from the City's safety element. The in the Specific Plan area. This will include identification setting will also include a listing of known hazardous of aesthetic, visual and scenic features that may be materials sites from publicly accessible databases. available, and policies from the General Plan related The analysis will focus on the potential for the project to visual resources. The analysis will focus on those to exacerbate existing hazardous materials risks (i.e., areas where changes in height may occur or where the use, disposal, or transport of hazardous materials). zone changes are anticipated. The analysis will also Mitigation measures and best practices will be included, cover policy changes, as well as potential changes in as necessary. visual character. If necessary, mitigation measures will be incorporated to reduce potential significant impacts. viii. Hydrology and Water Quality — The Los Angeles River through Vernon has been heavily channelized, ii. Air Quality — The air quality section will present the engineered to serve its main function through Vernon, findings of the air quality technical report prepared as to move stormwater and prevent flooding of adjacent part of Task 4.1 above. industries.The hydrology section will focus on the plan's ability to affect drainage,flows,stormdrain capacity and iii. Greenhouse Gas Emissions — The greenhouse gas the potential to violate water quality standards. Any section will present the findings of the greenhouse gas connection to the LA River will be analyzed.Regulatory technical report as prepared as part of Task 4.1 above. requirements, such as NPDES and SWPPP will be The PEIR will identify potential impacts of Specific Plan provided. implementation on cultural and historic resources and incorporate any necessary mitigation measures. ix. Land Use and Planning —The land use analysis will include a description of the existing zones,any potential iv. Cultural and Historic Resources — This section will zone changes. Consistency with existing plans will present the findings of the cultural resources technical be included. According to SCAG's latest estimates, report prepared as part of Task 4.1 above. the City has a population of 90 and 38 housing units with an estimated RHNA allocation of 8 units for the v. Biological Resources — Due to the high level of upcoming RHNA cycle. The addition of housing would development within the west side of Vernon, biological likely exceed the forecasted SCAG growth for the city. resources impacts are not anticipated.Impact Sciences A discussion of overall consistency will be included in will conduct a CNDDB data search as part of the Initial the section. Study to determine the potential for biological resources. We expect to scope this section out of the PEIR. If any x. Noise—The Noise section will present the findings of sensitive resources are identified, Impact Sciences will the Noise study prepared under Task 4.1 above. notify the City and present a scope and cost for the additional biological work. xi. Population and Housing — The environmental setting will identify existing population, housing and vi. Soils/Geology (including Paleontology) — Known employment based on SCAG data from the 2020 RTP/ geologic hazards will be presented. In accordance with SCS (anticipated to be adopted in September 2020). recent case law,the analysis will focus on the project's Impact Sciences will compare the forecasted increases ability to exacerbate existing geologic conditions. in population, housing,and employment to the regional Impact Sciences will utilize existing geotechnical estimates prepared by SCAG to determine if projections information for the project site to assess the potential are consistent. Impact Sciences will evaluate the for paleontological resources to be encountered. This potential of the project to induce population growth, scope does not include a paleontological technical impact the local housing stock, and/or increase local study. If any sensitive resources are identified, Impact employment opportunities. Sciences will notify the City and present a scope and cost for the additional paleontological work. Vernon Mixed-Use Specific Plan and Program EIR The Arroyo Group+LOHA Team 17 D. Work Plan Al.Public Services and Facilities—The potential physical Mitigation Monitoring and Reporting Program. In effects of increased population on fire, police/sheriff, conjunction with the EIR, Impact Sciences will prepare school, parks/recreation and library services will be a Mitigation Monitoring Program (MMP) that identifies assessed. Following data collection, Impact Sciences mitigation measures included in the Draft EIR, the will prepare PEIR sections that evaluate the potential timing of implementation of each measure, and the for the project to result in physical significant impacts entity (project applicant, agency, or both) responsible with respect to public services and recommend feasible for implementing and monitoring each measure. mitigation measures as necessary and appropriate to reduce potential impacts to less than significant levels. Public Draft EIR. Following receipt of comments (we assume one set of consolidated comments from xiii. Transportation — Impact Sciences will prepare the City staff) on the administrative Draft EIR, a revised transportation section of the PEIR based on the traffic administrative copy of the PEIR will be prepared. analysis prepared by Iteris. The determination of Electronic copies of the revised administrative PEIR significance will be based on VMT as required under will be provided to the team for review and comment. SB 743. Our scope assumes one round of review of the revised administrative Draft EIR. xiv.Utilities and Service Systems — This section will address the potential for the project to result in increases Impact Sciences will finalize the Draft EIR and distribute in population thatwould require new or physically altered the document to State Clearinghouse to start the 45- facilities. The WSA will also be incorporated into this day comment period. Impact Sciences will prepare the section to discuss water availability due to an increase Notice of Completion/Availability(NOC/NOA)and Draft in housing. As required by CEQA, an analysis of the EIR and distribute the EIR to agencies and interested wasteful or inefficient use of energy will be presented. parties.This task also includes filing the NOC/NOA with the County Clerk. xv.Wildfire—CEQA Guidelines require analysis of wildfire potential.While the specific plan area is urbanized with Deliverables: very little natural areas, the section will address the One (1) electronic Draft copy of the 1st administrative potential for wildfire threat. If possible,Wildfire could be Draft PEIR scoped out during the Initial Study. One(1)electronic Draft copy of the Public Draft EIR • Preparation and filing of the NOC/NOA with OPR and Alternatives. CEQA requires an EIR to evaluate the County Clerk range of reasonable alternatives to a project that could feasibly attain most of the basic objectives of 4.5 Public Comment and Response to Comments the project and avoid or lessen the significant impacts Following the close of the Draft EIR 45-day statutory public of the project as identified in the EIR. Evaluation of review period and receipt of all agency and public comments, a "No Project' alternative is required. An adequate Impact Sciences will prepare written responses to comments range of reasonable alternatives will be included in (with assistance from the technical subThe Arroyo Groups the Draft PEIR. After coordination with City staff, three and City staff, as necessary) along with the Administrative alternatives (including the No Project)will be selected Final EIR for review and comment by the project team. for analysis based on their potential to avoid or lessen any significant impacts associated with the proposed The time necessary to complete this task is highly dependent project while still meeting basic project objectives. on the volume and depth of the comments received.However, Impact Sciences will prepare a memo summarizing the based on experience with similar projects,we anticipate the alternatives for the City. Alternatives identified during budgeted time is sufficient. Our scope of work assumes no project scoping will be carefully considered and a more than 20 unique comments to respond to comments; matrix will be prepared that distinguishes the relative if any responses require additional analysis, we would effects of each alternative and its relationship to project prepare the additional analysis and responses on a time- objectives.The environmentally superior alternative will and-materials basis, according to our hourly rate schedule. be identified as part of this analysis. Based on our local experience,we expect many comments will be on a limited number of environmental topics and many Vernon Mixed-Use Specific Plan and Program EIR The Arroyo Group+LOHA Team 18 D. Work Plan will not be relevant to the CEQA analysis. Our suggestion expresses the vision, goals and ideas of the community will be to prepare master responses. Master responses will as a whole. The workshops will give stakeholders and the reduce the staff-time necessary for responding to comments community-at-large a chance to participate hands-on in in the Final EIR, thereby reducing costs. Master responses the Specific Plan process. The community workshop will will also provide information in a format that is more user comply with the appropriate COVID-19 safety measures in friendly than multiple detailed individual responses. The place at the time of the meeting. budget for this task will be reviewed with the City and adjusted, if needed, after review of all comments received The first Design Workshop will be focused on educating on the Draft EIR. the participants about the project planning area, and opportunities and constraints.The Arroyo Group will facilitate Deliverables: workshop participants, breaking out into small groups, if • Responses to comments for 20 unique comments/ appropriate. Using the workshop materials and through responses in electronic format for review and comment interactive discussion with the stakeholders and community • Master responses for repeated comments in electronic about our Opportunities and Constraints Memorandum format for review and comment (Task 2.5) we will develop a vision for the Specific Plan • One(1)matrix identifying all public/agency comments area which will guide the development of the Specific Plan. • One(1)copy of compiled bracketed comment letters Establishing a clear vision in an open,facilitated discussion process will allow for increased community buy-in and future 4.6 Final Program EIR and EIR Certification successful adoption and subsequent implementation of the Impact Sciences will prepare the Findings and Statement final Specific Plan. of Overriding Considerations (SOC) for the project, if necessary. Our scope assumes one round of review and In the second Design Workshop, The Arroyo Group Team comment from the City. Findings and SOC will be provided will present a preliminary land use and urban design electronically. Impact Sciences will also prepare the Notice concept, consisting of the Vision Statement, Urban Design of Determination. Our scope assumes the City will be Framework, and preliminary work on land uses, catalytic responsible for fish and game fees associated with filing. sites, complete streets, and other task areas described in This task also includes attendance at one public hearing and Chapter 3. Through an interactive process, we will solicit one workshop on the PEIR and specific plan. feedback from the participants.One technique which can be used is to guide participants in creating their own land use Deliverables: concept for the Specific Plan area from a set of alternatives. • Presentation materials for one(1)Public Hearings and The preliminary land use and urban design concept prepared one(1)joint specific plan and PEIR workshop by The Arroyo Group will serve as a starting point for the • One(1)electronic copy of the draft and final MMP participants.At the workshop and with input from workshop • One(1)electronic draft copy of the Administrative Final participants during the charrette process,The Arroyo Group PEIR will refine the land use and urban design concept. Using • Prepare one(1)copy of the Findings and SOC in Word the charrette process will allow for increased community • Preparation of the Notice of Determination buy-in and future successful adoption and subsequent implementation of the final Specific Plan. TASK 5: COMMUNITY OUTREACH AND PUBLIC INPUT L 5.1 Design Workshops(two) �►� � Given the current public health crisis, it is difficult to ',� "d anticipate the level of in person community engagement that will be permissible during the project. However, assuming that it is possible, The Arroyo Group Team will conduct and facilitate two design workshops at milestone stages of 6.ifq� the project to be determined by the City. The intent of the public workshops is to inform, educate and solicit feedback from the Vernon community to ensure that the Specific Plan Workshop where community members create their own land use concept Vernon Mixed-Use Specific Plan and Program EIR The Arroyo Group+LOHA Team 19 D. Work Plan In-person workshops may also be substituted with digital Session will be incorporated in the Administrative Draft activities led by our Senior Associate for Digital Engagement. Specific Plan being prepared concurrently. Workshops may be converted into any of the following: • Video presentations broadcast on YouTube and local Study Session/Meeting: cable, paired with online surveys to gauge responses Joint Commission Study Session • Consistent social media campaign with educational posts,input-seeking posts and promotional posts 5.5Informational Workshop • Moderated online commenting platform allowing people The Arroyo Group will conduct and facilitate an Informational to comment on specific aspects of the development Meeting to present and receive community feedback on the Draft Specific Plan and Draft EIR. The Arroyo Group Workshops/Meetings: will facilitate this workshop, breaking out into small groups, • Design Workshop #1 — Baseline Analyses and if appropriate. Using the workshop materials and through Opportunities and Constraints interactive discussion, The Arroyo Group will present and • Design Workshop #2 — Preliminary Land Use and discuss the Draft Specific Plan and EIR. This workshop will Urban Design Concept be a vehicle to gain input and feedback on the Specific Plan and provide information about the adoption process. Deliverables: • Meeting minutes, materials, design plans developed, Deliverables: attendance sheets,and meeting notes. •Meeting agenda notes,attendance,materials distributed 5.2 City Council Study Session 5.6 Print Email,Posting, Web Notices At a Study Session with the City Council,The Arroyo Group To advertise for the Design Workshops and Informational will present the results of the baseline studies completed in Meeting, The Arroyo Group will prepare a press release Task 2. for City distribution to local media, as well as a flyer (with graphics) that City staff can display at various community Deliverables: locations and mail or email directly to interested parties, • Content for agenda report, attendance at City Council community groups and/or stakeholders. Social media meeting,and summary of results. content for City platforms will also be provided. 5.3 City Council Interviews The Arroyo Group will create a standalone project website In order to further understand the potentials for the Specific using an online template.The web page will link to the City's Plan area, The Arroyo Group will interview City Council web site, be optimized for mobile and desktop use and members.The Arroyo Group will meet with the City Council include the following information: members individually to gain an understanding of their goals Clear, attention-grabbing methods for members of and ideas for the Specific Plan area. These interviews are the public to provide input into the project(e.g. public anticipated to take place at the beginning of the planning workshop information,social media polls) process. The Arroyo Group will prepare a memorandum Frequently asked questions summarizing the interviews. Specific Plan and progress work products • EIR documentation and progress work products Deliverables: Contact information or form • City Council interviews—Summary Memorandum The flyer and important portions of the website or other 5.4 Joint Commission Study Session engagement information can be translated into Spanish At a joint Commission Study Session with several of the City upon request. of Vernon Commissions, The Arroyo Group will present the preliminary land use and urban design recommendations for Deliverables: the Specific Plan area.The feedback received at this Study • Press releases, flyers, social media content and website with updates Vernon Mixed-Use Specific Plan and Program EIR The Arroyo Group+LOHA Team 20 Figure 3 -Schedule Year 1 Year 2 for Vernon Mixed-use Specific Plan and Program EIR v n M vs o w m o 0 CV Cf ITN �o K Co a, , L L L L L t t L L L S L x w L L C C C C C C C C C C L L L L C C C C C C C C C C a 0 0 0 0 0 0 0 0 0 0 . 0 0 0 0 0 0 0 0 0 0 W W 1.1-1.2 Schedule and Budget Monitoring(via monthly progress reports) 1.3 Meetings and Coordination m � a 2.1-2.5 Baseline Studies Tasks o' ca JA �•, 'm 3 3.1-3.10 Prepare,Review,and Adopt Specific Plan Tasks m — --- X 3.11 Draft Specific Plan City Review of Administrative draft City Review of Second Administrative Draft City Review of Public Review Draft 3.12 Specific Plan Adoption and EIR Certification _ City Review of Public Hearing Draft City Council Hearing 3.13 Final Specific Plan 4.1 Technical Studies 4.2 Initial Study 4.3 Notice of Preparation 4.4 Draft Program EIR s City Review of Draft Program EIR 3 week review_ D4.5 Publlc Comments and Response to Comments 0 4.6 Final Program EIR and EIR Certification a City Review of Final Program EIR t7 0 c 'o • • r- 5.1 a Design Workshop#1 -Baseline Analyses and Opportunities and Constraints 0 2D 5.1 b Design Workshop#2-Preliminary Land Use and Urban Design Concept — 5.2 City Council Study Session 5.3 City Council Interviews O 5.4 Joint Commission Study Session 5.5 Informational Workshop Gt 5.6 Print Email Psfing,Web Notices � The Arroyo Group+LOHA Team proposes to complete the Vernon Mixed-Use District Specific Plan for the not-to-exceed fee of$485,890.Labor costs will be billed in accordance with the rates provided on Figure 4.Non-labor costs will be billed at cost. Invoices will be provided monthly on a time-and-materials basis and are payable 30 days after receipt. Section D.Work Plan describes one optional task—a Health Risk Assessment as part of the Program EIR.The cost for this item is$12,000. 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U r o 2 v L u 0 W N r C Q 0 6 rI O y 0 V > w W fY W E o « Q O WO W Y V y 0 ry 1_ P O = tl :0) � � �• ° JOo W cvLv n am u o ° O u- a o m o3 r W tJ m o -° - a ��v°V p t o r a N °_ 0 `o Z # # ; Y m .� m 2 o ° K t «e o - V o_V 6 o o iy O[e °w 7 O M O m E °a W i ' v ° W '� u'« a, c v o °,' < a Q u E v E 'E v 2 3 a 1 < 6 O o !aG Q - ° L -° a w c y 0 U «° V p'� V m-?u `°, E m y o o E o .O � F o, ei m o ' �' = vi o` u ° o.« F. u=N "moo. < o_in o ° o N 3 0 3 i> > o `o E j mY - Y N U os rn T T U E vl s -° 0 6n o 0 0 o V > o 0 o E y o ° V ° 'o o D o vl 'g « .O ;_ f sn diF f �`_`_= f O > °o Uz0 _S LLo,.°i ` s- 5 zoa F o 000il i7 _ o. 0 N C � - rvrvrn � nMMnMMnmPo •- v a vvv o �vi vi,Qi,inn LL 1 O_ Vernon Mixed-Use Specific Plan and Program EIR The Arroyo Group+LOHA Team 22 m Figure 4 - Budget 3 u I Vernon Mixed-Use District Specific 9 3 Plan Fa „ vY0 t - and Program EIR o r ¢" o F 2 2 j v u a r a Q 0 3 d . o yr W LLa z . � � a r ¢ oa gov W Wa' Fd �= �� r > Z o u - vui o 0 O 4 0 n°-'. o ¢ n 00 i o` o v`i E w(2 O ¢o in voi ¢w ti Z n. ° � x ao° Os°e CO) O w 3 ¢ ti W u 0 v Ao a o m o o W < Q o „ o Q O s u x u ✓, s v_' �_ Z o F 0 TASK is PROJECT MANAGEMENT AND COORDINATION $3,02 2,5; ;1,075 $4,000 $31,010 "D 1.1 Schedule Monitoring $ $ $0 $0 $2,48 7 1.2 Budget Monitoring $ $ $0 $0 $2,480 y 1.3 Meetings and Coordination 4 4 $3,02 2 6 6 $2,590 5 $1,075 5 20 $4,000 $26,050 7 0. TASK 2:BASELINE STUDIES $14,13 $8,77 $0 ; $60,450 7 2.1 Parking,Access and Linkage Study $ $ $0 $0 $12,910 L00 2.2 Land Use Survey and Ownership Analysis $ $ $0 $0 $11,600 y 2.3 Infrastructure Analysis $ 4 4 38 8 $8,77 $0 $0 $9,080 3 2.4 Market Scan 6 10 20 30 $14,13 $ $0 $0 $14,750 T_ 2.5 Opportunities and Constraints Analysis $ § $0 $0 $12,11 TASK 3:PREPARE,REVIEW AND ADOPT SPECIFIC PLAN $33,790 $1e,31 $o $7,650 $203,395 3.1 Vision and District Identification(Chapter 1) 4 4 6 $4,16 $ $0 $0 $20,91 3.2 Resource Identification(Chapter 2) $ $ $0 $0 $7,53 3.3 Land Use Element(Chapter 3) $ § $0 4 16 18 20 $7,650 $19,92 3.4 Development Standards(Chapter 4) $ $ $0 $0 $17,66 3.5 Complete Streets(Chapter 5( $0 4 2 16 10 $5,25 $0 $0 $23,79 3.6 Non-Motorized Transportation(Chapter 6) $ $ $0 $0 $10,260 3.7 Design Element(Chapter 7) $ $ $0 $0 $13,380 3.8 Infrastructure Improvements(Chapter 8) $0 4 6 50 22 $13,06 $0 $0 $18,380 3.9 Implementation(Chapter 9) 4 6 15 $6,520 $ $0 $0 $13,62 3.10 Feasibility of Mixed-Use Development 12 18 40 30 $23,11 $0 $ $0 $36,77 3.11 Draft Specific Plan $ $ $ 3.12 Specific Plan Adoption and EIR Certification $ $ $0 $ $5,770 3.13 Final Specific Plan $ $ $ $0 $7,32 TASK 4:CEQA ENVIRONMENTAL CLEARANCE $0 $3,940 $13,920 $127,400 $139,555 4.1 Technical Studies $0 2 5 16 $3,940 16 12 52 $11,280 10 40 120 20 10 $26,450 $31,63 4.2 Initial Study $0 $ $0 10 20 20 60 10 $15,350 $16,28 4.3 Notice of Preparation $0 $ $0 6 10 10 20 10 $7,400 $7,555 4.4 Draft Program EIR $0 $0 $0 24 110 80 210 20 $56,900 $60,00 S 4.5 Pubilc Comments and Response to Comments $0 $0 8 8 $2,640 To 30 10 10 10 $10,100 $12,270 0) 4.6 Final Program EIR and EIR Certification $0 § $0 10 30 10 20 10 D $11,20 ;11s20 TASK S:COMMUNITY OUTREACH AND PUBLIC INPUT ; $ $1,440 $4$,480 O Design Workshop#1-Baseline Analyses and Opportunities $ $0 $ $ $9,730 S.la and Constraints O m Design Workshop#2-Preliminary Land Use and Urban $0 $0 $0 $ $9,730 5.1 b Design Concept + 5.2 City Council Study Session $ $ $0 $ $3,240 r 5.3 City Council Interviews $ $0 $0 $ $3,280 5.4 Joint Commission Study Session $ $ $0 $ $3,240 N D 5.5 Informational Workshop $0 $ $0 2 4 4 $1,440 $10,240 91) N 5.6 Print,Email,Posting,Web Notices $0 $ $0 $0 $9,020 N Total Lobo,Hovrs Q. 3 30 42 8+ 60 Ib 23 126 40 29 12 60 81 2B0 268 364 70 $50'940 $33,61 $14,995 $140,490 $482,890 O Non-Labor Expense $ ;0 $0 $3,000 w $50,9$ $33,61 $14,995 $140,49 rt $485,890 (p ABILITY PiViOPOSEV, Ti PFUOVIL The Arroyo Group Team is composed of seven firms who LOHA has been recognized with over 100 awards,including, are recognized at the top of their fields.The team covers the the #1 Design Firm in the US by Architect's Magazine's breadth of disciplines required for the project. 2018 Architect 50, the AIA California Distinguished Practice Award,and the AIA LA Firm of the Year Award. The Arroyo Group (TAG) is a 45-year- old planning and urban design firm 101 Relevant experience includes: based in Pasadena specializing in 71 ( ' Park City South Master Plan, Raleigh, NC — Client: Specific Plans, Downtown Plans,Transit- ' MERGE Captial Oriented Development Plans, and First/ _� Russell Woods/Nardin Park Master Plan, Detroit, MI — Last Mile Plans. Throughout its history, I — Client:City of Detroit the firm has played an integral role in Northwest Detroit Master Plan,Detroit, MI—Client:City planning projects which have guided the of Detroit development of Downtown Pasadena from an insular and Brush Park,Mixed-Use Residential,Detroit,MI—Client: blighted area in the 1970's to its success today as a vibrant, Bedrock Detroit pedestrian-friendly, mixed-use,and historically sensitive city MLK1101 Supportive Housing, Los Angeles, CA — center projects including industrial areas. Client:Clifford Beers Housing • Form-Based Concept Plans and TOD Zoning: ESRI Campus Conference and Event Center,Redlands, Downtown, Fairview Heights, WestchesterNeterans CA—Client:ESRI and Crenshaw/Imperial-City of Inglewood,CA San Vicente 935, Multi-Unit Residential, West • Compton Station Specific Plan—City of Compton,CA Hollywood,CA—Client:5to9 Group • Santa Fe Depot Specific Plan—City of Orange,CA Old Town La Verne Specific Plan--City of La Verne,CA Nelson\Nygaard Consulting Associates, • Tweedy Boulevard and Hollydale Village Specific Plans Inc. is an internationally recognized firm —City of South Gate,CA committed to developing transportation • Willowbrook TOD Specific Plan — County of Los systems that promote vibrant, sustainable, Angeles,CA and accessible communities. Founded by NELSON • Downtown Riverside and Riverside Marketplace two women in 1987, Nelson\Nygaard has N Y G A A R D Specific Plans-City of Riverside,CA grown from its roots in transit planning to • Form-Based Concept Plans and TOD Zoning: a 118-person, full-service transportation firm with offices Downtown, Fairview Heights, WestchesterNeterans across the United States. and Crenshaw/Imperial-City of Inglewood,CA • The Plan for Old Pasadena-Pasadena Heritage Nelson\Nygaard specializes in transit, active transportation and safety, streets and cities, engineer design and Lorcan O'Herlihy Architects (L.OHA) development,emerging mobility,paratransit and community was founded in 1994 by Lorcan O'Herlihy, transportation, mobility management, campus mobility, FAIA, LOHA is an award-winning parking and demand management,and transit corridors. architecture and urban design firm of , twenty-five talented designers,with offices Relevant experience includes: in Los Angeles and Detroit. - Implementing Context Sensitive Design for Multimodal Thoroughfares: An ITE Informational Report, With a conscious understanding that Washington DC, Intstitute of Transportation Engineers architecture operates within a layered context of political, Research Park Master Plan, Salt Lake City, UT, developmental, environmental, and social structures, University of Utah LOHA seeks to elevate the human condition via the built Campus Master Plan, Fullerton, CA California State environment.We work with a diverse group of stakeholders University Fullerton to deliver work ranging from art galleries, bus shelters, Stockton Boulevard Corridor Plan, City of Sacramento, and large-scale neighborhood plans, to large mixed-use CA developments,supportive housing,and university residential Woodbine Race Track Master Plan,City of Toronto complexes. Vernon Mixed-Use Specific Plan and Program EIR The Arroyo Group+LOHA Team 24 F. Ability of the Proposer to Perform HR&A Advisors, Inc. is an industry- Iteris, Inc., a publically-traded leading real estate, economicH11P corporation (NASDAQ: ITI)with over I to r i sv development and public policy 400 staff nationwide, is the market consulting firm. We have provided leader in applying informatics solutions to the transportation strategic advisory services for some of the most complex industry since 1987. Iteris has decades of expertise in traffic mixed-use, neighborhood, downtown,campus,and regional management, along with superior services and patented development projects across North America and abroad for products that help detect, measure, and manage traffic and over forty years. vehicular performance; minimize traffic congestion; and empower Iteris clients with solutions to better manage their Relevant projects include: transportation networks. • City Market of LA—City of Los Angeles,CA Commerce General Plan Update—City of Commerce, Relevant experience includes: CA SCAG Last Mile Freight Study — Southern California • Carson General Plan Update—City of Carson,CA Association of Governments • Metro West Santa Ana Branch TOD Strategic Form-Based Concept Plans and TOD Zoning: Implementation Plan—Los Angeles Metro,CA Downtown, Fairview Heights, Westchester/Veterans • West Covina General Plan Update — City of West and Crenshaw/Imperial-City of Inglewood,CA Covina,CA Carson Neighborhood Mobility Area Plan—Carson,CA • Pasadena General Plan Implementation — City of Compton Station Transit Oriented Development(TOD) Pasadena,CA Specific Plan&EIR—Compton,CA • San Jose Diridon Station Development Framework - Livable Orange Grove Boulevard Feasibility Evaluation City of San Jose,CA —Pasadena,CA Sherwood Design Engineers 'yNI Impact Sciences Inc., a Metro- IMPACT is a site civil engineering KRISHERWOOD certified SBE/DBE, is a California DESIGN ENGINEERS practice committed to the corporation that has been preparing S C I EN C ES optimal integration of ecology, infrastructure, and design. environmental documentation since We specialize in water management strategies and water 1988. With a team of 15 planners resources engineering. We document site infrastructure and technical specialists, Impact Sciences currently has as well as master plan engineering solutions at a campus, offices in Los Angeles,Camarillo,and Oakland. neighborhood,and district scale.Important to our engineering practice is our ability to span building and landscape. Relevant projects include: Sherwood works collaboratively with project teams to Compton Station Specific Plan EIR- City of Compton, find ways to maximize efficiencies through an integrated CA and ecological approach that results in high performance 2020-2045 RTP/SCS EIR - Southern California buildings and landscapes recognized for function as well as Association of Governments aesthetics and user experience. Boyle Heights Community Plan Update EIR-City of Los Angeles,CA Our work includes: Harbor LA Community Plans Update EIR- City of Los Culver City General Plan and EIR-City of Culver City, Angeles,CA CA Compton Innovation Hub Specific Plan IS/MND - • Downtown Hayward Specific Plan-City of Hayward,CA Compton, CA Fulton Corridor Specific Plan-City of Fresno,CA • Downtown Paso Robles Specific Plan - City of Paso Following this page are descriptions of some of The Arroyo Robles,CA Group + LOHA Team's relevant projects, followed by a Downtown Napa Specific Plan-City of Napa,CA list of references. Resumes for all project staff are given San Mateo County Green Streets and Parking Lot in an attached document. Each staff member's projected Design-San Mateo County,CA participation in the project can be seen in Figure 4 in the San Francisco Better Streets Plan - City of San previous section. Francisco,CA Vernon Mixed-Use Specific Plan and Program EIR The Arroyo Group+LOHA Team 25 F. Ability of the Proposer to Perform City of Inglewood, CA Inglewood Transit Oriented Development Plans �► t and Design Guidelines � "•� Tech Campuses, Mixed-Use Housing, and Downtown Revitalization Key Staff.-Philip Burns, Christian Morgutia iteriss The Arroyo Group team prepared transit-oriented development plans for four Metro Rail station areas in the city of Inglewood.The plans have been developed with an extensive program of community participation including stakeholder interviews,a stakeholder's advisory committee appointed by the mayor, community workshops held at Inglewood's two largest churches,surveys and youth outreach at Inglewood High School. Downtown's revitalization is anchored by new,Crenshaw Line-adjacent districts including mixed-use zones along Market Street and an employment district named TechTown. Green Boulevard complete streets with bikeways separated from traffic by bioswales provide connections from all of Downtown's civic,retailing and employment districts to the Crenshaw Line. The WestchesterNeterans Station area is shaped by three major accessibility factors: the station area which is under construction,proximity to LAX and the under construction Automated People Mover,and Interstate 405.The area closest to the transit station is anchored by a mini-arts district which will serve existing and new artists, new mixed use with residential and retail and a new neighborhood shopping center serving both Inglewood and Los Angeles. The remainder of the WestchesterNeterans Station area is purposed for industrial uses related to LAX and new open space addressing environmental inequities. Improved connections across Interstate 405 make the station area more accessible by pedestrians and bicyclists. tD C...old F-1. — f i � ... / e O Sntln9 Fanorrtu e O if� f oO xw.el.r.an •� e f f � � � OS eolYMflV.MCM Acc.0 f P—N Lot A—. ., //`/` ,Ilia 17 Oj AN.t De4ena0 f , ` , t' Movaeb BencAe. bO Food Tracts 1 1 f t � ' I`��• r�r SIT Manchester Boulevard Vernon Mixed-Use Specific Plan and Program EIR The Arroyo Group+LOHA Team 16 F. Ability of the Proposer to Perform City of Compton, CA ' ite'1'IS Compton Station TOD Specific Plan ► ► „�� Culture-Driven, Equitable Revitalization and Densification IMPACT / �� SCIENCES Key Staff:Philip Burns, Lance Lowrey, Christian Morgutia(The Arroyo Group), Deepak Kaushik(Iteris), Jessica Kirchner Flores, Vanessa Williford (Impact Sciences) The Arroyo Group is leading a multidiscipinary team to prepare a Transit Oriented Development Specific Plan for the City of Compton for the area surrounding the Metro A Line(formerly Blue Line)Compton Station. In conjunction with city staff,The Arroyo Group Team has proposed different alternatives to add higher density and low income housing,cultural and entertainment destinations, and open space, using first-last mile connections to increase accessibility to Compton Station. The planning process has included a strategic evaluation of the reuse of public-owned land in order to spur revitalization in this economically challenged community while at the same time directing growth toward uses and industries that most benefit Compton residents themselves, and provide a bulwark against displacement pressures that may arise. Progressive development standards and incentives are being developed taking advantage of existing parking assets and buffers from residential neighborhoods in order to spur transit-supportive development. Extensive outreach has been conducted at several community events through a popular, project-specific Instagram account,online videos and surveys. I I', N 6 I y �� Existing.' Parking j Garage.,:. --.- `-� E E LN , 0 rNew ] U Educational/Employment Center4• h � , Compton ' a a I Plaza to U Compton - -- i Com ton Blvd NR p - - -5 New 7 + U 14 Structured + Parkin ew w g 0 Museum I v �Comptonl o.4—..- —— � j o5 Courthouse S r—T--� I + to _, t—•-- i e i I � G --� I, I CJ -_ c f U) Existing �l i! New Parking 1 ! Music/Arts Garage I I. Incubator Vernon Mixed-Use Specific Plan and Program EIR The Arroyo Group+LOHA Team 27 F. Ability of the Proposer to Perform City of Detroit, MI Northwest Detroit Neighborhood Study Revitalization and Implementation Strategies through Collaboration Key Staff:Lorcan O'Herlihy, Ian Dickenson LOHA's Northwest Detroit Neighborhood Study encompasses a revitalization plan for a 7-square-mile area along the Rouge River in NW Detroit,and includes implementation strategies relative to public open space and streetscape,green storm water infrastructure, cultural preservation,economic revitalization,and land use strategies. LOHA's experience working with civic leaders,city planners,and community advocates throughout Detroit,resulted in a collaboration with an interdisciplinary team on the NW Detroit Neighborhood Design Plan including Design Workshop.The goal of the collective study,was to devise urban design strategies that would direct the efficient,results-driven implementation of key projects in areas that have received very little economic development over the past several decades. The result is contextually driven solutions that are focused on the growth of the neighborhoods, specifically retention of existing families and residents combined with attracting new growth. Former Holcomb Elem 1.,Sr 1 SRE i \-. C01 ............. •�6VIglacbee9mlFlR R.HI F�.a�M�ai'S iu,U a.w II e 'a'I„Ra rWaavl.'um°ae141 _! WESTODTER I �v��,a.gll>.vlxw.I�aR.M �y� ��'�.,rl•:� _ DRIVE I no��D,n.w.Iw Treaew 7i r j} '. •• �� saa iertr�er•eAN.idi??Gra�I f PM RlveaDW.Ei Imo.__ —.— --J •� Arg,c/Rocka,�eJl,nser wnecHon siTE 2. vaoseslk:.Balal,y _ �� MammetA Burtdu,g. ';. GreeMeld/GnM finer 15601 Gnntl Rrcer 41 _ �] Vannl Bv,ttling O02 FENKFLL AVE ,'� --- ,• ."''p\. FL ROSEDALEDARK as IHOD O_K_ A. t Vaca n a.l ss� \NAHIIQTN �� ORWIOMOHT 'aa ,'• _\ GRAHOMOHT 11 -EOALEoil ,e! r Vernon Mixed-Use Specific Plan and Program EIR The Arroyo Group+LOHA Team 28 F. Ability of the Proposer to Perform The selected study sites are all along the key artery of Grand River Avenue are all burgeoning cultural nodes, equipped with existing buildings and vacant land that have the potential for positive impact.In each of the three key sites that were selected,artists were responsible for starting the renewal process by activating the area through their artistic optimism.The study focuses on how solutions can be implemented on existing underutilized parcels,in order to activate the neighborhood within a 20-minute walkable radius though program,mobility,and adjacencies. 15,600 sq ft ART I OOP PUBI IC SPACE ART LOOP '� - "� "�" r' _ •,>. 26 units AOAPTrvra usr�z:•ILFNile; e 0 126 units .04) Art Loop w b� public space Parking 9 ��, ■�♦ ,,�•- - � - / ■Adaptive Reuse Greflnspace I_ New Residenfal 3 9� A d` 14 Vernon Mixed-Use Specific Plan and Program EIR The Arroyo Group+LOHA Team 29 F. Ability of the Proposer to Perform Los Angeles Arts District Projects Hybrid Industrial Work/Live Ordinance[contributed] Art Share LA-Cultural +Adaptive Re-use , Industrial -Residential + Mixed-use Key Staff. Lorcan O'Herlihy, Ian Dickenson Working in a multifaceted capacity in the Los Angeles Arts District, LOHA was able to assist in crafting the Hybrid Industrial Work/Live Ordinance through a series of community engagement meetings, closed door workshops with City officials and community stakeholders, in an oversight capacity on local boards, and in the development of individual structures working with their private development clients. LOHA has also been involved in the development of several individual structures by private development clients. Street troduces M 6th Street Viaduct green spaces c art MX it GREEN ALLEJ=., ro Vernon Mixed-Use Specific Plan and Program EIR The Arroyo Group+LOHA Team 30 F. Ability of the Proposer to Perform City of Los Angeles, CA City Market of LA HP&k Mixed-Use District in Industrial Setting Key Staff.'Judith Taylor As part of a plan to redevelop a large 10-acre site located in the Fashion District area of Los Angeles, HR&A conducted an in depth market overview and demand analysis to support a proposal for 1.7 million square feet of office, education, retail, residential and hotel uses. To substantiate the potential for new land uses at the project site, existing demographic POffZ piff conditions and short-term projections were analyzed; an inventory of the w r existing stock of housing, office, hotel, and retail spaces in the Downtown area was conducted; and market support was examined by analyzing trade area sales,expenditure potential,and sales leakage.The analysis produced guidance for the development and design team about market-supportable space potential for all planned land uses,and methods for attracting tenants and third party developers to the site.HR&A also developed a detailed financial model for the project that is capable of estimating ground lease revenue for individual project sites,groups of sites and the project as a whole. Finally, HR&A also prepared a detailed fiscal impact analysis of the project demonstrating the scale of net revenues that the project would generate for the General Fund of the City of LA,which will be utilized in the negotiating the project's Development Agreement.The City Market is now open featuring a number of the most popular Downtown Los Angeles restaurants. City of Commerce, CA Commerce General Plan Update , Diversifying an Industrial City Key Staff.'Jane Carlson (Project Manager) For the City of Commerce, HR&A is supporting the City in updating its General Plan.HR&A is currently conducting a socioeconomic and real estate market analysis,of both the City and the surrounding region,to understand the potential market support for new retail, industrial, office, multi-family and hospitality uses in the City. Based on key findings from this task and in collaboration with the City and its stakeholders, HR&A will identify key opportunities for supporting the long-term economic growth and revitalization of the City, as well as key tools and strategies that the City can deploy to pursue those opportunities. HR&A will engage business stakeholders in facilitated focus group sessions to identify key issues and priority areas related to economic development to be addressed in the General Plan update. Based on the results of the stakeholder engagement process and supportable land uses identified in the market study, HR&A will provide a series of preliminary policy recommendations that will inform the Economic Development Element of the General Plan. Vernon Mixed-Use Specific Plan and Program EIR The Arroyo Group+LOHA Team 31 F. Ability of the Proposer to Perform San Mateo County, CA 9 Ka2SHERW00D San Mateo Green Streets and Parking Lot DESIGN ENGINEERS Design Guidelines Green Infrastructure, Stormwater Treatment and Management Practices Key Staff:Drew Norton As part of a two-phase effort to reduce the harmful impacts of automobiles in San Mateo County, Sherwood Design t t Engineers along with Nevue Ngan of Portland, Oregon was contracted to develop a stormwater design guidebook �.fK and associated demonstration projects showcasing urban applications of landscape-based stormwater treatment practices. These projects demonstrate how landscape techniques like bioswales, biofiltration gardens, and planter boxes can be incorporated into a city's stormwater system to remove as much as 90% of the oil drippings, copper particles, anti-freeze, and rubber left behind by cars. The Sustainable Green Streets and Parking Lots Design Guidebook, awarded the 2009 Innovation in Green Community Planning Award by APA California, showcases these stormwater BMPs for municipalities to use in planning new and revitalizing existing urban streets and parking lots to achieve multiple water quantity and quality benefits. Institute of Transportation Engineers (ITE) Implementing Context-Sensitive Design on Multimodal Thoroughfares: A Practictioner's NELSON Handbook NYGAARD Green Infrastructure, Stormwater Treatment and Management Practices The Institute of Transportation Engineers (ITE) brings together practitioners working to improve mobility and safety for all modes of transportation. Nelson\Nygaard was hired by ITE to develop a tool for designers and policy makers to understand the changing landscape I i of roadway design, through guidance put out by ITE, FHWA,AASHTO,and other agencies in recent years. The handbook provides practitioners in lower density urban and suburban environments with the tools to create multimodal thoroughfares via context-sensitive solutions (CSS). This approach ensures that the redesigned role of the project corridor fits the needs of the local environment, is consistent with community goals, and enhances multimodal connectivity. Vernon Mixed-Use Specific Plan and Program EIR The Arroyo Giroup+LOHA Team 32 F. Ability of the Proposer to Perform City of Los Angeles, CA IMPACT1 Harbor LA Community Plan Update EIR CEQA clearance, Health Risk and Port-Related Air Quality SCIENCES Key Staff:Jessica Kirchner Flores Impact Sciences is currently preparing the EIR for the Harbor LA Community Plans being prepared by the City of Los Angeles. The Proposed Project is an update to the Harbor LA Community Plans, which includes the Harbor Gateway Community Plan and the Wilmington-Harbor City Community Plan. The Proposed Project also includes the adoption of necessary updates to land use designations, zoning, plan r 1 text, and other ordinances to implement those updates. The Proposed Project also includes changes to General Plan land use designations, and an update to the New Zoning Code to establish new districts (form, frontage, use and density), amend existing districts, and amend other provisions of the LAMC as necessary to implement the goals, policies and implementation programs of the Harbor LA Community Plans. Issues of concern include air quality and health risk due to the close proximity to the ports. City of Los Angeles, CA Heights Community Plan Update EIR IIVIPACT � Boyleg Y p CEQA clearance, Community Stabilization and Health Risk Analysis SCIENCES Key Staff:Jessica Kirchner Flores, Raul Castillo Impact Sciences is currently preparing an EIR for the Boyle Heights Community Plan (BHCP) Update. Proposed BHCP policies are geared towards the preservation of historic,low-density multi-family housing, I the promotion of the Los Angeles River as a community ' YLE HEIGHTS amenity, the preservation of employment generating COMMUNITY PLAN land uses, and the preservation and strengthening of commercial areas and neighborhood serving uses. Policies included in the proposed BHCP would also 1 encourage the protection of historic structures; preserve neighborhood character; encourage attractive, quality �4a." development projects that complement and enhance the existing neighborhood character of the community; and preserve the Boyle Heights'village environment. Issues of concern include health risks due to past hazardous materials contamination in the project area. Vernon Mixed-Use Specific Plan and Program EIR The Arroyo Group+LOHA Team 33 F. Ability of the Proposer to Perform The following are The Arroyo Group Team's references: Sherwood Engineers • Matt Fabry, Program Coordinator,San Mateo The Arroyo Group Countywide Water Pollution Prevention Program • Mindy Wilcox,Planning Manager, San Mateo County City of Inglewood,CA (650)599-1419 (310)412-5230 mfabry@smcgov.org mwilcox@cityofinglewood.org • Lisa Wise • Richard Rojas,AICP,Deputy City Manager Lisa Wise Consulting City of Norwalk,CA (805)595-1945 (562)929-5700 Ext.5368 lisa@lisawiseconsulting.com RRojas@norwalkca.gov ITERIS LOHA Lisa Thai,Supervising Transportation Analyst • Corey Mason, Development Manager, City of Irvine,CA Merge Capital (949)724-7384 (919)443-0262 Ithai@ci.irvine.ca.us corey@mergecap.com • David Olivo,Senior Planner,Department of City • David Walker, Design Director, Planning, City of Detroit, MI City of Los Angeles (313)224-1593 (818)374-9915 walkerdav@detroitmi.gov david.olivo@lacity.org Nelson Nygaard Impact Sciences • Susan Henderson,Principal Reuben Caldwell, Senior City Planner,Community PlaceMakers, LLC Planning 505-975-3258 City of Los Angeles susan@placemakers.com (213)978-1209 reuben.caldwell@lacity.org • Steven M. Lavrenz,PhD,Technical Programs Manager Haydee Urita-Lopez,Senior City Planner Institute of Transportation Engineers City of Los Angeles 202-464-6222 (213)978-1325 slavrenz@ite.org haydee.urita-lopez@lacity.org HR&A • Jenna Hornstock,(former)Deputy Executive Officer, Countywide Planning Los Angeles County Metropolitan Transportation Authority jennahornstock@gmail.com (213)315-2121 • Bill Ekern, Project Manager City of San Jose bill.ekern@sanjoseca.gov (408)535-7637 Vernon Mixed-Use Specific Plan and Program EIR The Arroyo Group+LOHA Team 34 EXHIBIT A ] 4FINVIT OF __WPiJ_-G0LLUS1 1 ► AFFIDAVIT OF NON-COLLUSION BY CONTRACTOR STATE OF CALIFORNIA ) )ss COUNTY OF LOS ANNGELES ) TN)L i 1 13U{. ,being first duly sworn deposes and says that he/she is T(Lcc ID60T, lln-1'solc o—et" Pinner',"1'resi—( I,-secretary.m a16er proper title) of -WE aaQoYo C _.. I Insert nmc ar btd&,) who submits herewith to the City of Vemon a bid/proposal; That all statements of fact in such bid/proposal are true; That such bid/proposal was not made in tht interest of or on behalf of any undisclosed person, partnership, company,association,organization or corporation; That such bid/proposal is genuine and not collusive or sham; That said bidder has not,directly or indirectly by agreement,communication or conference with anyone attempted to induce action prejudicial to the interest of the City of Vernon,or of any other bidder or anyone else interested in the proposed contract;and further That prior to the public opening and reading of bids/proposals,said bidder: a. Did not directly or indirectly,induce or solicit anyone else to submit a false or sham bid/proposal; b. Did not directly or indirectly,collude,conspire,connive or agree with anyone else that said bidder or anyone else would submit a false or sham bid/proposal,or that anyone should refrain from bidding or withdraw his/her bid/proposal; C. Did not, in any manner,directly or indirectly seek by agreement, communication or conference with anyone to raise or fix the bid/proposal price ofsaid bidder or of anyone else,or to raise or fix any overhead, profit or cost element of his/her bid/proposal price,or of that of anyone else; d. Did not,directly or indirectly,submit his/her bid/proposal price or any breakdown thereof,or the contents thereof, or divulge information or data relative thereto, to any corporation, partnership, company, association,organization,bid depository,or to any member or agent thereof,or to any individual or group of individuals,except the City of Vernon,or to any person or persons who have a partnership or other financial interest with said bidder in his/her business. I certify undo ty f p ry tha the above information is correct By: Title: pQ_�SITJEi.I Date: fl? o l o ZO Vernon Mixed-Use Specific Plan and Program EIR The Arroyo Group+LOHA Team 35 September 14,2020 PLANNERS, URBAN DESIGNERS&ARCHITECTS Daniel Wall, P.E. Public Works Director City of Vernon 4305 S.Santa Fe Ave. Vernon,CA 90058 I Dear Mr.Wall: We are extremely grateful for your interest in partnering together on the Mixed-Use Specific Plan for the westside of Vernon. Per our discussions,we are submitting additional scope of work to prepare a Housing Element and General Plan Amendment for the Mixed-Use District Specific Plan. The Housing Element will be prepared to meet requirements from the state Housing and 40 E COLORADO BOULEVARD Community Development Department (HCD). Housing Element law has been strengthened considerably since the previous cycle; luckily, however, Vernon has a very low allocation of housing units due to its unique character. SUITE B We have developed a timeline of work that will enable the prescriptive portions of the Housing Element to be developed based on the Mixed-Use Specific Plan's vision and urban design PASADENA framework, reducing duplicity of efforts. Required CEQA documentation is anticipated to be minor and is not included in this proposal.The cost to prepare the Housing Element will be $50,000. CALIFORNIA We will also prepare a focused General Plan Amendment that will ensure compliance between the Mixed-Use District Specific Plan, Housing Element and City's General Plan. The cost to 91105-1902 complete this General Plan Amendment will be$1o,000. On the following pages are included detailed scope of work,schedule and budget information. VOICE 626 795.9771 Please do not hesitate to contact me with ay questions you might have. Sincerely, PW Philip Burns,AICP,Principal 323382.2402,phil@arroyogroup.com i HOUSING ELEMENT UPDATE SCOPE OF • ' The Arroyo Group(TAG)will prepare an HCD- be registered and appended onto such deliverables. compliant Housing Element for the City of Vernon Public-facing deliverables will be revised based on with assistance from Impact Sciences. one (i)consolidated set of comments from the City of Vernon. The Housing Element will be developed concurrently with the Mixed-Use Specific Plan,as the larger TASK 1• BACKGROUND ANALYSIS approach of the City toward housing is anticipated to be developed through the Mixed-Use Specific m Document Review Plan. Public outreach will also generally be held in At the Mixed-Use Specific Plan Kick-Off Meeting, concert with the outreach for the Mixed-Use Specific The Arroyo Group will provide City of Vernon staff Plan.However,we do propose one standalone with a listing of pertinent data that is necessary to workshop with the City Council or a joint workshop complete the work program.The Arroyo Group will of City Commissions,as well as a separate City only request data that is proprietary to the City and Council public hearing. not available publicly,in order to minimize City staff workload.The Arroyo Group will review all applicable Per regulations of the state Housing and Community City,regional and State documents pertaining to Development Department(HCD),the Draft Housing the Housing Element update.This may include Element must be submitted to HCD no later than various policy and regulatory documents and other June 2021,the Final Housing Element must be assistance programs. adopted by October 15,2021,and any required re- zoning must be completed by January 15,2022.This Deliverables:Data request list means that production of the final Housing Element, any CEQA documentation required by the Housing 7.2 Evaluation of Current Housing Element Element,and any required rezoning will all need to As required by State law,The Arroyo Group will take place during the Mixed-Use Specific Plan CEQA review and evaluate the 2014-2021 Housing Element preparation period. and its programs. In general,the task will include a review of the approriateness of the housing The City has a few different options to goals,objectives,and policies in contributing to accommodate the eight additional housing units in the attainment of the stated housing goal;the the City's RHNA allocation. Pending review of the 6th effectiveness of the Housing Element in attaining cycle RHNA regulatory standards,the options may community housing goals and objectives,and include: the City's progress in implementing the Housing • Allow housing somewhere within the Mixed- Element.The report will include the following Use District Specific Plan area. Potentially choose information: a small portion of the allowed area which can be • Evaluate the status,effectiveness, environmentally cleared quickly. and appropriateness of the current housing • Accessory dwelling units on existing single- policy programs and identify any barriers to family homes implementation; • Plan for housing on site"B"from the • Compare identified goals from the adopted previous Housing Element cycle Housing Element to actual accomplishments during • Designate another site on the eastern end of the plan period; the community for housing • Evaluate the existing Housing Element in relation to current State housing laws and identify CEQA documentation for the Housing Element any omissions or deficiencies. is likely to be very minimal and is therefore not included in this proposal. Deliverables:Review of past performance matrix Deliverables will be provided in digital format 1.3 Housing Needs except for one(i) hard copy of each draft of the As required by State law,The Arroyo Group will Housing Element,which will be mailed to the City. assess housing needs,constraints,and resources We assume that non-public facing deliverables are available.The Arroyo Group will prepare a population for internal use.Comments on such deliverables will Housing Element&General Plan Amendment Proposal I The Arroyo Group i Housing Element and housing profile that summarizes population TASK 2: SITE INVENTORY AND ANALYSIS and household characteristics in accordance with the methodologies established by HCD.Given that 2.1 Affordable Housing Preservation the City of Vernon's population is so small,and that TAG will recommend strategies to preserve any recent changes in the population have not been housing identified in Task 1.3 as at risk of conversion reflected in the most recent Census information,we to market rate.As a part of this task,sites may assume that the City of Vernon is able to provide also be identified for substantial rehabilitation or information related to the population living in City- conversion of market-rate to affordable housing owned housing and the Vernon Villas. which could contribute to the City's RHNA allocation. TAG will analyze special housing needs,including 2.2 Site Identification and GP/Zone Change Need persons with disabilities,large families,female- Identification headed households,seniors,and homeless As prescribed by State law,TAG will conduct households.We will identify any existing housing an analysis of sites and zoning and identifying units already targeting them,and if applicable, where changes to the Zoning Code and General propose strategies to accommodate them such Plan Land Use Amendment are needed in order as utilizing County capital funds and project based to accommodate the City's RHNA allocation. vouchers to finance the development of new special The analysis will reflect recent changes to this needs housing units. methodology issued by HCD. This section will also include a discussion of any Options to be explored include: affordable housing at-risk of conversion to market- • Allow housing somewhere within the Mixed- rate units. Use District Specific Plan area.Potentially choose a small portion of the allowed area which can be Deliverables:Text and tables for Housing Needs environmentally cleared quickly. portion of Administrative Draft Housing Element • Accessory dwelling units on existing single- family homes 1.4 Housing Constraints Analysis . Plan for housing on site"B"from the As required by State law,TAG will review and assess previous Housing Element cycle housing constraints.Housing constraints will identify • Designate another site on the eastern end of non-governmental,governmental and environmental the community for housing constraints that may have an effect on housing. TAG will review building codes,zoning codes,code Required rezoning or General Plan Amendments will enforcement activity,constraints for people with also be identified at this stage. disabilities,land use controls and processing and permitting constraints.Constraints related to land 2.3 Homeless Housing Sites costs,construction costs,availability of private Among the sites identified in Task 2.2,TAG will financing,public subsidies,and fees and exactions specifically identify and discuss sites or types of sites will be discussed based on analysis conducted for appropriate for housing to serve the area's unhoused the Mixed-Use Specific Plan. population.Resources supporting the construction and operations of such housing will be noted. Deliverables:Text and tables for Housing Constraints portion of Administrative Draft Housing Element 2.4 Environmental Concerns Impact Sciences will prepare an programmatic-level 1.5Analysis of Recent Housing Legislation analysis of environmental constraints and adequate As required by State law,The Arroyo Group will infrastructure per Government Code Section review and evaluate recent housing legislation 65583.2(b)(4)• including the previous Housing Element. 2.5 Feasibility Analysis Deliverables:Text and tables for Analysis of Recent TAG will discuss the feasibility of housing from Housing Legislation portion of Administrative Draft an economic perspective drawing upon the work Housing Element Housing Element&General Plan Amendment Proposal I The Arroyo Group 2 Housing Element conducted for the Mixed-Use Specific Plan. preparation of the Public Review Draft.The Arroyo Group will resolve any issues and make requested 2.6 Implementation Resources revisions to the Administrative Draft to the This section will present a list of financial resources satisfaction of the City. applicable to the construction of affordable housing in the City of Vernon. Deliverables:Public Review Draft Housing Element TASK 3: GOALS, POLICIES AND PROGRAMti 4.3 HCD Review Draft Housing Element Considering input received during the public 3.1 Goals and Policies comment period,The Arroyo Group,in consultation As a result of the previous analyses,TAG will develop with City staff,will revise the Public Review Draft goals and policies to clarify the City's housing vision Housing Element into an HCD Review Draft Housing in balance with the other elements of the General Element.Once this is finalized,it will be submitted Plan and the characterization of the City as an almost for an initial 6o-day review to the Department of exclusively industrial city. Housing and Community Development(HCD).The Arroyo Group will prepare a transmittal letter to 3.2 Housing Programs and Implementation HCD detailing how the Housing Element meets State Strategy law requirements.The Draft Housing Element will be Based on the list of housing programs from the accompanied by a completed Completeness Review 5th Cycle Housing Element,TAG will develop a new Checklist. list of housing programs to address and prioritize strategies for implementation of the goals and Deliverables:HCD Review Draft Housing Element, policies related to housing. Transmittal Letter,Completeness Review Checklist. 3.3 Quantitative Objectives 4.4 Final Housing Element&Response to HCD Based on the previous analysis of sites, Comments implementation resources and housing programs, Following review by HCD,The Arroyo Group will TAG will prepare a matrix displaying the quantitative revise the appropriate sections of the HCD Review objectives of the Housing Element by income level Draft Housing Element.Though it is not desired,it and type of housing(new construction,rehabilitation is not uncommon for Housing Elements to need or conversion). multiple rounds of review.Our scope accounts for up to seventy-four(74) hours of coordination,new TASK 4: HOUSING ELEMENT analysis,revision,and repackaging,and response to HCD comments and Planning Commission/City 4.1 Administrative Draft Housing Element Council direction.After adoption,the document will Incorporating work products from the previous be packaged into a final Housing Element and sent tasks,The Arroyo Group will prepare and submit an for final certification by HCD. Administrative Draft Housing Element to the City for review.The Administrative Draft will be a complete Deliverables:Final Housing Element,Response to draft and include all required components of the Agency Comments. Housing Element as described in prior tasks,and will include all tables,maps and graphics. TASK 5: COMMUNITY ENGAGEMENT Deliverables:Administrative Draft Housing Element The Arroyo Group will manage the community engagement effort for the Vernon Housing Element. 4.2 Public Review Draft Housing Element The scope below reflects our current proposal of The Arroyo Group will prepare a Public Review Draft activities to engage the community on this project, Housing Element based on City staff's comments but is subject to discussion with the City about its on the Administrative Review Draft.City staff will preferred methods and available budget. provide The Arroyo Group with comments on the Administrative Draft within 14 calendar days for The majority of community engagement for the Housing Element&General Plan Amendment Proposal I The Arroyo Group 3 Housing Element Housing Element will be incorporated within engagement for the Mixed-Use District Specific Plan and will grow out of the recommendations for that plan.A few standalone activities are proposed,which are described below: Sa Develop Housing Element Materials for Joint Outreach TAG will develop materials to include information about the Housing Element which can be used in various outreach activities for the Mixed-Use Specific Plan if appropriate.These materials will be prepared in formats used in the Mixed-Use Specific Plan. Deliverables:Developer interview summary. 5.2 Study Session or Commission Meeting TAG will lead a study session with the City Council or a joint Commission meeting in order to familiarize decision--makers with the requirements and potential recommendations of the Housing Element and receive feedback. Deliverables:One(i)study session with presentation. 5.3 Public Hearing TAG will attend a public hearing with the City Council.If desired,we will make a presentation explaining the Housing Element for adoption. Deliverables:One(i)City Council Public Hearing with presentation. BUDGET AND SCHEDULE Figures 1 and 2 give the proposed budget breakdown and schedule,respectively,for the Housing Element. Terms for billing and payment will be the same as those for the Mixed-Use Specific Plan. Housing Element&General Plan Amendment Proposal The Arroyo Group 4 Figure 1 - Budget _ v y -a o- o v o Vernon Housing Element Update a d a v v o O a ' o a a -6 °' 0 o Y f O a O1 k o ro z - o c -6 a O a ii. a O R O u a a. > 1 a a° a O c O Z w Z o: Z C O Optional tasks are shovaa in gray italics. Q Z In n h o Q g o o Z o n Q o ,n n ry N W I-- d W b9 69 {q b9 G W M M! 1A M W TASK 1:BACKGROUND ANALYSIS $17,460 ;0 $17,460 1.1 DoamentReview 12 $1,860 $0 $1,860 1.2 Evaluation of Current Housin Element 8 4 $1,640 $0 $1,640 1.3 Housing Needs $0 $0 $0 Demographic Characteristics 2 8 $1,110 $0 $1,110 Housing Characteristics&Trends 2 4 $710 $0 $710 Special Housin Needs 2 10 $1,310 $0 $1,310 Overpayment and Overcrowdin 2 $310 $0 $310 At-Risk Affordable Housing Analysis 4 $620 $0 $620 1.4 Housing Constraints Analysis $0 $0 $0 Codes and Enforcement 4 4 $1,020 $0 $1,020 Constraints for People with Disabilities 4 4 $1,020. $0 $1,020 Fees and Exactions 3 6 $1,065 $0 $1,065 Land Use Controls 3 5 $965 $0 $965 Processing and Permitting 6 2 $1,130 $0 $1,130 Housing Revenues 4 8 $1,420 $0 $1,420 Non-Governmental(Market)Constraints 4 8 $1,420 $0 $1,4, 1.5 Analysis of Recent Housing Legislation 12 $1,860 $0 $1,860 TASK 2:SITE INVENTORY AND ANALYSIS ;5,285 ;s,ols $10,300 2.1 Affordable Housing Preservation 5 $775 $0 $775 2.2 Site Identification and GP Zone Chan a Need Identification 8 5 $1,740 $0 $1,740 2.3 Homeless Housin Sites 2 $310_ $0 $310 _2.4 Environmental Concerns 4 $620 4 10 19 5 $5,015 $5,635 __2.5_FeasibilityAnalysis 6 6 $1,530 $0 $1,530 2.6 Implementation Resources 2 $310_ $0 $310 TASK 3:GOALS,POLICIES AND PROGRAMS ;7,610 ;o $7,610 3.1 Goals and Policies 8 4 $2,040 $0 $2,040 3.2 Housing Programs and Implementation StrateQy 10 10 10 $4,550 $0 $4,550 3.3 Quantitative Objectives 4 4 $1,020 $0 $1,020 TASK 4: HOUSING ELEMENT _ ;7,740 $o $7,740 4.1 Administrative Draft Housing Element 4 10 $1,620 $0 $1,620 4.2 Public Review Draft Housing Element 6 8 $1,730 $0 $1,73 4.3 HCDReviewDraftHousin Element&Response toPublicComments 4 4 $1,020 $0 $1,0 4.4 Final Housing Element&Response to HCD Comments 14 12 $3,370 $0 $3,370 TASK 5:COMMUNITY ENGAGEMENT ;6,390 $0 $6,390 5.1 Develop Housin Element Materials for Joint Outreach 5 1 14 $2,310 $0 -_ 5.2 Commission Meeting or Study Session 8 8 $2,040 5.3 Public Hearing 8 8 $2,040 $0 a otal Labor Hours 770 14 0 7 152 4 70 0 79 5 Non-Labor Expenses $500 $0 500 TOTAL $44,985 ;s,ots 50,000 Figure 2 - Schedule Vernon Housing Element Update SCHEDULE O Optional tasks are shown in gray italics. r N `�' r+ y t; � ri 6 v t O N o o QL o � . m v) O Z 6 a f Q :E a N MIXED-USE SPECIFIC PLAN SCHEDULE Opportunities&Constraints Preliminary Land Use and Urban Design Concept TASK 1:BACKGROUND ANALYSIS 1.1 Document Review 1.2 Evaluation of Current Housing Element 1.3 Housing Needs Demographic Characteristics Housing Characteristics&Trends Special Housing Needs Overpaymentand Overcrowding At-Risk Affordable Housing Analysis 1.4 Housing Constraints Analysis Codes and Enforcement Constraints for People with Disabilities Fees and Exactions Land Use Controls Processing and Permitting Housing Revenues Non-Governmental(Market)Constraints 1.5 Analysis of Recent Housing Legislation TASK 2:SITE INVENTORY AND ANALYSIS 2.1 Affordable Housing Preservation 2.2 Site Identification and GPf Zone Change Need Identification ^ 2.3 Homeless Housing Sites 2.4 Environmental Concerns 2.5 Feasibility Analysis 2.6 Implementation Resources TASK 3: GOALS,POLICIES AND PROGRAMS _ 3.1 Goals and Policies 3.2 Housing Programs and Implementation Strategy 3.3 Quantitative Objectives TASK 4: HOUSING ELEMENT 4.1 Administrative Draft Housing Element _ 4.2 Public Review Draft Housing Element 4.3 HCD Review Draft Housing Element&Response to PubiicCommenis 4.4 Final Housing Element&Response to HCD Comments TASK 5:COMMUNITY ENGAGEMENT 5.1 Develop Housing Element Materials for Joint Outreach 5.2 Commission Meeting or Study Session 5.3 Public Hearing GENERAL PLAN AMENDMENT SCOPEOFWORK The Arroyo Group(TAG)will prepare focused TASK 3:CIRCULATION AND INFRASTRUCTURE General Plan Amendments necessary to ensure ELEMENT consistency between the General Plan,Housing Element,and Mixed-Use Specific Plan.This work plan 3.1 Street Classifications presents our best guess about the changes to the Complete streets improvements within the Mixed- General Plan Land Use Element,Circulation Element Use Specific Plan area may require changes to the and other adopted Elements that will be necessary City's street classifications and General Plan standard to adopt the Housing Element and Mixed-Use cross-sections.TAG will prepare changes that are Specific Plan. required within the Mixed-Use Specific Plan area. The General Plan Amendment will be presented in 3.2 Other Transportation Modes the form of redlined text,images and GIS files.We Circulation Element Section 2.4,Other assume that the City of Vernon has original editable Transportation Modes,will likely need a bit of files(document format and map format)and strengthening and updating to adopt the Mixed-Use can implement the recommended changes in the Specific Plan. document. 3.3 Goals and Policies The General Plan Amendment is anticipated to We anticipate some modifications to the Goals be drafted prior to the adoption of the Housing and Policies of the Circulation Element in order to Element,which is anticipated to be the first of the include multimodal circulation needs. two documents. TASK 4: GENERAL PLAN AMENDMENT TASK 1: INTRODUCTION 4.1 Drafts,Refinements and Other Required i.1 History Changes This section may be re-framed in order to embrace We will first prepare an Administrative Draft General the potential Mixed-Use Specific Plan embracing of Plan Amendment at the time that its preparation a wider diversity of uses. Non-industrial elements of becomes necessary for City Council consideration the history of Vernon may be added. of either the Housing Element or Mixed-Use Specific Plan. Based on one round of staff comments,we TASK 2: LAND USE ELEMENT will refine into a Public Hearing Draft General Plan Amendment,and finally a Final General Plan 2.7 Overlay Districts Amendment after City Council consideration. This section of the Land Use Element will need to be revised in order to add a new land use category BUDGE or overlay district with a robust description. Land use diagram (map)changes will also need to be The Arroyo Group will complete the General Plan prepared. Amendment for the cost of$1o,000.Terms for billing and payment will be the same as those for the 2.2 Goals and Policies Mixed-Use Specific Plan. We anticipate that a new goal with set of policies will need to be added in order to implement the Mixed- Use District Specific Plan. Existing goals and policies may require refinement as well. Housing Element&General Plan Amendment Proposal I The Arroyo Group 7 EXHIBIT B SCHEDULE 19 c The Arroyo Group+LOHA Team proposes to complete the Vernon Mixed-Use District Specific Plan for the not-to-exceed fee of$485,890.Labor costs will be billed in accordance with the rates provided on Figure 4.Non-labor costs will be billed at cost. Invoices will be provided monthly on a time-and-materials basis and are payable 30 days after receipt. Section D. Work Plan describes one optional task—a Health Risk Assessment as part of the Program EIR.The cost for this item is $12,000. Also, please note that additional funds may need to be allocated to conduct a Water Supply Assessment, depending upon the level of information available and anticipated construction in the Specific Plan. 0 ow ono 000�0�0�0 s o-0o000000000000 % 02.oo 0 0 0 0000000. g w p e N r,o sv m cJ w fV P P N p O Q � w YP O O N W w N N aso!JossV SOL$ O o _ !V Q dDIV'g4o8-sn3u!d mz3 SSlS o 'n alo!JossV JS - opIod 011a6o8 SSIS o o N r Wd aso!JossV�S 1a6uaH uon o111Sn c3 SLZ c+N r S!npV!odpu!id N011V1H0dSNVV1 U11Vtl0AN/N0S13N owo 0 00 omwo �w w.w w a0a w o m w o 0 0 o Q w w Q w o w m m o ap v tl' o w It n V'n N M M W S�V W S W W W W p N M M Vi f009 � N � N !wpV/uov dsyo,0 06 `* gdlopV uouB 061S Q u!°ldoD qo1 uosua>IJ!0 uol 0815 VIVd',W!paH2O u-101 OZ£5 lodnui,d NOIS3U NVSsn SID311HDIIV VHOI 000 omo o oo 0000 oo 0 0 o000 _ o N m OOO P n Q O Q Q m 0 n N h O h < m O Q Y O A P M -O ry O O n O n N an W u1 M K W w W h W W ^ Y> m N ^� o!1n6ioW uo!lsugD OOl$ mo o ..o o Maoo 000.0 ry o mQmoo S!O�SJlgdolO-al.pJ V uosjapuv uowV S£l5 m m m r qJ ,tno-at.pJ V JS V1SV'la .j a-1 S£lS o Q o o 0 o �n Q o 0 o w o 0 o m _ u&sap-alouonv'S dDIVd uaq°8 OOZS o m m m o w o Jauuo!d!odpupd dDIV'swn8 d!I!gd SSl 'o o Q -o r e o 0 0 Q 0 o m Q o 0 o Q Q m-o o Q Q m m m Wd/ !odnui'd .o _ -. 1N3W30V0N3'0NINNVId dnoso OAoHHv 3H1 z z v O ? i p V Q > c o a 2 V 2 o m w V V O ° Q 00 $ z _ < In v '- _ ,o `o a c s o o V < o C ai o o < c o V ° S }Vy1 Z a n g C V tV `u V U n V Q _ qV Q pT W N t Q z z Y L W C C Y < O m e 'p 3 ° t `u V v O h P O L = p- 7 m Z ` O "' V'i cvr-o ii' ii!-' E °� ° s uw a o i°n nm LU m a �-' a v oV-°°si - - y 'ac > o '� o Z U # m 3a 3 -0 -O t"J E °' o z o ° a a t_° c 0 s-U O U 7 n n in o m 00 N £ W ° su >o.utot v-aiYi ° - y-o-E°'Eo uuf uE_pw F`da ad d 4'- -'Lno_ a`rn-d.,nF L co sE E f Wi c v ou ° u` c E o ii o'� o° 3oo m ? ° oo pE5 sac.E n c° U To OE C f0 > o A364 N cJ Q u, cM Q v,'q t\m P O SV c'1 Q v, -O 0 lJ N M Q ut Vernon Mixed-Use Specific Plan and Program EIR The Arroyo Group+LGHA Team 22 Figure 4 - Budget 3 W O Vernon Mixed-Use District Specific °� s � d 9 Plan X W F dz 't g ow and Program EIR = r a t F' - _ " > g L 0 3 C O `mom W o Z ,oO cLo to a f 3a ZL E Q =Z E V Zf a 4o L > o o g CD =O o a o a o 00 W Q a o 0 o Q V K f 2 1W- 0 TASK 1:PROJECT MANAGEMENT AND COORDINATION $3,02 2,590 F$ $1,075 $4,000 $31,010 1.1 Schedule Monitoring $ $0 $0 $0 $2,480 su 1.2 Budget Monitoring $ $0 $0 $0 $2,480 7 y 1.3 Meetings and Coordination 4 $3,02 2 6 6 $2,590 5 $1,075 5 20 $4,000 $26,050 7 rL TASK 2:BASELINE STUDIES $14,13 $8,77 $0 $ $60,450 O2.1 Parking,Access and Linkage Study $ $ $0 $0 $12,910 fO 2.2 Land Use Survey and Ownership Analysis $ $ $0 $0 $11,600 y 2.3 Infrastructure Analysis $ 4 4 38 8 $8,77 $0 $0 $9,080 2.4 Market Scan 6 10 20 30 $14,13 $ $0 $0 $14,750 rll 2.5 Opportunities and Constraints Analysis § $ $0 $0 $12,110 X TASK 3:PREPARE,REVIEW AND ADOPT SPECIFIC PLAN $33,790 $18,31 $0 $7,650 $203,395 3.1 Vision and District Identification(Chapter 1) 4 4 6 $4,16 $ $0 $0 $20,91 3.2 Resource Identification(Chapter 2) $ $ $0 $0 $7,53 3.3 Land Use Element(Chapter 3) $ $ $0 4 16 18 20 $7,650 $19,92 3.4 Development Standards(Chapter 4) $ $ $0 $0 $17,66 3.5 Complete Streets(Chapter 5) so 4 2 16 10 $5,25 $0 $0 $23,79 3.6 Non-Motorized Transportation(Chapter 6) $ $ $0 $0 $10,26 3.7 Design Element(Chapter 7) $ $ $ $0 $13,38 3.8 Infrastructure Improvements(Chapter 8) $0 4 6 50 22 $13,06 $0 $0 $18,38 3.9 Implementation(Chapter 9) 4 6 15 $6,520 $ $ $0 $13,62 3.10 Feasibility of Mixed-Use Development 12 18 40 30 $23,110 $ $ $0 $36,77 3.11 Draft Specific Plan $0 $ $ 3.12 Specific Plan Adoption and EIR Certification $0 $ § § $5,77 3.13 Final Specific Plan $0 $0 $ $0 $7,320 TASK 4:CEOA ENVIRONMENTAL CLEARANCE $0 $3,940 $13,92 $127,40 $139,555 4.1 Technical Studies $0 2 5 16 $3,940 16 12 52 $11,280 10 40 120 20 10 $26,450 $31,630 4.2 Initial Study $0 $0 $0 10 20 20 60 10 $15,350 $16,280 4.3 Notice of Preparation $0 $0 $0 6 10 10 20 10 $7,400 $7,555 4.4 Draft Program EIR $ $0 $0 24 110 80 210 20 $56,900 $60,000 4.5 Public Comments and Response to Comments $ $0 8 8 $2,640 10 30 10 10 10 $10,100 $12,270 0) 4.6 Final Program EIR and EIR Certification $ $ $0 10 30 10 20 10 $11,20 D $11,820 TASK 5:COMMUNITY OUTREACH AND PUBLIC INPUT $ $p $1,440 $48,480' O Design Workshop#1-Baseline Analyses and Opportunities $ $ $0 $0 $9,730 ,n 5.1a and Constraints CDesign Workshop#2-Preliminary Land Use and Urban $ $ $0 $0 $9,730 . -t7 5.1 b Design Concept t 5.2 City Council Study Session $ $ $0 $0 $3,240 (D r 5.3 City Council Interviews $0 $ $0 $0 $3,280 0 5.4 Joint Commission Study Session $ $ $0 $0 $3,240 D 5.5 Informational Workshop $ $ $0 2 4 4 $1,440 $10,240 C 5.6 Print,Email,Posting,Web Notices $ $ $0 $0 $9,020 (D Total Lobo,Hours 3 30 42 81 60 16 23 126 40 29 12 60 81 280 268 364 70 $50,94 $33,61 $14,99 1 0 Non-Labor Expenses $190,4$ $482,890 O So $ $ $o $3,000 y LN,,, $50,9 $33,61 $14,99 $140,490 $485,890 (% Figure 1 - Budget V c 0 d V`o d Vernon Housing Element Update a a ? o 2 d 0 mo o- o O o ' o o_ '°a ••0a '6 � -6 Y � 0 0 :2 �o t7 0 oc •0 a •o ati R rn 2 v •°o E u� Q .o $ a R w e m y a> W W O_ C3 i d a . h g ur O 4 O U a o. j �0 Y K .0 L7 Y O Z ,n Z Z ri O .� Optional tasks are shown in gray italics. W Z vt 0 h h 0 Q °C 0 0 Wn 0 n Q 2 N 0 a W N W !- TASK 1:BACKGROUND ANALYSIS ;17A60 ;o $17,460 1.1 Doa,mentReview 12 $1,860 $0 $1,860 1.2 Evaluation of Current Housing Element 8 4 $1,640 $0 $1,640 1.3 Housing Needs $0 $0 $0 Demographic Characteristics 2 8 $1,110 $0 $1,110 Housing Characteristics&Trends 2 4 $710 0$ $710 Special Housing Needs 2 10 $1,310 $0 $1,310 Overpaymentand Overcrowding 2 $310 $0 $310 At-Risk Affordable Housing Analysis 4 $620 1.4 Housing Constraints Analysis $0 $0 $0 Codes and Enforcement 4 4 $1,020_ $0 $1,020 Constraints for People with Disabilities 4 4 $1,020 $0 $1,020 Fees and Exactions_ 3 6 $1,065 $0 $1,065 Land Use Controls 3 5 $965 $0 $965 Processing and Permitting 6 2 $1,130 $0 $1,130 Housing Revenues 4 8 $1A20 $0 $1,420 Non-Governmental(Market)Constraints 4 8 $1,420 $0 $1,420 1.5 Analysis of Recent Housing Legislation 12 $1,860 $0 $1,860 TASK 2:SITE INVENTORY AND ANALYSIS $5,285 $5A15 $10,300 2.1 Affordable Housing Preservation 5 $775 $0 $775 2.2 Site Identification and GP Zone Change Need Identification 8 5 $1,740 $0 $1,740 2.3 Homeless Housing Sites 2 $310 $0 $310 2.4 Environmental Concems 4 $620 4 10 19 5 $5,015 $5,635 2.5 Feasibility Analysis 6 6 $1,530 $0 $1,530 2.6 Implementation Resources 2 $310 SD $310 TASK 3:GOALS,POWES AND PROGRAMS $7610 $0 $7,610 3.1 Goals and Policies 8 4 $2,040 $0 $2,040 3.2 Housing Programs and Implementation Strategy 10 10 10 $4,550 $0 $4,550 3.3 QuantitativeObeciives 4 4 $1,020 $0 $1,020 TASK 4:HOUSING ELEMENT $7740 $0 $7,74 4.1 Administrative Draft Housin Element 4 10 $1,620 $0 $1,620 4.2 Public Review Draft Housing Element 6 8 $1,730 $0 $1730 4.3 HCD Review DraftHousingElement&Response toPublicComments 4 4 $1,020 $0 $1,020 4.4 Final Housing Element&Response to HCD Comments 14 12 $3,370 $0 $3,370 TASK 5:COMMUNITY ENGAGEMENT $6,390 $0 $6,390 5.1 Develop Housing Element Materials for JointOutreadh 5 1 14 $2,310 $0 $2,310 5.2 Commission Meeting or Stud Session 8 8 $2,040 5.3 Public Hearing 8 8 $2,040 $0 $2,040 otol Labor Hours 770 14 0 752 4 70 0 79 5 Non-Labor Expenses $500 $0 $500 TOTAL $44,985 $5,015 ",000 Figure 3 - Budget W o Vernon General Plan Amendment d Z 0 a o E N f 0 E a s a o o I- W m n. •a 'a -6 tI Q e y2 o _a -0d rn d o a p Z Z Q gg-11 .0o >. Q o_ a_ a_ O O[ u, 1n O 4 0 0 FF W � W � Optional(asks are shown in gray italics. uai h O W) W) o O Z x Ix Q w o w vi w w in TASK I:INTRODUCTION $1,020 1.1 History 4 4 $1,020 TASK 2:LAND USE ELEMENT $2,880 2.1 Overlay Districts 10 4 $1,950 2.2 Goals and Policies 6 $930 TASK 3:CIRCULATION AND INFRASTRUCTURE ELEMENT_ $3790 3.1 Streetaassifications — 6 6 $1,530 3.2 Other Transportation Modes 4 $620 3.3 Goals and Policies 8 4 $1,640 TASK 4:GENERAL PLAN $2,310 4.1 Drafts,Refinements and Other Required Changes 8 2 8 $2,310 otal Labor Hours 46 0 0 2 26 Non-Labor Expenses $0 TOTAL $10,000 Figure 3 - Budget W a Vernon General Plan Amendment a Z 0 0. a v w O \ E 0 a o 0 o u d 0 O w 2- m a o c o a o c Q •a o. •a N pl d 'a 2 O z Z Z = n Q a k o 0 Q s o m O � C� 00 � W Optional tasks are shown:n aray italics. W p Z o Cl)Ln In o _ ix Q C14 h d J VT FH fA V! fR TASK 1:INTRODUCTION $1,020 1.1 History 4 4 $1,020 TASK 2:LAND USE ELEMENT $2,880 2.1 Overlay Districts 10 4 $1,950 2.2 Goals and Policies 6 $930 TASK 3:CIRCULATION AND INFRASTRUCTURE ELEMENT $3,790 3.1 Street Classifications 6 6 $1,530 3.2 Other Transportation Modes 4 $620 3.3 Goals and Policies _ 8 4 $1,640 TASK 4:GENERAL PLAN $2,310 4.1 Drafts,Refinements and Other Required Changes 8 2 8 $2,310 otal Labor Hours 46 0 0 2 26 Non-Labor Expenses $0 TOTAL 01000 EXHIBIT C LIVING WAGE PROVISIONS Minimum Living Wages: A requirement that Employers pay qualifying employees a wage of no less than $10.30 per hour with health benefits, or $11.55 per hour without health benefits. Paid and Unpaid Days Off: Employers provide qualifying employees at least twelve compensated days off per year for sick leave, vacation, or personal necessity, and an additional ten days a year of uncompensated time for sick leave. No Retaliation: A prohibition on employer retaliation against employees complaining to the City with regard to the employer's compliance with the living wage ordinance. Employees may bring an action in Superior Court against an employer for back pay, treble damages for willful violations, and attorney's fees, or to compel City officials to terminate the service contract of violating employers. 20 EXHIBIT D EQUAL EMPLOYMENT OPPORTUNITY PRACTICES PROVISIONS A. Contractor certifies and represents that, during the performance of this Agreement, the contractor and each subcontractor shall adhere to equal opportunity employment practices to assure that applicants and employees are treated equally and are not discriminated against because of their race, religious creed, color, national origin, ancestry, handicap, sex, or age. Contractor further certifies that it will not maintain any segregated facilities. B. Contractor agrees that it shall, in all solicitations or advertisements for applicants for employment placed by or on behalf of Contractor, state that it is an "Equal Opportunity Employer" or that all qualified applicants will receive consideration for employment without regard to their race, religious creed, color, national origin, ancestry, handicap, sex or age. C. Contractor agrees that it shall, if requested to do so by the City, certify that it has not, in the performance of this Agreement, discriminated against applicants or employees because of their membership in a protected class. D. Contractor agrees to provide the City with access to, and, if requested to do so by City, through its awarding authority, provide copies of all of its records pertaining or relating to its employment practices, except to the extent such records or portions of such records are confidential or privileged under state or federal law. E. Nothing contained in this Agreement shall be construed in any manner as to require or permit any act which is prohibited by law. 21 City Council Agenda Item Report Agenda Item No. COV-307-2020 Submitted by: Mark Aumentado Submitting Department: Public Utilities Meeting Date: October 6, 2020 SUBJECT Services Agreement with A.M. Ortega Construction, Inc. for Natural Gas Project Design - Construction and Repair Services Recommendation: A. Find that approval of the proposed action is exempt from California Environmental Quality Act (CEQA) review because it is an administrative and fiscal activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a "project" as defined by CEQA Guidelines Section 15378; and even if the proposed action constituted a "project" under CEQA, the project would be categorically exempt in accordance with CEQA Guidelines Section 15301, because the project consists of the maintenance, repair or minor alteration of existing facilities and involves negligible or no expansion of an existing use; and B. Approve and authorize the City Administrator to execute a Services Agreement with A.M. Ortega Construction, Inc., a California corporation, for Natural Gas Project Design— Construction & Repair Services, in substantially the same form as submitted, for an amount not to exceed $990,000 over a three-year term, with an effective date of October 6, 2020. Background: Vernon Public Utilities (VPU) is responsible for providing natural gas to approximately 120 commercial and industrial customers. VPU is the second largest municipal gas utility in California and 15th in the country based on the volume of gas delivered. VPU currently employs four full-time staff members to handle daily operational duties and tasks while utilizing outside expertise for non-routine tasks that often require specialized tools and equipment. Thus, VPU leverages experience from the outside without having to hire full-time professional design, operations, and construction staff that may not be fully utilized. On July 22, 2020, the Gas Division issued a Request for Proposals (RFP)for Natural Gas Project Design— Construction & Repair Services. In accordance with Vernon Municipal Code Section 2.17.08 and Section 2.17.14, the RFP was issued on the City's website, PlanetBids, and three different staff members specifically reached out to various vendors likely to submit proposals. The solicitation was viewed by 17 prospective vendors and was broadcast to over 250 external vendors. The goal of the RFP was to commission a successful proposer on an "as-needed basis" to perform specialized work. This work is anticipated to include project design services, as well as, construction and repair support services on the six-inch polyethylene (PE) gas distribution system, ten-inch high-pressure steel gas transmission system, two regulator stations, and any other part of the City's natural gas infrastructure that may require attention. Needed services include: -Provide project design services for the City's Natural Gas system, as needed -Prepare construction plans and as-built drawings in relation to VPU's natural gas infrastructure and projects -Consult with City staff to explore design and construction options to solve complex natural gas issues -Construction and repair support services to be performed by operator qualified personnel including, but are not limited to: -Welding of steel gas pipe -Fusion of PE distribution line -Pressure testing of steel and PE pipe -Excavation and installation of steel or PE pipe -Shoring of trenches and pits above gas lines -Technical and maintenance support of regulator stations -Pipeline damage repair -Obtaining encroachment permits and perform traffic control management -Emergency and other support services include: -Recovery from an unforeseen event or natural disaster such as a major earthquake -Gas system support with operator qualified personnel, as needed in the event VPU does not have sufficient resources By August 8, 2020, the RFP proposal deadline, staff received one proposal from A.M. Ortega Construction, Inc. (A.M. Ortega). City staff evaluated the proposal and deemed it successful in response to the RFP. Although only one proposal was received, staff is confident in A.M. Ortega and their ability to perform at a high level of expertise and professionalism. A.M. Ortega has successfully and satisfactorily completed many projects for Vernon Public Utilities, ranging in size and scope. The proposed Services Agreement has been reviewed and approved as to form by the City Attorney's Office. Fiscal Impact: The services identified in the Services Agreement will be performed on an "as-needed basis." Several unpredictable factors can contribute to the need for these services such as the number of new customers and the complexity to connect them to the system, engineering and pipeline safety assessments to comply with new and pending regulations, and potential repairs due to system leaks and mechanical failures. Staff has forecast$330,000 per year based on historical expenditures during previous Services Agreements, compliance with new and anticipated regulatory requirements, an anticipated increase in new customers, and a marginal increase in maintenance and repairs. The proposed Services Agreement with A.M. Ortega Construction, Inc. is for a three-year term with a not-to-exceed amount of $990,000. The VPU Gas Division has allocated $330,000 for these services in the approved 2020-2021 fiscal year budget (account nos. 056.5600.595200, 056.5600.596200, and 056.5600.900000); and will budget accordingly in subsequent fiscal years. Attachments: 1. Services Agreement with A.M. Ortega Construction, Inc. 2. Prospective Bidders List and Firms Directly Notified SERVICES AGREEMENT BETWEEN THE CITY OF VERNON AND A.M. ORTEGA CONSTRUCTION, INC. FOR NATURAL GAS PROJECT DESIGN - CONSTRUCTION AND REPAIR SERVICES COVER PAGE Contractor: A.M. Ortega Construction, Inc. Responsible Principal of Contractor: A. Maurice Ortega, President Notice Information - Contractor: A.M. Ortega Construction, Inc. 10125 Channel Road Lakeside, CA 92040 Attention: A. Maurice Ortega, President Phone: (619) 390-1988 Facsimile: (619) 681-5920 Notice Information - City: City of Vernon 4305 Santa Fe Avenue Vernon, CA 90058 Attention: Abraham Alemu, General Manager Telephone: (323) 583-8811 ext. 834 Facsimile: (323) 826-1408 Commencement Date: October 6, 2020 Termination Date: September 30, 2023 Consideration: Total not to exceed $990,000.00 (includes all applicable sales tax); and more particularly described in Exhibit B Records Retention Period Three (3) years, pursuant to Section 11.20 1 SERVICES AGREEMENT BETWEEN THE CITY OF VERNON AND A.M. ORTEGA CONSTRUCTION, INC. FOR NATURAL GAS PROJECT DESIGN - CONSTRUCTION AND REPAIR SERVICES This Contract is made between the City of Vernon ("City"), a California charter City and California municipal corporation ("City"), and A.M. Ortega Construction, Inc., a California corporation ("Contractor"). The City and Contractor agree as follows: 1.0 EMPLOYMENT OF CONTRACTOR. City agrees to engage Contractor to perform the services as hereinafter set forth as authorized by the City Council on October 6, 2020. 2.0 SCOPE OF SERVICES. 2.1 Contractor shall perform all work necessary to complete the services set forth in the City's Request for Proposals issued on or about July 22, 2020, and titled Natural Gas Project Design — Construction and Repair Services, and Contractor's proposal to the City ("Proposal") dated August 7, 2020, Exhibit "A", a copy which is attached to and incorporated into this Contract by reference. 2.2 All services shall be performed to the satisfaction of City. 2.3 All services shall be performed in a competent, professional, and satisfactory manner in accordance with the prevailing industry standards for such services. 3.0 PERSONNEL. 3.1 Contractor represents that it employs, or will employ, at its own expense, all personnel required to perform the services under this Contract. 3.2 Contractor shall not subcontract any services to be performed by it under this Contract without prior written approval of City. 3.3 All of the services required hereunder will be performed by Contractor or by City-approved subcontractors. Contractor, and all personnel engaged in the work, shall be fully qualified and authorized or permitted under State and local law to perform such services and shall be subject to approval by the City. 2 4.0 TERM. The Contractor shall commence the delivery of services on receipt of a written notice to proceed. The term of this Contract shall commence on October 6, 2020, and it shall continue until September 30, 2023, unless terminated at an earlier date pursuant to the provisions thereof. 5.0 COMPENSATION AND FEES. 5.1 Contractor has established rates for the City of Vernon which are comparable to and do not exceed the best rates offered to other governmental entities in and around Los Angeles County for the same services. For satisfactory and timely performance of the services, the City will pay Contractor in accordance with the payment schedule set forth in Exhibit "B" attached hereto and incorporated herein by reference. 5.2 Contractor's grand total compensation for the entire term of this Contract, shall not exceed $990,000.00 without the prior authorization of the City, as appropriate, and written amendment of this Contract. 5.3 Contractor shall, at its sole cost and expense, furnish all necessary and incidental labor, material, supplies, facilities, equipment, and transportation which may be required for furnishing services pursuant to this Contract. Materials shall be of the highest quality. The above Contract fee shall include all staff time and all clerical, administrative, overhead, insurance, reproduction, telephone, air travel, auto rental, subsistence, and all related costs and expenses. 5.4 City shall reimburse Contractor only for those costs or expenses specifically approved in this Agreement, or specifically approved in writing in advance by City. Unless otherwise approved, such costs shall be limited and include nothing more than the following costs incurred by Contractor: 5.4.1 The actual costs of subcontractors for performance of any of the services that Contractor agrees to render pursuant to this Agreement, which have been approved in advance by City and awarded in accordance with this Agreement. 5.4.2 Approved reproduction charges. 3 5.4.3 Actual costs and/or other costs and/or payments specifically authorized in advance in writing and incurred by Contractor in the performance of this Agreement. 5.5 Contractor shall not receive any compensation for extra work performed without the prior written authorization of City. As used herein, "extra work" means any work that is determined by City to be necessary for the proper completion of the Project, but which is not included within the Scope of Services and which the parties did not reasonably anticipate would be necessary at the time of execution of this Agreement. Compensation for any authorized extra work shall be paid in accordance with the payment schedule as set forth in Exhibit T," if the extra work has been approved by the City. 5.6 Licenses, Permits, Fees, and Assessments. Contractor shall obtain, at Contractor's sole cost and expense, such licenses, permits, and approvals as may be required by law for the performance of the services required by this Agreement. Contractor shall have the sole obligation to pay for any fees, assessments, and taxes, plus applicable penalties and interest, which may be imposed by law and which arise from or are necessary for the performance of the Services by this Agreement. 6.0 PAYMENT. 6.1 As scheduled services are completed, Contractor shall submit to the City an invoice for the services completed, authorized expenses, and authorized extra work actually performed or incurred according to said schedule. 6.2 Each such invoice shall state the basis for the amount invoiced, including a detailed description of the services completed, the number of hours spent, reimbursable expenses incurred and any extra work performed. 6.3 Contractor shall also submit a progress report with each invoice that describes in reasonable detail the services and the extra work, if any, performed in the immediately preceding calendar month. 4 6.4 Contractor understands and agrees that invoices which lack sufficient detail to measure performance will be returned and not processed for payment. 6.5 City will pay Contractor the amount invoiced within thirty (30) days after the City approves the invoice. 6.6 Payment of such invoices shall be payment in full for all services, authorized costs, and authorized extra work covered by that invoice. 7.0 CITY'S RESPONSIBILITY. City shall cooperate with Contractor as may be reasonably necessary for Contractor to perform its services; and will give any required decisions as promptly as practicable so as to avoid unreasonable delay in the progress of Contractor's services. 8.0 COORDINATION OF SERVICES. Contractor agrees to work closely with City staff in the performance of Services and shall be available to City's staff, consultants, and other staff at all reasonable times. 9.0 INDEMNITY. Contractor agrees to indemnify City, its officers, elected officials, employees and agents against, and will hold and save each of them harmless from, any and all actions, suits, claims, damages to persons or property, losses, costs, penalties, obligations, errors, omissions or liabilities (herein "claims or liabilities"), including but not limited to professional negligence, that may be asserted or claimed by any person, firm or entity arising out of or in connection with the work, operations or activities of Contractor, its agents, employees, subcontractors, or invitees, provided for herein, or arising from the acts or omissions of Contractor hereunder, or arising from Contractor's performance of or failure to perform any term, provision, covenant or condition of this Agreement, except to the extent such claims or liabilities arise from the gross negligence or willful misconduct of City, its officers, elected officials, agents or employees. 10.0 INSURANCE. Contractor shall, at its own expense, procure and maintain policies of insurance of the types and in the amounts set forth below, for the duration of the Contract, including any extensions thereto. The policies shall state that they afford primary 5 coverage. i. Automobile Liability with minimum limits of at least $1,000,000 combined single limit, including owned, hired, and non-owned liability coverage. ii. Contractor agrees to subrogate automobile liability resulting from performance under this agreement by agreeing to defend, indemnify and hold harmless, the City, and its respective employees, agents, and City Council from and against all claims, liabilities, suits, losses, damages, injuries and expenses, including all costs and reasonable attorney's fees ("Claims"), which are attributable to any act or omission by the City under the performance of the services. iii. General Liability with minimum limits of at least $1,000,000 per occurrence and $2,000,000 aggregate written on an Insurance Services Office (ISO) Comprehensive General Liability "occurrence" form or its equivalent for coverage on an occurrence basis. Premises/Operations and Personal Injury coverage is required. The City of Vernon, its directors, commissioners, officers, employees, agents, and volunteers must be endorsed on the policy as additional insureds as respects liability arising out of the Contractor's performance of this Contract. (1) If Contractor employs other contractors as part of the services rendered, Contractor's Protective Coverage is required. Contractor may include all subcontractors as insureds under its own policy or shall furnish separate insurance for each subcontractor, meeting the requirements set forth herein. (2) Contractor agrees to subrogate General Liability resulting from performance under this agreement by agreeing to defend, indemnify and hold harmless, the City, and its respective employees, agents, and City Council from and against all claims, liabilities, suits, losses, damages, injuries and expenses, including all costs and reasonable attorney's fees ("Claims"), which are attributable to any act or omission by the City under 6 the performance of the services. iv. Professional Errors and Omissions coverage in a sum of at least $1,000,000, where such risk is applicable. Applicable aggregates must be identified and claims history provided to determine amounts remaining under the aggregate. Contractor shall maintain such coverage for at least one (1) year after the termination of this Agreement. V. Contractors Pollution Liability (CPL) policy limit shall provide coverage of no less than $1,000,000 per claim and in the aggregate. Coverage shall apply to bodily injury; property damage, including loss of use of damaged property or of property that has not been physically inured; cleanup costs; and costs of defense, including costs and expenses incurred in the investigation, defense, or settlement of claims. (1) Contractor shall obtain, pay for, and maintain for the duration of the Contract CPL insurance that provides coverage for liability caused by pollution conditions arising out of the operations of the Contractor. Coverage shall be included on behalf of the insured for covered claims arising out of the actions of independent contractors. If the insured is using Subcontractors, the policy must include work performed "by or on behalf' of the insured. (2) All activities contemplated in the Contract shall be specifically scheduled on the CPL policy as "covered operation." In addition, the policy shall provide coverage for the hauling of waste from the Project site to the final disposal location, including non-owned disposal sites. (3) The policy shall specifically provide for a duty to defend on the part of the insurer. The City of Vernon, its officers, employees and agents shall be added to the policy as additional insureds by endorsement. vi. Contractor shall comply with the applicable sections of the California Labor Code concerning workers' compensation for injuries on the job. In addition, Contractor shall require each subcontractor to similarly maintain workers' compensation insurance in accordance with 7 the laws for California for all of the subcontractor's employees. Compliance is accomplished in one of the following manners: (1) Provide copy of permissive self-insurance certificate approved by the State of California; or (2) Secure and maintain in force a policy of workers' compensation insurance with statutory limits and Employer's Liability Insurance with a minimal limit of$1,000,000 per accident. The policy shall be endorsed to waive all rights of subrogation against City, its directors, commissioners, officers, employees, and volunteers for losses arising from performance of this Contract; or (3) Provide a "waiver"form certifying that no employees subject to the Labor Code's Workers' Compensation provision will be used in performance of this Contract. vii. Each insurance policy included in this clause shall be endorsed to state that coverage shall not be cancelled except after thirty (30) days' prior written notice to City. viii. Insurance shall be placed with insurers with a Best's rating of no less than A-VIII. ix. Prior to commencement of performance, Contractor shall furnish City with a certificate of insurance for each policy. Each certificate is to be signed by a person authorized by that insurer to bind coverage on its behalf. The certificate(s) must be in a form approved by City. City may require complete, certified copies of any or all policies at any time. X. Failure to maintain required insurance at all times shall constitute a default and material breach. In such event, Contractor shall immediately notify City and cease all performance under this Contract until further directed by the City. In the absence of satisfactory insurance coverage, City may, at its option: (a) procure insurance with collection rights for premiums, attorney's fees and costs against Contractor by way of set-off or recoupment from sums due to Contractor, at City's option; (b) immediately terminate this Contract and seek damages from the Contract resulting from said breach; or (c) self-insure the risk, with all 8 damages and costs incurred, by judgment, settlement or otherwise, including attorney's fees and costs, being collectible from Contractor, by way of set-off or recoupment from any sums due to Contractor. 11.0 GENERAL TERMS AND CONDITIONS. 11.1 INDEPENDENT CONTRACTOR. 11.1.1 It is understood that in the performance of the services herein provided for, Contractor shall be, and is, an independent contractor, and is not an agent, officer or employee of City and shall furnish such services in its own manner and method except as required by this Contract, or any applicable statute, rule, or regulation. Further, Contractor has and shall retain the right to exercise full control over the employment, direction, compensation and discharge of all persons employed by Contractor in the performance of the services hereunder. City assumes no liability for Contractor's actions and performance, nor assumes responsibility for taxes, bonds, payments, or other commitments, implied or explicit, by or for Contractor. Contractor shall be solely responsible for, and shall indemnify, defend and save City harmless from all matters relating to the payment of its employees, subcontractors and independent contractors, including compliance with social security, withholding and all other wages, salaries, benefits, taxes, exactions, and regulations of any nature whatsoever. 11.1.2 Contractor acknowledges that Contractor and any subcontractors, agents or employees employed by Contractor shall not, under any circumstances, be considered employees of the City, and that they shall not be entitled to any of the benefits or rights afforded employees of City, including, but not limited to, sick leave, vacation leave, holiday pay, Public Employees Retirement System benefits, or health, life, dental, long-term disability or workers' compensation insurance benefits. 11.2 CONTRACTOR NOT AGENT. Except as the City may authorize in writing, Contractor and its subcontractors shall have no authority, express or implied, to act on behalf of or bind the City in any capacity whatsoever as agents or otherwise. 9 11.3 OWNERSHIP OF WORK. All documents and materials furnished by the City to Contractor shall remain the property of the City and shall be returned to the City upon termination of this Agreement. All reports, drawings, plans, specifications, computer tapes, floppy disks and printouts, studies, memoranda, computation sheets, and other documents prepared by Contractor in furtherance of the work shall be the sole property of City and shall be delivered to City whenever requested at no additional cost to the City. Contractor shall keep such documents and materials on file and available for audit by the City for at least three (3) years after completion or earlier termination of this Contract. Contractor may make duplicate copies of such materials and documents for its own files or for such other purposes as may be authorized in writing by the City. 11.4 CORRECTION OF WORK. Contractor shall promptly correct any defective, inaccurate or incomplete tasks, deliverables, goods, services and other work, without additional cost to the City. The performance or acceptance of services furnished by Contractor shall not relieve the Contractor from the obligation to correct subsequently discovered defects, inaccuracy, or incompleteness. 11.5 RESPONSIBILITY FOR ERRORS. Contractor shall be responsible for its work and results under this Agreement. Contractor, when requested, shall furnish clarification and/or explanation as may be required by the City, regarding any services rendered under this Agreement at no additional cost to City. In the event that an error or omission attributable to Contractor occurs, then Contractor shall, at no cost to City, provide all necessary design drawings, estimates and other Contractor professional services necessary to rectify and correct the matter to the sole satisfaction of City and to participate in any meeting required with regard to the correction. 11.6 WAIVER. The City's waiver of any term, condition, breach, or default of this Contract shall not be considered to be a waiver of any other term, condition, default or breach, nor of a subsequent breach of the one waived. The delay or failure of either party at any time to require performance or compliance by the other of any of its obligations or agreements 10 shall in no way be deemed a waiver of those rights to require such performance or compliance. No waiver of any provision of this Agreement shall be effective unless in writing and signed by a duly authorized representative of the party against whom enforcement of a waiver is sought. 11.7 SUCCESSORS. This Contract shall inure to the benefit of, and shall be binding upon, the parties hereto and their respective heirs, successors, and/or assigns. 11.8 NO ASSIGNMENT. Contractor shall not assign or transfer this Contract or any rights hereunder without the prior written consent of the City and approval by the City Attorney, which may be withheld in the City's sole discretion. Any unauthorized assignment or transfer shall be null and void and shall constitute a material breach by the Contractor of its obligations under this Contract. No assignment shall release the original parties from their obligations or otherwise constitute a novation. 11.9 COMPLIANCE WITH LAWS. Contractor shall comply with all Federal, State, County and City laws, ordinances, rules and regulations, which are, as amended from time to time, incorporated herein and applicable to the performance hereof, including but without limitation, the Vernon Living Wage Ordinance. Violation of any law material to performance of this Contract shall entitle the City to terminate the Contract and otherwise pursue its remedies. Further, if the Contractor performs any work knowing it to be contrary to such laws, rules, and regulations Contractor shall be solely responsible for all costs arising therefrom. 11.10 ATTORNEY'S FEES. If any action at law or in equity is brought to enforce or interpret the terms of this Contract, the prevailing party shall be entitled to reasonable attorney's fees, costs, and necessary disbursements in addition to any other relief to which such party may be entitled. 11.11 INTERPRETATION. 11.11.1 Applicable Law. This Contract shall be deemed a contract and shall be governed by and construed in accordance with the laws of the State of California. Contractor agrees that the State and Federal courts which sit in the State of California shall 11 have exclusive jurisdiction over all controversies and disputes arising hereunder, and submits to the jurisdiction thereof. 11.11.2 Entire Agreement. This Contract, including any exhibits attached hereto, constitutes the entire agreement and understanding between the parties regarding its subject matter and supersedes all prior or contemporaneous negotiations, representations, understandings, correspondence, documentation, and agreements (written or oral). 11.11.3 Written Amendment. This Contract may only be changed by written amendment signed by Contractor and the City Administrator or other authorized representative of the City, subject to any requisite authorization by the City Council. Any oral representations or modifications concerning this Contract shall be of no force or effect. 11.11.4 Severability. If any provision in this Contract is held by any court of competent jurisdiction to be invalid, illegal, void, or unenforceable, such portion shall be deemed severed from this Contract, and the remaining provisions shall nevertheless continue in full force and effect as fully as though such invalid, illegal, or unenforceable portion had never been part of this Contract. 11.11.5 Order of Precedence. In case of conflict between the terms of this Contract and the terms contained in any document attached as an Exhibit or otherwise incorporated by reference, the terms of this Contract shall strictly prevail. The terms of the City's Request for Proposals shall control over the Contractor's Proposal. 11.11.6 Duplicate Originals. There shall be two (2)fully signed copies of this Contract, each of which shall be deemed an original. 11.11.7 Construction. In the event an ambiguity or question of intent or interpretation arises with respect to this Agreement, this Agreement shall be construed as if drafted jointly by the parties and in accordance with its fair meaning. There shall be no presumption or burden of proof favoring or disfavoring any party by virtue of the authorship of any of the provisions of this Agreement. 12 11.12 TIME OF ESSENCE. Time is strictly of the essence of this contract and each and every covenant, term, and provision hereof. 11.13 AUTHORITY OF CONTRACTOR. The Contractor hereby represents and warrants to the City that the Contractor has the right, power, legal capacity, and authority to enter into and perform its obligations under this Contract, and its execution of this Contract has been duly authorized. 11.14 ARBITRATION OF DISPUTES. Any dispute for under$25,000 arising out of or relating to the negotiation, construction, performance, non-performance, breach, or any other aspect of this Contract, shall be settled by binding arbitration in accordance with the Commercial Rules of the American Arbitration Association at Los Angeles, California and judgment upon the award rendered by the Arbitrators may be entered in any court having jurisdiction thereof. The City does not waive its right to object to the timeliness or sufficiency of any claim filed or required to be filed against the City and reserves the right to conduct full discovery. 11.15 NOTICES. Any notice or demand to be given by one party to the other must be given in writing and by personal delivery or prepaid first-class, registered or certified mail, addressed as follows. Notice simply to the City of Vernon or any other City department is not adequate notice. If to the City: City of Vernon Attention: Abraham Alemu, General Manager 4305 Santa Fe Avenue Vernon, CA 90058 If to the Contractor: A.M. Ortega Construction, Inc. Attention: A. Maurice Ortega, President 10125 Channel Road Lakeside, CA 92040 13 Any such notice shall be deemed to have been given upon delivery, if personally delivered, or, if mailed, upon receipt, or upon expiration of three (3) business days from the date of posting, whichever is earlier. Either party may change the address at which it desires to receive notice upon giving written notice of such request to the other party. 11.16 NO THIRD PARTY RIGHTS. This Agreement is entered into for the sole benefit of City and Contractor and no other parties are intended to be direct or incidental beneficiaries of this Agreement and no third party shall have any right or remedy in, under, or to this Agreement. 11.17 TERMINATION FOR CONVENIENCE (Without Cause). City may terminate this Contract in whole or in part at any time, for any cause or without cause, upon fifteen (15) calendar days' written notice to Contractor. If the Contract is thus terminated by City for reasons other than Contractor's failure to perform its obligations, City shall pay Contractor a prorated amount based on the services satisfactorily completed and accepted prior to the effective date of termination. Such payment shall be Contractor's exclusive remedy for termination without cause. 11.18 DEFAULT. In the event either party materially defaults in its obligations hereunder, the other party may declare a default and terminate this Contract by written notice to the defaulting party. The notice shall specify the basis for the default. The Contract shall terminate unless such default is cured before the effective date of termination stated in such notice, which date shall be no sooner than ten (10) days after the date of the notice. In case of default by Contractor, the City reserves the right to procure the goods or services from other sources and to hold the Contractor responsible for any excess costs occasioned to the City thereby. Contractor shall not be held accountable for additional costs incurred due to delay or default as a result of Force Majeure. Contractor must notify the City immediately upon knowing that non-performance or delay will apply to this Contract as a result of Force Majeure. At that time Contractor is to submit in writing a Recovery Plan for this Contract. If the Recovery Plan is not acceptable to the City or not received within 10 days of the necessary notification of Force 14 Majeure default, then the city may cancel this order in its entirety at no cost to the City, owing only for goods and services completed to that point. 11.19 TERMINATION FOR CAUSE. Termination for cause shall relieve the terminating party of further liability or responsibility under this Contract, including the payment of money, except for payment for services satisfactorily and timely performed prior to the service of the notice of termination, and except for reimbursement of (1) any payments made by the City for service not subsequently performed in a timely and satisfactory manner, and (2) costs incurred by the City in obtaining substitute performance. If this Agreement is terminated as provided herein, City may require, at no additional cost to City, that Contractor provide all finished or unfinished documents, data, and other information of any kind prepared by Contractor in connection with the performance of Services under this Agreement. Contractor shall be required to provide such document and other information within fifteen (15) days of the request. 11.19.1 Additional Services. In the event this Agreement is terminated in whole or in part as provided herein, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated. 11.20 MAINTENANCE AND INSPECTION OF RECORDS. The City, or its authorized auditors or representatives, shall have access to and the right to audit and reproduce any of the Contractor's records to the extent the City deems necessary to insure it is receiving all money to which it is entitled under the Contract and/or is paying only the amounts to which Contractor is properly entitled under the Contract or for other purposes relating to the Contract. The Contractor shall maintain and preserve all such records for a period of at least three (3) years after termination of the Contract. The Contractor shall maintain all such records in the City of Vernon. If not, the Contractor shall, upon request, promptly deliver the records to the City of Vernon or reimburse the City for all reasonable and extra costs incurred in conducting the audit at a 15 location other than the City of Vernon, including, but not limited to, such additional (out of the City) expenses for personnel, salaries, private auditors, travel, lodging, meals, and overhead. 11.21 CONFLICT. Contractor hereby represents, warrants, and certifies that no member, officer, or employee of the Contractor is a director, officer, or employee of the City of Vernon, or a member of any of its boards, commissions, or committees, except to the extent permitted by law. 11.22 HEADINGS. Paragraphs and subparagraph headings contained in this Agreement are included solely for convenience and are not intended to modify, explain or to be a full or accurate description of the content thereof and shall not in any way affect the meaning or interpretation of this Agreement. 11.23 ENFORCEMENT OF WAGE AND HOUR LAWS. Eight hours labor constitutes a legal day's work. The Contractor, or subcontractor, if any, shall forfeit twenty-five dollars ($25)for each worker employed in the execution of this Agreement by the respective Contractor or subcontractor for each calendar day during which the worker is required or permitted to work more than 8 hours in any one calendar day and 40 hours in any one calendar week in violation of the provisions of Sections 1810 through 1815 of the California Labor Code as a penalty paid to the City; provided, however, work performed by employees of contractors in excess of 8 hours per day, and 40 hours during any one week, shall be permitted upon compensation for all hours worked in excess of 8 hours per day at not less than 1'/2 times the basic rate of pay. 11.24 LIVING WAGES AND PREVAILING WAGES. Contractor, and any Subcontractor(s), shall comply with the City's Living Wage Ordinance. The current Living Wage Standards are set forth in Exhibit "C". Upon the City's request, certified payroll records shall promptly be provided to the City. The provisions of California Labor Code 1770, et seq., regarding the payment of prevailing wages on public works, and related regulations, apply to all City contracts. In addition, the selected consultant and/or any subcontractor must be currently registered and qualified (including payment of any required fee) with the State Department of 16 Industrial Relations pursuant to Labor Code section 1725.5. This project is subject to compliance monitoring and enforcement by the State Department of Industrial Relations. If Living Wage Provisions and Prevailing Wage provisions should both apply to this Contract, Contractor and all of its Subcontractors shall pay the higher of the applicable wages to the extent required by law. 11.25 EQUAL EMPLOYMENT OPPORTUNITY PRACTICES. Contractor certifies and represents that, during the performance of this Contract, it and any other parties with whom it may subcontract shall adhere to equal employment opportunity practices to assure that applicants, employees and recipients of service are treated equally and are not discriminated against because of their race, religion, color, national origin, ancestry, disability, sex, age, medical condition, sexual orientation or marital status. Contractor further certifies that it will not maintain any segregated facilities. Contractor further agrees to comply with The Equal Employment Opportunity Practices provisions as set forth in Exhibit "D". [Signatures Begin on Next Page]. 17 IN WITNESS WHEREOF, the Parties have signed this Agreement as of the Commencement Date stated on the cover page. City of Vernon, a California charter City A.M. Ortega Construction, Inc., a California and California municipal corporation corporation By: By: Carlos Fandino, City Administrator Name: Title: ATTEST: By: Lisa Pope, City Clerk Name: Title: APPROVED AS TO FORM: Arnold M. Alvarez-Glasman, Interim City Attorney 18 EXHIBIT A CONTRACTOR'S PROPOSAL 19 California Contractor's License # A-48631 1 A Certified Minority Business Enterprise City of Vernon Gas Project Design - Construction & Repair Services RFP Due: August 7, 2020 Time: 5:00 PM Proposal Prepared By: Steven C. Wood, PMP Main Office: 10125 Channel Rd. Lakeside, CA. 92040 Office: (619) 390-1988 Fax: (619) 390-1941 Inland Empire: 1 1001 Beech Ave. Fontana, CA. 92337 Office: (951) 360-1352 Fax: (951) 681-5920 California Contractor's License # A-48631 1 A Certified Minority Business Enterprise August 7, 2020 City of Vernon Attention: Abraham Alemu, General Manager of Public Utilities 4305 Santa Fe Ave. Vernon, CA. 90058 RE: Natural Gas Project Design—Construction & repair Services Dear Mr. Alemu, A.M. Ortega Construction, Inc. is pleased to submit this proposal to provide Natural Gas Project Design -Construction & Repair Services to the City of Vernon on an as-needed basis. If this contract is awarded to A.M. Ortega, we will field crews comprised of craft workers represented by the IBEW Local 47 and the UA Locals 250, 345, and 469, under the overall supervision of A.M. Ortega's Estimating Division Manager, Steven Wood. Design services will be provided in-house by A.M. Ortega's staff of professional utility system designers, and civil engineering services will be provided by our subcontractor partners for our work with City of Vernon. A.M. Ortega will comply with the general conditions as stipulated in the RFP instructions, and any applicable special terms and conditions which may be applicable to individual projects awarded under the agreement. We agree to furnish all necessary and incidental labor, services, materials, supplies, insurance, equipment and transportation, tools, and other facilities required for the prompt and efficient execution of the work at the appropriate hourly rates for labor and equipment, and at Cost Plus 10% for materials and services provided by vendors and subcontractors. This proposal is based upon an as-needed construction schedule to be determined by the City of Vernon, where the term of the Contract shall not exceed three (3) years. This proposal is valid for a period of not less than ninety(90) days. A.M. Ortega has a well-established safety program, detailed in the Safety Program section of this proposal, which has led to an excellent safety record. Our Experience Modification Ratings (EMR) for the previous three years are 1.13 (2017), .80 (2018), and .79 (2019). You will find a detailed explanation of these EMR in the Safety Section. This proposal includes work to be performed by specialty subcontractors, including Utilicoor Engineering, California Boring, RTL Equipment, &Penhall Company. A.M. Ortega also employs 3ra party vendors for trucking and hauling, dump fees, and materials deliveries which vary depending on the project. A.M. Ortega reserves the right to substitute qualified subcontractors for non-specialized work as needed to complete the work. Main Office: 10125 Channel Rd. Lakeside, CA. 92040 Office: (619) 390-1988 iFax: (619) 390-1941 Inland Empire: 1 1001 Beech Ave. Fontana, CA. 92337 Office: (951) 360-1352 iFax: (951) 681-5920 California Contractor's License # A-48631 1 A Certified Minority Business Enterprise Included with this letter, you will fmd the following information that comprises our Proposal: 1. This Cover Letter (2 Pg.) 2. Introduction and Scope Summary (2 Pg.) 3. Description of Our Ability to Respond to Requests for Service (2 Pg.) 4. Rates and Charges (6 Pg.) 5. Evidence of Qualifications—Summary(1 Pg.) 6. Evidence of Qualifications—Projects Performed for the City of Vernon, CA. 2015 —2020 (1 Pg.) 7. Evidence of Qualifications—Selected Projects for Other Customers (1 Pg.) 8. Evidence of Qualifications—Staff Experience Information for A.M. Ortega(2 Pg.) 9. Evidence of Qualifications—Corporate References (1 Pg.) 10. Affidavit of Non-Collusion, Signed by A Corporate Officer(1 Pg.) 11. Department of Industrial Relations Registration Information (1 Pg.) You will also find the following attachment to our proposal: A. Safety Program Information B. Operator Qualification Program for Non-Specified Clients In accordance with the RFP instructions,the rates and charges in this proposal are inclusive of compliance with the City of Vernon's Living Wage Ordinance, California State Prevailing Wage requirements, including provision of Certified Payroll, and applicable collective bargaining agreements. A.M. Ortega maintains and will maintain a 49 CFR Part 199 qualified PHMSA Anti-Drug and Alcohol program, and can provide reporting as needed and requested in the RFP. Further,we maintain a robust Operator Qualification program which is well coordinated with the City. Please do not hesitate to contact Steven Wood if you have any questions regarding this proposal. Respectfully submitted, A.M. Ortega Construction, Inc. A General Engineering Contractor Steven C. Wood, PMP, Mauric Ortega Estimating Manager President SWoodRAMOrtega.com C: 619.922.7382 Main Office: 10125 Channel Rd. Lakeside, CA. 92040 Office: (619) 390-1988 Fax: (619) 390-1941 Inland Empire: 1 1001 Beech Ave. Fontana, CA. 92337 Office: (951) 360-1352 Fax: (951) 681-5920 A� California Contractor's License # A-48631 1 A Certified Minority Business Enterprise Introduction & General Scope A.M. Ortega Construction, Inc. has been providing Natural Gas Construction and Repair Support to the City of Vernon under a substantially similar contract for the past 6 years. Under the existing agreement, A.M. Ortega has deployed forces to assist the City in the installation of underground pipeline facilities on the 6"PE Distribution System and the 10" Steel Transmission System. We are intimately familiar with the City of Vernon's Standard Operating Procedures for the award and performance of work under this agreement, and are prepared to continue providing excellent customer service and the highest quality workmanship for the City's natural gas facilities. For the purposes of clarity, A.M. Ortega Construction, Inc understands the general scope of work for the Natural Gas Project Design—Construction and Repair services project.to entail the following tasks to be performed on an as-needed basis, as indicated for the duration of the Service Agreement, by the City of Vernon: • Provide project design services for the City's Natural Gas System, as needed • Prepare construction plans and as-builts in relation to VPU's natural gas infrastructure and projects • Consult with City Staff to explore design and construction operations to solve complex natural gas issues • Construction and repair support services to be performed by operator qualified personnel include,but are not limited to: o Welding high-pressure steel gas pipe o Fusion of PE distribution lines o Pressure testing of steel and PE pipe w/ appropriate documentation o Excavation and installation of steel or PE pipe o Shoring of trenches and excavations o Technical and maintenance support of regulator stations o Obtaining encroachment permits and perform traffic control management • Emergency and other support services include: o Recovery from an unforeseen event or natural disaster such as a major earthquake o Gas system support with operator qualifies personnel, as needed, in the even VPU does not have sufficient resources • 6"polyethylene (PE) gas distribution system • 10"high pressure steel gas transmission system • Two distribution regulator stations • Welding of high pressure steel gas pipe Main Office: 10125 Channel Rd. Lakeside, CA. 92040 Office: (619) 390-1988 Fax: (619) 390-1941 Inland Empire: 11001 Beech Ave. Fontana, CA.92337 Office: (951) 360-1352 Fax: (951) 681-5920 A� California Contractor's License # A-48631 1 A Certified Minority Business Enterprise Introduction & General Scope • Fusion of PE distribution line ■ Pressure testing of steel and PE pipe • Excavation and installation of steel or PE pipe • Shoring of trenches and pits above gas lines • Technical and maintenance support or regulator stations • Pipeline damage repair • Recovery from a natural disaster such as a major earthquake • Gas system support, as needed, in the event the City does not have sufficient resources • Specialty smoothing of two or more sharp bends in the ten-inch steel transmission line prior to the next in-line assessment to occur in 2018 or earlier • Obtain encroachment permit and traffic control management • Any additional work as needed for the City's natural gas infrastructure A.M. Ortega further understands that the scope is not limited to the above listed tasks. We are familiar with the City's project based award system, where individual projects are budgeted using the contract rates prior to the start of work on a Not to Exceed basis. Furthermore, we are accustomed to the City's procedures for inspections, Operator Qualifications review, and permitting. Main Office: 10125 Channel Rd. Lakeside, CA. 92040 Office: (619) 390-1988 Fax: (619) 390-1941 Inland Empire: 1 1001 Beech Ave. Fontana, CA. 92337 Office: (951) 360-1352 Fax: (951) 681-5920 California Contractor's License # A-48631 1 A Certified Minority Business Enterprise Work Plan A.M. Ortega Construction, Inc., has been serving all of Southern California since 1974. At present, A.M. Ortega has 2 central office locations and several other dispatch yards. Our workforce consists of over 200 field employees in both our Gas Pipeline and Conduit Divisions. Our office and administrative team consist of approximately 50 Accounting Specialists, Estimators, Project Managers, Administrative Professionals, and Senior Management roles. In addition, our Fleet Maintenance Department is fully staffed with mobile and shop-based mechanics. Our Paving and Grading Divisions, based out of the Lakeside Corporate Headquarters, support Pipeline and Conduit projects throughout our service area. A.M. Ortega Construction, Inc., is prepared to field up to eight individual crews to complete projects covered by this RFP. These crews will be compromised of craft workers represented by the International Brotherhood of Electrical Workers (IBEW), Local Union 47 and Local Union 569, and the United Association Union of Plumbers, Fitters, Welders, and Service Technicians, Local Unions 250, 345, and 460. A.M. Ortega crews are composed entirely of men and women represented by these unions. Our crews will be sized according to the volume of work included in each project, and the schedule constraints of that project. Additionally, our in-house Design Team can provide project design and support for the needs of the City's Natural Gas System. Our designers are familiar with the City's design standards and criteria, and have experience on recent projects including 26th Street Bridge Pipeline Installation, which was designed by A.M. Ortega. In general, a crew for Gas System Construction & Repair Services would have 3 -8 members, including: (1) Foreman (1 - 2) Equipment Operators (1) Arc Welder or Polyethylene Fuser (1) Welder's or Fuser's Helper or Apprentice (1 - 6)Underground Technicians or Metal Trades Laborers Such a crew would be provided with the following equipment: (1 - 2) Crew Truck(s) (F-450 Utility Bed or Similar) (1) Welder's Rig (1 - 2) Backhoe Loaders (1) PE Pipe Dolly(If Needed) (1)Air Compressor, 185 CFM (1) Pipe Trailer A.M. Ortega has inhouse design professionals ready to provide natural gas transmission, distribution and regulator station, design, engineering,project management and construction Main Office: 10125 Channel Rd. Lakeside, CA. 92040 Office: (619) 390-1988 Fax: (619) 390-1941 Inland Empire: 1 1001 Beech Ave. Fontana, CA. 92337 Office: (951) 360-1352 Fax: (951) 681-5920 California Contractor's License # A-48631 1 A Certified Minority Business Enterprise Work Plan management services. We offer a wide range of support services and programs. The inhouse Design team consists of. (1)Design Manager (4)Designers (1)Drafter Plus Sub-Consultant Engineers as-needed. Some of our capabilities include: Design/build programs Large meter stations Maintenance programs Pipe and fitting sizing Full-service engineering and design CNG stations programs DOT line relocations Project Management services Main extensions PLSCADD and CAD mapping and drafting Material specifications design services System uprates Line and service extensions Site surveys Constructability reviews Contract administration Material procurement and management Construction inspection and management programs services Emergency and after-hours action DOT permit applications planning/response services ROW requirements and acquisition Regularly scheduled climbing inspection Project resource loading and utility look-up Engineering,Procurement and Construction Transmission engineering projects (EPC) Distribution system inventory and condition Development of strategies and processes assessment services Logistical planning Residential, commercial and industrial Safety and quality plans for site personnel distribution design services management GPS survey services Testing and commissioning support Gas regulator stations Construction staking and field coordination Additional third-party dump trucks, ready mix concrete trucks, and other delivery vehicles would be employed as needed. Generally speaking, A.M. Ortega is presently able to respond to an emergent request for service in the City of Vernon with as little as one day's advance notice,provided that the project is already prepared for work, including Underground Service Alert mark-out and permitting by the City. For non-emergency work, we are able to respond to requests for budgeting within one Main Office: 10125 Channel Rd. Lakeside, CA. 92040 Office: (619) 390-1988 Fax: (619) 390-1941 Inland Empire: 1 1001 Beech Ave. Fontana, CA. 92337 Office: (951) 360-1352 Fax: (951) 681-5920 California Contractor's License # A-486311 A Certified Minority Business Enterprise Work Plan business day; work can begin as early as 3 working days following acceptance of a budget proposal by the City and issuance of a job package and permit for construction. Throughout our 44-year history,A.M. Ortega has provided exceptional service to our utility company and private customers. Working to ensure that all our projects are completed on time and within the budget constraints provided,we have built a team of Superintendents, Estimators, Project Managers, Foreman, and field employees who are experts in the Companies' standards, municipal requirements, and safe work practices for the installation of electric and communications conduits and gas pipelines. A.M. Ortega crews are prepared to take on dry utilities construction projects from the generating station to the customer house connection anywhere in the Southwest. With completed projects at every level of complexity, from riser replacements, customer secondary connections, and telecommunications service conduits to complete Rule 20A Distribution Conversions, Underground Electric Transmission duct bank projects, high pressure steel pipeline installations, and plastic main replacements with service tie-overs, as well as new development construction, A.M. Ortega crews have the experience necessary to continue to provide exceptional quality and on time completions for projects in Southern California and beyond. Main Office: 10125 Channel Rd. Lakeside, CA. 92040 Office: (619) 390-1988 Fax: (619) 390-1941 Inland Empire: 1 1001 Beech Ave. Fontana, CA. 92337 Office: (951) 360-1352 Fax: (951) 681-5920 7011-1 WE , , California Contractor's License # A, C10 - 486311 A Certified Minority Business Enterprise Rates valid through August 31, 2023 Prevailing Wage Time and Equipment (Hourly) Rates For Work Performed for: City of Vernon General Conditions: **4 Hour minimum for all Labor and Equipment**Equipment Delivery Time is Billable** **All billings shall be portal to portal from the time of dispatch to the return to the location of dispatch. **Workmen called out form home shall be billable until time of return home. **The Customer shall bear all responsibility for permits,authorizations,rights of entry,plans,specifications, and direction of the work,and shall be responsible for the cost of same. **All crews composed of workmen covered by these rates shall include a Foreman. **The selection of the Foreman shall be made by A.M. Ortega based on the type of work performed. **Teeth,cutting edges,and consumable parts are shall be considered billable. ** Standard rates are for the first 8 hours of the workday,starting and ending between 7:00 AM and 5:OOPM Monday through Friday. **Double time rates are for work after the 12th hour in a single day,and for work starting after 9:00 PM or before 7:00 AM Monday to Saturday,and on all Sundays and Holidays. **It is assumed that a single crew will carry a job to completion-crews will not be rotated during an active job. Labor Rates Service Short Text UOM September 1, September September 2020 to August 1, 2021 to 1, 2022 to 3112021 August 31, August 30, 2022 2023 Foreman (DT) HR $250.89 $259.67 $270.06 Foreman (ST) HR $144.18 $149.23 $155.20 Foreman (TH) HR $197.53 $204.44 $212.62 Laborer (DT) HR $133.90 $138.59 $144.13 Laborer (ST) HR $77.25 $79.95 $83.15 Laborer (TH) HR $104.03 $107.67 $111.98 Welder-ARC (DT) HR $185.40 $191.89 $199.56 Welder-ARC (ST) HR $104.03 $107.67 $111.98 Welder-ARC (TH) HR $144.20 $149.25 $155.22 Polyethylene Fuser (DT) HR $185.40 $191.89 $199.56 Polyethylene Fuser (ST) HR $104.03 $107.67 $111.98 Polyethylene Fuser (TH) HR $144.20 $149.25 $155.22 Equipment Operator (DT) HR $185.40 $191.89 $199.56 Equipment Operator (ST) HR $104.03 $107.67 $111.98 Corporate Office: 10125 Channel Rd. Lakeside, CA. 92040 (619) 390-1988 (619) 390-1941 Inland Empire: 224 N. Sherman Ave. Corona, CA. 92882 (951) 360-1352 (951) 681-5920 California Contractor's License # A, C10 - 486311 A Certified Minority Business Enterprise Equipment Operator (TH) HR $144.20 $149.25 $155.22 Driver/Teamster PT) HR $133.90 $138.59 $144.13 Driver/Teamster (ST) HR $77.25 $79.95 $83.15 Driver/Teamster (TH) HR $104.03 $107.67 $111.98 Designer Qourneyman) HR $136.82 $141.61 $147.27 Sr. Designer HR $142.77 $147.77 $153.68 Supervising Designer HR $171.59 $177.60 $184.70 Equipment Rates October 1, January 1, January 1, Service Short Text UOM 2020 to 2021 to 2023 to December 31, December August 2020 31, 2022 30, 2023 AirCompr-185CFMw JckHamrClay Digger & HR $20.16 $20.87 $21.70 hose Arrow Board HR $8.49 $8.79 $9.14 Breaker for 580 Backhoe HR $32.52 $33.66 $35.00 Breaker for 710 Backhoe HR $40.57 $41.99 $43.67 Backhoe-580 HR $41.34 $42.79 $44.50 Backhoe-580 w/hammer attachment HR $74.97 $77.59 $80.70 Backhoe-710 HR $65.37 $67.66 $70.36 Backhoe-710 w/hammer attachment HR $105.94 $109.65 $114.03 Type II Barricade DAY $0.34 $0.35 $0.37 Type II Barricade HR $0.80 $0.83 $0.86 Bobcat / Skidsteer HR $45.40 $46.99 $48.87 Bobcat / Skidsteer w/ attachment HR $77.94 $80.67 $83.89 Chipping Gun HR $2.81 $2.91 $3.02 Large Compactor HR $37.49 $38.80 $40.35 Delineators/Cones HR $0.27 $0.28 $0.29 Delineators/Cones DAY $0.37 $0.38 $0.40 Core Drill up to 10" HR $186.77 $193.31 $201.04 Dozer-Sideboom CAT D4/JD 450/equilavint HR $52.13 $53.95 $56.11 Corporate Office: 10125 Channel Rd. Lakeside, CA. 92040 (619) 390-1988 (619) 390-1941 Inland Empire: 224 N. Sherman Ave. Corona, CA. 92882 (951) 360-1352 (951) 681-5920 7011-1 WE , , California Contractor's License # A, C10 - 486311 A Certified Minority Business Enterprise Electric Flat Saw HR $186.77 $193.31 $201.04 3 Axle Equipment Carrier HR $32.11 $33.23 $34.56 Excavator Cat 215 or equivalent HR $110.96 $114.84 $119.44 Excavator-Trackhoe HR $229.47 $237.50 $247.00 Excavator-Mini HR $42.98 $44.48 $46.26 Flat Saw up to 18" HR $164.64 $170.40 $177.22 Flat Saw beyond 18.1" HR $164.64 $170.40 $177.22 Telehandler Forklift-10K Capacity HR $65.73 $68.03 $70.75 Telehandler Forklift-12K Capacity HR $76.55 $79.23 $82.40 Telehandler Forklift-5K Capacity HR $42.33 $43.81 $45.56 Generator HR $7.39 $7.65 $7.95 Jackhammer-Clay digger-30 lbs HR $3.63 $3.76 $3.91 Jackhammer-60lbs HR $4.32 $4.47 $4.65 Jackhammer-90lbs HR $4.94 $5.11 $5.32 Light Tower Daily DAY $11.38 $11.78 $12.25 Loader-910-920Cat or JohnDeere 624-644 HR $128.10 $132.58 $137.89 Loader-926 Cat or 1.4yd Wheel HR $92.00 $95.22 $99.03 Mini Excavator w/ attachment HR $71.72 $74.23 $77.20 Miscellaneous Equipment HR $1.00 $1.04 $1.08 Cement Mixer HR $12.40 $12.83 $13.35 Leeboy 8515 Paving Machine HR $155.14 $160.57 $166.99 Asph Cold Planer-4hr min-255 Hp-w/belt HR $222.06 $229.83 $239.03 Plate Delivery HR $152.62 $157.96 $164.28 4x8 Plate Day-Non Skid DAY $3.82 $3.95 $4.11 6x10 Plate Day-Non Skid DAY $5.43 $5.62 $5.84 6x8 Plate Day-Non Skid DAY $4.86 $5.03 $5.23 8x10 Plate Day- Non Skid DAY $6.63 $6.86 $7.14 Pneumatic mole boring projectile 1" HR $17.89 $18.52 $19.26 Pneumatic mole boring projectile 2" HR $17.89 $18.52 $19.26 Pneumatic mole boring projectile 3" HR $17.89 $18.52 $19.26 Pneumatic mole boring projectile 4" HR $17.89 $18.52 $19.26 Corporate Office: 10125 Channel Rd. Lakeside, CA. 92040 (619) 390-1988 (619) 390-1941 Inland Empire: 224 N. Sherman Ave. Corona, CA. 92882 (951) 360-1352 (951) 681-5920 7011-1 WE , , California Contractor's License # A, C10 - 486311 A Certified Minority Business Enterprise Pneumatic mole boring projectile 5" HR $17.89 $18.52 $19.26 Fresh Air Pump-Electric HR $16.97 $17.56 $18.27 Pumps-Trash HR $19.10 $19.77 $20.56 Water Pump 2" HR $8.39 $8.68 $9.03 Power Puff Compactor HR $4.73 $4.90 $5.09 Radios DAY $10.16 $10.52 $10.94 3-5 Ton Roller (Small Asphalt Roller) HR $44.66 $46.22 $48.07 5-8 Ton Roller (Large Asphalt Roller) HR $66.70 $69.03 $71.80 Construction Signs DAY $5.30 $5.49 $5.70 Sprayer, Emulsion-230 gallon HR $27.87 $28.85 $30.00 Spreader-Layton HR $75.48 $78.12 $81.25 Steel Plates Move Off Charge 0-8 EA $202.00 $209.07 $217.43 Steel Plates Move On Charge 0-8 EA $202.00 $209.07 $217.43 Tack Machine HR $18.93 $19.59 $20.38 Trailer, Dolly HR $9.47 $9.80 $10.19 Trailer-Equipment Flatbed HR $17.89 $18.52 $19.26 Vac Trailer-800 Gallon HR $52.77 $54.62 $56.80 Trailer-750 gallon water trailer HR $19.12 $19.79 $20.58 Boom Truck-10-12 Ton HR $92.19 $95.42 $99.23 Utility Bed Bucket Truck-48'-56' HR $57.14 $59.14 $61.51 Dump Truck-10yd HR $122.39 $126.67 $131.74 Dump Truck-10yd (DT) HR $176.34 $182.51 $189.81 Dump Truck-10yd (TH) HR $149.36 $154.59 $160.77 Dump Truck-5yd HR $106.94 $110.68 $115.11 Dump Truck-5yd (DT) HR $160.90 $166.53 $173.19 Dump Truck-5yd (TH) HR $133.92 $138.61 $144.15 Dump Truck-Super 10 HR $130.70 $135.27 $140.69 Dump Truck-Super 10 (DT) HR $184.66 $191.12 $198.77 Dump Truck-Super 10 (TH) HR $157.68 $163.20 $169.73 Flatbed Truck-2 Ton HR $30.25 $31.31 $32.56 Flatbed or Utility Bed-1 Ton HR $41.05 $42.49 $44.19 Material Truck-2 ton wLift Gate HR $20.77 $21.50 $22.36 Pickup Truck 1-Assist HR $14.84 $15.36 $15.97 Pickup Truck-1 Ton wTools & Cell-Radio HR $14.64 $15.15 $15.76 5 Ton Service Body Truck with Crane HR $41.16 $42.60 $44.30 Corporate Office: 10125 Channel Rd. Lakeside, CA. 92040 (619) 390-1988 (619) 390-1941 Inland Empire: 224 N. Sherman Ave. Corona, CA. 92882 (951) 360-1352 (951) 681-5920 California Contractor's License # A, C10 - 486311 A Certified Minority Business Enterprise Truck Tractor&Lowboy HR $75.28 $77.91 $81.03 Utility Truck wAll necessary tools-B HR $41.16 $42.60 $44.30 Water Truck 2000 gallon HR $41.97 $43.44 $45.18 Water Truck 4000 gallon HR $75.84 $78.49 $81.63 1 Ton Weld Truck w250 Amp or Below HR $32.93 $34.08 $35.45 Vibratory Plate HR $10.86 $11.24 $11.69 Wacker HR $11.08 $11.47 $11.93 Water Wagon (200-500) gallons HR $15.60 $16.15 $16.79 120-140 Amp Arc Welder Machine HR $8.15 $8.44 $8.77 Welding Rig-Excl Fuel HR $32.93 $34.08 $35.45 Acetylene Welding Rig or Truck HR $30.46 $31.53 $32.79 ARC Welding Rig or Truck HR $30.46 $31.53 $32.79 Corporate Office: 10125 Channel Rd. Lakeside, CA. 92040 (619) 390-1988 (619) 390-1941 Inland Empire: 224 N. Sherman Ave. Corona, CA. 92882 (951) 360-1352 (951) 681-5920 California Contractor's License # A-48631 1 Ability of the Proposer to Perform Summary In keeping with your instructions in this RIP, we have provided on subsequent pages information related to our ability to perform the work in accordance with your expectorations and requirements. In addition to this summary sheet, you will find enclosed a brief selected list of projects that we have completed for the City,projects completed for other clients with a similar scope in the last year, a brief listing of key supervisors' experience, and a selection of corporate references. As you may be aware, A.M. Ortega is the City's incumbent contactor for the City of Vernon for Gas Construction and Repair Services. Since 2014,A.M. Ortega has completed more than 30 distinct projects for the City, ranging in scope from individual potholes to the complete design and construction of a new pipeline segment across the 26h Street Bridge spanning the LA River west of Soto Street. During the same period, we have completed dozens of similar projects for other local clients, and we remain ready to support the City with the on-time completion of any project of any size. A.M. Ortega's forces which support the City are located at our Corona Headquarters,where we have management, field supervisors, and administrative staff to support the requirements for working on natural gas facilities; our facility in Corona includes a fully equipped training center for Operator Qualification training and testing, and our Compliance Department. A.M. Ortega currently maintains 8 Operator Qualified pipeline crews at our Corona HQ, with plans to increase to 10 in the next year. We provide emergency response services through our 24 hour telephone number,which is answered after hours by a rotating cohort of managers and supervisors. A.M. Ortega regularly responds to after-hours emergencies for natural gas incidents for a variety of clients,providing everything from ancillary support services to full pipeline replacements on an on-call basis. We maintain a 4 hour response window for work in the City of Vernon for emergency response efforts. Our Utility System Design team has completed one project for the City, and hundreds of others for our other clients; our staff are deeply familiar with City's requirements and prevailing local design standards. We hope that we have demonstrated that A.M. Ortega can meet the City's needs and requirements for contractor support for gas system design, construction, and repair services, and that you will select A.M. Ortega for the next iteration of this contract. Main Office: 10125 Channel Rd. Lakeside, CA. 92040 Office: (619) 390-1988 Fax: (619) 390-1941 Inland Empire: 11001 Beech Ave, Fontana, CA. 92337 Office: (951) 360-1352 Fax: (951) 681-5920 California Contractor's License # A-486311 Ability of the Proposer to Perform Please find listed below a selection of projects A.M. Ortega completed for The City of Vernon. Please note that this list is not exclusive, and has been selected to demonstrate our experience with the City's facilities and the various types of work performed by the contractor under this agreement. Seville Street Test Holes—(April 2020) Excavation of Test Holes Design/Engineering & Construction of 26ffi Street Bridge Project—(February 2020) Plan and Profile Drawings for a proposed pipeline with all supporting documentation and construction. Southland Box—(August 2019) Install Main Extension 4401 South Downey Road—(August 2019) Extend Main and Replace Service 5200 Boyle Avenue—(July 2018) Install Service and Abandon Stub Soto Street at Vernon Avenue—(July 2018) Farmer John Raise Service Height Main Office: 10125 Channel Rd. Lakeside, CA. 92040 Office: (619) 390-1988 Fax: (619) 390-1941 Inland Empire: 1 1001 Beech Ave, Fontana, CA.92337 Office: (951) 360-1352 Fax: (951) 681-5920 California Contractor's License # A-48631 1 Ability of the Proposer to Perform In addition, please find below listed a brief selection of recently completed projects which are similar in scope to the services being requested in this RFP. This list is not exclusive—we have selected projects to highlight our capabilities. Install 4"PE Main, 9000 LF, Malibu Canyon Road, For Southern California Electrical Firm (June 2020) As a part of a joint trench installation, install approximately 9000 lineal feet of 4"PE main. Replace Barracks Gas Lines,Naval Base Point Loma, for Public Works Contracting, Inc. (January to April, 2020) Complete replacement of natural gas distribution system serving 32 buildings on Naval Base Point Loma(Topside). Natural Gas Facilities Installation, Voight Street Improvements, for SRK Engineering (January to Present, 2020) Install 6" and 8"PE main and related services connections for the relocation of underground facilities in support of road construction project. Includes hot tie in of large hospital. Install 6"PE Main, Waste Management Pressure Betterment, Palmdale, CA,for Southern California Gas Company(August 2019-March 2020) Install approximately 5000 feet of new 6"PE main by open cut and bore methods for installation of new MSA. Construct new 6" inlet 6" outlet commercial MSA. Main Office: 10125 Channel Rd. Lakeside, CA. 92040 Office: (619) 390-1988 Fax: (619) 390-1941 Inland Empire: 1 1001 Beech Ave. Fontana, CA. 92337 Office: (951) 360-1352 Fax: (951) 681-5920 California Contractor's License # A-48631 1 Ability of the Proposer to Perform Management and Supervisors Staff Experience Summaries In accordance with your instructions in this RFP,we have provided below a brief summary of the experience and qualifications of our management team and field supervisors with regard to Natural Gas Pipeline Construction and Utility System Design for your use in reviewing our qualifications. As you may know, A.M. Ortega supports the City of Vernon with our highest level of management staffing—pricing and administrative support is provided by our Estimating Division Manager, and construction management is provided by our General Superintendent for Gas. This level of support will continue in the design scope, with direct communication with our Design Manager, Bill Belt. Steven C. Wood, PMP—Estimating Division Manager Mr. Wood brings a diverse collection of education and management experience, along with 10 years of estimating and leading underground and overhead utility projects in the Southern California region as he continues to bid and manage projects for all types of underground dry utilities construction. 2014-Present A.M. Ortega Construction, Inc. Estimating Div. Manager 2010-2014 PAR Electrical Contractors Estimator/Project Manager Derek Sexton—General Superintendent(Gas) Mr. Sexton's 17 years of experience building natural gas facilities in Southern California is invaluable as he continues to lead complex and diverse construction projects from the front with A.M. Ortega. 2015-Present A.M. Ortega Construction, Inc. General Superintendent 2013-2015 NPL Construction General Superintendent 2012-2013 NPL Construction Safety Officer 2008-2013 NPL Construction Pipeline Foreman 2007-2008 NPL Construction Equipment Operator 2005-2007 NPL Construction PE Fuser 2002-2005 A.M. Ortega Construction, Inc. Pipeline Laborer Douglas Laban— Safety Manager(Corona HQ) Mr. Laban uses his expertise and skills in safe work practices and training, earned over more than two decades in the industry, to produce and surpass safety performance objectives and the project and organizational level. 2015-Present A.M. Ortega Construction, Inc. Safety Manager 2012-2015 PCL Construction Site Safety and Health Officer 2008-2011 Irwin Industries Site Safety and Health Officer 2007-2008 Johnson-Peltier Site Safety and Health Officer 2004-2007 White Wave Foods Foreman 1996-2004 Outdoor Dimension Foreman Main Office: 10125 Channel Rd. Lakeside, CA. 92040 Office: (619) 390-1988 Fax: (619) 390-1941 Inland Empire: 11001 Beech Ave. Fontana, CA. 92337 Office: (951) 360-1352 Fax: (951) 681-5920 California Contractor's License # A-48631 1 Ability of the Proposer to Perform William L. "Bill"Belt—Design Manager Mr. Belt is a dedicated team leader committed to quality of workmanship in the design of utility systems. 2019-Present A.M. Ortega Construction, Inc. Design Manager 2019 Engineering Partners Inc. Designer 2018-2019 Southern Contracting Design Supervisor 2003-2018 San Diego Gas and Electric Co. Design Supervisor 1985-2003 San Diego Gas and Electric Co. Designer John C. Dollman—Director of Operations 2017-Present A.M. Ortega Construction, Inc. Director of Operations 2016-2017 San Diego Gas and Electric Co. Project Manager II 2013-2016 San Diego Gas and Electric Co. Supply Management 2007-2013 San Diego Gas and Electric Co. Designer Dave Dantuono—Compliance Manager 2019-Present A.M. Ortega Construction, Inc. Compliance Manager 2004-2019 Larry Methvin Installations, Inc. Director of Human Resources and Safety 2000-2004 Cristek Interconnects, Inc. Safety Manager 1998-2000 ATIWindows, Inc. Safety Manager 1995-1998 E.R. Carpenter Co. Lead Mechanic 1994-1995 Warren Fluid Power Lead Mechanic 1994-1994 Ricoh Industries Mechanic 1990-1994 Global Ind. Services Mechanic 1988-1989 ICD Industries Mechanic 1984-1988 United States Air Force Mechanic Main Office: 10125 Channel Rd. Lakeside, CA. 92040 Office: (619) 390-1988 Fax: (619) 390-1941 Inland Empire: 11001 Beech Ave. Fontana, CA. 92337 Office: (951) 360-1352 Fax: (951) 681-5920 i < 70 O Q Q c o m { y0 �� O B. � O Q (D CD �Q -1 D u n (Q Q Q LITm Q Q m n N (� O b Q 0 cn D Q cn Q 0 3 Q .� CD Z 0 � Q X' -< � — D n m O 3 Q i 0, - W 00 O00 -140 O CD oC" W 00 � W Qm � oo < :3 X Q � Q0 n D D S O CA) (D -n0 O� - n 0 I ,o ,o (D — 0 0 m 3 w o `G Q Cn - O 0. Q. 40 (D Q n N O p (D Q_ o o l N ° m � ° O Q � v o 00 `n' D70 Cr OQ v ((DD Or � N L. (,n 00 C/) Ij " c N (n In 00 m o C) :o CD m D , (D Cn N m c�i, °� n O N (AM. Co aw D .o O n (D w 0 0 .O D , w �o 0 N 10 ri cOoo V N 00 01 Cn , Cn K) 0 (n %0 00 Cn ,O 0 _ -0 0 0, N -P, V O, _ 10Cn .p4� V 000 01, W 10 V Un Z V �O 00 6 m O1 Cn O V N 00 N 00 (n 0 00 V V W IV O Q Q x x lO z lO N N Cn S-- °� Cn "o 0, o -1�- 10 `0 00A �( � o O, �O 00 rl) o A No - N N 0 %0 00 O AFFIDAVIT OF NON-COLLUSION BY CONTRACTOR STATE OF CALIFORNIA ) )ss COUNTY OF LOS ANGELES ) Maurice Ortega ,being first duly sworn deposes and says that he/she is Owner President (Insert"Sole Owner","Partner",'President,"Secretary",or other proper title) of A.M. Ortega Construction, Inc. (Insert name of bidder) who submits herewith to the City of Vernon a bid/proposal; That all statements of fact in such bid/proposal are true; That such bid/proposal was not made in the interest of or on behalf of any undisclosed person,partnership, company,association,organization or corporation; That such bid/proposal is genuine and not collusive or sham; That said bidder has not, directly or indirectly by agreement, communication or conference with anyone attempted to induce action prejudicial to the interest of the City of Vernon,or of any other bidder or anyone else interested in the proposed contract;and further That prior to the public opening and reading of bids/proposals,said bidder: a. Did not directly or indirectly,induce or solicit anyone else to submit a false or sham bid/proposal; b. Did not directly or indirectly,collude,conspire,connive or agree with anyone else that said bidder or anyone else would submit a false or sham bid/proposal, or that anyone should refrain from bidding or withdraw his/her bid/proposal; C. Did not, in any manner, directly or indirectly seek by agreement, communication or conference with anyone to raise or fix the bid/proposal price of said bidder or of anyone else, or to raise or fix any overhead,profit or cost element of his/her bid/proposal price,or of that of anyone else; d. Did not,directly or indirectly,submit his/her bid/proposal price or any breakdown thereof,or the contents thereof,or divulge information or data relative thereto,to any corporation,partnership, co any,association,organization,bid depository,or to any member or agent thereof,or to any i du al or group of individuals, except the City of Vernon, or to any person or persons who /enalty ve a partnership or other financial interest with said bidder in his/her business. I c er of perjury that the above information is correct By: Title: Owner President Date: V&,�*? March 2013 8/3/2020 https://cadir.secure.force.com/ContractorSearch/PrintRegDetails Contractor Information Registration History Legal Entity Name Effective Date Expiration Date A.M.ORTEGA CONSTRUCTION INC. Legal Entity Type 5/4/2018 6/30/2019 Corporation Status 6/8/2017 6/30/2018 Active Registration Number 6/15/2016 6/30/2017 1000004691 Registration effective date 8/31/2015 6/30/2016 7/1/2019 Registration expiration date 1/5/2015 6/30/2015 6/30/2022 Mailing Address 7/1/2019 6/30/2022 10125 CHANNEL RD LAKESIDE 92040 CA Unite... Physical Address 10125 CHANNEL RD LAKESIDE 92040 CA Unite... Email Address Trade Name/DBA License Number(s) CSLB:486311 Legal Entity Information Corporation Number: C1352228 Federal Employment Identification Number: President Name: ARCHIE MAURICE ORTEGA Vice President Name: JOHN DOLLMAN Treasurer Name: Secretary Name: TERRA CHIARAMONTE CEO Name: Agent of Service Name: ARCHIE MAURICE ORTEGA Agent of Service Mailing Address: 10125 CHANNEL RD LAKESIDE 92040 CA United States of America Workers Compensation Do you lease employees No through Professional https://cadir.secure.force.com/ContractorSearch/PrintRegDetails 1/2 8/3/2020 https://cadir.secure.force.com/ContractorSearch/PrintRegDetails Employer Organization (PEO)?: Please provide your current workers compensation insurance information below: PEO PEO PEO PEO InformationName Phone Email Insured by Carrier Policy Holder Name:A.M. ORTEGA CONSTRUCTION INC.Insurance Carrier: BB&T JOHN BURNHAM INSURANCE SERVICESPolicy Number:54303214Inception date: 9/30/2018Expiration Date:9/30/2019 https://cadir.secure.force.com/ContractorSearch/PrintRegDetails 2/2 EXHIBIT B SCHEDULE 20 7011-1 WE , , California Contractor's License # A, C10 - 486311 A Certified Minority Business Enterprise Rates valid through August 31, 2023 Prevailing Wage Time and Equipment (Hourly) Rates For Work Performed for: City of Vernon General Conditions: **4 Hour minimum for all Labor and Equipment**Equipment Delivery Time is Billable** **All billings shall be portal to portal from the time of dispatch to the return to the location of dispatch. **Workmen called out form home shall be billable until time of return home. **The Customer shall bear all responsibility for permits,authorizations,rights of entry,plans,specifications, and direction of the work,and shall be responsible for the cost of same. **All crews composed of workmen covered by these rates shall include a Foreman. **The selection of the Foreman shall be made by A.M. Ortega based on the type of work performed. **Teeth,cutting edges,and consumable parts are shall be considered billable. ** Standard rates are for the first 8 hours of the workday,starting and ending between 7:00 AM and 5:OOPM Monday through Friday. **Double time rates are for work after the 12th hour in a single day,and for work starting after 9:00 PM or before 7:00 AM Monday to Saturday,and on all Sundays and Holidays. **It is assumed that a single crew will carry a job to completion-crews will not be rotated during an active job. Labor Rates Service Short Text UOM September 1, September September 2020 to August 1, 2021 to 1, 2022 to 3112021 August 31, August 30, 2022 2023 Foreman (DT) HR $250.89 $259.67 $270.06 Foreman (ST) HR $144.18 $149.23 $155.20 Foreman (TH) HR $197.53 $204.44 $212.62 Laborer (DT) HR $133.90 $138.59 $144.13 Laborer (ST) HR $77.25 $79.95 $83.15 Laborer (TH) HR $104.03 $107.67 $111.98 Welder-ARC (DT) HR $185.40 $191.89 $199.56 Welder-ARC (ST) HR $104.03 $107.67 $111.98 Welder-ARC (TH) HR $144.20 $149.25 $155.22 Polyethylene Fuser (DT) HR $185.40 $191.89 $199.56 Polyethylene Fuser (ST) HR $104.03 $107.67 $111.98 Polyethylene Fuser (TH) HR $144.20 $149.25 $155.22 Equipment Operator (DT) HR $185.40 $191.89 $199.56 Equipment Operator (ST) HR $104.03 $107.67 $111.98 Corporate Office: 10125 Channel Rd. Lakeside, CA. 92040 (619) 390-1988 (619) 390-1941 Inland Empire: 224 N. Sherman Ave. Corona, CA. 92882 (951) 360-1352 (951) 681-5920 California Contractor's License # A, C10 - 486311 A Certified Minority Business Enterprise Equipment Operator (TH) HR $144.20 $149.25 $155.22 Driver/Teamster PT) HR $133.90 $138.59 $144.13 Driver/Teamster (ST) HR $77.25 $79.95 $83.15 Driver/Teamster (TH) HR $104.03 $107.67 $111.98 Designer Qourneyman) HR $136.82 $141.61 $147.27 Sr. Designer HR $142.77 $147.77 $153.68 Supervising Designer HR $171.59 $177.60 $184.70 Equipment Rates October 1, January 1, January 1, Service Short Text UOM 2020 to 2021 to 2023 to December 31, December August 2020 31, 2022 30, 2023 AirCompr-185CFMw JckHamrClay Digger & HR $20.16 $20.87 $21.70 hose Arrow Board HR $8.49 $8.79 $9.14 Breaker for 580 Backhoe HR $32.52 $33.66 $35.00 Breaker for 710 Backhoe HR $40.57 $41.99 $43.67 Backhoe-580 HR $41.34 $42.79 $44.50 Backhoe-580 w/hammer attachment HR $74.97 $77.59 $80.70 Backhoe-710 HR $65.37 $67.66 $70.36 Backhoe-710 w/hammer attachment HR $105.94 $109.65 $114.03 Type II Barricade DAY $0.34 $0.35 $0.37 Type II Barricade HR $0.80 $0.83 $0.86 Bobcat / Skidsteer HR $45.40 $46.99 $48.87 Bobcat / Skidsteer w/ attachment HR $77.94 $80.67 $83.89 Chipping Gun HR $2.81 $2.91 $3.02 Large Compactor HR $37.49 $38.80 $40.35 Delineators/Cones HR $0.27 $0.28 $0.29 Delineators/Cones DAY $0.37 $0.38 $0.40 Core Drill up to 10" HR $186.77 $193.31 $201.04 Dozer-Sideboom CAT D4/JD 450/equilavint HR $52.13 $53.95 $56.11 Corporate Office: 10125 Channel Rd. Lakeside, CA. 92040 (619) 390-1988 (619) 390-1941 Inland Empire: 224 N. Sherman Ave. Corona, CA. 92882 (951) 360-1352 (951) 681-5920 7011-1 WE , , California Contractor's License # A, C10 - 486311 A Certified Minority Business Enterprise Electric Flat Saw HR $186.77 $193.31 $201.04 3 Axle Equipment Carrier HR $32.11 $33.23 $34.56 Excavator Cat 215 or equivalent HR $110.96 $114.84 $119.44 Excavator-Trackhoe HR $229.47 $237.50 $247.00 Excavator-Mini HR $42.98 $44.48 $46.26 Flat Saw up to 18" HR $164.64 $170.40 $177.22 Flat Saw beyond 18.1" HR $164.64 $170.40 $177.22 Telehandler Forklift-10K Capacity HR $65.73 $68.03 $70.75 Telehandler Forklift-12K Capacity HR $76.55 $79.23 $82.40 Telehandler Forklift-5K Capacity HR $42.33 $43.81 $45.56 Generator HR $7.39 $7.65 $7.95 Jackhammer-Clay digger-30 lbs HR $3.63 $3.76 $3.91 Jackhammer-60lbs HR $4.32 $4.47 $4.65 Jackhammer-90lbs HR $4.94 $5.11 $5.32 Light Tower Daily DAY $11.38 $11.78 $12.25 Loader-910-920Cat or JohnDeere 624-644 HR $128.10 $132.58 $137.89 Loader-926 Cat or 1.4yd Wheel HR $92.00 $95.22 $99.03 Mini Excavator w/ attachment HR $71.72 $74.23 $77.20 Miscellaneous Equipment HR $1.00 $1.04 $1.08 Cement Mixer HR $12.40 $12.83 $13.35 Leeboy 8515 Paving Machine HR $155.14 $160.57 $166.99 Asph Cold Planer-4hr min-255 Hp-w/belt HR $222.06 $229.83 $239.03 Plate Delivery HR $152.62 $157.96 $164.28 4x8 Plate Day-Non Skid DAY $3.82 $3.95 $4.11 6x10 Plate Day-Non Skid DAY $5.43 $5.62 $5.84 6x8 Plate Day-Non Skid DAY $4.86 $5.03 $5.23 8x10 Plate Day- Non Skid DAY $6.63 $6.86 $7.14 Pneumatic mole boring projectile 1" HR $17.89 $18.52 $19.26 Pneumatic mole boring projectile 2" HR $17.89 $18.52 $19.26 Pneumatic mole boring projectile 3" HR $17.89 $18.52 $19.26 Pneumatic mole boring projectile 4" HR $17.89 $18.52 $19.26 Corporate Office: 10125 Channel Rd. Lakeside, CA. 92040 (619) 390-1988 (619) 390-1941 Inland Empire: 224 N. Sherman Ave. Corona, CA. 92882 (951) 360-1352 (951) 681-5920 7011-1 WE , , California Contractor's License # A, C10 - 486311 A Certified Minority Business Enterprise Pneumatic mole boring projectile 5" HR $17.89 $18.52 $19.26 Fresh Air Pump-Electric HR $16.97 $17.56 $18.27 Pumps-Trash HR $19.10 $19.77 $20.56 Water Pump 2" HR $8.39 $8.68 $9.03 Power Puff Compactor HR $4.73 $4.90 $5.09 Radios DAY $10.16 $10.52 $10.94 3-5 Ton Roller (Small Asphalt Roller) HR $44.66 $46.22 $48.07 5-8 Ton Roller (Large Asphalt Roller) HR $66.70 $69.03 $71.80 Construction Signs DAY $5.30 $5.49 $5.70 Sprayer, Emulsion-230 gallon HR $27.87 $28.85 $30.00 Spreader-Layton HR $75.48 $78.12 $81.25 Steel Plates Move Off Charge 0-8 EA $202.00 $209.07 $217.43 Steel Plates Move On Charge 0-8 EA $202.00 $209.07 $217.43 Tack Machine HR $18.93 $19.59 $20.38 Trailer, Dolly HR $9.47 $9.80 $10.19 Trailer-Equipment Flatbed HR $17.89 $18.52 $19.26 Vac Trailer-800 Gallon HR $52.77 $54.62 $56.80 Trailer-750 gallon water trailer HR $19.12 $19.79 $20.58 Boom Truck-10-12 Ton HR $92.19 $95.42 $99.23 Utility Bed Bucket Truck-48'-56' HR $57.14 $59.14 $61.51 Dump Truck-10yd HR $122.39 $126.67 $131.74 Dump Truck-10yd (DT) HR $176.34 $182.51 $189.81 Dump Truck-10yd (TH) HR $149.36 $154.59 $160.77 Dump Truck-5yd HR $106.94 $110.68 $115.11 Dump Truck-5yd (DT) HR $160.90 $166.53 $173.19 Dump Truck-5yd (TH) HR $133.92 $138.61 $144.15 Dump Truck-Super 10 HR $130.70 $135.27 $140.69 Dump Truck-Super 10 (DT) HR $184.66 $191.12 $198.77 Dump Truck-Super 10 (TH) HR $157.68 $163.20 $169.73 Flatbed Truck-2 Ton HR $30.25 $31.31 $32.56 Flatbed or Utility Bed-1 Ton HR $41.05 $42.49 $44.19 Material Truck-2 ton wLift Gate HR $20.77 $21.50 $22.36 Pickup Truck 1-Assist HR $14.84 $15.36 $15.97 Pickup Truck-1 Ton wTools & Cell-Radio HR $14.64 $15.15 $15.76 5 Ton Service Body Truck with Crane HR $41.16 $42.60 $44.30 Corporate Office: 10125 Channel Rd. Lakeside, CA. 92040 (619) 390-1988 (619) 390-1941 Inland Empire: 224 N. Sherman Ave. Corona, CA. 92882 (951) 360-1352 (951) 681-5920 California Contractor's License # A, C10 - 486311 A Certified Minority Business Enterprise Truck Tractor&Lowboy HR $75.28 $77.91 $81.03 Utility Truck wAll necessary tools-B HR $41.16 $42.60 $44.30 Water Truck 2000 gallon HR $41.97 $43.44 $45.18 Water Truck 4000 gallon HR $75.84 $78.49 $81.63 1 Ton Weld Truck w250 Amp or Below HR $32.93 $34.08 $35.45 Vibratory Plate HR $10.86 $11.24 $11.69 Wacker HR $11.08 $11.47 $11.93 Water Wagon (200-500) gallons HR $15.60 $16.15 $16.79 120-140 Amp Arc Welder Machine HR $8.15 $8.44 $8.77 Welding Rig-Excl Fuel HR $32.93 $34.08 $35.45 Acetylene Welding Rig or Truck HR $30.46 $31.53 $32.79 ARC Welding Rig or Truck HR $30.46 $31.53 $32.79 Corporate Office: 10125 Channel Rd. Lakeside, CA. 92040 (619) 390-1988 (619) 390-1941 Inland Empire: 224 N. Sherman Ave. Corona, CA. 92882 (951) 360-1352 (951) 681-5920 EXHIBIT C LIVING WAGE PROVISIONS Minimum Living Wages: A requirement that Employers pay qualifying employees a wage of no less than $10.30 per hour with health benefits, or $11.55 per hour without health benefits. Paid and Unpaid Days Off: Employers provide qualifying employees at least twelve compensated days off per year for sick leave, vacation, or personal necessity, and an additional ten days a year of uncompensated time for sick leave. No Retaliation: A prohibition on employer retaliation against employees complaining to the City with regard to the employer's compliance with the living wage ordinance. Employees may bring an action in Superior Court against an employer for back pay, treble damages for willful violations, and attorney's fees, or to compel City officials to terminate the service contract of violating employers. 21 EXHIBIT D EQUAL EMPLOYMENT OPPORTUNITY PRACTICES PROVISIONS A. Contractor certifies and represents that, during the performance of this Agreement, the contractor and each subcontractor shall adhere to equal opportunity employment practices to assure that applicants and employees are treated equally and are not discriminated against because of their race, religious creed, color, national origin, ancestry, handicap, sex, or age. Contractor further certifies that it will not maintain any segregated facilities. B. Contractor agrees that it shall, in all solicitations or advertisements for applicants for employment placed by or on behalf of Contractor, state that it is an "Equal Opportunity Employer" or that all qualified applicants will receive consideration for employment without regard to their race, religious creed, color, national origin, ancestry, handicap, sex or age. C. Contractor agrees that it shall, if requested to do so by the City, certify that it has not, in the performance of this Agreement, discriminated against applicants or employees because of their membership in a protected class. D. Contractor agrees to provide the City with access to, and, if requested to do so by City, through its awarding authority, provide copies of all of its records pertaining or relating to its employment practices, except to the extent such records or portions of such records are confidential or privileged under state or federal law. E. Nothing contained in this Agreement shall be construed in any manner as to require or permit any act which is prohibited by law. 22 Prospective Bidders for Project Natural Gas Project Design -Construction and Repair Services Issued on 07/22/2020 Bid Due on August 7, 2020 5:00 PM (Pacific) Exported on 08/12/2020 VendorlD Company Name 753511 Clean Energy 754127 Henkels & McCoy 799067 Deltek 828683 Farwest Corrosion Control Company 867302 Robert Heely Construction 899108 Cryogenic Industries LLC 754408 bid america 900757 Construction Bidboard, Inc. 753993 Twining, Inc. 763396 Alisto Engineering Group 755584 Petrotech, Inc. 753138 A.M. Ortega Construction, Inc. 832707 MBS Engineering, Inc. 753719 Ninyo & Moore Geotechnical & Environmental Sciences Consultants 753863 Constructure Bid Source 753963 I MS 829771 Placer County Contractors Association Firms Directly Notified Via Email AM Ortega Construction, Inc. Asplundh Construction, LLC Bali Construction Inc Safe Utility Exposure, Inc VCI Utility Services, LLC City Council Agenda Item Report Agenda Item No. COV-344-2020 Submitted by: Lisette Grizzelle Submitting Department: Human Resources Meeting Date: October 6, 2020 SUBJECT Amendments to the Classification and Compensation Plan Recommendation: 1)Approve the revised job descriptions for the positions of Buyer, Assistant Buyer, and Risk Management Assistant and newjob descriptions for the positions of Finance Specialist, and Finance Specialist, Senior; and 2)Adopt Resolution No. 2020-32 amending Exhibit C of the Classification and Compensation Plan, adopted by Resolution No. 2020-19 to add new and amended classifications and associated salary ranges. Background: At the August 4, 2020 City Council meeting, the Council adopted Resolution No. 2020-28 to add and revise classifications and associated compensation for various positions and approved revisions to certain job descriptions. The proposed Finance Specialist series of classifications were removed from consideration to allow additional time for review by the employee bargaining group. Subsequent to the adoption of the budget, the Finance Department, in coordination with the Human Resources Department, completed an organizational assessment and review of the Department's staffing and is proposing a re-organization and reallocation of positions within the Finance Department. It should be noted that the approval of the new and revised job descriptions and associated salary ranges proposed herein, do not increase the total number of positions allocated in the FY2020-21 budget as approved. The re-structure will increase efficiencies and will assist with the upcoming changes in workflow and incoming new updated technology. Most importantly, the new structure will provide more cross-functional responsibilities, thereby eliminating work silos and will provide more direct supervision, accountability, and efficient service delivery. Amendments to the existing classifications of Buyer, Assistant Buyer, and Risk Management Assistant are proposed incorporating additional duties in other Finance Department functional areas. These changes are incorporated to clearly identify that employees are assigned duties beyond their specialized functions. There are no recommended salary changes as a result of the proposed job description revisions. Two new classifications and their associated salary ranges are also proposed. These new classifications will replace existing classifications in the Department of Account Clerk and Business License Clerk. The classifications proposed are as follows: Finance Specialist- Pay Grade G 15 (Monthly Salary$4,106 - $4,991) Finance Specialist, Senior- Pay Grade G 17 (Monthly Salary$4,527 - $5,502) Fiscal Impact: The estimated total annual cost for the Finance re-structure and approval of new classifications is an increase of approximately$6,157 including salary and benefits ($5,439 base salary and $718 in benefit costs). Attachments: 1. Job Descriptions 2. Resolution No. 2020-32 OF`'Eq'1 9j�'ELY tN�V JOB DESCRIPTION Assistant Buyer Date Prepared: May, 2 October Class Code: 1234 2020 SUMMARY: Under basic supervision, reviews department requisitions and processes into purchase ordersi assists with a variety of financial record keeping and reporting duties in support of assigned Finance Department functions including accounts payable, accounts receivable, business licensing, cashiering, and risk management and provides customer service.. DISTINGUSING CHARACTERISTICS: -Assistant Buyer, is the entry level in the Buyer job series; incumbents work under basic supervision, responsible for performing a variety of routine and specialized work assigned to the series as well as assisting in other functional areas of the department. ESSENTIAL FUNCTIONS: --Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below;reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following: • Reviews requisitions from City departments, and creates and processes purchase orders (PO) and other necessary documents related to the purchase of supplies, equipment, services and material. • Review and process technical and financial documents required for the purchase of services, supplies, materials, and other commodities in accordance with City policies and procedures. • Communicates with vendors to research and resolve outstanding issues. • Maintains and updates PO files, vendor records, and databases. • Assists City staff with purchasing special items, managing the PO process and working with contracts; explains rules, policies, and procedures; scans invoices for department processing and approval. • Reviews invoices, payment requests, purchase orders, and related documentation for accuracy, completeness, and department/City approval. • Analyzes and tracks procurement process, protocols, trends, proposals and product price quotations. • Assists in other departmental functional areas by performing a variety of financial record keeping and reporting duties including in accounts payable, accounts receivables, business license, cashiering, and risk management; gathers, assembles, tabulates, checks, audits, posts, inputs, updates, maintains, files and distributes financial, statistical, personnel and related data; • Assists in establishing and maintaining accounts, journals and ledgers; prepares accounting entries to transfer funds between accounts; reconciles accounts; verifies fund balances and adjusts accounting records; maintains control of assigned funds and accounts; assists in the preparation of financial statements and reports; gathers and organizes data to assist management in the preparation of reports and recommendations; receives, balances and posts cash funds; maintains fixed asset records. • Supports the relationship between the City of Vernon and the general public by demonstrating courteous and cooperative behavior when interacting with visitors and City staff; maintains confidentiality of work- related issues and City information; performs other duties as required or assigned. MINIMUM QUALIFICATIONS: Assistant Buyer Vernon CA 1 of 2 Education, Training and Experience Guidelines: High School Diploma or GED equivalent; three years of experience in governmental or commercial purchasing including familiarity with warehousing and inventory control procedures. Knowledge of: • City policies and procedures. • Basic principles and practices of purchasing, bookkeeping, and records maintenance. • Customer service standards and protocols. • Business computers and standard MS Office software applications. • Storekeeping and warehousing methods and practices including inventory control procedures; types of supplies, materials and equipment commonly used by the municipal utilities. Skill in: • Explaining purchasing rules and regulations, and City policies and procedures. • Entering numerical and related information into a computer system with speed and accuracy. • Following verbal and written instructions and procedures. • Communicating effectively verbally and in writing. • Dealing tactfully and courteously with the public. • Establishing and maintaining cooperative working relationships with co-workers. LICENSE AND CERTIFICATION REQUIREMENTS: A valid California State Driver's License is required. PHYSICAL DEMANDS AND WORKING ENVIRONMENT: Work is performed in a standard office environment. Assistant Buyer Vernon CA 2 of 2 OF`'Eq'1 9j�'ELY tN�V JOB DESCRIPTION Buyer Date Prepared: February, Class Code: 1237 20170ctober 2020 SUMMARY: Under general supervision, performs a wide variety of complex purchasing functions, including but not limited to, review of department's requisitions, preparing bids, processing purchase orders, investigating and resolving discrepancies, and assisting departments with the purchase of supplies, equipment, services and material. Assists in the variety of Finance Department functions including accounts payable, accounts receivable, business license, risk management and payroll as needed or assigned: DISTINGUSHING CHARACTERISTICS: The Buyer is the advanced journey level classification within the Purchasing series, responsible for performing the more specialized and complex work assigned to the series. Positions at this level possess a specialized expertise, are assigned tasks above the journey level. May provide work direction and guidance to less experienced purchasing staff. ESSENTIAL FUNCTIONS: --Essential functions, as defined under the Americans with Disabilities Act,may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below;reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer.Essential duties and responsibilities may include, but are not limited to, the following: • Receives, examines and processes departmental requisitions; generates and revises purchase orders, change orders, and necessary documents related to the purchase of supplies, equipment, services and material. • May assist City staff in preparing and advertising bids consistent with City policies; generates and/or develops Requests for Quotations or Proposals and other solicitations for supplies, materials or contract work. • Negotiates with vendors, major contract items, conditions and language changes. • Reviews and processes technical and financial documents required for the purchase of services, supplies, materials, and other commodities in accordance with City policies and procedures. • Maintains record storage; arranges for the disposition of surplus property; prepares a wide variety of reports. • Contacts, interviews and evaluates vendors regarding procurement needs, specifications, bids and prices, and arranges for demonstration of products if required and make recommendations for awards. • Expedites delivery, billing and receiving documents. • Prepares reports on materials and services, comparative prices and price trends; investigates inadequate requisitions, delinquent orders and errors in invoices and materials received. • Monitors and maintains contracts, leases and blanket purchase orders. • Assists in the analysis and resolution of accounting and receiving discrepancies. • Troubleshoots issues with vendors, including processing claims for damaged materials and obtaining credits where appropriate. • Maintains Department of Motor Vehicles records. • Performs market, total life cycle cost, value, price and complete cost analysis in formulating purchasing forecasts and recommendations for purchasing of services. • Reviews specifications or scope of work to ensure that they are clear, concise, and accurately descriptive with all pertinent information. • Assists Departments with monitoring purchasing agreements to ensure vendor compliance. • Conducts research regarding purchasing practices and makes recommendations as appropriate. Buyer Vernon CA 1 of 3 • Reviews market trends, makes value analysis and makes recommendations of award of order. • Solicits annual maintenance agreements and blanket order renewals with vendors. • Resolves accounting and receiving discrepancies; processes claims with vendors for damaged materials; obtains credit when appropriate. • Maintains catalogs, price lists, bidder and vendor indexes. • Receives, examines, and processes departmental requests for supplies, materials, and services, • Generates and revises purchase orders including change orders. • Negotiates agreements or contracts. • Conducts vendor research. • Collects and reviews statements, reconciles statements to master invoice and process for payment. • Coordinates the storage and disposal of City surplus property; assists in preparing for the sale of surplus property. • Maintains and updates purchase order files, vendor records, and databases. • Assists City staff with purchasing special items and managing the purchase order process. • Explains rules, policies, and procedures; scans invoices for department processing and approval. • Reviews invoices, payment requests, purchase orders, and related documentation for accuracy, completeness, and department/City approval. • May provide work direction and training to less experienced staff. • Analyzes and tracks procurement process, protocols, trends, proposals and product price quotations. • Attends meetings, workshops and seminars as required or appropriate. • Ensures purchasing practices are in compliance with legal, professional and City established policies and procedures, and the City Municipal Code. • Performs duties in the areas of accounts payables, accounts receivables, business license, risk management, and payroll when assigned in order to assist other staff members and the public. Maintains financial records and associated filing systems; enters data into computer systems; verifies coding, processes transactions, updates accounts, compiles documentation, and generates reports; reviews and validates data; maintains additional accounting and technical transaction databases as needed. • Performs basic research activities; performs a variety of clerical functions, including typing, filing, and maintaining records. • Supports the relationship between the City of Vernon and the general public by demonstrating courteous and cooperative behavior when interacting with visitors and City staff; maintains confidentiality of work- related issues and City information; performs other duties as required or assigned. MINIMUM QUALIFICATIONS: Education, Training and Experience Guidelines: Associate Degree in Business, Public Administration, Accounting, Finance, or a related field; AND two (2) years of professional level experience in governmental or commercial purchasing including familiarity with warehousing and inventory control procedures. Knowledge of: • City organization, operations, policies and procedures. • City Code, City Ordinances, City Budgets, and Standard Purchasing Procedures. • Federal, State and Municipal purchasing laws, regulations and procedures. • Principles and practices of purchasing, bookkeeping, and records maintenance. • Telephone etiquette and customer service standards and protocols. • Legal aspects of bidding and contract procedures. • Administration of leases and contracts; basic mathematics. • Principles and practices of record keeping, report writing and project management. • Business computers and standard MS Office software applications. • Storekeeping and warehousing methods and practices including inventory control procedures; types of supplies, materials and equipment commonly used by the municipal utilities. Buyer Vernon CA 2 of 3 Skill in: • Explaining City purchasing rules and regulations, and policies and procedures. • Entering numerical and related information into a computer system with speed and accuracy. • Composing and interpreting reports and preparing bid specifications. • Researching and utilizing data and information to achieve cost effective results. • Negotiating contracts, agreements, and/or pricing schedules for services, supplies, and equipment. • Maintaining accurate financial records and reports for informational, auditing, and operational use. • Managing multiple priorities and meeting deadlines. • Following verbal and written instructions and procedures. • Communicating effectively verbally and in writing. • Dealing tactfully and courteously with the public. • Establishing and maintaining cooperative working relationships with co-workers and the public. LICENSE AND CERTIFICATION REQUIREMENTS: A valid California State Driver's License is required. Certified Professional Public Buyer (CPPB) certificate issued by the National Institute of Governmental Purchasing or the Universal Public Procurement Certification Council is highly desirable. Certified Professional in Supply Management (CPSM) certificate from the Institute of Supply Management is desirable. PHYSICAL DEMANDS AND WORKING ENVIRONMENT: Work is performed in a standard office environment. Buyer Vernon CA 3 of 3 OF`'Eq'1 9j�'ELY tN�V JOB DESCRIPTION Finance Specialist Date Prepared: October 2020 Class Code: 1246 SUMMARY: Under basic supervision, performs a variety of financial record keeping and reporting duties in support of assigned Finance Department functions including accounts payable, accounts receivable, business licensing, cashiering, and risk management; maintains a variety of accounting records, ledgers, logs, and files; assists in the preparation of financial documents and reports; provides quality customer service in answering questions, providing information and completing applications for City services and taxes; receives and records payments; enters data, and records incoming revenue for the City. DISTINGUISING CHARACTERISTICS: This classification is distinguished from the Finance Specialist, Senior by the performance of the more routine tasks and duties assigned across a variety of functional areas. Positions at this level are typically assigned to routine functional areas requiring less independent discretion and judgment in matters related to work policies, procedures and methods. ESSENTIAL FUNCTIONS: --Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below;reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following: • Performs a variety of financial record keeping and reporting duties in support of assigned area including accounts payable, accounts receivables, business license, cashiering, purchasing, and risk management; gathers, assembles, tabulates, checks, audits, posts, inputs, updates, maintains, files and distributes financial, statistical, personnel and related data; assists in establishing and maintaining accounts, journals and ledgers; prepares accounting entries to transfer funds between accounts; reconciles accounts; verifies fund balances and adjusts accounting records; maintains control of assigned funds and accounts; assists in the preparation of financial statements and reports; gathers and organizes data to assist management in the preparation of reports and recommendations; receives, balances and posts cash funds; maintains fixed asset records. • Performs a full range of accounts payable duties including assuming responsibility for paying invoices, material requisitions, purchase orders, demands and general debts incurred by the City; reviews documents for validity and accuracy; researches invoices and obtains authorization for payment. • Assists in the establishment of forms and procedures relating to financial record keeping methods; utilizes various computer applications and software packages; creates spreadsheets, enters data, and generates reports using spreadsheet software; creates documents using word processing software. • Processes accounting documents and financial transactions in compliance with all applicable rules, regulations and procedures; duties may vary according to work assignment. • Provides information, instruction and assistance to the public and others having business with the City; assists customers with requests, applications, government forms, and other documents; accepts and processes payments from walk-in customers and by mail; answers telephones, emails, greets the public, responds to and resolves customer service issues in a courteous and respectful manner; answers questions and resolves issues within scope of authority and City guidelines; refers matters requiring policy interpretation to supervisor for resolution; coordinates solution of customer service issues with other department staff, and effectively communicates customer service issues. • Computes and determines various tax liabilities and/or various permit fees along with explaining calculations and compliance requirements to the public. Finance Specialist Vernon CA 1 of 2 • Processes requests for information, and attempts to resolve them by researching files and records; explains rules, policies, and procedures; explains the proper use and completion of forms and documents. • Receives, processes and posts details of transactions such as licensing and permit fees and fines; opens and sorts incoming mail for processing. • Reviews source documents for compliance to rules and regulations; determines proper handling of financial and financial transactions within designated limits. • Prepares and submits required reports. • Provides assistance in other Finance Department functional areas as assigned including payroll, risk management, and purchasing. • Performs a variety of clerical functions, including typing, filing, and maintaining records; cross-trains in other accounting and clerical jobs as assigned. • Supports the relationship between the City of Vernon and the general public by demonstrating courteous and cooperative behavior when interacting with visitors and City staff; maintains confidentiality of work- related issues and City information; performs other duties as required or assigned. MINIMUM QUALIFICATIONS: Education, Training and Experience Guidelines: High School Diploma or GED equivalent; AND two years of accounting, bookkeeping, purchasing and/or payroll and customer service experience. Knowledge of: • City organization, operations, policies, and procedures. • Basic principles and practices of payroll or accounting payment processing, bookkeeping, balancing registers, receipt processing procedures and records maintenance. • Telephone etiquette and customer service protocol. • Customer service standards and protocols. • Business computers and standard MS Office software applications. Skill in: • Explaining accounting rules and regulations and City policies and procedures. • Operating a personal computer utilizing a variety of business software. • Entering numerical and related information into a computer system with speed and accuracy. • Maintaining accurate and interrelated financial and technical records. • Organizing tasks and meeting deadlines. • Following verbal and written instructions and procedures. • Communicating effectively verbally and in writing. • Dealing tactfully and courteously with the public. • Establishing and maintaining cooperative working relationships with co-workers and the public. LICENSE AND CERTIFICATION REQUIREMENTS: A valid California State Driver's License may be required depending on area of assignment. PHYSICAL DEMANDS AND WORKING ENVIRONMENT: Work is performed in a standard office environment. Finance Specialist Vernon CA 2 of 2 OF`'Eq'1 9j�'ELY tN�V JOB DESCRIPTION Finance Specialist, Senior Date Prepared: October 2020 Class Code: 1241 SUMMARY: Under general supervision, performs a variety of more complex financial record keeping and reporting duties in support of assigned Finance Department functions primarily involving advanced accounts payable and accounts receivable, business licensing, risk management, and purchasing; maintains a variety of accounting records, ledgers, logs, and files; assists in the preparation of financial documents and reports; provides quality customer service in answering questions, providing information and completing applications for City services and taxes; receives and records payments; enters data, records incoming revenue for the City; processes documents and transactions; balances transactions on a daily basis and assists in preparing and maintaining financial data and records. DISTINGUISING CHARACTERISTICS: The Finance Specialist, Senior is distinguished from Finance Specialist by the performance of the full range of, technical and more complex duties as assigned including performing the full range of accounts payables, accounts receivables, business licensing, and payroll processing functions. Incumbents in this classification also provide cross functional support in purchasing and risk management activities as needed. ESSENTIAL FUNCTIONS: --Essential functions, as defined under the Americans with Disabilities Act,may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below;reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following: • Performs a variety of technical to complex financial record keeping and reporting duties in support of assigned area with primary responsibility for business licensing and advanced accounts payable and accounts receivables; gathers, assembles, tabulates, checks, analyses, audits, posts, inputs, updates, maintains, files and distributes financial, statistical, personnel and related data; establishes and maintains accounts,journals and ledgers; prepares accounting entries to transfer funds between accounts; reconciles accounts; verifies fund balances and adjusts accounting records; maintains control of assigned funds and accounts; prepares financial statements and reports; gathers and organizes data to assist management in the preparation of reports and recommendations; receives, balances and posts cash funds; maintains fixed asset records; reviews and processes purchase requisitions; receives, audits, analyzes, processes, inputs and distributes requisitions and purchase orders. • Provides back-up support in processing payroll, benefits, and technical transactions for the City employees, in compliance with all applicable federal and state rules and regulations, and City procedures. • Assists in entering payroll, benefits, and related data into computer systems, and maintains information system database; enters data, processes transactions, validates data, and compiles documentation in the absence of the Payroll Specialist. • Assists in the establishment of forms and procedures relating to financial record keeping methods; utilizes various computer applications and software packages; creates spreadsheets, enters data, and generates reports using spreadsheet software; creates documents using word processing software. • Provides information, instructions and assistance to the public and others having business with the City; assists customers with requests, applications, government forms, and other documents; accepts payments from walk-in customers and by mail; answers telephones, emails, greets the public, responds to and resolves customer service issues in a courteous and respectful manner; answers questions and resolves Finance Specialist,Senior Vernon CA 1 of 3 issues within scope of authority and City guidelines coordinates solution of customer service issues with other department staff, and effectively communicates customer service issues. • Process all new and existing renewals for accuracy and interpret existing code sections applicable to situation. • Files quarterly DSA 786 form with the state for total fees collected under SB 1186. • Participates in the preparation of renewal notices, processes and audits payments and issues final certificate. • Participates in audits of business records to ensure proper tax payment. • Collects delinquent accounts by telephone, as required. • Disseminates information regarding City business taxes, permits, rents, fees, ordinances, rules and regulations to customers at a public counter, electronically, and telephonically. • Receives and processes customer requests for business taxes, permits, rents, billing questions and resolutions within scope of authority and City guidelines. • Computes and determines various tax liabilities and/or various permits along with explaining calculations and compliance requirements to the public. • Receives, processes, posts and audits account receivables and civil citations; audits accounts for accuracy, researches discrepancies, irregularities and/or inquiries; monitors delinquent accounts, assists customers with payment arrangements, sets up and tracks promissory notes and refers past due accounts to collection agency; generates billing and reviews for accuracy; opens and sorts incoming mail for processing. • Reviews invoices, payment requests, purchase orders, and related documentation for accuracy, completeness, and department/City approval. • Performs a variety of administrative support functions, including typing, maintain complex filing systems, and maintaining records, prepares customer correspondence, prepares reports, researches historical files and presents findings; maintains, orders and restocks office supplies; cross-trains in other accounting and clerical jobs as assigned; may perform back-up duties for other positions within the department. • Supports the relationship between the City of Vernon and the general public by demonstrating courteous and cooperative behavior when interacting with visitors and City staff; maintains confidentiality of work- related issues and City information; performs other duties as required or assigned. MINIMUM QUALIFICATIONS: Education, Training and Experience Guidelines: High School Diploma or GED equivalent; AND five years of increasingly responsible accounting, bookkeeping, purchasing and/or payroll, and customer service experience. Knowledge of: • City organization, operations, policies, and procedures. • Pertinent Federal, State and local codes, laws and regulations. • Principles and practices of accounting, payroll, accounting payment, bookkeeping, receipt processing procedures and records maintenance. • Telephone etiquette and customer service protocol. • Customer service standards and protocols. • Business computers and standard MS Office software applications. Skill in: • Entering numerical and related information into a computer system with speed and accuracy. • Providing the full range of responsible technical accounting work in support of area to which assigned. • Interpreting and applying pertinent organization policies and procedures, Federal, State and local codes, laws and regulations. • Explaining accounting rules and regulations and City policies and procedures. • Researching and preparing full range of payroll, financial and accounting records, statements and reports. • Maintaining accurate and interrelated financial and technical records. • Organizing tasks and meeting deadlines. Finance Specialist,Senior Vernon CA 2 of 3 • Following verbal and written instructions and procedures. • Operating a personal computer utilizing a variety of business software. • Communicating effectively verbally and in writing. • Dealing tactfully and courteously with the public. • Establishing and maintaining cooperative working relationships with co-workers. LICENSE AND CERTIFICATION REQUIREMENTS: A valid California State Driver's License may be required depending on area of assignment. PHYSICAL DEMANDS AND WORKING ENVIRONMENT: Work is performed in a standard office environment. Finance Specialist,Senior Vernon CA 3 of 3 OF`'Eq'1 9j�'ELY tN�V JOB DESCRIPTION Risk Management Assistant Date Prepared: june 20170ctober Class Code: 1255 2020 SUMMARY: Under basic supervision, performs routine administration of property and recovery activities and services; to assist in coordinating various risk management and purchasing contracts and assists with a variety of financial record keeping and reporting duties in support of assigned Finance Department functions including accounts payable, accounts receivable,—business licensing, cashiering, and purchasing and provides customer serviceassmst , t nleFks aG Reeded ESSENTIAL FUNCTIONS: --Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below;reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following: • Receives, examines and processes claims received by the City, payments made to vendors, and assist in the recordation and tracking of liability claim files. • Gathers data for the preparation of a variety of insurance applications and assist the Finance Director with Risk Management functions, including but not limited to, insurance renewals of all insurance policies; monitor loss run and analyze information, and completion of actuarial studies and audits. • Gathers data related to risk management operations from City staff, law enforcement agencies, third party insurance carriers and administrators. • Acts as liaison with the City's third party liability program administrators. • Handles ^la;ms, Ceonducts claim follow-up and investigations as needed. Applies and interprets City policies and procedures related to risk management regulations and requirements to City staff and the public. • Reviews certificates of insurance on behalf of applicable City departments for compliance with City requirements. • Operates computer and uses applicable software and other related equipment to produce a variety of documents, correspondence and reports. • Assists insurance carrier's underwriting sections for auditing of City operations. Coordinates facility reviews and policy reviews under assigned area. • Contacts all parties involved in property damage and attempts to limit exposure and expense with a pro- active early response. • Assists in planningP ans, organizin�ces.and coordinatini es the centralized activities of Risk Management, including but not limited to, risk identification and evaluation, and property claims analysis. • Assists in cGoordinatinnge-s and monitorin�c s the subrogation and claims recovery for the City. • Responsible for billing, collecting and removing third party claims involving damages to City property and/or equipment. Assists in the administration of the claims management program involving liabilities for damages and injuries to the public arising out of City operations. • Assists in Per#erms fact-finding activities involving the collection, examination, evaluation and interpretation of facts and information submitted through the claims process. Risk Management Assistant Vernon CA 1 of 2 • Evaluates and recommends approval of insurance documents provided by vendors and contractors to comply with requirements for purchase orders, contracts, special events and various permits. • Assist anne,,nt GleFks aS Reeded as well as assisting Business I inonse Glerk legal, nrnnorli gyros, and the Gity M iniripal ( ode • Assists in other departmental functional areas by performing a variety of financial record keeping and reporting duties including in accounts payable, accounts receivables, business license, cashiering, and purchasing; gathers, assembles, tabulates, checks, audits, posts, inputs, updates, maintains, files and distributes financial, statistical, personnel and related data; • Assists in establishing and maintaining accounts, journals and ledgers; prepares accounting entries to transfer funds between accounts; reconciles accounts; verifies fund balances and adjusts accounting records; maintains control of assigned funds and accounts; assists in the preparation of financial statements and reports; gathers and organizes data to assist management in the preparation of reports and recommendations; receives, balances and posts cash funds; maintains fixed asset records. • Supports the relationship between the City of Vernon and the general public by demonstrating courteous and cooperative behavior when interacting with visitors and City staff; maintains confidentiality of work- related issues and City information; performs other duties as required or assigned. MINIMUM QUALIFICATIONS: Education, Training and Experience Guidelines: High School Diploma or GED equivalent; three years of professional administrative support experience in purchasing, human resources or risk management. Risk management experience is highly desirable. Knowledge of: • City organization, operations, policies, and procedures. • City Code, City Ordinances, and Standard Purchasing Procedures. • Principles and practices of risk management. • Telephone etiquette and customer service standards and protocols. • Business computers and standard MS Office software applications. • Insurance types and typical coverage requirements for purchase orders and contracts. • Customer service standards and protocols. Skill in: • Explaining City risk management rules and regulations, and policies and procedures. • Entering numerical and related information into a computer system with speed and accuracy. • Maintaining accurate and interrelated financial and technical records. • Following verbal and written instructions and procedures. • Communicating effectively verbally and in writing. • Dealing tactfully and courteously with the public. • Establishing and maintaining cooperative working relationships with co-workers and the public. LICENSE AND CERTIFICATION REQUIREMENTS: A valid California State Driver's License is required. Must obtain Notary Public License within one year of hire date. PHYSICAL DEMANDS AND WORKING ENVIRONMENT: Work is performed in a standard office environment. Records Management Assistant Vernon CA 2 of 2 RESOLUTION NO. 2020-32 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VERNON AMENDING EXHIBIT C OF THE CLASSIFICATION AND COMPENSATION PLAN ADOPTED BY RESOLUTION NO. 2020-19 TO ADD NEW CLASSIFICATIONS AND ASSOCIATED SALARY RANGES SECTION 1. Recitals. A. On June 2, 2020, the City Council adopted Resolution No. 2020-19, as amended by Resolution Nos. 2020-28 and 2020-29, adopting a Citywide Classification and Compensation Plan in accordance with Government Code Section 20636(b)(1). B. Based on review of operational and staffing needs, two new classifications and associated salary ranges, and revised job descriptions are necessary in the Finance Department. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VERNON AS FOLLOWS: SECTION 2. The City Council of the City of Vernon hereby finds and determines that the above recitals are true and correct. SECTION 3. The Classification and Compensation Plan adopted by Resolution No. 2020-19, as amended by Resolution Nos. 2020-28 and 2020-29, is hereby amended to add new and revised classifications and associated compensation for the positions of Finance Specialist and Finance Specialist, Senior, as shown in Exhibit A of this Resolution and referred to as Exhibit C of the City's Classification and Compensation Plan. SECTION 4. The City Clerk shall certify the passage and adoption of this resolution and enter it into the book of original resolutions. APPROVED AND ADOPTED this 6t" day of October, 2020. ATTEST: LETICIA LOPEZ, Mayor LISA POPE, City Clerk (seal) APPROVED AS TO FORM: ARNOLD M. ALVAREZ-GLASMAN, Interim City Attorney OF vE City of Vernon Resolution No.2020-32 Page 2 of 3 ti't 4"' at R" o Classification and Compensation Plan Teamsters $:f Exhibit C Fiscal Year: 2020-2021 G�tl'$LY 1,90 Effective October 6, 2020 am OCCUPATIONAL JOB FAMILIES AND JOB CLASSES FINANCE DEPARTMENT 1246 Finance Specialist NE G 15 Step 1 $ 49,272 $ 4,106 $ 23.6882 $ 1,895.06 Step 2 $ 51,735 $ 4,311 $ 24.8727 $ 1,989.81 Step 3 $ 54,322 $ 4,527 $ 26.1163 $ 2,089.30 Step 4 $ 57,038 $ 4,753 $ 27.4221 $ 2,193.77 Step 5 $ 59,890 $ 4,991 $ 28.7932 $ 2,303.46 1241 Finance Specialist,Senior NE G 17 Step 1 $ 54,322 $ 4,527 $ 26.1163 $ 2,089.30 Step 2 $ 57,038 $ 4,753 $ 27.4221 $ 2,193.77 Step 3 $ 59,890 $ 4,991 $ 28.7932 $ 2,303.46 Step 4 $ 62,884 $ 5,240 $ 30.2328 $ 2,418.63 Step 5 $ 66,029 $ 5,502 $ 31.7445 $ 2,539.56 {a}-The annual and monthly salaries are reported as whole dollar without the cents ONLY for reporting purposes. Page 1 of 1 OF VE City of Vernon Resolution No.2020-32 Page 3 of 3 ti'S 4"' yt R" o Classification and Compensation Plan Teamsters $:f Exhibit C Fiscal Year: 2021-2022 G�t�'$LY 1TiVV Effective July 4, 2021 OCCUPATIONAL JOB FAMILIES AND JOB CLASSES FINANCE DEPARTMENT 1246 Finance Specialist NE G 15 Step 1 $ 50,750 $ 4,229 $ 24.3989 $ 1,951.91 Step 2 $ 53,287 $ 4,441 $ 25.6188 $ 2,049.51 Step 3 $ 55,952 $ 4,663 $ 26.8998 $ 2,151.98 Step 4 $ 58,749 $ 4,896 $ 28.2448 $ 2,259.58 Step 5 $ 61,687 $ 5,141 $ 29.6570 $ 2,372.56 1241 Finance Specialist,Senior NE G 17 Step 1 $ 55,952 $ 4,663 $ 26.8998 $ 2,151.98 Step 2 $ 58,749 $ 4,896 $ 28.2448 $ 2,259.58 Step 3 $ 61,687 $ 5,141 $ 29.6570 $ 2,372.56 Step 4 $ 64,771 $ 5,398 $ 31.1399 $ 2,491.19 Step 5 $ 68,010 $ 5,667 $ 32.6969 $ 2,615.75 {a}-The annual and monthly salaries are reported as whole dollar without the cents ONLY for reporting purposes. Page 1 of 1 City Council Agenda Item Report Agenda Item No. COV-262-2020 Submitted by: Lisa Pope Submitting Department: City Clerk Meeting Date: October 6, 2020 SUBJECT Conflict of Interest Code (Statement of Economic Interests) Recommendation: Adopt Resolution No. 2020-33 establishing a conflict of interest code for all agencies, boards, commission, committees, designated city personnel and officials, and repealing Resolution No. 2018-40. Background: The Political Reform Act requires each local agency to adopt a Conflict of Interest Code (Code) and update said Code biennially in even numbered years. The Code enumerates the positions required to file Statement of Economic Interests - FPPC Form 700 (Statement) based on those involved in making or participation in the making of decisions which may have a material effect on any financial interest of that position. On November 6, 2018, the City Council adopted Resolution No. 2018-40 amending the Master Conflict of Interest Code for the City of Vernon and all agencies, boards, and commissions affiliated with the City that incorporates by reference the standards model conflict of interest code of the Fair Political Practices Commission and repealing all resolution in conflict therewith. Government Code Section 87200 requires the City Attorney, City Council, City Manager, and City Treasurer to file a statement. The proposed resolution outlines all other positions required to file statements, including those recently modified based on departmental reviews. The prior Conflict of Interest Code required only certain disclosure categories for various positions. In an effort to maintain full transparency, the proposed resolution requires disclosure in all categories. On March 4, 2020, the City implemented an electronic filing system through Granicus and all filings are required to be filed through the City's electronic filing system. Fiscal Impact: There is no fiscal impact associated with this report. Attachments: 1. Resolution No. 2020-33 RESOLUTION NO. 2020-33 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VERNON ESTABLISHING A CONFLICT OF INTEREST CODE FOR ALL AGENCIES, BOARDS, COMMISSIONS, COMMITTEES, DESIGNATED CITY PERSONNEL, AND OFFICIALS AND REPEALING RESOLUTION NO. 2018-40 SECTION 1. Recitals. A. On November 6, 2018, the City Council of the City of Vernon adopted Resolution No. 2018-40 amending the master conflict of interest code for the City of Vernon and all agencies, boards, and commissions affiliated with the City that incorporated by reference the standard model conflict of interest code of the Fair Political Practices Commission and repealing all resolutions in conflict therewith. B. The Political Reform Act, Government Code Sections 81000, et seq., requires the adoption of a conflict of interest code and biennial review. C. Government Code Section 87306 requires every agency to amend its conflict of interest code when changes occur, including the creation of new positions that must be designated positions, the deletion of old positions and relevant changes in the duties assigned to existing positions. D. Section 3 accurately sets forth those positions which should be designated and the categories of financial interests, which should be made reportable. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VERNON AS FOLLOWS: SECTION 2. The City Council of the City of Vernon hereby finds and determines that the above recitals are true and correct. SECTION 3. The following positions are required to provide full disclosure pursuant to Government Code Section 87200: • City Attorney • City Council • City Manager • City Treasurer Additionally, the City requires full disclosure for the positions listed below, which participate in making decisions that may foreseeably have a material effect on financial interests. Full Disclosure includes all interests in real property in the City of Vernon, as well as investments, business positions, and sources of income, including gifts, loans, and travel payments. Resolution No. 2020-33 Page 2 of 5 Administration Department: Health & Environmental Control: • Administrative Analyst • Director of Health & Environ. Control • Deputy City Administrator • Environ. Health Program Administrator • Economic Development Manager • Environmental Health Specialist • Executive Assistant to City Administrator • Environ. Health Specialist Trainee • Industrial Development Director • Environmental Health Technician • Information Technology Manager • Health Officer • IT Programmer/Analyst • Public Information Officer Human Resources Department: • Senior Information Technology Analyst Director of Human Resources • Human Resources Analyst City Attorney Department: Senior Human Resources Analyst • Deputy City Attorney Senior Legal and Policy Advisor • Legal Administrative Analyst • Senior Deputy City Attorney Police Department: • Police Captain City Clerk Department: Police Chief • City Clerk Police Lieutenant • Deputy City Clerk Finance Department: • Assistant Finance Director • Assistant Buyer • Business and Account Supervisor • Buyer • Deputy City Treasurer • Finance Manager • Finance Specialist • Finance Specialist, Senior • Financial Services Administrator • Senior Accountant Fire Department: • Assistant Fire Chief • Fire Administrative Analyst • Fire Battalion Chief • Fire Chief • Fire Code Inspector • Fire Marshal • Senior Fire Code Inspector Resolution No. 2020-33 Page 3 of 5 Public Utilities: • Principal Resource Planner • Administrative Analyst • Principal Resource Scheduler/Trader • Assistant Civil Engineer • Resource Planner • Assistant General Manager • Senior Utilities Dispatcher • Assistant Resource Scheduler • Utilities Compliance Administrator • Associate Electrical Engineer • Utilities Compliance Analyst • Associate Resource Scheduler • Utilities Dispatcher • Business and Account Supervisor • Utilities Engineering Manager • Electrical Engineer • Utilities Operation Manager • Electrical Service Planner • Utilities Project Coordinator • Gas Systems Superintendent • Water Administrator • General Manager of Public Utilities • Water Project Coordinator • Integrated Resource Manager • Water Project Specialist • Key Accounts Specialist • Water Superintendent • Power Resource Settlement Analyst • Principal Electrical Engineer Public Works Department: • Assistant Engineer • Assistant Planner • Associate Engineer • Building and Planning Manager • Building Inspector • Civil Engineer • Deputy Director of Public Works Director of Public Works • Electrical Inspector • Facilities Maintenance Supervisor • Fleet Supervisor • Principal Civil Engineer • Project Engineer • Public Works Inspector • Public Works Project Coordinator • Public Works Superintendent • Senior Building Inspector • Senior Electrical Inspector • Senior Plumbing & Mechanical Inspector • Stormwater and Special Projects Analyst Resolution No. 2020-33 Page 4 of 5 Commissions and Committees: Members, Directors, Legal Counsel, and Secretary • Board of Library Trustees • Business and Industry Commission • Green Vernon Commission • Successor Agency to the Redevelopment Agency • Vernon CommUNITY Fund Grant Committee • Vernon Housing Commission Consultants: • Consultant filling a designated position • As determined by City Administrator or designee: The City Administrator or designee will determine in writing that a particular consultant, although a "designated position," is hired to perform a range of duties that is limited in scope and thus is not required to fully comply with the disclosure requirements described in this section. Such written determination must include a description of the consultant's duties and, based upon the description, a statement of the extent of disclosure requirements. The determination is a public record and must be retained for public inspection in the same manner and location as this Conflict of Interest Code. SECTION 4. The Political Reform Act requires state and local government agencies to adopt and promulgate Conflict of Interest Codes. The Fair Political Practices Commission has adopted a regulation, 2 Cal. Code of Regulations Section 18730, which contains the terms of a standard Conflict of Interest Code, that can be incorporated by reference and which may be amended by the Fair Political Practices Commission to conform to amendments in the Political Reform Act after public notice and hearings. The terms of 2 Cal. Code of Regulations Section 18730, and any amendments to it duly adopted by the Fair Political Practices Commission, are hereby incorporated by reference. These provisions constitute the Conflict of Interest Code of the City of Vernon. The City of Vernon is considered the "agency" within the purview of this code. SECTION 5. Designated positions must file Statements of Economic Interests with the City Clerk utilizing the City's electronic filing system. The City Clerk will perform the duties of Filing Officer for the City of Vernon. SECTION 6. Any change provided for in this Conflict of Interest Code will not affect or excuse any offense or act committed or done or omission or any penalty or forfeiture incurred or accruing under any other Conflict of Interest Code; nor will it affect any prosecution, suit or proceeding pending or any judgment rendered in connection with any other Conflict of Interest Code. SECTION 7. All resolutions or parts of resolutions, specifically Resolution No. 2018-40, not consistent with or in conflict with this resolution are hereby repealed. Resolution No. 2020-33 Page 5 of 5 SECTION 8. The City Clerk shall certify the passage and adoption of this resolution and enter it into the book of original resolutions. APPROVED AND ADOPTED this 6t" day of October, 2020. LETICIA LOPEZ, Mayor ATTEST: LISA POPE, City Clerk (seal) APPROVED AS TO FORM: ARNOLD M. ALVAREZ-GLASMAN, Interim City Attorney