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20091005 Regular City Council Meeting - MinutesMINUTES OF THE REGULAR CITY COUNCIL MEETING OF THE CITY OF VERNON HELD MONDAY, OCTOBER 5, 2009, AT 9:04 A.M. IN THE COUNCIL CHAMBERS OF THE CITY HALL LOCATED AT 4305 SANTA FE AVENUE, VERNON, CALIFORNIA MEMBERS PRESENT: Gonzales, McCormick, Davis, Maisano, Newmire MEMBERS ABSENT: None The meeting was called to order by Mayor Gonzales. The Chief Deputy City Attorney announced to the audience that this was the time for public comments. Mayor Gonzales asked if there was anyone in the audience who wished to address the City Council at this time. Dr. Gayle Greer from Maywood Academy High School addressed the City Council and expressed her comments on the great leadership the City of Vernon has demonstrated by supporting the Southeast Cities School Coalition. She asked for the City's support and their outreach to other local agencies regarding the efforts of making the Maywood Academy High School a Charter School. She also mentioned her interest in meeting with the City Council on this matter. The Chief Deputy City Attorney announced that this was the time to present the Service Pins. The Mayor presented the Service Pins and congratulated the following employees on behalf of the entire City Council: Name Position Years Victor Modesto Utilityman I 15 David Koltvet Fire Engineer 15 Jeffrey Neely Fire Engineer 15 Anthony Hinojos Utilityman III 15 Richard Velasquez Police Officer 5 The following employees were unable to attend the meeting. Their Service Pins were forwarded to them. Name Position Years Gregory Bringhurst Firefighter 20 William Foltz Fire Engineer 20 Jeffrey Graves Fire Captain 20 Daniel Kimes Fire Captain 20 Dean Richens Fire Administrative Captain 20 Michael Roche Fire Captain 20 David Shea Fire Engineer 20 Francisco Tostado Fire Engineer 20 Paul Johnson Fire Engineer 15 Michael Langer Fire Captain 15 Jason McEachran Fire Engineer 15 Lawrence Muno Firefighter 15 Kurt Smith Fire Engineer 15 Gabriel Martinez Police Officer 5 Regular City Council Meeting Minutes October 5, 2009 It was moved by McCormick, seconded by Maisano, that the Minutes of the Regular City Council Meeting held September 28, 2009, be approved and adopted as submitted. Motion carried. 5-0 The Consent Calendar was presented. City Council Resolution 10,072 of the City Council of the City of Vernon Declaring October 28, 2009, as "National Immigrants Day" Request from the Council Department Manager to donate $2,000.00 to the Community Relations Commission of the City of Monterey Park for their charity event to take place on October 17, 2009. Treasury Department Report of Cash and Investments for Quarter ended June 30, 2009. Warrant Registers for the period of September 22 through September 28, 2009: 1. No Wire Transfers for Warrant Register No. 1286. 2. Ratification of the issuance of early checks for Warrant Register No. 1286, totaling $15,056.96. 3. Warrant Register No. 1286, totaling $154,074.02. 4. Ratification of wire transfers for Light & Power Warrant Register No. 251, totaling $128,901.88. 5. Ratification of the issuance of early checks for Light & Power Warrant Register No. 251, totaling $11,835.30. 6. Light & Power Warrant Register No. 251, totaling $10,802.05. 7. Ratification of Wire Transfers for Gas Warrant Register No. 41, totaling $2,320,947.21. 8. Ratification of the issuance of early checks for Gas Warrant Register No. 41, totaling $246.59. 9. Gas Warrant Register No. 41, totaling $13,487.03. 10. Ratification of City of Vernon Requisitions from the Light & Power Capital Projects Custody Escrow Account No. 800458, totaling $10,000.00. End of Consent Calendar It was moved by Maisano, seconded by McCormick, that the matters on the Consent Calendar be approved as recommended. Motion carried. 5-0 Page 2 of 6 Regular City Council Meeting Minutes October 5, 2009 RESOLUTION 10,076 of the City Council of the City of Vernon Approving and Authorizing the Execution of an Agreement For Continuation of Dedicated Internet Access Services Under the Business Markets Master Service Agreement By and Between the City of Vernon and Level 3 Communications, LLC for Dedicated Internet Access Services, was read by title. It was moved by McCormick, seconded by Davis, that Resolution No. 10,076 be approved and adopted. Motion carried. 5-0 RESOLUTION 10,074 of the City Council of the City of Vernon Approving and Authorizing the Execution of a Consulting Services Agreement By and Between the City of Vernon and Ventyx Energy, LLC Regarding the Tehachapi Renewable Energy Project, was read by title. It was moved by Maisano, seconded by Newmire, that Resolution No. 10,074 be approved and adopted. Motion carried. 5-0 RESOLUTION 10,073 of the City Council of the City of Vernon Adopting an Annual Statement of Investment Policy for Fiscal Year 2009-2010 and Delegating Investment Authority to the City Treasurer, was read by title. It was moved by McCormick, seconded by Davis, that Resolution No. 10,073 be approved and adopted. Motion carried. 5-0 RESOLUTION 10,077 of the City Council of the City of Vernon Authorizing the Purchasing Agent to Enter into Exclusive Negotiations with Petrelli Electric, Inc. for the Purchase of a 2008 Ford E350 Super D Van Conversion for the Light & Power Department, was read by title. It was moved by McCormick, seconded by Newmire, that Resolution No. 10,077 be approved and adopted. Motion carried. 5-0 RESOLUTION 10,075 of the City Council of the City of Vernon Amending Previously Amended Resolution No. 9639 regarding the Compensation, Costs and Benefits of its Employees ("Salary Resolution"), by Amending Schedule No. XIII of the Salary Resolution (Amendment No. 14), was read by title. It was moved by McCormick, seconded by Maisano, that Resolution No. 10,075 be approved and adopted. Motion carried. 5-0 The Director of Light & Power, Donal O'Callaghan, reported on the Petrelli Electric Substation Maintenance Group consisting in the elimination of the group supplied by Petrelli which would result in an annual savings of approximately $600,000 by using City of Vernon personnel for substation work and by purchasing the fully equipped maintenance vehicle currently being leased from Petrelli Electric. He also mentioned the importance of monitoring very closely associated expenses against revenues. Page 3 of 6 Regular City Council Meeting Minutes October 5, 2009 Councilman Davis inquired as to how the elimination of the Petrelli substation group would affect future plans if the City desired to increase substations. The Director of Light & Power informed the Council that there are no plans for new substations in the near future, but that if it were necessary, then the department would carefully evaluate operation options. The Chief Deputy City Attorney announced that now was the time for elected officials to report on conference/seminars for the period of September 28, 2009, through October 4, 2009. There were no reports made for said period. The Chief Deputy City Attorney announced that now was the time for reports from departments and councilmembers. Police Captain Rodino had nothing to report. The Director of Community Services & Water had nothing to report. The Director of Health & Environmental Control reported that the department had mailed letters seeking donations for the Used Oil Calendar contest that is to take place soon. The Director of Finance reported that the audit is going smoothly and that reports should be ready by October 31, 2009. He also informed that the auditors are requesting to meet with the Mayor and the City Administrator. The City Administrator suggested scheduling a meeting on Tuesday, October 13, 2009. • The Fire Chief reported on the following: • The Muscular Dystrophy Association "Fill the Boot" campaign will be on October 9, 2009. • The blood drive to take place on October 7, 2009, at Fire Station No. 1. • The Community Emergency Response Team "CERT" training sessions on October 20, 27, and November 3, 2009, at Fire Station No. 1. • The E-Waste recycling even on October 14, 2009, at Fire Station No. 1. The Director of Light & Power reported on the 16 kV outage that occurred on Friday, October 2, 2009, which was caused by a bird. He also reported that the Malburg Generating Station "MGS" has been operating well with the exception of an incident of earlier in the morning in which one unit was down and energy had to be purchased. The City Administrator reported on the following: - The notices mailed to franchise haulers notifying them of the fixed termination date of franchise agreements. Page 4 of 6 Regular City Council Meeting. Minutes October 5, 2009 - The first monthly management report (MMR) meeting to be scheduled soon. - The Long Term Service agreement that Latham & Watkins is currently working on. The City Administrator proposed to the City Council a new process of handling the reports made by department heads to the City Council during council meetings. The new process would require the department heads to provide the reports to the City Administrator at least two days prior to the council meeting day for the City Administrator to address on behalf of the department(s) at the council meeting. He further proposed that said process be effective at the next meeting. The City Attorney advised that no Council direction was necessary to establish this new process. to report. The Risk Manager/Chief Deputy City Attorney had nothing The City Clerk's department had nothing to report. Mayor Pro Tem McCormick reported that he, Councilmen Davis, and Maisano attended the High Speed Rail meeting and the disappointment expressed by various southeast cities at the meeting of the project. Councilman Newmire had nothing to report. The City Attorney had nothing to report. Mayor Gonzales called a short recess at 9:30 a.m. The City Council reconvened in regular session at 9:39 a.m., all members present before the recess again being present. The Chief Deputy City Attorney announced that this was the time to go into closed session. It was moved by McCormick, seconded by Davis, to go into Closed Session, the time being 9:41 a.m. Motion carried. 5-0 It was moved by McCormick, seconded by Davis, that the City Council go out of closed session and resume open session, the time being 11:02 a.m. Motion carried. 5-0 OPEN SESSION Closed Session Reports: The City Attorney reported that city personnel from the Light & Power Department were appointed to the following positions: - Todd Dusenberry, Systems Supervisor - Michael Hendrickson, Sr. Electronics Technician - Justin Simpson, Electronics Technician The City Attorney further reported that there were no other reportable actions. Page 5 of 6 Regular City Council Meeting Minutes October 5, 2009 There being no further business to come before the City Council at this time, it was moved by McCormick, seconded by Maisano, that the meeting be adjourned, the time being 11:03 a.m. Motion carried. 5-0 ATTEST •VvG anuela Gir City Clerk ame: W. Michael McCormick Title: Mayor Pro-Tem Page 6 of 6