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20051116 Regular City Council Meeting - MinutesMINUTES OF THE REGULAR CITY COUNCIL MEETING OF THE CITY OF VERNON HELD NOVEMBER 16, 2005, AT 5:00 P.M. IN THE COUNCIL CHAMBERS OF THE CITY HALL LOCATED AT 4305 SANTA FE AVENUE, VERNON, CALIFORNIA MEMBERS PRESENT: Malburg, Ybarra, Gonzales, Davis, McCormick MEMBERS ABSENT: None The meeting was called to order by Mayor Malburg. The City Attorney advised that the public hearing notices required for the consideration of the adoption of Ordinance No. 1111 were properly posted in three public places and that the Public Hearing should be conducted during this meeting. It was moved by McCormick, seconded by Ybarra, that the Minutes of the Regular City Council Meeting held November 2, 2005, be approved and adopted as submitted. Motion carried. Perfect Attendance Awards for the month of October were presented to the following employees: EMPLOYEE NAME Marianne Vazquez Deborah Romero Abraham Alemu Jerry Schreiber JOB TITLE Reeerds—eleEk Admin. Asst Sr. Admin. Assistant Resource Engineer Sr. Electrical Inspector D.O.H. YEARS 10/23/00 5 12/04/89 11 10/19/92 13 10/01/87 18 The Mayor presented the awards to the above listed employees and extended congratulations on behalf of the entire City Council. The following employees were unable to attend the meeting. The awards were accepted by the respective department head. EMPLOYEE NAME JOB TITLE D.O.H. YEARS Todd Newton Police Officer 10/20/03 2 Daniel Armellini Captain 11/02/92 4 Michael Docherty Police Officer 11/15/93 4 Inez Aragon Police Officer 01/12/89 5 Salvador Ramos Police Officer 10/02/00 5 Shirley Salas Account Clerk 01/03/95 5 Elizabeth Negrete Senior Account Clerk 10/11/98 6 Miguel Zendejas Police Officer 10/11/99 6 Alexandra Ronquillo Dispatcher 06/08/98 7 Richard Hill Police Officer 10/13/97 8 Christopher Hanson Fire Engineer 01/07/91 9 Jason Haugen Firefighter 01/07/91 9 Martha Parra Records Clerk 11/16/87 10 Michael DeFrank Project Engineer 03/18/84 11 Armando Hinojos Systems Coordinator I 10/16/94 11 David Shea Fire Engineer 09/18/89 14 Regular City Council Meeting Minutes November 16, 2005 The City Attorney announced that now was the time to present the 2005 Solid Waste Alternative Program (SWAP) Awards to the businesses that have significantly contributed to the City's success in meeting its 50% waste diversion goal. The Director of Environmental Health, Lewiz Pozzebon, summarized the details related to this matter, provided a slide presentation, and introduced the recipients. The Mayor presented the 2005 Solid Waste Alternative Program (SWAP) Awards to the businesses that were present and extended congratulations on behalf of the entire City Council. Charlie's Pride Chris Stone & Associates Clougherty Packing - Farmer John Command Packaging Douglas Steel Supply Electro Source, LLC ExcelPro, Inc. General Mills Ivy Hill, a Cinram Company JDS, Inc. - DaVinci Textile, Inc. King Meat, Inc. La Monica's Pizza Dough Company The following businesses were unable to attend the meeting. The Director of Environmental Health advised that the awards would be forwarded to them. 2800 Ayers Corporation A. Rudin, Inc. Alkam Home Fashions Arcadia, Inc. Bon Appetit C. R. Laurence Co., Inc. Cherokee Chemical Co., Inc. Clorox Consolidated Fabricators Core Mark International Elkay Plastics Co., Inc. Hollander Home Fashions International Paper J&J Snack Foods L'Koral Lido Veal and Lamb, Inc. The Mayor called a short recess at 5:20 p.m. The City Council reconvened in regular session at 5:24 p.m., all members present before the recess again being present. Fire Department Activity Report for the period Cetebe- 9��4 threidgh November 1st through November 15th, 2005, was presented. It was moved by McCormick, seconded by Gonzales, that the Fire Department Activity Report for the period November 1st through November 15th, 2005, be received and filed. Motion carried. Police Department Activity Log for the period Getebe;- I November 1st through November 15th, 2005, was presented. Page 2 of 9 Regular City Council Meeting Minutes November 16, 2005 It was moved by Ybarra, seconded by Davis, that the Police Department Activity Log for the period November 1st through November 15th, 2005, be received and filed. Motion carried. Health Department Report for the month of October 2005, was presented. It was moved by Gonzales, seconded by Ybarra, that the Health Department Report for the month of October 2005, be received and filed. Motion carried. Risk Management Report for the month of October 2005, was presented. It was moved by Davis, seconded by McCormick, that the Risk Management Report for the month of October 2005, be received and filed. Motion carried. The City Attorney announced that now was the time for anyone in the audience who wished to address the City Council on any item on the agenda other than with regard to any public hearings that may be listed. The Mayor asked if there was anyone in the audience who wished to address the Council at this time. There was no one wishing to address the City Council at this time. The City Attorney announced that now was the time to open the public hearing to consider the adoption of an ordinance placing a further moratorium on the establishment of retail, commercial and other non -industrial establishments. It was moved by McCormick, seconded by Gonzales, to open the public hearing to consider the adoption of an ordinance placing a further moratorium on the establishment of retail, commercial and other non -industrial establishments, the time being 5:25 p.m. Motion carried. The Director of Community Services & Water Department, Kevin Wilson, summarized the circumstances related to this matter and recommended that the interim Ordinance be extended. The Mayor asked if there were any questions on this matter. Mr. John Farhamy, the property owner of the property at 5140 Pacific Boulevard introduced himself, expressed his intent of converting his existing business into retail use and how the adoption of this ordinance will impact his future plan, asked that the Council reconsider this matter, and thanked the City Council for their time. The Mayor asked if there was anyone else in the audience who wished to address the City Council on this matter. There was no one else wishing to address the City Council at this time. Page 3 of 9 Regular City Council Meeting Minutes November 16, 2005 It was moved by Gonzales, seconded by Davis, to close the public hearing consider the adoption of an ordinance placing a further moratorium on the establishment of retail, commercial and other non -industrial establishments, the time being 5:30 p.m. Motion carried. ORDINANCE NO. 1111 - An Interim Ordinance of the City Council of the City of Vernon Extending Interim Ordinance No. 1110, Making Findings with Respect Thereto, Declaring the Urgency Thereof and a Basis for Said Ordinance to Take Effect Immediately, was read by title for the first and final reading. Ayes: Ybarra, Noes: None Abstained: Malburg Absent: None Gonzales, Davis, McCormick It was moved by Gonzales, seconded by Ybarra, that Ordinance No. 1111 be approved and adopted. Motion carried. Mayor Malburg abstained and disqualified himself from voting on this matter. The Consent Calendar was presented. Community Services & Water Department 1. Ratification of the issuance of a purchase order to Commercial Fence and Iron Works, Inc. in the amount of $14,820.00 to replace the guardrail and repair the concrete on the overpass of 26th Street above Downey Road. 2. Ratification for attendance of the following: • "NAPA ABS Brake Training Seminar" Finance Department 3. Request for authority for personnel to attend the following: • "Natural Gas Futures Workshop" Light & Power Department 4. Ratification of City of Vernon Requisitions from 2004 Series C Construction Fund covering claims and demands presented during the period of October 27 through November 9, 2005, drawn on the Bank of New York Trust Company, N.A. totaling $2,580,939.27, which includes Requisition Nos. 299 through 312 (inclusive). 5. Ratification of City of Vernon Requisitions from Light & Power Custody Escrow Account No. 800452 covering claims and demands presented during the period of October 27 through November 9, 2005, drawn on The Bank of New York Trust Company, N.A. totaling $424,321.65, which includes Requisition Nos. CE185 through CE191 (inclusive). Police Department 6. Request for authority for personnel to attend the following: • "Backster School of Lie Detection Conference" Page 4 of 9 Regular City Council Meeting Minutes November 16, 2005 Treasurer's Department 7. Warrant Register No. 1178 covering claims and demands presented during the period of October 27 through November 9, 2005, drawn on Bank of America totaling $744,704.17, which includes Demand Nos. 308540 through 308747 (inclusive), excluding Void Demand Nos. as listed below. (Accounting period November 2005): 308548, 308551, 308591 through 308596 8. Payroll Warrant Register No. 593 covering claims and demands presented during the period of September 18 through October 15, 2005, drawn on Bank of America totaling $2,338,080.22, which includes Demand Nos. 8880 through 8897 (inclusive), with no voids. (Accounting period October 2005) Finance Committee 9. City of Vernon Report of Cash and Investments for Quarter Ended September 30, 2005. 10. Request to approve Change Order No. Nine to the contract with DMJM-Harris, Inc. in the amount of $23,542.00 to update the plans and specifications of the 26th Street Extension to conform to the latest Caltrans Plans and Specifications. 11. Request to approve the purchase of a Facility Dispatch and Forecasting Tool for the Malburg Generating Station from McHale and Associates, Inc. at an approximate amount of $16,150.00. 12. Request to issue a purchase order to Charles P. Crowley Company in the approximate amount of $24,154.91 for the purchase of three fiberglass shelters for the Community Services Department. 13. Request to issue the following purchase orders for the Fire Department to Fisher Scientific at the stated amounts, utilizing UASIFY03 Grant Funds: • Two Hazmat monitors in the amount of $17,318.03 • Two E-Cal Modules used to calibrate the monitors in the amount of $9,238.65 • Various accessories for the monitors in the amount of $1,040.98 14. RESOLUTION NO. 8903 - A Resolution of the City Council of the City of Vernon Approving and Authorizing the Execution of an Equipment Purchase Contract By and Between the City of Vernon and Allstar Fire Equipment, Inc. for Breathing Apparatus, Cylinders and Related Equipment for the Fire Department 15. Request to approve Change Order No. Two to the Contract with Commonwealth Associates, Inc. in the approximate amount of $55,000.00 for conceptual interconnection plans for SCE and LADWP. 16. Request for authorization to proceed with evaluating energy use patterns and provide energy management solutions to Rehrig Pacific Inc., at an approximate cost of $50,000.00. Page 5 of 9 Regular City Council Meeting Minutes November 16, 2005 Personnel Committee 17. Ratification of the execution of a twenty-four (24) month Employment Agreement by and between the City of Vernon and Firefighter Allen Alexis Castro, effective October 31, 2005. 18. Request to grant Jeremy Cross, Police Officer, Step 5, a merit step increase to Police Officer, Step 4. 19. Request to grant Stephanie Johnson, Records Clerk, Step 7, a merit step increase to Records Clerk, Step 6. 20. Request to grant Irene Castillo, Account Clerk, Step 5, a merit step increase to Account Clerk, Step 4. 21. Request to transfer Marianne Vazquez, Records Clerk, Step 7, from the Police Department to the Purchasing/Customer Service Department as an Administrative Assistant, Step 7. It was moved by Davis, seconded by McCormick, that the matters on the Consent Calendar, as recommended, be approved. Motion carried. RESOLUTION NO. 8888 - A Resolution of the City Council of the City of Vernon Authorizing the Transfer of Maintenance and Servicing Funds from the Safe Neighborhood Parks Propositions of 1992 and 1996 (Proposition A) to the Cities of Bell, Maywood and Lynwood for the Maintenance and Servicing of Proposition A Funded Projects in Said Cities, was read by title. It was moved by Gonzales, seconded by Ybarra, that Resolution No. 8888 be approved and adopted. Motion carried. RESOLUTION NO. 8898 - A Resolution of the City Council of the City of Vernon, California, Calling and Giving Notice of the Holding of a General Municipal Election to be Held on Tuesday, April 11, 2006 for the Election of Certain Officers as Required by the Provisions of the Charter of the City of Vernon, was read by title. It was moved by McCormick, seconded by Davis, that Resolution No. 8898 be approved and adopted. Motion carried. RESOLUTION NO. 8899 - A Resolution of the City Council of the City of Vernon, California, Requesting the Board of Supervisors of the County of Los Angeles to Render Specified Services to the City Relating to the Conduct of a General Municipal Election to be Held on Tuesday, April 11, 2006, was read by title. It was moved by Ybarra, seconded by Gonzales, that Resolution No. 8899 be approved and adopted. Motion carried. RESOLUTION NO. 8900 - A Resolution of the City Council of the City of Vernon, California, Adopting Regulations for Candidates for Elective Office Pertaining to Candidate Statements Submitted to the Voters at an Election to be Held on Tuesday, April 11, 2006, was read by title. It was moved by Davis, seconded by McCormick, that Resolution No. 8900 be approved and adopted. Motion carried. Page 6 of 9 Regular City Council Meeting Minutes November 16, 2005 RESOLUTION NO. 8901 - A Resolution of the City Council of the City of Vernon Rescinding Resolution No. 8862 Regarding Participation in a Quartermaster Program Provided by Fisher Safety, was read by title. It was moved by Gonzales, seconded by Ybarra, that Resolution No. 8901 be approved and adopted. Motion carried. RESOLUTION NO. 8902 - A Resolution of the City Council of the City of Vernon Authorizing the Issuance of Request for Proposal for Refuse Gelle-etien, Recyeling-and Dispesal S=er-;i4ees Solid Waste Collection, Disposal and Recycling Services for the Department of Community Services & Water, was read by title. It was moved by McCormick, seconded by Ybarra, that Resolution No. 8902 be approved and adopted. Motion carried. The Acting City Clerk advised that Resolution No. 8904 should be deferred to the next Council Meeting. RESOLUTION NO. 8904 - A Resolution of the City Council of the City of Vernon Approving and Authorizing the Execution of an Agreement for Administrative Services By and Between the City of Vernon and United Concordia Companies, Inc. for Administration of Dental Benefits. It was moved by Davis, seconded by Gonzales, that Resolution No. 8904 be deferred to the next meeting. Motion carried. RESOLUTION NO. 8905 - A Resolution of the City Council of the City of Vernon Approving Revision No. 4 to City of Vernon Safety Program, April 1991, was read by title. It was moved by Davis, seconded by Gonzales, that Resolution No. 8905 be approved and adopted. Motion carried. RESOLUTION NO. 8906 - A Resolution of the City Council of the City of Vernon Approving and Authorizing the Execution of a Software Service Agreement Renewal By and Between the City of Vernon and Visionair Inc., was read by title. It was moved by McCormick, seconded by Gonzales, that Resolution No. 8906 be approved and adopted. Motion carried. RESOLUTION NO. 8907 - A Resolution of the City Council of the City of Vernon Authorizing the Issuance of Request for Proposal for Janitorial Services at City Hall and Related Facilities, was read by title. It was moved by Ybarra, seconded by Davis, that Resolution No. 8907 be approved and adopted. Motion carried. RESOLUTION NO. 8908 - A Resolution of the City Council of the City of Vernon Approving and Authorizing the Execution of a Services Agreement By and Between the City of Vernon and Spy - Tech Surveillance, Inc. for Video Surveillance Systems, was read by title. It was moved by Gonzales, seconded by McCormick, that Resolution No. 8908 be approved and adopted. Motion carried. Page 7 of 9 Regular City Council Meeting Minutes November 16, 2005 RESOLUTION NO. 8909 - A Resolution of the City Council of the City of Vernon Approving and Ratifying the Electronic Filing of an Application for Federal Subsidies for Medicare Drug Purchases and Approving and Authorizing the Execution of an Agreement for Medicare Part D Implementation Services By and Between the City of Vernon and Part D Advisors, Inc., was read by title. It was moved by Ybarra,, seconded by McCormick, that Resolution No. 8909 be approved and adopted. Motion carried. RESOLUTION NO. 8910 - A Resolution of the City Council of the City of Vernon Approving and Ratifying Actions Taken by the City Attorney Regarding the Creation of a Joint Powers Agency with the City of Bell for Insurance and Risk Management Purposes, was read by title. It was moved by McCormick, seconded by Davis, that Resolution No. 8910 be approved and adopted. Motion carried. RESOLUTION NO. 8911 - A Resolution of the City Council of the City of Vernon Approving and Authorizing the Execution of a Services Agreement By and Between the City of Vernon and Techno Coatings Regarding the Malburg Generating Station Facility and Station A, was read by title. It was moved by Ybarra, seconded by Gonzales, that Resolution No. 8911 be approved and adopted. Motion carried. Light & Power of the City of Vernon Warrant Register No. 143 covering claims and demands presented during the period of October 26 through November 9, 2005, drawn on Bank of America totaling $1,127,490.73, which includes Demand Nos. 502147 through 502185 (inclusive), and also excluding Void Demand Nos. as listed below. (Accounting period November 2005): 502156 through 502161 It was moved by McCormick, seconded by Gonzales, that the Light & Power of the City of Vernon Warrant Register No. 143 be approved and payment authorized for claims and demands totaling $1,127,490.73. Motion carried. Councilman Davis abstained and disqualified himself because it is reasonably foreseeable that his decision may have a material financial effect on his source of income. The City Attorney announced that now was the time to go into closed session. It was moved by Ybarra, seconded by Gonzales, that the Council go into closed session, the time being 5:50 p.m. Motion carried. Everyone was excluded from closed session with the exception of the Chief of Police, Acting City Clerk Acting City Clerk, City Attorney, Chief Assistant City Attorney, Members of the City Attorney's Office, and outside Legal Counsel of the City. The Mayor ordered all communications to and from closed session deemed privileged and confidential. Page 8 of 9 Regular City Council Meeting Minutes November 16, 2005 The Chief of Police was excused from closed session at 5:55 p.m. It was moved by Gonzales, seconded by McCormick, that the City Council go out of closed session and resume regular session, the time being 5:58 p.m. Motion carried. It was reported out that the City Council had a conference in closed session regarding two matters of Employee Discipline/Dismissal/Release pursuant to Government Code § 54957, and that direction was given to the Acting City Clerk on said matters. There being no further business to come before the City Council, it was moved by McCormick, seconded by Davis, that the meeting be adjourned, the time being 6:01 p.m. Motion carried. ATTEST: Br ce V. alkenhorst, Jr. Acti g City Clerk Leoni s C . Ma'lburg Mayor Page 9 of 9