Resolution No. 73531
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RESOLUTION NO. 7353
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
VERNON (i) RATIFYING THE ISSUANCE OF BID NOS.
1381 AND 1382 BY THE PURCHASING DEPARTMENT FOR
THE PURCHASE OF ONE UTILITY TRUCK AND ONE
UTILITY TRUCK BODY FOR THE COMMUNITY SERVICES
AND WATER DEPARTMENT; (ii) ACCEPTING THE BIDS OF
DOWNEY FORD FOR BID NO. 1381 AND ROYAL TRUCK FOR
BID NO. 1382; AND (iii) APPROVING THE ISSUANCE
OF PURCHASE ORDERS RESPECTING BID NOS. 1381 AND
1382
WHEREAS, the Community Services and Water Department of
the City of Vernon is in need of a new service truck and a utility
truck body; and
WHEREAS, on May 17, 1999, the Finance Committee
recommended that the City Council authorize the Purchasing
Department to seek formal bids for the purchase of a new truck and
utility body for the Community Services and Water Department, at
the approximate total amount of Sixty Nine Thousand Dollars and No
Cents ($69,000.00); and
WHEREAS, on May 19, 1999, the Purchasing Department
issued Bid No. 1381 for the purchase of one utility truck, and
posted Notice Inviting Sealed Bids, to be opened on June 7, 1999
and;
WHEREAS, on May 19, 1999, the Purchasing Department
issued Bid No. 1382 for the purchase of one utility truck body,
with installation, and posted Notice Inviting Sealed Bids, to be
opened on June 7, 1999; and
WHEREAS, sealed bids for Bid Nos. 1381 and 1382 were
opened on June 7, 1999; and
WHEREAS, the following bids were received on Bid No.
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1381: Downey Ford Inc. bid a total of Twenty Nine Thousand One
Hundred Eighty Two Dollars and One Cent ($29,182.01), with a one
percent discount included; Midway Ford bid a total of Twenty Nine
Thousand Nine Hundred Twenty Nine Dollars and No Cents
($29,929.00) for a vehicle which is in its current inventory and
also Twenty Seven Thousand Eight Hundred Eighty Five Dollars and
No Cents ($27,885.00) for a vehicle which is not in its current
inventory and would have to be ordered from the factory; and
WHEREAS, the bid by Midway Ford on Bid No. 1381, offering
a utility truck which was not in its inventory, but would have to
be ordered, on behalf of the City, from the factory was not
responsive to the City's request for quotation for a utility truck
which could be supplied by Midway Ford and, therefore, is
considered to be non -responsive and unacceptable; and
WHEREAS, the following bids were received on Bid 1382:
C-Tec bid a total of Thirty Nine Thousand Nine Hundred Twenty
Seven Dollars and No Cents ($39,927.00) for an option which would
include an auto crane and also Thirty Nine Thousand Two Hundred
Ninety Two Dollars and No Cents ($39,292.00) which would include a
Venturo Crane, Pacific Truck bid a total of Forty Four Thousand
Six Hundred Fifty Six Dollars and No Cents ($44,656.00), and Royal
Truck Body, Inc. bid a total of Thirty Seven Thousand Six Hundred
Ninety Two Dollars and No Cents ($37,692.00); and
WHEREAS, the Community Services and Water Department and
the Purchasing Department have reviewed the bids and have approved
the bid of Downey Ford of Twenty Nine Thousand One Hundred Eight
Two Dollars and One Cent ($29,182.01), with a one percent discount
included, Downey Ford being the lowest responsible bidder meeting
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the requirements of Bid No. 1381; and
WHEREAS, the Community Services and Water Department and
the Purchasing Department have reviewed the bids and have approved
the bid of Royal Truck Body of Thirty Seven Thousand Six Hundred
Ninety Two Dollars and No Cents ($37,692.00), Royal Truck Body
-being the lowest responsible bidder meeting the requirements of
Bid No. 1382; and
WHEREAS, on June 22, 1999, the Finance Committee approved
the recommendation by Bruce V. Malkenhorst, the Director of
Finance, that Bid No. 1381 be awarded to Downey Ford and that Bid
No. 1382 be awarded to Royal Truck Body; and
WHEREAS, the City Council of the City of Vernon desires.
to ratify the Purchasing Department's issuance of Bid Nos. 1381
and 1382, and to approve the recommendations to purchase the
utility truck from Downey Ford, Inc. and the utility truck body,
with installation, from Royal Truck Body, Inc.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF VERNON AS FOLLOWS:
SECTION 1: The City Council of the City of Vernon hereby
finds and determines that the recitals contained hereinabove are
true and correct.
SECTION 2: The City Council hereby ratifies the
Purchasing Department's issuance of Bid Nos. 1381 and 1382,
including the specifications for the utility truck and utility
truck body which were provided along with the bids.
SECTION 3: The City Council hereby accepts and approves
the contract documents for Bid Nos. 1381 and 1382, copies of which
have been presented to the City Council concurrently with this
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Resolution, and hereby orders said contract documents to be
received and filed by the City Clerk.
SECTION 4: The City Council of the City of Vernon does
hereby award a contract for Bid No. 1381 to Downey Ford, Inc.,
authorizes the Mayor and City Clerk to execute the contract
documents on behalf of the City and authorizes issuance of a
purchase order for the purchase of the utility truck from Downey
Ford, Inc.
SECTION 5: The City Council of the City of Vernon does
hereby award a contract for Bid No. 1382 to Royal Truck Body,
Inc., authorizes the Mayor and City Clerk to execute the contract
documents on behalf of the City and authorizes the issuance of a
purchase order for the purchase of the utility truck body from
Royal Truck Body, Inc.
SECTION 6: All other bids in connection with Bid Nos.
1381 and 1382 are rejected, subject to execution of the aforesaid
contracts and the City Treasurer is directed to return to any
unsuccessful bidders any cashier or certified checks which may
have been deposited with said bids, upon receipt of the executed
contracts with Downey Ford, Inc. and Royal Truck Body, Inc.,
accompanied by all required bonds and certificates.
SECTION 7: The City Clerk of the City of Vernon shall
certify to the passage of this Resolution, and thereupon and
thereafter the same shall be in full force and effect.
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1 APPROVED AND ADOPTED this 29th day of June, 1999.
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LEONIS C. MALB G, May r
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BRUCE V. MALKENHORST, City Clerk
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STATE OF CALIFORNIA )
) ss
COUNTY OF LOS ANGELES )
I, BRUCE V. MALKENHORST, City Clerk of the City of
Vernon, do hereby certify that the foregoing Resolution, being
Resolution No. 7353, was duly adopted by the City Council of the
City of Vernon at an adjourned regular meeting of the City Council
duly held on Tuesday, June 29, 1999, and thereafter was duly
signed by the Mayor of the City of Vernon.
BRUCE V. MALKENHORST, City Clerk
(SEAL)
SUPPORTING
DOCUMENTS
a
OFFICE OF THE CITY ADMINISTRATOR/
CITY CLERK
INTER -OFFICE MEMORANDUM
DATE: July 13, 1999
TO: Dolores Fonseca, Accountant
FROM: Gloria J. Orosco, Chief Deputy City Clerk
RE: Equipment Purchase Contracts - Bid Nos. 1381 & 1382
Downey Ford & Royal Truck Body
Our Agreement File No. 99-037
Transmitted herewith is an original of each of the above
referenced Purchase Contracts which were approved by City Council
on June 29, 1999 through ROA ut�o ash 7..35 .for you to forward
to the appropriate vendor. 'i original o u ch contract is being
retained in this office for our files.
Also enclosed are all the original backup papers.
cc: Kevin Wilson
a5ixQ17a- ��/�(5)
LVA r, I15 l'.
s r:
99 5:•07 . FROM DOWNEY FORD FLEET
QUICK REFERENCE: WARRANTY COVERAGE
PAGE.003
This chart gives a general summary of your warranty coverage provided
by Ford Motor Company or Ford Motor Vehicle Assurance Company
under the New Vehicle Limited Warranty. Please refer to the
description of warranty coverage for more specific information.
For each type of coverage, the chart shows two measures:
years in service
miles driven
Your New Vehicle Limited Warranty
The measure that occurs first determines how long your coverage lasts.
For example: Your Bumper to Bumper Coverage lasts for three years -
unless you drive more than 36,000 miles before three years elapse. In
that case, your coverage ends at 36,000 miles.
For more details on coverage, see:
-► What is Covered? (pages 5-7) _
�+ What is Not Covered? (pages 7-9)
WHAT IS COVERED?
The New Vehicle Limited Warranty coverage is provided by Ford Motor
Company or Ford Motor Vehicle Assurance Company, a subsidiary of
Ford Motor Company. These coverages include Bumper to Bumper
coverage, Safety Restraint coverage, Corrosion coverage, and 7.3L Power
Stroke Diesel Engine coverage.
JUN t t ;' 99 5:.08 FROM DOWNEY FORD FLEET
COMPLIMENT
ANCE FOR
PAGE.004
tlUHUJIUC X001 .
77
�
DEAD BATTE W
Sure. Even a good battery can go dead for one reason
or another. Just give us a call. Roadside Assistance
will give your vehicle the jump-start it needs.
LOCK OUTS
It's embarrassing, but it happens. Those kids
"accidentally" hit the button. That parking attendant
left the key inside. Just call us. We'll get you back
in, fast ... and it's free.
WARRANTY AND NON-wARRANTY TOWS
Your car's not working ... and you don't know why. Do
you still get a tow for free? Of course you do. This is
Roadside Assistance. Just make the call and we'll be
there.
aamc—
STRANDED AND OUT OF FUEL
You ran out of gas with no fuel station in sight.
No problem. Make the call and we'll bring the gas
to you. FREE.
24 HOURS A DAY,
7 DAYS A WEEK. 365 DAYS A YEAR.
IM0441-3.673
QUALITY CARE
Free Roadside Assistance is provided throughout the bumper to bumper limited warranty pefiod.
See you, warranty booklet for complete details. Service provided by Ford Auto Club.
Ford Motor Cor. ;;any reserves the right to modity or discontinue Roadside Assistance at any One. Certain
restrictions —]-/ to Roadside Assistance benefits. Calf 1-8W-241-3673 for further details.
xw71-19328•M
S.i9G81 ...
-IJN I 99 5:.09 -FROM DOWNEY FORD FLEET
PAGE.005
i
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gwes ypupeace of mind walth
RO..ADSIDE
ASSISTANCE.'
COMPLIMENTARY
I
. 3�HAr�i�1`3at20Ao,� ►: .::
Peel off and place inside one of your windows. i
i
'ROADSIDE ASSISTANC-E-
Peel off and keep in your wallet.
;7�-i/-vv/
EQUIPMENT PURCHASE CONTRACT
THIS AGREEMENT is made, entered into and executed in duplicate originals, either
copy of which may be considered and used as the original hereof for all purposes, as of this 15th
day of June, 1999, in the City of Vernon, County of Los Angeles, California.
BY AND BETWEEN
THE CITY OF VERNON
(hereinafter referred to as
the "City")
4305 Santa Fe Avenue
Vernon, California 90058
ROYAL TRUCK BODY, INC.
(hereinafter referred to as "Royal
Truck")
14001 Garfield Avenue
Paramount, California 90723
WHEREAS, the City is in need of a utility truck body, with installation, for its
Community Services and Water Department.
WHEREAS, on May 19, 1999, the City issued Bid No. 1382, which set forth
specifications for the utility truck body, with installation, which was required by the City.
WHEREAS, on June 7, 1999, Royal Truck responded to Bid No. 1382.
WHEREAS, the City has accepted Royal Truck's bid and desires to purchase the utility
truck body, with installation, from Royal Truck.
NOW, THEREFORE, THE PARTIES HERETO DO MUTUALLY AGREE AS SET
FORTH HEREIN:
1. Purchase. Royal Truck agrees to sell to the City a utility truck body, "with
installation, which satisfies the specifications contained in City of Vernon Bid 1382, dated May
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19, 1999, and which is consistent with Royal Truck's Bid of June 7, 1999 (collectively, the "Bid
Documents"). A copy of the Bid Documents are attached hereto as Exhibit "A" incorporated
herein by reference.
2. Price. Consistent with its Bid, Royal Truck agrees to sell the utility truck body,
with installation, to the City, and City agrees to purchase the utility truck body, with installation,
from Royal Truck, for the total sum of Thirty Seven Thousand Six Hundred Ninety Two Dollars
and No Cents ($37,692.00).
3. Warranties. The warranties applicable to the City's purchase of the utility truck
body from Royal Truck shall be, at a minimum, those which are contained in the warranty
documents provided to the City by Royal Truck which are attached hereto as Exhibit "B" and
incorporated herein by reference.
4. Governing Law. The validity, interpretation and performance of this contract
shall be controlled and construed under the laws of the State of California.
5. Notices. Notices to the parties unless otherwise requested in writing shall be sent
to:
City: THE CITY OF VERNON
ATTN: BRUCE MALKENHORST
CITY ADMINISTRATOR
4305 SANTA FE AVENUE
VERNON, CA 90058-0805
Contractor: ROYAL TRUCK BODY, INC.
14001 GARFIELD AVENUE
PARAMOUNT, CA 90723
2
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IN WITNESS WHEREOF, the parties have caused this agreement to be executed by and
through their authorized officers on the date, month and year first written.
ATTEST:
BRUCE V. MALKENHORST, City Clerk
APPROVED AS TO ORM:
G
DAVID B. BREARLEY, City Attorney
E
CITY OF VERNON
By:
LEONIS C. MALBURG, Mayor
ROYAL TRUCK BODY, INC.
In
Titl
ROYAL TRUCK BODY, INC.
Title: C QT �� IJAb.1('e-� o�+ fink
06/09/99 14:35 V213 583 4451 CITY OF Yhtuvuty +yam �.., nll`
REQUEST FOR QUOTATIONS CITY OF VERNON, CALIFORNIA
HOT & PURCHASE ORDER PURCHASING DEPARTMENT
DIAECT ALL INQUIRMS TO CITY HALL
OTY PURCHASING AGENT
TELEPHONE (213)S133-sell 4305 Santa Fe A-e. — Vernon, Colifomio 90058
Royal Truck Bodies <
0 Attn: omen ez (1,Gt,-
14001 Garfield Ave.
paramount, CA 90723
FOR CITY USE C NLY
puoTATION NO. 1382
DATE MAILED_ 5/19/99
AEC'D OY CITY.�—
r
OPI-
BY
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I Pleoserquote hereon the lowest net rice you can furnish the articles or services specified below, Ouate on each itch eparorely. Bidder may
qualify quotations as "all or noietating so on body of form. CiTy reser.es the right to accept or reject quotations reeelwed on any or all
._ , �:_.,.t.. #I..:, Cttv's Bidder File. Vendor should return This form whether o price is quoted o not.
DESCRIPTION
art UNIT PRICE
TOTAL
O UANTITY
3716q
-�
1
Utility Truck Body per specifications
J
Please mark bid number 1382 on the outside of the
envelope, otherwise bid will not be accepted.
IF INSUFFICIENT SPACE PROVIDED A00VE FOR PROPOSAL, ATTACH RIDER OR SUPPLEMENT. CASH DISCOUNTS
WHEN ORDER IS AWARDED. BIDS
QUOTED FOR PERIODS OF LESS THAN 30 DAYS WILL NOT BE CONSIDERED
REGEIvED M RESPONSE�D THIS . REQUEST FOAOi1Q7AT10N WILL BE OP BNE0.1N CITY P11RC1�AtiING .
ii L lJU Y
OFFICE ON THE /.1ZW11 .JULVY+
NOTE. Quote prices exotvsi.e or awes lox ono caciee
q. Indicate Soles Tax in this space b............................................... Indicate Excise Tex in this %Pace S ............ ............................
.............%. F.O.B........... .................. ..
...........................
C. Abo.e quotations su6tecf to Cash Discount of. ...................
D. To 6e dell.ared to CITY OF VERNON CT -------------------- ------------------------- .............
e., s
days from receipt of purd+aae rder a rlees spec iad_
FOR... . A
✓�^c� Firm Nome �.._
06/09/99 14*36
%T213 583 4451 c111 ur vrr"NIJIv _"
City of Vernon Water Department
Utility Body Specifications
Please provide bid prices for the following utility body and accessories. All prices shall incl ide
installation and any required additional appurtenances. Please indicate line item prices in sp ices
provided. The truck specifications are for utility body design purposes only; truck chassis v ill be
purchased separately.
Any substitutions from items specified herein will be subject to approval by the City of Vern :)n.
Submit complete specifications for all substitutions.
Truck Make/Model: (Purchased Separately)
Ford
Super Duty F-450 XL Regular Chassis Cab 4x2
Dual Rear Wheels�te
Max GVWK 15,000 lbs.
Max Payload: 9,975 lbs.
Outside Width: 93.6 inch
Wheelbase: 164.8 inch
Cab -To -Axle: 84 inch
Utility Body: (Painted and Mounted)
Body Length: 128 inch
Body Height: 3 8-40 inch
Body Width: 93-95 inch
Compartment Width: 22-23 inch
Cab -To -Axle Length: 84 inch
Compartment Configuration: Vertical Cabinet, Both Sides
Body Type: Flip Top Compartment
Color: White
Price
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I- 06/09/99 14:36
$`213 583 4451 CITY 01Y VL&Nuiv 1- 1-111 Al
Utility Body Additional Features/Options: (Painted and Mounted - Itemized Separately)
OXY/ACT Compartment, 63 inch High x 24 inch Wide, With 'Vents, Reinforced Flc or,
Bottle Tie Down Bracket (Two Bottles) and Hose Hoo Front, Curb Side)
Pnce
32 inch Transverse Compartment With Single Door, Reverse Hinged to Rear and Dt for
holder (Front, Street Side, For Valve Operating Machine)
Price
Four 4 inch Deep, ISO lb Capacity Roll Out Drawers in Bottom of 2"d Vertical 32 ini :h Curb
Side Compartment With Shelf Covering Top Drawer 1---
Price :
Four 4 inch Deep, I50 lb Capacity Roll Out Drawers in Bottom of 2"d Vertical 24 inch Street
Side Compartment With Shelf Covering Top Drawer 0
Price : �S
Bed Enclosure With Weather Tight Flip Up Lid for Wachs TM-7 Ypalve Operating M ichine
TT S�
Price
Service Crane Reinforcement in Rear Vertical Compartment to Support 3,200 lb Cap Wity
Service Crane (Curb Side) 44 �
Price :� "
Side Mount Ladder Rack With Angled Support (Street Side)
Price:
24 inch Rear Platform With Transverse Compartment and I 1 inch Solid Gates With Wood
Slats and Metal Posts (Including Dock Style Bumper and T�d Light
Price: l� _
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06/09/99 14:36 V213 583 4451 CITY OF VERNON "'til Ali,
Additional Equipment: (Provide Price Installed - Itemized Separately)
Valve Operating Machine: Wachs TM-7 Truck Mounted, Installed on Utility Body IVith Bed
Enclosure and in 32 inch Transverse Front Compartment on Street Side (Nc
Substitutes) ,
Price: f
Heavy Duty PTO Drive off Transmission (For Valve Operating Mac,
Price :
Service Crane: Auto Crane Series 3203 PRX, 3,200 lb Capacity, With 15 foot Exten::ion, (Or
Equivalent)
Price:
Detachable Crank Down Jack Leg to Support 3,200 lb Capacity S;vice Crane (Curb Side)
Price
Boom Rest to Support 3,200 lb's Capacity Crane 0
Price . /SOU
Extra Springs on Rear Suspension to Support 3,200 lb Capacitoervice Craae_Curb aide)
Price:
Class IV Trailer Hitch Receiver
Price:
Power Generator: Redi-Line, DA12L Electric Generator, 1600 watts, 15 amp, 12 volt. (No
Substitutes) With Heavy Duty Deep Cycle Wet -Cell Battery, 120 amp Battery
Isolator and Necessary Cables For InstallationPrice.
Emergency Top Light: Grote, Four Bulb Beacon. Light On Roof of Cab (Or Equivaler, t)
Pricf. .9 S _
55/
Grand Total : 3 7, 2'
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F-
J,UN711-99 FRI 02:02 PM FAX NU. '
E. H. WACHS COMPANY (WACHS) makes the following
original Purchaser only.
PARTS AND EQUIPNtENT
nd to the
warranties, which warranties shall exte
WARRANTY
1 One Year Warranty
manufactured by WACHS shall be free from defects in materialations
man urchase. WAC14S oblig
WACHS warrants that all parts and equipmentui ment rnanufacrured by WACHS,
arts of eq P
to o
workn�nship untie[ normal use and o he ref °air or repl< cemer a period o n o any pm the shall assign a.5sil;nabie rr><lnufaeturer's
under this warranty shall y limited P
which upon examination by otors, engines, tires. a failur Purchase of the Purchz.5erho
WACHS, shall be deemedother su h o be as m WACHS
warranties for paw and equipment manufactured by uals furnished by WACHS and any '
parts or equipment according to the directions or man
warranty liabilities and obligations
so roperly use the parts or equipment shall operate to absolve WACHS of all its
p
hereunder.
2. Warranty Limitations
wear and maintenance nor to any pans of equipment which have been
WACHS warranties ne not extend to normal maintenance, nor to paw or ss authorized o change.MOnt which have een m modify or
subjected to misuse, neglect, accident, or improperealer, service station or comp yIES AND RENIEDIES
or modified. No person, agent, distributor, manner whatsoever. THE WARRANT
extend the terms of these warranties in any MERCHANTABILITY AND FITNESS
CONTAINED HEREIN AR
E IN LIEU OF ALL OTHER WARRANTIES
EXPRESSED, IMPLIED O
STATUTORX OF WACHS, INCLUDING T14E WARRANTIES O
OSE. IN NO EVENT CHALL WACHS BE:LIABLE FOR SPECIAL, INCiDEN-
FOR PARTICULAR DAMAGES.
TAL OR CONSEQUENTIAL
PURCHASERS RESPONSIBILITIES
WACIiS warranties are expressly subject to the following conditions.
urchase,
1 _ You must retain your purchase invoice, bill of sale or other proof of P days of your date of purchase.
Z, You must complete and mail in the atT.ached registration card within ten (10) yorequipment within fifteen
g You must notify WACHS, in writing. of any defect you may discover in your Para
(15) days after the date of such discovery and such notice must be addressed to:
E. H. WACHS COMPANY
100 SHEPARD STREET
WHEELING, IL 60090
JUN711-99 FRI 02:02 PM FAX NU. ' . Ulf
aY
4 W �: • :: ,:tea n ;`�J, -i1�, ' �,��''" •ram
.VAM
E COMPANY �...�
'• P.O. BOX 581510 TULSA• OKLAHOMA 74158 aT '
Warranty
.of L';
Auto Crane will warranty to consumer for a period of twelve months from date of
+ purchase that each new Auto Crane product it sells will be free under normal use and 1
P
service, from defects in material and workmanship. Date of purchase will be
honored as either date of purchase by distributor or his date of sale of the product /
�. �• as substantiated by Distributor Delivery Repots.
i+' Obligation of Auto Crane under this warranty is limited to replacement or repair of t I
' parts that appear to manufacturer after review and/ or inspection to be defective,
This warranty does does not obligate Auto Crane to bear the cost of labor or l
ection with the replacement or repair of defective
transportation charges in conn
i
parts. Responsibility for customers claims arising from misapplication, abuse,
P•,` ' , misuse or alteration of equipment or parts lies with the distributor or user and no
warranty obligation is assumed in the circumstances by Auto Crane. y�S
�* l
Auto Crane will in no event be liable for any consequential damages or contingent
i liabilities arising out of the failure of any Auto Crane product or parts to operate
properly. /
:t
Auto Crane makes no warranty in respect to component accessories, same being subject to the warranties of their respective manufacturers.
• •.:
�. If field service, at the request of buyer, is rendered and fault is found not to be with
Auto Crane's product the buyer shall pay the time and expense of the Field
J; r representative. Claims for service labor or other expenses that have been incurred
by the buyer without approval or authorization of Auto Crane will not be accepted.
AUTO CRANE COMPANY IS UNDER NO OBLIGATION TO EXTEND THIS {
• WARRANTY TO ANY CUSTOMER FOR WHICH AN AUTO CRANE WAR-
RANTY REGISTRATION CARD HAS NOT BEEN COMPLETED AND MAILED • .
., TO AUTO CRANE COMPANY WiTHiN FIFTEEN (15) DAYS AFTER DATE OF
PURCHASE.11/87
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