Resolution No. 5913
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RESOLUTION NO. 5913
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A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF VERNON APPROVING AND AUTHORIZING
THE EXECUTION OF A CONSULTING AGREEMENT BY
AND BETWEEN THE CITY OF VERNON AND SAVAGE
INFORMATION SERVICES FOR RECORDS
MANAGEMENT CONSULTING SERVICES
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WHEREAS, the City of Vernon has a need of retaining a
records management consultant for the purpose of preparing a
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retention schedule, inventorying, organiz ing and storing
inactive records; and
WHEREAS, Savage Information Services is an experienced
consultant in the area of records management; and
WHEREAS, the City of Vernon is desirous of retaining
the services of Savage Information Services.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF VERNON AS FOLLOWS:
SECTION 1: The City Council of the city of Vernon
hereby finds and determines that the recitals contained
hereinabove are true and correct.
SECTION 2: The City Council of the City of Vernon
hereby approves the Consul ting Agreement, a copy of which has
been presented to the City Council concurrently with this
resolution and the City Council hereby orders said Consulting
Agreement to be received and filed by the City Clerk.
SECTION 3:
The City council of the City of Vernon
hereby authorizes the Mayor and the City Clerk to execute said
Agreement for, and on behalf of, the City of Vernon.
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SECTION 4: The City Clerk of the City of Vernon shall
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certify to the passage of this resolution and thereupon and
thereafter the same shall be in full force and effect.
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ATTEST:
BR61v.
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APPROVED AND ADOPTED this 16th day of April, 1991.
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- LEONIS C. MALB G, Mayo ~
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1 STATE OF CALIFORNIA )
) ss
2 COUNTY OF LOS ANGELES )
3 I, BRUCE V. MALKENHORST, City Clerk of the City of
4 Vernon, do hereby certify that the foregoing Resolution, being
5 Resolution No. 5913, was duly adopted by the City Council of the
6 City of Vernon at a regular meeting of the City Council duly
7 held on Tuesday, April 16, 1991, and thereafter duly signed by
8 the Mayor of the City of Vernon.
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11 BRUCE V. MALKENHORST,
12 (SEAL)
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[EXECUTION COPY]
CONSULTING AGREEMENT BETWEEN CITY OF
VERNON AND SAVAGE INFORMATION SERVICES FOR
RECORDS MANAGEMENT CONSULTING SERVICES
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This contract and agreement, made and entered into
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this
I 7 t{\ay of
411fl' L
,
1991,
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BY AND BETWEEN
THE CITY OF VERNON, A MUNICIPAL
CORPORATION, (hereinafter
referred to as "Vernontf)
4305 Santa Fe Avenue
Vernon, CA 90058-0805
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AND
SAVAGE INFORMATION SERVICES, A
CALIFORNIA CORPORATION,
(hereinafter referred
to as "Consultant")
2510 West 237th Street, suite 200
Torrance, CA 90505
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R E C I TAL S:
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WHEREAS, Vernon is desirous of retaining a records
14 management consultant for the purpose of preparing a retention
15 schedule, inventorying, organizinq and storing inactive records;
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WHEREAS, the Consultant is experienced in the
18 development of records management programs; and
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WHEREAS, Vernon believes Consultant to be well able
20 to undertake and perform such services and desires to contract
21 for the performing of such services.
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NOW, THEREFORE, in consideration of the mutual
23 agreements hereinafter contained and subject to the terms and
24 conditions hereinafter stated, it is hereby understood and
25 agreed by the parties hereto as follows:
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1.
WORK TO BE PERFORMED:
In accordance with
27 Consultant's proposal submitted to Vernon under cover letter
28 dated March 20, 1991 (which proposal is hereby incorporated
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herein by reference), Consultant shall develop .~ retention
schedule and an inactive records storage plan (Task 1); and
planning for management of inactive records (Task 2).
2. PAYMENT: Vernon shall pay Consultant, and
Consultant agrees to accept as full payment for work performed
under this agreement, the hourly rates for Consultant's
employees specified in Attachment A hereto. The total amount
authorized by this contract, and for which Vernon shall be
liable, shall not exceed the sum of Nineteen Thousand Four
Hundred and Fifty Dollars and No Cent::;; ($19,450.00).
3. BILLING: Consultant shall submit monthly
billings to Vernon. Such billings shall include as a minimum a
description of work performed, hours expended for each employee
classification, total billing amount for the month, cumulative
amount billed since contract commencement and percentage of work
completed. Time is of the essence in carrying out the terms of
this contract.
4. SCHEDULE: Consultant shall commence the work
required hereunder immediately upon execution of this contract
and shall complete Tasks 1 and 2 of Phase I within one hundred
twenty (120) days from the effective date of this contract.
5. DIRECTION AND COORDINATION: Consultant shall
receive general direction from, and shall coordinate with,
Vernon's city Administrator or his designee.
6. CHANGES: No changes shall be made to the terms
of this contract except by written amendment, hereto properly
executed by the parties.
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1 7. AUDIT: Vernon shall have the right to audit
2 Consultant's time records for purposes of verifying time charged
3 to Vernon. Such audit shall be on reasonable notice during
4 normal business hours.
5 8. TERMINATION: This contract may be terminated by
6 either party upon fifteen (15) days written notice to the other
7 party and such termination shall in no way prejudice the
8 paYments due the Consultant for services rendered nor Vernon's
9 right to consulting services to the end of the period of notice.
10 9. HOLD HARMLESS: Consul tant hereby agrees to
11 indemnify Vernon against and hold it harmless from all and any
12 cost, expense, or liability for damages, including attorney's
13 fees and court costs, on account of damage to property or injury
14 to person resulting from or arising out of, or in any way
15 connected with, the negligence of Consultant or the negligent
16 performance by Consultant of this contract.
17 10. INSURANCE: Consultant shall, at all times this
18 contract is in effect, cause to be maintained in force and
19 effect an insurance policy or policies which will insure and
20 indemnify Vernon and Consultant against liability or financial
21 loss resulting from injuries occurring to persons or property as
22 a result of any acts or omissions of Consultant. The liability
23 under such insurance policy shall not be less than $100,000 for
24 anyone person injured or $300,000 for anyone accident and
25 $50,000 for property damage. Such policy shall contain an
26 endorsement naming Vernon, its officers and employees as
27 insureds under the policy and the policy shall be noncancellable
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except on .thirty (30) days notice.
Consultant shall furnish
2 Vernon with a certificate of insurance evidencing the above
3 requirements prior to commencing work hereunder.
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11. INDEPENDENT CONTRACTOR: Consultant shall not be
5 or claim to be, an officer, agent or employee of Vernon, and
6 shall at all times be an independent contractor.
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12. ASSIGNMENT PROHIBITED:
Consultant shall not
8 assign this contract or any part thereof or any monies due or to
9 become due hereunder without the prior written consent of
10 Vernon.
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IN WITNESS WHEREOF, the parties hereto have paused
this contract to be executed on the month, .day and year first
above written.
CITY OF VERNON
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By , .
-- ED.NIS C. MAL URG, Maar..
ATTEST:
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BRUCE V.
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MALKENHORST,
APPROVED AS TO FORM:
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DAVID B. BREARLEY, City ttorney
SAVAGE INFORMATION SERVICES
Bh~~
President
By:::~nard
Secretary
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