20180403 Regular City Council Meeting - MinutesMINUTES OF THE REGULAR CITY COUNCIL MEETING OF THE
CITY OF VERNON HELD TUESDAY, APRIL 3, 2018, IN COUNCIL
CHAMBER OF CITY HALL LOCATED AT 4305 SANTA FE
AVENUE, VERNON, CALIFORNIA
MEMBERS PRESENT: Ybarra, Woodruff -Perez, and Davis,
MEMBERS ABSENT: Martinez and Lopez
The meeting was called to order at 9:00 a.m. by Mayor Ybarra; Mayor Pro -Tem Woodruff -Perez
led the flag salute.
CHANGES TO THE AGENDA
Deputy City Clerk Matthew Ceballos announced there were no changes to the agenda.
PUBLIC COMMENT
Mayor Ybarra announced that this was the time allotted for public comment, and inquired whether
anyone in the audience wished to address the City Council. The public will also be given an
opportunity to comment on matters on the posted agenda during Council deliberation.
Hannali Paniagua, Caseworker for the Office of Hilda Solis, First District Supervisor, thanked the
City for volunteering at the Cesar Chavez Day of Service event hosted by Supervisor Hilda Solis.
CONSENT CALENDAR
No public comment was provided.
It was moved by Davis and seconded by Woodruff -Perez to approve all matters listed under the
Consent Calendar under one motion as presented. Motion carried, 3-0.
Ybarra: Yes
Woodruff -Perez: Yes
Davis: Yes
Martinez: Absent
Lopez: Absent
Claims Against the City — Received and Filed
1. None.
Minutes — To be Received and Filed
2. Minutes of the Regular City Council Meeting held March 20, 2018
Warrant Registers
3. Ratification of the following Light & Power Warrant Register to record the
following voided checks:
A. Light & Power Warrant Register No. 455 to record voided Check No. 513151 in
the amount of $595.95.
4. Approval of General Account Warrant Register No. 1491, totaling $1,121,569.34,
which covers the period of March 13 through March 26, 2018 and consists of the
following:
A. Ratification of wire transfers totaling $788,052.42 and
B. Ratification of the issuance of early checks totaling $256,295.97; and
Regular City Council Meeting Minutes
April 3, 2018
C. Authorization to issue pending checks totaling $77,220.95.
5. Approval of Public Utilities Warrant Register No. 456, totaling $6,740,396.60, which
covers the period of March 13 through March 26, 2018, and consists of the following:
A. Ratification of wire transfers totaling $6,624,925.85; and
B. Ratification of the issuance of early checks totaling $115,470.75
6. Approval of Gas Warrant Register No.244, totaling $2,121,825.93, which covers the
period of March 13 through March 26, 2018, and consists of the following:
A. Ratification of wire transfers totaling $2,102,600.17; and
B. Ratification of the issuance of early checks totaling $19,225.76.
Finance Department
7. Authorization to Enter into a Services Agreement with Aon Risk Insurance Services
West, Inc. (Aon) for Professional Property/Casualty Insurance Broker or Record
Services for Fiscal Years 2019 through 2021
Recommendation:
A. Find that entering into a services agreement with Aon Risk Insurance Services
West, Inc. (Aon), an insurance broker to obtain coverage on behalf of the City is
exempt under the California Environmental Quality Act (CEQA). The scope of the
work to be performed is a continuing administrative activity that will not result in
direct or indirect physical changes in the environment, and therefore does not
constitute a "project" as defined by CEQA Guidelines section 15378. In addition,
even if it was determined to be a project, it would be exempt from CEQA review
in accordance with Section 15061(b)(3), the general rule that CEQA only applies
to activities that may have a significant effect on the environment.
B. Approve a services agreement with Aon, in substantially the same form as
submitted herewith, to perform professional property/casualty insurance broker of
record services through fiscal year 2021 for a total amount not to exceed $277,500
C. Authorize the City Administrator to execute a three year services agreement with
Aon with an effective date of July 1, 2018.
Fire Department
8. Activity Report for the period of March 1 through March 15, 2018
Police Department
9. Activity Log and Statistical Summary of Arrests and Activities for the period of
March 1, through March 15, 2018, to be received and filed
Public Works Department
10. Resolution No. 2018-09 - A Resolution of the City Council of the City of Vernon
approving and authorizing the submittal of application(s) for the CalRecycle Used
Oil Payment Program and the Beverage Container Recycling City/County Payment
Program and related authorizations for which the City of Vernon is eligible and
repealing all resolutions in conflict therewith
Recommendation:
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A. Find that approval of the request for authority to receive and spend payment
program funds in this staff report is exempt from the California Environmental
Quality Act ("CEQA"), pursuant to CEQA Guidelines sections 15308 (actions
taken to protect the environment), 15323 (normal operations of public facilities)
and 15061(b)(3), the general rule that CEQA only applies to projects that may have
an effect on the environment; and
B. Adopt a resolution requesting approval and authority to receive and spend payment
program funds from the Department of Resources Recycling and Recovery
("CalRecycle").
ORDINANCE
1. Ordinance No. 1250 - An Ordinance of the City Council of the City of Vernon
Amending the Code of the City of Vernon, California, by amending Sections 1.9
through 1.9-2 of Chapter 1 relating to absence of a newspaper in the City and
repealing all ordinances or parts of ordinances in conflict therewith (second reading)
Recommendation:
A. Find that approval of the proposed action is exempt from California Environmental
Quality Act ("CEQA") review, because it is a continuing administrative activity that
will not result in direct or indirect physical changes in the environment, and therefore
does not constitute a "project" as defined by CEQA Guidelines section 15378; and
B. Approve the second reading, and adopt Ordinance 1250, amending Sections 1.9, 1.9-
1, and 1.9-2 of Chapter 1 of the Vernon Municipal Code, amending the Designation
of Newspaper and Publication.
No further report was provided.
No public comment received.
It was moved by Woodruff -Perez and seconded by Davis to approve the second reading, and adopt
an Ordinance amending Sections 1.9, 1.9-1, and 1.9-2 of Chapter 1 of the Vernon Municipal Code,
amending the Designation of Newspaper and Publication. Motion carried, 3-0.
Ybarra: Yes
Woodruff -Perez: Yes
Davis: Yes
Martinez: Absent
Lopez: Absent
NEW BUSINESS
Human Resources Department
11. Resolution No. 2018-10 -A Resolution of the City Council of the City of Vernon
approving the Amendment No. 1 to the Memorandum of Understanding by and
between the City of Vernon and the Vernon Firemen's Association for the period
of July 1, 2016 through June 30, 2019
Recommendation:
A. Find that approval of the proposed Amendment No. 1 to the Vernon Firemen's
Association (VFA) 2016-2019 Memorandum of Understanding is exempt from
California Environmental Quality Act (CEQA) review, because it is an
administrative activity that will not result in direct or indirect physical changes in
the environment and therefore does not constitute a "project" as defined by CEQA
Guidelines Section 15378.
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B. Adopt the attached resolution approving Amendment No. 1 to the Vernon
Firemen's Association 2016-2019 Memorandum of Understanding to amend the
following provision:
1. Article Three, Section 15, Fire Staff Premium Pay
Human Resources Director Michael Earl reported on the proposed.
No public comment was provided.
It was moved by Davis and seconded by Woodruff -Perez to adopt Resolution No. 2018-10.
Motion carried, 3-0.
Ybarra: Yes
Woodruff -Perez: Yes
Davis: Yes
Martinez: Absent
Lopez: Absent
12. Resolution No. 2018-11 - A Resolution of the City Council of the City of Vernon
declaring the month of April 2018 as "Sexual Assault Awareness Month" and April
25, 2018 as "Denim Day"
Recommendation:
A. Find that the request to adopt the attached resolution proclaiming April 2018 as
"Sexual Assault Awareness Month" and April 25, 2018 as "Denim Day" is exempt
from California Environmental Quality Act ("CEQA") review, because it is an
administrative activity that will not result in direct or indirect physical changes in
the environment, and therefore does not constitute a "project" as defined by CEQA
Guidelines section 15378; and
B. Adopt the attached resolution proclaiming April 2018 as "Sexual Assault
Awareness Month" and April 25, 2018 as "Denim Day" in the City of Vernon in
support of the Peace Over Violence sexual violence education campaign.
Director Earl reported on the proposed.
No public comment was provided.
It was moved by Davis and seconded by Woodruff -Perez adopt Resolution No. 2018-11. Motion
carried, 3-0.
Ybarra: Yes
Woodruff -Perez: Yes
Davis: Yes
Martinez: Absent
Lopez: Absent
Public Works
13. Contract Award for City Contract No. CS -0940: Downey Road Improvements
Recommendation:
A. Find that the award of the proposed Capital Improvement Project at Downey Road
is categorically exempt under the California Environmentally Quality Act (CEQA)
in accordance with CEQA Guidelines Section 15301 (Existing Facilities), part (c)
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(existing highways and streets), because the project is merely to repair existing
streets and involves negligible or no expansion of existing use; and
B. Accept the bid proposal from Hardy & Harper, Inc., as the lowest responsive and
responsible bidder for the Downey Road Improvements Project and reject all other
bids; and
C. Approve and authorize the City Administrator to execute contract CS -0940 in the
amount of $1,828,000 for the Downey Road Improvements Project, for a period not
to exceed 60 calendar days; and
D. Authorize a contingency of $75,000.00 in the event of an unexpected changed
condition in the project and grant authority to the City Administrator to issue a
change order for an amount up to the contingency amount, if necessary.
Public Works Director Daniel Wall reported on the proposed.
No public comment was provided.
Councilmember Davis inquired as to the material used on the road improvements, Director Wall
addressed the technical question.
It was moved by Davis and seconded by Woodruff -Perez to accept the bid proposal from Hardy
& Harper, Inc., as the lowest responsive and responsible bidder for the Downey Road
Improvements Project and reject all other bids, and approve and authorize the City Administrator
to execute contract CS -0940 in the amount of $1,828,000 for the Downey Road Improvements
Project, for a period not to exceed 60 calendar days, and authorize a contingency of $75,000.00 in
the event of an unexpected changed condition in the project and grant authority to the City
Administrator to issue a change order for an amount up to the contingency amount, if necessary.
Motion carried, 3-0.
Ybarra: Yes
Woodruff -Perez: Yes
Davis: Yes
Martinez: Absent
Lopez: Absent
14. Contract Award for City Contract No. CS -0915: Citywide Traffic Signal
Maintenance FY 2018
Recommendation:
A. Find that the proposed Capital Improvement Project for the Citywide Traffic Signal
Maintenance FY 2018 Project throughout the city limits is categorically exempt
under the California Environmental Quality Act (CEQA) in accordance with CEQA
Guidelines Section 15301, Existing Facilities, Class 1, maintenance, because this
project only consists of maintenance and repair of the City's traffic signals; and
4 B. Accept the bid from Siemens Industry Inc. as the only responsive and responsible
bidder; and
C. Approve and authorize the City Administrator to execute a contract in an amount
not to exceed $297,354.00 for the Citywide Traffic Signal Maintenance FY 2018
Project (CS -0915); and
D. Authorize a contingency of $32,646 in the event of an unexpected changed
condition or additional extraordinary maintenance and grant authority to the City
Administrator to issue a change order for an amount up to the contingency amount,
if necessary.
Director Wall reported on the proposed.
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No public comment was provided.
It was moved by Woodruff -Perez and seconded by Davis to accept the bid from Siemens Industry
Inc. as the only responsive and responsible bidder, and approve and authorize the City
Administrator to execute a contract in an amount not to exceed $297,354.00 for the Citywide
Traffic Signal Maintenance FY 2018 Project (CS -0915), and authorize a contingency of $32,646
in the event of an unexpected changed condition or additional extraordinary maintenance and grant
authority to the City Administrator to issue a change order for an amount up to the contingency
amount, if necessary. Motion carried, 3-0.
Ybarra: Yes
Woodruff -Perez: Yes
Davis: Yes
Martinez: Absent
4 Lopez: Absent
ORAL REPORTS
16. City Administrator Reports — brief reports on activities and other brief announcements.
Administrative Analyst Diana Figueroa reported on the following: Various power outages
throughout the City; a March 29th, outreach meeting for customers on their Integrated Resource
Plan development process and Cost of Service Study; Various Fire Department Incidents
throughout the City; March 28th and 29th, Inaugural Aspire Summit; April 17th Open House for
the Regional Training Center; April 19th the annual St. Baldrick's and Children's Hospital Fund
raiser; Various Police Department Incidents throughout the City; May Pt City Council
Harassment Prevention training; The City's Spring Egg-stravaganza took place on March 22na;
March 24th Cesar Chavez Day of Service event hosted by Supervisor Hilda Solis; and Vernon's
General Municipal Election on April l01h
17. City Council Reports —brief AB 1234 reports, or report on: activities, announcements, or
directives to staff.
At 9:18 a.m., the City Council entered into closed session to discuss the following agendized
items:
CLOSED SESSION
18. CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Significant exposure to litigation.
Government Code Section 54956.9(d)(2)
Number of potential cases: 1
19. CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Significant exposure to litigation.
Potential retaliation claim by City employee
Government Code Section 54956.9(e)(2)
Number of potential cases: 1
20. PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE
Government Code Section 54957
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At 9:47 a.m. the City Council exited closed session. City Attorney Hema Patel reported that three
items were discussed and that no reportable action was taken.
With no further business, at 9:47 a.m., Mayor Ybarra adjourned the meeting.
ATTEST:
MarE. Ayala
~" City Jerk
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Yvette Woodruff -Perez
Mayor