Resolution No. 74621 RESOLUTION NO. 7462
2
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
3 VERNON APPROVING AND AUTHORIZING NOTICE INVITING
SEALED PROPOSALS OR BIDS FOR THE PURCHASE OF TWO NEW
4 PASSENGER SEDANS AND ONE SPORT UTILITY VEHICLE FOR
THE POLICE DEPARTMENT
5
6 WHEREAS, the Police Department is in need of two new
7 .passenger sedans and one sport utility vehicle to replace unit nos.
8 44, 50 and 42; and
9 WHEREAS, on December 14, 1999, the Finance Committee approved
10 the recommendation of Bruce V. Malkenhorst, the Director of Finance,
11 dated December 9, 1999, that authority be granted for the Purchasing
12 Agent, or his designee, to seek formal bids for the purchase of two
13 new passenger sedans and one sport utility vehicle at an approximate
14 cost of Seventy -Six Thousand Dollars and No Cents ($76,000.00)
15 (including tax); and
16 WHEREAS, there has been presented to the Finance Committee of
17 the City of Vernon a Bid Proposal for the purchase of the two new
18 passenger sedans and one sport utility vehicle; and
19 WHEREAS, the City Council of the City of Vernon has
20 determined that it is in the best interests of the City of Vernon that
21 bids be solicited in accordance with applicable State law and the
22 Vernon City Code.
23 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
24 CITY OF VERNON AS FOLLOWS:
25 SECTION 1: The City Council of the City of Vernon hereby
26 finds and determines that the recitals contained hereinabove are true
27 and correct.
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I SECTION 2: The Bid Proposal, which is attached hereto and
2 made a part hereof as Exhibit "A," is hereby approved by the City
3 Council of the City of Vernon.
4 SECTION 3: The City Clerk of the City of Vernon is hereby
5 directed to give notice, in writing, inviting sealed proposals or bids
6 for the purchase of two new passenger sedans and one sport utility
7 vehicle, in accordance with the Bid Proposal, and in accordance with
8 this resolution.
9 SECTION 4: There being no newspaper of general circulation
10 printed, published or circulated in the City of Vernon, the City Clerk
11 is hereby directed to post said notice, or cause the same to be
12 posted, in three of the most public places in the City of Vernon, to
13 wit: the northwest corner of 38`h Street and Santa Fe Avenue, the
14 northeast corner of Leonis Boulevard and Pacific Boulevard, and on the
15 bulletin board in the lobby of the City Hall of the City of Vernon,
16 located at 4305 Santa Fe Avenue, in said City.
17 SECTION 5: The City Clerk of the City of Vernon is hereby
18 directed to post said notice forthwith and the first posting of said
19 notice shall be at least ten (10) days before the opening of the bids
20 for the proposed contract. Said notice shall provide that sealed
21 proposals or bids will be received by the City of Vernon at the office
22 of the City Clerk, or his designee, at the City Hall, 4305 Santa Fe
23 Avenue, Vernon, CA 90058-0805.
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SECTION 6: The City Clerk of the City of Vernon shall
certify to the passage of this resolution,, and thereupon and
thereafter the same shall be in full force and effect.
APPROVED AND ADOPTED this 21gt day of December, 1999.
ATTEST:
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BRUCE V. MALKENHORST, City Clerk
LEONIS C. DWTBURG, ayor
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STATE OF CALIFORNIA )
) ss
COUNTY OF LOS ANGELES )
I, BRUCE V. MALKENHORST, City Clerk of the City of Vernon, do
hereby certify that the foregoing Resolution, being Resolution No.
7462, was duly adopted by the City Council of the City of Vernon at a
regular meeting of the City Council duly held on Tuesday, December 21.
1999, and thereafter was duly signed by the Mayor of the City of
Vernon.
(SEAL)
BRUCE V. MALKENHORST, City Clerk
- 4 -
SUPPORTING
DOCUMENTS
EXHIBIT A
CITY OF VERNON, CALIFORNIA PURCHASE REQUISITION 03.814
DEPARTMENT: POLICE REQUESTOR NAME: LT. WOHLT DATE: 1 ZI9I99
SUGGESTED VENDOR:
PHONE NO.: ( )
VENDOR ADDRESS:
FAX #:
CONTACT PERSON:
REQUIRED DELIVERY OR SERVICE DATE: REGULAR
DELIVERY OR SERVICE LOCATION: Police
* IF ITEMS ARE NOT BUDGETED, EXPLAIN NATURE OF REQUEST BELOW, OR SUBMIT MEMORANDUM.
I hereby certify that the above items are necessary for the operation of this Department
A - 1
Department Head or
MINIMUM SPECIFICATIONS
November 1999
VEHICLE, PASSENGER, SEDAN, 4 DOO,Z
The vehicle shall conform in all respects to the State of California veh cle Code. The unit shall
be delivered assembled and ready to operate. All equipment normally furnished as standard
shall be included, whether called for by this specification or not, excepw where replaced by
equipment required by this specification. All equipment specified is considered minimum.
General Requirements: The vehicles shall be new current model year production and
equivalent in style, quality and appointments to those offered to the general public. The vehicles
shall be supplied with all equipment and accessories indicated as standard equipment in the
manufacturer's published literature.
Engine:
3.8 liter V6.
Cooling: The cooling system shall be a liquid pressurized forced circulation
type. The manufacturer shall provide the maximum duty cooling
system available for the model vehicle supplied. A coolant
recovery system shall be furnished.
The cooling systems shall be protected with a solution of
permanent anti -freeze providing protection to -20 degrees
Fahrenheit.
Wheelbase: 110.5"
Transmission: Electronic four speed automatic with overdrive.
Steering: Power rack-and-pinion.
Brakes: Anti -lock braking system, 4-wheel power, 4-wheel disc.
Axle/Springs/Frame: As required for vehicle GVWR.
Wheel size: 16"X 6.5"
Tire size: P225/60R16 Blackwall.
Exterior Color: The exterior color shall be the manufacturer's standard production
colors. Individual vehicle color may be specified on the purchase
order. Bidders shall submit a list of available factory color options
with their bids.
A — 2
Electrical equip.: The supplier shall furnish a heavy duty 12 volt electrical system
specifically designed to handle the load requirements of the
vehicle, equipped with the options specified herein. The battery
shall be of the maintenance free type.
Fuel tank: 18 gallons.
Air conditioning: The vehicle shall be equipped with the manufaoturer"s factory
installed standard. The air conditioning system shall include, but
shall not be limited to necessary insulation, increased engine
cooling capacity, including recovery system, plus increased
alternator and battery capacity.
Body/Cab: 4 door.
Interior: The interior shall be the manufacturer's standard color supplied
with the exterior color as specified on the purchase order.
Vehicle shall be furnished with shop/maintenance manual, emission manual, electrical manual.
Miscellaneous: The following items, supplementing if necessary those items already catalogued
as standard equipment, shall be furnished and in place:
- Multi -speed fresh air heater and windshield defogger system.
- Left and right hand arm rests in front compartments.
- Floor covering installed in front, rear and luggage compartment.
- Sun visors for both driver and front passenger positions.
- Dome light with driver's door activated switch.
- Inside rearview mirror, day and night.
- Inside hood release.
- Left and right outside rearview mirrors remote controlled, right shall be convex type.
- Windshield washer.
- Intermittent wipers.
- Tinted glass all around.
- Rear window defroster.
- Manufacturer's standard AM -FM radio with antenna.
- Air bags as required by law.
- 12 VDC interior power outlet (cigar lighter).
- Standard wheel changing tools and jack adequate to safely lift the vehicle.
- Tilt steering wheel.
- Cruise control.
- Power windows and locks.
- Floor mats.
WPWIN/UNIT DSK/MSSEDAN
A - 3
CITY OF VERNON, CALIFO N A
PURCHASE REQUISITION 03816,
DEPARTMENT: POLICE
REQUESTOR NAME:
LT. FALDETTA
DATE: 12l9/99
SUGGESTED VENDOR:
PHONE NO.: ( )
VENDOR ADDRESS:
FAX #:
CONTACT PERSON:
REQUIRED DELIVERY OR SERVICE DATE: regular
DELIVERY OR SERVICE LOCATION: Police
ACCOUNT NO.: 011-501-175-1031
ITEMS BUDGETED YES X 71r NO
QUANTITI'
tJtkpFk
m
�F F
1
each
New current model vehicle, sedan, 4 door, as per
$24,000.0
$24,000.00
1
each
auto manual attached specifications
0
replacement requisition for req. 03743
SubTotal:
$24,000.00
UnitNumber: ............................................................................................................
Tax:
$1,980.00
Shipping:
SCHEDULED DELIVERY DATE:
Total:
* IF ITEMS ARE NOT BUDGETED, EXPLAIN NATURE OF REQUEST BELOW, OR SUBMIT MEMORANDUM.
I hereby certify that the above items are necessary for the operation of this Department
A - 4
Department Head or Authorized Person
ISSUED BY DATE RECEIVED BY
DATE PURCHASE ORDER NUMBER
MINIMUM SPECIFICATIONS
November 1999
VEHICLE, PASSENGER, SEDAN, 4 DOOR
The vehicle shall conform in all respects to the State of California vehicle Code. The unit shall
be delivered assembled and ready to operate. All equipment normally furnished as standard
shall be included, whether called for by this specification or not, except where replaced by
equipment required by this specification. All equipment specified is considered minimum.
General Requirements: The vehicles shall be new current model year production and
equivalent in style, quality and appointments to those offered to the general public. The vehicles
shall be supplied with all equipment and accessories indicated as standard equipment in the
manufacturer's published literature.
Engine: 3.8 liter V6.
Cooling: The cooling system shall be a liquid pressurized forced circulation
type. The manufacturer shall provide the maximum duty cooling
system available for the model vehicle supplied. A coolant
recovery system shall be furnished.
The cooling systems shall be protected with a solution of
permanent anti -freeze providing protection to -20 degrees
Fahrenheit.
Wheelbase: 110.5"
Transmission: Electronic four speed automatic with overdrive.
Steering Power rack-and-pinion.
Brakes: Anti -lock braking system, 4-wheel power, 4-wheel disc.
Axle/Springs/Frame: As required for vehicle GVWR.
Wheel size: 16"X 6.5"
Tire size: P225/60R16 Blackwall.
Exterior Color The exterior color shall be the manufacturer's standard production
colors. Individual vehicle color may be specified on the purchase
order. Bidders shall submit a list of available factory color options
with their bids.
A - 5
Electrical equip.: The supplier shall furnish a heavy duty 12 volt electrical system
specifically designed to handle the load requirements of the
vehicle, equipped with the options specified herein. The battery
shall be of the maintenance free type.
Fuel tank: 18 gallons.
Air conditioning: The vehicle shall be equipped with the manufacturer"s factory
installed standard. The air conditioning system shall include, but
shall not be limited to necessary insulation, increased engine
cooling capacity, including recovery system, plus increased
alternator and battery capacity.
Body/Cab: 4 door.
Interior: The interior shall be the manufacturer's standard color supplied
with the exterior color as specified on the purchase order.
Vehicle shall be furnished with shop/maintenance manual, emission manual, electrical manual.
Miscellaneous: The following items, supplementing if necessary those items already catalogued
as standard equipment, shall be furnished and in place:
- Multi -speed fresh air heater and windshield defogger system.
- Left and right hand arm rests in front compartments.
- Floor covering installed in front, rear and luggage compartment.
- Sun visors for both driver and front passenger positions.
- Dome light with driver's door activated switch.
- Inside rearview mirror, day and night.
- Inside hood release.
- Left and right outside rearview mirrors remote controlled, right shall be convex type.
- Windshield washer.
- Intermittent wipers.
- Tinted glass all around.
- Rear window defroster.
- Manufacturer's standard AM -FM radio with antenna.
- Air bags as required by law.
- 12 VDC interior power outlet (cigar lighter).
- Standard wheel changing tools and jack adequate to safely lift the vehicle.
- Tilt steering wheel.
- Cruise control.
Power windows and locks.
Floor mats.
WPWIN/UNIT DSK/MSSEDAN
A - 6
CITY OF VERNON, CALIFORNIA
PURCHASE REQUISITION 03815
DEP�T: POLICE
REQUESTOR NAME: LT. FALDETTA
DATE: 12/9/99
SUGGESTED VENDOR:
PHONE NO.: ( )
VENDOR ADDRESS:
FAX #:
CONTACT PERSON:
REQUIRED DELIVERY OR SERVICE DATE: regular
DELIVERY OR SERVICE LOCATION: Police
ACCOUNT NO.:
011
501 175 1031 ITEMS BUDGETED YES
X
NO
. QUANTITY
utwaT cif �sut=
_ '_ ` IJSCRIPiION..P
aw
lot
$28,000.0
NR
$28,000.00
1
each
New current model vehicle, sport utility, 4 door, As per
1
each
auto manual attached specifications
0
Replacement requisition for 03742
SubTotal:
$28,000.00
Tax:
$2,310.00
UnitNumber: ............................................................................................................
Shipping:
SCHEDULED DELIVERY DATE:
Total:
i
* IF ITEMS ARE NOT BUDGETED, EXPLAIN NATURE OF REQUEST BELOW, OR SUBMIT MEMORANDUM.
I hereby certify that the above items are necessary for the operation of this Department
A - 7
Head or Authorized Person
ISSUED BY DATE RECEIVED BY
DATE PURCHASE ORDER NUMBER
MINIMUM SPECIFICATIONS
November 1999
VEHICLE, SPORT UTILITY, 4 DOOR
The vehicle shall conform in all respects to the State of California vehicle Code. The unit shall
be delivered assembled and ready to operate. All equipment normally furnished as standard
shall be included, whether called for by this specification or not, except where replaced by
equipment required by this specification. All equipment specified is considered minimum.
General Requirements: The vehicles shall be new current model year production and
equivalent in style, quality and appointments to those offered to the general public. The vehicles
shall be supplied with all equipment and accessories indicated as standard equipment in the
manufacturer's published literature.
Engine: 4.3 liter V6 with fuel injection.
Cooling: The cooling system shall be a liquid pressurized forced circulation
type. The manufacturer shall provide the maximum duty cooling
system available for the model vehicle supplied. A coolant
recovery system shall be furnished.
The cooling systems shall be protected with a solution of
permanent anti -freeze providing protection to -20 degrees
Fahrenheit.
Wheelbase: 107"
Transmission: Electronic four speed automatic with overdrive.
Steering: Variable ratio with integral power.
Brakes: 4-wheel disc with 4-wheel antilock system.
Axle/Springs/Frame: As required for vehicle GVWR.
Wheel size: 1511X 7"
Tire size: P235/70R15
Exterior Color: The exterior color shall be the manufacturer's standard production
colors. Individual vehicle color may be specified on the purchase
order. Bidders shall submit a list of available factory color options
with their bids.
Electrical equip.: The supplier shall furnish a heavy duty 12 volt electrical system
specifically designed to handle the load requirements of the
vehicle, equipped with the options specified herein. The battery
shall be of the maintenance free type.
Fuel tank:
18 gallons.
Air conditioning: The vehicle shall be equipped with the manufacturer"s factory
installed standard. The air conditioning system shall include, but
shall not be limited to necessary insulation, increased engine
cooling capacity, including recovery system, plus increased
alternator and battery capacity.
Body/Cab: 4 door/tailgate.
Interior: The interior shall be the manufacturer's standard color supplied
with the exterior color as specified on the purchase order.
Vehicle shall be furnished with shop/maintenance manual, emission manual, electrical manual.
Miscellaneous: The following items, supplementing if necessary those items already catalogued
as standard equipment, shall be furnished and in place:
- Multi -speed fresh air heater and windshield defogger system.
- Left and right hand arm rests in front compartments.
- Floor covering installed in front, rear and luggage compartment.
- Sun visors for both driver and front passenger positions.
- Dome light with driver's door activated switch.
- Inside rearview mirror, day and night.
- Inside hood release.
- Left and right outside rearview mirrors remote controlled, right shall be convex type.
- Windshield washer.
- Intermittent wipers.
- Tinted glass all around.
- Rear window defroster.
- Manufacturer's standard AM -FM radio with antenna.
- Air bags as required by law.
- 12 VDC interior power outlet (cigar lighter).
- Standard wheel changing tools and jack adequate to safely lift the vehicle.
- Full size spare tire.
- Tilt steering wheel.
- Cruise control.
- Power windows and locks.
- Floor mats.
W P W IN/UNIT DSK/MSSPORT
A - 9
OFFICE OF THE CITY ADMINISTRATOR/CITY CLERK
INTER -OFFICE MEMORANDUM
TO: Dolores Fonseca, Purchasing Assistant
FROM: Gloria J. Orosco, Chief Deputy City Clerk
DATE: December 29, 1999
RE: Purchase of Two New Passenger sedans and One
Sport Utility Vehicle for the Police Department
Transmitted herewith is a copy of Resolution No. 7462, approved
by City Council on December 21, 1999, authorizing the Purchasing
Agent to seek formal bids for the purchase of two new passenger
sedans and one sport utility vehicle at an approximate cost of
$76,000.00 (including tax).
Cc: Chief of Police (without attachments)
0