20180605 Regular City Council Meeting - MinutesMINUTES OF THE REGULAR CITY COUNCIL MEETING OF THE
CITY OF VERNON HELD TUESDAY, JUNE 5, 2018, IN COUNCIL
CHAMBER OF CITY HALL LOCATED AT 4305 SANTA FE AVENUE,
VERNON, CALIFORNIA
CALL TO ORDER & FLAG SALUTE
The meeting was called to order at 9:01 a.m. by Mayor Woodruff -Perez; Vernon Elementary
School Student led the flag salute.
Members Present: Yvette Woodruff -Perez, William Davis, Luz Martinez, Leticia Lopez, and
Melissa Ybarra
Members Absent: None
CHANGES TO THE AGENDA
Deputy City Clerk Matthew Ceballos announced that there were no changes to the agenda.
PUBLIC COMMENT
Douglas Williams, President of Williams Service Corporation, spoke about the budget, how the
City affects his business, and the future of the City.
Diane Espino, Vernon Elementary School Principal, thanked the City for today's awards and
spoke about the partnership that has been built between the School and the City.
Councilmember Lopez joined the meeting at 9:03 a.m.
PUBLIC HEARING
1) An Ordinance of the City Council of the City of Vernon, California, adding
Article VIII to Chapter 22 of the Vernon Municipal Code to Establish
Residential Preferential Parking Zones and repealing all ordinances or parts of
ordinances in conflict therewith
Recommendation: A. Find that approval of the proposed Ordinance is
exempt from California Environmental Quality Act ("CEQA") review,
because it is not a "project" under CEQA, which is defined as an action
directly undertaken by a public agency which has the potential for resulting in
either a direct physical change in the environment or a reasonably foreseeable
indirect physical change in the environment. See CEQA Guidelines section
15378. Even if the ordinance were to be considered a "project," under CEQA
Guidelines Section 15061(b)(3), the ordinance would be exempt from CEQA
review, because it does not have the potential for causing a significant effect
on the environment, especially where, as here, adoption of the ordinance is
being pursued to provide the legal basis for the City to designate preferential
parking zones. Where it can be seen with certainty that there is no possibility
that the activity in question may have a significant effect on the environment,
the activity is not subject to CEQA. Here, the proposed ordinance involves
amending Chapter 22 of the Vernon Municipal Code, Streets and Sidewalks,
and the establishment of Preferential Parking Zones, which would authorize
the City to adopt a resolution designating a specific area as a preferential
parking zone and will not have any effect on the environment; and
B. Conduct a Public Hearing; and
C. Approve the first reading, and adopt at a subsequent meeting, an ordinance
amending Chapter 22 of the Vernon Municipal Code, Streets and Sidewalks,
by adding Article VIII to establish Residential Preferential Parking Zones.
Public Works Director Daniel Wall reported on the proposed.
Page 1
Regular City Council Meeting
.lune 5, 2018
Councilmember Lopez inquired about the number of parking spaces that would be created,
Director Wall explained how the new zoned residential parking would work.
Councilmember Ybarra inquired about permits, Director Wall explained that future resolutions
would be designate certain areas as preferential or permitted parking.
Mayor Woodruff -Perez opened the public hearing at 9:10 a.m.
No public comment provided.
Mayor Woodruff -Perez closed the public hearing at 9:10 a.m.
It was moved by William Davis and seconded by Melissa Ybarra to: A. Find that approval of the
proposed Ordinance is exempt from California Environmental Quality Act ("CEQA") review,
because it is not a "project" under CEQA, which is defined as an action directly undertaken by a
�-- public agency which has the potential for resulting in either a direct physical change in the
environment or a reasonably foreseeable indirect physical change in the environment. See CEQA
Guidelines section 15378. Even if the ordinance were to be considered a "project," under CEQA
Guidelines Section 15061(b)(3), the ordinance would be exempt from CEQA review, because it
does not have the potential for causing a significant effect on the environment, especially where,
as here, adoption of the ordinance is being pursued to provide the legal basis for the City to
designate preferential parking zones. Where it can be seen with certainty that there is no possibility
that the activity in question may have a significant effect on the environment, the activity is not
subject to CEQA. Here, the proposed ordinance involves amending Chapter 22 of the Vernon
Municipal Code, Streets and Sidewalks, and the establishment of Preferential Parking Zones,
which would authorize the City to adopt a resolution designating a specific area as a preferential
parking zone and will not have any effect on the environment; and B. Conduct a Public Hearing;
and C. Approve the first reading, and adopt at a subsequent meeting, an ordinance amending
Chapter 22 of the Vernon Municipal Code, Streets and Sidewalks, by adding Article VIII to
establish Residential Preferential Parking Zones. Motion carried, 5 - 0.
Yes: Yvette Woodruff -Perez, William Davis, Luz Martinez, Leticia Lopez, Melissa Ybarra
No: None
2) Uncodified Ordinance Approving and Authorizing the Execution of a
Development Agreement between the City of Vernon and the Derby Dolls
Recommendation: A. Find that the proposed action is exempt under the
California Environmental Quality Act ("CEQA") review, because it is
continuing administrative activity that will not result in any direct or indirect
physical changes in the environment, and therefore does not constitute a
"project" as defined by CEQA Guidelines section 15378, and to the extent the
Derby Dolls seek to engage in actual physical construction or development,
such would be subject to separate and independent CEQA review and
analysis; and
B. Conduct a Public Hearing; and
C. Approve the first reading, and adopt at a subsequent meeting, an ordinance
approving and authorizing the execution of a Development Agreement
between the City of Vernon and the Derby Dolls for the purpose of facilitating
the development of the Derby Dolls' program and facility located at 2661 East
46th Street in the City of Vernon.
Director Wall reported on the proposed and briefly explain the process of the agreement and the
term limit.
Mayor Woodruff -Perez opened the public hearing at 9:14 a.m.
Public Comment
Page 2
Regular City Council Meeting
.lune 5, 2018
Melanie Clarkson, Los Angeles Derby Dolls Representative, provided a PowerPoint presentation
regarding the Roller Derby events, junior derby dolls program, the community services, health
welfare, and partnerships with Vernon officials and businesses.
Mayor Woodruff -Perez closed the public hearing at 9:21 a.m.
It was moved by Melissa Ybarra and seconded by Leticia Lopez to: A. Find that the proposed
action is exempt under the California Environmental Quality Act ("CEQA") review, because it is
continuing administrative activity that will not result in any direct or indirect physical changes in
the environment, and therefore does not constitute a "project" as defined by CEQA Guidelines
section 15378, and to the extent the Derby Dolls seek to engage in actual physical construction or
development, such would be subject to separate and independent CEQA review and analysis; and
B. Conduct a Public Hearing; and C. Approve the first reading, and adopt at a subsequent meeting,
an ordinance approving and authorizing the execution of a Development Agreement between the
City of Vernon and the Derby Dolls for the purpose of facilitating the development of the Derby
Dolls' program and facility located at 2661 East 46th Street in the City of Vernon. Motion carried,
5-0.
Yes: Yvette Woodruff -Perez, William Davis, Luz Martinez, Leticia Lopez, Melissa Ybarra
No: None
3) Resolution No. 2018-18- Approving a Budget for the Fiscal Year 2018-2019
Recommendation: A. Find that adoption of the resolution proposed in this
staff report is exempt from the California Environmental Quality Act
("CEQA"), because adoption of the budget is the creation of a government
funding mechanism or other government fiscal activity that does not involve
any commitment to any specific project which may result in a potentially
significant physical impact on the environment and is therefore not a "project"
as defined under Section 15378(b)(4). Further, even if adoption of the budget
were considered a "project," it would be exempt from CEQA review in
accordance with Section 15061(b)(3), the general rule that CEQA only applies
to projects that may have a significant effect on the environment; and
B. Conduct a Public Hearing; and
C. Adopt a resolution approving the citywide balanced budget for fiscal year
2018/2019, with estimated budgeted revenues and expenditures of
$305,240,703.
City Administrator Carlos Fandino reported on the proposed and briefly addressed important
budget details.
Councilmember Ybarra inquired about this fiscal year's budget compared to last year's
budget. Finance Director William Fox responded to her inquiry accordingly.
Mayor Woodruff -Perez opened the public hearing at 9:26 a.m.
Public Comment
Marissa Olguin, Vernon Chamber of Commerce, addressed the Council regarding the budget and
her concerns about the 2018-19 budget, the increase to the public safety budget, and
renegotiation of MOU's with the labor unions.
Mayor Woodruff -Perez closed the public hearing at 9:35 a.m.
It was moved by Luz Martinez and seconded by William Davis to: A. Find that adoption of the
resolution proposed in this staff report is exempt from the California Environmental Quality Act
("CEQA"), because adoption of the budget is the creation of a government funding mechanism or
other government fiscal activity that does not involve any commitment to any specific project
which may result in a potentially significant physical impact on the environment and is therefore
not a "project" as defined under Section 15378(b)(4). Further, even if adoption of the budget were
considered a "project," it would be exempt from CEQA review in accordance with Section
15061(b)(3), the general rule that CEQA only applies to projects that may have a significant effect
Page 3
Regular City Council Meeting
.lune 5. 2018
on the environment; and B. Conduct a Public Hearing; and C. Adopt a resolution approving the
citywide balanced budget for fiscal year 2018/2019, with estimated budgeted revenues and
expenditures of $305,240,703. Motion carried, 5 - 0.
Yes: Yvette Woodruff -Perez, William Davis, Luz Martinez, Leticia Lopez, Melissa Ybarra
No: None
4) Resolution No. 2018-19 — Adopting an Appropriation Limit for the 2018-2019
Fiscal Year, Pursuant to Government Code Section 7910
Recommendation: A. Find that adoption of the Fiscal Year 2018-2019
Appropriation Limit proposed in this staff report is exempt under the
California Environmental Quality Act (CEQA), because such action is a
government fiscal activity that will not result in direct or indirect physical
changes in the environment, and therefore does not constitute a "project" as
defined by CEQA Guidelines Section 15378; and
B. Conduct a Public Hearing; and
C. Adopt the attached resolution establishing the City's Appropriation Limit
for the Fiscal Year 2018-2019 in the amount of $985,664,603 based on the
percentage change in the Nonresidential Construction and County Population.
Finance Director Fox reported on the proposed.
Mayor Woodruff -Perez opened the public hearing at 9:40 a.m.
No public comment provided.
Mayor Woodruff -Perez closed the public hearing at 9:40 a.m.
It was moved by William Davis and seconded by Luz Martinez to: A. Find that adoption of the
Fiscal Year 2018-2019 Appropriation Limit proposed in this staff report is exempt under the
California Environmental Quality Act (CEQA), because such action is a government fiscal activity
that will not result in direct or indirect physical changes in the environment, and therefore does not
constitute a "project" as defined by CEQA Guidelines Section 15378; and B. Conduct a Public
Hearing; and C. Adopt the attached resolution establishing the City's Appropriation Limit for the
Fiscal Year 2018-2019 in the amount of $985,664,603 based on the percentage change in the
Nonresidential Construction and County Population. Motion carried, 5 - 0.
Yes: Yvette Woodruff -Perez, William Davis, Luz Martinez, Leticia Lopez, Melissa Ybarra
No: None
PRESENTATION
5) Drug Abuse Resistance Education (D.A.R.E.) Program Essay Awards
Presentation by: Chief of Police, Anthony Miranda
Recommendation: No action required by City Council. This is a presentation
only.
Alexy Escobedo briefly spoke about the D.A.R.E. program. Mayor Woodruff -Perez presented
the three essay winners with certificates, gift cards, and backpacks.
First place: Cathia Garcia
Second place: Catherine Castillo
Third place: Dawson Rios
6) Presentation of Grantee Certificates and Report on FY 2018/2019 Docket III
Grants Awarded by Vernon CommUNITY Fund Grant Committee
Recommendation: A. Find that receiving this report on grants awarded by
the Vernon CommUNITY Fund Grant Committee is exempt from California
Page 4
Regular City Council Meeting
June 5, 2018
Environmental Quality Act ("CEQA") review, because it is an administrative
action that will not result in direct or indirect physical changes in the
environment and, therefore, does not constitute a "project" as defined by
CEQA Guidelines section 15378; and
B. Present Certificates to FY 2018/2019 Docket III Grant Recipients; and
C. Receive and file this report, as it is being provided for informational
purposes only pursuant to Section 2.167(e) of the Vernon Municipal Code.
Deputy City Clerk Ceballos introduced the item.
No public comment provided.
It was moved by Melissa Ybarra and seconded by Luz Martinez to: A. Find that receiving this
report on grants awarded by the Vernon CommUNITY Fund Grant Committee is exempt from
California Environmental Quality Act ("CEQA") review, because it is an administrative action
that will not result in direct or indirect physical changes in the environment and, therefore, does
not constitute a "project" as defined by CEQA Guidelines section 15378; and B. Present
Certificates to FY 2018/2019 Docket III Grant Recipients; and C. Receive and file this report, as
it is being provided for informational purposes only pursuant to Section 2.167(e) of the Vernon
Municipal Code. Motion carried, 5 - 0.
Yes: Yvette Woodruff -Perez, William Davis, Luz Martinez, Leticia Lopez, Melissa Ybarra
No: None
Deputy City Clerk Ceballos read the organization who received a Grantee Certificate. Mayor
Woodruff -Perez presented the Grantee Certificates to the following representatives in
attendance:
Lisa Baca, California Latino Leadership Institute
Adam Somers, Libros Schmibros
Hilary Mandel, LA Family Housing
7) Award of Certificates of Achievement to the Vernon City Elementary
Robotics Team
Recommendation: No action required by City Council. This is a presentation
only.
City Administrator Fandino provided a brief oral presentation and introduced the Vernon
Elementary Robotics Team.
Mayor Woodruff -Perez presented the Robotics Team with award certificates of achievement.
The Robotics Team then demonstrated the capabilities and use of their robot.
CONSENT CALENDAR
8) Approval of an Amendment No. 3 to the Attorney Services Agreement
(Litigation) between the City of Vernon and Rutan & Tucker, LLP regarding
specialized litigation and legal advisory services
Recommendation: A. Find that approval of the proposed Amendment No. 3
to the City's agreement with Rutan & Tucker, LLP is exempt from California
Environmental Quality Act ("CEQA") review, because it is a continuing
administrative and fiscal activity that will not result in direct or indirect
physical changes in the environment, and therefore does not constitute a
"project" as defined by CEQA Guidelines section 15378; and
B. Authorize the City Administrator to enter into an Amendment No. 3 to the
Attorney Services Agreement (Litigation) between the City of Vernon and
Rutan & Tucker, LLP in substantially the same form as submitted herewith,
for an additional amount not to exceed $150,000.00.
Page 5
Regular City Council Meeting
June 5, 2018
9) Approval of an Amendment No. 1 to the Attorney Services Agreement
(Transactional) between the City of Vernon and Best Best & Krieger LLP to
provide legal services regarding employment and general municipal matters
Recommendation: A. Find that approval of the proposed Amendment No. 1
to the City's agreement with Best Best & Krieger LLP is exempt from
California Environmental Quality Act ("CEQA") review, because it is a
continuing administrative and fiscal activity that will not result in direct or
indirect physical changes in the environment, and therefore does not constitute
a "project" as defined by CEQA Guidelines section 15378; and
B. Authorize the City Administrator to enter into an Amendment No. 1 to the
Attorney Services Agreement (Transactional) between the City of Vernon and
Best Best & Krieger LLP, in substantially the same form as submitted
herewith, for an additional amount not to exceed $125,000.00.
10) Claim for Damages from A. Peter received May 17, 2018
Recommendation: A. Receive and File
11) Claim for Damages from Hugo Rios received May 21, 2018
Recommendation: A. Receive and File
12) Minutes of the Regular City Council Meeting Held May 15, 2018
Recommendation: A. Receive and File
13) Minutes of the Special City Council Meeting Held May 23, 2018
Recommendation: A. Receive and File
14) Ratification of Warrant Registers to Record Voided Checks
Recommendation: A. Ratify the following warrant register to record voided
checks:
1) General Account Warrant Register No. 1494 to record voided Check No.
357650 in the amount of $2,195.00.
15) Approval of General Account Warrant Register No. 1495 Covering the Period
of May 08 through May 28, 2018
Recommendation: A. Approve General Account Warrant Register No. 1495
which totals $661,882.67 and consists of the following:
1) Ratification of electronic payments totaling $258,830.30.
2) Ratification of the issuance of early checks totaling $346,073.43.
3) Authorization to issue pending checks totaling $56,978.94.
16) Approval of Public Utilities Account Warrant Register No. 460 Covering the
Period of May 08 through May 28, 2018
Recommendation: A. Approve Public Utilities Account Warrant Register
No. 460 which totals $7,960,539.43 and consists of the following:
1) Ratification of electronic payments totaling $7,952,189.94.
2) Ratification of the issuance of early checks totaling $8,349.49.
17) Approval of Gas Account Warrant Register No. 248 Covering the Period of
May 08 through May 28, 2018
Recommendation: A. Approve Gas Account Warrant Register No. 248
which totals $448,683.39 and consists of the following:
1) Ratification of electronic payments totaling $424,116.70.
2) Ratification of the issuance of early checks totaling $24,566.69.
Page 6
Regular City Council Meeting
June 5, 2018
18) Approval of Operating Account Warrant Register No. 1 Covering the Period
of May 08 through May 28, 2018
Recommendation: A. Approve Operating Account Warrant Register No. 1
which totals $74,489.27 and consists of the following:
1) Ratification of electronic payments totaling $16,796.66.
2) Ratification of the issuance of early checks totaling $57,692.61.
19) Resolution No. 2018-20 - Adopting an Annual Statement of Investment Policy
for Fiscal Year 2018-2019 and Delegating Investment Authority to the
Finance Director/City Treasurer
Recommendation: A. Find that approval of the investment policy for Fiscal
Year 2018-2019 is exempt under the California Environmental Quality Act
(CEQA), because it is a government fiscal activity that will not result in direct
or indirect physical changes in the environment, and therefore does not
constitute a "project" as defined by CEQA Guidelines Section 15378; and
B. Adopt a resolution approving the Annual Statement of Investment Policy
for Fiscal Year 2018-2019 and delegating investment authority to the Finance
Director/City Treasurer. The investment policy requires an annual approval by
City Council. Such approval is performed annually through the review of any
updates and reaffirming the investment policy in effect.
20) Vernon Police Department Activity Log and Statistical Summary for the
period of May 1 through May 15, 2018
Recommendation: A. Receive and file.
21) Resolution No. 2018-21 - of the City Council of the City of Vernon
approving and authorizing the execution of an agreement for continuation and
upgrade of dedicated internet access services under the Business Markets
Master Service Agreement by and between the City of Vernon and Level 3
Communications, LLC for dedicated internet access services
Recommendation: A. Find that the proposed action is exempt under the
California Environmental Quality Act ("CEQA") review, because it is a
continuing administrative activity that will not result in direct or indirect
physical changes in the environment and therefore does not constitute a
"project" as defined by CEQA Guidelines section 15378; and
B. Adopt a Resolution approving and authorizing the execution of an
agreement with Level 3 Communications, LLC for continuation and upgrade
of dedicated internet access services for a one-year period effective July 1,
2017, for an amount not -to -exceed $45,000.
22) Resolution No. 2018-17 - To Adopt a Project Funded by Senate Bill 1 The
Road Repair and Accountability Act for Fiscal Year 2018-2019
Recommendation: A. Find that the approval of the proposed action, does not
constitute a "project" pursuant to sections 15378(b)(2) and (4) of the
Guidelines to the California Environmental Quality Act ("CEQA"), because it
constitutes an administrative activity and government funding mechanism that
does not involve any commitment to any specific project which may result in
a potentially significant impact on the environment; and even if the adoption
of the proposed resolution did constitute a project, it would be exempt from
CEQA in accordance with CEQA Guidelines Sections 15302, because the
proposed project consists of the replacement of existing structures and
facilities where the new structure will be located on the same site as the
structure replaced and will have substantially the same purpose and capacity
as the structure replaced; and 15061(b)(3), the general rule that CEQA only
applies to projects that may have a significant effect on the environment; and
B. Adopt a resolution adopting a project funded by Senate Bill 1: The Road
Repair and Accountability Act for Fiscal Year 2018/2019.
Page 7
Regular City Council Meeting
.June 5, 2018
23) Approval of Amendment No. 1 to Contract CS -0599 with Santa Fe Building
Maintenance for Professional Janitorial Services
Recommendation: A. Find that approval of the proposed amendment to the
Agreement with Santa Fe Building Maintenance is exempt from California
Environmental Quality Act (CEQA) review, because it is an administrative
activity that will not result in direct or indirect physical changes in the
environment, and therefore is not a "project' as defined by CEQA Guidelines,
Section 15378; and
B. Approve Amendment No. 1 to Contract CS -0599, in substantially the same
form as submitted herewith, for the purpose of providing a ninety (90) day
extension to the Services Agreement with Santa Fe Building Maintenance and
increasing the not -to -exceed amount to $320,834 from $303,948 over the term
of the contract (a difference of $16,886); and
C. Authorize the City Administrator to execute Amendment No. 1 to extend
the agreement with Santa Fe Building Maintenance for ninety (90) days from
June 30, 2018 to September 27, 2018, or as soon as the City secures a vendor
for the subject services.
24) Public Works Department April 2018 Monthly Building Report
Recommendation: A. Receive and File.
25) Acceptance of Electrical Easement at 3003 Leonis Boulevard (APN 6303-
021-010)
Recommendation: A. Find that the acceptance of the Electrical Easement
proposed in this staff report is not a "project" as that term is defined under the
California Environmental Quality Act (CEQA) Guidelines Section 15378, and
even if it were a project, it would be categorically exempt in accordance with
CEQA Guidelines Sections 15301 (maintenance, repair or minor alteration of
an existing facility and involves negligible or no expansion of an existing use)
and 15061(b)(3) (general rule that CEQA only applies to projects that may
have a significant effect on the environment); and
B. Accept the Electrical Easement, in substantially the same form as attached
to this staff report, and authorize the Mayor to execute the Certificate of
Acceptance.
It was moved by William Davis and seconded by Luz Martinez to approve items 8 through 25 on
the consent calendar. Motion carried, 5 - 0.
Yes: Yvette Woodruff -Perez, William Davis, Luz Martinez, Leticia Lopez, Melissa Ybarra
No: None
ORDINANCE
26) Ordinance No. 1253 Approving and Authorizing the Execution of a Sales Tax
Sharing Agreement between the City of Vernon and National Ready Mixed
Concrete Company
Recommendation: A. Find that approval of the proposed Sales Tax Sharing
agreement is exempt from California Environmental Quality Act ("CEQA")
review, because it is a continuing administrative activity that will not result in
direct or indirect physical changes in the environment, and therefore does not
constitute a "project" as defined by CEQA Guidelines section 15378, and to
the extent National Ready Mixed Concrete Company seeks to engage in actual
physical construction or development, such would be subject to separate and
independent CEQA review and analysis; and
B. Approve the second reading and adopt Ordinance No. 1253 approving and
authorizing the execution of a sales tax sharing agreement between the City of
Vernon and National Ready Mixed Concrete Company for the purpose of
Page 8
Regular City Council Meeting
.June 5, 2018
facilitating the development of a Point of Sale facility on the site located at
2626 East 26th Street in the City of Vernon.
Public Works Director Daniel Wall reported on the proposed.
No public comment provided.
It was moved by Luz Martinez and seconded by Leticia Lopez to: A. Find that approval of the
proposed Sales Tax Sharing agreement is exempt from California Environmental Quality Act
("CEQA") review, because it is a continuing administrative activity that will not result in direct
or indirect physical changes in the environment, and therefore does not constitute a "project" as
defined by CEQA Guidelines section 15378, and to the extent National Ready Mixed Concrete
Company seeks to engage in actual physical construction or development, such would be subject
to separate and independent CEQA review and analysis; and B. Approve the second reading and
adopt Ordinance No. 1253 approving and authorizing the execution of a sales tax sharing
agreement between the City of Vernon and National Ready Mixed Concrete Company for the
purpose of facilitating the development of a Point of Sale facility on the site located at 2626 East
26th Street in the City of Vernon. Motion carried, 5 - 0.
Yes: Yvette Woodruff -Perez, William Davis, Luz Martinez, Leticia Lopez, Melissa Ybarra
No: None
NEW BUSINESS
27) Contract Award for Bid Specification #SG -2018-1: Furnish and Deliver 27KV
Medium Voltage Metal Clad Switchgear for Public Utilities Department
Recommendation: A. Find that approval of the proposed purchase of
medium voltage Metal Clad Switchgear is exempt from California
Environmental Quality Act (CEQA) review, because such purchase is a
continuing administrative activity that will not result in direct or indirect
physical changes in the environment, and therefore does not constitute a
"project" as defined by CEQA Guidelines Section 15378, and that even if
such purchase were a project, it would be categorically exempt in accordance
with CEQA Guidelines section 15301, because it consists of the maintenance,
repair or minor alteration of existing equipment and involves negligible or no
expansion of an existing use; and
B. Accept the bid from Myers Power Products, Inc., ("Myers") as the lowest
responsive and responsible bidder and reject all other bids; and
C. Authorize the issuance of a purchase contract with Myers to furnish and
deliver two 27KV Medium Voltage Metal Clad Switchgear (Bid Specification
#SG -2018-1) on a two (2) year term, for a not to exceed amount of
$322,887.04; and
D. Authorize a contingency amount of $40,000 in the event of an unexpected
changed condition and grant authority to the City Administrator to issue
change orders up to the contingency amount, if necessary.
General Manager Kelly Nguyen reported on the proposed.
It was moved by William Davis and seconded by Luz Martinez to: A. Find that approval of the
proposed purchase of medium voltage Metal Clad Switchgear is exempt from California
Environmental Quality Act (CEQA) review, because such purchase is a continuing administrative
activity that will not result in direct or indirect physical changes in the environment, and therefore
does not constitute a "project" as defined by CEQA Guidelines Section 15378, and that even if
such purchase were a project, it would be categorically exempt in accordance with CEQA
Guidelines section 15301, because it consists of the maintenance, repair or minor alteration of
existing equipment and involves negligible or no expansion of an existing use; and B. Accept the
bid from Myers Power Products, Inc., ("Myers") as the lowest responsive and responsible bidder
and reject all other bids; and C. Authorize the issuance of a purchase contract with Myers to
furnish and deliver two 27KV Medium Voltage Metal Clad Switchgear (Bid Specification #SG -
Page 9
Regular City Council Mcetin
June 5, 2018
2018-1) on a two (2) year term, for a not to exceed amount of $322,887.04; and D. Authorize a
contingency amount of $40,000 in the event of an unexpected changed condition and grant
authority to the City Administrator to issue change orders up to the contingency amount, if
necessary. Motion carried, 5 - 0.
Yes: Yvette Woodruff -Perez, William Davis, Luz Martinez, Leticia Lopez, Melissa Ybarra
No: None
28) Ratification and Approval of Additional Funds for FY 2017-2018 Purchase
Orders and Approval of a FY 2018-2019 Blanket Purchase Order with
Schweitzer Engineering Laboratories, Inc. c/o Matzinger-Keegan Inc.
Recommendation: A. Find that approval of additional funds is exempt under
the California Environmental Quality Act ("CEQA"), because it is an
administrative activity that will not result in direct or indirect physical
changes in the environment, and therefore does not constitute a "project" as
defined by CEQA Guidelines section 15378; and even if it were considered to
be a "project," the proposed action is exempt from CEQA review, in
accordance with CEQA Guidelines § 15302, because the proposed project
consists of the replacement or reconstruction of existing equipment where the
new equipment will be located on the same site as the equipment replaced and
will have substantially the same purpose and capacity as the equipment
replaced; and
B. Ratify three separate supplementary equipment purchase orders with SEL
for a combined total of $13,941.69 as follows:
1.) PO 055.0002625 in the amount of $413.36 for the purchase of Fiber -Optic
Cable and Transceivers; and
2.) PO 055.0002632 in the amount of $646.05 for the purchase of SFP
Transceivers; and
3.) PO 055.0002631 in the amount of $755.53 for the purchase of various
cables, antennas, and related accessories; and
4.) PO 055.0002579 in the amount of $12,126.75 for the purchase of Managed
Ethernet Switch equipment; and
C. Approve additional funds in the amount of $4,000 for the issuance of
future purchase orders with Schweitzer Engineering Laboratories, Inc.
("SEL") c/o Martzinger-Keegan, Inc. ("MKI") as may be required for
purchases during the remainder of fiscal year 2017-2018; and
D. Approve the issuance of a Blanket Purchase Order with Schweitzer
Engineering Laboratories, Inc. ("SEL") c/o Matzinger-Keegan, Inc. ("MKI")
in an amount not to exceed $20,000 for fiscal year 2018-2019.
General Manager Nguyen reported on the proposed.
It was moved by Melissa Ybarra and seconded by Luz Martinez to: A. Find that approval of
additional funds is exempt under the California Environmental Quality Act ("CEQA"), because it
is an administrative activity that will not result in direct or indirect physical changes in the
environment, and therefore does not constitute a "project" as defined by CEQA Guidelines section
15378; and even if it were considered to be a "project," the proposed action is exempt from CEQA
review, in accordance with CEQA Guidelines § 15302, because the proposed project consists of
the replacement or reconstruction of existing equipment where the new equipment will be located
on the same site as the equipment replaced and will have substantially the same purpose and
capacity as the equipment replaced; and B. Ratify three separate supplementary equipment
purchase orders with SEL for a combined total of $13,941.69 as follows:
1.) PO 055.0002625 in the amount of $413.36 for the purchase of Fiber -Optic Cable and
Transceivers; and
2.) PO 055.0002632 in the amount of $646.05 for the purchase of SFP Transceivers; and
3.) PO 055.0002631 in the amount of $755.53 for the purchase of various cables, antennas, and
related accessories; and
4.) PO 055.0002579 in the amount of $12,126.75 for the purchase of Managed Ethernet Switch
equipment; and C. Approve additional funds in the amount of $4,000 for the issuance of future
Page 10
ReOUlar City Council Meeting
June 5, 2018
purchase orders with Schweitzer Engineering Laboratories, Inc. ("SEL") c/o Martzinger-Keegan,
Inc. ("MKI") as may be required for purchases during the remainder of fiscal year 2017-2018; and
D. Approve the issuance of a Blanket Purchase Order with Schweitzer Engineering Laboratories,
Inc. ("SEL") c/o Matzinger-Keegan, Inc. ("MKI") in an amount not to exceed $20,000 for fiscal
year 2018-2019. Motion carried, 5 - 0.
Yes: Yvette Woodruff -Perez, William Davis, Luz Martinez, Leticia Lopez, Melissa Ybarra
No: None
29) LA River Path Feasibility Study
Recommendation: A. Find that the proposed action is statutorily exempt
from California Environmental Quality Act ("CEQA") review, in accordance
with CEQA Guidelines § 15262, because the project only involves feasibility
or planning studies for possible future actions which the City has not
approved, adopted, or funded.
B. Receive and file a copy of the LA River Path Feasibility Study.
Director Wall reported on the proposed.
Councilmember Martinez inquired if this was only a study. Director Wall addressed her
question and explained that this was a receive and file item.
It was moved by William Davis and seconded by Luz Martinez to: A. Find that the proposed action
is statutorily exempt from California Environmental Quality Act ("CEQA") review, in accordance
with CEQA Guidelines § 15262, because the project only involves feasibility or planning studies
for possible future actions which the City has not approved, adopted, or funded.; and B. Receive
and file a copy of the LA River Path Feasibility Study. Motion carried, 5 - 0.
Yes: Yvette Woodruff -Perez, William Davis, Luz Martinez, Leticia Lopez, Melissa Ybarra
No: None
ORAL REPORTS
City Administrator Fandino Reported on the following: power outrages experienced by Vernon
Utilities (provided a brief PowerPoint presentation); Fire Department recent events, fire
incidents, and trainings (provided a brief PowerPoint presentation); Vernon Police Department
DUI check points; various Police Department incidents; concluding the budget process; and The
Gateway Cities Council of Governments Regional Conference on June 15 -16th.
The City Council entered closed session at 10:18 a.m.
CLOSED SESSION
30) CONFERENCE WITH LEGAL COUNSEL --EXISTING LITIGATION
Government Code Section 54956.9(d)(1)
Bruce V. Malkenhorst, Sr. v. Ca1PERS, City of Vernon
Los Angeles Superior Court, Case No. BS 159589
31) CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Significant exposure to litigation.
Government Code Section 54956.9(d)(2)
Number of potential cases: 1
At 10:31 a.m. the City Council exited closed session. City Attorney Hema Patel reported that
two items were discussed and that no reportable action was taken.
ADJOURNMENT
Page 11
Regular City Council Meeting
Tune 5, 2018
With no further business, at 10:31 a.m., Mayor Woodruff -Perez adjourned the meeting.
ATTR
-4 Maria E. Ayala
City Clerk
Page 12
iLB,
Yvette Woodruff -Perez
Mayor