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Ordinance No. 1219ORDINANCE NO. 1219 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF VERNON, CALIFORNIA, AMENDING SECTION 2.69-1 OF ARTICLE X OF CHAPTER 2 OF THE VERNON MUNICIPAL CODE, AND REPEALING OR AMENDING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT THEREWITH WHEREAS, the City of Vernon (the `City") is a municipal corporation and a chartered city of the State of California organized and existing under its Charter and the Constitution of the State of California; and WHEREAS, on March 5, 2013, the City Council of the City of Vernon adopted Ordinance No. 1202, amending Section 2.4 and Section 2.6-6(c) of Chapter 2 of the Vernon Municipal Code, to establish a personnel merit system and to centralize hiring authority and personnel matters within the office of the City Administrator; and WHEREAS, on March 18, 2014, the City Council of the City of Vernon adopted Resolution No. 2014-07, amending Schedule No. II through Schedule No. XVIII of Resolution No. 2013-57 (the "Citywide Personnel and Salary Resolution"), to revise Citywide personnel classifications, approve newly created classifications, and classify eighteen (18) incumbent employees into the City's current associated salary ranges and classifications; and WHEREAS, the City Council desires to reorganize the City's administrative structure and departmental organization, in order to bring the City's structure and organization into conformance with the revised and newly adopted personnel classifications, and to reflect the personnel authority within the office of the City Administrator. THE CITY COUNCIL OF THE CITY OF VERNON HEREBY ORDAINS: SECTION 1: The City Council of the City of Vernon hereby finds and determines that all of the foregoing recitals are true and correct. SECTION 2: The City Council of the City of Vernon finds that this action is exempt under the California Environmental Quality Act (CEQA), in accordance with Section 15061(b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment. SECTION 3: Section 2.69-1 of Article X of Chapter 2, of the Vernon Municipal Code is hereby amended in its entirety, to read as follows: "2.69-1. Departments. The City shall have the following departments and the City Council of the City of Vernon shall appoint the department head by resolution, after receiving the recommendation of the City Administrator: (a) City Administration. There is hereby created and ratified in the service of the City the City Administration Department. The City Administrator shall administer the City Administration Department and shall be responsible to the City Council for the proper and efficient management of all the affairs of the City, acting as the agent of the City Council in the discharge of his/her administrative duties, subject to the provisions of the City Charter and Chapter 2 of the Code of the City of Vernon and report directly to the City Council. As fully set forth in Section 2.6-6(c) of Chapter 2 of the Code of the City of Vernon, the City Administrator shall administer and implement the personnel merit system and hiring system. Except as otherwise - 2 - provided, the City Administrator shall perform such other duties as set forth in the Charter of the City of Vernon or the Code or as prescribed by the City Council. (b) City Clerk Department. There is hereby created and ratified in.the service of the City the City Clerk Department. The City Clerk shall administer the City Clerk Department of the City, subject to provisions set forth in the Code of the City of Vernon and report to the City Administrator. Except as otherwise provided, the City Clerk shall perform such other duties as set forth in Charter of the City of Vernon or the Code, or as prescribed by the City Council. (c) City Council Department. There is hereby created and ratified in the service of the City the City Council Department. (d) Public Works, Water and Development Services Department. There is hereby created and ratified in the service of the City the Public Works, Water and Development Services Department. The Director of Public Works, Water and Development Services shall administer the Public Works, Water and Development Services Department and report to the City Administrator, subject to the provisions of the Code of the City of Vernon or as prescribed by the City Council. The Director of Public Works, Water and Development Services also serves as the City Engineer, Building Official, Director of Community Services, Traffic Engineer and Superintendent of Streets, and in these capacities shall also report to the City Administrator. - 3 - (e) Finance Department. There is hereby created and ratified in the service of the City the Finance Department. The Finance Director/City Treasurer shall administer the Finance Department and, as to issues concerning the Department, he/she shall report to the City Administrator, subject to the provisions of the Code of the City ofVernon' or as prescribed by the City Council. (f) Fire Department. There is hereby created and ratified in the service of the City the Fire Department. The Fire Chief shall administer the Fire Department and as to issues concerning the department, he/she shall report to the City Administrator, subject to the provisions of the Charter of the City of Vernon, of the Code of the City of Vernon, or as prescribed by the City Council. (g) Health and Environmental Control Department. There is hereby created and ratified in the service of the City the Health and Environmental Control Department, which may also be cited as the Health Department or the Environmental Health Department. The Director of Health and Environmental Control, which may also be cited as the Director of Environmental Health, shall administer the Health and Environmental Control Department and as to issues concerning the Department, he/she shall report to the City Administrator, subject to the provisions of the Code of the City of Vernon or as prescribed by the City Council. The Director of Health and Environmental Control also serves as the City Health Officer. - 4 - (h) Human Resources Department. There is hereby created and ratified in the service of the City the Human Resources Department, which may also be cited as the Department of Human Resources. The Director of Human Resources, which may also be cited as the Human Resources Director, shall administer the Human Resources Department and, as to issues concerning the Department, he/she shall report to the City Administrator, subject to the provisions of the Charter of the City of Vernon or the Code of the City of Vernon or as prescribed by the City Council. (i) Industrial Development Division. There is hereby created and ratified in the service of the City the Industrial Development Division. The Director of Industrial Development shall administer the Industrial Development Division and report to the City Administrator, subject to the provisions of the Charter of the City of Vernon or the Code of the City of Vernon or as prescribed by the City Council. (j) Gas and Electric Department. There is hereby created and ratified in the service of the City, the Gas and Electric Department-. The Director of Gas and Electric shall administer the Gas and Electric Department and report to the City Administrator, subject to the provisions of the Code of the City of Vernon or as prescribed by the City Council. (k) Office of the City Attorney/Public Prosecutor. There is hereby created and ratified in the service of the City, the Office of the City Attorney/Public Prosecutor, which may also be cited as the City Attorney's Office. The City Attorney shall administer the Office of the City Attorney/Public - 5 - Prosecutor and, as to issues concerning the department, he/she shall report directly to the City Council, subject to the provisions of the Charter of the City of Vernon or the Code of the City of Vernon or as prescribed by the City Council. (1) Office of the Treasurer. There is hereby created and ratified in the service of the City, the Office of the Treasurer, which may also be cited as the Treasury Department. The Finance Director/City Treasurer shall administer the Office of the Treasurer and report to the City Administrator, subject to the provisions of the Charter of the City of Vernon or the Code of the City of Vernon or as prescribed by the City Council. (m) Police Department. There is hereby created and ratified in the service of the City, the Police Department.. The Chief of Police, which may also be cited as the Police Chief, shall administer the Police Department and report to the City Administrator, subject to the provisions of the Code of the City of Vernon or as prescribed by the City Council." SECTION 4: Any ordinances or parts of ordinances in conflict with this Ordinance are hereby repealed or amended. SECTION 5: In accordance with the changes reflected in Section 3, staff is directed to make the following related revisions and/or deletions throughout all applicable provisions of the Code of the City of Vernon: 1. Department title changes shall be reflected and updated in accordance with the aforementioned changes. - 6 - 2. References to department or division titles that were deleted or consolidated shall be deleted or amended to reflect departmental consolidation, in accordance with the aforementioned changes. 3. Department head title changes shall be reflected and updated in accordance with the aforementioned changes. 4. References to department or division head titles that were deleted or consolidated shall be deleted or amended to reflect departmental consolidation, in accordance with the aforementioned changes. SECTION 6: Severability. If any chapter, article, section, subsection, subdivision, paragraph, sentence, clause, phrase, or word in this Ordinance or any part thereof is for any reason held to be unconstitutional or invalid or ineffective by any court of competent jurisdiction, such decision shall not affect the validity or effectiveness of the remaining portions of this Ordinance or any part thereof. The City Council hereby declares that it would have adopted this Ordinance and each chapter, article, section, subsection, subdivision, paragraph, sentence, clause or phrase thereof, irrespective of the fact that any one or more chapters, articles, sections, subsections, subdivisions, paragraphs, sentences, clauses, phrases or words be declared unconstitutional, or invalid, or ineffective. SECTION 7: Book of Ordinances. The City Clerk, or Deputy City Clerk, shall attest and certify to the adoption of this Ordinance and shall cause this Ordinance and the City Clerk's, or Deputy City Clerk's, certification to be entered in the Book of Ordinances of the Council of this City. The City Clerk, or Deputy City Clerk, shall - 7 - cause this ordinance to be published or posted as required by law. SECTION 8: Effective Date. This Ordinance shall go into effect and be in full force and effect at 12:01 a.m. on the thirty- first (31st) day after its passage. APPROVED AND ADOPTED this 15th day of April, 2014. a Name: W• Michael McCormick ATTEST: Deputy —sty Clerk Title: Mayor / - "^ APPROVED AS TO FORM: Zayia oussa, Deputy City Attorney - 8 - STATE OF CALIFORNIA ) ) ss COUNTY OF LOS ANGELES ) I, ANA BARCIA, Deputy City Clerk of the City of Vernon, do hereby certify that the foregoing Ordinance, being Ordinance No. 1219, was duly and regularly introduced at a regular meeting of the City Council of the City of Vernon, held in the City of Vernon on Tuesday, April 1, 2014, and thereafter adopted at a meeting of said City Council held on Tuesday, April 15., 2014, by the following vote: AYES: Councilmembers: Mayor McCormick, Mayor Pro-Tem Davis, Maisano, Martinez, Ybarra NOES: Councilmembers: None ABSENT: Councilmembers: None And thereafter was duly signed by the Mayor or Mayor Pro-Tem of the City of Vernon. Executed this v day of April, 2014, at Vernon, California. Ana a Deputy City Clerk (SEAL) we TRANSMITTAL COMMUNICATION CITY CLERK'S OFFICE INTEROFFICE MEMORANDUM DATE: April 16, 2014 TO: Daniel Calleros, Police Chief Kristen Enomoto, Assistant to the City Administrator Carlos Fandino, Director of Light & Power William Fox, Finance Director Leonard Grossberg, Director of Health & Environmental Control Masami Higa, Assistant Finance Director Alex Kung, Assistant to the City Administrator Joaquin Leon, Deputy City Treasurer Teresa McAllister, Director of Human Resources Lisette Michel, Sr. Human Resources Analyst Zaynah Moussa, Deputy City Attorney Scott Porter, Deputy City Attorney Mark Whitworth, City Administrator Michael Wilson, Fire Chief S. Kevin Wilson, Director of Community Services & Water FROM: Deborah Juarez, Records Management Assistant RE: Ordinance No. 1219 — An Ordinance of the City Council of the City of Vernon, California, Amending Section 2.69-1 of Article X of Chapter 2 of the Vernon Municipal Code and Repealing or Amending All Ordinances or Parts of Ordinances in Conflict Therewith Transmitted herewith is a copy of Ordinance No. 1219 referenced above, which was approved by City Council on April 15, 2014. Thank you. Attachment c: Ana Barcia Ordinance No. 1219 STAFF REPORT BCE 1v �' � � ��/�!� MAR 2 7 2014 CITY CLERK'S OFFICE STAFF REPORT CITY ADMINISTRATION DATE: April 1, 2014 TO: Honorable Mayor and City Council FROM: Mark C. Whitworth, City Administrator RE: An Ordinance of the City Council of the City of Vernon, California, Amending Section 2.69-1 of Chapter 2 of the Vernon Municipal Code — Update to Ordinance Recommendation It is recommended that the City Council: 1) Find that approval of the proposed Ordinance to amend the City Municipal Code reflecting such revisions in this Staff Report and the attached Staff Report dated March 18, 2014, are exempt under the California Environmental Quality Act (CEQA) in accordance with Section 15061(b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment. 2) Hold a first reading of, and subsequently adopt, the attached Ordinance amending Section 2.69-1 of Chapter 2 of the Vernon Municipal Code reflecting the revisions to the City of (� Vernon classification plan and current City organizational structure. %IV 3, if Backeround V An earlier version of the attached Ordinance was presented to City Council for a first reading on March 18, 2014. As fully set forth in the attached Staff Report dated March 18, 2014, this Ordinance would amend Section 2.69-1 of Article X of Chapter 2 ("Section 2.69-1 ") of the Vernon Municipal Code based on City Council's adoption of the City-wide classification plan, as well as the City's current organizational structure. Although this Ordinance relates specifically to Section 2.69-1, the proposed revisions to department and department head titles must also be updated throughout the Vernon Municipal Code. It was City staff s intent to effectuate these "clean-up" deletions and updates through the initial Ordinance, but specific language to that effect was not included. As such, staff has revised the attached Ordinance to include one additional section (Section 5) identifying and authorizing these related "clean-up" changes. In light of this clarifying revision, staff recommends that City Council hold anotTier first reading of the Ordinance. Analysis In order to update and ensure consistency of the revised department and department head titles within the Vernon Municipal Code, staff recommends that the following related revisions and/or deletions be made throughout the Code: 1. Department title changes shall be reflected and updated in accordance with the Section 2.69-1 revisions. 2. References to department or division titles that were deleted or consolidated shall be deleted or amended to reflect departmental consolidation, in accordance with the Section 2.69-1 revisions. 3. Department head title changes shall be reflected and updated in accordance with the Section 2.69-1 revisions. 4. References to department or division head titles that were deleted or consolidated shall be deleted or amended to reflect departmental consolidation, in accordance with the Section 2.69-1 revisions. Fiscal Impact Administrative costs for implementing the proposed Code revisions can be absorbed within the City Clerk Department's and City Attorney Office's current budgets. RECEIVED MAR 13 Z014 STAFF REPORT CITY CLERK'S OFFICE CITY ADMINISTRATION DATE: March 18, 2014 TO: Honorable Mayor and' City Council FROM: Mark C. Whitworth, City Administrator RE: (1) A Resolution of the City Council of the City of Vernon Amending Schedule No. II through Schedule No. XVIII of Resolution No. 2013-57, regarding the Compensation, Costs and Benefits of its Employees ("Citywide Personnel and Salary Resolution") (Amendment No. 3) (2) An Ordinance of the City Council of the City of Vernon, California, Amending Section 2.69-1 of Chapter 2 of the Vernon Municipal Code Recommendation It is recommended that the City Council: 1) Find that approval of the proposed Amendment No. 3 to the Citywide Personnel and Salary Resolution No. 2013-57, and the Ordinance to amend the City Municipal Code reflecting such revisions in this staff report are exempt under the California Environmental Quality Act (CEQA) in accordance with Section 15061(b)(3), the general rule that CEQA only applies to projects that may have an effect on the environment. 2) Approve and adopt the attached resolution amending Schedule No. II through Schedule No. XVIII of the Citywide Personnel and Salary Resolution to revise the citywide personnel classifications pursuant to the recommendations of the Citywide classification study conducted by Public Sector Personnel Consultants. 3) Approve the immediate reclassification of eighteen (18) incumbents into the City's current associated salary ranges for the respective classifications, effective pay period beginning April 20, 2014. The proposed resolution shall not affect or alter the existing compensation of any employee not specifically set forth herein, 4) Hold first reading of, and subsequently adopt, the attached Ordinance amending Section 2.69-1 of Chapter 2 of the Vernon Municipal Code reflecting the revisions to the City of Vernon classification plan and current City organizational structure. Background In line with the City's good governance reforms, on January 22, 2013, City Council approved staff s recommendation to issue a Request for Proposals for a Citywide Classification and Compensation Study. On June 11, 2013, Public Sector Personnel Consultants (PSPC) initiated the classification study. After PSPC conducted a thorough review and analysis of the proposed classifications, with input from employees, bargaining unit representatives, and Department Heads, PSPC's recommendations on the classification portion of the study were completed on November 20, 2013. On January 21, 2014, the preliminary results of the Citywide classification study conducted by PSPC were presented to City Council to receive and file pending final review of impact -related matters with affected bargaining units. City staff then conducted an internal review and analysis of the classifications as recommended by PSPC, and received further input from individual Department Heads, employees, and bargaining unit representatives. The City has concluded the required meet and consult with all recognized bargaining units regarding the proposed classifications. In light of labor negotiations currently in progress with the City of Vernon Firemen's Association, classifications represented by this unit have been excluded from the current classification plan amendments, pending any proposed changes in terms and conditions of employment. Analysis: As a result of the study, 118 job classifications were updated and all employees included within the scope of the study were allocated to an appropriate job title, job class, and exempt or non- exempt designation under the Fair Labor Standards Act (FLSA). The following classifications are newly designated as FLSA exempt. City staff recommends the newly designated exempt classifications remain status quo and continue to be eligible for overtime until such time that proposed salary changes arc implemented and would likely incorporate comparable labor market salaries for these classifications: Business and Account Supervisor Deputy City Administrator Economic Development Manager Electric Operations Supervisor Gas Systems Superintendent Programmer/Analyst Utilities Compliance Manager Utilities Engineering Manager The new classification specifications reflect current duties and minimum requirements of the position, including physical requirements and essential functions that are in compliance with the Americans with Disability Act. In Attachment A, the results of the study are displayed for all job classifications. 2 The study also shows the following eighteen (18) positions that are recommended for adjustment this fiscal year in order to place eighteen (18) incumbents into the current City of Vernon job classification along with the associated pay grade: Classification Current Pay Proposed Classification Proposed Pay Grade Grade/Ste Administrative Assistant - 4280/9 - $15.04 Administrative Assistant, Sr. 4520/9 - $18.63 Administration, Engineering & Planning Administrative Assistant - 4280/3-$20.73 Department Secretary 4700/8 - $24.36 Human Resources Administrative Secret Administrative Assistant, Senior 4520/9 - $18.63 Department Secretary 4700/8 - $24.36 Fire Department Administrative Secret Administrative Assistant, Senior 4520/3 - $25.70 Purchasing Assistant 4910/4 - $26.75 Finance Purchasing Code Enforcement Inspector 4460/3 - $31.83 Plumbing and Mechanical 2800/4 - $31.87 Community Services - Bldg. Reg Inspector Electric Dispatcher - 5295/7 - $34.07 Computer Aided Drafting 5305/Yl-$34.07 Light & Power Engineering Technician Electronics Technician 5111/1 - $40.78 Substation Technician 5212/Yl - $40.78 Light & Power, Field O s Electronics Technician, Senior 5315/3 - $43.03. Substation Technician 5212/Y2 - $43.03 Light & Power, Field O s Operations Engineer - 5400/2 - $49.23 Electrical Engineer 5301/2 - $49.23 Light & Power Engineering Utilityman II 2310/1 - $28.60 Engineering Aide 2300/1 - $28.60 Community Services - Streets Utilityman III 2340/1 - $23.08 Utilityman II (Street Maint. 2310/4 - $24.36 Community Services - Streets Worker, Senior Utilityman 111 2340/1 - $23.08 Utilityman II (Street Maint. 2310/4 - $24.36 Community Services - Streets Worker, Senior Utilityman 111 2340/2 - $21.88 Utilityman II (Street Maint. 2310/5 - $23.09 Community Services - Streets Worker, Senior Utilityman IV 2380/1 - $18.64 Utilityman II (Street Maint. 2310/5 - $23.09 Community Services - Streets Worker, Senior Utilityman 1I1 2340/3 - $20.73 Utilityman II - (Water Maint 2310/5 - $23.09 Community Services - Water Worker, Senior Utilityman III 2340/1 - $23.08 Utilityman Il - (Water Maint 2310/4 - $24.36 Community Services - Water Worker, Senior Utilityman III 2340/3 - $20.73 Utilityman II - (Water Maint 2310/5 - $23.09 Community Services - Water Worker, Senior Utilityman IV 2380/4 - $15.88 Utilityman II - (Water Maint 2310/5 - $23.09 Community Services - Water Worker, Senior 3 The study also recommends the creation of the following new classifications which are reflective of the actual current duties and responsibilities performed by the incumbents. At this time, it is recommended that the assignments of pay grades for these classifications remain equivalent to the incumbent's current salary range as reflected below.:, Job Code Classification Pay Grade Salary Range 1015 Deputy City Administrator 4010 $7,917 - $10,347 1020 Economic Development Manager 4010 $7,917 - $10,347 8040 Electric Operations Supervisor 5111 $4,860 - $7,069 1420 Human Resources Analyst 4700 $4,222 - $6,142 8050 Metering Technician 5111 $4,860 - $7,069 7125 Stormwater and Special Projects Analyst 2130 $6,499 - $8,051 7250 Permit Technician 4280 $2,471 - $4,001 8045 Power Plant Operator 5210 $5,905 - $8,589 7130 Public Works Project Coordinator 2130 $6,499 - $8,051 7132 Public Works Water Project Coordinator 2130 $6,499 - $8,051 7520 Mechanic, Lead 2290 $4,957 - $6,142 7525 Mechanic, Senior 2310 $4,002 - $4,957 7530 Mechanic 2380 $2,669 - $3,231 7620 Warehouse Worker, Lead 2290 $4,957 - $6,142 7625 Warehouse Worker, Senior 2310 $4,002 - $4,957 7630 Warehouse Worker 2340 $3,229 - $4,001 7720 Facilities Maintenance Worker, Lead 2290 $4,957 - $6,142 7730 Facilities Maintenance Worker, Senior 2310 $4,002 - $4,957 7125 Stormwater and Special Projects Analyst 2130 $6,499 - $8,051 7925 Water Maintenance Worker, Senior 2310 $4,002 - $4,957. 7930 Water Maintenance Worker 2380 $2,609 - $3,231 8025 Utilities Dispatcher, Senior 5295 $5,028 - $8,142 It is critical that the study's results be implemented in order to modernize and maintain the City's Personnel Classification Plan. Attachment B provides all updated job classifications in each of the city departments. The job classifications reflect the essential functions of each classification as they currently exist. City staff reviewed and recommends the approval of the classification plan with eighteen (18) immediate adjustments. City staff, also recommends that the date for implementing the study's results regarding the classification plan become effective April 20, 2014, the beginning of a pay period. This would allow ample time for testing and implementation of the classification changes into the Eden Human Resources and Payroll software system. Pursuant to the Meyers-Milias-Brown Act, the City is required to negotiate over salaries with all bargaining units as a mandatory subject of bargaining, the City cannot recommend implementation of any salary adjustments at this time. The City is either currently engaged or will soon be engaged in negotiations with all affected bargaining units. 4 Rather than adopt a new resolution each fiscal year, it is recommended that the resolution proposed in this staff report take effect April 20, 2014, and remain in effect unless or until a new resolution is deemed necessary and subsequently adopted. Amendments to the resolution can be made as needed. The proposed Amendment No. 3 to the Citywide Personnel and Salary Resolution shall not affect or alter the existing compensation of any other officer or employee not specifically set forth herein. Proposed Revisions to the Municinal Code Based on City Council's public policy position in adopting the citywide classification plan, staff proposes to amend Section 2.69-1 of Article X of Chapter 2 of the Vernon Municipal Code as follows, and as specifically set forth in the Ordinance attached hereto: 1) Delete subsection (a) Business Services & Purchasing Department.. Purchasing is now a division within the Finance Department under the direction of the Finance Director/City Treasurer, 2) Amend subsection (b) City Administration to include the following language: "As fully set forth in Section 2.6-6(c) of Chapter 2 of the Code of the City of Vernon, the City Administrator shall administer and implement the personnel merit system and hiring system." This corresponds to the new Personnel Merit System that was adopted in 2013, through Ordinance No. 1202, as part of the City's good governance reform efforts. 3) Amend subsection (c) City Clerk Department to revise the reporting relationship of the City Clerk from City Attorney to City Administrator in accordance with Ordinance No. 1202, adopted by City Council on March 5, 2013. The ordinance implemented the Personnel Merit System and established the authority of the City Administrator in personnel matters to direct, and take other actions affecting, any employee of the City, as reasonably necessary with the exception of the City Attorney and his or her respective staff. 4) Amend subsection (d) Community Services Department to change the Director of Community Services and Water classification title to read "Director of Public Works, Water and Development Services" and, accordingly, change the name of the department to "Public Works, Water and Development Services Department." 5) Amend subsection • (f) .Finance Department change the classification title of "Finance Director" to "Finance Director/City Treasurer" and to revise the reporting relationship of the Director of Finance/City Treasurer from City Council to City Administrator in accordance with Ordinance No. 1202, adopted by City Council on March 5, 2013. The ordinance implemented the Personnel Merit System and the authority of the City Administrator in personnel matters to direct, and take other actions affecting, any employee of the City, as reasonably necessary with the exception of the City Attorney and his or her respective staff. 6) Delete subsection (h) Gas municipal utility department. In accordance with the findings of the classification study, the Gas Department is part of the newly titled Gas and Electric Department. 5 7) Amend subsection (i) Health & Environmental Control Department to revise the reporting relationship of the Director of Health and Environmental Control from City Council to City Administrator in accordance with Ordinance No. 1202, adopted by City Council on March 5, 2013. The ordinance implemented the Personnel Merit System and established the authority of the City Administrator in personnel matters to direct, and take other actions affecting, any employee of the City, as reasonably necessary with the exception of the City Attorney and his or her respective staff. 8) Amend subsection 0) Human Resources Department to revise the reporting relationship of the Director of Human Resources from City Council to City Administrator in accordance with Ordinance No. 1202, adopted by City Council on March 5, 2013. The ordinance implemented the Personnel Merit System and established the authority of the City Administrator in personnel matters to direct, and take other actions affecting, any employee of the City, as reasonably necessary with the exception of the City Attorney and his or her respective staff. 9) Amend subsection (1) Light & Power Department to change the Director of Light and Power classification title to read "Director of Gas and Electric' and, accordingly,change the name of the department to "Gas and Electric Department." 10) Delete subsection (m) Off ace of Special Counsel. 11) Amend subsection (o) Office of the City Treasurer to change the City Treasurer title to read "Finance Director/City Treasurer" and revise the reporting relationship of the Finance Director/City Treasurer from Finance Director to City Administrator in accordance with Ordinance No. 1202, adopted by City Council on March 5, 2013, The ordinance implemented the Personnel Merit System and established the authority of the City Administrator in personnel matters to direct, and take other actions affecting, any employee of the City, as reasonably necessary with the exception of the City Attorney and his or her respective staff. 12) Delete subsection (p) Personnel Department. The Personnel Department is known as the Human Resources Department and under the direction of the Director of Human Resources. 13) Delete subsection (r) Risk Management Department. Risk Management is now a division within the Finance Department and Human Resources Department, under the direction of the Finance Director and Director of Human Resources, respectively. 14) Delete subsection (s) Water Department. In accordance with the findings of the classification study, the Water Department is part of the newly titled Public Works, Water and.Development Services Department. 15) Re -letter all remaining subsections in sequential order and make other minor, technical corrections. Classification Plan Maintenance In accordance with Personnel Policy and Procedures, Classification Plan Administration II-1, revisions recommended by the Human Resources Director (including reclassification actions and the creation of new or abolition of existing classes) which affect individual positions, classes, class series, or all classes in the Classification Plan require approval of the City Administrator and City Council and become effective upon the effective date approved by City Council. The proposed Amendment No. 3 to the Citywide Personnel and Classification Resolution provides the Human Resources Director the express authority to make minor revisions to the classification plan where there are no significant impacts to the essential functions of the job classification, classes, class series or the classification plan. Fiscal Impact The approximatecost for the remainder of this fiscal year to implement immediate classification changes for the Finance Department is approximately $407.00. The approximate cost for the remainder of this fiscal year to implement immediate classification changes for the Fire Department is approximately $2,224.00. The approximate cost for the remainder of this fiscal year to implement immediate classification changes for the Human Resources Department is approximately $1,409.00, The approximate cost for the remainder of this fiscal year to implement immediate classification changes for the Community Services Department is approximately $9,784,00. The approximate total cost for fiscal year 2013-2014 to implement all changes proposed in this staff report is $13,824 and can be absorbed within each department's current budget. All costs will be included in the respective departmental budgets for the proposed fiscal year 2014-2015 citywide budget. ORDINANCE NO. 1219 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF VERNON, CALIFORNIA, AMENDING SECTION 2.69-1 OF ARTICLE X OF CHAPTER 2 OF THE VERNON MUNICIPAL CODE, AND REPEALING OR AMENDING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT THEREWITH WHEREAS, the City of Vernon (the "City") is a municipal corporation and a chartered city of the State of California organized and existing under its Charter and the Constitution of the State of California; and WHEREAS, on March 5, 2013, the City Council of the City of Vernon adopted Ordinance No. 1202, amending Section 2.4 and Section 2.6-6(c) of Chapter 2 of the Vernon Municipal Code, to establish a personnel merit system and to centralize hiring authority and personnel matters within the office of the City Administrator; and WHEREAS, on March 18, 2014, the City Council of the City of Vernon adopted Resolution No. 2014-07, amending Schedule No. II through Schedule No. XVIII of Resolution No. 2013-57 (the "Citywide Personnel and Salary Resolution"), to revise Citywide personnel classifications, approve newly created classifications, and classify eighteen (18) incumbent employees into the City's current associated salary ranges and classifications; and WHEREAS, the City Council desires to reorganize the City's administrative structure and departmental organization, in order to bring the City's structure and organization into conformance with the revised and newly adopted personnel classifications, and to reflect the personnel authority within the office of the City Administrator. THE CITY COUNCIL OF THE CITY OF VERNON HEREBY ORDAINS: SECTION 1: The City Council of the City of Vernon hereby finds and determines that all of the foregoing recitals are true and correct. SECTION 2: The City Council of the City of Vernon finds that this action is exempt under the California Environmental Quality Act (CEQA), in accordance with Section 15061(b)(3) the general rule that CEQA only applies to projects that may have an effect on the environment. SECTION 3: Section 2.69-1 of Article X of Chapter 2, of the Vernon Municipal Code is hereby amended in its entirety, to read as follows: "2.69-1. Departments. The City shall have the following departments and the City Council of the City of Vernon shall appoint the department head by resolution, after receiving the recommendation of the City Administrator: (a) City Administration. There is hereby created and ratified in the service of the City the City Administration Department. The City Administrator shall administer the City Administration Department and shall be responsible to the City Council for the proper and efficient management of all the affairs of the City, acting as the agent of the City Council in the discharge of his/her administrative duties, subject to the provisions of the City Charter and Chapter 2 of the Code of the City of Vernon and report directly to the City Council. As fully set forth in Section 2.6-6(c) of Chapter 2 of the Code of the City of Vernon, the City Administrator shall administer and implement the personnel merit system and hiring system. Except as otherwise - 2 - provided, the City Administrator shall perform such other duties as set forth in the Charter of the City of Vernon or the Code or as prescribed by the City Council. (b) City Clerk Department. There is hereby created and ratified in the service of the City the City Clerk Department. The City Clerk shall administer the City Clerk Department of the City, subject to provisions set forth in the Code of the City of Vernon and report to the City Administrator. Except as otherwise provided, the City Clerk shall perform such other duties as set forth in Charter of the City of Vernon or the Code, or as prescribed by the City Council. (c) City Council Department. There is hereby created and ratified in the service of the City the City Council Department. (d) Public Works, Water and Development Services Department. There is hereby created and ratified in the service of the City the Public Works, Water and Development Services Department. The Director of Public Works, Water and Development Services shall administer the Public Works, Water and Development Services Department and report to the City Administrator, subject to the provisions of the Code of the City of Vernon or as prescribed by the City Council. The Director of Public Works, Water and Development Services also serves as the City Engineer, Building Official, Director of Community Services, Traffic Engineer and Superintendent of Streets, and in these capacities shall also report to the City Administrator. - 3 - (e) Finance Department. There is hereby created and ratified in the service of the City the Finance Department. The Finance Director/City Treasurer shall administer the Finance Department and, as to issues concerning the Department, he/she shall report to the City Administrator, subject to the provisions of the Code of the City of Vernon or as prescribed by the City Council. (f) Fire Department. There is hereby created and ratified in the service of the City the Fire Department. The Fire Chief shall administer the Fire Department and as to issues concerning the department, he/she shall report to the City Administrator, subject to the provisions of the Charter of the City of Vernon, of the Code of the City of Vernon, or as prescribed by the City Council. (g) Health and Environmental Control Department. There is hereby created and ratified in the service of the City the Health and Environmental Control Department, which may also be cited as the Health Department or the Environmental Health Department. The Director of Health and Environmental Control, which may also be cited as the Director of Environmental Health, shall administer the Health and Environmental Control Department and as to issues concerning the Department, he/she shall report to the City Administrator, subject to the provisions of the Code of the City of Vernon or as prescribed by the City Council. The Director of Health and Environmental Control also serves as the City Health Officer. - 4 - (h) Human Resources Department. There is hereby created and ratified in the service of the City the Human Resources Department, which may also be cited as the Department of Human Resources. The Director of Human Resources, which may also be cited as the Human Resources Director, shall administer the Human Resources Department and, as to issues concerning the Department, he/she shall report to the City Administrator, subject to the provisions of the Charter of the City of Vernon or the Code of the City of Vernon or as prescribed by the City Council. (i) Industrial Development Division. There is hereby created and ratified in the service of the City the Industrial Development Division. The Director of Industrial Development shall administer the Industrial Development Division and report to the City Administrator, subject to the provisions of the Charter of the City of Vernon or the Code of the City of Vernon or as prescribed by the City Council. (j) Gas and Electric Department. There is hereby created and ratified in the service of the City, the Gas and Electric Department. The Director of Gas and Electric shall administer the Gas and Electric Department and report to the City Administrator, subject to the provisions of the Code of the City of Vernon or as prescribed by the City Council. (k) Office of the City Attorney/Public Prosecutor. There is hereby created and ratified in the service of the City, the Office of the City Attorney/Public Prosecutor, which may also be cited as the City Attorney's Office. The City Attorney shall administer the Office of the City Attorney/Public - 5 - Prosecutor and, as to issues concerning the department, he/she shall report directly to the City Council, subject to the provisions of the Charter of the City of Vernon or the Code of the City of Vernon or as prescribed by the City Council. (1) Office of the Treasurer. There is hereby created and ratified in the service of the City, the Office of the Treasurer, which may also be cited as the Treasury Department. The Finance Director/City Treasurer shall administer the Office of the Treasurer and report to the City Administrator, subject to the provisions of the Charter of the City of Vernon or the Code of the City of Vernon or as prescribed by the City Council. (m) Police Department. There is hereby created and ratified in the service of the City, the Police Department. The Chief of Police, which may also be cited as the Police Chief, shall administer the Police Department and report to the City Administrator, subject to the provisions of the Code of the City of Vernon or as prescribed by the City Council." SECTION 4: Any ordinances or parts of ordinances in conflict with this Ordinance are hereby repealed or amended. SECTION 5: In accordance with the changes reflected in Section 3, staff is directed to make the following related revisions and/or deletions throughout all applicable provisions of the Code of the City of Vernon: 1. Department title changes shall be reflected and updated in accordance with the aforementioned changes. - 6 - 2. References to department or division titles that were deleted or consolidated shall be deleted or amended to reflect departmental consolidation, in accordance with the aforementioned changes. 3. Department head title changes shall be reflected and updated in accordance with the aforementioned changes. 4. References to department or division head titles that were deleted or consolidated shall be deleted or amended to reflect departmental consolidation, in accordance with the aforementioned changes. SECTION 6: Severability. If any chapter, article, section, subsection, subdivision, paragraph, sentence, clause, phrase, or word in this Ordinance or any part thereof is for any reason held to be unconstitutional or invalid or ineffective by any court of competent jurisdiction, such decision shall not affect the validity or effectiveness of the remaining portions of this Ordinance or any part thereof. The City Council hereby declares that it would have adopted this Ordinance and each chapter, article, section, subsection, subdivision, paragraph, sentence, clause or phrase thereof, irrespective of the fact that any one or more chapters, articles, sections, subsections, subdivisions, paragraphs, sentences, clauses, phrases or words be declared unconstitutional, or invalid, or ineffective. SECTION 7: Book of Ordinances. The City Clerk, or Deputy City Clerk, shall attest and certify to the adoption of this Ordinance and shall cause this Ordinance and the City Clerk's, or Deputy City Clerk's, certification to be entered in the Book of Ordinances of the Council of this City. The City Clerk, or Deputy City Clerk, shall - 7 - cause this ordinance to be published or posted as required by law. SECTION 8: Effective Date. This Ordinance shall go into effect and be in full force and effect at 12:01 a.m. on the thirty- first (31st) day after its passage. APPROVED AND ADOPTED this 15th day of April, 2014. ATTEST: City Clerk / Deputy City Clerk APPROVED AS TO FORM: Name: Title: Mayor / Mayor Pro-Tem N.1 Moussa, Deputy City Attorney - 8 - STATE OF CALIFORNIA ) ) ss COUNTY OF LOS ANGELES ) I, , City Clerk / Deputy City Clerk of the City of Vernon, do hereby certify that the foregoing Ordinance, being Ordinance No. 1219 was duly and regularly introduced at a regular meeting of the City Council of the City of Vernon, held in the City of Vernon on Tuesday, April 1, 2014, and thereafter adopted at a meeting of said City Council held on Tuesday, April 15, 2014, by the following vote: AYES: Councilmembers: NOES: Councilmembers: ABSENT: Councilmembers: And thereafter was duly signed by the Mayor or Mayor Pro-Tem of the City of Vernon. Executed this day of April, 2014, at Vernon, California. (SEAL) City Clerk / Deputy City Clerk - 9 - CITY OF VERNON CITY COUNCIL MEETING APRIL 1, 2014 ORDINANCE NO. 1219 SUMMARY (Amending Section 2.69-1 of Article X of Chapter 2 of the Vernon Municipal Code, and I epealing or amending all ordinances or parts of Ordinances in conflict therewith) A CERTIFIED COPY OF THE FULL TEXT OF PROPOSED ORDINANCE NO. 1219 IS AVAILABLE IN THE OFFICE OF THE CITY CLERK LOCATED AT 4305 SANTA FE AVENUE, VERNON, CALIFORNIA. Ordinance No. 1219 was duly introduced at a regular meeting of the City Council of the City of Vernon held on April 1, 2014. Ordinance No. 1219 is scheduled to be considered for adoption by said Council at a regular meeting to be held on April 15, 2014. The proposed Ordinance No. 1219 would amend Section 2.69-1 of Article X of Chapter 2, Administration, of the Vernon Municipal Code, and repeal or amend all ordinances or parts of Ordinances in conflict therewith. Ana Barcia, Deputy City Clerk of the City of Vernon, does hereby certify that Ordinance No. 1219 was duly introduced to the City Council of the City of Vernon at a regular meeting held on April. 1, 2014, and said Ordinance is scheduled to be considered for adoption at a regular meeting of the City Council to be held on April 15, 2014. Dated: Ana B ' , Dep ty City Cle k !�xs#rrax (f5rctuy 1jublirzxtions, -lixr- The Only All Hispanic Owned Chain of Bilingual Newspapers 111 S. Avenue 59, Los Angeles, CA 90042-4211 Ph 323.341-7970 • Fax 323.341-7976 • www.egpnews.com PROOF OF PUBLICATION (2015.5 C.C.P.) STATE OF CALIFORNIA, COUNTY OF LOS ANGELES I am a citizen of the United States and a resident of the County aforementioned; I am over the age of eighteen years, and not a party to or interested in the above -entitled matter. I am the principal clerk of the printer of EASTERN GROUP PUBLICATIONS' EASTSIDE SUN. MEXICAN AMERICAN SUN NORTHEAST SUN, BELL GARDENS SUN VERNON SUN, COMMERCE COMET CITY TERRACE COMET, MONTEBELLO COMET MONTEREY PARK COMET E.L.A. BROOKLYN BELVEDERE COMET AND WYVERNWOOD CHRONICLE, newspapers of general circulation, printed and published THURSDAYS in the County of Los Angeles, and which newspaper has been adjudicated a newspaper of general circulation by the Superior Court of the County of Los Angeles, State of California, under the date of JUNE 21, 1966, CASE NUMBER 884861; that the notice, of which the annexed is a printed copy (set in type not smaller than nonpareil), has been published in each regular and entire issue of said newspaper and not in any supplement thereof on the following dates, to -wit: APRIL 03, all in the year 2014. I certify (or declare) under penalty of perjury that the foregoing is true and correct. Dated at LOS ANGELES, California, this 03r-dday of APRIL, 2014. This space is for the County Clerk's Filing Stamp CITY OF VERNON Proof of Publication of City of Vernon City Council Meeting April 1. 2014 Ordinance No. 1219 Summary CITY OF V RNOt� hCITI': COUNCIL MEETING APRIL 1,'2014'r�' ORpINANc6 NO 4219 SUMMARY (Amending Section 2 69 1 ofrticle X of GhapEer 2 of�the Vernon fv�unicipal Coda„and repea�Jng or arhep�jmg all ordinances or parts bf Ordinances In cdnilldtthetev�lith) t 6 : "�•. ,1. ...�.' . ,tr �.„. ���.. A CERTIFIED CQ�Y OF T,HE;FULL TEXT OF PROPOD-ORDINANCE ANT 219 ISAVAILABLE IN THE OFFICE OF THE CITYSECLERK LOCATED AT 4 O5 SANTA E AUENUE VERNOIJ CALIFORNIA Ordinance No 1219 was,duly introduced at a regular meeting of the City Cdunc'il`of the City of yernon held on Apnl 1 2Q14 OrcQnance No. 112A9 i$ •scheduled toe considered for aiidption by said'Coungil at a regular meeting to be heltl on April 15 014. 1 } , The Oroposed Ordiga, op, No 1219 would amend°Section 2.69 1 o(Arficle X df Ch, aptaP2, Administration, of the Vernon Municipal Code, and repeal or amend all ordinances or parts of Ordinances in conflict therewith. Aha Baecia'Deput'y City, Clerk}of th"`Cny, of Vernon, does herebyldaftify that Ordl, m inance No; 1219 was duJy introduced to (ha City Council of the,City of Vernon at a regulaeeting hettl on April 1 2014 "and said Ordinance, Is scheduled to be'W sidered for adoptidn at a regula"r'rneeting of the_ ity ' Gouncil'to be held,on�Apnl;1.'5 201z4` J t �l; r t SOF:"Qqa Barcia,DeputyCity Clerk t' Signature CITY OF VERNON CITY COUNCIL MEETING MARCH 18, 2014 ORDINANCE NO. 1219 SUMMARY (Amending Section 2.69-1 of Article X of Chapter 2 of the Vernon Municipal Code, and repealing all ordinances or parts of Ordinances in conflict therewith) A CERTIFIED COPY OF THE FULL TEXT OF PROPOSED ORDINANCE NO. 1219 IS AVAILABLE IN THE OFFICE OF THE CITY CLERK LOCATED AT 4305 SANTA FE AVENUE, VERNON, CALIFORNIA. Ordinance No. 1219 was duly introduced at a regular meeting of the City Council of the City of Vernon held on March 18, 2014. Ordinance No. 1219 is scheduled to be considered for adoption by said Council at a regular meeting to be held on April 1, 2014. The proposed Ordinance No. 1219 would amend Section 2.69-1 of Article X of Chapter 2, Administration, of the Vernon Municipal Code, and repeal all ordinances or parts of Ordinances in conflict therewith. Ana Barcia, Deputy City Clerk of the City of Vernon, does hereby certify that Ordinance No. 1219 was duly introduced to the City Council of the City of Vernon at a regular meeting held on March 18, 2014, and said Ordinance is scheduled to be considered for adoption at a regular meeting of the City Council to be held on April 1, 2014. Dated: Since i The Only All Hispanic Owned Chain of Bilingual Newspapers 111 S. Avenue 59, Los Angeles, CA 90042-4211 Ph 323.341-7970 Fax 323.341-7976 • www.egpnews.com PROOF OF PUBLICATION (2015.5 C.C.P.) STATE OF CALIFORNIA, COUNTY OF LOS ANGELES I am a citizen of the United States and a resident of the County aforementioned; I am over the age of eighteen years, and not a party to or interested in the above -entitled matter. I am the principal clerk of the printer of EASTERN GROUP PUBLICATIONS' EASTSIDE SUN, MEXICAN AMERICAN SUN NORTHEAST SUN, BELL GARDENS SUN VERNON SUN, COMMERCE COMET CITY,TERRACE COMET, MONTEBELLO COMET MONTEREY PARK COMET, E.L.A. BROOKLYN BELVEDERE COMET AND WYVERNWOOD CHRONICLE newspapers of general circulation, printed and published THURSDAYS in the County of Los Angeles, and which newspaper has been adjudicated a newspaper of general circulation by the Superior Court of the County of Los Angeles, State of California, under the date of JUNE 21, 1966, CASE NUMBER 884861; that the notice, of which the annexed is a printed copy (set in type not smaller than nonpareil), has been published in each regular and entire issue of said newspaper and not in any supplement thereof on the following dates, to -wit: MARCH 20, all in the year 2014. I certify (or declare) under penalty of perjury that the foregoing is true and correct. Dated at LOS ANGELES, California, this 20 day of MARCH, 2014. This space is for the County Clerk's Filing Stamp CITY OF VERNON Proof of Publication of City of Vernon City Council Meeting March 08, 2014 Ordinance No. 1219 Summary Signature CITY OF VERNON CITY COUNCIL MEETING APRIL 15, 2014 ORDINANCE NO. 1219 SUMMARY (Amending Section 2.69-1 of Article X of Chapter 2 of the Vernon Municipal Code, and repealing or amending all ordinances or parts of Ordinances in conflict therewith) A CERTIFIED COPY OF THE FULL TEXT OF ADOPTED ORDINANCE NO. 1219 IS AVAILABLE IN THE OFFICE OF THE CITY CLERK LOCATED AT 4305 SANTA FE AVENUE, VERNON, CALIFORNIA. On April 15, 2014, the City Council of the City of Vernon approved and adopted Ordinance No. 1219 amending Section 2.69-1 of Article X of Chapter 2 of the Vernon Municipal Code, and repealing or amending all ordinances or parts of Ordinances in conflict therewith. I, Ana Barcia, Deputy City Clerk of the City of Vernon, do hereby certify that Ordinance No. 1219 was duly approved and adopted by the City Council of the City of Vernon at a regular meeting held on April 15, 2014, and passed by said Council by the following vote: AYES: COUNCILMEMBERS: McCormick, Davis, Maisano, Ybarra, and Martinez NOES: COUNCILMEMBERS: None ABSTAIN: COUNCILMEMBERS: None Dated: Ana arcia, De ty i j lerk This space is for the County Clerk's Filing Stamp ias#ern Group Uhlirattvxrs,'xtc- The Only All Hispanic Owned Chain of Bilingual Newspapers 111 S. Avenue 59, Los Angeles, CA 90042-4211 Ph 323.341-7970 • Fax 323.341-7976 • www.egpnews.com PROOF OF PUBLICATION (2015.5 C.C.P.) STATE OF CALIFORNIA, COUNTY OF LOS ANGELES I am a citizen of the United States and a resident of the County aforementioned; I am over the age of eighteen years, and not a party to or interested in the above -entitled matter. I am the principal clerk of the printer of EASTERN GROUP PUBLICATIONS' EASTSIDE SUN, MEXICAN AMERICAN SUN, NORTHEAST SUN, BELL GARDENS SUN, VERNON SUN, COMMERCE COMET, CITYTERRACE COMET, MONTEBELLO COMET, MONTEREY PARK COMET, E.L.A. BROOKLYN BELVEDERE COMET AND WYVERNWOOD CHRONICLE, newspapers of general circulation, printed and published THURSDAYS in the County of Los Angeles, and which newspaper has been adjudicated a newspaper of general circulation by the Superior Court of the County of Los Angeles, State of California, under the date of JUNE 21. 1966. CASE NUMBER 884861; that the notice, of which the annexed is a printed copy (set in type not smaller than nonpareil), has been published in each regular and entire issue of said newspaper and not in any supplement thereof on the following dates, to -wit: APRIL 17, all in the year 2014. I certify (or declare) under penalty of perjury that the foregoing is true and correct. Dated at LOS ANGELES, California, this 17thday of APRIL, 2014. CITY OF VERNON Proof of Publication of City of Vernon City Council Meeting April 15, 2014 Ordinance No. 1219 Summary Signature