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20180717 Regular City Council Meeting - MinutesMINUTES OF THE REGULAR CITY COUNCIL MEETING OF THE CITY OF VERNON HELD TUESDAY, JULY 17, 2018, IN COUNCIL CHAMBER OF CITY HALL LOCATED AT 4305 SANTA FE AVENUE, VERNON, CALIFORNIA CALL TO ORDER & FLAG SALUTE The meeting was called to order at 9:00 a.m. by Mayor Pro-Tem William Davis; Fire Chief Bruce English led the flag salute. Members Present: William Davis, Luz Martinez, Leticia Lopez, Melissa Ybarra Members Absent: Yvette Woodruff -Perez CHANGES TO THE AGENDA City Clerk Maria Ayala announced that there were no changes to the agenda. PUBLIC COMMENT No public comment provided. PRESENTATION 1) Canine Retirement Proclamation Recommendation: A. The Police Department will conduct a presentation commending Police Canine Handler Oscar Zozaya for his commitment to the Police Canine Program and recognize retired police canine "Doby." City Clerk Maria Ayala read the proclamation. Councilmember Lopez joined the meeting at 9:02 a.m. Mayor Pro-Tem Davis said a few words in thanks for Officer Zozaya and Canine Doby. Officer Zozaya said a few words about his partner, Police Chief Anthony presented officer Zozaya and Canine Doby with a plaque of recognition. 2) Recognition of Retired Employee - Andrew G. Thompson, Street Maintenance Worker, Senior Recommendation: A. It is recommended that the City Council acknowledge and present a proclamation to retired employee Andrew G. Thompson, Street Maintenance Worker, Senior in recognition of his dedicated service to the City of Vernon. City Clerk Ayala read the proclamation. Mayor -Pro Tern Davis presented the proclamation to Andrew G. Thompson. 3) Badge Presentation Ceremony Presentation by: Fire Chief, Bruce K. English Recommendation: No action required by City Council. This is a presentation only. Fire Chief Bruce English presented the badge to John Paul Vittorio and said a few words about his background and his promotion. John Paul Vittorio's parents pinned the badge to his uniform. 4) Employee Service Pin Awards for June 2018 I— Regular City Council Meeting .lulu 17, 2018 _ __ A OR Recommendation: No action required by City Council. This is a presentation only. Human Resources Director Earl announced the service pin awards to Vickie Harris -Trigg and Alexandra Ronquillo, who were both in attendance. 5) A presentation from Evan Brooks Associates, Inc. for the Vernon -Huntington Park Open Streets Event Recommendation: No action required by City Council. This is a presentation only. Cristina Cardenas, Evan Brooks and Associates, provided a PowerPoint Presentation. CONSENT CALENDAR 6) Claim for Damages from P. Tillman received June 18, 2018 Recommendation: A. Receive and File 7) Minutes of the Regular City Council Meeting held June 19, 2018 Recommendation: A. Receive and File 8) City of Vernon Budget Book for Fiscal Year 2018/2019 Recommendation: A. Find that receiving this report on the fiscal year 2018/2019 Budget Book is exempt from California Environmental Quality Act ("CEQA") review, because it is an administrative action that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a "project" as defined by CEQA Guidelines section 15378; and B. Receive and file, as this item is for informational purposes only. 9) Council Conference Attendance Report Recommendation: A. Find that receiving this Council Conference Attendance Report is exempt from California Environmental Quality Act ("CEQA") review, because it is an administrative activity of government that will not result in direct or indirect physical changes in the environment and therefore does not constitute a "project" as defined by CEQA Guidelines section 15378; and B. Receive and file 10) Ratification of Warrant Registers to Record Voided Checks Recommendation: A. Ratify the following warrant registers to record voided checks: 1) General Account Warrant Register No. 1488 to record voided Check No. 357008 in the amount of $125.00. 2) General Account Warrant Register No. 1496 to record voided Check No. 357832 in the amount of $99.21. 11) Approval of Operating Account Warrant Register No. 3 Covering the Period of June 12 through July 09, 2018 Recommendation: A. Approve Operating Account Warrant Register No. 3 which totals $14,545,959.38 and consists of the following: 1) Ratification of electronic payments totaling $13,165,174.42. 2) Ratification of the issuance of early checks totaling $1,311,201.24. 3) Authorization to issue pending checks totaling $69,583.72. 4) Voided check No. 600129 totaling $3,451.42. Page 2 Regular City Council Meeting July 17. 2018 12) Approval of City Payroll Warrant Register No. 745 Covering the Period of June 01 through June 30, 2018 Recommendation: A. Approve City Payroll Warrant Register No. 745 which totals $2,941,772.13 and consists of the following: 1) Ratification of direct deposits, checks and taxes totaling $2,324,241.99. 2) Checks and electronic fund transfers (EFT) paid through General bank account totaling $617,530.14. 13) Approval of RDA Obligation Retirement Account Warrant Register No. 44 Covering the Period of April 24 through July 09, 2018 Recommendation: A. Approve RDA Obligation Retirement Account Warrant Register No. 44 which totals $3,405.60 and consists of the following: 1) Ratification of electronic payments totaling $3,405.60. 14) Fire Department Activity Report for the Period of June 1 through June 15, 2018 Recommendation: A. Receive and file. 15) Approval of Recommended Job Description Revisions for Four Classifications Recommendation: A. Find that approval of the attached job description revisions in this staff report is exempt from California Environmental Quality Act (CEQA) review because it is an administrative activity that will not result in direct or indirect physical changes in the environment and therefore does not constitute a "project" as defined by CEQA Guidelines Section 15378; and B. Approve the attached recommended job description revisions for the four classification titles listed below: Mechanic Mechanic, Senior Mechanic, Lead Environmental Health Specialist, Temporary 16) Approval of a Canine Purchase/Transfer Agreement with Vernon Police Officer Oscar Zozaya Recommendation: A. Find that approval of the proposed actions is exempt from California Environmental Quality Act ("CEQA") review, because it is an administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a "project" as defined by CEQA Guidelines section 15378; and B. Approve the proposed Police Canine Purchase/Transfer Agreement for the purpose of transferring ownership of retiring Vernon Police Canine Doby to Police Officer Oscar Zozaya effective July 17, 2018; and C. Authorize the City Administrator to execute the Police Canine Purchase/Transfer Agreement, in substantially the same form as submitted herewith. 17) Vernon Police Department Activity Log and Statistical Summary for the period of June 1 through June 15, 2018 Recommendation: A. Receive and file. 18) Approval to Submit Request for Disbursement of Funds from Escrow Agent Commonwealth Land Title Company related to the Added Facilities Agreement with rPlanetEarth Los Angeles, LLC Page 3 Regular City Council Meeting .July 17, 2018 Recommendation: A. Find that the proposed action is exempt under the California Environmental Quality Act ("CEQA"), because it is an administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a "project" as defined by CEQA Guidelines section 15378; B. Authorize the proposed request for Disbursement No. 1 of the existing Added Facilities Agreement with rPlanetEarth Los Angeles, LLC, in substantially the same form as submitted herewith, for electric service delivery in the amount of $723,155.58. 19) Resolution No. 2018-23 - A Resolution Approving and Authorizing the Execution Of An Optical Fiber Use Agreement with C.R. Laurence International, Inc. for Use of the City's Fiber Optic Network Recommendation: A. Find that the adoption of the proposed resolution is exempt under the California Environmental Quality Act (CEQA) in `- accordance with CEQA Guidelines Section 15301(b) which exempts minor extensions of utility services involving negligible or no expansion of use beyond that existing at the time of the lead agency's determination, and under Section 15061(b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment, because the proposed resolution will not require any construction, and the only physical change to the environment is stringing a few hundred feet of fiber optic cabling (of roughly '/z inch in diameter) from existing utility poles onto private property; and B. Adopt a Resolution Approving and Authorizing the Execution of an Optical Fiber Use Agreement with C.R. Laurence International, Inc. for the Use of the City's Fiber Optic Network. 20) Public Works Department May 2018 Monthly Building Report Recommendation: A. Receive and File. 21) Resolution No. 2018-24 - A Resolution Approving the Agreement for Billing of Direct Assessments with the Los Angeles County Auditor -Controller to Collect and Distribute the Warehouse Special Parcel Tax for Fiscal Year 2018/2019 Recommendation: A. Find that the approval of the proposed resolution does not constitute a "project" pursuant to sections 15378(b)(2) and (4) of the Guidelines to the California Environmental Quality Act ("CEQA"), because it constitutes an administrative activity and government funding mechanism that does not involve any commitment to any specific project which may result in a potentially significant impact on the environment; and even if the adoption of the proposed resolution did constitute a project, it would be exempt from CEQA in accordance with Section 15061(b)(3), the general rule that CEQA only applies to projects that may have a significant effect on the environment; and B. Adopt a resolution approving and authorizing the Finance Director to execute an Agreement for Billing of Direct Assessments (Warehouse Special Parcel Tax) with the Los Angeles County Auditor -Controller's Office for the collection and distribution of the Warehouse Special Parcel Tax for Fiscal Year 2018/2019; and C. Authorize the Finance Director to file the Agency Information Sheet with the County of Los Angeles Auditor -Controller for the Warehouse Special Parcel Tax. 22) Resolution No. 2018-25 - A Resolution Approving the Agreement for Billing of Direct Assessments with the Los Angeles County Auditor -Controller to Collect and Distribute the Public Safety Special Parcel Tax for Fiscal Year 2018/2019 Page 4 Re-ular City Council Meeting July 17, 2018 Recommendation: A. Find that the approval of the proposed resolution does not constitute a "project" pursuant to sections 15378(b)(2) and (4) of the Guidelines to the California Environmental Quality Act ("CEQA"), because it constitutes an administrative activity and government funding mechanism that does not involve any commitment to any specific project which may result in a potentially significant impact on the environment; and even if the adoption of the proposed resolution did constitute a project, it would be exempt from CEQA in accordance with Section 15061(b)(3), the general rule that CEQA only applies to projects that may have a significant effect on the environment; and B. Adopt a resolution approving and authorizing the Finance Director to execute an Agreement for Billing of Direct Assessments (Public Safety Special Parcel Tax) with the Los Angeles County Auditor -Controller for the collection and distribution of the Public Safety Special Parcel Tax for Fiscal Year 2018/2019; and C. Authorize the Finance Director to file the Agency Information Sheet with the Los Angeles County Auditor -Controller for the Public Safety Special Parcel Tax. 23) Resolution No. 2018-26 - A Resolution Approving the Warehouse Special Parcel Tax Rate Adjustment for Fiscal Year 2018/2019 Recommendation: A. Find that the approval of the proposed resolution does not constitute a "project" pursuant to sections 15378(b)(2) and (4) of the Guidelines to the California Environmental Quality Act ("CEQA"), because it constitutes an administrative activity and government funding mechanism that does not involve any commitment to any specific project which may result in a potentially significant impact on the environment; and even if the adoption of the proposed resolution did constitute a project, it would be exempt from CEQA in accordance with Section 15061(b)(3), the general rule that CEQA only applies to projects that may have a significant effect on the environment; and B. Adopt a resolution setting the Warehouse Special Parcel Tax rate at $32.019 per 100 square feet of gross area of land for Fiscal Year 2018/2019 and submitting the Warehouse Special Parcel Tax List to the Los Angeles County Auditor -Controller. 24) Resolution No. 2018-27 - A Resolution Approving the Public Safety Special Parcel Tax Rate Adjustment for Fiscal Year 2018/2019 Recommendation: A. Find that the approval of the proposed resolution does not constitute a "project" pursuant to sections 15378(b)(2) and (4) of the Guidelines to the California Environmental Quality Act ("CEQA"), because it constitutes an administrative activity and government funding mechanism that does not involve any commitment to any specific project which may result in a potentially significant impact on the environment; and even if the adoption of the proposed resolution did constitute a project, it would be exempt from CEQA in accordance with Section 15061(b)(3), the general rule that CEQA only applies to projects that may have a significant effect on the environment; and B. Adopt a resolution setting the Public Safety Special Parcel Tax rate at $0.03302 per square foot of taxable parcel area for Fiscal Year 2018/2019 and submitting the Public Safety Special Parcel Tax List to the Los Angeles County Auditor Controller. 25) Acceptance of Electrical Easement at 2825 44th Street (APN 6303-013-057) Recommendation: A. Find that the acceptance of the Electrical Easement proposed in this staff report is not a "project" as that term is defined under the Page 5 Re-ular City Council Meeting July 17, 2018 California Environmental Quality Act (CEQA) Guidelines Section 15378, and even if it were a project, it would be categorically exempt in accordance with CEQA Guidelines Sections 15301 (maintenance, repair or minor alteration of an existing facility and involves negligible or no expansion of an existing use) and 15061(b)(3) (general rule that CEQA only applies to projects that may have a significant effect on the environment); and B. Accept the Electrical Easement, in substantially the same form as attached to this staff report, and authorize the Mayor to execute the Certificate of Acceptance. No public comment provided. It was moved by Melissa Ybarra and seconded by Leticia Lopez to approve Consent Calendar Items No. 6 through 25. Motion carried, 4 - 0. Yes: William Davis, Luz Martinez, Leticia Lopez, Melissa Ybarra No: None NEW BUSINESS 26) Property and Casualty Insurance Placements for Fiscal Year 2018-19 Recommendation: A. Find that approval of the placement of property and casualty insurance for fiscal year 2018-19 is exempt from California Environmental Quality Act (CEQA) review because it is a continuing administrative and fiscal activity that will not result in direct or indirect physical changes in the environment and, therefore does not constitute a "project," as defined in Section 15378 of the CEQA Guidelines; and B. Approve and authorize the procurement of annual insurance coverage for fiscal year 2018-19, provided the total annual premiums do not exceed $911,702. This includes the renewal of policies for excess liability insurance, errors & omissions, property, excess workers' compensation, crime, pollution liability, and environmental site liability, automobile physical damage, cyber liability, terrorism coverage, and brokerage service fees. Finance Director William Fox reported on the proposed. No public comment provided. It was moved by Melissa Ybarra and seconded by Luz Martinez to: A. Find that approval of the placement of property and casualty insurance for fiscal year 2018-19 is exempt from California Environmental Quality Act (CEQA) review because it is a continuing administrative and fiscal activity that will not result in direct or indirect physical changes in the environment and, therefore does not constitute a "project," as defined in Section 15378 of the CEQA Guidelines; and B. Approve and authorize the procurement of annual insurance coverage for fiscal year 2018-19, provided the total annual premiums do not exceed $911,702. This includes the renewal of policies for excess liability insurance, errors & omissions, property, excess workers' compensation, crime, pollution liability, and environmental site liability, automobile physical damage, cyber liability, terrorism coverage, and brokerage service fees. Motion carried, 4 - 0. Yes: William Davis, Luz Martinez, Leticia Lopez, Melissa Ybarra No: None 27) Resolution No. 2018-28 - A Resolution to Approve the 2017 UASI Subrecipient Agreement between the City of Los Angeles and the City of Vernon in connection with the Fiscal Year 2017 Urban Areas Security Initiative Grant Program Recommendation: A. Find that approval of the proposed action is exempt from California Environmental Quality Act ("CEQA") review, because it is a government fiscal activity that will not result in direct or indirect physical Page 6 Regular City Council Meeting July 17, 2018 changes in the environment, and therefore does not constitute a "project" as defined by CEQA Guidelines section 15378; and B. Adopt the attached resolution approving and authorizing the City's participation in the 2017 Urban Areas Security Initiative Grant Program ("2017 UASI"), approving and authorizing the execution of an agreement by and between the City of Vernon and the City of Los Angeles, and authorizing the execution of documents necessary to obtain the 2017 UASI grant funds in the amount of $25,000.00 as approved and awarded by the City of Los Angeles to the Vernon Fire Department. Fire Chief English reported on the proposed. No public comment provided. Councilmember Ybarra inquired as to why the grant funding is less this year, Chief English responded to her technical question. It was moved by Luz Martinez and seconded by Leticia Lopez to: A. Find that approval of the proposed action is exempt from California Environmental Quality Act ("CEQA") review, because it is a government fiscal activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a "project" as defined by CEQA Guidelines section 15378; and B. Adopt the attached resolution approving and authorizing the City's participation in the 2017 Urban Areas Security Initiative Grant Program ("2017 UASI"), approving and authorizing the execution of an agreement by and between the City of Vernon and the City of Los Angeles, and authorizing the execution of documents necessary to obtain the 2017 UASI grant funds in the amount of $25,000.00 as approved and awarded by the City of Los Angeles to the Vernon Fire Department. Motion carried, 4 - 0. Yes: William Davis, Luz Martinez, Leticia Lopez, Melissa Ybarra No: None 28) Resolution No. 2018-29 - A Resolution of the City Council of the City of Vernon Adopting an amended and restated Citywide Fringe Benefits and Salary Resolution in accordance with Government Code Section 20636(b)(1) and repealing all resolutions in conflict therewith Recommendation: A. Find that approval of the attached resolution in this staff report is exempt from California Environmental Quality Act (CEQA) review, because it is an administrative activity that will not result in direct or indirect physical changes in the environment and therefore does not constitute a "project" as defined by CEQA Guidelines Section 15378; and B. Adopt the attached resolution amending and restating the Citywide Fringe Benefits and Salary Resolution, to reflect the following provisions: 1) Amend Exhibit A, Classification and Compensation Plan with revisions to the Director of Health and Environmental Control salary grade. Director of Health and Environmental Control - Salary Grade E43 Director Earl reported on the proposed. No public comment provided. It was moved by Leticia Lopez and seconded by Luz Martinez to: A. Find that approval of the attached resolution in this staff report is exempt from California Environmental Quality Act (CEQA) review, because it is an administrative activity that will not result in direct or indirect physical changes in the environment and therefore does not constitute a "project" as defined by CEQA Guidelines Section 15378; and B. Adopt the attached resolution amending and restating the Citywide Fringe Benefits and Salary Resolution, to reflect the following provisions: Page 7 Regular City Council Meeting .lulu 17, 2018. 1) Amend Exhibit A, Classification and Compensation Plan with revisions to the Director of Health and Environmental Control salary grade. Director of Health and Environmental Control - Salary Grade E43. Motion carried, 4 - 0. Yes: William Davis, Luz Martinez, Leticia Lopez, Melissa Ybarra No: None 29) Contract Award to Myers Controlled Power LLC to Furnish and Deliver Nine Medium Voltage Circuit Breakers (Bid Specification #CB16-2018-1) Recommendation: A. Find that approval of the proposed purchase of 16KV circuit breakers is exempt from California Environmental Quality Act (CEQA) review, because such purchase is a continuing administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a "project" as defined by CEQA Guidelines Section 15378, and that even if such purchase were a project, it would be categorically exempt in accordance with CEQA Guidelines section 15301, because it consists of the maintenance, repair or minor alteration of existing equipment and involves negligible or no expansion of an existing use. The equipment referenced herein merely replaces older equipment and improves electric system efficiency and reliability in Vernon; and B. Accept the bid from Myers Controlled Power LLC as the only responsive and responsible bidder; and C. Authorize the issuance of a purchase contract with Myers Controlled Power LLC to furnish and deliver nine (9) Medium Voltage Circuit Breakers (Bid Specification #CB 16-2018-1) for a two (2) year term for a not to exceed amount of $225,157.18. General Manager Kelly Nguyen reported on the proposed. No public comment provided. It was moved by Melissa Ybarra and seconded by Leticia Lopez to: A. Find that approval of the proposed purchase of 16KV circuit breakers is exempt from California Environmental Quality Act (CEQA) review, because such purchase is a continuing administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a "project" as defined by CEQA Guidelines Section 15378, and that even if such purchase were a project, it would be categorically exempt in accordance with CEQA Guidelines section 15301, because it consists of the maintenance, repair or minor alteration of existing equipment and involves negligible or no expansion of an existing use. The equipment referenced herein merely replaces older equipment and improves electric system efficiency and reliability in Vernon; and B. Accept the bid from Myers Controlled Power LLC as the only responsive and responsible bidder; and C. Authorize the issuance of a purchase contract with Myers Controlled Power LLC to furnish and deliver nine (9) Medium Voltage Circuit Breakers (Bid Specification #CB16-2018- 1) for a two (2) year term for a not to exceed amount of $225,157.18. Motion carried, 4 - 0. Yes: William Davis, Luz Martinez, Leticia Lopez, Melissa Ybarra No: None 30) Contract Award to Myers Controlled Power LLC to Furnish and Deliver Five Medium Voltage Circuit Breakers (Bid Specification #CB 16-2018-2) Recommendation: A. Find that approval of the proposed purchase of 16KV circuit breakers is exempt from California Environmental Quality Act (CEQA) review, because such purchase is a continuing administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a "project" as defined by CEQA Guidelines Section 15378, and that even if such purchase were a project, it would be categorically exempt in accordance with CEQA Guidelines section 15301, because it consists of the maintenance, repair or minor alteration of existing equipment and involves negligible or no expansion of an existing use. The Page 8 Regular City Council Meeting Jule 17. 2018 equipment referenced herein merely replaces older equipment and improves electric system efficiency and reliability in Vernon; and B. Accept the bid from Myers Controlled Power LLC as the only responsive and responsible bidder; and C. Authorize the issuance of a purchase contract with Myers Controlled Power LLC to furnish and deliver five (5) Medium Voltage Circuit Breakers (Bid Specification #CB 16-2018-2) for a two (2) year term for a not to exceed amount of $132,785.18. General Manager Nguyen reported on the proposed. No public comment provided. It was moved by Melissa Ybarra and seconded by Luz Martinez to: A. Find that approval of the proposed purchase of 16KV circuit breakers is exempt from California Environmental Quality Act (CEQA) review, because such purchase is a continuing administrative activity that will not result in direct or indirect physical changes in the environment, and therefore does not constitute a "project" as defined by CEQA Guidelines Section 15378, and that even if such purchase were a project, it would be categorically exempt in accordance with CEQA Guidelines section 15301, because it consists of the maintenance, repair or minor alteration of existing equipment and involves negligible or no expansion of an existing use. The equipment referenced herein merely replaces older equipment and improves electric system efficiency and reliability in Vernon; and B. Accept the bid from Myers Controlled Power LLC as the only responsive and responsible bidder; and C. Authorize the issuance of a purchase contract with Myers Controlled Power LLC to furnish and deliver five (5) Medium Voltage Circuit Breakers (Bid Specification #CB 16-2018- 2) for a two (2) year term for a not to exceed amount of $132,785.18. Motion carried, 4 - 0. Yes: William Davis, Luz Martinez, Leticia Lopez, Melissa Ybarra No: None ORAL REPORTS City Administrator Carlos Fandino reported on the following: various power outages throughout the City; various Fire Department incidents throughout the City; Fire Department Muscular Dystrophy Association event; Assistance to Firefighters Grant; Various Police Department incidents throughout the City; City Clerk reminder of Form 470; La Mesa Battlefield Plaque Dedication Ceremony, August 71h at 11 a.m.; Resident Game Night, August 91h at 5:30 p.m. The City Council entered closed session at 9:53 a.m. CLOSED SESSION 31) Jeffrey S. Smith v. City of Vernon Workers Compensation Appeals Board WCAB NO: ADJ10265360 32) CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant exposure to litigation. Government Code Section 54956.9(d)(2) Number of potential cases: 1 At 10:17 a.m. the City Council exited closed session. City Attorney Hema Patel reported that two items were discussed and that no reportable action was taken. ADJOURNMENT Page 9 Regular City Council Meeting, July 17, 2018 With no further business, at 10:18 a.m., Mayor Pro-Tem Davis adjourned the meeting. �AT E Maria . Aya a City lerk Yv tte Woodruff -Perez Mayor Page 10