Loading...
20090921 Regular City Council Meeting - MinutesMINUTES OF THE REGULAR CITY COUNCIL MEETING OF THE CITY OF VERNON HELD MONDAY, SEPTEMBER 21, 2009, AT 9:14 A.M. IN THE COUNCIL CHAMBERS OF THE CITY HALL LOCATED AT 4305 SANTA FE AVENUE, VERNON, CALIFORNIA MEMBERS PRESENT: Gonzales, McCormick, Davis, Maisano, Newmire MEMBERS ABSENT: None The meeting was called to order by Mayor Gonzales. The Chief Deputy City Attorney announced to the audience that this was the time for public comments. Mayor Gonzales asked if there was anyone in the audience who wished to address the City Council at this time. There was no one in the audience who wished to address the City Council at this time. The Chief Deputy City Attorney announced that now was the time to present a Proclamation of the Mayor and the City Council of the City of Vernon Commending and Honoring the Water Replenishment District of Southern California on its 50th Anniversary. It was moved by Newmire, seconded by Davis, that the Proclamation of the Mayor and the City Council of the City of Vernon Commending and Honoring the Water Replenishment District of Southern California on its 50th Anniversary, be approved and adopted. Motion carried. 5-0 The Chief Deputy City Attorney announced that this was the time to present the Service Pins. The Director of Personnel excused herself from the meeting to obtain the Service Pins for the presentation. It was moved by McCormick, seconded by Maisano, that the Minutes of the Special City Council Meeting held August 26, 2009, be approved and adopted as submitted. Motion carried. 5-0 It was moved by Davis, seconded by Maisano, that the Minutes of the Regular City Council Meeting held August 31, 2009, be approved and adopted as submitted. Motion carried. 5-0 The Consent Calendar was presented. Community Services & Water 1. Building Department Report for the month of August 2009 Fire Department 1. Fire Department Activity Report for the period of August 16th through August 318t, 2009. Regular City Council Meeting Minutes September 21, 2009 Police Department 1. Police Department Activity Report for the period of August 16th through August 315t, 2009. Treasury Department 1. Ratification of the following warrant register to record a voided check: a. Warrant Register No. 1281 to record voided Check No. 326747, in the amount of $40.00. 2. Ratification of wires for Warrant Register No. 1284 covering claims and demands presented during the period of August 25, 2009, through September 14, 2009, drawn from East West Bank which includes wire nos. 342 through 344 (inclusive), totaling $7,057.18. (Accounting period September 2009) 3. Ratification of the issuance of early checks for Warrant Register No. 1284, covering claims and demands presented during the period of August 25, 2009, through September 14, 2009, drawn on East West Bank totaling $341,672.35, which includes Check Nos. 326952 through 327035 (Accounting period September 2009). 4. Warrant Register No. 1284, covering claims and demands presented during the period of August 25, 2009, through September 14, 2009, drawn on East West Bank totaling $265,111.60, which includes Check Nos. 327036 through 327210 (Accounting period September 2009). 5. Ratification of wire transfers for Light & Power Warrant Register No. 249, covering claims and demands presented during the period of August 25, 2009, through September 14, 2009, drawn on East West Bank totaling $1,822,484.06, which includes Wire Nos. 4392 through 4399 (Accounting period September 2009). 6. Ratification of the issuance of early checks for Light & Power Warrant Register No. 249, covering claims and demands presented during the period of August 25, 2009, through September 14, 2009, drawn on East West Bank totaling $119,735.00, which includes Check Nos. 506800 through 506828 (Accounting period September 2009). 7. Light & Power Warrant Register No. 249 covering claims and demands presented during the period of August 25, 2009, through September 14, 2009, drawn on East West Bank totaling $102,851.14, which includes Check Nos. 506829 through 506857 (Accounting period September 2009). 8. Ratification of wires for Gas Warrant Register No. 39 covering claims and demands presented during the period of August 25, 2009, through September 14, 2009, drawn from East West Bank which includes wire nos. 0044 through 0046 (inclusive), totaling $2,320,786.91. (Accounting Period September 2009). Page 2 of 9 Regular City Council Meeting Minutes September 21, 2009 9. Ratification of the issuance of early checks for Gas Warrant Register No. 39, covering claims and demands presented during the period of August 25, 2009, through September 14, 2009, drawn on East West Bank totaling $34,168.40, which includes Check Nos. 209 through 214 (Accounting period September 2009) 10. Gas Warrant Register No. 39 covering claims and demands presented during the period of August 25, 2009 through September 14, drawn on East West Bank totaling $15,083.48, which includes Check Nos. 215 through 219 (Accounting period September 2009). 11. Ratification of City of Vernon Requisition from the Light & Power Capital Projects Custody Escrow Account No. 800452 covering claims and demands presented during the period of June 9, 2009, through September 8, 2009, drawn on The Bank of New York Mellon totaling $2,700.00, which includes Requisition No. CE356. (Accounting period September 2009). 12. Ratification of City of Vernon Requisitions from the Light & Power Capital Projects Custody Escrow Account No. 800458 covering claims and demands presented during the period of August 25, 2009, through September 14, 2009, drawn on The Bank of New York Mellon totaling $120,562.50, which includes Requisition Nos. LPCP640 through LPCP642 (Accounting period September 2009). 13. City of Vernon Requisitions from the Light & Power Custody Escrow Account No. 800452 covering claims and demands presented during the period of September 9, 2009, through September 14, 2009, to be drawn on The Bank of New York Mellon totaling $2,280.00, which includes Requisition No. CE357. (Accounting Period September 2009). End of Consent Calendar It was moved by McCormick, seconded by Maisano, that the matters on the Consent Calendar be approved as recommended. Motion carried. 5-0 RESOLUTION 10,061 A Resolution of the City Council of the City of Vernon Approving and Authorizing the Execution of a Municipal Database License Agreement By and Between the City of Vernon and Thomas Bros. Maps, a Division of RM Acquisitions, LLC d/b/a Rand McNally Providing the License for a Geographical Information Systems Digital Database for Use by the Vernon Police Department, was read by title. It was moved by McCormick, seconded by Davis, that Resolution No. 10,061 of the City Council of the City of Vernon Approving and Authorizing The Execution of a Municipal Database License Agreement By and Between the City of Vernon and Thomas Bros. Maps, a Division of RM Acquisitions, LLC d/b/a/ Rand McNally Providing the License for a Geographical Information Systems Digital Database for Use By the Vernon Police Department be approved and adopted. Motion carried. 5-0 Page 3 of 9 Regular City Council Meeting Minutes September 21, 2009 RESOLUTION 10,062 of the City Council of the City of Vernon` Approving and Authorizing the Execution of a Managed Services Contract By and Between the City of Vernon and Fujitsu Network Communications, Inc., for Monitoring and Maintenance Services for City's High Speed Internet Service, was read by title. It was moved by McCormick, seconded by Maisano, that Resolution No. 10,062 of the City Council of the City of Vernon Approving and Authorizing the Execution of a Managed Services. Contract By and Between the City of Vernon and Fujitsu Network Communications, Inc., for Monitoring and Maintenance Services for City's High Speed Internet Service be approved and adopted. Motion carried. 5-0 RESOLUTION 10,063 of the City Council of the City of Vernon Approving and Authorizing the Execution of Contract Chang Order No. 6 to Standard Agreement for Mechanical and Operational Technical Support By and Between the City of Vernon and Wood Gro Field Services, Inc., formerly known as Thomason Mechanical Corporation, was read by title. It was moved by Maisano, seconded by McCormick, that Resolution No. 10,063 of the City Council of the City of Vernon Approving and Authorizing the Execution of Contract Change Order No. 6 to Standard Agreement for Mechanical and Operational Technical Support By and Between the City of Vernon and Wood Gro Field Services, Inc., formerly known as Thomason Mechanical Corporation be approved and adopted. Motion carried. 5-0 The Mayor asked that the Service Pins be presented at this time. The Mayor presented the Service Pins and congratulated the following employees on behalf of the entire City Council: Employee Name Job Title Years Senior Administrative 1. Rosa Elia Gonzales 30 Assistant 2. Carol Childers Fire Prevention/Civil 30 Defense Assistant 3. William Wilson Code Inspector 25 4. Manuela Giron City Clerk 20 S. Andrea Negrete Customer Service 5 Representative The following employees were unable to attend the meeting. Their Service Pins were forwarded to them. Employee Name Job Title Years 1. Patrick Keye Systems Coordinator I 25 2. Richard Recano Systems Coordinator I 25 3. Ruben Herrera Utilityman III 20 4. Cerissa Diaz Public Safety Dispatcher 10 RESOLUTION 10,064 of the City Council of the City of Vernon Approving and Authorizing the Executioni,of Task Authorization No. 9 to the Professional Services Agreement By and Between the City of Vernon and R.W. Beck, Inc., was read by title. Page 4 of 9 Regular City Council Meeting Minutes September 21, 2009 It was moved by Maisano, seconded by Davis, that Resolution No. 10,064 of the City Council of the City of Vernon Approving and Authorizing the Execution of Task Authorization No. 9 to the Professional Services Agreement By and Between the City of Vernon and R.W. Beck, Inc. be approved and adopted. Motion carried. 5-0 RESOLUTION 10,065 of the City Council of the City of Vernon Approving and Authorizing the Execution of an Exclusive Listing Agreement and Schedule of Commissions By and Between the City of Vernon and Cushman & Wakefield of California, Inc. to Sell or Lease Property Located at 2200 E. 55th Street and 2001 E. 57th Street, was read by title. It was moved by McCormick, seconded by Maisano, that Resolution No. 10,065 of the City Council of the City of Vernon Approving and Authorizing the Execution of an Exclusive Listing Agreement and Schedule of Commissions By and Between the City of Vernon and Cushman & Wakefield of California, Inc. to Sell or Lease Property Located at 2200 E. 55th Street and 2001 E. 57th Street be approved and adopted. Motion carried. 5-0 RESOLUTION 10,066 of the City Council of the City of Vernon Providing for the Recognition of Certain Signatures on Warrants Issued by the City of Vernon to Withdraw Funds Deposite by the City of Vernon in any Bank Account, was read by title. It was moved by McCormick, seconded by Davis, that Resolution No. 10,066 of the City Council of the City of Vernon Providing for the Recognition of Certain Signatures on Warrants Issued by the City of Vernon to Withdraw Funds Deposited by the City of Vernon in any Bank Account be approved and adopted. Moti carried. 5-0 RESOLUTION 10,067 of the City Council of the City of Vernon Approving and Authorizing the Execution of an Amendment n 2 to an Amended Agreement for Tree Maintenance Services By and Between the City of Vernon and West Coast Arborists, Inc., was read by title. It was moved by Davis, seconded by Newmire, that Resolution No. 10,067 of the City Council of the City of Vernon Approving and Authorizing the Execution of an Amendment No. 2 to an Amended Agreement for Tree Maintenance Services By and Betwee the City of Vernon and West Coast Arborists, Inc. be approved an adopted. Motion carried. 5-0 RESOLUTION 10,068 of the City Council of the City of Vernon Approving and Authorizing the Execution of a Maintenance Agreement By And Between the City of Vernon And Canon Business Solutions, Inc., for Copier Maintenance, was read by title. It was moved by Maisano, seconded by Davis, that Resolution No. 10,068 of the City Council of the City of Vernon Approving and Authorizing the Execution of a Maintenance Agreement By And Between the City of Vernon And Canon Business Solutions, Inc., for Copier Maintenance be approved and adopted. Motion carried. 5-0 Page 5 of 9 Regular City Council Meeting Minutes September 21, 2009 RESOLUTION 10,069 of the City Council of the City of Vernon Approving and Ratifying the Execution of a Wind Study Access Agreement By and Between the City of Vernon and Frances McNeel Relating to the Wind Project, was read by title. It was moved by McCormick, seconded by Newmire, that Resolution No. 10,069 of the City Council of the City of Vernon Approving and Ratifying the Execution of a Wind Study Access Agreement By and Between the City of Vernon and Frances McNeel Relating to the Wind Project be approved and adopted. Motion carried. 5-0 Councilman Davis asked the Director of Light & Power provide more information on the five-year wind study and propo location of the wind study tower. Director of Light & Power O'Callaghan expressed that the consultants recommended that the agreement for the tower for the wind study be for five years to ensure enough time to collect data. He also expressed that the consultants have determined that the tower will be placed at the best possible point for the purpose of collecting the necessary data. Mayor Gonzales asked that the Director of Light & Power provide a detailed written report on the matter and present it to the City Council at a future meeting. Request from the Council Department Manager for the City Council to appoint a voting delegate and two alternates to represent the City at the National League of Cities (NLC) Annual Meeting to be held November 14, 2009, at the conclusion of the Congress of Cities and Exposition in San Antonio, Texas, was presented. The Mayor recommended that Mayor Pro Tem McCormick serve as the City's delegate and Councilman Davis and Councilman Maisano serve as the alternates. It was moved by Newmire, seconded by Davis, to approve the recommendation made by the Mayor and appoint Mayor Pro Tem McCormick as the delegate and Councilmen Davis and Maisano as the alternates to represent the City at the National League of Cities (NLC) Annual Meeting to be held November 14, 2009, at the conclusion of the Congress of Cities and Exposition in San Antonio, Texas. Motion carried. 5-0 Request from the Director of Business Services for ratification of the issuance of the following blanket purchase orders for the 2009-2010 Fiscal Year for the various departments at the specified limits, was presented: Community Services Vendor Description Annual Limit Napa Auto Parts Auto Parts $60,000.00 Home Depot Building Materials $36,000.00 D'Angelo Company Plumbing Hardware & Supplies $36,000.00 Page 6 of 9 Regular City Council Meeting Minutes September 21, 2009 Light & Power Vendor Description Annual Limit AVF Process Controls Gas Regulators, Relief Valves $84,000.00 Bell Pipe & Supply Gas Pipe Supplies $36,000.00 Home Depot Misc. Parts & Supplies $36,000.00 Measurement Control Gas Meters, Various Gas Systems Supplies $84,000.00 Menon Pipe & Supply Gas Piping & Fittings $36,000.00 P & F Distributors Pipe Materials PE for SERV Connections $36,000.00 Royal Wholesale Electrical Parts $27,000.00 Walters Wholesale Electrical Parts $27,000.00 HD Supply Utilities Transformers, Hardware, LTD Cable $250,000.00 Nevada Wood Preserving Electrical Poles $250,000.00 Pennington Crossarm Company Crossarms $250,000.00 Wesco Distributions Transformers, Hardware, Cable $400,000.00 Western Utilities Transformers $400,000.00 It was moved by McCormick, seconded by Davis, to approve the ratification of the issuance of the blanket purchase orders for the 2009-2010 Fiscal Year for the various departments at the specified limits. Motion Carried. 5-0 The Chief Deputy City Attorney announced that now was the time for the status report on the City of Vernon Tehachapi Wind Project. The Director of Light & Power addressed the Council, introduced Mr. David Rogers with Latham & Watkins, and provided his renowned professional background. Mr. Rogers introduced himself and provided a brief report on the Wind Energy Project, land acquisition, proposed development, and related studies to comply with AB32. Councilman Newmire asked that AB32 be explained for clarification purposes. City Attorney Wiener explained that AB32 is a State Statute that sets a goal for reducing Greenhouse Gas emissions. Mr. Rogers proceeded and noted that there was an article in the Los Angeles Times last week reporting on the potential condemnation of City property in Kern County. The Mayor inquired about potential litigation issues related to this matter. The City Attorney recommended that the potential litigation matter be placed in the closed session portion of an agenda in a future meeting for further discussion. The Chief Deputy City Attorney announced that now was the time for elected officials to report on conference/seminars for the period of August 31, 2009, through September 20, 2009. Page 7 of 9 Regular City Council Meeting Minutes September 21, 2009 Councilman Maisano provided the highlights related to the 4th Annual Renewable Energy Finance & Investment Summit that he and other members of the Council attended in Miami, Florida from September 14 through September 17, 2009. Mayor Pro Tem McCormick reported on the session addressing the various types of fuels and the Nation's dependency on foreign oil. Councilman Newmire reported on the session regarding the economic impact that not only on the State is facing, but the entire globe. The Chief Deputy City Attorney announced that now was the time for reports from departments and Councilmembers. The Director of Community Services & Water had nothing to report. Police Captain Rodino reported that Deputy Marshal Samuel Blundell killed in the line of duty in 1919 will be recognized by the California Peace Officers Memorial Foundation on May 7, 2010. The Director of Personnel had nothing to report. The Finance Director reported that the auditors from Macias, Gini & O'Connell, LLP will have the audited financials of the City ready by October 31, 2009. The Chief Deputy Director of Health & Environmental Control, filling in for the Director, had nothing to report. The Fire Chief reported on the department's participation in the Muscular Dystrophy "Fill the Boot" campaign in which personnel is volunteering on their days off to collect donations on the Fridays of October 9, 23, and November 6, 2009. The Director of Light & Power reported on the two power outages on September 10, 2009, which was caused by the 7kV feeder's old conductors and the second on September 14, 2009, also affecting a 7kV feeder, caused by a metallic balloon. The City Administrator reported on the monthly management reporting system that has been implemented to assist the departments with the management of their respective budgets. He also addressed that the Finance Department was physically relocated to allow the Director of Finance to best manage his staff. The Chief Deputy City Attorney/Risk Manager reported to Council that he will be meeting with the city's insurance brokers to discuss benefit options for the coming year. The City Clerk had nothing to report. The councilmen had nothing to report. Mayor Gonzales called a short recess at 10:02 a.m. Page 8 of 9 Regular City Council Meeting Minutes September 21, 2009 The City Council reconvened in regular session at 10:10 a.m., all members present before the recess again being present. The Chief Deputy City Attorney announced that this was the time to go into closed session. It was moved by McCormick, seconded by Newmire, to go into Closed Session, the time being 10:10 a.m. Motion carried. 5-0 Everyone was excluded from the closed session with the exception of the Chief Deputy City Attorney, Assistant City Attorney I, Fresch, City Administrator, City Attorney, Police Captain Rodino and the Fire Chief. The City Attorney, Police Captain Rodino, and the Fire Chief were excused from closed session at 10:40 a.m. The City Attorney returned to closed session at 10:46 a.m. It was moved by McCormick, seconded by Davis, that the City Council go out of closed session and resume open session, the time being 10:47 a.m. Motion carried. 5-0 OPEN SESSION Closed Session Reports: The City Attorney reported that there were no reportable actions. There being no further business to come before the City Council at this time, it was moved by McCormick, seconded by Maisano, that the meeting be adjourned, the time being 10:49 a.m. Motion carried. 5-0 ATTEST: Al�- Manuela Giron City Clerk Name: Hilario GSnzales Title: Mayor Page 9 of 9