Resolution No. 7290I
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RESOLUTION NO. 7290
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF VERNON APPROVING AND AUTHORIZING THE
EXECUTION OF AN AGREEMENT FOR CONSULTING
SERVICES BY AND BETWEEN THE CITY OF VERNON AND
KIMLEY-HORN, INCORPORATED FOR TRAFFIC SIGNAL
SYNCHRONIZATION ALONG SANTA FE AVENUE AND SOTO
STREET
WHEREAS, construction of the Alameda Corridor Project by
the Alameda Corridor Transportation Authority will present traffic
circulation and management issues for the City; and
WHEREAS, due to the fact that the City of Vernon is
primarily an industrial City, there is a higher percentage of
truck traffic on its arterials; and
WHEREAS, to help address the local and regional
circulation issue, the Metropolitan Transportation Authority of
Southern California has allocated some of its support funding to
re -time and coordinate the signals on Santa Fe Avenue;. and
WHEREAS, the City desires to hire a consultant to
provide assistance to the City in improving traffic
characteristics along Santa Fe Avenue and Soto Street by upgrading
and optimizing the traffic signals; and
WHEREAS, Kimley-Horn, Incorporated is desirous of
performing such traffic signal synchronization and making
available its experience and expertise to the City of Vernon, and
has submitted a proposal to the City dated January 7, 1999, which
was clarified by letter dated January 20, 1999, and which includes
a description of proposed services and a schedule of fees; and
WHEREAS, the City of Vernon and Kimley-Horn desire to
enter into an Agreement for Consulting Services setting forth the
terms and conditions of the services to be performed.
a ,
1 NOW, THEREFORE, BE IT RESOLVED .BY THE CITY COUNCIL OF
2 THE CITY OF VERNON AS FOLLOWS:
3 SECTION 1: The City Council of the City of Vernon
4 hereby finds and determines that the recitals contained
5 hereinabove are true and correct.
6 SECTION 2: The City Council of the City of Vernon
7 hereby approves an Agreement for Consulting Services, a copy of
8 which has been presented to the City Council concurrently with
9 this resolution, and the City Council hereby orders said Agreement
10 to be received and filed by the City Clerk.
11 SECTION 3: The City Council of the City of Vernon
12 hereby authorizes the Mayor and the City Clerk to execute said
13 Agreement for, and on behalf of, the City of Vernon.
14 SECTION 4: The City Clerk of the City of Vernon shall
15 certify to the passage of this resolution, and thereupon and
16 thereafter the same shall be in full force and effect.
17 APPROVED AND ADOPTED this 16th day of March, 1999.
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19 az�'
20 LEONIS C. MALOURG, M yor
ATTEST:
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22 BRUCE V. ENHORST, City Clerk
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1 STATE OF CALIFORNIA )
)ss
2 COUNTY OF LOS ANGELES )
3 I, BRUCE V. MALKENHORST, City Clerk of the City of
4 Vernon, do hereby certify that the foregoing Resolution, being
5 Resolution No. 7290, was duly adopted by the City Council of the
6 City of Vernon at a regular meeting of the City Council duly held
7 on Tuesday, March 16, 1999, and thereafter was duly signed by the
8 Mayor of the City of Vernon.
9 %
10 �!
11 BRUCE V. MALKENHORST, City Clerk
12 (SEAL)
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(7C,,,o
C,) FrPl-y
CITY COUNCIL
LEONIS C. MALBURG
Mayor
THOMAS A. YBARRA
Mayor Pro-Tem
Wm. 'BILL" DAVIS
Councilman
H. "LARRY" GONZALES
Councilman
W. MICHAEL McCORMICK
Councilman
BRUCE V. MALKENHORST
City Administrator / City Clerk
FAX (323) 581-7924
FEDERAL EXPRESS
DAVID B. BREARLEY
City Attorney
FAX: (626) 330-5818
KEVIN WILSON
Director of Community Services & Water
FAX: (323) 588-2761
CITY HALL
4305 SANTA FE AVENUE, VERNON, CALIFORNIA 90058
TELEPHONE (323) 583-8811
March 15, 1999
Ms. Serine Ciandella, AICP
Kimley-Horn and Associates, Inc.
2100 West Orangewood Avenue, Suite 140
Orange, California 92868
Re: Agreement for Consulting Services
Dear Ms Ciandella:
KENNETH J. DeDARIO
Director of Municipal Utilities
FAX: (323) 583-1983
DAVE TELFORD
Fire Chief
FAX: (323) 58171385
BRUCE W. OLSON
Police Chief
FAX: (323) 583-5236
Enclosed herein are duplicate or,ig.nals of the above -
referenced agreement to be executed by your company. Once they are
dated, and signed, you should immediately fax me a copy of the
executed signature pages at (626) 330-5818_� and also send the
complete originals to the City via overnight mail.
Once the City approves and executes the agreement, an original
will be returned to you for your file.
If you have any questions, please call me at any time..
Very truly yours,
i
Eduardo Olivo for David B.
Brearley, City Attorney
EO:nc
Enclosures
cc: Bruce:V. Malkenhorst, City Adm,inistra*Mw)
Kevin Wilson, Director of Community Services/Water) w/o encl.
Jim Persons,Traffic
CITY COUNCIL
LEONIS C. MALBURG
Mayor
THOMAS A. YBARRA
Mayor Pro-Tem
Wm. 'BILL" DAVIS
Councilman
H. "LARRY" GONZALES
Councilman
W. MICHAEL McCORMICK
Councilman
DAVID B. BREARLEY
City Attorney
FAX: (626) 330-5818
KEVIN WILSON
Director of Community Services & Water
FAX: (323) 588-2761
CITY HALL
BRUCE V. MALKENHORST
City Administrator / City Clerk 4305 SANTA FE AVENUE, VERNON, CALIFORNIA 90058
FAX (323) 581-7924 TELEPHONE (323) 583-8811
April 12, 1999
KIMLEY-HORN AND ASSOCIATES, INCORPORATED
2100 W. Orangewood Avenue, Suite 140
Orange, CA 92868
Attn: Herman Basmaciyan, P.E., Vice President
Re: Agreement for Consulting Services
Dear Mr. Basmaciyan:
KENNETH J. DeDARIO
Director of Municipal Utilities
FAX: (323) 583-1983
DAVE TELFORD
Fire Chief
FAX: (323) 581-1385
BRUCE W. OLSON
Police Chief
FAX: (323) 583-5236
Enclosed is a fully executed duplicate original of the above referenced
agreement which was approved by the Vernon City Council on March 16,
1999 through Resolution No. 7290.
If you should have any questions, please refer them to Mr. Kevin
Wilson, our Director of Community Services & Water at Ext. 245.
Very truly yours,
CITY OF VERNON
or . O2Rs
Chief uty City Clerk
GJO:rcm
cc: Kevin Wilson
Agreement File
MEMORANDUM I
TO: Kevin Wilson, Director of Community Services & Water I
FROM: Joan Francone, Risk Manager I
DATE: April 12, 1999
SUBJECT: KIMLEY-HORN AND ASSOCIAT , INC. - AGREEMENT. FOR
CONSULTING SERVICES
This is to advise you that the above referenced consultant has provided acceptable
insurance coverage.
Please contact me if you have any questions.
JF/ca
Enclosures
FICA
PRODUCER
ABERCROMBIE INS. AGENCY
1617 ATLANTIC BOULEVARD
JACKSONVILLE, FL
INSURED
KIMLEY-HORN AND
ASSOCIATES, INC.
P 0 BOX 33068
RALEIGH, NC
32207
27636-3068
ISSUE DATE(MM/DD/YY)
n 04/07/99
THIS CERTIFICATE 15 ISSUED AS A MATTER OF INFORMATION ONLY AND
CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE
DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE
POLICIES BELOW.
COMPANIES AFFORDING COVERAGE
COMPANY A
LETTER TRAVELERS PROP CAS
COMPANY B a/
LETTER Feb ---�
COMPANY ORLANDO, FLORII
LETTER C'
COMPANY D APR U 8 1999
LETTER
COMPANY E RECEIVED
LETTER
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
ILTRco I TYPE OF INSURANCE POLICY NUMBER EXPIRATIOIPOLICY EFFECTIVEDATE(MM/DD/ Y) IPDATE(MM/DD OLICY YYY)NI LIMITS
GENERAL
LIABILITY
COMMERCIAL GENERAL LIABILIT
CLAIMS MADE IX OCCUR.
OWNER'S & CONTRACTOR'S PROT.
P660315X3476
09/01/98
09/01/99PRODUCTS-COMP/OPAGG.
GENERAL AGGREGATE
$ 2,000, 000
X
$ 2,000, 000
PERSONAL & ADV. INJURY
$ 1,000, 000
EACH OCCURRENCE
$ 1,000, 000
FIRE DAMAGE (Any one fire)
$ 50, 000
MED.EXPENSE (Anyone person)
$ 5, 000
AUTOMOBILE
LIABILITY
ANYAUTO
ALL OWNED AUTOS
SCHEDULED AUTOS
HIRED AUTOS
NON -OWNED AUTOS
GARAGE LIABILITY
P81017IL6115
09/01/98
09/01/99LIMIT
COMBINED SINGLE
$
1, 000, 000
X
BODILY INJURY
(Per person) _
$
X
BODILY INJURY
(Per accident)
$
X
PROPERTY DAMAGE
$
EXCESS LIABILITY
UMBRELLAFORM
OTHER THAN UMBRELLA FORM
EACH OCCURRENCE
$
AGGREGATE
$
_....................__----- ..._-...._
..... ...._... _ _,._...__....
_................. ....._
.................... - ......._.......
._... - - -...-- . ....,-
_ _ _
._..- ._ ._.._.-..
.... _._ .. -.....
WORKER'S COMPENSATION
AND
EMPLOYERS' LIABILITY
836G880-2-98
09/01/98
0 9/01/9 9
STATUTORY LIMITS
EACH ACCIDENT
$ 1, 000, 000
DISEASE -POLICY LIMIT
$ 1, 000, 000
DISEASE -EACH EMPLOYEE
$ 1, 000,000
OTHER
DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES/SPECIAL ITEMS
PROJECT: TRAFFIC SIGNAL INTERCONNECT PROJECT, SANTA FE AVENUE AND SOTO STREET-
JBF. SEE ATTACHMENTS.
CITY OF VERNON
ATTN: JIM PERSONS, P.E.
4305 SANTA FE AVENUE
VERNON, CALIFORNIA
90058
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE
EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO
MAIL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE
LEFT, BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR
LIABILITY OF ANY KIND UPON THE COMPANY, ITS AGENTS OR REPRESENTATIVES.
JTHO EDREPR SENT IVE �4
TravelersProperty CasualtAONK
A Member of Travelers Group tJ
April 8, 1999
City Clerk
City of Vernon
4305 Santa Fe Ave
Vernon, CA 90058
APR 12 1999
Lisa Weiland
Coi11mun ty,O I Accounts Group
State of Florida
Phone (407) 649-2571
Fax (407) 649-3548
Re: Insurance for City of Vernon: Traffic Signal Interconnect Project
Santa Fe Ave & Soto Street JFB
Policy #: Commercial General Liability P-660-315X3476-TIA-98
Commercial Automobile P-810-171 L6115-TIL-98
Workers Compensation PVYBE-UB-836G8802-98
City Clerk:
I hereby certify that the certificate of insurance attached hereto and made a part hereof by
reference truly and accurately represents the above cited insurance policies and the insurance
coverage of each for the named insured issued by Travelers Property Casualty Insurance.
The City of Vernon, its officers, and employees are included in said policies as additional insureds
and the City of Vernon will be provided with thirty (30) days written notice of cancellation or material
reduction of coverage.
I certify that I am an officer of the insurance carrier named herein and that I am authorized to sign
this certificate on behalf of said insurance carrier.
(Signature) .� - f --
(Title)
Jeannine M Shaffer
er
A��RD,M
Professional Liability
Consultants
Post Office Box 6475
High Point NC 27262
I INSURED
Kimley Horn & Associates, Inc.
Mr. Don Kline
P. 0. Box 33068
Raleigh NC 27636
SR AR, DATE (NIMIDWYY)
ITY INSURANCIMLE=3 03/7 7; 99
- -__
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
HOLDER, THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
COMPANIES AFFORDING COVERAGE
COMPANY
A Security Ins.Co of Hartford(IS
COMPANY
B
COMPANY
C
COMPANY
D
%IIJ Y CRH.l7.Ca7 %
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
CO TYPE OF INSURANCE POLICY NUMBER DATE
EFFECTIVE - POLICY EXPIRATION LIMI (S "`
LTR DATE (MM/DD/YY) DATE (MM/DD/YY)
GENERAL
LIABILITY
COMMERCIAL GENERAL LIABILITY
CLAIMS MADE OCCUR
OWNER'S & CONTRACTOR'S PROT
GENERAL AGGREGATE
$
PRODUCTS - COMP/OP AGG
$
PERSONAL & ADV INJURY
$
EACH OCCURRENCE
$
FIRE DAMAGE (Any one fire)
$
MED EXP (Any one person)
$
AUTOMOBILE
LIABILITY
ANY AUTO
ALL OWNED AUTOS
SCHEDULED AUTOS
HIRED AUTOS
NON -OWNED AUTOS
COMBINED SINGLE LIMIT
$
BODILY INJURY
(Per person)
$
BODILY INJURY
(Per accident)
$
riPROPERTY DAMAGE $
GARAGE LIABILITY AUTO ONLY- EA ACCIDENT $�
ANY AUTO OTHER THAN AUTO ONLY:
EACH ACCIDENT $
AGGREGATE $
EXCESS LIABILITY
UMBRELLA FORM
OTHER THAN UMBRELLA FORM
EACH OCCURRENCE
$
AGGREGATE
$
$ _
WORKERS COMPENSATION AND
EMPLOYERS' LIABILITY
THE PROPRIETOR/ INCL
PARTNERS/EXECUTIVE—
OFFICERS ARE: EXCL
WC STATU- OTH-
TOR,YL.IMITS I FR._
'
$
$
�_
EL EACH ACCIDENT
EL DISEASE -POLICY LIMIT
EL DISEASE - EA EMPLOYEE
$
OTHER �Y
A PROFESSIONAL PL702344 08/01/98 08/01/99 EACH OCC $1,000,000
LIABILITY AGGREGATE $1,00O,C'00
DESCRIPTION OF OPERATIONS/LOCATIONSIVEHICLES/SPECIAL ITEMS
Traffic Signal Interconnect Project, Sante Fe Avenue and Soto Street-JBF
(03P D P I C Companies
Orion Capital
April 9, 1999
City Clerk
City of Vernon
4305 Santa Fe Ave
Vernon, CA 90058
Re: Insurance for city of Vernon
Traffic Signal Interconnect Project
Santa Fe Ave & Soto Street JFB
Professional Liability: PL702344
City Clerk:
5300 Oakbrook Parkway, Suite 370
Norcross, Georgia 30093
888.687.3742
770.638.72t2Fnx
7 N,V ""i
Community S,.,1:,rviws
I hereby certify that the certificate of insurance attached hereto and made a part
hereof by reference truly and accurately represents the above -cited insurance policy and
the insurance coverage of each for the named insured Issued by Security Insurance
Company of Hartford.
The City of Vernon, its officers, and employees are included in said policies as additional
insureds and the City of Vernon will be provided with thirty (30) days written notice of
cancellation or material reduction of coverage.
I certify that I am an officer of the insurance carrier named herein and that I am authorized
to sign this certificate on behalf of said insurance carrier.
Sincerely,
F
Andrew Maichle
Sr. Underwriter and Marketing Specialist
1Votery 1'uhlic, G4vinnetl Counn�, Georgia
My Commission Expires August 13, 2000
C__
Design Professionals
Security Insurance
The Connecticut
Insurance Company
Company of Har ford,
1 , i_0
Indemnity Company
OFFICE OF THE CITY ADMINISTRATOR/
CITY CLERK
INTER -OFFICE MEMORANDUM
DATE: March 31, 1999
TO: Kevin Wilson, Di ector of Community Services & Water
FROM: Gloria J. Oro 91c,
, Chief Deputy City Clerk
RE: Kimberly -Horn and Associates, Inc. - Agreement
for Consulting Services
Enclosed for your files is a copy of the above referenced
agreement which was approved by City Council on March 16, 1999
through Resolution No. 7290.
Please provide this office with proof of insurance as indicated
in Section ' of .At that time, this
office will mail the fully executed agreement to mle - Hard and
Associates, incorporated. gAAL- 16�7
Thank you. ^! ��1 LUMA'
cc: Joan Francone, Risk Manager/Personnel Assistant l
OFFICE OF THE CITY ADMINISTRATOR/
CITY CLERK
INTER -OFFICE MEMORANDUM
DATE: March 31, 1999
TO: Kevin Wilson, Di ector of Community Services & Water
FROM: Gloria J. Oro 91c,
, Chief Deputy City Clerk
RE: Kimberly -Horn and Associates, Inc. - Agreement
for Consulting Services
Enclosed for your files is a copy of the above referenced
agreement which was approved by City Council on March 16, 1999
through Resolution No. 7290.
Please provide this office with proof of insurance as indicated
in Section VII, No. 2 of said agreement. At that time, this
office will mail the fully executed agreement to Kimley-Horn and
Associates, Incorporated.
Thank you.
cc: Joan Francone, Risk Manager/Personnel Assistant
CITY COUNCIL
LEONIS C. MALBURG
Mayor
THOMAS A. YBARRA
Mayor Pro-Tem
Wm. "BILL" DAVIS
Councilman
H. "LARRY" GONZALES
Councilman
W. MICHAEL McCORMICK
Councilman
BRUCE V. MALKENHORST
City Administrator / City Clerk
FAX (323) 581-7924
DAVID B. BREARLEY
City Attorney
FAX: (626) 330-5818
KEVIN WILSON
Director of Community Services & Water
FAX: (323) 588-2761
CITY HALL
4305 SANTA FE AVENUE, VERNON, CALIFORNIA 90058
TELEPHONE (323) 583-8811
March 10, 1999
City Council
City of Vernon
Honorable Members:
KENNETH J. DeDARIO
Director of Municipal Utilities
FAX: (323) 583-1983
DAVE TELFORD
Fire Chief
FAX: (323) 581-1385
BRUCE W. OLSON
Police Chief
FAX: (323) 583-5236
The Community Services Department has selected Kimley-Horn and
Associates, Inc. to design, manage and prepare/implement traffic
signal interconnect and timing coordination on Santa Fe Avenue
for 25th/26th Street to 55th Street, Soto Street from 26th Street
to Fruitland Avenue. The total cost for the project is
$74,325.00, plus time and material for construction support, not
to exceed $15,275.00.
The project is being funded by the Alameda Corridor Project and
Los Angeles County Department of Public Works (LACDPW), with
funds through the 1997 MTA Call for Projects to design and
construct a traffic signal synchronization project on Santa Fe
Avenue. MTA funds will not be available until August 1999, if
approved for this project. This project has been reviewed by the
Director of Community Services and Water and the City Attorney's
office has reviewed the Agreement. It is hereby recommended the
Consulting Agreement be approved and the Mayor and City Clerk be
authorized to execute same.
Very truly yours,
ruce V. Malke horst
City Clerk
BVM:rcm
TO: Bruce V. Malkenhorst, City Administrator
FROM: Samuel Kevin Wilson, Director of Community Services
& Water
SUBJECT: TRAFFIC SIGNAL INTERCONNECT-SANTA FE AVENUE-25TH/26TH
SOTO STREET
The Community Services Department has selected Kimley-Horn
and Associates, Inc. to design, manage and prepare/implement
traffic signal interconnect and timing coordination on Santa Fe
Avenue for 25th/26th Street to 55th Street, Soto Street from 26th
Street to Fruitland Avenue. The Community Services Department
followed Caltrans procedures in selecting the most qualified
consultant. The negotiated price for the work was competitive
with the other firms that submitted proposals on the project.
Kimley-Horn will be the lead engineers on the project.
Hartzog & Crabill, Inc. Consulting Traffic Engineers will act as
the primary subcontractor to Kimley-Horn and Associates, Inc. and
will prepare the traffic timing plan implementation, timing plan
calibration and before and after study. Both firms have worked
on similar transportation projects and are capable of performing
the required tasks. The total cost for the project is
$74,325.00, plus time and material for construction support, not
to exceed $15,275.00.
The project is being funded by the Alameda Corridor Project
and Los Angeles County Department of Public Works (LACDPW), with
funds through the 1997 MTA Call for Projects to design and
construct a traffic signal synchronization project on Santa Fe
Avenue.
Please be aware however that we will be proceeding with some
risk. MTA funds will not be available until August 1999, if
approved for this project.
At this time LACDPW has said that MTA is in favor of a
cooperative financial agreement with the City of Vernon.
It is recommended that in order to complete the projects
originally scheduled we approve the attached Consulting Agreement
with Kimley-Horn and go forward with the project.
SKW:JP: ps
cc: City Attorney
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Execution Copy
AGREEMENT FOR CONSULTING SERVICES
THIS AGREEMENT is made, entered into and executed in
duplicate originals, either copy of which may be, considered and used
as the original hereof for all purposes, as of this 16th day of March,
1999, in the City of Vernon, County of Los Angeles, California
BY AND BETWEEN THE CITY OF VERNON (hereinafter
referred to as the "City")
4305 Santa Fe Avenue
Vernon, California, 90058
AND KIMLEY-HORN AND ASSOCIATES,
INCORPORATED
(hereinafter referred to as the
"Consultant")
2100 W. Orangewood Ave., Ste. 140
Orange, CA 92868
RECITALS
WHEREAS, construction of the Alameda Corridor Project by the
Alameda Corridor Transportation Authority will present traffic
circulation and management issues for the City; and
WHEREAS, the City is primarily an industrial City with a
higher -than -average percentage of truck traffic on its arterials; and
WHEREAS, to help address the local and regional circulation
issue, the Metropolitan Transportation Authority has allocated some of
its support (TSM) funding to re -time and coordinate the signals on
Santa Fe Avenue; and
WHEREAS, the City wishes Consultant to provide assistance to
the City in improving traffic characteristics along Santa Fe Avenue
and Soto Street by upgrading and optimizing the traffic signals; and
WHEREAS, the City desires to engage the Consultant for the
service under this Agreement for Consulting Services (hereinafter the
"Agreement").
1 NOW, THEREFORE, THE PARTIES HERETO DO MUTUALLY AGREE AS SET
2 FORTH HEREIN:
3 I. SCOPE OF SERVICES.
4 Consultant shall perform all requested services designated as
5 Tasks 1 through Task 5 in the "Scope of Services" in Consultant's
6 January 7, 1999, proposal and as clarified in Consultant's January 20,
7 1999,-letter to the City (hereinafter collectively referred to as the
8 "Proposal"), copies of which are attached collectively hereto as
'9 Exhibit "A" and incorporated herein by this reference as though fully
10 set forth at length herein. In addition, upon completion of the above
11 services, Consultant shall monitor the operation of the traffic signal
12 -system for 12 months in order to assure proper operation and, if
13 necessary, make any necessary adjustments.
14 II. TIME OF PERFORMANCE.
15 Consultant's services herewith shall commence upon the
16 signing of the Agreement and shall terminate upon completion of the
17 -Tasks contained in the Proposal. It is expected that Consultant shall
18 complete all such Tasks within thirty (30) weeks.
19 III. COMPENSATION.
20 1. General Services. The City shall compensate the
21 Consultant for all of the Tasks identified in the "Scope of Services"
22 in the Proposal, with the exception of Tasks 3.4 and 3.5, a fee not to
23 exceed Seventy -Four Thousand Three Hundred Twenty -Five Dollars
24 ($74,325.00). This fee will include all labor costs, administration
25 overhead, mileage and miscellaneous expenses and will be billed
26 pursuant to the "Fee Schedule" contained in the Proposal. Tasks 3.4
27 and 3.5 will be compensated as set forth in section 2 below.
28
-2-
1 2. Optional Services. The City shall separately compensate
2 Consultant for Preconstruction/Bid Phase and Construction support
3 services which are identified as Tasks 3.4 and 3.5, respectively, in
4 the Proposal. The extent of these services will depend on the City's
5 need for such services and will be left to the discretion of the City.
6 Therefore, these services will be billed on a time and materials basis
7 at the billing rates specified in the "Billing Rate Schedules" set
8 forth in the Proposal. The billing for these services shallnotexceed
9 Fifteen Thousand Two Hundred and Seventy Five Dollars ($15,275.00).
10 IV. METHOD OF PAYMENT.
11 Within thirty (30) days after the last day of any month in
12 which services have been performed or costs incurred hereunder, the
13 Consultant shall submit an invoice to the City stating the amount due
14 the Consultant. The invoice shall also contain an itemization of
- 15 directly related job expenses and subcontract charges incurred by the
16 Consultant and for which compensation is due. Consultant shall be
17 responsible for paying any subcontractor used in the performance of
18 this Agreement. Subcontractors shall not bill the City directly.
19 Payment of the invoice shall be made after acceptance and
20 approval by the City within thirty (30) days of receipt of such
21 invoice. The City's approval of the invoice shall not be unreasonably
22 withheld.
23 V. CHANGES AND EXTRA SERVICES.
24 The City reserves the right to request changes in the
25 services to be performed by the Consultant. All such changes shall be
26 incorporated in written change orders executed by the City and the
27 Consultant which shall specify the changes ordered and the adjustment
28 of compensation and completion time required thereof.
-3-
1 Any services added to the scope of this Agreement by a change
2 order shall be executed under all applicable conditions of this
3 Agreement. No claim for additional compensation or extension of time
4 shall be recognized unless contained in a duly executed change order.
5 VI. CONFIDENTIAL INFORMATION.
6 1. Access to Confidential Information. The City may
1 provide Consultant with, or allow Consultant access to, certain
8 information not available to the public concerning the City of Vernon,
9 or businesses located in the City of Vernon. The information may
10 include company information, taxes, sales, value of assets, or other
it such information. All such information shall be stamped by City as
12 "Confidential Information" and may not be used to circumvent the
13 responsibility of either party to this Agreement.
14 2. No Disclosure. Except as expressly permitted,
15 Consultant shall not disclose, permit the disclosure of, release,
16 disseminate, or transfer, whether orally or by any other means, any
17 part of such Confidential Information to any other person or entity,
18 whether 'corporate, governmental, or individual, without the express
19 prior written consent of an authorized representative of the City of
20 Vernon. Consultant shall return any written Confidential Information,
21 and all copies made of such items, to the City upon the City's written
22 request, but in any event not later than the date that the Consultant
23 has performed all services to be performed pursuant to this Agreement.
24 Consultant hereby agrees that such Confidential Information and any
25 documents provided may be used by Consultant only as authorized by the
26 City. Consultant shall take reasonable measures to avoid any
27 disclosure of any such Confidential Information to any unauthorized
28 person.
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1 3. Court Ordered Disclosure. Consultant shall
2 immediately notify the City of any court order or subpoena requiring
3 disclosure of Confidential Information, and shall cooperate with legal
4 counsel in the appeal or challenge of any such order or subpoena.
5 Recipient may only disclose Confidential Information required to be
6 disclosed pursuant to court order or subpoena after legal counsel has
7 exhausted any lawful and timely appeal or challenge.
-8 4. Remedies. In addition to any other remedies that it
9 may have at law or in equity, the City shall be entitled to a
10 temporary and permanent injunction by a court of competent
11 jurisdiction against any breach or threatened breach of the
12 Confidential Information provisions of this Agreement. Consultant
13 acknowledges that in case of such breach or threatened breach of said
14 provisions, the City would have no adequate remedy at law.
15 VII. INDEMNITY AND INSURANCE.
16 1. Indemnification. The Consultant shall indemnify,
17 defend, protect and hold the City and its officer's agents and
18 employees, free and harmless from and against any and all claims,
19 demands, losses, damages, liabilities, fines, charges, penalties,
20 orders, judgments, and.all costs and expenses incurred in connection
21 therewith, including reasonable attorney's fees and costs of defense
22 to the extent arising out of the Consultant's, or its sub-
23 contractor's, negligent performance of the services to be provided
24 under this Agreement, except to the extent arising from or caused by
25 the sole negligence or willful misconduct of the City, its officers,
26 agents or employees.
27 2. Insurance. The Consultant agrees to provide
28 insurance in the amounts and forms specified in Exhibit "B" which is
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1 attached hereto and made a part hereof by reference. Comparable
2 coverage shall be provided for each subcontractor used in the
3 performance of this Agreement. The Consultant shall submit to the City
4 documentation indicating compliance with these minimum requirements no
5 less than one (1) day prior to the beginning of performance under this
6 Agreement. The Consultant shall not commence performance of its
7 services under this Agreement until the above insurance has been
8 obtained and proof of insurance has been filed with and approved by
9 the City.
10 VIII. GENERAL PROVISIONS.
- 11 1. Independent Contractor. At all times during the
12 term of this Agreement, the Consultant shall be an independent
13 contractor and shall not be an employee of the City. The City shall
14 have the right to control the Consultant only insofar as the results
15 of the Consultant's services rendered pursuant to this Agreement;
16 however, the City shall not have the right to control the means by
17 which the Consultant accomplishes services rendered pursuant to the
18 Agreement except to the extent that such services involve the use of
19 City property or Confidential Information.
20 2. Consultant Not Agent. Except as the City may
21 specify in writing, the Consultant shall have no authority, express or
22 implied, to act on behalf of the City in any capacity whatsoever as an
23 agent. The Consultant shall have no authority, expressed or implied,
24 pursuant to this Agreement to bind the City to any obligation
25 whatsoever.
26 3. Validity. The validity, interpretation and
27 performance of this Agreement shall be controlled and construed under
28 the laws of the State of California.
1 4. Products of Consulting. All work products
2 (electronically or manually generated) including but not limited to
3 plans, specifications, cost estimates, tracings, studies, design
4 analyses, original mylar drawings, computer aided drafting and design
5 (CADD) file diskettes which reflect all final drawings, and other
6 related products which are prepared in the performance of this
7 Agreement are the property of the City and are to be delivered to the
8 City before the final payment is made to the Consultant. The City
9 shall retain ownership of these original drawings, however if approved
10 in writing by the City, the Consultant may retain the original
11 drawings and supply the City with reproducible mylar. He/she shall
12 endorse by his/her professional seal all plans and special provisions
_. 13 furnished by him/her. In the event these documents are used for
14 another project without further consultations with the Consultant, the
15 City agrees to indemnify and hold the Consultant harmless from any
16 claim arising from the reuse of the documents. The City shall remove
17 the Consultant's seal and title block from such documents.
18 5. Assignment Prohibited. No party to this Agreement
19 may assign any right or obligation pursuant to this Agreement except
20 with the express written consent of the other party. Any other
21 attempted or purported assignment of any right or obligation pursuant
22 to this Agreement shall be void and of no effect.
23 6. Termination. This Agreement may be terminated by
24 the City on thirty (30) days written notice to the Consultant. The
25 effective date of cancellation shall be after the 30th day after said
26 written notice. The Consultant shall be entitled to the compensation
27 earned by it prior to the date of the termination notice, computed pro
28 rata up to and including that date, plus compensation for work
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1 performed during the thirty (30) day notice period and authorized in
2 the termination notice.
3 7. Disputes. Any disputes that may arise as a result
4 of actions by either party to the Agreement, if unresolved after
5 ninety (90) days, shall be presented to a competent arbitration board
6 for resolution. Any costs of the arbitration hearing shall be borne
7 by the party adjudged culpable.
8 8. Attorney's Fees. In the event that it becomes
9 necessary for either party to this Agreement to enforce any of the
10 provisions of this Agreement, the parties agree that a court of
11 competent jurisdiction may determine and fix reasonable attorney's
12 fees to be paid to the successful litigant.
13 9. Notices. Notices to the parties unless otherwise
14 requested in writing shall be sent to:
15 AGENCY: THE CITY OF VERNON
ATTN: BRUCE V. MALKENHORST
16 CITY ADMINISTRATOR
4305 SANTA FE AVENUE
17 VERNON, CA 90058-0805
18 CONSULTANT: HERMAN BASMACIYAN, P.E.
2100 W. ORANGEWOOD AVENUE, SUITE 140
19 ORANGE, CA 92868
20 IX. ENTIRE AGREEMENT
21 This Agreement is the entire Agreement of the parties. The
22 Consultant represents that in entering into this Agreement, it has not
23 relied on any previous representations or understandings of any kind
24 or nature.
25 X. BENEFIT OF AGREEMENT
26 This Agreement shall bind and benefit the parties hereto and
27 their heirs, successors, and permitted assigns.
28 ///
1 IN WITNESS WHEREOF, the City and the Consultant have executed
2 this Agreement as of the date first hereinabove set forth.
3 THE CITY OF VERNON
l
4 BY &NI
EC. MALBUR , Mayo
5
EST •
6 ATT� -
7 BRUCE V. MALKENHORST,��
City Clerk
8 APPROVED AS TO FORM:
9
DAVID B. BREARLEY, City torney
10
KIMLEY-HORN AND ASSOCIATES,
11 INCORPORATED
12 BY:
HERMAN BAS CIYAN, P. .,
13 Vice
President 1 /
14 B Y •
15 NAME: SERINE CIANDELLA, ACIP
Assistant Secretary
16
17
18
19
20
21
22
23
24
25
26
27
28
❑® Kimley-Horn
®❑ and Associates, Inc.
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C°`�mvr,;l� 11999
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sufte 140
2100 W. Orangewood Avenue
Orange, California
92868
January 20, 1999
Mr. Samuel Kevin Wilson, P.E.
City of Vernon
Director of Community Services and Water
4305 Santa Fe Avenue
Vernon, California 90058
Subject: Revised Cost Proposal for Traffic Signal Interconnect Proposal - Santa Fe
Avenue and Soto Street
Dear Mr. Wilson:
On behalf of our entire consultant team, I thank you for the opportunity to present to you
our qualifications and approach for the Santa Fe Avenue and Soto Street signal
interconnect projects. The interview and discussion we had on January 14, 1999 helped
give us abetter understanding of the City's needs.
Since the interview, we have had an opportunity to review the scope of services and to
refine the proposed fee based on our discussions. Attached is a revised fee proposal that
replaces our original submittal dated January 7, 1999. All scope of services remain
unchanged except that the construction support services are now presented as optional
tasks, since the extent of these services cannot be defined specifically at this time. The
City expects to provide daily construction inspection services. Our team will be available
to assist as needed.
The following are clarifications to our technical scope of services:
• As part of the system analysis study, a City-wide map will be prepared showing
the locations of the signalized intersections.
• Hartzog & Crabill, Inc. will be available to provide consultant services for
twelve months following implementation of the final traffic signal timing plans
to modify as needed.
We also would like to point out that, in Southern California, Hartzog & Crabill, Inc. is
the only licensed user of Econolite traffic control software. This demonstrates the depth
of their knowledge and experience with the Econolite system.
a
TEL 714 939 1030 FAX 714 938 9488 EXHIBIT A
®®® Kimley-Horn Mr. Samuel Kevin Wilson, Page 2, January 20, 1999
and Associates, Inc.
Thank you for your consideration. If I can provide any additional information or answer
any questions pertaining to the contents of this submittal, please do contact me. I and the
entire project team look forward to working with you.
Very truly yours,
KIMLEY-HORN AND ASSOCIATES, INC.
Herman Basmaciyan, P.E.
Vice President
HB: jgr
F:\USERSVGILDEN\PRO\0199\RV RNCST. W PD
® ® ® Kimley-Horn
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I
FEE SCHEDULE
The lump sum fee to provide the services outlined in the Scope of Services is itemized
below by task. The fee includes all labor costs, administration, overhead, mileage, and
miscellaneous expenses.
Task Task Name
Anrount
1 Project Initiation
$2,000.00
2 System Analysis
Selection of communication media
$3,675.00
Selection of control system
$3,000.00
Concept of design report
$4,000.00
Analysis of protected -permissive
$2,000.00
3 PS&E/Construction Support
Prepare preliminary PS&E (70%)
$13,550.00
Utility notification
$1,120.00
Final PS&E (90% & 100%)
$ I9,480.00.
Preconstruction/bid phase (optional)
(a)
Construction support (optional)
(a)
4 Signal Tim ing/Implementation
Arterial analysis
$8,350.00
Timing plan implementation
$1,950.00
Timing plan calibration
$5,550.00
Before and after study
$1,500.00
Three months as -needed fine tuning
$1,500.00
Traffic movement counts
$3,500.00
5 Traffic Management System Set -Up
$3,150.00
TOTAL
$74,325.00
For budgeting purposes we suggest a fee of $15,275.00 for the two optional
tasks. The
actual fee for these tasks will depend on the City's needs for such services.
f
Kimley-Horn
and Associates, Inc.
BILLING RATE SCHEDULES
Kinney -Horn and Associates, Inc.
Support Staff
$50/hr
Technician
$50/hr
CADD Operator
$55/hr
Senior CADD Operator
$75/hr
Designer
$60/hr
Senior Designer
$85/hr
Analyst
$65/hr
Senior Analyst
$75/hr
Senior Engineer/Planner
$ 95/hr
Project Manager
$120/hr
Principal $150/hr
Hartzog & Crabill
Designer $60/hr
Senior Analyst $75/hr
Senior Engineer $90/hr
Robert Bein, William Frost & Associates
Construction Technician $ 55/hr
Construction Manager $110/hr
Note: Billing rates are reviewed periodically and are adjusted as necessary.
N
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® Kimley-Hom
®® and Associates, Inc.
I. Executive Summary
Proposal by: Kimley-Horn and Associates, Inc. (KHA)
2100 W. Orangewood Avenue, Suite 140
Orange, CA 92868
(714)939-1030
Subconsultant: Hartzog & Crabill, Inc. (HCI)
275 Centennial Way, Suite 208
Tustin, CA 92780
(714) 731-9455
Robert Bein, William Frost & Associates (RBF)
14725 Alton Parkway
Irvine, CA 92618
(949) 472-3505
Project Understanding and Approach
Experience
Kimley-Horn's team has provided a wide range of traffic engineering
consulting services to municipalities throughout California and the western
United States. Listed below are just a few of the current and recently
completed projects:
■ Master Signal Management Plan and On -Call Signal Design, Palmdale, CA
■ Traffic Signal System Projects (TSSP, 7 Projects), Los Angeles, CA
■ Fair Oaks Corridor Traffic Signal Upgrade, South Pasadena, CA
■ 17th Street TSM Project, Costa Mesa, CA
■ 23 Intersection System, Cerritos, CA
■ 34 Intersection System, City of Glendora, CA
■ Wilshire Boulevard (FAU-MGL288(11)), Santa Monica, CA
■ Washington Boulevard Smart Corridor Signal System, Culver City, CA
City of Vemon: Santa Fe Avenue/Soto Street
01770077.98
I. Executive Summary - Page 1
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Qualifications
■ Our team is comprised of traffic engineering professionals with extensive
municipal signal design experience;
■ Jean Fares (KHA) has provided design, interconnect and timing for more
than 1,000 signal locations in Southern California;
a Bill Dvorak (KHA) was the first project manager for the MTA's Signal
Support group;
■ Tram Hartzog (HCI) is a recognized expert in the area of traffic signal
operations for both coordinated and non -coordinated signal systems, as
well as traffic signal design; and
■ Jerome Ruddins (RBF) has more than 15 years of construction
management and inspection experience.
Scope of Work
This proposal by the Kimley-Horn team is fully responsive to the Request for
Proposal Work Plan and consists of five tasks:
1) Project Initiation
2) System Analysis
3) Design, Specifications, Estimate of Probable Cost, and Construction
Managment
4) Signal Timing Development and Implementation
5) Traffic Management System Set -Up
Project Schedule
Expected start date: February 2, 1999.
Kimley-Horn anticipates completing this project within 30 weeks of notice to
proceed. Please refer to Section 5 for a bar chart schedule.
Project Budget
Proposal is valid for a period of 180 days. As requested in the City's RFP,
the cost estimate has been included in a separate, sealed envelope.
City of Vernon: Santa Fe Avenue/Soto Street I. Executive Summary - Page 2
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II. Project Understanding
Construction and completion of the Alameda Corridor Project will present
some traffic circulation and management issues for the City of Vernon, other
cities along the corridor, and regional agencies responsible for funding and
operating transportation systems.
The City of Vernon is primarily an industrial city with a higher -than -average
percentage of truck traffic on its arterials. Many of these trucks are traveling
through the City accessing regional freeways. However, still more are
originating from or destined for parts in the City, with long, slow turn
movements into and out of arterial freeways.
To help address this local and regional circulation issue, the MTA has
allocated some of its signal support (TSM) funding to re -time and coordinate
the signals on Santa Fe Avenue. The project will also implement a
communication system so that future expansion can be accommodated. This
will allow the system to eventually be tied into a subregional or countywide
system.
A more recent development in this effort has been the county's verbal
approval to include some of the signalized intersections on Soto Street as part
of this project.
Kimley-Hour's proposal describes how we will:
■ Help the City evaluate communication options;
■ Select the appropriate communication media;
■ Design traffic signal modifications and interconnect (full PS&E);
■ Help the City evaluate alternative control systems;
■ Consider long-term flexibility in our evaluation and design efforts;
■ Assist the City with bid selection; and
■ Provide construction management.
Our team also includes Bill Dvorak, one of the original members of the
MTA's Signal Support Group, who wrote the project requirements and
evaluated the funding applications. Mr. Dvorak will be available to help the
City work with the County to ensure transition of funds from the County
Department of Public Works to the City of Vernon. He will also assist with
coordinating with the Metropolitan Transportation Authority.
II. Project Understanding . Page 1
City of Vernon: Santa Fe Avenue/Soto Street
01770077.98
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and Associates, Inc.
V. Scope of Work
Kimley-Horn's understanding of and approach to this project was developed
based on careful review of the City of Vernon's Request for Proposal and the
Kimley-Horn team's experience with numerous signal timing projects. The
objective of this project will be to improve traffic flow characteristics along
Santa Fe Avenue and Soto Street by upgrading and optimizing the traffic
signals. A total of 15 traffic signals, nine on Santa Fe Avenue and six on
Soto Street, are included in this project. The purpose of improving traffic
flow characteristics on these roadways will be to reduce vehicle stops and
delays that typically exist on non -coordinated roadways.
Task 1— Project Initiation
Kimley-Hour's team will meet with City of Vernon staff to discuss the
specific nature and project objectives, project schedule, parameters, traffic
signal timing criteria and budget factors. At this meeting, current city
standards, typical specifications, and special provisions (Word 7.0), record
drawings, existing utility information, and other relevant information are
expected to be provided to the Kimley-Horn team.
Following the kick-off meeting, Kimley-Horn will prepare meeting minutes.
1.1 Work Plan
Kimley-Horn is very well-equipped to manage and administer the
requirements of this project. To assist our project managers in the efficient
administration of their projects, Kimley-Horn maintains a detailed, integrated
Management Information System (MIS). This system, designed primarily to
focus on schedule adherence and cost control, has proved itself to be a
valuable tool for managing multiple projects.
We will develop for this project, as we do for each project we undertake, a
work plan that allocates items and person -hour commitments by individual
for each project task. This internal control allows us to make, on a timely
basis, any adjustments that may be necessary to maintain your schedule and
stay within your budget.
1.2 Data Collection
Kimley-Horn will conduct a field inventory of roadway geometries, traffic
signal equipment, signing, striping, and visible utilities including field
measurements and intersection photos. Peak period turning movement
counts will be collected on weekdays (Tuesday -Thursday) at 15-minute
City of Vernon: Santa Fe Avenue/Soto Street V. Scope of Work - Page 1
01770077.98
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intervals between 7:00 and 9:00 AM, 11:00 AM and 1:00 PM, and 4:00 and
6:00 PM, in order to establish the respective AM, off-peak, and PM peak
hours. The AM, off-peak and PM peak -hour traffic volumes will be
determined using standard industry software.
Task 2 — System Analysis
The City of Vernon is interested in exploring alternative traffic control
methods for interconnecting the project intersections. The methods generally
fall into two categories: the medium used to establish communication in the
field, and the type of system used to control the field equipment.
2.1 Selection of Communication Media
A number of communication media are available for use in this project. The
media include, but are not limited to:
■ Copper twisted pairs;
■ Fiber optics;
■ Microwave (short -haul, 24 GHz or other); and
■ Spread -spectrum radio.
The City has expressed a preference for the first two communication media,
particularly fiber optics, but all possibilities will be explored in order to
maximize the utility of the selected system. Based on previous experience, it
is anticipated that fiber optics will be selected after presentation of an
objective selection process. Specific issues that will be considered include:
■ The medium's bandwidth and potential for future expansion;
■ The medium's cost of installation, whether per link (typical for wireless) or
per unit length of roadway (typical for copper or fiber). A qualitative
discussion of life -cycle cost would be included;
■ Reliability of the medium, including considerations such as intrusion of
noise into the system from outside, uncontrollable sources; and
■ Other issues such as licensing and ease of installation and maintenance.
Communication media will be selected on a link -by -link basis. Inherent in
this process will be selection of a cable routing scheme. The proposed cable
routing will be presented graphically and will be easily reviewable by City
staff prior to commencement of a low-level design in Task 3.
The media selection process will be presented in the form of a written report,
which will summarize the above information and present our team's
City of Vernon: Santa Fe Avenue/Soto Street V. Scope of Work - Page 2
01770077.98
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recommendations. The report will be a subsection of the Concept Design
Report described in Task 2.4.
2.2 Selection of Control System s, together
l system
Kimley-Horn will presand recommend aaffic signal rocontrol system to the with
strengths and weaknesses of each,
City of Vernon.
Our team's recommendation will be based upon the following:
■ Maximize re -use of existing equipment as much as possible (Econolite
NEMA controllers and cabinets are currently installed along Santa Fe
Avenue, and re -use would result in a significant cost savings);
■ Costs and benefits of on -street master vs. central computer control;
■ Ability to support open standards such as the NTCIP;
■ Support of advanced features such as real-time traffic signal timing
optimization or integrated control of ITS components other than signal
controllers (such as CCTV control); and
■ Expandability to citywide control.
Systems that would be considered include, but are not necessarily limited to:
Aries, icons, QuicNet, and MIST.
Some systems would require modifications to the traffic signal equipment.
For example, if SCOOT (Split -Cycle -Offset Optimization Technique) was
proposed, a large number of additional downstream vehicle detectors would
be required. Also, intersections away from Santa Fe Avenue would require
full-time communication and additional detection for ideal operation. All
such factors would be explicitly considered.
ng fiber
Some additional elements may be considered for instlation. al fibers can betinoluded
optics are installed along Santa Fe Avenue. Addit on
in the fiber counts to provide for current or future development of ITS
devices, such as CCTV, video detection, and trailblazers/dynamic message
signs.
2.3 Analysis of Protected -Permissive Phasing Effects on Arterial Progression
Protected -permissive left turn phasing has an adverse effect on arterial
progression. This is due to the inability to utilize a lead -lag operation during
coordination. The lead -lag operation can not be used because of the "yellow
trap" that is created when a left turn phase is reserviced or a lag operation is
used. The yellow trap occurs while the signal is terminating a through
V. Scope of Work - Page 3
city of vemon: Santa Fe Avenue/Soto Street
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movement to service an opposing left turn movement. When the through
phase changes to yellow, the associated left turning vehicles assume that
opposing vehicles are viewing a yellow also, but they are actually viewing a
green. The left turning driver is effectively "trapped" into turning in front of
oncoming vehicles. Therefore, whenever a protected -permissive operation is
in use, safeguards must be in place to prevent phase reservice.
The objective of this project is to improve traffic flow characteristics through
arterial progression on the project roadways. Each of the project roadways
currently utilizes protected -permissive left turn phasing, and the City has
indicated that four additional intersections on Santa Fe Avenue are candidates
for it. Because of the adverse effects on progression and the potential that the
City's objectives may not be realized, Kimley-Horn will analyze the effects
that the protected -permissive phasing will have on the Santa Fe Avenue and
Soto Street corridors. Once the effects are quantified, alternatives to
protected -permissive phasing will be recommended and presented -to the City
for consideration. Alternatives may include converting from existing
protected -permissive left turns to fully protected left turns or considering
modified protected -permissive techniques that are currently in use.
2.4 Concept Design Report
Our recommendations for system type and communication media will be
consolidated into a Concept Design Report (CDR). The purpose of the CDR
will be to document the assumptions and conclusions made for Task 2
activities. Kimley-Horn staff has had considerable success using this
approach successfully to streamline communication projects.
The report will provide a full briefing of the various communication media
and control systems available to the City of Vernon and recommend systems
for each. The CDR will specifically provide the following information at a
minimum:
Communication Media
■ Comparison of various communication media's strengths and weaknesses;
■ Selection of communication media for Santa Fe Avenue on a link -by -link
basis;
■ Proposed routing scheme, including connection to City Hall; and
■ Preliminary cost estimate, with contingency factors.
City of Vernon: Santa Fe Avenue/Soto Street
01770077.93
V. Scope of Work - Page 4
® Kimley-Horn
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Control System
■ Comparison of the strengths and weaknesses of various systems of varying
complexity;
■ Recommendation of a system and control strategy for Vernon; and
■ Preliminary cost estimate with contingencies.
Three bound copies will be submitted to City staff. The report will be revised
and resubmitted to the City of Vernon as necessary to achieve consensus.
Upon approval, Kimley-Horn will be in a position to quickly produce the
design documents.
2.5 Previous Experience
Lemon Grove Fiber Optic Traffic Signal Interconnect Project. Kimley-Horn
staff planned and designed a traffic signal communication system for 10
signalized intersections operated by the following four agencies: City of
Lemon Grove, City of San Diego, City of La Mesa, and Caltrans. The system
will utilize the latest features of the BI Tran QuicNet system for the unique
client/server, remote access, security, and communication needs of a four -
agency system. A primary objective of the project was to deliver a fiber optic
communication system at low cost. The project featured fiber optic
transceivers installed in the controller cabinets, similar to those proposed for
Santa Fe Avenue. The project was the subject of a paper presented at the
Institute of Transportation Engineers' District 6 Annual Meeting in Salt Lake
City in August 1997.
Black Mountain Road Fiber Optic Traffic Signal Interconnect Project.
Kimley-Horn staff designed the installation of a fiber optic backbone,
together with ancillary equipment such as hubs and twisted pair cabling to the
traffic signal controllers, for the Black Mountain Road/Mira Mesa Boulevard
area of the City of San Diego. The project had a limited construction budget,
and the maximum possible number of signalized intersections were
connected to the system for the budget available. This was accomplished
through the preparation of a Concept Design Report similar to what we
propose for the City of Vernon. All possible cable routes were explored in a
brute -force manner through the use of a custom designed computer program.
The program also considered microwave communication for branch links.
City of Vernon: Santa Fe Avenue/Soto Street V. Scope of Work - Page 5
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Task 3 — Design, Specifications, Estimate of Probable Cost, and
Construction Management
3.1 Preliminary Design Phase
Kimley-Horn will prepare preliminary traffic signal modification design
] plans, signal interconnect plans, special provisions, and engineer estimates
# (PS&E) for the subject intersections.
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Traffic signal design plans will be prepared at 1" = 20' scale using AutoCAD
software. Items shown on the traffic signal will include the physical
attributes of the design area such as curblines, sidewalk, above- and known
below -ground utilities, existing pavement markers, right-of-way, signal
poles, heads, phase diagram, detector loops with assignments or use of
camera detection system, conduits, service point, conductor schedule and
pole schedule.
Traffic signal interconnect plans will be prepared at 1" = 40' scale using
AutoCAD software. Items shown on the signal interconnect plan will include
the physical attributes of the design area such as curblines, sidewalk, above -
and known below -ground utilities, and right-of-way.
The preliminary plans and estimates will be submitted to the City for review
and comment.
3.2 Utility Notification and Coordination
Kimley-Horn will provide draft signal plans, interconnect plans, and utility
notification letters to utility companies in the immediate vicinity for review
and comment. All comments received from the review process will be
incorporated into the design as appropriate. Two copies of the final approved
project plans will be sent to all relevant utility owners, along with notification
of the anticipated date for beginning construction.
3.3 Final Design, Special Provisions, and Estimate of Probable Cost
Kimley-Horn will prepare final plans and specifications after receiving
reconciled comments from the City regarding the proposed improvements.
Two copies of the final PS&E will be submitted to the City for review and
comment.
Upon completion of the review process and receipt of approval of the
proposed improvements, the Kimley-Horn team will prepare final PS&E.
Reproducible originals on mylar will be submitted on a 24-inch by 36-inch
media size to the City for signature approval. Special provisions will also be
submitted for inclusion into the City's boilerplate specifications. An estimate
city of Vernon: Santa Fe Avenue/Soto Street V. Scope of Work - Page 6
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of probable cost will be prepared and submitted. In addition, AutoCAD
electronic drawing files will be submitted to the City on floppy diskette.
Robert Bein, William Frost & Associates will provide the following
professional construction management services in support of the Traffic
Signal Modifications and Interconnect Project.
3.4 Preconstruction/Bid Phase
■ Perform a constructability and review of the contract drawings and
documents;
■ Field bidder's questions, and coordinate responses with project design
engineer, as required by the engineer;
■ Attend the pre -bid conferences;
■ Provide a bid analysis, recommending award;
■ Chair the Preconstruction Conference;
In Prepare and distribute preconstruction meeting minutes;
■ Identify long lead time materials; and
■ Obtain permits required by the City of Vernon.
3.5 Construction
■ Update construction schedule on a bi-monthly basis to reflect changes and
potential impacts to critical items. The project schedule shall be updated
prior to every City meeting and shall note the actual versus the proposed
schedule;
■ Perform two field walks with the City Inspector to review that work
completed is in conformance with the design;
■ Coordinate inquiries, submittals, change orders and pay requests;
■ Conduct weekly on -site construction progress meetings with Contractor,
Subcontractor, City Staff, general public, business owners, other
consultants, etc., to discuss matters such as procedures, progress, problems,
and scheduling;
■ Monitor City Inspectors' measurements and calculation sheets for each bid
item of construction for progress payments;
■ Monitor utility coordination;
■ Schedule final walk and monitor City Inspectors' final punch list;
■ Coordinate with the City's project manager and other City departments;
and
■ Provide a set of redline field record drawings to the design engineer.
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Kimley-Horn will attend kickoff meetings, review submittal documents, and
revise the traffic signal and interconnect plans to reflect field changes noted
by RBF.
Task 4 Signal Timing Development and Implementation
4.1 Arterial Analysis
Traffic count, signal timing parameters, signal plans, and aerial photographs
will be gathered and used to analyze each project roadway. Hartzog Crabill,
Inc. will collect turning -movement counts for each project intersection.
Signal timing sheets, signal plans and aerial photographs for the project
roadways will be provided by the City. A "before" study will be conducted
during this task to gather necessary running -speed data on each roadway
during the peak -hours. This will also provide the travel -time data to be used
in the later improvement analysis. The collected data will be analyzed for
each project roadway utilizing our in-house timing optimization software.
This analysis software will assist in our development of the time -space
diagram and the related coordination timing plans which will include: cycle,
offset, split, and phase sequencing for each signalized location. HCI will
review "free" timing parameters at each project intersection and recommend
changes, if any are needed, that will improve the overall operation of the
signal. Examples of free timing parameters that would be reviewed are: walk
and walk clearance intervals; min and max green times; yellow and red,
extension/gap times; detector counting features; diagnostics; and other
programmed options.
4.2 Products
HCI will provide the City of Vernon with time -space diagrams for each
roadway system and the associated bandwidth analysis/optimization printouts
for each. Included in this submittal will be copies of the collected traffic count
data, before and after study results, and five timing sheets for each project
intersection.
4.3 Timing Plan Implementation
Upon approval of the timing plans by the City, HCI will implement the
timing plans into the local controllers for each project intersection.
Implementing of the timing plans into the local controllers will involve either
manually entering the various timing parameters into the controller, or
downloading these parameters through the traffic management system.
Timing plan information will include the following: revised "free" timing,
coordination timing (AM, midday and PM), and any time -of -day parameters.
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4.4 Calibration of Timing Plans
Following the implementation of the final timing parameters, HCI will drive
the corridor during the periods when the time -of -day plans are in operation
and make fine tuning adjustments. This calibration of the system will take
place over a period of two weeks to thoroughly observe the arterial
progression and any impacts to the left -turning and side street traffic. HCI
will be available to provide consultant services for three months following
implementation of the final traffic signal timing plans to modify as needed.
4.5 Before and After Studies
HCI, having collected the "before" data earlier in this task, will collect the
"after" data from each project roadway during the three peak periods (AM,
midday, and PM) to document improvements in the system's operation. This
data will be analyzed, tabulated, and charted and provided to the City.
Task 5 — Traffic Management System Set -Up
This work task will involve the complete integration of both the software and
hardware aspects of the traffic management system - interfacing the
individual field components together to work as a unit from the central or
local master. This will include defining the Santa Fe Avenue and Soto Street
corridors within the traffic management system software, assigning
intersection addresses, creating intersection databases, preparing and
assigning system graphics, and ensuring the proper function of the
communication system. Additionally, HCI will setup basic monitoring
routines within the system software to collect event and count data.
HCI will prepare custom intersection graphics for each project location as
well as a system map for Vernon's traffic management system. The
intersection graphics, 15 total, will be prepared for each location and will
include at a minimum the geometric configuration (i.e., intersection angles,
number of lanes and unique intersection features), signal indications,
detection, and a phase diagram. Each intersection graphic will be fully
assigned for complete integration into the system management software. A
system map will be prepared depicting the Santa Fe Avenue and Soto Street
signal systems. The map will show the geographic location of each
intersection relative to the street system, system addressing, and system
detectors. The system map will be fully assigned for complete integration,
into the system management software.
Project Schedule
Kimley-Horn anticipates completing this project within 30 weeks of notice to
proceed. The schedule on the following page shows the duration of major
tasks, including agency review periods.
V. Scope of Work •Page 9
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EXHIBIT B
INSURANCE SCHEDULE (CONSULTANT)
The Contractor shall provide proof of insurance, including a standard
certificate of insurance, in at least the following amounts and
coverage (combined single limit permitted):
Insurance
Coverage and Limits
Bodily Iniury Property Damage
Each Person Each Accident Each Accident
General Liability $1,000,000 $2,000,000 $1,000,000
Automobile Liability
Hired Automobiles $ 500,000 $1,000,000 $ 500,000
Non -Owned Automobiles $ 500,000 $1,000,000 $ 500,000
Workers' Compensation $ Statutory
Employers' Liability $1,000,000 per employer
a. The general liability policy shall contain the following special
endorsements which shall be noted on or attached to the standard
Certificate of insurance:
1. An endorsement naming the Redevelopment Agency of the City of
Vernon, its officers, and employees as insureds under the policy.
2. An endorsement providing the Redevelopment Agency of the City
of Vernon thirty (30) days notice of cancellation or material
reduction of coverage.
3. An endorsement providing coverage for all operations under
this Agreement.'
4. Such other endorsement as may be required by addendum hereto.
b. In addition to the standard certificate of insurance, proof of
general and professional liability coverage shall be furnished in the
form checked below. Certification of the following proofs by the
insurance agent or broker will not be accepted:
X For each policy, a notarized letter from the underwriter or
carrier certifying that the coverage and statements in the
standard certificate of insurance (attached thereto) are
true and correct and that the signature is an officer
authorized to so certify.
A copy of each policy certified by an officer of the
underwriter or carrier and notarized.
B-1 EXHIBIT B