Resolution No. 6138
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1 RESOLUTION NO. 6138
2 A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF VERNON APPROVING AND ADOPTING A
3 RETENTION SCHEDULE FOR MAINTAINING
DOCUMENTS AND RECORDS BY ALL CITY
4 DEPARTMENTS EXCEPT THE POLICE DEPARTMENT
5 WHEREAS, the City of Vernon is required by various laws
6 of the State of California to maintain certain documents and
7 records for certain periods of time; and
8 WHEREAS, City ordinances and administrative convenience
9 also suggest that other documents and records be maintained for
10 other periods of time; and
11 WHEREAS, the City of Vernon has employed a records
12 management consultant, Savage Information Services, to prepare a
13 Retention Schedule which incorporates both document and record
14 retention requirements and suggested practices; and
15 WHEREAS, the consultant has prepared a Retention
16 Schedule for all City departments except the Police Department,
17 which has been reviewed by all department heads and by the City
18 Attorney; and
19 WHEREAS, adoption of said Retention Schedule has been
20 recommended by the Finance Committee.
21 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
22 THE CITY OF VERNON AS FOLLOWS:
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SECTION 1: The City Council of the City of Vernon
24 hereby finds and determines that the recitals contained
25 hereinabove are true and correct.
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SECTION 2: The City Council of the City of Vernon
27 hereby approves and adopts the Retention Schedule, a copy of
28 which has been presented to the City Council concurrently with
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this resolution, and the City Council hereby orders said
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Retention Schedule to be received and filed by the City Clerk.
SECTION 3: The City Council of the City of Vernon
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hereby authorizes the City Clerk and all department heads to
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maintain the categories of documents and records for the periods
required by said Retention Schedule and to destroy said
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documents and records after said periods have ended.
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SECTION 4: The City Clerk of the City of Vernon shall
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certify to the passage of this resolution and thereupon and
thereafter the same shall be in full force and effect.
APPROVED AND ADOPTED this 21st day of July, 1992.
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BRUCE V. MALKENHORST, City Clerk
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STATE OF CALIFORNIA )
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COUNTY OF LOS ANGELES )
I, BRUCE V. MALKENHORST, City Clerk of the city of
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Vernon, do hereby certify that the foregoing Resolution, being
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Resolution No. 6138, was duly adopted by the City Council of the
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City of Vernon at a regular meeting of the City Council duly
held on Tuesday, July 21. 1992, and thereafter was duly signed
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by the Mayor of the City of Vernon.
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RESOLUTION NO. 7188
A RESOLUTION OF THE CITY COUN OF THE CITY OF
VERNON AMENDING RESOLUTION NO. , BY EXPRESSLY
PROHIBITING THE DESTRUCTION OF DOCUMENTS WHICH
ARE PERTINENT TO ANY CURRENT CLAIM AGAINST THE
CITY, ANY PENDING OR ON-GOING LITIGATION, OR ANY
OTHER DOCUMENTS EXPRESSLY REQUIRED TO BE
MAINTAINED UNDER GOVERNMENT CODE SECTION 34090
WHEREAS, the city Council previously, on July 21, 1992,
passed Resolution No. 6138 approving and adopting a retention
schedule for maintaining documents and records by all city
departments except the police Department; and
WHEREAS, the Retention Schedule which was adopted pursuant
to Resolution No. 6138 was prepared by management consultant, Savage
Information Services, and sets forth a schedule which incorporates
both document and record retention requirements and suggested
practices for all departments except the Police Department which has
its own retention schedule; and
WHEREAS, Government Code Sections 34090, 34090.5 and
34090.7 provide, among other things, that certain public records may
19 be destroyed with the consent of the City Attorney and concurrence
20 of the City Council; and
21 WHEREAS, it is necessary to amend the Retention Schedule
22 which was passed pursuant to Resolution No. 6138, in order to assure
23 that it is consistent with the requirements of Government Code
24 Sections 34090, 34090.5 and 34090.7; and
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1 WHEREAS, the City Attorney of the City of Vernon consents
2 to the destruction of the records pursuant to the Retention
3 Schedule.
4 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
5 CITY OF VERNON AS FOLLOWS:
6 SECTION 1: The City Council of the City of Vernon hereby
7 finds and determines that the recitals contained hereinabove are
8 true and correct.
9 SECTION 2: The city Council of the City of Vernon,
10 pursuant to Resolution No. 6138, approved and adopted a Retention
11 Schedule, a copy of which is att~ched to this Resolution.
12 SECTION 3: The City Council of the city of Vernon hereby
13 authorizes the City Clerk and all department heads to maintain the
14 categories of documents and records for the periods required by said
15 Retention Schedule and to destroy said documents and records after
16 said periods have ended.
17 SECTION 4: Notwithstanding any of the foregoing, no record
18 shall be destroyed which is pertinent to any current claim against
19 the City, any pending or on-going litigation, or which is expressly
20 required to be retained under California Government Code section
21 34090.
22 SECTION 5: The City Council finds that the city Attorney
23 has given his written consent to the destruction of the City records
24 pursuant to the schedules set forth in the Retention Schedule; said
25 written consent is attached hereto and made a part hereof.
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STATE OF CALIFORNIA )
) ss
COUNTY OF LOS ANGELES )
I, BRUCE V. MALKENHORST, City Clerk of the City of Vernon,
do hereby certify that the foregoing Resolution, being Resolution
No. 7188, was duly adopted by the City Council of the City of Vernon
at an adjourned regular meeting of the City Council duly held on
Tuesday, July 28, 1998, and thereafter was duly signed by the Mayor
of the City of Vernon.
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BRUCE V. MALKENHORST, City Clerk
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WRITTEN CONSENT OF CITY ATTORNEY FOR THE
DESTRUCTION OF CERTAIN CITY RECORDS PURSUANT
TO GOVERNMENT CODE SECTIONS 34090 AND 34090.7
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I, the undersigned, am the City Attorney of the City of
Vernon and, having read Sections 34090 and 34090.7 of the Government
Code of the State of California, do hereby consent to the
destruction of those certain City of Vernon records described in the
Retention Schedule which is attached to this Resolution No. 7188,
and the continuing destruction of said records pursuant to the time
schedules referred to in the Retention Schedule.
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This consent is executed pursuant to Sections 34090 and
34090.7 of the Government Code of the State of California and is to
be attached to Resolution No. 7188.
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Dated: July 28, 1998
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DAVID B. BREARLEY, C1.t Attorney
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( Y OF ~EkNON - RETEUTIOH SLHECUlE
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decotd Stri'tli n t! e
O'~itt of R~tord {if t~piitit~ Siri~sl
PfHc.e SlOl'i~e Tot.al 'J/H/C or I!enrk'i
1. ftccidenl files
F'ohc!? rr:purts h:opies}
L.bor Ie suppli!?s dill,)
Bill i n~;
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..-_.-------_..--._--------------~------_.._.-------_.----~----_.._--------._.._-------------------------------_..-.--------.-.
~ote: For t~i5 record series,
TCTer.ination) represents deDolition
of structures ~t .n id~ress. Orisinal
underQround l~nk ipd hl1a1~ou~
&alerials perlit'i are in Health
Oepartl!nt; original trrtificates of
occupancy are i~ record series nu~er
6, .Certificates of OCCUP,lr.ty'.
_________________________________________________________________________________ i i
~R = ~nnual Review H = ~'dl' t r - CI d/r 1 ' . -----------------------------------------------
. I1J ..- ose .n.n,:.ttlrt (:'=r:vn',..~f,nr. p=Pp.....::Il"'O,..... c~Cll,.,r.,..f"nA..."" T_T......_;.....,,~,.,..
2. : ~eri_l f"hotograph~
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3. An:l21ltion Fi les
Studies ~ reporls
C~rrespondence ~ b.c~up data ~
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4, Aril\eution Ilap~s Plans, J, Dnllin9!i
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5. euil~in9 ~ctlvily RepDrts
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6. certificates of Occupancy
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7. Conditio~al US~ Per.its Fil~
t.U.P. applit~lioos Icopies)
Cori'upondence
Resolut~ons granting per.ils (tgpje~}
Site pl.ns/dra.ings
En9ine~t5 reports
Envlronllnli} assessments (copies!
Regative dpcllrations
UolieR' of prepar.tioh
Ualices of intent
Hlnutes (copies)
Approval letters
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S. Corri$pon~ence Chronological Files
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~, Encroach.enl Perait Files
ApplicatiDns
Billings
Correspondence
Etl
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10. m. Penits filn
Filll per db
Cescriptions of operations
IIpp) iCiltiDns
torraspondence . b~ckup data
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11. '
Fire Prevention Street Address Files
fire sprinkler peraits
Fire preventicn plans
Inspe!tion reports
Underground tank relo~il per.its (copies)
Ha:ardnus .attrials stor~gg per,it~ (copies)
Certificates of Dccupancy lcopiesl
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Nate: Final, .pproved versions only;
drafts art consid~red part 01
AnneuliDn Files.
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I Note: For this record seriesl
T(ler.instion) r'present, t,r.inttion
of use of the perGil. Origin.l
Ipplications, en~ironlental
docua'nts~ .inotts and resolutions
are i~ City C}~rk D~pal't~nt.
~oie: Original encr04chaent _yreelent!
&r~ in fin~nce Departleni.
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( OF VERNOk - RtT(WTION SCHEDaLE
PaQe 2
~at~: lv/n/91
iirtlenl: CC&luuiti Service;
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-.-_.-_..~---~--_.~_..._-----_..--.----------------~--._-_.~-"~-----_.__..~---.~----------_.-----------_.-_.-~--------_._-----
~ecord Serie~ Title
Office of Record ilf ~upli(ate Serie!i
Office Stc"'~9f' lolal V/H/C or R"Jarh
..' G4rl9~ Activity Reporli
). GraHi H ReIlO'll) Ccnsent HIes
H.~ter id~reS5 listt
· CDn!U!nt' i oris
"Ho Cgns~nt. lettert
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\.- Industri~l W~;tt Ferlit Applic~tion Files
Correspondence uith County
Applic.tions lc~pie!} _
Notices of violation icop1es)
Inspec.tiDn repl>rh
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Not&1 Los Angelr, County lssue. per.it
&n~ has fl~al dotu.entation, original
applications .nd Dri~i~al flDticts Df
violatiol\.
5. Industrial ~a5te Pl~ns
5+2
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b. lot Lift8 A4juitaent Filei
Ltgal dfscriptions lbeforeiafter adjust~ent.)
Resolutions fr~. City Cauntil (copi_5!
Re'QTded CDPY Df leqal description frop County
Ct2
C+2 : p : Note: Qri~in~l resolutions ere in City
Cler~ Depart.enl.
a. Hanuals, Policies, Prccedures ~ Bulletins
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S+2 I - Note: This re:ard 5frlei conlains all
aanulls, pollcie5, procedur~s ~
.1 bulletins Driginallno {rr.it -tile
: t06dunity Servites Dipart.ent.
I
I Duplicate Series. Official is in
oriQinatin9 departr~nt or
orginization.
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7. "'nual~, Policiei, FrDc~duri5 i 8ullltins
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o. Plans ~ Dra~ings - BUilding ~ Safely
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C Tt5 T+5 Kote: for ihis record serlei,
T(Ter.inationl represents desolition
of the structure. Plans and dr~..in9s
are aaintained in the oifice until
CORplelion (el of conslruct~on; they
are then ,ov,d to storage and tept
there for five year5 beyond
deeoliliDn of the !tru~ture,
S S
9. Par tel Haps
~l, Pla~5 ~ ~r~winqs . Englne~ring
Traffic
Paveeff.t
~alpr distribution
Seller systeu
storm drain,
City Hali
Dth~r city prop9rti9~
!,
Projed Files
Co~tract (copies) l related doculer.t~
DralCin95 II plans
Contra~tGr data l payftefils
Correspondenre
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Note: Official copy of contract is in
City Clerk Deparl6ent,
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. GF vERHO~ - RETENTION SCHEDULE
Pag! I
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,artll~lit: f'erfclif.t1!
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...______A_~._______________________V__________________..~___.____________._".__________.___.__________M_______________.w..___
R~tord SErifS litl~
Office of R~tord lif ~uplitit~ Seri~si
Offir::e Stora9t Total OJ/HIe Ctr Rcllar~'i
.~
Cocputerizrd Personnel SutQary !n'or.ation
Sal ary dah
~ddre6s
Chli~i fi c aU on
ElerQency r::ontact.
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1. Hanuals, Policies! ProcedurES ~ Bu11etins
58 l~a Written S~fety Progral fta~u.1
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Duplicate Series. Official is in
originating depart.ent or
organization.
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s.
rtanuals, Politit~! ProcedurE5 ~ &ullelins
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Hote: Thi~ record 'eries r::ontain. ~li
lanual~1 policies, prO(,dure~ and
, bull~tifia originatino fro. thE
Pet5Dnnel/kisk "anage.rnt Depart.e~t.
~, PersonneJ 8~nefi ls Rl!tords
Enral111!nt dacueentation
Rl!tirl!leni CFERS) data
Senef its data
COBRA data
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C Hote: For this record series,
E(Expiration) represtnl5 the
expiration 04 be~efili for the
employee, and his or her spouse and
· d2p~ndents [if ~pplicibll!l. Inc}ud~~
IEdic.I, dent~l, life insurance,
retireitnt and other benefits
progrillls.
5. ?ersonnel COI~itl!l! ~inute5
Duplicate Serie~. Official is in City
Clerk. Departleht,
~, ter.onoel Fil!, - "[ti~e E~ployt's
App 1 i ca li On~
em?lcyt.enl ~~rificition (1-9) recoros
Oiscip!inary actions
:'buncr reports
Sal ilr) dat.
(dut.ticn~! d.lc ~ 'ei.bur~eie~ls
ClaSSification record~
Attendlhtt ~ lite off
flctu;l!.
R~fl!r~nce ,he~l~
ReSUitH
Orienl.tlon c~l!c~~off shel!t~
tOi:lllendati OOtS
E~eroency [~nt~ct inforeatian
~I!r;oonel Action forMs
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~otrl For tbis record series,
TITer.initionl Cin represent
ter.ination or retirement of
ellployee. At that point, the
Perionnel File betol" part pf tbe
ippropriate record series lPersonnel
Files - lerainated EDployees Of,
Personnel Files - Retired E~ployeesl.
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~ate: llil1"nl
artfoer,l: f'E' sonnel
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Re:ord Series Title
'Bfficf' of f;e(~;,d iif Dup1iCilte Series)
Ofilcf stor_g.. Totel ViHiC Of Rt,urks
.____~."_.._.~.____________________~_.._.._.~______________.__r._________________._....~____________~_________----.~.-.-.-....
Per~onfiti Filei - Retired faployees
Appl ieitiC/os
(lplQtt~nt verification (l~~l records
Disciplinary actions
llb~ellce r~ports
S.hry d.ta
Edncational data & reiabur~eeeftt~
ClassificitiDn r~CQf~S
Rtten4ance ~ tiQe off
Pictures
Reference checks
ft'$U~S
Orientation chtck-off sheets
Co..endations
Kidie~lJdlntll claias doev.ant.tiDn
Workers ~olpfn5ation r~ords
Esergenty tontact infQrlitiG~
PersonhtJ ~ttion For..
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l. PersQnnel Files - Terf.incted E~ploJtes
~pllc~tiQn5
Elploy.tot verification 11-'1 retord,
Discipllniry ~ttlDn$
Absente reports
SalifY d~h
edU(itian~) dit~ l fliabur!eaents
ChssificitiDn r~cDrd5
Attlnd~1ce ~ tilt off
Picture~
Referente cllec:ks
Re5u.e~
Orientation cbeck~C/ff sheets
COllundaH ons
Kedical/dentil tiails doculentation
Workers tGlpensation records
Eiergency ,ontact infer.ation
Personnel ~ctiDt. Foris
2
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i. Publications iroa Outside Sources
R~~rence book~ and eaterials
Job openings, notic!s and flyers
EDployre inforlatiDn ~ublication5
AR
IlR
D. R~trujt'eflt Files
Job ~pplications
Tests
Resu~es ~ correspondence
Eliqibility lists
2
2
Not'l If ~ qualified a~p)icant is
hired. the contents of this record
series viII be transferred to the
Per~onnel File for that individual.
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~y OF VERNOU - P.ETEHT10N SCHEt~LE
Page 2
Date: 10121/91
lr.h~nl: P.1yTC.l\
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Record Seri~ TiUe
Office of "e~ord (if ~uplicate Seriesl
Office stora'~e jol;:} V/H/I; or I<uarl:s
..."~~-~-~.~--..-_....-_.-~~~--------------~-_._.---~-~_____________~--_._.~..P------~--------------------_._----------------
Pubiic Eiployees Retire6ent Sr,te~ (PERS! ~nnual
Reports to Participants
2
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Public EQploYiei Retire<<ent Sy!tea (PERSl Listings -
R~poJ'ts to PEltS
Group coverage detail listings
PayrGl1 ~u.laries
7
a~p6't5 t~ State k Feder~l Tax Agencies
Quarterly ta) withholdift9S d~stributiQn re~orts
Anr.ual tax Nithholdin~s distribution reports
foriS W.2 !official city copies)
lransailtil farls
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Hote: Reports Day be sub,itted in
either hard copy Dr an magnetic
liedi_.
~a~e AS5ign~eoll Records
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o ~ Ot\nuslOeui",_ 0\ _ A...l~l r" ~ r'....cb#f/rn.w'\.&tllltf ~!: r"n;p'~.;"'" p ~ OD...~...n,.,'" c: '= t::'.\n,.,.c",AQ,( T = Tpt'.in.1tion
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Poilge 1
(l,1t!: 1(1:'29/91
( if OF VERNOr. - aETENTION SC~E~UlE
Jari"l:(.t: finll/Ce.
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Record Series Title
...,.. ---------_#'.. ..------------------- ...... -----------.... .........---......------... ..........................--- ...-...-------------------............--..-.-..-
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I. i09C/ Files
101' listln05 reports
1091 IGrss (City CQP!~sl
2... Allr. Perdlt Cud InduQs
3. AJ.1(11 Per.its Files
App!icatiDns/RRnl!D.11 fort~
Respoftse records
Receiptl
false alar, r~PQrt5
CDrreS~CtRderlce
Suspension letter~
~. ~nnual Rep~fts ~f Financlal Tr.1nSitlions to State
Controller.
5. Audit Rl!p~t!
Kccountant Report,
Auditor Reports
Financi~l Stale.ents
~, B.nk Reconcilition Records
Bank statl'tents
Canceled/voided checks
Dfposi t 'ill ps
"ontbly deposits recap listings
Ci-ncel ed/voi ded leco checks
7, tond Files
TrlSlrt staleienls
PaYlent docu.entation
1. Br~ach of EiploYlenl Contract - Setlleaeot Files
payaent records
Rec:eipt copies
1.
Budget Del.il files (City Budget)
().
BusinESS License Files
~pp1icat i DR'S
Business licEnsQS (offici;1 city copies!
Correspondence
Backup data
t. Cash Receipts
t.ih receipl~ (yellou copies)
~. Cash Receipts Re~islers
Office Co' ~~clif'd hi Illjplic:~tQ St-rieloi
Office StOT.}qe Tot.o1 Y/H/C or Reiirks
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: ~ote: For thls retard series,
CIClo~e~/Co.pleted) represents final
paYlIltnl of settteunt. City t
Clerk Dep.rt,ent ~ai full
docuge~tation Df e~ploy*eftt contract
casesj Finance Depart~ent ~aintains
th~ finahciil settleaent records.
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~MW____.___._____..___~_~~_________~..~_~N________________~___.________________________.___~_____________._______________-----
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Pi:oe ]
Vetil': iO!29!11
:partcent: Finar.c~
,E'~
10:
Re,ord Series Title
Offite of Re{p,d !if ~upjiCAt~ Seri~>>)
Offic, StOfdge Tot~l V/HiC or Re.ar~s
------_.~.-~-~-------_..._-------------------_.....~--------------_..-------------~-------_..-~----------_..._..---~------------
l~.' Certificate: of Deposit Fil~s
CerliJicates of Deposit
Baf'l~ ..hte.~ts
Contracts for public funds
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[4.: Cortupondencl! Chronolo'iiciil Fil es
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2
l~. Encroichlant Agree.ents
Original, e~ecuted agret.ent~
Insur.nce dQCUDentation s
CorrespDndenc! ~ bit~up data
PaYRant receipts
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,6., Finance COf.puter $ysteil B4dup hpn
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,7._ Fixed Asset$ Records
T+S
1+S
for this record SEries, TITirflir.alior.1
represrntt slle/di~p~sition of ~
fixed asset.
_8. Fr~n(hi,e Agrlelent,
Uriginal, tx~cuted .9Tee~.nt5
Insurinte dO~U.iPt~tia~
Corresp~nd8f,ce , backup data
E+l
o IE+-7
~. FranchisE files
~nual-5tateients
PlYleftt receipts
Correspondence
5
E+2 : E+7
I.t 6enfral LEdyer Detail Reports 3 P P II
'I. Grour.d leau5 I €tl 6 I EH
Ori~inil) ~xecutvd leases
Insurance docuaentation
CQrri~pondefice ~ bactup data
Payment rl1uipts
'2, Investment Records
Funds ~vajlablr r~ports
Konthly investlent trans~ttion reports
Lvc~l ~encl lnvest,ent Funds staleQrnts
Safekeeping statements
Daily bank cDnfir~ation records
lnvestcent transactio~ slips
Invest~ent/Cj,h jDurnal entries
2
..
"
3. Investment Spreadsheets
Honthly recap. Df daily cash inVEstment
lr..nSidions
2
2
v
-_._-----------._----_._-----------------------~._----.--------~--- ----------------------------.---------------------------.-
\ 0 .
( -TV OF VERHON - R,l(WTIO~ SCHEDULE
F'~ge 3
I).,h: jOl29/91
,,,rtltent: fili<iliCe
J ~
Record S!rie~ Titl~
Office ~f P'~,ord (if Dupii(~t~ Serie~l
Ofiicc StorlQf lot.) V/H/C Dr RfQar~i
'8
"_... _~ ~..__..______~.. M_ a._ ____ ________ __..._... .,p.__ ______.__ ~__......... _____...__.....-------.....- .-...--- --...... __a_ ---... -- -- --... --... _..,.- ... ... --..............
i. Joltrncil Er,tries Backup Fi les
Monthly b&ckup fold2rs
3 .. ~C1te: lncludes invoices {or alar'
p~r.its, e~~rQacR.ent per~itsl
d..age! to city prcpe~lYI utilities
cust~ers ~er~ices, licen.e
aqreufr,ts, ,etc.
2 'l 5
oJ
5 5 10
.
,.
3 3
\. [Ryoicw FHel! (Cit.y~Issued)
In'l'oict5
Receipt. copies
R~quost; for j~~Gice (froA departtir.isl
8ackup dati
J. Journal E^tries/Bo~ki
7. ledgeri Reports.
Etpenditure L~dSers reports
Revenue Ledgers reports
3. Light' Po.~r - Annual Reports to FEdEral :ner9Y
RegulatQry C~CiS5io~ (FERCI
1
7
~. liQbt' Po.er - Trin51iSiion Invoices
: C+2
Ct2 , -
Notil for this r~cord stri~s,
C!Clcse6lCOlpletedl represents feil
~ay.ent of i~voic~.
). Ret~ipt5 File~
Receipts (.hit~ copies)
R,.itliIlCf advitR
hckup dati'
1. Tr~vEl , Exper.sw VouchErs
t, TreaStirer'i laok
3. Triit lal.ncI Rtports
~. Utilities - C~sh P.t,eipts
~ Utilities - customer Certific~t~~ of DfPOiit
,J.
..
4
3
Nol.: Iheludes recfipts for paYQents
of sal~s tlle5! property taxa., trust
depDsi h. ind olhl!r p~y6trih.
3
3
?
p
3
5
8
i
3
T
,
, -
<<ote: for this record series,
TlTE-riinalionl reprl!~nh ttl~ return
of the ori9inal certificate of
deposit to th!! cust riller .
6. ~~rrints FLies
Purchase Grd~r5 - pink copies
Purchase requisition!
Requests fDr paYlent
Dri9irtal in~aices
Backup data - fackin~ slips, etc...
IItrr..."b
I 2
"
'"
7
-_._-----~---------------------------------._------------------------._------------------------------------~------------------
L ~ _ ~.._..__J_J T _ ~___:__l:__
"
I
!rJrl_ent: Cu'tQ~cr.$Ervite!
t'~
I.
Retord Series TH!~
......... ...~___ __.... _._ - ___ ___...._..... __......... .._..._ ...... ..._..___. e.. ,...- ..-___________ ---- - ------.... ~-.- --.. -- -.. --..... ---........-------...... ---- - -..
c
2
Ctt
Note: Original waler ~ork Qr~er5 are
in Co~~uoity Services - Wattr.
Service Address fil!s
Applitation~
Credi t repcrts
COleunity Servic~ reports
Electrical inspection repDrts
W.ter liability foras
Requests for po~er load dsls
Control CJrdSi
Electricil .ork grder~ (original)
ti.tPf ~ork orders lcapieil ~
Account ~dju,t.ent docUienl~tion
Special ,eter'readingf
Ban~ruptcy dCCUAentalicn
Coll~tlon .ccDunli dotueentilior.
.-
,. . c. .j
lit OF yEP.~GH - ~1ENT10N SCHEDULE
Paqe 2
Dale: Y/26/91
Oftice of R~ccrd (if Ouplieaie Series;
Offi'2 Stcraqe iotal ViHiC cr Reaarts
________~_________________~_________~___.____~_______w______~__________________~_______________________________._____----------
-~. -.' --
'.' t. :
{ DF YcRNO~ . RETE~Tl~U SCHECULE
)ort4efit~ light ~ Pawer - Power Plant Operation~
'Ill
I
I.
Record Series Title
.______.____.__._________~___________~_________._._________________________________p____________R_a....R..___........._.______
Air Quality Kanlgeftent District iAeKDI Fuel Reports
Air QUility "Anage~ent District (~e"D) ~erGiis
"
Air euality K~nage~ent District (AQHDJ Sdurce lest5
-.
Au~iliary Ki~ log Sheets
I,
8udget Flles
-
I, Cooling Jo~er - ~atEf C~Elic~1 Activity Sheets
CDoling TOMer - Water Chelital Ye~dor~ Files
KOllthly raparh
Corrupandeni:e
Crane Maintenance Reports
EfivjronleAl.l Consultaftt Files
tlolltIlJ~' reptlrb
[;orrupondenca
Equip.tnt ftaint'nan~e . Inspection Records
Cr.nkcls. Inspections
6enerator run shEets
lube oil slDple rrsulls
Plant lubrication reports
R1PQ ~ tylinder inspection,
Turbine tOdpdter log readouts
Turbin~ inspect-ions
Turbin. log bOO~5
6en,r~lor ru~nino hour!
Fuel ~ Plant Inventori~5
Generalion Reliability ~eport5
Generation Reports
Generator Kilo"att ~eadinQ5
6eneralor Te5t Record;
lest 6ata ~ reports
Ha2ardDUS Klt~rials "anifests
.teriiil Safety Data Sheets
f'o9c I
~itl!: 1912S/91
OfficF 0; ~&CDrd lif nupli~ite Seriesi
Off i ell Storage Total Y/H/C or Rellar 1;5
, ? 2
S S
10 iu
2 2
I
,
2 2 , -
I
2 ..
2 2
s
"
"
Duplicate Series. Offici~i is in
light ~ Power Rescurc~ Planning.
I -
Note: ~ll Ha.ardous ~a~~riai r.anife~t5
are to be transferred to Li9ht ~
~ Power Adeini~tration files after gne
year retellti on.
._---_._----------~--~---------------_.----~~-------------------------_._----~--------------~---~--------------------------
I 1
5
~
5
s
5
5
2
2
AR
AR
.
"'. "
~ .
OF ~Er.HG~ " RETEnTION SCHEDULE
Page 2
Dal~: 10123/91
ilrt;~(,;il; UgH r: f'o;.:ef " P\iller Plant Opcntjon~
Record Seri,E Title
Office of Reco~d (if Duplicate SEriesi
Ofi i cc StC1r aije J"tal \l/H/I:: or Iieur~!
'1
.._...____________________________..__~_P.--------------~-----------..~-.---------------------------.---.---~----------------
Operations L~g Bo,,~s
10
10
Note: If diesel plant is shut dO~r.,
~eep the l~!t 10 years of Operoticns
Log BOO~5 for future reference. In
l~at ca,e, the L09 8oo~s "Quid be
~ajntained indefinitely nnlil the
, plant is reactivited, at uhich tile
th~ to year retintion period "Dultl
start eglili.
Pey!onnel Files
T
I
c
Duplicile Series. Officiil is i~
~ersonnel Depart.int. When an
e~ployee ter~inates, the Personnel
file is lurned over to the light ~
Po~er Adlinistration for revie~ ~
tran~fer to the PerSOflfiet Departeertt.
I. Per5onn~1 Job AssigliiEflt Sheets
t. rtr5~~nEl Safety ~ Tr~inin~ Reports
Duplicate Series. Qfficiil is in
Light' PDwer Ad~inistrakipn.
i. PurchlsinQ RecGI~.
Purchase orders icopiesl
?urchast r&qui'ltlo~5 (copie~)
Invoices icopiesl
Packino slips lcopies!
5
5
; Duplicate Series. Df~icial is in
Purcha1ing Department.
II1Ie St..~l.. \[lailyi
Ea~loYt~~' ddily li~~ ~heet5
SijbcQntratt~rs' dail~ ti~e 5heels
, 2 2 Duplicate 5erie~, Official i~ in light
~ Power Resourc' Planning.
2 2 Duplicate Series. Official is in
Piy(~ll Depart~ent.
2 2
,
).
Southifn California Bas Co. Billings
'ai 11 copi es
to
Tiie Sheet, t~iw~eklyi
Biwtekl)' 5UflGlilfY tiu sll~its
~. furbin,: ;;cbvity '~hHts
"
oJ
5
i. VehiclE H_lntenonc~ Records
~O~~, or G...r!
Hanlhl, 61rage r,pcrts
Duplic~te Series. Official is in
CODDunity S~rvices Depart;ent.
~----------_.--------.--------------------~----------------~------------------------------------------~-----------------------
,,",,-" -.. --
~..f OF VERNON - RETEh1IOH SCHEDUlE
~rttm.t, liSht t: Petlet . lr.9ilieering
Record SerifS Tit!f
..
Pag!: 1
Dat.e: '?i9!92
Office of ~H~d lif ~I!?licah S~rif'!:.:
Office Storaqe Total V/H/C ~r 8e~9rts
______________..._________.._~______________________~...~--------~4------.--.--.-.------------,-------------------------------
!lud~et Files
CllcuhtiClfts
~Orkpipl!rs
Conlractor~/Consultanls File~
Correspondefice Chronaloolcil Files
Ease.enls (Caples;
~
'. Easelents (OriQlnalsl
I, Enoineerln9 nr~~in95/elueprir.ls
"ylar crlQina16
EQuiplent Recprdi
Kinuils l t.thnic~l dala
Tests ~ in$prttions
Studies ~ reports
Haintenanc~ data
!. Equipoen~ Specificalicr,s
I. Interrurtion RrpGrl Analyses
I. Joi rlt Pole COll.Hiee Handbooks
\. Joint Poie Co~~itle! ~eelin9 ftinule!
? ~Dnthiy ~clivity Report;
~. Pole ~ecDrdE . Card Files
1, ~ole Tr~nsattion ~ Kainlena~c~ Records
fUlls of ul~ IFon Ul
Invoices
Au\h~ri!ations for joint pole transaction
HeaorandUJI notit:~ oi joinl pdl,e 1I0rk (for. 481
C+l
! CH
Duplicite Series. Official is in City
Cl~r~ Depart!l!"t. City Cler~ h.i ill
ease.ent\ fro, June IS, 1918 8~d
fc,r",aro.
Nole: light; Power Engineering ii the
office of re~ord fDr all easelents
obtained bet~~e" August 1, 1~33 .nd
June 14. 197e. The City Clert
~epart.!~t is tbr o(tice of record
for all ease.eots obtained fro. June
15. 1~19 ir.d forward.
I Note: for t~is record series! !
(terllination) fepre5ents te1'lH.itiOti
of use Df the l!,quipIl!l'It.
Duplicate Series. Oiiitial I~ i~
li~ht ~ PD.er Ad.injstratjo~.
I
I -
Duplicate Series. Official i! i~
· Di !>patcllE'r ISystee Oper ati QII,
Divisicrl.
Notel For this record series, T
Iler.inationl r~pre5ents ler.initIO"
of use of the pole.
_.---.---------------~_._._.._--~------------"------------------------_._------_._----------~----------------------------_.--
2
2
r
T
T
T I -
s
s
T
T
s
5 I -
s
s
T
, T
10
16
.
.
-....::'r:...-_~O.'.'. '.
~"c.-'" ~_
'. ."
V OF Y€RNGN - RflE~TION SCHEDULE
Pige 2
Date: ii9i92
E'p..rh\'lIt! U~ht L hHi(Oi - fog) Meri 1'19
tf'
iicl -. Ri;'Clird Seri~!i li t 11:
nifice ot ?ecord (if Duplicate Series)
Offici Storii~e Tobi ViHJC or fcl1llarks
~.-----.-..~-----.~-----------_..-.._.~--------------_------__________________________~___..w___________________________~___.._
is. ~ublicati6ns frG~ uutside SOUrces
Technic~l publi~.tiDns
Standard~ ~ ~rcctjcps
Vendor cettlo~s ; ~ublications
liP.
Ail
16. Subject l Corretpond.r.~e flle$
r.P.
Afe
i? ~ork Orders
I .
buplicate Series. Of~icial is in
Ele~trital TranSiission ~
Distribution Division (CDntractor).
I
1
I,
I
----------~------------------------------------------------------------------
~
.. t:JU' .C-!' J.,J
J...' ,
""'. I I nUII.f' """" I I ...........'''' ~ u~u ....J..,.JCJ -''-'.LV
.&.V. CJt
fA "
~ITV OF VERNON - RETENTION SCHEDULE
".!.~t:.~'f!~~ ~~~ . (
.,,-....._ oLw.L
vc..c..
Page I
Coale: 9i'J.b!9l
t
~....
ReCDrd Series Titl<<
Office of Record (if Duplicat~ Sfri~s)
Office storage rot~l Y;H/C or Re.ar~s
J. Address Files
Hazar66US ~aleri~J rrpurting for., (copies)
Inspection reports
Incident reports (copies)
~ateri&l Safety Gata Sheets ("5>>SI
Tank retords
Correspondence
T+5
45 I T+50
_.._._______________w_._~_____________________________.__...._____________________________..___..__________~_.____-----..-..---
2. Budget Files - Depart~ent '
2
2
3. Ciyil Defense - Adliniitrative files
Questi onn.li r I!S
Rules l regulations
torrtspondertce ~ backup data
AR
, I\R
4. Civil Defense - Budget Files
2
2
5. tjvil Defen$e - Emergency Operltion Plan
s
S
6. Civil Defense' Purchising Records
Purch.Si Qrd~rs . d~p~rt.~nt topiqs
5
5
COllunicalions/Correspbndence Chronological File
3
5
2
8. Council Agend_s, Resolution5, , hinules
2
2
.
. -
I
I
,. Depart.tnt of Kotor Ve~icle5 Driver Classi{ication
Siinilture Cards
10. Dep.rt.ent oi Kotor Yehicles Dri~er Traiflin9 P.ecords
D"V fon DL-l1o
Training Det.it lnfor.ation
Class Outline
Chs$ C.lendar
T
T
11. Departa~nt of HDtor Vehicles Full Hotic! Records
12, Equipll!nt Fi1~s
H.lnuals
Specifications
"aint~nance records
Garage work orders (Departlent cDpiesl
Test recCll'ds
OSHA certificitions
: T.l
: 1+1 ,
field Incident Files
Incident reports
fire/Polic. disPitch alar. tickets
20
2S
5
,4. Fire Depart.ent Acti~ity Report to Council - Biweekly 2
2
Hate: for this record series, T
iTerainationl repre~~nts de_olition
of structures ~t ~n .ddres..
Origin.ll ho1%ardous ~.teri.ls
reporting for.s are in Health
deparl~ent. Original incident
reports .re in record ~eries nu.ber
13, "field Incident Files'.
Duplicate Series. Official is in
Purchasiftg Oepirtle~t.
Duplicate Series. Official in City
Clerk Pepartl@nt.
Mole: Signature cards t~pir' Bft~r one
yeir and IU5t be renewed annually.
: NDtEI For this record 5eries, T
ITfr,ination) represtflts ter.ination
Dr retire_ent of eEployee.
Duplicate Series. Officid is in Risk
Hanage.tnt D!p~rtDent.
Notel FDr this record seri!~,
TtTer.ination; represents ter~ination
of use of the eqtiiplent Ilife of
un it >.
.~.,~.~-"
.~ ._..~~..,; .........:"...f.;: ,
.. IO~~..:: (oV ::l::l
J.t:I;t:lCI
\...1 I T HUI'llI'l \...1 I T Lt:.I":I\.... t:!.Lt:! .)..)t:I ::It:!.LC
I'tW. J.;:)J.
""0
~ITY GF ~[RNON - RETcUTIQW SCHEDULE
Pa~1! 3
DatE: ?!9J92
pittlenl; City Cieri
o.
Ricard SeriH Title
CHit~ Of rcl>cord ld bu?Iic.tf Series)
Office Stcr_ge Tat.1 ViH/C or F.~~.ris
______.___.____________________________~__._..__w.r__~.._______________________________________~___.._.._..__-------~---------
O. Council Resolutions
P f' V,M : Hole: Per.anent ~lorage location is
i th~ city nul t.
P P ; V,H I H~te: ~er.an~nt st~rd9~ local!~n i~
I I the city v.lIlt.
I
4 : C+~ I NDte: For thii record series,
C(tlcsed/Coapl~tionl represents
official declaration at election
rnulls_
S. Cou~til Ordinances
7. Elitti~~ Adlinistration fillS C+l
le9al otltices
Proof of publication
Certi4led lisls Df ccndidati5
Sup!e b.l1ot.~
ROiter5 of voters
~ecl.r.tiGn5 of results
Fair Political Practices Co..i~sion CQ~_uo1c~tions :
" procedures
AdRin1str~tive lateria15
a. Election Clndidate "ilirials i.~ T~4 Kott: For this record series,
Candidate Stateeen! T(Te~linitionl represents ter. af
Momir..tion Pa~eri ~ ~etittons oHi,,_
Oath Qf Office (elected cD~didat~~ oniy)
9 Eiection W~terials Cf,l ; CH . I Nate: For this record 'eries,
Bal) ot5 C(C] osediColpl eted) represtnts
Tilly ~heets official declir.tion of election
Copies of indegts resulb.
Challenge lists
ASiisled voters lists
Inspeclcri raceipts far b~11ots
Pr.cinct oific.r5 ippointttnt fOfi5
Absentee applLcations
AbSEnt.e I.D. tft~elopts
Q. Election Petitions CiI C.l : Note: For this record seriet,
Inlti;lives petiti~ns C{Clased/Cotpleledl represants
ReferlftdUI petitions co.pIrtio" of the tlection for which
Ch.rter attndltnl petitions petitions Nerf circulJtQd.
Rec~ll p,lit\on~
1. Entro~ch.enl licfnse ~grteleots E E buplitatf Stries. ufficiAI is 1n
I Finance Departtient.
2. Fdcilily layoffs/Closures Files tcF: AP.
Notific~tioni from facility/company
Wcr~papers l revenue analySt>>
3. Finance COG6itlee A9~ndas {Reference Copie5) 2 3 5
Agendas ~ bitkup dala
~. Finance COIliltee Kinut~i F P I V,M Nole: Fereane~t storage local ion is
the city 'iauIt.
S. Finance Co..ittee "inlltes (Reference Copies) 2 3 Duplicale Series. Official .inutes ire
I store6 perlanently in the city vault.
I
"
.
." t:I..:V t:. (ill =';,)
'.
J.CJ.CJ.='
'-A I I MUn&n '-A I I L.c:."" ~ 0.&.0 oJoJl:) ..JO.&.O
CITY or V~P.~nu . F.~IENTiOW ~CHEDULE
eplrl.enl; tilY Cler~
'.'6' ..... ...
....u. .L......J.
VGI
(
f'i~e (
&atel 71filn
I
nt..
Record Seriei ritle
Qf;ice of R~~crd (if ~u?iicale S~ri~sl
Offici St~rage loti! Y/H/C or Re.~r~~
36. Frao,hise File~
Frdnc~i'e o~r~~aeftt, tCQ~i~)
Corroi!spol\dl!/\ce
E
E
..~-_._-------------_..__..._~----------------.-----_.-.,_.-.-----------~~-~_.--_..-.--------~-_.~.----------------------._----
cupl ieale SE:i'ies. oHiciil is in
Fiftinc~ ~epart~ynt.
31. 6eAernl Pi~n ~ Aeendeents Filei
6ener&1 plan, eleeents ~ ilfndments
EnYiron~ent~l iI9ict!assess.ent docu~ents
P~blic h~arinQ5 docucentation
s
5+2
..
..
38. labor Contract Negotiations Files (Police)
Negotiltions,~ocu.entitioo
~gref.ents icopies)
Correspondence ~ b~c~up data
E~2
E~2
~9. Litig,;.tlon FilES
C~?
1 : C+?
4~. lobb)lst Files
~epo(ts
Corr espondr:ncl!
3
..
~ ,
4.
Kanuils~ Polittess ProCf~uriS l Bulietins
~.2
; 5+2
42. ftanutls, Polici~5, Proc~durfS , Bulletins
s
s
4~; nunicipal Code ~ Alenolents
s
5
14. Hews Releases ~ Public loforaation
AR
AR
4~. P~r~anfiel BT~iCb of Contract Files
CorrespondenCE ~ backup datt
C+I
Ctl
4~. Personnel Co..ittee Agendaa (Reference Copiesl
AQend~~ & backup data
..
.)
~
2
Noh: OHicial copy ljf 49retu,,\ i~ i~
record series nu~ber 4: .A9rEE~er,ts ~
leai.s file~'. For this rEtord
serie~, E(E~plralion} reprlieot~ t~~
, expiration of the negotiated
igreelleot.
Retention to be decided by tit)
Attorney.
Note: ihi! record ieries Is fQ( .11
manuals, po)Ities, procedures ~
byl1etins origi~.tin9 fro. 1n; Clt~
, Clerk Deperteent.
Duplitatt Series. Of~icial is i~
originating departienl or
Ct'ganizati on.
v
Note: If daculeots frDe this rEc~rd
series have historical 5i9nifi'b~~e,
they should be added to the r~ccrd
~priE5 'City Hi~tory Files..
c
Hote: This record series docu,ent.
~bandoneent of ecployceAt contrGci
C&5~~ ind related s~ttlt~ents. For
lhis series, C(Clo~ed/Co.pleteol
represent~ {in.) $etlle'~nt of t~e
caSe. Upon C+l, the file is to be
for>>arded to the Personnel
Departlent, to be added to t~e
person's ~;rsonnel File far the
duration of its retention period.
\.
~.
. ...
""
"" ~~-:" ,'({ ':l:::>
.L~;~':l
l.! I T Hut'Hl'1 l.11 T Lt:.t<t\... t:l.Lt:l ...)...)~ :::>t:l.Lt:l
l'1U. .L:::>.L
U'.c::o
~lTl OF VFR~D~ . ~ETEUTiON SCHEDULE
Pisge 5
bale: 7/i/92
0~p~1 toeot: Cit~ ~i~rt
Record Seri~s 'lit!e
Office of P.~cord iif Duplic~tf Series)
Office Storage Total ViHiC or Re4arks
I'
__..____________________________.._.____________......__..w.w_____._..._____________________________________--------------------
17. f'ersannei Co~~itte~ Hinule. P F' H
48. Pert~n~!! Ccft~itt~ Hinut~~ \~cf~renct CO?iti; 2 ..
49. Per5or.nel . t;ployee Psychalo9ic~1 PrGfiles T C
(f:o}i teler,)
Hote: Ptraan@nt storage loc_tion is
till: city HulL
Duplicate Series. OifieiaJ linules dr~
stored per.anently i~ the city vault.
Note: Because of the confidentiAl
nature of these files, they ~re
stored .ith the City Cler~.
For this record series,
liTprmination) can r~rase~t
ter.inltio~ or retire_eot of the
elplayee. At t~;t point, the r~cords
are turned over to the Personnel
!leparhellt for inclu!ion ill tl\i
appropriate record series
l'~ersonnel Fil~, w Ter.inat~d
Eiployees. or 'Personnel File9 .
Rplirtd E.ployees.). See t~!
Personnel Depirtf.ent retentioo
!thedule fbr disposition of thes&
record serie!.
~v. Persoftoel Fl1~1 - De~lrt~ent Heads
~pplitltiCr.5
Disciplinary aclioni
~bs'nce reports
S.l.ries
~ducationil d~t~ i rCllbursetent,
Chs5iUCitiolii .
Attendance ~ tl~~ ~{t
f'icturcs
Rfl~renc~ tbetk~
ReSUGelO
Orientation c~ltr!.!~
COJ)lIlendOltions
~l'neH h data
E~er~ency conlact I~i~r~alion
f'ersonr,el ACti c./: r!lr IS!
HI
1+1
(;
Hote: ieca~se of confidential nature
of these files, they are stored Milt.
lhe City Clerk. Personnel files fer
all other eaployee$ ire kept in
f'er$onne 1.
F Clr thi 5 r tear-I! seri e'i,
l{Ter.inliion) can repre!~nt
ttr~ination or retireaent of the
eaplDyee. At that point, lh~
Personnel File is turned over to the
f'ersoflnel Deparhent for inel usiofl in
the appropriate record seriei
("Personnel Files - Ter.inated
Employees. or .Personnel Files -
Retired E.ployt~s.). See th~
fersonnel Depart,ent retention
schfDuJe for disposition o{ these
record series.
S1. ~olice ~ Fire COllission ~Qenda~ (RefErence Copies) Z 3 ~
oJ
~gend~~ k backup dOlt.
S2. ~olice ~ fire Coa~is;ion ni~ules ;:. P H Hole: fer.~nent storage lOCOItion is
the city vault.
5~. Police u Fire Coe.issian Kinutes IReference Copies; 2 , Dup!icate Series. Official ~inutes are
oJ
stored per.anently in the tity vault.
~~--*---------------_._--------------_.~_._-----------------------------------------------------------------------------------
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.C1iY Of YERNO~ w Rli~?iIU~ ;~r.E~cLE
Page b
!late: ; /9/92
'ep~rtiilmt: City Cll:rr.
tCo"
ReCdrd Series Title
Office c; p.~CO(Q iif nuplicate S~(i!sl
OfficE storcqe iota! \'/tliC or F.ell4rl:s
---._---~..--.-_.._..~-----------_._-------_.._----------------------------._-------------------------_._~-~------------._~----
54, Police ~ Fire ~eptrt~ent Activity LC95 , Reports
: 1
p
p
~ote: These files 6r~ lai~tiinerl a.
part of the roiic~ ~ Fire to.tissicn
records. P~f~~~ent st~rage iocation
i~ the- tHy vault.
:\5. Publications ~r04 Outside SDurces ~R ~F:
Sll. Purc~ase F.equi5ition~ , - Duplicate Series. Officiaj is in
I
Oepart6Ent copies Ot purcna~e requisition fDrls , . Purcha!ing Department.
.
.
~.. Re~l Properly -,Deeds Trir.iattio~ files 2 ' . "
oJ/. I I.
Corr.spondence
Trans.i Hal s
Bills pi Silt
5e. Real Preper.ty File; F p V Nete: Perlinent ~tQra9' ioeation is
Deeds the c!ly vault.
Easuenh
liel\!I
Condwllnali on!
Till. Insurance RecQrds
S~. RecQrds "~n.ge.ent Ooculents I S.2 I 5+2
Rftar.tiDo Schedules
Destroyed Records li5tS ,
I
Stored Rtcords lists r
00. Re~ev!lop.ent Agfncy - Agreca~nts . leases Files E+lO E+I0 j -
Original, executed agr~elfnt5 ~ 1.i5es I
I
Insurance dOcUtentdtion
CorrespDnd~oce L b.ctup data
'I. R~deve)Dplent Ag.ftcy - Audit Reports 5 ~ nuplJcat~ 5eries. Oificial is i r.
oJ
Finance Dep~rt~ent.
.. Redevelop.ant A~e^cy Board ~qe"das - Certified Copies 7 7
L.
)3.' ~edevelop!ent Agency Board A9~ndis - Working Copies 2 2 Note: ~orking copie~ are notated tor
prl:par~ti~o of rlr~ft Agenty Board
einutes.
~4. ~cdc~elop'ent Agency Board Ke,bers - Slate,ents 01 ~ 4 Duplicate SerIes. Official is wlth
EconODic Interest IHPC For. 7211 Ftir Politi(~l ~(Jttic~s CO&6ission
(fPPCi.
~5. RedeveloPQQnt Agency BOird Minutes p f' Y,H Hote: Pfroa~ent storage location is
the ci ty vall! t.
)1 R2~ev~lopcent Ag~ncy BOird Minut~s (Reference COpi~iJ :? 3 Duplicate Series. Official ainutes are
, I stored per.a~ently in the city vault.
I
I
I
,7. RedevelDpient Agency Board Ordinances p p V,H Note: O{iicial stor~ge localion is the
city 'iallli.
-----_._---~--------.-~-----_.--------------------------------~------~-------------_._------------------_._------------------
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. 4- f -- t &
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U'...)~
I!
,r.
CITY GFYER!WN - RETEIHlOt4 SCHEDULE
F'aoe 7
Dde: 719Fii
lftment: City Cltrt
Office ot Record (if DuplicatE Series)
Record Series Titl~ Offit:e Storasr Tohl ViM/!: or F:n!r i:s
4_______________._._.._~~....________._.._____~________-.--~~.-------------._-.-..-----------------------------------.-------
Rede\'l!lopient Agency ~oisrd ii!soll.!tio~l~ p f' 'i,l-! Hote: Perlanent storage location is
the city ,.alilt.
RedevelopDent Agency Board Resolutions. 'File" Note: The!e copies of resolutions are
Copiu iaintained for ~ublic reference.
Rediveloplent Agency - Contracts files E+b E+o
Ori9ihall t~ecuted co~tritli .
PerfOrlonC! ~onds/Contract bands r
Crrtificate~ of insurQnc~/lnsurance DocutentatiQn
Requests for propcs~1/invitation5 to bid
'r~of of pUblicaiioo
List, of bidders
f'r Oprssl hib i C~
Correspondence ~ backup data
Redevelapaent Ageocy Eftployees . St.teiEnts of 7 7 Mot;: City Clerk is the OffiCI of
EconOiic Interest iFf-Fe ton 730! Recor~ for these FPPC for.s.
" Rid~velop.~nt Agency. PrDject ~rei Ado~tion ~ecords Ct5 S C+I0 VIM I Nob: for lhi5 record ieriu,
..
SUf1iY ;re. docu'EntitiG~ t(CIDsed/COlpleted) represenl! final
R~d~vtlcp'eot ~l!ns finthciil close-out of the proiect,
~r~ject ~re. Cop.ittee IPAC) records
teports to Cily CQuncil
Fiscal re~iew do~u~entation
Relotttion plan,
uwntr participitioo rules ~ contact,
Public ~iarin~~ docu.~ntatioh
Envireo.ental iep.ct/~ssess.ent doculents
~.Ptl pi~nsl driwin~s ~ photo9raphs
~tu~ie! ~ rtp~rls
~orreip~~d~n'e ~ ~.tku~ data
: . ~~ai~elopie~t Agency - Pr~je(t files C+5 S C+l~ Y,H Kotes: Ollicial copies ol igreeaents
u~n~r pirticipation record! are in retord ~eries nu~b@r 51,
u&Yel~p~r ~el~ttior. dQcu~ent_lion 'Redevelopaent Agency - Aqreerenti ~
lle.)cU,jU~l'\tr'eYelop.e!lt il~reeael\h (copiesl Le~~e5 Files',
;t~ui~i\io~t rl~cuDent&ticn {see notel
En<iro~iEnt!i i!pacti2ssessae~t document! Docu.ent, establishing real property
Ycbiit b~trir.9s docu&~ntation DMoer slli P if e in r tcor d seri es nUllbH
Deii~n ~ revie. record~ 49, "Real Property Files..
Relocation. records
Infra5lructure/public i.provements records
Right-of-way docu.ent~tion (s~e notel
Site preparati~n ~ constructior. aanaS21ent
docc&ellls
Studies i reports
Corresponder.ce ~ biC~Up dala
, . Safety Co..ittee Meetings - Agendas ~ ftinutes : Duplicate Seri~s. Official is in
Personnel/Risk ftanagelent DepartDent.
5. Soft.are ~ &ocutentation S S