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20200602 Regular City Council Meeting - MinutesMINUTES VERNON CITY COUNCIL REGULAR MEETING TUESDAY, JUNE 2, 2020 COUNCIL CHAMBER, 4305 SANTA FE AVENUE CALL TO ORDER Mayor Lopez called the meeting to order at 9:01 a.m. FLAG SALUTE City Administrator Fandino led the Flag Salute. ROLL CALL PRESENT: Leticia Lopez, Mayor (via remote access) Melissa Ybarra, Mayor Pro Tern William Davis, Council Member Carol Menke, Council Member Diana Gonzales, Council Member STAFF PRESENT: Carlos Fandino, City Administrator Arnold Alvarez-Glasman, Interim City Attorney Lisa Pope, City Clerk Scott Williams, Finance Director Jim Enriquez, Interim Fire Chief Abraham Alemu, Public Utilities General Manager Fredrick Agyin, Health and Environmental Control Director Michael Earl, Human Resources Director Anthony Miranda, Police Chief Dan Wall, Public Works Director APPROVAL OF THE AGENDA City Clerk Pope requested the addition of two items which came to the attention of the City after the posting of the agenda: 9B. Resolution ratifying Declaration of Local Emergency pursuant to Government Code Section 54954.2(b)(1); and 12B. Consideration of support for Project Roomkey pursuant to Government Code Section 54954.2(b)(2). Regular City Council Meeting Minutes June 2, 2020 Page 2 of 7 MOTION Council Member Menke moved and Mayor Pro Tem Ybarra seconded a motion to add Item 913 — Ratification of Local Emergency 2020-02 — Civil Unrest. The question was called and the motion carried unanimously. MOTION Council Member Menke moved and Council Member Davis seconded a motion to add Item 12B — Project Roomkey. The question was called and the motion carried unanimously. MOTION Mayor Pro Tem Ybarra moved and Council Member Gonzales seconded a motion to approve the amended agenda. The question was called and the motion carried unanimously. PUBLIC COMMENT Marisa Olguin, Vernon Chamber of Commerce, commended staff and the Council for its support of the community, businesses and residents in the time of emergencies. She reminded the Council of the continued scrutiny on the City of Vernon and the need to retain solidarity among the Council and staff. Item 1 was deferred until the presenter was in attendance. PUBLIC HEARINGS 2. Citywide Budget and Appropriations Limit (GANN) for Fiscal Year 2020/2021 Recommendation: A) Adopt Resolution No. 2020-13 approving the Citywide budget for Fiscal Year 2020-2021; and B) Adopt Resolution No. 2020-14 establishing the City's Appropriation Limit for the Fiscal Year 2020-2021. Finance Director Williams presented the staff report. Health and Environmental Control Director Agyin explained the legal requirement for a Public Health Officer. In response to Mayor Lopez, Chief Miranda stated the department had been fiscally responsible, therefore, there was adequate overtime budget to assist in uncertain times. Mayor Lopez opened the public hearing. Marisa Olguin, Vernon Chamber of Commerce, applauded the City on its balanced budget and reserves. There being no additional speakers, Mayor Lopez closed the public hearing. MOTION Council Member Davis moved and Mayor Pro Tem Ybarra seconded a motion to: A) Adopt Resolution No. 2020-13 approving the Citywide budget for Fiscal Year 2020-2021; and B) Regular City Council Meeting Minutes June 2, 2020 Page 3 of 7 Adopt Resolution No. 2020-14 establishing the City's Appropriation Limit for the Fiscal Year 2020-2021. The question was called and the motion carried unanimously. CONSENT CALENDAR MOTION Mayor Pro Tern Ybarra moved and Council Member Gonzales seconded a motion to approve the Consent Calendar, with the exception of Item 9B. The question was called and the motion carried unanimously. The Consent Calendar consisted of the following items: 3. Approval of Minutes Recommendation: Approve the May 19, 2020 Regular City Council meeting minutes. 4. Operating Account Warrant Register Recommendation: Approve Operating Account Warrant Register No. 46, for the period of May 3 through May 16, 2020, which totals $2,224,976.13 and consists of ratification of electronic payments totaling $1,863,522.53 and ratification of the issuance of early checks totaling $361,453.60. 5. Public Works Monthly Building Report Recommendation: Receive and file the April 2020 Building Report. 6. Records Retention Schedule Recommendation: Adopt Resolution No. 2020-15 approving the City's Records Retention Schedule, authorizing destruction of certain City records and repealing Resolution No. 2017-53. 7. Change Order No. 1 to Construction Contract with General Pump Company, Inc. for On -Call Well and Booster Pump Repairs Recommendation: A) Find that the proposed action is categorically exempt from California Environmental Quality Act (CEQA) review, in accordance with CEQA Guidelines § 15301, because the project consists of the maintenance, repair or minor alteration of existing equipment and involves negligible or no expansion of an existing use; and B) Approve and authorize the City Administrator to execute Change Order No. I to the Construction Contract with General Pump Company, Inc., in substantially the same form as submitted, authorizing renewal of the contract term for a one-year period from July 1, 2020 through June 30, 2021, at a cost not -to -exceed $600,000 for the renewal term for on - call well and booster pump repairs. 8. Sub -Recipient Agreement for the Purposes of the Proposition 1 Storm Water Agreement — Supplemental Expense Recommendation: A. Find that approval of the supplemental expense is exempt under the California Environmental Quality Act (CEQA) because it is an administrative activity that will not result in direct or indirect physical changes in the environment and therefore is not a "project" as defined in CEQA Guidelines section 15378, and to the extent approving the supplemental expense can be deemed a "project," it is part and parcel of the larger project of designing and constructing the infiltration cistern regional project, which has been subject to CEQA review and mitigation; and B. Approve the supplemental expense for an amount up to $8,000 for the implementation of the John Anson Ford Park Infiltration Regular City Council Meeting Minutes June 2, 2020 Page 4 of 7 Cistern, Phase I (Project) approved by City Council under the Sub -Recipient Agreement between the City of Vernon the cities of Bell, Bell Gardens, Commerce, Cudahy, Huntington Park, Maywood (Sub -Recipients), and the Los Angeles Gateway Region Integrated Regional Water Management Joint Powers Authority (GWMA) for the purposes of the Proposition 1 Storm Water Agreement. 9. Agreement with Alliant Insurance Services, Inc. for Health Benefits Brokerage and Consulting Services Recommendation: Approve and authorize the City Administrator to execute a Services Agreement with Alliant Insurance Services, Inc. (Alliant), in substantially the same form as submitted, for a one-year term in an amount not -to -exceed $74,000 for the provision of Health Benefits Brokerage and Consulting Services, with an effective date of July 1, 2020. The following item was pulled from the Consent Calendar for individual consideration: 9B. Ratification of Local Emergency 2020-02 — Civil Unrest Recommendation: Adopt Resolution No. 2020-20 ratifying Emergency Proclamation 2020-02, a proclamation of local emergency due to the serious and imminent threat of arson, looting, assaults, vandalism and rioting in the County of Los Angeles and various neighboring cities in close proximity to the City of Vernon. City Clerk Pope and Chief Miranda presented the staff report. MOTION Mayor Pro Tern Ybarra moved and Council Member Gonzales seconded a motion to adopt Resolution No. 2020-20 ratifying Emergency Proclamation 2020-02, a proclamation of local emergency due to the serious and imminent threat of arson, looting, assaults, vandalism and rioting in the County of Los Angeles and various neighboring cities in close proximity to the City of Vernon. The question was called and the motion carried unanimously. NEW BUSINESS 10. Amendment No. 1 to the Side Letter of Agreement with the Vernon Professional Firefighters Association, Local 2312 Recommendation: Adopt Resolution No. 2020-16 approving Amendment No. 1 to the Side Letter of Agreement by and between the City of Vernon and the Vernon Professional Firefighters Association, Local 2312. Human Resources Director Earl presented the staff report. MOTION Mayor Pro Tem Ybarra moved and Council Member Davis seconded a motion to adopt �- Resolution No. 2020-16 approving Amendment No. 1 to the Side Letter of Agreement by and between the City of Vernon and the Vernon Professional Firefighters Association, Local 2312. The question was called and the motion carried unanimously. Regular City Council Meeting Minutes June 2, 2020 Page 5 of 7 11. Amendment No. 1 to the Side Letter of Agreement with the Vernon Fire Management Association Recommendation: Adopt Resolution No. 2020-17 approving Amendment No. 1 to the Side Letter of Agreement by and between the City of Vernon and the Vernon Fire Management Association. Human Resources Director Earl presented the staff report. �,. MOTION Mayor Pro Tern Ybarra moved and Council Member Davis seconded a motion to: Adopt Resolution No. 2020-17 approving Amendment No. 1 to the Side Letter of Agreement by and between the City of Vernon and the Vernon Fire Management Association. The question was called and the motion carried unanimously. 12. City's Fringe Benefits Policy and Citywide Classification and Compensation Plan Recommendation: A) Adopt Resolution No. 2020-18 adopting Citywide Fringe Benefits Policy and repealing Resolution No. 2020-07; and B) Adopt Resolution No. 2020-19 adopting Citywide Classification and Compensation Plan in accordance with Government Code Section 20636(b)(1). Human Resources Director Earl presented the staff report. MOTION Mayor Pro Tern Ybarra moved and Council Member Menke seconded a motion to: A) Adopt Resolution No. 2020-18 adopting Citywide Fringe Benefits Policy and repealing Resolution No. 2020-07; and B) Adopt Resolution No. 2020-19 adopting Citywide Classification and Compensation Plan in accordance with Government Code Section 20636(b)(1). The question was called and the motion carried unanimously. 12B. Project Roomkey Recommendation: Consider whether to support Project Roomkey, an initiative to house homeless persons in vacant motels and hotels. Interim City Attorney Alvarez-Glasman presented the staff report. In response to Council questions, Interim City Attorney Alvarez-Glasman explained that, although the City did not have any hotels, whether to support the program was a policy decision. He stated he was not aware of cities supporting the program and that the exit plan was uncertain. Chief Miranda stated only half the rooms in Bell Gardens were being used and there was no plan or direction following the program. He confirmed that local jurisdictions were not consulted. `•- Council Member Menke stated she would withdraw her request after hearing from the City Attorney and Police Chief. Regular City Council Meeting Minutes Page 6 of 7 June 2, 2020 MOTION Mayor Pro Tern Ybarra moved and Council Member Gonzales seconded a motion to not send a letter of support for Project Roomkey. The question was called and the motion carried unanimously. PRESENTATIONS 1. I-710 South Corridor Update by Gateway Cities Council of Governments `. Recommendation: No action required by City Council. This is a presentation only. Public Works Director Wall presented the staff report. Karen Heit, Transportation Analyst with the Gateway Council of Governments (COG), provided background on the I-710 South Corridor project and announced the webinar public meeting on June 16, 2020. In response to Council questions, Ms. Heit explained that Alternative 5C included extra lanes and the project was anticipated to take 20 to 25 years. ORAL REPORTS City Administrator Reports on Activities and other Announcements. City Administrator Fandino provided an update on: recent Police Department, Fire Department and Vernon Public Utilities activities; drive by graduation celebration the week of June 15; stimulus grant program; and Special City Council meeting on June 8, 2020 at the City's property in Kern County. Police Chief Miranda provided an update on civil unrest and concerns in the surrounding areas. Fire Chief Enriquez provided an update on the transition to Los Angeles County Fire. City Council Reports on Activities (including AB1234), Announcements, or Directives to Staff. None. RECESS Mayor Lopez recessed the meeting at 10:38 a.m. The meeting reconvened at 10:53 a.m. with all Council Members present. Mayor Lopez recessed the meeting to Closed Session at 10:53 a.m. Regular City Council Meeting Minutes Page 7 of 7 June 2, 2020 CLOSED SESSION 13. THREAT TO PUBLIC SERVICES OR FACILITIES Government Code Section 54957 Consultation with City Administrator, City Attorney, Police Chief and other related City officials 14. CONFERENCE WITH LABOR NEGOTIATORS Government Code Section 54957.6 Agency Designated Representative: Carlos Fandino, City Administrator Employee Organizations: Vernon Professional Firefighters Association and Vernon Fire Management Association RECONVENE At 11:24 a.m., Mayor Lopez adjourned Closed Session and reconvened the regular meeting. CLOSED SESSION REPORT Interim City Attorney Alvarez-Glasman reported that the Council met in Closed Session, discussed the items listed on the agenda and no reportable action was taken. ADJOURNMENT Mayor Lopez adjourned the meeting at 11:25 a.m. LETICIA LOPEZ, Mayor ATTEST: LISA POPE, City Clerk (seal)