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20050712 Regular City Council Meeting - MinutesMINUTES OF THE REGULAR CITY COUNCIL MEETING OF THE CITY OF VERNON HELD JULY 12, 2005, AT 5:00 P.M. IN THE COUNCIL CHAMBERS OF THE CITY HALL LOCATED AT 4305 SANTA FE AVENUE, VERNON, CALIFORNIA MEMBERS PRESENT: Malburg, Ybarra, Gonzales, Davis MEMBERS ABSENT: McCormick The meeting was called to order by Mayor Malburg. The City Attorney asked if there were any changes to the agenda. There were no changes to the agenda at this time. It was moved by Ybarra, seconded by Davis, that the Minutes of the Adjourned City Council Meeting held June 29, 2005, be approved and adopted as submitted. Motion carried. The City Attorney announced that now was the time to present the Service Pins. The Mayor presented a service pin to the following employee and extended congratulations on behalf of the entire City Council: Christopher Romero Administrative Aide II 15 Years The following employees were unable to attend the meeting. The service pins were accepted by the respective department head. James Wohlt Michael Chavez Martin Sanchez Jorge Somoano Benjamin Potter Debra Nickens Lieutenant 25 Years Sergeant 20 Years Systems Coordinator II 20 Years Eng. Operations Manager 20 Years Police Officer 15 Years Sr. Administrative Asst. 15 Years A Proclamation of the City Council of the City of Vernon Commending and Honoring the California Conference of Directors of Environmental Health on Their 50th Anniversary, was read by title. Police Department Activity Log for the period June 15th through June 30th, 2005, was presented. It was moved by Gonzales, seconded by Ybarra, that the Police Department Activity Log for the period June 15th through June 30th, 2005, be received and filed. Motion carried. Fire Department Activity Report for the period June 15th through June 30th, 2005, was presented. It was moved by Ybarra, seconded by Gonzales, that the Fire Department Activity Report for the period June 15th through June 30th, 2005, be received and filed. Motion carried. The City Attorney announced that now was the time for anyone in the audience who wished to address the City Council on any item on the agenda other than with regard to any public hearings that may be listed. Adjourned Regular City Council Meeting Minutes July 12, 2005 The Mayor asked if there was anyone in audience who wished to address the City Council at this time. this time. There was no one wishing to address the Council at The Consent Calendar was presented. Health Department Requesting authority for personnel to attend the following: • "California Conference of Directors of Environmental Health" Police Department Requesting authority for personnel to attend the following: • "Video Techniques for Law Enforcement" class • "Manager/Administrator Core Course" Finance Committee RESOLUTION NO. 8796 - A Resolution of the City Council of the City of Vernon Authorizing the Sale of Surplus Property from the Following Departments: City Administrator/ City Clerk, Fire, Light & Power and Police Pursuant to Section 2.31 of the Vernon City Code Request from the Systems Manager that negotiations be entered into with Advanced Utility Systems (AUS) for the purchase of a Utility Billing Software package for the Finance Department. Request from the Acting Director of Light & Power to ratify the issuance of Work Authorization No. PM5-004-MGS to the Galliera Inc., dba Trico Construction (Trico) Agreement in the amount of $89,500.00 for the renovation of the Chef's Solution building for MGS Offices. Request from the Acting Director of Light & Power to ratify the issuance of Work Authorization No. PM5A-05-004MGS to the Galliera Inc., dba Trico Construction (Trico) Agreement for an increase in cost in the amount of $79,648.00 for the renovation of the Chef's Solution building for MGS Offices. Request from the City Attorney for authority to identify and negotiate an agreement with an engineering consulting firm for the purpose of obtaining a License from the California Energy Commission for the Vernon Power Plant. Approval of computer loan application/agreement(s) for the following employee (s) : • Daniel Armenilli $1,263.32 • Marianne Vazquez $1,148.96 Page 2 of 9 Adjourned Regular City Council Meeting Minutes July 12, 2005 Request from the Acting Finance Director for authority to identify and negotiate an agreement with a consulting firm at an amount not to exceed $5,000.00 for a study of the City's Payroll process. Request from the Acting Director of Light & Power to approve Change Order No. 12 to the Power Engineers Contract in the amount of $452,248.00, increasing the scope of work, completion date, and contract value. Personnel Committee A. Merit Step Increase Requesting the grant of a merit step increase for the below listed employee(s) • Elizabeth Negrete, to Senior Account Clerk, Step 6 • Arturo Padilla, to Police Officer, Step 2 • Jose Ramos, to Police Officer, Step 2 • Lissette Melendez, to Engineering Assistant, Step 5 • Leo Lee, to Mechanical & Plumbing Inspector, Step 2 B. Reimbursement Requesting authority to reimburse on an individual basis the below listed employee(s) for the satisfactory completion of qualified courses • Daniel Calleros, Police Department • Robert Sousa, Police Department C. Reclassification Requesting Employment Reclassification of the below listed employees • Melody Falvo, Police Secretary, to Department Secretary, Step 4 • Christopher Romero, Administrative Aide I, to Administrative Aide II, Step 3 Requesting temporary employment reclassification of the below listed employee(s) • Raquel Franco, Account Clerk, to Acting Payroll Clerk, Step 9 D. Resignation Requesting acceptance of the resignation of the below listed employee(s) • Hilda Montoya, Payroll Clerk • Odet Bonilla, Part -Time Temporary Engineering Aide Page 3 of 9 Adjourned Regular City Council Meeting Minutes July 12, 2005 E. Hire Requesting ratification of the hiring of the below listed person(s) • Kristen Enomoto, Senior Administrative Assistant, Step 6 F. Education Incentive Pay Requesting a 2.5% incentive pay for the below listed firefighters • Brian Edmisten • Paul Hallenberg • Corey Hernandez • Jonathan Sudduth • Jonathan Van Oeffelen It was moved by Ybarra, seconded by Davis, that the matters, as recommended, on the Consent Calendar be approved. Motion carried. Request from the Chief of Police that Vacation Schedules "C", "D" and "F" of Resolution No. 8764 be amended respecting the Police Department sections, was presented. RESOLUTION NO. 8795 - A Resolution of the City Council of the City of Vernon Amending Exhibits C, D and F of Resolution No. 8764 Respecting Vacation Policies for Employees of the City of Vernon and Repealing all Resolutions in Conflict Therewith, was read by title. It was moved by Gonzales, seconded by Davis, that Resolution No. 8795 be approved and adopted. Motion carried. The City Attorney advised that the following matter should be removed from the agenda and no further action be taken at this time. Request from the Director of Community Services & Water that Contract No. 584, Downey Road, Boyle Avenue, Fruitland Avenue, and Bonnie Beach Place Street Improvements be approved and authority be granted to advertise for bids. RESOLUTION NO. 8797 - A Resolution of the City Council of the City of Vernon Approving Contract No. 584 for the Downey Road, Boyle Avenue, Fruitland Avenue and Bonnie Beach Place Street Improvements and Authorizing Notice Inviting Sealed Proposals or Bids in Accordance Therewith. It was moved by Ybarra, seconded by Gonzales, that Resolution No. 8797 be removed from the agenda and no further action be taken at this time. Motion carried. Page 4 of 9 Adjourned Regular City Council Meeting Minutes July 12, 2005 Request from the Director of Community Services & Water that Contract No. 594, Demolition of City Owned Auxiliary Shed and Associated Structures at 2301 Vernon Avenue, be awarded to J & G Industries Inc. in the amount of their bid of $31,199.00, was presented. RESOLUTION NO. 8798 - A Resolution of the City Council of the City of Vernon Accepting the Bid of J & G Industries Inc. for the Demolition of City Owned Auxiliary Shed and Associated Structures at 2301 Vernon Avenue in Accordance with Contract No. 594 of the City of Vernon and Approving the Execution of Said Contract, was read by title. It was moved by Davis, seconded by Ybarra, that Resolution No. 8798 be approved and adopted. Motion carried. Request from the Director of Community Services & Water that Contract No. 582, Fire Station No. 2 Remodel, Police Department and Public Works Building Remodel, be awarded to Tobo Construction, Inc. in the amount of their bid of $4,550,000.00, was presented. RESOLUTION NO. 8799 - A Resolution of the City Council of the City of Vernon Accepting the Bid of Tobo Construction, Inc. for the Fire Station No. 2 Replacement, Police Department and Public Works Building Remodel in Accordance with Contract No. 582 of the City of Vernon and Approving the Execution of Said Contract, was read by title. It was moved by Gonzales, seconded by Ybarra, that Resolution No. 8799 be approved and adopted. Motion carried. Request from the City Attorney that a First Amendment to Agreement Number C-107783 of the City of Los Angeles Contract dated April 28, 2004, extending the time of performance by five months, or until December 31, 2005, and replacing the Incident Commander's Radio Interface equipment with three Motorola Digital Radios for the same price, be approved and executed, was presented. RESOLUTION NO. 8800 - A Resolution of the City Council of the City of Vernon Approving and Authorizing the Execution of a First Amendment to Agreement Number C-107783 By and Between the City of Vernon and the City of Los Angeles Regarding the use of 2003 Urban Areas Security Initiative Grant Funds, was read by title. It was moved by Gonzales, seconded by Ybarra, that Resolution No. 8800 be approved and adopted. Motion carried. Request from the City Attorney that Section 2 of Resolution No. 8790, adopted June 29, 2005, be amended to replace the name Sharon Johnson with the name Sharon Duckworth and to appoint Willard G. Yamaguchi as the Acting Risk Manager, was presented. Page 5 of 9 Adjourned Regular City Council Meeting Minutes July 12, 2005 RESOLUTION NO. 8802 - A Resolution of the City Council of the City of Vernon Amending Section 2 of Resolution No. 8790 Respecting Appointment of Personnel and Repealing all Resolutions in Conflict Therewith, was read by title. It was moved by Ybarra, seconded by Davis, that Resolution No. 8802 be approved and adopted. Motion carried. Request from the Chief of Police that a Memorandum of Understanding relating to the Police Department's participation in the L.A. County Taskforce for Regional Autotheft Prevention (TRAP), which the department has participated in since July 1997, be approved and executed, was presented. RESOLUTION NO. 8803 - A Resolution of the City Council of the City of Vernon Approving and Authorizing the Execution of a Memorandum of Understanding Relating to Participation in the Los Angeles County Taskforce for Regional Autotheft Prevention, was read by title. It was moved by Davis, seconded by Gonzales, that Resolution No. 8803 be approved and adopted. Motion carried. Request from the City Attorney that a First Amendment to Agreement Number C-107782 of the City of Los Angeles Contract dated August 17, 2004, extending the time of performance by four months, or until November 30, 2005, be approved and executed, was presented. RESOLUTION NO. 8805 - A Resolution of the City Council of the City of Vernon Approving and Authorizing the Execution of a First Amendment to Agreement Number C-107782 By and Between the City of Vernon and the City of Los Angeles Regarding the use of 2004 Urban Areas Security Initiative Grant Funds, was read by title. It was moved by Ybarra, seconded by Gonzales, that Resolution No. 8805 be approved and adopted. Motion carried. Request from the City Attorney that Willard G. Yamaguchi, Acting Risk Manager, be appointed to serve as the City's alternate representative to the ICRMA Government Board and to the individual ICRMA Risk Management Programs in which the City participates, was presented. RESOLUTION NO. 8806 - A Resolution of the City Council of the City of Vernon Appointing Representatives to the Independent Management Authority's Governing Board and its Separate Risk Management Programs, was read by title. It was moved by Davis, seconded by Gonzales, that Resolution No. 8806 be approved and adopted. Motion carried. Request from the Acting City Clerk that the City enter into a Commission Agreement Sale/Purchase Transaction with Cushman & Wakefield of California, Inc. ("C&W") as its real estate agent for the purchase of the former "Alcoa" site located at 3200 Fruitland Avenue, was presented. Page 6 of 9 Adjourned Regular City Council Meeting Minutes July 12, 2005 RESOLUTION NO. 8807 - A Resolution of the City Council of the City of Vernon Approving and Authorizing the Execution of a Commission Agreement By and Between the City of Vernon and Cushman & Wakefield of California, Inc. for Land Sale/Purchase Transactions, was read by title. It was moved by Ybarra, seconded by Gonzales, that Resolution No. 8807 be approved and adopted. Motion carried. RESOLUTION NO. 8808 - A Resolution of the City Council of the City of Vernon Adopting Guidelines for Utilization of Interest Rate Swaps and Other Derivative Products, was read by title. It was moved by Gonzales, seconded by Davis, that Resolution No. 8808 be approved and adopted. Motion carried. Warrant Register No. 1167 covering claims and demands presented during the period of June 9 through July 6, 2005, drawn on Bank of America totaling $1,021,938.26, which includes Demand Nos. 306571 through 306924 (inclusive), excluding check numbers 306574, 306583, 306608, 306609, 306634, 306636, 306641, 306639, 306642, 306830 through 306860, and 306867 through 306870, and also excluding Void Demand Nos. as listed below. (Accounting period June paid in July 2005): 306643 306644 306645 306646 306647 306648 306649 306650 306651 306652 306653 306654 306655 306656 306657 306658 306659 306660 306661 306662 306663 306664 306871 306872 306873 306874 306875 306876 306877 306878 306879 306880 306881 306882 306883 306884 It was moved by Ybarra, seconded by Davis, that Warrant Register No. 1167 be approved for claims and demands totaling $1,021,938.26. Motion carried. Warrant Register No. 1168 covering claims and demands presented during the period of June 9 through July 6, 2005, drawn on Bank of America totaling $182,470.90, which includes Demand Nos. 306574, 306583, 306608, 306609, 306634, 306636, 306641, 306639, 306642, 306830 through 306860, and 306861 through 306870 (inclusive), and also excluding Void Demand Nos. as listed below. (Accounting period July 2005): 306830 306831 306832 306833 306834 306835 306866 It was moved by Gonzales, seconded by Davis, that Warrant Register No. 1168 be approved for claims and demands totaling $182,470.90. Motion carried. Page 7 of 9 Adjourned Regular City Council Meeting Minutes July 12, 2005 Light & Power of the City of Vernon Warrant Register No. 132 covering claims and demands presented during the period of June 9 through July 6, 2005, drawn on Bank of America totaling $5,997,943.68, which includes Demand Nos. 501666 through 501750 (inclusive), excluding check numbers 501683 and 501687 through 501697, and also excluding Void Demand Nos. as listed below. (Accounting period June paid in July 2005): 501698 501699 501700 501701 501702 501703 501736 501737 501738 501739 501740 501741 It was moved by Ybarra, seconded by Gonzales, that the Light & Power of the City of Vernon Warrant Register No. 132 be approved for claims and demands totaling $5,997,943.68. Motion carried. Councilman Davis abstained and disqualified himself because it is reasonably foreseeable that his decision may have a material financial effect on his source of income. Light & Power of the City of Vernon Warrant Register No. 133 covering claims and demands presented during the period of June 9 through July 6, 2005, drawn on Bank of America totaling $108,936.82, which includes Demand Nos. 501683 through 501697 (inclusive), excluding check numbers 501684 through 501686, and also excluding Void Demand Nos. as listed below. (Accounting period July 2005): 501687 501688 501689 501690 501691 501692 It was moved by Gonzales, seconded by Ybarra, that the Light & Power of the City of Vernon Warrant Register No. 133 be approved for claims and demands totaling $108,936.82. Motion carried. Councilman Davis abstained and disqualified himself because it is reasonably foreseeable that his decision may have a material financial effect on his source of income. Ratification of City of Vernon Requisitions from 2004 Series C Construction Fund covering claims and demands presented during the period of June 9 through July 6, 2005, drawn on the Bank of New York Trust Company, N.A. totaling $3,115,654.62, which includes Requisition Nos. 159 through 187 (inclusive). It was moved by Ybarra, seconded by Davis, that the issuance of the Requisitions from the 2004 Series C Construction Fund and the payment of claims and demands totaling $3,115,654.62 be ratified. Motion carried. Ratification of City of Vernon Requisitions from Light & Power Custody Escrow Account No. 800452 covering claims and demands presented during the period of June 9 through July 6, 2005, drawn on The Bank of New York Trust Company, N.A. totaling $659,142.92, which includes Requisition Nos. CE137 through CE147 (inclusive) . It was moved by Gonzales, seconded by Ybarra, that the issuance of the Requisitions from the Light & Power Custody Escrow Account No. 800452 and the payment of claims and demands totaling $659,142.92 be ratified. Motion carried. Page 8 of 9 Adjourned Regular City Council Meeting Minutes July 12, 2005 The City Attorney advised that now was the time to go into closed session. It was moved by Gonzales, seconded by Ybarra, to go into closed session, the time being 5:35 p.m. Motion carried. Everyone was excluded from closed session with the exception of the Chief of Police, Acting Fire Chief, Acting City Clerk, City Attorney, members of the City Attorney's Office, and outside Legal Counsel of the City. The Mayor ordered all communications to and from closed session deemed privileged and confidential. It was moved by Davis, seconded by Ybarra, to go out of closed session, the time being 6:20 p.m. Motion carried. It was reported out that the City Council had a conference in closed session regarding Employee Discipline/Dismissal/Release pursuant to Government Code Section 54957 and that direction was given to staff on this matter. It was reported out that the City Council had a conference in closed session with legal counsel regarding existing litigation case no. LASC No. BS 095763, pursuant to subdivision (a) of Government Code Section 54956.9, and the two cases of anticipated litigation - significant exposure to litigation, pursuant to subdivision (b) of Government Code Section 54956.9, and that no action was taken at this time. There being no further business to come before the City Council at this time, it was moved Gonzales, seconded by Ybarra, that the meeting be adjourned, the time being 6:22 p.m. Motion carried. ATTES�, . Bru . Malkenhorst, Jr. Acting City Clerk " �Leonis C. Malburg Mayor Page 9 of 9 NOTICE OF ADJOURNMENT Notice is hereby given that the Regular City Council Meeting to be held July 6, 2005, at 5:00 p.m., was adjourned (Due to Lack of Quorum) to July 12, 2005, at 5:00 p.m., to be held in the City Council Chambers of the City Hall located at 4305 Santa Fe Avenue, Vernon, Calif-rnia. 4, Date anuela Giro Deputy City Clerk AFFIDAVIT OF POSTING NOTICE OF ADJOURNMENT STATE OF CALIFORNIA ) ) SS COUNTY OF LOS ANGELES ) I, MANUELA GIRON, declare as follows: That I am the Deputy City Clerk of the City of Vernon, and that the Regular Meeting of the City of Vernon City Council to be held July 6, 2005, was adjourned to July 12, 2005, and that a copy of said notice (as set forth above) was posted at a conspicuous place near the door of the room at which said meeting was to be held. I declare under penalty of perjury that the foregoing is true and correct. Executed on 174 �e�2 Manuela Giron Deputy City Clerk at Vernon, California.