20201117 Regular City Council Meeting - Packet (2) November 17, 2020
Item 11
Staff Presentation
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A change in systems
• Consolidated Enterprise Resource Planning
( ERP) solution
• A change in workflow, processes and
automation
• Integrated suite of application modules
• Information flow to all city business
functions
• Increased information access
ERP selection process
• City Administration vision for a
comprehensive and streamlined
system
• Discussions between all Departments
about a possible fully integrated ERP
• Tyler Technologies presents the best
option for an integrated, citywide,
cloud-based ERP solution that works" --
for all Departments including :
Finance, Public Works, Health,
Human Resources and VPU
ERP selection process
• All City departments participated in software
demonstrations
• Discussions began with Tyler Technologies
regarding piggyback pricing and an upgrade
credit for all current city software licenses
• Tyler presented a proposal for a fully integrated
solution
• Proposal includes honoring all licenses owned by
the City
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ERP recommendation
• Recommendation of a fully integrated system
• Core financials and budgeting
• Land use, permitting, inspections and licenses
• Human Resources
• Health Department
• Utility billing
• Piggyback pricing through Sourcewell
• SaaS model/hosted solution (cloud based )
� • Implementation timeline : Phased rollout
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Recommended system cost
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One-time implementation fees $1,934,820
Reserved for up to three years of
project management consulting s81g,000
Contingency reserve $312,703
Recurring annual SAAS fees $373,203
Total $3,439,726
• Current FY budget includes $900,000 for land use
module ( EnerGov)
• City was awarded $ 160,000 grant to offset
• Sufficient reserve funds available for
remaining $2,379,726 to complete
this upgrade 4.49
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