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20070402 Regular City Council Meeting - MinutesMINUTES OF THE REGULAR CITY COUNCIL MEETING OF THE CITY OF VERNON HELD APRIL 2, 2007, AT 10:05 A.M. IN THE COUNCIL CHAMBERS OF THE CITY HALL LOCATED AT 4305 SANTA FE AVENUE, VERNON, CALIFORNIA MEMBERS PRESENT: Malburg, Gonzales, Ybarra, Davis, McCormick MEMBERS ABSENT: None The meeting was called to order by Mayor Malburg. It was moved by Ybarra, seconded by Davis, that the Minutes of the Regular City Council Meeting held March 19, 2007, be approved and adopted as submitted. Motion carried. The Acting City Administrator announced that now was the time to present the Service Pins. The Mayor presented Service Pins to the following employees and extended congratulations on behalf of the City Council: • Dan Downing Chief Deputy Director of 20 Years Environmental Health • Charles "Brian" Montoya Electronics Technician 15 Years Luis Vasquez, Police Officer, 5 Years, was unable to attend the meeting and his Service Pin was forwarded to him. The Acting City Administrator announced that now was time for anyone in the audience who wished to address the City Council on any agenda or non -agenda items other than with regard to any public hearings that may be listed. The Mayor asked if there was anyone in the audience who wished to address the City Council at this time. The Director of Light & Power explained the proposed use of computer monitors to conduct City meetings. The Mayor asked if there was anyone else who wished to address the City Council at this time. There was no one else who wished to address the City Council at this time. In accordance with Government Code Section 7507, which requires that future annual costs of proposed CalPERS contract amendments be made public at a public meeting at least two weeks prior to the adoption of the ordinance approving said amendment, the Acting City Administrator announced that pursuant to the proposed CalPERS contract amendment Total Employer Rate will be increased by 6.1210. Regular City Council Meeting Minutes April 2, 2007 ORDINANCE NO. 1132 - An Ordinance of the City Council of the City of Vernon Approving and Authorizing an Amendment to the Contract Between the City Council of the City of Vernon and the Board of Administration of the Public Employees' Retirement System, was read by title for a first reading. It was moved by Gonzales, seconded by Ybarra, that Ordinance No. 1132 be approved for a first reading. Motion carried. Ayes: Malburg, Gonzales, Ybarra, Davis, McCormick Noes: None Absent: None Abstained: None The Acting City Administrator announced that now was the time to open the public hearing regarding the proposed issuance by the California Municipal Finance Authority of its revenue bonds in one or more series in an amount not to exceed $10,000,000.00. It was moved by McCormick, seconded by Davis, to open the public hearing regarding the proposed issuance by the California Municipal Finance Authority of its revenue bonds in one or more series in an amount not to exceed $10,000,000.00, the time being 10:12 p.m. Motion carried. The Acting City Administrator summarized the details on this matter. The Mayor asked if there was anyone in the audience who wished to address the City Council on this matter. There was no one who wished to address the City Council on this matter. It was moved by Gonzales, seconded by Davis, to close the public hearing regarding the proposed issuance by the California Municipal Finance Authority of its revenue bonds in one or more series in an amount not to exceed $10,000,000.00, the time being 10:15 p.m. Motion carried. RESOLUTION NO. 9281 - A Resolution of the City Council of the City of Vernon Approving the Issuance of the California Municipal Finance Authority Tax -Exempt Industrial Development Revenue Bonds (Vernon B, LLC Project), Series 2007 in an Aggregate Principal Amount not to Exceed $10,000,000 for the Purpose of Financing or Refinancing the Acquisition, Construction, Rehabilitation, Improving and Equipping of a Food Processing and Manufacturing Facility and Certain Other Matters Relating Thereto, was read by title. It was moved by McCormick, seconded by Ybarra, that Resolution No. 9281 be approved and adopted. Motion carried. Page 2 of 8 Regular City Council Meeting Minutes April 2, 2007 The Consent Calendar was presented. CONSENT CALENDAR City Council 1. Request for authorization for City Officials to attend the following: • "California Contract Cities (CCA) 48th Annual Seminar" (3) Health Department 2. Request for authorization for personnel to attend the following: • "California Environmental Health Association (CEHA) 56th Annual Educational Symposium" Light & Power Department 3. Request for authorization for a contract consultant to attend the following: • "Renewable Energy Meeting" • "Renewable Energy Finance & Investment Summit" • "California Contract Cities (CCA) 48th Annual Seminar" 4. Resource Procurement Final Report for the month of December 2006, to be received and filed. Police Department 5. Request for authorization for personnel to attend the following: • "Geographic Profiling Course" • "Civilian Supervisory Course" • "Excel Basics & Beyond the Basics Seminar" Risk Management Department 6. Request for authorization for personnel to attend the following: • "The Essentials of Human Resources and the Law Seminar" Treasurer's Department 7. Ratification of City of Vernon Requisitions from the Legal Counsel Disbursement Custody Escrow Account No. 800458 covering claims and demands presented during the period of March 15 through March 28, 2007, drawn on The Bank of New York Trust Company, N.A. totaling $62,434.32, which includes Requisition Nos. LCD074 through LCD078 (inclusive). 8. Request for authorization for personnel to attend the following: • "CMTA 2007 Conference (Morning and Lunch Sessions)" (2) Page 3 of 8 Regular City Council Meeting Minutes April 2, 2007 Finance Committee 9. Ratification of the execution of the following Work Authorization No(s). of the contract with Galliera Inc., dba Trico Construction ("Trico") at the stated amount(s): • PM-105B-07-MGS in the amount of $36,789.50 for Malkenhorst Substation Refurbishment Project End of Consent Calendar It was moved by Ybarra, seconded by Davis, that the matters on the Consent Calendar be approved as recommended. Motion carried. Request from the Director of Light & Power to approve and execute Change Order No. One to the contract with Wood Group Field Services, Inc. (formerly Thomason Mechanical Corporation) in the amount of $110,000.00, was presented. It was moved by Gonzales, seconded by McCormick, to approve Change Order No. One to the contract with Wood Group Field Services, Inc. (formerly Thomason Mechanical Corporation) in the amount of $110,000.00. Motion carried. Request from the Police Department for authorization to develop a Canine Program for the Patrol Division, was presented. It was moved by Ybarra, seconded by Gonzales, to authorize the Police Department to develop a Canine Program for the Patrol Division, subject to final review by the City Council. Motion carried. Request from the Acting City Administrator to approve a Rating Evaluation Service Engagement Agreement with Standard & Poor's at a total cost not -to -exceed $50,000.00 for rating services regarding the City's outstanding indebtedness in connection with the Vernon Electric System Revenue Bonds and for authorization to sign said agreement and all other necessary documents related to said matter, was presented. It was moved by Ybarra, seconded by Davis, to approve a Rating Evaluation Service Engagement Agreement with Standard & Poor's at a total cost not -to -exceed $50,000.00 for rating services regarding the City's outstanding indebtedness in connection with the Vernon Electric System Revenue Bonds (approved by Resolution No. 8610) and to authorize the Acting City Administrator to sign said agreement and all other necessary documents related to said matter. Motion carried. RESOLUTION NO. 9282 - A Resolution of the City Council of the City of Vernon Approving and Authorizing the Execution of a Services Agreement By and Between the City of Vernon and Melad and Associates for Supplemental Building Department Plan Check and Inspection Services, was read by title. It was moved by Gonzales, seconded by Davis, that Resolution No. 9282 be approved and adopted. Motion carried. Page 4 of 8 Regular City Council Meeting Minutes April 2, 2007 RESOLUTION NO. 9283 - A Resolution of the City Council of the City of Vernon Approving and Ratifying Actions Taken Regarding Renewal of Pollution Legal Liability Insurance from American International Specialty Lines Insurance Company, was read by title. It was moved by McCormick, seconded by Gonzales, that Resolution No. 9283 be approved and adopted. Motion carried. RESOLUTION NO. 9284 - A Resolution of the City Council of the City of Vernon Amending Resolution No. 9089 by Amending Section 25 and Page 3 of Schedule II (Exhibit B) of said Resolution Regarding the Compensation, Costs and Benefits of its Employees, was read by title. It was moved by Ybarra, seconded by McCormick, that Resolution No. 9284 be approved and adopted. Motion carried. RESOLUTION NO. 9285 - A Resolution of the City Council of the City of Vernon Approving and Ratifying the City's Participation in the Fiscal Year 2005 Buffer Zone Protection Grant Program by the Vernon Police Department, was read by title. It was moved by Gonzales, seconded by Davis, that Resolution No. 9285 be approved and adopted. Motion carried. RESOLUTION NO. 9286 - A Resolution of the City Council of the City of Vernon Terminating the City's Involvement in the Pacific Coast Joint Powers Authority with the City of Bell, was read by title. It was moved by McCormick, seconded by Davis, that Resolution No. 9286 be approved and adopted. Motion carried. Ratification of the issuance of early checks for Warrant Register No. 1214, covering claims and demands presented during the period of March 15 through March 28, 2007, drawn on Bank of America totaling $192,539.02, which includes Check Nos. 315346 through 315442, excluding void Check Nos. listed below, (Accounting period April 2007), was presented. 315381, 315382, 315439 It was moved by Ybarra, seconded by Gonzales, that the issuance of early checks for Warrant Register No. 1214, covering the payment of claims and demands totaling $192,539.02, be ratified. Motion carried. Councilman Davis abstained and disqualified himself from voting on this matter. Ratification of wire transfers for Warrant Register No. 1214, covering claims and demands presented during the period of March 15 through March 28, 2007, drawn on Bank of America totaling $956,834.47, which includes Wire Nos. W00213 through W00216, (Accounting period April 2007), was presented. It was moved McCormick, seconded by Davis, that wire transfers for Warrant Register No. 1214, covering the payment of claims and demands totaling $956,834.47, be ratified. Motion carried. Page 5 of 8 Regular City Council Meeting Minutes April 2, 2007 Warrant Register No. 1214, covering claims and demands presented during the period of March 15 through March 28, 2007, drawn on Bank of America totaling $339,638.33, which includes Check Nos. 315443 through 315559, excluding void Check Nos. listed below, (Accounting period April 2007), was presented. 315443 through 315448 It was moved by Gonzales, seconded by Ybarra, that Warrant Register No. 1214 be approved and payment authorized for claims and demands totaling $339,638.33. Motion carried. Ratification of the issuance of early checks for Light & Power Warrant Register No. 179, covering claims and demands presented during the period of March 15 through March 28, 2007, drawn on Bank of America totaling $5,124.48, which includes Check Nos. 504022 through 504036, excluding void Check No. 504026, (Accounting period April 2007), was presented. It was moved by Ybarra, seconded by McCormick, that the issuance of early checks for Light & Power Warrant Register No. 179, covering claims and demands totaling $5,124.48, be ratified. Motion carried. Councilman Davis abstained and disqualified himself from voting on this matter. Ratification of wire transfers for Light & Power Warrant Register No. 179, covering claims and demands presented during the period of March 15 through March 28, 2007, drawn on Bank of America totaling $2,646,252.22, which includes Wire Nos. W03465 through W03485, (Accounting period April 2007), was presented. It was moved by Gonzales, seconded McCormick, that wire transfers for Light & Power Warrant Register No. 179, covering claims and demands totaling $2,646,252.22, be ratified. Motion carried. Councilman Davis abstained and disqualified himself from voting on this matter. Light & Power Warrant Register No. 179, covering claims and demands presented during the period of March 15 through March 28, 2007, drawn on Bank of America totaling $67,547.63, which includes Check Nos. 504037 through 504068, excluding void Check Nos. listed below, (Accounting period April 2007), was presented. 504037 through 504042 It was moved by Ybarra, seconded by Davis, that Light & Power Warrant Register No. 179 be approved and payment authorized for claims and demands totaling $67,547.63. Motion carried. The Acting City Administrator announced that now was the time for elected officials to report on conferences/seminars attended during the period of March 20 through April 2, 2007. Elected officials had nothing to report at this time. The Acting City Administrator announced that now was the time for reports from departments. Page 6 of 8 Regular City Council Meeting Minutes April 2, 2007 The Fire Chief, the Acting Chief of Police, the City Treasurer, the Director of Personnel, the Director of Environmental Health, the Director of Community Services & Water, and the Director of Light & Power individually welcomed the Mayor back. The Fire Chief announced that the Children's Hospital Blood Drive would take place on Thursday, April 19, 2007, at Fire Station No. 1. The City Treasurer provided an update regarding the training for the new finance system. The Director of Personnel provided an update regarding the lease of two vehicles for the City. The Director of Environmental Health provided an update on the recent pet food recall. The Director of Community Services & Water provided an update on the construction of Fire Station No. 2 and advised that it is tentatively scheduled to be completed by the end of April 2007. The Director of Light & Power provided an update regarding the two main power outages that occurred during the week of March 26, 2007, due to a storm, and advised that a Los Angeles Department of Water & Power (LADWP) wire was involved in one of the outages. He also provided an update on the reliability of the Malburg Generating Station and summarized an emissions analysis of the Vernon Power Plant Project. The Acting City Administrator announced that now was the time to go into closed session. It was moved by Gonzales, seconded by Davis, that the City Council go into closed session, the time being 11:19 a.m. Motion carried. Everyone was excluded from closed session with the exception of the Acting City Administrator, the City Attorney, and members of the City Attorney's office. The Mayor ordered all communications to and from closed session deemed privileged and confidential. It was moved by Ybarra, seconded by McCormick, that the City Council go out of closed session and resume regular session, the time being 11:54 a.m. Motion carried. It was reported out that the City Council had a conference in closed session with legal counsel regarding the following existing litigation case numbers pursuant to subdivision (a) of Government Code Section 54956.9, and settlement authority was given to the City Attorney with regard to case no. LASC No. 06C00608. No action was taken with respect to the remaining existing litigation matters. a. LASC No. BC 331516 b. LASC No. BS 101423 C. LASC No. 06CO0608 Page 7 of 8 Regular City Council Meeting Minutes April 2, 2007 It was reported out that the City Council had a conference in closed session with legal counsel regarding one anticipated litigation matter pursuant to subdivision (c) of Government Code Section 54956.9, and settlement authority was given to the City Attorney with regard to said matter. There being no further business to come before the City Council at this time, it was moved by Gonzales, seconded by Davis, that the meeting be adjourned, the time being 11:54 a.m. Motion carried. Acting City Clerk eonis C. Malbu Mayor Page 8 of 8