20250204 Regular City Council Meeting - PacketRegular City Council Meeting Agenda February 4, 2025
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Agenda
City of Vernon
Regular City Council Meeting
Tuesday, February 4, 2025, 9:00 AM
City Hall, Council Chamber
4305 Santa Fe Avenue, Vernon, California
Judith Merlo, Mayor
Melissa Ybarra, Mayor Pro Tem
Leticia Lopez, Council Member
Jesus Rivera, Council Member
Crystal Larios, Council Member
The public is encouraged to view the agenda and meeting at CityofVernon.org/publicmeetings. You
may address the Council in the Council Chambers, via mail or email to
PublicComment@cityofvernonca.gov, include the meeting date and item number in the subject line
(mail and/or email must be received at least two hours prior to the start of the meeting).
CALL TO ORDER
FLAG SALUTE
ROLL CALL
APPROVAL OF AGENDA
PUBLIC COMMENT
At this time the public is encouraged to address the City Council on any matter that is within the
subject matter jurisdiction of the City Council. The public will also be given a chance to comment
on matters which are on the posted agenda during City Council deliberation on those specific
matters.
CONSENT CALENDAR
All matters listed on the Consent Calendar are to be approved with one motion. Items may be
removed from the Consent Calendar for individual consideration. Removed items will be
considered immediately following the Consent Calendar.
1. Meeting Minutes
Recommendation:
Approve the January 21, 2025 Regular City Council Meeting Minutes.
2. Operating Account Warrant Register
Regular City Council Meeting Agenda February 4, 2025
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Recommendation:
Approve Operating Account Warrant Register No. 143, for the period of December 22, 2024
through January 4, 2025, totaling $4,232,814.29 and consisting of ratification of electronic
payments totaling $3,835,250.14 and ratification of the issuance of early checks totaling
$397,564.15.
3. Public Works Department Monthly Report
Recommendation:
Receive and file the November 2024 and December 2024 Building Reports.
4. Quarterly Report of Cash and Investments
Recommendation:
Receive and file the Fourth Quarter Cash and Investments Report.
5. Amendment to Section 13.24.050 (Definitions) of Vernon Municipal Code Chapter 13.24
(Sewer System) and Adding Section 13.24.101 Regarding Responsibility for the Sewer
System Pipes
Recommendation:
Conduct second reading and adopt Ordinance No. 1305 amending Vernon Municipal Code
Section 13.24.050 and adding Section 13.24.101 pertaining to sewer definitions and
responsibility.
6. Remedial Action Agreements with Responsible Parties
Recommendation:
A. Approve the Remedial Action Agreement template, in substantially the same form as
submitted, for local regulatory oversight of contaminated sites within the City; and
B. Adopt Resolution No. 2025-003 authorizing the Director of the Department of Health and
Environmental Control to enter into Remedial Action Agreements with responsible parties
and oversee remedial investigations and actions to ensure the safe and effective
implementation of remediation and contaminated site cleanup efforts.
7. Notice of Completion for Contract No. 20240089, City Hall HVAC System
Improvements
Recommendation:
A. Find that the proposed action is categorically exempt from California Environmental
Quality Act (CEQA) review, in accordance with CEQA Guidelines Section 15301, because
the project consists of the maintenance, repair, or minor alternation of existing structures and
involves negligible or no expansion of an existing use;
B. Accept the work of Western Allied Corporation as related to City Contract No. 20240089;
and
C. Authorize the Director of Public Works to execute and submit the Notice of Completion for
the project to the Los Angeles County Recorder’s Office.
8. Purchase Order with National Auto Fleet Group
Recommendation:
A. Approve and authorize the issuance of a Purchase Order with National Auto Fleet Group
(NAFG) for a 2025 Ram 1500 Laramie 4x4 Crew Cab, for a total not-to-exceed amount of
$78,923.25;
B. Authorize a contingency amount, of twenty percent (20%) or $15,785 for the vehicle
purchase from NAFG in case of unforeseen fluctuations in price caused by inflation or supply
Regular City Council Meeting Agenda February 4, 2025
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chain issues; and
C. Authorize the City Administrator to facilitate the bidding and purchase of a comparable
vehicle for an amount not-to-exceed $94,708 (NAFG price plus contingency amount) from an
alternate source/dealership should NAFG vehicle availability be impacted by inventory
shortages.
9. Payment to California Municipal Utilities Association
Recommendation:
Approve and authorize the issuance of a payment to the California Municipal Utilities
Association (CMUA) for Vernon Public Utilities’ participation in a Bill Comparison and Rate
Forecasting Project for a total amount not-to-exceed $10,000.
10. Services Agreement with NewGen Strategies & Solutions, LLC.
Recommendation:
A. Approve and authorize the City Administrator to execute a Services Agreement with
NewGen Strategies & Solutions, LLC, in substantially the same form as submitted, to provide
Utility Cost of Service, Rate Design, and Financial Planning Services in an amount not-to-
exceed $399,400 for a three-year term; and
B. Authorize a contingency amount of ten percent (10%) or $39,940 for unforeseen
expenses not included in the proposal, and grant authority to the City Administrator to
approve and execute necessary amendments up to the contingency amount.
11. Change Order No. 21 to Amended and Restated Services Agreement with Siemens
Energy Inc.
Recommendation:
A. Find that approval of the proposed action is exempt from California Environmental Quality
Act (CEQA) review, because it is a government fiscal activity that will not result in direct or
indirect physical changes in the environment, and therefore does not constitute a “project” as
defined by CEQA Guidelines section 15378; to the extent the Purchase Contracts with
Siemens Energy, Inc. provides for facility and equipment maintenance or repairs, such work
is categorically exempt from CEQA review, in accordance with CEQA Guidelines section
15301, because the project consists of the maintenance, repair or minor alteration of existing
structures, facilities, or equipment, and involves negligible or no expansion of an existing
use; and
B. Approve and authorize the City Administrator to execute Change Order No. 21 to the
Amended and Restated Services Agreement with Siemens Energy, Inc. (Siemens Energy),
in substantially the same form as submitted, to revise the Payment Schedule.
12. Services Agreement with Allied Universal for Janitorial Services
Recommendation:
A. Find that the proposed action is categorically exempt from California Environmental
Quality Act (CEQA) review, in accordance with CEQA Guidelines Section 15301, because
the work
consists of the maintenance of existing structures and involves no expansion of an existing
use; and B. Approve and authorize the City Administrator to execute a Services Agreement
with Allied Universal, in substantially the same form as submitted, for a three (3) year term in
an amount not-to-exceed $375,570.
NEW BUSINESS
Regular City Council Meeting Agenda February 4, 2025
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13. City of Vernon 2025-2026 Legislative and Regulatory Platform
Recommendation:
Discuss the proposed City of Vernon 2025-2026 Legislative and Regulatory Platform
(Platform), provide feedback, and direct staff to place the Platform on the February 18, 2025
agenda for adoption.
ORAL REPORTS
14. City Administrator Reports on Activities and Other Announcements
15. Council Reports on Activities (including AB 1234), Announcements, or Directives to
Staff
CLOSED SESSION
16. Conference with Legal Counsel – Anticipated Litigation
Significant exposure to Litigation
Government Code Section 54956.9(b)
Number of Potential Cases: 2
17. Conference with Legal Counsel – Anticipated Litigation
Initiation of Litigation
Government Code Section 54956.9(d)(4)
Number of potential cases: 1
CLOSED SESSION REPORT
ADJOURNMENT
On February 4, 2025, the foregoing agenda was posted in accordance with the applicable legal
requirements. Regular and Adjourned Regular meeting agendas may be amended up to 72
hours and Special meeting agendas may be amended up to 24 hours in advance of the meeting.
Regular City Council Meeting Agenda February 4, 2025
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Guide to City Council Proceedings
Meetings of the City Council are held the first and third Tuesday of each month at 9:00 a.m. and are
conducted in accordance with Rosenberg's Rules of Order (Vernon Municipal Code Section
2.04.020).
Copies of all agenda items and back-up materials are available for review in the City Clerk
Department, Vernon City Hall, 4305 Santa Fe Avenue, Vernon, California, and are available for
public inspection during regular business hours, Monday through Thursday, 7:00 a.m. to 5:30 p.m.
Agenda reports may be reviewed on the City's website at www.cityofvernon.org or copies may be
purchased for $0.10 per page.
Disability-related services are available to enable persons with a disability to participate in this
meeting, consistent with the Americans with Disabilities Act (ADA). In compliance with ADA, if you
need special assistance, please contact the City Clerk department at CityClerk@cityofvernon.org or
(323) 583-8811 at least 48 hours prior to the meeting to assure arrangements can be made.
The Public Comment portion of the agenda is for members of the public to present items, which are
not listed on the agenda but are within the subject matter jurisdiction of the City Council. The City
Council cannot take action on any item that is not on the agenda but matters raised under Public
Comment may be referred to staff or scheduled on a future agenda. Comments are limited to three
minutes per speaker unless a different time limit is announced. Speaker slips are available at the
entrance to the Council Chamber.
Public Hearings are legally noticed hearings. For hearings involving zoning matters, the applicant
and appellant will be given 15 minutes to present their position to the City Council. Time may be set
aside for rebuttal. All other testimony shall follow the rules as set for under Public Comment. If you
challenge any City action in court, you may be limited to raising only those issues you or someone
else raised during the public hearing, or in written correspondence delivered to the City Clerk at or
prior to the public hearing.
Consent Calendar items may be approved by a single motion. If a Council Member or the public
wishes to discuss an item, it may be removed from the calendar for individual consideration. Council
Members may indicate a negative or abstaining vote on any individual item by so declaring prior to
the vote on the motion to adopt the Consent Calendar. Items excluded from the Consent Calendar
will be taken up following action on the Consent Calendar. Public speakers shall follow the
guidelines as set forth under Public Comment.
New Business items are matters appearing before the Council for the first time for formal action.
Those wishing to address the Council on New Business items shall follow the guidelines for Public
Comment.
Closed Session allows the Council to discuss specific matters pursuant to the Brown Act,
Government Code Section 54956.9. Based on the advice of the City Attorney, discussion of these
matters in open session would prejudice the position of the City. Following Closed Session, the City
Attorney will provide an oral report on any reportable matters discussed and actions taken. At the
conclusion of Closed Session, the Council may continue any item listed on the Closed Session
agenda to the Open Session agenda for discussion or to take formal action as it deems appropriate.
City Council Agenda Report
Meeting Date:February 4, 2025
From:Deborah Harrington, Interim City Clerk
Department:City Clerk
Submitted by:Sandra Dolson, City Clerk Specialist
Subject
Meeting Minutes
Recommendation
Approve the January 21, 2025 Regular City Council Meeting Minutes.
Background
Staff has prepared and submits the minutes for approval.
Fiscal Impact
There is no fiscal impact associated with this report.
Attachments
1. January 21, 2025 Regular City Council Meeting Minutes
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City Council Agenda Report
Meeting Date:February 4, 2025
From:Gigi Decavalles-Hughes, Director of Finance
Department:Finance
Submitted by:Kathryne Magana, Accountant
Subject
Operating Account Warrant Register
Recommendation
Approve Operating Account Warrant Register No. 143, for the period of December 22, 2024
through January 4, 2025, totaling $4,232,814.29 and consisting of ratification of electronic
payments totaling $3,835,250.14 and ratification of the issuance of early checks totaling
$397,564.15.
Background
Vernon Municipal Code Section 2.32.060 indicates the City Treasurer, or an authorized
designee, shall prepare warrants covering claims or demands against the City which are to be
presented to City Council for its audit and approval. Pursuant to the aforementioned code section,
the Interim City Treasurer has prepared Operating Account Warrant Register No. 143 covering
claims and demands presented during the period of December 22, 2024 through January 4,
2025, drawn, or to be drawn, from East West Bank for City Council approval.
Fiscal Impact
The fiscal impact of approving Operating Account Warrant Register No. 143, totals
$4,232,814.29. The Finance Department has determined that sufficient funds to pay such
claims/demands, are available in the respective accounts referenced on Operating Account
Warrant Register No. 143.
Attachments
1. Operating Account Warrant Register No. 143
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City Council Agenda Report
Meeting Date:February 4, 2025
From:Daniel S. Wall, P.E., Director of Public Works
Department:Public Works
Submitted by:Rosa Garibay, Permit Technician
Subject
Public Works Department Monthly Report
Recommendation
Receive and file the November 2024 and December 2024 Building Reports.
Background
The attached building reports consists of total issued permits, major projects, demolition permits,
new building permits, and certificates of occupancy status reports for the months of November
2024 and December 2024.
Fiscal Impact
There is no fiscal impact associated with this report.
Attachments
1. Pubilc Works Department November 2024 Building Report
2. Public Works Department December 2024 Building Report
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City Council Agenda Report
Meeting Date:February 4, 2025
From:Gigi Decavalles-Hughes, Interim Director of Finance
Department:Finance
Submitted by:Joaquin Leon, Deputy City Treasurer
Subject
Quarterly Report of Cash and Investments
Recommendation
Receive and file the Fourth Quarter Cash and Investments Report.
Background
On June 18, 2024, City Council adopted Resolution No. 2024-11 approving an Annual Statement
of Investment Policy for Fiscal Year 2024-2025 (Investment Policy). The Investment Policy sets
forth the course of action necessary to guide the decision making of the City Council, City
Treasurer, and those authorized to make investment decisions in the administration of the City’s
investment portfolio.
In accordance with the City's Investment Policy, the City Treasurer shall render a quarterly report
of investments to City Council. The Cash and Investments Report provides an overview of the
City’s cash and investment portfolio which reflects how the City’s investment program meets
policy objectives. Staff manages the composition of the investment portfolio, conducting periodic
cash flow analyses, and benchmarking portfolio performance. For the quarter ended December
31, 2024, the City's investments are in line with anticipated projections.
As noted in the attached Fourth Quarter Cash and Investments Report, the City's portfolio is in
compliance with the City's Annual Statement of Investment Policy and the City has the ability to
meet its budgetary expenditure requirements for the next six months.
Fiscal Impact
There is no fiscal impact associated with this report.
Attachments
1. Fourth Quarter Cash and Investment Report
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City Council Agenda Report
Meeting Date:February 4, 2025
From:Deborah Harrington, Interim City Clerk
Department:City Clerk
Submitted by:Sandra Dolson, City Clerk Specialist
Subject
Amendment to Section 13.24.050 (Definitions) of Vernon Municipal Code Chapter 13.24 (Sewer
System) and Adding Section 13.24.101 Regarding Responsibility for the Sewer System Pipes
Recommendation
Conduct second reading and adopt Ordinance No. 1305 amending Vernon Municipal Code
Section 13.24.050 and adding Section 13.24.101 pertaining to sewer definitions and
responsibility.
Background
At the January 21, 2025 Regular City Council Meeting, the City Council introduced and conducted
first reading of Ordinance No. 1305. This ordinance amends Vernon Municipal Code Section
13.24.050 and adds Section 13.24.101 pertaining to sewer definitions and responsibilities. The
Vernon Municipal Code Section 13.24.050 does not currently state the definitions of the sewer
main line and sewer lateral. Many surrounding municipalities and utility agencies clearly define
these terms and specify ownership and maintenance responsibilities in their their respective
Code of Ordinances. Amending the Municipal Code will eliminate any ambiguity regarding who
is responsible for the maintenance and repair of sewer lines.
The summary of the Ordinance was posted on the City’s website on January 21, 2025 and
published on January 23, 2025, pursuant to legal requirements.
Fiscal Impact
The fiscal impact of publishing the ordinance is estimated at $230. Sufficient funds are available
in General Fund, City Clerk Department, Advertisement/Promotion Account No. 011-010-125-
525000 for the current fiscal year.
Attachments
1. Ordinance No. 1305
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City Council Agenda Report
Meeting Date:February 4, 2025
From:Freddie Agyin, Director of Health and Environmental Control
Department:Health and Environmental Control
Submitted by:Dulce Gonzalez, Management Analyst
Subject
Remedial Action Agreements with Responsible Parties
Recommendation
A. Approve the Remedial Action Agreement template, in substantially the same form as
submitted, for local regulatory oversight of contaminated sites within the City; and
B. Adopt Resolution No. 2025-003 authorizing the Director of the Department of Health and
Environmental Control to enter into Remedial Action Agreements with responsible parties and
oversee remedial investigations and actions to ensure the safe and effective implementation of
remediation and contaminated site cleanup efforts.
Background
Assembly Bill (AB) 304, enacted in 2021, amended Health and Safety Code (HSC) Sections
101480 through 101490 and 25299.50.6 to broaden local agency roles and responsibilities and
provide local authorities the power to oversee the investigation and cleanup of contaminated
sites. This authority allows a designated local officer, appointed by the governing body, to enter
into Remedial Action Agreements (RAAs) with responsible parties or project proponents to
ensure the safe and effective remediation of these sites.
AB 304 empowers local oversight, allowing for a more proactive approach to environmental
cleanup efforts, particularly when responsible parties may be unwilling or unable to address
contamination adequately. According to HSC Sections 101480 and 101487, prior to executing
an RAA, notification of the intent to enter into the agreement will be submitted to the California
Water Board and the California Department of Toxic Substances Control (DTSC) for approval.
To comply with AB 304 and effectively address environmental health concerns in the City of
Vernon, the Department of Health and Environmental Control (DHEC) is requesting that the City
Council grant the Director of Health and Environmental Control the authority to enter into and
execute RAAs as needed. This authorization allows the City to enter into legally binding
agreements with responsible parties to implement effective cleanup plans that efficiently target
emergency cleanup efforts and contamination control.
The RAAs between the DHEC and responsible parties will:
Assist with accessing funds from the California State Water Resources Control Board to
support cleanup efforts;
Ensure that all requirements of the Water Code are completely addressed;
Ensure that contaminated sites are cleaned to protect the health and safety of the public;
Mitigate environmental risks associated with contaminated sites;
Manage accurate recordkeeping; and
Provide oversight of cleanup activities to ensure completion and compliance with
environmental regulations.
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The DHEC may incur administrative costs related to managing cleanup operations; however, the
primary financial obligation for remediation rests with the responsible parties engaged with the
contaminated site. With an RAA, the City will have a mechanism to collect funds and/or
reimbursement from the responsible parties to facilitate appropriate remedial actions. State
funding is also available to assist with certain cleanup efforts.
The DHEC has collaborated with the City Attorney to create a template for the RAA. This template
will be used when the DHEC needs to oversee the cleanup of a hazardous waste release site or
a contaminated area. The RAA template complies with regulations and aligns with the current
HSC Sections 101480 through 101490 and 25299.50.6.
Authorizing the DHEC to enter into RAAs demonstrates the City’s dedication to environmental
protection and public health, effectively addressing contaminated sites within the City and
ensuring a healthier future for the community.
Fiscal Impact
There is no fiscal impact associated with this report.
Attachments
1. Remedial Action Agreement Template
2. Resolution No. 2025-003
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City Council Agenda Report
Meeting Date:February 4, 2025
From:Daniel S. Wall, P.E., Director of Public Works
Department:Public Works
Submitted by:Carlos Velazquez, Engineering Aide
Subject
Notice of Completion for Contract No. 20240089, City Hall HVAC System Improvements
Recommendation
A. Find that the proposed action is categorically exempt from California Environmental Quality
Act (CEQA) review, in accordance with CEQA Guidelines Section 15301, because the project
consists of the maintenance, repair, or minor alternation of existing structures and involves
negligible or no expansion of an existing use;
B. Accept the work of Western Allied Corporation as related to City Contract No. 20240089; and
C. Authorize the Director of Public Works to execute and submit the Notice of Completion for the
project to the Los Angeles County Recorder’s Office.
Background
On March 19, 2024, the City Council awarded Contract No. 20240089 – City Hall HVAC System
Improvements (Project) to Western Allied Corporation for $429,245.00, and authorized the City
Administrator to issue change orders up to a 10% contingency amount of ($42,924.50). This
contract involved necessary HVAC system improvements, including modifying the design and
building a new retrofitted mixing box controller from the existing HVAC system. There were two
change orders for this contract: one requesting an extension of time and another requesting
additional funds. Change Order No. 1 extended the contract terms and the work completion time
to December 31, 2024. Change Order No. 2 authorized additional funds in the amount of $36,353
needed to repair damage on a non-working mixing box controller.
The Project was completed on November 30, 2024, in accordance with the specifications and
City Staff expectations. The final cost of the project totaled $465,598.
The Notice of Completion has been reviewed and approved as to form by the City Attorney.
Fiscal Impact
There is no fiscal impact associated with this report.
Attachments
1. Notice of Completion – Contract No. 20240089
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City Council Agenda Report
Meeting Date:February 4, 2025
From:Todd Dusenberry, General Manager of Public Utilities
Department:Public Utilities
Submitted by:Adriana Ramos, Senior Management Analyst
Subject
Purchase Order with National Auto Fleet Group
Recommendation
A. Approve and authorize the issuance of a Purchase Order with National Auto Fleet Group
(NAFG) for a 2025 Ram 1500 Laramie 4x4 Crew Cab, for a total not-to-exceed amount of
$78,923.25;
B. Authorize a contingency amount, of twenty percent (20%) or $15,785 for the vehicle purchase
from NAFG in case of unforeseen fluctuations in price caused by inflation or supply chain issues;
and
C. Authorize the City Administrator to facilitate the bidding and purchase of a comparable vehicle
for an amount not-to-exceed $94,708 (NAFG price plus contingency amount) from an alternate
source/dealership should NAFG vehicle availability be impacted by inventory shortages.
Background
The South Coast Air Quality Management District (SCAQMD) Fleet Rules 1191 and 1196
mandate public fleet operators to procure low-emitting gasoline or alternative-fuel vehicles when
adding or replacing vehicles to their vehicle fleet. Vehicles must be replaced with newer lower or
zero-emission vehicles, such as electric, compressed natural gas (CNG), hybrid, or gasoline
vehicles that meet LEV standards or better. Diesel powered vehicles do not meet fleet rule
requirements.
Vernon Public Utilities (VPU) has developed a five-year plan to replace vehicles in its fleet. This
plan considers factors such as vehicle age, mileage, usage and compliance with SCAQMD
regulations to ensure safety and reduce operating risks. Additionally, it incorporates
recommendations from the Public Works Garage staff, who have valuable insights into the
condition of older VPU vehicles. Replacing these vehicles will help address the challenges posed
by the scarcity of replacement parts, which has led to increased repair costs and a greater
maintenance workload for Public Works staff. In accordance with the vehicle replacement plan,
a 2005 Ford F350 XL Super Duty diesel, with City vehicle ID L1044, was identified for
replacement and was retired on March 8, 2024.
Staff recommends approval of a Purchase Order with NAFG in the amount of $78,923.25 for the
purchase of a 2025 Ram 1500 Laramie 4x4 Crew Cab. Additionally, staff recommends a
contingency amount of 20% or $15,785, in the event vehicle prices fluctuate due to inflation,
supply chain issues impact vehicle inventory, or if a comparable vehicle make and model must
be purchased from another source/dealership.
Pursuant to Vernon Municipal Code (VMC) Section 3.32.110(A)(5), the proposed purchase is
exempt from competitive bidding, as the purchase is through Sourcewell, which offers
participating agencies cooperative, competitively solicited buying contracts. The quote secured
from NAFG for this potential purchase is based on Sourcewell contract (contract 091521-NAF)
pricing. City Council approval for this purchase is required pursuant to VMC Section 3.32.030(B), .
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as within the past twelve (12) months, the City has paid or awarded NAFG a total of $205,817.62
in Purchase Orders for various vehicle purchases.
Fiscal Impact
The fiscal impact is estimated at $94,708. Funds are available in the Electric Fund, Field
Operations/Maintenance, Capital Equipment-Auto, Account Number 055-050-550-660010 for
the current fiscal year. Approval of this action also requires an appropriation of $12,926.96 for a
Transfer Out from the Electric Fund, Field Operations/Maintenance, Repairs & Maintenance,
Account Number 055-050-550-529000 and a Fund Transfer In to the Electric Fund, Field
Operations/Maintenance, Capital Equipment-Auto Account No. 055-050-550-660010 for the
current fiscal year.
Attachments
1. National Auto Fleet - Quote ID 30698RL
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City Council Agenda Report
Meeting Date:February 4, 2025
From:Todd Dusenberry, General Manager of Public Utilities
Department:Public Utilities
Submitted by:Adriana Ramos, Senior Management Analyst
Subject
Payment to California Municipal Utilities Association
Recommendation
Approve and authorize the issuance of a payment to the California Municipal Utilities Association
(CMUA) for Vernon Public Utilities’ participation in a Bill Comparison and Rate Forecasting
Project for a total amount not-to-exceed $10,000.
Background
The California Municipal Utilities Association (CMUA) is a non-profit association comprised of
publicly owned electric and water utilities (POUs) in California. CMUA represents its members’
interests on energy and water issues before the California Legislature, the Governor’s Office and
regulatory bodies, such as the California Energy Commission, the California Air Resources
Board, the Department of Water Resources, the California Independent System Operator, and
the State Water Resources Control Board. These POUs are responsible for the planning,
financing, development, acquisition, construction, operation, and maintenance of projects related
to the generation, transmission, and distribution of electric energy. Their goal is to provide safe,
reliable, cost-effective, and environmentally responsible electric services to their customers.
As a member of CMUA, Vernon Public Utilities (VPU) can contract with vendors who have
competitively bid for a specific scope of projects and services. Any service contract subsequently
entered into by CMUA could be utilized directly by the interested Members to serve their
respective utilities’ needs. The service and work products would be ordered and approved directly
by CMUA and/or the applicable Members and the billing would be administered through CMUA.
VPU, along with 13 other POUs, participated in a Bill Comparison and Rate Forecasting Project
with the CMUA. Pursuant to Vernon Municipal Code (VMC) Section 3.32.110(A)(5)(b), this
participation is exempt from competitive bidding since the services were provided in cooperation
with CMUA, which offers competitively bid contracts to its member utilities. VPU’s contribution to
participate in the project was $10,000.
Staff recommends approval to issue $10,000 in payment to CMUA for its participation in a Bill
Comparison and Rate Forecasting Project. Per VMC 3.32.030(B), City Council approval is
required if, in the twelve (12) months preceding the effective date of a proposed new, renewed,
or otherwise amended contract, the City has paid or awarded the vendor more than $100,000.
Within the past twelve (12) months, the City has paid or awarded CMUA a total of approximately
$105,241.
Fiscal Impact
The fiscal impact is not-to-exceed $10,000. Sufficient funds are available in the Electric Fund,
L&P Administration, Professional Services - Other Account No. 055-050-580-529215 for the
current fiscal year.
Attachments
1. California Municipal Utilities Association – Invoice No. 250307.
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City Council Agenda Report
Meeting Date:February 4, 2025
From:Todd Dusenberry, General Manager of Public Utilities
Department:Public Utilities
Submitted by:Adriana Ramos, Senior Management Analyst
Subject
Services Agreement with NewGen Strategies & Solutions, LLC.
Recommendation
A. Approve and authorize the City Administrator to execute a Services Agreement with NewGen
Strategies & Solutions, LLC, in substantially the same form as submitted, to provide Utility Cost
of Service, Rate Design, and Financial Planning Services in an amount not-to-exceed $399,400
for a three-year term; and
B. Authorize a contingency amount of ten percent (10%) or $39,940 for unforeseen expenses
not included in the proposal, and grant authority to the City Administrator to approve and execute
necessary amendments up to the contingency amount.
Background
To maintain competitive and stable rates, Vernon Public Utilities (VPU) requires consulting
services that offer a thorough analysis of costs and rate designs for electric, water, gas, and fiber
services, along with additional financial planning services for VPU. It is essential for VPU to
engage a highly qualified and experienced utility consulting firm who can navigate both current
and emerging trends in the California and national energy markets. This includes a focus on rate
tariffs, the Energy Cost Adjustment Billing Factor, Renewable Portfolio Standard Billing Factor,
Water Cost Adjustment Billing Factor, load forecasting, revenue generation, operating costs,
capital investments, and renewable energy options to support growth, as well as rate design
services to meet our strategy of providing competitive and stable rates for all VPU funds.
In accordance with Vernon Municipal Code (VMC) Section 3.32.080, on November 20, 2024 staff
issued a Request for Proposals (RFP) for Utility Cost of Service, Rate Design, and Financial
Planning Services. The RFP was advertised on the City’s Planet Bids platform. The scope of
services included developing the cost of service, rate design, and financial planning consulting
services pertaining to multiple utility services. The selected consultant is expected to provide
advice, research, analysis, and support related to utility financial, rate, or financial planning
services and review, develop, and implement an Energy Cost Adjustment Billing Factor
methodology, Renewable Portfolio Standard Billing Factor methodology, and Water Cost
Adjustment Billing Factor methodology for tracking and reporting purposes. Additionally, the
consultant will review the existing rate tariffs and recommend changes and special rates, as
needed. Proposal packages were received from two firms by the December 11, 2024 deadline.
A qualified panel thoroughly examined the proposals received based on professional
qualifications (60%), cost and fees to the City (20%), references (15%) and overall quality and
responsiveness to the RFP (5%).
While both responsive firms met the minimum criteria, the proposal from NewGen Strategies &
Solutions, LLC (NewGen) demonstrated a combination of expertise, understanding, experience,
and a comprehensive approach that was best suited to fulfill the scope of services detailed in the
RFP. NewGen has a long history of working with municipal entities on a variety of critical financial
and economic issues in California as well as across the country. This experience includes
supporting and developing cost of service and rate recommendations for the majority of municipal
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Item 10 Page 1 of 2
electric utilities and Community Choice Aggregation in California over the last decade and
integrating/understanding competitive issues in rate recommendations. They offer a combination
of extensive utility financial modeling, utility cost of service, and rate design experience, including
the development of innovative rate design utilizing superior modeling abilities. NewGen has
previously provided utility cost of service, rate design, and financial planning services for VPU
and performed such tasks to the City’s satisfaction.
Staff recommends that the City Council approve a Services Agreement with NewGen to provide
Utility Cost of Service, Rate Design, and Financial Planning Services for a total amount not-to-
exceed $399,400 over a term of three years. Additionally, staff recommends a contingency
amount of 10% or $39,940 for any unforeseen expenses not included in the proposal. Pursuant
to VMC Section 3.32.030(A), City Council approval is required for the proposed agreement, as
the total value of the contract exceeds $100,000.
The proposed Services Agreement has been reviewed and approved as to form by the City
Attorney’s Office.
Fiscal Impact
The fiscal impact is not-to-exceed $439,340. Sufficient funds are available in the Electric Fund,
Administration, Professional Services-Other Account No. 055-050-580-529215 for the current
fiscal year and sufficient funds will be budgeted in the subsequent years.
Attachments
1. Services Agreement with NewGen Strategies and Solutions, LLC
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City Council Agenda Report
Meeting Date:February 4, 2025
From:Todd Dusenberry, General Manager of Public Utilities
Department:Public Utilities
Submitted by:Adriana Ramos, Senior Management Analyst
Subject
Change Order No. 21 to Amended and Restated Services Agreement with Siemens Energy Inc.
Recommendation
A. Find that approval of the proposed action is exempt from California Environmental Quality Act
(CEQA) review, because it is a government fiscal activity that will not result in direct or indirect
physical changes in the environment, and therefore does not constitute a “project” as defined by
CEQA Guidelines section 15378; to the extent the Purchase Contracts with Siemens Energy,
Inc. provides for facility and equipment maintenance or repairs, such work is categorically exempt
from CEQA review, in accordance with CEQA Guidelines section 15301, because the project
consists of the maintenance, repair or minor alteration of existing structures, facilities, or
equipment, and involves negligible or no expansion of an existing use; and
B. Approve and authorize the City Administrator to execute Change Order No. 21 to the Amended
and Restated Services Agreement with Siemens Energy, Inc. (Siemens Energy), in substantially
the same form as submitted, to revise the Payment Schedule.
Background
On November 16, 2021, the City Council adopted Resolution No. 2021-41, approving a Purchase
and Sale Agreement (PSA) with Bicent (California) Malburg LLC (Bicent) for the acquisition of
the Malburg Generating Station (MGS). Under the PSA, the City is required to assume or
otherwise comply with certain vendor contracts previously entered by Bicent. As such, the City
was obligated to accept the existing Long Term Service Agreement (LTSA) between Bicent and
Simens Energy, Inc. (Siemens Energy). On August 20, 2024, the City Council approved Change
Order No. 20 to the Amended and Restated Services Agreement with Siemens Energy to revise
the Projected Schedule Outage Plan, Payment Schedule, Cancellation Schedule, Upgrade
Schedule, Dehumidifier Upgrade, Burner 26 Upgrade, Gearset Upgrade, Starter Motor Upgrade,
amend the termination date of the agreement, and add a blanket Purchase Contracts schedule.
As assigned, the LTSA was designed for Siemens Energy to provide program parts, non-program
parts, miscellaneous hardware, inspection hardware, generator parts, generator scheduled
outages, steam turbine parts, steam turbine scheduled outages, scheduled outages services,
and program management services for MGS's ongoing needs. LTSAs are among the most
complex contracts encountered by combined cycle power plants.
Section 4.2 of Exhibit E “Payment Schedule; Taxes” to the LTSA, governs the mechanics of
annual fee escalation and the escalation factor tied to the Gross Domestic Product Implicit Price
Deflator (GDPIPD Index). Furthermore, Exhibit E, “Payment Schedule; Taxes,” addresses the
situation when the GDPIPD Index is discontinued or modified, “Should the indices specified in
the formula be discontinued, or should the basis of an index be modified, the Parties shall
mutually agree on an appropriate correction factor or substitute index.” Parties have reached a
mutual agreement; accordingly, the GDPIPD Index basis has been modified, and the Escalation
Factor formula basis must be updated.
Siemens Energy recently provided Change Order No. 21 to the Amended and Restated Services
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Item 11 Page 1 of 2
Agreement deleting the taxes and revising the Escalation Factor to reflect Bureau of Economic
Analysis (BEA) revisions to the GDPIPD index. Siemens Energy referenced the Quarter 4 data
from the GDPIPD index in Change Order No. 20 rather than annual data. Additionally, with
Change Order No. 21, Siemens Energy requests an example of the escalation procedure and an
example of a re-baseline, similar to the example that was referenced in Change Order No. 17.
Therefore, Vernon Public Utilities is requesting to revise Section 4.2 of Exhibit E, “Payment
Schedule; Taxes” to the LTSA agreement with Siemens Energy in accordance with Change
Order No. 21.
Change Order No. 21 has been reviewed and approved as to form by the City Attorney’s Office.
Change Order No. 21 contains confidential and proprietary information and will be provided to
the City Council under separate cover; it will not be included in the public Agenda Packet.
Fiscal Impact
The fiscal impact associated with Change Order No. 21 is estimated at $3,010,000 since the
long-term service agreement payment is subject to the annual Escalation Factor and will be either
increased or decreased by the Escalation Factor at the time of each invoice. Sufficient funds will
be budgeted in the Electric Fund, Malburg Generation Station, Long-Term Plant Maintenance
Account No. 055-050-586-529001 for FY 2025-26 and in subsequent years.
Attachments
None.
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Item 11 Page 2 of 2
City Council Agenda Report
Meeting Date:February 4, 2025
From:Daniel S. Wall, P.E., Director of Public Works
Department:Public Works
Submitted by:Rosemary Lozada, Management Analyst
Subject
Services Agreement with Allied Universal for Janitorial Services
Recommendation
A. Find that the proposed action is categorically exempt from California Environmental Quality
Act (CEQA) review, in accordance with CEQA Guidelines Section 15301, because the work
consists of the maintenance of existing structures and involves no expansion of an existing use;
and
B. Approve and authorize the City Administrator to execute a Services Agreement with Allied
Universal, in substantially the same form as submitted, for a three (3) year term in an amount
not-to-exceed $375,570.
Background
On October 31, 2024, the City Administrator authorized Staff to seek proposals from qualified
contractors to conduct professional janitorial services for City Hall. The Request for Proposals
(RFP) for Grounds Maintenance Services was advertised on the City’s PlanetBids website on
October 31, 2024, in accordance with Vernon Municipal Code (VMC) 3.32.080, and requested
proposals submitted by November 21, 2024. The Public Works Department received a total of
eleven proposals by the specified deadline.
The proposals were evaluated by Staff based on the rating criteria outlined in the RFP, which
considered factors such as price, qualifications, responsiveness to the RFP, and references.
Ultimately, Allied Universal (Allied) was deemed the most qualified based on these criteria. Upon
City Council approval, Allied shall provide janitorial services at City Hall for the period of February
4, 2025 through February 3, 2028.
Allied has been in business for 60 years and is part of the largest private security company in the
world. They currently have janitorial contracts with many Southern California municipalities,
including the City of Los Angeles, City of Inglewood, City of Riverside, County of Los Angeles,
and the County of Orange. Allied has provided the City with Janitorial Services since January 1,
2022 to the satisfaction of the City.
Staff recommends that the City Council approve a Services Agreement with Allied to provide
Janitorial Services in accordance with VMC 3.32.030 (A), which states that all contracts shall be
approved only by the City Council except contracts with a total value over the lifetime of the
contract of up to $100,000. The total amount not-to-exceed for this agreement is $375,570 over
a term of three (3) years.
The proposed Services Agreement has been reviewed and approved as to form by the City
Attorney’s Office.
Fiscal Impact
The fiscal impact is not-to-exceed $375,570. Sufficient funds are available in the General Fund,
Public Works, Facilities Maintenance Division, Repairs and Maintenance Account No..
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Item 12 Page 1 of 2
011-040-415-529000 for the current fiscal year and sufficient funds will be budgeted in the
subsequent years.
Attachments
1. Services Agreement with Allied Universal
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City Council Agenda Report
Meeting Date:February 4, 2025
From:Daniel Calleros, Interim City Administrator
Department:City Administration
Submitted by:Angela Kimmey, Deputy City Administrator
Subject
City of Vernon 2025-2026 Legislative and Regulatory Platform
Recommendation
Discuss the proposed City of Vernon 2025-2026 Legislative and Regulatory Platform (Platform),
provide feedback, and direct staff to place the Platform on the February 18, 2025 agenda for
adoption.
Background
A Legislative and Regulatory Platform is a summary of policy statements that provide a
framework for a City’s response to state and federal legislation and regulation. The Platform is
intended to reflect the City Council’s goals and priorities as well as its position on issues that are
currently, or are anticipated to be, the focus of legislation and regulation at the state and federal
levels. Council’s adoption of this platform authorizes the City’s active and timely engagement to
influence state and federal decision-making on legislative, administrative, regulatory, and funding
issues. As a full-service community, the City of Vernon (City) recognizes the need for active
legislative engagement to protect and enhance the interests of Vernon’s residents and
businesses. Accordingly, City officials and staff maintain close relationships with Vernon’s state
and federal representatives to advocate, influence, and monitor pertinent legislation.
The purpose of the proposed 2025-2026 Legislative and Regulatory Platform (Attachment 1) is
to clearly outline the position of the City on priority issues and matters that impact the City's ability
to operate effectively, while allowing the consideration of additional legislative and budget issues
that arise during the legislative session.
In 2025-2026, the City’s legislative advocacy efforts will consist of:
• Actively maintaining meaningful relationships with Vernon’s federal and state
representatives and advocacy firms through virtual or in-person meetings, written
correspondence, and webinars
• Facilitating community meetings with Vernon’s local and state representatives
• Tracking and influencing legislation through the correspondence described above
• Collaborating, when appropriate, with the Gateway Cities, Cal Cities and the National
League of Cities, in addition to other local government/professional associations such as:
Southern California Public Power Authority, California Municipal Utilities Association, the
American Public Power Association, Los Angeles County Police Chiefs Association,
California Police Chiefs Association, and International Association of Chiefs of Police
• Participating in legislative webinars and subscribing to relevant list serves to acquire
information about legislation and projects pertinent to Vernon
• Facilitating meetings between the City’s advocacy firms – California Public Policy Group
(CPPG) and Emanuels Jones and Associates (EJA) – and the City’s Executive Team and
staff, including City Council presentations from CPPG and EJA.
Discussion
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Item 13 Page 1 of 2
The 2025-2026 Legislative and Regulatory Platform contains topics that have the potential for
county, state, and federal participation and provides the City’s legislative representatives and
advocacy firms with a clear understanding of the City’s priorities. The priorities outlined within the
Platform have been drafted in consultation with the City’s advocacy firms and are intended to
facilitate, guide, and codify the City Council and staff’s ability to address legislation and promote
City interests, with the ultimate goal of preserving local control and local legislative authority.
These Platform priorities will be reviewed annually and updated as necessary to facilitate
effective advocacy. Policy topics include the following: Municipal Finance, Economic
Development, Governance & Transparency, Public Safety, State & Federal Funding Priorities,
Public Health & Environmental Control, Community Development, and Utilities and Environment.
Each priority includes policy statements that articulate the City’s legislative goals by addressing
major areas of interest, while providing flexibility to respond to unanticipated legislation.
Position Letters from Council Members
For proposed legislation, either consistent with the City’s adopted platform or with legislative
positions the City has taken in the past, City staff has the authority to prepare position letters for
the Mayor’s signature. Items not within this framework nor addressed in an adopted Platform will
be brought to Council for direction. Legislative priorities may only address issues relevant to, or
impacting the City or its provision of municipal services.
Conclusion
In the City’s continued efforts to proactively and appropriately address legislation that promotes
City interests and preserves local control and legislative authority, staff recommends City Council
approve the 2025-2026 Legislative and Regulatory Platform.
Fiscal Impact
There is no fiscal impact associated with this report.
Attachments
1. Proposed 2025-2026 Legislative and Regulatory Platform
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