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20070319 Regular City Council Meeting - MinutesMINUTES OF THE REGULAR CITY COUNCIL MEETING OF THE CITY OF VERNON HELD MARCH 19, 2007, AT 10:00 A.M. IN THE COUNCIL CHAMBERS OF THE CITY HALL LOCATED AT 4305 SANTA FE AVENUE, VERNON, CALIFORNIA MEMBERS PRESENT: Gonzales, Ybarra, McCormick MEMBERS ABSENT: Malburg, Davis The meeting was called to order by Mayor Pro-Tem Gonzales. It was moved by Ybarra, seconded by McCormick, that the Minutes of the Regular City Council Meeting held March 5, 2007, be approved and adopted as submitted. Motion carried. The Acting City Administrator announced that now was the time to present the Perfect Attendance Awards. The Mayor Pro-Tem presented Perfect Attendance Awards for the month of February to the following employees who were in attendance. EMPLOYEE NAME JOB TITLE D.O.H. YEARS Stephen Agon Fire Captain 08/17/87 9 Douglas Barker Firefighter 11/02/92 9 John Doersam Firefighter 02/26/90 1.7 The below listed employees were unable to attend the meeting and their awards were forwarded to them. EMPLOYEE NAME JOB TITLE D.O.H. YEARS Albert Oliva Utilityman 02/24/04 3 Maria Gonzalez Records Clerk 02/23/98 9 Antonio Lopez Electronics Technician 02/17/98 9 The Mayor Pro-Tem called a short recess at 10:05 a.m. The City Council reconvened in regular session at 10:07 a.m., all members present before the recess again being present. The Acting City Administrator announced that now was time for anyone in the audience who wished to address the City Council on any agenda or non -agenda items other than with regard to any public hearings that may be listed. The Mayor Pro-Tem asked if there was anyone in the audience who wished to address the City Council at this time. There was no one who wished to address the City Council at this time. The Acting City Administrator announced that now was the time to open the continuation of the public hearing to consider a conditional use permit for Santa Fe Equity, LLC to construct and operate a retail, commercial, and office facility at 4300 Santa Fe Avenue. Regular City Council Meeting Minutes March 19, 2007 It was moved by McCormick, seconded by Ybarra, to open the continuation of the public hearing to consider a conditional use permit for Santa Fe Equity, LLC to construct and operate a retail, commercial, and office facility at 4300 Santa Fe Avenue, the time being 10:08 a.m. Motion carried. The Director of Community Services and Water advised that the traffic report revealed no concern with regard to traffic during peak hours and recommended the conditional use permit be granted subject to the conditions identified in Section 3 of Resolution No. 9253. The Mayor Pro-Tem asked if there was anyone in the audience who wished to address the City Council on this matter. Mr. Barry Segal, representing Santa Fe Equity LLC, addressed the City Council and offered to answer any questions. The City Council had no questions at this time. The Mayor Pro-Tem asked if there was anyone else in the audience who wished to address the City Council on this matter. There was no one else who wished to address the City Council on this matter. It was moved by McCormick, seconded by Ybarra, to close the public hearing to consider a conditional use permit for Santa Fe Equity, LLC to construct and operate a retail, commercial, and office facility at 4300 Santa Fe Avenue to the next meeting, the time being 10:10 a.m. Motion carried. RESOLUTION NO. 9253 - A Resolution of the City Council of the City of Vernon Granting a Conditional Use Permit for Santa Fe Equity, LLC to operate a Office/Retail/Commercial/Restaurant Facility Located at 4300 Santa Fe Avenue, was read by title. It was moved by Ybarra, seconded by McCormick, that Resolution No. 9253 be approved and adopted. Motion carried. The Consent Calendar was presented. CONSENT CALENDAR City Council 1. Request for authorization for City Officials to attend the following: • "CMTA Annual Conference" (2) City Clerk's Office 2. Request for authorization for personnel to attend the following: • "City Clerks Association of California Annual Conference" Fire Department 3. Fire Department Activity Report for the period of March 1 through March 14, 2007, to be received and filed. Page 2 of 10 Regular City Council Meeting Minutes March 19, 2007 Health Department 4. Request for authorization for personnel to attend the following: • "Used Oil/Hazardous Waste 2007 Workshop" • "California Environmental Health Association (CEHA) 56tn Annual Educational Symposium" 5. Health Department Report for the month of February 2007, to be received and filed. Light & Power Department 6. Request for authorization for a contract consultant to attend the following: • "CMTA Annual Conference" 7. Request for authorization for personnel to attend the following: • "OSHA 4-Day Comprehensive Safety Training Seminar" (2) • "OSHA 2-Day Comprehensive Safety Training Seminar" (2) 8. Resource Procurement Final Report for the month of November 2006, to be received and filed. Police Department 9. Request for authorization for personnel to attend the following: • "VisionAlR Software Training" (2) • "Beginning Access Class for Records Division Personnel" • "Dealing With Difficult People Training Seminar" • "Emergency Vehicle Operation Driver Training Course" (23) • "Office of Traffic Safety (OTS) Summit 2007" • "Dispatcher Update Course" • "Advanced Power Point Class for Records Division Personnel" • "Intermediate Access Class for Records Division Personnel" 10. Police Department Activity Log for the period of March 1 through March 14, 2007, to be received and filed. Risk Management Department 11. Risk Management Report for the month of February 2007, to be received and filed. Page 3 of 10 Regular City Council Meeting Minutes March 19, 2007 Treasurer's Department 12. Ratification of City of Vernon Requisitions from the Legal Counsel Disbursement Custody Escrow Account No. 800458 covering claims and demands presented during the period of March 1 through March 14, 2007, drawn on The Bank of New York Trust Company, N.A. totaling $154,504.96, which includes Requisition Nos. LCD070 through LCD073 (inclusive). 13. Ratification of the issuance of checks for Payroll Warrant Register No. 609 covering claims and demands presented during the period of January 7 through February 3, 2007, drawn on Bank of America totaling $2,320,858.65, which includes Check Nos. 9282 through 9304 (Accounting period February 2007). 14. Request for authorization for personnel to attend the following: • "CMTA Annual Conference" End of Consent Calendar It was moved by Ybarra, seconded by McCormick, that the matters on the Consent Calendar be approved as recommended. Motion carried. Request from the Director of Light & Power that the execution of the following Work Authorization No(s). of the contract with Galliera Inc., dba Trico Construction ("Trico") be ratified at the stated amount(s), was presented. • PM-104A-07-MGS in the amount of $29,673.25 for demolition and removal of existing carbon dioxide system at east and west switchrooms • PM-135-07-GAS in the amount of $29,798.52 for gas meters and associated gas connection materials for Sara Lee gas connection It was moved by McCormick, seconded by Ybarra, to ratify the aforementioned Work Authorization Nos. of the contract with Trico at the stated amounts. Motion carried. Request from the Acting Chief of Police to approve and execute Change Order No. One to the contract with Advanced Electronics, Inc. in the amount of $35,159.62, was presented. It was moved by Ybarra, seconded by McCormick, to approve Change Order No. One to the contract with Advanced Electronics, Inc. in the amount of $35,159.62. Motion carried. Request from the Director of Community Services & Water to approve and execute Change Order No. Six to the contract with RRM Design Group in the amount of $63,120.00, was presented. It was moved by McCormick, seconded by Ybarra, to approve Change Order No. Six to the contract with RRM Design Group in the amount of $63,120.00. Motion carried. Page 4 of 10 Regular City Council Meeting Minutes March 19, 2007 RESOLUTION NO. 9269 - A Resolution of the City Council of the City of Vernon Declaring its Intention to Approve an Amendment to the Contract Between the Board of Administration of the California Public Employees' Retirement System and the City Council of the City of Vernon, was read by title. It was moved by Ybarra, seconded by McCormick, that Resolution No. 9269 be approved and adopted. Motion carried. RESOLUTION NO. 9270 - A Resolution of the City Council of the City of Vernon Terminating the Services of Anthony J. Baldere and Approving and Ratifying all Payments Made to Anthony J. Baldere for Services Rendered for the Light & Power Department, was read by title. It was moved by McCormick, seconded by Ybarra, that Resolution No. 9270 be approved and adopted. Motion carried. RESOLUTION NO. 9271 - A Resolution of the City Council of the City of Vernon Approving and Authorizing the Execution of Agreement No. C0600239 By and Between the City of Vernon and the Franchise Tax Board Regarding the City's Participation in Local Government Sharing Program, was read by title. It was moved by Ybarra, seconded by McCormick, that Resolution No. 9271 be approved and adopted. Motion carried. RESOLUTION NO. 9272 - A Resolution of the City Council of the City of Vernon Approving and Authorizing the Execution of a First Amendment to Agreement Number C-1098770F By and Between the City of Vernon and the City of Los Angeles Regarding the Use of 2005 Urban Area Security Initiative Grant Funds, was read by title. It was moved by McCormick, seconded by Ybarra, that Resolution No. 9272 be approved and adopted. Motion carried. RESOLUTION NO. 9273 - A Resolution of the City Council of the City of Vernon Approving and Authorizing Notice Inviting Sealed Proposals or Bids for the Purchase of One 2008 Ford Escape Hybrid Vehicle for the Health & Environmental Control Department, was read by title. It was moved by Ybarra, seconded by McCormick, that Resolution No. 9273 be approved and adopted. Motion carried. RESOLUTION NO. 9274 - A Resolution of the City Council of the City of Vernon Approving and Authorizing the Execution of an Application for an Enforcement Assistance Grant from the California Integrated Waste Management Board, was read by title. It was moved by Ybarra, seconded by McCormick, that Resolution No. 9274 be approved and adopted. Motion carried. RESOLUTION NO. 9275 - A Resolution of the City Council of the City of Vernon Authorizing the Termination of the Letter Agreement with Credit Suisse in Relation to the Vernon Power Plant, was read by title. It was moved by McCormick, seconded by Ybarra, that Resolution No. 9275 be approved and adopted. Motion carried. Page 5 of 10 Regular City Council Meeting Minutes March 19, 2007 RESOLUTION NO. 9276 - A Resolution of the City Council of the City of Vernon Approving and Authorizing the Execution of a Services Agreement By and Between the City of Vernon and JSB Fire Protection, LLC for Plan Check Review of Fire Sprinkler System, was read by title. It was moved by Ybarra, seconded by McCormick, that Resolution No. 9276 be approved and adopted. Motion carried. RESOLUTION NO. 9277 - A Resolution of the City Council of the City of Vernon Approving a Group Hospital and Professional Service Agreement with Health Net of California, Inc. Regarding the City's HMO Health Benefit Plan, was read by title. It was moved by McCormick, seconded by Ybarra, that Resolution No. 9277 be approved and adopted. Motion carried. RESOLUTION NO. 9278 - A Resolution of the City Council of the City of Vernon Approving and Ratifying the City's Participation in a Click it or Ticket Seat Belt Mini Enforcement Program Grant and Approving and Authorizing the Execution of an Agreement By and Between the City of Vernon and UC Berkeley Traffic Safety Center, was read by title. It was moved by Ybarra, seconded by McCormick, that Resolution No. 9278 be approved and adopted. Motion carried. RESOLUTION NO. 9279 - A Resolution of the City Council of the City of Vernon Approving and Authorizing the Execution of a Joint Exercise of Powers Agreement Relating to the California Municipal Finance Authority, was read by title. It was moved by McCormick, seconded by Ybarra, that Resolution No. 9279 be approved and adopted. Motion carried. RESOLUTION NO. 9280 - A Resolution of the City Council of the City of Vernon Authorizing Certain City Officials and Staff Members to be Traders for the Purchase of Electric Power and Gas Products, and to Enter into Various Contracts for the Purchase and Sale of Electric Energy, Natural Gas and Financial Hedges, was read by title. It was moved by Ybarra, seconded by McCormick, that Resolution No. 9280 be approved and adopted. Motion carried. Ratification of the issuance of early checks for Warrant Register No. 1213, covering claims and demands presented during the period of March 1 through March 14, 2007, drawn on Bank of America totaling $192,503.61, which includes Check Nos. 315133 through 315189 (Accounting period March 2007), was presented. It was moved by Ybarra, seconded by McCormick, that the issuance of early checks for Warrant Register No. 1213, covering the payment of claims and demands totaling $192,503.61, be ratified. Motion carried. Page 6 of 10 Regular City Council Meeting Minutes March 19, 2007 Ratification of wire transfers for Warrant Register No. 1213, covering claims and demands presented during the period of March 1 through March 14, 2007, drawn on Bank of America totaling $226,644.09, which includes Wire Nos. W00209 through W00212, (Accounting period March 2007), was presented. It was moved by Ybarra, seconded by McCormick, that wire transfers for Warrant Register No. 1213, covering the payment of claims and demands totaling $226,644.09, be ratified. Motion carried. Warrant Register No. 1213, covering claims and demands presented during the period of March 1 through March 14, 2007, drawn on Bank of America totaling $822,370.42, which includes Check Nos. 315190 through 315345, excluding void Check Nos. listed below, (Accounting period March 2007), was presented. 315190 through 315201 and 315301 through 315306 It was moved by Ybarra, seconded by McCormick, that Warrant Register No. 1213 be approved and payment authorized for claims and demands totaling $822,370.42. Motion carried. Ratification of the issuance of early checks for Light & Power Warrant Register No. 178, covering claims and demands presented during the period of March 1 through March 14, 2007, drawn on Bank of America totaling $65,439.82, which includes Check Nos. 503957 through 503979 (Accounting period March 2007), was presented. It was moved by Ybarra, seconded by McCormick, that the issuance of early checks for Light & Power Warrant Register No. 178, covering claims and demands totaling $65,439.82, be ratified. Motion carried. Ratification of wire transfers for Light & Power Warrant Register No. 178, covering claims and demands presented during the period of March 1 through March 14, 2007, drawn on Bank of America totaling $2,349,011.01, which includes Wire Nos. W03447 through W03464, (Accounting period March 2007), was presented. It was moved by McCormick, seconded by Ybarra, that wire transfers for Light & Power Warrant Register No. 178, covering claims and demands totaling $2,349,011.01, be ratified. Motion carried. Light & Power Warrant Register No. 178, covering claims and demands presented during the period of March 1 through March 14, 2007, drawn on Bank of America totaling $344,600.59, which includes Check Nos. 503980 through 504021, excluding void Check Nos. listed below, (Accounting period March 2007), was presented. 503980 through 503985 It was moved by Ybarra, seconded by McCormick, that Light & Power Warrant Register No. 178 be approved and payment authorized for claims and demands totaling $344,600.59. Motion carried. Page 7 of 10 Regular City Council Meeting Minutes March 19, 2007 The Acting City Administrator announced that now was the time for elected officials to report on conferences/seminars attended during the period of March 6 through March 19, 2007. Mayor Pro-Tem Gonzales provided a summary of the issues discussed at the recent Power Gen Seminar he and Councilman Davis attended in Las Vegas. He also provided details with regard to the recent Food Expo Conference he, Councilman Davis, and Councilman McCormick attended in Japan. Councilman McCormick gave his perspective on the Food Expo Conference in which sixty-three countries participated. The Acting City Administrator announced that now was the time for reports from departments. The Fire Chief provided an update on the construction of Fire Station No. 2 and a future grand opening event, briefed the City Council on the department's interaction with the Vernon community since the Acting City Administrator's meeting with the Vernon Chamber of Commerce on March 12, 2007, thanked the Council for providing the on -site health screening to City employees again this year, and thanked Councilman McCormick for the proposed appointment of the Vernon Natural Gas Financing Authority. The Acting Chief of Police commended Officer O'Neil and Detective Encinas for their efforts at the World Games in Australia in which Officer O'Neil finished second. He also advised that the Vernon Chamber of Commerce gave the World Games a donation check in support of Officer O'Neil and Detective Encinas. The Director of Personnel advised that the on -site health screening would take place on March 21 and 22, 2007. The Director of Community Services & Water provided an update on the 26th Street Bridge project via slide presentation. The Director of Light & Power provided an update on the Malburg Generating Station's transmission distribution reliability and the Vernon Power Plant's emissions issues and permitting status with the South Coast Air Quality Management District. The Mayor Pro-Tem called a short recess at 10:45 a.m. The City Council reconvened in regular session at 10:50 a.m., all members present before the recess again being present. The Acting City Administrator announced that now was the time to go into closed session. It was moved by McCormick, seconded by Ybarra, that the City Council go into closed session, the time being 10:50 a.m. Motion carried. Everyone was excluded from closed session with the exception of the Acting City Administrator, members of the City Attorney's office, and outside legal counsel. Page 8 of 10 Regular City Council Meeting Minutes March 19, 2007 The Mayor Pro-Tem ordered all communications to and from closed session deemed privileged and confidential. It was moved by McCormick, seconded by Ybarra, that the City Council go out of closed session and resume regular session, the time being 10:52 a.m. Motion carried. It was reported out that the City Council had a conference in closed session regarding a Public Employment matter pursuant to Government Code Section 54957, and the request to hire Adriana Guzman Hernandez as a Dispatcher, step 7, effective April 9, 2007, was approved. It was reported out that the City Council had a conference in closed session with legal counsel regarding existing litigation case nos. LASC No. BC 331516 and LASC No. BS 101423, and no action was taken on said cases. There being no further business to come before the City Council at this time, it was moved by McCormick, seconded by Ybarra, that the meeting be adjourned, the time being 10:52 a.m. Motion carried. ATTEST: i Manuela Giron Acting City Clerk Hilario Gonzales Mayor Pro-Tem Page 9 of 10