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20201020 Regular City Council Meeting - Agenda of Vpe Agenda City of Vernon �+{ Regular City Council Meeting Tuesday, October 20, 2020, 09:00 AM City Hall, Council Chamber 4305 Santa Fe Avenue Vernon, California Leticia Lopez, Mayor Melissa Ybarra, Mayor Pro Tern William Davis, Council Member Carol Menke, Council Member Diana Gonzales, Council Member THIS MEETING WILL BE CONDUCTED PURSUANT TO GOVERNOR NEWSOM'S EXECUTIVE ORDER N-29-20. The public is encouraged to view the meeting at http://www.cityofvernon.org/webinar-cc or by calling (408) 638-0968, Meeting ID 953-0837-5028#. You may submit comments to PublicComment(a)_ci.vernon.ca.us with the subject line "October 20, 2020 City Council Meeting Public Comment Item #_." Comments received prior to 8 a.m., Tuesday, October 20, 2020, will be read into the record. CALL TO ORDER FLAG SALUTE ROLL CALL APPROVAL OF THE AGENDA PUBLIC COMMENT At this time the public is encouraged to address the City Council on any matter that is within the subject matter jurisdiction of the City Council. The public will also be given a chance to comment on matters which are on the posted agenda during City Council deliberation on those specific matters. PRESENTATIONS 1. Human Resources Employee Service Pin Awards Recommendation: No action required by City Council. This is a presentation only. Regular City Council Meeting Agenda Page 2 of 7 October 20, 2020 2. City Administration Recognition of Jim Enriquez, Interim Fire Chief of the City of Vernon Recommendation: Acknowledge and present a proclamation to Jim Enriquez, Interim Fire Chief, in recognition of his leadership and service to the City of Vernon. 1. Proclamation - Jim Enriquez PUBLIC HEARINGS 3. Public Utilities Proposed Modification to Reduce Fiber Optic Rates Recommendation: Adopt Resolution No. 2020-35 adopting revised fiber optic rate schedules. 1. Resolution No. 2020-35 Fiber Rates 2. Fiber Optic Rate Restructure Study 3. Notice of Public Hearing for Proposed Modification to Reduce Fiber Optic Rates 4. Public Utilities Transmission Revenue Requirement and Transmission Revenue Balancing Account Adjustment for 2021 Recommendation: A. Adopt Resolution No. 2020-36 adopting a revised Transmission Revenue Requirement for 2021 in accordance with Vernon's Transmission Owner Tariff and providing for Tariff Sheet changes to implement the adjustment; and B. Adopt Resolution No. 2020-37 establishing a Transmission Revenue Balancing Account Adjustment for 2021 in accordance with Vernon's Transmission Owner Tariff and providing for Tariff Sheet changes to implement the adjustment. 1. Resolution No. 2020-36 Transmission Revenue Requirement 2. Resolution No. 2020-37 TRBAA 3. Notice of Public Hearing - Transmission Revenue Requirement CONSENT CALENDAR All matters listed on the Consent Calendar are to be approved with one motion. Items may be removed from the Consent Calendar by any member of the Council. Those items removed will be considered immediately after the Consent Calendar. 5. City Clerk Approval of Minutes Recommendation: Approve the October 6, 2020 Regular City Council meeting minutes. 1. 20201006 City Council Minutes Regular City Council Meeting Agenda Page 3 of 7 October 20, 2020 6. City Clerk Claims Against the City Recommendation: Receive and file the claims submitted by: 1) Sasha Farahi Esq., on behalf of Manuel Gamez Vazquez, in the unlimited amount of $5,000,000; and 2) W. S. Dodge Oil Company in the amount of $6,322.95. 1. 2020-09-30 Vazquez, Manuel G. 2. 2020-10-05 W.S. Dodge Oil Co. 7. Finance/Treasury Operating Account Warrant Register Recommendation: Approve Operating Account Warrant Register No. 54, for the period of September 20 through October 3, 2020, which totals $4,975,670.99 and consists of ratification of electronic payments totaling $4,754,417.25 and ratification of the issuance of early checks totaling $221,253.74. 1. Operating Account Warrant Register No. 54 8. Finance/Treasury City Payroll Warrant Register Recommendation: Approve City Payroll Warrant Register No. 772, for the period of September 1 through September 30, 2020, which totals $3,080,266.42 and consists of ratification of direct deposits, checks and taxes totaling $2,017,651.30 and ratification of checks and electronic fund transfers (EFT) for payroll related disbursements totaling $1,062,615.12 paid through operating bank account. 1 . City Payroll Account Warrant Register No. 772 9. Finance/Treasury Federal Funds for Street Improvements Account Warrant Register Recommendation: Approve Federal Funds for Street Improvements Account Warrant Register No. 34, for the period of September 20 through October 3, 2020, consisting of ratification of electronic payments totaling $20,221.48. 1. Federal Funds for Street Improvements Account Warrant Register No. 34 10. Police Department Police Department Activity Report Recommendation: Receive and file the August 2020 Report. 1. Police Department Activity Report — August 2020 Regular City Council Meeting Agenda Page 4 of 7 October 20, 2020 11. Public Utilities Services Agreement with Fujitsu Network Communications, Inc. and Blanket Purchase Order Recommendation: A. Find that a direct award of the proposed Services Agreement is in the best interest of the City and, therefore, exempt from the competitive selection process per Sections 2.17.12(B)(2) and 2.17.12(B)(3), of the Vernon Municipal Code; B. Approve and authorize the City Administrator to execute a Services Agreement with Fujitsu Network Communications, Inc. for the Maintenance of Equipment and Services Related to the Fiber Optic System Internet Access Operations in an amount not-to- exceed $245,568, for a three-year term, effective November 7, 2020; and C. Approve the issuance of a blanket Purchase Order in an amount not-to-exceed $40,000 for potential ancillary purchases with Fujitsu Network Communications during the remainder of Fiscal Year 2020/2021. 1. Services Agreement with Fujitsu Network Communications, Inc. 12. Police Department Purchase Order to Motorola Solutions, Inc. for All-Band Portable Radios Recommendation: Approve and authorize the issuance of a purchase order to Motorola Solutions, Inc., (Motorola) for a total amount not to exceed $24,871.97 for the purchase of three (3) Motorola APX 8000 All-Band Portable Radios to restore inventory. 1. Motorola Solutions, Inc. Quote APX8000 13. Public Works Public Works Street Operations Division Vehicles Recommendation: Approve the purchase of a 2021 Ford Super Duty F-550 with Knapheide dump body and equipment, a 2021 Ford Super Duty F-550 with Knapheide KUV body and equipment, and two (2) 2021 Ford Super Duty F-250s with flip tops and equipment through Sourcewell, for a total cost of $228,169.84. 1. Sourcewell Quote ID#14421 R1 Dump Truck 2. Sourcewell Quote ID#14420 R1 Graffiti Truck 3. Sourcewell Quote ID#14419 R1 Two F250s Regular City Council Meeting Agenda Page 5 of 7 October 20, 2020 NEW BUSINESS 14. Public Utilities Resource Adequacy Plan for 2021 Recommendation: A. Adopt Resolution No. 2020-38 approving and adopting the Vernon Public Utilities Department Resource Adequacy Plan for 2021 , which includes the coincident peak Demand Forecast, the Planning Reserve Margin, the Qualifying Capacity Criteria and the Qualifying Capacity from such resources, City's Resource Adequacy and Supply Data and approving the resources used to satisfy the California Independent System Operator's (CAISO) tariff requirements; and B. Authorize staff to submit the City of Vernon Public Utilities Department's Resource Adequacy Plan for 2021 and the Monthly Resource Adequacy and Supply data to the CAISO. 1. Resolution No. 2020-38 2021 Annual Resource Adequacy and Supply Plan 15. Health and Environmental Control Department Memorandum of Understanding Between County of Los Angeles and City of Vernon for Lead Based Paint Hazard Mitigation Program Management Services -Vernon Lead Free Homes L.A. Program Recommendation: Approve the Memorandum of Understanding (MOU) between County of Los Angeles and City of Vernon in substantially the same form as submitted, for lead based paint hazard mitigation services. 1. Lead Free Homes L.A. MOU - City of Vernon ORAL REPORTS City Administrator Reports on Activities and other Announcements. City Council Reports on Activities (including AB1234), Announcements, or Directives to Staff. Regular City Council Meeting Agenda Page 6 of 7 October 20, 2020 CLOSED SESSION 16. PUBLIC EMPLOYEE EVALUATION Government Code Section 54957 Position: City Administrator 17. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Significant exposure to litigation Government Code Section 54956.9(d)(2) Number of Potential Cases: 1 Interim City Attorney to provide an oral statement regarding the facts and circumstances leading to exposure to litigation prior to the closed session CLOSED SESSION REPORT ADJOURNMENT I hereby certify under penalty of perjury under the laws of the State of California, that the foregoing agenda was posted on the bulletin board at the main entrance of the City of Vernon City Hall, located at 4305 Santa Fe Avenue, Vernon, California, and on the City's website, not less than 72 hours prior to the meeting set forth on this agenda. Dated this 1 .t" day of October, 2020. By: Sandra Dolson, Administrative Secretary Regular City Council Meeting Agenda Page 7 of 7 October 20, 2020 Guide to City Council Proceedings Meetings of the City Council are held the first and third Tuesday of each month at 9:00 a.m. and are conducted in accordance with Rosenberg's Rules of Order (Vernon Municipal Code Section 2.1-1). Copies of all agenda items and back-up materials are available for review in the City Clerk Department, Vernon City Hall, 4305 Santa Fe Avenue, Vernon, California, and are available for public inspection during regular business hours, Monday through Thursday, 7:00 a.m. to 5:30 p.m. Agenda reports may be reviewed on the City's website at www.citvofvernon.org or copies may be purchased for $0.10 per page. Disability-related services are available to enable persons with a disability to participate in this meeting, consistent with the Americans with Disabilities Act (ADA). In compliance with ADA, if you need special assistance, please contact the City Clerk department at CityClerk@ci.vernon.ca.us or (323) 583-8811 at least 48 hours prior to the meeting to assure arrangements can be made. The Public Comment portion of the agenda is for members of the public to present items, which are not listed on the agenda but are within the subject matter jurisdiction of the City Council. The City Council cannot take action on any item that is not on the agenda but matters raised under Public Comment may be referred to staff or scheduled on a future agenda. Comments are limited to three minutes per speaker unless a different time limit is announced. Speaker slips are available at the entrance to the Council Chamber. Public Hearings are legally noticed hearings. For hearings involving zoning matters, the applicant and appellant will be given 15 minutes to present their position to the City Council. Time may be set aside for rebuttal. All other testimony shall follow the rules as set for under Public Comment. If you challenge any City action in court, you may be limited to raising only those issues you or someone else raised during the public hearing, or in written correspondence delivered to the City Clerk at or prior to the public hearing. Consent Calendar items may be approved by a single motion. If a Council Member or the public wishes to discuss an item, it may be removed from the calendar for individual consideration. Council Members may indicate a negative or abstaining vote on any individual item by so declaring prior to the vote on the motion to adopt the Consent Calendar. Items excluded from the Consent Calendar will be taken up following action on the Consent Calendar. Public speakers shall follow the guidelines as set forth under Public Comment. New Business items are matters appearing before the Council for the first time for formal action. Those wishing to address the Council on New Business items shall follow the guidelines for Public Comment. Closed Session allows the Council to discuss specific matters pursuant to the Brown Act, Government Code Section 54956.9. Based on the advice of the City Attorney, discussion of these matters in open session would prejudice the position of the City. Following Closed Session, the City Attorney will provide an oral report on any reportable matters discussed and actions taken. At the conclusion of Closed Session, the Council may continue any item listed on the Closed Session agenda to the Open Session agenda for discussion or to take formal action as it deems appropriate.