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20251021 Regular City Council Meeting - PacketRegular City Council Meeting Agenda October 21, 2025 Page 1 of 4 Agenda City of Vernon Regular City Council Meeting Tuesday, October 21, 2025, 9:00 AM City Hall, Council Chamber 4305 Santa Fe Avenue, Vernon, California Leticia Lopez, Mayor Melissa Ybarra, Mayor Pro Tem Jesus Rivera, Council Member Crystal Larios, Council Member Judith Merlo, Council Member The public is encouraged to view the agenda and meeting at CityofVernonca.gov/publicmeetings. In the event of any technical difficulties, you may view the live meeting at www.cityofvernonca.gov/LiveMeeting. You may address the Council in the Council Chambers, via mail or email to PublicComment@cityofvernonca.gov, include the meeting date and item number in the subject line (mail and/or email must be received at least two hours prior to the start of the meeting). CALL TO ORDER FLAG SALUTE ROLL CALL APPROVAL OF AGENDA PUBLIC COMMENT At this time the public is encouraged to address the City Council on any matter that is within the subject matter jurisdiction of the City Council. The public will also be given a chance to comment on matters which are on the posted agenda during City Council deliberation on those specific matters. PRESENTATIONS 1. Certificate of Recognition for Vernon City Elementary School Principal Regular City Council Meeting Agenda October 21, 2025 Page 2 of 4 Recommendation: Acknowledge and present a certificate of recognition to Principal Leonora Carrillo. 2. Swearing-In Ceremony for Police Department Sworn Personnel Recommendation: Administer the Oath of Office to Police Officers Jorge Gonzalez and Erick Jimenez; and Captain Nicholas Perez. 3. Proclamation Recognizing Retired Employee - Eugenio Cerda Recommendation: Acknowledge and present a proclamation to retired employee Eugenio Cerda, Police Officer, in recognition of his dedicated service to the City of Vernon. 4. Employee Service Pin Awards Recommendation: Recognize September 2025 Employee Service Pin Award recipient. 5. California Department of Toxic Substances Control Update on Exide Related Remediation Recommendation: No action required by City Council. This is a presentation only. CONSENT CALENDAR All matters listed on the Consent Calendar may be approved with one motion. Items may be removed from the Consent Calendar for individual consideration. Removed items will be considered immediately following the Consent Calendar. 6. Meeting Minutes Recommendation: Approve the October 7, 2025 Regular City Council Meeting Minutes. 7. Operating Account Warrant Register Recommendation: Approve Operating Account Warrant Register No. 159, for the period of August 31, 2025 through September 20, 2025, totaling $14,407,982.42 and consisting of ratification of electronic payments totaling $13,504,048.62 and ratification of the issuance of early checks totaling $903,933.80. 8. Fire Department Activity Report Recommendation: Receive and file the August 2025 Fire Department Activity Report. 9. Police Department Activity Report Recommendation: Receive and file the August 2025 Police Department Activity Report. 10. Records Retention Schedule Update Recommendation: Adopt Resolution No. 2025-030 approving the City’s Records Retention Schedule and repealing Resolution No. 2024-010. Regular City Council Meeting Agenda October 21, 2025 Page 3 of 4 11. Office of Traffic Safety Selective Traffic Enforcement Program (STEP) Grant Agreement Recommendation: Approve and authorize the City Administrator, Police Chief, and Police Sergeant to execute a Professional Services Agreement with the Office of Traffic Safety, in substantially the same form as submitted, for participation in STEP for a one-year term, with an effective date of October 1, 2025. 12. Purchase Order with ITT Goulds Pumps Inc Recommendation: Approve and authorize the issuance of a Purchase Order with ITT Goulds Pumps Inc. for the purchase of packing sleeves, for a total amount not to exceed $4,466.27. 13. Interconnection Facilities Agreement with Southern California Edison Company Recommendation: A. Find that the proposed action is categorically exempt from California Environmental Quality Act (CEQA) review, in accordance with CEQA Guidelines Section 15301, because the project consists of the maintenance, repair or minor alteration of existing power poles and electric facilities and involves negligible or no expansion of an existing use; B. Approve and authorize the City Administrator to execute an Interconnection Facilities Agreement with Southern California Edison Company (SCE), in substantially the same form as submitted, for SCE to perform construction-related work to Interconnection Facilities, Distribution Upgrades, and Network Upgrades, in an amount not-to-exceed $15,807,553; and C. Authorize a contingency amount of ten percent (10%) or $1,580,755 for unforeseen changes in costs or other expenses not included in the proposal, and grant authority to the City Administrator to issue change orders for an amount up to the contingency amount, if necessary. NEW BUSINESS 14. Potential Ballot Measure - Utility Users Tax Recommendation: Receive and file a presentation on a potential Utility Users Tax ballot measure and provide input and direction to staff to continue analysis and development of the measure. ORAL REPORTS 15. City Administrator Reports on Activities and Other Announcements 16. Council Reports on Activities (including AB 1234), Announcements, or Directives to Staff ADJOURNMENT On October 16, 2025, the foregoing agenda was posted in accordance with the applicable legal requirements. Regular and Adjourned Regular meeting agendas may be amended up to 72 hours and Special meeting agendas may be amended up to 24 hours in advance of the meeting. Regular City Council Meeting Agenda October 21, 2025 Page 4 of 4 Guide to City Council Proceedings Meetings of the City Council are held the first and third Tuesday of each month at 9:00 a.m. and are conducted in accordance with Rosenberg's Rules of Order (Vernon Municipal Code Section 2.04.020). Copies of all agenda items and back-up materials are available for review in the City Clerk Department, Vernon City Hall, 4305 Santa Fe Avenue, Vernon, California, and are available for public inspection during regular business hours, Monday through Thursday, 7:00 a.m. to 5:30 p.m. Agenda reports may be reviewed on the City's website at www.cityofvernonca.gov or copies may be purchased for $0.20 per page. Disability-related services are available to enable persons with a disability to participate in this meeting, consistent with the Americans with Disabilities Act (ADA). In compliance with ADA, if you need special assistance, please contact the City Clerk department at CityClerk@cityofvernonca.gov or (323) 583-8811 at least 48 hours prior to the meeting to assure arrangements can be made. The Public Comment portion of the agenda is for members of the public to present items, which are not listed on the agenda but are within the subject matter jurisdiction of the City Council. The City Council cannot take action on any item that is not on the agenda but matters raised under Public Comment may be referred to staff or scheduled on a future agenda. Comments are limited to three minutes per speaker unless a different time limit is announced. Speaker slips are available at the entrance to the Council Chamber. Public Hearings are legally noticed hearings. For hearings involving zoning matters, the applicant and appellant will be given 15 minutes to present their position to the City Council. Time may be set aside for rebuttal. All other testimony shall follow the rules as set for under Public Comment. If you challenge any City action in court, you may be limited to raising only those issues you or someone else raised during the public hearing, or in written correspondence delivered to the City Clerk at or prior to the public hearing. Consent Calendar items may be approved by a single motion. If a Council Member or the public wishes to discuss an item, it may be removed from the calendar for individual consideration. Council Members may indicate a negative or abstaining vote on any individual item by so declaring prior to the vote on the motion to adopt the Consent Calendar. Items excluded from the Consent Calendar will be taken up following action on the Consent Calendar. Public speakers shall follow the guidelines as set forth under Public Comment. New Business items are matters appearing before the Council for the first time for formal action. Those wishing to address the Council on New Business items shall follow the guidelines for Public Comment. Closed Session allows the Council to discuss specific matters pursuant to the Brown Act, Government Code Section 54956.9. Based on the advice of the City Attorney, discussion of these matters in open session would prejudice the position of the City. Following Closed Session, the City Attorney will provide an oral report on any reportable matters discussed and actions taken. At the conclusion of Closed Session, the Council may continue any item listed on the Closed Session agenda to the Open Session agenda for discussion or to take formal action as it deems appropriate. City Council Agenda Report Meeting Date:October 21, 2025 From:Brian Saeki, City Administrator Department:City Administration Submitted by:Lilia Hernandez, Assistant to the City Administrator Subject Certificate of Recognition for Vernon City Elementary School Principal Recommendation Acknowledge and present a certificate of recognition to Principal Leonora Carrillo. Background The Los Angeles School District (LAUSD) declared the month of October as National Principals Month and recognized 21 principals in the District, including Vernon City Elementary School Principal, Leonora Carrilo, for their exceptional leadership and commitment to their students. The City of Vernon is proud to celebrate Principal Carrillo for this notable recognition. The City Council will present a certificate of recognition to Principal Carrillo commending her inspirational leadership, commitment to excellence, and dedication to student success. Fiscal Impact There is no fiscal impact associated with this report. Attachments None. .  .  Item 1 Page 1 of 1 1 1 6 7 City Council Agenda Report Meeting Date:October 21, 2025 From:Robert Sousa, Chief of Police Department:Police Submitted by:Brandon Gray, Captain Subject Swearing-In Ceremony for Police Department Sworn Personnel Recommendation Administer the Oath of Office to Police Officers Jorge Gonzalez and Erick Jimenez; and Captain Nicholas Perez. Background The City Council typically hosts a public Swearing-In Ceremony when new Police Officers are hired or sworn personnel are promoted in the Vernon Police Department (PD). Over the past several months, several Police Officer positions have been vacated due to resignations and promotions within the PD. The City Council also approved the addition of a second Police Captain position, effective July 1, 2025. The PD has filled these vacancies, as leaving these positions vacant would negatively impact the necessary patrol deployment and increase overtime costs to cover staff shortages. To fill the vacancies, PD, with assistance from the Human Resources (HR) Department, conducted the necessary recruitment processes. Based on a review of the qualifications of each eligible candidate and the completion of extensive background investigations, Jorge Gonzalez and Erick Jimenez were selected as the best-qualified candidates to fill the vacant Police Officer positions. PD and HR also conducted a separate promotional examination process to establish an eligibility list for the position of Police Captain. Based on the results of the exam and the qualifications of each candidate, Nicholas Perez was the best-qualified candidate for the position of Police Captain. The recently hired and promoted sworn personnel have been invited to attend the October 21 Council Meeting with their families for a public swearing-in and badge pinning ceremony. Fiscal Impact There is no fiscal impact associated with this report. Attachments None. .  .  Item 2 Page 1 of 2 City Council Agenda Report Meeting Date:October 21, 2025 From:Su Tan, Director of Human Resources Department:Human Resources Submitted by:Tyler Cashman, Human Resources Analyst Subject Proclamation Recognizing Retired Employee - Eugenio Cerda Recommendation Acknowledge and present a proclamation to retired employee Eugenio Cerda, Police Officer, in recognition of his dedicated service to the City of Vernon. Background Historically, the City Council has issued proclamations in honor of retired City employees. Eugenio Cerda, Police Officer, retired from the City of Vernon on August 31, 2025, after providing over twenty-six (26) years of service to the City. Officer Cerda was hired with the City of Vernon effective December 14, 1998. Officer Cerda began his journey with the City as a Community Services Officer. He then was reclassified as a Police Officer Trainee to attend the Rio Hondo Police Academy on October 11, 1999. After successful completion of the Police Academy, Officer Cerda was reclassified as a Police Officer on March 04, 2000. While serving the City, Officer Cerda received 1,685 training hours, which included The Riverside Corrections Academy, Narcotics Investigations, Tactics and Crisis Entry, Drug Influence and Awareness, Firearms Tactics, among many other professional training opportunities. Throughout his career, Officer Cerda has played an important role holding multiple assignments within the Police Department. Officer Cerda held the assignment of Field Training Officer, served on the Mobile Field Force Team, the Special Enforcement Team, the South East Regional Mental Evaluation Team, served as a Detective assigned to L.A. IMPACT, and was assigned as a Detective with the Cargo Theft Interdiction Program. Due to Officer Cerda’s exemplary service throughout his career, he received the Life Saving Award, Safe Driving Award and the 10851 Award. During his distinguished career with the City of Vernon, Officer Eugenio Cerda earned the deepest respect of his colleagues through his dedication, contributions, and knowledgeable expertise and commitment to the Vernon Police Department. Officer Cerda was an exemplary employee and will truly be missed. Officer Cerda was hired on December 14, 1998, and met the eligibility requirements under CalPERS to retire from the City effective, August 31, 2025. Fiscal Impact There is no fiscal impact associated with this report. Attachments 1. Proclamation – Eugenio Cerda .  .  Item 3 Page 1 of 4 VERNONGALtfOtXTA A PROCTAMATION OF THE MAYOR AND THE CITY COUNCIT COMMENDING EUGENIO CERDA FOR HIS MANY YEARS OF SERVICE TO THE CIIY OF VERNON WHEREAS, Eugenio Cerdo, hos been o dedicoted employee of lhe Cily of Vernon for over twenty-six yeors ond foilhfully performed his dulies os o public servonl since being hired on December 14, I998; ond WHEREAS, Eugenio mel the eligibility requirements under CoIPERS lo relire from lhe Ciiy of Vernon effective Augusl 31, 2025. os o Police Officer; ond WHEREAS, during his employmenl wilh lhe City of Vernon, Eugenio Cerdo hos held vorious posilions in lhe Police Deportmenl including Community Services Officer, Police Officer Troinee ond Police Oflicer; ond WHEREAS, Eugenio Cerdo hos conlinued his educolion ond lroining throughout his coreer, receiving I ,685 lroining hours; ond WHEREAS, due lo Eugenio Cerdo's exemplory service lhroughoul his coreer, he received the Lile Soving Aword, Sofe Driving Aword, ond lhe 10851 Aword; ond WHEREAS, throughout his coreer. Eugenio Cerdo hos ployed on imporlonl role holding mulliple ossignmenls wilhin lhe Police Deporlmenl including the ossignment of Field Troining Officer, seMce on the Mobile Field Force Teom, 'the Speciol Enlorcemenl Teom, ihe south Eosl Regionol Menlol Evoluolion Teom, service os o Detective ossigned to L.A. IMPACT, ond ossignment os o Delective wilh the Corgo Theft lnlerdiclion Teom; ond wHEREAS, we congrolulole ond express our oppreciolion to Eugenio lor his commendoble service to lhe City of Vernon ond wish Eugenio good heolth upon his retiremeni ond for conlinued success in life's pursuils. NOW, THEREFORE, THE MAYOR AND THE CITY COUNCIL OF THE CIW OF VERNON, ON BEHALF OF ITS EMPLOYEES, RESIDENTS AND BUSINESSES HEREBY COMMEND AND THANK EUGENIO CERDA FOR HIS YEARS OF SERVICE TO THE CITY. THIS PROCLAMATION IS BEING PRESENTED TO EUGENIO CERDA BY THE HONORABLE MAYOR LETICIA LOPEZ FOR AND ON BEHALF OF IHE CITY COUNCIL OF THE CITY OF VERNON THIS 2I ST DAY OF OCTOBER TWO THOUSAND AND TWENry-FIVE. CIIY OF VERNON LEflClA LOPEZ, Moyor trf,I By: .  .  Item 3 Page 2 of 4 City Council Agenda Report Meeting Date:October 21, 2025 From:Su Tan, Director of Human Resources Department:Human Resources Submitted by:Veronica Avendano, Human Resources Analyst Subject Employee Service Pin Awards Recommendation Recognize September 2025 Employee Service Pin Award recipient. Background The following employee is eligible to receive her service pin based on the number of service years with the City of Vernon: TWENTY FIVE YEARS OF SERVICE Irene M. Castillo, Account Clerk, Senior, Hired September 20, 2000 Fiscal Impact There is no fiscal impact associated with this report. Attachments None. .  .  Item 4 Page 1 of 5 City Council Agenda Report Meeting Date:October 21, 2025 From:Freddie Agyin, Director of Health and Environmental Control Department:Health and Environmental Control Submitted by:Dulce Gonzalez, Management Analyst Subject California Department of Toxic Substances Control Update on Exide Related Remediation Recommendation No action required by City Council. This is a presentation only. Background The former Exide facility in Vernon operated as a lead-acid battery recycling plant for nearly ninety years until the State’s Department of Toxic Substances Control (DTSC) mandated its closure in 2015. This decision was prompted by findings that Exide's hazardous waste management practices were insufficient, resulting in significant lead contamination in the surrounding soil. During its operational period, Exide processed lead-bearing scrap materials from lead-acid batteries to produce marketable lead ingots. This recycling process generated various hazardous wastes, including lead, cadmium, arsenic, and volatile organic compounds, contaminating the facility site and properties in the surrounding communities. Exposure to elevated levels of these substances, increase the risk of cancer, respiratory diseases, and cognitive impairments. In response to health and environmental concerns, the DTSC ordered the closure of Exide's facility and subsequently approved a comprehensive closure plan that includes on-site and off- site corrective actions. Facility closure and remediation efforts for the affected properties in surrounding communities commenced in 2018 and are ongoing. The City Council receives periodic updates on these efforts. On October 21, 2025, the DTSC will provide an update on the status of the closure and remediation activities. Fiscal Impact There is no fiscal impact associated with this report. Attachments 1. DTSC Presentation – Exide Facility Update .  .  Item 5 Page 1 of 16 Exide Vernon Facility Update October 21, 2025 – City Council Meeting Poonam Patel Branch Chief 14 .  .  Item 5 Page 2 of 16 Facility Milestones Completed •October 2024 – Decontamination and deconstruction of fourteen non-regulated structures at the Facility were completed. •February 2025 – All closure-related activities were completed. •April 2025 – Final Closure Certification Report was received, and the DTSC closure verification letter was issued. •May 2025 – SCAQMD Title V permit was closed. •June/July 2025 – Five ambient air monitoring stations were removed. .  .  Item 5 Page 3 of 16 3 14 Non-Regulated Building Before Decontamination and Deconstruction .  .  Item 5 Page 4 of 16 4 14 Non-Regulated Buildings After Decontamination and Deconstruction .  .  Item 5 Page 5 of 16 Former Air Monitoring Station Location Map 54 •Facility ambient air monitoring stations: o Southwest (SW) o Southeast (SE) o Northeast (NE) o On-Site North (OSN) o Mid (Facility and SCAQMD air monitors located here) •After Title V permit closure, the ambient air monitors were removed in June/July 2025. Source: VERT .  .  Item 5 Page 6 of 16 6 Permit limit 0.1 micrograms per cubic meter (µg/m3) 1/7/24 High Wind Speeds/Wind Gusts Daily Ambient Air Monitoring - Lead 1/8/25 Regional High Winds/Wildfires .  .  Item 5 Page 7 of 16 Daily Ambient Air Monitoring - Arsenic Permit limit 10 nanograms per cubic meter (ng/m3) 1/8/25 Regional High Winds/Wildfires .  .  Item 5 Page 8 of 16 Activities in Progress and Timeline •2Q 2025 – Annual groundwater and SI monitoring field work completed •3Q 2025 – Annual groundwater and SI monitoring reports (draft pending) •3Q 2025 – Screening Level Humal Health Risk Assessment and Qualitative Ecological Assessment (SLHHRA) report (revised draft received July 11, 2025) •2Q and 3Q 2025 – Soil, soil gas, and groundwater Data Gap investigation field work •4Q 2025 – Remedial Investigation (RI) Report (pending Data Gap investigation) •3Q 2025 – Begin soil vapor extraction (SVE) pilot test implementation •Ongoing Facility Operations and Maintenance (O&M) will continue. .  .  Item 5 Page 9 of 16 Ongoing Facility Operations and Maintenance (O&M) Activities Site Security Treatment Plant Non-Operational Maintenance Stormwater Management Permit(s) Compliance Maintain Facility Grounds (e.g., housekeeping, utility repairs) .  .  Item 5 Page 10 of 16 .  .  Item 5 Page 11 of 16 City Council Agenda Report Meeting Date:October 21, 2025 From:Genoveva Rocha, City Clerk Department:City Clerk Submitted by:Sandra Dolson, Deputy City Clerk Subject Meeting Minutes Recommendation Approve the October 7, 2025 Regular City Council Meeting Minutes. Background Staff has prepared and submits the minutes for approval. Fiscal Impact There is no fiscal impact associated with this report. Attachments 1. October 7, 2025 Regular City Council Meeting Minutes .  .  Item 6 Page 1 of 5 MINUTES VERNON CITY COUNCIL REGULAR MEETING TUESDAY, OCTOBER 7, 2025 COUNCIL CHAMBER, 4305 SANTA FE AVENUE CALL TO ORDER Mayor Lopez called the meeting to order at 9:01 a.m. FLAG SALUTE Mayor Lopez led the Flag Salute. ROLL CALL PRESENT: Leticia Lopez, Mayor Melissa Ybarra, Mayor Pro Tem Crystal Larios, Council Member Judith Merlo, Council Member ABSENT: Jesus Rivera, Council Member STAFF PRESENT: Brian Saeki, City Administrator Zaynah Moussa, City Attorney Genoveva Rocha, City Clerk Alice Hui, Finance Director/City Treasurer Veronica Petrosyan, Health and Environmental Control Deputy Director Su Tan, Human Resources Director Robert Sousa, Police Chief Dan Wall, Public Works Director Todd Dusenberry, Public Utilities General Manager APPROVAL OF THE AGENDA MOTION Mayor Pro Tem Ybarra moved and Council Member Larios seconded a motion to approve the agenda. The question was called and the motion carried 4-0, Council Member Rivera absent. PUBLIC COMMENT None. .  .  Item 6 Page 2 of 5 Regular City Council Meeting Minutes Page 2 of 4 October 7, 2025 PRESENTATIONS 1. Proclamation Recognizing Grand Opening of Archer Recommendation: Acknowledge and present a proclamation in recognition of the Grand Opening of Archer’s new facility in Vernon. City Clerk Rocha read the proclamation and the City Council acknowledged and presented a proclamation to Chris Albee, VP, Operations, and Christian Lam, Plant Director, in recognition of the grand opening of Archer’s new facility in Vernon. 2. Indigenous Peoples’ Day Proclamation Recommendation: Proclaim October 13, 2025, as Indigenous Peoples’ Day in the City of Vernon. City Clerk Rocha read the proclamation, and the City Council proclaimed October 13, 2025, as Indigenous Peoples’ Day in the City of Vernon. CONSENT CALENDAR Mayor Lopez invited public comments. There being none, Mayor Lopez called for a motion. MOTION Council Member Merlo moved and Council Member Larios seconded a motion to approve the Consent Calendar. The question was called and the motion carried 4- 0, Council Member Rivera absent. The Consent Calendar consisted of the following items: 3. Meeting Minutes Recommendation: Approve the September 16, 2025 Regular City Council Meeting Minutes. 4. Claim Against the City Recommendation: Receive and file the claim submitted by Angela Heras Ang. 5. Operating Account Warrant Register Recommendation: Approve Operating Account Warrant Register No. 158, for the period of August 17, 2025 through August 30, 2025, totaling $12,761,756.20 and consisting of ratification of electronic payments totaling $12,104,179.59 and ratification of the issuance of early checks totaling $657,576.61. 6. Public Works Department Monthly Report Recommendation: Receive and file the August 2025 Building Report. 7. Report on Services Agreement with Shuster Advisory Group, LLC Approved by the City Administrator Recommendation: Receive and file the report on the award of a Services Agreement to Shuster Advisory Group, LLC for deferred compensation plan consulting and fiduciary services, for a total not-to-exceed $96,000 over a three-year term, as approved by .  .  Item 6 Page 3 of 5 Regular City Council Meeting Minutes Page 3 of 4 October 7, 2025 the City Administrator pursuant to Vernon Municipal Code Sections 3.32.110(B)(2) and 3.32.110(B)(3). 8. Amendment No. 1 to Master Sales Agreement with Itron, Inc. Recommendation: Approve and authorize the City Administrator to execute Amendment No. 1 to the Master Sales Agreement with Itron, Inc., in substantially the same form as submitted, to increase the total not-to-exceed amount by an additional $6,422. 9. Purchase Order with Quinn Company Recommendation: A. Approve and authorize the issuance of a Purchase Order with Quinn Company for a 2025 Caterpillar 420 Backhoe Loader for a total amount not-to-exceed amount of $175,031.15; B. Authorize a contingency amount of ten percent (10%) or $17,503.12 for the equipment purchase from Quinn Company in case of unforeseen fluctuations in price caused by tariffs, inflation, or supply chain issues; an C. Authorize the City Administrator to facilitate the bidding and purchase of comparable equipment for an amount not-to-exceed $192,534.27 (Quinn Company purchase price plus the contingency amount) from an alternate source or dealership should Quinn Company equipment availability be impacted by inventory shortages. 10. Amendment No. 1 to Support and Maintenance Agreement with Advanced Utility Systems, a division of N. Harris Computer Recommendation: Approve and authorize the City Administrator to execute Amendment No. 1 to the Support and Maintenance Agreement with Advanced Utility Systems, a division of N. Harris Computer Corporation, in substantially the same form as submitted, to increase the total not-to-exceed amount by an additional $4,216.04. 11. Amendment No. 1 to Services Agreement with StoneX Financial, Inc. – FCM Division Recommendation: A. Find that the best interests of the City are served by a direct award of Amendment No. 1 to the Services Agreement with Stone X Financial, Inc., - FCM Division (StoneX) for Energy Risk Management Services, without a competitive selection process pursuant to Vernon Municipal Code Sections 3.32.110(B)(2) and (3); and B. Approve and authorize the City Administrator to execute Amendment No. 1 to the Services Agreement with StoneX, in substantially the same form as submitted, to amend the Agreement to modify the scope of work, for a total amount not-to-exceed $21,000. 12. Resource Adequacy Plan for 2026 Recommendation: A. Adopt Resolution No. 2025-028 approving and adopting the Vernon Public Utilities Department Resource Adequacy Plan for 2026, which includes the Coincident Peak Demand Forecast, the Planning Reserve Margin, the Qualifying Capacity Criteria, and the Qualifying Capacity from such resources, the City’s Resource Adequacy and Supply Data, approving the resources used to satisfy the California Independent System Operator’s (CAISO) tariff requirements, and repealing Resolution No. 2024-022; and B. Authorize staff to submit the Vernon Public Utilities Department’s Resource Adequacy Plan for 2026 and the Monthly Resource Adequacy and Supply Data to the CAISO. .  .  Item 6 Page 4 of 5 Regular City Council Meeting Minutes Page 4 of 4 October 7, 2025 NEW BUSINESS 13. Classification and Compensation Plan Recommendation: Adopt Resolution No. 2025-029 adopting the Classification and Compensation Plan in accordance with Government Code Section 20636(b)(1) and repealing Resolution No. 2025-022. Human Resources Director Tan presented the staff report. There being no discussion from the Council, Mayor Lopez called for a motion. MOTION Council Member Larios moved and Mayor Pro Tem Ybarra seconded a motion to Adopt Resolution No. 2025-029 adopting the Classification and Compensation Plan in accordance with Government Code Section 20636(b)(1) and repealing Resolution No. 2025-022. The question was called and the motion carried 4-0, Council Member Rivera absent. ORAL REPORT 14. City Administrator Reports on Activities and Other Announcements None. 15. Council Reports on Activities (including AB 1234), Announcements, or Directives to Staff None. ADJOURNMENT Mayor Lopez adjourned the meeting at 9:13 a.m. _____________________________ LETICIA LOPEZ, Mayor ATTEST: ______________________________ GENOVEVA ROCHA, City Clerk .  .  Item 6 Page 5 of 5 City Council Agenda Report Meeting Date:October 21, 2025 From:Alice Hui, Director of Finance Department:Finance Submitted by:Kathryne Magana, Accountant Subject Operating Account Warrant Register Recommendation Approve Operating Account Warrant Register No. 159, for the period of August 31, 2025 through September 20, 2025, totaling $14,407,982.42 and consisting of ratification of electronic payments totaling $13,504,048.62 and ratification of the issuance of early checks totaling $903,933.80. Background Vernon Municipal Code Section 2.32.060 indicates the City Treasurer, or an authorized designee, shall prepare warrants covering claims or demands against the City which are to be presented to City Council for its audit and approval. Pursuant to the aforementioned code section, the City Treasurer has prepared Operating Account Warrant Register No. 159 covering claims and demands presented during the period of August 31, 2025 through September 20, 2025, drawn, or to be drawn, from East West Bank for City Council approval. Fiscal Impact The fiscal impact of approving Operating Account Warrant Register No. 159, totals $14,407,982.42. The Finance Department has determined that sufficient funds to pay such claims/demands, are available in the respective accounts referenced on Operating Account Warrant Register No. 159. Attachments 1. Operating Account Warrant Register No. 159 .  .  Item 7 Page 1 of 66 STAFF REPORT FINANCE DEPARTMENT DATE: September 24, 2025 TO: Honorable Mayor and City Council FROM: Alice Hui, City Treasurer RE: Operating Account Warrant Register for City Council Agenda of October 21, 2025 It is recommended that the attached Operating Account Warrant Register No. 159 be approved at the City Council meeting of October 21, 2025. Operating Account Warrant Register No. 159 totals $14,407,982.42, and covers claims and demands presented for August 31, 2025, to September 20, 2025, drawn or to be drawn, from East West Bank. The following list details the components of Operating Account Warrant Register No. 159: 1. Ratification of electronic payments totaling $13,504,048.62 2. Ratification of the issuance of early checks totaling $903,933.80 .  .  Item 7 Page 2 of 66 OPERATING ACCOUNT WARRANT REGISTER City of Vernon No.159 I hereby Certify: that claims or demands covered by the This is to certify that the claims or demands above listed warrants have been audited as to accuracy covered by the above listed warrants have been and availability of funds for payments thereof; and that audited by the City Council of the City of Vernon said claims or demands are accurate and that funds are and that all of said warrants are approved for pay- available for payments thereof.ments except Warrant Numbers: Alice Hui DATE City Treasurer DATE Date: Page 1 of 1 Operating Account Warrant Register Cover - 159 : Warrant 9/24/25 .  .  Item 7 Page 3 of 66 903,933.80 9/4/2025 31,491.90 Invoice Description Account PO or Contract Line Item Amount 136282 HEAT EXCHANGER PLATE REPLACEMENT 055-050-586-529002- 20250287 31,491.90 Invoice Total: 31,491.90 9/4/2025 40,423.50 Invoice Description Account PO or Contract Line Item Amount 082525 BOND DEPOSIT RELEASE PERMIT NO E- 2021-1713 011-000-000-230230 40,423.50 Invoice Total: 40,423.50 9/4/2025 1,048.10 Invoice Description Account PO or Contract Line Item Amount 200548373 CITY VEHICLES TIRES 011-040-420-522000 20260051 1,048.10 Invoice Total: 1,048.10 9/4/2025 162.99 Invoice Description Account PO or Contract Line Item Amount 126740308 AUTO PARTS 011-040-420-522000 260066 162.99 Invoice Total: 162.99 9/4/2025 225.00 Invoice Description Account PO or Contract Line Item Amount 62365 OPACITY TEST 011-040-420-529000 20260047 225.00 Invoice Total: 225.00 9/4/2025 277.68 Invoice Description Account PO or Contract Line Item Amount VENDOR - 997 - FORD OF MONTEBELLO, INC PAYMENT # 615276 VENDOR - 4613 - DANIELS TIRE SERVICE PAYMENT # 615273 VENDOR - 6696 - ELLIOTT AUTO SUPPLY CO, INC PAYMENT # 615274 VENDOR - 6925 - FLEETCREW, INC PAYMENT # 615275 CITY OF VERNON OPERATING ACCOUNT WARRANT REGISTER NO. 159 DATE 10/21/25 EARLY CHECKS TOTAL: VENDOR - 7937 - BYKOWSKI EQUIPMENT COMPANY PAYMENT # 615271 VENDOR - 862 - CHALMERS CORPORATION PAYMENT # 615272 Page 1 of 58 .  .  Item 7 Page 4 of 66 CITY OF VERNON OPERATING ACCOUNT WARRANT REGISTER NO. 159 DATE 10/21/25 569031 AUTO PARTS 011-040-420-522000 260047 277.68 Invoice Total: 277.68 9/4/2025 554.99 Invoice Description Account PO or Contract Line Item Amount 29777 FRANCHISE TAX BOARD PAYMENTS- PAYROLL 250904 011-000-000-210260 554.99 Invoice Total: 554.99 9/4/2025 699.45 Invoice Description Account PO or Contract Line Item Amount 2800245 SAFETY ALUMINUM SIGNS 058-070-700-529000 260106 24.14 2800245 SAFETY ALUMINUM SIGNS 058-070-700-529000 260106 86.12 2800245 SAFETY ALUMINUM SIGNS 058-070-700-529000 260106 194.39 2800245 SAFETY ALUMINUM SIGNS 058-070-700-529000 260106 24.30 2800245 SAFETY ALUMINUM SIGNS 058-070-700-529000 260106 291.11 2800245 SAFETY ALUMINUM SIGNS 058-070-700-529000 260106 79.39 Invoice Total: 699.45 9/4/2025 10,340.00 Invoice Description Account PO or Contract Line Item Amount 2170730 ENGINEERING PLAN REVIEW - HOURLY JULY 2025 011-040-405-529225 20250081 10,340.00 Invoice Total: 10,340.00 9/4/2025 816.37 Invoice Description Account PO or Contract Line Item Amount 25960 BODY WRAP RIGHT REAR PANEL 011-040-400-529000 260155 570.00 25960 BODY WRAP RIGHT REAR PANEL 011-040-420-522000 260155 246.37 Invoice Total: 816.37 9/4/2025 9,371.58 VENDOR - 4143 - INTERWEST CONSULTING GROUP, INC PAYMENT # 615279 VENDOR - 7956 - IVAN SANCHEZ PAYMENT # 615280 VENDOR - 6350 - JOHNSON CONTROLS US HOLDINGS INC PAYMENT # 615281 VENDOR - 4181 - FRANCHISE TAX BOARD PAYMENT # 615277 VENDOR - 8138 - GRAPHIC PRODUCTS INC PAYMENT # 615278 Page 2 of 58 .  .  Item 7 Page 5 of 66 CITY OF VERNON OPERATING ACCOUNT WARRANT REGISTER NO. 159 DATE 10/21/25 Invoice Description Account PO or Contract Line Item Amount 24539745 FIRE ALARMS MAINTENANCE 011-040-415-529000 20240186 9,371.58 Invoice Total: 9,371.58 9/4/2025 134.93 Invoice Description Account PO or Contract Line Item Amount 284589 AUTO PARTS 011-040-420-522000 260053 62.71 Invoice Total: 62.71 284591 AUTO PARTS 011-040-420-522000 260053 54.64 Invoice Total: 54.64 284766 AUTO PARTS 011-040-420-522000 260053 17.58 Invoice Total: 17.58 9/4/2025 145.00 Invoice Description Account PO or Contract Line Item Amount 87943707 MEDICAL SERVICES 011-010-120-529700 20250151 145.00 Invoice Total: 145.00 9/4/2025 3,027.62 Invoice Description Account PO or Contract Line Item Amount 41867 OCEAN BLUE ENVIRONMENTAL CLEAN UP SERVICES 011-020-200-529225 HD-0053-1 1,656.56 Invoice Total: 1,656.56 41868 OCEAN BLUE ENVIRONMENTAL CLEAN UP SERVICES 011-020-200-529225 HD-0053-1 1,371.06 Invoice Total: 1,371.06 9/4/2025 2,406.40 Invoice Description Account PO or Contract Line Item Amount 1027524854 3YR MAINTENANCE AGREEMENT-CUST 055-050-575-529210 20260038 2,406.40 Invoice Total: 2,406.40 VENDOR - 7078 - PITNEY BOWES GLOBAL FINANCIAL SERVICES PAYMENT # 615285 VENDOR - 309 - NAPA AUTO PARTS PAYMENT # 615282 VENDOR - 6586 - OCCUPATIONAL HEALTH CENTERS OF CA PAYMENT # 615283 VENDOR - 3106 - OCEAN BLUE ENVIRONMENTAL SERVICES, INC PAYMENT # 615284 Page 3 of 58 .  .  Item 7 Page 6 of 66 CITY OF VERNON OPERATING ACCOUNT WARRANT REGISTER NO. 159 DATE 10/21/25 9/4/2025 189.01 Invoice Description Account PO or Contract Line Item Amount S1309569001 PARTS & SUPPLIES 011-040-415-522000 260099 189.01 Invoice Total: 189.01 9/4/2025 1,576.11 Invoice Description Account PO or Contract Line Item Amount 11839 TIRES 011-040-420-522000 260042 1,227.42 Invoice Total: 1,227.42 11861 TIRE 011-040-420-522000 260042 248.69 11861 TIRE 011-040-420-529000 260042 100.00 Invoice Total: 348.69 9/4/2025 100.00 Invoice Description Account PO or Contract Line Item Amount X25115ZVRN ENROLLMENT FEE AND MATERIALS 011-010-120-529905 100.00 Invoice Total: 100.00 9/4/2025 8,367.95 Invoice Description Account PO or Contract Line Item Amount 4571409 SEMI-ANNUAL - EMISSIONS FEES 055-050-586-520232- 8,367.95 Invoice Total: 8,367.95 9/4/2025 19,109.03 Invoice Description Account PO or Contract Line Item Amount 1517523 PROJECT NO 0253802.0006 011-020-200-529225 20230057 19,109.03 Invoice Total: 19,109.03 9/4/2025 2,465.41 Invoice Description Account PO or Contract Line Item Amount VENDOR - 3584 - WILLIAMS SERVICE CORPORATION PAYMENT # 615291 VENDOR - 805 - RIO HONDO COLLEGE PAYMENT # 615288 VENDOR - 1158 - SOUTH COAST AQMD PAYMENT # 615289 VENDOR - 6997 - TRINITY CONSULTANTS, INC PAYMENT # 615290 VENDOR - 1943 - PLUMBING & INDUSTRIAL SUPPLY PAYMENT # 615286 VENDOR - 3908 - RAFAEL A. LOPEZ PAYMENT # 615287 Page 4 of 58 .  .  Item 7 Page 7 of 66 CITY OF VERNON OPERATING ACCOUNT WARRANT REGISTER NO. 159 DATE 10/21/25 693300 STORAGE SERVICES 011-010-125-529215 2,465.41 Invoice Total: 2,465.41 9/4/2025 867.00 Invoice Description Account PO or Contract Line Item Amount 20592 ONSITE CAR WASH 011-040-420-529000 20260050 867.00 Invoice Total: 867.00 9/11/2025 13,269.00 Invoice Description Account PO or Contract Line Item Amount 34153 LANDSCAPE ARCHITECTURAL SERVICES- 08/2025 011-040-415-660000 20240265 13,269.00 Invoice Total: 13,269.00 9/11/2025 152.00 Invoice Description Account PO or Contract Line Item Amount 6054264014 ACCT 831-000-0922 427 PERIOD 6/19-7/18/25 011-010-110-526010 20230186 152.00 Invoice Total: 152.00 9/11/2025 1,971.90 Invoice Description Account PO or Contract Line Item Amount 4278764018 ACCT 831-000-9006 723 PERIOD 6/19-7/18/25 011-010-110-526010 20230186 1,971.90 Invoice Total: 1,971.90 9/11/2025 31.41 Invoice Description Account PO or Contract Line Item Amount 23929749 ACCT 9391053440 PERIOD 7/15-8/14/25 011-010-110-526010 20230186 31.41 Invoice Total: 31.41 9/11/2025 31.58VENDOR - 1948 - AT&T PAYMENT # 615297 VENDOR - 1948 - AT&T PAYMENT # 615294 VENDOR - 1948 - AT&T PAYMENT # 615295 VENDOR - 1948 - AT&T PAYMENT # 615296 VENDOR - 6372 - XPRESS WASH, INC PAYMENT # 615292 VENDOR - 7746 - ARCHITERRA, INC PAYMENT # 615293 Page 5 of 58 .  .  Item 7 Page 8 of 66 CITY OF VERNON OPERATING ACCOUNT WARRANT REGISTER NO. 159 DATE 10/21/25 Invoice Description Account PO or Contract Line Item Amount 23881121 ACCT 9391054023 PERIOD 7/6-8/5/25 011-010-110-526010 20230186 31.58 Invoice Total: 31.58 9/11/2025 4,298.29 Invoice Description Account PO or Contract Line Item Amount 23896654 ACCT 9391053028 PERIOD 7/10-8/9/25 011-010-110-526010 20230186 4,298.29 Invoice Total: 4,298.29 9/11/2025 907.40 Invoice Description Account PO or Contract Line Item Amount 23896656 ACCT 9391053030 PERIOD 7/10-8/9/25 056-060-600-526010 20230186 907.40 Invoice Total: 907.40 9/11/2025 1,530.52 Invoice Description Account PO or Contract Line Item Amount 23896655 ACCT 9391053029 PERIOD 7/10-8/9/25 011-010-110-526010 20230186 1,530.52 Invoice Total: 1,530.52 9/11/2025 339.76 Invoice Description Account PO or Contract Line Item Amount 23896653 ACCT 9391053027 PERIOD 7/10-8/9/25 055-050-580-526010 20230186 339.76 Invoice Total: 339.76 9/11/2025 62.90 Invoice Description Account PO or Contract Line Item Amount 23896652 ACCT 9391053026 PERIOD 7/10-8/9/25 011-010-110-526010 20230186 62.90 Invoice Total: 62.90 9/11/2025 31.45VENDOR - 1948 - AT&T PAYMENT # 615303 VENDOR - 1948 - AT&T PAYMENT # 615300 VENDOR - 1948 - AT&T PAYMENT # 615301 VENDOR - 1948 - AT&T PAYMENT # 615302 VENDOR - 1948 - AT&T PAYMENT # 615298 VENDOR - 1948 - AT&T PAYMENT # 615299 Page 6 of 58 .  .  Item 7 Page 9 of 66 CITY OF VERNON OPERATING ACCOUNT WARRANT REGISTER NO. 159 DATE 10/21/25 Invoice Description Account PO or Contract Line Item Amount 23896755 ACCT 9391055763 PERIOD 7/10-8/9/25 056-060-600-526010 20230186 31.45 Invoice Total: 31.45 9/11/2025 2,091.11 Invoice Description Account PO or Contract Line Item Amount 7654353017 ACT 831-001-3015 328 PERIOD 7/17-8/16/25 011-010-110-526010 20230186 2,091.11 Invoice Total: 2,091.11 9/11/2025 1,971.90 Invoice Description Account PO or Contract Line Item Amount 2290663010 ACCT 831-000-9006 723 PERIOD 5/19-6/18/25 011-010-110-526010 20230186 1,971.90 Invoice Total: 1,971.90 9/11/2025 1,972.62 Invoice Description Account PO or Contract Line Item Amount 3885306015 ACCT 831-001-3015 328 011-010-110-526010 20230186 1,972.62 Invoice Total: 1,972.62 9/11/2025 6,917.07 Invoice Description Account PO or Contract Line Item Amount 052025 ACCT 323 277-8949 504 0 PERIOD 4/20- 5/19/25 011-010-110-526010 20230186 6,917.07 Invoice Total: 6,917.07 9/11/2025 6,917.07 Invoice Description Account PO or Contract Line Item Amount 062025 ACCT 323 277-8949 504 0 PERIOD 5/20- 6/19/25 011-010-110-526010 20230186 6,917.07 VENDOR - 1948 - AT&T PAYMENT # 615306 VENDOR - 1948 - AT&T PAYMENT # 615307 VENDOR - 1948 - AT&T PAYMENT # 615308 VENDOR - 1948 - AT&T PAYMENT # 615304 VENDOR - 1948 - AT&T PAYMENT # 615305 Page 7 of 58 .  .  Item 7 Page 10 of 66 CITY OF VERNON OPERATING ACCOUNT WARRANT REGISTER NO. 159 DATE 10/21/25 Invoice Total: 6,917.07 9/11/2025 6,917.07 Invoice Description Account PO or Contract Line Item Amount 072025 ACCT 323 277-8949 504 0 PERIOD 6/20- 7/19/25 011-010-110-526010 20230186 6,917.07 Invoice Total: 6,917.07 9/11/2025 88.92 Invoice Description Account PO or Contract Line Item Amount 3725250903130 5 BATTERIES 011-040-420-522000 260045 88.92 Invoice Total: 88.92 9/11/2025 588.25 Invoice Description Account PO or Contract Line Item Amount 127915 AUTO PARTS 011-040-420-522000 260046 588.25 Invoice Total: 588.25 9/11/2025 2,098.97 Invoice Description Account PO or Contract Line Item Amount 918265 RADIO/CONTROLLER 011-040-420-522000 260193 2,098.97 Invoice Total: 2,098.97 9/11/2025 2,075.00 Invoice Description Account PO or Contract Line Item Amount 289427 MISC PARTS 058-070-700-529000 260054 2,075.00 Invoice Total: 2,075.00 9/11/2025 3,300.00 Invoice Description Account PO or Contract Line Item Amount VENDOR - 851 - CERRITOS DODGE, INC PAYMENT # 615312 VENDOR - 1336 - CURRENT WHOLESALE ELECTRIC SUPPLY PAYMENT # 615313 VENDOR - 1021 - DEREK MEYER PAYMENT # 615314 VENDOR - 1948 - AT&T PAYMENT # 615309 VENDOR - 4448 - BATTERY SYSTEMS, INC PAYMENT # 615310 VENDOR - 818 - CAMINO REAL CHEVROLET PAYMENT # 615311 Page 8 of 58 .  .  Item 7 Page 11 of 66 CITY OF VERNON OPERATING ACCOUNT WARRANT REGISTER NO. 159 DATE 10/21/25 090925 2025-Q3 RETIREE HEALTH INS REIMBURSEMENT (FIRE) 011-010-120-513035 3,300.00 Invoice Total: 3,300.00 9/11/2025 4,120.00 Invoice Description Account PO or Contract Line Item Amount 15242 SUBSCRIPTION ZSCALER WEB CONTENT FILTER SOFTWARE P 011-010-110-529110 260157 4,120.00 Invoice Total: 4,120.00 9/11/2025 4,250.00 Invoice Description Account PO or Contract Line Item Amount 090825 2025 EMPLOYEE RECOGNITION EVENT 1ST DEPOSIT 011-010-120-529690 20260110 2,125.00 Invoice Total: 2,125.00 090925 2025 EMPLOYEE RECOGNITION EVENT 2ND DEPOSIT 011-010-120-529690 20260110 2,125.00 Invoice Total: 2,125.00 9/11/2025 541.80 Invoice Description Account PO or Contract Line Item Amount 126761171 AUTO PARTS 011-040-420-522000 260066 301.23 Invoice Total: 301.23 167209868 AUTO PARTS 011-040-420-522000 260066 240.57 Invoice Total: 240.57 9/11/2025 155.71 Invoice Description Account PO or Contract Line Item Amount V3009243 SUBSCRIPTION- METALLIC STORAGE FOR SAAS APPS 011-010-110-529110 260162 155.71 Invoice Total: 155.71 9/11/2025 1,174.00 VENDOR - 7631 - EPLUS TECHNOLOGY, INC PAYMENT # 615318 VENDOR - 8248 - FORTIS FIRE & SAFETY INC PAYMENT # 615319 VENDOR - 4484 - DIGITAL SCEPTER CORPORATION PAYMENT # 615315 VENDOR - 5874 - DOUBLETREE BY HILTON PAYMENT # 615316 VENDOR - 6696 - ELLIOTT AUTO SUPPLY CO, INC PAYMENT # 615317 Page 9 of 58 .  .  Item 7 Page 12 of 66 CITY OF VERNON OPERATING ACCOUNT WARRANT REGISTER NO. 159 DATE 10/21/25 Invoice Description Account PO or Contract Line Item Amount 090825 REFUND FOR INV 7189 011-410-000-410100 1,174.00 Invoice Total: 1,174.00 9/11/2025 6,299.90 Invoice Description Account PO or Contract Line Item Amount INV14504 REPLACE HEAT EXCHANGER 011-040-420-522000 260191 4,801.90 INV14504 REPLACE HEAT EXCHANGER 011-040-420-529000 260191 1,498.00 Invoice Total: 6,299.90 9/11/2025 9,630.00 Invoice Description Account PO or Contract Line Item Amount 091025 BOND DEPOSIT RELEASE PERMIT NO E- 2024-0247 011-000-000-230230 9,630.00 Invoice Total: 9,630.00 9/11/2025 2,450.00 Invoice Description Account PO or Contract Line Item Amount 2535715 STORM WATER QUALITY JULY 2025 011-040-405-529225 20250081 2,450.00 Invoice Total: 2,450.00 9/11/2025 5,904.00 Invoice Description Account PO or Contract Line Item Amount 2365020 BUILDING PERMIT TECHNICIAN AUGUST 2025 011-040-405-529225 20250081 5,904.00 Invoice Total: 5,904.00 9/11/2025 126.00 Invoice Description Account PO or Contract Line Item Amount 090925 REFUND AS A ONE TIME COURTESY 011-030-300-529220 126.00 Invoice Total: 126.00 VENDOR - 8252 - ISAIAS RAMIREZ PAYMENT # 615324 VENDOR - 8256 - HIGH SPEED ROOTER AND PLUMBING INC PAYMENT # 615321 VENDOR - 4143 - INTERWEST CONSULTING GROUP, INC PAYMENT # 615322 VENDOR - 4143 - INTERWEST CONSULTING GROUP, INC PAYMENT # 615323 VENDOR - 1346 - HAAKER EQUIPMENT COMPANY PAYMENT # 615320 Page 10 of 58 .  .  Item 7 Page 13 of 66 CITY OF VERNON OPERATING ACCOUNT WARRANT REGISTER NO. 159 DATE 10/21/25 9/11/2025 100.00 Invoice Description Account PO or Contract Line Item Amount 091125 ATTENDANCE STIPEND-VHC 011-040-410-529215 100.00 Invoice Total: 100.00 9/11/2025 65,836.23 Invoice Description Account PO or Contract Line Item Amount 225183 DISTRICT BLVD RR CROSSING SAFETY IMPROV 07-2025 011-595-430-660000 20250341 29,439.56 Invoice Total: 29,439.56 325215 DISTRICT BLVD RR CROSSING SAFETY IMPROV 08-2025 011-595-430-660000 20250341 36,396.67 Invoice Total: 36,396.67 9/11/2025 100.00 Invoice Description Account PO or Contract Line Item Amount 091125 ATTENDANCE STIPEND-VHC 011-040-410-529215 100.00 Invoice Total: 100.00 9/11/2025 150.00 Invoice Description Account PO or Contract Line Item Amount 070225 TUITION REIMBURSEMENT 011-010-120-529680 150.00 Invoice Total: 150.00 9/11/2025 90.00 Invoice Description Account PO or Contract Line Item Amount 3837 BILINGUAL TESTING SERVICES 011-010-120-529215 90.00 Invoice Total: 90.00 9/11/2025 50.00VENDOR - 1792 - LA COUNTY ASSESSOR OFFICE PAYMENT # 615330 VENDOR - 6715 - JORGE L. NEVAREZ JR PAYMENT # 615327 VENDOR - 7537 - JOSE RAMIREZ PAYMENT # 615328 VENDOR - 3631 - L.A. UNIFIED SCHOOL DISTRICT PAYMENT # 615329 VENDOR - 8190 - JACKELYNE J CABRERA PAYMENT # 615325 VENDOR - 8083 - JMDIAZ INC PAYMENT # 615326 Page 11 of 58 .  .  Item 7 Page 14 of 66 CITY OF VERNON OPERATING ACCOUNT WARRANT REGISTER NO. 159 DATE 10/21/25 Invoice Description Account PO or Contract Line Item Amount 26ASRE011 PARCEL MANAGEMENT SYSTEM- JUL 2025 011-010-110-529110 20250097 50.00 Invoice Total: 50.00 9/11/2025 100.00 Invoice Description Account PO or Contract Line Item Amount 091125 ATTENDANCE STIPEND-VHC 011-040-410-529215 100.00 Invoice Total: 100.00 9/11/2025 150.00 Invoice Description Account PO or Contract Line Item Amount 090225 TUITION REIMBURSEMENT 011-010-120-529680 150.00 Invoice Total: 150.00 9/11/2025 150.00 Invoice Description Account PO or Contract Line Item Amount 090225 TUITION REIMBURSEMENT 011-010-120-529680 150.00 Invoice Total: 150.00 9/11/2025 63.89 Invoice Description Account PO or Contract Line Item Amount 284842 AUTO PARTS 011-040-420-522000 260053 2.43 Invoice Total: 2.43 284914 AUTO PARTS 011-040-420-522000 260053 61.46 Invoice Total: 61.46 9/11/2025 4,181.25 Invoice Description Account PO or Contract Line Item Amount CV05 SUBSCRIPTION - CISCO DUO 011-010-110-529110 260129 4,181.25 Invoice Total: 4,181.25 VENDOR - 7474 - MIGUEL ESPINOZA PAYMENT # 615333 VENDOR - 309 - NAPA AUTO PARTS PAYMENT # 615334 VENDOR - 7838 - NMK CORPORATION PAYMENT # 615335 VENDOR - 6716 - MARLENE ELSA YBARRA PAYMENT # 615331 VENDOR - 7665 - MARTIN VAZQUEZ CARRILLO PAYMENT # 615332 Page 12 of 58 .  .  Item 7 Page 15 of 66 CITY OF VERNON OPERATING ACCOUNT WARRANT REGISTER NO. 159 DATE 10/21/25 9/11/2025 1,953.00 Invoice Description Account PO or Contract Line Item Amount 090925 2025-Q3 RETIREE HEALTH INS REIMBURSEMENT (FIRE) 011-010-120-513035 1,953.00 Invoice Total: 1,953.00 9/11/2025 392,775.63 Invoice Description Account PO or Contract Line Item Amount 1 CITYWIDE SLURRY SEAL PROJECT - INV. #1 011-040-430-660000 20250342 392,775.63 Invoice Total: 392,775.63 9/11/2025 1,044.32 Invoice Description Account PO or Contract Line Item Amount SI03673 PARTS & SERVICES 055-050-555-529020 20260045 530.20 Invoice Total: 530.20 SI03674 PARTS & SERVICES 055-050-555-529020 20260045 514.12 Invoice Total: 514.12 9/11/2025 350.00 Invoice Description Account PO or Contract Line Item Amount 33741 ANNUAL MEMBERSHIP FEE 011-010-120-529700 20240068 350.00 Invoice Total: 350.00 9/11/2025 1,424.75 Invoice Description Account PO or Contract Line Item Amount 54314 SERVICE/REPAIR SOUTH GATE BIKE 011-040-420-522000 260194 597.10 54314 SERVICE/REPAIR SOUTH GATE BIKE 011-040-420-529000 260194 827.65 Invoice Total: 1,424.75 9/11/2025 87.50 VENDOR - 7656 - QUALITY PHYSICALS LLC PAYMENT # 615339 VENDOR - 8049 - RCA INVESTMENTS INC PAYMENT # 615340 VENDOR - 7057 - SDI PRESENCE, LLC PAYMENT # 615341 VENDOR - 1148 - NORMAN SUTHERLIN PAYMENT # 615336 VENDOR - 8134 - PAVEMENT COATINGS INC PAYMENT # 615337 VENDOR - 7716 - CATHERINA ZEMBER PAYMENT # 615338 Page 13 of 58 .  .  Item 7 Page 16 of 66 CITY OF VERNON OPERATING ACCOUNT WARRANT REGISTER NO. 159 DATE 10/21/25 Invoice Description Account PO or Contract Line Item Amount 20223 ERP IMPLEMENTATION CONSULTANT 011-010-110-529210 FI-0034 87.50 Invoice Total: 87.50 9/11/2025 3,922.04 Invoice Description Account PO or Contract Line Item Amount 6150007182 APPAREL WITH NEW CITY LOGO 011-010-150-525000 260121 3,922.04 Invoice Total: 3,922.04 9/11/2025 111.32 Invoice Description Account PO or Contract Line Item Amount 081425 EXPENSE REIMBURSEMENT 011-010-120-529690 45.32 Invoice Total: 45.32 082825 EXPENSE REIMBURSEMENT 011-010-120-529690 66.00 Invoice Total: 66.00 9/11/2025 1,068.50 Invoice Description Account PO or Contract Line Item Amount 090925 PARKING REVENUE DISTRIBUTION - 07/25 011-030-300-529220 1,068.50 Invoice Total: 1,068.50 9/11/2025 3,992.00 Invoice Description Account PO or Contract Line Item Amount 102343 COMPLIANCE AND ENFORCEMENT 2-DAY WORKSHOP 011-040-400-529670 988.00 102343 COMPLIANCE AND ENFORCEMENT 2-DAY WORKSHOP 011-040-430-529670 3,004.00 Invoice Total: 3,992.00 9/11/2025 225.00 VENDOR - 8199 - TAMARIN AUSTIN PAYMENT # 615345 VENDOR - 282 - TRI-CITY MUTUAL WATER COMPANY PAYMENT # 615346 VENDOR - 5296 - SPECIALTY APPAREL PAYMENT # 615342 VENDOR - 8168 - SU TAN PAYMENT # 615343 VENDOR - 5419 - SUPERIOR CT OF CAL OF LA PAYMENT # 615344 Page 14 of 58 .  .  Item 7 Page 17 of 66 CITY OF VERNON OPERATING ACCOUNT WARRANT REGISTER NO. 159 DATE 10/21/25 Invoice Description Account PO or Contract Line Item Amount 090125 HYDRANT ACCT 350.09 011-030-305-526000 225.00 Invoice Total: 225.00 9/11/2025 2,000.00 Invoice Description Account PO or Contract Line Item Amount 28553R TGVCISO 2 YEAR AGREEMENT 011-010-110-529210 20240203 2,000.00 Invoice Total: 2,000.00 9/11/2025 1,164.00 Invoice Description Account PO or Contract Line Item Amount 1517836 PROJECCT NO 0230509.0007 011-020-200-529225 20230057 1,164.00 Invoice Total: 1,164.00 9/11/2025 3,420.00 Invoice Description Account PO or Contract Line Item Amount 1707 LOCATOR & MARKING TRAINING 056-060-600-529670 20260056 3,420.00 Invoice Total: 3,420.00 9/11/2025 100.00 Invoice Description Account PO or Contract Line Item Amount 091125 ATTENDANCE STIPEND-VHC 011-040-410-529215 100.00 Invoice Total: 100.00 9/11/2025 876.79 Invoice Description Account PO or Contract Line Item Amount 73433793 ACCT SV646197 PERIOD JULY 2025 011-010-110-526010 20250239 876.79 Invoice Total: 876.79 9/11/2025 2,990.95 VENDOR - 1481 - VERIZON WIRELESS PAYMENT # 615351 VENDOR - 141 - WEST PUBLISHING CORPORATION PAYMENT # 615352 VENDOR - 6997 - TRINITY CONSULTANTS, INC PAYMENT # 615348 VENDOR - 6619 - TYNER CONSULTING SERVICES, INC PAYMENT # 615349 VENDOR - 8257 - ULISSES SANCHEZ PAYMENT # 615350 VENDOR - 7626 - TRIDEN GROUP CORPORATION PAYMENT # 615347 Page 15 of 58 .  .  Item 7 Page 18 of 66 CITY OF VERNON OPERATING ACCOUNT WARRANT REGISTER NO. 159 DATE 10/21/25 Invoice Description Account PO or Contract Line Item Amount 852325670 CLEAR PROFLEX SOFTWARE 011-010-110-529110 20250024 1,459.00 Invoice Total: 1,459.00 852467758 CLEAR PROFLEX SOFTWARE 011-010-110-529110 20250024 1,531.95 Invoice Total: 1,531.95 9/11/2025 3,300.00 Invoice Description Account PO or Contract Line Item Amount 090925 2025-Q3 RETIREE HEALTH INS REIMBURSEMENT (FIRE) 011-010-120-513035 3,300.00 Invoice Total: 3,300.00 9/11/2025 554.19 Invoice Description Account PO or Contract Line Item Amount 692872 STORAGE SERVICES 011-010-125-529215 554.19 Invoice Total: 554.19 9/11/2025 349.00 Invoice Description Account PO or Contract Line Item Amount 20601 ONSITE CAR WASH 011-040-420-529000 20260050 349.00 Invoice Total: 349.00 9/11/2025 1,459.00 Invoice Description Account PO or Contract Line Item Amount 851881988 CLEAR PROFLEX SOFTWARE 011-010-110-529110 20250024 1,459.00 Invoice Total: 1,459.00 9/17/2025 46,959.40 Invoice Description Account PO or Contract Line Item Amount 090225 2025 CHEVROLET BLAZER EV 056-060-605-529702 260180 646.00 090225 2025 CHEVROLET BLAZER EV 056-060-605-529702 260180 46,219.47 VENDOR - 8244 - BMB AUTOMOTIVE PAYMENT # 615357 VENDOR - 3584 - WILLIAMS SERVICE CORPORATION PAYMENT # 615354 VENDOR - 6372 - XPRESS WASH, INC PAYMENT # 615355 VENDOR - 141 - WEST PUBLISHING CORPORATION PAYMENT # 615356 VENDOR - 892 - WILLIAM FOLTZ JR PAYMENT # 615353 Page 16 of 58 .  .  Item 7 Page 19 of 66 CITY OF VERNON OPERATING ACCOUNT WARRANT REGISTER NO. 159 DATE 10/21/25 090225 2025 CHEVROLET BLAZER EV 056-060-605-529702 260180 93.93 Invoice Total: 46,959.40 9/17/2025 384.37 Invoice Description Account PO or Contract Line Item Amount 128569 AUTO PARTS 011-040-420-522000 260046 384.37 Invoice Total: 384.37 9/17/2025 31.77 Invoice Description Account PO or Contract Line Item Amount 63134 AUTO PARTS 011-040-420-522000 260048 (110.76) Invoice Total: (110.76) 63232 AUTO PARTS 011-040-420-522000 260048 80.83 Invoice Total: 80.83 63800 AUTO PARTS 011-040-420-522000 260048 61.70 Invoice Total: 61.70 9/17/2025 2,150.00 Invoice Description Account PO or Contract Line Item Amount 122666526 REAL ESTATE RESEARCH SERVICES PERIOD SEPT 2025 011-010-150-525000 20250161 2,150.00 Invoice Total: 2,150.00 9/17/2025 911.24 Invoice Description Account PO or Contract Line Item Amount 660539 OXYGEN 055-050-586-529003- 260038 911.24 Invoice Total: 911.24 9/17/2025 6,108.98 Invoice Description Account PO or Contract Line Item Amount 289428 MISC PARTS 055-050-570-529000 260093 1,544.68 VENDOR - 7928 - COSTAR REALTY INFORMATIONC, INC. PAYMENT # 615360 VENDOR - 310 - CRAIG WELDING SUPPLY, CO PAYMENT # 615361 VENDOR - 1336 - CURRENT WHOLESALE ELECTRIC SUPPLY PAYMENT # 615362 VENDOR - 818 - CAMINO REAL CHEVROLET PAYMENT # 615358 VENDOR - 4163 - CENTRAL FORD AUTOMOTIVE, INC. PAYMENT # 615359 Page 17 of 58 .  .  Item 7 Page 20 of 66 CITY OF VERNON OPERATING ACCOUNT WARRANT REGISTER NO. 159 DATE 10/21/25 Invoice Total: 1,544.68 289799 MISC PARTS 058-070-700-529000 260054 416.28 Invoice Total: 416.28 289800 MISC PARTS 055-050-570-529000 260093 410.99 Invoice Total: 410.99 289801 MISC PARTS 058-070-700-529000 260054 3,737.03 Invoice Total: 3,737.03 9/17/2025 2,889.73 Invoice Description Account PO or Contract Line Item Amount 42144 POWER TAKE OFF UNIT REPAIR P41 011-040-420-522000 260201 2,259.73 42144 POWER TAKE OFF UNIT REPAIR P41 011-040-420-529000 260201 630.00 Invoice Total: 2,889.73 9/17/2025 10,370.00 Invoice Description Account PO or Contract Line Item Amount VER001INV1 PROFESSIONAL SERVICES 6/10/25 - 8/31/25 058-070-700-660000 20250415 10,370.00 Invoice Total: 10,370.00 9/17/2025 288.30 Invoice Description Account PO or Contract Line Item Amount 454445 OIL TESTING 055-050-586-529000- 260035 288.30 Invoice Total: 288.30 9/17/2025 7,604.00 Invoice Description Account PO or Contract Line Item Amount 2327219 PLAN REVIEW - HOURLY AUGUST 2025 011-040-405-529225 20250081 4,315.50 Invoice Total: 4,315.50 2495219 LANDSCAPE PLAN REVIEW AUGUST 2025 011-040-405-529225 20250081 1,039.50 Invoice Total: 1,039.50 VENDOR - 4143 - INTERWEST CONSULTING GROUP, INC PAYMENT # 615366 VENDOR - 6308 - HI TECH ENTERPRISE PAYMENT # 615363 VENDOR - 8129 - INFRATERRA INC PAYMENT # 615364 VENDOR - 7404 - INSIGHT SERVICES, INC PAYMENT # 615365 Page 18 of 58 .  .  Item 7 Page 21 of 66 CITY OF VERNON OPERATING ACCOUNT WARRANT REGISTER NO. 159 DATE 10/21/25 2495220 ENGINEERING PLAN REVIEW - HOURLY AUGUST 2025 011-040-405-529225 20250081 2,249.00 Invoice Total: 2,249.00 9/17/2025 52,541.50 Invoice Description Account PO or Contract Line Item Amount 3588 CITY HALL PARKING LOT 011-040-415-529000 20230172 39,682.50 Invoice Total: 39,682.50 3589 4321 FURLONG - SIDE YARD 011-040-410-529000 20230172 12,859.00 Invoice Total: 12,859.00 9/17/2025 32,430.65 Invoice Description Account PO or Contract Line Item Amount 73678 COOLING TOWER RISER 055-050-586-529009- 260112 32,430.65 Invoice Total: 32,430.65 9/17/2025 52.00 Invoice Description Account PO or Contract Line Item Amount 081825 LIVESCAN REIMBURSEMENT 011-010-120-529215 52.00 Invoice Total: 52.00 9/17/2025 1,366.80 Invoice Description Account PO or Contract Line Item Amount 285987 AUTO PARTS 011-040-420-522000 260053 100.82 Invoice Total: 100.82 286108 SHOP EQUIPMENT 011-040-420-522000 260053 329.29 Invoice Total: 329.29 286187 SHOP SUPPLIES 011-040-420-522000 260053 936.69 Invoice Total: 936.69 9/17/2025 380.00 VENDOR - 8250 - MORGAN TIGUE PAYMENT # 615369 VENDOR - 309 - NAPA AUTO PARTS PAYMENT # 615370 VENDOR - 7656 - QUALITY PHYSICALS LLC PAYMENT # 615371 VENDOR - 6667 - MEGA RENOVATION, INC PAYMENT # 615367 VENDOR - 2316 - MITECH CONTROLS PAYMENT # 615368 Page 19 of 58 .  .  Item 7 Page 22 of 66 CITY OF VERNON OPERATING ACCOUNT WARRANT REGISTER NO. 159 DATE 10/21/25 Invoice Description Account PO or Contract Line Item Amount 33781 DRUG & ALCOHOL COMPLIANCE 011-010-120-529700 20240068 380.00 Invoice Total: 380.00 9/17/2025 3,245.17 Invoice Description Account PO or Contract Line Item Amount WF39384 REPAIR W105 011-040-420-522000 260202 50.00 WF39384 REPAIR W105 011-040-420-522000 260202 1,240.17 WF39384 REPAIR W105 011-040-420-529000 260202 1,955.00 Invoice Total: 3,245.17 9/17/2025 128.00 Invoice Description Account PO or Contract Line Item Amount SCAGFY26017 7 MEMBERSHIP DUES FY25-26 011-010-105-529550 128.00 Invoice Total: 128.00 9/17/2025 3,732.93 Invoice Description Account PO or Contract Line Item Amount 2234 AIR VAC ENCLOSURE - SANDSTONE 058-070-700-529000 250360 3,732.93 Invoice Total: 3,732.93 9/17/2025 6,442.50 Invoice Description Account PO or Contract Line Item Amount 252051001 CONSULTING SERVICES 6/28/25 - 8/1/25 058-070-700-529225 20250414 6,442.50 Invoice Total: 6,442.50 9/17/2025 346.32 Invoice Description Account PO or Contract Line Item Amount 1521846 0253802.0006 011-020-200-529225 20230057 346.32 Invoice Total: 346.32 VENDOR - 8128 - THOMAS HARDER & CO PAYMENT # 615375 VENDOR - 6997 - TRINITY CONSULTANTS, INC PAYMENT # 615376 VENDOR - 1457 - QUINN COMPANY PAYMENT # 615372 VENDOR - 291 - SO CAL ASSOC OF GOVERNMENTS PAYMENT # 615373 VENDOR - 7999 - SO CAL COMPTON PIPE SUPPLY CO INC PAYMENT # 615374 Page 20 of 58 .  .  Item 7 Page 23 of 66 CITY OF VERNON OPERATING ACCOUNT WARRANT REGISTER NO. 159 DATE 10/21/25 9/4/2025 2,807.77 Invoice Description Account PO or Contract Line Item Amount 090425 PAYROLL CHECKS 011-000-000-210110 2,807.77 Invoice Total: 2,807.77 9/18/2025 2,607.39 Invoice Description Account PO or Contract Line Item Amount 091825 PAYROLL CHECKS 011-000-000-210110 2,607.39 Invoice Total: 2,607.39 PAYROLL CHECKS PAYROLL CHECKS Page 21 of 58 .  .  Item 7 Page 24 of 66 13,504,048.62 9/2/2025 422,026.34 Invoice Description Account PO or Contract Line Item Amount 2025082631- 71863704 INITIAL CHARGES 08/2025 055-050-590-520156- 398,705.05 2025082631- 71863704 INITIAL CHARGES 08/2025 055-050-590-520170 5,600.65 2025082631- 71863704 INITIAL CHARGES 08/2025 055-050-590-520190 2,751.57 2025082631- 71863704 INITIAL CHARGES 08/2025 055-050-590-520210 14,279.55 2025082631- 71863704 REVISED CHARGES 05/2025 055-050-590-520156- 376.62 2025082631- 71863704 REVISED CHARGES 05/2025 055-050-590-520170 450.95 2025082631- 71863704 REVISED CHARGES 05/2025 055-050-590-520190 (138.05) Invoice Total: 422,026.34 9/3/2025 134.07 Invoice Description Account PO or Contract Line Item Amount 435494448001 OFFICE SUPPLIES 011-030-300-522000 134.07 Invoice Total: 134.07 9/3/2025 100.83 Invoice Description Account PO or Contract Line Item Amount 435497730001 OFFICE SUPPLIES 011-030-300-522000 100.83 Invoice Total: 100.83 9/3/2025 145.12 Invoice Description Account PO or Contract Line Item Amount 435283136001 SUPPLIES 011-010-130-522000 145.12 Invoice Total: 145.12 VENDOR - 2190 - OFFICE DEPOT PAYMENT # 20616 VENDOR - 2190 - OFFICE DEPOT PAYMENT # 20617 CITY OF VERNON OPERATING ACCOUNT WARRANT REGISTER NO. 159 DATE 10/21/25 ELECTRONIC TOTAL: VENDOR - 2412 - CALIFORNIA ISO PAYMENT # 20614 VENDOR - 2190 - OFFICE DEPOT PAYMENT # 20615 Page 22 of 58 .  .  Item 7 Page 25 of 66 CITY OF VERNON OPERATING ACCOUNT WARRANT REGISTER NO. 159 DATE 10/21/25 9/2/2025 631,420.00 Invoice Description Account PO or Contract Line Item Amount 082725 WCI AUCTION 056-060-605-529710 631,420.00 Invoice Total: 631,420.00 9/3/2025 20.04 Invoice Description Account PO or Contract Line Item Amount 090225 ACCT 12710008009 SERVICE 7/9/25-8/8/25 011-040-415-526000 20.04 Invoice Total: 20.04 9/4/2025 1,224.81 Invoice Description Account PO or Contract Line Item Amount 29775 BIWEEKLY FSA TRANSFER PAYROLL 250904 011-000-000-100013 1,224.81 Invoice Total: 1,224.81 9/5/2025 160,693.73 Invoice Description Account PO or Contract Line Item Amount 29776 FEDERAL TAXES - PATROLL WARRANT 250904 011-000-000-210210 96,683.48 29776 FEDERAL TAXES - PATROLL WARRANT 250904 055-000-000-210210 54,806.89 29776 FEDERAL TAXES - PATROLL WARRANT 250904 056-000-000-210210 3,426.42 29776 FEDERAL TAXES - PATROLL WARRANT 250904 058-000-000-210210 5,714.73 29776 FEDERAL TAXES - PATROLL WARRANT 250904 059-000-000-210210 62.21 Invoice Total: 160,693.73 9/5/2025 52,790.89 Invoice Description Account PO or Contract Line Item Amount VENDOR - 1635 - EMPLOYMENT DEVELOPMENT DEPT PAYMENT # 20622 VENDOR - 1581 - THE GAS COMPANY PAYMENT # 20619 VENDOR - 3146 - CITY OF VERNON, FSA ACCOUNT PAYMENT # 20620 VENDOR - 4075 - THE DEPARTMENT OF THE TREASURY PAYMENT # 20621 VENDOR - 2808 - DEUTSCHE BANK TRUST CO. PAYMENT # 20618 Page 23 of 58 .  .  Item 7 Page 26 of 66 CITY OF VERNON OPERATING ACCOUNT WARRANT REGISTER NO. 159 DATE 10/21/25 29774 STATE TAXES- PAYROLL WARRANT 250904 011-000-000-210210 30,262.59 29774 STATE TAXES- PAYROLL WARRANT 250904 055-000-000-210210 19,515.24 29774 STATE TAXES- PAYROLL WARRANT 250904 056-000-000-210210 1,059.67 29774 STATE TAXES- PAYROLL WARRANT 250904 058-000-000-210210 1,924.19 29774 STATE TAXES- PAYROLL WARRANT 250904 059-000-000-210210 29.20 Invoice Total: 52,790.89 9/4/2025 35,543.63 Invoice Description Account PO or Contract Line Item Amount 29779 457 RETIREMENT CONTRIBUTIONS - Payroll 250904 011-000-000-210220 18,824.39 29779 457 RETIREMENT CONTRIBUTIONS - Payroll 250904 055-000-000-210220 15,040.12 29779 457 RETIREMENT CONTRIBUTIONS - Payroll 250904 056-000-000-210220 375.00 29779 457 RETIREMENT CONTRIBUTIONS - Payroll 250904 058-000-000-210220 1,254.12 29779 457 RETIREMENT CONTRIBUTIONS - Payroll 250904 059-000-000-210220 50.00 Invoice Total: 35,543.63 9/5/2025 253,564.90 Invoice Description Account PO or Contract Line Item Amount 29773 CALPERS BIWEEKLY RETIREMENT PAYROLL 250904 011-000-000-210240 166,756.35 29773 CALPERS BIWEEKLY RETIREMENT PAYROLL 250905 055-000-000-210240 72,581.32 29773 CALPERS BIWEEKLY RETIREMENT PAYROLL 250906 056-000-000-210240 4,067.23 29773 CALPERS BIWEEKLY RETIREMENT PAYROLL 250907 058-000-000-210240 10,062.14 29773 CALPERS BIWEEKLY RETIREMENT PAYROLL 250908 059-000-000-210240 98.77 VENDOR - 7541 - MISSIONSQUARE RETIREMENT PAYMENT # 20623 VENDOR - 714 - CALPERS PAYMENT # 20625 Page 24 of 58 .  .  Item 7 Page 27 of 66 CITY OF VERNON OPERATING ACCOUNT WARRANT REGISTER NO. 159 DATE 10/21/25 29773 CALPERS BIWEEKLY RETIREMENT PAYROLL 250909 011-010-130-501010 (0.93) 29773 CALPERS BIWEEKLY RETIREMENT PAYROLL 250910 011-010-120-512020 0.02 Invoice Total: 253,564.90 9/4/2025 216.95 Invoice Description Account PO or Contract Line Item Amount 081425 ACCT 700505913951 SERVICE 5/14/25- 6/12/25 011-040-430-526000 216.95 Invoice Total: 216.95 9/8/2025 1,450.40 Invoice Description Account PO or Contract Line Item Amount 29803 EE STATE TAXES - PAYROLL 2509S1 011-000-000-210210 1,450.40 Invoice Total: 1,450.40 9/8/2025 5,448.37 Invoice Description Account PO or Contract Line Item Amount 29804 EE FEDERAL TAXES - PAYROLL 2509S1 011-000-000-210210 5,448.37 Invoice Total: 5,448.37 9/5/2025 9,933.00 Invoice Description Account PO or Contract Line Item Amount 27539 TRAFFIC SIGNAL MAINTENANCE - RESPONSE 07/2025 011-040-430-529000 20240283 9,933.00 Invoice Total: 9,933.00 9/5/2025 1,174.03 Invoice Description Account PO or Contract Line Item Amount 4238012159 UNIFORM SERVICES 055-050-586-524000- 20250073 209.12 4238012159 UNIFORM SERVICES 056-060-600-524000 20250073 83.19 VENDOR - 7026 - BEAR ELECTRICAL SOLUTIONS, INC PAYMENT # 20634 VENDOR - 5490 - CINTAS CORPORATION NO. 2 PAYMENT # 20635 VENDOR - 59 - SO CAL EDISON PAYMENT # 20626 VENDOR - 1635 - EMPLOYMENT DEVELOPMENT DEPT PAYMENT # 20630 VENDOR - 4075 - THE DEPARTMENT OF THE TREASURY PAYMENT # 20631 Page 25 of 58 .  .  Item 7 Page 28 of 66 CITY OF VERNON OPERATING ACCOUNT WARRANT REGISTER NO. 159 DATE 10/21/25 4238012159 UNIFORM SERVICES 058-070-700-524000 20250073 109.73 4238012159 UNIFORM SERVICES 055-050-550-524000 20250073 13.76 4238012159 UNIFORM SERVICES 055-050-555-524000 20250073 152.44 Invoice Total: 568.24 4238651886 UNIFORM SERVICES 055-050-586-524000- 20250073 209.12 4238651886 UNIFORM SERVICES 056-060-600-524000 20250073 83.19 4238651886 UNIFORM SERVICES 058-070-700-524000 20250073 147.28 4238651886 UNIFORM SERVICES 055-050-550-524000 20250073 13.76 4238651886 UNIFORM SERVICES 055-050-555-524000 20250073 152.44 Invoice Total: 605.79 9/5/2025 23,130.00 Invoice Description Account PO or Contract Line Item Amount 50953 PROFESSIONAL SERVICES THROUGH 7/31/25 055-050-580-529200 20250109 23,130.00 Invoice Total: 23,130.00 9/5/2025 18,094.61 Invoice Description Account PO or Contract Line Item Amount 56986 WATER SERVICE PARTS 058-070-700-529000 260104 18,094.61 Invoice Total: 18,094.61 9/5/2025 2,350.09 Invoice Description Account PO or Contract Line Item Amount 31895073 SPECIALTY GASES 055-050-586-529000- LP-0790 2,350.09 Invoice Total: 2,350.09 9/5/2025 318.33 Invoice Description Account PO or Contract Line Item Amount 49437070 SUPPLIES - SCREWS 055-050-586-529000- 260016 253.87 Invoice Total: 253.87 49833839 PIPE FITTING 055-050-586-522000- 260016 64.46 VENDOR - 524 - FERGUSON WATERWORKS PAYMENT # 20637 VENDOR - 6520 - MATHESON TRI-GAS, INC PAYMENT # 20638 VENDOR - 1150 - MCMASTER-CARR SUPPLY COMPANY PAYMENT # 20639 VENDOR - 7145 - DUNCAN WEINBERG GENZER & PEMBROKE, P.C. PAYMENT # 20636 Page 26 of 58 .  .  Item 7 Page 29 of 66 CITY OF VERNON OPERATING ACCOUNT WARRANT REGISTER NO. 159 DATE 10/21/25 Invoice Total: 64.46 9/5/2025 2,070.00 Invoice Description Account PO or Contract Line Item Amount 5690035267 TRANSFORMER OIL TESTING 055-050-550-529000 20260013 1,335.00 Invoice Total: 1,335.00 5690036483 TRANSFORMER OIL TESTING 055-050-550-529000 20260013 735.00 Invoice Total: 735.00 9/5/2025 27,466.54 Invoice Description Account PO or Contract Line Item Amount 6670861911 CHEMICAL WATER TREATMENT SERVICES 055-050-586-520235- 20260022 27,466.54 Invoice Total: 27,466.54 9/5/2025 1,839.29 Invoice Description Account PO or Contract Line Item Amount S10023562400 4 MULR OPERATING NUT 058-070-700-529000 250191 1,839.29 Invoice Total: 1,839.29 9/5/2025 120,055.50 Invoice Description Account PO or Contract Line Item Amount 19467 SECURITY SERVICES - JULY 2025 055-050-555-529215 20230234 85,769.20 19467 SECURITY SERVICES - JULY 2025 055-050-580-529215 20230234 21,442.30 Invoice Total: 107,211.50 19468 SECURITY GUARD SERVICES - JULY 2025 011-040-415-529215 20230234 12,844.00 Invoice Total: 12,844.00 9/5/2025 32,055.00 Invoice Description Account PO or Contract Line Item Amount VENDOR - 6198 - S&S LABOR FORCE, INC PAYMENT # 20643 VENDOR - 8120 - STEELMAN BUILD & CONSTRUCTION INC PAYMENT # 20644 VENDOR - 7572 - MEGGER SYSTEMS & SERVICES INC PAYMENT # 20640 VENDOR - 7321 - NALCO COMPANY LLC PAYMENT # 20641 VENDOR - 6340 - S & J SUPPLY COMPANY, INC PAYMENT # 20642 Page 27 of 58 .  .  Item 7 Page 30 of 66 CITY OF VERNON OPERATING ACCOUNT WARRANT REGISTER NO. 159 DATE 10/21/25 2025Q28003IN V INSTALL HEAVY DUTY SERVICE DOOR 055-050-570-660000 20250408 32,055.00 Invoice Total: 32,055.00 9/5/2025 1,398.65 Invoice Description Account PO or Contract Line Item Amount 5755803 SODIUM HYPOCHLORITE 058-070-700-520140 20240032 151.66 Invoice Total: 151.66 5755805 SODIUM HYPOCHLORITE 058-070-700-520140 20240032 269.62 Invoice Total: 269.62 5755806 SODIUM HYPOCHLORITE 058-070-700-520140 20240032 438.13 Invoice Total: 438.13 5755807 SODIUM HYPOCHLORITE 058-070-700-520140 20240032 370.73 Invoice Total: 370.73 5755808 SODIUM HYPOCHLORITE 058-070-700-520140 20240032 168.51 Invoice Total: 168.51 9/5/2025 300.00 Invoice Description Account PO or Contract Line Item Amount W5H0973 WATER TESTING 058-070-700-529225 20260024 300.00 Invoice Total: 300.00 9/5/2025 500.00 Invoice Description Account PO or Contract Line Item Amount 082725 RENTAL AGREEMENT - SEPTEMBER 2025 055-050-595-529703- 20240080 500.00 Invoice Total: 500.00 9/8/2025 44,750.00 Invoice Description Account PO or Contract Line Item Amount 090425 HSA QUARTERLY CONTRIBUTIONS 011-010-105-513030 1,500.00 090425 HSA QUARTERLY CONTRIBUTIONS 011-010-110-513030 1,500.00 VENDOR - 1628 - WECK ANALYTICAL ENVIRONMENTAL SERVICES PAYMENT # 20646 VENDOR - 7663 - WEST SOTO STREET PARTNERS PAYMENT # 20647 VENDOR - 4239 - HSA BANK PAYMENT # 20648 VENDOR - 7110 - WATERLINE TECHNOLOGIES, INC PAYMENT # 20645 Page 28 of 58 .  .  Item 7 Page 31 of 66 CITY OF VERNON OPERATING ACCOUNT WARRANT REGISTER NO. 159 DATE 10/21/25 090425 HSA QUARTERLY CONTRIBUTIONS 011-010-115-513030 1,000.00 090425 HSA QUARTERLY CONTRIBUTIONS 011-010-120-513030 1,500.00 090425 HSA QUARTERLY CONTRIBUTIONS 011-010-125-513030 1,000.00 090425 HSA QUARTERLY CONTRIBUTIONS 011-010-130-513030 2,000.00 090425 HSA QUARTERLY CONTRIBUTIONS 011-020-200-513030 2,000.00 090425 HSA QUARTERLY CONTRIBUTIONS 011-030-300-513030 11,750.00 090425 HSA QUARTERLY CONTRIBUTIONS 011-040-400-513030 2,500.00 090425 HSA QUARTERLY CONTRIBUTIONS 011-040-405-513030 500.00 090425 HSA QUARTERLY CONTRIBUTIONS 011-040-415-513030 500.00 090425 HSA QUARTERLY CONTRIBUTIONS 011-040-420-513030 500.00 090425 HSA QUARTERLY CONTRIBUTIONS 011-040-430-513030 4,000.00 090425 HSA QUARTERLY CONTRIBUTIONS 055-050-555-513030 1,500.00 090425 HSA QUARTERLY CONTRIBUTIONS 055-050-575-513030 500.00 090425 HSA QUARTERLY CONTRIBUTIONS 055-050-580-513030 2,500.00 090425 HSA QUARTERLY CONTRIBUTIONS 055-050-585-513030 1,500.00 090425 HSA QUARTERLY CONTRIBUTIONS 055-050-586-513030- 4,000.00 090425 HSA QUARTERLY CONTRIBUTIONS 055-050-590-513030 500.00 090425 HSA QUARTERLY CONTRIBUTIONS 055-050-595-513030 500.00 090425 HSA QUARTERLY CONTRIBUTIONS 056-060-600-513030 1,000.00 090425 HSA QUARTERLY CONTRIBUTIONS 058-070-700-513030 2,500.00 Invoice Total: 44,750.00 9/8/2025 371,555.45 Invoice Description Account PO or Contract Line Item Amount 2025090232- 72134936 INITIAL CHARGES 08/2025 055-050-590-520156- 344,049.42 2025090232- 72134936 INITIAL CHARGES 08/2025 055-050-590-520170 14,398.34 2025090232- 72134936 INITIAL CHARGES 08/2025 055-050-590-520190 1,678.13 2025090232- 72134936 INITIAL CHARGES 08/2025 055-050-590-520210 11,122.14 2025090232- 72134936 REVISED CHARGES 05/2025 055-050-590-520156- 64.14 2025090232- 72134936 REVISED CHARGES 05/2025 055-050-590-520170 439.27 VENDOR - 2412 - CALIFORNIA ISO PAYMENT # 20649 Page 29 of 58 .  .  Item 7 Page 32 of 66 CITY OF VERNON OPERATING ACCOUNT WARRANT REGISTER NO. 159 DATE 10/21/25 2025090232- 72134936 REVISED CHARGES 05/2025 055-050-590-520190 (195.99) Invoice Total: 371,555.45 9/8/2025 391.55 Invoice Description Account PO or Contract Line Item Amount 2025090232- 72135082 REVISED CHARGES 08/2025 055-050-590-520150 391.55 Invoice Total: 391.55 9/9/2025 556.68 Invoice Description Account PO or Contract Line Item Amount 090225 ACCT 700356726234 SVC 8001154213 8/1/25- 8/31/25 055-050-590-526010 556.68 Invoice Total: 556.68 9/9/2025 517.56 Invoice Description Account PO or Contract Line Item Amount 090225(1) ACCT 700388948624 SERVICE 8/01/25- 8/31/25 011-040-430-526000 517.56 Invoice Total: 517.56 9/9/2025 75.22 Invoice Description Account PO or Contract Line Item Amount 082825 ACCT 700294961280 SERVICE 7/30/25- 8/27/25 011-040-430-526000 75.22 Invoice Total: 75.22 9/9/2025 111.17 Invoice Description Account PO or Contract Line Item Amount 082225 ACCT 0863577777 SERVICE 7/23/25-8/21/25 011-040-430-526000 111.17 Invoice Total: 111.17 VENDOR - 59 - SO CAL EDISON PAYMENT # 20652 VENDOR - 59 - SO CAL EDISON PAYMENT # 20653 VENDOR - 778 - CALIFORNIA WATER SERVICE CO PAYMENT # 20654 VENDOR - 2412 - CALIFORNIA ISO PAYMENT # 20650 VENDOR - 59 - SO CAL EDISON PAYMENT # 20651 Page 30 of 58 .  .  Item 7 Page 33 of 66 CITY OF VERNON OPERATING ACCOUNT WARRANT REGISTER NO. 159 DATE 10/21/25 9/9/2025 86.82 Invoice Description Account PO or Contract Line Item Amount 082225(1) ACCT 8369059794 SERVICE 7/23/25-8/21/25 011-040-415-526000 86.82 Invoice Total: 86.82 9/11/2025 458.09 Invoice Description Account PO or Contract Line Item Amount 6119374650 ACCT 970714383-00001 PERIOD 6/24-7/23/25 055-050-560-526010 20250239 458.09 Invoice Total: 458.09 9/11/2025 3,566.28 Invoice Description Account PO or Contract Line Item Amount 6120413334 ACCT 272042269-00001 PERIOD 7/8-8/7/25 011-010-110-526010 20250239 3,566.28 Invoice Total: 3,566.28 9/11/2025 735.20 Invoice Description Account PO or Contract Line Item Amount 6120468985 ACCT 842009324-00001 PERIOD 7/8-8/7/25 011-010-110-526010 20250239 735.20 Invoice Total: 735.20 9/11/2025 1,413.86 Invoice Description Account PO or Contract Line Item Amount 6120413196 ACCT 271385288-00001 PERIOD 7/8-8/7/25 011-010-110-526010 20250239 1,413.86 Invoice Total: 1,413.86 9/11/2025 2,200.49 Invoice Description Account PO or Contract Line Item Amount 6120423989 ACCT 372042002-00001 PERIOD 7/8-8/7/25 055-050-550-526010 20250239 2,200.49 VENDOR - 1481 - VERIZON WIRELESS PAYMENT # 20658 VENDOR - 1481 - VERIZON WIRELESS PAYMENT # 20659 VENDOR - 1481 - VERIZON WIRELESS PAYMENT # 20660 VENDOR - 778 - CALIFORNIA WATER SERVICE CO PAYMENT # 20655 VENDOR - 1481 - VERIZON WIRELESS PAYMENT # 20656 VENDOR - 1481 - VERIZON WIRELESS PAYMENT # 20657 Page 31 of 58 .  .  Item 7 Page 34 of 66 CITY OF VERNON OPERATING ACCOUNT WARRANT REGISTER NO. 159 DATE 10/21/25 Invoice Total: 2,200.49 9/11/2025 1,876.99 Invoice Description Account PO or Contract Line Item Amount 6120487449 ACCT 972127303-00001 PERIOD 7/8-8/7/25 011-010-110-526010 20250239 1,876.99 Invoice Total: 1,876.99 9/11/2025 52.24 Invoice Description Account PO or Contract Line Item Amount 6120423407 ACCT 360041737-00001 PERIOD 7/8-8/7/25 011-010-110-526010 20250239 52.24 Invoice Total: 52.24 9/11/2025 39.05 Invoice Description Account PO or Contract Line Item Amount 6120279711 ACCT 442651716-00001 PERIOD 7/8-8/5/25 011-010-110-526010 20250239 39.05 Invoice Total: 39.05 9/11/2025 396.37 Invoice Description Account PO or Contract Line Item Amount 6120423893 ACCT 371472275-00003 PERIOD 7/8-8/7/25 056-060-600-526010 20250239 396.37 Invoice Total: 396.37 9/11/2025 264.08 Invoice Description Account PO or Contract Line Item Amount 6120405712 ACCT 242047948-00001 PERIOD 7/8-8/7/25 011-010-110-526010 20250239 264.08 Invoice Total: 264.08 9/11/2025 195.01 Invoice Description Account PO or Contract Line Item Amount 6120423894 ACCT 371472275-00004 PERIOD 7/8-8/7/25 011-010-110-526010 20250239 195.01 VENDOR - 1481 - VERIZON WIRELESS PAYMENT # 20664 VENDOR - 1481 - VERIZON WIRELESS PAYMENT # 20665 VENDOR - 1481 - VERIZON WIRELESS PAYMENT # 20666 VENDOR - 1481 - VERIZON WIRELESS PAYMENT # 20661 VENDOR - 1481 - VERIZON WIRELESS PAYMENT # 20662 VENDOR - 1481 - VERIZON WIRELESS PAYMENT # 20663 Page 32 of 58 .  .  Item 7 Page 35 of 66 CITY OF VERNON OPERATING ACCOUNT WARRANT REGISTER NO. 159 DATE 10/21/25 Invoice Total: 195.01 9/11/2025 670.51 Invoice Description Account PO or Contract Line Item Amount 6120423892 ACCT 371472275-00001 PERIOD 7/8-8/7/25 055-050-580-526010 20250239 670.51 Invoice Total: 670.51 9/11/2025 1,311.96 Invoice Description Account PO or Contract Line Item Amount 6120445062 ACCT 572042254-00001 7/8-8/7/25 011-010-110-526010 20250239 1,311.96 Invoice Total: 1,311.96 9/11/2025 647.61 Invoice Description Account PO or Contract Line Item Amount 6120673384 ACCT 342151654-00002 PERIOD 7/11-8/10/25 011-010-110-526010 20250239 647.61 Invoice Total: 647.61 9/4/2025 11,983.47 Invoice Description Account PO or Contract Line Item Amount 95609 AFLAC SUPPLEMENTAL INS AUGUST 2025 011-000-000-210223 7,789.94 95609 AFLAC SUPPLEMENTAL INS AUGUST 2025 055-000-000-210223 3,201.95 95609 AFLAC SUPPLEMENTAL INS AUGUST 2025 056-000-000-210223 356.28 95609 AFLAC SUPPLEMENTAL INS AUGUST 2025 058-000-000-210223 632.04 95609 AFLAC SUPPLEMENTAL INS AUGUST 2025 059-000-000-210223 3.02 95609 AFLAC SUPPLEMENTAL INS AUGUST 2025 011-010-130-523034 0.24 Invoice Total: 11,983.47 VENDOR - 3143 - AFLAC PAYMENT # 20670 VENDOR - 1481 - VERIZON WIRELESS PAYMENT # 20667 VENDOR - 1481 - VERIZON WIRELESS PAYMENT # 20668 VENDOR - 1481 - VERIZON WIRELESS PAYMENT # 20669 Page 33 of 58 .  .  Item 7 Page 36 of 66 CITY OF VERNON OPERATING ACCOUNT WARRANT REGISTER NO. 159 DATE 10/21/25 9/4/2025 5,237.24 Invoice Description Account PO or Contract Line Item Amount 7713647080125 1 COLONIAL SUPPLEMENTAL INS AUGUST 2025 011-000-000-210223 2,883.74 7713647080125 1 COLONIAL SUPPLEMENTAL INS AUGUST 2025 055-000-000-210223 1,450.62 7713647080125 1 COLONIAL SUPPLEMENTAL INS AUGUST 2025 056-000-000-210223 569.24 7713647080125 1 COLONIAL SUPPLEMENTAL INS AUGUST 2025 058-000-000-210223 331.56 7713647080125 1 COLONIAL SUPPLEMENTAL INS AUGUST 2025 059-000-000-210223 2.04 7713647080125 1 COLONIAL SUPPLEMENTAL INS AUGUST 2025 011-010-130-523034 0.04 Invoice Total: 5,237.24 9/11/2025 8,624.23 Invoice Description Account PO or Contract Line Item Amount 070125 PARTS & SUPPLIES 011-040-410-522000 26005720260004 924.89 070125 PARTS & SUPPLIES 011-040-415-522000 26005720260004 4,365.58 070125 PARTS & SUPPLIES 011-040-430-522000 26005720260004 3,333.76 Invoice Total: 8,624.23 9/11/2025 4,805.46 Invoice Description Account PO or Contract Line Item Amount R20250008834 SUBSCRIPTION- PRTG NETWORK MONITORING SOFTWARE 011-010-110-529110 260010 4,805.46 Invoice Total: 4,805.46 9/11/2025 4,357,728.66 Invoice Description Account PO or Contract Line Item Amount 250442 ELECTRIC SYSTEM MAINTENANCE 08/25 055-050-585-660000 168,458.38 250442 ELECTRIC SYSTEM MAINTENANCE 08/25 055-050-585-660000 7,275.18 250442 ELECTRIC SYSTEM MAINTENANCE 08/25 055-050-585-660000 126,700.93 VENDOR - 5559 - PAESSLER AG PAYMENT # 20673 VENDOR - 3049 - PETRELLI ELECTRIC, INC PAYMENT # 20674 VENDOR - 3142 - COLONIAL LIFE PAYMENT # 20671 VENDOR - 1552 - HOME DEPOT CREDIT SERVICES PAYMENT # 20672 Page 34 of 58 .  .  Item 7 Page 37 of 66 CITY OF VERNON OPERATING ACCOUNT WARRANT REGISTER NO. 159 DATE 10/21/25 250442 ELECTRIC SYSTEM MAINTENANCE 08/25 055-050-585-660000 33,797.91 250442 ELECTRIC SYSTEM MAINTENANCE 08/25 055-050-585-660000 30,749.57 250442 ELECTRIC SYSTEM MAINTENANCE 08/25 055-050-585-660000 68,428.67 250442 ELECTRIC SYSTEM MAINTENANCE 08/25 055-050-585-660000 66,836.63 250442 ELECTRIC SYSTEM MAINTENANCE 08/25 055-050-585-660000 18,040.00 250442 ELECTRIC SYSTEM MAINTENANCE 08/25 055-050-585-660000 109,428.23 250442 ELECTRIC SYSTEM MAINTENANCE 08/25 055-050-585-660000 387,112.18 250442 ELECTRIC SYSTEM MAINTENANCE 08/25 055-050-585-660000 119,107.80 250442 ELECTRIC SYSTEM MAINTENANCE 08/25 055-050-585-660000 530.75 250442 ELECTRIC SYSTEM MAINTENANCE 08/25 055-050-585-660000 701,425.57 250442 ELECTRIC SYSTEM MAINTENANCE 08/25 055-050-585-660000 7,795.00 250442 ELECTRIC SYSTEM MAINTENANCE 08/25 059-080-800-660000 1,691.23 250442 ELECTRIC SYSTEM MAINTENANCE 08/25 059-080-800-660000 3,270.96 250442 ELECTRIC SYSTEM MAINTENANCE 08/25 055-050-586-529000- 18,640.96 250442 ELECTRIC SYSTEM MAINTENANCE 08/25 011-040-415-660000 4,744.80 250442 ELECTRIC SYSTEM MAINTENANCE 08/25 055-050-565-529000 421,317.63 250442 ELECTRIC SYSTEM MAINTENANCE 08/25 059-080-800-529000 840.24 250442 ELECTRIC SYSTEM MAINTENANCE 08/25 055-050-550-529000 166,210.86 250442 ELECTRIC SYSTEM MAINTENANCE 08/25 058-070-700-529000 9,812.88 250442 CORESITE DATA CENTER 055-000-000-111100 3,566.80 250442 CORESITE DATA CENTER 055-000-000-111100 2,983.28 250442 CORESITE DATA CENTER 055-000-000-111100 6,359.50 250442 CORESITE DATA CENTER 055-000-000-111100 1,491.64 250442 GOODMAN DATA CENTER #1 055-000-000-111100 208,148.02 250442 GOODMAN DATA CENTER #1 055-000-000-111100 257,380.19 250442 GOODMAN DATA CENTER #1 055-000-000-111100 23,073.00 250442 GOODMAN DATA CENTER #1 055-000-000-111100 35,860.88 250442 GOODMAN DATA CENTER #1 055-000-000-111100 1,251,521.42 250442 GOODMAN DATA CENTER #1 055-000-000-111100 28,434.84 250442 ELECTRIC SYSTEM MAINTENANCE 08/25 055-050-570-660000 66,692.73 Invoice Total: 4,357,728.66 9/12/2025 2,727.76 Invoice Description Account PO or Contract Line Item Amount VENDOR - 256 - CALPORTLAND COMPANY PAYMENT # 20675 Page 35 of 58 .  .  Item 7 Page 38 of 66 CITY OF VERNON OPERATING ACCOUNT WARRANT REGISTER NO. 159 DATE 10/21/25 96884875 SAND SACK SLURRY 056-060-600-529000 20260028 813.87 Invoice Total: 813.87 96884876 SAND SACK SLURRY 056-060-600-529000 20260028 1,913.89 Invoice Total: 1,913.89 9/12/2025 74,798.14 Invoice Description Account PO or Contract Line Item Amount IN2055036 TAEGIS NDR AND SUBSCRIPTION 011-010-110-529110 260153 74,798.14 Invoice Total: 74,798.14 9/12/2025 153.90 Invoice Description Account PO or Contract Line Item Amount AE7W59D INK CARTRIDGES FOR CASH REGISTER 011-010-130-522000 260006 153.90 Invoice Total: 153.90 9/12/2025 8,067.37 Invoice Description Account PO or Contract Line Item Amount AF3WJ7B LAPTOP ORDER 011-010-110-522010 250539 10.00 AF3WJ7B LAPTOP ORDER 011-010-110-522010 250539 4,190.23 Invoice Total: 4,200.23 AF6XQ8I MISC IT EQUIPMENT 011-010-110-522010 260159 3,867.14 Invoice Total: 3,867.14 9/12/2025 1,496,315.67 Invoice Description Account PO or Contract Line Item Amount C0013527 FIRE PROTECTION SERVICES- OCTOBER 2025 011-030-305-529215 1,496,315.67 Invoice Total: 1,496,315.67 9/12/2025 5,628.56 Invoice Description Account PO or Contract Line Item Amount VENDOR - 1444 - COUNTY OF LOS ANGELES PAYMENT # 20679 VENDOR - 956 - CROSSPOINT NETWORK SOLUTIONS, INC. PAYMENT # 20680 VENDOR - 6518 - CARAHSOFT TECHNOLOGY CORPORATION PAYMENT # 20676 VENDOR - 447 - CDW GOVERNMENT, INC PAYMENT # 20677 VENDOR - 447 - CDW GOVERNMENT, INC PAYMENT # 20678 Page 36 of 58 .  .  Item 7 Page 39 of 66 CITY OF VERNON OPERATING ACCOUNT WARRANT REGISTER NO. 159 DATE 10/21/25 IN2025166 MITEL SOFTWARE SUPPORT RENEWAL 011-010-110-529110 260174 4,160.00 Invoice Total: 4,160.00 IN2025210 SUBSCRIPTION- MITEL SOFTWARE ASSURANCE 011-010-110-529110 260190 1,468.56 Invoice Total: 1,468.56 9/12/2025 565.25 Invoice Description Account PO or Contract Line Item Amount 073025 TUITION REIMBURSEMENT 011-010-120-529680 565.25 Invoice Total: 565.25 9/12/2025 630.00 Invoice Description Account PO or Contract Line Item Amount B3964178 PUBLICATION SERVICES 011-040-430-525000 200.00 Invoice Total: 200.00 B3964180 PUBLICATION SERVICES 011-040-430-525000 210.00 Invoice Total: 210.00 B3964218 PUBLICATION SERVICES 011-010-125-525000 110.00 Invoice Total: 110.00 B3964219 PUBLICATION SERVICES 011-010-125-525000 110.00 Invoice Total: 110.00 9/12/2025 322.32 Invoice Description Account PO or Contract Line Item Amount 182725 PARKING CITATION PROCESSING SE 011-030-300-529220 20250114 322.32 Invoice Total: 322.32 9/12/2025 1,643.01 Invoice Description Account PO or Contract Line Item Amount 090225 TUITION REIMBURSEMENT 011-010-120-529680 1,643.01 Invoice Total: 1,643.01 VENDOR - 947 - DAILY JOURNAL CORPORATION PAYMENT # 20682 VENDOR - 6191 - DATA TICKET, INC PAYMENT # 20683 VENDOR - 7227 - DENISE PALOMARES PAYMENT # 20684 VENDOR - 419 - CYNTHIA CANO PAYMENT # 20681 Page 37 of 58 .  .  Item 7 Page 40 of 66 CITY OF VERNON OPERATING ACCOUNT WARRANT REGISTER NO. 159 DATE 10/21/25 9/12/2025 18,681.66 Invoice Description Account PO or Contract Line Item Amount 492353 PROFESSIONAL SERVICES - JULY 2025 055-050-580-529225 20240064 18,681.66 Invoice Total: 18,681.66 9/12/2025 914.42 Invoice Description Account PO or Contract Line Item Amount 24578 ADDITIONAL PRI LINE AGREEMENT 011-010-110-529110 20250308 457.21 Invoice Total: 457.21 24867 ADDITIONAL PRI LINE AGREEMENT- PERIOD SEPT 2025 011-010-110-529110 20250308 457.21 Invoice Total: 457.21 9/12/2025 4,122.20 Invoice Description Account PO or Contract Line Item Amount 76556876 COMPUTER MONITORS FOR IT 011-010-110-522010 250540 100.00 76556876 COMPUTER MONITORS FOR IT 011-010-110-522010 250540 4,022.20 Invoice Total: 4,122.20 9/12/2025 857.25 Invoice Description Account PO or Contract Line Item Amount 9590750866 SPORTS DRINK MIX & MARKING PAINT 056-060-600-522000 260020 75.68 9590750866 SPORTS DRINK MIX & MARKING PAINT 056-060-600-529000 260020 211.12 Invoice Total: 286.80 9590750874 MISC ITEMS 056-060-600-529000 260020 570.45 Invoice Total: 570.45 9/12/2025 17,072.40 Invoice Description Account PO or Contract Line Item Amount 1101302903 SUBSCRIPTION- COMMVAULT CLOUD BACKUP 011-010-110-529110 26014920250169 17,072.40 Invoice Total: 17,072.40 VENDOR - 1712 - GRAINGER, CO PAYMENT # 20688 VENDOR - 3606 - INSIGHT PUBLIC SECTOR, INC PAYMENT # 20689 VENDOR - 6519 - EN ENGINEERING, LLC PAYMENT # 20685 VENDOR - 7353 - EXTENDED OFFICE SOLUTIONS, INC PAYMENT # 20686 VENDOR - 1729 - GOVCONNECTION, INC PAYMENT # 20687 Page 38 of 58 .  .  Item 7 Page 41 of 66 CITY OF VERNON OPERATING ACCOUNT WARRANT REGISTER NO. 159 DATE 10/21/25 9/12/2025 5,500.00 Invoice Description Account PO or Contract Line Item Amount 090125 VERNON COMMUNITY FUND ADMINISTRATION 011-010-140-529215 20240111 5,500.00 Invoice Total: 5,500.00 9/12/2025 700.00 Invoice Description Account PO or Contract Line Item Amount 2025036 ON-CALL CIVIL ENGINEERING SERVICES - 08/2025 011-040-430-529215 20250141 700.00 Invoice Total: 700.00 9/12/2025 81.36 Invoice Description Account PO or Contract Line Item Amount 827585 SHOP SUPPLIES 011-040-430-522000 260132 81.36 Invoice Total: 81.36 9/12/2025 11,687.00 Invoice Description Account PO or Contract Line Item Amount 301429 LEGAL SERVICES 011-010-115-529200 20250386 450.00 Invoice Total: 450.00 301430R LEGAL SERVICES 011-010-115-529200 20250386 2,169.00 Invoice Total: 2,169.00 304040 LEGAL SERVICES 011-010-115-529200 20250386 1,490.00 Invoice Total: 1,490.00 304041 LEGAL SERVICES 011-010-115-529200 20250386 7,578.00 Invoice Total: 7,578.00 9/12/2025 1,031.35 Invoice Description Account PO or Contract Line Item Amount 49423707 STEEL PIPE & PIPE FLANGE 055-050-555-529000 260065 1,031.35 VENDOR - 1150 - MCMASTER-CARR SUPPLY COMPANY PAYMENT # 20694 VENDOR - 7916 - KEVIN KO & ASSOCIATES PAYMENT # 20691 VENDOR - 804 - LB JOHNSON INDUSTRIAL HARDWARE PAYMENT # 20692 VENDOR - 3604 - LIEBERT CASSIDY WHITMORE PAYMENT # 20693 VENDOR - 5108 - JEMMOTT ROLLINS GROUP, INC PAYMENT # 20690 Page 39 of 58 .  .  Item 7 Page 42 of 66 CITY OF VERNON OPERATING ACCOUNT WARRANT REGISTER NO. 159 DATE 10/21/25 Invoice Total: 1,031.35 9/12/2025 28,617.06 Invoice Description Account PO or Contract Line Item Amount 2241637 FUEL FOR CITY VEHICLES 011-000-000-120030 260166 28,617.06 Invoice Total: 28,617.06 9/12/2025 20,000.00 Invoice Description Account PO or Contract Line Item Amount 613808 IT TECHNICAL TRAINING 011-010-110-529670 20250422 20,000.00 Invoice Total: 20,000.00 9/12/2025 15,626.30 Invoice Description Account PO or Contract Line Item Amount B20169459 SUBSCRIPTION - VEEAM BACKUP FOR MICROSOFT 365 011-010-110-529110 260137 15,626.30 Invoice Total: 15,626.30 9/12/2025 1,224.06 Invoice Description Account PO or Contract Line Item Amount S4265304001 300# RF BLIND FLANGE 056-060-600-529000 260033 1,224.06 Invoice Total: 1,224.06 9/12/2025 1,637.73 Invoice Description Account PO or Contract Line Item Amount INV00848505 PD MCTS 011-010-110-522010 250378 1,637.73 Invoice Total: 1,637.73 9/12/2025 593.40 Invoice Description Account PO or Contract Line Item Amount 27914 BUSINESS CARDS FOR L VEGA 011-040-405-522000 260172 197.80 VENDOR - 3775 - STAPLEMAN MEDIA SERVICES, INC. PAYMENT # 20700 VENDOR - 5925 - SHI INTERNATIONAL CORP PAYMENT # 20697 VENDOR - 4229 - SMARDAN SUPPLY CO PAYMENT # 20698 VENDOR - 6711 - SOUTHERN COMPUTER WAREHOUSE, INC PAYMENT # 20699 VENDOR - 209 - MERRIMAC PETROLEUM, INC. PAYMENT # 20695 VENDOR - 8131 - NEW HORIZONS LEARNING, LLC PAYMENT # 20696 Page 40 of 58 .  .  Item 7 Page 43 of 66 CITY OF VERNON OPERATING ACCOUNT WARRANT REGISTER NO. 159 DATE 10/21/25 Invoice Total: 197.80 27917 BUSINESS CARDS- M SHEHATA 011-010-110-522000 260142 197.80 Invoice Total: 197.80 279926 BUSINESS CARDS - A HUI 011-010-130-522000 260164 197.80 Invoice Total: 197.80 9/12/2025 3,300.00 Invoice Description Account PO or Contract Line Item Amount 090925 2025-Q3 RETIREE HEALTH INS REIMBURSEMENT (FIRE) 011-010-120-513035 3,300.00 Invoice Total: 3,300.00 9/12/2025 4,962.82 Invoice Description Account PO or Contract Line Item Amount 49484 PATCHBOX CAT6 CABLE 011-010-110-522010 260146 229.00 49484 PATCHBOX CAT6 CABLE 011-010-110-522010 260146 3,155.88 49484 PATCHBOX CAT6 CABLE 011-010-110-522010 260146 1,577.94 Invoice Total: 4,962.82 9/12/2025 3,300.00 Invoice Description Account PO or Contract Line Item Amount 090925 2025-Q3 RETIREE HEALTH INS REIMBURSEMENT (FIRE) 011-010-120-513035 3,300.00 Invoice Total: 3,300.00 9/12/2025 3,300.00 Invoice Description Account PO or Contract Line Item Amount 090925 2025-Q3 RETIREE HEALTH INS REIMBURSEMENT (FIRE) 011-010-120-513035 3,300.00 Invoice Total: 3,300.00 9/12/2025 4,827.39 VENDOR - 332 - TODD HEWETT PAYMENT # 20703 VENDOR - 1625 - TODD PAINTON PAYMENT # 20704 VENDOR - 1447 - TYLER TECHNOLOGIES, INC PAYMENT # 20705 VENDOR - 1393 - STEVEN P. COSTER PAYMENT # 20701 VENDOR - 7924 - SYNERGY MICRO SOLUTIONS, LLC PAYMENT # 20702 Page 41 of 58 .  .  Item 7 Page 44 of 66 CITY OF VERNON OPERATING ACCOUNT WARRANT REGISTER NO. 159 DATE 10/21/25 Invoice Description Account PO or Contract Line Item Amount 45445620 TYLER TECHNOLOGIES ERP SYSTEM 011-010-110-529110 IT-0152 4,827.39 Invoice Total: 4,827.39 9/12/2025 15.65 Invoice Description Account PO or Contract Line Item Amount 435279867001 SUPPLIES 056-060-600-522000 15.65 Invoice Total: 15.65 9/12/2025 83.74 Invoice Description Account PO or Contract Line Item Amount 429802994001 SUPPLIES 055-050-590-522000 83.74 Invoice Total: 83.74 9/12/2025 43.57 Invoice Description Account PO or Contract Line Item Amount 428919215001 SUPPLIES 056-060-600-522000 43.57 Invoice Total: 43.57 9/15/2025 166.58 Invoice Description Account PO or Contract Line Item Amount 429785934001 SUPPLIES 055-050-590-522000 166.58 Invoice Total: 166.58 9/15/2025 9.24 Invoice Description Account PO or Contract Line Item Amount 435300752001 SUPPLIES 011-010-105-522000 9.24 Invoice Total: 9.24 9/15/2025 73,552.97 VENDOR - 2190 - OFFICE DEPOT PAYMENT # 20709 VENDOR - 2190 - OFFICE DEPOT PAYMENT # 20710 VENDOR - 2412 - CALIFORNIA ISO PAYMENT # 20711 VENDOR - 2190 - OFFICE DEPOT PAYMENT # 20706 VENDOR - 2190 - OFFICE DEPOT PAYMENT # 20707 VENDOR - 2190 - OFFICE DEPOT PAYMENT # 20708 Page 42 of 58 .  .  Item 7 Page 45 of 66 CITY OF VERNON OPERATING ACCOUNT WARRANT REGISTER NO. 159 DATE 10/21/25 Invoice Description Account PO or Contract Line Item Amount 2025081431- 71558404 JANUARY 2024 055-050-590-520240 73,552.97 Invoice Total: 73,552.97 9/15/2025 398.06 Invoice Description Account PO or Contract Line Item Amount 2025090931- 72425910 REVISED CHARGES 12/2017 055-450-590-450340 398.06 Invoice Total: 398.06 9/15/2025 451.61 Invoice Description Account PO or Contract Line Item Amount 082525 REIMBURSEMENT (WESTERN GAS REGIONAL CONFERENCE) 056-060-600-529500 451.61 Invoice Total: 451.61 9/15/2025 678,096.62 Invoice Description Account PO or Contract Line Item Amount 2025090931- 72426519 REVISED CHARGES 09/2024 055-050-590-520156- 3,949.23 2025090931- 72426519 REVISED CHARGES 09/2024 055-050-590-520170 (1,455.08) 2025090931- 72426519 REVISED CHARGES 09/2024 055-050-590-520190 (250.24) 2025090931- 72426519 REVISED CHARGES 11/2023 055-050-590-520156- 12.91 2025090931- 72426519 REVISED CHARGES 11/2023 055-050-590-520170 (0.73) 2025090931- 72426519 REVISED CHARGES 11/2023 055-050-590-520190 (2,158.67) 2025090931- 72426519 REVISED CHARGES 12/2017 055-050-590-520170 (48,224.46) 2025090931- 72426519 REVISED CHARGES 05/2025 055-050-590-520156- (51.16) VENDOR - 2412 - CALIFORNIA ISO PAYMENT # 20712 VENDOR - 1370 - CLAUDIA ARELLANO PAYMENT # 20713 VENDOR - 2412 - CALIFORNIA ISO PAYMENT # 20714 Page 43 of 58 .  .  Item 7 Page 46 of 66 CITY OF VERNON OPERATING ACCOUNT WARRANT REGISTER NO. 159 DATE 10/21/25 2025090931- 72426519 REVISED CHARGES 05/2025 055-050-590-520170 624.82 2025090931- 72426519 REVISED CHARGES 05/2025 055-050-590-520190 (68.06) 2025090931- 72426519 REVISED CHARGES 08/2022 055-050-590-520184- 352.03 2025090931- 72426519 INITIAL CHARGES 08/2025 055-050-590-520156- 680,110.85 2025090931- 72426519 INITIAL CHARGES 08/2025 055-050-590-520170 28,631.07 2025090931- 72426519 INITIAL CHARGES 08/2025 055-050-590-520190 2,457.49 2025090931- 72426519 INITIAL CHARGES 08/2025 055-050-590-520210 14,166.62 Invoice Total: 678,096.62 9/18/2025 371.34 Invoice Description Account PO or Contract Line Item Amount 435298997001 SUPPLIES 011-010-105-522000 371.34 Invoice Total: 371.34 9/18/2025 348,452.00 Invoice Description Account PO or Contract Line Item Amount PV0925 SEPTEMBER 2025 CAPACITY 055-050-590-520181 282,072.00 PV0925 AUGUST 2025 ENERGY 055-050-590-520151 56,380.00 PV0925 PSF 055-000-000-122100 10,000.00 Invoice Total: 348,452.00 9/18/2025 5,338.00 Invoice Description Account PO or Contract Line Item Amount 139487 AUGUST 2025 055-050-590-520160 5,338.00 Invoice Total: 5,338.00 9/18/2025 66,567.03VENDOR - 5632 - 72 HR LLC PAYMENT # 20719 VENDOR - 2190 - OFFICE DEPOT PAYMENT # 20716 VENDOR - 2517 - SCPPA PAYMENT # 20717 VENDOR - 7225 - TWIN EAGLE HOLDINGS N.A., LLC PAYMENT # 20718 Page 44 of 58 .  .  Item 7 Page 47 of 66 CITY OF VERNON OPERATING ACCOUNT WARRANT REGISTER NO. 159 DATE 10/21/25 Invoice Description Account PO or Contract Line Item Amount FT25158 2025 SUPER DUTY FORD F-350 058-070-700-660000 260136 758.75 FT25158 2025 SUPER DUTY FORD F-350 058-070-700-660000 260136 65,808.28 Invoice Total: 66,567.03 9/18/2025 55,733.03 Invoice Description Account PO or Contract Line Item Amount JT24081 2024 RAM 2500 055-050-585-660000 260135 760.50 JT24081 2024 RAM 2500 055-050-585-660000 260135 53,211.27 JT24081 2024 RAM 2500 055-050-585-660000 260135 1,761.26 Invoice Total: 55,733.03 9/18/2025 6,940.00 Invoice Description Account PO or Contract Line Item Amount 18245 WORKERS COMPENSATION ADMINISTRATOR 011-010-120-529220 20250223 6,940.00 Invoice Total: 6,940.00 9/18/2025 2,167.07 Invoice Description Account PO or Contract Line Item Amount ADVXT0000710 ON-SITE CHARGES 8/16/24 -8/23/24 055-050-580-660000 20240228 2,167.07 Invoice Total: 2,167.07 9/18/2025 2,200.00 Invoice Description Account PO or Contract Line Item Amount 252250060814 ADMINISTRATION FEE 08/07/25-08/06/26 055-050-580-529010 2,200.00 Invoice Total: 2,200.00 9/18/2025 358.00 Invoice Description Account PO or Contract Line Item Amount VENDOR - 1928 - ADVANCED UTILITY SYSTEMS PAYMENT # 20722 VENDOR - 2533 - BANK OF NEW YORK MELLON TRUST COMPANY NA PAYMENT # 20723 VENDOR - 7667 - C&L REFRIGERATION CORPORATION PAYMENT # 20724 VENDOR - 5632 - 72 HR LLC PAYMENT # 20720 VENDOR - 7976 - ADMINSURE INC PAYMENT # 20721 Page 45 of 58 .  .  Item 7 Page 48 of 66 CITY OF VERNON OPERATING ACCOUNT WARRANT REGISTER NO. 159 DATE 10/21/25 262242A LABOR 055-050-586-529000- 20260085 358.00 Invoice Total: 358.00 9/18/2025 2,394.02 Invoice Description Account PO or Contract Line Item Amount 96900030 SAND SACK SLURRY 056-060-600-529000 20260028 1,191.21 Invoice Total: 1,191.21 96900031 SACK SAND SLURRY 056-060-600-529000 20260028 1,202.81 Invoice Total: 1,202.81 9/18/2025 11,392.75 Invoice Description Account PO or Contract Line Item Amount 6250005 TITLE 22 MONITORING THRU JUNE 30, 2025 058-070-700-529225 11,392.75 Invoice Total: 11,392.75 9/18/2025 45,642.50 Invoice Description Account PO or Contract Line Item Amount 08254090381 AUGUST 2025 055-050-590-520160 45,642.50 Invoice Total: 45,642.50 9/18/2025 9,100.00 Invoice Description Account PO or Contract Line Item Amount 7027290367010 4205111 AUGUST 2025 055-050-590-520160 9,100.00 Invoice Total: 9,100.00 9/18/2025 111,432.50 Invoice Description Account PO or Contract Line Item Amount 243119 AUGUST 2025 055-050-590-520160 111,432.50 Invoice Total: 111,432.50 VENDOR - 7262 - CITADEL ENERGY MARKETING, LLC PAYMENT # 20728 VENDOR - 5388 - CONOCOPHILLIPS COMPANY PAYMENT # 20729 VENDOR - 256 - CALPORTLAND COMPANY PAYMENT # 20725 VENDOR - 1917 - CENTRAL BASIN WATER ASSOCATION PAYMENT # 20726 VENDOR - 6298 - CIMA ENERGY, LP PAYMENT # 20727 Page 46 of 58 .  .  Item 7 Page 49 of 66 CITY OF VERNON OPERATING ACCOUNT WARRANT REGISTER NO. 159 DATE 10/21/25 9/18/2025 2,243.00 Invoice Description Account PO or Contract Line Item Amount 5018469 AUGUST 2025 055-050-590-520160 2,243.00 Invoice Total: 2,243.00 9/18/2025 12,874.78 Invoice Description Account PO or Contract Line Item Amount 25SM1417 SERVICES AGREEMENT 011-020-200-529225 HD-0035 12,874.78 Invoice Total: 12,874.78 9/18/2025 864.00 Invoice Description Account PO or Contract Line Item Amount 9593791537 SUPPLIES - CAST IRON HEX BUSHING 055-050-570-529000 260050 115.47 Invoice Total: 115.47 9620969593 DIAMOND SAW BLADE 058-070-700-529000 260037 748.53 Invoice Total: 748.53 9/18/2025 468.39 Invoice Description Account PO or Contract Line Item Amount 9612952532 MISC SUPPLIES 058-070-700-522000 260037 468.39 Invoice Total: 468.39 9/18/2025 1,250.00 Invoice Description Account PO or Contract Line Item Amount 0825001688006 AUGUST 2025 055-050-590-529215 63.75 Invoice Total: 63.75 0825001688088 AUGUST 2025 055-050-590-529215 1,186.25 Invoice Total: 1,186.25 9/18/2025 42,355.50 VENDOR - 4500 - ICE US OTC COMMODITY MARKETS, LLC PAYMENT # 20734 VENDOR - 6886 - JACOBS ENGINEERING GROUP, INC PAYMENT # 20735 VENDOR - 620 - DEPT OF TOXIC SUBSTANCES CTRL PAYMENT # 20731 VENDOR - 1712 - GRAINGER, CO PAYMENT # 20732 VENDOR - 1712 - GRAINGER, CO PAYMENT # 20733 VENDOR - 7099 - CRC MARKETING, INC PAYMENT # 20730 Page 47 of 58 .  .  Item 7 Page 50 of 66 CITY OF VERNON OPERATING ACCOUNT WARRANT REGISTER NO. 159 DATE 10/21/25 Invoice Description Account PO or Contract Line Item Amount D3775700026 PROFESSIONAL SERVICES THROUGH 8/22/25 055-050-580-529225 20240020 1,864.75 D3775700026 PROFESSIONAL SERVICES THROUGH 8/22/25 056-060-600-529225 20240020 1,119.25 D3775700026 PROFESSIONAL SERVICES THROUGH 8/22/25 055-050-586-529235- 20240020 34,052.25 D3775700026 PROFESSIONAL SERVICES THROUGH 8/22/25 055-050-560-529215 20240020 5,319.25 Invoice Total: 42,355.50 9/18/2025 12,354.75 Invoice Description Account PO or Contract Line Item Amount 12324833 KRONOS WORKFORCE READY 10/24 055-050-580-529215 20250349 615.30 12324833 KRONOS WORKFORCE READY 10/24 011-010-110-529110 20250349 506.37 Invoice Total: 1,121.67 12336484 KRONOS WORKFORCE READY 11/24 055-050-580-529215 20250349 615.30 12336484 KRONOS WORKFORCE READY 11/24 011-010-110-529110 20250349 506.37 Invoice Total: 1,121.67 12348959 KRONOS WORKFORCE READY 12/24 055-050-580-529215 20250349 615.30 12348959 KRONOS WORKFORCE READY 12/24 011-010-110-529110 20250349 512.52 Invoice Total: 1,127.82 12361421 KRONOS WORKFORCE READY 01/25 055-050-580-529215 20250349 615.30 12361421 KRONOS WORKFORCE READY 01/25 011-010-110-529110 20250349 512.52 Invoice Total: 1,127.82 12373496 KRONOS WORKFORCE READY 02/25 055-050-580-529215 20250349 615.30 12373496 KRONOS WORKFORCE READY 02/25 011-010-110-529110 20250349 494.07 Invoice Total: 1,109.37 12385896 KRONOS WORKFORCE READY 03/25 055-050-580-529215 20250349 615.30 12385896 KRONOS WORKFORCE READY 03/25 011-010-110-529110 20250349 500.22 Invoice Total: 1,115.52 I10080002375 KRONOS WORKFORCE READY 04/25 055-050-580-529215 20250349 615.30 I10080002375 KRONOS WORKFORCE READY 04/25 011-010-110-529110 20250349 507.39 Invoice Total: 1,122.69 VENDOR - 5034 - KRONOS INCORPORATED PAYMENT # 20736 Page 48 of 58 .  .  Item 7 Page 51 of 66 CITY OF VERNON OPERATING ACCOUNT WARRANT REGISTER NO. 159 DATE 10/21/25 I10080007148 KRONOS WORKFORCE READY 05/25 055-050-580-529215 20250349 615.30 I10080007148 KRONOS WORKFORCE READY 05/25 011-010-110-529110 20250349 517.65 Invoice Total: 1,132.95 I10080011881 KRONOS WORKFORCE READY 06/25 055-050-580-529215 20250349 615.30 I10080011881 KRONOS WORKFORCE READY 06/25 011-010-110-529110 20250349 508.41 Invoice Total: 1,123.71 I10080016646 KRONOS WORKFORCE READY 07/25 055-050-580-529215 20250349 615.30 I10080016646 KRONOS WORKFORCE READY 07/25 011-010-110-529110 20250349 518.67 Invoice Total: 1,133.97 I10080021312 KRONOS WORKFORCE READY 08/25 055-050-580-529215 20250349 615.30 I10080021312 KRONOS WORKFORCE READY 08/25 011-010-110-529110 20250349 502.26 Invoice Total: 1,117.56 9/18/2025 16,250.00 Invoice Description Account PO or Contract Line Item Amount GASI00208120 AUGUST 2025 055-050-590-520160 16,250.00 Invoice Total: 16,250.00 9/18/2025 13,038.40 Invoice Description Account PO or Contract Line Item Amount 25670 AUGUST 2025 055-050-590-520160 13,038.40 Invoice Total: 13,038.40 9/18/2025 73,173.75 Invoice Description Account PO or Contract Line Item Amount 1874 PROFESSIONAL SERVICES 058-070-700-660000 20240224 1,425.00 1874 PROFESSIONAL SERVICES 058-070-700-660000 20240224 21,375.00 1874 PROFESSIONAL SERVICES 058-070-700-660000 20240224 427.50 1874 PROFESSIONAL SERVICES 055-050-560-660000 20240224 2,137.50 1874 PROFESSIONAL SERVICES 055-050-585-660000 20240224 45,671.25 1874 PROFESSIONAL SERVICES 058-070-700-529000 20240224 2,137.50 Invoice Total: 73,173.75 VENDOR - 6086 - MACQUARIE ENERGY NORTH AMERICA TRADING PAYMENT # 20737 VENDOR - 6318 - MIECO, LLC PAYMENT # 20738 VENDOR - 5614 - NORTHWEST ELECTRICAL SERVICES, LLC PAYMENT # 20739 Page 49 of 58 .  .  Item 7 Page 52 of 66 CITY OF VERNON OPERATING ACCOUNT WARRANT REGISTER NO. 159 DATE 10/21/25 9/18/2025 1,000.21 Invoice Description Account PO or Contract Line Item Amount 213472IN TAGGING SERVICES - SEPT 2025 055-050-590-529215 260080 1,000.21 Invoice Total: 1,000.21 9/18/2025 28,135.44 Invoice Description Account PO or Contract Line Item Amount DH0925 SEPTEMBER 2025 055-050-590-520157- 28,135.44 Invoice Total: 28,135.44 9/18/2025 297,116.28 Invoice Description Account PO or Contract Line Item Amount ATSP0925 SEPTEMBER 2025 055-050-590-520157- 297,116.28 Invoice Total: 297,116.28 9/18/2025 108,729.39 Invoice Description Account PO or Contract Line Item Amount DSR10925 SEPTEMBER 2025 055-050-590-520157- 108,729.39 Invoice Total: 108,729.39 9/18/2025 9,536.57 Invoice Description Account PO or Contract Line Item Amount 91388339 ACTUATOR 055-050-586-529000- 20260018 9,536.57 Invoice Total: 9,536.57 9/18/2025 24,669.00 Invoice Description Account PO or Contract Line Item Amount 7501890346 SEPTEMBER 2025 055-050-590-520170 24,669.00 Invoice Total: 24,669.00 VENDOR - 2517 - SCPPA PAYMENT # 20743 VENDOR - 7361 - SIEMENS ENERGY, INC PAYMENT # 20744 VENDOR - 59 - SO CAL EDISON PAYMENT # 20745 VENDOR - 629 - OPEN ACCESS TECHNOLOGY INTL PAYMENT # 20740 VENDOR - 2517 - SCPPA PAYMENT # 20741 VENDOR - 2517 - SCPPA PAYMENT # 20742 Page 50 of 58 .  .  Item 7 Page 53 of 66 CITY OF VERNON OPERATING ACCOUNT WARRANT REGISTER NO. 159 DATE 10/21/25 9/18/2025 1,541.87 Invoice Description Account PO or Contract Line Item Amount 1186113010901 25 FIBER INTERNET SERVICE PERIOD SEPT 2025 055-050-586-526010- 1,050.00 Invoice Total: 1,050.00 2320737010821 25 DOJ PAC-50 NETWORK CONNECTION PERIOD 8/26-9/25/25 011-010-110-526010 20250285 491.87 Invoice Total: 491.87 9/18/2025 12,600.00 Invoice Description Account PO or Contract Line Item Amount 11503363 SEPTEMBER 2025 - AUGUST 2026 055-050-580-529215 12,600.00 Invoice Total: 12,600.00 9/18/2025 5,000.00 Invoice Description Account PO or Contract Line Item Amount 2018437 SERVICES AGREEMENT - AUGUST 2025 055-050-580-529215 20240255 5,000.00 Invoice Total: 5,000.00 9/18/2025 291,569.62 Invoice Description Account PO or Contract Line Item Amount 0825 AUGUST 2025 055-050-590-525022 291,569.62 Invoice Total: 291,569.62 9/18/2025 2,547.14 Invoice Description Account PO or Contract Line Item Amount 051225 CREDIT FOR SALES TAX 056-060-600-529000 250138 (0.21) Invoice Total: (0.21) IN18578 INVENTORY PARTS 055-050-586-529004- 260070 100.00 IN18578 INVENTORY PARTS 055-050-586-529004- 260070 2,447.35 Invoice Total: 2,547.35 VENDOR - 1581 - THE GAS COMPANY PAYMENT # 20749 VENDOR - 4318 - TIMOTHY MARQUEZ PAYMENT # 20750 VENDOR - 7419 - SPECTRUM BUSINESS PAYMENT # 20746 VENDOR - 574 - STANDARD & POORS FINANCIAL SERVICES, LLC PAYMENT # 20747 VENDOR - 7743 - STONEX FINANCIAL INC. PAYMENT # 20748 Page 51 of 58 .  .  Item 7 Page 54 of 66 CITY OF VERNON OPERATING ACCOUNT WARRANT REGISTER NO. 159 DATE 10/21/25 9/18/2025 2,103.00 Invoice Description Account PO or Contract Line Item Amount SI20007604 ASPHALT MATERIALS 058-070-700-529000 260140 2,103.00 Invoice Total: 2,103.00 9/18/2025 49,347.87 Invoice Description Account PO or Contract Line Item Amount GG1766EI0725 JULY 2025 055-050-590-520153 6.80 Invoice Total: 6.80 GG1766W0825 AUGUST 2025 CAPACITY 055-050-590-520183 33,180.97 GG1766W0825 JULY 2025 ENERGY 055-050-590-520153 16,160.10 Invoice Total: 49,341.07 9/18/2025 17,577.73 Invoice Description Account PO or Contract Line Item Amount IN270144 INTERNET PROVIDER 059-080-800-520173 20240299 9,271.99 Invoice Total: 9,271.99 IN270155 INTERNET PROVIDER 059-080-800-520173 20240332 8,305.74 Invoice Total: 8,305.74 9/18/2025 2,099.54 Invoice Description Account PO or Contract Line Item Amount 4300222 AGG & ASPHALT 056-060-600-529000 260081 236.87 Invoice Total: 236.87 4300570 SS-1 OIL 5 GALLONS 056-060-600-529000 260081 98.78 Invoice Total: 98.78 4300603 AGG & ASPHALT 058-070-700-529000 260085 674.63 Invoice Total: 674.63 4379531 SS-1 OIL 5 GALLONS 058-070-700-529000 260085 98.78 VENDOR - 2227 - US DEPARTMENT OF ENERGY PAYMENT # 20752 VENDOR - 7343 - USIPCOMMUNICATION, LLC PAYMENT # 20753 VENDOR - 1695 - VULCAN MATERIALS COMPANY PAYMENT # 20754 VENDOR - 1847 - TOM MALLOY CORPORATION PAYMENT # 20751 Page 52 of 58 .  .  Item 7 Page 55 of 66 CITY OF VERNON OPERATING ACCOUNT WARRANT REGISTER NO. 159 DATE 10/21/25 Invoice Total: 98.78 4379723 AGG & ASPHALT 058-070-700-529000 260085 291.46 Invoice Total: 291.46 4379748 AGG & ASPHALT 058-070-700-529000 260085 699.02 Invoice Total: 699.02 9/18/2025 175,271.24 Invoice Description Account PO or Contract Line Item Amount 073125 GROUNDWATER PRODUCTION & ASSESSMENT - JULY 2025 058-070-700-520110 175,271.24 Invoice Total: 175,271.24 9/18/2025 444.87 Invoice Description Account PO or Contract Line Item Amount 5758362 SODIUM HYPOCHLORITE 058-070-700-520140 20240032 444.87 Invoice Total: 444.87 9/18/2025 7,860.72 Invoice Description Account PO or Contract Line Item Amount 8021 OCTOBER 2025 055-050-580-529215 LP-0463 7,860.72 Invoice Total: 7,860.72 9/18/2025 36,851.79 Invoice Description Account PO or Contract Line Item Amount 30091 457 CONTRIBUTIONS PAYROLL WARRANT 250918 011-000-000-210220 19,772.95 30091 457 CONTRIBUTIONS PAYROLL WARRANT 250918 055-000-000-210220 15,367.74 30091 457 CONTRIBUTIONS PAYROLL WARRANT 250918 056-000-000-210220 375.00 30091 457 CONTRIBUTIONS PAYROLL WARRANT 250918 058-000-000-210220 1,286.10 VENDOR - 7541 - MISSIONSQUARE RETIREMENT PAYMENT # 20759 VENDOR - 1658 - WATER REPLENISHMENT DISTRICT PAYMENT # 20755 VENDOR - 7110 - WATERLINE TECHNOLOGIES, INC PAYMENT # 20756 VENDOR - 7918 - YES ENERGY LLC PAYMENT # 20757 Page 53 of 58 .  .  Item 7 Page 56 of 66 CITY OF VERNON OPERATING ACCOUNT WARRANT REGISTER NO. 159 DATE 10/21/25 30091 457 CONTRIBUTIONS PAYROLL WARRANT 250918 059-000-000-210220 50.00 Invoice Total: 36,851.79 9/19/2025 65,054.03 Invoice Description Account PO or Contract Line Item Amount 30080 STATE WITHOLDING- PAYROLL WARRANT 250918 011-000-000-210210 37,354.78 30080 STATE WITHOLDING- PAYROLL WARRANT 250918 055-000-000-210210 23,924.10 30080 STATE WITHOLDING- PAYROLL WARRANT 250918 056-000-000-210210 1,602.42 30080 STATE WITHOLDING- PAYROLL WARRANT 250918 058-000-000-210210 2,142.25 30080 STATE WITHOLDING- PAYROLL WARRANT 250918 059-000-000-210210 30.48 Invoice Total: 65,054.03 9/18/2025 1,224.81 Invoice Description Account PO or Contract Line Item Amount 30084 FSA PAYMENT PAYROLL WARRANT 250918 011-000-000-100013 1,224.81 Invoice Total: 1,224.81 9/19/2025 194,569.87 Invoice Description Account PO or Contract Line Item Amount 30086 FEDERAL WITHHOLDING-PAYROLL WARRANT 250918 011-000-000-210210 116,598.52 30086 FEDERAL WITHHOLDING-PAYROLL WARRANT 250918 055-000-000-210210 66,440.03 30086 FEDERAL WITHHOLDING-PAYROLL WARRANT 250918 056-000-000-210210 5,047.36 30086 FEDERAL WITHHOLDING-PAYROLL WARRANT 250918 058-000-000-210210 6,418.57 30086 FEDERAL WITHHOLDING-PAYROLL WARRANT 250918 059-000-000-210210 65.39 VENDOR - 4075 - THE DEPARTMENT OF THE TREASURY PAYMENT # 20763 VENDOR - 1635 - EMPLOYMENT DEVELOPMENT DEPT PAYMENT # 20761 VENDOR - 3146 - CITY OF VERNON, FSA ACCOUNT PAYMENT # 20762 Page 54 of 58 .  .  Item 7 Page 57 of 66 CITY OF VERNON OPERATING ACCOUNT WARRANT REGISTER NO. 159 DATE 10/21/25 Invoice Total: 194,569.87 9/18/2025 66.26 Invoice Description Account PO or Contract Line Item Amount 425021282001 SUPPLIES 011-010-125-522000 66.26 Invoice Total: 66.26 9/10/2025 447.60 Invoice Description Account PO or Contract Line Item Amount 326220258 ONLINE BILL PAYMENT PROCESSING 055-050-580-529010 408.94 326220258 ONLINE BILL PAYMENT PROCESSING 056-060-600-529010- 12.41 326220258 ONLINE BILL PAYMENT PROCESSING 058-070-700-529010- 26.25 Invoice Total: 447.60 9/4/2025 350.00 Invoice Description Account PO or Contract Line Item Amount 090425 457 PR CONTRIBUTIONS 011-000-000-210220 350.00 Invoice Total: 350.00 9/4/2025 349,070.91 Invoice Description Account PO or Contract Line Item Amount B0K6D6 ACTIVE MEDICAL PREMIUMS 09/2025 011-000-000-210221 189,293.40 B0K6D6 ACTIVE MEDICAL PREMIUMS 09/2025 011-000-000-210222 14,571.68 B0K6D6 ACTIVE MEDICAL PREMIUMS 09/2025 011-000-000-210223 6,237.84 B0K6D6 ACTIVE MEDICAL PREMIUMS 09/2025 011-000-000-210230 2,583.82 B0K6D6 ACTIVE MEDICAL PREMIUMS 09/2025 011-010-105-529215 43.94 B0K6D6 ACTIVE MEDICAL PREMIUMS 09/2025 011-010-120-513035 (368.68) B0K6D6 ACTIVE MEDICAL PREMIUMS 09/2025 011-010-120-513035 715.16 B0K6D6 ACTIVE MEDICAL PREMIUMS 09/2025 011-010-120-529215 6.76 B0K6D6 ACTIVE MEDICAL PREMIUMS 09/2025 011-010-120-529215 1,497.75 B0K6D6 ACTIVE MEDICAL PREMIUMS 09/2025 011-010-125-529215 3.38 B0K6D6 ACTIVE MEDICAL PREMIUMS 09/2025 011-010-130-523034 (3.93) VENDOR - 7541 - MISSIONSQUARE RETIREMENT PAYMENT # 20775 VENDOR - 2190 - OFFICE DEPOT PAYMENT # 20716 VENDOR - 7365 - INVOICE CLOUD, INC PAYMENT # 20774 VENDOR - 7703 - SELF INSURED SERVICES COMPANY PAYMENT # 20627 Page 55 of 58 .  .  Item 7 Page 58 of 66 CITY OF VERNON OPERATING ACCOUNT WARRANT REGISTER NO. 159 DATE 10/21/25 B0K6D6 ACTIVE MEDICAL PREMIUMS 09/2025 011-010-130-529215 20.28 B0K6D6 ACTIVE MEDICAL PREMIUMS 09/2025 011-020-200-529215 15.21 B0K6D6 ACTIVE MEDICAL PREMIUMS 09/2025 011-030-300-529215 99.71 B0K6D6 ACTIVE MEDICAL PREMIUMS 09/2025 011-040-400-529215 11.83 B0K6D6 ACTIVE MEDICAL PREMIUMS 09/2025 011-040-405-529215 10.14 B0K6D6 ACTIVE MEDICAL PREMIUMS 09/2025 011-040-415-529215 10.14 B0K6D6 ACTIVE MEDICAL PREMIUMS 09/2025 011-040-430-529215 32.11 B0K6D6 ACTIVE MEDICAL PREMIUMS 09/2025 055-000-000-210221 93,338.59 B0K6D6 ACTIVE MEDICAL PREMIUMS 09/2025 055-000-000-210222 6,391.74 B0K6D6 ACTIVE MEDICAL PREMIUMS 09/2025 055-000-000-210223 5,396.89 B0K6D6 ACTIVE MEDICAL PREMIUMS 09/2025 055-000-000-210230 1,059.70 B0K6D6 ACTIVE MEDICAL PREMIUMS 09/2025 055-050-555-529215 20.28 B0K6D6 ACTIVE MEDICAL PREMIUMS 09/2025 055-050-570-529215 1.69 B0K6D6 ACTIVE MEDICAL PREMIUMS 09/2025 055-050-575-529215 5.07 B0K6D6 ACTIVE MEDICAL PREMIUMS 09/2025 055-050-580-529215 11.83 B0K6D6 ACTIVE MEDICAL PREMIUMS 09/2025 055-050-585-529215 13.52 B0K6D6 ACTIVE MEDICAL PREMIUMS 09/2025 055-050-586-529215- 32.11 B0K6D6 ACTIVE MEDICAL PREMIUMS 09/2025 055-050-590-529215 10.14 B0K6D6 ACTIVE MEDICAL PREMIUMS 09/2025 055-050-595-529215 1.69 B0K6D6 ACTIVE MEDICAL PREMIUMS 09/2025 056-000-000-210221 4,600.00 B0K6D6 ACTIVE MEDICAL PREMIUMS 09/2025 056-000-000-210222 360.96 B0K6D6 ACTIVE MEDICAL PREMIUMS 09/2025 056-000-000-210223 424.35 B0K6D6 ACTIVE MEDICAL PREMIUMS 09/2025 056-000-000-210230 66.20 B0K6D6 ACTIVE MEDICAL PREMIUMS 09/2025 056-060-600-529215 5.07 B0K6D6 ACTIVE MEDICAL PREMIUMS 09/2025 058-000-000-210221 20,412.61 B0K6D6 ACTIVE MEDICAL PREMIUMS 09/2025 058-000-000-210222 1,157.64 B0K6D6 ACTIVE MEDICAL PREMIUMS 09/2025 058-000-000-210223 634.26 B0K6D6 ACTIVE MEDICAL PREMIUMS 09/2025 058-000-000-210230 284.32 B0K6D6 ACTIVE MEDICAL PREMIUMS 09/2025 058-070-700-529215 21.97 B0K6D6 ACTIVE MEDICAL PREMIUMS 09/2025 059-000-000-210221 34.95 B0K6D6 ACTIVE MEDICAL PREMIUMS 09/2025 059-000-000-210223 3.22 B0K6D6 ACTIVE MEDICAL PREMIUMS 09/2025 059-000-000-210230 0.07 B0K6D6 ACTIVE MEDICAL PREMIUMS 09/2025 059-000-000-210222 1.50 Invoice Total: 349,070.91 Page 56 of 58 .  .  Item 7 Page 59 of 66 CITY OF VERNON OPERATING ACCOUNT WARRANT REGISTER NO. 159 DATE 10/21/25 9/4/2025 130,178.89 Invoice Description Account PO or Contract Line Item Amount B0K6D7 RETIREE MEDICAL PREMIUM 09/2025 011-010-120-513035 97,668.58 B0K6D7 RETIREE MEDICAL PREMIUM 09/2025 011-010-120-513035 23,338.79 B0K6D7 RETIREE MEDICAL PREMIUM 09/2025 011-010-120-513035 8,282.75 B0K6D7 RETIREE MEDICAL PREMIUM 09/2025 011-010-120-513035 34.77 B0K6D7 RETIREE MEDICAL PREMIUM 09/2025 011-010-120-529215 854.00 Invoice Total: 130,178.89 9/4/2025 812,124.30 Invoice Description Account PO or Contract Line Item Amount 090425 PAYROLL DIRECT DEPOSIT 011-000-000-210110 505,455.60 090425 PAYROLL DIRECT DEPOSIT 055-000-000-210110 247,803.07 090425 PAYROLL DIRECT DEPOSIT 056-000-000-210110 16,237.75 090425 PAYROLL DIRECT DEPOSIT 058-000-000-210110 42,344.97 090425 PAYROLL DIRECT DEPOSIT 059-000-000-210110 282.91 Invoice Total: 812,124.30 9/5/2025 16,735.42 Invoice Description Account PO or Contract Line Item Amount 090525 PAYROLL DIRECT DEPOSIT 011-000-000-210110 16,735.42 Invoice Total: 16,735.42 9/18/2025 899,840.65 Invoice Description Account PO or Contract Line Item Amount 091825 PAYROLL DIRECT DEPOSIT 011-000-000-210110 556,115.04 091825 PAYROLL DIRECT DEPOSIT 055-000-000-210110 279,385.21 091825 PAYROLL DIRECT DEPOSIT 056-000-000-210110 19,454.71 091825 PAYROLL DIRECT DEPOSIT 058-000-000-210110 44,594.49 091825 PAYROLL DIRECT DEPOSIT 059-000-000-210110 291.20 Invoice Total: 899,840.65 PAYROLL DIRECT DEPOSIT VENDOR - 7703 - SELF INSURED SERVICES COMPANY PAYMENT # 20628 PAYROLL DIRECT DEPOSIT PAYROLL DIRECT DEPOSIT Page 57 of 58 .  .  Item 7 Page 60 of 66 EARLY CHECKS TOTAL ELECTRONIC TOTAL GRAND TOTAL 745,906.17 3,753,307.78 4,499,213.95 79,236.19 8,568,594.94 8,647,831.13 51,318.25 700,191.43 751,509.68 27,473.19 457,569.35 485,042.54 0.00 24,385.12 24,385.12 903,933.80 13,504,048.62 14,407,982.42 058 - WATER 059 - FIBER Total CITY OF VERNON OPERATING ACCOUNT WARRANT REGISTER NO. 159 DATE 10/21/25 FUND 011 - GENERAL 055 - LIGHT & POWER 056 - NATURAL GAS Page 58 of 58 .  .  Item 7 Page 61 of 66 City Council Agenda Report Meeting Date:October 21, 2025 From:Brian Saeki, City Administrator Department:City Administration Submitted by:Diana Figueroa, Communications and Public Information Manager Subject Fire Department Activity Report Recommendation Receive and file the August 2025 Fire Department Activity Report. Background Attached is a copy of a Fire Department Activity Report which covers the period of August 1 through August 31, 2025. The report is provided by Los Angeles County Fire and consists of incident details and a summary for the month. Fiscal Impact There is no fiscal impact associated with this report. Attachments 1. Fire Department Activity Report – August 2025 .  .  Item 8 Page 1 of 91 1 CITY OF VERNON FIRE STATISTICAL REPORT  AUGUST 2025 AT‐A‐GLANCE: . . Item 8Page 2 of 91 2 FIRES:Incident Date/Time Basic Incident Number (FD1) Basic Exposure (FD1.6) Basic Incident Full Address Basic Incident Type Code And Description (FD1.21) Basic Property Pre‐Incident Value (FD1.37) Basic Property Losses (FD1.35) Basic Contents Pre‐Incident Value (FD1.38) Basic Content Losses (FD1.36) Basic Primary Station Name (FD1.4) Basic Incident Address Favorite Address Postal Code (FD1.78) Basic Person Involved Postal Code (FD3.18) Basic Incident City Name (FD1.16): VERNON Basic Incident Postal Code (FD1.19): 90058 08/05/2025 LAC252718380 4800 South SANTA FE Avenue VERNON CA 90058 150 ‐ Outside rubbish fire, other 500 LAC052 08/08/2025 LAC252751290 South DOWNEY Road and E VERNON AV VERNON CA 90058 100 ‐ Fire, other LAC013 LAC252754110 2638 East VERNON Avenue VERNON CA 90058 151 ‐ Outside rubbish, trash or waste fire LAC052 08/09/2025 LAC252769620 2050 East 51ST Street VERNON CA 90058 100 ‐ Fire, other LAC052 . . Item 8Page 3 of 91 3 Incident Date/Time Basic Incident Number (FD1) Basic Exposure (FD1.6) Basic Incident Full Address Basic Incident Type Code And Description (FD1.21) Basic Property Pre‐Incident Value (FD1.37) Basic Property Losses (FD1.35) Basic Contents Pre‐Incident Value (FD1.38) Basic Content Losses (FD1.36) Basic Primary Station Name (FD1.4) Basic Incident Address Favorite Address Postal Code (FD1.78) Basic Person Involved Postal Code (FD3.18) 08/10/2025 LAC252774430 2440 South ALAMEDA Street VERNON CA 90058 118 ‐ Trash or rubbish fire, contained LAC052 LAC252783900 South SOTO Street and FRUITLAND AV VERNON CA 90058 118 ‐ Trash or rubbish fire, contained LAC013 08/14/2025 LAC252825540 East 49TH Street and EVERETT AV VERNON CA 90058 132 ‐ Road freight or transport vehicle fire LAC013 08/17/2025 LAC252863900 1999 25TH Street VERNON CA 90058 118 ‐ Trash or rubbish fire, contained LAC052 08/20/2025 LAC252902040 East CHAMBERS Street and S PACIFIC BLVD VERNON CA 90058 118 ‐ Trash or rubbish fire, contained LAC052 . . Item 8Page 4 of 91 4 Incident Date/Time Basic Incident Number (FD1) Basic Exposure (FD1.6) Basic Incident Full Address Basic Incident Type Code And Description (FD1.21) Basic Property Pre‐Incident Value (FD1.37) Basic Property Losses (FD1.35) Basic Contents Pre‐Incident Value (FD1.38) Basic Content Losses (FD1.36) Basic Primary Station Name (FD1.4) Basic Incident Address Favorite Address Postal Code (FD1.78) Basic Person Involved Postal Code (FD3.18) 08/27/2025 LAC253006650 2800 East 54TH Street VERNON CA 90058 100 ‐ Fire, other LAC013 Count:  10 TRANSPORTS:Disposition Incident Patient Disposition (eDisposition.12) Number of Incidents (ALS) Patient Treated, Transported 10 Canceled (Prior to Arrival At Scene) 3 Canceled on Scene (FD Not Needed) 10 Canceled on Scene (Unable to Locate Patient) 1 Care Transferred to BLS 23 Patient Refusal (AMA) ‐ (No Transport) 13 TYPES AND TOTALS:Cad Initial Cad Incident Type Description Fire Initial Cad Incident Type Description (FD1.86) Basic Incident Type Code And Description (FD1.21) Number of incidents Property Loss Content Loss Acres Burned Basic Incident Type Category (FD1.21): (None) Basic Incident City Name (FD1.16): VERNON CITY OF VERNON STATISTICS AUGUST 2025 INCIDENT SUMMARY . . Item 8Page 5 of 91 5 Cad Initial Cad Incident Type Description Fire Initial Cad Incident Type Description (FD1.86) Basic Incident Type Code And Description (FD1.21) Number of incidents Property Loss Content Loss Acres Burned ALRA ALRA 1 ALRWF ALRWF 1 TCA TCA 1 TCB TCB 1 Total:  4 Total:  $0 Total:  0 Total:  0 Total:  4 Total:  $0 Total:  0 Total:  0 Basic Incident Type Category (FD1.21): 1 ‐ Fire Basic Incident City Name (FD1.16): VERNON INVO INVO 100 ‐ Fire, other 1 MISC1 MISC1 100 ‐ Fire, other 2 MISC1 MISC1 118 ‐ Trash or rubbish fire, contained 3 MISC1 MISC1 151 ‐ Outside rubbish, trash or waste fire 1 RUB RUB 118 ‐ Trash or rubbish fire, contained 1 TREE TREE 150 ‐ Outside rubbish fire, other 1 VEHL VEHL 132 ‐ Road freight or transport vehicle fire 1 Total:  10 Total:  $0 Total:  0 Total:  0 Total:  10 Total:  $0 Total:  0 Total:  0 Basic Incident Type Category (FD1.21): 3 ‐ Rescue & Emergency Medical Service Incident Basic Incident City Name (FD1.16): VERNON 911 911 321 ‐ EMS call, excluding vehicle accident with injury 1 ARREST ARREST 321 ‐ EMS call, excluding vehicle accident with injury 1 CITY OF VERNON STATISTICS AUGUST 2025 INCIDENT SUMMARY . . Item 8Page 6 of 91 6 Cad Initial Cad Incident Type Description Fire Initial Cad Incident Type Description (FD1.86) Basic Incident Type Code And Description (FD1.21) Number of incidents Property Loss Content Loss Acres Burned ASSLT ASSLT 321 ‐ EMS call, excluding vehicle accident with injury 1 BEHAVB BEHAVB 321 ‐ EMS call, excluding vehicle accident with injury 2 BLEEDA BLEEDA 321 ‐ EMS call, excluding vehicle accident with injury 1 CP CP 321 ‐ EMS call, excluding vehicle accident with injury 3 DB DB 321 ‐ EMS call, excluding vehicle accident with injury 4 EMS EMS 300 ‐ Rescue, EMS incident, other 2 INJA INJA 300 ‐ Rescue, EMS incident, other 1 INJA INJA 321 ‐ EMS call, excluding vehicle accident with injury 3 INJB INJB 321 ‐ EMS call, excluding vehicle accident with injury 2 SICKA SICKA 300 ‐ Rescue, EMS incident, other 1 SICKA SICKA 311 ‐ Medical assist, assist EMS crew 1 SICKA SICKA 321 ‐ EMS call, excluding vehicle accident with injury 2 SICKB SICKB 300 ‐ Rescue, EMS incident, other 1 SICKB SICKB 321 ‐ EMS call, excluding vehicle accident with injury 1 TCA TCA 300 ‐ Rescue, EMS incident, other 2 TCA TCA 321 ‐ EMS call, excluding vehicle accident with injury 1 TCA TCA 322 ‐ Motor vehicle accident with injuries 3 CITY OF VERNON STATISTICS AUGUST 2025 INCIDENT SUMMARY . . Item 8Page 7 of 91 7 Cad Initial Cad Incident Type Description Fire Initial Cad Incident Type Description (FD1.86) Basic Incident Type Code And Description (FD1.21) Number of incidents Property Loss Content Loss Acres Burned TCB TCB 300 ‐ Rescue, EMS incident, other 2 TCB TCB 321 ‐ EMS call, excluding vehicle accident with injury 1 TCP TCP 300 ‐ Rescue, EMS incident, other 1 TCP TCP 311 ‐ Medical assist, assist EMS crew 1 TCP TCP 321 ‐ EMS call, excluding vehicle accident with injury 1 UNC UNC 321 ‐ EMS call, excluding vehicle accident with injury 3 Total:  42 Total:  $0 Total:  0 Total:  0 Total:  42 Total:  $0 Total:  0 Total:  0 Basic Incident Type Category (FD1.21): 5 ‐ Service Call Basic Incident City Name (FD1.16): VERNON ALRA ALRA 522 ‐ Water or steam leak 1 HYD HYD 522 ‐ Water or steam leak 1 Total:  2 Total:  $0 Total:  0 Total:  0 Total:  2 Total:  $0 Total:  0 Total:  0 Basic Incident Type Category (FD1.21): 6 ‐ Good Intent Call Basic Incident City Name (FD1.16): VERNON ALRA ALRA 600 ‐ Good intent call, other 3 ALRA ALRA 611 ‐ Dispatched and cancelled en route 8 ALRAR ALRAR 611 ‐ Dispatched and cancelled en route 2 ALRMAN ALRMAN 600 ‐ Good intent call, other 1 ALRMAN ALRMAN 611 ‐ Dispatched and cancelled en route 2 CITY OF VERNON STATISTICS AUGUST 2025 INCIDENT SUMMARY . . Item 8Page 8 of 91 8 Cad Initial Cad Incident Type Description Fire Initial Cad Incident Type Description (FD1.86) Basic Incident Type Code And Description (FD1.21) Number of incidents Property Loss Content Loss Acres Burned ALRWF ALRWF 600 ‐ Good intent call, other 4 ALRWF ALRWF 611 ‐ Dispatched and cancelled en route 7 ALRWFR ALRWFR 611 ‐ Dispatched and cancelled en route 2 ARREST ARREST 600 ‐ Good intent call, other 1 BEHAVA BEHAVA 600 ‐ Good intent call, other 1 EMS EMS 600 ‐ Good intent call, other 1 EMS EMS 611 ‐ Dispatched and cancelled en route 1 GRS GRS 600 ‐ Good intent call, other 1 INJA INJA 611 ‐ Dispatched and cancelled en route 1 INVI INVI 600 ‐ Good intent call, other 1 INVO INVO 600 ‐ Good intent call, other 1 INVO INVO 611 ‐ Dispatched and cancelled en route 1 MISC1 MISC1 600 ‐ Good intent call, other 3 MISC1 MISC1 611 ‐ Dispatched and cancelled en route 3 STRC STRC 611 ‐ Dispatched and cancelled en route 2 TCA TCA 600 ‐ Good intent call, other 3 TCT TCT 600 ‐ Good intent call, other 1 UNC UNC 600 ‐ Good intent call, other 1 VEHL VEHL 611 ‐ Dispatched and cancelled en route 1 WIRES WIRES 600 ‐ Good intent call, other 1 CITY OF VERNON STATISTICS AUGUST 2025 INCIDENT SUMMARY . . Item 8Page 9 of 91 9 Cad Initial Cad Incident Type Description Fire Initial Cad Incident Type Description (FD1.86) Basic Incident Type Code And Description (FD1.21) Number of incidents Property Loss Content Loss Acres Burned Total:  53 Total:  $0 Total:  0 Total:  0 Total:  53 Total:  $0 Total:  0 Total:  0 Basic Incident Type Category (FD1.21): 7 ‐ False Alarm & False Call Basic Incident City Name (FD1.16): VERNON ALRA ALRA 700 ‐ False alarm or false call, other 4 ALRMAN ALRMAN 700 ‐ False alarm or false call, other 1 ALRWF ALRWF 700 ‐ False alarm or false call, other 1 STRC STRC 700 ‐ False alarm or false call, other 1 Total:  7 Total:  $0 Total:  0 Total:  0 Total:  7 Total:  $0 Total:  0 Total:  0 Total:  118 Total:  $0 Total:  0 Total:   CITY DETAILS:Alarm Date Time Basic Incident Number (FD1) Cad Initial Cad Incident Type Description Incident Type Address Basic Incident Full Street Address Basic First Arrived At Scene Apparatus ID Basic Property Losses (FD1.35) Basic Content Losses (FD1.36) 08/01/25 LAC25265909 TCA 300 - Rescue, EMS incident, other South ALAMEDA Street and E 38TH ST VERNON CA 90058 South ALAMEDA Street and E 38TH ST E52 08/01/25 LAC25265991 INJA 300 - Rescue, EMS incident, other 4305 South SANTA FE Avenue VERNON CA 90058 4305 South SANTA FE Avenue E52 CITY OF VERNON STATISTICS AUGUST 2025 CITY DETAILS . . Item 8Page 10 of 91 10 Alarm Date Time Basic Incident Number (FD1) Cad Initial Cad Incident Type Description Incident Type Address Basic Incident Full Street Address Basic First Arrived At Scene Apparatus ID Basic Property Losses (FD1.35) Basic Content Losses (FD1.36) 08/01/25 LAC25265997 ALRWF 611 - Dispatched and cancelled en route 5801 South 2ND Street VERNON CA 90058 5801 South 2ND Street 08/01/25 LAC25266013 911 321 - EMS call, excluding vehicle accident with injury 2638 East VERNON Avenue and S DOWNEY RD VERNON CA 90058 2638 East VERNON Avenue and S DOWNEY RD E52 08/01/25 LAC25266467 TCP 300 - Rescue, EMS incident, other South ALCOA Avenue and E SLAUSON AV VERNON CA 90058 South ALCOA Avenue and E SLAUSON AV S13 08/01/25 LAC25266488 BEHAVA 600 - Good intent call, other 4305 South SANTA FE Avenue VERNON CA 90058 4305 South SANTA FE Avenue S164 08/02/25 LAC25267508 ALRA 700 - False alarm or false call, other 2288 East 27TH Street VERNON CA 90058 2288 East 27TH Street E52 08/03/25 LAC25268610 SICKA 300 - Rescue, EMS incident, other South SOTO Street and BANDINI BLVD VERNON CA 90058 South SOTO Street and BANDINI BLVD E52 08/03/25 LAC25268720 ALRA 4401 South DOWNEY Road VERNON CA 90058 4401 South DOWNEY Road E13 08/03/25 LAC25268791 ALRWF 4401 South DOWNEY RD #C VERNON CA 90058 4401 South DOWNEY RD #C CITY OF VERNON STATISTICS AUGUST 2025 CITY DETAILS . . Item 8Page 11 of 91 11 Alarm Date Time Basic Incident Number (FD1) Cad Initial Cad Incident Type Description Incident Type Address Basic Incident Full Street Address Basic First Arrived At Scene Apparatus ID Basic Property Losses (FD1.35) Basic Content Losses (FD1.36) 08/04/25 LAC25270205 ALRWFR 611 - Dispatched and cancelled en route 4250 South ALAMEDA Street VERNON CA 90058 4250 South ALAMEDA Street 08/04/25 LAC25270468 ARREST 600 - Good intent call, other East SLAUSON Avenue and S ALCOA AV VERNON CA 90058 East SLAUSON Avenue and S ALCOA AV S164 08/04/25 LAC25270491 TCP 321 - EMS call, excluding vehicle accident with injury 1111 South DOWNEY Road and FRUITLAND AV VERNON CA 90058 1111 South DOWNEY Road and FRUITLAND AV E13 08/04/25 LAC25270541 SICKB 321 - EMS call, excluding vehicle accident with injury 3031 East VERNON Avenue VERNON CA 90058 3031 East VERNON Avenue E164 08/04/25 LAC25270720 STRC 700 - False alarm or false call, other 5670 South SANTA FE Avenue VERNON CA 90058 5670 South SANTA FE Avenue T164 08/05/25 LAC25271428 ALRA 611 - Dispatched and cancelled en route 2528 South SANTA FE Avenue VERNON CA 90058 2528 South SANTA FE Avenue 08/05/25 LAC25271504 ALRWF 600 - Good intent call, other 2849 East LEONIS Boulevard VERNON CA 90058 2849 East LEONIS Boulevard E52 08/05/25 LAC25271831 TCA 3278 East SLAUSON 3278 East SLAUSON Avenue E13 CITY OF VERNON STATISTICS AUGUST 2025 CITY DETAILS . . Item 8Page 12 of 91 12 Alarm Date Time Basic Incident Number (FD1) Cad Initial Cad Incident Type Description Incident Type Address Basic Incident Full Street Address Basic First Arrived At Scene Apparatus ID Basic Property Losses (FD1.35) Basic Content Losses (FD1.36) Avenue VERNON CA 90058 08/05/25 LAC25271838 TREE 150 - Outside rubbish fire, other 4800 South SANTA FE Avenue VERNON CA 90058 4800 South SANTA FE Avenue E52 08/05/25 LAC25271986 ALRWF 600 - Good intent call, other 2300 East 48TH Street VERNON CA 90058 2300 East 48TH Street E52 08/06/25 LAC25272631 UNC 321 - EMS call, excluding vehicle accident with injury 4215 East EXCHANGE Avenue VERNON CA 90058 4215 East EXCHANGE Avenue S13 08/06/25 LAC25272772 ALRWF 611 - Dispatched and cancelled en route 2849 East LEONIS Boulevard VERNON CA 90058 2849 East LEONIS Boulevard 08/06/25 LAC25272808 TCA 600 - Good intent call, other 5041 South SANTA FE Avenue VERNON CA 90058 5041 South SANTA FE Avenue E52 08/06/25 LAC25273450 MISC1 611 - Dispatched and cancelled en route South DOWNEY Road and E SLAUSON AV VERNON CA 90058 South DOWNEY Road and E SLAUSON AV E30 08/07/25 LAC25273859 UNC 321 - EMS call, excluding vehicle accident with injury 5050 EVERETT Court VERNON CA 90058 5050 EVERETT Court S13 CITY OF VERNON STATISTICS AUGUST 2025 CITY DETAILS . . Item 8Page 13 of 91 13 Alarm Date Time Basic Incident Number (FD1) Cad Initial Cad Incident Type Description Incident Type Address Basic Incident Full Street Address Basic First Arrived At Scene Apparatus ID Basic Property Losses (FD1.35) Basic Content Losses (FD1.36) 08/07/25 LAC25274197 TCB 300 - Rescue, EMS incident, other South SANTA FE Avenue and E 55TH ST VERNON CA 90058 South SANTA FE Avenue and E 55TH ST E52 08/07/25 LAC25274209 SICKB 300 - Rescue, EMS incident, other South 1ST Street and E 57TH ST VERNON CA 90058 South 1ST Street and E 57TH ST E52 08/07/25 LAC25274407 HYD 522 - Water or steam leak East 51ST Street and S ALAMEDA ST VERNON CA 90058 East 51ST Street and S ALAMEDA ST E52 08/07/25 LAC25274715 ALRMAN 700 - False alarm or false call, other 1937 East VERNON Avenue VERNON CA 90058 1937 East VERNON Avenue E52 08/08/25 LAC25275107 ALRMAN 600 - Good intent call, other 1937 East VERNON Avenue VERNON CA 90058 1937 East VERNON Avenue E52 08/08/25 LAC25275129 MISC1 100 - Fire, other South DOWNEY Road and E VERNON AV VERNON CA 90058 South DOWNEY Road and E VERNON AV E13 08/08/25 LAC25275411 MISC1 151 - Outside rubbish, trash or waste fire 2638 East VERNON Avenue VERNON CA 90058 2638 East VERNON Avenue E52 08/08/25 LAC25276045 ALRA 522 - Water or steam leak 5353 South DOWNEY Road VERNON CA 90058 5353 South DOWNEY Road E13 CITY OF VERNON STATISTICS AUGUST 2025 CITY DETAILS . . Item 8Page 14 of 91 14 Alarm Date Time Basic Incident Number (FD1) Cad Initial Cad Incident Type Description Incident Type Address Basic Incident Full Street Address Basic First Arrived At Scene Apparatus ID Basic Property Losses (FD1.35) Basic Content Losses (FD1.36) 08/08/25 LAC25276123 CP 321 - EMS call, excluding vehicle accident with injury 4580 South PACIFIC Boulevard VERNON CA 90058 4580 South PACIFIC Boulevard E52 08/09/25 LAC25276305 BEHAVB 321 - EMS call, excluding vehicle accident with injury 4301 South SANTA FE Avenue VERNON CA 90058 4301 South SANTA FE Avenue E52 08/09/25 LAC25276894 ALRMAN 611 - Dispatched and cancelled en route 1937 East VERNON Avenue VERNON CA 90058 1937 East VERNON Avenue 08/09/25 LAC25276962 INVO 100 - Fire, other 2050 East 51ST Street VERNON CA 90058 2050 East 51ST Street E52 08/10/25 LAC25277366 MISC1 600 - Good intent call, other 2652 East 45TH Street and E VERNON AV VERNON CA 90058 2652 East 45TH Street and E VERNON AV E52 08/10/25 LAC25277433 INJA 611 - Dispatched and cancelled en route 3851 South SANTA FE Avenue VERNON CA 90058 3851 South SANTA FE Avenue 08/10/25 LAC25277443 MISC1 118 - Trash or rubbish fire, contained 2440 South ALAMEDA Street VERNON CA 90058 2440 South ALAMEDA Street E52 08/10/25 LAC25277629 INJA 321 - EMS call, excluding vehicle accident with injury 5353 South DOWNEY Road VERNON CA 90058 5353 South DOWNEY Road S13 CITY OF VERNON STATISTICS AUGUST 2025 CITY DETAILS . . Item 8Page 15 of 91 15 Alarm Date Time Basic Incident Number (FD1) Cad Initial Cad Incident Type Description Incident Type Address Basic Incident Full Street Address Basic First Arrived At Scene Apparatus ID Basic Property Losses (FD1.35) Basic Content Losses (FD1.36) 08/10/25 LAC25277710 INJA 321 - EMS call, excluding vehicle accident with injury 1111 HAWTHORNE Avenue and E VERNON AV VERNON CA 90058 1111 HAWTHORNE Avenue and E VERNON AV E52 08/10/25 LAC25277735 GRS 600 - Good intent call, other 25TH Street and S ALAMEDA ST VERNON CA 90058 25TH Street and S ALAMEDA ST E52 08/10/25 LAC25278015 BLEEDA 321 - EMS call, excluding vehicle accident with injury 2300 East VERNON Avenue VERNON CA 90058 2300 East VERNON Avenue S164 08/10/25 LAC25278390 RUB 118 - Trash or rubbish fire, contained South SOTO Street and FRUITLAND AV VERNON CA 90058 South SOTO Street and FRUITLAND AV E13 08/11/25 LAC25278768 TCA 321 - EMS call, excluding vehicle accident with injury 2022 East 38TH Street VERNON CA 90058 2022 East 38TH Street E52 08/11/25 LAC25278824 MISC1 611 - Dispatched and cancelled en route MALABAR Street and E 55TH ST VERNON CA 90058 MALABAR Street and E 55TH ST E52 08/11/25 LAC25278903 EMS 611 - Dispatched and cancelled en route 5831 South SANTA FE Avenue VERNON CA 90058 5831 South SANTA FE Avenue CITY OF VERNON STATISTICS AUGUST 2025 CITY DETAILS . . Item 8Page 16 of 91 16 Alarm Date Time Basic Incident Number (FD1) Cad Initial Cad Incident Type Description Incident Type Address Basic Incident Full Street Address Basic First Arrived At Scene Apparatus ID Basic Property Losses (FD1.35) Basic Content Losses (FD1.36) 08/11/25 LAC25279077 CP 321 - EMS call, excluding vehicle accident with injury 2850 East 44TH Street VERNON CA 90058 2850 East 44TH Street E52 08/11/25 LAC25279173 TCB 321 - EMS call, excluding vehicle accident with injury East LEONIS Boulevard and S SOTO ST VERNON CA 90058 East LEONIS Boulevard and S SOTO ST E52 08/11/25 LAC25279463 ALRA 611 - Dispatched and cancelled en route 2914 East 46TH Street VERNON CA 90058 2914 East 46TH Street 08/11/25 LAC25279482 ALRAR 611 - Dispatched and cancelled en route 2914 East 46TH Street VERNON CA 90058 2914 East 46TH Street E52 08/12/25 LAC25280081 TCB FRUITLAND Avenue and S SOTO ST VERNON CA 90058 FRUITLAND Avenue and S SOTO ST E13 08/12/25 LAC25280728 EMS 300 - Rescue, EMS incident, other East VERNON Avenue and S ALAMEDA ST VERNON CA 90058 East VERNON Avenue and S ALAMEDA ST S164 08/12/25 LAC25280892 EMS 300 - Rescue, EMS incident, other East VERNON Avenue and S BOYLE AV VERNON CA 90058 East VERNON Avenue and S BOYLE AV E52 CITY OF VERNON STATISTICS AUGUST 2025 CITY DETAILS . . Item 8Page 17 of 91 17 Alarm Date Time Basic Incident Number (FD1) Cad Initial Cad Incident Type Description Incident Type Address Basic Incident Full Street Address Basic First Arrived At Scene Apparatus ID Basic Property Losses (FD1.35) Basic Content Losses (FD1.36) 08/13/25 LAC25281329 ALRAR 611 - Dispatched and cancelled en route 3141 East 44TH Street VERNON CA 90058 3141 East 44TH Street E52 08/13/25 LAC25282414 ASSLT 321 - EMS call, excluding vehicle accident with injury 2025 East 48TH Street VERNON CA 90058 2025 East 48TH Street E52 08/14/25 LAC25282511 CP 321 - EMS call, excluding vehicle accident with injury 4609 HAMPTON Street VERNON CA 90058 4609 HAMPTON Street E52 08/14/25 LAC25282554 VEHL 132 - Road freight or transport vehicle fire East 49TH Street and EVERETT AV VERNON CA 90058 East 49TH Street and EVERETT AV E13 08/14/25 LAC25282852 ALRWFR 611 - Dispatched and cancelled en route 2522 East 37TH Street VERNON CA 90058 2522 East 37TH Street 08/14/25 LAC25282964 TCB 300 - Rescue, EMS incident, other East 55TH Street and S ALAMEDA ST VERNON CA 90058 East 55TH Street and S ALAMEDA ST E52 08/15/25 LAC25283859 DB 321 - EMS call, excluding vehicle accident with injury 2301 East VERNON Avenue VERNON CA 90058 2301 East VERNON Avenue E52 08/16/25 LAC25285068 UNC 321 - EMS call, excluding vehicle East VERNON Avenue and S SOTO ST East VERNON Avenue and S SOTO ST E52 CITY OF VERNON STATISTICS AUGUST 2025 CITY DETAILS . . Item 8Page 18 of 91 18 Alarm Date Time Basic Incident Number (FD1) Cad Initial Cad Incident Type Description Incident Type Address Basic Incident Full Street Address Basic First Arrived At Scene Apparatus ID Basic Property Losses (FD1.35) Basic Content Losses (FD1.36) accident with injury VERNON CA 90058 08/16/25 LAC25285553 MISC1 611 - Dispatched and cancelled en route East SLAUSON Avenue and MALBURG WY VERNON CA 90058 East SLAUSON Avenue and MALBURG WY E165 08/17/25 LAC25286216 BEHAVB 321 - EMS call, excluding vehicle accident with injury 3338 East SLAUSON Avenue VERNON CA 90058 3338 East SLAUSON Avenue E13 08/17/25 LAC25286390 MISC1 118 - Trash or rubbish fire, contained 1999 25TH Street VERNON CA 90058 1999 25TH Street E52 08/18/25 LAC25287628 ALRWF 611 - Dispatched and cancelled en route 5107 DISTRICT Boulevard VERNON CA 90058 5107 DISTRICT Boulevard E163 08/18/25 LAC25287707 ALRWF 611 - Dispatched and cancelled en route 5353 South DOWNEY Road VERNON CA 90058 5353 South DOWNEY Road 08/18/25 LAC25288129 ALRA 611 - Dispatched and cancelled en route 4383 East EXCHANGE Avenue VERNON CA 90058 4383 East EXCHANGE Avenue 08/18/25 LAC25288144 TCT 600 - Good intent call, other South SANTA FE Avenue and E VERNON AV VERNON CA 90058 South SANTA FE Avenue and E VERNON AV S164 08/18/25 LAC25288380 ALRWF 611 - Dispatched 4575 DISTRICT Boulevard 4575 DISTRICT Boulevard E13 CITY OF VERNON STATISTICS AUGUST 2025 CITY DETAILS . . Item 8Page 19 of 91 19 Alarm Date Time Basic Incident Number (FD1) Cad Initial Cad Incident Type Description Incident Type Address Basic Incident Full Street Address Basic First Arrived At Scene Apparatus ID Basic Property Losses (FD1.35) Basic Content Losses (FD1.36) and cancelled en route VERNON CA 90058 08/18/25 LAC25288470 EMS 600 - Good intent call, other East SLAUSON Avenue and S ALCOA AV VERNON CA 90058 East SLAUSON Avenue and S ALCOA AV S13 08/18/25 LAC25288740 ALRA 700 - False alarm or false call, other 2300 East VERNON Avenue VERNON CA 90058 2300 East VERNON Avenue E52 08/19/25 LAC25288765 INVO 611 - Dispatched and cancelled en route 4889 LOMA VISTA Avenue VERNON CA 90058 4889 LOMA VISTA Avenue 08/19/25 LAC25288924 TCA 600 - Good intent call, other 4950 DISTRICT Boulevard VERNON CA 90058 4950 DISTRICT Boulevard E163 08/19/25 LAC25288960 INJA 321 - EMS call, excluding vehicle accident with injury 3336 FRUITLAND Avenue VERNON CA 90058 3336 FRUITLAND Avenue S13 08/19/25 LAC25289052 ALRWF 611 - Dispatched and cancelled en route 1951 East 48TH Street VERNON CA 90058 1951 East 48TH Street 08/19/25 LAC25289085 ALRA 611 - Dispatched and cancelled en route 2021 East 48TH Street VERNON CA 90058 2021 East 48TH Street CITY OF VERNON STATISTICS AUGUST 2025 CITY DETAILS . . Item 8Page 20 of 91 20 Alarm Date Time Basic Incident Number (FD1) Cad Initial Cad Incident Type Description Incident Type Address Basic Incident Full Street Address Basic First Arrived At Scene Apparatus ID Basic Property Losses (FD1.35) Basic Content Losses (FD1.36) 08/19/25 LAC25289172 ALRA 700 - False alarm or false call, other 5525 South SANTA FE Avenue VERNON CA 90058 5525 South SANTA FE Avenue E52 08/20/25 LAC25290182 ALRA 700 - False alarm or false call, other 2300 East VERNON Avenue VERNON CA 90058 2300 East VERNON Avenue E52 08/20/25 LAC25290204 MISC1 118 - Trash or rubbish fire, contained East CHAMBERS Street and S PACIFIC BLVD VERNON CA 90058 East CHAMBERS Street and S PACIFIC BLVD E52 08/20/25 LAC25290216 TCA 322 - Motor vehicle accident with injuries FRUITLAND Avenue and S DOWNEY RD VERNON CA 90058 FRUITLAND Avenue and S DOWNEY RD E13 08/20/25 LAC25290270 STRC 611 - Dispatched and cancelled en route 25TH Street and S SANTA FE AV VERNON CA 90058 25TH Street and S SANTA FE AV E52 08/20/25 LAC25290717 ALRMAN 611 - Dispatched and cancelled en route 4250 South ALAMEDA Street VERNON CA 90058 4250 South ALAMEDA Street 08/20/25 LAC25291013 ALRWF 611 - Dispatched and cancelled en route 2970 East 50TH Street VERNON CA 90058 2970 East 50TH Street E13 08/20/25 LAC25291028 ALRWF 600 - Good intent call, other 2970 East 50TH Street VERNON CA 90058 2970 East 50TH Street E13 CITY OF VERNON STATISTICS AUGUST 2025 CITY DETAILS . . Item 8Page 21 of 91 21 Alarm Date Time Basic Incident Number (FD1) Cad Initial Cad Incident Type Description Incident Type Address Basic Incident Full Street Address Basic First Arrived At Scene Apparatus ID Basic Property Losses (FD1.35) Basic Content Losses (FD1.36) 08/21/25 LAC25291928 STRC 611 - Dispatched and cancelled en route South ALAMEDA Street and 25TH ST VERNON CA 90058 South ALAMEDA Street and 25TH ST 08/21/25 LAC25292403 INJB 321 - EMS call, excluding vehicle accident with injury 3223 East 46TH Street VERNON CA 90058 3223 East 46TH Street E13 08/22/25 LAC25293006 UNC 600 - Good intent call, other South SOTO Street and E VERNON AV VERNON CA 90058 South SOTO Street and E VERNON AV E52 08/22/25 LAC25293217 DB 321 - EMS call, excluding vehicle accident with injury 3600 South SOTO Street VERNON CA 90058 3600 South SOTO Street E52 08/22/25 LAC25293471 ALRA 611 - Dispatched and cancelled en route 4700 South ALCOA Avenue VERNON CA 90058 4700 South ALCOA Avenue 08/22/25 LAC25293543 DB 321 - EMS call, excluding vehicle accident with injury 4909 South ALCOA Avenue VERNON CA 90058 4909 South ALCOA Avenue S13 08/22/25 LAC25293653 SICKA 321 - EMS call, excluding vehicle accident with injury South SANTA FE Avenue and E 37TH ST VERNON CA 90058 South SANTA FE Avenue and E 37TH ST E52 08/22/25 LAC25293747 TCA 322 - Motor vehicle 5100 DISTRICT Boulevard 5100 DISTRICT Boulevard E163 CITY OF VERNON STATISTICS AUGUST 2025 CITY DETAILS . . Item 8Page 22 of 91 22 Alarm Date Time Basic Incident Number (FD1) Cad Initial Cad Incident Type Description Incident Type Address Basic Incident Full Street Address Basic First Arrived At Scene Apparatus ID Basic Property Losses (FD1.35) Basic Content Losses (FD1.36) accident with injuries VERNON CA 90058 08/23/25 LAC25294239 INJB 321 - EMS call, excluding vehicle accident with injury South ALAMEDA Street and 25TH ST VERNON CA 90058 South ALAMEDA Street and 25TH ST E52 08/23/25 LAC25294832 ALRA 611 - Dispatched and cancelled en route 2905 East 50TH Street VERNON CA 90058 2905 East 50TH Street 08/23/25 LAC25295274 ALRWF 700 - False alarm or false call, other 2300 East 48TH Street VERNON CA 90058 2300 East 48TH Street E52 08/24/25 LAC25295808 MISC1 600 - Good intent call, other 25TH Street and S ALAMEDA ST VERNON CA 90058 25TH Street and S ALAMEDA ST 08/25/25 LAC25296863 TCP 311 - Medical assist, assist EMS crew 3031 East VERNON Avenue VERNON CA 90058 3031 East VERNON Avenue E52 08/25/25 LAC25296907 ALRA 600 - Good intent call, other 2443 East 27TH ST #B VERNON CA 90058 2443 East 27TH ST #B E52 08/25/25 LAC25296977 WIRES 600 - Good intent call, other 2410 East 38TH Street VERNON CA 90058 2410 East 38TH Street E52 08/25/25 LAC25297045 ARREST 321 - EMS call, excluding vehicle accident with injury 5151 South ALCOA Avenue VERNON CA 90058 5151 South ALCOA Avenue S13 CITY OF VERNON STATISTICS AUGUST 2025 CITY DETAILS . . Item 8Page 23 of 91 23 Alarm Date Time Basic Incident Number (FD1) Cad Initial Cad Incident Type Description Incident Type Address Basic Incident Full Street Address Basic First Arrived At Scene Apparatus ID Basic Property Losses (FD1.35) Basic Content Losses (FD1.36) 08/25/25 LAC25297248 ALRA 611 - Dispatched and cancelled en route 4383 East EXCHANGE Avenue VERNON CA 90058 4383 East EXCHANGE Avenue E13 08/26/25 LAC25298395 ALRA 611 - Dispatched and cancelled en route 4623 MAYWOOD Avenue VERNON CA 90058 4623 MAYWOOD Avenue E13 08/26/25 LAC25299204 SICKA 311 - Medical assist, assist EMS crew 2050 East 52ND Street VERNON CA 90058 2050 East 52ND Street E52 08/26/25 LAC25299265 VEHL 611 - Dispatched and cancelled en route 2550 East 28TH Street VERNON CA 90058 2550 East 28TH Street E52 08/27/25 LAC25300022 SICKA 321 - EMS call, excluding vehicle accident with injury 2380 East 57TH Street VERNON CA 90058 2380 East 57TH Street E52 08/27/25 LAC25300143 MISC1 600 - Good intent call, other 6200 MALBURG Way VERNON CA 90058 6200 MALBURG Way E13 08/27/25 LAC25300665 MISC1 100 - Fire, other 2800 East 54TH Street VERNON CA 90058 2800 East 54TH Street E13 08/28/25 LAC25301100 ALRA 600 - Good intent call, other 4215 East EXCHANGE Avenue VERNON CA 90058 4215 East EXCHANGE Avenue E13 08/28/25 LAC25301275 TCA 600 - Good intent call, other 4601 South BOYLE Avenue VERNON CA 90058 4601 South BOYLE Avenue S13 CITY OF VERNON STATISTICS AUGUST 2025 CITY DETAILS . . Item 8Page 24 of 91 24 Alarm Date Time Basic Incident Number (FD1) Cad Initial Cad Incident Type Description Incident Type Address Basic Incident Full Street Address Basic First Arrived At Scene Apparatus ID Basic Property Losses (FD1.35) Basic Content Losses (FD1.36) 08/28/25 LAC25301367 ALRA 600 - Good intent call, other 2139 East 52ND Street VERNON CA 90058 2139 East 52ND Street E52 08/28/25 LAC25301444 ALRWF 600 - Good intent call, other 4599 DISTRICT Boulevard VERNON CA 90058 4599 DISTRICT Boulevard E13 08/28/25 LAC25301528 DB 321 - EMS call, excluding vehicle accident with injury 5119 DISTRICT BLVD #100 VERNON CA 90058 5119 DISTRICT BLVD #100 S13 08/28/25 LAC25301664 INVI 600 - Good intent call, other 3022 East 50TH Street VERNON CA 90058 3022 East 50TH Street E13 08/29/25 LAC25302936 TCA 322 - Motor vehicle accident with injuries 2448 East 25TH Street VERNON CA 90058 2448 East 25TH Street E52 08/31/25 LAC25304821 INVO 600 - Good intent call, other BANDINI Boulevard and S SOTO ST VERNON CA 90058 BANDINI Boulevard and S SOTO ST E52 08/31/25 LAC25305223 TCA 300 - Rescue, EMS incident, other South SANTA FE Avenue and E 26TH ST VERNON CA 90058 South SANTA FE Avenue and E 26TH ST E52 Count: 118 CITY OF VERNON STATISTICS AUGUST 2025 CITY DETAILS . . Item 8Page 25 of 91 City Council Agenda Report Meeting Date:October 21, 2025 From:Robert Sousa, Chief of Police Department:Police Submitted by:Donna Aggers, Records Manager Subject Police Department Activity Report Recommendation Receive and file the August 2025 Police Department Activity Report. Background The Vernon Police Department’s activity report consists of activity during the specified reporting period, including a summary of calls for service, and statistical information regarding arrests, traffic collisions, stored and impounded vehicles, recovered stolen vehicles, the number of citations issued, and the number of reports filed. Fiscal Impact There is no fiscal impact associated with this report. Attachments 1. August 2025 Police Department Activity Report .  .  Item 9 Page 1 of 141 Page 1 of 3 Daily Activity Report (DAR) - August 2025 Printed on September 18, 2025 Code : Description Totals 138 31 5 1 17 3 3 1 14 3 1 187 10 3 13 4 10 16 30 69 15 27 1 1 7 5 30 584 4 39 4 27 1 29 4 17 1 10-6 : 10-6 1096H & AR COUNT : PICK UP THE JAIL PAPERWORK AND UPDATE THE AR LOG 140 : SUPPLEMENTAL REPORT 20001 : INJURY HIT & RUN ACCIDENT 20002 : NON INJURY HIT & RUN ACCIDENT 211 : ROBBERY 273.5 : DOMESTIC VIOLENCE 314 : INDECENT EXPOSURE 415 : DISTURBING THE PEACE 417 : BRANDISHING A WEAPON 451 : ARSON 459A : AUDIBLE BURGLARY ALARM 459 : BURGLARY 459S : BURGLARY ALARM - SILENT 459V : BURGLARY TO A VEHICLE 476 : FRAUD 484 : PETTY THEFT 487 : GRAND THEFT 586E : PARKING ENFORCEMENT 586 : PARKING COMPLAINT 594 : VANDALISM 602 : TRESPASS 647F : INTOXICATED/DRUNK IN PUBLIC 909E : TRAFFIC ENFORCEMENT 909T : TRAFFIC HAZZARD 911 : 911 MISUSE / HANGUP 911A : CONTACT THE REPORTING PARTY 911NR : 911 CALL NO RESPONSE REQUIRED 917A : ABANDONED VEHICLE 925 : SUSPICIOUS - CIRCUMSTANCES/PERSON/VEHICLE 927 : UNKNOWN TROUBLE ACCIDENTAL : CFS OPENED IN ERROR AGGR ANI : AGGRESSIVE ANIMAL ASSISTFD : ASSIST FIRE DEPARTMENT BOSIG : BROKEN TRAFFIC SIGNAL/LIGHT BOVEH : DISABLED VEHICLE CITCK : TICKET/CITATION CHECK CITY ALARMS : TESTING THE CITY HALL ALARMS 4 .  .  Item 9 Page 2 of 141 Page 2 of 3 Code : Description Totals CIVIL : CIVIL MATTER 4 CODE 5 : SURVEILLANCE 1 COP : COMMUNITY ORIENTED POLICING 5 DETAIL : DETAIL 16 DET INVEST : DETECTIVE INVESTIGATION 3 DPTAST : DEPARTMENTAL ASSIST 7 DUI CKPT : DUI CHECKPOINT 2 DUP : DUPLICATE CALL 87 DUST : DUST FOR PRINTS 1 FILING : OFFICERS IS 10-6 REPORT WRITING 73 FOUND : FOUND PROPERTY REPORT 5 FU : FOLLOW UP 18 GTA : GRAND THEFT AUTO 10 HBC : HAILED BY A CITIZEN 13 ID THEFT : IDENTITY THEFT REPORT 2 INCIDENT REPORT : INCIDENT REPORT 1 JAIL PANIC : TEST THE JAIL PANIC BUTTON 4 KTP : KEEP THE PEACE 2 LOCATE : LOCATED VERNON STOLEN VEHICLE/LICENSE PLATES 6 LOJACK : LOJACK HIT 5 LPR : LICENSE PLATE READER 10 MISPR : MISSING PERSON REPORT 1 PANIC ALARM : PANIC/DURESS/HOLD UP ALARM 7 PAPD : PUBLIC ASSIST 10 PATCK : PATROL CHECK 436 PATROL MEMO : PATROL MEMO 2 PEDCK : PEDESTRIAN CHECK 29 PLATES : LOST/STOLEN/FOUND LICENSE PLATE REPORT 1 PRSTRAN : PRISONER TRANSPORT 13 RECKLESS DRV : RECKLESS DRIVING 23103 12 RECORDS ALARM : TEST THE RECORDS ALARM 4 REC : RECOVERED STOLEN VEHICLE IN THE FIELD 20 REPO : REPOSESSION 4 ROAD RAGE : ROAD RAGE 5 RR : RAIL ROAD PROBLEM 6 SPEED : SPEED CONTEST OR SPEEDING 23109 2 SPEED TRAILER : SPEED TRAILER DEPLOYMENT 7 SRMET : SRMET DETAIL 31 STRAY : STRAY DOR OR ANIMAL 1 SUICIDAL SUB : SUICIDAL SUBJECT 2 TC : TRAFFIC ACCIDENT 67 TEST : TEST CALL 21 TRAFFIC : TRAFFIC STOP 332 UNATTACHED TRAILER : UNATTACHED TRAILER 10.16.30 8 VCK : VEHICLE CHECK 80 VEH RELEASE : VEHICLE RELEASE 13 .  .  Item 9 Page 3 of 141 Page 3 of 3 Code : Description Totals VIDEO ALARM : VIDEO SURVEILLANCE ACTIVATION 9 VMC : VERNON MUNICIPAL CODE VIOLATION 6 WARRANT : WARRANT ARREST 2 WELCK : WELFARE CHECK 24 Totals 2789 .  .  Item 9 Page 4 of 141 VERNON POLICE DEPARTMENT Police Activity Report Period Ending: 08/31/25 TRAFFIC COLLISIONS NO. PROPERTY RECOVERED TOTAL 37 VEHICLES: $447,003.00 NON-INJURY 23 INJURY 14 Persons Injured 17 Pedestrian 1 Fatalities 1 City Property Damage 4 Hit & Run (Felony) 2 Hit & Run (Misdemeanor) 7 VEHICLES STORED PROPERTY RECOVERED FOR Unlicensed Driver/Impounded Vehicle 15 OTHER DEPARTMENTS Unattached Trailer 11 VEHICLES: $183,002.00 Abandoned/Stored Vehicle 10 Traffic Hazard 0 CITATIONS Citations Iss (Prisoner Release) 29 Citations Iss (Other Violations) 0 Parking 69 Hazardous 127 Non-Hazardous 111 Citations Iss (Moving) 238 Citations Iss (Total) 307 CASES CLEARED BY ARREST CR25-1132 25850(A) PC CR25-1241 14601.2(A) VC CR25-1139 11377(A) HS CR25-1245 487(A) PC CR25-1139 602(M) PC CR25-1210 487(A) PC CR25-1140 459 PC CR25-1210 487(A) PC CR25-1140 459 PC CR25-1246 487(A) PC CR25-1140 459 PC CR25-1247 11377(A) HS CR25-1152 11364(A) HS CR25-1263 594(B)(1) PC CR25-1161 459 PC CR25-1263 594(B)(1) PC CR25-1167 20001(A) VC CR25-1278 11377(A) HS CR25-1174 459 PC CR25-1283 11377(A) HS CR25-1175 459 PC CR25-1286 11364(A) HS CR25-1185 11352(A) HS CR25-1287 14601.2(A) VC CR25-1185 11352(A) HS CR25-1295 11377(A) HS CR25-1194 10851(A) VC CR25-1296 11364(A) HS CR25-1218 11364(A) HS CR25-1311 14601.2 VC CR25-1231 11377(A) HS CR25-1315 11364(A) VC CR25-1238 14601.2(A) VC .  .  Item 9 Page 5 of 141 MALE FEMALE TOTAL ARSON ASSAULT BURGLARY (& ATTEMPTED)5 CONSPIRACY CORPORAL INJURY ON SPOUSE/COHABITANT CHILD ABUSE/CHILD ENDANGERMENT DRIVING UNDER THE INFLUENCE w/INJURY EMBEZZLEMENT EVADING GRAND THEFT: AUTO (& ATTEMPTED)1 GRAND THEFT: PROPERTY (& ATTEMPTED)4 HIT/RUN 1 IDENTITY THEFT POSSESSION OF CONTR SUBST FOR SALE POSSESSION OF STOLEN PROPERTY RESISTING/OBSTRUCTING ROBBERY SEXUAL BATTERY TRANSPORT CONTROLLED SUSBSTANCE 2 VANDALISM 2 WARRANT (VERNON)1 1 WARRANT (OUTSIDE AGENCY)2 WEAPONS TOTAL FELONY ARRESTS 17 2 19 MALE FEMALE TOTAL ARSON ASSAULT/BATTERY CARRY LOADED FIREARM 1 DISPLAY UNLAWFUL VEH REGISTRATION DRIVING WITH SUSPENDED LICENSE 3 1 DRUNK IN PUBLIC 1 DUI 4 FAIL TO SIGN CITATION HIT/RUN ILLEGAL DUMPING MUNICIPAL CODE - DRINKING IN PUBLIC OPERATE VEHICLE W/O INTERLOCK DEV POSSESSION OF AMMUNITION POSSESSION OF NARCOTICS 5 POSSESSION OF PARAPHERNALIA 3 1 POSSESSION OF STOLEN PROPERTY POSSESSION OF SUBT SIMILAR TO TOLUENE RECKLESS DRIVING RESISTING/OBSTRUCTING SPEED CONTEST THREATS THROW SUBSTANCE AT VEHICLE TRESPASSING 1 UNDETECTABLE FIREARM VANDALISM VEHICLE TAMPERING VIOLATE COURT ORDER WARRANT (OUTSIDE AGENCY) WARRANT (VERNON)3 WEAPONS TOTAL MISD. ARRESTS 20 3 23 MALE FEMALE TOTAL BURGLARY 0 CARRY LOADED FIREARM IN PUBLIC 0 ROBBERY 0 VANDALISM 0 WARRANT 0 TOTAL JUVENILES DET.0 0 0 94 206 2 302 VERNON POLICE DEPARTMENT REPORT FOR PERSONS ARRESTED ADULT FELONY ARRESTS AND DISPOSITIONS PERIOD ENDING: 8/31/2025 ADULT MISDEMEANOR ARRESTS AND DISPOSITIONS JUVENILES DETAINED --- FELONY AND MISDEMEANOR TOTAL FELONY ARRESTS (ADULT) TO DATE: TOTAL MISDEMEANOR ARRESTS (ADULT) TO DATE: TOTAL JUVENILES DETAINED (FELONY AND MISDEMEANOR) TO DATE: TOTAL ARRESTS AND DETAINED JUVENILES (FELONY AND MISDEMEANOR) TO DATE: .  .  Item 9 Page 6 of 141 Page 1 of 2 Daily Activity With Response Times Printed on September 18, 2025 CFS #CFS Date/Time First On Scene Date/Time Complaint Type Person/Business Name Responder Personnel Case Number First Enroute Date/Time Completed Date/Time Dispo Address CFS250800004 08/01/25 02:23:01 08/01/25 02:25:43 TRAFFIC ANONYMOUS Flores, Teresa, Hernandez, Melissa, Landa, Rafael, Ramos, JoseCR25-1132 08/01/25 02:24:20 08/01/25 06:26:12 1015; RPT ; VI S ALAMEDA ST / E ____________________________________________________________________________________________________________________________________________________________ CFS250800007 08/01/25 05:18:27 08/01/25 06:13:55 BURGLARY TO A JAIME VERA Flores, Teresa CR25-1133,08/01/25 06:03:15 08/01/25 08:20:10 RPT 6180 ALCOA AVE, ____________________________________________________________________________________________________________________________________________________________ CFS250800011 08/01/25 06:53:36 08/01/25 06:58:51 ASSIST FIRE Cerda, Paul, Estrada, Ignacio, Maciel, Cynthia, Ourique, Carlos, Rodriguez, AlanCR25-1134 08/01/25 06:58:51 08/01/25 08:16:06 RPT 2638 E VERNON AVE ____________________________________________________________________________________________________________________________________________________________ CFS250800025 08/01/25 12:01:09 08/01/25 12:03:17 RECOVERED Rodriguez, Alan CR25-1135 08/01/25 12:03:17 08/01/25 13:28:39 VREC E 26TH ST / AYERS ____________________________________________________________________________________________________________________________________________________________ CFS250800030 08/01/25 13:13:15 08/01/25 13:23:38 NON INJURY HIT VERONICA Velasquez, Richard CR25-1137 08/01/25 13:17:18 08/01/25 14:46:16 RPT 3710 S ALAMEDA ST, ____________________________________________________________________________________________________________________________________________________________ .  .  Item 9 Page 7 of 141 Page 2 of 2 CFS #CFS Date/Time First On Scene Date/Time Complaint Type Person/Business Name Responder Personnel Case Number First Enroute Date/Time Completed Date/Time Dispo Address CFS250800032 08/01/25 13:50:18 08/01/25 13:56:31 TRAFFIC PASSERBY Cerda, Paul, Maciel, Cynthia, Rodriguez, Alan CR25-1136 08/01/25 13:53:11 08/01/25 14:46:36 RPT ALCOA AVE / E ____________________________________________________________________________________________________________________________________________________________ CFS250800059 08/01/25 23:01:43 08/01/25 23:09:29 TRESPASS MAXIMILIANO Flores, Teresa, Landa, Rafael, Ramos, Jose, Silva, BryanCR25-1139 08/01/25 23:07:27 08/02/25 02:00:03 RPT ; 1015 2929 E 50TH ST, ____________________________________________________________________________________________________________________________________________________________ Total Records: 7 .  .  Item 9 Page 8 of 141 Page 1 of 1 Daily Activity With Response Times Printed on September 18, 2025 CFS #CFS Date/Time First On Scene Date/Time Complaint Type Person/Business Name Responder Personnel Case Number First Enroute Date/Time Completed Date/Time Dispo Address CFS250800066 08/02/25 03:51:08 08/02/25 03:51:08 TRAFFIC STOP Flores, Teresa, Landa, Rafael, Ramos, Jose, Silva, BryanCR25-1140,08/02/25 03:51:08 08/02/25 08:41:22 VS; 1015; VOID 6200 MALBURG WAY, ____________________________________________________________________________________________________________________________________________________________ CFS250800083 08/02/25 09:30:39 08/02/25 09:46:28 GRAND THEFT JOHN GIAN Lee, Bonnie, Rodriguez, Alan, Velasquez, Richard CR25-1142,08/02/25 09:38:11 08/02/25 11:43:41 VREC 4615 ALCOA AVE, ____________________________________________________________________________________________________________________________________________________________ Total Records: 2 .  .  Item 9 Page 9 of 141 Page 1 of 1 Daily Activity With Response Times Printed on September 18, 2025 CFS #CFS Date/Time First On Scene Date/Time Complaint Type Person/Business Name Responder Personnel Case Number First Enroute Date/Time Completed Date/Time Dispo Address CFS250800149 08/03/25 09:38:57 08/03/25 09:38:57 TRAFFIC STOP Ourique, Carlos, Sepulveda, Rafael CR25-1145 08/03/25 09:38:57 08/03/25 10:51:49 RPT ; 1015; VS S ALAMEDA ST / 42ND ____________________________________________________________________________________________________________________________________________________________ CFS250800175 08/03/25 16:54:43 08/03/25 16:58:40 RECOVERED Ourique, Carlos, Rodriguez, Alan, Sepulveda, RafaelCR25-1146 08/03/25 16:58:40 08/03/25 20:18:26 RPT ; VREC S SOTO ST / LEONIS ____________________________________________________________________________________________________________________________________________________________ CFS250800181 08/03/25 19:22:23 08/03/25 19:36:22 BURGLARY TO A LARISSA FORD Lastra, Genevieve, Madrigal, Alfonso CR25-1147 08/03/25 19:33:28 08/03/25 19:57:32 RPT 6165 MALBURG WAY, ____________________________________________________________________________________________________________________________________________________________ CFS250800197 08/03/25 23:04:35 08/03/25 23:04:35 TRAFFIC STOP Lastra, Genevieve, Madrigal, Alfonso, Silva, BryanCR25-1148 08/03/25 23:04:35 08/04/25 00:42:31 CITE; RPT ; VI S BOYLE AVE / ____________________________________________________________________________________________________________________________________________________________ Total Records: 4 .  .  Item 9 Page 10 of 141 Page 1 of 1 Daily Activity With Response Times Printed on September 18, 2025 CFS #CFS Date/Time First On Scene Date/Time Complaint Type Person/Business Name Responder Personnel Case Number First Enroute Date/Time Completed Date/Time Dispo Address CFS250800241 08/04/25 10:54:02 08/04/25 11:07:38 SUSPICIOUS -SCOTT Escobedo, Alexy, Lee, Bonnie, Martinez, David, Sepulveda, Rafael, Villegas, RichardCR25-1149 08/04/25 10:57:20 08/04/25 12:24:52 RPT 4921 PENNINGTON ____________________________________________________________________________________________________________________________________________________________ CFS250800244 08/04/25 11:35:06 08/04/25 11:36:05 TRAFFIC LUIS DORADO Lee, Bonnie, Villegas, Richard CR25-1150 08/04/25 11:36:05 08/04/25 13:21:37 RPT ; NRD BANDINI BLVD / S ____________________________________________________________________________________________________________________________________________________________ CFS250800265 08/04/25 15:20:17 08/04/25 15:22:52 TRAFFIC VERIZON WIREL Lee, Bonnie, Villegas, Richard CR25-1151 08/04/25 15:22:12 08/04/25 16:26:12 RPT ; VI S DOWNEY RD / ____________________________________________________________________________________________________________________________________________________________ CFS250800269 08/04/25 15:41:39 08/04/25 15:41:39 PEDESTRIAN Sepulveda, Rafael CR25-1152 08/04/25 15:41:39 08/04/25 16:27:22 1015; RPT 3031 E VERNON AVE, ____________________________________________________________________________________________________________________________________________________________ Total Records: 4 .  .  Item 9 Page 11 of 141 Page 1 of 2 Daily Activity With Response Times Printed on September 18, 2025 CFS #CFS Date/Time First On Scene Date/Time Complaint Type Person/Business Name Responder Personnel Case Number First Enroute Date/Time Completed Date/Time Dispo Address CFS250800302 08/05/25 02:48:22 08/05/25 02:51:49 DISTURBING ERICA MENDOZA Hernandez, Miguel, Lastra, Genevieve, Madrigal, AlfonsoCR25-1153 08/05/25 02:51:49 08/05/25 06:23:51 RPT 3031 E VERNON AVE, ____________________________________________________________________________________________________________________________________________________________ CFS250800314 08/05/25 07:45:21 08/05/25 07:45:21 VEHICLE CHECK Sepulveda, Rafael CR25-1154 08/05/25 07:45:21 08/05/25 09:01:45 VI 4010 E 26TH ST, ____________________________________________________________________________________________________________________________________________________________ CFS250800337 08/05/25 12:35:16 08/05/25 12:49:32 CONTACT THE Escobedo, Alexy, Martinez, David CR25-1155 08/05/25 12:36:02 08/05/25 14:01:25 RPT 3056 BANDINI BLVD, ____________________________________________________________________________________________________________________________________________________________ CFS250800339 08/05/25 13:42:24 08/05/25 14:01:35 UNATTACHED gustavo Rodriguez, Alan, Sepulveda, Rafael CR25-1156 08/05/25 14:01:35 08/05/25 14:31:34 VI 4863 E 50TH ST, ____________________________________________________________________________________________________________________________________________________________ CFS250800353 08/05/25 15:53:00 08/05/25 15:54:04 TRAFFIC JESSICA Rodriguez, Alan, Sepulveda, Rafael CR25-1157 08/05/25 15:54:04 08/05/25 16:28:47 RPT 3278 E SLAUSON AVE, ____________________________________________________________________________________________________________________________________________________________ .  .  Item 9 Page 12 of 141 Page 2 of 2 CFS #CFS Date/Time First On Scene Date/Time Complaint Type Person/Business Name Responder Personnel Case Number First Enroute Date/Time Completed Date/Time Dispo Address CFS250800359 08/05/25 16:26:33 08/05/25 16:34:46 ARSON JOHN KHODABAKHSH Escobedo, Alexy, Martinez, David CR25-1158 08/05/25 16:31:32 08/05/25 17:06:32 RPT 4800 S SANTA FE ____________________________________________________________________________________________________________________________________________________________ CFS250800376 08/05/25 22:31:37 08/05/25 22:31:37 VEHICLE CHECK Madrigal, Alfonso CR25-1159 08/05/25 22:31:37 08/05/25 23:13:15 VS 4133 BANDINI BLVD, ____________________________________________________________________________________________________________________________________________________________ Total Records: 7 .  .  Item 9 Page 13 of 141 Page 1 of 1 Daily Activity With Response Times Printed on September 18, 2025 CFS #CFS Date/Time First On Scene Date/Time Complaint Type Person/Business Name Responder Personnel Case Number First Enroute Date/Time Completed Date/Time Dispo Address CFS250800387 08/06/25 03:57:31 08/06/25 04:15:39 VANDALISM EDSON HERRERA Hernandez, Melissa, Hernandez, Miguel CR25-1160 08/06/25 04:01:52 08/06/25 05:22:29 RPT 4337 S DOWNEY RD, ____________________________________________________________________________________________________________________________________________________________ CFS250800392 08/06/25 07:50:14 08/06/25 08:07:15 BURGLARY ANDREW Cerda, Paul, Escobedo, Alexy, Estrada, Ignacio, Maciel, Cynthia, Martinez, DavidCR25-1161 08/06/25 07:55:24 08/06/25 10:23:56 RPT 5025 SLAUSON AVE ____________________________________________________________________________________________________________________________________________________________ CFS250800414 08/06/25 11:38:44 08/06/25 11:38:44 PARKING Cedeno, Ruth CR25-1162 08/06/25 11:38:44 08/06/25 13:06:28 RPT 2300 E 57TH ST, ____________________________________________________________________________________________________________________________________________________________ CFS250800416 08/06/25 12:21:14 08/06/25 12:29:34 SUPPLEMENTAL KELLY CAPUTO Silva, Bryan CR25-1163 08/06/25 12:23:35 08/06/25 13:39:10 VOID; SUP 5801 S BOYLE AVE, ____________________________________________________________________________________________________________________________________________________________ CFS250800419 08/06/25 12:50:16 08/06/25 13:14:10 GRAND THEFT FELIPE RODRIGUEZ Escobedo, Alexy, Martinez, David CR25-1164 08/06/25 13:08:05 08/06/25 13:49:15 RPT 4317 DOWNEY RD, ____________________________________________________________________________________________________________________________________________________________ Total Records: 5 .  .  Item 9 Page 14 of 141 Page 1 of 2 Daily Activity With Response Times Printed on September 18, 2025 CFS #CFS Date/Time First On Scene Date/Time Complaint Type Person/Business Name Responder Personnel Case Number First Enroute Date/Time Completed Date/Time Dispo Address CFS250800453 08/07/25 00:12:03 08/07/25 00:20:11 BURGLARY WILLY (CONTROL ROOM)Hernandez, Melissa, Hernandez, Miguel, Landa, RafaelCR25-1165 08/07/25 00:13:27 08/07/25 01:09:18 RPT ; CPD 3333 S DOWNEY RD, ____________________________________________________________________________________________________________________________________________________________ CFS250800468 08/07/25 08:29:44 08/07/25 08:44:59 BURGLARY TO A FRANK BRAVO Cedeno, Ruth, Cerda, Paul CR25-1166 08/07/25 08:35:08 08/07/25 10:08:36 RPT 2957 E 46TH ST, ____________________________________________________________________________________________________________________________________________________________ CFS250800491 08/07/25 12:26:38 08/07/25 12:38:46 GRAND THEFT ISSAC CHAVIRA Maciel, Cynthia, Velasquez, Richard CR25-1169,08/07/25 12:30:36 08/07/25 17:47:23 RPT 3141 E 44TH ST, ____________________________________________________________________________________________________________________________________________________________ CFS250800494 08/07/25 12:57:27 08/07/25 13:03:28 TRAFFIC T-MOBILE USA Cedeno, Ruth, Cerda, Paul, Encinas, Anthony, Lee, Bonnie, Maciel, Cynthia, Swinford, Phillip, Velasquez, CR25-1167 08/07/25 13:03:28 08/07/25 16:06:24 VS; OR; RPT S SANTA FE AVE / E ____________________________________________________________________________________________________________________________________________________________ CFS250800497 08/07/25 13:56:45 08/07/25 14:08:35 VANDALISM FRANSICO RAYO Velasquez, Richard CR25-1168 08/07/25 14:03:16 08/07/25 14:44:20 RPT 3031 E VERNON AVE, ____________________________________________________________________________________________________________________________________________________________ .  .  Item 9 Page 15 of 141 Page 2 of 2 CFS #CFS Date/Time First On Scene Date/Time Complaint Type Person/Business Name Responder Personnel Case Number First Enroute Date/Time Completed Date/Time Dispo Address CFS250800504 08/07/25 15:52:10 08/07/25 16:06:52 GRAND THEFT STEVE Lee, Bonnie CR25-1171 08/07/25 16:06:52 08/07/25 16:35:23 RPT 2535 E 27TH ST, ____________________________________________________________________________________________________________________________________________________________ CFS250800506 08/07/25 17:15:03 08/07/25 17:25:01 PETTY THEFT B YNG Cerda, Paul CR25-1172 08/07/25 17:25:01 08/07/25 17:51:19 RPT 5015 PACIFIC BLVD, ____________________________________________________________________________________________________________________________________________________________ CFS250800508 08/07/25 18:26:13 08/07/25 18:41:07 GRAND THEFT RAFAEL AGUILLA Cerda, Paul, Velasquez, Richard CR25-1173 08/07/25 18:40:02 08/07/25 20:30:36 VI; RPT 1931 E 27TH ST, ____________________________________________________________________________________________________________________________________________________________ CFS250800513 08/07/25 20:32:46 08/07/25 20:37:54 AUDIBLE SHAWN SAMPSON Alfaro, Ivette, Flores, Teresa, Hernandez, Melissa, Landa, Rafael, Ramos, JoseCR25-1174 08/07/25 20:34:15 08/07/25 22:49:12 1015; RPT 4575 PACIFIC BLVD, ____________________________________________________________________________________________________________________________________________________________ CFS250800515 08/07/25 22:12:07 08/07/25 22:59:36 GRAND THEFT SONIA MARTINEZ Hernandez, Melissa CR25-1175,08/07/25 22:55:41 08/08/25 00:48:03 RPT 4550 SEVILLE AVE, ____________________________________________________________________________________________________________________________________________________________ Total Records: 10 .  .  Item 9 Page 16 of 141 Page 1 of 2 Daily Activity With Response Times Printed on September 18, 2025 CFS #CFS Date/Time First On Scene Date/Time Complaint Type Person/Business Name Responder Personnel Case Number First Enroute Date/Time Completed Date/Time Dispo Address CFS250800527 08/08/25 07:13:14 08/08/25 07:19:34 TRAFFIC CHRIS #39 METRO Cerda, Paul, Flores, Teresa, Rodriguez, Alan CR25-1177 08/08/25 07:18:44 08/08/25 07:50:22 RPT S SANTA FE AVE / E ____________________________________________________________________________________________________________________________________________________________ CFS250800530 08/08/25 08:22:38 08/08/25 08:35:24 GRAND THEFT JOSE ORTIZ CR25-1178 08/08/25 08:26:14 08/08/25 09:39:54 RPT 2920 ROSS ST, ____________________________________________________________________________________________________________________________________________________________ CFS250800542 08/08/25 10:31:06 08/08/25 10:37:15 TRAFFIC JEAN, JUNIOR Cerda, Paul, Rodriguez, Alan CR25-1179 08/08/25 10:35:48 08/08/25 11:18:17 RPT 5107 DISTRICT BLVD, ____________________________________________________________________________________________________________________________________________________________ CFS250800550 08/08/25 12:09:04 08/08/25 14:04:58 GRAND THEFT JOSE MARAVILLA Rodriguez, Alan CR25-1181 08/08/25 12:34:54 08/08/25 16:12:42 RPT 6133 MALBURG WAY, ____________________________________________________________________________________________________________________________________________________________ CFS250800551 08/08/25 12:11:31 08/08/25 12:46:02 GRAND THEFT PARKER SANDERS Velasquez, Richard CR25-1182 08/08/25 12:41:37 08/08/25 14:19:50 RPT 2045 E VERNON AVE ____________________________________________________________________________________________________________________________________________________________ .  .  Item 9 Page 17 of 141 Page 2 of 2 CFS #CFS Date/Time First On Scene Date/Time Complaint Type Person/Business Name Responder Personnel Case Number First Enroute Date/Time Completed Date/Time Dispo Address CFS250800560 08/08/25 13:20:22 08/08/25 13:20:22 RECOVERED Mannino, Nicholas CR25-1180 08/08/25 13:20:22 08/08/25 17:28:59 VREC 2727 S SANTA FE ____________________________________________________________________________________________________________________________________________________________ CFS250800568 08/08/25 14:36:32 08/08/25 15:26:17 PETTY THEFT STEPHANIE VILLALOBOS /Rodriguez, Alan CR25-1184 08/08/25 14:53:05 08/08/25 16:11:06 RPT 5685 ALCOA AVE, ____________________________________________________________________________________________________________________________________________________________ CFS250800569 08/08/25 14:37:32 08/08/25 14:52:55 GRAND THEFT ASEM SALLAM Velasquez, Richard CR25-1183 08/08/25 14:42:02 08/08/25 15:41:24 RPT 3809 SOTO ST, ____________________________________________________________________________________________________________________________________________________________ CFS250800577 08/08/25 18:10:37 08/08/25 18:10:37 TRAFFIC STOP Alfaro, Ivette, Flores, Teresa, Landa, Rafael, Ourique, Carlos, Rodriguez, Alan, Velasquez, Richard CR25-1185 08/08/25 18:10:37 08/08/25 22:00:42 1015; RPT ; VS E SLAUSON AVE / S ____________________________________________________________________________________________________________________________________________________________ CFS250800585 08/08/25 22:27:27 08/08/25 22:37:12 SUSPICIOUS -ROBERT BETTS -Landa, Rafael, Ramos, Jose, Silva, Bryan CR25-1186 08/08/25 22:31:03 08/09/25 00:29:09 RPT ; 1015 3110 E 26TH ST, ____________________________________________________________________________________________________________________________________________________________ Total Records: 10 .  .  Item 9 Page 18 of 141 Page 1 of 1 Daily Activity With Response Times Printed on September 18, 2025 CFS #CFS Date/Time First On Scene Date/Time Complaint Type Person/Business Name Responder Personnel Case Number First Enroute Date/Time Completed Date/Time Dispo Address CFS250800601 08/09/25 10:46:34 08/09/25 10:46:34 UNATTACHED Rodriguez, Alan CR25-1187 08/09/25 10:46:34 08/09/25 12:12:29 VI; RPT 4200 FRUITLAND AVE, ____________________________________________________________________________________________________________________________________________________________ CFS250800604 08/09/25 12:00:59 08/09/25 12:26:26 BURGLARY TO A OSCAR ORTIZ Lee, Bonnie CR25-1188 08/09/25 12:09:02 08/09/25 14:07:06 RPT 5332 S SANTA FE ____________________________________________________________________________________________________________________________________________________________ CFS250800619 08/09/25 17:26:32 08/09/25 17:26:32 VEHICLE CHECK Rodriguez, Alan CR25-1189 08/09/25 17:26:32 08/09/25 19:29:18 VI EVERETT AVE / E ____________________________________________________________________________________________________________________________________________________________ CFS250800634 08/09/25 21:07:01 08/09/25 21:19:26 DEPARTMENTAL HPPD MENENDEZ Alfaro, Ivette, Flores, Teresa CR25-1190 08/09/25 21:15:06 08/09/25 21:58:13 RPT RANDOLPH / PACIFIC ____________________________________________________________________________________________________________________________________________________________ Total Records: 4 .  .  Item 9 Page 19 of 141 Page 1 of 2 Daily Activity With Response Times Printed on September 18, 2025 CFS #CFS Date/Time First On Scene Date/Time Complaint Type Person/Business Name Responder Personnel Case Number First Enroute Date/Time Completed Date/Time Dispo Address CFS250800662 08/10/25 02:20:54 08/10/25 02:20:54 TRAFFIC STOP Hernandez, Rudy, Ramos, Jose, Silva, BryanCR25-1191 08/10/25 02:20:54 08/10/25 03:24:09 RPT ; VI BANDINI BLVD / S ____________________________________________________________________________________________________________________________________________________________ CFS250800678 08/10/25 06:45:54 08/10/25 06:56:05 GRAND THEFT MIGUEL - PUBLIC WORKS Hernandez, Rudy, Lee, Bonnie, Ourique, Carlos CR25-1192 08/10/25 06:47:12 08/10/25 07:48:22 RPT 2570 E 26TH ST, ____________________________________________________________________________________________________________________________________________________________ CFS250800690 08/10/25 09:31:44 08/10/25 09:36:52 ROBBERY PASSERBY Lee, Bonnie, Rodriguez, Alan, Sepulveda, Rafael CR25-1193 08/10/25 09:36:52 08/10/25 10:24:31 RPT 2045 E VERNON AVE, ____________________________________________________________________________________________________________________________________________________________ CFS250800706 08/10/25 14:17:34 08/10/25 14:18:39 RECOVERED 25TH // SANTA FE Lee, Bonnie, Ourique, Carlos, Rodriguez, Alan, Sepulveda, RafaelCR25-1194 08/10/25 14:18:39 08/10/25 20:30:52 VREC; RPT 4305 S SANTA FE ____________________________________________________________________________________________________________________________________________________________ CFS250800709 08/10/25 16:52:33 08/10/25 17:00:02 SUICIDAL KARLA BERNABE Lee, Bonnie, Rodriguez, Alan CR25-1195 08/10/25 16:54:22 08/10/25 20:08:25 RPT 4675 E 52ND DR, ____________________________________________________________________________________________________________________________________________________________ .  .  Item 9 Page 20 of 141 Page 2 of 2 CFS #CFS Date/Time First On Scene Date/Time Complaint Type Person/Business Name Responder Personnel Case Number First Enroute Date/Time Completed Date/Time Dispo Address CFS250800719 08/10/25 21:30:19 08/10/25 21:39:16 GRAND THEFT GROSENDO RAMOS Madrigal, Alfonso CR25-1196 08/10/25 21:33:30 08/10/25 22:04:12 VOID E 26TH ST / HARRIET ____________________________________________________________________________________________________________________________________________________________ Total Records: 6 .  .  Item 9 Page 21 of 141 Page 1 of 2 Daily Activity With Response Times Printed on September 18, 2025 CFS #CFS Date/Time First On Scene Date/Time Complaint Type Person/Business Name Responder Personnel Case Number First Enroute Date/Time Completed Date/Time Dispo Address CFS250800747 08/11/25 05:51:32 08/11/25 06:05:52 VANDALISM DESEREE HILTON Lastra, Genevieve, Madrigal, Alfonso, Velasquez, RichardCR25-1197 08/11/25 05:53:50 08/11/25 06:41:08 RPT 5503 S BOYLE AVE, ____________________________________________________________________________________________________________________________________________________________ CFS250800751 08/11/25 07:12:21 TRAFFIC MANUEL TORRES Escobedo, Alexy, Martinez, David CR25-1198 08/11/25 07:15:18 08/11/25 08:00:48 RPT DISTRICT BLVD / S ____________________________________________________________________________________________________________________________________________________________ CFS250800759 08/11/25 08:42:56 08/11/25 08:50:02 PETTY THEFT TONY Escobedo, Alexy, Martinez, David CR25-1199 08/11/25 08:46:33 08/11/25 09:29:34 RPT 3305 BANDINI BLVD, ____________________________________________________________________________________________________________________________________________________________ CFS250800763 08/11/25 09:06:23 08/11/25 09:35:19 FOUND GINO GARCIA Cedeno, Ruth CR25-1200 08/11/25 09:35:19 08/11/25 13:10:56 RPT 4305 S SANTA FE ____________________________________________________________________________________________________________________________________________________________ CFS250800769 08/11/25 10:29:12 08/11/25 10:46:27 GRAND THEFT BRAYAN MAYORQUIN Escobedo, Alexy, Martinez, David CR25-1201 08/11/25 10:40:14 08/11/25 11:51:48 RPT 5100 DISTRICT BLVD, ____________________________________________________________________________________________________________________________________________________________ .  .  Item 9 Page 22 of 141 Page 2 of 2 CFS #CFS Date/Time First On Scene Date/Time Complaint Type Person/Business Name Responder Personnel Case Number First Enroute Date/Time Completed Date/Time Dispo Address CFS250800773 08/11/25 11:31:57 08/11/25 11:42:06 PETTY THEFT JAIME AGUIRRE Escobedo, Alexy, Martinez, David, Sepulveda, RafaelCR25-1203 08/11/25 11:36:34 08/11/25 12:38:27 RPT 6080 MALBURG WAY, ____________________________________________________________________________________________________________________________________________________________ CFS250800774 08/11/25 11:39:34 08/11/25 11:42:35 TRAFFIC RYAN ROTH Lee, Bonnie, Sepulveda, Rafael CR25-1202 08/11/25 11:41:13 08/11/25 13:23:49 OR 2960 LEONIS BLVD, ____________________________________________________________________________________________________________________________________________________________ CFS250800788 08/11/25 13:41:52 08/11/25 13:48:50 FRAUD ALEXANDER BRISENO Sepulveda, Rafael CR25-1204 08/11/25 13:43:07 08/11/25 15:38:56 RPT 2678 E 26TH ST, ____________________________________________________________________________________________________________________________________________________________ CFS250800792 08/11/25 14:53:12 08/11/25 14:58:12 GRAND THEFT SILVESTRE SORIANO Escobedo, Alexy, Martinez, David, Sepulveda, RafaelCR25-1205 08/11/25 14:58:12 08/11/25 17:21:58 RPT 2660 E 37TH ST, ____________________________________________________________________________________________________________________________________________________________ CFS250800801 08/11/25 17:05:42 REPOSESSION CR25-1206 08/11/25 17:50:09 REPO 3100 E 26TH ST, ____________________________________________________________________________________________________________________________________________________________ Total Records: 10 .  .  Item 9 Page 23 of 141 Page 1 of 1 Daily Activity With Response Times Printed on September 18, 2025 CFS #CFS Date/Time First On Scene Date/Time Complaint Type Person/Business Name Responder Personnel Case Number First Enroute Date/Time Completed Date/Time Dispo Address CFS250800833 08/12/25 04:07:17 08/12/25 04:07:17 PEDESTRIAN Hernandez, Miguel, Madrigal, Alfonso CR25-1207 08/12/25 04:07:17 08/12/25 05:54:34 VS 2900 S SANTA FE ____________________________________________________________________________________________________________________________________________________________ CFS250800837 08/12/25 05:13:35 08/12/25 05:17:12 TRAFFIC ERICK Hernandez, Miguel, Lastra, Genevieve, Madrigal, AlfonsoCR25-1208 08/12/25 05:14:52 08/12/25 06:04:30 OR; CPD; RPT FRUITLAND AVE / S ____________________________________________________________________________________________________________________________________________________________ CFS250800843 08/12/25 06:36:04 08/12/25 06:44:09 RECOVERED FELIPE Fino, Marcus, Lastra, Genevieve CR25-1209 08/12/25 06:38:57 08/12/25 07:17:32 VREC 2680 BONNIE BEACH ____________________________________________________________________________________________________________________________________________________________ CFS250800855 08/12/25 08:53:07 08/12/25 09:01:23 ROBBERY LAPD # 267 Gaytan, Lorenzo, Sepulveda, Rafael, Swinford, PhillipCR25-1210 08/12/25 09:01:23 08/12/25 15:15:25 RPT EVERETT AVE / ____________________________________________________________________________________________________________________________________________________________ CFS250800889 08/12/25 15:03:34 08/12/25 15:21:19 TRAFFIC ROBERTO Cedeno, Ruth, Fino, Marcus, Sepulveda, RafaelCR25-1211 08/12/25 15:17:07 08/12/25 16:42:04 RPT ; OR S DOWNEY RD / ____________________________________________________________________________________________________________________________________________________________ Total Records: 5 .  .  Item 9 Page 24 of 141 Page 1 of 2 Daily Activity With Response Times Printed on September 18, 2025 CFS #CFS Date/Time First On Scene Date/Time Complaint Type Person/Business Name Responder Personnel Case Number First Enroute Date/Time Completed Date/Time Dispo Address CFS250800933 08/13/25 07:56:35 08/13/25 08:01:53 CONTACT THE MENFY CR25-1212 08/13/25 07:56:48 08/13/25 09:54:07 RPT 2727 E VERNON AVE, ____________________________________________________________________________________________________________________________________________________________ CFS250800946 08/13/25 09:54:32 08/13/25 09:54:55 GRAND THEFT Escobedo, Alexy, Martinez, David CR25-1213 08/13/25 09:54:55 08/13/25 12:44:56 VOID 4305 S SANTA FE ____________________________________________________________________________________________________________________________________________________________ CFS250800958 08/13/25 12:15:35 08/13/25 12:21:02 TRAFFIC T-MOBILE USA Cerda, Eugenio CR25-1214 08/13/25 12:21:02 08/13/25 13:03:30 ASST BANDINI BLVD / S ____________________________________________________________________________________________________________________________________________________________ CFS250800963 08/13/25 12:57:05 08/13/25 13:03:39 BURGLARY TO A LEILANI Escobedo, Alexy, Estrada, Ignacio, Fino, Marcus, Martinez, DavidCR25-1215 08/13/25 12:57:46 08/13/25 14:00:30 RPT 2330 E 57TH ST, ____________________________________________________________________________________________________________________________________________________________ CFS250800978 08/13/25 16:11:37 TRAFFIC BETTY Cerda, Eugenio CR25-1217 08/13/25 17:21:07 RPT DISTRICT BLVD / S ____________________________________________________________________________________________________________________________________________________________ .  .  Item 9 Page 25 of 141 Page 2 of 2 CFS #CFS Date/Time First On Scene Date/Time Complaint Type Person/Business Name Responder Personnel Case Number First Enroute Date/Time Completed Date/Time Dispo Address CFS250800979 08/13/25 16:17:35 08/13/25 16:22:26 TRAFFIC MARIA Escobedo, Alexy, Fino, Marcus, Martinez, David CR25-1216 08/13/25 16:17:43 08/13/25 17:41:20 RPT ; OR 3851 S SANTA FE ____________________________________________________________________________________________________________________________________________________________ CFS250800982 08/13/25 16:51:03 08/13/25 16:59:19 SUSPICIOUS -JOSE Cerda, Eugenio, Estrada, Ignacio, Fino, Marcus, Maciel, CynthiaCR25-1218 08/13/25 16:59:19 08/13/25 18:14:02 RPT PENNINGTON WAY / E ____________________________________________________________________________________________________________________________________________________________ CFS250800992 08/13/25 19:54:34 08/13/25 19:58:53 NON INJURY HIT SAMANTHA Hernandez, Miguel CR25-1219 08/13/25 19:55:31 08/13/25 21:15:10 RPT BANDINI BLVD / S ____________________________________________________________________________________________________________________________________________________________ Total Records: 8 .  .  Item 9 Page 26 of 141 Page 1 of 2 Daily Activity With Response Times Printed on September 18, 2025 CFS #CFS Date/Time First On Scene Date/Time Complaint Type Person/Business Name Responder Personnel Case Number First Enroute Date/Time Completed Date/Time Dispo Address CFS250801016 08/14/25 01:28:22 REPOSESSION KIRK - PARAMOUNT CR25-1220 08/14/25 01:39:09 REPO; RPT 5999 MALBURG WAY, ____________________________________________________________________________________________________________________________________________________________ CFS250801025 08/14/25 04:15:27 08/14/25 04:18:49 RECOVERED T-MOBILE USA Hernandez, Miguel, Lastra, Genevieve CR25-1221 08/14/25 04:17:02 08/14/25 07:07:12 RPT EVERETT AVE / 49TH ____________________________________________________________________________________________________________________________________________________________ CFS250801026 08/14/25 04:20:09 08/14/25 04:27:48 AUDIBLE MAXGUARD SEC INC OPER Hernandez, Miguel, Madrigal, Alfonso, Ramos, JoseCR25-1222 08/14/25 04:22:06 08/14/25 06:39:25 RPT 3021 BANDINI BLVD, ____________________________________________________________________________________________________________________________________________________________ CFS250801043 08/14/25 08:05:58 08/14/25 08:15:21 NON INJURY HIT EMILIANO GALINDO Rodriguez, Alan, Velasquez, Richard CR25-1223 08/14/25 08:12:11 08/14/25 09:01:12 RPT BANDINI BLVD / ____________________________________________________________________________________________________________________________________________________________ CFS250801067 08/14/25 12:14:11 08/14/25 12:59:45 FRAUD RICHARD CHOY Velasquez, Richard CR25-1224 08/14/25 12:29:12 08/14/25 14:09:41 RPT 2555 CHAMBERS ST, ____________________________________________________________________________________________________________________________________________________________ .  .  Item 9 Page 27 of 141 Page 2 of 2 CFS #CFS Date/Time First On Scene Date/Time Complaint Type Person/Business Name Responder Personnel Case Number First Enroute Date/Time Completed Date/Time Dispo Address CFS250801073 08/14/25 13:11:59 08/14/25 13:22:33 AUDIBLE E AND E ELECTRICAL Cerda, Paul, Maciel, Cynthia, Rodriguez, Alan, Velasquez, RichardCR25-1226 08/14/25 13:17:20 08/14/25 15:58:49 RPT 2050 52ND AVE ____________________________________________________________________________________________________________________________________________________________ CFS250801083 08/14/25 14:08:18 08/14/25 15:02:45 VANDALISM MARCO CAMACHO Velasquez, Richard CR25-1228 08/14/25 14:58:27 08/14/25 16:04:23 RPT 2716 E VERNON AVE, ____________________________________________________________________________________________________________________________________________________________ CFS250801084 08/14/25 14:14:54 08/14/25 15:01:57 BURGLARY TO A JOSE GONZALEZ Cerda, Paul CR25-1227 08/14/25 14:54:54 08/14/25 15:52:34 RPT 2828 S ALAMEDA ST, ____________________________________________________________________________________________________________________________________________________________ CFS250801087 08/14/25 14:28:35 IDENTITY THEFT ALHAMBRA POLICE CR25-1225 08/14/25 14:36:34 RPT 2727 S SANTA FE ____________________________________________________________________________________________________________________________________________________________ CFS250801090 08/14/25 15:12:33 08/14/25 15:33:11 BURGLARY SGT GAYTAN Rodriguez, Alan CR25-1229 08/14/25 15:30:10 08/14/25 16:24:47 RPT 4848 S SANTA FE ____________________________________________________________________________________________________________________________________________________________ Total Records: 10 .  .  Item 9 Page 28 of 141 Page 1 of 2 Daily Activity With Response Times Printed on September 18, 2025 CFS #CFS Date/Time First On Scene Date/Time Complaint Type Person/Business Name Responder Personnel Case Number First Enroute Date/Time Completed Date/Time Dispo Address CFS250801115 08/15/25 00:20:36 08/15/25 00:22:09 RECOVERED Alfaro, Ivette, Flores, Teresa, Hernandez, MelissaCR25-1230 08/15/25 00:22:09 08/15/25 01:39:10 VREC; RPT ALCOA AVE / E 50TH ____________________________________________________________________________________________________________________________________________________________ CFS250801128 08/15/25 03:32:44 08/15/25 03:32:44 PEDESTRIAN Alfaro, Ivette, Flores, Teresa, Hernandez, Melissa, Sepulveda, RafaelCR25-1231 08/15/25 03:32:44 08/15/25 05:32:53 1015; RPT DISTRICT BLVD / ____________________________________________________________________________________________________________________________________________________________ CFS250801159 08/15/25 09:52:29 08/15/25 10:01:37 BURGLARY TO A MARTIN Mannino, Nicholas, Ourique, Carlos, Rodriguez, Alan, Velasquez, RichardCR25-1232 08/15/25 09:56:49 08/15/25 12:57:41 RPT 2300 E 57TH ST, ____________________________________________________________________________________________________________________________________________________________ CFS250801161 08/15/25 10:02:15 08/15/25 10:06:57 FOUND RUBY Ourique, Carlos CR25-1233 08/15/25 10:06:57 08/15/25 12:06:21 RPT 4305 S SANTA FE ____________________________________________________________________________________________________________________________________________________________ CFS250801180 08/15/25 15:09:10 08/15/25 15:09:10 PETTY THEFT GHANIMIAN, VATCHE JOHNY Cerda, Paul CR25-1234 08/15/25 15:09:10 08/15/25 16:01:51 RPT 2300 E 57TH ST, ____________________________________________________________________________________________________________________________________________________________ .  .  Item 9 Page 29 of 141 Page 2 of 2 CFS #CFS Date/Time First On Scene Date/Time Complaint Type Person/Business Name Responder Personnel Case Number First Enroute Date/Time Completed Date/Time Dispo Address CFS250801182 08/15/25 15:25:44 08/15/25 15:49:40 PETTY THEFT SERGIO MARADIAGA Rodriguez, Alan CR25-1235 08/15/25 15:35:52 08/15/25 16:27:41 RPT 5455 S BOYLE AVE, ____________________________________________________________________________________________________________________________________________________________ CFS250801188 08/15/25 17:40:42 08/15/25 17:57:07 BURGLARY TO A RAHEM Rodriguez, Alan CR25-1236 08/15/25 17:45:47 08/15/25 18:22:59 RPT 4423 DISTRICT BLVD, ____________________________________________________________________________________________________________________________________________________________ CFS250801195 08/15/25 19:33:31 DUI CR25-1237 08/16/25 02:04:54 RPT S SANTA FE AVE / E ____________________________________________________________________________________________________________________________________________________________ CFS250801199 08/15/25 21:29:58 08/15/25 21:29:58 TRAFFIC STOP Maciel, Cynthia, Silva, Bryan CR25-1238 08/15/25 21:29:58 08/15/25 22:02:47 1015; CITE; RPT E 26TH ST / S SANTA ____________________________________________________________________________________________________________________________________________________________ Total Records: 9 .  .  Item 9 Page 30 of 141 Page 1 of 1 Daily Activity With Response Times Printed on September 18, 2025 CFS #CFS Date/Time First On Scene Date/Time Complaint Type Person/Business Name Responder Personnel Case Number First Enroute Date/Time Completed Date/Time Dispo Address CFS250801259 08/16/25 19:58:18 08/16/25 20:14:46 BURGLARY TO A YAHIA Gonzalez, Brittany, Lastra, Genevieve CR25-1239 08/16/25 20:00:18 08/16/25 20:53:48 RPT 6131 MALBURG WAY, ____________________________________________________________________________________________________________________________________________________________ CFS250801282 08/16/25 23:52:54 08/16/25 23:52:54 TRAFFIC STOP Alfaro, Ivette, Gonzalez, Brittany, Silva, Bryan CR25-1240 08/16/25 23:52:54 08/17/25 00:32:42 CITE; VI S SANTA FE AVE / E ____________________________________________________________________________________________________________________________________________________________ Total Records: 2 .  .  Item 9 Page 31 of 141 Page 1 of 1 Daily Activity With Response Times Printed on September 18, 2025 CFS #CFS Date/Time First On Scene Date/Time Complaint Type Person/Business Name Responder Personnel Case Number First Enroute Date/Time Completed Date/Time Dispo Address CFS250801295 08/17/25 01:51:21 08/17/25 01:51:21 TRAFFIC STOP Alfaro, Ivette, Gonzalez, Brittany, Silva, Bryan CR25-1241 08/17/25 01:51:21 08/17/25 02:33:57 1015; CITE; RPT ; ROSS ST / S ____________________________________________________________________________________________________________________________________________________________ CFS250801300 08/17/25 03:20:55 08/17/25 03:20:55 VEHICLE CHECK Gonzalez, Brittany, Lastra, Genevieve CR25-1242 08/17/25 03:20:55 08/17/25 05:00:26 VI 2858 E 26TH ST, ____________________________________________________________________________________________________________________________________________________________ CFS250801314 08/17/25 09:19:28 08/17/25 09:19:28 PATROL CHECK Escobedo, Alexy, Espinoza, Alejandro CR25-1243 08/17/25 09:19:28 08/17/25 10:59:54 RPT 2929 LEONIS BLVD, ____________________________________________________________________________________________________________________________________________________________ CFS250801321 08/17/25 10:12:12 08/17/25 10:12:12 FOUND Lee, Bonnie CR25-1244 08/17/25 10:12:12 08/17/25 12:27:49 RPT 4305 S SANTA FE ____________________________________________________________________________________________________________________________________________________________ CFS250801363 08/17/25 21:47:45 08/17/25 21:53:07 GRAND THEFT SEC GUARD - ADRIANA Flores, Teresa, Hernandez, Miguel, Martinez, David, Onopa, Daniel, Silva, BryanCR25-1245 08/17/25 21:53:07 08/18/25 01:11:53 RPT ; 1015 2634 E 26TH ST, ____________________________________________________________________________________________________________________________________________________________ Total Records: 5 .  .  Item 9 Page 32 of 141 Page 1 of 1 Daily Activity With Response Times Printed on September 18, 2025 CFS #CFS Date/Time First On Scene Date/Time Complaint Type Person/Business Name Responder Personnel Case Number First Enroute Date/Time Completed Date/Time Dispo Address CFS250801390 08/18/25 05:57:21 08/18/25 05:57:21 GRAND THEFT Flores, Teresa, Hernandez, Miguel, Martinez, David, Onopa, Daniel, Silva, BryanCR25-1246 08/18/25 05:57:21 08/18/25 08:55:58 RPT ; 1015 2640 E 26TH ST, ____________________________________________________________________________________________________________________________________________________________ CFS250801395 08/18/25 07:07:06 08/18/25 07:07:06 PEDESTRIAN Cedeno, Ruth, Espinoza, Alejandro CR25-1247 08/18/25 07:07:06 08/18/25 08:32:07 1015; RPT 4735 DISTRICT BLVD, ____________________________________________________________________________________________________________________________________________________________ CFS250801411 08/18/25 09:37:15 08/18/25 09:37:15 RECOVERED Cedeno, Ruth, Sepulveda, Rafael CR25-1248 08/18/25 09:37:15 08/18/25 10:33:54 VREC E 51ST ST / S ____________________________________________________________________________________________________________________________________________________________ CFS250801451 08/18/25 14:17:08 08/18/25 14:21:06 TRAFFIC MICHELLE Cedeno, Ruth, Encinas, Anthony, Lee, Bonnie, Sepulveda, RafaelCR25-1249 08/18/25 14:19:25 08/18/25 15:13:24 RPT S SANTA FE AVE / E ____________________________________________________________________________________________________________________________________________________________ Total Records: 4 .  .  Item 9 Page 33 of 141 Page 1 of 2 Daily Activity With Response Times Printed on September 18, 2025 CFS #CFS Date/Time First On Scene Date/Time Complaint Type Person/Business Name Responder Personnel Case Number First Enroute Date/Time Completed Date/Time Dispo Address CFS250801492 08/19/25 02:30:01 08/19/25 02:30:01 GRAND THEFT Hernandez, Miguel, Lastra, Genevieve, Onopa, DanielCR25-1250 08/19/25 02:30:01 08/19/25 05:17:54 RPT E 25TH ST / S ____________________________________________________________________________________________________________________________________________________________ CFS250801496 08/19/25 03:51:19 08/19/25 03:55:37 NON INJURY HIT JEFFERSON Flores, Teresa, Hernandez, Miguel, Lastra, Genevieve, Onopa, DanielCR25-1251,08/19/25 03:55:16 08/19/25 06:57:19 RPT ; CPD E 37TH ST / S SANTA ____________________________________________________________________________________________________________________________________________________________ CFS250801502 08/19/25 06:31:03 08/19/25 06:34:16 TRAFFIC T-MOBILE USA Flores, Teresa, Godoy, Raymond, Hernandez, Miguel, Hernandez, RudyCR25-1254 08/19/25 06:31:51 08/19/25 06:57:23 RPT ; OR 4827 E 49TH ST, ____________________________________________________________________________________________________________________________________________________________ CFS250801564 08/19/25 13:48:07 08/19/25 14:01:30 SUSPICIOUS -GUILLERMO Escobedo, Alexy, Espinoza, Alejandro, Maciel, Cynthia, Sepulveda, Rafael, Villegas, Richard CR25-1255 08/19/25 14:01:30 08/19/25 14:52:51 RPT 2330 E 57TH ST, ____________________________________________________________________________________________________________________________________________________________ CFS250801587 08/19/25 17:23:42 08/19/25 17:28:25 BURGLARY TO A YOONGIL HER Escobedo, Alexy, Espinoza, Alejandro CR25-1256 08/19/25 17:25:37 08/19/25 18:02:17 RPT 4601 S SOTO ST, ____________________________________________________________________________________________________________________________________________________________ .  .  Item 9 Page 34 of 141 Page 2 of 2 CFS #CFS Date/Time First On Scene Date/Time Complaint Type Person/Business Name Responder Personnel Case Number First Enroute Date/Time Completed Date/Time Dispo Address CFS250801594 08/19/25 18:55:15 REPOSESSION JESSE - HT RECOVERY CR25-1257 08/19/25 19:04:29 REPO; RPT 6250 S BOYLE AVE, ____________________________________________________________________________________________________________________________________________________________ CFS250801610 08/19/25 22:54:03 08/19/25 22:54:03 TRAFFIC STOP Hernandez, Melissa, Hernandez, Miguel, Ourique, Carlos, Silva, BryanCR25-1258 08/19/25 22:54:03 08/19/25 23:28:33 CITE; RPT ; VI ALAMEDA AVE / E ____________________________________________________________________________________________________________________________________________________________ Total Records: 7 .  .  Item 9 Page 35 of 141 Page 1 of 1 Daily Activity With Response Times Printed on September 18, 2025 CFS #CFS Date/Time First On Scene Date/Time Complaint Type Person/Business Name Responder Personnel Case Number First Enroute Date/Time Completed Date/Time Dispo Address CFS250801670 08/20/25 10:09:24 CONTACT THE CR25-1259 08/20/25 10:09:45 08/20/25 10:54:05 RPT 4609 HAMPTON ST, ____________________________________________________________________________________________________________________________________________________________ CFS250801679 08/20/25 11:20:09 08/20/25 11:33:47 CONTACT THE GRISELDA Cerda, Paul CR25-1260 08/20/25 11:28:49 08/20/25 12:07:40 RPT 6065 MALBURG WAY, ____________________________________________________________________________________________________________________________________________________________ Total Records: 2 .  .  Item 9 Page 36 of 141 Page 1 of 1 Daily Activity With Response Times Printed on September 18, 2025 CFS #CFS Date/Time First On Scene Date/Time Complaint Type Person/Business Name Responder Personnel Case Number First Enroute Date/Time Completed Date/Time Dispo Address CFS250801787 08/21/25 09:31:14 REPOSESSION LEG ION JOHN CR25-1261 08/21/25 10:09:31 REPO 3046 E 50TH ST, ____________________________________________________________________________________________________________________________________________________________ CFS250801795 08/21/25 10:15:16 08/21/25 10:24:10 RECOVERED ITAY LEIB Cerda, Paul CR25-1262 08/21/25 10:18:20 08/21/25 14:30:21 VREC 2023 E 55TH ST, ____________________________________________________________________________________________________________________________________________________________ Total Records: 2 .  .  Item 9 Page 37 of 141 Page 1 of 3 Daily Activity With Response Times Printed on September 18, 2025 CFS #CFS Date/Time First On Scene Date/Time Complaint Type Person/Business Name Responder Personnel Case Number First Enroute Date/Time Completed Date/Time Dispo Address CFS250801866 08/22/25 02:16:09 08/22/25 02:19:49 PETTY THEFT RAUL ALTILANO Alfaro, Ivette, Encinas, Anthony, Flores, Teresa, Landa, Rafael, Madrigal, AlfonsoCR25-1263,08/22/25 02:17:34 08/22/25 04:32:54 RPT ; 1015 4200 S ALAMEDA ST, ____________________________________________________________________________________________________________________________________________________________ CFS250801878 08/22/25 07:07:28 08/22/25 07:18:09 ROBBERY JOSE SERRANO Rodriguez, Alan CR25-1266 08/22/25 07:16:36 08/22/25 08:29:53 RPT 3301 FRUITLAND AVE, ____________________________________________________________________________________________________________________________________________________________ CFS250801879 08/22/25 07:07:51 08/22/25 07:14:36 TRAFFIC LANDA Ourique, Carlos, Velasquez, Richard CR25-1265 08/22/25 07:13:05 08/22/25 07:24:28 RPT 4305 S SANTA FE ____________________________________________________________________________________________________________________________________________________________ CFS250801899 08/22/25 10:04:11 08/22/25 10:28:33 RECOVERED CHRISTINA GERDZHIKOVA Ourique, Carlos, Rodriguez, Alan CR25-1267,08/22/25 10:22:05 08/22/25 11:51:44 VREC; RPT ; VI 3232 E WASHINGTON ____________________________________________________________________________________________________________________________________________________________ CFS250801904 08/22/25 10:44:34 08/22/25 10:44:34 UNATTACHED Cerda, Paul CR25-1268 08/22/25 10:44:34 08/22/25 11:47:21 VI; RPT 2245 E 38TH ST, ____________________________________________________________________________________________________________________________________________________________ .  .  Item 9 Page 38 of 141 Page 2 of 3 CFS #CFS Date/Time First On Scene Date/Time Complaint Type Person/Business Name Responder Personnel Case Number First Enroute Date/Time Completed Date/Time Dispo Address CFS250801910 08/22/25 11:55:39 08/22/25 12:04:04 VANDALISM SPECTRUM WALTER Ourique, Carlos, Rodriguez, Alan CR25-1270 08/22/25 11:59:03 08/22/25 12:33:53 RPT 2528 S SANTA FE ____________________________________________________________________________________________________________________________________________________________ CFS250801914 08/22/25 12:43:03 08/22/25 12:47:49 TRAFFIC ELISHA Cerda, Paul, Ourique, Carlos, Rodriguez, Alan, Velasquez, RichardCR25-1271 08/22/25 12:45:20 08/22/25 13:44:53 RPT S SOTO ST / BANDINI ____________________________________________________________________________________________________________________________________________________________ CFS250801916 08/22/25 13:18:49 08/22/25 13:24:46 TRAFFIC RICARDO CHAVEZ Cerda, Paul, Rodriguez, Alan, Velasquez, Richard CR25-1272 08/22/25 13:21:41 08/22/25 14:06:08 RPT 2707 E 37TH ST, ____________________________________________________________________________________________________________________________________________________________ CFS250801919 08/22/25 13:38:39 08/22/25 13:53:52 GRAND THEFT MIRIAM ALEIDA SANTOS DE Rodriguez, Alan CR25-1273 08/22/25 13:41:24 08/22/25 15:28:59 RPT 2955 LEONIS BLVD, ____________________________________________________________________________________________________________________________________________________________ CFS250801930 08/22/25 17:50:09 08/22/25 17:55:50 INCIDENT PAUL VALLADERES Ourique, Carlos, Rodriguez, Alan, Velasquez, RichardCR25-1274 08/22/25 17:53:45 08/22/25 18:22:02 RPT 2600 S SANTA FE ____________________________________________________________________________________________________________________________________________________________ CFS250801931 08/22/25 18:04:44 08/22/25 18:11:07 INJURY HIT &Cerda, Paul, Estrada, Ignacio, Rodriguez, Alan CR25-1275 08/22/25 18:09:05 08/22/25 18:53:35 RPT 5100 DISTRICT BLVD, ____________________________________________________________________________________________________________________________________________________________ .  .  Item 9 Page 39 of 141 Page 3 of 3 CFS #CFS Date/Time First On Scene Date/Time Complaint Type Person/Business Name Responder Personnel Case Number First Enroute Date/Time Completed Date/Time Dispo Address CFS250801940 08/22/25 19:36:11 08/22/25 19:44:03 NON INJURY HIT EDUARDO SALVADOR Landa, Rafael, Martinez, David, Silva, Bryan CR25-1276 08/22/25 19:41:49 08/22/25 20:30:39 RPT E 26TH ST / S SANTA ____________________________________________________________________________________________________________________________________________________________ CFS250801942 08/22/25 19:54:44 08/22/25 20:02:22 TRAFFIC HENRY CORONADO Alfaro, Ivette, Flores, Teresa, Landa, Rafael CR25-1277 08/22/25 19:57:51 08/22/25 20:40:47 RPT DISTRICT BLVD / S ____________________________________________________________________________________________________________________________________________________________ CFS250801953 08/22/25 22:31:17 08/22/25 22:31:17 TRAFFIC STOP Alfaro, Ivette, Flores, Teresa, Landa, Rafael CR25-1278 08/22/25 22:31:17 08/23/25 00:24:28 CITE; 1015; OR; RPT LEONIS BLVD / ALCOA ____________________________________________________________________________________________________________________________________________________________ Total Records: 14 .  .  Item 9 Page 40 of 141 Page 1 of 1 Daily Activity With Response Times Printed on September 18, 2025 CFS #CFS Date/Time First On Scene Date/Time Complaint Type Person/Business Name Responder Personnel Case Number First Enroute Date/Time Completed Date/Time Dispo Address CFS250801958 08/23/25 01:37:37 08/23/25 01:41:29 TRAFFIC T-MOBILE USA Alfaro, Ivette, Caballero, Kevin, Flores, Teresa, Landa, Rafael, Mannino, Nicholas, Martinez, David, Newton, Todd, CR25-1279 08/23/25 01:38:23 08/23/25 07:07:20 RPT ; CPD; VI 3030 S ATLANTIC ____________________________________________________________________________________________________________________________________________________________ CFS250801966 08/23/25 04:25:17 08/23/25 04:35:49 FOUND LAPD - RIVAS OP 0632 Martinez, David, Silva, Bryan CR25-1280 08/23/25 04:29:10 08/23/25 05:38:24 RPT 3344 BANDINI BLVD, ____________________________________________________________________________________________________________________________________________________________ CFS250802013 08/23/25 15:55:08 08/23/25 16:04:09 BURGLARY PAUL Caballero, Kevin, Lee, Bonnie, Ourique, Carlos, Rodriguez, AlanCR25-1281 08/23/25 15:57:41 08/23/25 16:52:50 RPT 5899 DOWNEY RD, ____________________________________________________________________________________________________________________________________________________________ CFS250802016 08/23/25 17:43:32 08/23/25 17:47:44 TRAFFIC DAVID GONZALEZ Caballero, Kevin, Rodriguez, Alan CR25-1282 08/23/25 17:45:37 08/23/25 18:57:47 RPT 1908 E VERNON AVE, ____________________________________________________________________________________________________________________________________________________________ CFS250802027 08/23/25 21:37:01 08/23/25 21:37:01 PEDESTRIAN Alfaro, Ivette, Flores, Teresa, Hernandez, Melissa, Martinez, David, Silva, BryanCR25-1283 08/23/25 21:37:01 08/23/25 23:00:41 1098; RPT 2600 S SOTO ST, ____________________________________________________________________________________________________________________________________________________________ Total Records: 5 .  .  Item 9 Page 41 of 141 Page 1 of 1 Daily Activity With Response Times Printed on September 18, 2025 CFS #CFS Date/Time First On Scene Date/Time Complaint Type Person/Business Name Responder Personnel Case Number First Enroute Date/Time Completed Date/Time Dispo Address CFS250802043 08/24/25 03:43:55 08/24/25 03:43:55 UNATTACHED Hernandez, Melissa, Martinez, David, Silva, BryanCR25-1284 08/24/25 03:43:55 08/24/25 05:32:17 VI; RPT S 1 ST / E 57TH ST, ____________________________________________________________________________________________________________________________________________________________ CFS250802073 08/24/25 10:40:47 08/24/25 10:45:08 BURGLARY Lee, Bonnie, Ourique, Carlos, Rodriguez, Alan, Sepulveda, RafaelCR25-1285 08/24/25 10:43:44 08/24/25 11:27:28 RPT 2300 E 57TH ST, LACO ____________________________________________________________________________________________________________________________________________________________ CFS250802076 08/24/25 11:19:16 08/24/25 11:19:16 PEDESTRIAN Escobedo, Alexy, Espinoza, Alejandro, Ourique, Carlos, Rodriguez, Alan, Sepulveda, Rafael CR25-1286 08/24/25 11:19:16 08/24/25 12:10:24 1015 S BOYLE AVE / E ____________________________________________________________________________________________________________________________________________________________ CFS250802113 08/24/25 22:38:50 08/24/25 22:38:50 TRAFFIC STOP Madrigal, Alfonso, Martinez, David, Silva, BryanCR25-1287 08/24/25 22:38:50 08/25/25 00:06:42 RPT ; 1015 S SOTO ST / E 54TH ____________________________________________________________________________________________________________________________________________________________ Total Records: 4 .  .  Item 9 Page 42 of 141 Page 1 of 1 Daily Activity With Response Times Printed on September 18, 2025 CFS #CFS Date/Time First On Scene Date/Time Complaint Type Person/Business Name Responder Personnel Case Number First Enroute Date/Time Completed Date/Time Dispo Address CFS250802127 08/25/25 03:54:51 08/25/25 03:56:27 TRAFFIC AT&T MOBILITY Caballero, Kevin, Madrigal, Alfonso, Martinez, David, Silva, BryanCR25-1288 08/25/25 03:55:47 08/25/25 04:48:14 RPT 3031 E VERNON AVE, ____________________________________________________________________________________________________________________________________________________________ CFS250802163 08/25/25 09:13:34 BURGLARY OLIVIA Espinoza, Alejandro, Sepulveda, Rafael, Villegas, RichardCR25-1289 08/25/25 09:35:43 08/25/25 10:22:27 RPT 3864 S SANTA FE ____________________________________________________________________________________________________________________________________________________________ CFS250802182 08/25/25 11:38:13 08/25/25 11:47:24 NON INJURY HIT LUIS Villegas, Richard CR25-1290 08/25/25 11:39:44 08/25/25 12:45:21 VOID; NRD 4339 FRUITLAND AVE, ____________________________________________________________________________________________________________________________________________________________ CFS250802184 08/25/25 11:54:26 08/25/25 11:54:26 PARKING Cedeno, Ruth, Villegas, Richard CR25-1291 08/25/25 11:54:26 08/25/25 14:21:00 RPT 4501 E 50TH ST, ____________________________________________________________________________________________________________________________________________________________ CFS250802234 08/25/25 20:35:46 08/25/25 20:42:18 NON INJURY HIT NORMA MONTENEGRO Hernandez, Miguel, Lastra, Genevieve, Martinez, David, Silva, BryanCR25-1292 08/25/25 20:39:18 08/25/25 21:58:13 NRD; VS DISTRICT BLVD / S ____________________________________________________________________________________________________________________________________________________________ Total Records: 5 .  .  Item 9 Page 43 of 141 Page 1 of 1 Daily Activity With Response Times Printed on September 18, 2025 CFS #CFS Date/Time First On Scene Date/Time Complaint Type Person/Business Name Responder Personnel Case Number First Enroute Date/Time Completed Date/Time Dispo Address CFS250802254 08/26/25 03:39:35 08/26/25 03:39:35 VEHICLE CHECK Martinez, David, Silva, Bryan CR25-1293 08/26/25 03:39:35 08/26/25 04:47:12 VI 3155 SIERRA PINE ____________________________________________________________________________________________________________________________________________________________ CFS250802310 08/26/25 13:03:25 08/26/25 13:10:41 BURGLARY TO A GUILLERMO Escobedo, Alexy, Espinoza, Alejandro, Estrada, Ignacio, Godoy, Raymond, Sepulveda, Rafael CR25-1294 08/26/25 13:03:42 08/26/25 14:00:49 RPT 2330 E 57TH ST, ____________________________________________________________________________________________________________________________________________________________ CFS250802318 08/26/25 14:18:24 08/26/25 14:25:38 SUSPICIOUS -GUS RIOS Escobedo, Alexy, Espinoza, Alejandro, Godoy, RaymondCR25-1295 08/26/25 14:19:25 08/26/25 16:15:51 RPT ; 1015 2626 E 26TH ST, ____________________________________________________________________________________________________________________________________________________________ Total Records: 3 .  .  Item 9 Page 44 of 141 Page 1 of 1 Daily Activity With Response Times Printed on September 18, 2025 CFS #CFS Date/Time First On Scene Date/Time Complaint Type Person/Business Name Responder Personnel Case Number First Enroute Date/Time Completed Date/Time Dispo Address CFS250802407 08/27/25 12:01:43 08/27/25 12:01:43 VEHICLE CHECK Escobedo, Alexy, Espinoza, Alejandro CR25-1296 08/27/25 12:01:43 08/27/25 12:48:29 RPT 5051 E SLAUSON AVE, ____________________________________________________________________________________________________________________________________________________________ CFS250802416 08/27/25 12:58:26 08/27/25 13:06:50 GRAND THEFT ALEX CASTRO Escobedo, Alexy, Espinoza, Alejandro CR25-1297 08/27/25 12:59:58 08/27/25 13:55:19 RPT 4383 EXCHANGE AVE, ____________________________________________________________________________________________________________________________________________________________ Total Records: 2 .  .  Item 9 Page 45 of 141 Page 1 of 1 Daily Activity With Response Times Printed on September 18, 2025 CFS #CFS Date/Time First On Scene Date/Time Complaint Type Person/Business Name Responder Personnel Case Number First Enroute Date/Time Completed Date/Time Dispo Address CFS250802480 08/28/25 07:56:58 08/28/25 07:56:58 PARKING Cedeno, Ruth CR25-1298 08/28/25 07:56:58 08/28/25 10:10:20 RPT ; VS 4641 HAMPTON ST, ____________________________________________________________________________________________________________________________________________________________ CFS250802505 08/28/25 12:21:51 08/28/25 12:21:51 TRAFFIC STOP Godoy, Raymond CR25-1299 08/28/25 12:21:51 08/28/25 12:52:17 VI; RPT S SANTA FE AVE / E ____________________________________________________________________________________________________________________________________________________________ CFS250802509 08/28/25 12:41:04 08/28/25 12:45:58 TRAFFIC SANDRA Caballero, Kevin, Cerda, Paul CR25-1300 08/28/25 12:45:28 08/28/25 13:45:52 RPT 4719 S BOYLE AVE, ____________________________________________________________________________________________________________________________________________________________ CFS250802510 08/28/25 12:56:00 08/28/25 13:27:26 VANDALISM RICHARD FRIEDMAN Cerda, Paul, Velasquez, Richard CR25-1301 08/28/25 13:22:36 08/28/25 14:03:49 RPT 4717 DISTRICT BLVD, ____________________________________________________________________________________________________________________________________________________________ CFS250802541 08/28/25 19:55:25 08/28/25 20:08:49 DISTURBING JAIME MONTES Alfaro, Ivette, Flores, Teresa, Hernandez, Melissa, Landa, RafaelCR25-1302 08/28/25 19:58:00 08/28/25 21:12:59 RPT 4920 S BOYLE AVE, ____________________________________________________________________________________________________________________________________________________________ Total Records: 5 .  .  Item 9 Page 46 of 141 Page 1 of 2 Daily Activity With Response Times Printed on September 18, 2025 CFS #CFS Date/Time First On Scene Date/Time Complaint Type Person/Business Name Responder Personnel Case Number First Enroute Date/Time Completed Date/Time Dispo Address CFS250802566 08/29/25 06:48:01 08/29/25 07:09:57 NON INJURY HIT MALDONADO VASQUEZ,Caballero, Kevin CR25-1303 08/29/25 06:51:49 08/29/25 07:40:15 RPT 3130 LEONIS BLVD, ____________________________________________________________________________________________________________________________________________________________ CFS250802586 08/29/25 10:15:01 08/29/25 10:26:37 GRAND THEFT SANDRA GAMINO Caballero, Kevin CR25-1304 08/29/25 10:23:36 08/29/25 12:15:06 RPT 3141 E 44TH ST, ____________________________________________________________________________________________________________________________________________________________ CFS250802600 08/29/25 12:08:35 08/29/25 12:24:21 NON INJURY HIT JAY MARAARIAN Caballero, Kevin, Cerda, Paul CR25-1305 08/29/25 12:13:48 08/29/25 13:01:26 RPT 5820 S ALAMEDA ST, ____________________________________________________________________________________________________________________________________________________________ CFS250802613 08/29/25 14:25:17 08/29/25 14:31:16 EDUARDO LUGO Rodriguez, Alan CR25-1306 08/29/25 14:28:44 08/29/25 15:08:24 RPT 2850 E 44TH ST20, ____________________________________________________________________________________________________________________________________________________________ CFS250802615 08/29/25 14:57:59 08/29/25 15:08:34 GRAND THEFT JESUS MACIAS Cerda, Paul, Rodriguez, Alan CR25-1307 08/29/25 15:03:01 08/29/25 15:56:05 RPT 5970 ALCOA AVE, ____________________________________________________________________________________________________________________________________________________________ .  .  Item 9 Page 47 of 141 Page 2 of 2 CFS #CFS Date/Time First On Scene Date/Time Complaint Type Person/Business Name Responder Personnel Case Number First Enroute Date/Time Completed Date/Time Dispo Address CFS250802628 08/29/25 17:11:16 08/29/25 17:17:09 TRAFFIC PASSERBY Caballero, Kevin, Cerda, Paul, Ourique, Carlos, Rodriguez, AlanCR25-1308 08/29/25 17:14:54 08/29/25 18:12:45 RPT ; OR E 26TH ST / MINERVA ____________________________________________________________________________________________________________________________________________________________ CFS250802635 08/29/25 19:16:23 08/29/25 19:16:23 DUI Encinas, Anthony, Gonzalez, Brittany, Hernandez, Miguel, Lastra, Genevieve, Lee, Bonnie, Maciel, Cynthia, CR25-1309 08/29/25 19:16:23 08/30/25 02:38:43 RPT S SOTO ST / BANDINI ____________________________________________________________________________________________________________________________________________________________ CFS250802641 08/29/25 21:52:21 08/29/25 21:52:21 TRAFFIC STOP Landa, Rafael, Martinez, David, Silva, Bryan CR25-1310 08/29/25 21:52:21 08/30/25 01:06:08 1015; RPT ; VI S DOWNEY RD / E ____________________________________________________________________________________________________________________________________________________________ CFS250802644 08/29/25 22:53:53 08/29/25 22:53:53 TRAFFIC STOP Madrigal, Alfonso CR25-1311 08/29/25 22:53:53 08/29/25 22:57:45 RPT ; 1015 S SOTO ST / BANDINI ____________________________________________________________________________________________________________________________________________________________ Total Records: 9 .  .  Item 9 Page 48 of 141 Page 1 of 1 Daily Activity With Response Times Printed on September 18, 2025 CFS #CFS Date/Time First On Scene Date/Time Complaint Type Person/Business Name Responder Personnel Case Number First Enroute Date/Time Completed Date/Time Dispo Address CFS250802655 08/30/25 04:20:14 08/30/25 04:37:19 GRAND THEFT JAVIER SOSA Alfaro, Ivette, Flores, Teresa, Landa, Rafael CR25-1312 08/30/25 04:23:55 08/30/25 06:12:21 RPT 4559 MAYWOOD AVE, ____________________________________________________________________________________________________________________________________________________________ CFS250802666 08/30/25 08:31:04 08/30/25 08:31:04 UNATTACHED Rodriguez, Alan CR25-1313 08/30/25 08:31:04 08/30/25 09:47:53 RPT 2288 E 27TH ST, ____________________________________________________________________________________________________________________________________________________________ CFS250802708 08/30/25 21:58:08 08/30/25 21:58:08 RECOVERED Alfaro, Ivette, Flores, Teresa, Lastra, GenevieveCR25-1314 08/30/25 21:58:08 08/30/25 22:52:19 VREC; RPT 2040 E 37TH ST, ____________________________________________________________________________________________________________________________________________________________ CFS250802714 08/30/25 22:36:34 08/30/25 22:36:34 TRAFFIC STOP Alfaro, Ivette, Flores, Teresa, Lastra, Genevieve, Martinez, David, Silva, BryanCR25-1315 08/30/25 22:36:34 08/31/25 02:16:06 1015; RPT ; VI S SANTA FE AVE / ____________________________________________________________________________________________________________________________________________________________ Total Records: 4 .  .  Item 9 Page 49 of 141 Page 1 of 1 Daily Activity With Response Times Printed on September 18, 2025 CFS #CFS Date/Time First On Scene Date/Time Complaint Type Person/Business Name Responder Personnel Case Number First Enroute Date/Time Completed Date/Time Dispo Address CFS250802727 08/31/25 04:19:09 08/31/25 04:19:09 VEHICLE CHECK Lastra, Genevieve, Martinez, David, Silva, BryanCR25-1316 08/31/25 04:19:09 08/31/25 08:00:06 VI; 1015; CITE; RPT 3030 S ATLANTIC ____________________________________________________________________________________________________________________________________________________________ CFS250802754 08/31/25 12:23:10 08/31/25 12:26:50 TRAFFIC FLORENTINO Rodriguez, Alan, Villegas, Richard CR25-1317 08/31/25 12:24:36 08/31/25 13:23:16 RPT S SANTA FE AVE / E ____________________________________________________________________________________________________________________________________________________________ Total Records: 2 .  .  Item 9 Page 50 of 141 City Council Agenda Report Meeting Date:October 21, 2025 From:Genoveva Rocha, City Clerk Department:City Clerk Submitted by:Yonnie Parker, Deputy City Clerk Subject Records Retention Schedule Update Recommendation Adopt Resolution No. 2025-030 approving the City’s Records Retention Schedule and repealing Resolution No. 2024-010. Background The City’s Records Management Program applies efficient and economical methods to the creation, utilization, maintenance, retention, preservation and disposal of records managed by the City. The current Retention Schedule was approved and adopted by the City Council on July 16, 2024 by Resolution No. 2024-010. Certain changes in laws, standards of business practices, the creation of new records, and the transfer of programs necessitated a review of the current schedules. The City retained the professional services of Gladwell Governmental Services, Inc. to assist with the records retention legal review, applying best industry practices and changes in laws. The recommended updates to the schedules were reviewed interactively with representatives from each department to incorporate current practices and provide clear, specific and relevant records description and appropriate retention periods. California Government Code Section 34090 broadly governs the retention of records in the City, yet there may be specific regulations that provide for longer retention, and the City may prefer to keep certain records longer than set forth in the regulations. The guiding regulations and provision for each department preference are noted in the comment field of the schedules. There are minor additions and clean-up language sparsely throughout the schedules. There are a few new additions to various department schedules shown in the attachment. There are also deletions of records due to those records existing in other sections or they simply no longer exist. When appropriate, the Fire Department retention schedule will be deleted since the City no longer has its own Fire Department. The proposed resolution is presented along with the proposed city-wide schedules in the attachment to this staff report in tracked-changes format which provides a clear visual of the changes to the schedules. Upon approval, the resolution establishes the City’s retention schedule, provides for the routine destruction of records, authorizes minor updates without further City Council action, and repeals Resolution No. 2024-010. Fiscal Impact There is no fiscal impact associated with this report. Attachments 1. Resolution No. 2025-030 2. Records Retention Schedule (Tracked Changes) .  .  Item 10 Page 1 of 329 RESOLUTION NO. 2025-030 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VERNON APPROVING AND ADOPTING A RECORDS RETENTION SCHEDULE, AUTHORIZING DESTRUCTION OF CERTAIN CITY RECORDS, AND REPEALING RESOLUTION NO. 2024-010 SECTION 1. Recitals. A.The current City of Vernon Records Management Program was adopted initially in 2017 and last updated in 2024 for the purpose of maintaining, utilizing, retaining, preserving and disposing of City records in a lawful and organized manner. B.California Government Code Section 34090 provides a procedure authorizing the destruction of certain public records which have served their purpose and are no longer required. C.On July 16, 2024, the City Council adopted Resolution No. 2024-010 approving and adopting an updated Records Retention Schedule, authorizing destruction of certain City records, and repealing all resolutions in conflict therewith. D.Best practices in recordkeeping dictate that records retention schedules should be comprehensively reviewed and revised as needed to address changes in technology, operations, and legal requirements. The maintenance of numerous records is expensive, slows document retrieval, and is not necessary after a certain period of time for the effective and efficient operation of the government of the City of Vernon. Updating the Vernon Records Retention Schedule at this time would provide greater efficiency and transparency in the Records Management Program. E.City Clerk staff, all departments, and a records management consultant retained by the City have reviewed the current retention schedule and participated in the proposed revisions. The revised records retention schedule provides clear and specific records descriptions, retention periods and is consistent with applicable laws. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VERNON AS FOLLOWS: SECTION 2. The City Council of the City of Vernon hereby finds and determines that the above recitals are true and correct. SECTION 3. The records of the City of Vernon, as set forth in the Records Retention Schedule, attached as Exhibit A, are hereby authorized to be destroyed as provided by Section 34090 et seq. of the Government Code of the State of California and in accordance with the provision of said schedule upon the request of the Department Head and with the consent in writing of the City Clerk and City Attorney, .  .  Item 10 Page 2 of 329 Resolution No. 2025-030 Page 2 of 98 _______________________ without further action by the City Council of the City of Vernon, as established in the City’s Records Destruction Procedure/Policy. SECTION 4. With the consent of the City Clerk, City Administrator, and City Attorney, minor updates are hereby authorized to be made to the Records Retention Schedule without further action by the City Council. Minor updates may include changes in Department or Division names, improvements in descriptions, changes in comments, deleting records series that are no longer applicable. Any changes in the Total Retention and/or adding new records series must be presented to the City Council of the City of Vernon prior to taking effect. SECTION 5. All resolutions or parts of resolutions, specifically Resolution No. 2024-010, not consistent with or in conflict with this resolution are hereby repealed. SECTION 6. Severability. If any provision of this Resolution or the application thereof to any person or circumstance is held invalid, such invalidity shall not affect other provisions or applications, and to this end the provisions of this Resolution are declared to be severable. SECTION 7. The City Clerk, or the Deputy City Clerk, shall certify the passage and adoption of this resolution and enter it into the book of original resolutions. APPROVED AND ADOPTED OCTOBER 21, 2025. ________________________ LETICIA LOPEZ, Mayor ATTEST: GENOVEVA ROCHA, City Clerk APPROVED AS TO FORM: ZAYNAH N. MOUSSA, City Attorney .  .  Item 10 Page 3 of 329 Resolution No. 2025-030 Page 3 of 3 _______________________ CERTIFICATION STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) ss. CITY OF VERNON ) I do hereby certify that the attached is a true copy of Resolution No. 2025-030 that was passed and adopted at the Regular Meeting held on October 21, 2025, by the following vote: AYES: NOES: ABSENT: ABSTAIN: __________________________ GENOVEVA ROCHA, City Clerk .  .  Item 10 Page 4 of 329 HOW TO USE RETENTION SCHEDULES ©1995-2025 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission A legend explaining the information presented in the retention schedule; please read this for an explanation of every column. The specified retention period applies regardless of the media of the record: If a record is stored on paper and electronic format (a computer file on a hard drive), all electronic and paper records should be destroyed (or deleted / erased) after the specified period of time has elapsed and authorization to destroy has been obtained. Copies or duplicates of records should never be retained longer than the prescribed period for the official (original) record, and drafts and copies should be destroyed as soon as they are no longer required. The term “records” shall include all records as defined by the California Public Records Act. STRUCTURE: CITY-WIDE, DEPARTMENTS & DIVISIONS The City-wide retention schedule includes those records all departments have in common (e-mails, letters, memorandums, purchase orders, etc.). These records are NOT repeated in the Department retention schedule, unless that department is the Office of Record. Each department has a separate retention schedule that describes the records that are unique to their department, or for which they are the Office of Record. The department retention schedules may be organized by Division within that Department. If a record is not listed in your department retention schedule, refer to the City-wide retention schedule, or look in the index to the schedules (provided after approval.) BENEFITS This retention schedule has been developed by Diane R. Gladwell, MMC, an expert in Municipal Government records, and will provide the City with the following benefits: •Reduce administrative expenses, expedite procedures •Free office space and computer storage space •Reduce the cost of records storage – paper and electronic •Eliminate duplication of effort within the City •Find records faster •Determine what media should be used to store records AUTHORIZATION TO DESTROY RECORDS (Paper or Electronic Records): Destruction or deletion of an official (original) record that has exceeded its retention period must be authorized prior to destruction or deletion. •If there is a minimum retention (“Minimum 2 years"), the destruction / deletion must be authorized before it is destroyed, as it is an official (original) record. Copies, drafts, notes and non-records do NOT require authorization, and can be destroyed “When No Longer Required.” •If there is NOT a minimum retention ("When No Longer Required"), it does NOT need to be authorized prior to destruction, as it is a preliminary draft, copy, or the Content is NOT Substantive. On every page of the schedules (near the top, just under the column headings) are important instructions, including instructions regarding holds on destroying records. “Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or resolution).” Exhibit A Resolution No. 2025-030 Page 4 of 98 ____________________ .  .  Item 10 Page 5 of 329 RECORDS RETENTION SCHEDULE LEGEND ©1995 – 2025 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission OFR (Office of Record): The department that keeps the Official (original or “record copy”) record for its retention period, then authorizes destruction. Usually, it is the department that originates the record. The official (original) record may be the paper / hard copy version of the record; however the electronic record may be the official (original) record. See the “Destroy Paper after Imaged & QC’d” below for the Legal Requirements for the electronic record to be the official (original) record. Records Description: The record series (a group of like records). Non-Record: Documents, studies, books and pamphlets produced by outside agencies, preliminary drafts not retained in the ordinary course of business. Retention/Disposition: Active (guideline): How long the file remains in the immediate office area Inactive (guideline): How long the file is in off-site storage, stored electronically in accordance with law (see below) Total Retention: The total number of years the record is retained For file folders containing documents with different retention timeframes, use the document with the longest retention time. P = Permanent Indefinite = No fixed or specified retention period; used for databases, because the data fields are interrelated. Vital? = Those records that are needed for basic operations in the event of a disaster. Media Options (guideline) terms used in State law: Mag = Electronic Computer Magnetic Media (Hard drives, Networks, USB Drives, Cloud, etc.) Mfr = Microforms (aperture cards, microfilm, microfiche, or jackets) Ppr = Paper OD = Optical Disk or other Unalterable Media which does not allow changes Scan / Import (guideline): “S” indicates the record should be scanned into the document imaging system; “I” indicates the record should be electronically imported into the document imaging system; “M” indicates the record was microfilmed Destroy Paper after Imaged & QC’d (quality checked) / Trustworthy Electronic Record: “Yes” means the electronic record may serve as the OFFICIAL record (and the paper version may be destroyed, or the record may be electronically generated and never exist in paper format ) IF (these are the legal requirements for the electronic record to serve as the official (original) record) the electronic record is also placed on Unalterable Media, Immutable Cloud Media, Optical Disk (OD), DVD-R, CD-R, Blue-ray-R, or WORM, or microfilmed) which is stored in a safe & separate location. Employees are required to Quality Check (“QC’d”) both the images and the indexes, and ensure the electronic record contains all significant details from the original and be an adequate substitute for the original document for all purposes ; other legal mandates may apply. Legend for legal citations (§: Section) B&P: Business & Professions Code (CA) CBC: California Building Code CC: Civil Code (CA) CCP: Code of Civil Procedure (CA) CCR: California Code of Regulations (CA) CFC: California Fire Code CFR: Code of Federal Regulations (US) EC: Elections Code (CA) EVC: Evidence Code (CA) FA: Food & Agriculture Code FC: Family Code (CA) FTB: Franchise Tax Board (CA) GC: Government Code (CA) H&S: Health & Safety Code (CA) HUD: Housing & Urban Develop. (US) LC: Labor Code (CA) Ops. Cal. Atty. Gen..: Attorney General Opinions (CA) PC: Penal Code (CA) PRC Public Resources Code R&T: Revenue & Taxation Code (CA) UFC: Uniform Fire Code USC: United States Code (US) VC: Vehicle Code (CA) W&I: Welfare & Institutions Code (CA) Resolution No. 2025-030 Page 5 of 98 ____________________ .  .  Item 10 Page 6 of 329 Ver. 15.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS (Used by ALL Departments) Page CW-1 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference Retentions apply to the department that is NOT the Office of Record (OFR), or the "Lead Department". If you are the OFR, refer to your department retention schedule. Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). CITY WIDE (Used by All Departments) Lead Dept.CW-002 Affidavits of Publications / Public Hearing Notices / Legal Advertising / Affidavits of Posting 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Brown Act challenges must be filed within 30 or 90 days of action; Statute of Limitations on Municipal Government actions is 3 - 6 months; GC §§34090, 54960.1(c)(1) Lead Dept.CW-005 Agreements & Contracts - WITHOUT City Clerk's Attestation (Prior to 2020) Agreement or Contract includes all contractual obligations (e.g. Specifications and Successful Proposal / Scope of Work), etc.) Completion + 10 years Yes: Before Completion Mag, Mfr, OD, Ppr S/I Yes: After QC & OD Covers E&O Statute of Limitations (insurance certificates are filed with agreement); Statute of Limitations: Contracts & Spec's=4 years, Wrongful Death=comp. + 5 years, Developers=comp. + 10 years; CCP §337 et. seq., GC §34090 Lead Dept.CW-006 Agreements & Contracts: ADMINISTRATIVE FILES (with Grant Funding) (Correspondence, Project Administration, Project Schedules, Certified Payrolls, Invoices, Logs, RFP, etc.) Completion + 10 years or After Funding Agency Audit, if required, whichever is longer Yes: Before Completion Mag, Mfr, OD, Ppr S/I Yes: After QC & OD Some grant funding agencies require audits; Statute of Limitations for Errors & Omissions is 10 years; Statute of Limitations: Contracts & Spec's=4 years, Wrongful Death=comp. + 5 years, Developers=comp. + 10 years; CCP §337 et. seq., 2 CFR 200.334; 24 CFR 91.105(h), 92.505, & 570.502(b), 29 CFR 97.42; OMB Circular A-133; GC §34090; GC §8546.7 Lead Dept.CW-007 Agreements & Contracts: ADMINISTRATIVE FILES (Correspondence, Project Administration, Project Schedules, Certified Payrolls, Invoices, Logs, RFP, etc.) Completion + 10 years Yes: Before Completion Mag, Mfr, OD, Ppr S/I Yes: After QC & OD Covers E&O Statute of Limitations (insurance certificates are filed with agreement); Statute of Limitations: Contracts & Spec's=4 years, Wrongful Death=comp. + 5 years, Developers=comp. + 10 years; CCP §337 et. seq., GC §34090 VERNON, CA ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: Resolution No. 2025-030 Page 6 of 98 ____________________ .  .  Item 10 Page 7 of 329 Ver. 15.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS (Used by ALL Departments) Page CW-2 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference Retentions apply to the department that is NOT the Office of Record (OFR), or the "Lead Department". If you are the OFR, refer to your department retention schedule. Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Lead Dept.CW-008 Agreements & Contracts: UNSUCCESSFUL BIDS, UNSUCCESSFUL PROPOSALS or RESPONSES to RFPs (Request for Proposals) and/or RFQs (Request for Qualifications) that don't result in a contract 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD The RFP / RFQ and the successful proposal becomes part of the agreement or contract; GC §34090 Staffing Dept.CW-011 Boards, Commissions, & Committees: City Council Subcommittees (Composed solely of less than a quorum of the City Council) 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD All recommendations are presented to the City Council; GC §34090 et seq. CW-012 Boards, Commissions, & Committees: External Organizations (e.g. County Board of Supervisors) When No Longer Required Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Non-records Staffing Dept.CW-013 Boards, Commissions, & Committees: Residents Advisory Bodies Formed by CITY COUNCIL AGENDAS, AGENDA PACKETS. Minimum 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Brown Act challenges must be filed within 30 or 90 days of action; GC §§34090, 54960.1(c)(1) Staffing Dept.CW-014 Boards, Commissions, & Committees: Residents Advisory Bodies Formed by CITY COUNCIL AUDIO RECORDINGS of Meetings / Audio Tapes 10 years Mag Department preference; State law only requires for 30 days; GC §54953.5(b) VERNON, CA ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: Resolution No. 2025-030 Page 7 of 98 ____________________ .  .  Item 10 Page 8 of 329 Ver. 15.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS (Used by ALL Departments) Page CW-3 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference Retentions apply to the department that is NOT the Office of Record (OFR), or the "Lead Department". If you are the OFR, refer to your department retention schedule. Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Staffing Dept.CW-015 Boards, Commissions, & Committees: Residents Advisory Bodies Formed by CITY COUNCIL VIDEO RECORDINGS of Meetings / Audio Tapes 10 years Mag Department Preference; Video recording of meetings are only required for 90 days; GC §§34090.7, 34090 Staffing Dept.CW-016 Boards, Commissions, & Committees: Residents Advisory Bodies Formed by CITY COUNCIL MINUTES & BYLAWS P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; GC §34090 Lead (Responding) Dept. CW-020 Complaints / Concerns from Citizens Minimum 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD City preference; Statute of Limitations for personal property, fraud, etc. is 3 years; Claims must be filed in 6 months; CCP §§338 et seq., 340 et seq., 342, GC §§911.2, 34090 Lead Dept.CW-023 Copies or duplicates of any record Copies - When No Longer Required Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090.7 Dept. that Authors Document or Receives the City's Original Document CW-024 Correspondence - ROUTINE (Content relates in a substantive way to the conduct of the public's business) (e.g. Administrative, Chronological, e- mail, General Files, Letters, Memorandums, etc.) IF the Content relates in a SUBSTANTIVE way to the conduct of the public's business 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD ONLY IF the Content relates in a substantive way to the conduct of the public's business; City of San Jose v. Superior Court (2017) 2 Cal.5th 608 GC §34090; VERNON, CA ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: Resolution No. 2025-030 Page 8 of 98 ____________________ .  .  Item 10 Page 9 of 329 Ver. 15.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS (Used by ALL Departments) Page CW-4 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference Retentions apply to the department that is NOT the Office of Record (OFR), or the "Lead Department". If you are the OFR, refer to your department retention schedule. Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Dept. that Authors Document or Receives the City's Original Document CW-025 Correspondence - TRANSITORY / PRELIMINARY DRAFTS, Interagency and Intraagency Memoranda not retained in the ordinary course of business Content NOT Substantive, or NOT made or retained for the purpose of preserving the informational content for future reference (e.g. calendars, checklists, e-mail or social media posting, instant messaging, inventories, invitations, logs, mailing lists, meeting room registrations, speaker slips, staff videoconference chats, notes and recordings, supply inventories, telephone messages, text messages. transmittal letters, thank yous, requests from other cities, undeliverable envelopes / returned mail, visitors logs, voice mails, webpages, etc.) When No Longer Required Mag, Ppr Electronic and paper records are filed and retained based upon their CONTENT E- mails, electronic records, or social media postings where either the Content relates in a substantive way to the conduct of the public's business, or ARE made or retained for the purpose of preserving the informational content for future reference are saved by printing them out and placing them in a file folder, or saving them electronically. If not mentioned here, consult the City Attorney to determine if a record is considered transitory / preliminary draft. GC §§34090, 7927.500; 64 Ops. Cal. Atty. Gen. 317 (1981); City of San Jose v. Superior Court (2017) 2 Cal.5th 608 Lead Dept.CW-027 Deposit Accounts / Trust Accounts / Refundable Deposits Close + 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; meets auditing standards; GC §34090 Lead Dept.CW-028 DMV Pull Notices When Superseded or Separated Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Transitory or source records not retained in the ordinary course of business; CHP audits every 2 years; Bureau of National Affairs recommends 2 years for all supplementary Personnel records; GC §34090 VERNON, CA ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: Resolution No. 2025-030 Page 9 of 98 ____________________ .  .  Item 10 Page 10 of 329 Ver. 15.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS (Used by ALL Departments) Page CW-5 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference Retentions apply to the department that is NOT the Office of Record (OFR), or the "Lead Department". If you are the OFR, refer to your department retention schedule. Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Lead Dept.CW-029 Drafts & Notes: Drafts that are revised (retain final version) When No Longer Required Mag, Mfr, OD, Ppr S / I Yes: After QC & OD As long as the drafts and notes are not retained in the "Regular Course of Business". Consult the City Attorney to determine if a record is considered a draft. GC §§34090, 7927.500 Lead Dept.CW-030 GIS Database / Data / Layers (both City- wide and Specialized) When No Longer Required Yes Mag, Mfr, OD, Ppr S / I Yes: After QC & OD The Lead Department should print out historical documents (or save source data) prior to replacing the data, if they require the data or output for historical purposes; Department Preference (Preliminary documents); GC §34090 et seq. Lead Dept.CW-031 Grants (UNSUCCESSFUL Applications, Correspondence)2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090 Lead Dept.CW-032 Grants / CDBG / Reimbursable Claims / FEMA Claims / OES Claims (SUCCESSFUL Reports, other records required to pass the funding agency's audit, if required) Applications (successful), grant agreement, program rules, regulations & procedures, reports to grant funding agencies, correspondence, audit records, completion records After Funding Agency Audit, if required - Minimum 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Meets auditing standards; Grants covered by a Consolidated Action Plan are required for 5 years; Uniform Admin. Requirements for Grants to Local Governments is 3 years from expenditure report or final payment of grantee or subgrantee; 2 CFR 200.334; 24 CFR 91.105(h), 92.505, 570.490, & 570.502(a), 29 CFR 97.42; OMB Circular A- 110 & A-133; GC §34090 GC § 8546.7 Lead Dept.CW-035 Leave Slips / Time Off Requests When No Longer Required Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Preliminary drafts not retained in the Regular Course of Business GC §34090 VERNON, CA ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: Resolution No. 2025-030 Page 10 of 98 ____________________ .  .  Item 10 Page 11 of 329 Ver. 15.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS (Used by ALL Departments) Page CW-6 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference Retentions apply to the department that is NOT the Office of Record (OFR), or the "Lead Department". If you are the OFR, refer to your department retention schedule. Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Lead Dept.CW-036 Material Safety Data Sheet (MSDS) / Safety Data Sheet (SDS) Chemical Use Report Form (or records of the chemical / substance / agent, where & when it was used) 30 years Mag, Mfr, OD, Ppr S / I Yes - After QC & OD Previous MSDS may be obtained from a service; MSDS may be destroyed as long as a record of the chemical / substance / agent, where & when it was used is maintained for 30 years; Applies to qualified employers; Claims can be made for 30 years for toxic substance exposures; 8 CCR 3204(d)(1)(B)(2 and 3), 29 CFR 1910.1020(d)(1)(i), GC §34090 Staffing Dept.CW-040 Notices: Public Hearing Notices and Proofs of Publications 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090 Lead Dept.CW-042 OSHA Inspections or Citations 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Calif. Labor Division is required to keep their records 7 years; OSHA requires 5 years; State law requires 2 years; 8 CCR §3203(b)(1), GC §34090.7; LC §6429c Human Resources CW-043 Personnel Files (Department-level Files) Except for Fire & Police Department Send to Human Resources Upon Separation or Transfer Before Separation Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Ensure records kept in Department files comply with City policy (all originals are sent to Human Resources); GC §34090.7 Lead Dept.CW-044 Personnel Files (Supervisor's Notes) Shred After Incorporation into Performance Evaluation or Documented Discipline Before Annual Evaluation Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Notes maintained in a separate folder to be incorporated into performance evaluation, or to document progressive discipline; GC §34090 et seq. Lead Dept.CW-045 Photographs When No Longer Required Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Preliminary Drafts; destroy unnecessary photographs. GC §34090 VERNON, CA ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: Resolution No. 2025-030 Page 11 of 98 ____________________ .  .  Item 10 Page 12 of 329 Ver. 15.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS (Used by ALL Departments) Page CW-7 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference Retentions apply to the department that is NOT the Office of Record (OFR), or the "Lead Department". If you are the OFR, refer to your department retention schedule. Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Lead Dept.CW-045.1 Proclamations, Commendations, Certificates / Recognitions 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090 Lead Dept.CW-047 Public Relations / Press Releases 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090 Lead Dept.CW-048 Purchase Orders / Requisitions 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC &OD Department preference; GC §34090 Lead Dept. (Who Ordered the Appraisal) CW-049 Real Estate Appraisal Reports: Property NOT purchased, Loans not funded, etc. 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Not accessible to the public; GC §§34090. 7928.705 Lead Dept. (Who Ordered the Appraisal) CW-050 Real Estate Appraisal Reports: Purchased Property, Funded Loans Minimum 5 years Yes: Before Purchase Mag, Mfr, OD, Ppr S / I Yes: After QC &OD Not accessible to the public until purchase has been completed; meets municipal government auditing standards; GC §§34090, 7928.705 CW-052 Reference Materials: Policies, Procedures, Brochures, Flyers, Manuals, Newsletters, etc.: Produced by OUTSIDE ORGANIZATIONS (League of California Cities, Chamber of Commerce, etc.) When No Longer Required Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Non-Records Lead Dept.CW-053 Reference Materials: Policies, Procedures, Brochures, Flyers, Manuals, Newsletters, etc.: Produced by YOUR Department Minimum 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; GC §34090 Lead Dept.CW-054 Reference Materials: Policies, Procedures, Brochures, Flyers, Manuals, Newsletters, etc.: Produced by OTHER Departments When Superseded Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Copies; GC §34090.7 Lead Dept.CW-056 Reports and Studies (Historically significant - e.g., Zoning Studies)P Mag, Mfr, OD, Ppr S/I Yes: After QC & OD Administratively and Historically significant, therefore retained permanently; GC §34090 VERNON, CA ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: Resolution No. 2025-030 Page 12 of 98 ____________________ .  .  Item 10 Page 13 of 329 Ver. 15.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS (Used by ALL Departments) Page CW-8 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference Retentions apply to the department that is NOT the Office of Record (OFR), or the "Lead Department". If you are the OFR, refer to your department retention schedule. Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Lead Dept.CW-057 Reports and Studies (other than Historically significant reports - e.g. Annual Reports) 10 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; Information is outdated after 10 years; If historically significant, retain permanently; GC §34090 Lead Dept.CW-059 Special Projects / Subject Files / Issue Files Minimum 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 et seq. Lead Dept.CW-060 Surveys / Questionnaires (that the City issues). If a summary of the data is compiled, the survey forms are considered a draft or transitory record, and can be destroyed as drafts (When No Longer Required) 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090 Lead Dept.CW-062 Training - ALL COURSE RECORDS (Attendance Rosters, Outlines and Materials; includes Ethics & Safety Training & Tailgates, Sexual Harassment Prevention Training) 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; Ethics & Harassment Prevention Training are 5 years; EEOC/FLSA/ADEA (Age) requires 3 years for promotion, demotion, transfer, selection, or discharge; State Law requires 2 -3 years for personnel actions; 8 CCR §3203 et seq., 29 CFR 1602.31; LC §6429(c); GC §§12946, 12960, 34090, 53235.2(b), LC §6401.9(f), Lead Dept.CW-063 Video Recordings - City Operations / Building Security 1 year Mag Records "regular and ongoing operations"; GC §34090.6 Lead Dept.CW-064 Video Recordings - Parking Lots, Public Areas When No Longer Required Mag Does not record "regular and ongoing operations"; GC §34090.6 VERNON, CA ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: Resolution No. 2025-030 Page 13 of 98 ____________________ .  .  Item 10 Page 14 of 329 Ver. 8.0 RECORDS RETENTION SCHEDULE: CITY ADMINISTRATOR Page CADM-1 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). CITY ADMINISTRATOR City Admin.CADM-002 City Council Correspondence Minimum 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC &OD Department Preference; GC §34090 City Admin.CADM-002.5 Community Give-away Receipts 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC &OD GC §34090 City Admin.CADM-003 Grand Jury Reports and Responses (Regarding City Operations)5 years Mag, Mfr, OD, Ppr S / I Yes: After QC &OD Department Preference (the Grand Jury keeps their reports 5 years); GC §34090 City Admin.CADM-006 Projects, Programs, Economic Development, Subject & Issues (Issues and/or projects will vary over time) Minimum 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC &OD Department Preference; GC §34090 City Admin.CADM-007 Speech Notes / PowerPoint Presentations When No Longer Required Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Notes, drafts, or preliminary documents; GC §34090 et seq. Finance CADM-008 Travel / Conferences Copies - When No Longer Required Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Invoices are maintained by Finance; GC §34090.7 VERNON, CA ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: Resolution No. 2025-030 Page 14 of 98 ____________________ .  .  Item 10 Page 15 of 329 Ver. 11.0 RECORDS RETENTION SCHEDULE: CITY ATTORNEY Page CA-1 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). CITY ATTORNEY City Attorney CA-001 Advice Files / Department Files Minimum 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 City Attorney CA-001.1 Attorney Invoice backup / detail (confidential)5 years Yes: Until Paid Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference (meets municipal government auditing standards); GC §34090 City Attorney CA-002 Bankruptcies - NOT pursued When No Longer Required Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Preliminary drafts not retained in the ordinary course of business; GC §34090 City Attorney CA-003 Bankruptcies - Where a claim is filed 10 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference (negative information remains on credit ratings for 7 years); GC §34090 City Attorney CA-004 City Attorney Opinions and Opinion Index P Yes Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 City Attorney CA-005 Claim for Damages - Over $2,501 Minimum Final Resolution + 5 years Yes: Until Settlement Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; CCP §§ 337 et seq.; GC §§34090, 34090.6; PC §832.5(b) City Attorney CA-006 Closed Session Materials Minimum 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 City Attorney CA-007 Litigation Files / Lawsuits / Court Case Files - Real Property or Historically Significant P Yes: Until Settlement Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; CCP §§ 337 et seq.; GC §§34090, 34090.6; PC §832.5(b) City Attorney CA-008 Litigation Files / Lawsuits / Court Case Files - NOT Real Property or Historically Significant Minimum Final Resolution + 5 years Yes: Until Settlement Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; CCP §§ 337 et seq.; GC §§34090, 34090.6; PC §832.5(b) City Clerk CA-009 Settlement Agreements / Final Court Settlements Copies - When No Longer Required Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Send all final settlement agreements and court settlements to City Clerk; GC §34090 VERNON, CA ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: Resolution No. 2025-030 Page 15 of 98 ____________________ .  .  Item 10 Page 16 of 329 Ver. 11.0 RECORDS RETENTION SCHEDULE: CITY ATTORNEY Page CA-2 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). City Attorney CA-010 Summons 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090 VERNON, CA ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: Resolution No. 2025-030 Page 16 of 98 ____________________ .  .  Item 10 Page 17 of 329 Ver. 19.0 RECORDS RETENTION SCHEDULE: CITY CLERK Page CC-1 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). CITY CLERK City Clerk CC-001 Agenda Packets: City Council, Active and Inactive Decision Making Bodies P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; GC §34090 City Clerk CC-003 Agreements & Contracts (INFRASTRUCTURE - ALL Settlement Agreements, MOUs, etc.) Agreement or Contract includes all contractual obligations (e.g. Specifications and Successful Proposal / Scope of Work), Notice of Completion Examples of Infrastructure: Architects, buildings, bridges, covenants / CC&Rs, golf course redesign / construction, development, park improvements, property restrictions, reservoirs, settlement, sewers, sidewalks, street & alley improvements, utilities, water. P Yes: Before Completion Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Starting in 2020, ALL original contracts are sent to the City Clerk. 2019 and prior, the City Clerk retained the originals of any agreement or contract that the City Clerk attested to only. Department Preference; All infrastructure, JPAs, & Mutual Aid contracts should be permanent for emergency preparedness; Statute of Limitations is 4 years; 10 years for Errors & Omissions; land records are permanent by law; CCP §§337. 337.1(a), 337.15, 343; GC §34090, Contractor has retention requirements in 48 CFR 4.703(a) VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: Resolution No. 2025-030 Page 17 of 98 ____________________ .  .  Item 10 Page 18 of 329 Ver. 19.0 RECORDS RETENTION SCHEDULE: CITY CLERK Page CC-2 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). City Clerk CC-004 Agreements & Contracts (NON- INFRASTRUCTURE ALL) Agreement or Contract includes all contractual obligations (e.g. Specifications and Successful Proposal / Scope of Work) Notice of Completion Examples of Non-Infrastructure: Consultants, Franchises, Landscape Maintenance, Painting, Slurry Seals (Paving), Tree Trimming, Leases, Human Resources, Professional Services Completion + 10 years Yes: Before Completion Mag, Mfr, OD, Ppr S/I Yes: After QC & OD Starting in 2020, ALL original contracts are sent to the City Clerk. 2019 and prior, the City Clerk retained the originals of any agreement or contract that the City Clerk attested to only. Covers E&O Statute of Limitations (insurance certificates are filed with agreement); Statute of Limitations: Contracts & Spec's=4 years, Wrongful Death=comp. + 5 years, Developers=comp. + 10 years; CCP §§337. 337.1(a), 337.15, 343; GC §34090 City Clerk CC-004.1 Board & Commission Applications (Successful and Unsuccessful)2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090 City Clerk CC-005 Board & Commission / Committee Maddy Act Lists / Vacancy Notices 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090 City Clerk CC-006 Budgets - Adopted / Final (approved via resolution)P Yes: Current Fiscal Year Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; GC §34090 et seq. City Clerk CC-007 City Council, Board & Commission Historical List of Members P Mag, Mfr, OD, Ppr S / I Yes: After QC &OD Department preference; GC §34090 City Clerk CC-008 Economic Interest Filings (FPPC 700 Series Forms - Statement of Economic Interests): ALL 7 years Mag, Mfr, OD, Ppr S / I Yes: After QC City maintains original statements; GC §81009(d)(e)(f)&(g) City Clerk CC-008.1 Economic Interest Filings (FPPC 700 Series Forms - Statement of Economic Interests): ALL ELECTRONICALLY- FILED 10 years Mag, Mfr, OD, Ppr S / I Yes: After QC Statements filed electronically are required for 10 years; City maintains copies only; original statements are filed with FPPC; GC §81009(f)(g); GC §84615 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: Resolution No. 2025-030 Page 18 of 98 ____________________ .  .  Item 10 Page 19 of 329 Ver. 19.0 RECORDS RETENTION SCHEDULE: CITY CLERK Page CC-3 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). City Clerk CC-008.2 Economic Interest Filings (FPPC Form 602 / 635) - Lobbyist Authorization / Reporting 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC 2 CCR 18615(d), GC §81009(e)&(g City Clerk CC-009 FPPC Form 801 (Gift to Agency Report) 7 years Mag, Mfr, OD, Ppr S / I Yes: After QC Must post on website; GC §81009(e) City Clerk CC-010 FPPC Form 802 (Event Ticket / Pass Distributions Agency Report)7 years Mag, Mfr, OD, Ppr S / I Yes: After QC Should post on website for 4 years; GC §81009(e) City Clerk CC-011 FPPC Form 803 (Behested Payment Report)7 years Mag, Mfr, OD, Ppr S / I Yes: After QC GC §81009(e) City Clerk CC-014 FPPC Form 806 (Agency Report of Public Official Appointments)7 years Mag, Mfr, OD, Ppr S / I Yes: After QC Must post on website; 2 CCR 18702.5(b)(3); GC §34090; GC §81009(e) City Clerk CC-015 FPPC Referral Letters Minimum Term of Office + 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC Department preference; GC §34090 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: Resolution No. 2025-030 Page 19 of 98 ____________________ .  .  Item 10 Page 20 of 329 Ver. 19.0 RECORDS RETENTION SCHEDULE: CITY CLERK Page CC-4 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). ELECTIONS - CONSOLIDATED City Clerk OR Utility / Customer Service CC-016 Assessment District Ballots, Protest Letters, & Envelopes - Prop. 218 proceedings 2 years Ppr GC §53753(e)(2), 53755(d) City Clerk CC-017 Campaign Filings (FPPC 400 Series Forms & Form 501): SUCCESSFUL CANDIDATES (Elected Officials) All, whether filed electronically or not P Mag, Mfr, OD, Ppr S / I Yes: After QC For Electronic Filings, Data that has been maintained for at least 10 years may then be archived in a secure format; Paper must be retained for at least 2 years; GC §81009(b)&(g); GC §84615(i) City Clerk CC-018 Campaign Filings (FPPC 400 Series Forms & Form 501): UNSUCCESSFUL CANDIDATES Includes Unsuccessful Candidates Without Committees that Don't File Electronically 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC Candidates without committees are not required to file their statements, reports or copies online or electronically; Paper must be retained for at least 2 years; GC §81009(b)&(g); GC §84615 City Clerk CC-018 Campaign Filings (FPPC 400 Series Forms & Form 501): UNSUCCESSFUL CANDIDATES ELECTRONICALLY FILED - WITH or WITHOUT Committees 10 years Mag, Mfr, OD, Ppr S / I Yes: After QC Statements filed electronically are required for 10 years; GC §81009(b)&(g); GC §84615 City Clerk CC-019 Campaign Filings (FPPC 400 Series Forms): THOSE NOT REQUIRED TO FILE ORIGINAL WITH CITY CLERK (copies) 4 years Mag, Mfr, OD, Ppr S / I Yes: After QC Paper must be retained for at least 2 years; GC §81009(f)&(g) City Clerk CC-020 Campaign Filings (FPPC 400 Series Forms): OTHER COMMITTEES (PACS - not candidate-controlled) 7 years Mag, Mfr, OD, Ppr S / I Yes: After QC Paper must be retained for at least 2 years; GC §81009(c)&(g) City Clerk CC-021 Candidate File: Nomination Papers, Candidate Statement Forms, etc. - SUCCESSFUL CANDIDATES Term of Office + 4 years Mag, Mfr, OD, Ppr S / I Yes: After QC CA law states term of office and 4 years after the expiration of term and does not delineate between the two; EC §17100 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: Resolution No. 2025-030 Page 20 of 98 ____________________ .  .  Item 10 Page 21 of 329 Ver. 19.0 RECORDS RETENTION SCHEDULE: CITY CLERK Page CC-5 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). City Clerk CC-022 Candidate File: Nomination Papers, Candidate Statement Forms, etc. - UNSUCCESSFUL CANDIDATES Election + 4 years Mag, Ppr CA law states term of office and 4 years after the expiration of term and does not delineate between the two; EC §17100 City Clerk CC-023 Elections - GENERAL, WORKING or ADMINISTRATION Files (Correspondence, Precinct Maps, County Election Services, Candidate Statements to be printed in the Sample Ballot, Polling Locations and Precinct Board Members, Notices, Postings, etc.) 2 years Mag, Ppr GC §34090 City Clerk CC-024 Elections - HISTORICAL (Sample ballot, copies of resolutions with the final results; Certificate of Election) P Mag, Mfr, OD, Ppr S No Retained for Historical Value, GC §34090 City Clerk CC-025.1 Elections - Petitions (Initiative, Recall or Referendum) - IF INSUFFICIENT Final Examination + 1 year after petition examination Ppr Not accessible to the public; The 8 month retention applies after election results, or final examination if no election, unless there is a legal or FPPC proceeding. EC §§17200(b)(3), 17400 City Clerk CC-025.2 Elections - Petitions (Initiative, Recall or Referendum) - IF SUFFICIENT Results + 8 months Ppr Not accessible to the public; The 8 month retention applies after election results, or final examination if no election, unless there is a legal or FPPC proceeding. EC §§17200(b)(3), 17400 City Clerk CC-025.1 Elections - Petitions (Initiative, Recall or Referendum) - IF Insufficient, and IF Proponents Examine Petition 1 year Ppr EC §§17200(b)(3), 17400 ELECTIONS - STAND-ALONE (use in conjunction with Consolidated elections … records series are not repeated) City Clerk CC-026 Applications to View Voter Registration Information 5 years Ppr EC 2188(f) City Clerk CC-028 Ballots, Ballot Security Envelopes - After Election 6 mo.Ppr EC §17302 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: Resolution No. 2025-030 Page 21 of 98 ____________________ .  .  Item 10 Page 22 of 329 Ver. 19.0 RECORDS RETENTION SCHEDULE: CITY CLERK Page CC-6 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). City Clerk CC-029 Ballots, Ballot Security Envelopes - After Recount 6 mo.Ppr EC §17306 City Clerk CC-030 Challenged & Assisted Voters List 6 mo.Ppr If uncontested, EC §17304 City Clerk CC-031 Inspector Receipts for Ballots 6 mo.Ppr EC 17302, 17306 City Clerk CC-032 Precinct Officer Appointments 6 mo.Ppr EC §17503 City Clerk CC-033 Roster of Voters 5 years Mag, Mfr, OD, Ppr EC §17300 City Clerk CC-034 Tally Sheets, Logic & Accuracy Test Certifications 6 mo.Ppr EC §17304 City Clerk CC-035 Vote-by-Mail Applications, Roster of Absentee Applications 6 mo.Ppr EC §17302 City Clerk CC-036 Vote-by-Mail Identification Envelopes 6 mo.Ppr EC §17302 City Clerk CC-037 Voter Index Copies used as the Voting Record at Polling Places 6 mo.Ppr EC §17304 City Clerk CC-038 Voter Index Original 5 years Ppr EC §17001 (End of Elections Section) City Clerk CC-039 Ethics Training Certificates 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §53235.2(b) City Clerk CC-039.1 Film Permits (Issued by Film LA)Minimum 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC § 34090 et seq. City Clerk CC-040 Historical Records, Photographs, & Historical Projects (e.g. Incorporation, City Seal, Awards of significant historical interest, etc.) P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD City Clerk determines historical significance; records can address a variety of subjects and media. Some media (e.g. audio and video tape) may be limited because of the media's life expectancy; GC §34090 City Clerk CC-041 Housing Lottery / Interest Forms (Public Works conducts Lottery)2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090 City Clerk CC-042 Minutes: City Council, Active and Inactive Decision Making Bodies P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: Resolution No. 2025-030 Page 22 of 98 ____________________ .  .  Item 10 Page 23 of 329 Ver. 19.0 RECORDS RETENTION SCHEDULE: CITY CLERK Page CC-7 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). City Clerk CC-043 Municipal Code Administration, Distribution, etc. When No Longer Required Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Preliminary drafts not retained in the ordinary course of business; GC §34090 City Clerk CC-044 Notices: City Council, Active and Inactive Decision Making Bodies 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Statute of Limitations on Municipal Government actions is 3 - 6 months; CCP§337 et seq; GC §34090 City Clerk CC-045 Oath of Office: City Council, Boards & Commission Members Term of Office + 4 years Mag, Mfr, OD, Ppr S / I Yes: After QC'd & OD Department Preference; Statute of Limitations is 4 years after the discovery of the offense for misconduct in office; PC 801.5, 803(c); GC §34090 City Clerk CC-046 Ordinances P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090 City Clerk CC-047 Public Records Requests / Request for Records / Subpoenas (Records / Duces Tecum) Excludes Police 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; GC §34090 City Clerk CC-048 Real Property: Deeds, Easements, Liens, Rights of Way P Yes (all)Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; Finals are maintained by City Clerk; Department file may include correspondence; GC §34090 et seq. City Clerk CC-049 Recordings - AUDIO & VIDEO RECORDINGS of Meetings / Audio Tapes - City Council, Active and Inactive Decision Making Bodies 2 years Mag Department preference; State law only requires for 30 days; Video tapes of meetings are required for 90 days; GC §34090.6; GC §54953.5(b) City Clerk CC-050 Records Destruction Authorization Forms 10 years Mag, Mfr, OD, Ppr S / I Yes: After QC'd & OD Department preference; GC §34090 City Clerk CC-051 Records Retention Schedules / Amendments to Records Retention Schedules P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090 et. seq. City Clerk CC-053 Resolutions: City Council, Active and Inactive Decision Making Bodies P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: Resolution No. 2025-030 Page 23 of 98 ____________________ .  .  Item 10 Page 24 of 329 Ver. 19.0 RECORDS RETENTION SCHEDULE: CITY CLERK Page CC-8 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). City Clerk CC-053.1 Secretary of State Statement of Facts / Registry of Public Agencies 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090 City Clerk CC-054 Subpoenas for Personal Appearance (City Hall Employees, Fire Employees) Excludes Police 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: Resolution No. 2025-030 Page 24 of 98 ____________________ .  .  Item 10 Page 25 of 329 Ver. 15.0 RECORDS RETENTION SCHEDULE: FINANCE Page FIN-1 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). ACCOUNTING Finance / Accounting FIN-001 1099's / 1096's / DE542 (California Report of Independent Contractors)5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; IRS: 4 years after tax is due or paid (longer for auditing & contractor delinquency); Ca. FTB: 3 years; IRS Reg §31.6001-1(e)(2), R&T §19530, GC §34090; 29 USC 436 Finance / Accounting FIN-002 Accounts Payable / Invoices and Backup (Includes Invoices, Travel Expense Reimbursements, Check Request, etc. Excludes backup for Attorney invoices) 7 years Yes: Until Paid Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference (meets municipal government auditing standards); GC §34090 City Clerk FIN-003 Audit Reports / Annual l Comprehensive Financial Report (ACFR) and related Audit Opinions Copies - When No Longer Required Mag, Mfr, OD, Ppr S / I Yes: After QC & OD (Copies - the original is maintained by the City Clerk in the Agenda Packet); GC §34090.7 Finance / Accounting FIN-004 Audit Work Papers 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; meets municipal government auditing standards; GC §34090 Finance / Accounting FIN-005 Bank Statements and Trustee Statements, Fiscal Agent Statements, Investment Account Statements, Bank Reconciliations, Bank Deposits, Bank Transmittal Advice 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; meets auditing standards; GC §34090, 26 CFR 31.6001-1 Public Works / Developme nt Services FIN-006 Bonds (Performance Bonds, Subdivision Bonds, Letters of Credit) Release of Bond / Letter of Credit Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Securities (Performance Bonds, Letters of Credit, CD's, etc.) are released after the Notice of Completion is issued and replaced with the Warranty Bond, which is released 1 year after the Notice of Completion date. GC §34090 VERNON, CA ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: Resolution No. 2025-030 Page 25 of 98 ____________________ .  .  Item 10 Page 26 of 329 Ver. 15.0 RECORDS RETENTION SCHEDULE: FINANCE Page FIN-2 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Finance / Accounting FIN-007 Bonds (Revenue) Official Statements / Transcripts / Certificates of Participations (COPs) - Includes Continuing Disclosure Reports See Bank Statements for statement retention. Fully Defeased + 10 years Yes: Until Maturity Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; Statute of Limitations for bonds, mortgages, trust deeds, notes or debentures is 6 years; Bonds issued by local governments are 10 years; There are specific requirements for disposal of unused bonds; CCP §§336 et seq. 337.5(a); 26 CFR 1.6001- 1(e): GC §43900 et seq. City Clerk FIN-008 Budgets - Adopted / Final (approved via resolution) Copies - When No Longer Required Yes: Current Fiscal Year Mag, Mfr, OD, Ppr S / I Yes: After QC & OD City Clerk maintains originals; GC §34090.7 Finance / Accounting FIN-009 Budgets - Preliminary, Proposed, Backup Documents When No Longer Required Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Preliminary drafts; GC §34090 Finance / Accounting FIN-010 Checks / Warrants (Issued by the City, Cashed / Paid)7 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; this is the length of time commercial banks retain images of the checks; GC §34090 Finance / Accounting FIN-011 Escheat (Unclaimed money / uncashed checks)5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; All tangible property held by government agencies escheats after 3 years; Statute of Limitations is 1 year for seized property; CCP §§340(d), 1519; GC §34090 Finance / Accounting FIN-012 FEMA Reimbursement / OES Reimbursements 10 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 Finance / Accounting FIN-013 Financial Services Database Indefinite - Minimum 10 years Yes Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Data Fields / Records are interrelated; FERC requires 10 years for GLs, Subsidiary Ledgers and Journal Vouchers; 18 CFR 125.2 & 125.3; GC §34090 VERNON, CA ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: Resolution No. 2025-030 Page 26 of 98 ____________________ .  .  Item 10 Page 27 of 329 Ver. 15.0 RECORDS RETENTION SCHEDULE: FINANCE Page FIN-3 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Finance / Accounting FIN-014 Fixed Asset List / Fixed Asset Evaluation Study / Depreciation Schedules P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference (bond auditing purposes; IRS regulations state, "…material records should generally be kept for as long as the bonds are outstanding, plus 3 years after the final redemption date of the bonds"); 26 CFR 1.6001-1(e); GC §34090 Finance / Accounting FIN-015 Investments / Arbitrage Report / Swaps / Certificate of Deposit / Investment Bonds (Receipts / Advisor Reports / Trade Tickets / LAIF (Local Agency Investment Fund)) 5 years Yes: Until Paid Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; Meets auditing standards; FTC Reg's rely on "self- enforcement"; GC§§ 34090, 43900 Finance / Accounting FIN-016 Journal Entries / Journal Vouchers 10 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Required because of electricity regulations; 18 CFR 125 et seq.; GC §34090, CCP § 337 Finance / Accounting FIN-017 Reports, Finance Reports created from Database: Subsidiary Ledgers, Reconciliations, Registers, Transaction Histories, Balance Sheets, Revenue & Expenditure Reports, etc. (MONTHLY OR PERIODIC) When No Longer Required Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference (The Financial System Database is the original; reports are considered drafts or copies); GC §34090 Finance / Accounting FIN-018 Reports: Annual State or Federal: State Controller's Report, Local Government Compensation Report, Gas Tax, MOE (Maintenance of Effort) Report, Street Report, etc. 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; Meets auditing standards; GC §34090 Finance / Accounting FIN-019 Transportation Audits / PERS Audit, etc.5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference (meets municipal government auditing standards); GC §34090 Finance / Accounting FIN-020 Treasurer's Reports & Backup 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 Finance / Accounting FIN-021 W-9s Minimum 5 years Yes: Until Paid Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; meets municipal government auditing standards; GC §34090 BUSINESS LICENSE & REVENUE VERNON, CA ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: Resolution No. 2025-030 Page 27 of 98 ____________________ .  .  Item 10 Page 28 of 329 Ver. 15.0 RECORDS RETENTION SCHEDULE: FINANCE Page FIN-4 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Finance / Business License & Revenue FIN-022 Accounts Receivable - Miscellaneous - Backup for Damage to Public Property, Invoices to Outside Entities, Rent Billings, etc. 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; Meets auditing standards; GC §34090 et seq. Finance / Business License & Revenue FIN-022.1 Alarm Permits Expiration + 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; GC §34090 et seq. City Attorney FIN-023 Bankruptcies Copies - When No Longer Required Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090.7 Finance / Business License & Revenue FIN-024 Business License & Permit Database Indefinite - Minimum 5 years Yes Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Data Fields / Records are interrelated; meets municipal government auditing standards; GC §34090 Finance / Business License & Revenue FIN-025 Business License Applications and Changes 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; GC §34090 et seq. Finance / Business License & Revenue FIN-026 Business License Renewals 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; GC §34090 et seq. Finance / Business License & Revenue FIN-027 Cash Receipts / Daily Cash Summaries / Cashiers Reports / Cash Reports / Petty Cash 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; Meets auditing standards; GC §34090 et seq. Lead Dept.FIN-028 Collections / Collection Agency Case Files & Statements / Delinquent Accounts 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; Delinquencies remain on credit reports for 7 years; GC §34090 et seq. VERNON, CA ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: Resolution No. 2025-030 Page 28 of 98 ____________________ .  .  Item 10 Page 29 of 329 Ver. 15.0 RECORDS RETENTION SCHEDULE: FINANCE Page FIN-5 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Finance / Business License & Revenue FIN-029 Returned Checks / NSF Checks 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; Meets auditing standards; GC §34090 Finance / Business License & Revenue FIN-029.1 Utility User Tax Remittance 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; Meets auditing standards; GC §34090 et seq. PAYROLL Finance / Payroll FIN-033 Auto Pay Authorization Forms / Direct Deposit Authorizations 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 Finance / Payroll FIN-034 CalPERS Reports - Annual Valuation Reports, Actuarial Valuation Reports 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 Finance / Payroll FIN-035 DE-6, DE-7, DE-9, DE-43, W-3, & DE- 166, 941 Forms, IRS 5500 Forms (Employee Benefit Plans), PERS / FICA & Medicare Adjustments - Quarterly Payroll Tax Returns / OASDI, Federal Tax Deposits, Adjustments, etc. 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; IRS: 4 yrs after tax is due or paid; Ca. FTB: 3 years; IRS Reg §31.6001-1(e)(2), R&T §19530; 29CFR 516.5 - 516.6, 29USC 436, GC §34090 Finance / Payroll FIN-036 Deferred Compensation (457) Reports, Registers 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; GC §34090 Finance / Payroll FIN-037 Verifications of Employment, Child Support, etc. (From lenders or other outside companies) When No Longer Required Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Preliminary drafts not retained in the Regular Course of Business GC §34090 Finance / Payroll FIN-038 Payroll Benefit Files / Administration Forms (W-4s, Changes, Employee, Computer Loan Receipts and Payments, Vacation pay-off requests, etc.) Separation + 5 years Yes Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; IRS Regulation for W- 4s is four years after the due date of such tax for the return period to which the records relate, or the date such tax is paid, whichever is the later. 26 CFR 31.6001-1; GC §34090 Finance / Payroll FIN-039 Payroll Journals / Payroll Registers / Pay Day Registers 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; GC §34090 VERNON, CA ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: Resolution No. 2025-030 Page 29 of 98 ____________________ .  .  Item 10 Page 30 of 329 Ver. 15.0 RECORDS RETENTION SCHEDULE: FINANCE Page FIN-6 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Finance / Payroll FIN-040 Time Cards / Time Sheets / Time Off Request Forms / Payroll Certifications / Leave Requests / Payroll Exception Forms 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; Meets auditing standards (audit + 4 years); IRS requires 4 years; Ca. requires 2 yr min.; FTB keeps 3 years; Most Employees provide digital signatures when they submit their timecards, but some in Public Works and Community Services do not (another employee enters their time); IRS Reg §31.6001-1(e)(2), R&T §19530; LC § 1174(d); 29 CFR 516.5; GC §34090 Finance / Payroll FIN-041 W-2's 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; IRS: 4 yrs after tax is due or paid; Ca. FTB: 3 years; IRS Reg §31.6001-1(e)(2), R&T §19530; 29CFR 516.5 - 516.6, 29USC 436, GC §34090 PURCHASING Finance / Purchasing FIN-042 Asset Disposal / Sale / Auction / Surplus 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference (meets municipal government auditing standards); GC §34090 Finance / Purchasing FIN-043 Credit Applications 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference (meets municipal government auditing standards); GC §34090 Finance / Purchasing FIN-044 Purchase Orders / Purchase Contracts 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference (meets municipal government auditing standards); GC §34090 Finance / Purchasing FIN-045 Vehicle Titles - Copy of Release of Liability 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD DMV records retained for convenience Finance / Purchasing FIN-046 Vehicle Titles (Pink Slips) - All Vehicles Sale or Disposal Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 RISK MANAGEMENT Finance / Risk Manag. FIN-046.1 Claim for Damages - Up to $2,500 / Damage to City Property Final Resolution + 5 years Yes: Until Settlement Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; CCP §§ 337 et seq.; GC §§ 911.2, 945.6, 34090, 34090.6; PC §832.5(b) Finance / Risk Manag. FIN-046.2 Insurance Certificate Renewals for Vendor Agreements & Contracts / Certificate of Liability Insurance 11 years Mag, Mfr, OD, Ppr S/I Yes: After QC & OD Covers E&O Statute of Limitations and latent defects; CCP §§337. 337.1(a), 337.15, 343; GC §34090 VERNON, CA ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: Resolution No. 2025-030 Page 30 of 98 ____________________ .  .  Item 10 Page 31 of 329 Ver. 15.0 RECORDS RETENTION SCHEDULE: FINANCE Page FIN-7 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Finance / Risk Manag. FIN-047 Insurance Polices (City-owned policies)P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 Finance / Risk Manag. FIN-048 JPA / JPIA Reports / General Liability Claim Runs 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 VERNON, CA ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: Resolution No. 2025-030 Page 31 of 98 ____________________ .  .  Item 10 Page 32 of 329 Ver. 13.0 RECORDS RETENTION SCHEDULE - FIRE Page FR-1 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). FIRE ADMINISTRATION Fire / Admin.FR-001 Emergency Operations Plan (includes Office of Emergency Management & Homeland Security) Superseded and Approved Yes Mag, Mfr, OD, Ppr S/I Yes: After QC & OD GC §34090 Fire / Admin.FR-002 EOC Activations & Drills 10 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 Fire / Admin.FR-003 Fire Sprinkler Inspections and/or Certifications (includes Title 19 certifications) Minimum 10 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 Fire / Admin.FR-004 Monthly Statistical Reports / Run Statistics When No Longer Required Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Considered a preliminary draft / copy (the Fire database is the original); GC §34090 et seq. City Clerk FR-005 Mutual Aid Agreements, Joint Power Authorities Copies - When No Longer Required Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Originals Maintained by City Clerk or County Clerk of the Board Permanently; GC §34090.7 Fire / Admin.FR-006 Ride-A-Long Waivers 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090 Fire / Admin.FR-007 Special Events / Ops Plan Minimum 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; Preliminary drafts not made or retained for the purpose of preserving the informational content for future reference; GC §34090, GC §6252; 64 Ops. Cal. Atty. Gen. 317 (1981)) Fire / Admin.FR-008 Strike Team Reimbursement (OES / FEMA)10 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 EMERGENCY MEDICAL SERVICES VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: Resolution No. 2025-030 Page 32 of 98 ____________________ .  .  Item 10 Page 33 of 329 Ver. 13.0 RECORDS RETENTION SCHEDULE - FIRE Page FR-2 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Fire / EMS FR-009 Controlled Substance Logs, Inventories / Ambulance Inventory Logs 3 years Yes Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference - required for 3 years ; 21 CFR §1304.04, 1310.04; 22 CCR 70263 and 71233; FA §32003(e), B&P 4081; GC §34090 Fire / EMS and Admin.FR-010 Emergency Medical Database Indefinite - Minimum 20 years Yes Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Data is interrelated; If data includes e-PCRs, Minors retention is until 1 year after age 18, but not less than 7 years; 10 years (see Patient Care Reports) GC §34090 Fire / EMS FR-011 EMS Complaints / CQI (Continuous Quality Improvement) / Quality Assurance 3 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Statute of Limitations for health providers is 3 years; 13 CCR 1100.7, UFC §104.3.2, §104.3.4, GC §34090 Fire / EMS FR-012 HIPAA Policies and Procedures (Health Insurance Portability and Accountability Act) Superseded + 6 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD 45 CFR 164.530(j) Fire / Admin. & EMS FR-013 Patient Care Reports / PCRs / Paramedic Release Forms (EMS transportation) / Consent Form with Assignment of Benefits: ADULTS AND JUVENILES 20 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; adults required for 7 years; minors until 1 year after age 18, but not less than 7 years; 10 years is recommended by AHIMA for "healthcare providers"; Statute of Limitations for health providers is 3 years; CCP §340.5, GC §34090; H&S §§1797.98(e) 123145; 42 CFR 482.24(b); 9 CCR 9444, 22 CCR 70751(c) & 71551(c); 22 CCR 70751(c), 71551(c), 73543(a), 74731(a), 75055(a), 75343(a), 77143(a), W&I 14124.1; CMS Pub. 100-4, Chapter 1, Section 110.3 FIRE MARSHAL / FIRE PREVENTION VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: Resolution No. 2025-030 Page 33 of 98 ____________________ .  .  Item 10 Page 34 of 329 Ver. 13.0 RECORDS RETENTION SCHEDULE - FIRE Page FR-3 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Fire / Fire Prevention Admin. / Public Works FR-014 Annual Fire Inspection Notices / Citations / Notice of Violations (Approvals, Inspections, Fires, Modification / Alternative Methods or Materials) Fire Permit(Construction Permits), and Occupancy inspections are maintained in Public Works Address Files Life of the Structure or Activity, or Minimum 5 years, Whichever is Longer Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; California Fire Code requires 5 years or Life of the Structure or Activity, for Approvals, Inspections, Fires, Modification / Alternative Methods or Materials; CFC §§ 104.6 – 104.6.4; GC §34090 Fire / Fire Marshal Admin. FR-016 Fire Investigations - Arson & Capital Crimes Only P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference (Capital Crimes have no statute of limitations); GC §34090 et seq. Fire / Fire Marshal Admin. FR-017 Fire Investigations - OTHER Than Arson & Capital Crimes Minimum 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; CFC § 104.6; GC §34090 et seq. Fire / Fire Marshal Admin. FR-017.5 Plans: Fire Sprinkler, Fire Safety Plans / Fire Construction Documents (Final, Approved by the Fire Department Only) Life of the Structure or Activity, or Minimum 5 years, Whichever is Longer Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Required to be retained for Completion + 180 days; CFC §106.4; GC §34090 et seq Fire / Fire Prevention Admin. FR-018 Public Information / Education (when produced internally) Minimum 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 Fire / Fire Prevention Admin. FR-019 Weed Abatement / Vegetation Abatement Minimum 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 OPERATIONS / SUPPRESSION Fire / Ops FR-020 Apparatus, Equipment & Vehicle Records & Testing Surplus + 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference to be in compliance with NFPA Standards for in-service automotive fire apparatus ; NFPA 1911.4.7.3 & Annex C.5, GC §34090 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: Resolution No. 2025-030 Page 34 of 98 ____________________ .  .  Item 10 Page 35 of 329 Ver. 13.0 RECORDS RETENTION SCHEDULE - FIRE Page FR-4 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Fire / Ops FR-021 Daily Log Books Minimum 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090 Fire / Ops FR-023 Employee Training File (by employee) Individual Training Certificates, Continuing Education for Paramedics Separation + 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; Calif. Labor Division is required to keep their OSHA records 7 years; EEOC/FLSA/ADEA (Age) requires 3 years for promotion, demotion, transfer, selection, or discharge; State Law requires 2 -3 years for personnel actions; 8 CCR §3203 et seq., 29 CFR 1627.3(b)(1), LC §6429(c); GC §§12946, 12960, 34090, 53235.2(b) Fire / Ops FR-024 Fire Hydrant Valve Exercises / Notice of Deficiency Minimum 10 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 Fire / Admin. & Ops FR-025 Fire Incident RMS Database Indefinite - Life of the Structure or Activity, or Minimum 5 years, Whichever is Longer Yes Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Data is interrelated; If used for Inspections, California Fire Code requires 5 years or Life of the Structure or Activity for Approvals, Inspections, Fires, Modification / Alternative Methods or Materials; CFC §§ 104.6 – 104.6.4; GC §34090 Fire / Ops FR-033 Fire Incident Reports 3 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090 Fire / Ops FR-026 Fire Training Center - Waivers of Liability 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090 Fire / Ops FR-027 ISO Insurance Ratings 15 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference (rated every 10 years); GC §34090 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: Resolution No. 2025-030 Page 35 of 98 ____________________ .  .  Item 10 Page 36 of 329 Ver. 13.0 RECORDS RETENTION SCHEDULE - FIRE Page FR-5 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Fire / Ops FR-028 Pre-plan Sheets When Superseded Yes: Before Event Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Preliminary drafts; GC §34090 et seq. Fire / Admin. & Ops FR-029 Programs and Projects (e.g. Cadet, CPR Program, Fire Service Day, etc.) Minimum 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC § 34090 et seq. Fire / Ops FR-030 Training Database / Log (Target Solutions) Indefinite - Minimum 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Data is interrelated; Ethics & Harassment Prevention Training is 5 years; Calif. Labor Division is required to keep their OSHA records 7 years; EEOC/FLSA/ADEA (Age) requires 3 years for promotion, demotion, transfer, selection, or discharge; State Law requires 4 years for personnel actions; 8 CCR §3203 et seq., 29 CFR 1627.3(b)(ii), LC §6429(c); GC §§12946, 12960, 34090, 53235.2(b), 53237.2(b) Fire / Ops FR-031 Vehicle Safety Checks / Daily Vehicle Inspections / Daily Equipment Checks (Fire Vehicles Only) Minimum 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: Resolution No. 2025-030 Page 36 of 98 ____________________ .  .  Item 10 Page 37 of 329 Ver. 14.0 RECORDS RETENTION SCHEDULE: HEALTH & ENVIRONMENTAL CONTROL Page H&EC-1 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). HEALTH & ENVIRONMENTAL CONTROL (CUPA - Certified Unified Program Agency) Health & Environmental Control H&EC-001 Aboveground Storage Tanks Inspections, Integrity Testing, Maintenance, Repairs 20 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; applies to both Tier I and Tier II Tanks; (Tier II tanks are required to have an integrity test every 20 years); GC §34090 Health & Environmental Control H&EC-001.1 Address Files: Inspections & Permits P Yes Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 Health & Environmental Control H&EC-004 Animal Control Notices to Comply, Warning Letters / Notices / Citation Books 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090 Health & Environmental Control H&EC-005 Animal Licenses / Dog Licenses 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090 Health & Environmental Control H&EC-005.1 Animals - Record of All Efforts to Contact Owner and/or Microchip’s Primary Registrant 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD FA §§31108.3 and 31752.1; GC §34090 Health & Environmental Control H&EC-006 Backflow: Water System Backflows / Cross- Connection 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; Meets California Department of Health requirements (3 years); GC §34090; 17 CCR 7605(f) Health & Environmental Control H&EC-008 CalARP (California Accidental Release Prevention) Risk Management Reviews, Comments When No Longer Required Mag, Mfr, OD, Ppr S / I Yes: After QC & OD City is not lead agency; given back to facility; Facility Owner re-certifies every 5 years. Health & Environmental Control H&EC-008.2 Development SWPPP (Stormwater Pollution Prevention Plan) / Construction Monitoring Finalled + 3 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; Monitoring records required for 3 years; 40 CFR §§122.21, 122.41, 122.44;GC §34090 et. seq. Health & Environmental Control H&EC-008.3 Environmental Assessments / Phase 1 Environmental Assessments P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 et. seq. VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: Resolution No. 2025-030 Page 37 of 98 ____________________ .  .  Item 10 Page 38 of 329 Ver. 14.0 RECORDS RETENTION SCHEDULE: HEALTH & ENVIRONMENTAL CONTROL Page H&EC-2 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Health & Environmental Control H&EC-012 Free Sale Letters / Food Shipping Certificates 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090 Health & Environmental Control H&EC-015 Hazardous Waste Manifests / Certificates of Disposal (In Address Files) P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; 40 CFR 262.40, 8 CCR 3204(d)(1)(A), 22 CCR 66262.40 Health & Environmental Control H&EC-016 Jail Inspections (Temporary Holding Facility)2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090 Health & Environmental Control H&EC-016.1 Liens and Releases P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090(a) Health & Environmental Control H&EC-013 Monitoring Well Permits / Groundwater Quality / Infiltration P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 et. seq. Finance / Accounting H&EC-017 Permitted Uses / Health Permit Inspection Database (Envision) Indefinite - Minimum 5 years Yes Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Data Fields / Records are interrelated; meets municipal government auditing standards; GC §34090 Health & Environmental Control H&EC-019 Permitted Uses / Occupancy Inspections: Hazardous Materials / USTs (Salmon) P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; CUPA Inspections are required for 5 years; 27 CCR 15185 & 15280; GC §34090 Health & Environmental Control H&EC-020 Permitted Uses / Occupancy Inspections: Food Processing Occupancies (Green) Change of Occupant + 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 Health & Environmental Control H&EC-021 Permitted Uses / Occupancy Inspections: Garment Assembly Occupancies (Gold) Change of Occupant + 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 Health & Environmental Control H&EC-022 Permitted Uses / Occupancy Inspections: Light Use Occupancies - No Permits Required (White) Change of Occupant + 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: Resolution No. 2025-030 Page 38 of 98 ____________________ .  .  Item 10 Page 39 of 329 Ver. 14.0 RECORDS RETENTION SCHEDULE: HEALTH & ENVIRONMENTAL CONTROL Page H&EC-3 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Health & Environmental Control H&EC-023 Permitted Uses / Occupancy Inspections: Solid Waste / Recycling Change of Occupant + 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 Health & Environmental Control H&EC-018 Permitted Uses Billing / Invoices & Reconciliations (Food, Garment, Hazardous Materials, Underground Storage Tanks, etc.) 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference (meets municipal government records); GC §34090 Health & Environmental Control H&EC-024 Pest Control / Pesticide Use Reports 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference (agricultural pesticide records are required for 2 years); 3 CCR 6623, 40 CFR 110.3(d) GC §34090 Health & Environmental Control H&EC-025 Remediation Cases / Studies and Reports, Contamination Data, Permits for Soil Boring, Site Safety Plans, etc. P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 Health & Environmental Control H&EC-009 Retail Food Facilities: Catering Truck Permits, Inspections, Citations, Violations 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090 Health & Environmental Control H&EC-026 Solid Waste Franchise Hauler Permits / Recycling Permits / Truck Inspections Expiration + 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 Health & Environmental Control H&EC-026.1 Solid Waste Franchise Payments 10 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference (exceeds municipal government auditing standards; GC §34090 Health & Environmental Control H&EC-027 Solid Waste Tonnage Reports / AB 939 Compliance / SB 1383 Compliance (Organic Waste Collection and Recycling) 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; SB 1383 compliance is required for 5 years; 14 CCR § 18995.2; GC §34090 Health & Environmental Control H&EC-028 Stormwater Illicit Discharges Minimum 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; Monitoring records required for 3 years; 40 CFR §§122.21, 122.41, 122.44; CCP §337 et seq. VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: Resolution No. 2025-030 Page 39 of 98 ____________________ .  .  Item 10 Page 40 of 329 Ver. 14.0 RECORDS RETENTION SCHEDULE: HEALTH & ENVIRONMENTAL CONTROL Page H&EC-4 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Health & Environmental Control H&EC-028.1 Stormwater Monitoring / NPDES Monitoring and Inspection (by Address) Minimum 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; Monitoring records required for 3 years; 40 CFR §§122.21, 122.41, 122.44; CCP §337 et seq. Health & Environmental Control H&EC-028.2 Stormwater: Business Inspections (by Address) Minimum 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Required for a minimum of 5 years; 40 CFR 122.41(j)(2); 40 CFR §§122.21, 122.41, 122.44; GC §34090 Health & Environmental Control H&EC-028.3 Stormwater: MS4 Monitoring Expiration + 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; plans must be updated every 5 years, audits are required every 2 years; 40 CFR §§122.21, 122.41, 122.44; GC §34090 Health & Environmental Control H&EC-028.4 Stormwater: MS4 Permits 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; plans must be updated every 5 years, audits are required every 2 years; 40 CFR §§122.21, 122.41, 122.44; GC §34090 Health & Environmental Control H&EC-028.5 Stormwater: NPDES Annual Reports (Includes Well Site Discharges)5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; Monitoring records required for 3 years; 40 CFR §§122.21, 122.41, 122.44 Health & Environmental Control H&EC-028.6 Stormwater: NPDES Permits (Includes Well Site Discharges) Expiration + 5 years Yes: Until Expiration Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; Monitoring records required for 3 years; 40 CFR §§122.21, 122.41, 122.44; CCP §337 et seq. Health & Environmental Control H&EC-028.7 Stormwater: TMDL Plan (Total Maximum Daily Load) TMDL Monitoring Plan 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; plans must be updated every 5 years, audits are required every 2 years; 40 CFR §§122.21, 122.41, 122.44; GC §34090 Health & Environmental Control H&EC-030 Underground Storage Tanks UST Monitoring, Inspections 7 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Monitoring and Maintenance records are required on site for 3 years, 6 ½ years for cathodic protection maintenance, 5 years for calibration & maintenance of release detection systems; 23 CCR 2712(b); H&S §25284.2(i) VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: Resolution No. 2025-030 Page 40 of 98 ____________________ .  .  Item 10 Page 41 of 329 Ver. 14.0 RECORDS RETENTION SCHEDULE: HEALTH & ENVIRONMENTAL CONTROL Page H&EC-5 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Health & Environmental Control H&EC-031 Underground Storage Tanks (City- Owned and/or Privately Owned) Locations, Soil Remediation, Monitoring Well Records P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference (required for the life of the tank); 23 CCR 2712(b), H&S §25284.2(i); GC §34090 et. seq. VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: Resolution No. 2025-030 Page 41 of 98 ____________________ .  .  Item 10 Page 42 of 329 Ver. 17.0 RECORDS RETENTION SCHEDULE: HUMAN RESOURCES Page HR-1 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). HUMAN RESOURCES Human Resources HR-001 1095-C, 1094-C (Employer-Provided Health Insurance Offer and Coverage & Transmittal Form) 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; Instructions state "Generally, keep copies of information returns you filed with the IRS or have the ability to reconstruct the data for at least 3 years, from the due date of the returns"; GC §34090 Human Resources HR-002 Background File (SUCCESSFUL) Except for Police Dept. Separation + 6 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; State law requires 4 years; 29 CFR 1602.31 & 1627.3(b)(1), GC §§ 3105, 12946, 12960, 34090; 29 USC 1113; Human Resources HR-003 Background File (UNSUCCESSFUL) Except for Police Dept.4 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD State law requires 4 years; 29 CFR 1602.31 & 1627.3(b)(1), GC §§ 3105, 12946, 12960, 34090; 29 USC 1113; Human Resources HR-004 Classification / Reorganization Studies (for employee classifications and department structures) Minimum 3 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Bureau of National Affairs recommends 2 years for all supplementary Personnel records; Wage rate tables are 1 or 2 years; State requires 2 years; 29 CFR 516.6, 29 CFR 1602.14, GC §§12946, 12960, 34090 Human Resources HR-005 Compensation Surveys & Studies Minimum 3 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; PERS requires 5 years for Compensation Earnable (usually compensation is adopted via Resolution of the City Council); Bureau of National Affairs recommends 2 years for all supplementary Personnel records; Wage rate tables are 1 or 2 years; State requires 2 years; 29 CFR 516.6(2), 29 CFR 1602.14, 2 CCR 270.5; GC §§12946, 12960, 34090 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: Resolution No. 2025-030 Page 42 of 98 ____________________ .  .  Item 10 Page 43 of 329 Ver. 17.0 RECORDS RETENTION SCHEDULE: HUMAN RESOURCES Page HR-2 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Human Resources HR-006 California Civil Rights Department (CRD) / Department of Fair Employment & Housing (DFEH or EEOC) Claims / Harassment Claims Final Disposition + 4 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD All State and Federal laws require retention until final disposition of formal complaint; State requires 4 years after "fully and finally disposed"; 2 CCR 1101(c); GC §§12946, 12960, 34090 Human Resources HR-007 DMV Pull Notices (All, Including Fire & PD) When Superseded, or Upon Separation Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 Human Resources HR-008 Drug & Alcohol Test Results (All - Positives and Negatives)5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; D.O.T. Requires 5 years for positive tests, 1 year for negative tests; EEOC/FLSA/ADEA (Age) requires 3 years physical examinations; State Law requires 2 years; 29 CFR 1627.3(b)(1)(v), GC §§12946, 12960, 34090; 49 CFR 655.71 et seq.; 49 CFR 382.401 et seq. 49 CFR 653.71 Human Resources HR-009 Tuition Reimbursement Determination Memorandas (Employee is in Good Standing) Employee in Good Standing + 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; Meets Municipal Government Auditing Standards; Statute of Limitations is 4 years; CCP §337 et. seq., GC §34090 Human Resources HR-010 Grievance Files Separation + 6 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; EEOC/FLSA/ADEA (Age) requires 3 years for promotion, demotion, transfer, selection, or discharge; State Law requires 4 years; 29 CFR 1602.31 & 1627.3(b)(1), GC §§ 3105, 12946, 12960, 34090; 29 USC 1113 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: Resolution No. 2025-030 Page 43 of 98 ____________________ .  .  Item 10 Page 44 of 329 Ver. 17.0 RECORDS RETENTION SCHEDULE: HUMAN RESOURCES Page HR-3 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Human Resources HR-011 I-9s Separation + 3 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Required for 1 year from termination or 3 years from hiring, whichever is later; EEOC / FLSA / ADEA (Age) requires 3 years for "any other forms of employment inquiry"; State Law requires 2 -3 years; 8 CFR 274a.2; 29 CFR 1627.3(b)(1); GC §§12946, 12960, 34090 Human Resources HR-011.1 Investigator Contracts Completion + 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; CCP §337 et. seq., GC §34090 Human Resources HR-012 Job Descriptions / Classification Specifications Minimum Superseded + 4 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; statute of limitations for EEOC/FLSA/ADEA (Age) requires 3 years for promotion, demotion, transfer, selection, or discharge; State Law requires 4 years; 29 CFR 1602.31 & 1627.3(b)(ii), GC §§12946, 12960, 34090 Human Resources HR-013 Labor Relations Files (Negotiation Notes, Correspondence, Interpretation of MOU Provisions, Documentation, etc.) 4 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; 29 CFR 405.9; GC §34090 Human Resources HR-014 OSHA Logs & Citations - OSHA Log 200, 300, 301, 301A, etc.5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Calif. Labor Division is required to keep their records 7 years; OSHA requires 5 years; State law requires 2 years; 8 CCR 14300.33; 8 CCR §3203(b)(1), GC §34090.7; LC §6429c VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: Resolution No. 2025-030 Page 44 of 98 ____________________ .  .  Item 10 Page 45 of 329 Ver. 17.0 RECORDS RETENTION SCHEDULE: HUMAN RESOURCES Page HR-4 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Human Resources HR-015 Personnel Files - Employee File Includes Application, Evaluations, Policies, Oaths of Office, PAFs (Personnel Action Forms), Harassment Prevention Training Certificates, etc. Separation + 6 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; statute of limitations for retirement benefits is 6 years from last action; EEOC/FLSA/ADEA (Age) requires 3 years for promotion, demotion, transfer, selection, or discharge; State Law requires 4 years; 29 CFR 1602.31 & 1627.3(b)(1), GC §§ 3105, 12946, 12960, 34090; 53237.2(b), LC 1198.5 Human Resources HR-016 Personnel Files - Medical File (all employees, including retiree files) Pre-employment Health Clearances, ADA Accommodations, Respirator Fit Tests, etc. Separation + 30 years, or Termination of Benefits + 5 years, whichever is longer Yes: Until Separation Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; Files maintained separately; Claims can be made for 30 years for toxic substance exposure; 8 CCR §3204(d)(1) et seq., 8 CCR 5144, 29 CFR 1910.1020(d)(1)(i), GC §§12946, 12960, 34090 Human Resources HR-016.1 Public Self-Insurer's Annual Report 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Meets auditing standards; GC §34090 Human Resources HR-017 Recruitment and Testing File (Includes Advertisements, Applications for Unsuccessful Candidates, Interview Notes, Job Brochures, Test Data, Testing Analysis & statistical Metric, Job Analysis, Rating Sheets, Scantrons, etc.) Hiring Decision + 4 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; EEOC/FLSA/ADEA (Age) requires 3 years for promotion, demotion, transfer, selection, or discharge; State Law requires 4 years; 29 CFR 1602.31 & 1627.3(b)(1), 8 CCR §3204(d)(1) et seq., GC §§12946, 12960, 34090 Human Resources HR-017.1 Recruitment Database (NeoGov)5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; Per NeoGov Policy; State requires 4 years; 29 CFR 1627.3(b)(1), 29 CFR 1602.14. 2 CCR 11013(c); GC §§12946, 12960, 34090 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: Resolution No. 2025-030 Page 45 of 98 ____________________ .  .  Item 10 Page 46 of 329 Ver. 17.0 RECORDS RETENTION SCHEDULE: HUMAN RESOURCES Page HR-5 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Human Resources HR-017.2 Safety Committee Meetings 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; 8 CCR §3203 et seq., 29 CFR 1627.3(b)(1), LC §6429(c); GC §§12946, 12960, 34090 Human Resources HR-018 Studies & Surveys - Informal - Conducted on Behalf of the City (Sick Leave, Attrition, Benefits, etc.) When No Longer Required Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Preliminary drafts not retained in the ordinary course of business; GC §34090 Human Resources HR-019 Workers Compensation Claim Runs / Monthly Reports 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Meets auditing standards; GC §34090 Human Resources HR-020 Workers Compensation Claims (Includes all Accident, or Injury Reports from Employees) Separation + 30 years, or Termination of Benefits + 5 years, whichever is longer Yes: Until Separation Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; Files maintained separately; Claims can be made for 30 years for toxic substance exposure; 8 CCR §3204(d)(1) et seq., 29 CFR 1910.1020(d)(1)(i), GC §§12946, 12960, 34090 Human Resources HR-020.5 Workplace Violence – Hazard identification, evaluation, correction, incident logs, investigations, etc. 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD LC §6401.9(f), GC §34090 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: Resolution No. 2025-030 Page 46 of 98 ____________________ .  .  Item 10 Page 47 of 329 Ver. 6.0 RECORDS RETENTION SCHEDULE: INFORMATION TECHNOLOGY Page IT-1 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). INFORMATION TECHNOLOGY Information Technology IT-001 Backups / Computer Backups (ALL Disaster Recovery Computer Backups) When No Longer Required Yes Mag. Used for Disaster Recovery Purposes Only; Considered a copy and can be destroyed when no longer required; tapes are in autochangers and are overwritten; GC §34090 et seq.Information Technology IT-002.1 Enterprise System Catalogue (listing of software posted on line) When Superseded Ppr GC §34090 Information Technology IT-003 Network Configuration Maps & Plans When No Longer Required Yes Mag. Preliminary documents not retained in the ordinary course of business; GC §34090 et seq. Information Technology IT-004 UNALTERABLE MEDIA / IMMUTABLE CLOUD BACKUP / WORM / DVD-r / CD-r / Blue Ray-R or other unalterable media that does not permit additions, deletions, or changes P OD For legal compliance for Trustworthy Electronic Records (when the electronic record serves as the official record); must be stored in a "safe and separate location"; GC 34090, 12168.7, EVC 1550, 2 CCR 22620 et seq. VERNON, CA ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: Resolution No. 2025-030 Page 47 of 98 ____________________ .  .  Item 10 Page 48 of 329 Ver. 13.0 RECORDS RETENTION SCHEDULE: POLICE Page PD-1 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). POLICE ADMINISTRATION Police / Admin PD-001.1 Animal Control: Bite Reports / Rabies Control Records 3 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 et seq. Police / Admin PD-001.2 False Alarm Reports & Billing Minimum 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; Meets municipal government auditing requirements; GC §34090 et seq. Police / Admin PD-001.3 Subpoenas - provided by DA in DocuPeak (Personal Appearance or Duces Tecum) Minimum 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090 CAD / DISPATCH Police / Commun.PD-001 Audio Recordings or Tapes - (CAD/RMS) Recordings of Telephone & Radio Communications Dispatch Tapes (CAD) Minimum 180 days Mag Department Preference (consortium standard); legally mandated for 100 days; (may be discoverable or made public in some circumstances), GC §§34090, 34090.6 DETECTIVE BUREAU Police / Detectives PD-002 Investigation Files and Arrest Files Transfer to Records Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Final reports and records are transferred to the case file stored in Records; GC §34090 et seq. PATROL Police / Patrol PD-002.5 Automated License Plate Reader Data / ALPR Recordings When No Longer Required Mag Recordings that become evidence are stored with evidence; Does not record regular and ongoing operations; GC §34090.6 et seq; Police / Patrol PD-003 Canine (Police Service Dogs) Program Files / Training Files: Animal Files Separation + 3 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD 3 years is required for animal care / treatment records; FA §32003(e), PC §597.1(d); GC §34090 et seq. Police / Patrol PD-004 Canine (Police Service Dogs) Program Files: Action Reports, Monthly Reports 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; GC §34090 et seq. Police / Patrol PD-004.5 Drone (Unmanned Aerial Vehicle) Recordings When No Longer Required Mag Recordings that become evidence are stored with evidence; Does not record regular and ongoing operations; GC §34090.6 et seq; VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: Resolution No. 2025-030 Page 48 of 98 ____________________ .  .  Item 10 Page 49 of 329 Ver. 13.0 RECORDS RETENTION SCHEDULE: POLICE Page PD-2 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Police / Patrol PD-005 Extra Patrol requests 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; Preliminary drafts not retained in the ordinary course of business; GC §34090 et seq. Police / Patrol PD-038 Field Investigation Cards (FI's) After Entry into RMS 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference (Preliminary Drafts entered into RMS database); GC§ 34090 et seq. Police / Patrol PD-006 PAS Device Calibration Logs 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; GC §34090 et seq. Police / Patrol PD-007 Ride-A-Long Waivers 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; GC §34090 et seq. Police / Patrol PD-008 Scheduling / Telestaff Database Indefinite - Minimum 5 years Yes Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Data Fields / Records are interrelated; GC §34090 Police / Patrol PD-009 Traffic Control: Radar Calibration Records 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090 et seq. Police / Patrol PD-010 Watch Commander Logs 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; Preliminary drafts not retained in the ordinary course of business; GC §34090 et seq. PROFESSIONAL STANDARDS UNIT Police / PSU PD-011 Department Policies & Procedures / Operation Directives / General Orders / Lexipol (Department Policies and Procedures) Minimum 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC § 34090 et seq. Police / PSU PD-012 Internal Affairs Investigations - Individual Officers / Complaints Against Officers WITHOUT Sustained Finding of Misconduct as defined in PC §832.7 (May include criminal acts, moral turpitude, complaints generated from a civilian) Final Disposition + 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Consistent with Lexipol Policy; State requires for at least 5 years for Civilian complaints; other State & Federal laws require retention until final disposition of formal complaint; State requires 2 years after action is taken; Statute of Limitations is 4 years after the discovery of the offense for misconduct in office; PC 801.5, 803(c), 832.5 EVC § 1045(b)(1), GC §§12946, 12960, 34090; VC §2547 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: Resolution No. 2025-030 Page 49 of 98 ____________________ .  .  Item 10 Page 50 of 329 Ver. 13.0 RECORDS RETENTION SCHEDULE: POLICE Page PD-3 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Police / PSU PD-012.1 Internal Affairs Investigations - Individual Officers / Complaints Against Officers WITH Sustained Finding of Misconduct as defined in PC §832.7 Final Disposition + 15 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Individual petitions Court ("Shall" Destroy); GC §34090; PC §§236.14(k); 236.15(k) Police / PSU PD-013 Internal Pursuit Critiques 10 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; GC §34090 et seq. Police / PSU PD-014 Press Releases 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090 Police / PSU PD-015 Range Qualifications 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; GC §34090 et seq. Police / PSU PD-016 Use of Force Review Incident + 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; GC §§12946, 12960, 34090 PROPERTY & EVIDENCE Police / Property & Evidence PD-017 Crime Report Photos Follows the Retention of the Evidence Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 Police / Property & Evidence PD-018 Gun and Narcotics Destruction Log (Documents related to)10 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 Police / Property & Evidence PD-019 Lost & Found Property (Documents related to)2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090 Police / Property & Evidence PD-020 Property & Evidence Logs 10 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090 Police / Property & Evidence PD-021 Property Auctions 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090 RECORDS Police / Records PD-022 Administrative Reviews: Citations / Notice to Appear - ALL (Parking, Marijuana / Cannabis, Moving) 3 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 et seq. VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: Resolution No. 2025-030 Page 50 of 98 ____________________ .  .  Item 10 Page 51 of 329 Ver. 13.0 RECORDS RETENTION SCHEDULE: POLICE Page PD-4 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Police / Records PD-023 Case Log Books / Proof of cases filed prior to 1999 Minimum 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 Police / Records PD-024 Citations / Notice to Appear - ALL (Parking, Marijuana / Cannabis, Moving)3 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 et seq. Police / Records PD-025 CRIME REPORTS / INCIDENT REPORTS: ALL FELONIES & MISDEMEANORS, Except Those Specifically Mentioned in the Schedule e.g., Burglaries, Domestic Violence, Traffic Collision, 5150, Detention Reports, etc. Minimum 10 years Yes Mag, Mfr, OD, Ppr S/M/I Yes: After QC & OD Department Preference; Domestic Violence incident reports are required or a minimum of 5 years; Provided there are no outstanding warrants, unrecovered weapons, criminal deaths, they are not historically significant, and it is not classified under PC §800 & 290 and H&S §11850; Stat. of Limit. is 2 yrs; Destroy juvenile marijuana after age18; H&S §11361.5, GC §34090, PC §802, PC §§187, 800 et seq, FC 6228(d) Police / Records PD-026 CRIME REPORTS / INCIDENT REPORTS: Factually Innocent Petition Accepted Records Sealed Pending Destruction - Except those with outstanding stolen property, including firearms, or lost firearms Date of Arrest + 3 years Yes: Before Disposition Mag, Mfr, OD, Ppr S/M/I Yes: After QC & OD Individual petitions District Attorney; Sheriff concurs that person is factually innocent, then seals record ("Shall" Destroy); GC §34090; PC §851.8(a) Police / Records PD-027 CRIME REPORTS / INCIDENT REPORTS: Firearms entered into CLETS (if not Permanent Retention) - Found / Recovered Firearms Firearm Found or Recovered Yes Mag, Mfr, OD, Ppr S/M/I Yes: After QC & OD PC§ 11108.2(b); GC§ 34090 Police / Records PD-028 CRIME REPORTS / INCIDENT REPORTS: IF IMAGED, Capital Crimes / Homicides / Major Crimes / Serious Felonies / Sex Crimes / Child Abuse / Fatals / Felony DNA (Crimes Subject to the Death Penalty), Sex Crimes (PC §288, 290, WIC 707(b)), PC 803(h) P Yes Mag, Mfr, OD, Ppr S/M/I Yes: After QC & OD Department Preference; DOJ retains CACI (Child Abuse Central Index) information for adults 100 years; others have no limitations on commencement of action; Courts keep permanently PC §§ 261, 286, 288, 288a, 288.5, 289, 289.5, 290, 799, 803(h), 11169 et seq.; 11170(a); WIC 707(b) VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: Resolution No. 2025-030 Page 51 of 98 ____________________ .  .  Item 10 Page 52 of 329 Ver. 13.0 RECORDS RETENTION SCHEDULE: POLICE Page PD-5 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Police / Records PD-029 CRIME REPORTS / INCIDENT REPORTS: Juvenile Child Abuse or Severe Neglect Date of Incident + 10 years, If No Subsequent Reports Yes: Before Disposition Mag, Mfr, OD, Ppr S/M/I Yes: After QC & OD PC §§11169(i); 11170(a); GC §34090 Police / Records PD-030 CRIME REPORTS / INCIDENT REPORTS: Misdemeanor or Infraction - Adult Marijuana / Cannabis - H&S §11357(b)(c)(d)(e) or H&S §11360(b) (with procedure in H&S §11361.5) - Except those with outstanding stolen property, including firearms, or lost firearms, serious felonies, or synthetic cannabis 2 years Yes: Before Disposition Mag, Mfr, OD, Ppr S/M/I Yes: After QC & OD ("Shall" Destroy); H&S §11361.5; GC §34090 Police / Records PD-031 CRIME REPORTS / INCIDENT REPORTS: Misdemeanor or Infraction - Juvenile Marijuana / Cannabis - H&S §11357 - Except those with outstanding stolen property, including firearms, or lost firearms, serious felonies, or synthetic cannabis Conviction or Arrest (if No Conviction) + 2 years Yes: Before Disposition Mag, Mfr, OD, Ppr S/M/I Yes: After QC & OD (Courts and other Agencies "Shall" Destroy); H&S §11361.5; GC §34090 Police / Records PD-032 CRIME REPORTS / INCIDENT REPORTS: Misdemeanor or Infraction Marijuana / Cannabis §11357(de) - Juvenile on School Grounds during School Hours (with procedure in H&S §11361.5) Offender is 18 Years Old Yes Mag, Mfr, OD, Ppr S/M/I Yes: After QC & OD ("Shall" Destroy); GC §§68152(c)(8), 34090; H&S §11361.5 Police / Records PD-033 CRIME REPORTS / INCIDENT REPORTS: Missing Persons (Returned) Until CLETS Entry No Longer Exists - Minimum 2 years Yes: Before Disposition Mag, Mfr, OD, Ppr S/M/I Yes: After QC & OD Department Preference; GC §34090 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: Resolution No. 2025-030 Page 52 of 98 ____________________ .  .  Item 10 Page 53 of 329 Ver. 13.0 RECORDS RETENTION SCHEDULE: POLICE Page PD-6 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Police / Records PD-034 CRIME REPORTS / INCIDENT REPORTS: Sealed Adult, Juvenile and Ward Cases - Except those with Except Childhood Sexual Assault Child Abuse or Severe Neglect, (Substantiated), outstanding stolen property, including firearms, or lost firearms Sealing Date + 5 years (or Court Order) Yes: Before Disposition Mag, Mfr, OD, Ppr S/M/I Yes: After QC & OD 3 Sealed records for juveniles and wards of the Court must be destroyed 5 years after sealing date; CCP §§340.1, GC §34090; W&I §§389(a), 781(d) Police / Records PD-034.1 CRIME REPORTS / SEALED RECORDS: Sealed Juvenile and Ward Cases - Childhood Sexual Assault - Before January 1, 2024 Age of Majority + 22 years Yes: Before Disposition Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference to accommodate statute of limitations for victims; CCP §§340.1, GC §34090 Police PD-034.2 DR Reports / Crime Reports Sealed Juvenile and Ward Cases - Childhood Sexual Assault - After January 1, 2024 P Yes: Before Disposition Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference to accommodate statute of limitations for victims; CCP §§340.1, GC §34090 Police / Records PD-034.5 CRIME REPORTS / INCIDENT REPORTS: Vacatur Relief Granted by Court - Victim of Human Trafficking (Nonviolent Crimes) Court Order + 1 year Mag, Mfr, OD, Ppr S/M/I Yes: After QC & OD 3 Individual petitions Court ("Shall" Destroy); GC §34090; PC §§236.14(k); 236.15(k) Police / Records PD-035 Crime Statistics / National Incident-Based Reporting System (NIBRS) / Uniform Crime Reports (UCR) - Summaries (BCS) 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Filed on line with the State; GC §34090 Police / Records PD-036 Due Diligence Reports (for warrants)2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090 Police / Records PD-036.1 Logs: CR Log, Front Counter Log, Tow Yard Confirmation, Records Checks for Backgrounds 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090 Police / Records PD-039 NCIC Validation 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090 Police / Records PD-039.4 Officer Recordings: Body-Worn Cameras – LOGS of Access or Deletion of Data P Mag PC§ 832.18(b)(5)(E); GC §34090.6 et seq. VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: Resolution No. 2025-030 Page 53 of 98 ____________________ .  .  Item 10 Page 54 of 329 Ver. 13.0 RECORDS RETENTION SCHEDULE: POLICE Page PD-7 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Police / Records PD-039.5 Officer Recordings: Body-Worn Cameras - that ARE evidence, Officer Involved Shootings / Detention or Arrest / Complaints Follows the Retention of the Evidence, Minimum 2 years Mag PC§ 832.18(b)(5)(B)&(C); GC §34090.6 et seq. Police / Records PD-039.6 Officer Recordings: Body-Worn Cameras - that are NOT evidence 60 days Mag PC§ 832.18(b)(5)(A); GC §34090.6 et seq. Police / Records PD-040 Officer Recordings: Mobile Audio Video (MAV) Recordings - that are NOT evidence, includes "hip recorders" 1 year Mag Those segments of videos that are determined to be evidence are retained as evidence; Lexipol requires 1 year; GC §34090.6 et seq. Police / Records PD-041 Pitchess Motions Notifications 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090 Police / Records PD-042 Police RMS Database Indefinite - Follows Retention of the Crime Report Yes Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Data Fields / Records are interrelated; GC §34090 Police / Records PD-043 Registrants: Arson - Adults P, or Death of Registrant Mag, Mfr, OD, Ppr S/M/I Yes: After QC & OD Pursuant to PC §457.1 et seq.; required to register for life; If released from DOJJ , records are destroyed after age 25 or sealing pursuant to W&I §781; GC §34090 Police / Records PD-044 Arson Registrations: Juveniles released from Division of Juvenile Justice Age 25 or Sealing Date + 5 years Mag, Mfr, OD, Ppr S/M/I Yes: After QC & OD Pursuant to PC §457.1 et seq.; If released from DOJJ , records are destroyed after age 25 or sealing pursuant to W&I §781; GC §34090 Police / Records PD-044.2 Registrants: Gang Adults Minimum 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference (registration pursuant to PC 186.3(a)); GC §34090 Police / Records PD-044.3 Registrants: Gang Juveniles Sealing Date + 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference (registration pursuant to PC 186.3(a)); Records are destroyed pursuant to W&I §781;GC §34090 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: Resolution No. 2025-030 Page 54 of 98 ____________________ .  .  Item 10 Page 55 of 329 Ver. 13.0 RECORDS RETENTION SCHEDULE: POLICE Page PD-8 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Police / Records PD-044.4 Registrants: Gang Adults Shared Gang Databases 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference (registration pursuant to PC 186.30(a));11 CCR 773.8; GC §34090 Police / Records PD-044.5 Registrants: Gang Juveniles Shared Gang Databases 3 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference (registration pursuant to PC 186.30(a)); Records are destroyed pursuant to W&I §781; 11 CCR 774; PC §186.30; GC §34090 et seq. Police / Records PD-045 Registrants: Narcotic 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; Registration is required for 5 years; GC §34090, H&S §11590 et seq., H&S §11594(a) Police / Records PD-046 Registrants: Sex Offenders - Adults P, or Death of Registrant Mag, Mfr, OD, Ppr S/M/I Yes: After QC & OD Department Preference; After 2021, Offenders can petition Court for removal 10 or 20 years after offense, provided there are no subsequent offenses; Pursuant to PC §290 et seq. Police / Records PD-047 Registrants: Sex Offenders - Juveniles P or Sealing Date + 5 years (or Court Order) Mag, Mfr, OD, Ppr S/M/I Yes: After QC & OD Department Preference; After 2021, Offenders can petition Court for removal 10 or 20 years after offense, provided there are no subsequent offenses; Pursuant to PC §290 et seq.; W&I 781(d) Police / Records PD-049.1 Reports to State or Federal Agencies: Report to POST Commission of peace officer employment, compliant, finding, disposition, or judgement pursuant to §PC 13510.9 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090 Police / Records PD-048 Repossession Notices When No Longer Required Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Preliminary drafts not retained in the ordinary course of business; GC §34090 Police / Records PD-049 Restraining Orders Expiration of the Order Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Court records Police / Records PD-049.1 STOP Source Data, Audit Log / Racial and Identity Profiling Act (RIPA) Annual Report 3 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD 11 CCR 999.228; 11 CCR 999.229; GC §§12525.5, 34090 Police / Records PD-051 Subpoenas (Records)10 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference (Stored in Crime Report File); GC §34090 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: Resolution No. 2025-030 Page 55 of 98 ____________________ .  .  Item 10 Page 56 of 329 Ver. 13.0 RECORDS RETENTION SCHEDULE: POLICE Page PD-9 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Police / Records PD-054 Warrants (Recalled or Served)2 years Mag S / I Yes: After QC & OD Department preference;; GC §34090 et seq. TEMPORARY HOLDING FACILITY Police / Jail PD-055 Daily Inspection Log, Juvenile Log 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090 Police / Jail PD-056 Monthly Counts, Official Counts 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090 Police / Jail PD-057 Video Recordings (Temporary Holding Facility)1 year Mag GC §34090.6(a) TRAINING Police / Training PD-058 Background File / Recruitment File - Police Employees, Volunteers, & Police Interns (SUCCESSFUL) Separation + 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD City preference; State law required 4 years; 29 CFR 1602.31 & 1627.3(b)(1), GC §§ 3105, 12946, 12960, 34090; 29 USC 1113; Police / Training PD-059 Background File / Recruitment File - Police Employees, Volunteers, & Police Interns (UNSUCCESSFUL) 4 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD State Law requires 4 years; 29 CFR 1602.31 & 1627.3(b)(1), GC §§ 3105, 12946, 12960, 34090; 29 USC 1113; Police / Training PD-060 Personnel Files - Police Department Employees / Training Files (By Employee) Separation + 5 years Before Separation Mag, Mfr, OD, Ppr S / I Yes: After QC & OD City preference; 29 CFR 1602.31 & 1627.3(b)(1), GC §§ 3105, 12946, 12960, 34090; 29 USC 1113 Police / Training PD-061 Personnel Training Evaluations / Daily Observation Reports When No Longer Required Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Preliminary drafts not retained in the ordinary course of business; GC §34090 et seq. Police / Training PD-062 Respirator Fit Tests & Qualifications - Police Personnel Send to Human Resources Yes: Until Separation Mag, Mfr, OD, Ppr S / I Yes: After QC & OD 34090.7 Police / Training PD-063 Training File Separation + 5 years Before Separation Mag, Mfr, OD, Ppr S / I Yes: After QC & OD City preference; 29 CFR 1602.31 & 1627.3(b)(1), GC §§ 3105, 12946, 12960, 34090; 29 USC 1113 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: Resolution No. 2025-030 Page 56 of 98 ____________________ .  .  Item 10 Page 57 of 329 Ver. 13.0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS - BUILDING & SAFETY Page PW/BS-1 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). BUILDING & SAFETY Public Works / Building & Safety BL-001 Address Assignments P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; GC §34090 Public Works / Building & Safety BL-002 Address Files / Building Permits P Yes (all)Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090, H&S §19850 Public Works / Building & Safety BL-003 Building Permit Database Indefinite - Permanent Yes (all)Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Data is interrelated; Building Permits are required for the Life of the Building ; GC §34090; H&S §19850 Public Works / Building & Safety BL-004 Building Plans - Cancelled or Withdrawn Upon Expiration, Cancellation or Withdrawal Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; Preliminary drafts not retained in the ordinary course of business; CBC §104.7; H&S§19850, GC §34090 Public Works / Building & Safety BL-004.5 Building Plans - Demolished Structures (ALL)10 years Yes (all)Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; Law requires for the life of the building for commercial only; CBC and UAC require plans be retained 180 days from completion date for residential and appurtenances; CBC 104.7 & 107; H&S§19850, GC §34090 Public Works / Building & Safety BL-005 Building Plans - Finalled - INDUSTRIAL, COMMERCIAL, MULTI-FAMILY DWELLINGS, PLACES OF PUBLIC ACCOMMODATION, TENANT IMPROVEMENTS Includes Environmental Assessments / Phase 1 Environmental Assessments, Development SWPPP (Stormwater Pollution Prevention Plan, v P Yes (all)Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; Law requires for the life of the building for commercial only; CBC and UAC require plans be retained 180 days from completion date for residential and appurtenances; CBC 104.7 & 107; H&S§19850, GC §34090 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: Resolution No. 2025-030 Page 57 of 98 ____________________ .  .  Item 10 Page 58 of 329 Ver. 13.0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS - BUILDING & SAFETY Page PW/BS-2 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Public Works / Building & Safety BL-006 Building Plans - Finalled - SINGLE FAMILY RESIDENTIAL - SFR and APPURTENANCES Includes , Environmental Assessments / Phase 1 Environmental Assessments, Development SWPPP (Stormwater Pollution Prevention Plan, Groundwater Quality / Infiltration P Yes Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; Site Plans Only for dwellings less than 2 stories, garages & appurtenances, farms/ranches, 1-story with bearing walls less than 25'; CBC requires 180 days from completion date; CBC 104.7 & 107.5, H&S§19850, GC §34090 Public Works / Building & Safety BL-007 Certificate of Occupancy (CofO)P Yes (all)Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 Public Works / Building & Safety BL-008 Certificate of Occupancy (CofO) - TEMPORARY Expiration + 2 years Yes (until expired) Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 Public Works / Building & Safety BL-009 Construction Notices / Inspection Notices (correction notices, compliance orders, stop work notices, etc.) Until Cleared or Project Completion Mag, Mfr, OD, Ppr S / I Yes: After QC & OD The finalled permit is the final / official record; Preliminary Drafts; GC §34090 Public Works / Building & Safety BL-010 Electrical Service Inspection / Meter Release P Yes (all)Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090 Public Works / Building & Safety BL-011 Industrial Wastewater - Approval Letters, Flow Calculations, Correspondence, County Permits P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; GC §34090 Public Works / Building & Safety BL-012 Reports: Building Activity When No Longer Required Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Preliminary Drafts (the database is the original); GC §34090 Public Works / Building & Safety BL-013 Requests & Permissions to Receive Copies of Plans (to and from Architects)2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; GC §34090 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: Resolution No. 2025-030 Page 58 of 98 ____________________ .  .  Item 10 Page 59 of 329 Ver. 13.0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS - BUILDING & SAFETY Page PW/BS-3 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Public Works / Building & Safety BL-014 Uniform Building Codes / California Building Codes Minimum While Ordinance is in Force Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §50022.6 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: Resolution No. 2025-030 Page 59 of 98 ____________________ .  .  Item 10 Page 60 of 329 Ver. 6.0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS / CODE ENFORCEMENT Page PW/CE-1 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). CODE ENFORCEMENT Public Works / Code Enforce- ment CE-001 2-year Vacancy Notices P Yes: Until Resolution Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; GC §34090 Public Works / Code Enforce- ment CE-002 Administrative Citation Hearings / Hardship Waivers Resolution + 2 years Yes: Until Resolution Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; GC §34090 Public Works / Code Enforce- ment CE-003 Code Enforcement / Abatement Case Files / Administrative Citations / Compliance Orders / Vehicle Abatement (Includes appeals and Code Enforcement Complaint Letters) Excludes Liens (Send to City Clerk) Minimum Resolution + 2 years Yes: Until Resolution Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; Case is open until satisfactorily resolved (some cases are not resolved); GC §34090 Public Works / Code Enforce- ment CE-004 Code Enforcement Database Indefinite - Minimum 2 years Yes Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Data Fields / Records are interrelated; GC §34090 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: Resolution No. 2025-030 Page 60 of 98 ____________________ .  .  Item 10 Page 61 of 329 Ver. 7.0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS / DEVELOPMENT SERVICES Page PW/DS-1 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). DEVELOPMENT SERVICES Public Works / Development Services DS-001 Assessment Rolls / Lighting and Landscape Districts / Parcel Tax Rolls / Special District Assessment Rolls (to Tax Assessor for Tax Rolls) 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; Meets auditing standards; GC §34090 et seq. Public Works / Development Services DS-002 Parcel Tax Assessments (Public Safety Tax)5 years Yes: Until Completion Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference (meets municipal government auditing standards); GC § 34090 Public Works / Development Services DS-003 Parcel Tax Exemption Applications & Correspondence (Public Safety Tax) Expiration of Exemption + 5 years Yes: Until Completion Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference (meets municipal government auditing standards); GC § 34090 Public Works / Development Services DS-004 Private Land Development Projects / Job Files: Administration File Construction Inspections, Correspondence, Photos, Private Lab Verifications, Testing Lab Final Reports, etc. Examples: CUPs, Lot Line Adjustments, Parcel Maps, Precise Alignment, Specific Plans, Split Lots, Subdivisions, Tracts,. TPMs, TSMs Completion + 10 years Yes: Until Completed Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Statute of Limitations for Errors & Omissions is 10 years; Statute of Limitations: Contracts & Spec's=4 years, Wrongful Death=comp. + 5 years, Developers=comp. + 10 years; CCP §337 et. seq., GC §34090 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: Resolution No. 2025-030 Page 61 of 98 ____________________ .  .  Item 10 Page 62 of 329 Ver. 7.0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS / DEVELOPMENT SERVICES Page PW/DS-2 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Public Works / Development Services DS-005 Private Land Development Projects / Job Files: Permanent Files Drainage, Grading Plans, Rights of Way, Soil Reports, Stormwater, etc. Dedications, Easements, Abandonments / Vacations (City Clerk is OFR) Examples: CUPs, Lot Line Adjustments, Parcel Maps, Precise Alignment, Specific Plans, Split Lots, Subdivisions, Tracts, TPMs, TSMs P Yes: Until Completed Mag, Mfr, OD, Ppr S/I Yes: After QC & OD Department preference; retained for disaster preparedness purposes; GC §34090 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: Resolution No. 2025-030 Page 62 of 98 ____________________ .  .  Item 10 Page 63 of 329 Ver. 13.0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS / ENGINEERING Page PW/ENG-1 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). ENGINEERING Public Works / Engineering ENG-001.1 Aboveground Storage Tanks (City-Owned) Spill Prevention Control and Countermeasures (SPCC), Inspections, Integrity Testing 20 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; applies to both Tier I and Tier II Tanks; (Tier II tanks are required to have an integrity test every 20 years); GC §34090 Public Works / Engineering ENG-001 Aerial Maps (Analog / Historical)P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 Public Works / Engineering ENG-002 Benchmarks / Center Line Ties P Mag, Mfr, OD, Ppr S/I Yes: After QC & OD Department Preference; GC §34090 Public Works / Engineering ENG-003 Bridge Inventory Surveys P Mag, Mfr, OD, Ppr S/I Yes: After QC & OD Department Preference; GC §34090 Public Works / Engineering ENG-004 Capital Improvement Projects (CIP): Maintenance Projects (All Records) Examples of Maintenance Projects: Painting, Pavement Overlays, Repairs, Ramps, Re- Roof, Sidewalk Repairs, Slurry Seals, etc. Completion + 5 years or After Funding Agency Audit, if required, whichever is longer Yes: Until Completed Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; Some grant funding agencies require audits; Statute of Limitations for Errors & Omissions is not applicable; Statute of Limitations: Contracts & Spec's=4 years; CCP §337 et. seq., GC §34090 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: Resolution No. 2025-030 Page 63 of 98 ____________________ .  .  Item 10 Page 64 of 329 Ver. 13.0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS / ENGINEERING Page PW/ENG-2 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Public Works / Engineering ENG-005 Capital Improvement Projects (CIP): Administration File / NOT Scanned - Where Engineering is the Lead Department Project Administration, Certified Payrolls, Community Outreach / Notifications, Project Schedules, Progress meetings, Punch Lists, Real Estate Appraisals, RFIs & Responses, Temporary Easements, Construction Manager's Logs, Daily Inspections, Daily Logs, etc. Completion + 10 years or After Funding Agency Audit, if required, whichever is longer Yes: Until Completed Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; Some grant funding agencies require audits; Statute of Limitations for Errors & Omissions is not applicable; Statute of Limitations: Contracts & Spec's=4 years; CCP §337 et. seq., GC §34090 Public Works / Engineering ENG-006 Capital Improvement Projects (CIP): Permanent File / Scanned Records - Where Engineering is the Lead Department Specifications / RFP & Addenda, copy of Agreement or Contract, Successful Proposal, copy of Change Orders, Geotechnical Studies & Reports, Operations & Maintenance Manuals (O&M Manuals,) Materials Testing Reports, Grading Permits, Hazardous Materials Plans, copy of Notice of Completion, Photos, Soil Reports, Studies, Submittals, Surveys, etc. P Yes: Until Completed Mag, Mfr, OD, Ppr S/I Yes: After QC & OD Department preference; retained for disaster preparedness purposes; GC §34090 City Clerk ENG-009 City Property / Grant Deeds / License Agreements Copies - When No Longer Required Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference (copies); GC §34090.7 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: Resolution No. 2025-030 Page 64 of 98 ____________________ .  .  Item 10 Page 65 of 329 Ver. 13.0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS / ENGINEERING Page PW/ENG-3 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Public Works / Engineering ENG-010 Construction Inspection Database Indefinite - Minimum 10 years Yes Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Data Fields / Records are interrelated; Statute of Limitations for Errors & Omissions is 10 years; CCP §337 et. seq., GC §34090 City Clerk ENG-012 Covenants & Agreements Copies - When No Longer Required Yes (all)Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090.7 Public Works / Engineering ENG-014 Design & Construction Standards - Authored by the City P Mag, Mfr, OD, Ppr S/I Yes: After QC & OD Department Preference; GC §34090 Public Works / Engineering ENG-015 Drawings, Maps, Plans and Record Drawings, Large-Format Drawings, Survey Record Maps, Capital Improvement Project "As-Built" P Yes (all)Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Drafts should be destroyed; Some maps are also retained by Planning; Selected maps are retained in Public Works for administrative purposes; GC §34090, 34090.7 Public Works / Engineering ENG-016 Encroachment Permits / Excavation Permits: Temporary (Street Permits, Temporary Construction, Sidewalk Repairs, Traffic Control, Utility Cuts etc.) Includes Insurance Certificates Final / Completion + 2 years Yes: Until Completion Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC § 34090 Public Works / Engineering ENG-017 Encroachments - Permanent / Backup for License Agreements for Permanent structures in the City's Right of Way (City Clerk keeps final License Agreements) P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 Public Works / Engineering ENG-018 Engineering Permits Database Indefinite - Permanent Yes Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Data Fields / Records are interrelated; Some permits are Permanent; GC §34090 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: Resolution No. 2025-030 Page 65 of 98 ____________________ .  .  Item 10 Page 66 of 329 Ver. 13.0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS / ENGINEERING Page PW/ENG-4 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Public Works / Engineering ENG-019 Engineering Reviews (Easements, Covenants, Lot Line Adjustments, Lot Mergers, etc.)P Mag, Mfr, OD, Ppr S/I Yes: After QC & OD Department Preference; GC §34090 Public Works / Engineering ENG-020 Engineering Studies / Surveys - Preliminary Studies / Project Assessments P Mag, Mfr, OD, Ppr S/I Yes: After QC & OD Department Preference; GC §34090 Public Works / Engineering ENG-021 Geotechnical and Soil Reports; Hydrology Reports (Authored on behalf of the City)P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 Public Works / Engineering ENG-022 Grading Plans P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 Public Works / Engineering ENG-023 Master Plans: Bikeway, Park, Pavement, Sewer, Traffic, Transportation, etc.P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; Drafts should be destroyed; GC §34090 Public Works / Engineering ENG-024 Railroads (Historical Information)P Mag, Mfr, OD, Ppr S/I Yes: After QC & OD Department Preference; GC §34090 Public Works / Engineering ENG-026 Street Sweeping Contract Reports (NPDES Reporting)5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; Monitoring records required for 3 years; 40 CFR §§122.21, 122.41, 122.44; CCP §337 et seq. Public Works / Engineering ENG-028 Traffic Counts 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; GC §34090 Public Works / Engineering ENG-029 Traffic Requests (Red Curbs, Crosswalks, Stop Signs, etc.)2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; GC §34090 Public Works / Engineering ENG-030 Traffic Speed Surveys 10 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference (required every 5 years, but can be extended to 7 or 10 years); GC §34090 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: Resolution No. 2025-030 Page 66 of 98 ____________________ .  .  Item 10 Page 67 of 329 Ver. 13.0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS / ENGINEERING Page PW/ENG-5 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Lead Dept.ENG-031 Underground Service Alerts (USA's) / Dig Alerts 3 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Required for 3 years; GC §§4216.2(f) & 4216.3(d), 34090 Public Works / Engineering ENG-032 Underground Storage Tanks - USTs (City Owned) Design, Installation, Repairs, Lining, Upgrades Life of the Tank Mag, Mfr, OD, Ppr S / I Yes: After QC & OD 23 CCR 2712(b), H&S §25284.2(i) VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: Resolution No. 2025-030 Page 67 of 98 ____________________ .  .  Item 10 Page 68 of 329 Ver. 6.0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS / FLEET MAINTENANCE - GARAGE Page PW/G-1 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). FLEET MAINTENANCE / GARAGE Public Works / Fleet Maint. / Garage FL-001 Garage Inspections 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090 Public Works / Fleet Maint. / Garage FL-002 Pre-Trip Inspections / DOT Program / CHP Inspections / Vehicle Safety Checks / Daily Vehicle Inspections / Daily Equipment Checks 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD 13 CCR 1234(e); VC 34505.5(c); 49 CFR 396.11; GC §34090 Public Works / Fleet Maint. / Garage FL-003 Used Oil Disposal 3 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD 22 CCR 66266.130(c)(5), H&S §25250.18(b), 25250.19(a)(3) et seq. Public Works / Fleet Maint. / Garage FL-004 Vehicle & Equipment History Files, AQMD Certifications, Maintenance, Registrations, Safety Certifications, etc. Disposal of Vehicle or Equipment + 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; If a motor carrier, required for 18 months after vehicle is sold; CHP requires life of vehicle; OSHA requires 1 year; 8 CCR § 3203(b)(1); 49 CFR 396.21(b)(1); 49 CFR 396.3(c); CCP §337 et. Seq., GC §34090 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: Resolution No. 2025-030 Page 68 of 98 ____________________ .  .  Item 10 Page 69 of 329 Ver. 6.0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS - HOUSING Page PW/HOU-1 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). HOUSING Public Works / Housing HOU-001.1 City-Owned Property - Lottery Drawing Results 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090 Public Works / Housing HOU-001 City-Owned Property - Successful Lease Tenants (Application, Credit Reports, etc.) Expiration of Lease + 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference (meets municipal government auditing standards); GC §34090 Public Works / Housing HOU-002 City-Owned Property - Unsuccessful Lease Tenants (Application, Credit Reports, etc.) 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: Resolution No. 2025-030 Page 69 of 98 ____________________ .  .  Item 10 Page 70 of 329 Ver. 8.0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS / MAINTENANCE Page PW/MNT-1 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). MAINTENANCE Lead Dept.MNT-001 AQMD Permits (Generators, etc.)5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD 40 CFR 70.6; GC §34090 Public Works / Maint.MNT-002 Facility Inspections 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090 Lead Dept.MNT-004 Generator Operation Logs & Inspections - ALL 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD AQMD Rule 1470; Form 400–E–13a instructions; GC §34090 Public Works / Maint.MNT-005 Graffiti Removal Consent P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 Lead Dept.MNT-006 Operations & Maintenance Manuals (O&M Manuals) Life of Facility or Equipment Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 et. seq. Public Works / Maint.MNT-007 Stormwater: Operation & Maintenance (Catch Basins, Field, General Cleaning, Open Channels, Slots, Stormwater Treatment Measures and Trash Cleaning) Expiration + 3 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; plans must be updated every 5 years, audits are required every 2 years; SWRCB Order 2006-03; 40 CFR §§122.21, 122.41, 122.44; GC §34090 Division Providing Service / Work MNT-008 Work Orders / Service Requests CMMS DATABASE (Computerized Maintenance Management System) Indefinite - Minimum 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Data is interrelated; GC §34090 Division Providing Service / Work MNT-009 Work Orders / Service Requests - All Information Entered in CMMS Database (Paper drafts) When No Longer Required Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Preliminary drafts (the database is the original); GC §34090 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: Resolution No. 2025-030 Page 70 of 98 ____________________ .  .  Item 10 Page 71 of 329 Ver. 8.0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS / MAINTENANCE Page PW/MNT-2 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Division Providing Service / Work MNT-010 Work Orders / Service Requests - NOT entered in CMMS Database (or partial information entered into CMMS Database) (Division providing service retains originals; Division requesting service is considered a copy) 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD City Preference; CCP §§338 et seq., 340 et seq., 342, GC §34090 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: Resolution No. 2025-030 Page 71 of 98 ____________________ .  .  Item 10 Page 72 of 329 Ver. 11.0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS - PLANNING Page PW/PL-1 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). PLANNING Public Works / Planning PL-001 Alcohol Beverage Control License Applications (ABC Applications) When No Longer Required Mag, Mfr, OD, Ppr S / I Yes: After QC & OD (Non-Records) Public Works / Planning PL-002 Annexations / Boundaries / Consolidations / LAFCO P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Land Records; GC §34090 Public Works / Planning PL-003 Census, Demographics When No Longer Required Mag, Mfr, OD, Ppr S / I Yes: After QC & OD (Non-Records - Census Bureau is OFR) Public Works / Planning PL-004 Environmental Determinations: Environmental Impact Reports (EIRs), Negative Declarations, etc.) Inside City boundaries P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Usually filed in the project file; Final environmental determinations are required to be kept a "reasonable period of time"; 14 CCR §15095(c); GC §34090 Public Works / Planning PL-004.1 Environmental Determinations: Environmental Impact Reports (EIRs), Negative Declarations, etc.) Correspondence and staff notes that provide insight into the project or the agency’s CEQA compliance with respect to the project Project Approval or Denial + 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Not all internal communications and notes are required to be saved; "E-mails that do not provide insight into the project or the agency’s CEQA compliance with respect to the project — are not within the scope of section 21167.6, subdivision (e) and need not be retained." Golden Door Properties, LLC v. Superior Court of San Diego County (County of San Diego, et al., Real Parties in Interest) (53 Cal.App.5th 733); PRC 21167,6; GC §34090 Public Works / Planning PL-005 Environmental Determinations: Environmental Impact Reports (EIRs), Negative Declarations, etc.) Outside City boundaries When No Longer Required Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Non-records; EIRs and Negative Declarations within the City Boundaries are with the project file VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: Resolution No. 2025-030 Page 72 of 98 ____________________ .  .  Item 10 Page 73 of 329 Ver. 11.0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS - PLANNING Page PW/PL-2 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Public Works / Planning PL-006 General Plan, Elements and Amendments P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD City Clerk Maintains all Agenda Packets Permanently; GC §34090.7 Public Works / Planning PL-007 Historic Preservation Survey, Evaluations and Designations P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 Public Works / Planning PL-008 Master Plans, Specific Plans, Land Use Plans, Land Use Maps, Zoning Maps, etc.P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 Public Works / Planning PL-009 Materials Boards When No Longer Required Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Preliminary drafts not retained in the ordinary course of business; GC §34090 Public Works / Planning PL-010 Planning Applications Database Indefinite - Permanent Yes (all)Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference - Data is interrelated; GC §34090 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: Resolution No. 2025-030 Page 73 of 98 ____________________ .  .  Item 10 Page 74 of 329 Ver. 11.0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS - PLANNING Page PW/PL-3 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Public Works / Planning PL-011 Planning Project Files - Approved Permanent Entitlements (Application & Supporting Documents) (Includes Associated CEQA Noticing, Conditions of Approval, Public Noticing, Environmental Determinations, Staff Reports, Plans & Maps) (Other originals kept by City Clerk) Examples: Conditional Use Permits (CUPs), Correspondence, Design Review, Lot Line Adjustments, Parcel Maps, Planned Unit Developments (PUD), Site Plans, Tentative Subdivisions, Variances, Zone Changes, etc. P Yes Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; Final environmental determinations are required to be kept a "reasonable period of time"; 14 CCR §15095(c); GC§§34090, 34090.7 Public Works / Planning PL-012.1 Redevelopment Projects & Project Areas (Ensure Planning has all Environmental Documents, Engineering has all CIP Projects, and City Clerk has all Real Property records for Permanent retention) Completion + 10 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; GC §34090 Engineering PL-012.2 Redevelopment Projects & Project Areas CIP Projects built by Redevelopment Agency, if any Send to Engineering Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; GC §34090 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: Resolution No. 2025-030 Page 74 of 98 ____________________ .  .  Item 10 Page 75 of 329 Ver. 11.0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS - PLANNING Page PW/PL-4 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Public Works / Planning PL-012.3 Redevelopment Projects & Project Areas Environmental Documents / CEQA Permits, EIRs, Categorical Exemptions, Negative Declarations, etc. Send to Planning Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; GC §34090 City Clerk PL-012.4 Redevelopment Projects & Project Areas Real Property: Deeds, Easements, Rights of Way Send to City Clerk Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; GC §34090 Public Works / Planning PL-013 Special Studies Minimum 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 Public Works / Planning PL-014 Temporary Entitlements / Temporary Permits (Approved & Unapproved): Fireworks Permits, etc. Minimum 2 years Yes: During Event Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; GC§§34090 Public Works / Planning PL-015 Zoning Letters P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Land Records; GC §34090 Public Works / Planning PL-016 Zoning Maps / Land Use Maps (Historically Significant)P Yes (all)Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090.7 Public Works / Planning PL-017 Zoning Ordinance Amendments, Reclassifications / Zone Change P Yes Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference (copies); GC §34090.7 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: Resolution No. 2025-030 Page 75 of 98 ____________________ .  .  Item 10 Page 76 of 329 Ver. 7.0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS - SOLID WASTE Page PW/SOLID-1 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). UTILITIES / SOLID WASTE Public Works / Solid Waste SOLID-001 Solid Waste Liens / Garbage Liens & Releases P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090 et seq. Public Works / Solid Waste SOLID-002 Solid Waste Reduction / AB 939 Compliance / Tonnage Reports 10 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; GC §34090 et seq. VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 Adopted: Resolution No. 2025-030 Page 76 of 98 ____________________ .  .  Item 10 Page 77 of 329 Ver. 9.0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS / WASTEWATER Page PW/WW-1 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). WASTEWATER / SEWER Public Works / Waste Water WW-001 Capital Improvement Projects (CIP): Administration File / NOT Scanned - Wastewater Projects Project Administration, Certified Payrolls, Community Outreach / Notifications, Project Schedules, Progress meetings, Punch Lists, Real Estate Appraisals, RFIs & Responses, Temporary Easements, Construction Manager's Logs, Daily Inspections, Daily Logs, etc. Completion + 10 years or After Funding Agency Audit, if required, whichever is longer Yes: Until Completed Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; Some grant funding agencies require audits; Statute of Limitations for Errors & Omissions is 10 years; Statute of Limitations: Contracts & Spec's=4 years, Wrongful Death=comp. + 5 years, Developers=comp. + 10 years; CCP §337 et. seq., GC §34090 Public Works / Waste Water WW-002 Capital Improvement Projects (CIP): Permanent File / Scanned Records - Wastewater Projects Specifications / RFP & Addenda, Agreement / Contract, Successful Proposal, Change Orders, Geotechnical Studies & Reports, Operations & Maintenance Manuals (O&M Manuals,) Materials Testing Reports, Grading Permits, Hazardous Materials Plans, Notice of Completion, Photos, Soil Reports, Studies, Submittals, Surveys, etc. P Yes: Until Completed Mag, Mfr, OD, Ppr S/I Yes: After QC & OD Department preference; retained for disaster preparedness purposes; GC §34090 Public Works / Waste Water WW-003 CCTV / Video Inspections Minimum 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; GC §34090 Lead Dept.WW-004 Confined Space Entries 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD 8 CCR 5157(d)(14) & (e)(6); 29 CFR 1910.146(e)(6); GC §34090 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: Resolution No. 2025-030 Page 77 of 98 ____________________ .  .  Item 10 Page 78 of 329 Ver. 9.0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS / WASTEWATER Page PW/WW-2 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Public Works / Waste Water WW-005 FOG (Fats, Oil & Grease) / Source Control / Pretreatment Annual / Semi-Annual Reports 3 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; NPDES Monitoring records required for 3 years; POTW reports are required for 3 years; 40 CFR 403.12; GC §34090 Public Works / Waste Water WW-007 Generator Operation Logs & Inspections - ALL 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD AQMD Rule 1470; Form 400–E–13a instructions; GC §34090 Public Works / Waste Water WW-008 Sanitary Spills and Overflows (SSOs)5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Required for a minimum of 5 years; SWRCB Order 2002-0103-DWQ & 2006-03; 40 CFR 122.41(j)(2); GC §34090 Public Works / Waste Water WW-010 Sewer System Management Plans (SSMP) and Audits / Sanitary Spills Overflow Prevention Plan (SSOPP) and Sanitary Sewer Overflow Response Plan Superseded + 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; SSMPs are required to be updated every 6 years; SSOs are required for a minimum of 5 years; 40 CFR 122.41(j)(2); SWRCB General Order 2006-03; & 2022-0103-DWQ; GC §34090 Division Providing Service / Work WW-011 Work Orders / Service Requests CMMS DATABASE (Computerized Maintenance Management System) Indefinite - Minimum 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Data is interrelated; GC §34090 Division Providing Service / Work WW-012 Work Orders / Service Requests - All Information Entered in CMMS Database (Paper drafts) When No Longer Required Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Preliminary drafts (the database is the original); GC §34090 Division Providing Service / Work WW-013 Work Orders / Service Requests - NOT entered in CMMS Database (or partial information entered into CMMS Database) (Division providing service retains originals; Division requesting service is considered a copy) 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD City Preference; CCP §§338 et seq., 340 et seq., 342, GC §34090 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: Resolution No. 2025-030 Page 78 of 98 ____________________ .  .  Item 10 Page 79 of 329 Ver. 11.0 RECORDS RETENTION SCHEDULE: UTILITIES / GAS Page UT/GAS-1 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). GAS Utilities / Gas GAS-001 Capital Improvement Projects (CIP): Administration File / NOT Scanned - Gas Projects Project Administration, Certified Payrolls, Community Outreach / Notifications, Project Schedules, Progress meetings, Punch Lists, Real Estate Appraisals, RFIs & Responses, Temporary Easements, Construction Manager's Logs, Daily Inspections, Daily Logs, etc. Completion + 10 years or After Funding Agency Audit, if required, whichever is longer Yes: Until Completed Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; Some grant funding agencies require audits; Statute of Limitations for Errors & Omissions is 10 years; Statute of Limitations: Contracts & Spec's=4 years, Wrongful Death=comp. + 5 years, Developers=comp. + 10 years; CCP §337 et. seq., GC §34090 Utilities / Gas GAS-002 Capital Improvement Projects (CIP): Permanent File / Scanned Records - Gas Projects Specifications / RFP & Addenda, Agreement / Contract, Successful Proposal, Change Orders, Geotechnical Studies & Reports, Operations & Maintenance Manuals (O&M Manuals,) Materials Testing Reports, Grading Permits, Hazardous Materials Plans, Notice of Completion, Photos, Soil Reports, Studies, Submittals, Surveys, etc. P Yes: Until Completed Mag, Mfr, OD, Ppr S/I Yes: After QC & OD Department preference; retained for disaster preparedness purposes;; GC §34090 Lead Dept.GAS-003 Confined Space Entries (Gas Only)2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD 8 CCR 5157(d)(14) & (e)(6); 29 CFR 1910.146(e)(6); GC §34090 City Clerk GAS-005 Easements P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference (copies); GC §34090.7 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: Resolution No. 2025-030 Page 79 of 98 ____________________ .  .  Item 10 Page 80 of 329 Ver. 11.0 RECORDS RETENTION SCHEDULE: UTILITIES / GAS Page UT/GAS-2 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Utilities / Gas GAS-006 Employee Certifications (Gas Operator Qualifications & Tests, Employee Fusion Certifications) Separation + 5 years Before Separation Mag, Mfr, OD, Ppr S / I Yes: After QC & OD City preference; 29 CFR 1602.31 & 1627.3(b)(1), GC §§ 3105, 12946, 12960, 34090; 29 USC 1113 Utilities / Gas GAS-007 Environmental / Electrical Equipment Disposal - Hazardous Material P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; GC §34090 et seq. Utilities / Gas GAS-008 Equipment Records (Manuals, Tests, Inspections, Studies, Reports) Disposal of Equipment + 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; CCP §337 et. Seq., GC §34090 Utilities / Gas GAS-009 Facility Histories / Infrastructure Design P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 Utilities / Gas GAS-010 Gas Drawings / As-Builts / Record Drawings P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference (Engineering has originals); GC §34090.7 Utilities / Gas GAS-011 Gas Emergency Operating Plan P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 Utilities / Gas GAS-012 Gas Load Forecasts, Imbalances Minimum 5 years Mag, Mfr, OD, Ppr S / I Department Preference; GC §34090 Utilities / Gas GAS-014 Gas Operating, Inspection & Maintenance Plans & Installation Procedures (DIMP-Distribution Integrity Management Plan, Public Awareness Program, Natural Gas System Operator Qualification Plan, Gas Integrity Management Program) P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 Utilities / Gas GAS-015 Gas Pipelines - Cathodic Protection P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 Utilities / Gas GAS-016 Gas Pipelines - Integrity Management Program P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 Utilities / Gas GAS-017 Gas Pipelines - Pipeline Patrol P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: Resolution No. 2025-030 Page 80 of 98 ____________________ .  .  Item 10 Page 81 of 329 Ver. 11.0 RECORDS RETENTION SCHEDULE: UTILITIES / GAS Page UT/GAS-3 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Public Works / Engineering GAS-018 Gas Projects - Installation, Transmission, Distribution P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference (Engineering has originals); GC §34090.7 Utilities / Gas GAS-019 Gas Regulator Station Calibration, Retest & Reset P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 Public Works / Engineering GAS-020 Gas System Design, Regulator System Charts P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference (Engineering has originals); GC §34090.7 Utilities / Gas GAS-021 Gas System Reports (Distribution, Integrity Management, Leakage, & Transmission) P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 Utilities / Gas GAS-022 Gas Vaults - Inspections and Maintenance P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 Utilities / Gas GAS-023 Pipeline Maintenance / Valve Maintenance / Inspections / Gas Odorization Tests P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 Utilities / Electricity & Gas GAS-025 Regulatory Agency Audits: CEC, CFTC, CPUC, EPA, FERC, NERC, NPDES, WECC, etc. P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 Utilities / Electricity & Gas GAS-026 Regulatory Agency Compliance Reports & Confirmations: , CPUC, EPA, FERC, NERC, NPDES, WECC, etc. P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 Utilities / Electricity & Gas GAS-027 Regulatory Agency Correspondence: , CPUC, EPA, FERC, NERC, NPDES, WECC, etc.. P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 Utilities / Electricity & Gas GAS-028 Regulatory Agency Inspections: , CPUC, EPA, FERC, NERC, NPDES, WECC, etc. P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: Resolution No. 2025-030 Page 81 of 98 ____________________ .  .  Item 10 Page 82 of 329 Ver. 11.0 RECORDS RETENTION SCHEDULE: UTILITIES / GAS Page UT/GAS-4 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Utilities / Electricity & Gas GAS-029 Regulatory Agency Licenses: , CPUC, EPA, FERC, NERC, NPDES, WECC, etc. P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 Utilities / Gas GAS-030 Southern California Gas Agreement Administration / Intrastate Transmission Service Agreements / Firm Access Rights (FAR) P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference (City Clerk has originals of all agreements); GC §34090 et seq. Utilities / Gas GAS-031 Southern California Gas Franchise Statements 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference (meets municipal government auditing standards); GC §34090 et seq. Utilities / Gas GAS-032 Underground Service Alerts (USA's) / Dig Alerts - Gas Only 10 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; entered into DigAlert Software; the Excavator, Operator and the Regional Notification Cetner all have an obligation to retain for 3 years; GC §§4216.2(f); GC §34090 Division Providing Service / Work GAS-033 Work Orders / Service Requests CMMS DATABASE (Computerized Maintenance Management System) Indefinite - Minimum 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Data is interrelated; GC §34090 Division Providing Service / Work GAS-034 Work Orders / Service Requests - All Information Entered in CMMS Database (Paper drafts) When No Longer Required Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Preliminary drafts (the database is the original); GC §34090 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: Resolution No. 2025-030 Page 82 of 98 ____________________ .  .  Item 10 Page 83 of 329 Ver. 11.0 RECORDS RETENTION SCHEDULE: UTILITIES / GAS Page UT/GAS-5 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Division Providing Service / Work GAS-035 Work Orders / Service Requests - NOT entered in CMMS Database (or partial information entered into CMMS Database) (Division providing service retains originals; Division requesting service is considered a copy) 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD City Preference; CCP §§338 et seq., 340 et seq., 342, GC §34090 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: Resolution No. 2025-030 Page 83 of 98 ____________________ .  .  Item 10 Page 84 of 329 Ver. 9.0 RECORDS RETENTION SCHEDULE: UTILITIES - CUSTOMER SERVICE Page UT/CS-1 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). CUSTOMER SERVICE / UTILITY BILLING (ELECTRICITY, FIBER OPTICS, GAS, WASTE WATER, WATER ) Utilities / Customer Service CS-001 Accounts Receivable - Customer Services / Utility Billing 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; Meets auditing standards; GC §34090 et seq. Utilities / Customer Service CS-002 Adjustments / Abnormal Read Reports 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; Meets auditing standards; GC §34090 et seq. City Clerk OR Utility / Customer Service CS-002.1 Assessment District Ballots, Protest Letters, & Envelopes - Prop. 218 proceedings 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §53753(e)(2), 53755(d) City Attorney CS-003 Bankruptcies Copies - When No Longer Required Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090.7 Lead Dept.CS-004 Billing Registers, Payment Registers, Adjustment Registers When No Longer Required Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference (The Business License & Permit Database is the original; reports are considered drafts or copies); GC §34090 Lead Dept.CS-005 Collections / Collection Agency Case Files & Statements / Delinquent Accounts 7 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; Delinquencies remain on credit reports for 7 years; GC §34090 et seq. Utilities / Customer Service CS-006 Conservation Programs / Rebates / Incentives Minimum 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 Utilities / Customer Service CS-007 Customer Service / Utility Billing Database Indefinite - Minimum 5 years Yes Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Data Fields / Records are interrelated; meets municipal government auditing standards; GC §34090 Utilities / Customer Service CS-009 Hydrant Meters - Rentals / Temporary (Pools, Construction) End of Rental + 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; GC §34090 Utilities / Customer Service CS-010 Lock Box Reports / Payment Detail Reports 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; Meets auditing standards; GC §34090 et seq. VERNON, CA ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: Resolution No. 2025-030 Page 84 of 98 ____________________ .  .  Item 10 Page 85 of 329 Ver. 9.0 RECORDS RETENTION SCHEDULE: UTILITIES - CUSTOMER SERVICE Page UT/CS-2 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Utilities / Customer Service CS-010.1 Medical Necessity Customers (Emergencies / Shut-offs - Customers who must have electricity for critical medical equipment) When Superseded or Terminated Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; Confidential; GC §34090 Utilities / Customer Service OR Utilities / Electricity CS-011 Reports to DOE (Department of Energy) 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; Meets auditing standards; GC §34090 et seq. Utilities / Customer Service CS-011.1 Residential Water Billing: Appeals - Payment Delinquency & Impending Discontinuation Final Decision + 2 years Mag, Ppr, Mfr, OD S / I Yes: After QC & OD Documented or attached to Customer Record in database GC §34090; H&S §116908 Utilities / Customer Service CS-011.2 Residential Water Billing: Non-payment Notices / Notice of Payment Delinquency & Impending Discontinuation (Initial, Final) When No Longer Required Mag, Ppr, Mfr, OD S / I Yes: After QC & OD Documented or attached to Customer Record in database GC §34090; H&S §116908 Utilities / Customer Service CS-011.3 Residential Water Billing: NSF Checks / Adjustments to Customer accounts When No Longer Required Mag, Ppr, Mfr, OD S / I Yes: After QC & OD Documented or attached to Customer Record in database GC §34090; H&S §116908 Utilities / Customer Service CS-011.4 Residential Water Billing: Payment Plans: Amortization, Alternative Payment Plans, Deferrals, etc. Expiration or Completion of Payment Plan Mag, Ppr, Mfr, OD S / I Yes: After QC & OD Documented or attached to Customer Record in database GC §34090; H&S §116910 Utilities / Customer Service CS-011.5 Residential Water Billing: Policy on Discontinuation of Residential Service for Nonpayment When Superseded; Minimum 2 years Mag, Ppr, Mfr, OD S / I Yes: After QC & OD Must post to Website; H&S §116906; GC §34090 Utilities / Customer Service CS-011.6 Residential Water Billing: Report of Annual Discontinuations of Residential Service Minimum 2 years Mag, Ppr, Mfr, OD S / I Yes: After QC & OD Must post to Website; H&S §116918; GC §34090 Lead Dept.CS-012 Returned Checks / NSF Checks 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; Meets auditing standards; GC §34090 VERNON, CA ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: Resolution No. 2025-030 Page 85 of 98 ____________________ .  .  Item 10 Page 86 of 329 Ver. 9.0 RECORDS RETENTION SCHEDULE: UTILITIES - CUSTOMER SERVICE Page UT/CS-3 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Utilities / Customer Service CS-013 Service Address Files (Application, Credit Report, Inspections, Water Liability Forms, Requests for Power Load Data, Control Cards, Work Orders, etc.) Close of Account in Good Standing + 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; GC §34090 et seq. Utilities / Customer Service CS-014 Stubs / Payment Coupons (returned with payment) When No Longer Required Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Preliminary drafts not retained in the ordinary course of business; GC §34090 Utilities / Customer Service CS-015 Turn Ons and Turn Offs When No Longer Required Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Preliminary drafts not retained in the ordinary course of business; GC §34090 Utilities / Customer Service CS-016 Utility Adjustment Slips / Meter Mis- reads, Credits / Debits to Accounts 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; Meets auditing standards; GC §34090 et seq. VERNON, CA ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: Resolution No. 2025-030 Page 86 of 98 ____________________ .  .  Item 10 Page 87 of 329 Ver. 11.0 RECORDS RETENTION SCHEDULE: UTILITIES - ELECTRICITY Page UT/EL-1 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). ELECTRICITY Utilities / Electricity EL-001 AQMD Fuel Reports 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD 40 CFR 70.6; GC §34090 Lead Dept.EL-002 AQMD Permits (Generators, etc.)Expiration + 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD 40 CFR 70.6; GC §34090 Utilities / Electricity EL-003 Bulk Power Log Sheets (prior to 2007) / Purchasing / Suppliers (Evaluations, Financial Data. Reports or Studies) 10 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 Utilities / Electricity EL-004 Capital Improvement Projects (CIP): Administration File / NOT Scanned (Electricity) Project Administration, Certified Payrolls, Community Outreach / Notifications, Project Schedules, Progress meetings, Punch Lists, Real Estate Appraisals, RFIs & Responses, Temporary Easements, Construction Manager's Logs, Daily Inspections, Daily Logs, Stormwater compliance, etc. Completion + 10 years or After Funding Agency Audit, if required, whichever is longer Yes: Until Completed Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; Some grant funding agencies require audits; Statute of Limitations for Errors & Omissions is 10 years; Statute of Limitations: Contracts & Spec's=4 years, Wrongful Death=comp. + 5 years, Developers=comp. + 10 years; CCP §337 et. seq., GC §34090 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: Resolution No. 2025-030 Page 87 of 98 ____________________ .  .  Item 10 Page 88 of 329 Ver. 11.0 RECORDS RETENTION SCHEDULE: UTILITIES - ELECTRICITY Page UT/EL-2 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Utilities / Electricity EL-005 Capital Improvement Projects (CIP): Permanent File / Scanned Records (Electricity) Specifications / RFP & Addenda, Agreement / Contract, Successful Proposal, Change Orders, Geotechnical Studies & Reports, Operations & Maintenance Manuals (O&M Manuals,) Materials Testing Reports, Grading Permits, Hazardous Materials Plans, Notice of Completion, Photos, Soil Reports, Studies, Submittals, Surveys, etc. P Yes: Until Completed Mag, Mfr, OD, Ppr S/I Yes: After QC & OD Department preference; retained for disaster preparedness purposes; GC §34090 Lead Dept.EL-006 Confined Space Entries / Hot Work Permits / Lock Out-Tag Out / Lockout-Tagout / Lockout-Blockout / Energy Control Procedures (ECP) / Air Monitoring Calibrations 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; 8 CCR 5157(d)(14) & (e)(6); 29 CFR 1910.146(e)(6); GC §34090 Utilities / Electricity EL-009 Control Center Operator / Dispatcher Check Listing 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; GC §34090 Utilities / Electricity EL-045 Control Center Switching Order Logs / System Logs / Manual Entry Logs / Load Changes 10 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference (Load records are required for 3 years); 18 CFR 125.2, 125.3; GC §34090 Utilities / Electricity EL-007 Cooling Tower Activity Sheets and Reports 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090 Utilities / Electricity EL-007.1 Daily Purchasing 10 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD 18 CFR 125.2 & 125.3; GC §34090 Utilities / Electricity EL-008 Crane Maintenance Reports (Fixed / Stationary)5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD 8 CCR 344.80 & 81; GC §34090 Utilities / Electricity EL-010 Department of Energy (DOE) Licenses and Regulatory Correspondence P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: Resolution No. 2025-030 Page 88 of 98 ____________________ .  .  Item 10 Page 89 of 329 Ver. 11.0 RECORDS RETENTION SCHEDULE: UTILITIES - ELECTRICITY Page UT/EL-3 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Utilities / Electricity EL-011 Department of Energy (DOE) Reports 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 City Clerk EL-012 Easements P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference (copies); GC §34090.7 Utilities / Electricity EL-013 Electric Utility Service Equipment Requirements Committee (EUSERC) - All Records When No Longer Required Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Not City Records Utilities / Electricity EL-014 Electricity Drawings / As-Builts / Record Drawings Disposal of Equipment + 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; 18 CFR 125.2 & 125.3; GC §34090 Utilities / Electricity EL-015 Equipment Records (Manuals, Tests, Inspections, Studies, Reports) Disposal of Equipment + 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; 18 CFR 125.2 & 125.3; CCP §337 et. Seq., GC §34090 Utilities / Electricity EL-016 Facility Histories / Infrastructure Design P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 Utilities / Electricity EL-016.1 Fuel Records (reported to AQMD 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD AQMD Rule 1470; Form 400–E–13a instructions; GC §34090 Utilities / Electricity EL-017 Generation Reliability Reports / Run Logs / Generation Reports / Generator Operation Logs & Inspections / Power Production Operating Data Logs / Diaries 10 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD 18 CFR 125.2 & 125.3; AQMD Rule 1470; Form 400–E–13a instructions; GC §34090 Utilities / Electricity EL-021 Joint Pole Agreements P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 Utilities / Electricity EL-022 Joint Pole Committee Industry Committee - All Records When No Longer Required Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Not City Records Utilities / Electricity EL-023 Joint Pole Invoices / Accounts Receivable 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference (meets municipal government auditing requirements); GC §34090 Utilities / Electricity EL-024 Joint Pole Locations, History, Maintenance (Card Files) Replacement of the Pole Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: Resolution No. 2025-030 Page 89 of 98 ____________________ .  .  Item 10 Page 90 of 329 Ver. 11.0 RECORDS RETENTION SCHEDULE: UTILITIES - ELECTRICITY Page UT/EL-4 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Utilities / Electricity EL-025 Load Records, Load Curves, Temperature Logs, Water Logs 10 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference (required for 3 years); 18 CFR 125.2, 125.3; GC §34090 Utilities / Electricity EL-025.1 Power Outage Reports - Preliminary Report produced by the Control Center 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference (Engineering produces Final Report); GC §34090 Utilities / Electricity EL-026 Power Outage Reports - Final Report produced by Engineering 10 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 Utilities / Electricity EL-027 Power Outage Database / Interruption of Service Database Indefinite - Minimum 10 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Data is interrelated; GC §34090 Utilities / Electricity EL-029 Power Trading / Power Scheduling (Check Out Worksheets) Completion + 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference (auditing standards are 5 years); GC §34090 Utilities / Electricity EL-030 Power Trading / Power Scheduling (Confirmations, Invoices) 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 Utilities / Electricity EL-031 Power Trading / Power Scheduling (Generation Worksheets) 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 Utilities / Electricity & Gas EL-034 Regulatory Agency Audits: CEC, CFTC, CPUC, EPA, FERC, NERC, NPDES, WECC, etc. 10 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 Utilities / Electricity & Gas EL-035 Regulatory Agency Compliance Reports & Confirmations: CEC, CFTC, CPUC, EPA, FERC, NERC, NPDES, WECC, etc. 10 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 Utilities / Electricity & Gas EL-036 Regulatory Agency Correspondence: , CPUC, EPA, FERC, NERC, NPDES, WECC, etc.. Minimum 10 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 Utilities / Electricity & Gas EL-037 Regulatory Agency Inspections: , CPUC, EPA, FERC, NERC, NPDES, WECC, etc.10 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: Resolution No. 2025-030 Page 90 of 98 ____________________ .  .  Item 10 Page 91 of 329 Ver. 11.0 RECORDS RETENTION SCHEDULE: UTILITIES - ELECTRICITY Page UT/EL-5 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Utilities / Electricity & Gas EL-038 Regulatory Agency Licenses: , CPUC, EPA, FERC, NERC, NPDES, WECC, etc.P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 Utilities / Electricity EL-039 Sampling / Circular & Strip Charts 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 Utilities / Electricity EL-040 SCADA Database (Electricity) (Supervisory Control and Data Acquisition) Indefinite - Minimum 5 years Yes Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Data is interrelated; GC §34090 Utilities / Electricity EL-041 SCADA Printouts / Reports / Log Books / Logs Sheets 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Preliminary drafts; GC §34090 Utilities / Electricity EL-042 Stormwater Monitoring / NPDES Monitoring and Inspection (from Former Electricity Generation Plant) 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; Monitoring records required for 3 years; 40 CFR §§122.21, 122.41, 122.44; CCP §337 et seq. Utilities / Electricity EL-043 Stormwater: NPDES Annual Reports (from Former Electricity Generation Plant)5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; Monitoring records required for 3 years; 40 CFR §§122.21, 122.41, 122.44 Utilities / Electricity EL-044 Stormwater: NPDES Permits (from Former Electricity Generation Plant) Expiration + 5 years Yes: Until Expiration Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; Monitoring records required for 3 years; 40 CFR §§122.21, 122.41, 122.44; CCP §337 et seq. Utilities / Electricity EL-046 Turbine Activity Reports 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD AQMD Rule 1470; Form 400–E–13a instructions; GC §34090 Lead Dept.EL-046.1 Underground Service Alerts (USA's) / Dig Alerts 3 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; entered into DigAlert Software; the Excavator, Operator and the Regional Notification Cetner all have an obligation to retain for 3 years; GC §§4216.2(f); GC §34090 Division Providing Service / Work EL-047 Work Orders / Service Requests CMMS DATABASE (Computerized Maintenance Management System) Indefinite - Minimum 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Data is interrelated; GC §34090 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: Resolution No. 2025-030 Page 91 of 98 ____________________ .  .  Item 10 Page 92 of 329 Ver. 11.0 RECORDS RETENTION SCHEDULE: UTILITIES - ELECTRICITY Page UT/EL-6 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Division Providing Service / Work EL-048 Work Orders / Service Requests - All Information Entered in CMMS Database (Paper drafts) When No Longer Required Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Preliminary drafts (the database is the original); GC §34090 Division Providing Service / Work EL-049 Work Orders / Service Requests - NOT entered in CMMS Database (or partial information entered into CMMS Database) Includes Job Briefing, Operating Checklist, Safety Checklist (Division providing service retains originals; Division requesting service is considered a copy) 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD City Preference for OSHA compliance; CCP §§338 et seq., 340 et seq., 342, GC §34090 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: Resolution No. 2025-030 Page 92 of 98 ____________________ .  .  Item 10 Page 93 of 329 Ver. 7.0 RECORDS RETENTION SCHEDULE: UTILITIES - FIBER OPTICS Page UT/FO-1 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). FIBER OPTICS Utilities / Fiber Optics FO-001 Capital Improvement Projects (CIP): Administration File / NOT Scanned - Fiber Optics Projects Project Administration, Certified Payrolls, Community Outreach / Notifications, Project Schedules, Progress meetings, Punch Lists, Real Estate Appraisals, RFIs & Responses, Temporary Easements, Construction Manager's Logs, Daily Inspections, Daily Logs, etc. Completion + 10 years or After Funding Agency Audit, if required, whichever is longer Yes: Until Completed Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; Some grant funding agencies require audits; Statute of Limitations for Errors & Omissions is 10 years; Statute of Limitations: Contracts & Spec's=4 years, Wrongful Death=comp. + 5 years, Developers=comp. + 10 years; CCP §337 et. seq., GC §34090 Utilities / Fiber Optics FO-002 Capital Improvement Projects (CIP): Permanent File / Scanned Records - Fiber Optics Projects Specifications / RFP & Addenda, Agreement / Contract, Successful Proposal, Change Orders, Geotechnical Studies & Reports, Operations & Maintenance Manuals (O&M Manuals,) Materials Testing Reports, Notice of Completion, Photos, Soil Reports, Studies, Submittals, Surveys, etc. P Yes: Until Completed Mag, Mfr, OD, Ppr S/I Yes: After QC & OD Department preference; retained for disaster preparedness purposes; GC §34090 Utilities / Fiber Optics FO-004 Fiber Optic Customers (Internet & Dark Fiber)Close + 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference (meets auditing standards); GC §34090 Utilities / Fiber Optics FO-005 Fiber Optic Drawings / As-Builts / Record Drawings P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference (Engineering has originals); GC §34090.7 Utilities / Fiber Optics FO-006 Fiber Optic Pipelines / Projects - Installation, Transmission, Distribution P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference (Engineering has originals); GC §34090.7 Utilities / Fiber Optics FO-007 Fiber Optic Plans Superseded + 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: Resolution No. 2025-030 Page 93 of 98 ____________________ .  .  Item 10 Page 94 of 329 Ver. 11.0 RECORDS RETENTION SCHEDULE: UTILITIES - WATER Page UT/WTR-1 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). WATER DISTRIBUTION (POTABLE WATER) Utilities Water Dist.WTR-001 Capital Improvement Projects (CIP): Administration File / NOT Scanned - Water Projects Project Administration, Certified Payrolls, Community Outreach / Notifications, Project Schedules, Progress meetings, Punch Lists, Real Estate Appraisals, RFIs & Responses, Temporary Easements, Construction Manager's Logs, Daily Inspections, Daily Logs, etc. Completion + 10 years or After Funding Agency Audit, if required, whichever is longer Yes: Until Completed Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; Some grant funding agencies require audits; Statute of Limitations for Errors & Omissions is 10 years; Statute of Limitations: Contracts & Spec's=4 years, Wrongful Death=comp. + 5 years, Developers=comp. + 10 years; CCP §337 et. seq., GC §34090 Utilities Water Dist.WTR-002 Capital Improvement Projects (CIP): Permanent File / Scanned Records - Water Projects Specifications / RFP & Addenda, Agreement / Contract, Successful Proposal, Change Orders, Geotechnical Studies & Reports, Operations & Maintenance Manuals (O&M Manuals,) Materials Testing Reports, Hazardous Materials Plans, Notice of Completion, Photos, Soil Reports, Studies, Submittals, Surveys, etc. P Yes: Until Completed Mag, Mfr, OD, Ppr S/I Yes: After QC & OD Department preference; retained for disaster preparedness purposes; GC §34090 Utilities Water Dist.WTR-003 Chains of Custody / Water Analysis / Reports & Sampling: Bacteriological and Organics 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD 40 CFR 141.33(a) VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: Resolution No. 2025-030 Page 94 of 98 ____________________ .  .  Item 10 Page 95 of 329 Ver. 11.0 RECORDS RETENTION SCHEDULE: UTILITIES - WATER Page UT/WTR-2 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Utilities Water Dist.WTR-004 Chains of Custody / Water Analysis / Reports & Sampling: Chemical (Includes Chlorine Residuals, Disinfectant Residuals, Disinfection Byproducts, and Disinfection Byproduct Precursors) 10 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference (10 years is required); 40 CFR 141.33(a); 22 CCR §§64470, 64537, 64692 Utilities Water Dist.WTR-005 Chains of Custody / Water Analysis / Reports & Sampling: Lead & Copper 12 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Required for 12 years or 2 compliance cycles; 22 CCR 64400.25; 22 CCR §64470; 22 CCR 64690.80; 40 CFR 141.33(a); 40 CFR 141.91 Lead Dept.WTR-006 Confined Space Entries 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD 8 CCR 5157(d)(14) & (e)(6); 29 CFR 1910.146(e)(6); GC §34090 Utilities Water Dist.WTR-006.5 Cross-Connection / Backflow Test Reports 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; exceeds SWRCB Cross-Connection Control Policy Handbook Section 3.5.1 requires records be retained for the previous three calendar years; GC §34090 Utilities Water Dist.WTR-007 Customer Concerns / Customer Complaints: Odor / Taste / Visual Complaints (Correspondence regarding Potable Water) 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD 5 years is required in State and Federal law for any complaints; 40 CFR 122.41(j)(2) & 40 CFR 141.33(b); 22 CCR 64470(a) Public Works / Engineering WTR-008 Development Review Comments Copies - When No Longer Required Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090.7 Utilities Water Dist.WTR-009 Environmental Agencies / Regulatory Agencies (EPA, DHS, etc.) Minimum 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: Resolution No. 2025-030 Page 95 of 98 ____________________ .  .  Item 10 Page 96 of 329 Ver. 11.0 RECORDS RETENTION SCHEDULE: UTILITIES - WATER Page UT/WTR-3 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Utilities Water Dist.WTR-010 Fire Hydrant Flow / Pressure Tests (Development or Maintenance) - Database Indefinite - Minimum 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference (data is interrelated); GC §34090 Utilities Water Dist.WTR-011 Fire Hydrant Flow / Pressure Tests (Development or Maintenance) - Paper Minimum 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference (valves are exercised every year); GC §34090 Utilities Water Dist.WTR-012 Log Book (Pump Houses)7 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 Utilities Water Dist. Or HEALTH? WTR-013 NPDES Monitoring Reports (Well Site Discharges)3 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Monitoring records required for 3 years in Federal law; 40 CFR §§122.21, 122.41 Utilities Water Dist. Or HEALTH? WTR-014 NPDES Permits (Well Site Discharges)Expiration + 3 years Yes: Until Expiration Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; Monitoring records required for 3 years; 40 CFR §§122.21, 122.41; CCP §337 et seq. Utilities Water Dist.WTR-015 Operating Permit (Wells)P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; GC §34090 Utilities Water Dist.WTR-016 Operations & Maintenance Manuals / O & M Manuals Disposal of Equipment Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; GC §34090 Utilities Water Dist.WTR-016.2 Public Notices - Potable Water (Tier 1, 2, or 3)3 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD 22 CCR §64470; GC §34090 Utilities Water Dist.WTR-017.5 Reservoirs: Dive Videos 10 years Mag, Mfr, OD, Ppr S Yes - After QC & OD Department preference (covers 2 mandated cycles); GC §34090 Utilities Water Dist.WTR-017.6 Reservoirs: Flushing, Disinfection and Cleaning Minimum 3 years Mag, Mfr, OD, Ppr S Yes - After QC & OD Flushing, Disinfection, Inspection and Cleaning is required for 3 years; 22 CCR §64604(c); GC §34090 Utilities Water Dist.WTR-017.7 Reservoirs: Inspection Reports, Maintenance Records P Mag, Mfr, OD, Ppr S Yes - After QC & OD Department preference; GC §34090 Utilities Water Dist.WTR-018 SCADA Database (Water) (Supervisory Control and Data Acquisition) Indefinite - Minimum 5 years Yes Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference (data is interrelated); GC §34090 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: Resolution No. 2025-030 Page 96 of 98 ____________________ .  .  Item 10 Page 97 of 329 Ver. 11.0 RECORDS RETENTION SCHEDULE: UTILITIES - WATER Page UT/WTR-4 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Lead Dept.WTR-019 Underground Service Alerts (USA's) / Dig Alerts 3 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; entered into DigAlert Software; the Excavator, Operator and the Regional Notification Cetner all have an obligation to retain for 3 years; GC §§4216.2(f); GC §34090 City Clerk WTR-020 Urban Water Management Plans (UWMP) Copies - When No Longer Required Yes Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference (copies) GC §34090.7 Utilities Water Dist.WTR-021 Videos - Water Wells, Repairs, Reservoirs, Tanks, etc.P Mag Department preference; GC §34090 Utilities Water Dist.WTR-022 Vulnerability Assessment / Emergency Response Plan / Risk & Resilience Assessment / Hazard Mitigation Plan When Superseded - Minimum 5 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Confidential; 42 USC 300i-2 (c); GC §34090 Utilities Water Dist.WTR-023 Water Production Reads / Reports (to State DHS & DWR)5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; Meets California Department of Health requirements (3 years); GC §34090 Utilities Water Dist.WTR-024 Water Quality Reports / Consumer Confidence Reports P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; Required for 12 years or 2 compliance cycles; 22 CCR §§ 64400.25; 64470, 64483(g), 40 CFR 141.33(a); 40 CFR 141.91 City Clerk WTR-025 Water Supply Agreements Copies - When No Longer Required Yes Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Send originals to City Clerk; GC §34090.7 Utilities Water Dist.WTR-027 Well Records (includes Destroyed or Abandoned Wells)P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; GC §34090 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: Resolution No. 2025-030 Page 97 of 98 ____________________ .  .  Item 10 Page 98 of 329 Ver. 11.0 RECORDS RETENTION SCHEDULE: UTILITIES - WATER Page UT/WTR-5 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Division Providing Service / Work WTR-028 Work Orders / Service Requests CMMS DATABASE (Computerized Maintenance Management System) Indefinite - Minimum 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference (data is interrelated); GC §34090 Division Providing Service / Work WTR-029 Work Orders / Service Requests - All Information Entered in CMMS Database (Paper drafts) When No Longer Required Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Preliminary drafts (the database is the original); GC §34090 Division Providing Service / Work WTR-030 Work Orders / Service Requests - NOT entered in CMMS Database (or partial information entered into CMMS Database) (Division providing service retains originals; Division requesting service is considered a copy) 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD City Preference; CCP §§338 et seq., 340 et seq., 342, GC §34090 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission Adopted: Resolution No. 2025-030 Page 98 of 98 ____________________ .  .  Item 10 Page 99 of 329 HOW TO USE RETENTION SCHEDULES ©1995-2025 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission A legend explaining the information presented in the retention schedule; please read this for an explanation of every column. The specified retention period applies regardless of the media of the record: If a record is stored on paper and electronic format (a computer file on a hard drive), all electronic and paper records should be destroyed (or deleted / erased) after the specified period of time has elapsed and authorization to destroy has been obtained. Copies or duplicates of records should never be retained longer than the prescribed period for the official (original) record, and drafts and copies should be destroyed as soon as they are no longer required. The term “records” shall include all records as defined by the California Public Records Act. STRUCTURE: CITY-WIDE, DEPARTMENTS & DIVISIONS The City-wide retention schedule includes those records all departments have in common (e-mails, letters, memorandums, purchase orders, etc.). These records are NOT repeated in the Department retention schedule, unless that department is the Office of Record. Each department has a separate retention schedule that describes the records that are unique to their department, or for which they are the Office of Record. The department retention schedules may be organized by Division within that Department. If a record is not listed in your department retention schedule, refer to the City-wide retention schedule, or look in the index to the schedules (provided after approval.) BENEFITS This retention schedule has been developed by Diane R. Gladwell, MMC, an expert in Municipal Government records, and will provide the City with the following benefits: • Reduce administrative expenses, expedite procedures • Free office space and computer storage space • Reduce the cost of records storage – paper and electronic • Eliminate duplication of effort within the City • Find records faster • Determine what media should be used to store records AUTHORIZATION TO DESTROY RECORDS (Paper or Electronic Records): Destruction or deletion of an official (original) record that has exceeded its retention period must be authorized prior to destruction or deletion. • If there is a minimum retention (“Minimum 2 years"), the destruction / deletion must be authorized before it is destroyed, as it is an official (original) record. Copies, drafts, notes and non-records do NOT require authorization, and can be destroyed “When No Longer Required.” • If there is NOT a minimum retention ("When No Longer Required"), it does NOT need to be authorized prior to destruction, as it is a preliminary draft, copy, or the Content is NOT Substantive. On every page of the schedules (near the top, just under the column headings) are important instructions, including instructions regarding holds on destroying records. “Litigation, complaints, claims, public records act requests, audits and/or investigations suspend normal retention periods (retention resumes after settlement or resolution).” .  .  Item 10 Page 100 of 329 RECORDS RETENTION SCHEDULE LEGEND ©1995 – 2025 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission OFR (Office of Record): The department that keeps the Official (original or “record copy”) record for its retention period, then authorizes destruction. Usually, it is the department that originates the record. The official (original) record may be the paper / hard copy version of the record; however the electronic record may be the official (original) record. See the “Destroy Paper after Imaged & QC’d” below for the Legal Requirements for the electronic record to be the official (original) record. Records Description: The record series (a group of like records). Non-Record: Documents, studies, books and pamphlets produced by outside agencies, preliminary drafts not retained in the ordinary course of business. Retention/Disposition: Active (guideline): How long the file remains in the immediate office area Inactive (guideline): How long the file is in off-site storage, stored electronically in accordance with law (see below) Total Retention: The total number of years the record is retained For file folders containing documents with different retention timeframes, use the document with the longest retention time. P = Permanent Indefinite = No fixed or specified retention period; used for databases, because the data fields are interrelated. Vital? = Those records that are needed for basic operations in the event of a disaster. Media Options (guideline) terms used in State law: Mag = Electronic Computer Magnetic Media (Hard drives, Networks, USB Drives, Cloud, etc.) Mfr = Microforms (aperture cards, microfilm, microfiche, or jackets) Ppr = Paper OD = Optical Disk or other Unalterable Media which does not allow changes Scan / Import (guideline): “S” indicates the record should be scanned into the document imaging system; “I” indicates the record should be electronically imported into the document imaging system; “M” indicates the record was microfilmed Destroy Paper after Imaged & QC’d (quality checked) / Trustworthy Electronic Record: “Yes” means the electronic record may serve as the OFFICIAL record (and the paper version may be destroyed, or the record may be electronically generated and never exist in paper format ) IF (these are the legal requirements for the electronic record to serve as the official (original) record) the electronic record is also placed on Unalterable Media, Immutable Cloud Media, Optical Disk (OD), DVD-R, CD-R, Blue-ray-R, or WORM, or microfilmed) which is stored in a safe & separate location. Employees are required to Quality Check (“QC’d”) both the images and the indexes, and ensure the electronic record contains all significant details from the original and be an adequate substitute for the original document for all purposes ; other legal mandates may apply. Legend for legal citations (§: Section) B&P: Business & Professions Code (CA) CBC: California Building Code CC: Civil Code (CA) CCP: Code of Civil Procedure (CA) CCR: California Code of Regulations (CA) CFC: California Fire Code CFR: Code of Federal Regulations (US) EC: Elections Code (CA) EVC: Evidence Code (CA) FA: Food & Agriculture Code FC: Family Code (CA) FTB: Franchise Tax Board (CA) GC: Government Code (CA) H&S: Health & Safety Code (CA) HUD: Housing & Urban Develop. (US) LC: Labor Code (CA) Ops. Cal. Atty. Gen..: Attorney General Opinions (CA) PC: Penal Code (CA) PRC Public Resources Code R&T: Revenue & Taxation Code (CA) UFC: Uniform Fire Code USC: United States Code (US) VC: Vehicle Code (CA) W&I: Welfare & Institutions Code (CA) .  .  Item 10 Page 101 of 329 Ver. 15.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-1 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference Retentions apply to the department that is NOT the Office of Record (OFR), or the "Lead Department". If you are the OFR, refer to your department retention schedule. Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). CITY WIDE (Used by All Departments) Lead Dept.CW-002 Affidavits of Publications / Public Hearing Notices / Legal Advertising / Affidavits of Posting 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Brown Act challenges must be filed within 30 or 90 days of action; Statute of Limitations on Municipal Government actions is 3 - 6 months; GC §§34090, 54960.1(c)(1) Lead Dept.CW-005 Agreements & Contracts - WITHOUT City Clerk's Attestation (Prior to 2020) Agreement or Contract includes all contractual obligations (e.g. Specifications and Successful Proposal / Scope of Work), etc.) Completion + 10 years Yes: Before Completion Mag, Mfr, OD, Ppr S/I Yes: After QC & OD Upon Completio n Covers E&O Statute of Limitations (insurance certificates are filed with agreement); Statute of Limitations: Contracts & Spec's=4 years, Wrongful Death=comp. + 5 years, Developers=comp. + 10 years; CCP §337 et. seq., GC §34090 Lead Dept.CW-006 Agreements & Contracts: ADMINISTRATIVE FILES (with Grant Funding) (Correspondence, Project Administration, Project Schedules, Certified Payrolls, Invoices, Logs, RFP, etc.) Completion + 10 years or After Funding Agency Audit, if required, whichever is longer Yes: Before Completion Mag, Mfr, OD, Ppr S/I Yes: After QC & OD Upon Completio n Some grant funding agencies require audits; Statute of Limitations for Errors & Omissions is 10 years; Published Audit Standards=4-7 years; Statute of Limitations: Contracts & Spec's=4 years, Wrongful Death=comp. + 5 years, Developers=comp. + 10 years; CCP §337 et. seq., 2 CFR 200.334; 24 CFR 91.105(h), 92.505, & 570.502(b), 29 CFR 97.42; OMB Circular A-133; GC §34090; GC §8546.7 Lead Dept.CW-007 Agreements & Contracts: ADMINISTRATIVE FILES (Correspondence, Project Administration, Project Schedules, Certified Payrolls, Invoices, Logs, RFP, etc.) Completion + 10 years Yes: Before Completion Mag, Mfr, OD, Ppr S/I Yes: After QC & OD Upon Completio n Covers E&O Statute of Limitations (insurance certificates are filed with agreement); Statute of Limitations: Contracts & Spec's=4 years, Wrongful Death=comp. + 5 years, Developers=comp. + 10 years; CCP §337 et. seq., GC §34090 VERNON, CA ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 .  .  Item 10 Page 102 of 329 Ver. 15.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-2 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference Retentions apply to the department that is NOT the Office of Record (OFR), or the "Lead Department". If you are the OFR, refer to your department retention schedule. Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Lead Dept.CW-008 Agreements & Contracts: UNSUCCESSFUL BIDS, UNSUCCESSFUL PROPOSALS or RESPONSES to RFPs (Request for Proposals) and/or RFQs (Request for Qualifications) that don't result in a contract 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD The RFP / RFQ and the successful proposal becomes part of the agreement or contract; GC §34090 Staffing Dept.CW-011 Boards, Commissions, & Committees: City Council Subcommittees (Composed solely of less than a quorum of the City Council) 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD All recommendations are presented to the City Council; GC §34090 et seq. CW-012 Boards, Commissions, & Committees: External Organizations (e.g. County Board of Supervisors) When No Longer Required Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Non-records Staffing Dept.CW-013 Boards, Commissions, & Committees: Residents Advisory Bodies Formed by CITY COUNCIL AGENDAS, AGENDA PACKETS. Minimum 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Brown Act challenges must be filed within 30 or 90 days of action; GC §§34090, 54960.1(c)(1) Staffing Dept.CW-014 Boards, Commissions, & Committees: Residents Advisory Bodies Formed by CITY COUNCIL AUDIO RECORDINGS of Meetings / Audio Tapes 10 years Mag OD Department preference; State law only requires for 30 days; GC §54953.5(b) VERNON, CA ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 .  .  Item 10 Page 103 of 329 Ver. 15.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-3 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference Retentions apply to the department that is NOT the Office of Record (OFR), or the "Lead Department". If you are the OFR, refer to your department retention schedule. Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Staffing Dept.CW-015 Boards, Commissions, & Committees: Residents Advisory Bodies Formed by CITY COUNCIL VIDEO RECORDINGS of Meetings / Audio Tapes 10 years Mag OD Department Preference; Video recording of meetings are only required for 90 days; GC §§34090.7, 34090 Staffing Dept.CW-016 Boards, Commissions, & Committees: Residents Advisory Bodies Formed by CITY COUNCIL MINUTES & BYLAWS P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD No Department preference; GC §34090 Lead (Responding) Dept. CW-020 Complaints / Concerns from Citizens Minimum 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD City preference; Statute of Limitations for personal property, fraud, etc. is 3 years; Claims must be filed in 6 months; CCP §§338 et seq., 340 et seq., 342, GC §§911.2, 34090 Lead Dept.CW-023 Copies or duplicates of any record Copies - When No Longer Required Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090.7 VERNON, CA ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 .  .  Item 10 Page 104 of 329 Ver. 15.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-4 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference Retentions apply to the department that is NOT the Office of Record (OFR), or the "Lead Department". If you are the OFR, refer to your department retention schedule. Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Dept. that Authors Document or Receives the City's Original Document CW-024 Correspondence - ROUTINE (Content relates in a substantive way to the conduct of the public's business) (e.g. Administrative, Chronological, e- mail, General Files, Letters, Memorandums, Reading File, Working Files, etc.) IF the Content relates in a SUBSTANTIVE way to the conduct of the public's business 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD ONLY IF the Content relates in a substantive way to the conduct of the public's business; City of San Jose v. Superior Court (2017) 2 Cal.5th 608 GC §34090; VERNON, CA ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 .  .  Item 10 Page 105 of 329 Ver. 15.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-5 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference Retentions apply to the department that is NOT the Office of Record (OFR), or the "Lead Department". If you are the OFR, refer to your department retention schedule. Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Dept. that Authors Document or Receives the City's Original Document CW-025 Correspondence - TRANSITORY / PRELIMINARY DRAFTS, Interagency and Intraagency Memoranda not retained in the ordinary course of business Content NOT Substantive, or NOT made or retained for the purpose of preserving the informational content for future reference (e.g. calendars, checklists, e-mail or social media posting, instant messaging, inventories, invitations, logs, mailing lists, meeting room registrations, speaker slips, staff videoconference chats, notes and recordings, supply inventories, telephone messages, text messages. transmittal letters, thank yous, requests from other cities, undeliverable envelopes / returned mail, visitors logs, voice mails, webpages, etc.) When No Longer Required Mag, Ppr Electronic and paper records are filed and retained based upon their CONTENT E- mails, electronic records, or social media postings where either the Content relates in a substantive way to the conduct of the public's business, or ARE made or retained for the purpose of preserving the informational content for future reference are saved by printing them out and placing them in a file folder, or saving them electronically. If not mentioned here, consult the City Attorney to determine if a record is considered transitory / preliminary draft. GC §§34090, 7927.500; 64 Ops. Cal. Atty. Gen. 317 (1981); City of San Jose v. Superior Court (2017) 2 Cal.5th 608 Lead Dept.CW-027 Deposit Accounts / Trust Accounts / Refundable Deposits Close + 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; meets auditing standards; GC §34090 Lead Dept.CW-028 DMV Pull Notices When Superseded or Separated Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Transitory or source records not retained in the ordinary course of business; CHP audits every 2 years; Bureau of National Affairs recommends 2 years for all supplementary Personnel records; GC §34090 VERNON, CA ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 .  .  Item 10 Page 106 of 329 Ver. 15.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-6 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference Retentions apply to the department that is NOT the Office of Record (OFR), or the "Lead Department". If you are the OFR, refer to your department retention schedule. Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Lead Dept.CW-029 Drafts & Notes: Drafts that are revised (retain final version) When No Longer Required Mag, Mfr, OD, Ppr S / I Yes: After QC & OD As long as the drafts and notes are not retained in the "Regular Course of Business". Consult the City Attorney to determine if a record is considered a draft. GC §§34090, 7927.500 Lead Dept.CW-030 GIS Database / Data / Layers (both City- wide and Specialized) When No Longer Required Yes Mag, Mfr, OD, Ppr S / I Yes: After QC & OD The Lead Department should print out historical documents (or save source data) prior to replacing the data, if they require the data or output for historical purposes; Department Preference (Preliminary documents); GC §34090 et seq. Lead Dept.CW-031 Grants (UNSUCCESSFUL Applications, Correspondence)2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090 Lead Dept.CW-032 Grants / CDBG / Reimbursable Claims / FEMA Claims / OES Claims (SUCCESSFUL Reports, other records required to pass the funding agency's audit, if required) Applications (successful), grant agreement, program rules, regulations & procedures, reports to grant funding agencies, correspondence, audit records, completion records After Funding Agency Audit, if required - Minimum 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Meets auditing standards; Grants covered by a Consolidated Action Plan are required for 5 years; Uniform Admin. Requirements for Grants to Local Governments is 3 years from expenditure report or final payment of grantee or subgrantee; 2 CFR 200.334; 24 CFR 91.105(h), 92.505, 570.490, & 570.502(a), 29 CFR 97.42; OMB Circular A- 110 & A-133; GC §34090 GC § 8546.7 Lead Dept.CW-035 Leave Slips / Time Off Requests When No Longer Required Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Preliminary drafts not retained in the Regular Course of Business GC §34090 VERNON, CA ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 .  .  Item 10 Page 107 of 329 Ver. 15.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-7 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference Retentions apply to the department that is NOT the Office of Record (OFR), or the "Lead Department". If you are the OFR, refer to your department retention schedule. Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Lead Dept.CW-036 Material Safety Data Sheet (MSDS) / Safety Data Sheet (SDS) Chemical Use Report Form (or records of the chemical / substance / agent, where & when it was used) 30 years Mag, Mfr, OD, Ppr S / I Yes - After QC & OD Previous MSDS may be obtained from a service; MSDS may be destroyed as long as a record of the chemical / substance / agent, where & when it was used is maintained for 30 years; Applies to qualified employers; Claims can be made for 30 years for toxic substance exposures; 8 CCR 3204(d)(1)(B)(2 and 3), 29 CFR 1910.1020(d)(1)(i), GC §34090 Lead Dept.CW-039 Newspaper Clippings When No Longer Required Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Non-records - may be obtained from the newspaper company; GC §34090 Staffing Dept.CW-040 Notices: Public Hearing Notices and Proofs of Publications 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090 Lead Dept.CW-042 OSHA Inspections or Citations 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Calif. Labor Division is required to keep their records 7 years; OSHA requires 5 years; State law requires 2 years; 8 CCR §3203(b)(1), GC §34090.7; LC §6429c Human Resources CW-043 Personnel Files (Department-level Files) Except for Fire & Police Department Send to Human Resources Upon Separation or Transfer Before Separation Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Ensure records kept in Department files comply with City policy (all originals are sent to Human Resources); GC §34090.7 Lead Dept.CW-044 Personnel Files (Supervisor's Notes) Shred After Incorporation into Performance Evaluation or Documented Discipline Before Annual Evaluation Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Notes maintained in a separate folder to be incorporated into performance evaluation, or to document progressive discipline; GC §34090 et seq. VERNON, CA ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 .  .  Item 10 Page 108 of 329 Ver. 15.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-8 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference Retentions apply to the department that is NOT the Office of Record (OFR), or the "Lead Department". If you are the OFR, refer to your department retention schedule. Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Lead Dept.CW-045 Photographs When No Longer Required Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Preliminary Drafts; destroy unnecessary photographs. GC §34090 Lead Dept.CW-045.1 Proclamations, Commendations, Certificates / Recognitions 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090 Lead Dept.CW-047 Public Relations / Press Releases 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090 Lead Dept.CW-048 Purchase Orders / Requisitions 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC &OD Department preference; GC §34090 Lead Dept. (Who Ordered the Appraisal) CW-049 Real Estate Appraisal Reports: Property NOT purchased, Loans not funded, etc. 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Not accessible to the public; GC §§34090. 7928.705 Lead Dept. (Who Ordered the Appraisal) CW-050 Real Estate Appraisal Reports: Purchased Property, Funded Loans Minimum 5 years Yes: Before Purchase Mag, Mfr, OD, Ppr S / I Yes: After QC &OD Not accessible to the public until purchase has been completed; meets municipal government auditing standards; GC §§34090, 7928.705 CW-052 Reference Materials: Policies, Procedures, Brochures, Flyers, Manuals, Newsletters, etc.: Produced by OUTSIDE ORGANIZATIONS (League of California Cities, Chamber of Commerce, etc.) When No Longer Required Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Non-Records Lead Dept.CW-053 Reference Materials: Policies, Procedures, Brochures, Flyers, Manuals, Newsletters, etc.: Produced by YOUR Department Minimum 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; GC §34090 Lead Dept.CW-054 Reference Materials: Policies, Procedures, Brochures, Flyers, Manuals, Newsletters, etc.: Produced by OTHER Departments When Superseded Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Copies; GC §34090.7 VERNON, CA ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 .  .  Item 10 Page 109 of 329 Ver. 15.0 RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS Page CW-9 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference Retentions apply to the department that is NOT the Office of Record (OFR), or the "Lead Department". If you are the OFR, refer to your department retention schedule. Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Lead Dept.CW-056 Reports and Studies (Historically significant - e.g., Zoning Studies)P Mag, Mfr, OD, Ppr S/I Yes: After QC & OD 10 years Administratively and Historically significant, therefore retained permanently; GC §34090 Lead Dept.CW-057 Reports and Studies (other than Historically significant reports - e.g. Annual Reports) 10 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; Information is outdated after 10 years; If historically significant, retain permanently; GC §34090 Lead Dept.CW-059 Special Projects / Subject Files / Issue Files Minimum 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 et seq. Lead Dept.CW-060 Surveys / Questionnaires (that the City issues). If a summary of the data is compiled, the survey forms are considered a draft or transitory record, and can be destroyed as drafts (When No Longer Required) 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090 Lead Dept.CW-062 Training - ALL COURSE RECORDS (Attendance Rosters, Outlines and Materials; includes Ethics & Safety Training & Tailgates, Sexual Harassment Prevention Training) 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD When Inactive Department preference; Ethics & Harassment Prevention Training are 5 years; EEOC/FLSA/ADEA (Age) requires 3 years for promotion, demotion, transfer, selection, or discharge; State Law requires 2 -3 years for personnel actions; 8 CCR §3203 et seq., 29 CFR 1602.31; LC §6429(c); GC §§12946, 12960, 34090, 53235.2(b), LC §6401.9(f), Lead Dept.CW-063 Video Recordings - City Operations / Building Security 1 year Mag Records "regular and ongoing operations"; GC §34090.6 Lead Dept.CW-064 Video Recordings - Parking Lots, Public Areas When No Longer Required Mag Does not record "regular and ongoing operations"; GC §34090.6 VERNON, CA ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 .  .  Item 10 Page 110 of 329 Ver. 11.0RECORDS RETENTION SCHEDULE: CITY ATTORNEYPage CA-1Office of Record(OFR)Retention No.Records Description Total RetentionVital?Media OptionsImage: I=Import M=Mfr S=ScanDestroy Paper after Imaged & QC'd?Comments / ReferenceIf the record is not listed here, refer to the Retention for City-Wide StandardsRetentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement).CITY ATTORNEYCity Attorney CA-001 Advice Files / Department FilesMinimum 5 yearsMag, Mfr, OD, PprS / IYes: After QC & ODDepartment Preference; GC §34090City Attorney CA-001.1Attorney Invoice backup / detail (confidential)5 yearsYes: Until PaidMag, Mfr, OD, PprS / IYes: After QC & ODDepartment Preference (meets municipal government auditing standards); GC §34090City Attorney CA-002Bankruptcies - NOT pursuedWhen No Longer RequiredMag, Mfr, OD, PprS / IYes: After QC & ODPreliminary drafts not retained in the ordinary course of business; GC §34090City Attorney CA-003Bankruptcies - Where a claim is filed10 yearsMag, Mfr, OD, PprS / IYes: After QC & ODDepartment Preference (negative information remains on credit ratings for 7 years); GC §34090City Attorney CA-004 City Attorney Opinions and Opinion Index PYesMag, Mfr, OD, PprS / IYes: After QC & ODDepartment Preference; GC §34090City Attorney CA-005 Claim for Damages - Over $2,501Minimum Final Resolution + 5 yearsYes: Until SettlementMag, Mfr, OD, PprS / IYes: After QC & ODDepartment preference; CCP §§ 337 et seq.; GC §§34090, 34090.6; PC §832.5(b)City Attorney CA-006 Closed Session MaterialsMinimum 5 yearsMag, Mfr, OD, PprS / IYes: After QC & ODDepartment Preference; GC §34090City Attorney CA-007Litigation Files / Lawsuits / Court Case Files - Real Property or Historically SignificantPYes: Until SettlementMag, Mfr, OD, PprS / IYes: After QC & ODDepartment preference; CCP §§ 337 et seq.; GC §§34090, 34090.6; PC §832.5(b)City Attorney CA-008Litigation Files / Lawsuits / Court Case Files - NOT Real Property or Historically SignificantMinimum Final Resolution + 5 yearsYes: Until SettlementMag, Mfr, OD, PprS / IYes: After QC & ODDepartment preference; CCP §§ 337 et seq.; GC §§34090, 34090.6; PC §832.5(b)City Clerk CA-009Settlement Agreements / Final Court SettlementsCopies - When No Longer RequiredMag, Mfr, OD, PprS / IYes: After QC & ODSend all final settlement agreements and court settlements to City Clerk; GC §34090City Attorney CA-010 Summons 2 yearsMag, Mfr, OD, PprS / IYes: After QC & ODGC §34090VERNON, CA ©1995-2017 Gladwell Governmental Services, Inc. - all rights reservedDo not duplicate or distribute without prior written permission from GGS (909) 337-3516. . Item 10Page 111 of 329 Ver. 8.0 RECORDS RETENTION SCHEDULE: CITY ADMINISTRATOR Page CADM-1 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). CITY ADMINISTRATOR City Admin.CADM-002 City Council Correspondence Minimum 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC &OD Department Preference; GC §34090 City Admin.CADM-002.5 Community Give-away Receipts 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC &OD GC §34090 City Admin.CADM-003 Grand Jury Reports and Responses (Regarding City Operations)5 years Mag, Mfr, OD, Ppr S / I Yes: After QC &OD Department Preference (the Grand Jury keeps their reports 5 years); GC §34090 City Clerk CADM-004 Independent Reform Monitor Reports Copies - When No Longer Required Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Included in City Council Agenda Packets; GC §34090.7 City Admin.CADM-006 Projects, Programs, Economic Development, Subject & Issues (Issues and/or projects will vary over time) Minimum 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC &OD Department Preference; GC §34090 City Admin.CADM-007 Speech Notes / PowerPoint Presentations When No Longer Required Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Notes, drafts, or preliminary documents; GC §34090 et seq. Finance CADM-008 Travel / Conferences Copies - When No Longer Required Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Invoices are maintained by Finance; GC §34090.7 VERNON, CA ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission .  .  Item 10 Page 112 of 329 Ver. 19.0RECORDS RETENTION SCHEDULE: CITY CLERKPage CC-1Office of Record(OFR)Retention No. Records Description Total RetentionVital?Media OptionsImage: I=Import M=Mfr S=ScanDestroy Paper after Imaged & QC'd?Comments / ReferenceIf the record is not listed here, refer to the Retention for City-Wide StandardsRetentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement).CITY CLERKCity Clerk CC-001Agenda Packets: City Council, Active and Inactive Decision Making BodiesPMag, Mfr, OD, PprS / IYes: After QC & ODDepartment preference; GC §34090City Clerk CC-003Agreements & Contracts (INFRASTRUCTURE - ALL Settlement Agreements, MOUs, etc.)Agreement or Contract includes all contractual obligations (e.g. Specifications and Successful Proposal / Scope of Work), Notice of CompletionExamples of Infrastructure: Architects, buildings, bridges, covenants / CC&Rs, golf course redesign / construction, development, park improvements, property restrictions, reservoirs, settlement, sewers, sidewalks, street & alley improvements, utilities, water. PYes: Before CompletionMag, Mfr, OD, PprS / IYes: After QC & OD inactiveStarting in 2020, ALL original contracts are sent to the City Clerk. 2019 and prior, the City Clerk retained the originals of any agreement or contract that the City Clerk attested to only.Department Preference; All infrastructure, JPAs, & Mutual Aid contracts should be permanent for emergency preparedness; Statute of Limitations is 4 years; 10 years for Errors & Omissions; land records are permanent by law; CCP §§337. 337.1(a), 337.15, 343; GC §34090, Contractor has retention requirements in 48 CFR 4.703(a)City Clerk CC-004Agreements & Contracts (NON-INFRASTRUCTURE ALL)Agreement or Contract includes all contractual obligations (e.g. Specifications and Successful Proposal / Scope of Work) Notice of CompletionExamples of Non-Infrastructure: Consultants, Franchises, Landscape Maintenance, Painting, Slurry Seals (Paving), Tree Trimming, Leases, Human Resources, Professional ServicesCompletion + 10 yearsYes: Before CompletionMag, Mfr, OD, PprS/IYes: After QC & ODUpon CompletionStarting in 2020, ALL original contracts are sent to the City Clerk. 2019 and prior, the City Clerk retained the originals of any agreement or contract that the City Clerk attested to only.Covers E&O Statute of Limitations (insurance certificates are filed with agreement); Statute of Limitations: Contracts & Spec's=4 years, Wrongful Death=comp. + 5 years, Developers=comp. + 10 years; CCP §§337. 337.1(a), 337.15, 343; GC §34090VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reservedDo not duplicate or distribute without prior written permission from GGS (909) 337-3516. . Item 10Page 113 of 329 Ver. 19.0RECORDS RETENTION SCHEDULE: CITY CLERKPage CC-2Office of Record(OFR)Retention No. Records Description Total RetentionVital?Media OptionsImage: I=Import M=Mfr S=ScanDestroy Paper after Imaged & QC'd?Comments / ReferenceIf the record is not listed here, refer to the Retention for City-Wide StandardsRetentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement).City Clerk CC-004.1Board & Commission Applications (Successful and Unsuccessful)2 yearsMag, Mfr, OD, PprS / IYes: After QC & ODGC §34090City Clerk CC-005Board & Commission / Committee Maddy Act Lists / Vacancy Notices2 yearsMag, Mfr, OD, PprS / IYes: After QC & ODGC §34090City Clerk CC-006Budgets - Adopted / Final (approved via resolution)PYes: Current Fiscal YearMag, Mfr, OD, PprS / IYes: After QC & OD 90 daysDepartment preference; GC §34090 et seq.City Clerk CC-007City Council, Board & Commission Historical List of MembersPMag, Mfr, OD, PprS / IYes: After QC &ODDepartment preference; GC §34090City Clerk CC-008Economic Interest Filings (FPPC 700 Series Forms - Statement of Economic Interests): ALL7 yearsMag, Mfr, OD, PprS / IYes: After QC 2 yearsCity maintains original statements; GC §81009(d)(e)(f)&(g)City Clerk CC-008.1Economic Interest Filings (FPPC 700 Series Forms - Statement of Economic Interests): ALL ELECTRONICALLY-FILED10 yearsMag, Mfr, OD, PprS / IYes: After QC 2 yearsStatements filed electronically are required for 10 years; City maintains copies only; original statements are filed with FPPC; GC §81009(f)(g); GC §84615City Clerk CC-008.2Economic Interest Filings (FPPC Form 602 / 635) - Lobbyist Authorization / Reporting 5 yearsMag, Mfr, OD, PprS / IYes: After QC 2 years2 CCR 18615(d), GC §81009(e)&(gCity Clerk CC-009 FPPC Form 801 (Gift to Agency Report) 7 yearsMag, Mfr, OD, PprS / IYes: After QC 2 yearsMust post on website; GC §81009(e) City Clerk CC-010FPPC Form 802 (Event Ticket / Pass Distributions Agency Report)7 yearsMag, Mfr, OD, PprS / IYes: After QC 2 yearsShould post on website for 4 years; GC §81009(e)City Clerk CC-011FPPC Form 803 (Behested Payment Report)7 yearsMag, Mfr, OD, PprS / IYes: After QC 2 yearsGC §81009(e) City Clerk CC-014FPPC Form 806 (Agency Report of Public Official Appointments)7 yearsMag, Mfr, OD, PprS / IYes: After QC 2 yearsMust post on website; 2 CCR 18702.5(b)(3); GC §34090; GC §81009(e) City Clerk CC-015 FPPC Referral LettersMinimum Term of Office + 2 yearsMag, Mfr, OD, PprS / IYes: After QCDepartment preference; GC §34090VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reservedDo not duplicate or distribute without prior written permission from GGS (909) 337-3516. . Item 10Page 114 of 329 Ver. 19.0RECORDS RETENTION SCHEDULE: CITY CLERKPage CC-3Office of Record(OFR)Retention No. Records Description Total RetentionVital?Media OptionsImage: I=Import M=Mfr S=ScanDestroy Paper after Imaged & QC'd?Comments / ReferenceIf the record is not listed here, refer to the Retention for City-Wide StandardsRetentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement).ELECTIONS - CONSOLIDATEDCity Clerk OR Utility / Customer ServiceCC-016Assessment District Ballots, Protest Letters, & Envelopes - Prop. 218 proceedings 2 years Ppr GC §53753(e)(2), 53755(d)City Clerk CC-017Campaign Filings (FPPC 400 Series Forms & Form 501): SUCCESSFUL CANDIDATES (Elected Officials)All, whether filed electronically or notPMag, Mfr, OD, PprS / IYes: After QC 2 yearsFor Electronic Filings, Data that has been maintained for at least 10 years may then be archived in a secure format; Paper must be retained for at least 2 years; GC §81009(b)&(g); GC §84615(i)City Clerk CC-018Campaign Filings (FPPC 400 Series Forms & Form 501): UNSUCCESSFUL CANDIDATESIncludes Unsuccessful Candidates Without Committees that Don't File Electronically5 yearsMag, Mfr, OD, PprS / IYes: After QC 2 yearsCandidates without committees are not required to file their statements, reports or copies online or electronically; Paper must be retained for at least 2 years; GC §81009(b)&(g); GC §84615City Clerk CC-018Campaign Filings (FPPC 400 Series Forms & Form 501): UNSUCCESSFUL CANDIDATES ELECTRONICALLY FILED - WITH or WITHOUT Committees10 yearsMag, Mfr, OD, PprS / IYes: After QC 2 yearsStatements filed electronically are required for 10 years; GC §81009(b)&(g); GC §84615City Clerk CC-019Campaign Filings (FPPC 400 Series Forms): THOSE NOT REQUIRED TO FILE ORIGINAL WITH CITY CLERK (copies)4 yearsMag, Mfr, OD, PprS / IYes: After QC 2 yearsPaper must be retained for at least 2 years; GC §81009(f)&(g)City Clerk CC-020Campaign Filings (FPPC 400 Series Forms): OTHER COMMITTEES (PACS -not candidate-controlled)7 yearsMag, Mfr, OD, PprS / IYes: After QC 2 yearsPaper must be retained for at least 2 years; GC §81009(c)&(g)City Clerk CC-021Candidate File: Nomination Papers, Candidate Statement Forms, etc. - SUCCESSFUL CANDIDATESTerm of Office + 4 yearsMag, Mfr, OD, PprS / IYes: After QC 2 yearsCA law states term of office and 4 years after the expiration of term and does not delineate between the two; EC §17100City Clerk CC-022Candidate File: Nomination Papers, Candidate Statement Forms, etc. - UNSUCCESSFUL CANDIDATESElection + 4 yearsMag, PprCA law states term of office and 4 years after the expiration of term and does not delineate between the two; EC §17100VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reservedDo not duplicate or distribute without prior written permission from GGS (909) 337-3516. . Item 10Page 115 of 329 Ver. 19.0RECORDS RETENTION SCHEDULE: CITY CLERKPage CC-4Office of Record(OFR)Retention No. Records Description Total RetentionVital?Media OptionsImage: I=Import M=Mfr S=ScanDestroy Paper after Imaged & QC'd?Comments / ReferenceIf the record is not listed here, refer to the Retention for City-Wide StandardsRetentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement).City Clerk CC-023Elections - GENERAL, WORKING or ADMINISTRATION Files (Correspondence, Precinct Maps, County Election Services, Candidate Statements to be printed in the Sample Ballot, Polling Locations and Precinct Board Members, Notices, Postings, etc.) 2 yearsMag, PprGC §34090City Clerk CC-024Elections - HISTORICAL (Sample ballot, copies of resolutions with the final results; Certificate of Election)PMag, Mfr, OD, PprS No Retained for Historical Value, GC §34090City ClerkCC-025.1Elections - Petitions (Initiative, Recall or Referendum) - IF INSUFFICIENTFinal Examination + 1 year afterpetition examinationPprNot accessible to the public; The 8 month retention applies after election results, or final examination if no election, unless there is a legal or FPPC proceeding. EC §§17200(b)(3), 17400City ClerkCC-025.2Elections - Petitions (Initiative, Recall or Referendum) - IF SUFFICIENTResults + 8 monthsPprNot accessible to the public; The 8 month retention applies after election results, or final examination if no election, unless there is a legal or FPPC proceeding. EC §§17200(b)(3), 17400City ClerkCC-025Elections - Petitions (Initiative, Recall or Referendum)Results + 8 months, or Final Examination if No Election + 1 year afterpetition examination if petition is insufficientPprNot accessible to the public; The 8 month retention applies after election results, or final examination if no election, unless there is a legal or FPPC proceeding. EC §§17200(b)(3), 17400City Clerk CC-025.1Elections - Petitions (Initiative, Recall or Referendum) - IF Insufficient, and IF Proponents Examine Petition1 year Ppr EC §§17200(b)(3), 17400VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reservedDo not duplicate or distribute without prior written permission from GGS (909) 337-3516. . Item 10Page 116 of 329 Ver. 19.0RECORDS RETENTION SCHEDULE: CITY CLERKPage CC-5Office of Record(OFR)Retention No. Records Description Total RetentionVital?Media OptionsImage: I=Import M=Mfr S=ScanDestroy Paper after Imaged & QC'd?Comments / ReferenceIf the record is not listed here, refer to the Retention for City-Wide StandardsRetentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement).ELECTIONS - STAND-ALONE (use in conjunction with Consolidated elections … records series are not repeated)City Clerk CC-026Applications to View Voter Registration Information5 years Ppr EC 2188(f)City Clerk CC-028Ballots, Ballot Security Envelopes - After Election6 mo. Ppr EC §17302City Clerk CC-029Ballots, Ballot Security Envelopes - After Recount6 mo. Ppr EC §17306City Clerk CC-030 Challenged & Assisted Voters List 6 mo. Ppr If uncontested, EC §17304 City Clerk CC-031 Inspector Receipts for Ballots 6 mo. Ppr EC 17302, 17306City Clerk CC-032 Precinct Officer Appointments 6 mo. Ppr EC §17503City Clerk CC-033 Roster of Voters 5 yearsMag, Mfr, OD, PprEC §17300City Clerk CC-034Tally Sheets, Logic & Accuracy Test Certifications6 mo. Ppr EC §17304City Clerk CC-035Vote-by-Mail Applications, Roster of Absentee Applications6 mo. Ppr EC §17302City Clerk CC-036 Vote-by-Mail Identification Envelopes 6 mo. Ppr EC §17302City Clerk CC-037Voter Index Copies used as the Voting Record at Polling Places6 mo. Ppr EC §17304City Clerk CC-038 Voter Index Original 5 years Ppr EC §17001(End of Elections Section)City Clerk CC-039 Ethics Training Certificates 5 yearsMag, Mfr, OD, PprS / IYes: After QC & ODGC §53235.2(b)City Clerk CC-039.1 Film Permits (Issued by Film LA)Minimum 2 yearsMag, Mfr, OD, PprS / IYes: After QC & ODDepartment Preference; GC § 34090 et seq.City Clerk CC-040Historical Records, Photographs, & Historical Projects (e.g. Incorporation, City Seal, Awards of significant historical interest, etc.)PMag, Mfr, OD, PprS / IYes: After QC & OD NoCity Clerk determines historical significance; records can address a variety of subjects and media. Some media (e.g. audio and video tape) may be limited because of the media's life expectancy; GC §34090City Clerk CC-041Housing Lottery / Interest Forms (Public Works conducts Lottery)2 yearsMag, Mfr, OD, PprS / IYes: After QC & ODGC §34090VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reservedDo not duplicate or distribute without prior written permission from GGS (909) 337-3516. . Item 10Page 117 of 329 Ver. 19.0RECORDS RETENTION SCHEDULE: CITY CLERKPage CC-6Office of Record(OFR)Retention No. Records Description Total RetentionVital?Media OptionsImage: I=Import M=Mfr S=ScanDestroy Paper after Imaged & QC'd?Comments / ReferenceIf the record is not listed here, refer to the Retention for City-Wide StandardsRetentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement).City Clerk CC-042Minutes: City Council, Active and Inactive Decision Making BodiesPMag, Mfr, OD, PprS / IYes: After QC & OD NoGC §34090City Clerk CC-043Municipal Code Administration, Distribution, etc.When No Longer RequiredMag, Mfr, OD, PprS / IYes: After QC & ODPreliminary drafts not retained in the ordinary course of business; GC §34090City Clerk CC-044Notices: City Council, Active and Inactive Decision Making Bodies2 yearsMag, Mfr, OD, PprS / IYes: After QC & ODStatute of Limitations on Municipal Government actions is 3 - 6 months; CCP§337 et seq; GC §34090City Clerk CC-045Oath of Office: City Council, Boards & Commission MembersTerm of Office + 4 yearsMag, Mfr, OD, PprS / IYes: After QC'd & ODDepartment Preference; Statute of Limitations is 4 years after the discovery of the offense for misconduct in office; PC 801.5, 803(c); GC §34090City Clerk CC-046 Ordinances PMag, Mfr, OD, PprS / IYes: After QC & OD NoGC §34090City Clerk CC-047Public Records Requests / Request for Records / Subpoenas (Records / Duces Tecum) Excludes Police2 yearsMag, Mfr, OD, PprS / IYes: After QC & ODDepartment preference; GC §34090City Clerk CC-048Real Property: Deeds, Easements, Liens, Rights of WayP Yes (all)Mag, Mfr, OD, PprS / IYes: After QC & OD NoDepartment preference; Finals are maintained by City Clerk; Department file may include correspondence; GC §34090 et seq.City Clerk CC-049Recordings - AUDIO & VIDEO RECORDINGS of Meetings / Audio Tapes - City Council, Active and InactiveDecision Making Bodies2 yearsMag OD Department preference; State law only requires for 30 days; Video tapes of meetings are required for 90 days; GC §34090.6; GC §54953.5(b)City Clerk CC-050Records Destruction Authorization Forms10 yearsMag, Mfr, OD, PprS / IYes: After QC'd & ODDepartment preference; GC §34090City Clerk CC-051Records Retention Schedules / Amendments to Records Retention SchedulesPMag, Mfr, OD, PprS / IYes: After QC & OD NoGC §34090 et. seq.City Clerk CC-053Resolutions: City Council, Active and Inactive Decision Making BodiesPMag, Mfr, OD, PprS / IYes: After QC & OD NoGC §34090VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reservedDo not duplicate or distribute without prior written permission from GGS (909) 337-3516. . Item 10Page 118 of 329 Ver. 19.0RECORDS RETENTION SCHEDULE: CITY CLERKPage CC-7Office of Record(OFR)Retention No. Records Description Total RetentionVital?Media OptionsImage: I=Import M=Mfr S=ScanDestroy Paper after Imaged & QC'd?Comments / ReferenceIf the record is not listed here, refer to the Retention for City-Wide StandardsRetentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement).City Clerk CC-053.1Secretary of State Statement of Facts / Registry of Public Agencies2 yearsMag, Mfr, OD, PprS / IYes: After QC & ODGC §34090City Clerk CC-054Subpoenas for Personal Appearance (City Hall Employees, Fire Employees)Excludes Police2 yearsMag, Mfr, OD, PprS / IYes: After QC & ODGC §34090VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reservedDo not duplicate or distribute without prior written permission from GGS (909) 337-3516. . Item 10Page 119 of 329 Ver. 15.0 RECORDS RETENTION SCHEDULE: FINANCE Page FIN-1 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). ACCOUNTING Finance / Accounting FIN-001 1099's / 1096's / DE542 (California Report of Independent Contractors)5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; IRS: 4 years after tax is due or paid (longer for auditing & contractor delinquency); Ca. FTB: 3 years; IRS Reg §31.6001-1(e)(2), R&T §19530, GC §34090; 29 USC 436 Finance / Accounting FIN-002 Accounts Payable / Invoices and Backup (Includes Invoices, Travel Expense Reimbursements, Check Request, etc. Excludes backup for Attorney invoices) 7 5 years Yes: Until Paid Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference (meets municipal government auditing standards); GC §34090 City Clerk FIN-003 Audit Reports / Annual l Comprehensive Financial Report (ACFR) and related Audit Opinions Copies - When No Longer Required Mag, Mfr, OD, Ppr S / I Yes: After QC & OD 90 days (Copies - the original is maintained by the City Clerk in the Agenda Packet); GC §34090.7 Finance / Accounting FIN-004 Audit Work Papers 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; meets municipal government auditing standards; GC §34090 Finance / Accounting FIN-005 Bank Statements and Trustee Statements, Fiscal Agent Statements, Investment Account Statements, Bank Reconciliations, Bank Deposits, Bank Transmittal Advice 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; meets auditing standards; GC §34090, 26 CFR 31.6001-1 Public Works / Developme nt Services FIN-006 Bonds (Performance Bonds, Subdivision Bonds, Letters of Credit) Release of Bond / Letter of Credit Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Securities (Performance Bonds, Letters of Credit, CD's, etc.) are released after the Notice of Completion is issued and replaced with the Warranty Bond, which is released 1 year after the Notice of Completion date. GC §34090 VERNON, CA ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission .  .  Item 10 Page 120 of 329 Ver. 15.0 RECORDS RETENTION SCHEDULE: FINANCE Page FIN-2 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Finance / Accounting FIN-007 Bonds (Revenue) Official Statements / Transcripts / Certificates of Participations (COPs) - Includes Continuing Disclosure Reports See Bank Statements for statement retention. Fully Defeased + 10 years Yes: Until Maturity Mag, Mfr, OD, Ppr S / I Yes: After QC & OD 90 days Department Preference; Statute of Limitations for bonds, mortgages, trust deeds, notes or debentures is 6 years; Bonds issued by local governments are 10 years; There are specific requirements for disposal of unused bonds; CCP §§336 et seq. 337.5(a); 26 CFR 1.6001- 1(e): GC §43900 et seq. City Clerk FIN-008 Budgets - Adopted / Final (approved via resolution) Copies - When No Longer Required Yes: Current Fiscal Year Mag, Mfr, OD, Ppr S / I Yes: After QC & OD 90 days City Clerk maintains originals; GC §34090.7 Finance / Accounting FIN-009 Budgets - Preliminary, Proposed, Backup Documents When No Longer Required Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Preliminary drafts; GC §34090 Finance / Accounting FIN-010 Checks / Warrants (Issued by the City, Cashed / Paid)7 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; this is the length of time commercial banks retain images of the checks; GC §34090 Finance / Accounting FIN-011 Escheat (Unclaimed money / uncashed checks)5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; All tangible property held by government agencies escheats after 3 years; Statute of Limitations is 1 year for seized property; CCP §§340(d), 1519; GC §34090 Finance / Accounting FIN-012 FEMA Reimbursement / OES Reimbursements 10 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 Finance / Accounting FIN-013 Financial Services Database Indefinite - Minimum 10 years Yes Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Data Fields / Records are interrelated; FERC requires 10 years for GLs, Subsidiary Ledgers and Journal Vouchers; 18 CFR 125.2 & 125.3; GC §34090 VERNON, CA ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission .  .  Item 10 Page 121 of 329 Ver. 15.0 RECORDS RETENTION SCHEDULE: FINANCE Page FIN-3 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Finance / Accounting FIN-014 Fixed Asset List / Fixed Asset Evaluation Study / Depreciation Schedules P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference (bond auditing purposes; IRS regulations state, "…material records should generally be kept for as long as the bonds are outstanding, plus 3 years after the final redemption date of the bonds"); 26 CFR 1.6001-1(e); GC §34090 Finance / Accounting FIN-015 Investments / Arbitrage Report / Swaps / Certificate of Deposit / Investment Bonds (Receipts / Advisor Reports / Trade Tickets / LAIF (Local Agency Investment Fund)) 5 years Yes: Until Paid Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; Meets auditing standards; FTC Reg's rely on "self- enforcement"; GC§§ 34090, 43900 Finance / Accounting FIN-016 Journal Entries / Journal Vouchers 10 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD No Required because of electricity regulations; 18 CFR 125 et seq.; GC §34090, CCP § 337 Finance / Accounting FIN-017 Reports, Finance Reports created from Database: Subsidiary Ledgers, Reconciliations, Registers, Transaction Histories, Balance Sheets, Revenue & Expenditure Reports, etc. (MONTHLY OR PERIODIC) When No Longer Required Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference (The Financial System Database is the original; reports are considered drafts or copies); GC §34090 Finance / Accounting FIN-018 Reports: Annual State or Federal: State Controller's Report, Local Government Compensation Report, Gas Tax, MOE (Maintenance of Effort) Report, Street Report, etc. 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; Meets auditing standards; GC §34090 Finance / Accounting FIN-019 Transportation Audits / PERS Audit, etc.5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference (meets municipal government auditing standards); GC §34090 Finance / Accounting FIN-020 Treasurer's Reports & Backup 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 Finance / Accounting FIN-021 W-9s Minimum 5 years Yes: Until Paid Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; meets municipal government auditing standards; GC §34090 BUSINESS LICENSE & REVENUE VERNON, CA ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission .  .  Item 10 Page 122 of 329 Ver. 15.0 RECORDS RETENTION SCHEDULE: FINANCE Page FIN-4 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Finance / Business License & Revenue FIN-022 Accounts Receivable - Miscellaneous - Backup for Damage to Public Property, Invoices to Outside Entities, Rent Billings, etc. 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; Meets auditing standards; GC §34090 et seq. Finance / Business License & Revenue FIN-022.1 Alarm Permits Expiration + 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; GC §34090 et seq. City Attorney FIN-023 Bankruptcies Copies - When No Longer Required Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090.7 Finance / Business License & Revenue FIN-024 Business License & Permit Database Indefinite - Minimum 5 years Yes Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Data Fields / Records are interrelated; meets municipal government auditing standards; GC §34090 Finance / Business License & Revenue FIN-025 Business License Applications and Changes 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; GC §34090 et seq. Finance / Business License & Revenue FIN-026 Business License Renewals 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; GC §34090 et seq. Finance / Business License & Revenue FIN-027 Cash Receipts / Daily Cash Summaries / Cashiers Reports / Cash Reports / Petty Cash 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; Meets auditing standards; GC §34090 et seq. Lead Dept.FIN-028 Collections / Collection Agency Case Files & Statements / Delinquent Accounts 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; Delinquencies remain on credit reports for 7 years; GC §34090 et seq. VERNON, CA ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission .  .  Item 10 Page 123 of 329 Ver. 15.0 RECORDS RETENTION SCHEDULE: FINANCE Page FIN-5 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Finance / Business License & Revenue FIN-029 Returned Checks / NSF Checks 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; Meets auditing standards; GC §34090 Finance / Business License & Revenue FIN-029.1 Utility User Tax Remittance 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; Meets auditing standards; GC §34090 et seq. PAYROLL Finance / Payroll FIN-033 Auto Pay Authorization Forms / Direct Deposit Authorizations 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 Finance / Payroll FIN-034 CalPERS Reports - Annual Valuation Reports, Actuarial Valuation Reports 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 Finance / Payroll FIN-035 DE-6, DE-7, DE-9, DE-43, W-3, & DE- 166, 941 Forms, IRS 5500 Forms (Employee Benefit Plans), PERS / FICA & Medicare Adjustments - Quarterly Payroll Tax Returns / OASDI, Federal Tax Deposits, Adjustments, etc. 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; IRS: 4 yrs after tax is due or paid; Ca. FTB: 3 years; IRS Reg §31.6001-1(e)(2), R&T §19530; 29CFR 516.5 - 516.6, 29USC 436, GC §34090 Finance / Payroll FIN-036 Deferred Compensation (457) Reports, Registers 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; GC §34090 Finance / Payroll FIN-037 Verifications of Employment, Child Support, etc. (From lenders or other outside companies) When No Longer Required Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Preliminary drafts not retained in the Regular Course of Business GC §34090 Finance / Payroll FIN-038 Payroll Benefit Files / Administration Forms (W-4s, Changes, Employee, Computer Loan Receipts and Payments, Vacation pay-off requests, etc.) Separation + 5 years Yes Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; IRS Regulation for W- 4s is four years after the due date of such tax for the return period to which the records relate, or the date such tax is paid, whichever is the later. 26 CFR 31.6001-1; GC §34090 Finance / Payroll FIN-039 Payroll Journals / Payroll Registers / Pay Day Registers 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; GC §34090 VERNON, CA ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission .  .  Item 10 Page 124 of 329 Ver. 15.0 RECORDS RETENTION SCHEDULE: FINANCE Page FIN-6 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Finance / Payroll FIN-040 Time Cards / Time Sheets / Time Off Request Forms / Payroll Certifications / Leave Requests / Payroll Exception Forms 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; Meets auditing standards (audit + 4 years); IRS requires 4 years; Ca. requires 2 yr min.; FTB keeps 3 years; Most Employees provide digital signatures when they submit their timecards, but some in Public Works and Community Services do not (another employee enters their time); IRS Reg §31.6001-1(e)(2), R&T §19530; LC § 1174(d); 29 CFR 516.5; GC §34090 Finance / Payroll FIN-041 W-2's 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; IRS: 4 yrs after tax is due or paid; Ca. FTB: 3 years; IRS Reg §31.6001-1(e)(2), R&T §19530; 29CFR 516.5 - 516.6, 29USC 436, GC §34090 PURCHASING Finance / Purchasing FIN-042 Asset Disposal / Sale / Auction / Surplus 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference (meets municipal government auditing standards); GC §34090 Finance / Purchasing FIN-043 Credit Applications 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference (meets municipal government auditing standards); GC §34090 Finance / Purchasing FIN-044 Purchase Orders / Purchase Contracts 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference (meets municipal government auditing standards); GC §34090 Finance / Purchasing FIN-045 Vehicle Titles - Copy of Release of Liability 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD DMV records retained for convenience Finance / Purchasing FIN-046 Vehicle Titles (Pink Slips) - All Vehicles Sale or Disposal Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 RISK MANAGEMENT Finance / Risk Manag. FIN-046.1 Claim for Damages - Up to $2,500 / Damage to City Property Final Resolution + 5 years Yes: Until Settlement Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; CCP §§ 337 et seq.; GC §§ 911.2, 945.6, 34090, 34090.6; PC §832.5(b) Finance / Risk Manag. FIN-046.2 Insurance Certificate Renewals for Vendor Agreements & Contracts / Certificate of Liability Insurance 11 years Mag, Mfr, OD, Ppr S/I Yes: After QC & OD Covers E&O Statute of Limitations and latent defects; CCP §§337. 337.1(a), 337.15, 343; GC §34090 VERNON, CA ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission .  .  Item 10 Page 125 of 329 Ver. 15.0 RECORDS RETENTION SCHEDULE: FINANCE Page FIN-7 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Finance / Risk Manag. FIN-047 Insurance Polices (City-owned policies)P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 Finance / Risk Manag. FIN-048 JPA / JPIA Reports / General Liability Claim Runs 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 VERNON, CA ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission .  .  Item 10 Page 126 of 329 Ver. 13.0RECORDS RETENTION SCHEDULE - FIRE Page FR-1Office of Record(OFR)Retention No. Records Description Total RetentionVital?Media OptionsImage: I=Import M=Mfr S=ScanDestroy Paper after Imaged & QC'd?Comments / ReferenceIf the record is not listed here, refer to the Retention for City-Wide StandardsRetentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement).FIRE ADMINISTRATIONFire / Admin.FR-001Emergency Operations Plan (includes Office of Emergency Management & Homeland Security) Superseded and ApprovedYesMag, Mfr, OD, PprS/IYes: After QC & OD NoGC §34090Fire / Admin.FR-002 EOC Activations & Drills 10 yearsMag, Mfr, OD, PprS / IYes: After QC & ODDepartment Preference; GC §34090Fire / Admin.FR-003Fire Sprinkler Inspections and/or Certifications (includes Title 19 certifications) Minimum 10 yearsMag, Mfr, OD, PprS / IYes: After QC & ODDepartment Preference; GC §34090Fire / Admin.FR-004 Monthly Statistical Reports / Run StatisticsWhen No Longer RequiredMag, Mfr, OD, PprS / IYes: After QC & ODConsidered a preliminary draft / copy (the Fire database is the original); GC §34090 et seq.City Clerk FR-005Mutual Aid Agreements, Joint Power Authorities Copies - When No Longer RequiredMag, Mfr, OD, PprS / IYes: After QC & ODOriginals Maintained by City Clerk or County Clerk of the Board Permanently; GC §34090.7Fire / Admin.FR-006 Ride-A-Long Waivers 2 yearsMag, Mfr, OD, PprS / IYes: After QC & ODGC §34090Fire / Admin.FR-007 Special Events / Ops PlanMinimum 2 yearsMag, Mfr, OD, PprS / IYes: After QC & ODDepartment preference; Preliminary drafts not made or retained for the purpose of preserving the informational content for future reference; GC §34090, GC §6252; 64 Ops. Cal. Atty. Gen. 317 (1981))Fire / Admin.FR-008 Strike Team Reimbursement (OES / FEMA) 10 yearsMag, Mfr, OD, PprS / IYes: After QC & ODDepartment Preference; GC §34090EMERGENCY MEDICAL SERVICESVERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reservedDo not duplicate or distribute without prior written permission. . Item 10Page 127 of 329 Ver. 13.0RECORDS RETENTION SCHEDULE - FIRE Page FR-2Office of Record(OFR)Retention No. Records Description Total RetentionVital?Media OptionsImage: I=Import M=Mfr S=ScanDestroy Paper after Imaged & QC'd?Comments / ReferenceIf the record is not listed here, refer to the Retention for City-Wide StandardsRetentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement).Fire / EMS FR-009Controlled Substance Logs, Inventories / Ambulance Inventory Logs 3 years YesMag, Mfr, OD, PprS / IYes: After QC & ODDepartment Preference - required for 3 2 years after inventory or transaction; 21 CFR §1304.04, 1310.04; 22 CCR 70263 and 71233;FA §32003(e), B&P 4081; GC §34090Fire / EMS and Admin.FR-010 Emergency Medical DatabaseIndefinite - Minimum 20 yearsYesMag, Mfr, OD, PprS / IYes: After QC & ODData is interrelated; If data includes e-PCRs, Minors retention is until 1 year after age 18, but not less than 7 years; 10 years (see Patient Care Reports) GC §34090Fire / EMS FR-011EMS Complaints / CQI (Continuous Quality Improvement) / Quality Assurance3 yearsMag, Mfr, OD, PprS / IYes: After QC & ODStatute of Limitations for health providers is 3 years; 13 CCR 1100.7, UFC §104.3.2, §104.3.4, GC §34090Fire / EMS FR-012HIPAA Policies and Procedures (Health Insurance Portability and Accountability Act)Superseded + 6 yearsMag, Mfr, OD, PprS / IYes: After QC & OD 1 year45 CFR 164.530(j)Fire / Admin. & EMSFR-013Patient Care Reports / PCRs / Paramedic Release Forms (EMS transportation) / Consent Form with Assignment of Benefits: ADULTS AND JUVENILES20 yearsMag, Mfr, OD, PprS / IYes: After QC & OD 1 yearDepartment Preference; adults required for 7 years; minors until 1 year after age 18, but not less than 7 years; 10 years is recommended by AHIMA for "healthcare providers"; Statute of Limitations for health providers is 3 years; CCP §340.5, GC §34090; H&S §§1797.98(e)123145; 42 CFR 482.24(b); 9 CCR 9444, 22CCR 70751(c) & 71551(c); 22 CCR 70751(c),71551(c), 73543(a), 74731(a), 75055(a),75343(a), 77143(a), W&I 14124.1; CMS Pub.100-4, Chapter 1, Section 110.3FIRE MARSHAL / FIRE PREVENTIONVERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reservedDo not duplicate or distribute without prior written permission. . Item 10Page 128 of 329 Ver. 13.0RECORDS RETENTION SCHEDULE - FIRE Page FR-3Office of Record(OFR)Retention No. Records Description Total RetentionVital?Media OptionsImage: I=Import M=Mfr S=ScanDestroy Paper after Imaged & QC'd?Comments / ReferenceIf the record is not listed here, refer to the Retention for City-Wide StandardsRetentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement).Fire / Fire Prevention Admin. / Public WorksFR-014Annual Fire Inspection Notices / Citations / Notice of Violations (Approvals, Inspections, Fires, Modification / Alternative Methods or Materials) Fire Permit(Construction Permits), and Occupancy inspections are maintained in Public Works Address FilesLife of the Structure or Activity, or Minimum 5 years, Whichever is LongerMag, Mfr, OD, PprS / IYes: After QC & ODDepartment preference; California Fire Code requires 5 years or Life of the Structure or Activity, for Approvals, Inspections, Fires, Modification / Alternative Methods or Materials; CFC §§ 104.6 – 104.6.4; GC §34090Fire / Fire Marshal Admin.FR-016Fire Investigations - Arson & Capital Crimes OnlyPMag, Mfr, OD, PprS / IYes: After QC & ODDepartment preference (Capital Crimes have no statute of limitations); GC §34090 et seq.Fire / Fire Marshal Admin.FR-017Fire Investigations - OTHER Than Arson & Capital Crimes Minimum 5 yearsMag, Mfr, OD, PprS / IYes: After QC & ODDepartment preference; CFC § 104.6; GC §34090 et seq.Fire / Fire Marshal Admin.FR-017.5Plans: Fire Sprinkler, Fire Safety Plans / Fire Construction Documents (Final, Approved by the Fire Department Only)Life of the Structure or Activity, or Minimum 5 years, Whichever is LongerMag, Mfr, OD, PprS / IYes: After QC & ODRequired to be retained for Completion + 180 days; CFC §106.4; GC §34090 et seqFire / Fire Prevention Admin.FR-018Public Information / Education (when produced internally)Minimum 2 yearsMag, Mfr, OD, PprS / IYes: After QC & ODDepartment Preference; GC §34090Fire / Fire Prevention Admin.FR-019 Weed Abatement / Vegetation AbatementMinimum 2 yearsMag, Mfr, OD, PprS / IYes: After QC & ODDepartment Preference; GC §34090OPERATIONS / SUPPRESSIONFire / Ops FR-020Apparatus, Equipment & Vehicle Records & TestingSurplus + 2 yearsMag, Mfr, OD, PprS / IYes: After QC & ODDepartment Preference to be in compliance with NFPA Standards for in-service automotive fire apparatus ; NFPA 1911.4.7.3 & Annex C.5, GC §34090VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reservedDo not duplicate or distribute without prior written permission. . Item 10Page 129 of 329 Ver. 13.0RECORDS RETENTION SCHEDULE - FIRE Page FR-4Office of Record(OFR)Retention No. Records Description Total RetentionVital?Media OptionsImage: I=Import M=Mfr S=ScanDestroy Paper after Imaged & QC'd?Comments / ReferenceIf the record is not listed here, refer to the Retention for City-Wide StandardsRetentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement).Fire / Ops FR-021 Daily Log BooksMinimum 2 yearsMag, Mfr, OD, PprS / IYes: After QC & ODGC §34090Fire / Ops FR-023Employee Training File (by employee)Individual Training Certificates, Continuing Education for ParamedicsSeparation + 5 yearsMag, Mfr, OD, PprS / IYes: After QC & ODWhen InactiveDepartment preference; Calif. Labor Division is required to keep their OSHA records 7 years; EEOC/FLSA/ADEA (Age) requires 3 years for promotion, demotion, transfer, selection, or discharge; State Law requires 2 -3 years for personnel actions; 8 CCR §3203 et seq., 29 CFR 1627.3(b)(1), LC §6429(c); GC §§12946, 12960, 34090, 53235.2(b)Fire / Ops FR-024Fire Hydrant Valve Exercises / Notice of Deficiency Minimum 10 yearsMag, Mfr, OD, PprS / IYes: After QC & ODDepartment Preference; GC §34090Fire / Admin. & OpsFR-025 Fire Incident RMS DatabaseIndefinite - Life of the Structure or Activity, or Minimum 5 years, Whichever is LongerYesMag, Mfr, OD, PprS / IYes: After QC & ODData is interrelated; If used for Inspections, California Fire Code requires 5 years or Life of the Structure or Activity for Approvals, Inspections, Fires, Modification / Alternative Methods or Materials; CFC §§ 104.6 – 104.6.4; GC §34090 Fire / Ops FR-033 Fire Incident Reports 3 yearsMag, Mfr, OD, PprS / IYes: After QC & ODGC §34090Fire / Ops FR-026 Fire Training Center - Waivers of Liability 2 yearsMag, Mfr, OD, PprS / IYes: After QC & ODGC §34090Fire / Ops FR-027 ISO Insurance Ratings 15 yearsMag, Mfr, OD, PprS / IYes: After QC & ODDepartment Preference (rated every 10 years); GC §34090VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reservedDo not duplicate or distribute without prior written permission. . Item 10Page 130 of 329 Ver. 13.0RECORDS RETENTION SCHEDULE - FIRE Page FR-5Office of Record(OFR)Retention No. Records Description Total RetentionVital?Media OptionsImage: I=Import M=Mfr S=ScanDestroy Paper after Imaged & QC'd?Comments / ReferenceIf the record is not listed here, refer to the Retention for City-Wide StandardsRetentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement).Fire / Ops FR-028 Pre-plan SheetsWhen SupersededYes: Before EventMag, Mfr, OD, PprS / IYes: After QC & ODPreliminary drafts; GC §34090 et seq.Fire / Admin. & OpsFR-029Programs and Projects (e.g. Cadet, CPR Program, Fire Service Day, etc.)Minimum 2 yearsMag, Mfr, OD, PprS / IYes: After QC & ODDepartment Preference; GC § 34090 et seq.Fire / Ops FR-030 Training Database / Log (Target Solutions)Indefinite - Minimum 5 yearsMag, Mfr, OD, PprS / IYes: After QC & ODData is interrelated; Ethics & Harassment Prevention Training is 5 years; Calif. Labor Division is required to keep their OSHA records 7 years; EEOC/FLSA/ADEA (Age) requires 3 years for promotion, demotion, transfer, selection, or discharge; State Law requires 4 years for personnel actions; 8 CCR §3203 et seq., 29 CFR 1627.3(b)(ii), LC §6429(c); GC §§12946, 12960, 34090, 53235.2(b),53237.2(b)Fire / Ops FR-031Vehicle Safety Checks / Daily Vehicle Inspections / Daily Equipment Checks (Fire Vehicles Only)Minimum 2 yearsMag, Mfr, OD, PprS / IYes: After QC & ODGC §34090VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reservedDo not duplicate or distribute without prior written permission. . Item 10Page 131 of 329 Ver. 14.0 RECORDS RETENTION SCHEDULE: HEALTH & ENVIRONMENTAL CONTROL Page H&EC-1 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). HEALTH & ENVIRONMENTAL CONTROL (CUPA - Certified Unified Program Agency) Health & Environmental Control H&EC-001 Aboveground Storage Tanks Inspections, Integrity Testing, Maintenance, Repairs 20 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; applies to both Tier I and Tier II Tanks; (Tier II tanks are required to have an integrity test every 20 years); GC §34090 Health & Environmental Control H&EC-001.1 Address Files: Inspections & Permits P Yes Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 Health & Environmental Control H&EC-004 Animal Control Notices to Comply, Warning Letters / Notices / Citation Books 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090 Health & Environmental Control H&EC-005 Animal Licenses / Dog Licenses 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090 Health & Environmental Control H&EC-005.1 Animals - Record of All Efforts to Contact Owner and/or Microchip’s Primary Registrant 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD FA §§31108.3 and 31752.1; GC §34090 Health & Environmental Control H&EC-006 Backflow: Water System Backflows / Cross- Connection 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD (after 2 years) Department preference; Meets California Department of Health requirements (3 years); GC §34090; 17 CCR 7605(f) Health & Environmental Control H&EC-008 CalARP (California Accidental Release Prevention) Risk Management Reviews, Comments When No Longer Required Mag, Mfr, OD, Ppr S / I Yes: After QC & OD City is not lead agency; given back to facility; Facility Owner re-certifies every 5 years. VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 .  .  Item 10 Page 132 of 329 Ver. 14.0 RECORDS RETENTION SCHEDULE: HEALTH & ENVIRONMENTAL CONTROL Page H&EC-2 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Health & Environmental Control Utilities / Stormwater H&EC-008.2 STORM-001.1 Development SWPPP (Stormwater Pollution Prevention Plan) / Construction Monitoring Finalled + 3 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; Monitoring records required for 3 years; 40 CFR §§122.21, 122.41, 122.44;GC §34090 et. seq. Health & Environmental Control Utilities / Stormwater H&EC-008.3 STORM-001.2 Environmental Assessments / Phase 1 Environmental Assessments P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD 1 year Department Preference; GC §34090 et. seq. Health & Environmental Control H&EC-012 Free Sale Letters / Food Shipping Certificates 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090 Health & Environmental Control H&EC-015 Hazardous Waste Manifests / Certificates of Disposal (In Address Files) P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; 40 CFR 262.40, 8 CCR 3204(d)(1)(A), 22 CCR 66262.40 Health & Environmental Control H&EC-016 Jail Inspections (Temporary Holding Facility)2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090 Health & Environmental Control H&EC-016.1 Liens and Releases P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090(a) Health & Environmental Control H&EC-013 Monitoring Well Permits / Groundwater Quality / Infiltration P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD 1 year Department Preference; GC §34090 et. seq. Finance / Accounting H&EC-017 Permitted Uses / Health Permit Inspection Database (Envision) Indefinite - Minimum 5 years Yes Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Data Fields / Records are interrelated; meets municipal government auditing standards; GC §34090 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 .  .  Item 10 Page 133 of 329 Ver. 14.0 RECORDS RETENTION SCHEDULE: HEALTH & ENVIRONMENTAL CONTROL Page H&EC-3 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Health & Environmental Control H&EC-019 Permitted Uses / Occupancy Inspections: Hazardous Materials / USTs (Salmon) P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD (after 2 years) Department Preference; CUPA Inspections are required for 5 years; 27 CCR 15185 & 15280; GC §34090 Health & Environmental Control H&EC-020 Permitted Uses / Occupancy Inspections: Food Processing Occupancies (Green) Change of Occupant + 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD (after 2 years) Department Preference; GC §34090 Health & Environmental Control H&EC-021 Permitted Uses / Occupancy Inspections: Garment Assembly Occupancies (Gold) Change of Occupant + 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD (after 2 years) Department Preference; GC §34090 Health & Environmental Control H&EC-022 Permitted Uses / Occupancy Inspections: Light Use Occupancies - No Permits Required (White) Change of Occupant + 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD (after 2 years) Department Preference; GC §34090 Health & Environmental Control H&EC-023 Permitted Uses / Occupancy Inspections: Solid Waste / Recycling Change of Occupant + 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD (after 2 years) Department Preference; GC §34090 Health & Environmental Control H&EC-018 Permitted Uses Billing / Invoices & Reconciliations (Food, Garment, Hazardous Materials, Underground Storage Tanks, etc.) 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD (after 2 years) Department Preference (meets municipal government records); GC §34090 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 .  .  Item 10 Page 134 of 329 Ver. 14.0 RECORDS RETENTION SCHEDULE: HEALTH & ENVIRONMENTAL CONTROL Page H&EC-4 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Health & Environmental Control H&EC-024 Pest Control / Pesticide Use Reports 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference (agricultural pesticide records are required for 2 years); 3 CCR 6623, 40 CFR 110.3(d) GC §34090 Health & Environmental Control H&EC-025 Remediation Cases / Studies and Reports, Contamination Data, Permits for Soil Boring, Site Safety Plans, etc. P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD (after 2 years) Department Preference; GC §34090 Health & Environmental Control H&EC-009 Retail Food Facilities: Catering Truck Permits, Inspections, Citations, Violations 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090 Health & Environmental Control H&EC-026 Solid Waste Franchise Hauler Permits / Recycling Permits / Truck Inspections Expiration + 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 Health & Environmental Control H&EC-026.1 Solid Waste Franchise Payments 10 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD (after 2 years) Department Preference (exceeds municipal government auditing standards; GC §34090 Health & Environmental Control H&EC-027 Solid Waste Tonnage Reports / AB 939 Compliance / SB 1383 Compliance (Organic Waste Collection and Recycling) 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD (after 2 years) Department preference; SB 1383 compliance is required for 5 years; 14 CCR § 18995.2; GC §34090 Health & Environmental Control H&EC-028 Stormwater Illicit Discharges Minimum 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; Monitoring records required for 3 years; 40 CFR §§122.21, 122.41, 122.44; CCP §337 et seq. VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 .  .  Item 10 Page 135 of 329 Ver. 14.0 RECORDS RETENTION SCHEDULE: HEALTH & ENVIRONMENTAL CONTROL Page H&EC-5 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Health & Environmental Control Utilities / Stormwater H&EC-028.1 STORM-001.4 Stormwater Monitoring / NPDES Monitoring and Inspection (by Address) Minimum 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; Monitoring records required for 3 years; 40 CFR §§122.21, 122.41, 122.44; CCP §337 et seq. Health & Environmental Control Utilities / Stormwater H&EC-028.2 STORM-001.5 Stormwater: Business Inspections (by Address) Minimum 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Required for a minimum of 5 years; 40 CFR 122.41(j)(2); 40 CFR §§122.21, 122.41, 122.44; GC §34090 Health & Environmental Control Utilities / Stormwater H&EC-028.3 STORM-001.6 Stormwater: MS4 Monitoring Expiration + 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; plans must be updated every 5 years, audits are required every 2 years; 40 CFR §§122.21, 122.41, 122.44; GC §34090 Health & Environmental Control Utilities / Stormwater H&EC-028.4 STORM-001.7 Stormwater: MS4 Permits 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; plans must be updated every 5 years, audits are required every 2 years; 40 CFR §§122.21, 122.41, 122.44; GC §34090 Health & Environmental Control Utilities / Stormwater H&EC-028.5 STORM-001.8 Stormwater: NPDES Annual Reports (Includes Well Site Discharges)5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; Monitoring records required for 3 years; 40 CFR §§122.21, 122.41, 122.44 Health & Environmental Control Utilities / Stormwater H&EC-028.6 STORM-001.9 Stormwater: NPDES Permits (Includes Well Site Discharges) Expiration + 5 years Yes: Until Expiration Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; Monitoring records required for 3 years; 40 CFR §§122.21, 122.41, 122.44; CCP §337 et seq. VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 .  .  Item 10 Page 136 of 329 Ver. 14.0 RECORDS RETENTION SCHEDULE: HEALTH & ENVIRONMENTAL CONTROL Page H&EC-6 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Health & Environmental Control Utilities / Stormwater H&EC-028.7 STORM- 001.10 Stormwater: TMDL Plan (Total Maximum Daily Load) TMDL Monitoring Plan 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; plans must be updated every 5 years, audits are required every 2 years; 40 CFR §§122.21, 122.41, 122.44; GC §34090 Health & Environmental Control H&EC-030 Underground Storage Tanks UST Monitoring, Inspections 7 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Monitoring and Maintenance records are required on site for 3 years, 6 ½ years for cathodic protection maintenance, 5 years for calibration & maintenance of release detection systems; 23 CCR 2712(b); H&S §25284.2(i) Health & Environmental Control H&EC-031 Underground Storage Tanks (City- Owned and/or Privately Owned) Locations, Soil Remediation, Monitoring Well Records P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD 1 year Department Preference (required for the life of the tank); 23 CCR 2712(b), H&S §25284.2(i); GC §34090 et. seq. VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 .  .  Item 10 Page 137 of 329 Ver. 17.0 RECORDS RETENTION SCHEDULE: HUMAN RESOURCES Page HR-1 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). HUMAN RESOURCES Human Resources HR-001 1095-C, 1094-C (Employer-Provided Health Insurance Offer and Coverage & Transmittal Form) 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; Instructions state "Generally, keep copies of information returns you filed with the IRS or have the ability to reconstruct the data for at least 3 years, from the due date of the returns"; GC §34090 Human Resources HR-002 Background File (SUCCESSFUL) Except for Police Dept. Separation + 6 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; State law requires 4 years; 29 CFR 1602.31 & 1627.3(b)(1), GC §§ 3105, 12946, 12960, 34090; 29 USC 1113; 8 CCR §11040.7(7)(C) Human Resources HR-003 Background File (UNSUCCESSFUL) Except for Police Dept.4 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD State law requires 4 years; 29 CFR 1602.31 & 1627.3(b)(1), GC §§ 3105, 12946, 12960, 34090; 29 USC 1113; 8 CCR §11040.7(7)(C) Human Resources HR-004 Classification / Reorganization Studies (for employee classifications and department structures) Minimum 3 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Bureau of National Affairs recommends 2 years for all supplementary Personnel records; Wage rate tables are 1 or 2 years; State requires 2 years; 29 CFR 516.6, 29 CFR 1602.14, GC §§12946, 12960, 34090 Human Resources HR-005 Compensation Surveys & Studies Minimum 3 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; PERS requires 5 years for Compensation Earnable (usually compensation is adopted via Resolution of the City Council); Bureau of National Affairs recommends 2 years for all supplementary Personnel records; Wage rate tables are 1 or 2 years; State requires 2 years; 29 CFR 516.6(2), 29 CFR 1602.14, 2 CCR 270.5; GC §§12946, 12960, 34090 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 .  .  Item 10 Page 138 of 329 Ver. 17.0 RECORDS RETENTION SCHEDULE: HUMAN RESOURCES Page HR-2 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Human Resources HR-006 California Civil Rights Department (CRD) / Department of Fair Employment & Housing (DFEH or EEOC) Claims / Harassment Claims Final Disposition + 4 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD All State and Federal laws require retention until final disposition of formal complaint; State requires 4 years after "fully and finally disposed"; 2 CCR 1101(c); GC §§12946, 12960, 34090 Human Resources HR-007 DMV Pull Notices (All, Including Fire & PD) When Superseded, or Upon Separation Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 Human Resources HR-008 Drug & Alcohol Test Results (All - Positives and Negatives)5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; D.O.T. Requires 5 years for positive tests, 1 year for negative tests; EEOC/FLSA/ADEA (Age) requires 3 years physical examinations; State Law requires 2 years; 29 CFR 1627.3(b)(1)(v), GC §§12946, 12960, 34090; 49 CFR 655.71 et seq.; 49 CFR 382.401 et seq. 49 CFR 653.71 Human Resources HR-009 Tuition Reimbursement Determination Memorandas (Employee is in Good Standing) Employee in Good Standing + 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; Meets Municipal Government Auditing Standards; Statute of Limitations is 4 years; CCP §337 et. seq., GC §34090 Human Resources HR-010 Grievance Files Separation + 6 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; EEOC/FLSA/ADEA (Age) requires 3 years for promotion, demotion, transfer, selection, or discharge; State Law requires 4 years; 29 CFR 1602.31 & 1627.3(b)(1), GC §§ 3105, 12946, 12960, 34090; 29 USC 1113 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 .  .  Item 10 Page 139 of 329 Ver. 17.0 RECORDS RETENTION SCHEDULE: HUMAN RESOURCES Page HR-3 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Human Resources HR-011 I-9s Separation + 3 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Required for 1 year from termination or 3 years from hiring, whichever is later; EEOC / FLSA / ADEA (Age) requires 3 years for "any other forms of employment inquiry"; State Law requires 2 -3 years; 8 CFR 274a.2; 29 CFR 1627.3(b)(1); GC §§12946, 12960, 34090 Human Resources HR-011.1 Investigator Contracts Completion + 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; CCP §337 et. seq., GC §34090 Human Resources HR-012 Job Descriptions / Classification Specifications Minimum Superseded + 4 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; statute of limitations for EEOC/FLSA/ADEA (Age) requires 3 years for promotion, demotion, transfer, selection, or discharge; State Law requires 4 years; 29 CFR 1602.31 & 1627.3(b)(ii), GC §§12946, 12960, 34090 Human Resources HR-013 Labor Relations Files (Negotiation Notes, Correspondence, Interpretation of MOU Provisions, Documentation, etc.) 4 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; 29 CFR 405.9; GC §34090 Human Resources HR-014 OSHA Logs & Citations - OSHA Log 200, 300, 301, 301A, etc.5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Calif. Labor Division is required to keep their records 7 years; OSHA requires 5 years; State law requires 2 years; 8 CCR 14300.33; 8 CCR §3203(b)(1), GC §34090.7; LC §6429c VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 .  .  Item 10 Page 140 of 329 Ver. 17.0 RECORDS RETENTION SCHEDULE: HUMAN RESOURCES Page HR-4 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Human Resources HR-015 Personnel Files - Employee File Includes Application, Evaluations, Policies, Oaths of Office, PAFs (Personnel Action Forms), Harassment Prevention Training Certificates, etc. Separation + 6 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; statute of limitations for retirement benefits is 6 years from last action; EEOC/FLSA/ADEA (Age) requires 3 years for promotion, demotion, transfer, selection, or discharge; State Law requires 4 years; 29 CFR 1602.31 & 1627.3(b)(1), GC §§ 3105, 12946, 12960, 34090; 53237.2(b), LC 1198.5 Human Resources HR-016 Personnel Files - Medical File (all employees, including retiree files) Pre-employment Health Clearances, ADA Accommodations, Respirator Fit Tests, etc. Separation + 30 years, or Termination of Benefits + 5 years, whichever is longer Yes: Until Separation Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; Files maintained separately; Claims can be made for 30 years for toxic substance exposure; 8 CCR §3204(d)(1) et seq., 8 CCR 5144, 29 CFR 1910.1020(d)(1)(i), GC §§12946, 12960, 34090 Human Resources HR-016.1 Public Self-Insurer's Annual Report 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Meets auditing standards; GC §34090 Human Resources HR-017 Recruitment and Testing File (Includes Advertisements, Applications for Unsuccessful Candidates, Interview Notes, Job Brochures, Test Data, Testing Analysis & statistical Metric, Job Analysis, Rating Sheets, Scantrons, etc.) Hiring Decision + 4 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; EEOC/FLSA/ADEA (Age) requires 3 years for promotion, demotion, transfer, selection, or discharge; State Law requires 4 years; 29 CFR 1602.31 & 1627.3(b)(1), 8 CCR §3204(d)(1) et seq., GC §§12946, 12960, 34090 Human Resources HR-017.1 Recruitment Database (NeoGov)5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; Per NeoGov Policy; State requires 4 years; 29 CFR 1627.3(b)(1), 29 CFR 1602.14. 2 CCR 11013(c); GC §§12946, 12960, 34090 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 .  .  Item 10 Page 141 of 329 Ver. 17.0 RECORDS RETENTION SCHEDULE: HUMAN RESOURCES Page HR-5 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Human Resources HR-017.2 Safety Committee Meetings 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD When Inactive Department preference; 8 CCR §3203 et seq., 29 CFR 1627.3(b)(1), LC §6429(c); GC §§12946, 12960, 34090 Human Resources HR-018 Studies & Surveys - Informal - Conducted on Behalf of the City (Sick Leave, Attrition, Benefits, etc.) When No Longer Required Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Preliminary drafts not retained in the ordinary course of business; GC §34090 Human Resources HR-018.5 Verifications of Employment, Child Support, etc. (From lenders or other outside companies) When No Longer Required Mag Ppr Not an Agency record / Content does NOT relate in a substantive way to the conduct of the public's business; GC §34090 et seq Human Resources HR-019 Workers Compensation Claim Runs / Monthly Reports 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Meets auditing standards; GC §34090 Human Resources HR-020 Workers Compensation Claims (Includes all Accident, or Injury Reports from Employees) Separation + 30 years, or Termination of Benefits + 5 years, whichever is longer Yes: Until Separation Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; Files maintained separately; Claims can be made for 30 years for toxic substance exposure; 8 CCR §3204(d)(1) et seq., 29 CFR 1910.1020(d)(1)(i), GC §§12946, 12960, 34090 Human Resources HR-020.5 Workplace Violence – Hazard identification, evaluation, correction, incident logs, investigations, etc. 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD LC §6401.9(f), GC §34090 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 .  .  Item 10 Page 142 of 329 Ver. 6.0 RECORDS RETENTION SCHEDULE: INFORMATION TECHNOLOGYPage IT-1Office of Record(OFR)Retention No.Records Description Total RetentionVital?Media OptionsImage: I=Import M=Mfr S=ScanDestroy Paper after Imaged & QC'd?Comments / ReferenceIf the record is not listed here, refer to the Retention for City-Wide StandardsRetentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement).INFORMATION TECHNOLOGYInformation TechnologyIT-001 Backups / Computer Backups (ALL Disaster Recovery Computer Backups) When No Longer Required Yes Mag.Used for Disaster Recovery Purposes Only; Considered a copy and can be destroyed when no longer required; tapes are in autochangers and are overwritten; GC §34090 et seq.Information TechnologyIT-002.1Enterprise System Catalogue (listing of software posted on line)When SupersededPprGC §34090Information TechnologyIT-003 Network Configuration Maps & PlansWhen No Longer RequiredYes Mag.Preliminary documents not retained in the ordinary course of business; GC §34090 et seq.Information TechnologyIT-004UNALTERABLE MEDIA / IMMUTABLE CLOUD BACKUP / WORM / DVD-r / CD-r / Blue Ray-R or other unalterable media that does not permit additions, deletions, or changes PODFor legal compliance for Trustworthy Electronic Records (when the electronic record serves as the official record); must be stored in a "safe and separate location"; GC 34090, 12168.7, EVC 1550, 2 CCR 22620 et seq.VERNON, CA ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reservedDo not duplicate or distribute without prior written permission. . Item 10Page 143 of 329 Ver. 13.0RECORDS RETENTION SCHEDULE: POLICE Page PD-1Office of Record(OFR)Retention No.Records Description Total RetentionVital?Media OptionsImage: I=Import M=Mfr S=ScanDestroy Paper after Imaged & QC'd?Comments / ReferenceIf the record is not listed here, refer to the Retention for City-Wide StandardsRetentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement).POLICE ADMINISTRATIONPolice / AdminPD-001.1Animal Control: Bite Reports / Rabies Control Records3 yearsMag, Mfr, OD, PprS / IYes: After QC & ODDepartment Preference; GC §34090 et seq.Police / AdminPD-001.2 False Alarm Reports & BillingMinimum 5 yearsMag, Mfr, OD, PprS / IYes: After QC & ODDepartment preference; Meets municipal government auditing requirements; GC §34090 et seq.Police / AdminPD-001.3Subpoenas - provided by DA in DocuPeak (Personal Appearance or Duces Tecum)Minimum 2 yearsMag, Mfr, OD, PprS / IYes: After QC & ODGC §34090CAD / DISPATCHPolice / Commun.PD-001Audio Recordings or Tapes - (CAD/RMS) Recordings of Telephone & Radio Communications Dispatch Tapes (CAD)Minimum 180 daysMagDepartment Preference (consortium standard); legally mandated for 100 days; (may be discoverable or made public in some circumstances), GC §§34090, 34090.6DETECTIVE BUREAU Police / DetectivesPD-002 Investigation Files and Arrest FilesTransfer to RecordsMag, Mfr, OD, PprS / IYes: After QC & ODFinal reports and records are transferred to the case file stored in Records; GC §34090 et seq.PATROLPolice / PatrolPD-002.5Automated License Plate Reader Data / ALPR RecordingsWhen No Longer RequiredMagRecordings that become evidence are stored with evidence; Does not record regular and ongoing operations; GC §34090.6 et seq;Police / PatrolPD-003Canine (Police Service Dogs) Program Files / Training Files: Animal FilesSeparation + 3 yearsMag, Mfr, OD, PprS / IYes: After QC & OD3 years is required for animal care / treatment records; FA §32003(e), PC §597.1(d); GC §34090 et seq.Police / PatrolPD-004Canine (Police Service Dogs) Program Files: Action Reports, Monthly Reports5 yearsMag, Mfr, OD, PprS / IYes: After QC & ODDepartment preference; GC §34090 et seq.VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reservedDo not duplicate or distribute without prior written permission from GGS (909) 337-3516. . Item 10Page 144 of 329 Ver. 13.0RECORDS RETENTION SCHEDULE: POLICE Page PD-2Office of Record(OFR)Retention No.Records Description Total RetentionVital?Media OptionsImage: I=Import M=Mfr S=ScanDestroy Paper after Imaged & QC'd?Comments / ReferenceIf the record is not listed here, refer to the Retention for City-Wide StandardsRetentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement).Police / PatrolPD-004.5 Drone (Unmanned Aerial Vehicle) Recordings When No Longer RequiredMagRecordings that become evidence are stored with evidence; Does not record regular and ongoing operations; GC §34090.6 et seq;Police / PatrolPD-005 Extra Patrol requests 2 yearsMag, Mfr, OD, PprS / IYes: After QC & ODDepartment preference; Preliminary drafts not retained in the ordinary course of business; GC §34090 et seq.Police / PatrolPD-038Field Investigation Cards (FI's) After Entry into RMS2 yearsMag, Mfr, OD, PprS / IYes: After QC & ODDepartment preference (Preliminary Drafts entered into RMS database); GC§ 34090 et seq.Police / PatrolPD-006 PAS Device Calibration Logs 5 yearsMag, Mfr, OD, PprS / IYes: After QC & ODDepartment preference; GC §34090 et seq.Police / Patrol PD-007 Ride-A-Long Waivers 2 yearsMag, Mfr, OD, PprS / IYes: After QC & ODDepartment preference; GC §34090 et seq.Police / PatrolPD-008Scheduling / Telestaff Database Indefinite - Minimum 5 yearsYesMag, Mfr, OD, PprS / IYes: After QC & ODData Fields / Records are interrelated; GC §34090Police / Patrol PD-009 Traffic Control: Radar Calibration Records 2 yearsMag, Mfr, OD, PprS / IYes: After QC & ODGC §34090 et seq.Police / Patrol PD-010 Watch Commander Logs2 yearsMag, Mfr, OD, PprS / IYes: After QC & ODDepartment preference; Preliminary drafts not retained in the ordinary course of business; GC §34090 et seq.PROFESSIONAL STANDARDS UNITPolice / PSUPD-011Department Policies & Procedures / Operation Directives / General Orders / Lexipol (Department Policies and Procedures) Minimum 5 yearsMag, Mfr, OD, PprS / IYes: After QC & ODSupersededDepartment Preference; GC § 34090 et seq.VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reservedDo not duplicate or distribute without prior written permission from GGS (909) 337-3516. . Item 10Page 145 of 329 Ver. 13.0RECORDS RETENTION SCHEDULE: POLICE Page PD-3Office of Record(OFR)Retention No.Records Description Total RetentionVital?Media OptionsImage: I=Import M=Mfr S=ScanDestroy Paper after Imaged & QC'd?Comments / ReferenceIf the record is not listed here, refer to the Retention for City-Wide StandardsRetentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement).Police / PSUPD-012Internal Affairs Investigations - Individual Officers / Complaints Against Officers WITHOUT Sustained Finding of Misconduct as defined in PC §832.7(May include criminal acts, moral turpitude, complaints generated from a civilian)Final Disposition + 5 yearsMag, Mfr, OD, PprS / IYes: After QC & ODConsistent with Lexipol Policy; State requires for at least 5 years for Civilian complaints; other State & Federal laws require retention until final disposition of formal complaint; State requires 2 years after action is taken; Statute of Limitations is 4 years after the discovery of the offense for misconduct in office; PC 801.5, 803(c), 832.5 EVC § 1045(b)(1), GC §§12946, 12960, 34090; VC §2547Police / PSUPD-012.1Internal Affairs Investigations - Individual Officers / Complaints Against Officers WITH Sustained Finding of Misconduct as defined in PC §832.7Final Disposition + 15 yearsMag, Mfr, OD, PprS / IYes: After QC & ODIndividual petitions Court ("Shall" Destroy); GC §34090; PC §§236.14(k); 236.15(k)Police / PSUPD-013 Internal Pursuit Critiques 10 yearsMag, Mfr, OD, PprS / IYes: After QC & ODDepartment preference; GC §34090 et seq.Police / PSUPD-014 Press Releases 2 yearsMag, Mfr, OD, PprS / IYes: After QC & ODGC §34090Police / PSUPD-015 Range Qualifications 5 yearsMag, Mfr, OD, PprS / IYes: After QC & ODDepartment preference; GC §34090 et seq.Police / PSUPD-016 Use of Force Review Incident + 5 yearsMag, Mfr, OD, PprS / IYes: After QC & ODDepartment preference; GC §§12946, 12960, 34090PROPERTY & EVIDENCE Police / Property & EvidencePD-017 Crime Report PhotosFollows the Retention of the EvidenceMag, Mfr, OD, PprS / IYes: After QC & OD 1 yearDepartment Preference; GC §34090Police / Property & EvidencePD-018Gun and Narcotics Destruction Log (Documents related to)10 yearsMag, Mfr, OD, PprS / IYes: After QC & ODDepartment Preference; GC §34090VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reservedDo not duplicate or distribute without prior written permission from GGS (909) 337-3516. . Item 10Page 146 of 329 Ver. 13.0RECORDS RETENTION SCHEDULE: POLICE Page PD-4Office of Record(OFR)Retention No.Records Description Total RetentionVital?Media OptionsImage: I=Import M=Mfr S=ScanDestroy Paper after Imaged & QC'd?Comments / ReferenceIf the record is not listed here, refer to the Retention for City-Wide StandardsRetentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement).Police / Property & EvidencePD-019 Lost & Found Property (Documents related to) 2 yearsMag, Mfr, OD, PprS / IYes: After QC & ODGC §34090Police / Property & EvidencePD-020 Property & Evidence Logs10 yearsMag, Mfr, OD, PprS / IYes: After QC & ODGC §34090Police / Property & EvidencePD-021 Property Auctions2 yearsMag, Mfr, OD, PprS / IYes: After QC & ODGC §34090RECORDSPolice / RecordsPD-022Administrative Reviews: Citations / Notice to Appear - ALL (Parking, Marijuana / Cannabis, Moving)3 yearsMag, Mfr, OD, PprS / IYes: After QC & ODDepartment Preference; GC §34090 et seq.Police / RecordsPD-023Case Log Books / Proof of cases filed prior to 1999Minimum 2 yearsMag, Mfr, OD, PprS / IYes: After QC & ODDepartment Preference; GC §34090Police / RecordsPD-024Citations / Notice to Appear - ALL (Parking, Marijuana / Cannabis, Moving)3 yearsMag, Mfr, OD, PprS / IYes: After QC & ODDepartment Preference; GC §34090 et seq.Police / RecordsPD-025CRIME REPORTS / INCIDENT REPORTS: ALL FELONIES & MISDEMEANORS, Except Those Specifically Mentioned in the Schedulee.g., Burglaries, Domestic Violence, TrafficCollision, 5150, Detention Reports, etc.Minimum 10 yearsYesMag, Mfr, OD, PprS/M/IYes: After QC & OD 3 yearsDepartment Preference; Domestic Violence incident reports are required or a minimum of 5 years; Provided there are no outstanding warrants, unrecovered weapons, criminal deaths, they are not historically significant, and it is not classified under PC §800 & 290 and H&S §11850; Stat. of Limit. is 2 yrs; Destroy juvenile marijuana after age18; H&S §11361.5, GC §34090, PC §802, PC §§187,800 et seq, FC 6228(d)VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reservedDo not duplicate or distribute without prior written permission from GGS (909) 337-3516. . Item 10Page 147 of 329 Ver. 13.0RECORDS RETENTION SCHEDULE: POLICE Page PD-5Office of Record(OFR)Retention No.Records Description Total RetentionVital?Media OptionsImage: I=Import M=Mfr S=ScanDestroy Paper after Imaged & QC'd?Comments / ReferenceIf the record is not listed here, refer to the Retention for City-Wide StandardsRetentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement).Police / RecordsPD-026CRIME REPORTS / INCIDENT REPORTS:Factually Innocent Petition Accepted Records Sealed Pending Destruction - Except those with outstanding stolen property, including firearms, or lost firearmsDate of Arrest + 3 yearsYes: Before DispositionMag, Mfr, OD, PprS/M/IYes: After QC & OD 3 yearsIndividual petitions District Attorney; Sheriff concurs that person is factually innocent, then seals record ("Shall" Destroy); GC §34090; PC §851.8(a)Police / RecordsPD-027CRIME REPORTS / INCIDENT REPORTS:Firearms entered into CLETS (if not Permanent Retention) - Found / Recovered FirearmsFirearm Found or RecoveredYesMag, Mfr, OD, PprS/M/IYes: After QC & OD 3 yearsPC§ 11108.2(b); GC§ 34090Police / RecordsPD-028CRIME REPORTS / INCIDENT REPORTS:IF IMAGED, Capital Crimes / Homicides / Major Crimes / Serious Felonies / Sex Crimes / Child Abuse / Fatals / Felony DNA (Crimes Subject to the Death Penalty), Sex Crimes (PC §288, 290, WIC 707(b)), PC 803(h)P YesMag, Mfr, OD, PprS/M/IYes: After QC & OD 3 yearsDepartment Preference; DOJ retains CACI (Child Abuse Central Index) information for adults 100 years; others have no limitations on commencement of action; Courts keep permanently PC §§ 261, 286, 288, 288a, 288.5, 289, 289.5, 290, 799, 803(h), 11169 et seq.; 11170(a); WIC 707(b)Police / RecordsPD-029CRIME REPORTS / INCIDENT REPORTS:Juvenile Child Abuse or Severe NeglectDate of Incident + 10 years, If No Subsequent ReportsYes: Before DispositionMag, Mfr, OD, PprS/M/IYes: After QC & OD 3 yearsPC §§11169(i); 11170(a); GC §34090VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reservedDo not duplicate or distribute without prior written permission from GGS (909) 337-3516. . Item 10Page 148 of 329 Ver. 13.0RECORDS RETENTION SCHEDULE: POLICE Page PD-6Office of Record(OFR)Retention No.Records Description Total RetentionVital?Media OptionsImage: I=Import M=Mfr S=ScanDestroy Paper after Imaged & QC'd?Comments / ReferenceIf the record is not listed here, refer to the Retention for City-Wide StandardsRetentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement).Police / RecordsPD-030CRIME REPORTS / INCIDENT REPORTS:Misdemeanor or Infraction - Adult Marijuana / Cannabis - H&S §11357(b)(c)(d)(e) or H&S §11360(b) (with procedure in H&S §11361.5) -Except those with outstanding stolen property,including firearms, or lost firearms, seriousfelonies, or synthetic cannabis2 yearsYes: Before DispositionMag, Mfr, OD, PprS/M/IYes: After QC & OD 2 years("Shall" Destroy); H&S §11361.5; GC §34090Police / RecordsPD-031CRIME REPORTS / INCIDENT REPORTS:Misdemeanor or Infraction - Juvenile Marijuana / Cannabis - H&S §11357 - Except those with outstanding stolen property, including firearms, or lost firearms, serious felonies, or synthetic cannabisConviction or Arrest (if No Conviction) + 2 yearsYes: Before DispositionMag, Mfr, OD, PprS/M/IYes: After QC & OD 2 years(Courts and other Agencies "Shall" Destroy); H&S §11361.5; GC §34090Police / RecordsPD-032CRIME REPORTS / INCIDENT REPORTS:Misdemeanor or Infraction Marijuana / Cannabis §11357(de) - Juvenile on School Grounds during School Hours (with procedure in H&S §11361.5)Offender is 18 Years OldYesMag, Mfr, OD, PprS/M/IYes: After QC & OD 2 years("Shall" Destroy); GC §§68152(c)(8), 34090; H&S §11361.5Police / RecordsPD-033CRIME REPORTS / INCIDENT REPORTS:Missing Persons (Returned)Until CLETS Entry No Longer Exists - Minimum 2 yearsYes: Before DispositionMag, Mfr, OD, PprS/M/IYes: After QC & OD 2 yearsDepartment Preference; GC §34090VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reservedDo not duplicate or distribute without prior written permission from GGS (909) 337-3516. . Item 10Page 149 of 329 Ver. 13.0RECORDS RETENTION SCHEDULE: POLICE Page PD-7Office of Record(OFR)Retention No.Records Description Total RetentionVital?Media OptionsImage: I=Import M=Mfr S=ScanDestroy Paper after Imaged & QC'd?Comments / ReferenceIf the record is not listed here, refer to the Retention for City-Wide StandardsRetentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement).Police / RecordsPD-034CRIME REPORTS / INCIDENT REPORTS:Sealed Adult, Juvenile and Ward Cases - Except those with Except Childhood Sexual Assault Child Abuse or Severe Neglect, (Substantiated), outstanding stolen property, including firearms, or lost firearmsSealing Date + 5 years (orCourt Order)Yes: Before DispositionMag, Mfr, OD, PprS/M/IYes: After QC & OD 3 yearsSealed records for juveniles and wards of the Court must be destroyed 5 years after sealing date; CCP §§340.1, GC §34090; W&I §§389(a), 781(d)Police / RecordsPD-034.1CRIME REPORTS / SEALED RECORDS:Sealed Juvenile and Ward Cases - Childhood Sexual Assault - Before January 1, 2024Age of Majority + 22 yearsYes: Before DispositionMag, Mfr, OD, PprS / IYes: After QC & ODDepartment preference to accommodate statute of limitations for victims; CCP §§340.1, GC §34090Police PD-034.2DR Reports / Crime ReportsSealed Juvenile and Ward Cases - Childhood Sexual Assault - After January 1, 2024PYes: Before DispositionMag, Mfr, OD, PprS / IYes: After QC & ODDepartment preference to accommodate statute of limitations for victims; CCP §§340.1, GC §34090Police / RecordsPD-034.5CRIME REPORTS / INCIDENT REPORTS:Vacatur Relief Granted by Court - Victim of Human Trafficking (Nonviolent Crimes)Court Order + 1 yearMag, Mfr, OD, PprS/M/IYes: After QC & OD 3 yearsIndividual petitions Court ("Shall" Destroy); GC §34090; PC §§236.14(k); 236.15(k)Police / RecordsPD-035Crime Statistics / National Incident-Based Reporting System (NIBRS) / Uniform Crime Reports (UCR) - Summaries (BCS)2 yearsMag, Mfr, OD, PprS / IYes: After QC & ODFiled on line with the State; GC §34090Police / RecordsPD-036 Due Diligence Reports (for warrants)2 yearsMag, Mfr, OD, PprS / IYes: After QC & ODGC §34090Police / RecordsPD-036.1Logs: CR Log, Front Counter Log, Tow Yard Confirmation, Records Checks for Backgrounds2 yearsMag, Mfr, OD, PprS / IYes: After QC & ODGC §34090VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reservedDo not duplicate or distribute without prior written permission from GGS (909) 337-3516. . Item 10Page 150 of 329 Ver. 13.0RECORDS RETENTION SCHEDULE: POLICE Page PD-8Office of Record(OFR)Retention No.Records Description Total RetentionVital?Media OptionsImage: I=Import M=Mfr S=ScanDestroy Paper after Imaged & QC'd?Comments / ReferenceIf the record is not listed here, refer to the Retention for City-Wide StandardsRetentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement).Police / RecordsPD-039 NCIC Validation 2 yearsMag, Mfr, OD, PprS / IYes: After QC & ODGC §34090Police / RecordsPD-039.4Officer Recordings: Body-Worn Cameras – LOGS of Access or Deletion of DataPMag PC§ 832.18(b)(5)(E); GC §34090.6 et seq.Police / RecordsPD-039.5Officer Recordings: Body-Worn Cameras - that ARE evidence, Officer Involved Shootings / Detention or Arrest / ComplaintsFollows the Retention of the Evidence, Minimum 2 yearsMag PC§ 832.18(b)(5)(B)&(C); GC §34090.6 et seq.Police / RecordsPD-039.6Officer Recordings: Body-Worn Cameras - that are NOT evidence60 daysMag PC§ 832.18(b)(5)(A); GC §34090.6 et seq.Police / RecordsPD-040Officer Recordings: Mobile Audio Video (MAV) Recordings - that are NOT evidence, includes "hip recorders"1 year Mag Those segments of videos that are determined to be evidence are retained as evidence; Lexipol requires 1 year; GC §34090.6 et seq.Police / RecordsPD-041 Pitchess Motions Notifications 2 yearsMag, Mfr, OD, PprS / IYes: After QC & ODGC §34090Police / RecordsPD-042Police RMS Database Indefinite - Follows Retention of the Crime ReportYesMag, Mfr, OD, PprS / IYes: After QC & ODData Fields / Records are interrelated; GC §34090Police / RecordsPD-043Registrants: Arson - AdultsP, or Death of RegistrantMag, Mfr, OD, PprS/M/IYes: After QC & OD 5 yearsPursuant to PC §457.1 et seq.; required to register for life; If released from DOJJ CYA, records are destroyed after age 25 or sealing pursuant to W&I §781; GC §34090Police / RecordsPD-044Arson Registrations: Juveniles released from Division of Juvenile Justice California Youth AuthorityAge 25 or Sealing Date + 5 yearsMag, Mfr, OD, PprS/M/IYes: After QC & ODPursuant to PC §457.1 et seq.; If released from DOJJ CYA, records are destroyed after age 25 or sealing pursuant to W&I §781; GC §34090VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reservedDo not duplicate or distribute without prior written permission from GGS (909) 337-3516. . Item 10Page 151 of 329 Ver. 13.0RECORDS RETENTION SCHEDULE: POLICE Page PD-9Office of Record(OFR)Retention No.Records Description Total RetentionVital?Media OptionsImage: I=Import M=Mfr S=ScanDestroy Paper after Imaged & QC'd?Comments / ReferenceIf the record is not listed here, refer to the Retention for City-Wide StandardsRetentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement).Police / RecordsPD-044.2Registrants: Gang Adults Minimum 5 yearsMag, Mfr, OD, PprS / IYes: After QC & ODDepartment Preference (registration pursuant to PC 186.3(a)); GC §34090Police / RecordsPD-044.3Registrants: Gang JuvenilesSealing Date + 5 yearsMag, Mfr, OD, PprS / IYes: After QC & ODDepartment Preference (registration pursuant to PC 186.3(a)); Records are destroyed pursuant to W&I §781;GC §34090Police / RecordsPD-044.4Registrants: Gang Adults Shared Gang Databases 5 yearsMag, Mfr, OD, PprS / IYes: After QC & ODDepartment Preference (registration pursuant to PC 186.30(a));11 CCR 773.8; GC §34090Police / RecordsPD-044.5Registrants: Gang Juveniles Shared Gang Databases 3 yearsMag, Mfr, OD, PprS / IYes: After QC & ODDepartment Preference (registration pursuant to PC 186.30(a)); Records are destroyed pursuant to W&I §781; 11 CCR 774; PC §186.30; GC §34090 et seq.Police / RecordsPD-045 Registrants: Narcotic 5 yearsMag, Mfr, OD, PprS / IYes: After QC & ODDepartment Preference; Registration is required for 5 years; GC §34090, H&S §11590 et seq., H&S §11594(a)Police / RecordsPD-046Registrants: Sex Offenders - AdultsP, or Death of RegistrantMag, Mfr, OD, PprS/M/IYes: After QC & ODDepartment Preference; After 2021, Offenders can petition Court for removal 10 or 20 years after offense, provided there are no subsequent offenses; Pursuant to PC §290 et seq.Police / RecordsPD-047Registrants: Sex Offenders - Juveniles P or Sealing Date + 5 years (or Court Order)Mag, Mfr, OD, PprS/M/IYes: After QC & ODDepartment Preference; After 2021, Offenders can petition Court for removal 10 or 20 years after offense, provided there are no subsequent offenses; Pursuant to PC §290 et seq.; W&I 781(d)Police / RecordsPD-049.1Reports to State or Federal Agencies: Report to POST Commission of peace officer employment, compliant, finding, disposition, or judgement pursuant to §PC 13510.92 yearsMag, Mfr, OD, PprS / IYes: After QC & ODGC §34090VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reservedDo not duplicate or distribute without prior written permission from GGS (909) 337-3516. . Item 10Page 152 of 329 Ver. 13.0RECORDS RETENTION SCHEDULE: POLICE Page PD-10Office of Record(OFR)Retention No.Records Description Total RetentionVital?Media OptionsImage: I=Import M=Mfr S=ScanDestroy Paper after Imaged & QC'd?Comments / ReferenceIf the record is not listed here, refer to the Retention for City-Wide StandardsRetentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement).Police / RecordsPD-048 Repossession NoticesWhen No Longer RequiredMag, Mfr, OD, PprS / IYes: After QC & ODPreliminary drafts not retained in the ordinary course of business; GC §34090Police / RecordsPD-049 Restraining OrdersExpiration of the OrderMag, Mfr, OD, PprS / IYes: After QC & ODCourt recordsPolice / RecordsPD-049.1STOP Source Data, Audit Log / Racial and Identity Profiling Act (RIPA) Annual Report3 yearsMag, Mfr, OD, PprS / IYes: After QC & OD11 CCR 999.228; 11 CCR 999.229; GC §§12525.5, 34090Police / RecordsPD-051 Subpoenas (Records) 10 yearsMag, Mfr, OD, PprS / IYes: After QC & ODDepartment preference (Stored in Crime Report File); GC §34090Police / RecordsPD-054 Warrants (Recalled or Served) 2 years MagS / IYes: After QC & ODDepartment preference;; GC §34090 et seq.TEMPORARY HOLDING FACILITYPolice / Jail PD-055 Daily Inspection Log, Juvenile Log 2 yearsMag, Mfr, OD, PprS / IYes: After QC & ODGC §34090Police / Jail PD-056 Monthly Counts, Official Counts2 yearsMag, Mfr, OD, PprS / IYes: After QC & ODGC §34090Police / Jail PD-057 Video Recordings (Temporary Holding Facility) 1 yearMagGC §34090.6(a)TRAININGPolice / TrainingPD-058Background File / Recruitment File - Police Employees, Volunteers, & Police Interns (SUCCESSFUL)Separation + 5 yearsMag, Mfr, OD, PprS / IYes: After QC & ODCity preference; State law required 4 years; 29 CFR 1602.31 & 1627.3(b)(1), GC §§ 3105, 12946, 12960, 34090; 29 USC 1113; 8 CCR §11040.7(7)(C)Police / TrainingPD-059Background File / Recruitment File - Police Employees, Volunteers, & Police Interns (UNSUCCESSFUL)4 yearsMag, Mfr, OD, PprS / IYes: After QC & ODState Law requires 4 years; 29 CFR 1602.31 & 1627.3(b)(1), GC §§ 3105, 12946, 12960, 34090; 29 USC 1113; 8 CCR §11040.7(7)(C)Police / TrainingPD-060Personnel Files - Police Department Employees / Training Files (By Employee)Separation + 5 yearsBefore SeparationMag, Mfr, OD, PprS / IYes: After QC & ODCity preference; 29 CFR 1602.31 & 1627.3(b)(1), GC §§ 3105, 12946, 12960, 34090; 29 USC 1113VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reservedDo not duplicate or distribute without prior written permission from GGS (909) 337-3516. . Item 10Page 153 of 329 Ver. 13.0RECORDS RETENTION SCHEDULE: POLICE Page PD-11Office of Record(OFR)Retention No.Records Description Total RetentionVital?Media OptionsImage: I=Import M=Mfr S=ScanDestroy Paper after Imaged & QC'd?Comments / ReferenceIf the record is not listed here, refer to the Retention for City-Wide StandardsRetentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement).Police / TrainingPD-061Personnel Training Evaluations / Daily Observation ReportsWhen No Longer RequiredMag, Mfr, OD, PprS / IYes: After QC & ODPreliminary drafts not retained in the ordinary course of business; GC §34090 et seq.Police / TrainingPD-062Respirator Fit Tests & Qualifications - Police PersonnelSend to Human ResourcesYes: Until SeparationMag, Mfr, OD, PprS / IYes: After QC & OD Separation + 1 year34090.7Police / TrainingPD-063 Training FileSeparation + 5 yearsBefore SeparationMag, Mfr, OD, PprS / IYes: After QC & ODCity preference; 29 CFR 1602.31 & 1627.3(b)(1), GC §§ 3105, 12946, 12960, 34090; 29 USC 1113VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reservedDo not duplicate or distribute without prior written permission from GGS (909) 337-3516. . Item 10Page 154 of 329 Ver. 13.0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS - BUILDING & SAFETY Page PW/BS-1 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). BUILDING & SAFETY Public Works / Building & Safety BL-001 Address Assignments P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; GC §34090 Public Works / Building & Safety BL-002 Address Files / Building Permits P Yes (all)Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090, H&S §19850 Public Works / Building & Safety BL-003 Building Permit Database Indefinite - Permanent Yes (all)Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Data is interrelated; Building Permits are required for the Life of the Building ; GC §34090; H&S §19850 Public Works / Building & Safety BL-004 Building Plans - Cancelled or Withdrawn Upon Expiration, Cancellation or Withdrawal Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; Preliminary drafts not retained in the ordinary course of business; CBC §104.7; H&S§19850, GC §34090 Public Works / Building & Safety BL-004.5 Building Plans - Demolished Structures (ALL)10 years Yes (all)Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; Law requires for the life of the building for commercial only; CBC and UAC require plans be retained 180 days from completion date for residential and appurtenances; CBC 104.7 & 107; H&S§19850, GC §34090 Public Works / Building & Safety BL-005 Building Plans - Finalled - INDUSTRIAL, COMMERCIAL, MULTI-FAMILY DWELLINGS, PLACES OF PUBLIC ACCOMMODATION, TENANT IMPROVEMENTS Includes Grading Plans, Environmental Assessments / Phase 1 Environmental Assessments, Development SWPPP (Stormwater Pollution Prevention Plan, v P Yes (all)Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; Law requires for the life of the building for commercial only; CBC and UAC require plans be retained 180 days from completion date for residential and appurtenances; CBC 104.7 & 107; H&S§19850, GC §34090 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 .  .  Item 10 Page 155 of 329 Ver. 13.0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS - BUILDING & SAFETY Page PW/BS-2 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Public Works / Building & Safety BL-006 Building Plans - Finalled - SINGLE FAMILY RESIDENTIAL - SFR and APPURTENANCES Includes Grading Plans, Environmental Assessments / Phase 1 Environmental Assessments, Development SWPPP (Stormwater Pollution Prevention Plan, Groundwater Quality / Infiltration P Yes Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; Site Plans Only for dwellings less than 2 stories, garages & appurtenances, farms/ranches, 1-story with bearing walls less than 25'; CBC requires 180 days from completion date; CBC 104.7 & 107.5, H&S§19850, GC §34090 Public Works / Building & Safety BL-007 Certificate of Occupancy (CofO)P Yes (all)Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 Public Works / Building & Safety BL-008 Certificate of Occupancy (CofO) - TEMPORARY Expiration + 2 years Yes (until expired) Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 Public Works / Building & Safety BL-009 Construction Notices / Inspection Notices (correction notices, compliance orders, stop work notices, etc.) Until Cleared or Project Completion Mag, Mfr, OD, Ppr S / I Yes: After QC & OD The finalled permit is the final / official record; Preliminary Drafts; GC §34090 Public Works / Building & Safety BL-010 Electrical Service Inspection / Meter Release P Yes (all)Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090 Public Works / Building & Safety BL-011 Industrial Wastewater - Approval Letters, Flow Calculations, Correspondence, County Permits P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; GC §34090 Public Works / Building & Safety BL-012 Reports: Building Activity When No Longer Required Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Preliminary Drafts (the database is the original); GC §34090 Public Works / Building & Safety BL-013 Requests & Permissions to Receive Copies of Plans (to and from Architects)2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; GC §34090 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 .  .  Item 10 Page 156 of 329 Ver. 13.0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS - BUILDING & SAFETY Page PW/BS-3 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Public Works / Building & Safety BL-014 Uniform Building Codes / California Building Codes Minimum While Ordinance is in Force Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §50022.6 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 .  .  Item 10 Page 157 of 329 Ver. 6.0RECORDS RETENTION SCHEDULE: PUBLIC WORKS / CODE ENFORCEMENTPage PW/CE-1Office of Record(OFR)Retention No.Records Description Total RetentionVital?Media OptionsImage: I=Import M=Mfr S=ScanDestroy Paper after Imaged & QC'd?Comments / ReferenceIf the record is not listed here, refer to the Retention for City-Wide StandardsRetentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement).CODE ENFORCEMENTPublic Works / Code Enforce-mentCE-001 2-year Vacancy NoticesPYes: Until ResolutionMag, Mfr, OD, PprS / IYes: After QC & ODDepartment preference; GC §34090Public Works / Code Enforce-mentCE-002Administrative Citation Hearings / Hardship WaiversResolution + 2 yearsYes: Until ResolutionMag, Mfr, OD, PprS / IYes: After QC & ODDepartment preference; GC §34090Public Works / Code Enforce-mentCE-003Code Enforcement / Abatement Case Files / Administrative Citations / Compliance Orders / Vehicle Abatement (Includes appeals and Code Enforcement Complaint Letters) Excludes Liens (Send to City Clerk)Minimum Resolution + 2 yearsYes: Until ResolutionMag, Mfr, OD, PprS / IYes: After QC & ODDepartment preference; Case is open until satisfactorily resolved (some cases are not resolved); GC §34090Public Works / Code Enforce-mentCE-004Code Enforcement Database Indefinite - Minimum 2 yearsYesMag, Mfr, OD, PprS / IYes: After QC & ODData Fields / Records are interrelated; GC §34090VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reservedDo not duplicate or distribute without prior written permission from GGS (909) 337-3516. . Item 10Page 158 of 329 Ver. 7.0RECORDS RETENTION SCHEDULE: PUBLIC WORKS / DEVELOPMENT SERVICESPage PW/DS-1Office of Record(OFR)Retention No.Records Description Total RetentionVital?Media OptionsImage: I=Import M=Mfr S=ScanDestroy Paper after Imaged & QC'd?Comments / ReferenceIf the record is not listed here, refer to the Retention for City-Wide StandardsRetentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement).DEVELOPMENT SERVICESPublic Works / Development ServicesDS-001Assessment Rolls / Lighting and Landscape Districts / Parcel Tax Rolls / Special District Assessment Rolls (to Tax Assessor for Tax Rolls)5 yearsMag, Mfr, OD, PprS / IYes: After QC & ODDepartment preference; Meets auditing standards; GC §34090 et seq.Public Works / Development ServicesDS-002Parcel Tax Assessments (Public Safety Tax)5 yearsYes: Until CompletionMag, Mfr, OD, PprS / IYes: After QC & ODDepartment preference (meets municipal government auditing standards); GC § 34090Public Works / Development ServicesDS-003Parcel Tax Exemption Applications & Correspondence (Public Safety Tax)Expiration of Exemption + 5 years Yes: Until CompletionMag, Mfr, OD, PprS / IYes: After QC & ODDepartment preference (meets municipal government auditing standards); GC § 34090Public Works / Development ServicesDS-004Private Land Development Projects / Job Files: Administration FileConstruction Inspections, Correspondence, Photos, Private Lab Verifications, Testing Lab Final Reports, etc.Examples: CUPs, Lot Line Adjustments, Parcel Maps, Precise Alignment, Specific Plans, Split Lots, Subdivisions, Tracts,. TPMs, TSMsCompletion + 10 years Yes: Until CompletedMag, Mfr, OD, PprS / IYes: After QC & ODStatute of Limitations for Errors & Omissions is 10 years; Statute of Limitations: Contracts & Spec's=4 years, Wrongful Death=comp. + 5 years, Developers=comp. + 10 years; CCP §337 et. seq., GC §34090VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reservedDo not duplicate or distribute without prior written permission from GGS (909) 337-3516. . Item 10Page 159 of 329 Ver. 7.0RECORDS RETENTION SCHEDULE: PUBLIC WORKS / DEVELOPMENT SERVICESPage PW/DS-2Office of Record(OFR)Retention No.Records Description Total RetentionVital?Media OptionsImage: I=Import M=Mfr S=ScanDestroy Paper after Imaged & QC'd?Comments / ReferenceIf the record is not listed here, refer to the Retention for City-Wide StandardsRetentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement).Public Works / Development ServicesDS-005Private Land Development Projects / Job Files: Permanent FilesDrainage, Grading Plans, Rights of Way, Soil Reports, Stormwater, etc.Dedications, Easements, Abandonments / Vacations (City Clerk is OFR)Examples: CUPs, Lot Line Adjustments, Parcel Maps, Precise Alignment, Specific Plans, Split Lots, Subdivisions, Tracts, TPMs TSMsPYes: Until CompletedMag, Mfr, OD, PprS/IYes: After QC & ODDepartment preference; retained for disaster preparedness purposes; GC §34090VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reservedDo not duplicate or distribute without prior written permission from GGS (909) 337-3516. . Item 10Page 160 of 329 Ver. 13.0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS / ENGINEERING Page PW/ENG-1 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). ENGINEERING Public Works / Engineering ENG-001.1 Aboveground Storage Tanks (City-Owned) Spill Prevention Control and Countermeasures (SPCC), Inspections, Integrity Testing 20 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; applies to both Tier I and Tier II Tanks; (Tier II tanks are required to have an integrity test every 20 years); GC §34090 Public Works / Engineering ENG-001 Aerial Maps (Analog / Historical)P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD No Department Preference; GC §34090 Public Works / Engineering ENG-002 Benchmarks / Center Line Ties P Mag, Mfr, OD, Ppr S/I Yes: After QC & OD Department Preference; GC §34090 Public Works / Engineering ENG-003 Bridge Inventory Surveys P Mag, Mfr, OD, Ppr S/I Yes: After QC & OD Department Preference; GC §34090 Public Works / Engineering ENG-004 Capital Improvement Projects (CIP): Maintenance Projects (All Records) Examples of Maintenance Projects: Painting, Pavement Overlays, Repairs, Ramps, Re- Roof, Sidewalk Repairs, Slurry Seals, etc. Completion + 5 years or After Funding Agency Audit, if required, whichever is longer Yes: Until Completed Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; Some grant funding agencies require audits; Statute of Limitations for Errors & Omissions is not applicable; Statute of Limitations: Contracts & Spec's=4 years; CCP §337 et. seq., GC §34090 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 .  .  Item 10 Page 161 of 329 Ver. 13.0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS / ENGINEERING Page PW/ENG-2 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Public Works / Engineering ENG-005 Capital Improvement Projects (CIP): Administration File / NOT Scanned - Where Engineering is the Lead Department Project Administration, Certified Payrolls, Community Outreach / Notifications, Project Schedules, Progress meetings, Punch Lists, Real Estate Appraisals, RFIs & Responses, Temporary Easements, Construction Manager's Logs, Daily Inspections, Daily Logs, etc. Completion + 10 years or After Funding Agency Audit, if required, whichever is longer Yes: Until Completed Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; Some grant funding agencies require audits; Statute of Limitations for Errors & Omissions is not applicable; Statute of Limitations: Contracts & Spec's=4 years; CCP §337 et. seq., GC §34090 Public Works / Engineering ENG-006 Capital Improvement Projects (CIP): Permanent File / Scanned Records - Where Engineering is the Lead Department Specifications / RFP & Addenda, copy of Agreement or Contract, Successful Proposal, copy of Change Orders, Geotechnical Studies & Reports, Operations & Maintenance Manuals (O&M Manuals,) Materials Testing Reports, Grading Permits, Hazardous Materials Plans, copy of Notice of Completion, Photos, Soil Reports, Studies, Submittals, Surveys, etc. P Yes: Until Completed Mag, Mfr, OD, Ppr S/I Yes: After QC & OD Complete +10 years Department preference; retained for disaster preparedness purposes; GC §34090 City Clerk ENG-009 City Property / Grant Deeds / License Agreements Copies - When No Longer Required Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference (copies); GC §34090.7 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 .  .  Item 10 Page 162 of 329 Ver. 13.0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS / ENGINEERING Page PW/ENG-3 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Public Works / Engineering ENG-010 Construction Inspection Database Indefinite - Minimum 10 years Yes Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Data Fields / Records are interrelated; Statute of Limitations for Errors & Omissions is 10 years; CCP §337 et. seq., GC §34090 City Clerk ENG-012 Covenants & Agreements Copies - When No Longer Required Yes (all)Mag, Mfr, OD, Ppr S / I Yes: After QC & OD No GC §34090.7 Public Works / Engineering ENG-014 Design & Construction Standards - Authored by the City P Mag, Mfr, OD, Ppr S/I Yes: After QC & OD Department Preference; GC §34090 Public Works / Engineering ENG-015 Drawings, Maps, Plans and Record Drawings, Large-Format Drawings, Survey Record Maps, Capital Improvement Project "As-Built" P Yes (all)Mag, Mfr, OD, Ppr S / I Yes: After QC & OD No Drafts should be destroyed; Some maps are also retained by Planning; Selected maps are retained in Public Works for administrative purposes; GC §34090, 34090.7 Public Works / Engineering ENG-016 Encroachment Permits / Excavation Permits: Temporary (Street Permits, Temporary Construction, Sidewalk Repairs, Traffic Control, Utility Cuts etc.) Includes Insurance Certificates Final / Completion + 2 years Yes: Until Completion Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC § 34090 Public Works / Engineering ENG-017 Encroachments - Permanent / Backup for License Agreements for Permanent structures in the City's Right of Way (City Clerk keeps final License Agreements) P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 Public Works / Engineering ENG-018 Engineering Permits Database Indefinite - Permanent Yes Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Data Fields / Records are interrelated; Some permits are Permanent; GC §34090 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 .  .  Item 10 Page 163 of 329 Ver. 13.0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS / ENGINEERING Page PW/ENG-4 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Public Works / Engineering ENG-019 Engineering Reviews (Easements, Covenants, Lot Line Adjustments, Lot Mergers, etc.)P Mag, Mfr, OD, Ppr S/I Yes: After QC & OD Department Preference; GC §34090 Public Works / Engineering ENG-020 Engineering Studies / Surveys - Preliminary Studies / Project Assessments P Mag, Mfr, OD, Ppr S/I Yes: After QC & OD Department Preference; GC §34090 Public Works / Engineering ENG-021 Geotechnical and Soil Reports; Hydrology Reports (Authored on behalf of the City)P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 Public Works / Engineering ENG-022 Grading Plans P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 Public Works / Engineering ENG-023 Master Plans: Bikeway, Park, Pavement, Sewer, Traffic, Transportation, etc.P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; Drafts should be destroyed; GC §34090 Public Works / Engineering ENG-024 Railroads (Historical Information)P Mag, Mfr, OD, Ppr S/I Yes: After QC & OD Department Preference; GC §34090 Public Works / Engineering ENG-026 Street Sweeping Contract Reports (NPDES Reporting)5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; Monitoring records required for 3 years; 40 CFR §§122.21, 122.41, 122.44; CCP §337 et seq. Public Works / Engineering ENG-028 Traffic Counts 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; GC §34090 Public Works / Engineering ENG-029 Traffic Requests (Red Curbs, Crosswalks, Stop Signs, etc.)2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; GC §34090 Public Works / Engineering ENG-030 Traffic Speed Surveys 10 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference (required every 5 years, but can be extended to 7 or 10 years); GC §34090 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 .  .  Item 10 Page 164 of 329 Ver. 13.0 RECORDS RETENTION SCHEDULE: PUBLIC WORKS / ENGINEERING Page PW/ENG-5 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Lead Dept.ENG-031 Underground Service Alerts (USA's) / Dig Alerts 3 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Required for 3 years; GC §§4216.2(f) & 4216.3(d), 34090 Public Works / Engineering ENG-032 Underground Storage Tanks - USTs (City Owned) Design, Installation, Repairs, Lining, Upgrades Life of the Tank Mag, Mfr, OD, Ppr S / I Yes: After QC & OD 1 year 23 CCR 2712(b), H&S §25284.2(i) VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reserved Do not duplicate or distribute without prior written permission from GGS (909) 337-3516 .  .  Item 10 Page 165 of 329 Ver. 6.0RECORDS RETENTION SCHEDULE: PUBLIC WORKS / FLEET MAINTENANCE - GARAGEPage PW/G-1Office of Record(OFR)Retention No.Records Description Total RetentionVital?Media OptionsImage: I=Import M=Mfr S=ScanDestroy Paper after Imaged & QC'd?Comments / ReferenceIf the record is not listed here, refer to the Retention for City-Wide StandardsRetentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement).FLEET MAINTENANCE / GARAGEPublic Works / Fleet Maint. / GarageFL-001 Garage Inspections 2 yearsMag, Mfr, OD, PprS / IYes: After QC & ODGC §34090Public Works / Fleet Maint. / GarageFL-002Pre-Trip Inspections / DOT Program / CHP Inspections / Vehicle Safety Checks / Daily Vehicle Inspections / Daily Equipment Checks 2 yearsMag, Mfr, OD, PprS / IYes: After QC & OD13 CCR 1234(e); VC 34505.5(c); 49 CFR 396.11; GC §34090 Public Works / Fleet Maint. / GarageFL-003 Used Oil Disposal 3 yearsMag, Mfr, OD, PprS / IYes: After QC & OD22 CCR 66266.130(c)(5), H&S §25250.18(b), 25250.19(a)(3) et seq.Public Works / Fleet Maint. / GarageFL-004Vehicle & Equipment History Files, AQMD Certifications, Maintenance, Registrations, Safety Certifications, etc.Disposal of Vehicle or Equipment + 2 yearsMag, Mfr, OD, PprS / IYes: After QC & ODDepartment Preference; If a motor carrier, required for 18 months after vehicle is sold; CHP requires life of vehicle; OSHA requires 1 year; 8 CCR § 3203(b)(1); 49 CFR 396.21(b)(1); 49 CFR 396.3(c); CCP §337 et. Seq., GC §34090VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reservedDo not duplicate or distribute without prior written permission from GGS (909) 337-3516. . Item 10Page 166 of 329 Ver. 6.0RECORDS RETENTION SCHEDULE: PUBLIC WORKS - HOUSINGPage PW/HOU-1Office of Record(OFR)Retention No.Records Description Total RetentionVital?Media OptionsImage: I=Import M=Mfr S=ScanDestroy Paper after Imaged & QC'd?Comments / ReferenceIf the record is not listed here, refer to the Retention for City-Wide StandardsRetentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement).HOUSINGPublic Works / HousingHOU-001.1City-Owned Property - Lottery Drawing Results2 yearsMag, Mfr, OD, PprS / IYes: After QC & ODGC §34090Public Works / HousingHOU-001City-Owned Property - Successful Lease Tenants (Application, Credit Reports, etc.)Expiration of Lease + 5 yearsMag, Mfr, OD, PprS / IYes: After QC & ODDepartment preference (meets municipal government auditing standards); GC §34090Public Works / HousingHOU-002City-Owned Property - Unsuccessful Lease Tenants (Application, Credit Reports, etc.)2 yearsMag, Mfr, OD, PprS / IYes: After QC & ODGC §34090VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reservedDo not duplicate or distribute without prior written permission from GGS (909) 337-3516. . Item 10Page 167 of 329 Ver. 8.0RECORDS RETENTION SCHEDULE: PUBLIC WORKS / MAINTENANCEPage PW/MNT-1Office of Record(OFR)Retention No.Records Description Total RetentionVital?Media OptionsImage: I=Import M=Mfr S=ScanDestroy Paper after Imaged & QC'd?Comments / ReferenceIf the record is not listed here, refer to the Retention for City-Wide StandardsRetentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement).MAINTENANCE Lead Dept. MNT-001 AQMD Permits (Generators, etc.)5 yearsMag, Mfr, OD, PprS / IYes: After QC & OD40 CFR 70.6; GC §34090Public Works / Maint.MNT-002 Facility Inspections 2 yearsMag, Mfr, OD, PprS / IYes: After QC & ODGC §34090Lead Dept. MNT-004Generator Operation Logs & Inspections - ALL5 yearsMag, Mfr, OD, PprS / IYes: After QC & ODAQMD Rule 1470; Form 400–E–13a instructions; GC §34090Public Works / Maint.MNT-005 Graffiti Removal Consent PMag, Mfr, OD, PprS / IYes: After QC & ODDepartment Preference; GC §34090Lead Dept. MNT-006Operations & Maintenance Manuals (O&M Manuals)Life of Facility or EquipmentMag, Mfr, OD, PprS / IYes: After QC & ODDepartment Preference; GC §34090 et. seq.Public Works / Maint.MNT-007Stormwater: Operation & Maintenance (Catch Basins, Field, General Cleaning, Open Channels, Slots, Stormwater Treatment Measures and Trash Cleaning)Expiration + 3 yearsMag, Mfr, OD, PprS / IYes: After QC & ODDepartment preference; plans must be updated every 5 years, audits are required every 2 years; SWRCB Order 2006-03; 40 CFR §§122.21, 122.41, 122.44; GC §34090Division Providing Service / WorkMNT-008Work Orders / Service Requests CMMS DATABASE (Computerized Maintenance Management System)Indefinite - Minimum 5 yearsMag, Mfr, OD, PprS / IYes: After QC & ODData is interrelated; GC §34090Division Providing Service / WorkMNT-009Work Orders / Service Requests - All Information Entered in CMMS Database(Paper drafts)When No Longer RequiredMag, Mfr, OD, PprS / IYes: After QC & ODPreliminary drafts (the database is the original); GC §34090Division Providing Service / WorkMNT-010Work Orders / Service Requests - NOT entered in CMMS Database (or partial information entered into CMMS Database)(Division providing service retains originals; Division requesting service is considered a copy)5 yearsMag, Mfr, OD, PprS / IYes: After QC & ODCity Preference; CCP §§338 et seq., 340 et seq., 342, GC §34090VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reservedDo not duplicate or distribute without prior written permission from GGS (909) 337-3516. . Item 10Page 168 of 329 Ver. 11.0RECORDS RETENTION SCHEDULE: PUBLIC WORKS - PLANNINGPage PW/PL-1Office of Record(OFR)Retention No.Records Description Total RetentionVital?Media OptionsImage: I=Import M=Mfr S=ScanDestroy Paper after Imaged & QC'd?Comments / ReferenceIf the record is not listed here, refer to the Retention for City-Wide StandardsRetentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement).PLANNINGPublic Works / PlanningPL-001Alcohol Beverage Control License Applications (ABC Applications)When No Longer RequiredMag, Mfr, OD, PprS / IYes: After QC & OD(Non-Records)Public Works / PlanningPL-002Annexations / Boundaries / Consolidations / LAFCOPMag, Mfr, OD, PprS / IYes: After QC & ODLand Records; GC §34090Public Works / PlanningPL-003 Census, DemographicsWhen No Longer RequiredMag, Mfr, OD, PprS / IYes: After QC & OD(Non-Records - Census Bureau is OFR)Public Works / PlanningPL-004Environmental Determinations: Environmental Impact Reports (EIRs), Negative Declarations, etc.) Inside City boundariesPMag, Mfr, OD, PprS / IYes: After QC & ODUsually filed in the project file; Final environmental determinations are required to be kept a "reasonable period of time"; 14 CCR §15095(c); GC §34090Public Works / PlanningPL-004.1Environmental Determinations: Environmental Impact Reports (EIRs), Negative Declarations, etc.) Correspondence and staff notes that provide insight into the project or the agency’s CEQA compliance with respect to the projectProject Approval or Denial + 2 yearsMag, Mfr, OD, PprS / IYes: After QC & ODNot all internal communications and notes are required to be saved; "E-mails that do not provide insight into the project or the agency’s CEQA compliance with respect to the project — are not within the scope of section 21167.6, subdivision (e) and need not be retained." Golden Door Properties, LLC v. Superior Court of San Diego County (County of San Diego, et al., Real Parties in Interest) (53 Cal.App.5th 733); PRC 21167,6; GC §34090Public Works / PlanningPL-005Environmental Determinations: Environmental Impact Reports (EIRs), Negative Declarations, etc.)Outside City boundariesWhen No Longer RequiredMag, Mfr, OD, PprS / IYes: After QC & ODNon-records; EIRs and Negative Declarations within the City Boundaries are with the project filePublic Works / PlanningPL-006General Plan, Elements and AmendmentsPMag, Mfr, OD, PprS / IYes: After QC & ODCity Clerk Maintains all Agenda Packets Permanently; GC §34090.7Public Works / PlanningPL-007Historic Preservation Survey, Evaluations and DesignationsPMag, Mfr, OD, PprS / IYes: After QC & ODDepartment Preference; GC §34090VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reservedDo not duplicate or distribute without prior written permission from GGS (909) 337-3516. . Item 10Page 169 of 329 Ver. 11.0RECORDS RETENTION SCHEDULE: PUBLIC WORKS - PLANNINGPage PW/PL-2Office of Record(OFR)Retention No.Records Description Total RetentionVital?Media OptionsImage: I=Import M=Mfr S=ScanDestroy Paper after Imaged & QC'd?Comments / ReferenceIf the record is not listed here, refer to the Retention for City-Wide StandardsRetentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement).Public Works / PlanningPL-008Master Plans, Specific Plans, Land Use Plans, Land Use Maps, Zoning Maps, etc.PMag, Mfr, OD, PprS / IYes: After QC & ODDepartment Preference; GC §34090Public Works / PlanningPL-009 Materials BoardsWhen No Longer RequiredMag, Mfr, OD, PprS / IYes: After QC & ODPreliminary drafts not retained in the ordinary course of business; GC §34090Public Works / PlanningPL-010 Planning Applications Database Indefinite - PermanentYes (all)Mag, Mfr, OD, PprS / IYes: After QC & ODDepartment Preference - Data is interrelated; GC §34090Public Works / PlanningPL-011Planning Project Files - Approved Permanent Entitlements (Application & Supporting Documents)(Includes Associated CEQA Noticing, Conditions of Approval, Public Noticing, Environmental Determinations, Staff Reports, Plans & Maps) (Other originals kept by City Clerk)Examples: Conditional Use Permits (CUPs), Correspondence, Design Review, Lot Line Adjustments, Parcel Maps, Planned Unit Developments (PUD), Site Plans, Tentative Subdivisions, Variances, Zone Changes, etc.P YesMag, Mfr, OD, PprS / IYes: After QC & ODDepartment preference; Final environmental determinations are required to be kept a "reasonable period of time"; 14 CCR §15095(c); GC§§34090, 34090.7Public Works / PlanningPL-012.1Redevelopment Projects & Project Areas (Ensure Planning has all Environmental Documents, Engineering has all CIP Projects, and City Clerk has all Real Property records for Permanent retention)Completion + 10 yearsMag, Mfr, OD, PprS / IYes: After QC & ODDepartment preference; GC §34090VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reservedDo not duplicate or distribute without prior written permission from GGS (909) 337-3516. . Item 10Page 170 of 329 Ver. 11.0RECORDS RETENTION SCHEDULE: PUBLIC WORKS - PLANNINGPage PW/PL-3Office of Record(OFR)Retention No.Records Description Total RetentionVital?Media OptionsImage: I=Import M=Mfr S=ScanDestroy Paper after Imaged & QC'd?Comments / ReferenceIf the record is not listed here, refer to the Retention for City-Wide StandardsRetentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement).Engineering PL-012.2Redevelopment Projects & Project Areas CIP Projects built by Redevelopment Agency, if anySend to EngineeringMag, Mfr, OD, PprS / IYes: After QC & ODDepartment preference; GC §34090Public Works / PlanningPL-012.3Redevelopment Projects & Project Areas Environmental Documents / CEQA Permits, EIRs, Categorical Exemptions, Negative Declarations, etc.Send to PlanningMag, Mfr, OD, PprS / IYes: After QC & ODDepartment preference; GC §34090City Clerk PL-012.4Redevelopment Projects & Project Areas Real Property: Deeds, Easements, Rights of WaySend to City ClerkMag, Mfr, OD, PprS / IYes: After QC & ODDepartment preference; GC §34090Public Works / PlanningPL-013 Special StudiesMinimum 2 yearsMag, Mfr, OD, PprS / IYes: After QC & ODDepartment Preference; GC §34090Public Works / PlanningPL-014Temporary Entitlements / Temporary Permits (Approved & Unapproved): Fireworks Permits, etc.Minimum 2 yearsYes: During EventMag, Mfr, OD, PprS / IYes: After QC & ODDepartment preference; GC§§34090Public Works / PlanningPL-015 Zoning LettersPMag, Mfr, OD, PprS / IYes: After QC & ODLand Records; GC §34090Public Works / PlanningPL-016Zoning Maps / Land Use Maps (Historically Significant)P Yes (all)Mag, Mfr, OD, PprS / IYes: After QC & OD NoDepartment Preference; GC §34090.7Public Works / PlanningPL-017Zoning Ordinance Amendments, Reclassifications / Zone ChangeP YesMag, Mfr, OD, PprS / IYes: After QC & OD 1 yearDepartment Preference (copies); GC §34090.7VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reservedDo not duplicate or distribute without prior written permission from GGS (909) 337-3516. . Item 10Page 171 of 329 Ver. 7.0RECORDS RETENTION SCHEDULE: PUBLIC WORKS - SOLID WASTEPage PW/SOLID-1Office of Record(OFR)Retention No.Records Description Total RetentionVital?Media OptionsImage: I=Import M=Mfr S=ScanDestroy Paper after Imaged & QC'd?Comments / ReferenceIf the record is not listed here, refer to the Retention for City-Wide StandardsRetentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement).UTILITIES / SOLID WASTEPublic Works / Solid WasteSOLID-001Solid Waste Liens / Garbage Liens & ReleasesPMag, Mfr, OD, PprS / IYes: After QC & OD GC §34090 et seq.Public Works / Solid WasteSOLID-002Solid Waste Reduction / AB 939 Compliance / Tonnage Reports10 yearsMag, Mfr, OD, PprS / IYes: After QC & ODDepartment preference; GC §34090 et seq.VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. - all rights reservedDo not duplicate or distribute without prior written permission from GGS (909) 337-3516. . Item 10Page 172 of 329 Ver. 9.0RECORDS RETENTION SCHEDULE: PUBLIC WORKS / WASTEWATERPage PW/WW-1Office of Record(OFR)Retention No.Records Description Total RetentionVital?Media OptionsImage: I=Import M=Mfr S=ScanDestroy Paper after Imaged & QC'd?Comments / ReferenceIf the record is not listed here, refer to the Retention for City-Wide StandardsRetentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement).WASTEWATER / SEWERPublic Works / Waste WaterWW-001Capital Improvement Projects (CIP): Administration File / NOT Scanned - Wastewater ProjectsProject Administration, Certified Payrolls, Community Outreach / Notifications, Project Schedules, Progress meetings, Punch Lists, Real Estate Appraisals, RFIs & Responses, Temporary Easements, Construction Manager's Logs, Daily Inspections, Daily Logs, etc.Completion + 10 years or After Funding Agency Audit, if required, whichever is longerYes: Until CompletedMag, Mfr, OD, PprS / IYes: After QC & ODDepartment preference; Some grant funding agencies require audits; Statute of Limitations for Errors & Omissions is 10 years; Statute of Limitations: Contracts & Spec's=4 years, Wrongful Death=comp. + 5 years, Developers=comp. + 10 years; CCP §337 et. seq., GC §34090Public Works / Waste WaterWW-002Capital Improvement Projects (CIP): Permanent File / Scanned Records - Wastewater ProjectsSpecifications / RFP & Addenda, Agreement / Contract, Successful Proposal, Change Orders, Geotechnical Studies & Reports, Operations & Maintenance Manuals (O&M Manuals,) Materials Testing Reports, Grading Permits, Hazardous Materials Plans, Notice of Completion, Photos, Soil Reports, Studies, Submittals, Surveys, etc.PYes: Until CompletedMag, Mfr, OD, PprS/IYes: After QC & OD Complete + 10 yearsDepartment preference; retained for disaster preparedness purposes; GC §34090Public Works / Waste WaterWW-003 CCTV / Video InspectionsMinimum 5 yearsMag, Mfr, OD, PprS / IYes: After QC & ODDepartment preference; GC §34090Lead Dept. WW-004 Confined Space Entries 2 yearsMag, Mfr, OD, PprS / IYes: After QC & OD8 CCR 5157(d)(14) & (e)(6); 29 CFR 1910.146(e)(6); GC §34090Public Works / Waste WaterWW-005FOG (Fats, Oil & Grease) / Source Control / Pretreatment Annual / Semi-Annual Reports 3 yearsMag, Mfr, OD, PprS / IYes: After QC & ODDepartment preference; NPDES Monitoring records required for 3 years; POTW reports are required for 3 years; 40 CFR 403.12; GC §34090VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reservedDo not duplicate or distribute without prior written permission. . Item 10Page 173 of 329 Ver. 9.0RECORDS RETENTION SCHEDULE: PUBLIC WORKS / WASTEWATERPage PW/WW-2Office of Record(OFR)Retention No.Records Description Total RetentionVital?Media OptionsImage: I=Import M=Mfr S=ScanDestroy Paper after Imaged & QC'd?Comments / ReferenceIf the record is not listed here, refer to the Retention for City-Wide StandardsRetentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement).Public Works / Waste WaterWW-007Generator Operation Logs & Inspections - ALL5 yearsMag, Mfr, OD, PprS / IYes: After QC & ODAQMD Rule 1470; Form 400–E–13a instructions; GC §34090Public Works / Waste WaterWW-008 Sanitary Spills and Overflows (SSOs) 5 yearsMag, Mfr, OD, PprS / IYes: After QC & ODRequired for a minimum of 5 years; SWRCB Order 2002-0103-DWQ & 2006-03; 40 CFR 122.41(j)(2); GC §34090Public Works / Waste WaterWW-010Sewer System Management Plans (SSMP) and Audits / Sanitary Spills Overflow Prevention Plan (SSOPP) and Sanitary Sewer Overflow Response PlanSuperseded + 5 yearsMag, Mfr, OD, PprS / IYes: After QC & ODDepartment preference; SSMPs are required to be updated every 6 years; SSOs are required for a minimum of 5 years; 40 CFR 122.41(j)(2); SWRCB General Order 2006-03; & 2022-0103-DWQ; GC §34090Division Providing Service / WorkWW-011Work Orders / Service Requests CMMS DATABASE (Computerized Maintenance Management System)Indefinite - Minimum 5 yearsMag, Mfr, OD, PprS / IYes: After QC & ODData is interrelated; GC §34090Division Providing Service / WorkWW-012Work Orders / Service Requests - All Information Entered in CMMS Database(Paper drafts)When No Longer RequiredMag, Mfr, OD, PprS / IYes: After QC & ODPreliminary drafts (the database is the original); GC §34090Division Providing Service / WorkWW-013Work Orders / Service Requests - NOT entered in CMMS Database (or partial information entered into CMMS Database)(Division providing service retains originals; Division requesting service is considered a copy)5 yearsMag, Mfr, OD, PprS / IYes: After QC & ODCity Preference; CCP §§338 et seq., 340 et seq., 342, GC §34090VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reservedDo not duplicate or distribute without prior written permission. . Item 10Page 174 of 329 Ver. 11.0RECORDS RETENTION SCHEDULE: UTILITIES / GASPage UT/GAS-1Office of Record(OFR)Retention No. Records Description Total RetentionVital?Media OptionsImage: I=Import M=Mfr S=ScanDestroy Paper after Imaged & QC'd?Comments / ReferenceIf the record is not listed here, refer to the Retention for City-Wide StandardsRetentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement).GASUtilities / Gas GAS-001Capital Improvement Projects (CIP): Administration File / NOT Scanned - Gas ProjectsProject Administration, Certified Payrolls, Community Outreach / Notifications, Project Schedules, Progress meetings, Punch Lists, Real Estate Appraisals, RFIs & Responses, Temporary Easements, Construction Manager's Logs, Daily Inspections, Daily Logs, etc.Completion + 10 years or After Funding Agency Audit, if required, whichever is longerYes: Until CompletedMag, Mfr, OD, PprS / IYes: After QC & ODDepartment preference; Some grant funding agencies require audits; Statute of Limitations for Errors & Omissions is 10 years; Statute of Limitations: Contracts & Spec's=4 years, Wrongful Death=comp. + 5 years, Developers=comp. + 10 years; CCP §337 et. seq., GC §34090Utilities / Gas GAS-002Capital Improvement Projects (CIP):Permanent File / Scanned Records - Gas ProjectsSpecifications / RFP & Addenda, Agreement / Contract, Successful Proposal, Change Orders, Geotechnical Studies & Reports, Operations & Maintenance Manuals (O&M Manuals,) Materials Testing Reports, Grading Permits, Hazardous Materials Plans, Notice of Completion, Photos, Soil Reports, Studies, Submittals Surveys etcPYes: Until CompletedMag, Mfr, OD, PprS/IYes: After QC & OD Complete + 10 yearsDepartment preference; retained for disaster preparedness purposes;; GC §34090Lead Dept. GAS-003 Confined Space Entries (Gas Only) 2 yearsMag, Mfr, OD, PprS / IYes: After QC & OD8 CCR 5157(d)(14) & (e)(6); 29 CFR 1910.146(e)(6); GC §34090City Clerk GAS-005 Easements PMag, Mfr, OD, PprS / IYes: After QC & ODDepartment Preference (copies); GC §34090.7Utilities / Gas GAS-006Employee Certifications (Gas Operator Qualifications & Tests, Employee Fusion Certifications)Separation + 5 yearsBefore SeparationMag, Mfr, OD, PprS / IYes: After QC & ODCity preference; 29 CFR 1602.31 & 1627.3(b)(1), GC §§ 3105, 12946, 12960, 34090; 29 USC 1113VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reservedDo not duplicate or distribute without prior written permission. . Item 10Page 175 of 329 Ver. 11.0RECORDS RETENTION SCHEDULE: UTILITIES / GASPage UT/GAS-2Office of Record(OFR)Retention No. Records Description Total RetentionVital?Media OptionsImage: I=Import M=Mfr S=ScanDestroy Paper after Imaged & QC'd?Comments / ReferenceIf the record is not listed here, refer to the Retention for City-Wide StandardsRetentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement).Utilities / Gas GAS-007Environmental / Electrical Equipment Disposal - Hazardous MaterialPMag, Mfr, OD, PprS / IYes: After QC & ODDepartment preference; GC §34090 et seq.Utilities / Gas GAS-008Equipment Records (Manuals, Tests, Inspections, Studies, Reports)Disposal of Equipment + 2 yearsMag, Mfr, OD, PprS / IYes: After QC & ODDepartment Preference; CCP §337 et. Seq., GC §34090Utilities / Gas GAS-009 Facility Histories / Infrastructure Design PMag, Mfr, OD, PprS / IYes: After QC & ODDepartment Preference; GC §34090Utilities / Gas GAS-010Gas Drawings / As-Builts / Record DrawingsPMag, Mfr, OD, PprS / IYes: After QC & ODDepartment Preference (Engineering has originals); GC §34090.7Utilities / Gas GAS-011 Gas Emergency Operating Plan PMag, Mfr, OD, PprS / IYes: After QC & ODDepartment Preference; GC §34090Utilities / Gas GAS-012 Gas Load Forecasts, Imbalances Minimum 5 yearsMag, Mfr, OD, PprS / IDepartment Preference; GC §34090Utilities / Gas GAS-014Gas Operating, Inspection & Maintenance Plans & Installation Procedures(DIMP-Distribution Integrity Management Plan, Public Awareness Program, Natural Gas System Operator Qualification Plan, Gas Integrity Management Program)PMag, Mfr, OD, PprS / IYes: After QC & ODDepartment Preference; GC §34090Utilities / Gas GAS-015 Gas Pipelines - Cathodic Protection PMag, Mfr, OD, PprS / IYes: After QC & ODDepartment Preference; GC §34090Utilities / Gas GAS-016Gas Pipelines - Integrity Management ProgramPMag, Mfr, OD, PprS / IYes: After QC & ODDepartment Preference; GC §34090Utilities / Gas GAS-017 Gas Pipelines - Pipeline Patrol PMag, Mfr, OD, PprS / IYes: After QC & ODDepartment Preference; GC §34090Public Works / EngineeringGAS-018Gas Projects - Installation, Transmission, DistributionPMag, Mfr, OD, PprS / IYes: After QC & ODDepartment Preference (Engineering has originals); GC §34090.7Utilities / Gas GAS-019Gas Regulator Station Calibration, Retest & ResetPMag, Mfr, OD, PprS / IYes: After QC & ODDepartment Preference; GC §34090VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reservedDo not duplicate or distribute without prior written permission. . Item 10Page 176 of 329 Ver. 11.0RECORDS RETENTION SCHEDULE: UTILITIES / GASPage UT/GAS-3Office of Record(OFR)Retention No. Records Description Total RetentionVital?Media OptionsImage: I=Import M=Mfr S=ScanDestroy Paper after Imaged & QC'd?Comments / ReferenceIf the record is not listed here, refer to the Retention for City-Wide StandardsRetentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement).Public Works / EngineeringGAS-020Gas System Design, Regulator System ChartsPMag, Mfr, OD, PprS / IYes: After QC & ODDepartment Preference (Engineering has originals); GC §34090.7Utilities / Gas GAS-021Gas System Reports (Distribution, Integrity Management, Leakage, & Transmission)PMag, Mfr, OD, PprS / IYes: After QC & ODDepartment Preference; GC §34090Utilities / Gas GAS-022Gas Vaults - Inspections and MaintenancePMag, Mfr, OD, PprS / IYes: After QC & ODDepartment Preference; GC §34090Utilities / Gas GAS-023Pipeline Maintenance / Valve Maintenance / Inspections / Gas Odorization TestsPMag, Mfr, OD, PprS / IYes: After QC & ODDepartment Preference; GC §34090Utilities / Electricity & GasGAS-025Regulatory Agency Audits: CEC, CFTC, CPUC, EPA, FERC, NERC, NPDES, WECC, etc.PMag, Mfr, OD, PprS / IYes: After QC & ODDepartment Preference; GC §34090Utilities / Electricity & GasGAS-026Regulatory Agency Compliance Reports & Confirmations: , CPUC, EPA, FERC, NERC, NPDES, WECC, etc.PMag, Mfr, OD, PprS / IYes: After QC & ODDepartment Preference; GC §34090Utilities / Electricity & GasGAS-027Regulatory Agency Correspondence: , CPUC, EPA, FERC, NERC, NPDES, WECC, etc..PMag, Mfr, OD, PprS / IYes: After QC & ODDepartment Preference; GC §34090Utilities / Electricity & GasGAS-028Regulatory Agency Inspections: , CPUC, EPA, FERC, NERC, NPDES, WECC, etc.PMag, Mfr, OD, PprS / IYes: After QC & ODDepartment Preference; GC §34090Utilities / Electricity & GasGAS-029Regulatory Agency Licenses: , CPUC, EPA, FERC, NERC, NPDES, WECC, etc.PMag, Mfr, OD, PprS / IYes: After QC & ODDepartment Preference; GC §34090Utilities / Gas GAS-030Southern California Gas Agreement Administration / Intrastate Transmission Service Agreements / Firm Access Rights (FAR)PMag, Mfr, OD, PprS / IYes: After QC & ODDepartment Preference (City Clerk has originals of all agreements); GC §34090 et seq.Utilities / Gas GAS-031Southern California Gas Franchise Statements5 yearsMag, Mfr, OD, PprS / IYes: After QC & ODDepartment Preference (meets municipal government auditing standards); GC §34090 et seq.VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reservedDo not duplicate or distribute without prior written permission. . Item 10Page 177 of 329 Ver. 11.0RECORDS RETENTION SCHEDULE: UTILITIES / GASPage UT/GAS-4Office of Record(OFR)Retention No. Records Description Total RetentionVital?Media OptionsImage: I=Import M=Mfr S=ScanDestroy Paper after Imaged & QC'd?Comments / ReferenceIf the record is not listed here, refer to the Retention for City-Wide StandardsRetentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement).Utilities / Gas GAS-032Underground Service Alerts (USA's) / Dig Alerts - Gas Only10 yearsMag, Mfr, OD, PprS / IYes: After QC & ODDepartment preference; entered into DigAlert Software; the Excavator, Operator and the Regional Notification Cetner all have an obligation to retain for 3 years; GC §§4216.2(f); GC §34090Division Providing Service / WorkGAS-033Work Orders / Service Requests CMMS DATABASE (Computerized Maintenance Management System)Indefinite - Minimum 5 yearsMag, Mfr, OD, PprS / IYes: After QC & ODData is interrelated; GC §34090Division Providing Service / WorkGAS-034Work Orders / Service Requests - All Information Entered in CMMS Database(Paper drafts)When No Longer RequiredMag, Mfr, OD, PprS / IYes: After QC & ODPreliminary drafts (the database is the original); GC §34090Division Providing Service / WorkGAS-035Work Orders / Service Requests - NOT entered in CMMS Database (or partial information entered into CMMS Database)(Division providing service retains originals; Division requesting service is considered a copy)5 yearsMag, Mfr, OD, PprS / IYes: After QC & ODCity Preference; CCP §§338 et seq., 340 et seq., 342, GC §34090VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reservedDo not duplicate or distribute without prior written permission. . Item 10Page 178 of 329 Ver. 9.0 RECORDS RETENTION SCHEDULE: UTILITIES - CUSTOMER SERVICEPage UT/CS-1Office of Record(OFR)Retention No.Records Description Total RetentionVital?Media OptionsImage: I=Import M=Mfr S=ScanDestroy Paper after Imaged & QC'd?Comments / ReferenceIf the record is not listed here, refer to the Retention for City-Wide StandardsRetentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement).CUSTOMER SERVICE / UTILITY BILLING (ELECTRICITY, FIBER OPTICS, GAS, WASTE WATER, WATER )Utilities / Customer ServiceCS-001Accounts Receivable - Customer Services / Utility Billing 5 yearsMag, Mfr, OD, PprS / IYes: After QC & ODDepartment preference; Meets auditing standards; GC §34090 et seq. Utilities / Customer ServiceCS-002 Adjustments / Abnormal Read Reports 5 yearsMag, Mfr, OD, PprS / IYes: After QC & ODDepartment preference; Meets auditing standards; GC §34090 et seq.City Clerk OR Utility / Customer ServiceCS-002.1Assessment District Ballots, Protest Letters, & Envelopes - Prop. 218 proceedings 2 yearsMag, Mfr, OD, PprS / IYes: After QC & ODGC §53753(e)(2), 53755(d)City AttorneyCS-003 BankruptciesCopies - When No Longer RequiredMag, Mfr, OD, PprS / IYes: After QC & ODGC §34090.7Lead Dept. CS-004Billing Registers, Payment Registers, Adjustment RegistersWhen No Longer RequiredMag, Mfr, OD, PprS / IYes: After QC & ODDepartment preference (The Business License & Permit Database is the original; reports are considered drafts or copies); GC §34090Lead Dept. CS-005Collections / Collection Agency Case Files & Statements / Delinquent Accounts7 yearsMag, Mfr, OD, PprS / IYes: After QC & ODDepartment preference; Delinquencies remain on credit reports for 7 years; GC §34090 et seq. Utilities / Customer ServiceCS-006Conservation Programs / Rebates / Incentives Minimum 5 yearsMag, Mfr, OD, PprS / IYes: After QC & ODDepartment Preference; GC §34090 Utilities / Customer ServiceCS-007Customer Service / Utility Billing DatabaseIndefinite - Minimum 5 yearsYesMag, Mfr, OD, PprS / IYes: After QC & ODData Fields / Records are interrelated; meets municipal government auditing standards; GC §34090VERNON, CA ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reservedDo not duplicate or distribute without prior written permission. . Item 10Page 179 of 329 Ver. 9.0 RECORDS RETENTION SCHEDULE: UTILITIES - CUSTOMER SERVICEPage UT/CS-2Office of Record(OFR)Retention No.Records Description Total RetentionVital?Media OptionsImage: I=Import M=Mfr S=ScanDestroy Paper after Imaged & QC'd?Comments / ReferenceIf the record is not listed here, refer to the Retention for City-Wide StandardsRetentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Utilities / Customer ServiceCS-009Hydrant Meters - Rentals / Temporary (Pools, Construction)End of Rental + 2 yearsMag, Mfr, OD, PprS / IYes: After QC & ODDepartment preference; GC §34090 Utilities / Customer ServiceCS-010Lock Box Reports / Payment Detail Reports5 yearsMag, Mfr, OD, PprS / IYes: After QC & ODDepartment preference; Meets auditing standards; GC §34090 et seq. Utilities / Customer ServiceCS-010.1Medical Necessity Customers (Emergencies / Shut-offs - Customers who must have electricity for critical medical equipment)When Superseded or TerminatedMag, Mfr, OD, PprS / IYes: After QC & ODDepartment preference; Confidential; GC §34090 Utilities / Customer Service OR Utilities / ElectricityCS-011 Reports to DOE (Department of Energy) 5 yearsMag, Mfr, OD, PprS / IYes: After QC & ODDepartment preference; Meets auditing standards; GC §34090 et seq. Utilities / Customer ServiceCS-011.1Residential Water Billing: Appeals - Payment Delinquency & Impending DiscontinuationFinal Decision + 2 yearsMag, Ppr, Mfr, ODS / IYes: After QC & ODDocumented or attached to Customer Record in database GC §34090; H&S §116908 Utilities / Customer ServiceCS-011.2Residential Water Billing: Non-payment Notices / Notice of Payment Delinquency & Impending Discontinuation (Initial, Final)When No Longer RequiredMag, Ppr, Mfr, ODS / IYes: After QC & ODDocumented or attached to Customer Record in database GC §34090; H&S §116908 Utilities / Customer ServiceCS-011.3Residential Water Billing: NSF Checks / Adjustments to Customer accountsWhen No Longer RequiredMag, Ppr, Mfr, ODS / IYes: After QC & ODDocumented or attached to Customer Record in database GC §34090; H&S §116908 Utilities / Customer ServiceCS-011.4Residential Water Billing: Payment Plans: Amortization, Alternative Payment Plans, Deferrals, etc.Expiration or Completion of Payment PlanMag, Ppr, Mfr, ODS / IYes: After QC & ODDocumented or attached to Customer Record in database GC §34090; H&S §116910VERNON, CA ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reservedDo not duplicate or distribute without prior written permission. . Item 10Page 180 of 329 Ver. 9.0 RECORDS RETENTION SCHEDULE: UTILITIES - CUSTOMER SERVICEPage UT/CS-3Office of Record(OFR)Retention No.Records Description Total RetentionVital?Media OptionsImage: I=Import M=Mfr S=ScanDestroy Paper after Imaged & QC'd?Comments / ReferenceIf the record is not listed here, refer to the Retention for City-Wide StandardsRetentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Utilities / Customer ServiceCS-011.5Residential Water Billing: Policy on Discontinuation of Residential Service for NonpaymentWhen Superseded; Minimum 2 yearsMag, Ppr, Mfr, ODS / IYes: After QC & ODMust post to Website; H&S §116906; GC §34090 Utilities / Customer ServiceCS-011.6Residential Water Billing: Report of Annual Discontinuations of Residential ServiceMinimum 2 yearsMag, Ppr, Mfr, ODS / IYes: After QC & ODMust post to Website; H&S §116918; GC §34090Lead Dept. CS-012 Returned Checks / NSF Checks 5 yearsMag, Mfr, OD, PprS / IYes: After QC & ODDepartment Preference; Meets auditing standards; GC §34090 Utilities / Customer ServiceCS-013Service Address Files (Application, Credit Report, Inspections, Water Liability Forms, Requests for Power Load Data, Control Cards, Work Orders, etc.)Close of Account in Good Standing + 2 yearsMag, Mfr, OD, PprS / IYes: After QC & ODDepartment preference; GC §34090 et seq. Utilities / Customer ServiceCS-014Stubs / Payment Coupons (returned with payment)When No Longer RequiredMag, Mfr, OD, PprS / IYes: After QC & ODPreliminary drafts not retained in the ordinary course of business; GC §34090 Utilities / Customer ServiceCS-015 Turn Ons and Turn OffsWhen No Longer RequiredMag, Mfr, OD, PprS / IYes: After QC & ODPreliminary drafts not retained in the ordinary course of business; GC §34090 Utilities / Customer ServiceCS-016Utility Adjustment Slips / Meter Mis-reads, Credits / Debits to Accounts5 yearsMag, Mfr, OD, PprS / IYes: After QC & ODDepartment preference; Meets auditing standards; GC §34090 et seq.VERNON, CA ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reservedDo not duplicate or distribute without prior written permission. . Item 10Page 181 of 329 Ver. 11.0 RECORDS RETENTION SCHEDULE: UTILITIES - ELECTRICITY Page UT/EL-1 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). ELECTRICITY Utilities / Electricity EL-001 AQMD Fuel Reports 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD 40 CFR 70.6; GC §34090 Lead Dept.EL-002 AQMD Permits (Generators, etc.)Expiration + 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD 40 CFR 70.6; GC §34090 Utilities / Electricity EL-003 Bulk Power Log Sheets (prior to 2007) / Purchasing / Suppliers (Evaluations, Financial Data. Reports or Studies) 10 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 Utilities / Electricity EL-004 Capital Improvement Projects (CIP): Administration File / NOT Scanned (Electricity) Project Administration, Certified Payrolls, Community Outreach / Notifications, Project Schedules, Progress meetings, Punch Lists, Real Estate Appraisals, RFIs & Responses, Temporary Easements, Construction Manager's Logs, Daily Inspections, Daily Logs, Stormwater compliance, etc. Completion + 10 years or After Funding Agency Audit, if required, whichever is longer Yes: Until Completed Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; Some grant funding agencies require audits; Statute of Limitations for Errors & Omissions is 10 years; Statute of Limitations: Contracts & Spec's=4 years, Wrongful Death=comp. + 5 years, Developers=comp. + 10 years; CCP §337 et. seq., GC §34090 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission .  .  Item 10 Page 182 of 329 Ver. 11.0 RECORDS RETENTION SCHEDULE: UTILITIES - ELECTRICITY Page UT/EL-2 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Utilities / Electricity EL-005 Capital Improvement Projects (CIP): Permanent File / Scanned Records (Electricity) Specifications / RFP & Addenda, Agreement / Contract, Successful Proposal, Change Orders, Geotechnical Studies & Reports, Operations & Maintenance Manuals (O&M Manuals,) Materials Testing Reports, Grading Permits, Hazardous Materials Plans, Notice of Completion, Photos, Soil Reports, Studies, Submittals, Surveys, etc. P Yes: Until Completed Mag, Mfr, OD, Ppr S/I Yes: After QC & OD Complete +10 years Department preference; retained for disaster preparedness purposes; GC §34090 Lead Dept.EL-006 Confined Space Entries / Hot Work Permits / Lock Out-Tag Out / Lockout-Tagout / Lockout-Blockout / Energy Control Procedures (ECP) / Air Monitoring Calibrations 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; 8 CCR 5157(d)(14) & (e)(6); 29 CFR 1910.146(e)(6); GC §34090 Utilities / Electricity EL-009 Control Center Operator / Dispatcher Check Listing 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; GC §34090 Utilities / Electricity EL-045 Control Center Switching Order Logs / System Logs / Manual Entry Logs / Load Changes 10 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference (Load records are required for 3 years); 18 CFR 125.2, 125.3; GC §34090 Utilities / Electricity EL-007 Cooling Tower Activity Sheets and Reports 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD GC §34090 Utilities / Electricity EL-007.1 Daily Purchasing 10 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD 18 CFR 125.2 & 125.3; GC §34090 Utilities / Electricity EL-008 Crane Maintenance Reports (Fixed / Stationary)5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD 8 CCR 344.80 & 81; GC §34090 Utilities / Electricity EL-010 Department of Energy (DOE) Licenses and Regulatory Correspondence P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission .  .  Item 10 Page 183 of 329 Ver. 11.0 RECORDS RETENTION SCHEDULE: UTILITIES - ELECTRICITY Page UT/EL-3 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Utilities / Electricity EL-011 Department of Energy (DOE) Reports 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 City Clerk EL-012 Easements P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference (copies); GC §34090.7 Utilities / Electricity EL-013 Electric Utility Service Equipment Requirements Committee (EUSERC) - All Records When No Longer Required Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Not City Records Utilities / Electricity EL-014 Electricity Drawings / As-Builts / Record Drawings Disposal of Equipment + 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; 18 CFR 125.2 & 125.3; GC §34090 Utilities / Electricity EL-015 Equipment Records (Manuals, Tests, Inspections, Studies, Reports) Disposal of Equipment + 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; 18 CFR 125.2 & 125.3; CCP §337 et. Seq., GC §34090 Utilities / Electricity EL-016 Facility Histories / Infrastructure Design P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 Utilities / Electricity EL-016.1 Fuel Records (reported to AQMD 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD AQMD Rule 1470; Form 400–E–13a instructions; GC §34090 Utilities / Electricity EL-017 Generation Reliability Reports / Run Logs / Generation Reports / Generator Operation Logs & Inspections / Power Production Operating Data Logs / Diaries 10 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD 18 CFR 125.2 & 125.3; AQMD Rule 1470; Form 400–E–13a instructions; GC §34090 Utilities / Electricity EL-021 Joint Pole Agreements P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 Utilities / Electricity EL-022 Joint Pole Committee Industry Committee - All Records When No Longer Required Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Not City Records Utilities / Electricity EL-023 Joint Pole Invoices / Accounts Receivable 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference (meets municipal government auditing requirements); GC §34090 Utilities / Electricity EL-024 Joint Pole Locations, History, Maintenance (Card Files) Replacement of the Pole Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission .  .  Item 10 Page 184 of 329 Ver. 11.0 RECORDS RETENTION SCHEDULE: UTILITIES - ELECTRICITY Page UT/EL-4 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Utilities / Electricity EL-025 Load Records, Load Curves, Temperature Logs, Water Logs 10 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference (required for 3 years); 18 CFR 125.2, 125.3; GC §34090 Utilities / Electricity EL-025.1 Power Outage Reports - Preliminary Report produced by the Control Center 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference (Engineering produces Final Report); GC §34090 Utilities / Electricity EL-026 Power Outage Reports - Final Report produced by Engineering 10 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 Utilities / Electricity EL-027 Power Outage Database / Interruption of Service Database Indefinite - Minimum 10 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Data is interrelated; GC §34090 Utilities / Electricity EL-029 Power Trading / Power Scheduling (Check Out Worksheets) Completion + 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference (auditing standards are 5 years); GC §34090 Utilities / Electricity EL-030 Power Trading / Power Scheduling (Confirmations, Invoices) 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 Utilities / Electricity EL-031 Power Trading / Power Scheduling (Generation Worksheets) 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 Utilities / Electricity EL-033 Power Trading / Power Scheduling (Voice Recordings) 2 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 Utilities / Electricity & Gas EL-034 Regulatory Agency Audits: CEC, CFTC, CPUC, EPA, FERC, NERC, NPDES, WECC, etc. 10 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 Utilities / Electricity & Gas EL-035 Regulatory Agency Compliance Reports & Confirmations: CEC, CFTC, CPUC, EPA, FERC, NERC, NPDES, WECC, etc. 10 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 Utilities / Electricity & Gas EL-036 Regulatory Agency Correspondence: , CPUC, EPA, FERC, NERC, NPDES, WECC, etc.. Minimum 10 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission .  .  Item 10 Page 185 of 329 Ver. 11.0 RECORDS RETENTION SCHEDULE: UTILITIES - ELECTRICITY Page UT/EL-5 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Utilities / Electricity & Gas EL-037 Regulatory Agency Inspections: , CPUC, EPA, FERC, NERC, NPDES, WECC, etc.10 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 Utilities / Electricity & Gas EL-038 Regulatory Agency Licenses: , CPUC, EPA, FERC, NERC, NPDES, WECC, etc.P Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 Utilities / Electricity EL-039 Sampling / Circular & Strip Charts 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; GC §34090 Utilities / Electricity EL-040 SCADA Database (Electricity) (Supervisory Control and Data Acquisition) Indefinite - Minimum 5 years Yes Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Data is interrelated; GC §34090 Utilities / Electricity EL-041 SCADA Printouts / Reports / Log Books / Logs Sheets 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Preliminary drafts; GC §34090 Utilities / Electricity EL-042 Stormwater Monitoring / NPDES Monitoring and Inspection (from Former Electricity Generation Plant) 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; Monitoring records required for 3 years; 40 CFR §§122.21, 122.41, 122.44; CCP §337 et seq. Utilities / Electricity EL-043 Stormwater: NPDES Annual Reports (from Former Electricity Generation Plant)5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; Monitoring records required for 3 years; 40 CFR §§122.21, 122.41, 122.44 Utilities / Electricity EL-044 Stormwater: NPDES Permits (from Former Electricity Generation Plant) Expiration + 5 years Yes: Until Expiration Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department Preference; Monitoring records required for 3 years; 40 CFR §§122.21, 122.41, 122.44; CCP §337 et seq. Utilities / Electricity EL-046 Turbine Activity Reports 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD AQMD Rule 1470; Form 400–E–13a instructions; GC §34090 Lead Dept.EL-046.1 Underground Service Alerts (USA's) / Dig Alerts 3 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; entered into DigAlert Software; the Excavator, Operator and the Regional Notification Cetner all have an obligation to retain for 3 years; GC §§4216.2(f); GC §34090 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission .  .  Item 10 Page 186 of 329 Ver. 11.0 RECORDS RETENTION SCHEDULE: UTILITIES - ELECTRICITY Page UT/EL-6 Office of Record (OFR) Retention No.Records Description Total Retention Vital?Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged & QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards Retentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder. HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement). Division Providing Service / Work EL-047 Work Orders / Service Requests CMMS DATABASE (Computerized Maintenance Management System) Indefinite - Minimum 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Data is interrelated; GC §34090 Division Providing Service / Work EL-048 Work Orders / Service Requests - All Information Entered in CMMS Database (Paper drafts) When No Longer Required Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Preliminary drafts (the database is the original); GC §34090 Division Providing Service / Work EL-049 Work Orders / Service Requests - NOT entered in CMMS Database (or partial information entered into CMMS Database) Includes Job Briefing, Operating Checklist, Safety Checklist (Division providing service retains originals; Division requesting service is considered a copy) 5 years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD City Preference for OSHA compliance; CCP §§338 et seq., 340 et seq., 342, GC §34090 VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reserved Do not duplicate or distribute without prior written permission .  .  Item 10 Page 187 of 329 Ver. 7.0RECORDS RETENTION SCHEDULE: UTILITIES - FIBER OPTICSPage UT/FO-1Office of Record(OFR)Retention No.Records Description Total RetentionVital?Media OptionsImage: I=Import M=Mfr S=ScanDestroy Paper after Imaged & QC'd?Comments / ReferenceIf the record is not listed here, refer to the Retention for City-Wide StandardsRetentions begin when the act is completed, and imply a full file folder (e.g. last document + 2 years), since destruction is normally performed by file folder.HOLDS: Litigation, claims, complaints, audits, public records requests, and/or investigations suspend normal retention periods (retention resumes after settlement).FIBER OPTICSUtilities / Fiber OpticsFO-001Capital Improvement Projects (CIP): Administration File / NOT Scanned - Fiber Optics ProjectsProject Administration, Certified Payrolls, Community Outreach / Notifications, Project Schedules, Progress meetings, Punch Lists, Real Estate Appraisals, RFIs & Responses, Temporary Easements, Construction Manager's Logs, Daily Inspections, Daily Logs, etc.Completion + 10 years or After Funding Agency Audit, if required, whichever is longerYes: Until CompletedMag, Mfr, OD, PprS / IYes: After QC & ODDepartment preference; Some grant funding agencies require audits; Statute of Limitations for Errors & Omissions is 10 years; Statute of Limitations: Contracts & Spec's=4 years, Wrongful Death=comp. + 5 years, Developers=comp. + 10 years; CCP §337 et. seq., GC §34090Utilities / Fiber OpticsFO-002Capital Improvement Projects (CIP): Permanent File / Scanned Records - Fiber Optics ProjectsSpecifications / RFP & Addenda, Agreement / Contract, Successful Proposal, Change Orders, Geotechnical Studies & Reports, Operations & Maintenance Manuals (O&M Manuals,) Materials Testing Reports, Notice of Completion, Photos, Soil Reports, Studies, Submittals, Surveys, etc.PYes: Until CompletedMag, Mfr, OD, PprS/IYes: After QC & OD Complete + 10 yearsDepartment preference; retained for disaster preparedness purposes; GC §34090Utilities / Fiber OpticsFO-004 Fiber Optic Customers (Internet & Dark Fiber)Close + 5 yearsMag, Mfr, OD, PprS / IYes: After QC & ODDepartment Preference (meets auditing standards); GC §34090Utilities / Fiber OpticsFO-005Fiber Optic Drawings / As-Builts / Record DrawingsPMag, Mfr, OD, PprS / IYes: After QC & ODDepartment Preference (Engineering has originals); GC §34090.7Utilities / Fiber OpticsFO-006Fiber Optic Pipelines / Projects - Installation, Transmission, DistributionPMag, Mfr, OD, PprS / IYes: After QC & ODDepartment Preference (Engineering has originals); GC §34090.7Utilities / Fiber OpticsFO-007 Fiber Optic Plans Superseded + 2 yearsMag, Mfr, OD, PprS / IYes: After QC & ODDepartment Preference; GC §34090VERNON, CA. ©1995-2017 Gladwell Governmental Services, Inc. (909) 337-3516 - all rights reservedDo not duplicate or distribute without prior written permission. . Item 10Page 188 of 329 City Council Agenda Report Meeting Date:October 21, 2025 From:Robert Sousa, Chief of Police Department:Police Submitted by:Brandon Gray, Captain Subject Office of Traffic Safety Selective Traffic Enforcement Program (STEP) Grant Agreement Recommendation Approve and authorize the City Administrator, Police Chief, and Police Sergeant to execute a Professional Services Agreement with the Office of Traffic Safety, in substantially the same form as submitted, for participation in STEP for a one-year term, with an effective date of October 1, 2025. Background The Vernon Police Department (VPD) has received a grant through the Office of Traffic Safety (OTS) to participate in STEP. The goals of the program include the following: reduce the number of persons killed and/or injured in traffic collisions; reduce the number of persons killed and/or injured in Driving Under the Influence (DUI) related collisions; and raise public awareness about DUI enforcement activities in the Los Angeles County region. In order to accomplish the goals of the program, participating agencies will be required to take part in various enforcement activities which include saturation patrol details, motorcycle safety enforcement, distracted driving enforcement, pedestrian and bicycle enforcement, and DUI checkpoints. VPD staff will coordinate enforcement activities as required on an overtime basis. The VPD will receive reimbursement for a majority of the overtime-related costs (benefits calculated at 1.45%). The VPD has participated in this program for a number of years and has been successful in attaining the goals specified. To engage in the program, law enforcement agencies are required to sign an agreement to receive reimbursement for personnel overtime costs. Reimbursements will be made within 90 days of receipt of an invoice, activity log, and quarterly traffic collision reports. The OTS Grant Agreement is for a one-year term and shall remain in effect until September 30, 2026. The proposed agreement has been reviewed and approved as to form by the City Attorney's Office. Fiscal Impact Award of the grant will result in $113,000 in additional revenue to the General Fund. The grant funds will cover a majority of the projected overtime costs for VPD’s annual participate in the OTS STEP program. Attachments 1. Grant Agreement – PT26153 .  .  Item 11 Page 1 of 352 9/23/2025 1:49:48 PM Page 1 of 22 State of California – Office of Traffic Safety GRANT AGREEMENT GRANT NUMBER PT26153 1. GRANT TITLE Selective Traffic Enforcement Program (STEP) 2. NAME OF AGENCY 3. Grant Period Vernon From: To: 10/01/2025 09/30/2026 4. AGENCY UNIT TO ADMINISTER GRANT Vernon Police Department 5. GRANT DESCRIPTION Best practice strategies will be conducted to reduce the number of persons killed and injured in crashes involving alcohol and other primary crash factors. The funded strategies may include impaired driving enforcement, enforcement operations focusing on primary crash factors, distracted driving, night-time seat belt enforcement, special enforcement operations encouraging motorcycle safety, enforcement and public awareness in areas with a high number of bicycle and pedestrian crashes, and educational programs. These strategies are designed to earn media attention thus enhancing the overall deterrent effect. In addition, the department will participate in community collaboration and engagement activities to engage in conversations regarding traffic safety with community members. 6. Federal Funds Allocated Under This Agreement Shall Not Exceed: Allocation is contingent upon availability of federal f unds. $113,000.00 7. TERMS AND CONDITIONS: The parties agree to comply with the terms and conditions of the following which are by this reference made a part of the Agreement:  Schedule A – Problem Statement, Goals and Objectives and Method of Procedure  Schedule B – Detailed Budget Estimate and Sub-Budget Estimate (if applicable)  Schedule B-1 – Budget Narrative and Sub-Budget Narrative (if applicable)  Exhibit A – Certifications and Assurances  Exhibit B* – OTS Grant Program Manual  Exhibit C – Grant Electronic Management System (GEMS) Access *Items shown with an asterisk (*), are hereby incorporated by reference and made a part of this agreement as if attached hereto. These documents can be viewed at the OTS home web page under Grants: www.ots.ca.gov. We, the officials named below, hereby swear under penalty of perjury under the laws of the State of California that we are duly authorized to legally bind the Grant recipient to the above described Grant terms and conditions. IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto. 8. Approval Signatures A. GRANT DIRECTOR B. AUTHORIZING OFFICIAL NAME: TITLE: EMAIL: PHONE: ADDRESS: Daniel Onopa Sergeant donopa@covpd.org (323) 587-5171 4305 Santa Fe Ave Vernon, CA 90058 ADDRESS: Brian Saeki City Administrator bsaeki@cityofvernonca.gov (323) 583-8811 x 228 4305 Santa Fe Ave Vernon, CA 90058 (Signature) (Date) (Signature) (Date) C. FISCAL OFFICIAL D. AUTHORIZING OFFICIAL OF OFFICE OF TRAFFIC SAFETY ADDRESS: Robert Sousa Chief of Police rsousa@covpd.org (323) 583-8811 ext 114 4305 Santa Fe Ave Vernon, CA 90058 ADDRESS: Stephanie Dougherty Director stephanie.dougherty@ots.ca.gov (916) 509-3030 2208 Kausen Drive, Suite 300 Elk Grove, CA 95758 (Signature) (Date) (Signature) (Date) .  .  Item 11 Page 2 of 352 9/23/2025 1:49:48 PM Page 2 of 22 .  .  Item 11 Page 3 of 352 9/23/2025 1:49:48 PM Page 3 of 22 E. ACCOUNTING OFFICER OF OFFICE OF TRAFFIC SAFETY 9. SAM INFORMATION NAME: Carolyn Vu SAM #: REGISTERED ADDRESS: CITY: ZIP+4: ZMK4GCEKJ7G3 4305 Santa Fe Avenue Vernon 90058-1714 ADDRESS: 2208 Kausen Drive, Suite 300 Elk Grove, CA 95758 10. PROJECTED EXPENDITURES FUND CFDA ITEM/APPROPRIATION F.Y. CHAPTER STATUTE PROJECTED EXPENDITURES 402PT-26 20.600 0521-0890-101 2025 04/25 BA/25 $20,000.00 1906-26 20.611 0521-0890-101 2025 04/25 BA/25 $3,000.00 164AL-26 20.608 0521-0890-101 2025 04/25 BA/25 $75,000.00 405e DDL-26 20.616 0521-0890-101 2025 04/25 BA/25 $15,000.00 AGREEMENT TOTAL $113,000.00 AMOUNT ENCUMBERED BY THIS DOCUMENT I CERTIFY upon my own personal knowledge that the budgeted funds for the current budget year are available for the period and purpose of the expenditure stated above. $113,000.00 PRIOR AMOUNT ENCUMBERED FOR THIS AGREEMENT $ 0.00 OTS ACCOUNTING OFFICER’S SIGNATURE DATE SIGNED TOTAL AMOUNT ENCUMBERED TO DATE $113,000.00 .  .  Item 11 Page 4 of 352 9/23/2025 1:49:48 PM Page 4 of 22 State of California – Office of Traffic Safety GRANT AGREEMENT Schedule A GRANT NUMBER PT26153 1. PROBLEM STATEMENT Describe the city, county, or jurisdiction this grant will impact. The City of Vernon is a city in the Los Angeles metropolitan area. Located in Los Angeles County, the City of Vernon is an industrial city of 5.2 square miles to the southeast of downtown Los Angeles. Vernon houses more than 1,800 businesses that employ approximately 50,000 people, serving as a vital economic engine in the region. The Vernon Police Department once maintained a traffic division that was staffed with two Motor Officers and one Sergeant. Due to personnel shortages and increasing budget constraints, the two Motor Officer positions have not been filled, and patrol personnel are depended on to conduct extra traffic enforcement. Patrol personnel are tasked with the reduction of traffic crashes through proactive and reactive enforcement of traffic laws throughout the city. Since 2017, the city has seen an increase in traffic crashes that are affecting the traffic safety of citizens and visitors to the city. In addition, the morning and afternoon school traffic congestion has also caused an increase in traffic crashes and violations in our school zone, making our school route unsafe for parents/and or students. Describe the problem(s) to be addressed, supported by current and relevant crash data. (most recent calendar year data/stats). The City of Vernon will continue enforcement efforts to target DUI drivers, as well as those who commit other violations (speed, distracted driving, turning/yielding violations, etc.) that may contribute to traffic crashes. Our mission would continue to be simple in concept: continue to educate the public about the dangers and consequences of DUI drivers, and reduce traffic crashes and in doing so, reduce injuries and deaths associated with such crashes. The City of Vernon Public Works Traffic Engineering Division conducted a Traffic Crash Review Report in 2014. Included in the report are the most frequent locations of traffic crashes and a list of the top primary crash factors. Current statistics (refer to Traffic Data Summary below) from 2022-2024 indicate the top primary crash factors have remained the same. In examining the OTS Crash Rankings for 2022, we have also identified the problem areas below that we recognize and need to be addressed. As a part of Group G, the City of Vernon had the following ranking s: Total Fatal and Injury: 1/32 Alcohol Involved: 1/32 Had Been Drinking Driver < 21: 28/32 Had Been Drinking Driver 21-34: 1/32 Motorcycles: 1/32 Pedestrians: 1/32 Bicyclists: 1/32 Composite: 3/32 Speed Related: 1/32 Nighttime (9pm-2:59am): 2/32 Hit and Run: 1/32 The Vernon Police Department strives to reduce traffic crashes, therefore reducing injuries and deaths associated with traffic crashes. The following is a traffic data summary, including 2024 statistics: - 2 Fatal crashes with 2 victims (same as 2022, and 2 more than 2023). - 178 Injury crashes with 241 victims (7 more than 2022, and 3 more than 2023). - 8 Alcohol involved crashes with injuries (1 less than 2022, and 3 less than 2023). - 6 Pedestrians were injured in crashes (2 less than 2022, and 2 less than 2023). - 9 Bicyclists were injured in crashes (3 less than 2022 and 1 less than 2023). .  .  Item 11 Page 5 of 352 9/23/2025 1:49:48 PM Page 5 of 22 The Vernon Police Department will address several critical traffic safety issues, as highlighted by current and relevant crash data. The City of Vernon, an industrial hub with over 1,800 businesses employing approximately 50,000 people within a compact 5.2 square-mile area, has experienced a persistent rise in traffic crashes since 2017. Limited staffing and budget constraints have left the department reliant on patrol personnel for traffic enforcement, which has proven insufficient to adequately mitigate these issues. Key problems include a consistent number of fatal and injury crashes. In 2024, there were 2 fatal crashes, the same as 2022 and 2 more than 2023, alongside 178 injury crashes involving 241 victims—an increase of 7 from 2022 and 3 from 2023. These statistics underscore the need for targeted enforcement to reduce harm to road users. Additionally, DUI-related incidents remain a pressing issue. Although alcohol-involved crashes decreased slightly in 2024 to 8 (1 less than 2022 and 3 less than 2023), Vernon emphasizes the importance of combating impaired driving. Vulnerable road users, such as pedestrians and bicyclists, also face significant risks. In 2024, 6 pedestrians and 9 bicyclists were injured in crashes. While these figures represent slight improvements compared to prior years, Vernon remains focused in combating ongoing safety concerns. Speeding is another primary crash factor that continues to be an issue in the city. Morning and afternoon congestion near schools and businesses has further exacerbated crash risks, creating unsafe conditions for parents and students and people who work in the community. Nighttime crashes also pose a significant threat due to multiple crash factors, and high-risk behaviors such as impaired driving. Given the absence of a dedicated Traffic Division due to resource limitations, the Vernon Police Department will try to implement targeted enforcement and educational initiatives to address these problems. Enforcement efforts would focus on reducing violations such as speeding, distracted driving, and DUIs, while public education campaigns would raise awareness about traffic safety. The department aims to decrease crashes, injuries, and fatalities, while creating safer roadways for the entire community. Define the target population the grant intends to serve and how they are affected by the problem(s). Our target population extends far beyond just “infraction violators” or “DUI suspects.” The Vernon Police Department is deeply committed to ensuring that every member of our community—residents, visitors, and commuters alike—understands that traffic safety is one of our highest priorities. We believe that fostering a culture of safety starts with clear communication and consistent engagement. This is why the Press Release issued during the cycle of a grant holds such significance; it allows us to emphasize our unwavering dedication to reducing traffic crashes, injuries, and fatalities while highlighting the proactive steps we are taking to address these challenges. Through educational handouts distributed at checkpoints and during routine public interactions, we aim to not only inform but also inspire individuals to make safer choices on our roadways. By reinforcing this message at every opportunity, we strive to create a safer and more conscientious traffic environment for everyone who lives, works, and travels in our city. 2. PERFORMANCE MEASURES A. Goals: 1. Reduce the number of persons killed in traffic crashes. 2. Reduce the number of persons injured in traffic crashes. 3. Reduce the number of pedestrians killed in traffic crashes. 4. Reduce the number of pedestrians injured in traffic crashes. 5. Reduce the number of bicyclists killed in traffic crashes. 6. Reduce the number of bicyclists injured in traffic crashes. 7. Reduce the number of persons killed in alcohol-involved crashes. 8. Reduce the number of persons injured in alcohol-involved crashes. 9. Reduce the number of persons killed in drug-involved crashes. 10. Reduce the number of persons injured in drug-involved crashes. 11. Reduce the number of persons killed in alcohol/drug combo-involved crashes. 12. Reduce the number of persons injured in alcohol/drug combo-involved crashes. .  .  Item 11 Page 6 of 352 9/23/2025 1:49:48 PM Page 6 of 22 13. Reduce the number of motorcyclists killed in traffic crashes. 14. Reduce the number of motorcyclists injured in traffic crashes. 15. Reduce hit & run fatal crashes. 16. Reduce hit & run injury crashes. 17. Reduce nighttime (2100 - 0259 hours) fatal crashes. 18. Reduce nighttime (2100 - 0259 hours) injury crashes. B. Objectives: Target Number 1. Issue a news release announcing the kick-off of the grant by December 31st. The kick-off news releases and media advisories, alerts, and materials must be emailed to the OTS Public Information Officer at pio@ots.ca.gov, and copied to your OTS Coordinator, for approval 7 days prior to the issuance date of the release. 1 2. Participate and report data (as required) in the following campaigns; Quarter 1: National Pedestrian Safety Month, National Walk to School Day, National Teen Driver Safety Week, NHTSA Winter Mobilization; Quarter 3: National Distracted Driving Awareness Month, National Motorcycle Safety Month, National Bicycle Safety Month, National Click it or Ticket Mobilization; Quarter 4: National Speed Prevention Campaigns, NHTSA Summer Mobilization, National Child Passenger Safety Week, and California's Pedestrian Safety Month. 12 3. Develop (by December 31) and/or maintain a “DUI BOLO” program to notify patrol and traffic officers to be on the lookout for identified repeat DUI offenders with a suspended or revoked license as a result of DUI convictions. Updated DUI BOLOs should be distributed to patrol and traffic officers monthly. 12 4. Send law enforcement personnel to the NHTSA Standardized Field Sobriety Testing (SFST) (minimum 16 hours) POST-certified training. 2 5. Send law enforcement personnel to the NHTSA Advanced Roadside Impaired Driving Enforcement (ARIDE) 16 hour POST-certified training. 2 6. Conduct DUI/DL Checkpoints. A minimum of 1 checkpoint should be conducted during the NHTSA Winter Mobilization and 1 during the Summer Mobilization. To enhance the overall deterrent effect and promote high visibility, it is recommended the grantee issue an advance press release and conduct social media activity for each checkpoint. For combination DUI/DL checkpoints, departments should issue press releases that mention DL's will be checked at the DUI/DL checkpoint. Signs for DUI/DL checkpoints should read "DUI/Driver's License Checkpoint Ahead." OTS does not fund or support independent DL checkpoints. Only on an exception basis and with OTS pre-approval will OTS fund checkpoints that begin prior to 1800 hours. When possible, DUI/DL Checkpoint screeners should be DRE- or ARIDE-trained. 6 7. Conduct DUI Saturation Patrol operation(s). 10 8. Conduct Traffic Enforcement operation(s), including but not limited to, primary crash factor violations. 4 9. Conduct highly publicized Distracted Driving enforcement operation(s) targeting drivers using hand held cell phones and texting. 8 10. Conduct highly publicized pedestrian and/or bicycle enforcement operation(s) in areas or during events with a high number of pedestrian and/or bicycle crashes resulting from violations made by pedestrians, bicyclists, and drivers. 2 11. Conduct Traffic Safety educational presentation(s) with an effort to reach community members. Note: Presentation(s) may include topics such as distracted driving, DUI, speed, bicycle and pedestrian safety, seat belts and child passenger safety. 2 12. Participate in highly visible collaborative DUI Enforcement operations. 4 13. Participate in highly visible collaborative Traffic Enforcement operations. 3 14. Send law enforcement personnel to DUI Checkpoint Planning and Management training. 2 15. Participate in community collaboration and engagement activities to engage in conversations regarding traffic safety to both share information and receive input from the community members. 2 .  .  Item 11 Page 7 of 352 9/23/2025 1:49:48 PM Page 7 of 22 3. METHOD OF PROCEDURE A. Phase 1 – Program Preparation (1st Quarter of Grant Year)  The department will develop operational plans to implement the “best practice” strategies outlined in the objectives section.  Conduct all training needed to implement the program, in the first quarter.  Purchase all grant related supplies and materials to implement the program, in the first quarter.  Items with a unit cost of $5,000 more (including tax and shipping) must comply with Buy America.  In order to develop/maintain the “DUI BOLOs,” research will be conducted to identify the “worst of the worst” repeat DUI offenders with a suspended or revoked license as a result of DUI convictions. The DUI BOLO may include the driver’s name, last known address, DOB, description, current license status, and the number of times suspended or revoked for DUI. DUI BOLOs should be updated and distributed to traffic and patrol officers at least monthly.  Implementation of the STEP grant activities will be accomplished by deploying personnel at high crash locations. Media Requirements Issue a news release approved by the OTS PIO announcing the kick-off of the grant by December 31 and after the grant is signed and executed, but no sooner than October 1, the start of the grant year. The kick-off release must be approved by the OTS PIO. If you are unable to meet the December 31 deadline to issue a kick-off press release, communicate reasons to your OTS grant coordinator and OTS PIO. B. Phase 2 – Program Operations (Throughout Grant Year) Media Requirements The following requirements are for all grant-related activities:  Send all media advisories, alerts, videos, graphics, artwork, posters, radio/PSA/video scripts, storyboards, digital and/or print educational materials for grant-related activities to the OTS PIO at pio@ots.ca.gov for approval and copy your OTS grant coordinator. Optimum lead time would be 7 days before the scheduled release but at least 3 business days prior to the scheduled release date for review and approval is appreciated.  Send all PowerPoint presentations, online presentations and trainings for grant-related activities to the OTS PIO at pio@ots.ca.gov for approval and copy your OTS grant coordinator. Certified training courses are EXEMPT from the approval process.  The OTS PIO is responsible for the approval of the design and content of materials. The agency understands OTS PIO approval is not authorizing approval of budget expenditure or cost. Any cost approvals must come from the OTS grant coordinator.  Pre-approval is not required when using any OTS-supplied template for media advisories, news releases, social media graphics, videos or posts, or any other OTS-supplied educational material. However, copy the OTS PIO at pio@ots.ca.gov and your OTS grant coordinator when any material is distributed to the media and public, such as a news release, educational material, or link to social media post.  If an OTS-supplied template, educational material, social media graphic, post or video is substantially changed, the changes shall be sent to the OTS PIO at pio@ots.ca.gov for approval and copy your OTS grant coordinator.  News releases, social media posts and alerts on platforms such as NextDoor and Nixle reporting immediate and time-sensitive grant activities (e.g. enforcement operations, day of event highlights or announcements, event invites) are EXEMPT from the OTS PIO approval process. The OTS PIO and your OTS grant coordinator should still be notified when the grant-related activity is happening (e.g. car seat checks, bicycle rodeos, community presentations, DUI checkpoints, etc.).  Enforcement activities such as warrant and probation sweeps, court stings, etc. that are embargoed or could impact operations by publicizing in advance are EXEMPT from the PIO approval process. However, announcements and results of activities should still be copied to the OTS PIO at pio@ots.ca.gov and your OTS grant coordinator with the embargoed date and time or with “INTERNAL ONLY: DO NOT RELEASE” message in subject line of email.  Any earned or paid media campaigns for TV, radio, digital or social media that are part of a specific grant objective, using OTS grant funds, or designed and developed using contractual services by a subgrantee, requires prior approval. .  .  Item 11 Page 8 of 352 9/23/2025 1:49:48 PM Page 8 of 22  Social media posts highlighting state or national traffic safety campaigns (Distracted Driving Month, Motorcycle Safety Awareness Month, etc.), enforcement operations (DUI checkpoints, etc.), or any other grant-related activity such as Bicycle rodeos, presentations, or events, are highly encouraged but do not require prior approval.  Submit a draft or rough-cut of all digital, printed, recorded or video material (brochures, posters, scripts, artwork, trailer graphics, digital graphics, social posts connected to an earned or paid media campaign grant objective) to the OTS PIO at pio@ots.ca.gov and copy your OTS grant coordinator for approval prior to the production or duplication.  Use the following standard language in all press, media, and printed materials, space permitting: Funding for this program was provided by a grant from the California Office of Traffic Safety, through the National Highway Traffic Safety Administration.  Space permitting, include the OTS logo on all grant-funded print materials, graphics and paid or earned social media campaign grant objective; consult the OTS PIO and copy your OTS grant coordinator for specifics, format-appropriate logos, or if space does not permit the use of the OTS logo.  Email the OTS PIO at pio@ots.ca.gov and copy your OTS grant coordinator at least 21 days in advance, or when first confirmed, a short description of any significant grant-related traffic safety event or program, particularly events that are highly publicized beforehand with anticipated media coverage so OTS has sufficient notice to arrange for attendance and/or participation in the event. If unable to attend, email the OTS PIO and coordinator brief highlights and/or results, including any media coverage (broadcast, digital, print) of event within 7 days following significant grant- related event or program. Media and program highlights are to be reflected in QPRs.  Any news releases, work plans, scripts, storyboards, artwork, graphics, videos or any educational or informational materials that received OTS PIO approval in a prior grant year needs to be resubmitted for approval in the current grant year.  For additional guidance, refer to the OTS Grants Materials Approval Process Guidelines and OTS Grants Media Approval Process FAQs on the OTS website.  Contact the OTS PIO or your OTS grant coordinator for consultation when changes from any of the above requirements might be warranted. C. Phase 3 – Data Collection & Reporting (Throughout Grant Year) 1. Prepare and submit grant claim invoices (due January 30, April 30, July 30, and October 30) 2. Prepare and submit Quarterly Performance Reports (QPR) (due January 30, April 30, July 30, and October 30)  Collect and report quarterly, appropriate data that supports the progress of goals and objectives.  Provide a brief list of activity conducted, procurement of grant-funded items, and significant media activities. Include status of grant-funded personnel, status of contracts, challenges, or special accomplishments.  Provide a brief summary of quarterly accomplishments and explanations for objectives not completed or plans for upcoming activities.  Collect, analyze and report statistical data relating to the grant goals and objectives. 4. METHOD OF EVALUATION Using the data compiled during the grant, the Grant Director will complete the “Final Evaluation” section in the fourth/final Quarterly Performance Report (QPR). The Final Evaluation should provide a brief summary of the grant’s accomplishments, challenges and significant activities. This narrative should also include whether goals and objectives were met, exceeded, or an explanation of why objectives were not completed. 5. ADMINISTRATIVE SUPPORT This program has full administrative support, and every effort will be made to continue the grant activities after grant conclusion. .  .  Item 11 Page 9 of 352 9/23/2025 1:49:48 PM Page 9 of 22 State of California – Office of Traffic Safety GRANT AGREEMENT Schedule B GRANT NUMBER PT26153 FUND NUMBER CATALOG NUMBER (CFDA) FUND DESCRIPTION TOTAL AMOUNT 1906-26 20.611 Racial Profiling Prohibition Grants $3,000.00 405e DDL-26 20.616 Distracted Driving Laws $15,000.00 402PT-26 20.600 State and Community Highway Safety $20,000.00 164AL-26 20.608 Minimum Penalties for Repeat Offenders for Driving While Intoxicated $75,000.00 COST CATEGORY FUND NUMBER UNIT COST OR RATE UNITS TOTAL COST TO GRANT A. PERSONNEL COSTS Straight Time $0.00 Overtime DUI/DL Checkpoints 164AL-26 $8,000.00 6 $48,000.00 DUI Saturation Patrols 164AL-26 $1,600.00 10 $16,000.00 Collaborative DUI Enforcement 164AL-26 $1,600.00 4 $6,400.00 Benefits for 164AL OT @ 1.45% 164AL-26 $70,400.00 1 $1,021.00 Traffic Enforcement 402PT-26 $1,600.00 4 $6,400.00 Collaborative Traffic Enforcement 402PT-26 $1,600.00 3 $4,800.00 Pedestrian and Bicycle Enforcement 402PT-26 $1,600.00 2 $3,200.00 Traffic Safety Educational Presentations 402PT-26 $1,150.00 2 $2,300.00 Benefits For 402PT OT @ 1.45% 402PT-26 $16,700.00 1 $242.00 Distracted Driving Enforcement 405e DDL- 26 $1,848.25 8 $14,786.00 Benefits For 405e DDL OT @ 1.45% 405e DDL- 26 $14,786.00 1 $214.00 Community Collaboration Engagement 1906-26 $1,478.70 2 $2,957.00 Benefits For 1906 OT @ 1.45% 1906-26 $2,957.00 1 $43.00 Category Sub-Total $106,363.00 B. TRAVEL EXPENSES In State Travel 402PT-26 $3,057.85 1 $3,058.00 $0.00 Category Sub-Total $3,058.00 C. CONTRACTUAL SERVICES $0.00 Category Sub-Total $0.00 D. EQUIPMENT $0.00 Category Sub-Total $0.00 E. OTHER DIRECT COSTS DUI Checkpoint Supplies 164AL-26 $3,579.00 1 $3,579.00 Category Sub-Total $3,579.00 F. INDIRECT COSTS $0.00 .  .  Item 11 Page 10 of 352 9/23/2025 1:49:48 PM Page 10 of 22 Category Sub-Total $0.00 GRANT TOTAL $113,000.00 .  .  Item 11 Page 11 of 352 9/23/2025 1:49:48 PM Page 11 of 22 State of California – Office of Traffic Safety GRANT AGREEMENT Schedule B-1 GRANT NUMBER PT26153 BUDGET NARRATIVE PERSONNEL COSTS DUI/DL Checkpoints - Overtime for grant funded law enforcement operations conducted by appropriate department personnel. DUI Saturation Patrols - Overtime for grant funded law enforcement operations conducted by appropriate department personnel. Collaborative DUI Enforcement - Overtime for grant funded Collaborative DUI Enforcement operations conducted by appropriate department personnel Benefits for 164AL OT @ 1.45% - Claimed amounts must reflect actual benefit costs for overtime hours charged to the grant. Medicare - 1.45% Traffic Enforcement - Overtime for grant funded law enforcement operations conducted by appropriate department personnel. Collaborative Traffic Enforcement - Overtime for grant funded Collaborative Traffic Enforcement operations conducted by appropriate department personnel Pedestrian and Bicycle Enforcement - Overtime for grant funded law enforcement operations conducted by appropriate department personnel. Traffic Safety Educational Presentations - Overtime for grant funded traffic safety educational presentations conducted by appropriate department personnel. Benefits For 402PT OT @ 1.45% - Claimed amounts must reflect actual benefit costs for overtime hours charged to the grant. Medicare - 1.45% Distracted Driving Enforcement - Overtime for grant funded law enforcement operations conducted by appropriate department personnel. Benefits For 405e DDL OT @ 1.45% - Claimed amounts must reflect actual benefit costs for overtime hours charged to the grant. Medicare - 1.45% Community Collaboration Engagement - Overtime for grant funded community collaborative engagement conducted by appropriate department personnel. Benefits For 1906 OT @ 1.45% - Claimed amounts must reflect actual benefit costs for overtime hours charged to the grant. Medicare - 1.45% TRAVEL EXPENSES In State Travel - Costs are included for appropriate staff to attend conferences and training events supporting the grant goals and objectives and/or traffic safety. Local mileage for grant activities and meetings is included. Anticipated travel may include the OTS Traffic Safety Law Enforcement Forum. All conferences, seminars or training not specifically identified in the Budget Narrative must be approved by OTS. All travel claimed must be at the agency approved rate. Per Diem may not be claimed for meals provided at conferences when registration fees are paid with OTS grant funds. CONTRACTUAL SERVICES - EQUIPMENT - OTHER DIRECT COSTS DUI Checkpoint Supplies - On-scene supplies needed to conduct sobriety checkpoints. Costs may include 28" traffic cones, MUTCD compliant traffic signs, MUTCD compliant high visibility vests (maximum of 10), traffic counters (maximum of 2), generator, gas for generators, lighting, r eflective banners, electronic flares, .  .  Item 11 Page 12 of 352 9/23/2025 1:49:48 PM Page 12 of 22 PAS Device Supplies, PAS Calibration Supplies, heater, propane for heaters, fan, anti-fatigue mats, and canopies. Additional items may be purchased if approved by OTS. The cost of food and beverages will not be reimbursed. INDIRECT COSTS - STATEMENTS/DISCLAIMERS There will be no program income generated from this grant. Nothing in this “agreement” shall be interpreted as a requirement, formal or informal, that a particular law enforcement officer issue a specified or predetermined number of citations in pursuance of the goals and objectives here under. Benefits for personnel costs can only be applied to straight time or overtime hours charged to the grant. .  .  Item 11 Page 13 of 352 9/23/2025 1:49:48 PM Page 13 of 22 State of California – Office of Traffic Safety GRANT AGREEMENT Exhibit A GRANT NUMBER PT26153 Appendix A to Part 1300—Certifications and Assurances for Highway Safety Grants (23 U.S.C. Chapter 4 or Section 1906, Public Law 109-59, as amended by Section 25024, Public Law 117- 58) The officials named on the grant agreement, certify by way of signature on the grant agreement signature page, that the Grantee Agency complies with all applicable Federal statutes, regulations, and directives and State rules, guidelines, policies, and laws in effect with respect to the periods for which it receives grant funding. Applicable provisions include, but are not limited to, the following: GENERAL REQUIREMENTS The State will comply with applicable statutes and regulations, including but not limited to:  23 U.S.C. Chapter 4—Highway Safety Act of 1966, as amended;  Sec. 1906, Public Law 109-59, as amended by Sec. 25024, Public Law 117-58;  23 CFR part 1300—Uniform Procedures for State Highway Safety Grant Programs;  2 CFR part 200—Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards;  2 CFR part 1201—Department of Transportation, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. NONDISCRIMINATION (applies to subrecipients as well as States) The State highway safety agency [and its subrecipients] will comply with all Federal statutes and implementing regulations relating to nondiscrimination (“Federal Nondiscrimination Authorities”). These include but are not limited to:  Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin);  49 CFR part 21 (entitled Non-discrimination in Federally-Assisted Programs of the Department of Transportation—Effectuation of Title VI of the Civil Rights Act of 1964);  28 CFR 50.3 (U.S. Department of Justice Guidelines for Enforcement of Title VI of the Civil Rights Act of 1964);  The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects);  Federal-Aid Highway Act of 1973, (23 U.S.C. 324 et seq.), and Title IX of the Education Amendments of 1972, as amended (20 U.S.C. 1681-1683 and 1685-1686) (prohibit discrimination on the basis of sex);  Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. 794 et seq.), as amended, (prohibits discrimination on the basis of disability) and 49 CFR part 27;  The Age Discrimination Act of 1975, as amended, (42 U.S.C. 6101 et seq.), (prohibits discrimination on the basis of age);  The Civil Rights Restoration Act of 1987, (Pub. L. 100-209), (broadens scope, coverage, and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms “programs or activities” to include all of the programs or activities of the Federal aid recipients, subrecipients and contractors, whether such programs or activities are Federally- funded or not);  Titles II and III of the Americans with Disabilities Act (42 U.S.C. 12131-12189) (prohibits discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing) and 49 CFR parts 37 and 38 .  .  Item 11 Page 14 of 352 9/23/2025 1:49:48 PM Page 14 of 22 The preceding statutory and regulatory cites hereinafter are referred to as the “Acts” and “Regulations,” respectively. GENERAL ASSURANCES In accordance with the Acts, the Regulations, and other pertinent directives, circulars, policy, memoranda, and/or guidance, the Recipient hereby gives assurance that it will promptly take any measures necessary to ensure that: “No person in the United States shall, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity, for which the Recipient receives Federal financial assistance from DOT, including NHTSA.” The Civil Rights Restoration Act of 1987 clarified the original intent of Congress, with respect to Title VI of the Civil Rights Act of 1964 and other non-discrimination requirements (the Age Discrimination Act of 1975, and Section 504 of the Rehabilitation Act of 1973), by restoring the broad, institutional-wide scope and coverage of these nondiscrimination statutes and requirements to include all programs and activities of the Recipient, so long as any portion of the program is Federally assisted. SPECIFIC ASSURANCES More specifically, and without limiting the above general Assurance, the Recipient agrees with and gives the following Assurances with respect to its Federally assisted Highway Safety Grant Program: 1. The Recipient agrees that each “activity,” “facility,” or “program,” as defined in 49 CFR part 21 will be (with regard to an “activity”) facilitated, or will be (with regard to a “facility”) operated, or will be (with regard to a “program”) conducted in compliance with all requirements imposed by, or pursuant to the Acts and the Regulations. 2. The Recipient will insert the following notification in all solicitations for bids, Requests For Proposals for work, or material subject to the Acts and the Regulations made in connection with all Highway Safety Grant Programs and, in adapted form, in all proposals for negotiated agreements regardless of funding source: “The [name of Recipient], in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.” 3. The Recipient will insert the clauses of appendix A and E of this Assurance (also referred to as DOT order 1050.2A) [1] in every contract or agreement subject to the Acts and the Regulations. 4. The Recipient will insert the clauses of appendix B of DOT Order 1050.2A, as a covenant running with the land, in any deed from the United States effecting or recording a transfer of real property, structures, use, or improvements thereon or interest therein to a Recipient. 5. That where the Recipient receives Federal financial assistance to construct a facility, or part of a facility, the Assurance will extend to the entire facility and facilities operated in connection therewith. 6. That where the Recipient receives Federal financial assistance in the form of, or for the acquisition of, real property or an interest in real property, the Assurance will extend to rights to space on, over, or under such property. 7. That the Recipient will include the clauses set forth in appendix C and appendix D of this DOT Order 1050.2A, as a covenant running with the land, in any future deeds, leases, licenses, permits, or similar instruments entered into by the Recipient with other parties: a. for the subsequent transfer of real property acquired or improved under the applicable activity, project, or program; and b. for the construction or use of, or access to, space on, over, or under real property acquired or improved under the applicable activity, project, or program. 8. That this Assurance obligates the Recipient for the period during which Federal financial assistance is extended to the program, except where the Federal financial assistance is to provide, or is in the .  .  Item 11 Page 15 of 352 9/23/2025 1:49:48 PM Page 15 of 22 form of, personal property, or real property, or interest therein, or structures or improvements thereon, in which case the Assurance obligates the Recipient, or any transferee for the longer of the following periods: a. the period during which the property is used for a purpose for which the Federal financial assistance is extended, or for another purpose involving the provision of similar services or benefits; or b. the period during which the Recipient retains ownership or possession of the property. 9. The Recipient will provide for such methods of administration for the program as are found by the Secretary of Transportation or the official to whom he/she delegates specific authority to give reasonable guarantee that it, other recipients, sub-recipients, sub- grantees, contractors, subcontractors, consultants, transferees, successors in interest, and other participants of Federal financial assistance under such program will comply with all requirements imposed or pursuant to the Acts, the Regulations, and this Assurance. 10. The Recipient agrees that the United States has a right to seek judicial enforcement with regard to any matter arising under the Acts, the Regulations, and this Assurance. By signing this ASSURANCE, the State highway safety agency also agrees to comply (and require any sub- recipients, sub-grantees, contractors, successors, transferees, and/or assignees to comply) with all applicable provisions governing NHTSA's access to records, accounts, documents, information, facilities, and staff. You also recognize that you must comply with any program or compliance reviews, and/or complaint investigations conducted by NHTSA. You must keep records, reports, and submit the material for review upon request to NHTSA, or its designee in a timely, complete, and accurate way. Additionally, you must comply with all other reporting, data collection, and evaluation requirements, as prescribed by law or detailed in program guidance. The State highway safety agency gives this ASSURANCE in consideration of and for obtaining any Federal grants, loans, contracts, agreements, property, and/or discounts, or other Federal-aid and Federal financial assistance extended after the date hereof to the recipients by the U.S. Department of Transportation under the Highway Safety Grant Program. This ASSURANCE is binding on the State highway safety agency, other recipients, sub-recipients, sub-grantees, contractors, subcontractors and their subcontractors', transferees, successors in interest, and any other participants in the Highway Safety Grant Program. The person(s) signing below is/are authorized to sign this ASSURANCE on behalf of the Recipient. THE DRUG-FREE WORKPLACE ACT OF 1988 (41 U.S.C. 8103) The Subgrantee will provide a drug-free workplace by: a. Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the grantee's workplace, and specifying the actions that will be taken against employees for violation of such prohibition; b. Establishing a drug-free awareness program to inform employees about: 1. The dangers of drug abuse in the workplace; 2. The grantee's policy of maintaining a drug-free workplace; 3. Any available drug counseling, rehabilitation, and employee assistance programs; 4. The penalties that may be imposed upon employees for drug violations occurring in the workplace; 5. Making it a requirement that each employee engaged in the performance of the grant be given a copy of the statement required by paragraph (a); c. Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the grant, the employee will— 1. Abide by the terms of the statement; 2. Notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five days after such conviction; d. Notifying the agency within ten days after receiving notice under subparagraph (c)(2) from an employee or otherwise receiving actual notice of such conviction; e. Taking one of the following actions, within 30 days of receiving notice under subparagraph (c)(2), with respect to any employee who is so convicted— 1. Taking appropriate personnel action against such an employee, up to and including termination; 2. Requiring such employee to participate satisfactorily in a drug abuse assistance or .  .  Item 11 Page 16 of 352 9/23/2025 1:49:48 PM Page 16 of 22 rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency; f. Making a good faith effort to continue to maintain a drug-free workplace through implementation of all of the paragraphs above. POLITICAL ACTIVITY (HATCH ACT) (applies to subrecipients as well as States) The State will comply with provisions of the Hatch Act (5 U.S.C. 1501-1508), which limits the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds. CERTIFICATION REGARDING FEDERAL LOBBYING (applies to subrecipients as well as States) CERTIFICATION FOR CONTRACTS, GRANTS, LOANS, AND COOPERATIVE AGREEMENTS The undersigned certifies, to the best of his or her knowledge and belief, that: 1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement; 2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions; 3. The undersigned shall require that the language of this certification be included in the award documents for all sub-awards at all tiers (including subcontracts, subgrants, and contracts under grant, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. RESTRICTION ON STATE LOBBYING (applies to subrecipients as well as States) None of the funds under this program will be used for any activity specifically designed to urge or influence a State or local legislator to favor or oppose the adoption of any specific legislative proposal pending before any State or local legislative body. Such activities include both direct and indirect (e.g., “grassroots”) lobbying activities, with one exception. This does not preclude a State official whose salary is supported with NHTSA funds from engaging in direct communications with State or local legislative officials, in accordance with customary State practice, even if such communications urge legislative officials to favor or oppose the adoption of a specific pending legislative proposal. CERTIFICATION REGARDING DEBARMENT AND SUSPENSION (applies to subrecipients as well as States) INSTRUCTIONS FOR PRIMARY TIER PARTICIPANT CERTIFICATION (STATES) .  .  Item 11 Page 17 of 352 9/23/2025 1:49:48 PM Page 17 of 22 1. By signing and submitting this proposal, the prospective primary tier participant is providing the certification set out below and agrees to comply with the requirements of 2 CFR parts 180 and 1200. 2. The inability of a person to provide the certification required below will not necessarily result in denial of participation in this covered transaction. The prospective primary tier participant shall submit an explanation of why it cannot provide the certification set out below. The certification or explanation will be considered in connection with the department or agency's determination whether to enter into this transaction. However, failure of the prospective primary tier participant to furnish a certification or an explanation shall disqualify such person from participation in this transaction. 3. The certification in this clause is a material representation of fact upon which reliance was placed when the department or agency determined to enter into this transaction. If it is later determined that the prospective primary tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency may terminate this transaction for cause or default or may pursue suspension or debarment. 4. The prospective primary tier participant shall provide immediate written notice to the department or agency to which this proposal is submitted if at any time the prospective primary tier participant learns its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. 5. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant, person, principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200. You may contact the department or agency to which this proposal is being submitted for assistance in obtaining a copy of those regulations. 6. The prospective primary tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency entering into this transaction. 7. The prospective primary tier participant further agrees by submitting this proposal that it will include the clause titled “Instructions for Lower Tier Participant Certification” including the “Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion—Lower Tier Covered Transaction,” provided by the department or agency entering into this covered transaction, without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions and will require lower tier participants to comply with 2 CFR parts 180 and 1200. 8. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant is responsible for ensuring that its principals are not suspended, debarred, or otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the eligibility of any prospective lower tier participants, each participant may, but is not required to, check the System for Award Management Exclusions website ( https://www.sam.gov/). 9. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. 10. Except for transactions authorized under paragraph 6 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency may terminate the transaction for cause or default. CERTIFICATION REGARDING DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS—PRIMARY TIER COVERED TRANSACTIONS 1. The prospective primary tier participant certifies to the best of its knowledge and belief, that it and .  .  Item 11 Page 18 of 352 9/23/2025 1:49:48 PM Page 18 of 22 its principals: a. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency; b. Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; c. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and d. Have not within a three-year period preceding this application/proposal had one or more public transactions (Federal, State, or local) terminated for cause or default. 2. Where the prospective primary tier participant is unable to certify to any of the Statements in this certification, such prospective participant shall attach an explanation to this proposal. INSTRUCTIONS FOR LOWER TIER PARTICIPANT CERTIFICATION 1. By signing and submitting this proposal, the prospective lower tier participant is providing the certification set out below and agrees to comply with the requirements of 2 CFR parts 180 and 1200. 2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension or debarment. 3. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. 4. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant, person, principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200. You may contact the person to whom this proposal is submitted for assistance in obtaining a copy of those regulations. 5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated. 6. The prospective lower tier participant further agrees by submitting this proposal that it will include the clause titled “Instructions for Lower Tier Participant Certification” including the “Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion—Lower Tier Covered Transaction,” without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions and will require lower tier participants to comply with 2 CFR parts 180 and 1200. 7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant is responsible for ensuring that its principals are not suspended, debarred, or otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the eligibility of any prospective lower tier participants, each participant may, but is not required to, check the System for Award Management Exclusions website ( https://www.sam.gov/). 8. Nothing contained in the foregoing shall be construed to require establishment of a system of .  .  Item 11 Page 19 of 352 9/23/2025 1:49:48 PM Page 19 of 22 records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. 9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension or debarment. CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION—LOWER TIER COVERED TRANSACTIONS 1. The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency. 2. Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal. BUY AMERICA (applies to subrecipients as well as States) The State and each subrecipient will comply with the Buy America requirement (23 U.S.C. 313) when purchasing items using Federal funds. Buy America requires a State, or subrecipient, to purchase with Federal funds only steel, iron and manufactured products produced in the United States, unless the Secretary of Transportation determines that such domestically produced items would be inconsistent with the public interest, that such materials are not reasonably available and of a satisfactory quality, or that inclusion of domestic materials will increase the cost of the overall project contract by more than 25 percent. In order to use Federal funds to purchase foreign produced items, the State must submit a waiver request that provides an adequate basis and justification for approval by the Secretary of Transportation. CERTIFICATION ON CONFLICT OF INTEREST (applies to subrecipients as well as States) GENERAL REQUIREMENTS No employee, officer, or agent of a State or its subrecipient who is authorized in an official capacity to negotiate, make, accept, or approve, or to take part in negotiating, making, accepting, or approving any subaward, including contracts or subcontracts, in connection with this grant shall have, directly or indirectly, any financial or personal interest in any such subaward. Such a financial or personal interest would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization which employs or is about to employ any of the parties indicated herein, has a financial or personal interest in or a tangible personal benefit from an entity considered for a subaward. Based on this policy: 1. The recipient shall maintain a written code or standards of conduct that provide for disciplinary actions to be applied for violations of such standards by officers, employees, or agents. a. The code or standards shall provide that the recipient's officers, employees, or agents may neither solicit nor accept gratuities, favors, or anything of monetary value from present or potential subawardees, including contractors or parties to subcontracts. b. The code or standards shall establish penalties, sanctions, or other disciplinary actions for violations, as permitted by State or local law or regulations. 2. The recipient shall maintain responsibility to enforce the requirements of the written code or standards of conduct. DISCLOSURE REQUIREMENTS .  .  Item 11 Page 20 of 352 9/23/2025 1:49:48 PM Page 20 of 22 No State or its subrecipient, including its officers, employees, or agents, shall perform or continue to perform under a grant or cooperative agreement, whose objectivity may be impaired because of any related past, present, or currently planned interest, financial or otherwise, in organizations regulated by NHTSA or in organizations whose interests may be substantially affected by NHTSA activities. Based on this policy: 1. The recipient shall disclose any conflict of interest identified as soon as reasonably possible, making an immediate and full disclosure in writing to NHTSA. The disclosure shall include a description of the action which the recipient has taken or proposes to take to avoid or mitigate such conflict. 2. NHTSA will review the disclosure and may require additional relevant information from the recipient. If a conflict of interest is found to exist, NHTSA may (a) terminate the award, or (b) determine that it is otherwise in the best interest of NHTSA to continue the award and include appropriate provisions to mitigate or avoid such conflict. 3. Conflicts of interest that require disclosure include all past, present, or currently planned organizational, financial, contractual, or other interest(s) with an organization regulated by NHTSA or with an organization whose interests may be substantially affected by NHTSA activities, and which are related to this award. The interest(s) that require disclosure include those of any recipient, affiliate, proposed consultant, proposed subcontractor, and key personnel of any of the above. Past interest shall be limited to within one year of the date of award. Key personnel shall include any person owning more than a 20 percent interest in a recipient, and the officers, employees or agents of a recipient who are responsible for making a decision or taking an action under an award where the decision or action can have an economic or other impact on the interests of a regulated or affected organization. PROHIBITION ON USING GRANT FUNDS TO CHECK FOR HELMET USAGE (applies to subrecipients as well as States) The State and each subrecipient will not use 23 U.S.C. Chapter 4 grant funds for programs to check helmet usage or to create checkpoints that specifically target motorcyclists. POLICY ON SEAT BELT USE In accordance with Executive Order 13043, Increasing Seat Belt Use in the United States, dated April 16, 1997, the Grantee is encouraged to adopt and enforce on-the-job seat belt use policies and programs for its employees when operating company-owned, rented, or personally-owned vehicles. The National Highway Traffic Safety Administration (NHTSA) is responsible for providing leadership and guidance in support of this Presidential initiative. For information and resources on traffic safety programs and policies for employers, please contact the Network of Employers for Traffic Safety (NETS), a public -private partnership dedicated to improving the traffic safety practices of employers and employees. You can download information on seat belt programs, costs of motor vehicle crashes to employers, and other traffic safety initiatives at www.trafficsafety.org. The NHTSA website ( www.nhtsa.gov) also provides information on statistics, campaigns, and program evaluations and references. POLICY ON BANNING TEXT MESSAGING WHILE DRIVING In accordance with Executive Order 13513, Federal Leadership On Reducing Text Messaging While Driving, and DOT Order 3902.10, Text Messaging While Driving, States are encouraged to adopt and enforce workplace safety policies to decrease crashes caused by distracted driving, including policies to ban text messaging while driving company-owned or rented vehicles, Government-owned, leased or rented vehicles, or privately-owned vehicles when on official Government business or when performing any work on or behalf of the Government. States are also encouraged to conduct workplace safety initiatives in a manner commensurate with the size of the business, such as establishment of new rules and programs or re- evaluation of existing programs to prohibit text messaging while driving, and education, awareness, and other outreach to employees about the safety risks associated with texting while driving. .  .  Item 11 Page 21 of 352 9/23/2025 1:49:48 PM Page 21 of 22 INSTRUCTIONS FOR ADDING OR UPDATING GEMS USERS 1. Each agency is allowed a total of FIVE (5) GEMS Users. 2. GEMS Users listed on this form will be authorized to login to GEMS to complete and submit Quarterly Performance Reports (QPRs) and reimbursement claims. 3. Complete the form if adding, removing or editing a GEMS user(s). 4. The Grant Director must sign this form and return it with the Grant Agreement. CURRENT GEMS USER(S) 1. Gustavo Herrera Title: Sergeant Media Contact: Yes Phone: (323) 587-5171 Email: gherrera@covpd.org 2. Daniel Onopa Title: Sergeant Media Contact: Yes Phone: (323) 587-5171 Email: donopa@covpd.org State of California – Office of Traffic Safety OTS-55 Grant Electronic Management System (GEMS) Access Exhibit C GRANT NUMBER PT26153 GRANT DETAILS Grant Number: PT26153 Agency Name: Vernon Police Department Grant Title: Selective Traffic Enforcement Program (STEP) Agreement Total: $113,000.00 Authorizing Official: Brian Saeki Fiscal Official: Robert Sousa Grant Director: Daniel Onopa .  .  Item 11 Page 22 of 352 9/23/2025 1:49:48 PM Page 22 of 22 Complete the below information if adding, removing or editing a GEMS user(s) GEMS User 1 Add/Change {{[]c11_es_:signer1}} Remove Access {{[] c12_es_:signer1}} Add as a media contact? Yes {{[]c1_es_:signer1}} No{{[]c2_es_:signer1}} Name Job Title Email address Phone number GEMS User 2 Add/Change {{[]c13_es_:signer1}} Remove Access {{[]c14_es_:signer1}} Add as a media contact? Yes {{[]c3_es_:signer1}}No {{[]c4_es_:signer1}} Name Job Title Email address Phone number GEMS User 3 Add/Change {{[]c15_es_:signer1}} Remove Access {{[]c16_es_:signer1}} Add as a media contact? Yes {{[]c5_es_:signer1}}No {{[]c6_es_:signer1}} Name Job Title Email address Phone number GEMS User 4 Add/Change {{[]c17_es_:signer1}} Remove Access {{[]c18_es_:signer1}} Add as a media contact? Yes {{[]c8_es_:signer1}}No {{[]c7_es_:signer1}} Name Job Title Email address Phone number GEMS User 5 Add/Change {{[]c19_es_:signer1}} Remove Access {{[]c20_es_:signer1}} Add as a media contact? Yes {{[]c9_es_:signer1}}No {{[]c10_es_:signer1}} Name Job Title Email address Phone number Form completed by: Date: As a signatory I hereby authorize the listed individual(s) to represent and have GEMS user access. Signature Name Grant Director Date Title .  .  Item 11 Page 23 of 352 City Council Agenda Report Meeting Date:October 21, 2025 From:Todd Dusenberry, General Manager of Public Utilities Department:Public Utilities Submitted by:Adriana Ramos, Senior Management Analyst Subject Purchase Order with ITT Goulds Pumps Inc Recommendation Approve and authorize the issuance of a Purchase Order with ITT Goulds Pumps Inc. for the purchase of packing sleeves, for a total amount not to exceed $4,466.27. Background The Malburg Generating Station operates two Circular Water pumps, which serve as the primary cooling method for several critical processes, including the steam turbine and all lubricating oil systems. Each pump utilizes custom packing sleeves to effectively seal the cooling water from the rotating pump shaft during operation. These sleeves are designed to act as sacrificial wear components, protecting the pump shaft from high-friction damage. Their replaceable design in the field helps minimize downtime, reduces the need for machine shop repairs, and ensures the ongoing reliability and availability of the plant. During a previous pump overhaul, ITT Goulds Pumps Inc. (ITT Goulds) developed an improved version of the packing sleeve to resolve ongoing water leakage issues between the shaft and sleeve. Due to their specialized materials and manufacturing requirements, these custom packing sleeves have a long lead time. It is crucial to keep spare sleeves in stock to prevent prolonged outages that could compromise plant operations and reliability. As the original equipment manufacturer of the improved packing sleeves design and specifications, ITT Goulds is the sole source provider capable of providing the required packing sleeves. Therefore, staff recommends approval of a Purchase Order with ITT Goulds in the amount of $4,466.27 for the purchase of two packing sleeves. City Council approval for this purchase is required pursuant to Vernon Municipal Code Section 3.32.030(B), as during the last 12 months, the City has paid or awarded ITT Goulds a total of $113,511.39 in Purchase Orders. The quote from ITT Goulds has been reviewed and approved as to form by the City Attorney’s Office. Fiscal Impact The fiscal impact is estimated at $4,466.27. Sufficient funds are available in the Electric Fund, Malburg Generating Station, Spare Parts, Account No. 055-050-586-529004 for the current fiscal year. Attachments 1. ITT Gould Pumps Inc. - Quote .  .  Item 12 Page 1 of 355 ITT Goulds Pumps Inc. August 26, 2025 LA PRO Service Center 880 W. Crowther Ave. Placentia CA; 92870 Martha.Fair@itt.com QUOTE: JM25-01-31 01 CITY OF VERNON 4305 SANTA FE AVE. VERNON, CA 90058 ATTN: ROB SHELTON SUBJEC: QUOTE PACKING SLEEVE FOR 25SPM-1 STG VERTICAL CIRC WATER PUMP SN 0310ME001325-1/2 TAG#: P-1720A/B ITT PRO Services is pleased to quote the packing sleeve for the circ water pumps recently repaired. •QTY 2: 65585-05 416SS PACKING SLEEVE $1,987 EACH EXT. PR $3,974 •EST. TAX $417.27 •SHIPPING EST. $75.00 The total price for two packing sleeves is $4,466.27 (including tax and shipping/Not to Exceed). Lead time 5 weeks ARO. FOB Placentia, CA. Payment terms Net 30. Standard ITT terms and conditions apply. This quote is valid for 45 days. If you have any questions about the above work scope, please feel free to contact us. Thank you again for this opportunity. Regards, Juan J. Martinez Martha Fair Sales Engineer Engineering Specialist ITT PRO Services ITT PRO Services .  .  Item 12 Page 2 of 355 Industrial Process Terms & Conditions of Sale WARRANTY (a) Company warrants that on the date of shipment the goods are of the kind and quality described herein and are free of non-conformities in workmanship and material. This warranty does not apply to goods or parts delivered by Company but manufactured by others. (b) Buyer's exclusive remedy for nonconformity in any item of the goods shall be the repair or the replacement (at Company's option) of the item and any affected part of the goods. Company's obligation to repair or replace shall be in effect for a period of one (1) year from initial operation of the goods but not more than eighteen (18) months from Company's shipment of the goods, provided Buyer has sent written notice within that period of time to Company that the goods do not conform to the above warranty. Repaired and replacement parts shall be warranted for the remainder of the original period of notification set forth above, but in no event less than 12 months from repair or replacement. At its sole expense, Buyer shall remove and ship to Company any such nonconforming goods and shall reinstall the repaired or replaced goods or parts. Buyer shall grant Company access to the goodsnat all reasonable times in order for Company to determine any nonconformity in the goods. Company shall have the right of disposal of items replaced by it. If Company is unable or unwillingnto repair or replace, or if repair or replacement does not remedy the nonconformity, Company and Buyer shall negotiate an equitable adjustment in the order price, which may include a full refund of the order price for the nonconforming goods. (c) COMPANY HEREBY DISCLAIMS ALL OTHER WARRANTIES, EXPRESS OR IMPLIED, EXCEPT THAT OF TITLE. SPECIFICALLY, IT DISCLAIMS THE IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, COURSE OF DEALING AND USAGE OF TRADE. (d) Buyer and successors of Buyer are limited to the remedies specified in this article and shall have no others for a nonconformity in the goods. Buyer agrees that these remedies provide Buyer and its successors with a minimum adequate remedy and are their exclusive remedies, whether Buyer's or its successors' remedies are based on contract, warranty, tort (including negligence), strict liability, indemnity, or any other legal theory, and whether arising out of warranties, representations, instructions, installations, or non-conformities from any cause. Buyer shall assume all responsibility and expense for removal, reinstallation and freight in connection with these remedies. (e) Company neither assumes, nor authorizes any person to assume for it, any other obligation in connection with the sale of its goods. This warranty shall not apply to any goods that: (1) have been repaired or altered outside of Company's factories or authorized service centers, in any manner; or (2) have been subjected to misuse, negligence or accidents; or (3) have been improperly stored or handled or used in a manner contrary to Company's instructions or recommendations; or (4) have design errors due to inaccurate or incomplete information supplied by Buyer or its agents. LIMITATION OF LIABILITY NEITHER COMPANY, NOR ITS SUPPLIERS SHALL BE LIABLE, WHETHER IN CONTRACT, WARRANTY, FAILURE OF A REMEDY TO ACHIEVE ITS INTENDED OR ESSENTIAL PURPOSES, TORT (INCLUDING NEGLIGENCE), STRICT LIABILITY, INDEMNITY OR ANY OTHER LEGAL THEORY, FOR LOSS OF USE, REVENUE OR PROFIT, OR FOR COSTS OF CAPITAL OR OF SUBSTITUTE USE OR PERFORMANCE, OR FOR INDIRECT, SPECIAL, LIQUIDATED, INCIDENTAL OR CONSEQUENTIAL DAMAGES, OR FOR ANY OTHER LOSS OR COST OF A SIMILAR TYPE, OR FOR CLAIMS BY BUYER FOR DAMAGES OF BUYER'S CUSTOMERS. COMPANY'S MAXIMUM LIABILITY UNDER THIS CONTRACT SHALL BE THE CONTRACT PRICE. BUYER AND COMPANY AGREE THAT THE EXCLUSIONS AND LIMITATIONS SET FORTH IN THIS ARTICLE ARE SEPARATE AND INDEPENDENT FROM ANY REMEDIES WHICH BUYER MAY HAVE HEREUNDER AND SHALL BE GIVEN FULL FORCE AND EFFECT WHETHER OR NOT ANY OR ALL SUCH REMEDIES SHALL BE DEEMED TO HAVE FAILED OF THEIR ESSENTIAL PURPOSE.THE LIMITATION ON TYPES AND AMOUNTS OF DAMAGES IMPOSED BY THIS SECTION OF THE AGREEMENT SHALL NOT APPLY WITH RESPECT TO ANY REQUIRED INSURANCE COVERAGE AND/OR INSURANCE PAYMENTS, DAMAGES WHICH ARISE OR RESULT FROM A VIOLATION OF APPLICABLE LAWS, RULES OR REGULATIONS BY COMPANY, ITS AFFILIATES OR ANY OF ITS SUBCONTRACTORS (INCLUDING ANY EMPLOYEE OF THE FOREGOING), OR DAMAGES WHICH ARISE OR RESULT FROM FRAUD, WILLFUL MISCONDUCT, OR GROSS NEGLIGENCE OF COMPANY, ITS AFFILIATES OR ANY SUBCONTRACTOR OR VENDOR OF COMPANY OR ITS AFFILIATES (INCLUDING ANY EMPLOYEE OF THE FOREGOING). GENERAL (a) Company will comply with all laws applicable to Company during manufacture and sale of the goods. Purchaser will comply with all laws applicable to Purchaser during operation or use of the goods. (b) The laws of the State of New York shall govern the validity, interpretation and enforcement of any order of which these provisions are a part, without giving effect to any rules governing the conflict of laws. The application of the United Nations Convention on Contracts for the International Sale of Goods shall be excluded. (c) Assignment may be made only with written consent of both parties; provided, however, Company may assign to its affiliate without Buyer's consent. (d) Buyer shall be liable to Company for any attorney's fees and costs incurred by Company in enforcing any of its rights hereunder. This document and any other documents specifically referred to as being a part hereof, constitute the entire contract on the subject mater, and it shall not be modified except in writing signed by both parties, Unless otherwise specified, any reference to Buyer's order is for identification only. ACCEPTANCE The determination of compliance with performance guarantees will be based on results of factory tests under controlled conditions with calibrated instruments and tested per standards of the Hydraulic Institute, ISO standards, API standards, or other nationally recognized accreditation standards. STATUTE OF LIMITATIONS To the extent permitted by applicable law, any lawsuit for breach of contract, including breach of warranty, arising out of the transactions covered by this order, must be commenced not later than twelve (12) months from the date the cause of action accrued. SHIPMENT The term ''shipment'' means delivery to the initial carrier in accordance with the delivery terms of this order. Company may make partial shipments. Company shall select method of transportation and route, unless terms are f.o.b. point of shipment and Buyer specifies the method and route and is to pay the freight costs in addition to the price, When terms are f.o.b. destination or freight allowed to destination, ''destination'' means common carrier delivery point -within the continental United States, excluding Alaska- nearest the destination. For movement outside the United States, company shall arrange for inland carriage to port of exit and shall cooperate with Buyer's agents in making necessary arrangements for overseas carriage and preparing necessary documents. SPECIAL SHIPPING DEVICES On shipments to a destination in the continental United States or Canada, Company has the right to add to the invoice, as a separate item, the value of any special shipping device (barrel, reel, tarpaulin, cradle, crib and the like) used to contain or protect the goods invoiced, while in transit. Full credit will be given on the return to Company of the device in a reusable condition, f.o.b. destination, freight prepaid. DELAYS If Company suffers delay in performance due to any cause beyond its control, including but not limited to act of God, war, act or failure to act of government, act or omission of Buyer, fire, flood, strike or labor troubles, sabotage, or delay in obtaining from others suitable services, materials, components, equipment or transportation, the time of performance shall be extended a period of time equal to the period of the delay and its consequences. Company will give Buyer notice in writing within a reasonable time after Company becomes aware of any such delay. NONCANCELLATION Buyer may not cancel or terminate for convenience, or direct suspension of manufacture, except with Company's written consent upon terms agreed to by Company. STORAGE Any item of the goods on which manufacture or shipment is delayed by causes within Buyer's control, or by causes which affect Buyer's ability to receive the goods, may be placed in storage by Company for Buyer's account and risk and Buyer shall pay all charges for storage and shipping and incidental expenses. TITLE AND INSURANCE Title to the goods and risk of loss or damage shall pass to Buyer at the f.o.b. point, except that a security interest in the goods and proceeds and any replacement shall remain in Company, regardless of mode of attachment to realty or other property, until the full price has been paid in cash. Buyer agrees to do all acts necessary to perfect and maintain said security interest, and to protect Company's interest by adequately insuring the goods against loss or damage from any external cause with Company named as insured or co-insured. INSPECTIONS / EXPEDITING The Company restricts access to its facilities and requires seventy two (72) hours notice prior to each visit. Company requires that its agents or employees accompany inspectors/expeditors on their visit(s). TERMS OF PAYMENT Unless otherwise stated, all payments shall be by Letter of Credit or Net Thirty (30) Days and in United States dollars, and a pro rata payment shall become due as each shipment is made. If shipment is delayed by Buyer, date of readiness for shipment shall be deemed to be date of shipment for payment purposes. If at any time in Company's judgment Buyer may be or may become unable or unwilling to meet the terms specified, Company may require satisfactory assurances or full or partial payment as a condition to commencing or continuing manufacture or making shipment; and may, if shipment has been made, recover the goods from the carrier, pending receipt of such assurances. GOODS RETURN Goods can be returned for credit only after receiving Company's written authorization and shipping instructions. Consignor's name and address must be plainly written on the shipping tag. Special goods fabricated to order are not returnable under any conditions. PATENTS Company shall pay costs and damages finally awarded in any suit against Buyer or its vendees to the extent based upon a finding that the design or construction of the goods as furnished, infringes a United States patent (except infringement occurring as a result of incorporating a design or modification at Buyer's request), provided that Buyer promptly notifies Company of any charge of infringement, and Company is given the right at its expense to settle such charge and to defend or control the defense of any suit based upon such charge. Company shall have no obligation hereunder with respect to claims, suits or proceedings, resulting from or related to, in whole or in part, (a) the use of software or software documentation, (b) compliance with Buyer's specifications, (c) the combination with, or modification of, the goods after delivery by Company, or (d) the use of the goods, or any part thereof, in the practice of a process. THIS ARTICLE SETS FORTH COMPANY'S ENTIRE LIABILITY WITH RESPECT TO PATENTS. BUYER DATA Timely performance is contingent upon the Buyer supplying to the Company, when needed, all required technical information, including drawing approval, and all required commercial documentation. NUCLEAR Buyer represents and warrants that the goods covered by this order shall not be used in or in connection with a nuclear facility or application. PRICES The prices stated herein will remain firm for the period up to the stated date of shipment providing the shipment is not delayed by the Buyer. If shipment is delayed by the Buyer beyond the shipment date quoted herein, the prices will be based on the prices in effect at time of shipment, including storage and material handling costs. In no event shall the adjusted price be less than the original order price, including change orders. Prices are F.O.B. Shipping Point, unless otherwise specified. When price includes transportation and other charges pertaining to the shipment of goods, any increase in transportation rates and other charges will be for the account of the Buyer. There will be an extra charge for any test other than that which may be normally run by the Company, or for any test performed to suit the convenience of the Buyer. Any applicable duties or sales, use, excise, value added or similar taxes will be added to the price and invoiced separately. CONTROLLING PROVISIONS These terms and conditions shall control with respect to any purchase order or sale of the Company's goods. No waiver, alteration or modification of these terms and conditions whether on Buyer's purchase order or otherwise shall be valid unless the waiver, alteration or modification is specifically accepted in writing and signed by an authorized representative the of Company. EXPORT If this transaction involves EXPORT, the following additional terms and conditions shall apply: ●Compliance is required for ALL applicable US export laws, and the export laws of the country from where the goods are exported.Buyer acknowledges that it will comply with all applicable export or re-export restrictions and regulatory requirements in the purchase or resale of Products from the Company. Buyer acknowledges that this may include US export or re-export restrictions and controls in addition to requirements enforced by other international export control regimes, as applicable. Buyer agrees to full disclosure of all parties to a proposed sales transaction, and to comply with all license terms and conditions, destination control statements, or other restrictions on the export or re-export of Products. Buyer agrees that it will not divert such products to any unauthorized party or destination, including embargoed or sanctioned territories or countries. Buyer will include all information pertaining to export classification (ECCN or equivalent), applicable license restrictions, and authorized destination of the Product in its export and shipping documentation. ●PACKING When packing is available, equipment will be packed, boxed or crated in accordance with the Company's standard commercial practice, for underdeck export shipment, unless otherwise agreed. ●LETTER OF CREDIT Unless otherwise specified in writing, payment shall be made by irrevocable letter of credit in form acceptable to Company, confirmed by a major USA bank, acceptable to the Company and providing for payment in full in United States dollars against presentation of United States inland shipping documents and invoices, such letter of credit to be established prior to Company's acceptance of the order. The letter of credit shall also provide that in the event Company is, for any reason beyond its control, prevented from making shipment from Company's factory or delivery at the port of embarkation, a certificate of manufacture of the whole or any part of the goods shall constitute delivery of such whole or any part of the goods and payment in full of any and all drafts drawn against the letter of credit for the goods so ''delivered'' shall be made upon presentation of such certificates of manufacture in lieu of United States inland shipping documents. In the event that Company is prevented by law, or otherwise, from making shipment from Company's factory or delivery at port of embarkation of the goods or any part thereof, on completion of manufacture, Company reserved the right to place the goods in storage for the Buyer's account and risk. Any charges incurred in this connection will be for the account of the Buyer at cost and will be payable upon demand. In regions where Letters of Credit are not available, surety bonds will be utilized in lieu of the bank guarantee. ●COMPANY AS AGENT If Company makes or arranges for ocean shipment, Company shall act as agent for the Buyer and reserves the right to procure full insurance coverage, including war risk insurance, at the expense of the Buyer. All expenses incurred in this connection will be payable upon demand to the Company. If Company as agent applies for or secures manufacturing, financing, exporting or other licenses required by the United States Government, or any department thereof, Company shall make such applications or secure such licenses solely as agent for the Buyer, and assumes no responsibility therefore. 11/20/13 (Sup. 9/10/05)© 2005 ITT Corporation,Inc. Page 1 of 1 .  .  Item 12 Page 3 of 355 City Council Agenda Report Meeting Date:October 21, 2025 From:Todd Dusenberry, General Manager of Public Utilities Department:Public Utilities Submitted by:Adriana Ramos, Senior Management Analyst Subject Interconnection Facilities Agreement with Southern California Edison Company Recommendation A. Find that the proposed action is categorically exempt from California Environmental Quality Act (CEQA) review, in accordance with CEQA Guidelines Section 15301, because the project consists of the maintenance, repair or minor alteration of existing power poles and electric facilities and involves negligible or no expansion of an existing use; B. Approve and authorize the City Administrator to execute an Interconnection Facilities Agreement with Southern California Edison Company (SCE), in substantially the same form as submitted, for SCE to perform construction-related work to Interconnection Facilities, Distribution Upgrades, and Network Upgrades, in an amount not-to-exceed $15,807,553; and C. Authorize a contingency amount of ten percent (10%) or $1,580,755 for unforeseen changes in costs or other expenses not included in the proposal, and grant authority to the City Administrator to issue change orders for an amount up to the contingency amount, if necessary. Background The City is proposing to provide new electric service to several large commercial projects currently under development, which requires that up to 150 megawatts of new electric load be constructed at different locations in Vernon. The potential new electric loads will demand service from the City’s 66kV sub-transmission system that is interconnected with the Southern California Edison Company (SCE) Laguna Bell Substation (the Project). In accordance with the Laguna Bell – Vernon Interconnection Service Agreement (IA), adopted on September 16, 1997, via Resolution No. 7017, Vernon Public Utilities (VPU) submitted a request to SCE for Interconnection Service and Transmission Service. Although the service request was made under the existing IA, SCE concluded that a System Impact Study and a Facilities Study were required to determine the adequacy of SCE’s electrical system including, but not limited to, the portion of SCE’s electrical system that is part of the California Independent System Operator (CAISO) Grid. Accordingly, on September 20, 2022, the City entered into the Laguna Bell-Vernon Interconnection Service Agreement Combined System Impact and Facilities Study Agreement with SCE. SCE has completed the study, and the Interconnection Facilities Study Report (Report) was published on September 7, 2023. The Report detailed the upgrades necessary for the SCE system to accommodate the new electric load and includes enhancements to facilities at the Laguna Bell Substation and two (2) sub-transmission source lines from SCE’s Laguna Bell Substation to the City boundaries. On April 16, 2024, the City Council approved a Letter Agreement with SCE (Letter Agreement) to support the goal of increasing the City’s electric load capacity for potential new development projects. Following City Council approval, SCE and the City executed a Letter Agreement with revised start dates for project commencement and an updated payment schedule. On May 21, 2024, City Council ratified the executed Letter Agreement. The Letter Agreement involves necessary engineering and procurement work for Interconnection Facilities, Distribution Upgrades, and Network Upgrades, scheduled to be completed in two phases. .  .  Item 13 Page 1 of 393 Phase 1 of the project includes engineering and material procurement by SCE, as outlined in the Letter Agreement. The estimated cost to complete Phase 1 is $14,024,895, of which the City has paid $11,682,326 to date through sixteen (16) monthly payments. VPU staff recommends proceeding to Phase 2 of the Project and entering into an Interconnection Facilities Agreement with SCE to complete the construction portion of the Project in the amount of $15,807,553, which will be paid in twenty-one (21) monthly installments. Additionally, staff recommends a contingency amount of ten percent (10%) or $1,580,755 for unforeseen changes in costs or other expenses not included in the proposal. The Letter Agreement will be terminated upon the execution of the Interconnection Facilities Agreement. Estimated Cost for Phases 1 and 2:$27,489,879 Payments issued for Phase 1:($11,682,326) Outstanding amount for Phase 2: $15,807,553 (includes the remaining balance from Phase 1 ($2,342,569) and the estimated construction costs for Phase 2 ($13,464,984) VPU staff has included the Project funding for the remaining balance of $15,807,553 as part of the Fiscal Year 2025-26 budget and will budget accordingly in subsequent years. The outstanding amount will be paid to SCE through twenty-one (21) monthly payments. Pursuant to Vernon Municipal Code (VMC) Sections 3.32.110 (A)(2) and 3.32.110 (B)(1), the proposed work is exempt from competitive bidding and competitive selection, as SCE is the City’s transmission service provider, and the construction work related to Interconnection Facilities, Distribution Upgrades, and Network Upgrades can only be performed by SCE. Pursuant to VMC Section 3.32.030(A), City Council approval is required for the proposed agreement as the total value of the contract exceeds $100,000. The SCE Interconnection Facilities Agreement has been reviewed and approved as to form by the City Attorney’s Office. Fiscal Impact The fiscal impact is not-to-exceed $17,388,308. Sufficient funds are available in the Electric Fund, Engineering, Capital Outlay, Account No. 055-050-585-660000 for the current fiscal year and will be budgeted in subsequent years. Attachments 1. SCE - Interconnection Facilities Agreement .  .  Item 13 Page 2 of 393 Title Page Southern California Edison Company FERC FPA Electric Tariff Tariff Title: Wholesale Distribution Access Tariff Tariff Record Title: DATA CENTERS TWO PROJECT WHOLESALE DISTRIBUTION LOAD INTERCONNECTION FACILITIES AGREEMENT BETWEEN CITY OF VERNON AND SOUTHERN CALIFORNIA EDISON COMPANY Contract Effective Date: 10/21/2025 Tariff Record Proposed Effective Date: xx/xx/xxxx xxx.xxx.x Version Number: 0.0.0 WDT1810 Option Code: A .  .  Item 13 Page 3 of 393 Page No. 1 DATA CENTERS TWO INTERCONNECTION PROJECT WHOLESALE DISTRIBUTION LOAD INTERCONNECTION FACILITIES AGREEMENT BETWEEN CITY OF VERNON AND SOUTHERN CALIFORNIA EDISON COMPANY TABLE OF CONTENTS 1. Parties: ....................................................................................................................................2 2. Recitals: ...................................................................................................................................2 3. Agreement:..............................................................................................................................3 4. Definitions: ..............................................................................................................................4 5. Effective Date And Term: .....................................................................................................6 6. Agreement Pursuant To The WDAT: ..................................................................................6 7. Creditworthiness: ...................................................................................................................7 8. Interconnection Facilities: .....................................................................................................8 9. Capital Additions: ..................................................................................................................9 10. Removal Of Interconnection Facilities: .................................................................................9 11. Other Taxes: ...........................................................................................................................10 12. Charges: ..................................................................................................................................10 13. Billing And Payment: .............................................................................................................10 14. Addresses For Billing And Payment: ...................................................................................13 15. Disputes: ..................................................................................................................................13 16. Audits: .....................................................................................................................................14 17. Operating Representatives: ...................................................................................................14 18. Regulatory Authority: ...........................................................................................................14 19. No Dedication Of Facilities: ..................................................................................................15 20. No Third Party Rights: ..........................................................................................................15 21. Relationship Of Parties: ........................................................................................................15 22. Waivers: ..................................................................................................................................15 23. Governing Law: ......................................................................................................................15 24. Notices: ....................................................................................................................................15 25. Severability: ............................................................................................................................15 26. Entire Agreement: ..................................................................................................................16 27. Ambiguities: ............................................................................................................................16 28. Signature Clause: ...................................................................................................................17 ........................................................................................................................................................23 .  .  Item 13 Page 4 of 393 Page No. 2 DATA CENTERS TWO PROJECT WHOLESALE DISTRIBUTION LOAD INTERCONNECTION FACILITIES AGREEMENT BETWEEN CITY OF VERNON AND SOUTHERN CALIFORNIA EDISON COMPANY 1. Parties: The Parties to this Interconnection Facilities Agreement are the City of Vernon, (“Vernon or “Interconnection Customer”), a municipality in the State of California, and Southern California Edison Company (“SCE”), a California corporation, hereinafter sometimes referred to individually as “Party” and collectively as “Parties.” 2. Recitals: This Agreement is made with reference to the following facts, among others: 2.1. SCE is a California public utility engaged in the business of generating and transmitting electric energy in the States of Arizona, California, Nevada, and New Mexico. SCE is further engaged in the business of distributing such energy in the State of California. 2.2. Interconnection Customer is a municipality in the state of California. 2.3. Interconnection Customer and SCE are parties to the existing Laguna Bell-Vernon Interconnection Service Agreement, entered into on September 16, 1997, tracked as SCE’s Service Agreement Number 472, and filed at FERC under Docket Number ER06-1009-000 (“Existing IA”). 2.4. On February 2, 2022, Interconnection Customer submitted a request to SCE for Interconnection Service and Transmission Service, pursuant to the Existing IA, requesting to interconnect two new 50 MW loads (“Data Centers Load Project”) to SCE’s existing Laguna Bell 66 kV Substation. The load request describes the projected amount of load growth, the general location of the load, and the estimated in-service date for each load (“Data Centers Load Project Request”). 2.5. Upon review of the Interconnection Customer’s completed Data Centers Load Project Request, SCE concluded that a System Impact Study and a Facilities Study were required to determine the adequacy of SCE’s electrical system, including, but not limited to, that portion of SCE’s electrical system that is part of the ISO Grid, required to provide Distribution Service to the Data Centers Load Project. The results of such studies are published in a report titled “City of Vernon 100 MW System Impact Study and Facilities Study” published August 30, 2022 (“Study Report 1”). 2.6. On May 12, 2022, Vernon submitted a separate load Interconnection Request to SCE, in which it requested to interconnect three additional 50 MW loads to SCE’s existing Laguna Bell 66 kV Substation (“Data Centers Two Load Project”). The load request describes the projected amount of load growth, the general location of the load, and the estimated in-service date for each load (“Data Centers Two Load Project Request”) .  .  Item 13 Page 5 of 393 Page No. 3 2.7. Interconnection Customer and SCE entered into the Data Centers Load Project Letter Agreement, Service Agreement No. 472, on January 12, 2023 and filed at FERC on March 7, 2023 under FERC Docket Number ER23-1257-000 (“Letter Agreement 1”). Letter Agreement 1 provides for the engineering and procurement of the Distribution System Upgrades and the Interconnection Facility Upgrades required to interconnect and provide Distribution Service to the two 50 MW loads described in Study Report 1 for the Data Centers Load Project. 2.8. SCE performed a Method of Service Study for the Data Centers Two Load Project based upon the Data Centers Two Load Project Request and provided Interconnection Customer with a Method of Service Study Sub transmission Assessment dated March 6, 2023, which describes the impacts to SCE’s electrical system from the Interconnection Customer’s Data Centers Two Load Project (“Method of Service Study Report”). As a result of the findings identified in the Method of Service Study Report, SCE performed an Interconnection Facilities Study and provided Interconnection Customer with a report dated September 7, 2023, which estimates the scope, cost and installation schedule of the required mitigations needed to accommodate the load requirements of the Data Centers Two Load Project (“Interconnection Facilities Study Report 2”). The Method of Service Study Report and the Interconnection Facilities Study Report 2 were provided to Interconnection Customer on September 7, 2023. 2.9. Interconnection Customer and SCE entered into the Data Centers Two Letter Agreement, Service Agreement No. 1339, on May 15, 2024 and filed at FERC on May 31, 2024 under FERC Docket Number ER24-2155-000. The Data Centers Two Letter Agreement provides for the engineering and procurement of the Distribution System Upgrades and the Interconnection Facilities Upgrades required to interconnect and provide Distribution Service to, the three 50 MW loads described in The Method of Service Study Report and the Interconnection Facilities Study Report 2. 2.10. The Parties desire to enter into this Agreement to specify the terms for SCE to provide interconnection of the Data Centers Two Load Project; for SCE to engineer, design, construct, install, own, operate and maintain the Distribution Upgrades and Interconnection Facilities; and for Interconnection Customer to pay for such facilities. as such is contemplated in the Data Centers Two Letter Agreement. For clarity, this Agreement does not specify the terms for SCE to provide these services for the Data Centers Load Project; those services are being provided pursuant to the Existing IA and Letter Agreement 1. 2.11. SCE and Vernon plan to execute a WDAT Service Agreement in connection with this Agreement to implement wholesale Distribution Service under SCE's WDAT. 2.12. Vernon desires to maintain its legacy load service, including the two 50 MW loads contemplated in Letter Agreement 1, through the Existing IA; through this Agreement, Interconnection Customer desires to receive 150 MW of new Wholesale Distribution Service, as contemplated in The Data Centers Two Letter Agreement. 3. Agreement: In consideration of the promises and the mutual covenants and agreements contained herein, .  .  Item 13 Page 6 of 393 Page No. 4 the Parties agree as follows: 4. Definitions: All terms with initial capitalization not otherwise defined herein shall have the meanings assigned to them in SCE’s WDAT as that Tariff may be amended from time to time. The following terms, when used herein with initial capitalization, whether in the singular or the plural, shall have the meanings specified: 4.1. Accounting Practice: Generally accepted accounting principles and practices applicable to electric utility operations. 4.2. Agreement: This Data Centers Two Project Wholesale Distribution Load Interconnection Facilities Agreement between the City of Vernon and Southern California Edison Company. 4.3. Capital Additions: Any Units of Property which are added to the Interconnection Facilities; the enlargement, modification or betterment of any Units of Property constituting a part of the Interconnection Facilities; or the replacement of any Units of Property constituting a part of the Interconnection Facilities, irrespective of whether such replacement constitutes an enlargement, modification or betterment of that which it replaces; the costs of which additions, enlargements, modifications, betterments or replacements in accordance with Accounting Practice would be capitalized and have not previously been included in the Interconnection Facilities Cost. 4.4. Capital Additions Cost: All costs, excluding ITCC and One-Time Cost, determined by SCE to be associated with the design, engineering, procurement, construction and installation of Capital Additions. 4.5. Capital Additions Payment: The sum of the Capital Additions Cost, associated ITCC and associated One-Time Cost. 4.6. CPUC: The California Public Utilities Commission, or its regulatory successor. 4.7. Credit Provider: Provider of any Credit Support. 4.8. Credit Support: Letter of credit, surety bond, or other security meeting the requirements of Section 7.2. 4.9. Customer-Financed Monthly Rate for Non-ISO-Controlled Facilities: The rate most recently adopted by the CPUC for application to SCE’s retail electric customers for customer-financed added facilities, which does not compensate SCE for replacement of added facilities. The Customer-Financed Monthly Rate for Non-ISO-Controlled Facilities is as provided in Attachment J of the WDAT. 4.10. Data Centers Load Project: All equipment and facilities comprising the 100 MW project, as described by Interconnection Customer in its February 2, 2022 Data Centers Load Project Interconnection Request. 4.11. Data Centers Two Load Project: All equipment and facilities comprising the 150 MW project, as described by Interconnection Customer in its May 12, 2022 Data Centers Two Load Project interconnection request. 4.12. Data Centers Two Load Project In-Service Date: The date upon which the construction of the Data Centers Two Load Project is complete and such facilities are successfully tested and ready for service. 4.13. Data Centers Two Load Project Loads: The two 50 MW loads to be interconnected to SCE’s Laguna Bell 66 kV Substation bus AB Section and one 50 MW load connected .  .  Item 13 Page 7 of 393 Page No. 5 to SCE’s Laguna Bell 66 kV Substation bus DE Section. 4.14. FERC: Federal Energy Regulatory Commission, or its regulatory successor. 4.15. Interconnection Facilities: Facilities, as specified in Exhibit A, owned by SCE to interconnect the Interconnection Customer’s distribution system serving the Interconnection Customer’s Data Centers Two Load Project interconnected at SCE’s Laguna Bell 66 kV Bus to the Distribution System, as such facilities may be modified during the term of this Agreement. 4.16. Interconnection Facilities Charge: The monthly charge to Interconnection Customer to recover the revenue requirements for the Interconnection Facilities, calculated as the product of the Customer-Financed Monthly Rate for Non-ISO-Controlled Facilities and the Interconnection Facilities Cost. The Interconnection Facilities Charge is provided in Exhibit B. 4.17. Interconnection Facilities Cost: All costs, excluding ITCC and One-Time Cost, determined by SCE to be associated with the design, engineering, procurement, construction and installation of the Interconnection Facilities. The Interconnection Facilities Cost is provided in Exhibit B. 4.18. Interconnection Facilities In-Service Date: The date upon which the construction of the Interconnection Facilities is complete and such facilities are successfully tested and ready for service. 4.19. Interconnection Facilities Payment: The sum of the Interconnection Facilities Cost, associated with those Interconnection Facilities constructed by SCE, and ITCC and One-Time Cost associated with the Interconnection Facilities. The Interconnection Facilities Payment is provided in Exhibit B. 4.20. ISO: The California Independent System Operator Corporation as defined in the Wholesale Distribution Access Tariff. 4.21. ITCC: The Income Tax Component of Contribution specified in the Preliminary Statement, Part M of SCE’s tariff on file with the CPUC, applicable to the Interconnection Facilities Cost and the Capital Additions Cost. The ITCC applicable to the Interconnection Facilities Cost is provided in Exhibit B. 4.22. Laguna Bell Substation: SCE’s Substation containing, among other things, a 66 kV bus with line positions devoted to serving the Vernon wholesale loads, and is located at 6301 S. Garfield Avenue, in Commerce, California 4.23. Letter Agreement 1: The agreement accepted and agreed to by Vernon and SCE on December 20, 2022, and filed with FERC in Docket No. ER23-1257-000, that provides for the commencement of engineering and procurement of the Data Centers Project Distribution Provider’s Interconnection Facilities. 4.24. Letter Agreement 2: The agreement accepted and agreed to by Vernon and SCE on May 15, 2024, and filed with FERC in Docket No. ER24-2155-000, that provides for the commencement of engineering and procurement of the Data Centers Two Load Project Distribution Provider’s Interconnection Facilities. 4.25. One-Time Cost: All costs determined by SCE to be associated with the installation of Interconnection Facilities or Capital Additions which are not capitalized. The Interconnection Facilities One-Time Cost is provided in Exhibit B. 4.26. Removal Cost: The actual cost SCE incurs for the removal of the Interconnection Facilities, which is calculated as the amount, if positive, of the costs of removal minus the salvage value of the Interconnection Facilities. .  .  Item 13 Page 8 of 393 Page No. 6 4.27. Service Agreement: The Service Agreement for Wholesale Distribution Service, which is provided pursuant to, and subject to the terms of, the Wholesale Distribution Access Tariff. The Parties intend to execute a Service Agreement for the Data Centers Two Load Project. 4.28. Units of Property: As described in FERC's “List of Units of Property for Use in Connection with Uniform System of Accounts Prescribed for Public Utilities and Licensees” in effect as of the date of this Agreement, and as such list may be amended from time to time. 4.29. WDAT: SCE's Wholesale Distribution Access Tariff, with an effective date of June 15, 2021 under FERC Docket No. ER21-455-002. 5. Effective Date And Term: 5.1. This Agreement shall become effective upon the effective date ordered by FERC (“Effective Date”). 5.2. This Agreement shall terminate on the earliest of (i) the termination date of the Service Agreement, (ii) the date specified by Interconnection Customer upon one hundred eighty (180) calendar days advance written notice to SCE if the notice of termination is received by SCE on or after the Interconnection Facilities In-Service Date (iii) the date specified by Interconnection Customer upon thirty (30) calendar days advance written notice to SCE if the notice of termination is received by SCE before the Interconnection Facilities In-Service Date (iv) the date specified by SCE pursuant to Sections 8.8 or 13.4. 5.3. Any obligations of one Party to the other, including payment obligations, as a result of this Agreement, which accrued prior to or as a result of termination of this Agreement, shall survive termination. 5.4. If Interconnection Customer has given notice of termination and a filing with FERC is required to terminate this Agreement, Interconnection Customer shall support such filing before the FERC if requested by SCE. 5.5. Upon termination of this Agreement, Interconnection Customer shall pay SCE any remaining balance owed for SCE’s costs incurred or irrevocably committed to be incurred pursuant to this Agreement as of the effective date of termination within sixty (60) calendar days following receipt of a billing from SCE requiring such payment. Such billing shall reflect all payments received by SCE, which shall be credited against the amount of SCE's costs and expenses incurred or irrevocably committed to be incurred in accordance with this Agreement. 6. Agreement Pursuant To The WDAT: This Agreement provides terms regarding Interconnection Facilities, Delivery Upgrades, Distribution System Facilities and Reliability Upgrades associated with wholesale Distribution Service pursuant to the WDAT. Accordingly, the rights and obligations of the Parties pursuant to this Agreement are subject to applicable provisions of the WDAT, including without limitation its provisions regarding Indemnification and Uncontrollable Force, in addition to the provisions of this Agreement. In case of a conflict in the terms contained in this Agreement and the terms in the WDAT, the terms of the WDAT shall .  .  Item 13 Page 9 of 393 Page No. 7 apply. Interconnection Customer has read and is familiar with the terms of the WDAT. 7. Creditworthiness: 7.1. Upon the Effective Date and until all payment obligations of Vernon to SCE under this Agreement and the Service Agreement, including any obligation to pay the Removal Cost in accordance with Section 12.1, have been finally and irrevocably paid after the termination date pursuant to Section 5, Vernon shall either maintain an unsecured long-term debt rating of Baa1 or higher from Moody’s Investor Service, Inc. (“Moody’s”) or A or higher from Standard and Poor’s Corporation (“S&P”) and provide and maintain security. Such security shall meet the requirements described in Section 7.2 clauses (b) through (e). 7.2. Upon the Effective Date, Vernon shall provide to SCE, in a form that is acceptable to SCE in its sole discretion, (a) evidence that Vernon has one of the ratings specified in Section 7.1 and one of; (b) an unconditional and irrevocable letter of credit in US dollars from a depository institution organized under the laws of the United States of America or any State (or any domestic branch of a foreign bank), which (i) has either (A) a long-term unsecured debt rating of A or higher by S&P or A2 or higher by Moody’s or (B) a certificate of deposit rating of A-1+ by S&P and P-1 by Moody’s, and (ii) whose deposits are insured by FDIC, together with evidence of such ratings; or (c) an unconditional and irrevocable surety bond in US dollars issued by an insurance company that has and maintains an Insurance Financial Strength rating of A2 or higher from Moody’s or A or higher from S&P, and is rated no less than A- (with a minimum size rating of VIII) by Best’s Insurance Guide and Key Ratings, together with evidence of such ratings or (d) other security that is acceptable to SCE in its sole discretion. 7.3. Until all payment obligations of Vernon to SCE under this Agreement and the Service Agreement, including any obligation to pay the Removal Cost in accordance with Sections 10.2, 12.1 and 13.2, have been finally and irrevocably paid after the termination date pursuant to Section 5, Vernon shall provide to SCE, within ten (10) calendar days after June 30 and December 31 of each year, evidence of the then current applicable ratings of Vernon or the Credit Provider of any Credit Support being maintained for the benefit of SCE hereunder; and if any such applicable rating is reduced at any time, Vernon shall notify SCE in writing within five (5) calendar days after such reduction. 7.4. Any Credit Support provided hereunder shall be payable in at least the amount specified in Section 7.5, and shall be issued in favor of or for the benefit of SCE and its successors and assignees, and shall state that it may be drawn upon in whole or in part by SCE or its successors or assignees at any time (i) if a substitute Credit Support meeting the requirements of Section 7.2 is not provided within fifteen (15) calendar days after any reduction in the applicable rating of the Credit Provider meeting the requirements of Section 7.2 below the level specified herein; (ii) if a substitute Credit Support has not been provided at least thirty (30) calendar days before any expiration of the Credit Support; or (iii) upon any failure by Vernon to make any payment required by this Agreement and the Service Agreement when due and following the expiration of any applicable cure period, pursuant to Section 13.4. .  .  Item 13 Page 10 of 393 Page No. 8 7.5. The amount available to be drawn under any Credit Support shall be equal to $5,000,000 in 2025 dollars. The disposition of any released Credit Support shall be directed by Vernon. 7.6. In addition to the provisions described above, any Credit Support provided hereunder shall contain such terms, conditions, waivers, representations, covenants, and other provisions as may be customary for similar instruments delivered in the State of California, as approved by SCE in its reasonable discretion. 7.7. Vernon agrees to provide documentation that describes its authority, ability, and obligation to fix, prescribe and collect rates and charges from its rate base which shall be sufficient to meet all financial obligations of Vernon, which would include this Agreement, specifcally to pay for the Interconnection Facilitites pursuant to Exhibit D and maintain the payment schedule pursuan to Exhibit C. 8. Interconnection Facilities: 8.1. Vernon is responsible for engineering and constructing the distribution systems and interconnection facilities it will own at its cost. 8.2. Vernon shall make all necessary arrangements for easements required in order for SCE to comply with its obligations under this Agreement. SCE shall provide forms of easement agreements for execution by affected property owners. Notwithstanding any other provision of this Agreement, SCE shall have no obligation to install the Interconnection Facilities prior to the effective date of such easement agreements. 8.3. Vernon shall perform the environmental, licensing, and permitting activities for the Data Centers Two Load Project as set forth in Exhibit A Section 1.ix.2 and make all necessary arrangements for easements required in order for SCE to comply with its obligations under this Agreement. SCE shall provide forms of easement agreements for execution by affected property owners. Notwithstanding any other provision of this Agreement, SCE shall have no obligation to install the Interconnection Facilities prior to the effective date of such easement agreements. 8.4. SCE is responsible for performing the Scope of Work by SCE for the Data Centers Two Load Project as set forth in Exhibit A Section 1 pursuant to Good Utility Practice and apply for any regulatory approvals necessary for the construction, operation and maintenance of the Data Centers Two Load Project. 8.5. SCE shall use commercially reasonable efforts to complete the Scope of Work by SCE as set forth in Exhibit A hereof, successfully test and declare ready for service the described facilities on or before twenty-five (25) months from the Effective Date. However, Vernon understands and acknowledges that such dates are only estimates and that equipment and material lead times, labor availability, outage coordination, regulatory approvals, or other unforeseen events could delay the actual in-service date(s) beyond those specified. SCE’s efforts to complete the Scope of Work by SCE is contingent upon Vernon’s timely completion of the work required to be performed by it in accordance with Section 8.1; thus, any delay by Vernon in performing Work To Be Performed By Vernon as described in Exhibit A may cause delay in completion of the Scope of Work by SCE. 8.6. SCE shall own, operate and maintain the Distribution Provider’s Interconnection .  .  Item 13 Page 11 of 393 Page No. 9 Facilities. 8.7. The maximum capacity of the Distribution Provider’s Interconnection Facilities made available by SCE to Vernon for the purpose of interconnecting and delivering energy and other services from the ISO under this Agreement shall be 150,000 kW. Vernon acknowledges that if Vernon wishes to increase the amount of Distribution Service provided pursuant to this Agreement and the Service Agreement, Vernon shall be required to submit a new application for Distribution Service in accordance with the terms and conditions of the WDAT. 8.8. Vernon shall not cause its distribution system serving the Data Centers Two Load Project to operate in parallel with or to interconnect to any other electrical facilities, which facilities shall include, but not be limited to, Vernon’s distribution systems served under other WDAT interconnection facilities agreements or service agreements, any generating facilities, other SCE facilities, or any facilities served by other electric utilities without receiving prior review and authorization from SCE. If Vernon fails to comply with the requirements set forth in this Section 8.8, then SCE shall have the right to terminate this Agreement, subject to FERC acceptance or approval. 8.9. Vernon shall cause its electrical facilities to be a balanced system across all three phases. 8.10. This Agreement governs the facilities required to interconnect Vernon’s distribution system serving the Data Centers Two Load Project to SCE’s Laguna Bell 66 kV Substation. Vernon shall be responsible for making all necessary operational arrangements with the ISO, including, without limitation, arrangements for obtaining transmission service from the ISO, and for scheduling delivery of energy and other services from the ISO Grid. 9. Capital Additions: 9.1. SCE shall engineer, design, construct, install, own, operate and maintain all Capital Additions pursuant to Good Utility Practice. 9.2. Except as otherwise provided in Section 9.3, whenever Capital Additions are required by SCE pursuant to Good Utility Practice (which may include compliance with system or regulatory requirements), Vernon shall pay all charges associated with such Capital Additions in accordance with Section 13. 9.3. In the event that Capital Additions are required in order to benefit SCE, or because of damage caused by negligence or willful misconduct of SCE, Vernon shall not bear cost responsibility for such Capital Additions. No adjustment will be made to the Interconnection Facilities Cost and no Capital Additions Cost, ITCC, or One-Time Cost will be charged to Vernon for such Capital Additions. 10. Removal Of Interconnection Facilities: 10.1. Following termination of this Agreement, SCE will remove the Interconnection Facilities from service to Vernon. 10.2. On or before the date one year following termination of this Agreement, SCE shall notify Vernon whether SCE intends to physically remove the Interconnection Facilities or any part thereof. If SCE intends to physically remove the Interconnection .  .  Item 13 Page 12 of 393 Page No. 10 Facilities or any part thereof, then SCE shall physically remove such facilities within two years from the date of notification of intent, and Vernon shall pay the Removal Cost in accordance with Sections 12.1 and 13.2. If SCE does not intend to physically remove the Interconnection Facilities or any part thereof, then Vernon shall have no obligation to pay such Removal Cost. 11. Other Taxes: Vernon shall be solely responsible for any taxes (including, but not limited to, property tax, sales and use tax, excise tax, and document transfer tax) that are asserted against any payments or asset transfers made by Vernon to SCE under this Agreement for Interconnection Facilities and Capital Additions. SCE and Vernon shall cooperate in good faith to appeal, protest, seek abatement of, or otherwise contest other taxes associated against payments or asset transfers made by Vernon to SCE under this Agreement for Interconnection Facilities and Capital Additions. 12. Charges: 12.1. Vernon shall pay to SCE the following charges in accordance with this Agreement: (a) Interconnection Facilities Payment; (b) Interconnection Facilities Charge; (c) Capital Additions Payment; (d) any reimbursable FERC fees pursuant to Section 18.3; (e) Removal Cost pursuant to Section 13.2; (f) other taxes pursuant to Section 11; and (g) termination charges pursuant to Section 5.5. 12.2. The Interconnection Facilities Cost, Capital Additions Cost, One-Time Cost, ITCC and Removal Cost shall be compiled in accordance with Accounting Practice. 12.3. If, during the term of this Agreement, SCE executes an agreement to provide service to another entity (other than retail load) which contributes to the need for the Interconnection Facilities, the charges due hereunder may be adjusted to appropriately reflect such service based on SCE’s cost allocation principles in effect at such time and shall be subject to FERC approval. 13. Billing And Payment: 13.1. Billing Procedure. 13.1.1. Except as otherwise specifically provided herein, commencing on or following the Effective Date, SCE will render bills to Vernon for charges under this Agreement, and Vernon shall pay such bills, in accordance with the Billing and Payment provisions of the WDAT. 13.1.2. Vernon shall make payments to SCE for the Interconnection Facilities Payment according to the payment schedules shown in Exhibit C. The amount of such Interconnection Facilities Payment is based on SCE’s cost estimates and shall be subject to later adjustment pursuant to Sections 13.1.9.3 and 13.1.9.4. 13.1.3. Commencing on or following the Interconnection Facilities In-Service Date, each month SCE will render bills to Vernon for the Interconnection Facilities Charge. The Interconnection Facilities Charge payments shall initially be .  .  Item 13 Page 13 of 393 Page No. 11 based on the estimated Interconnection Facilities Cost and such payments shall be subject to later adjustment pursuant to Sections 13.1.9.3 and 13.1.9.4. The Interconnection Facilities Charge for the first and last month of service hereunder shall be pro-rated based on the number of days in which service was provided during said months. 13.1.4. SCE will bill Vernon for the Capital Additions Payment prior to commencing any work on any Capital Additions in accordance with Section 9.2; provided that, at SCE’s sole discretion, SCE may bill Vernon for the Capital Additions Payment after commencing such work if SCE determines that Capital Additions are required in accordance with safety or regulatory requirements or to preserve system integrity or reliability. Such billing shall initially be based on SCE's cost estimates and shall be subject to later adjustment pursuant to Sections 13.1.9.1 and 13.1.9.2. 13.1.5. Except as otherwise provided in Section 9.3, if certain Interconnection Facilities are removed to accommodate such Capital Additions and such removal results in a change in the Interconnection Facilities Cost, the Interconnection Facilities Charge shall be adjusted as of the in-service date of such Capital Additions to reflect the change in the Interconnection Facilities Cost. 13.1.6. Except as otherwise provided in Section 9.3, if such Capital Additions result in an increase in the Interconnection Facilities Cost, then the Interconnection Facilities Charge, shall be adjusted as of the in-service date of such Capital Additions to reflect the change in such costs. 13.1.7. Commencing on the Effective Date, SCE will render bills to Vernon for any reimbursable FERC fees in accordance with Section 18.3. Such billing shall be for any reimbursable FERC fees or costs incurred since the preceding billing. 13.1.8. Within twelve (12) months following the Interconnection Facilities In- Service Date, the Data Centers Two Project In-Service Date, or the in-service date of any Capital Additions, as the case may be, SCE shall determine the actual recorded Interconnection Facilities Cost or the Capital Additions Cost, including the associated One-Time Cost and ITCC, and provide Vernon with a final invoice. 13.1.8.1. If the amounts paid for the estimated Interconnection Facilities Payment, or the Capital Additions Payment are less than the amounts due for the Interconnection Facilities Payment, or the Capital Additions Payment as determined from the actual recorded Interconnection Facilities Cost or the Capital Additions Cost, including the associated One-Time Cost and ITCC, SCE will bill Vernon for the difference between the amounts previously paid by Vernon and the actual recorded costs, without interest, within twenty (20) calendar days of the date of such invoice. 13.1.8.2. If the amounts paid for the estimated Interconnection Facilities Payment or the Capital Additions Payment are greater than the amounts due for the Interconnection Facilities Payment or the .  .  Item 13 Page 14 of 393 Page No. 12 Capital Additions Payment as determined from the actual recorded Interconnection Facilities Cost or the Capital Additions Cost, including the associated One-Time Cost and ITCC, SCE will refund Vernon the difference between the amounts previously paid by Vernon and the actual recorded costs, without interest, within twenty (20) calendar days of the date of such invoice. 13.1.8.3. If the amounts paid for the Interconnection Facilities Charge are less than the amounts due for the Interconnection Facilities Charge as determined from the actual recorded Interconnection Facilities Cost, SCE will bill Vernon for the difference between the amounts previously paid by Vernon and the amounts which would have been paid based on actual recorded costs, without interest, on the next regular billing. 13.1.8.4. If the amounts paid for the Interconnection Facilities Charge are greater than the amounts due for the Interconnection Facilities Charge as determined from the actual recorded Interconnection Facilities Cost, SCE will credit Vernon the difference between the amounts previously paid by Vernon and the amounts which would have been paid based on actual recorded costs, without interest, on the next regular billing. 13.1.9. Charges for payments upon termination shall be billed and paid as provided in Section 5. 13.2. Removal Cost. 13.2.1. If, in accordance with Section 10.2, SCE decides to physically remove the Interconnection Facilities, SCE shall render a bill to Vernon for the Removal Cost. Vernon shall pay the Removal Cost in accordance with Section 12.1. Such billing shall be initially based on SCE’s estimate of the Removal Cost. Within 12 months following the removal of the Interconnection Facilities, SCE shall determine the recorded Removal Cost and provide Vernon with a final invoice. 13.2.2. If the amount paid for the Removal Cost is less than the amount due for the Removal Cost as determined from the actual recorded Removal Cost, SCE will bill Vernon for the difference between the amount previously paid by Vernon and the amount which would have been paid based on actual recorded costs, without interest, within twenty (20) calendar days of the date of such invoice. 13.2.3. If the amount paid for the Removal Cost is greater than the amount due for the Removal Cost as determined from the actual recorded Removal Cost, SCE will refund Vernon the difference between the amount previously paid by Vernon and the amount which would have been paid based on actual recorded costs, without interest, within twenty (20) calendar days of the date of such invoice. .  .  Item 13 Page 15 of 393 Page No. 13 13.3. Interest On Unpaid Balances. Interest on any unpaid amounts shall be calculated in accordance with the methodology specified in the Interest on Unpaid Balances provision of the WDAT. 13.4. Default And Billing Dispute. Any default or billing dispute shall be handled in accordance with the methodology specified in the Customer Default provision of the WDAT, including, without limitation, the provision for termination upon default, subject to FERC approval. 14. Addresses For Billing And Payment: 14.1.All payments to be made by Vernon to SCE shall be sent to: Southern California Edison Company Accounts Receivable Box 600 Rosemead, California 91770-0600 SCE may, at any time, by written notice to Vernon pursuant to Section 6 of the Service Agreement for Wholesale Distribution Service, change the address to which payments will be sent. 14.2. All billings to be presented by SCE to Vernon shall be sent to: Vernon Public Utilities Att: Utilities Engineering Manager Vernon City Hall 4305 Santa Fe Ave. Vernon, Ca. 90058 Vernon may, at any time, by written notice to SCE pursuant to Section 6 of the Service Agreement for Wholesale Distribution Service, change the address to which billings will be sent. 15. Disputes: With the exception of any billing dispute as provided pursuant to Section 13.4 herein, or as otherwise limited by law, the Dispute Resolution Procedures set forth in the WDAT shall apply to all disputes between Vernon and SCE which arise under this Agreement; provided, however, that the Dispute Resolution Procedures set forth in the WDAT shall not apply as to disputes regarding whether rates and charges set forth in this Agreement are just and reasonable under the Federal Power Act. .  .  Item 13 Page 16 of 393 Page No. 14 16. Audits: 16.1. SCE will maintain records and accounts of all costs incurred in sufficient detail to allow verification of all costs incurred, including, but not limited to, labor and associated labor burden, material and supplies, outside services, and administrative and general expenses. 16.2. Vernon shall have the right, upon reasonable notice, at a reasonable time at SCE's offices and at its own expense, to audit SCE’s records and accounts as necessary and as appropriate in order to verify costs incurred by SCE. Any audit requested by Vernon shall be limited to the costs reflected in the final invoice as set forth in Sections 13.1.8 or 13.2.1, and shall be completed, and written notice of any audit dispute provided to SCE pursuant to Section 6 of the Service Agreement, within one hundred eighty (180) calendar days following receipt by Vernon of such final invoice. 16.3. SCE shall provide Vernon with quarterly statements, updating the estimated Interconnection Facilities Cost, including the One-Time Costs and ITCC. Such quarterly statements shall be provided to Vernon within sixty (60) days of the end of each quarter. 17. Operating Representatives: The responsibilities assigned to the Operating Representatives appointed pursuant to Section 3 of Attachment B to the Tariff shall extend to the activities required under this Agreement. 18. Regulatory Authority: 18.1. No later than thirty (30) calendar days following the execution of this Agreement, SCE shall tender this Agreement for filing with FERC with a request that it be made effective upon acceptance without suspension, and Vernon shall support SCE in obtaining all necessary authorizations and approvals for this Agreement. 18.2. Nothing contained herein shall be construed as affecting in any way: (i) the right of SCE to unilaterally make application to the FERC for a change in rates, charges, classification, or service, or any rule, regulation, or contract relating thereto, under Section 205 of the Federal Power Act and pursuant to the Rules and Regulations promulgated by FERC thereunder; (ii) the right of Vernon to oppose such changes under Section 205 of the Federal Power Act; (iii) the right of Vernon to file a complaint requesting a change in rates, charges, classification, or service, or any rule, regulation or contract relating thereto, or rate methodology or design relating to services provided hereunder, under Section 206 of the Federal Power Act and pursuant to the rules and regulations promulgated by the FERC thereunder; or (iv) the right of SCE to oppose such complaint by Vernon under Section 206 of the Federal Power Act. Any change shall become effective pursuant to Section 205 of the Federal Power Act. 18.3. Vernon shall reimburse SCE for all fees and charges imposed on SCE by the FERC attributable to the service provided under this Agreement and the Service Agreement, or any amendments thereto. .  .  Item 13 Page 17 of 393 Page No. 15 19. No Dedication Of Facilities: Any undertaking by one Party to the other Party under this Agreement shall not constitute the dedication of the electrical system or any portion thereof of the undertaking Party to the public or to the other Party, and it is understood and agreed that any such undertaking by a Party shall cease upon the termination of its obligations hereunder. 20. No Third Party Rights: Unless otherwise specifically provided in this Agreement, the Parties do not intend to create rights in or grant remedies to any third party as a beneficiary of this Agreement or of any duty, covenant, obligation, or undertaking established hereunder. 21. Relationship Of Parties: The covenants, obligations, and liabilities of the Parties are intended to be several and not joint or collective, and nothing contained in this Agreement shall ever be construed to create an association, joint venture, trust, or partnership, or to impose a trust or partnership covenant, obligation, or liability on or with regard to either Party. Each Party shall be individually responsible for its own covenants, obligations, and liabilities as provided in this Agreement. Neither Party shall be under the control of or shall be deemed to control the other Party. Neither Party shall be the agent of or have a right or power to bind the other Party without such other Party's express written consent. 22. Waivers: Any waiver at any time by either Party of its rights with respect to a default under this Agreement, or with respect to any other matter arising in connection with this Agreement, shall not be deemed a waiver with respect to any other or subsequent default or other matter arising in connection therewith. Any delay, short of any statutory period of limitation, in asserting or enforcing any right, shall not be deemed a waiver of such right. 23. Governing Law: Except as otherwise provided by federal law, this Agreement shall be governed by and construed in accordance with, the laws of the state of California. 24. Notices: Any notice, demand, or request provided in this Agreement, or served, given, or made in connection with it, shall be made in accordance with Section 6 of the Service Agreement. 25. Severability: In the event that any term, provision, covenant, or condition of this Agreement or the application of any such term, covenant, or condition shall be held invalid as to any person, .  .  Item 13 Page 18 of 393 Page No. 16 entity, or circumstance by any court, arbitration, or regulatory authority having jurisdiction, the invalidity of such term, covenant or condition shall not affect the validity of any other term, provision, condition or covenant and such term, provision, covenant or condition shall remain in force and effect as applied to this Agreement to the maximum extent permitted by law. The Parties hereto further agree to negotiate in good faith to establish new and valid terms, conditions and covenants to replace any found invalid so as to place each Party as nearly as possible in the position contemplated by this Agreement. 26. Entire Agreement: This Agreement and the Service Agreement constitute the complete and final expression of the agreement between the Parties and are intended as a complete and exclusive statement of the terms of their agreement which supersedes all prior and contemporaneous offers, promises, representations, negotiations, discussions, communications, and other agreements which may have been made in connection with the subject matter of this Agreement and the Service Agreement. 27. Ambiguities: Ambiguities or uncertainties in the wording of this Agreement shall not be construed for or against any Party, but will be construed in the manner that most accurately reflects the Parties’ intent as of the date they executed this Agreement. .  .  Item 13 Page 19 of 393 Page No. 17 28. Signature Clause: The signatories hereto represent that they are authorized to enter into this Agreement on behalf of the Party for whom they sign. This Agreement is hereby entered into on October 21, 2025. SOUTHERN CALIFORNIA EDISON COMPANY By: _____________________________ Name: Shinjini Menon Title: Senior Vice President, System Planning and Engineering CITY OF VERNON By: _____________________________ Name: Brian Saeki Title: City Administrator ATTEST: ____________________________________ Genoveva Rocha, City Clerk APPROVED AS TO FORM: _____________________________________ Zaynah N. Moussa, City Attorney .  .  Item 13 Page 20 of 393 Page No. 18 EXHIBIT A SCOPE OF WORK This Exhibit A, Scope of Work provides a description of the Work to be performed by SCE. A one-line diagram of the interconnection is included. SCE’s Interconnection Facilities described in this Exhibit A to the Agreement are based on SCE’s preliminary engineering and design and were derived from the Interconnection Facilities Study Report 2. The Work to be performed under this Agreement is solely the detailed design, engineering, procurement, and construction of the Interconnection Facilities described below. 1. Interconnection Facilities: (i) Laguna Bell Substation (DE Section for 50 MW of the 150 MW) Perform relay coordination study (ii) Laguna Bell Substation (AB Section for 100 MW of the 150 MW) 1. Install facilities for two (2) new 66 kV switch rack positions. This work includes the following for each of the new positions: a. One (1) 66 kV dead-end switchyard structure. b. Two (2) 66 kV voltage transformers with steel pedestal support structures. c. Three (3) 66 kV line drops. d. Two (2) 66 kV circuit breakers. e. Four (4) 66 kV group operated disconnect switches, one with grounding attachment. 2. Install the following relays to protect the new line position: Two (2) line current differential relays. The make and type of current differential relays will be specified by SCE during final engineering of SCE Interconnection Facilities. (iii) Laguna Bell-P.S.33 66 kV line (AB Section for 100 MW of the 150 MW). 1. Utilize approximately 3.75 miles of existing idle line. Use of this existing idle line will require pole replacements, pole head frames, and insulator replacements which will be determined during execution of the project. 2. Install new overhead and underground facilities to complete the line into Laguna Bell Substation (AB section). The actual scope will be determined during execution of the project. This study assumed the following: a. Installation of three (3) tubular steel riser poles b. Installation of three (3) underground vaults c. Installation of approximately 1,500’ of duct bank d. Installation of approximately 5,700’ of underground cable e. Installation of ten (10) wood poles f. Thirty-three (33) pole head reframes g. Thirteen (13) pole head insulator replacements h. Approximately 2,500’ of overhead conductor .  .  Item 13 Page 21 of 393 Page No. 19 (iv) Laguna Bell-P.S.20-P.S.38 66 kV line. (AB Section for 100 MW of the 150 MW) 1. Utilize approximately 3.25 miles of existing idle line. Use of this existing idle line will require pothead replacements, pole head frames, and insulator replacements which will be determined during execution of the project. 2. Install new overhead and underground facilities to complete the line into Laguna Bell Substation (AB section). The actual scope will be determined during execution of the project. The Interconnection Facilities Study Report assumed the following: a. Installation of two (2) tubular steel riser poles b. Installation of six (6) underground vaults c. Installation of approximately 5,700’ of duct bank d. Installation of approximately 19,000’ of underground cable e. Installation of one (1) pole switch f. Forty-one (41) pole head reframes g. Sixteen (16) pole head insulator replacements h. Two (2) tubular steel pole pothead replacements i. One (1) tubular steel pole replacement (v) Telecommunications. (AB Section for 100 MW of the 150 MW) 1. Install all required lightwave, channel banks, and associated equipment (including terminal equipment), supporting line protection and the RTU requirements at the Laguna Bell Substation. 2. Install fiber optic cable from Laguna Bell Substation to the City of Vernon boundary along the existing Laguna Bell-P.S.33 66 kV line. The Study assumed the installation of approximately 300’ of underground fiber optic cable from Laguna Bell Substation to outside the fence line and rise up with approximately 3.75 miles of overhead fiber optic cable to the City of Vernon boundary. 3. Install fiber optic cable from Laguna Bell Substation to the City of Vernon boundary along the existing Laguna Bell-P.S.20-P.S.38 66 kV line. The Study assumed the installation of approximately 300’ of underground fiber optic cable from Laguna Bell Substation to outside the fence line and rise up with approximately 3.25 miles of overhead fiber optic cable to the City of Vernon boundary. (vi) Metering. (AB Section for 100 MW of the 150 MW). Install meters required to meter the retail load at the City of Vernon. Notwithstanding that the meters will be located on the Interconnection Customer’s side of the Point of Change of Ownership, SCE shall own, operate and maintain such facilities as part of the SCE’s Interconnection Facilities. (vii) Power System Controls. (AB Section for 100 MW of the 150 MW). Add points to existing RTU at Laguna Bell Substation to include points for new protection relay/status/alarm/control. (viii) Real Properties. (AB Section for 100 MW of the 150 MW). Obtain easements and/or acquire land for the installation of SCE’s Interconnection Facilities. .  .  Item 13 Page 22 of 393 Page No. 20 (ix) Environmental Activities, Permits, and Licensing. (AB Section for 100 MW of the 150 MW) Perform and/or coordinate the required environmental activities and obtain required licensing and permits for the installation of SCE’s Interconnection Facilities, including any associated telecommunication equipment, if applicable. 1. SCE Scope of Work i. SCE will act as the lead for regulatory agency communication for permits issued to SCE covering such SCE facilities. ii. SCE environmental activities may include, but are not limited to, the following: a. Perform all environmental studies and construction monitoring of SCE internal substation construction activities and provide study results to the City of Vernon for inclusion in its environmental documents, if applicable. b. Collaborate with the City of Vernon during the environmental study phase on the City of Vernon’s proposed study methodologies and findings, as studies are being planned and performed for SCE’s scope of work. c. Review City of Vernon’s CEQA and/or National Environmental Policy Act (“NEPA”) documents, technical studies, surveys, and other environmental documentation to ensure SCE’s scope of work is adequately described in such documents (City of Vernon will include SCE’s scope of work in its environmental documents. If the City of Vernon’s CEQA and/or NEPA documents do not sufficiently incorporate SCE’s scope of work, SCE’s assumed environmental work and permitting level of effort may increase, resulting in the need to update cost and duration estimates, and potentially amend the Interconnection Agreement). d. Review SCE’s internal existing technical reports/documents when available. e. Prepare SCE’s project description, including scope changes during permitting/preconstruction or construction. f. Communicate scope changes to the City of Vernon’s environmental team and discuss/approve subsequent actions including new surveys as necessary. g. Complete General Order 131-D Consistency Determination and Environmental Evaluation. h. Regulatory agency communication, consultation, reporting, and acquisition of SCE permits addressing SCE's facilities and scope of work. i. Prepare environmental requirements for construction clearance. j. Develop communication plan. k. Perform pre-construction coordination field visit. l. Provide Environmental Awareness/Worker Environmental Awareness Program (“WEAP”) training. m. Perform construction monitoring oversight. .  .  Item 13 Page 23 of 393 Page No. 21 n. Complete construction and post-construction site assessments. 2. City of Vernon Scope of Work i. City of Vernon will perform all environmental studies and prepare draft environmental permit applications related to the installation of such SCE facilities, except for the SCE internal substation activities as described above. The City of Vernon’s responsibilities include as applicable, but are not limited to: notifications to the Native American Heritage Commission (“NAHC”) and follow up notifications to the tribes and individuals in the NAHC contact list; performing cultural and paleontological resources records searches, cultural resources inventories (survey and recording), testing and evaluation and/or data recovery of archaeological sites, and appropriate documents in the form of inventory reports, research design, and/or data recovery reports; cultural and paleontological monitoring when/if required, and arranging curation agreements for artifacts and fossil specimens collected; performing a California Natural Diversity Database search, habitat assessment, and protocol or focused surveys for species with the potential of occurring in identified suitable habitat; conducting jurisdictional delineations for wetlands and other regulated waters; preparing draft environmental permit applications, pre-construction biological resource surveys for such SCE facilities, biological resource monitoring during construction of such SCE facilities; mitigation costs including, but not limited to, offsite/compensatory mitigation and onsite restoration, and developing mitigation plans or other environmental reports or submittals to support installation of such SCE facilities. ii. Prior to commencing work and during execution of work, the City of Vernon should collaborate and obtain SCE concurrence on all work outlined above. Should the City of Vernon-performed environmental studies, surveys, or construction monitoring not meet the Federal or State industry standards in accordance with Applicable Laws and Regulations, and as determined by SCE, the City of Vernon shall be obligated to remedy deficiencies under SCE’s direction. In the event the assumptions presume that Vernon, as the Interconnection Customer, performs part of the environmental activities on SCE’s behalf, the Interconnection Customer will be required to: 1. Provide SCE the Environmental Services Costs Declaration of the actual costs incurred for work performed. 2. Remedy any and all deficiencies under SCE’s direction, should the environmental studies and resulting reports not comply with industry standards established by State of California and/or Applicable Laws and Regulations, as determined by SCE. 2. Point of Change of Ownership, Point of Interconnection and One-Line Diagram of Interconnection: For purposes of the Work to be performed under this Agreement, the following assumptions .  .  Item 13 Page 24 of 393 Page No. 22 shall apply with respect to the Point of Change of Ownership and Point of Interconnection: i. Point of Change of Ownership. (i) Laguna Bell-P.S.33 66 kV Line: The Point of Change of Ownership shall be the point where the conductors of the Laguna Bell-P.S.33 66 kV Line are attached to the Last Structure at the City of Vernon boundary. The City of Vernon shall own and maintain the Last Structure, the conductors, insulators, and jumper loops from such Last Structure to the City of Vernon facilities. SCE will own the insulators that are used to attach the SCE owned conductors to the Last Structure. (ii) Laguna Bell-P.S.33 66 kV Line telecommunication fiber optic cable: The Point of Change of Ownership shall be the point designated by SCE where the Interconnection Customer’s fiber optic cable is attached to the SCE owned fiber optic cable at the City of Vernon boundary. (iii) Laguna Bell-P.S.20-P.S.38 66 kV Line: The Point of Change of Ownership shall be the point where the conductors of the Laguna Bell-P.S.33 66 kV Line are attached to the Last Structure at the City of Vernon boundary. The City of Vernon shall own and maintain the Last Structure, the conductors, insulators, and jumper loops from such Last Structure to the City of Vernon facilities. SCE will own the insulators that are used to attach the SCE owned conductors to the Last Structure. (iv) Laguna Bell-P.S.20-P.S.38 66 kV Line telecommunication fiber optic cable: The Point of Change of Ownership shall be the point designated by SCE where the Interconnection Customer’s fiber optic cable is attached to the SCE owned fiber optic cable at the City of Vernon boundary. ii. Point of Interconnection. SCE’s Laguna Bell 66 kV Substation. iii. One-Line Diagram of Interconnection. .  .  Item 13 Page 25 of 393 Page No. 23 .  .  Item 13 Page 26 of 393 Page No. 24 EXHIBIT B ESTIMATED COST OF THE WORK AND FINANCIAL SECURITY a. Estimated Cost Element- Interconnection Facilities Cost One-Time Cost ITCC Total Distribution Provider’s Interconnection Facilities Laguna Bell-P.S.33 66kV Line $4,926,323 $0 $1,182,318 $6,233,061 Laguna Bell-P.S. 20-P.S.38 66 kV Line $8,052,670 $0 $1,932,641 $10,188,687 Laguna Bell Substation Switch rack $6,516,760 $0 $1,564,022 $8,245,366 Power System Controls $0 $31,172 $0 $31,808 Metering Services $121,605 $0 $29,185 $153,868 IT Telecommunications $390,992 $0 $93,838 $494,704 Laguna Bell-P.S.33 66kV Line Transmission Telecommunication $776,047 $0 $186,251 $981,896 Laguna Bell-P.S. 20-P.S.38 66 kV Line Transmission Telecommunication $802,121 $0 $192,509 $1,014,895 Environmental and Licensing $230,335 $0 $55,280 $291,431 Real Properties $225,419 $0 $54,101 $285,214 Laguna Bell Relay Coordination $126,290 $128,859 Total $22,042,272 $157,462 $5,290,145 $27,489,879 Note 1: All amounts shown above are in nominal dollars. Note 2: The estimated costs provided in the table above are based on the Interconnection Facilities Study Report and have been adjusted to reflect solely the Work SCE will perform for the Facilities as provided in Exhibit A of this Agreement. b. Actual Interconnection Facilities Payment (This table to be completed once the actual recorded Interconnection Facilities Cost have been determined). Element Interconnection Facilities Cost One Time Cost ITCC Total Cost Actual Interconnection Facilities Payment = (SCE-Constructed Interconnection Facilities Costs + ITCC + One-Time Cost) .  .  Item 13 Page 27 of 393 Page No. 25 c. Monthly Charges: Effective Date Customer- Financed Monthly Rate for Non-ISO- Controlled Facilities Estimated Interconnection Facilities Cost Interconnection Facilities Charge Based on Estimated Cost Actual Interconnection Facilities Cost Interconnection Facilities Charge Based on Actual Cost Interconnection Facilities In- Service Date: See Section 4.1 of Attachment J to the WDAT* $22,042,272 Customer-Financed Monthly Rate for Non-ISO- Controlled Facilities x Interconnection Facilities Cost Customer-Financed Monthly Rate for Non-ISO- Controlled Facilities x Interconnection Facilities Cost *Attachment J to the WDAT is available at the following link: https://www.sce.com/openaccess d. Estimated Tax Liability. Pursuant to Section 6 of this Agreement, the Interconnection Customer’s estimated tax liability is as follows: Estimated tax liability for Distribution Provider’s Interconnection Facilities = The sum of the product of (i) the applicable ITCC rate for the year payments are to be received, and (ii) the total of the payments to be received for the Interconnection Facilities Cost for that year. Year(s) payments to be received Applicable ITCC rate Total payments to be received for Interconnection Facilities Cost ITCC for Distribution Provider’s Interconnection Facilities 2023 & beyond See Section 4.4 of Attachment J to the Tariff $22,042,272 Applicable ITCC rate x Total payments to be received for Interconnection Facilities Cost *The rate(s) applicable to the Tax Security is in accordance with Attachment J to the WDAT. .  .  Item 13 Page 28 of 393 Page No. 26 EXHIBIT C PAYMENT SCHEDULE SCE will include a schedule(s) of the amount, and due date, for the payments and financial security, as applicable, reflected in Exhibit B. a. Payment Schedule The payment amounts shown below are based on an estimate of the monthly incurred costs for the scope of Work identified in Exhibit A. Payment No. Payment Due Date Interconnection Facilities Cost One- Time Cost ITCC Project Payment Paid pursuant to the Letter Agreement 2 As of 9/8/2025 $9,367,268 $66,914 $2,248,144 $11,682,326 1 10/1/2025 $181,311 $1,296 $43,515 $226,121 2 11/1/2025 $243,654 $1,741 $58,477 $303,872 3 12/1/2025 $323,554 $2,311 $77,653 $403,519 4 1/2/2026 $420,940 $3,007 $101,026 $524,973 5 2/1/2026 $538,997 $3,850 $129,359 $672,206 6 3/1/2026 $672,246 $4,803 $161,339 $838,388 7 4/1/2026 $811,466 $5,796 $194,752 $1,012,015 8 5/1/2026 $941,730 $6,727 $226,015 $1,174,473 9 6/1/2026 $1,044,280 $7,461 $250,627 $1,302,368 10 7/1/2026 $1,101,137 $7,866 $264,273 $1,373,276 11 8/1/2026 $1,101,137 $7,866 $264,273 $1,373,276 12 9/1/2026 $1,044,280 $7,461 $250,627 $1,302,368 13 10/1/2026 $941,730 $6,727 $226,015 $1,174,473 14 11/1/2026 $811,466 $5,796 $194,752 $1,012,015 15 12/1/2026 $672,246 $4,803 $161,339 $838,388 16 1/2/2027 $535,119 $3,823 $128,429 $667,371 17 2/1/2027 $417,912 $2,985 $100,299 $521,196 18 3/1/2027 $319,722 $2,285 $76,733 $398,740 19 4/1/2027 $240,768 $1,720 $57,784 $300,273 20 5/1/2027 $179,163 $1,279 $42,999 $223,442 21 6/1/2027 $132,142 $944 $31,714 $164,800 Total $22,042,272 $157,462 $5,290,145 $27,489,879 All amounts shown above are in nominal dollars. *Interconnection Facilities Payment (Interconnection Facilities Costs $22,042,272 + One-Time Cost $157,462 + ITCC $5,290,145) = $27,489,879 (based on Estimated Cost) .  .  Item 13 Page 29 of 393 Page No. 27 b. Letter Agreements 1. Letter Agreement 1. Letter Agreement 1 shall terminate upon the Effective Date of this Agreement. 2. Letter Agreement 2. This Agreement shall supersede Letter Agreement 2 and Letter Agreement 2 shall terminate upon the Effective Date of this Agreement. Any remaining facilities, studies, or obligations of SCE shall roll over to this Agreement and have become part of the Scope of Work set forth in Exhibit A. Any remaining payments or obligations of Vernon shall roll over to this Agreement and have been included in the Estimated Cost set forth in Exhibit B, and the Payment Schedule set forth in Exhibit C. .  .  Item 13 Page 30 of 393 Page No. 28 EXHIBIT D MILESTONES SCE will include a list of relevant milestones applicable to the Work. Item Milestone Responsible Party Due Date (a) Submittal of written authorization to proceed with design, procurement, and construction of the Distribution Provider’s Interconnection Facilities, Distribution Upgrades and Network Upgrades to SCE Interconnection Customer Within thirty (30) Calendar Days after the Effective Date of this Agreement (b) Submittal of debt rating and Credit Support pursuant to Section 7 of this Agreement. Interconnection Customer Upon the Effective Date of this Agreement (c) Provide documentation that describes the City’s obligation to fix, prescribe and collect rates and charges which shall be sufficient to meet all financial obligations of the City, which would include this Agreement pursuant to Section 7.7 of this Agreement Interconnection Customer Within thirty (30) Calendar Days after the Effective Date of this Agreement (d) Submittal of initial specifications for the Interconnection Customer’s Interconnection Facilities including System Protection Facilities Interconnection Customer Within thirty (30) Calendar Days after the Effective Date of this Agreement (e) Review of and comment on the Interconnection Customer’s initial specifications SCE Within thirty (30) Calendar Days after the Interconnection Customer’s submission of initial specifications (f) Submittal of initial information including SCE’s Transmission System information necessary to allow the Interconnection Customer to select equipment SCE Within ninety (90) Calendar Days after the Effective Date of this Agreement (g) Submittal of final specifications for the Interconnection Customer’s Interconnection Interconnection Customer At least twelve (12) months prior to completion of the .  .  Item 13 Page 31 of 393 Page No. 29 Item Milestone Responsible Party Due Date Facilities including System Protection Facilities, to SCE Distribution Provider’s Interconnection Facilities, Distribution Upgrades and Network Upgrades (h) Review of and comment on the Interconnection Customer’s final specifications SCE Within thirty (30) Calendar Days after the Interconnection Customer’s submission of final specifications (i) Submittal of updated information by the Interconnection Customer, including manufacturer information Interconnection Customer No later than one hundred eighty (180) Calendar Days prior to In-service date (j) Completion of the Distribution Provider’s Interconnection Facilities * SCE Within Twenty-four (24) months following the Effective Date of this Agreement (k) In -Service Date* Interconnection Customer July 1, 2027 * Note: SCE shall use commercially reasonable efforts to complete the Work described in Exhibit A to support a September 1, 2027, In-Service Date assuming this Agreement is executed by September 1, 2025; however, pursuant to Section 4 of the Agreement, the timeline in this Exhibit D is dependent on the Interconnection Customer coordinating with SCE to complete the milestones as specified in a timely manner. SCE does not warrant that such Work will be completed in time to meet such date, and the Interconnection Customer acknowledges and understands that such date is only an estimate and therefore, SCE shall not be liable for any cost or damage incurred by the Interconnection Customer as a result of or due to any delay in the completion of the Work provided for in this Agreement. In the event SCE reasonably expects that it will not be able to complete the Distribution Provider’s Interconnection Facilities, by the specified date, SCE shall promptly provide written notice to the Interconnection Customer and shall undertake commercially reasonable efforts to meet the earliest date thereafter. .  .  Item 13 Page 32 of 393 Page No. 30 Exhibit E Project Description for Environmental Review .  .  Item 13 Page 33 of 393 7/10/2025 'Exhibit E' WDT1810 EXP – Vernon Data Centers Project Description for Environmental Review Page 1 of 5 Below is the project description that has been developed for the Vernon Data Centers Project environmental review. Please note that this is high level with approximate values and is based on job-walk findings and preliminary engineering. Currently, the project is in the design phase. The City of Vernon anticipates needing to serve up to 150 megawatts (MW) of new electrical load. The increase in load requires service from the City’s 66kV subtransmission system, which is interconnected at Southern California Edison’s (SCE) Laguna Bell Substation. SCE performed an Interconnection Facilities Study and determined it needs to construct electrical facilities to support the City’s anticipated increase in electrical load. SCE would essentially construct two new 66kV source lines from Laguna Bell Substation to the City of Vernon’s city boundary and related facilities as detailed below. An existing 66kV source line would be able to serve a portion of the load increase. ➢Project Description for Vernon Data Centers Project •Substation •Distribution Upgrades •Equip 66 kV Position 8 and Position 11 each with the following: •Two (2) new 72.5 kV, 2000A, 50 kA, 125V DC CBs equipped with two (2) trip coils •One (1) set of 66 kV, 2000A, vertical mounted, group-operated disconnect switches with grounding attachment •One (1) set of 66 kV, 2000A, vertical mounted, group-operated disconnect switches •Two (2) sets of 66 kV, 2000A, horizontal mounted, group-operated disconnect switches •Interconnection Facility •Install one (1) new dead-end structure for Position 11 only. •Equip 66 kV Position 8 and Position 11 each with three (3) wye-connected potential transformers (PTs). •Install one (1) new 19” relay rack equipped with one (1) SEL-411L and one (1) D60 each for 66 kV line Position 8 and Position 11. •All the substation work is done within the existing substation fence. •Sub-transmission •Install new underground (UG) conduits, vaults, and conductors, relocate overhead (OH) conductors to UG, install new OH conductors, and utilize existing conductors for the new Laguna Bell–New Sub.1 line and the new Laguna Bell–New Sub.2 line. •All pole types and heights are estimates and may be adjusted through final engineering. •Laguna Bell-New Sub.1 Line •Remove one existing temporary riser pole. •Install approximately 5,100 linear feet of six (6) 5” conduits, six (6) 12’ x 22’ underground vaults, and 66kV UG conductors along Randolph St. starting just south of the railroad tracks near the north-east corner of the Laguna Bell Substation. •Remove 2 sets of approximately 5,400 linear feet of existing OH 66kV conductors and four (4) wood poles, cut down three (3) wood poles from 70’ tall to 26’ tall, and cut down twenty-six (26) wood poles from 70’ tall to 50’ tall. •Install two (2) new 80’ high riser TSPs within franchise. •Install one (1) new 75’ high wood pole with disconnect switch within franchise. •Utilize two sets of existing OH conductors, approximately 16,500 linear feet each. One.  .  Item 13 Page 34 of 393 WDT1810 EXP – Vernon Data Centers 7/10/2025 Project Description for Environmental Review Page 2 of 5 set of conductors will end at an existing TSP on S Downey Rd. The other set of conductors will end at a new wood pole with a disconnect switch described above. Beyond these two points, the customer’s conductors will be utilized. • Additional work required on this line includes: • Forty (48) pole-top reframes. • Insulators replaced on eleven (11) poles. • Replace Three (3) 70’ high wood poles, like for like. • Replace one (1) pole-top switch. • Install one (1) new pole-top switch. • Laguna Bell-New Sub.2 Line • Install a total of approximately 2,300 linear feet of six (6) 5” conduits and five (5) 12’ x 22’ underground vaults from the existing substation rack, along Garfield Ave in SCE fee- owned property, and then west along Randolph St. • Install one new 80’ high riser TSP within franchise. • Install a new 100’ tall interset Light Weight Steel (LWS) Pole within franchise. • Install a new 40’ long span of new OH 66kV conductors. • Utilize approximately 19,600 linear feet of existing conductors to the final SCE wood pole just south of Fruitland Ave. • The additional work on this line includes: • Thirty-four (34) pole-top reframes. • Insulators replaced on fifteen (15) poles. • Replace seven (7) 70’ high wood poles, like for like. • Replace two (2) pole-top switches. • Install one (1) new pole-top switch. • Subtransmission Summary: • 7,400 linear feet of new six (6) 5” UG conduits and conductors. • Eleven (11) new 12’ x 22’ UG Vaults. • Remove 5,450 feet of existing OH conductors. • Forty (40) linear feet of new OH conductors. • Three (3) new 80’ high riser TSPs. • Seventy-four (82) existing wood pole-top reframes. • Replace insulators on twenty-six (26) existing wood poles. • Ten (10) like-for-like 70’ high wood pole replacements. • One (1) new 100’ high LWS interset pole. • One (1) new 75’ high wood pole with pole top switch for SCE to Vernon POCO. • Replace four (4) existing wood-pole switches. • Two (2) new pole-top switches. • Replace potheads on two (2) existing TSP risers. • Remove four (4) existing wood poles. • Reduce the height of three (3) existing wood poles from 70’ to 26’ high. • Reduce the height of twenty-six (26) existing wood poles from 80’ high to 50’ high. • Telecommunication • Install approximately 150’ of 24 ADSS with approximately 100’ of slack loops from an existing SCE pole to the City of Vernon’s existing wood pole. This pole will be used as the POCO for this fiber. • SCE will place 2 anchors, one on each pole, to properly guy. .  .  Item 13 Page 35 of 393 WDT1810 EXP – Vernon Data Centers 7/10/2025 Project Description for Environmental Review Page 3 of 5 Project Maps Location of substation rack work, positions 8 and 11. Work associated with the Laguna Bell – New Sub 1 line .  .  Item 13 Page 36 of 393 WDT1810 EXP – Vernon Data Centers 7/10/2025 Project Description for Environmental Review Page 4 of 5 .  .  Item 13 Page 37 of 393 WDT1810 EXP – Vernon Data Centers 7/10/2025 Project Description for Environmental Review Page 5 of 5 Work associated with the Laguna Bell – New Sub 2 line .  .  Item 13 Page 38 of 393 City Council Agenda Report Meeting Date:October 21, 2025 From:Alice Hui, Director of Finance Department:Finance Submitted by:Alice Hui, Director of Finance Subject Potential Ballot Measure - Utility Users Tax Recommendation Receive and file a presentation on a potential Utility Users Tax ballot measure and provide input and direction to staff to continue analysis and development of the measure. Background The City’s existing 6% Utility Users Tax (UUT), passed by voters (Measure R) in 2018, is scheduled to sunset in 2028 unless renewed by the voters. The UUT generates approximately $14 million each year, which represents more than 15% of the City’s total revenues, making it the City’s second largest revenue source. This revenue source is a vital component of the City’s general fund and supports a wide range of essential services that keep the City functioning effectively, including public safety such as fire protection, paramedic, 9-1-1 emergency response, police and crime prevention, as well as the cleaning and maintenance of streets, sidewalks, infrastructure, and public facilities. UUTs are taxes levied by local governments on the consumption of utility services, including electricity, gas, water, sewer, telecommunications, sanitation, and cable television. Currently, nearly 156 cities in California levy UUT, with rates typically ranging between 1% and 11%. The average rate in Los Angeles County is 6%. The City’s UUT applies to utility services used by commercial and industrial customers, including telephone, electricity, gas, water, fiber, cable, and video services, but excludes residential users. The City’s UUT was first adopted by voters in 2013 (Measure M) at a 1% rate to stabilize financial conditions and support essential services. However, the revenue generated was not sufficient to fund the essential services provided by the City, forcing the City to rely on transfers from its utilities to bridge the gap. To ensure long-term fiscal stability, voters approved an increase to 6% in 2018 with a ten (10) year sunset clause. Due to its unique industrial structure, the City does not benefit from the traditional levels of property or sales tax revenues that most municipalities rely on. Furthermore, this fiscal constraint is compounded by the way state and federal transportation funding is allocated. Road and street improvement dollars are typically allocated based on residential population, leaving cities like Vernon, despite its large industrial and business community, consistently underfunded. As a result, the UUT serves as one of the few reliable sources of revenue that the City can depend on to provide high-quality essential services. Analysis The City’s current general fund budget is $95 million, funding public safety – police & fire, health, public works, capital improvements, and other essential services. The $14 million in UUT revenue supports 15% of this budget. Without this revenue source, the City would face a significant fiscal gap and budget shortfall, making it difficult to provide vital services and programs .  .  Item 14 Page 1 of 3 for residents and businesses. This would necessitate reductions in core services, suspension of capital projects, or the pursuit of alternative revenue sources. The table below illustrates an across-the-board reduction for each General Fund department. Since the fire services are contracted with Los Angeles County and cannot be reduced, the remaining departments would be subject to a 20% reduction: Department FY 2025-26 Budget Required Budget Cut Public Safety - Fire 24,168,393 - Public Safety - Police 16,955,498 (3,353,159) Health 3,630,489 (717,974) Public Works 15,624,925 (3,090,022) General Government 18,972,722 (3,752,090) Capital Outlay 15,608,405 (3,086,755) Total 94,960,432 (14,000,000) To provide perspective, the reduction required in the Police Department may equate to the elimination of up to 20 sworn officers, representing nearly half of the current force. Such a reduction would significantly impair the City’s ability to provide essential public safety services. Similarly, reductions within the Health Department would adversely affect the timeliness and effectiveness of health regulations and inspections, thereby diminishing the City’s capacity to safeguard community health. The City is also responsible for maintaining 47 miles of streets and 88 miles of sewers and storm drains. Any reduction in Public Works staffing or resources would severely hinder the City’s ability to maintain critical infrastructure, including streets, traffic signals, sewer and storm drain systems, and graffiti abatement. Current revenue constraints have already resulted in deferred street maintenance; further reductions would exacerbate this situation and prove detrimental to overall infrastructure conditions. Additionally, the City’s sewer system is approaching the end of its useful life, creating an urgent need for capital replacement. Because the City does not assess sewer fees, funding for this replacement must come entirely from the General Fund, placing an even greater strain on limited resources. Action Plan and Next Steps Because the UUT is time-limited and requires voter renewal to remain in effect, placing the measure on the April 2026 ballot allows the City to proactively prepare for its 2028 sunset. This will provide sufficient time for community engagement to clearly communicate the importance of maintaining this critical revenue source. Early and comprehensive planning will be essential to meet legal requirements, maintain transparency with residents, and foster community trust. To support this effort, staff issued a Request for Proposals (RFP) on March 24, 2025 for Ballot Measure Outreach & Consulting Services and Public Opinion Polling Services. The RFP sought a consultant with a strong background in local government revenue measures, including experience with Proposition 218 compliance, strategic communications, public opinion research, and stakeholder engagement. The City received four (4) proposals in response to the RFP which were reviewed by a staff panel and evaluated based on experience with similar measures, understanding of relevant legal frameworks, qualifications of assigned team members, demonstrated success in voter education, and cost-effectiveness. Team CivX was determined to be the most qualified and capable firm to meet the City’s needs. The firm has an extensive history of working with cities throughout California on similar revenue measures. It will also partner with True North Research for reliable revenue measure feasibility polling and analysis. Its team has demonstrated success in planning and executing legally compliant public education campaigns, .  .  Item 14 Page 2 of 3 conducting voter surveys to assess support and message effectiveness, and guiding jurisdictions through the complexities of ballot preparation and strategic timing. Team CivX will assist the City to develop a ballot measure strategy, including message development and coordination with legal counsel. The consultant will also conduct voter opinion research to evaluate community understanding of the existing measure and to test potential ballot language. The results of the survey will be used to inform the City’s education and outreach strategy. Moreover, Team CivX will provide regular updates to staff and the City Council, manage project milestones, and coordinate closely with the City Attorney to ensure that all elements of the ballot measure process comply with state law. If the City Council desires to submit the UUT renewal to the voters at the next General Election, the City Council must adopt a resolution placing the measure on the ballot. Staff plans to bring the general election resolution to the City Council on November 18, followed by the UUT ballot measure resolution on December 16, in order to provide sufficient time for analysis and surveys to be completed by the City’s ballot measure consultants. Fiscal Impact The UUT revenue has an approximately $14 million impact annually to the City’s General Fund. The fiscal impact for the consultant agreement is not-to-exceed $97,350. Funds were not budgeted in the current fiscal year, however, funds will be included in the FY 2025-26 Mid-Year Budget Adjustment for Finance, Professional Services-Technical, Account No. 011-010-130- 529225. Attachments None. .  .  Item 14 Page 3 of 3