20201201 Regular City Council Meeting - Packet (5) December 1, 2020
Item 11
Staff Presentation
Recommendat 'ion of a
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Citywide ERP System
Cont 'inued
December 1, 2020
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Significant change in systems
• Consolidated citywide Enterprise Resource
Planning ( ERP) solution
• Integrated suite of application modules across all
City departments
• Information flow to all city business functions
• Increased information access without additional
IT resources
• Workflow, process automation
� Service delivery to the
business community
Recommended system cost
. . . Not . exceed
One-time implementation fees $1,934,820
Reserved for up to three years of
project management consulting s81g,000
Contingency reserve $312,703
Recurring annual SAAS fees $373,203
Total $3,439,726
• Current FY budget includes $900,000 for land use
module ( EnerGov) and $ 160,000 grant to offset
• Project funding for the remaining $2,379,726 to be
phased in over three fiscal years
• Shared cost : 60% VPU/40% General Fund
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technologies
Project cost by phase and fiscal ea r
FY 2020-21 FY 2021-22 FY 2022-23 Total One-Time Costs
Core financials
• J Project management
Land use module(EnerGov)
HR
Health
Ana lytics/re porting
Utility billing
J Imaging
Ana lytics{reporting
3.10661522
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0 technologies
Projectcostby fund and fiscalyear
FY 2020-21 FY 2021-22 FY 2022-23
1,600,OW
1,400,OW
VPU, 588,181
1,FOd,Ow
LOW,O0O
8M,ODD
VPU, 334,304
6M ODD VPU, 462,918
r
4O1),ODD
200,O00
0. 0 G tyler
technologies
Quest 'ions
■ ■
or Discussion
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