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Resolution No. 75071 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. 7507 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VERNON APPROVING AND ADOPTING A CITY OF VERNON RESPIRATORY PROTECTION PROGRAM FOR THE COMMUNITY SERVICES DEPARTMENT, THE FIRE DEPARTMENT AND THE POLICE DEPARTMENT WHEREAS, the California Occupational Safety and Health Administration ("CAL/OSHA"), pursuant to California Code of Regulations, Title 8, Section 5144, requires employers to establish and implement a written respiratory protection program administered by a program administrator that contains worksite-specific procedures and elements in any workplace where respirators are necessary to protect the health of the employee or whenever respirators are required by the employer; and WHEREAS, the establishment of a respiratory protection program is intended (i) to ensure the protection of all employees from respiratory hazards through the proper training, maintenance and evaluation; (ii) to prevent accidents, injuries, and exposures to harmful environments; and (iii) to help develop an awareness of the critical importance to the health and welfare of emergency response personnel who work in hazardous atmospheres, under conditions involving spills.or release of toxic chemicals; and WHEREAS, the implementation of the Respiratory Protection Program will benefit the public health, safety and welfare. I r l 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY1 OF VERNON AS FOLLOWS: SECTION 1: The City Council of the City of Vernon hereby finds and determines that the recitals contained hereinabove are true and correct. SECTION 2: The City Council of the City of Vernon hereby approves and adopts the City of Vernon Community Services Department Respiratory Protection Program, the City of Vernon Fire Department Respiratory Protection Program, and the City of Vernon Police Department Respiratory Protection Program, copies of which are attached) hereto and made a part hereof as Exhibits "A," "B" and "C," respectively. SECTION 3: The City Clerk of the City of Vernon shall certify to the passage of this resolution, and thereupon and thereafter the same shall be in full force and effect. APPROVED AND ADOPTED this 7th day of March, 2000. ATTE T: BRUCE V. MALKENHORST, City Clerk "LEONIS C. MALffURG, MJyor - 2 - 1 STATE OF CALIFORNIA ) ss 2 COUNTY OF LOS ANGELES ) 3 4 I, BRUCE V. MALKENHORST, City Clerk of the City of Vernon, do 5 hereby certify that the foregoing Resolution, being Resolution No. 6 7507, was duly adopted by the City Council of the City of Vernon at a 7 regular meeting of the City Council duly held on Tuesday, March 21, 8 2000, and thereafter was duly signed by the Mayor of the City of 9 Vernon. 10 11 BRUCE V. MALKENHORST, City Clerk 12 13 (SEAL) 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 - 3 - SUPPORTING DOCUMENTS EXHIBIT A EXHIBIT "A" CITY OF VERNON COMMUNITY SERVICES DEPT. RESPIRATORY PROTECTION PROGRAM Purpose To comply with the OSHA General Industry Standard for respiratory protection (29 CFR 1910.134) that requires a respiratory protection program be established by all employers that require employees to wear respiratory protection. Responsibilities 1. Management/Supervisory Supervisors and foremen are responsible for ensuring that all personnel under their control are completely knowledgeable of the respiratory protection requirements for the areas in which they work. They are also responsible for insuring that their employees comply with all facets of this respiratory program, including inspection, use, and maintenance. 2. Employees It is the responsibility of the employee to have an awareness of the respiratory protection requirements for their work areas. Employees are also responsible for wearing the appropriate respiratory protective equipment according to proper instructions and for maintaining the equipment in a clean and operable condition. 3. Program Administrator Will provide training and instruction on all equipment and perform fit testing. The program administrator will also keep all pertinent records, and supply respiratory equipment to the employees through the city warehouse. Employee Medical Monitoring Pre -employment physical examinations are conducted on all employees to assure that they are in adequate healthy condition (physically able to perform their work and can use respiratory equipment as required). Employees will be re-evaluated every five years unless it is determined by the physician or the program administrator that more frequent examinations are needed. Any unusual respiratory complaint will be considered grounds for re-evaluation. Technimed medical clinic will perform all medical examinations for Community Service employees. A - 1 R Respirator Selection Respirators are selected and approved by the employer. This selection is based upon the physical and chemical properties of the air contaminants and the concentration level likely to be encountered by the employee. A "Respiratot Issuance and Training" card is available for each job where respirators are required. The card specifies what respirator is required for each application. The respirator program administrator will make a respirator available immediately to each employee who is placed as a new hire or as a transferee in a job that requires respiratory protection. Replacement respirators/pre-filters and/or chemical cartridges will be made available as required. Respirators currently approved by the Community Services department are: 3M 6000 Series Half Face Respirators 3M 6000 Series Full Face Respirators Employee Training Each employee who is required to wear a respirator, must be trained on their responsibilities in the respiratory, protection program. The "Respirator Issuance and Training" card will be reviewed on a periodic basis with each employee. They will also be instructed in the following topics: I . The Respiratory Protection Program. 2. Why a respirator is necessary. 3. Proper selection and use of respirators. 4. Proper donning and fitting of respirators. 5. Consequences of improper fit. 6. Inspection, cleaning, and storage of respirators. 7. Capabilities and limitations of respirators. This training will take place annually. New hires who will be required to wear respiratory protection will be trained prior to use of a respirator. 2 A 2 Employee Fit Testing Employees required to wear a respirator must be fitted properly and tested for face seal prior to use of the respirator in a contaminated area. A qualitative fit test using Saccharin Solution Aerosol will be performed by the Respiratory Program Administrator. Respirator Inspection and Maintenance The wearer of a respirator will inspect it daily whenever it is in use. This inspection should include: 1. Face piece for cracks, tears and holes, cracked or loose face shield. 2. Straps for tears, cracks. 3. Filter cartridges and adaptors for holes, dirt and wear. 4. Air supply hoses and connections for holes, cracks and wear. A respirator that is found to be defective must be turned in to the Program Administrator and a replacement respirator will be issued. Supervisor or Program Administrator will periodically spot check respirators for fit, usage, and condition. Respirators will be cleaned on a daily basis, according to the manufacturer's instructions, by the assigned employee. Respirators will be stored in a suitable container away from contamination. Respirators will be marked and stored in such a manner to assure that they are worn only by the assigned employee. r A - 3 EXHIBIT B EXHIBIT "B" CITY of VERNON FIRE DEPARTMENT RESPIRATORY PROTECTION PROGRAM Prepared By Battalion Chief James F. Smith B - 1 CONTENTS Purpose...........................................:....... Page 1 Responsibility ............................................... Page 1 ProgramElements ........................................... Page 2 Inventoryand Records ....................................... Page.3 SCBA Service and Maintenance ................................ Page 3 Preventative Maintenance Program ............................ Page 4 In -Service Inspection ........................................ Page 4 Cleaning and Sanitizing Maintenance ........................... Page 4 Breathing Air Quality ........................................ Page 5 AirCylinder Recharging ..................................... Page 5 Air Filling Station ............................................ Page 6 Training.................................................... Page 6 FacepieceFit. Test ............................................ Page 7 Qualitative Fit Test .......................................... Page 7 Donning and Doffing SCBA.................................... Page 8 SCBASafety ................................................. Page 8 Two in / Two out Rule ........................................ Page 9 SCBA Program Evaluation .................................... Page 9 Medical Certification ........................................ Page 10 B - 2 CITY of VERNON FIRE DEPARTMENT RESPIRATORY PROTECTION PROGRAM Purpose The purpose of this respirator protection program is to comply with CAL/OSHA, California Code of Regulations, Title 8, Section 5144. Requiring employers to establish a respirator protection program to ensure the protection of all employees from respiratory hazards, through the proper training, maintenance, and application of Self Contained Breathing Apparatus (SCBA) respirators. The intent of this respiratory protection program is to help prevent accidents, injuries, and exposures to harmful environments. This program will also help to develop an awareness of critical importance to the health and welfare of emergency response personnel who work in hazardous atmospheres, under conditions involving spills or releases of toxic chemicals. Respiratory protection is also required during all fire -fighting or overhaul operations at structure fires. There is no way to predetermine those hazardous conditions, concentrations of toxic materials or oxygen deficient in an atmosphere immediately dangerous to life or health (IDLH). Responsibility Levels of responsibility for the SCBA respiratory protection program shall be established and maintained to ensure that proper assignments are made and that all members of the program know exactly which duties they are to perform. Any failures encountered in the program dealing with members, training, or equipment shall be analyzed, and appropriate corrective action shall be taken to preclude the recurrence of an additional failure of a similar or related nature. The City of Vernon Fire Department shall provide S C B A applicable and suitable for the purpose of emergency firefighting operations and hazardous material incident responses, where such equipment is necessary to protect the health and safety of the firefighter. The Vernon Fire Department " Program Administrator " is responsible for administering all facets of the respirator protection program. This includes, purchasing of equipment, develop written detailed instructions covering all elements of the program, implementation and coordination of the program. Page 1 of 10 B - 3 The City of Vernon Fire Department Fire. Chief or his appointed Safety Officer shall enforce the standard operational procedures established for the respiratory protection program and shall have the authority to halt or amend any operation where there is a danger of serious personal injury. Program Elements The Vernon Fire Department shall establish and enforce a written standard operating procedure for the use of respiratory protection equipment and training policies. This policy shall include, but shall not be limited to: (a) Identification of the various types of respiratory protection equipment and components. (b) Responsibilities of members to obtain and maintain proper facepiece fit. (c) Responsibilities of members for proper cleaning and maintenance. (d) Identification of the factors that affect the duration of air supply. (e) Determination of the point of no return for each member. (f) Responsibilities of members for using respiratory protection equipment in a hazardous atmosphere. The program administrator will develop written operating procedures governing the selection and use of respirators, using the National Institute for Occupational Safety and Health Respirator Decision Logic as a guideline. Outside consultation, manufacturer's assistance, and other recognized authorities will be consulted if there is any doubt regarding proper selection and use. All SCBA Respirators have been selected on the basis of hazards to which the firefighters are exposed. Only MSHA/NIOSH-certified respirators shall be selected and use by the Vernon Fire Department. All SCBA are of the open circuit design and shall be positive pressure, with a minimum service duration of 30 minutes and shall operate in the positive pressure mode only. Inventory and Records The Vernon Fire Department shall maintain a complete inventory record of all SCBA. (a) Each SCBA and cylinder shall be identified individually by serial number and apparatus inventory number. Page 2 of 10 B - 4 (b) An individual record of each SCBA regulator and harness assembly shall be maintained. This record shall include the inventory or serial number, date of purchase, date placed in service, location on apparatus, maintenance and repairs, replaced parts, upgrades, and test performance. (c) A record shall be maintained for each SCBA cylinder. This record shall include the inventory and serial number, date of purchase, date placed in service, record of maintenance and repairs. A hydrostatic test date shall appear on each cylinder according to the manufactures instructions and applicable government agency requirements. (d) A record .shall be maintained for each facepiece. This record shall include the serial number and .employees' identification number, date of purchase, any maintenance and repairs, replacement parts, upgrading, and test performance. SCBA Service Maintenance All maintenance and repairs on SCBA shall be conducted in accordance with the manufactures instructions by qualified personnel. Inspection and repairs on SCBA shall be conducted by qualified personnel and whenever an operational problem is reported. Inspection and servicing shall include at least the following procedures and the manufacture's recommendations: (a) Disassembling of the SCBA into major components; (b) Flow test of regulator; (c) Disassembling and cleaning of the regulator; (d) Replacing of worn parts or those recommended by the manufacturer, in the regulator assemblies; (e) Disassembling of the low -air- alarm, and clean, replace, components as necessary; (f) Clean and replace components of the facepiece and harness assembly, and replace components as needed or scheduled; (g) Reassembling of entire SCBA and testing for proper operation of all components; (h) Proper recording of all performed maintenance on the forms provided and return of the SCBA to service. Page 3 of 10 B - 5 Preventative Maintenance Program A preventative maintenance program shall be established by the Program Administrator for all SCBA used by the Vernon Fire Department. This preventative maintenance program shall be conducted in order to prevent SCBA malfunction and failure of equipment during use. The SCBA maintenance program shall be conducted by qualified Fire Department personnel or by another qualified organization using qualified personnel trained and certified by the manufacturer or an authorized distributor. At the present time the Vernon Fire Department is using Vallen Company, 12850 E. Florence Ave. Santa Fe Spring California, to provide SCBA preventative maintenance and service repair as it's certified and authorized provider. In -Service Inspection Where fire apparatus is in daily use, routine inspections of all respiratory protection equipment and reserve cylinders on the apparatus shall be conducted at least daily. If fire apparatus is not in daily use, routine inspection shall be conducted at least weekly. All inspections shall be in accordance with the requirements of the manufacturer of the specific respiratory protection equipment. Monthly inspection of respiratory protection equipment shall be conducted and shall include a check of the entire unit for deteriorated components, airtightness of cylinders and valves, gauge comparison, reducing valve and bypass valve operation, and a check of the regulator, exhalation valve, and low air alarm. The SCBA shall be cleaned and returned to service. Inspection of respiratory protection equipment shall be conducted by the user before and after each use. Cleaning and Sanitizing Maintenance The Vernon Fire Department shall establish a written standard operating procedure for the inspection, maintenance, repair, and testing of respiratory protection equipment in accordance with Cal/OSHA, NFPA 1500 and the manufacturers recommendations. (a) Firefighters shall be trained in the procedure of cleaning and sanitizing SCBA after each use. The entire unit shall be cleaned, and the facepiece shall be sanitized as necessary. The Program Administrator will establish a respirator cleaning and maintenance procedure and develop detailed written cleaning instructions per manufactures recommendations Page 4 of 10 (b) The City of Vernon Fire Department will provide individual firefighters with there own personal full facepiece mask. This will ensure proper fit and reduce the risk of cross contamination among firefighters. (c) Respirators used routinely will be inspected during cleaning. Worn or deteriorated parts will be replaced or tagged and placed out of service. Breathing Air Quality Air for SCBA taken from the regular production of a compressor or storage system shall meet the testing and quality requirements of CGA G7.1, Commodity Specification for Breathing Air, with a minimum air quality of Grade D and a maximum dew point of 50 degrees F lower than the coldest temperature expected in the area. The Vernon Fire Department makes its own breathing air and transfers the air from the compressor into four (4) storage cylinder cascade system. This air filling system shall be tested every three (3) months for air quality by a laboratory accredited by the American Industrial Hygiene Association, and American Association for Laboratory Accreditation Program to certify that the breathing air meets the requirements stated above. The testing laboratories shall be required to notify the Fire Department immediately of air not meeting the requirements. The Vernon Fire Department uses Lawrence Factor, Inc. 2748 West 79 th Street, Hialeah, Florida as it's test testing laboratory. The Fire Department shall send an air sample every three months or quarterly, four (4) times a year to Lawrence Factor. An Air Analysis Report of our air quality is receiced, giving the following information; 1. Oxygen (%) 4. Water Vapor (PPM) 7. Any Unknown 2. Carbon Dioxide (PPM) 5. Dew Point (f) 8. Odor 3. Carbon Monoxide (PPM) 6. (Mg/m3) 9. Air Purity If the air quality passes, the Fire Department receives a Certificate of Purity, satisfying the guidelines for CGA D, NFPA 1500. Records shall be maintained for each air quality test. If the required air quality is not achieved, the use of the system shall be discontinued until repairs are made and the air quality is verified by testing. Air Cylinder Recharging The Vernon Fire Department shall establish a written policy to ensure that air is obtained only from a source that meets the requirements of NFPA 1500. All refilling shall be conducted by qualified personnel using proper safety procedures. Page 5 of 10 B - 7 Air cylinders shall be filled only with approved breathing quality air, as specified by personnel who have been trained on the proper procedures and equipment. The proper operating procedures and safety precautions shall be posted in a conspicuous location at the filling station. All air cylinders shall be refilled in accordance with the manufacturer's instructions. The air cylinders shall be maintained at not less than 90 % of the rated pressure stamped on the cylinder. The Vernon Fire Department uses high pressure cylinders rated at 4500 psi. Cylinders filled at 4050 psi would be 90 % of 4500 psi. All cylinders with less than 4050 psi of their rated air pressure shall be segregated from full cylinders until they can be refilled. Air Filling Station Breathing air filling stations shall be located in an area where the air is free from contamination. The air filling station shall have the ability to support emergency scene operations of extended durations by providing a reserve supply of air for SCBA. The air filling station compressor used for breathing air shall be inspected and maintain. All air filters and other components of the air purification systems shall be inspected and replaced in accordance with the manufacturer's instructions. A record shall be maintained for the air filling station, cascade cylinder system, purification system, and related equipment used to. produce stored air for SCBA. The record shall indicate the date of purchase, location inspections, and testing of the unit. The Vernon Fire Departments Air Filling Station is located at Fire Station #3, 2800 Soto Street, Vernon, California. The Air Filling Station is serviced annually and is calibrated every month. The Vernon Fire Department uses Masterline Compressors, 1515 Mac Arthur Blvd., Costa Mesa, California Training The Vernon Fire Department shall establish a training program that provides members with training in the proper and safe use, the limitations of respiratory protection equipment and related equipment. The program shall provide means of evaluating members performance in the use of respiratory protection equipment and the members knowledge of the respiratory equipment used. The respiratory protection training shall be conducted as an ongoing training program. The employee will be instructed and trained in the proper use of respirators and their limitations. Employees will be trained by instructors knowledgeable about the program requirements. Page 6 of 10 B - 8 Training shall provide the employee the opportunity to handle the respirator, and have it fitted properly, test the face piece -to -face seal, wear it in normal air for a long familiarity period, and finally wear it in a test atmosphere. Every respirator wearer will receive fitting instructions, including demonstrations and practice in how the respirator should be worn, how to adjust it, and how to determine if the facepiece fits properly. All members who wear SCBA shall be trained annually, and successfully demonstrate their ability to meet the performance standards established by the Vernon Fire Department. Facepiece Fit Test Facepiece seal capability of SCBA for each member qualified to use an SCBA shall be verified by qualitative fit test on an annual basis. New recruit members shall be tested before being permitted to use a SCBA in a hazardous atmosphere. Only members with a properly fitting facepiece shall be permitted by the Fire Department to function in a hazardous atmosphere with a SCBA. Members shall not be assigned fire fighting duties requiring the use of SCBA unless it has been demonstrated through the fitting test methods that he/she can achieve satisfactory facepiece-to-face seal with type of facepiece that will be required to wear. Beards or facial hair that interferes with the facepiece seal shall be prohibited for members required to use respiratory protection equipment. If eyeglasses are worn, the member shall use frames that do not pass through the seal area of the facepiece. Records of an SCBA fitting test shall include at least the following information: (a) Name of member being tested; (b) Type of fitting test performed; (c) Specific make and model of facepiece tested; (d) Results of the test; (Pass or Fail) Qualitative Fit Test The City of Vernon Fire Department shall conduct fit testing using the following procedures. All fit testing procedures shall meet the requirements of CAL/OSHA fit test methods. The fit test shall be administered using Cal/OSHA-Accepted Qualitative Fit Test (QLFT) protocol. Page 7 of 10 B - 9 Qualitative Fit Test (QLFT) means a pass/fail test to assess the adequacy of the respirator fit. The test relies on the individuals (test subject) response to a challenge of the test agent by tasting, smelling, or irritation. At any time during the test, if the test subject detects the agent, the test will be stopped and considered a, failed test. The test subject shall be allowed to select a full facepiece mask from three (3) sizes; small, large, or extra large, Scott model AV 2000, that is acceptable to, and correctly fits the user's face. Prior to the selection process, the test subject shall be shown how to put on a facepiece mask, how it should be positioned on the face, set the strap tension, and determine an acceptable fit. A mirror shall be available to assist the test subject in evaluating the fit and positioning of the facepiece mask. NOTE: The above instruction may not substitute as the test subject's formal or annual training in the use of SCBA respirators. Donning and Doffing SCBA The training program shall evaluate the ability of members to: (a) Demonstrate the proper techniques for donning and doffing SCBA used by the Vernon Fire Department while wearing full protective clothing. (b) Demonstrate that a proper face -to facepiece seal has been achieved. SCBA Safety The Vernon Fire Department shall provide members with the most current information available concerning the safe operation of respiratory protection equipment. Standard operating procedures shall be written concerning the safe operation of respiratory protection equipment during training and while in use on the emergency fire ground. The SCBA training program shall provide members with training in the safe operation of a SCBA, the uses and limitations of SCBA equipment, and the individual limitations of members required to use a SCBA. Members shall demonstrate proper knowledge of safety procedures and practices through an evaluation process that is established for the program. Instruction on the common reasons for the breakdown of safety procedures or equipment that may cause injuries shall include the following subjects: Page 8 of 10 B - 10 (a) Abuse and misuse of equipment; (b) Physiological and psychological factors; (c) Unapproved equipment; (d) Buddy breathing; (e) Information supplied to agencies that collect accident information Interior Structural Firefighting (Two in / Two out Rule) The Federal Occupational and Health Administration (OSHA) released compliance instructions regarding the Respiratory Protection Standard, Final Rule (29 CFR 1910.134. The standard states that once firefighters begin an interior attack on a structure fire, as defined by OSHA. The physical activity of fire suppression, rescue, or both inside the building or enclosed structure, when the interior atmosphere is involved in fire beyond the incipient stage is considered an Immediate `Danger to Life and Health (IDLH) atmosphere. The incipient stage fire is the initial or beginning stage of the fire that can be extinguished by a portable extinguisher or small hose line. The fire should be small enough to extinguish without the need for protective clothing or SCBA. OSHA Compliance known as the "Two in / Two out" requires a standby team of at least two members. The team will be organized and ready to back up the initial entry team before they enter into the IDLH atmosphere. Therefore, at least four members must be on the scene of the incident to initiate interior firefighting operations. SCBA Program Evaluation The Vernon Fire Department respiratory protection Program Administrator shall review the program annually for the purpose of determining the need to upgrade or change various aspects of the program. An annual review of the program policies and procedures shall be conducted to ensure they are being followed and make necessary adjustments for the effective operation of the program. There will be regular inspections and evaluations to determine the continued effectiveness of the program. There shall be an evaluation to inspect all areas where respirators are used to ensure compliance with the respiratory protection programs. Any problem areas involving members, equipment, inspections, maintenance, and repair schedules or resources shall be addressed in a timely basis. All members who are required to wear SCBA shall be evaluated periodically on their knowledge of SCBA equipment, operation, safety, organizational policies and procedures, and facepiece seal. This evaluation shall occur at least annually. Page 9 of 10 B - 11 Periodic evaluations shall be held to determine the proficiency level on members while using a SCBA under simulations of emergency fire ground conditions. These simulated conditions shall be realistic as possible while maintaining a safe level of protection for the wearer. Members shall demonstrate the proper ability to operate SCBA under simulated emergency fire ground conditions. Annual Medical Evaluation and Certification Persons will not be assigned to tasks requiring use of respirators unless it has been determined that they are physically able to perform the work while using a SCBA respirator. The City of Vernon Fire Department physician will determine what health and physical conditions are pertinent. The respirator user'smedical status will be reviewed annually. All employees subject to using respiratory protection equipment shall be medically certified by a physician on an annual basis. Prior to initial training, employees shall be examined and certified by a physician as being medically and physically fit in accordance with Cal/OSHA requirements, and NFPA 1001, Standards for Fire Fighter Professional Qualifications. Any member required to wear respiratory protection equipment in conjunction with specialized protection equipment, such as proximity or totally encapsulated suits, shall be evaluated for physical and emotional stresses associated with these specialized applications. Page 10 of 10 B - 12 EXHIBIT C F.XNTRTT 'I('11 City of Vernon Police Department Respiratory Protection Program C - 1 City of Vernon Police Department Respiratory Protection Program Purpose To comply with CAL/OSHA, California Code of Regulations, Title 8, Section 5144, which requires a respiratory protection program be established by all employers that require employees to wear respiratory protection. The purpose of this program is to ensure that all employees are protected from exposure to these respiratory hazards during field operations. The Vernon Police Department is aware of the potential of respiratory hazards during routine field operations. Scope and Application This program applies to all employees who are required to wear respirators during non -routine or emergency operations such as a response to a spill of hazardous substance or use of chemical agent masks. All employees assigned to work in areas of such respiratory hazards must be enrolled in the respiratory protection program. Employees enrolled in the program are subject to medical evaluations, training in cleaning/maintenance, storage elements of this program, and must be provided with certain information specified in this section of the program Employees participating in the respiratory program do so at no cost to them. The expense associated with training, medical evaluations and respiratory protection equipment will be borne by the City of Vernon. Responsibilities Program Administrator: The Program Administrator is responsible for administering the respiratory protection program. Duties of the Program Administrator include: • Process tasks that require employees to wear respirators and evaluating hazards. • Selection of respiratory protection options. • Monitoring respirator use to ensure that respirators are used in accordance with their certifications. • Arranging for and/or conducting training. • Ensuring proper storage and maintenance of respiratory protection equipment. • Arrange for qualitative fit testing with Bitrex. • Administering the medical surveillance program. • Maintaining records required by the program. • Evaluating the program. C - 2 • Updating written program as needed. Supervisors Supervisors are responsible for ensuring that the respiratory protection program is implemented in their assigned areas. In addition to being knowledgeable about the program requirements for their own protection, supervisors must also ensure that the program is understood and followed by the employees under their charge. Duties of the supervisors include: • Ensuring that employees under their supervision (including new hires) have received appropriate training, fit testing, and medical evaluation. • Ensuring the availability of appropriate respirators and accessories. • Being aware of incidents requiring the use of respiratory protection. • Enforcing the proper use of respiratory protection when necessary. • Ensuring that respirators are properly cleaned, maintained, and stored according to the respiratory protection plan. • Ensuring that respirators fit well and do not cause discomfort. • Continually monitoring incidents and operations to identify respiratory hazards. • Coordinating with the Program Administrator on how to address respiratory hazards or other concerns regarding the program. Employees Each employee has the responsibility to wear his or her respirator and/or chemical agent masks when and where required and in the manner in which they were trained. Employees must also: • Care for and maintain their respirators when they are being used. Those employees issued chemical agent masks will be responsible for cleaning the mask. The respirators and and/or chemical agent masks will be stored properly in a clean sanitary location. • Inform their supervisor if the respirator and/or chemical agent masks no longer fits well, and request a new one that fits properly. • Inform their supervisor or the Program Administrator of any respiratory hazards that they feel are not adequately addresses in the workplace and of any other concerns that they have regarding the program. 2 C - 3 Program Elements Selection Procedures: Respirators and chemical agent masks are selected and approved by the employer. This selection is based upon the physical and chemical properties of the air contaminants and concentration level likely to be encountered by the employee. The Respirator Program Administrator and/or supervisor will make a respirator available immediately to each employee who is placed as a new hire or as a transferee in a job that requires respiratory protection. Replacement respirators and/or chemical agent masks will be made available as required. Respirator currently approved by this department is: Scott Air Pak 4.5 Self Contained Breathing Apparatus ACME Jet Air Chemical Agent Mask Scott Reusable Air Purifying Respirators (chemical agent masks) Updating the Hazard Assessment The Program Administrator must revise and update the hazard assessment as needed (i.e., any time work process changes may potentially affect exposure). If an employee feels that respiratory protection is needed during a particular activity, he/she is to contact his or her supervisor or the Program Administrator. The Program Administrator or supervisor will evaluate the potential hazard, arranging for assistance as necessary. The Program Administrator will then communicate the results of that assessment back to employees. If it is determined that respiratory protection is necessary, all other elements of this program will be in effect and this program will be updated accordingly. MSHANIOSH Certification Only MSHA/NIOSH certified respirators will be selected and used by the Vernon Police Department. All respirators are open circuit design and shall be positive pressure with minimum service duration of 30 minutes and shall operate in the positive pressure mode only. Employee training Each employee who is required to wear a respirator and/or chemical agent masks must be trained on his or her responsibilities in the respiratory protection program. They will be instructed in the need, use, limitations, and care of their respirators and/or chemical agent masks. The training will provide the employee to handle the respirator, have it fitted properly, test the face piece -to -face seal, wear it in normal air for a long familiarity period, and finally wear it in test atmosphere. Every respirator wearer will receive fitting instructions, including demonstrations and practice in how the respirator should be worn, how to adjust it, and how to determine if the facepiece fits properly. 3 c - 4 Qualitative Fit Test Employees required to wear a respirator and/or chemical agent masks must be fitted properly and tested for a face seal prior to use of the respirator and/or chemical agent mask in a contaminated area. Personnel from the Vernon Fire Department will perform a qualitative fit test using a Bitrex solution aerosol for the use of a respirator. Personnel from the Vernon Police Department will conduct the fit test for the chemical agent mask. The respirator fit testing procedures shall meet the requirements of CAL/OSHA fit test methods. The fit test shall be administered using CAL/OSHA-Accepted Qualitative Fit Test (QLFT) protocol. Qualitative Fit Test (QLFT) means a pass/fail test to assess the adequacy of the respirator fit. The test relies on the individuals (test subject) response to a challenge of the test agent by tasting, smelling, or irritation. At any time during the test, if the test subject detects the agent, the test will be stopped and considered a failed test. The test subject shall be allowed to select a full facepiece mask from three,(3) sizes (small, large, extra large, and Scott Model AV2000 is acceptable and correctly fits the user's face). Prior to the selection process, the test subject will be shown how to put on a facepiece mask, how it should be positioned on the face, set the strap tension, and determine an acceptable fit. A mirror will be available to assist the test subject in evaluating the fit and positioning of the facepiece mask. NOTE: The above instruction may not constitute as the test subject's formal or annual training in the use of respirator. Medical Examination Employees who are required to wear respirators and/or chemical agent masks must pass a medical exam before being permitted to wear a respirator in the field. Employees are not permitted to wear respirators until a physician has determined that they are medically able to do so. Any employee refusing the medical evaluation will not be allowed to work in an area requiring respirator use. A licensed physician at Technimed Medical Clinic where employee medical services are provided will provide the medical evaluations. Medical evaluations are as follows: • The medical evaluation will be conducted using the questionnaire provided by CAL/OSHA. This questionnaire will be provided at Technimed Medical Clinic. • Follow-up medical exams will be granted to employees as required by the standard, and /or deemed necessary by Technimed Medical Clinic physician. • All employees will be granted the opportunity to speak with the physician about their medical evaluation if they so request. 4 c-5 The Program Administrator will provide the Technimed Medical Clinic physician a copy of this program, a copy of the Respiratory Protection standard, the employee's assignment, respirator type and weight, length and time required to wear respirator, expected physical work load (light, moderate, or heavy) potential temperature and humidity extremes and any additional protective clothing required. After an employee has received clearance and begun to wear his or her respirator, additional medical evaluations will be provided under the following circumstances: 1. Employee reports signs and/or symptoms related to their ability to use a respirator, such as shortness of breath, dizziness, chest pains, or wheezing. 2. The Technimed Medical Clinic physician or supervisor informs the Program Administrator that the employee needs to be reevaluated; 3. Information from this program, including observations made during the fit testing and program evaluation, indicates a need for reevaluation, 4. A change occurs in workplace conditions that may result in an increased physiological burden on the employee. All examinations and questionnaires are to remain confidential between the employee and the physician. Respirator Use Respiratory protection is required for all patrol personnel including Vernon Service Officers. General Use Procedures: Employees will use their respirators and/or chemical agent masks under conditions specified by this program and in accordance with the training they receive on the use of the respirator. In addition, the respirator shall not be used in a manner for which it is not certified by MSHA/NIOSH or by its manufacturer. All employees shall conduct user seal checks each time that they wear their respirator. All employees shall be permitted to leave the assigned work area to clean their respirator if the respirator is impeding their ability to work, change cartridges or filters, replace parts, or to inspect the respirator if it stops functioning as intended. Employees should notify their supervisor before leaving the area. Employees are not permitted to wear tight -fitting respirators if they have any condition, such as facial scars, facial hair, or missing dentures, that prevents them from achieving a good seal. Employees are not permitted to wear headphones, jewelry, or other articles that may interfere with the facepiece-to-face seal. If eyeglasses are worn, the employee will use frames that do not pass through the seal area of the facepiece. 5 c-6 Respirator Malfunction For any malfunction (e.g. such as breakthrough, facepiece leakage, or improperly working valve), the respirator wearer should inform his or her supervisor that the respirator no longer functions as intended, and go to the designated safe area to maintain the respirator. The supervisor must ensure that the employee receives the needed parts to repair the respirator or is provided with a replacement respirator. Breathing Air Quality The Program Administrator will coordinate deliveries of compressed air with the Vernon Fire Department and will maintain a supply of fully charged replacement cylinders and filters for each unit. The Vernon Fire Department will maintain air sample analysis and quality of breathing air for the Vernon Police Department. Air for respirators taken from the regular production of a compressor or storage system shall meet the testing and quality requirements of CGA G7.1, Commodity Specification for the Breathing Air with a minimum air quality of Grade D and a maximum dew point of 50 degrees F lower than the coldest temperature expected in the area. The Vernon Fire Department makes its own breathing air and transfers the air from the compressor into four- (4) storage cylinder cascade system. This air filling system is tested every three (3) months for air quality by a laboratory accredited by the American Industrial Hygiene Association, the American Association for Laboratory Accreditation Program to certify that the breathing air meets the requirements stated above. The testing laboratories are required to notify the Vernon Fire Department immediately air is not meeting the requirements. The Vernon Fire Department uses Lawrence Factor Inc., 2748 West 79' Street, Hialeah, Florida. The Vernon Fire Department sends an air sample every three months or quarterly, four (4) times per year to Lawrence Factor. The fire department receives an Air Analysis Report of the air quality with the following information: 1. Oxygen (%) 2. Carbon Dioxide (PPM) 3. Carbon Monoxide (PPM) 4. Water Vapor (PPM) 5. Dew Point (f) 6. (Mg/m3) 7. Any Unknown 8. Odor 9. Air Purity 6 c - 7 If the air quality passes, the fire department receives a Certificate of Purity, satisfying the guidelines for CGAD, NFPA 1500. The Vernon Fire Department will maintain records for each air quality test. If the required air quality is not achieved, the use of the system shall be discontinued until repairs are made and the air quality is verified by testing. Air Cylinder Recharging The Vernon Fire Department shall conduct the air cylinder recharging. Qualified personnel using proper safety procedures shall conduct all refilling. Air cylinders shall only be filled with approved breathing quality air as specified by personnel who have been trained on the proper procedures and equipment. All air cylinders shall be refilled in accordance with the manufacture instructions. The air cylinders shall be maintained at not less than 90 % of the rated pressure stamped on the cylinder. The Vernon Police Department uses high-pressure cylinders rated at 4500 psi. Cylinders filled at 4050 psi would be 90% of 4500 psi. All cylinders with less than 4500 psi of their rated air pressure shall be segregated from full cylinders until they can be refilled. Cleaning, Maintaining, and Storage The Vernon Fire Department will conduct training in the procedure of cleaning and sanitizing respirators after each use. The entire unit shall be cleaned and the facepiece shall be sanitized as necessary. Personnel from the Vernon Police Department will conduct training in the procedure of cleaning and sanitizing of chemical agent masks. The employee who is issued a chemical agent masks for exclusive use, shall clean the mask as often as necessary. Maintenance Respirators and/or chemical agent masks are to be properly maintained at all times in order to ensure that they function properly and adequately protect the employee. Maintenance involves a thorough visual inspection for cleanliness and defects. Worn or deteriorated parts will be replaced prior to use. Qualified personnel shall conduct all maintenance and repairs on respirators in accordance with the manufacture instructions. Inspection and repairs on respirators shall be conducted by qualified personnel and whenever an operational problem is reported. The following checklist will be used when inspecting respirators and/or chemical agent masks: Facepiece: cracks, tears, or holes, facemask distortion, cracked or loose lenses/faceshield Headstraps: breaks or tears and broken buckles Valves: residue or dirt, cracks or tears in valve material 7 c -s • Air Supply Systems: breathing sir quality/grade, condition of supply hoses, hose connections, setting on regulators and valves • Filter/Cartridges: gasket, cracks or dents in housing, proper cartridge for hazard Employees will be permitted to leave their assigned area to perform limited maintenance on their respirator and/or chemical agent masks in a designated area that is free of respiratory hazards and after notifying the incident supervisor. Situations when this is permitted include to wash their face and respirator facepiece to prevent any eye or skin irritation, to replace the cylinder, and if they detect leakage in the facepiece or if they detect any other damage to the respirator or its components. Storage The respirators and/or chemical agent masks will be stored in a clean, dry location and/or container. Two fully charged respirators are located in the jail facility and additional respirators and/or cylinders are stored in the patrol radio equipment room. Additional chemical agent masks are located in the patrol storage room. Defective Respirators Respirators and/or chemical agent masks that are defective or have defective parts shall be taken out of service immediately. If, during an inspection, an employee discovers a defect in a respirator and/or chemical agent mask, he or she is to bring the defect to the attention of his or her supervisor. Supervisors will notify the Program Administrator of all -defective respirators and/or chemical agent masks. The Program Administrator will coordinate with qualified personnel from the Vernon Fire Department and have the defective equipment examined and/or repaired by the appropriate agency. In -Service Inspection The Program Administrator will ensure that inspection of respiratory protection equipment is conducted at least monthly. The inspection shall include a check of the entire unit for deteriorated components, airtightness of cylinders and valves, gauge comparison, reducing valve and bypass valve operation, check of the regulator, exhalation valve, and low air alarm. Inspection of respiratory protection equipment shall be documented. Training The Program Administrator will ensure that respirator users and their supervisors are trained in the Respiratory Protection Program and their responsibilities under it. Respirator users will be trained by qualified personnel from the Vernon Fire Department prior to using a respirator in the field. Supervisors will also be trained prior to using a respirator in the field or prior to supervising employees that must wear respirators. 8 C - 9 The training provided by the Vernon Fire Department will cover the following: • Proper selection and use of respirators • Limitations of respirators • Respirator donning and user seal (fit) checks • Fit testing • Donning and Doffing of Respirator • Emergency escape use procedures • Maintenance and cleaning Employees will be trained annually or as needed (e.g., if they need to use a different respirator) by qualified personnel from the Vernon Fire Department. Employees must demonstrate their understanding of the topics covered in the training through hands-on exercises. Respirator training will be documented by the Vernon Fire Department and will include documentation of the type of fit test, specific make and model of facepiece tested, results of fit test, and size of respirator for which each employee has been trained and fit tested. Donning and Doffing of Respirator The training program shall evaluate the ability of personnel to: Demonstrate the proper techniques for donning and doffing the respirator used by the Vernon Police Department while wearing uniforms and/or required attire. Demonstrate that a proper face-to-facepiece seal has been achieved. Personnel shall demonstrate these proper techniques on a quarterly basis. Supervisors shall document the training on a Roll -Call Training form and submit the form to the Vernon Police Department Training Division. Program Evaluation The Program Administrator will conduct periodic evaluations of the program to ensure that the provisions are being implemented. The evaluations will include regular consultations with employees who used the respirators and their supervisors, field use and as review of records. Documentation and Recordkeeping A written copy of this program and the CAL/OSHA standard is kept in the Program Administrator's office and is available to all employees who wish to review it. The Vernon Fire Department will maintain training and fit test records. These records will be updated as new employees are trained, as existing employees receive refresher training, and as fit tests are conducted. 9 c-10 . " . 9 The Training Division will maintain copies of the respirator user certification for all.employees covered under the respirator program. The completed medical questionnaire and the physician's documented findings are confidential and will remain at Technimed Medical Clinic. The department will only retain the physician's written recommendation (respirator user certification) regarding each employee's ability to wear a respirator. 10 OFFICE OF THE CITY ADMINISTRATOR/CITY CLERK INTER -OFFICE MEMORANDUM TO: Kevin Wilson, Director of Community Services & Water Bruce Olson, Chief of Police Dave Telford, Fire Chief FROM: Gloria J. Or o, Chief Deputy City Clerk DATE: March 28, 2000 RE: Resolution No. 7507 Transmitted herewith is a copy of Resolution No. 7507 that was approved by City Council on March 21, 2000. CITY COUNCIL LEONIS C. MALBURG Mayor THOMAS A. YBARRA Mayor Pro-Tem Wm. 'BILL" DAVIS Councilman H. "LARRY" GONZALES Councilman W. MICHAEL McCORMICK Councilman BRUCE V. MALKENHORST City Administrator / City Clerk FAX (323) 581-7924 DAVID B. BREARLEY City Attorney FAX: (626) 330-5818 KEVIN WILSON Director of Community Services & Water FAX: (323) 588-2761 CITY HALL 4305 SANTA FE AVENUE, VERNON, CALIFORNIA 90058 TELEPHONE (323) 583-8811 March 15, 2000 City Council City of Vernon Honorable Members: KENNETH J. DeDARIO Director of Municipal Utilities FAX: (323) 583-1983 DAVE TELFORD Fire Chief FAX: (323) 581-1385 BRUCE W. OLSON Police Chief FAX: (323) 583-5236 OSHA General Industry Standard for respiratory protection requires that a respiratory protection program be established by all employers that require employees to wear respiratory protection. Transmitted herewith is the City of Vernon Respiratory Protection Programs for the Community Services and Water Department, Fire Department, and the Police Department. This has been reviewed by each of the Department's Director or Chief, and the City Attorney. It is hereby recommended that each of the City of Vernon Respiratory Protection Programs be approved and adopted. Very truly yours, Bruce V. Malkenhorst City Clerk BVM/gst February 3, 2000 TO: Gloria Orosco, Chief Deputy City Clerk FROM: Samuel Kevin Wilson Director of Community Services & Water SUBJECT: RESPIRATORY PROTECTION PROGRAM Attached is the Community Services revised respiratory protection program. SKW:ps Attachment C:\MyDocuments\MEMOS\gloria.doc SAM CITY OF VERNON COMMUNITYSERVICES DEPT. RESPIRATORY PROTECTION PROGRAM Purpose To comply with the OSHA General Industry Standard for respiratory protection (29 CFR 1910.134) that requires a respiratory protection program be established by all employers that require employees to wear respiratory protection. Responsibilities 1. Management/Supervisory Supervisors, foremen, are responsible for ensuring that all personnel under their control are completely knowledgeable of the respiratory protection requirements for the areas in which they work. They are also responsible for insuring that their employees comply with all facets of this respiratory program, including inspection, use, and maintenance. 2. Employees It is the responsibility of the employee to have an awareness of the respiratory protection requirements for their work areas. Employees are also responsible for wearing the appropriate respiratory protective.equipment according to proper instructions and for maintaining the equipment in a clean and operable condition. 3. Program Administrator Will provide training and instruction on all equipment and perform fit testing. The program administrator will also keep all pertinent records, and supply respiratory equipment to the employees through the city warehouse. Employee Medical Monitoring Pre -employment physical examinations are conducted on all employees to assure that they are in adequate healthy condition (physically able to perform their work and can use respiratory equipment as required). Employees will be re-evaluated every five years unless it is determined by the physician or the program administrator that more frequent examinations are needed. Any unusual respiratory complaint will be considered grounds for re-evaluation. Technimed medical clinic will perform all medical examinations for Community Service employees. Respirator Selection Respirators are selected and approved by the employer. This selection is based upon the physical and chemical properties of the air contaminants and the concentration level likely to be encountered by the employee. A "Respirator Issuance and Training" card is available for each job where respirators are required. The card specifies what respirator is required for each application. The respirator program administrator will make a respirator available immediately to each employee who is placed as a new hire or as a transferee in a job that requires respiratory protection. Replacement respirators/pre-filters and/or chemical cartridges will be made available as required. Respirators currently approved by this department are: 3M 6000 Series Half Face Respirators 3M 6000 Series Full Face Respirators Employee Training Each employee who is required to wear a respirator, must be trained on their responsibilities in the respiratory protection program. The "Respirator Issuance and Training" card will be reviewed on a periodic basis with each employee. They will also be instructed in the following topics: 1. The Respiratory Protection Program. 2. Why a respirator is necessary. 3. Proper selection and use of respirators. 4. Proper donning a fitting of respirators. 5. Consequences of improper fit. 6. Inspection, cleaning, and storage of respirators. 7. Capabilities and limitations of respirators. This training will take place annually. New hires who will be required to wear respiratory protection will be trained prior use of a respirator. 2 Employee Fit Testing Employees required to wear a respirator must be fitted properly and tested for face seal prior to use of the respirator in a contaminated area. A qualitative fit test using Saccharin Solution Aerosol will be performed by the Respiratory Program Administrator. Respirator Inspection and Maintenance The wearer of a respirator will inspect it daily whenever it is in use. This inspection should include: 1. Face piece for cracks, tears and holes, cracked or loose face shield. 2. Straps for tears, cracks. 3. Filter cartridges and adaptors for holes, dirt and wear. 4. Air supply hoses and connections for holes, cracks and wear. A respirator that is found to be defective must be turned in to the Program Administrator and a replacement respirator will be issued. Supervisor or Program Administrator will periodically spot check respirators for fit, usage, and condition. Respirators will be cleaned on a daily basis, according to the manufacturer's instructions, by the assigned employee. Respirators will be stored in a suitable container away from contamination. Respirators will be marked and stored in such a manner to assure that they are worn only by the assigned employee. 3 CITY of VERNON FIRE DEPARTMENT RESPIRATORY PROTECTION Prepared By Battalion Chief James F. Smith CONTENTS Purpose .................................................. Page 1 Responsibility ............................................. Page 1 Program Elements ....................................... Page 2 Inventory and Records ...................................... Page 3 SCBA Service and Maintenance ............................... Page 3 Preventative Maintenance Program ........................... Page 4 In-Se°rvice Inspection ........................................ Page 4 Cleaning and Sanitizing Maintenance .......................... Page 4 Breathing Air Quality ....................................... Page 5 Air Cylinder Recharging .....................................Page 5 Air Filling Station .......................................... Page 6 Training .................................................. Page 6 Facepiece Fit Test .......................................... Page 7 Qualitative Fit Test ......................................... Page 7 Donning and Doffing SCBA................................... Page 8 SCBASafety .............................................. Page 8 Two in / Two out Rule ....................................... Page 9 SCBA Program Evaluation ................................... Page 9 Medical Certification ....................................... Page 10 CITY of VERNON FIRE DEPARTMENT RESPIRATORY PROTECTION PROGRAM Purpose The purpose of this respirator protection program is to comply with CAUOSHA, California Code of Regulations, Title 8, Section 5144. Requiring employers to establish a respirator protection program to ensure the protection of all employees from respiratory hazards, through the proper training, maintenance, and application of SCBA respirators. The intent of this respiratory protection program is to help prevent accidents, injuries, and exposures to harmful environments. This program will also help to develop an awareness of critical importance to the health and welfare of emergency response personnel who work in hazardous atmospheres, under conditions involving spills or releases of toxic chemicals. Respiratory protection is also required during all fire -fighting or overhaul operations at structure fires. There is no way to predetermine those hazardous conditions, concentrations of toxic materials or oxygen deficient in an atmosphere immediately dangerous to life or health (IDLH). Responsibility Levels of responsibility for the SCBA respiratory protection program shall be established and maintained to ensure that proper assignments are made and that all members of the program know exactly which duties they are to perform. Any failures encountered in the program dealing with members, training, or equipment shall be analyzed, and appropriate corrective action shall be taken to preclude the recurrence of an additional failure of a similar or related nature. The City of Vernon Fire Department shall provide Self Contained Breathing Apparatus (SCBA) applicable and suitable for the purpose of emergency firefighting operations and hazardous material incident responses, where such equipment is necessary to protect the health and safety of the firefighter. The Vernon Fire Department Program Administrator is responsible for administering all facets of the respirator protection program. This includes, purchasing of equipment, develop written detailed instructions covering all elements of the program, implementation and coordination of the program. Page 1 of 10 The City of Vernon Fire Department Fire Chief or his appointed Safety Officer shall enforce the standard operational procedures established for the respiratory protection program and shall have the authority to halt or amend any operation where there is a danger of serious personal injury. Program Elements The Vernon Fire Department shall adopt and maintain a respiratory protection program that meets the requirements of Cal/OSHA, California Code of Regulations, Title 8, Section 5144 and Section 5-3 of the NAPA 1500, Standard on Fire Department Occupational Safety and Health Program. The Vernon Fire Department shall establish and enforce a written standard operating procedure for the use of respiratory protection equipment and training policies. This policy shall include, but shall not be limited to: (a) Identification of the various types of respiratory protection equipment and components. (b) Responsibilities of members to obtain and maintain proper facepiece fit. (c) Responsibilities of members for proper cleaning and maintenance. (d) Identification of the factors that affect the duration of air supply. (e) Determination of the point of no return for each member. (f) Responsibilities of members for using respiratory protection equipment in a hazardous atmosphere. The program administrator will develop written operating procedures governing the selection and use of respirators, using the NIOSH Respirator Decision Logic as a guideline. Outside consultation, manufacturer's assistance, and other recognized authorities will be consulted if there is any doubt regarding proper selection and use. All SCBA Respirators have been selected on the basis of hazards to which the firefighters are exposed. Only MSHANNIOSH-certified respirators shall be selected and use by the Vernon Fire Department. All SCBA are of the open circuit design and shall be positive pressure, with a minimum service duration of 30 minutes and shall operate in the positive pressure mode only. Page 2 of 10 Inventory and Records (a) Each SCBA and cylinder shall be identified individually by serial number and apparatus inventory number. (b) An individual record of each SCBA regulator and harness assembly shall be maintained. This record shall include the inventory or serial number, date of purchase, date placed in service, location on apparatus, maintenance and repairs, replaced parts, upgrades, and test performance. (c) A record shall be maintained for each SCBA cylinder. This record shall include the inventory and serial number, date of purchase, date placed in service, record of maintenance and repairs. A hydrostatic test date shall appear on each cylinder according to the manufactures instructions and applicable government agency requirements. (d) A record shall be maintained for each facepiece. This record shall include the serial number and employees' identification number, date of purchase, any maintenance and repairs, replacement parts, upgrading, and test performance. SCBA Service Maintenance All maintenance and repairs on SCBA shall be conducted in accordance with the manufactures instructions by qualified personnel. Inspection and repairs on SCBA shall be conducted by qualified personnel and whenever an operational problem is reported. Inspection and servicing shall include at least the following procedures and the manufacture's recommendations: (a) Disassembling of the SCBA into major components; (b) Flow test of regulator; (c) Disassembling and cleaning of the regulator; (d) Replacing of worn parts or those recommended by the manufacturer, in the regulator assemblies; (e) Disassembling of the low -air- alarm, and clean, replace, components as necessary; (f) Clean and replace components of the facepiece and harness assembly, and replace components as needed or scheduled; (g) Reassembling of entire SCBA and testing for proper operation of all components; (h) Proper recording of all performed maintenance on the forms provided and return of the SCBA to service. Page 3 of 10 Preventative Maintenance Program A preventative maintenance program shall be established by the program administrator for all SCBA used by the Vernon Fire Department. This preventative maintenance program shall be conducted in order to prevent SCBA malfunction and failure of equipment during use. The SCBA maintenance program shall be conducted by qualified fire department personnel or by another qualified organization using qualified personnel trained and certified by the manufacturer or an authorized distributor. At the present time the Vernon Fire Department is using Vallen Company, 12850 E. Florence Ave. Santa Fe Spring California, to provide SCBA preventative maintenance and service repair as our certified and authorized provider. In -Service Inspection Where fire apparatus is in daily use, routine inspections of all respiratory protection equipment and reserve cylinders on the apparatus shall be conducted at least daily. If fire apparatus is not in daily use, routine inspection shall be conducted at least weekly. All inspections shall be in accordance with the requirements of the manufacturer of the specific respiratory protection equipment. Monthly inspection of respiratory protection equipment shall be conducted and shall include a check of the entire unit for deteriorated components, airtightness of cylinders and valves, gauge comparison, reducing valve and bypass valve operation, and a check of the regulator, exhalation valve, and low air alarm. The SCBA shall be cleaned and returned to service. Inspection of respiratory protection equipment shall be conducted by the user before and after each use. Cleaning and Sanitizing Maintenance The Vernon Fire Department shall establish a written standard operating procedure for the inspection, maintenance, repair, and testing of respiratory protection equipment in accordance with Cal/OSHA,'NFPA 1500 and the manufacturers recommendations. (a) Firefighters shall be trained in the procedure of cleaning and sanitizing SCBA after each use. The entire unit shall be cleaned, and the facepiece shall be sanitized as necessary. The program administrator will establish a respirator cleaning and maintenance procedure and develop detailed written cleaning instructions per manufactures recommendations Page 4 of 10 (b) The City of Vernon Fire Department will provide individual firefighters with there own personal full facepiece mask. This will ensure proper fit and reduce the risk of cross contamination among firefighters. (c) Respirators used routinely will be inspected during cleaning. Worn or deteriorated parts will be replaced or tagged and placed out of service. Breathing Air Quality Air for SCBA taken from the regular production of a compressor or storage system shall meet the testing and quality requirements of CGA G7.1, Commodity Specification for Breathing Air, with a minimum air quality of Grade D and a maximum dew point of 50 degrees F lower than the coldest temperature expected in the area. The Vernon Fire Department makes its own breathing air and transfers the air from the compressor into four (4) storage cylinder cascade system. This air filling system shall be tested every three (3) months for air quality by a laboratory accredited by the American Industrial Hygiene Association, the American Association for Laboratory Accreditation Program to certify that the breathing air meets the requirements stated above. The testing laboratories shall be required to notify the fire department immediately of air not meeting the requirements. The Vernon Fire Department uses Lawrence Factor, Inc. 2748 West 79 th Street, Hialeah, Florida. We send an air sample every three months or quarterly, four (4) times a year to Lawrence Factor. We receive back an Air Analysis Report of our air quality, giving the following information; 1. Oxygen (%) 4. Water Vapor (PPM) 7. Any Unknown 2. Carbon Dioxide (PPM) 5. Dew Point (f) 8. Odor 3. Carbon Monoxide (PPM) 6. (Mg/m3) 9. Air Purity If the air quality passes, we receive a Certificate of Purity, Satisfying the guidelines for CGA D, NFPA 1500. Records shall be maintained for each air quality test. If the required air quality is not achieved, the use of the system shall be discontinued until repairs are made and the air quality is verified by testing. Air Cylinder Recharging The Vernon Fire Department shall establish a written policy to ensure that air is obtained only from a source that meets the requirements of NFPA 1500. All refilling shall be conducted by qualified personnel using proper safety procedures. Page 5 of 10 Air cylinders shall be filled only with approved breathing quality air, as specified by personnel who have been trained on the proper procedures and equipment. The proper operating procedures and safety precautions shall be posted in a conspicuous location at the filling station. All air cylinders shall be refilled in accordance with the manufacture's instructions. The air cylinders shall be maintained at not less than 90 % of the rated pressure stamped on the cylinder. The Vernon Fire Department uses high pressure cylinders rated at 4500 psi. Cylinders filled at 4050 psi would be 90 % of 4500 psi. All cylinders with less than 4050 psi of their rated air pressure shall be segregated from full cylinders until they can be refilled. Air Filling Station Breathing air filling stations shall be located in an area where the air is free from contamination. The air filling station shall have the ability to support emergency scene operations of extended durations by providing a reserve supply of air for SCBA. The air filling station compressor used for breathing air shall be inspected and maintain. All air filters and other components of the air purification systems shall be inspected and replaced in accordance with the manufacture's instructions. A record shall be maintained for the air filling station, cascade cylinder system, purification system, and related equipment. used to produce stored air for SCBA. The record shall indicate the date of purchase, location inspections, and testing of the unit. The Vernon Fire Departments Air Filling Station is located at Fire Station #3, 2800 Soto Street, Vernon, California. The Air Filling Station is serviced annually and is calibrated every month. The Vernon Fire Department uses Masterline Compressors, 1515 Mac Arthur Blvd., Costa Mesa, California Training The Vernon Fire Department shall establish a training program that provides members with training in the proper and safe use, the limitations of respiratory protection equipment and related equipment. The program shall provide means of evaluating members performance in the use of respiratory protection equipment and the members knowledge of the respiratory equipment used. The respiratory protection training shall be conducted as an ongoing training program. The employee will be instructed and trained in the proper use of respirators and their limitations. Employees will be trained by instructors knowledgeable about the program requirements. Page 6 of 10 Training shall provide the employee the opportunity to handle the respirator, and have it fitted properly, test the face piece -to -face seal, wear it in normal air for a long familiarity period, and finally wear it in a test atmosphere. Every respirator wearer will receive fitting instructions, including demonstrations and practice in how the respirator should be worn, how to adjust it, and how to determine if the facepiece fits properly. All members who wear SCBA shall be trained annually, and successfully demonstrate their ability to meet the performance standards established by the Vernon Fire Department. Facepiece Fit Test Facepiece seal capability of SCBA for each member qualified to use an SCBA shall be verified by qualitative fit test on an annual basis. New recruit members shall be tested before being permitted to use a SCBA in a hazardous atmosphere. Only members with a properly fitting facepiece shall be permitted by the fire department to function in a hazardous atmosphere with a SCBA. Members shall not be assigned fire fighting duties requiring the use of SCBA unless it has been demonstrated through the fitting test methods that he/she can achieve satisfactory facepiece-to-face seal with type of facepiece that will be required to wear. Beards or facial hair that interferes with the facepiece seal shall be prohibited for members required to use respiratory protection equipment. If eyeglasses are worn, the member shall use frames that do not pass through the seal area of the facepiece. Records of an SCBA fitting test shall include at least the following information: (a) Name of member being tested; (b) Type of fitting test performed; (c) Specific make and model of facepiece tested; (d) Results of the test; (Pass or Fail) Qualitative Fit Test The City of Vernon Fire Department shall conduct fit testing using the following procedures. All fit testing procedures shall meet the requirements of CAL/OSHA fit test methods. The fit test shall be administered using Cal./OSHA-Accepted Qualitative Fit Test (QLFT) protocol. Qualitative Fit Test (QLFT) means a pass/fail test to assess the adequacy of the respirator fit. The test relies on the individuals (test subject) response to a challenge of the test agent by tasting, smelling, or irritation. At any time during the test, if the test subject detects the agent, the test will be stopped and considered a failed test. Page 7 of 10 The test subject shall be allowed to select a full facepiece mask from three (3) sizes. Small, large, or extra large, Scott model AV 2000, that is acceptable to, and correctly fits the user's face. Prior to the selection process, the test subject shall be shown how to put on a facepiece mask. How it should be positioned on the face, set the strap tension, and determine an acceptable fit. A mirror shall be available to assist the test subject in evaluating the fit and positioning of the facepiece mask. NOTE: The above instruction may not constitute as the test subject's formal or annual training in the use of SCBA respirators. Donning and Doffing SCBA The training program shall evaluate the ability of members to: (a) Demonstrate the proper techniques for donning and doffing SCBA used by the Vernon Fire Department while wearing full protective clothing. (b) Demonstrate that a proper face -to facepiece seal has been achieved. SCBA Safety The Vernon Fire Department shall provide members with the most current information available concerning the safe operation of respiratory protection equipment. Standard operating procedures shall be written concerning the safe operation of respiratory protection equipment during training and while in use on the emergency fire ground. The SCBA training program shall provide members with training in the safe operation of a SCBA, the uses and limitations of SCBA equipment, and the individual limitations of members required to use a SCBA. Members shall demonstrate proper knowledge of safety procedures and practices through an evaluation process that is established for the program. Instruction on the common reasons for the breakdown of safety procedures or equipment that may cause injuries shall include the following subjects: (a) Abuse and misuse of equipment; (b) Physiological and psychological factors; (c) Unapproved equipment; (d) Buddy breathing; (e) Information supplied to agencies that collect accident information; Page 8 of 10 Interior Structural Firefighting ('Two in / Two out Rule) Effective January 8, 1998 Federal Occupational and Health Administration (OSHA) released compliance instructions regarding the Respiratory Protection Standard, Final Rule (29 CFR 1910.134. The standard states that once firefighters begin an interior attack on a structure fire, as defined by OSHA. As the physical activity of fire suppression, rescue, or both inside the building or enclosed structure. Where interior atmosphere is involved in fire beyond the incipient stage is considered an Immediately Danger to Life and Health QDLH) atmosphere. The incipient stage fire is the initial or beginning stage of the fire that can be extinguished by a portable extinguisher or small hose line. The fire should be small enough to extinguish without the need for protective clothing or SCBA. OSHA Compliance known as the "Two in / Two out" requires a standby team of at least two members. The team will be organized and ready to back up the initial entry team before they enter into the (IDLH) atmosphere. Therefore, at least four members must be on the scene of the incident to initiate interior firefighting operations. SCBA Program Evaluation The Vernon Fire Department respiratory protection program administrator shall review the program annually for the purpose of determining the need to upgrade or change various aspects of the program. An annual review of the program policies and procedures shall be conducted to ensure they are being followed and make necessary adjustments for the effective operation of the program. There will be regular inspections and evaluations to determine the continued effectiveness of the program. There shall be an evaluation to inspect all areas where respirators are used to ensure compliance with the respiratory protection programs. Any problem areas involving members, equipment, inspections, maintenance, and repair schedules or resources shall be addressed in a timely basis. All members who are required to wear SCBA shall be evaluated periodically on their knowledge of SCBA equipment, operation, safety, organizational policies and procedures, and facepiece seal. This evaluation shall occur at least annually. Periodic evaluations shall be held to determine the proficiency level on members while using a SCBA under simulations of emergency fire ground conditions. These simulated conditions shall be realistic as possible while maintaining a safe level of protection for the wearer. Members shall demonstrate the proper ability to operate SCBA under simulated emergency fire ground conditions. Page 9 of 10 Annual Medical Evaluation and Certification Persons will not be assigned to tasks requiring use of respirators unless it has been determined that they are physically able to perform the work while using a SCBA respirator. The City of Vernon Fire Department physician will determine what health and physical conditions are pertinent. The respirator user's medical status will be reviewed annually. All employees subject to using respiratory protection equipment shall be medically certified by a physician on an annual basis. Prior to initial training, employees shall be examined and certified by a physician as being medically and physically fit in accordance with Cal/OSBA requirements, and NFPA 1001, Standards for Fire Fighter Professional Qualifications. Any member required to wear respiratory protection equipment in conjunction with specialized protection equipment, such as proximity or totally encapsulated suits, shall be evaluated for physical and emotional stresses associated with these specialized applications. Page 10 of 10 a -r t 4' n 1( Police Department City of Vernon December 1, 1999 TO: Captain Benudiz FROM: Sergeant Calleros SUBJECT: Respiratory Protection Program d a I leS that all employers that require employees to wear respiratory protection . 'Since the written respiratory protection program, conduct medical evaluations, and provide training. The medical evaluation must be at no cost to the employees who are required to wear a respirator for protection from respiratory hazards in the workplace/environment. The medical evaluation is to determine the employee's ability to use a respirator. If the employee refuses to be medically evaluated for the use of the respirator, he or she cannot perform a job that requires a respirator. The medical evaluation must be provided before the employee is fit tested and uses the respirator in the workplace for the first time. The questionnaire and/or medical exam are confidential between the physician and employee and must be given during an employee's normal work hours or at a time and place convenient to the employee. The written respiratory program must include procedures for the use of respirators in any work areas where protection from respiratory hazard is required. The following elements must be included in the program: • Procedures for 1. Selecting appropriate respirators and/or chemical agent masks for use in the workplace. 2. Fit testing tight -fitting respirators. 3. Using respirators properly in routine situations as well as in reasonably foreseeable emergencies. 4. Cleaning, disinfecting, storing, inspecting, repairing, removing from service or discarding, and otherwise maintaining respirators. Also, establish schedules for these elements. 5. Ensuring adequate air supply, quantity, and flow of breathing air for atmosphere supplying respirators. 6. Regularly evaluating the effectiveness of the program. • Provisions for medical evaluations of employees who must use respirators. • Training employees in the proper use of respirators (including putting them on and removing them), the limitations on their use and their maintenance. The program standard specifies that a medical evaluation can be performed by either using the program medical questionnaire or an initial medical examination that obtains the same information as the medical questionnaire. The Vernon Fire Department recently began conducting medical exams for their personnel at Technimed. The exam involves both the medical questionnaire and a general physical exam. This examination takes about forty-five minutes. Follow-up examinations are required for employees who give positive answers to any of the questions numbered 1 through 8 in Section 2, of the questionnaire form. Technimed is using the questionnaire forms provided by the program. See the attached copy. The Respiratory Protection standard requires that employers provide the medical physician with specific information to be used to make_ the determination about an employee's ability to use a respirator. The police department currently uses the same respirators as the fire department and the fire department has provided the specified information to Technimed. The standard requires that employers obtain a recommendation from the medical examiner about the employee's ability to use a respirator. The recommendation must be in writing and it must include the following: • A determination of whether or not the employee is medically able to use a respirator. • Any limitations on respirator use related to the medical condition of the employee or to the workplace condition in which the respirator will be used. • The need, if any, for follow-up medical evaluation. • A statement that the medical examiner has provided the employee with a copy of the examiner's written recommendation. Note: the medical examiner is required to provide a copy of the written recommendation to each employee. 2 The employer is responsible for making the final determination. The medical physician's opinion is an important factor to consider in making this determination. There is no annual or periodic requirement for medical reevaluation. The program requires that employers provide an employee with additional medical evaluations whenever the following events occur: • The employee reports symptoms related to his or her ability to use a respirator. • The medical physician, the respiratory Program Administrator, or supervisor determines that a medical reevaluation is necessary. • Information from the respiratory protection program suggests a need for reevaluation. • Workplace conditions (such as protective clothing, temperature, or level of work effort) have changed so that an increased burden is placed on the employee's health. The Respiratory Program requires fit testing on all employees who are required to wear a respirator that includes a tight -fitting facepiece and chemical agent masks. The fit test should be conducted at least annually and an additional fit test is conducted if an employee experiences a change in physical condition that could affect the seal on the tight -fitting facepiece respirator. This requirement is triggered by a physical change reported by the respirator user or a physical change noted by a physician or licensed health care professional, the supervisor, or the Program Administrator. If, after fit testing, an employee reports that his or her respirator does not fit properly, the employer must allow the employee a reasonable opportunity to select a different tight -fitting facepiece respirator. After another respirator is selected, the employee must be fit tested with the replacement equipment. The Vernon Fire Department uses similar type of respirators as the police department. The fire department is scheduled to begin fit testing in January 2000. The fire department has purchased a Bitrex solution aerosol to conduct the qualitative fit testing (QLFT). This testing device is approved by the program and is a method accepted by OSHA. To implement this program, a written respiratory program must by implemented and a Program Administrator selected. I have prepared a written protection program as specified by the program. See the attached sample. Secondly, all patrol personnel including Vernon Service Officers must receive a medical evaluation. Since we use the same respiratory equipment as the fire department, I suggest that we use the same medical evaluation as the fire department to keep the evaluations uniform. I also recommend to include this type of evaluation on physical exams conducted for new police and service officer recruits. By doing this, it will save time and streamline the process for fit testing and training. 3 Lastly, I suggest scheduling the medical evaluations with the personnel department. They are scheduling the evaluations for the fire department and city crew. Once all the evaluations are completed, the training division will coordinated the fit testing and training with the fire department. All training records'and respirator user certification forms for this program will be documented and filed by the training division. All medical evaluation forms are confidential between the employee and physician. rd City of Vernon Police Department Respiratory Protection Program Purpose To comply with OSHA General Industry Standard for respiratory protection (29 CFR 1910.134) that requires a respiratory protection program be established by all employers that require employees to wear respiratory protection. The Vernon Police Department is aware of the potential of respiratory hazards during routine field operations. The purpose of this program is to ensure that all employees are protected from exposure to these respiratory hazards during field operations. Scope and Application This program applies to all employees who are required to wear respirators during non -routine or emergency operations such as a response to a spill of hazardous substance or use of chemical agent masks. All employees assigned to work in areas of such respiratory hazards must be enrolled in the respiratory protection program. Employees enrolled in the program are subject to medical evaluations, training in cleaning/maintenance, storage elements of this program, and must be provided with certain information specified in this section of the program. Employees participating in the respiratory program do so at no cost to them. The expense associated with training, medical evaluations and respiratory protection equipment will be borne by the City of Vernon. Responsibilities Program Administrator: The Program Administrator is responsible for administering the respiratory protection program. Duties of the Program Administrator include: • Process tasks that require employees to wear respirators and evaluating hazards. • Selection of respiratory protection options. • Monitoring respirator use to ensure that respirators are used in accordance with their certifications. • Arranging for and/or conducting training. • Ensuring proper storage and maintenance of respiratory protection equipment. • Arrange for qualitative fit testing with Bitrex. • Administering the medical surveillance program. • Maintaining records required by the program. • Evaluating the program. 5 • Updating written program as needed. Supervisors Supervisors are responsible for ensuring that the respiratory protection program is implemented in their assigned areas. In addition to being knowledgeable about the program requirements for their own protection, supervisors must also ensure that the program is understood and followed by the employees under their charge. Duties of the supervisors include: • Ensuring that employees under their supervision (including new hires) have received appropriate training, fit testing, and medical evaluation. • Ensuring the availability of appropriate respirators and accessories. • Being aware of incidents requiring the use of respiratory protection. • Enforcing the proper use of respiratory protection when necessary. • Ensuring that respirators are properly cleaned, maintained, and stored according to the respiratory protection plan. • Ensuring that respirators fit well and do not cause discomfort. • Continually monitoring incidents and operations to identify respiratory hazards. • Coordinating with the Program Administrator on how to address respiratory hazards or other concerns regarding the program. Employees Each employee has the responsibility to wear his or her respirator and/or chemical agent masks when and where required and in the manner in which they were trained. Employees must also: • Care for and maintain their respirators when they are being used. Those employees issued chemical agent masks will be responsible for cleaning the mask. The respirators and and/or chemical agent masks will be stored properly in a clean sanitary location. • Inform their supervisor if the respirator and/or chemical agent masks no longer fits well, and request a new one that fits properly. • Inform their supervisor or the Program Administrator of any respiratory hazards that they feel are not adequately addresses in the workplace and of any other concerns that they have regarding the program. Program Elements Selection Procedures: Respirators and chemical agent masks are selected and approved by the employer. This selection is based upon the physical and chemical properties of the air contaminants and concentration level likely to be encountered by the employee. The Respirator Program Administrator and/or supervisor will make a respirator available immediately to each employee 0 who is placed as a new hire or as a transferee in a job that requires respiratory protection. Replacement respirators and/or chemical agent masks will be made available as required. Respirator currently approved by this department is: • Scott Air Pak 4.5 Self Contained Breathing Apparatus • ACME Jet Air Chemical Agent Mask • Scott Reusable Air Purifying Respirators (chemical agent masks) Updating the Hazard Assessment The Program Administrator must revise and update the hazard assessment as needed (i.e., any time work process changes may potentially affect exposure). If an employee feels that respiratory protection is needed during a particular activity, he/she is to contact his or her supervisor or the Program Administrator. The Program Administrator or supervisor will evaluate the potential hazard, arranging for assistance as necessary. The Program Administrator will then communicate the results of that assessment back to employees. If it is determined that respiratory protection is necessary, all other elements of this program will be in effect and this program will be updated accordingly. NIOSH Certification All respirators must be certified by the National Institute for Occupational Safety and Health (NIOSH) and shall be used in accordance with the terms of certification. Also, all filters cartridges, and canister must be labeled with the appropriate NIOSH approved label. The label must not be removed or defaced while it is in use. Employee training Each employee who is required to wear a respirator and/or chemical agent masks must be trained on his or her responsibilities in the respiratory protection program. They will be instructed in the need, use, limitations, and care of their respirators and/or chemical agent masks. Employee Fit Testing Employees required to wear a respirator and/or chemical agent masks must be fitted properly and tested for a face seal prior to use of the respirator and/or chemical agent mask in a contaminated area. Personnel from the Vernon Fire Department will perform a qualitative fit test using a Bitrex solution aerosol for the use of a respirator. Personnel from the Vernon Police Department will conduct the fit test for the chemical agent mask. ►7 Medical Examination Employees who are required to wear respirators and/or chemical agent masks must pass a medical exam before being permitted to wear a respirator in the field. Employees are not permitted to wear respirators until a physician has determined that they are medically able to do so. Any employee refusing the medical evaluation will not be allowed to work in an area requiring respirator use. A licensed physician at Technimed Medical Clinic where employee medical services are provided will provide the medical evaluations. Medical evaluations are as follows: • The medical evaluation will be conducted using the questionnaire provided by OSHA. This questionnaire will be provided at Technimed Medical Clinic. • Follow-up medical exams will be granted to employees as required by the standard, and /or deemed necessary by Technimed Medical Clinic physician. • All employees will be granted the opportunity to speak with the physician about their medical evaluation if they so request. • The Program Administrator will provide the Technimed Medical Clinic physician a copy of this program, a copy of the Respiratory Protection standard, the employee's assignment, respirator type and weight, length and time required to wear respirator, expected physical work load (light, moderate, or heavy) potential temperature and humidity extremes and any additional protective clothing required. After an employee has received clearance and begun to wear his or her respirator, additional medical evaluations will be provided under the following circumstances: 1. Employee reports signs and/or symptoms related to their ability to use a respirator, such as shortness of breath, dizziness, chest pains, or wheezing. 2. The Technimed Medical Clinic physician or supervisor informs the Program Administrator that the employee needs to be reevaluated; 3. Information from this program, including observations made during the fit testing and program evaluation, indicates a need for reevaluation; 4. A change occurs in workplace conditions that may result in an increased physiological burden on the employee. All examinations and questionnaires are to remain confidential between the employee and the physician. Respirator Use Respiratory protection is required fdr all patrol personnel including Vernon Service Officers. General Use Procedures: Employees will use their respirators and/or chemical agent masks under conditions specified by this program and in accordance with the training they receive on the use of the respirator. In addition, the respirator, shall not be used in a manner for which it is not certified by NIOSH or by its manufacturer. All employees shall conduct user seal checks each time that they wear their respirator. All employees shall be permitted to leave the assigned work area to clean their respirator if the respirator is impeding their ability to work, change cartridges or filters, replace parts, or to inspect the respirator if it stops functioning as intended. Employees should notify their supervisor before leaving the area. Employees are not permitted to wear tight -fitting respirators if they have any condition, such as facial scars, facial hair, or missing dentures, that prevents them from achieving a good seal. Employees are not permitted to wear headphones, jewelry, or other articles that may interfere with the facepiece-to-face seal. Respirator Malfunction For any malfunction (e.g. such as breakthrough, facepiece leakage, or improperly working valve), the respirator wearer should inform his or her supervisor that the respirator no longer functions as intended, and go to the designated safe area to maintain the respirator. The supervisor must ensure that the employee receives the needed parts to repair the respirator or is provided with a replacement respirator. Air Quality The Program Administrator will coordinate deliveries of compressed air with the Vernon Fire Department and will maintain a supply of fully charged replacement cylinders and filters for each unit. Cleaning, Maintaining, and Storage Respirators are to be regularly cleaned and disinfected by Vernon Fire Department personnel. The employee who is issued a chemical agent masks for exclusive use, shall clean the mask as often as necessary. Maintenance Respirators and/or chemical agent masks are to be properly maintained at all times in order to ensure that they function properly and adequately protect the employee. Maintenance involves a thorough visual inspection for cleanliness and defects. Worn or deteriorated parts will be replaced prior to use. No components will be replaced or repairs made beyond those recommended by the manufacturer. The following checklist will be used when inspecting respirators and/or chemical agent masks: • Facepiece: cracks, tears, or holes, facemask distortion, cracked or loose lenses/faceshield • Headstraps: breaks or tears and broken buckles • Valves: residue or dirt, cracks or tears in valve material • Air Supply Systems: breathing sir quality/grade, condition of supply hoses, hose connections, setting on regulators and valves • Filter/Cartridges: gasket, cracks or dents in housing, proper cartridge for hazard Employees will be permitted to leave their assigned area to perform limited maintenance on their respirator and/or chemical agent masks in a designated area that is free of respiratory hazards and after notifying the incident supervisor. Situations when this is permitted include to wash their face and respirator facepiece to prevent any eye or skin irritation, to replace the cylinder, and if they detect leakage in the facepiece or if they detect any other damage to the respirator or its components. Storage The respirators. and/or chemical agent masks will be stored in a clean, dry location and/or container. Two fully charged respirators are located in the jail facility and additional respirators/cylinders are stored in the armory room. Chemical agent masks are also located in the armory room. Defective Respirators Respirators and/or chemical agent masks that are defective or have defective parts shall be taken out of service immediately. If, during an inspection, an employee discovers a defect in a respirator and/or chemical agent mask, he or she is to bring the defect to the attention of his or her supervisor. Supervisors will notify the Program Administrator of all -defective respirators and/or chemical agent masks. The Program Administrator will have the defective equipment examined and repaired by the appropriate agency. Training The Program Administrator will ensure that respirator users and their supervisors are trained in the Respiratory Protection Program and their responsibilities under it. Respirator users will 10 be trained prior to using a respirator in the field. Supervisors will also be trained prior to using a respirator in the field or prior to supervising employees that must wear respirators. The training course will cover the following: • The Vernon Police Department Respiratory Protection Program • The OSHA Respiratory Protection standard • Respiratory hazards and their health effects • Proper selection and use of respirators • Limitations of respirators • Respirator donning and user seal (fit) checks • Fit testing • Emergency use procedures • Maintenance and storage • Medical signs and symptoms limiting the effective use of respirators Employees will be trained annually or as needed (e.g., if they need to use a different respirator). Employees must demonstrate their understanding of the topics covered in the training through hands-on exercises. Respirator training will be documented by the Training Division and will include documentation of the type, model, and size of respirator for which each employee has been trained and fit tested. Program Evaluation The Program Administrator will conduct periodic evaluations of the program to ensure that the provisions are being implemented. The evaluations will include regular consultations with employees who used the respirators and their supervisors, field use and as review of records. Documentation and Recordkeeping A written copy of this program and the OSHA standard is kept in the Program Administrator's office and is available to all employees who wish to review it. The Training Division will maintain training and fit test records. These records will be updated as new employees are trained, as existing employees receive refresher training, and as fit tests are conducted. The Training Division will also maintain copies of the medical records for all employees covered under the respirator, program. The completed medical questionnaire and the physician's documented findings are confidential and will remain at Technimed Medical Clinic. The department will only retain the physician's written recommendation regarding each employee's ability to wear a respirator. 11 A , . • D ❑ ❑ e A , TECHNIMED SPECTRUM Sou tfi GaU T•I: �2� 6.4 • 2611 T•1: 323 - 664 - 7242 Tel: 323. 726 • 9076 • S�•f E. SLAUBON Aw 4730 EASTERN AVE 4761 FIRESTONE BLVD VERNON, CA. 900.E COMMERCE, CA. 90040 SOUTH GATE, CA 90260 NAME: ---- . _ — ....— ..-------------- . -------------------- ---------------------- - EMPLOYER:------------------------------------------------------------- --------------------------------- SOC. SEC. #: ---------------------------------- AGE: .._- SEX: _. Male _. Female DATE: -_- 199--- / 200-_ ADDRESS:APT. NO ------------------------------- ----------------------------------------------------------------------------------------- CITY: ____-- CALIF: ZIP CODE: 9------------------ ---------------------------------------- - -- ---------------------------- - - • • • • • • C3ii" wauua YOUR RWIKAR YOUR K&PIRATTOR • • • •MaWA ReiPMiATOR BASED UPON MY REVIEW OF THE "RESPIRATOR MEDICAL EVALUATION QUESTIONNAIRE ONLY' - THE ABOVE NAMED INDIVIDUAL IS CLASSIFIED PER 29 CFR S 1910.134 AS THE FOLLOWING: ❑ A) CERTIFIED: (Except SCBA)....... ALL Respirator Types Use ( FX . PT SCBA ): (O.K. for N, R, P, Half Face, Powered -Air Units) Full Face, Supplied -Air, & .................................................... ❑ B) CERTIFIED: (ALL TYPES).......... ALL Respirator Types Use ( INCLUDING SCBA ): (O.K. for N, R, P, Half Face, Full Face, Supplied -Air, & Powered -Air Units) .................................................... ❑ C) CERTIFIED (A or B) - IF:.......... Applicant SHAVES Facial Hair to Insure a Proper "Seal" Before Rasp. Use......... ❑ D) RESTRICTED ........................... Positive Pressure Respirators Use Only - NO Negative Pressure Units......... E) NOT CERTIFIED: ...................... ❑ NO Respirator Certification - (Based upon Positive response(s). A Medical Reviewed. ( SEE # 2 BELOW) Exam / Testing is Needed with results to be 2. MEDICAL INFORMATION PRIOR to Issuing a RESPIRATOR USER CERTIFICATION: (Based on POSITIVE NEEDED..(Listed Below) ................ response(s) in the 1910.134 Respirator Medical Evaluation Questionnaire )........ A. Medical Exam ............................ B. Spirometry................................ C. Chest X.Ray ................................. D. EKG...........................................I (Based on positive response(s) in the Resp. Med. Eval. Questionnaire - 1910.134) (Based on positive response(s) in the Resp. Med. EvaL Questionnaire 1910.134) (Based on positive response(s) in the Resp. Med. Eval. Questionnaire - 1910.134) (Based on positive response(s) in the Resp. Med. Eval. Questionnaire 1910.134) 3. EMPLOYER: IF an EXAMINATION or SPECIFIC TESTING is NEEDED for DETERMINATION of the RESPIRATOR USER CERTIFICATION STATUS - PLEASE SCHEDULE a FOLLOW-UP VISIT with this OFFICE .....................••.••• / / 1• 1 1' 6 6 6 • / 6 ❑ DAVID B. LANDERS, M.D. [] RICHARD TANZER, M.D. []MEDICAL STAFF, M.D. u [] FRANK D. GONZALES, M.D. ❑ FABIO QUINTERO, M.O. (PRINT NAME BELOW..) ,... ❑ WILLIAM F. MIDDLETON, M.D. ❑ STEVE BLASER, PA-C ------------------ MIT "MR41 UT 1:2 1 * I •WMI TYT'' 11 wEAR YOUR WMAR _ • • • , r ' 0[Org MOAN] • ► • RESPIRATOR RESPIRATOR BASED UPON MY REVIEW OF THE EXAM, TESTS & THE 'RESPIRATOR MEDICAL EVALUATION QUESTIONNAIRE' THE ABOVE NAMED INDIVIDUAL IS CLASSIFIED PER 29 CFR S 1910.134 AS THE FOLLOWING: ❑ A) CERTIFIED: (Except SCBA)....... ALL Respirator Types Use ( EXCEPT SCBA ): (O.K. for N, R, P, Half Face, Units) Full Face, Supplied -Air, & Powered -Air ................................................... ❑ B) CERTIFIED: (ALL TYPES)......... ALL Respirator Types Use ( INCLUDING SCBA ): (O.K. for N, R, P, Half Face, Units) Full Face, Supplied-Alr, & Powered -Air ................................................... ❑ C) CERTIFIED (A or B) - IF:......... Applicant SHAVES Facial Hair to insure a Proper 'Seal" Before Resp. Use........ ❑ D) RESTRICTED .......................... Positive Pressure Respirators Use Only - NO Negative Pressure Units....... E) NOT CERTIFIED: ...................... NO Respirator Certification - (Based upon Exam/ Tests / Conclusions of the Confidential - OSHA) Medical Professional - Medical Records are per ................... 1 1 1' 1 1' a 1/ I • 6 ❑ DAVID B. LANDERS, M.D. ❑ WILLIAM F. MIDDLETON, M.D. ❑ MEDICAL STAFF, M.D. ❑ FRANK D. GONZALES, M.D. ❑ FABIO QUINTERO, M.D. (PRINT NAME BELOW-) ❑ PETER BIRNBAUM, D.O. ❑ STEVE BLASER, PA-C EMPLOYER: This Respirator User Certification is only one Part of 29 • a • • CFR S1910.134. There are multiple Requirements including (but not • • • • • • limited to): Annual Fit Testing; Respirator Type Selection, Care, Use, • • • • 6 • Maintenance; & Records Retention. Read / Review 29 A_L of CFR S1910.134 Carefully with your Safety / Industrial Consultant to In- • • • sure that Your ComaDanv 13in Full Complia-nce with the Standard., ________________ NAME: ------------------------------------------------------- -----' ------------ 1. Can you read? (circle one): Yes /" N� if NO - Who Answered these Questions? ❑ o 0 TECHNIMED SPECTRUM South Gate 12 Tel: 323. 664. 7242 T.1: 323 . 726 - 0074 T91: 323. 644 • 2641 1761 FIRESTONE SLVD 3364 E. SLAUSON AV* 4730 EASTERN AVE VERNON, CA. 90066 COMMERCE, CA. 00040 SOUTH GATE. CA. 90260 3. Pulmonary / Lung Conditions (Continued)..... No Ye e. Pneumonia..................................................... f. Tuberculosis.................................................... i g. Silicosis.......................................................... .................................� ...................... h. Pneumothorax (collapsed lung ...................... I. Lung cancer .......... JLdken ribs . k. Any chest injuries or surgeries ...................... Your employer must allow you to answer this questionnaire during normal working hours, ! at a time and place that is conve- nient to you. To maintain your confidentiality, your employer or supervisor must not look at / or review your answers. I. Today's date: _ . _-199_— / 200................... 2. Your name: ------ 3. Your age (to nearest year):-- Years Old ............ 4. Sex (circle one): Male / Female ........................... 5. Your height: _._._—Feet —__ Inches ..................... 6. Your weight: —_Pounds or - _—_Kilos............... 7. Your job title:-- -� --------------- 8. A Telephone number where you —Carl bo reached by the health care professional who reviews this question- naire (include area code): 9. The best time to phone you at this Telephone .......... number: --:-- A.M. - & / or - --.__—:.---P.M.......... 10. If no Examination is scheduled today, Has your em- ployer told you how to contact the health care profes- sional who will review this questionnaire: Yes - No 11. Check the type of respirator you will use (you can check more than one category): ..................................... a._._ N, R, or P disposable respirator (filter -mask, non - cartridge type only) ........................................................ b.-- Other type (for example, half- or full-facepiece type, powered -air purifying, supplied -air, self-contained breathing apparatus)....................................................... 12. Have you worn a respirator before: Yes - No If "yes," what type(s): (List)____.------ 1.Do you currently smoke tobacco, or have you smoked tobacco in the last month? ..... 2. Have you ever had any of the following.. conditions?....................................................... a. Seizures (fits) .................................................. b. Diabetes (sugar disease) ................................ c. Allergic reaction that interfere with breathing d. Claustrophobia (fear of closed -in -places)........ e. Trouble smelling odors .................................... 3. Have you ever had any of the following.. pulmonary or lung problems? .................... a. Asbestosis...................................................... b. Asthma........................................................... c. Chronic bronchitis .........................................., d. Emphysema...................................................t. 1. Any other lung prob em you 5. Have you -vim any of the follow- ing cardiovascular or heart problems?.... a. Heart attack ..................................................... b. Stroke ............................... c. Angina ............................................................. d. Heart failure ..................••"""""' ..................... e. Swelling in your legs or feet (not caused by walking) .......................... .................................. f. Heart arrhythmia (heart beating irregularly)... g. High blood pressure ....................................... h. Any other heart problem that you have been toldabout......................................................... 6. Have you fiver had any of the follow - Ing cardiovascular heart symptoms?...... a. Frequent pain or tightness in your chest ....... b. Pain/tightness in chest with physical activity c. Pain or tightness in your chest that interferes withyour job ...................................................... d. In the past two (2) years, have you noticed your heart skipping or missing a beat ............... e. Heartburn or indigestion that is not related to eating......................................... .................... 6. Continued: ar iovascu ar / Heart ymptoms No es ontinued From The 1st Column. No es f. Any other symptoms that you think may be 4. Have you ever worked on a HAZMAT team..... related to heart or circulation problems ........... S. Ever have Any problems using a Respirator.,,.•. 7, Do you currently take medication for 6. Have you had any of the following Medical any of the following problems? No es Examinations & / or Tests? If "M" - Write When?: a. Breathing or lung problems ............................ a. Respirator User Doctor's Exam? (When?..............) b. Heart trouble ................................................. b. Spirometry-Lung Breathing Test? (when?...........} c. Blood pressure ............................................... c. Chest X-Ray - Lung X-Ray? (When?.....................) d. Seizures (fits) ................................................ 8. If you've 11s&d a respirator, have you ever had any of the following problems? �s (If you've never used a respirator, check the fol- lowing No es 10. Have you ever lost vision in either space and go to question 9 & Skip # 8) a. Eye irritation eye (temporarily or permanently) ............ b. Skin allergies or rashes ................................... 11. Do you currently aye any of the... c. Anxiety ............................................................ following vision problems? ...................No es a. Wear contact lenses .......................... d. General weakness or fatiguee ......................... •••••••••••• e, Any other problem that interferes with your b. Wear glasses .................................................. use of a respirator ............................................ c. Any other eye or vision problem ..................... 9. Would you like to talk to the health care pro- 12. Have you ever had an Injury to your fessional who will review this questionnaire about ears, Including a broken ear drum .......... our answers to this uestionnaire? 13. Do you currently have any of the..... Part : following hearing problems? .................. No fell 1. EVER worked with any of these materials No es a. Difficulty hearing ........................................... a. Asbestos (handling or mining) b. Wear a hearing aid ................................ I........ b. Silica (e.g., in sandblasting) c. Any other hearing or ear problem .................. c. Tungsten/Cobalt (grinding or welding)........... 14. Have you ever had a back injury ....... d. Beryllium (handling or mining) ........................ 15. Do you currently have any of the..... e. Aluminum (forge or smelting or welding)......... following musculoskeletal problems?...... No es f. Coal (mining) ................................................... a, Weakness in your arms, hands, legs, or feet ... g. Iron (forge or smelting or welding) ................. b. Back pain h. Dusty environments......................................................... """"""""""""""""""" c. Difficulty fully moving your arms and legs i. Any other hazardous exposures ...................... d. Pain or stiffness when you lean forward or ...... If "yes," describe: backward at the waist ........................................... ---- e. Difficulty fully moving your head up or down... 2. How OFTEN will you use the respirator(s) f. Difficulty fully moving your head side to side... (Circle): a. Less than 2 hrs / day g• Difficulty bending at your knees ..... b. 2 to 4 hrs / day c. Over 4 hrs / day h. Difficulty squatting to the ground .................. d. Escape only e. Emergency rescue only I. Difficulty climbing a flight of stairs or a ladder carrying more than 25 ibs.................................... J. Will you be working in hot or humid No ifes I j. Any other muscle or skeletal problem that ....... areas while wearing your respirator ..... interferes with using a respirator ........................ EMPLOYEE'S SIGNATURE: — — — — — — — — — — — — — — — — — — — — — — — — — — — — DATE: __-__-1 99_— / 200-- ITEM MEDICAL REVIEW RESPONSE WITH EXPLANATION ARE TESTS NEEDED? IF 'YES' LIST TEST fN YES YES YES NO YES YES ES PAN L Review of Questionnaire: NO Abnormal or Unexplained Responses.' ..................... MAL .Review of Questionnaire: Response(s) Requiring Medical Test(s).................... u NAL ...Items Needed for Med Clearance: __Exam-__Spirometry -__Chest X-Ray-__EKG _� --- U DAVIO B. LANULKU, M.U. U 1�o.......... _.-. — ---- ❑ FRANK 0. GONZALES, Y.D. PETER BIRNBAUM. D.O. (PRINT NAME BELOW.....) �._./ n VALLUM F. MIDDLETON, M.O. STEVE BLASE:, PA-C Memo To: Gloria J. Orosco, Chief Deputy City Clerk From: L.D. Telford, Fire Chief Date: January 13, 2000 Re: Fire Department Respiratory Protection Program In order to comply with Cal OSHA California Code of Regulation, Title 8, Section 5144, the Vernon Fire Department is updating its' Respiratory Protection Program previously referred to as the City of Vernon Fire Department Training Manual "Self Contained Breathing Apparatus. We will have a new manual completed by April 1, 2000. At this time we are submitting an overview of the program along with a copy of Cal OSHA California Code of Regulations, Title 8, Section 5144 which is the bases for our program. LDT/da 0 Page 1 CITY CLERK'S OFFICE INTER DEPARTMENT MEMORANDUM DATE: January 12, 2000 TO: L. Telford, Fire Chief B. Olson, Chief of Police Kevin Wilson, Director of Ken DeDario, Director of FROM: Gloria J. Orosc, Chief Deputy City Clerk Community Services & Water Utilities RE: Respiratory Protection Program Gentlemen: It is my understanding that OSHA General Standard (29 CFR 1910.134) for respiratory protection REQUIRES that all employers who have employees that wear respiratory protection establish a respiratory protection program. Attached hereto is a copy of the police department's Respiratory Protection Program for your review. This will be submitted shortly to the City Attorney's office for preparation of a resolution. If this "program" meets with your approval we can submit it as the "City of Vernon Respiratory Protection Program" and have a resolution adopted approving it. If you do not wish to comply with their program you must prepare one for your department, if warranted, as required by OSHA. Please submit your concurrence or your department's respiratory protection program as soon as possible. Thank you. cc: E. Olivo, City Attorney J. Francone, Risk Manager /gjo cc: BVM :RespiratoryProgram City of Vernon Police Department Respiratory Protection Program Purpose To comply with OSHA General Industry Standard for respiratory protection (29 CFR 1910.134) that requires a respiratory protection program be established by all employers that require employees to wear respiratory protection. The Vernon Police Department is aware of the potential of respiratory hazards during routine field operations. The purpose of this program is to ensure that all employees are protected from exposure to these respiratory hazards during field operations. Scope and Application This program applies to all employees who are required to wear respirators during non -routine or emergency operations such as a response to a spill of hazardous substance or use of chemical agent masks. All employees assigned to work in areas of such respiratory hazards must be enrolled in the respiratory protection program. Employees enrolled in the program are subject to medical evaluations, training in cleaning/maintenance, storage elements of this program, and must be provided with certain information specified in this section of the 0 program. Employees participating in the respiratory program do so at no cost to them. The expense associated with training, medical evaluations and respiratory protection equipment will be borne by the City of Vernon. Responsibilities Program Administrator: The Program Administrator is responsible for administering the respiratory protection program. Duties of the Program Administrator include: • Process tasks that require employees to wear respirators and evaluating hazards. • Selection of respiratory protection options. • Monitoring respirator use to ensure that respirators are used in accordance with their certifications. • Arranging for and/or conducting training. • Ensuring proper storage and maintenance of respiratory protection equipment. • Arrange for qualitative fit testing with Bitrex. • Administering the medical surveillance program. is • Maintaining records required by the program. • Evaluating the program. 5 • • Updating written program as needed. Supervisors Supervisors are responsible for ensuring that the respiratory protection program is implemented in their assigned areas. In addition to being knowledgeable about the program requirements for their own protection, supervisors must also ensure that the program is understood and followed by the employees under their charge. Duties of the supervisors include: • Ensuring that employees under their supervision (including new hires) have received appropriate training, fit testing, and medical evaluation. • Ensuring the availability of appropriate respirators and accessories. • Being aware of incidents requiring the use of respiratory protection. • Enforcing the proper use of respiratory protection when necessary. • Ensuring that respirators are properly cleaned, maintained, and stored according to the respiratory protection plan. • Ensuring that respirators fit well and do not cause discomfort. • Continually monitoring incidents and operations to identify respiratory hazards. • Coordinating with the Program Administrator on how to address respiratory hazards or other concerns regarding the program. 0 Employees Each employee has the responsibility to wear his or her respirator and/or chemical agent masks when and where required and in the manner in which they were trained. Employees must also: • Care for and maintain their respirators when they are being used. Those employees issued chemical agent masks will be responsible for cleaning the mask. The respirators and and/or chemical agent masks will be stored properly in a clean sanitary' location. • Inform their supervisor if the respirator and/or chemical agent masks no longer fits well, and request a new one that fits properly. • Inform their supervisor or the Program Administrator of any respiratory hazards that they feel are not adequately addresses in the workplace and of any other concerns that they have regarding the program. Program Elements Selection Procedures: Respirators and chemical agent masks are selected and approved by the employer. This selection is based upon the physical and chemical properties of the air contaminants and • concentration level likely to be encountered by the employee. The Respirator Program Administrator and/or supervisor will make a respirator available immediately to each employee 0 n LJ who is placed as a new hire or as a transferee in a job that requires respiratory protection. Replacement respirators and/or chemical agent masks will be made available as required. Respirator currently approved by this department is: • Scott Air Pak 4.5 Self Contained Breathing Apparatus • ACME Jet Air Chemical Agent Mask • Scott Reusable Air Purifying Respirators (chemical agent masks) Updating the Hazard Assessment The Program Administrator must revise and update the hazard assessment as needed (i.e., any time work process changes may potentially affect exposure). If an employee feels that respiratory protection is needed during a particular activity, he/she is to contact his or her supervisor or the Program Administrator. The Program Administrator or supervisor will evaluate the potential hazard, arranging for assistance as necessary. The Program Administrator will then communicate the results of that assessment back to employees. If it is determined that respiratory protection is necessary, all other elements of this program will be in effect and this program will be updated accordingly. NIOSH Certification All respirators must be certified by the National Institute for Occupational Safety and Health (NIOSH) and shall be used in accordance with the terms of certification. Also, all filters cartridges, and canister must be labeled with the appropriate NIOSH approved label. The label must not be removed or defaced while it is in use. Employee training Each employee who is required to wear a respirator and/or chemical agent masks must be trained on his or her responsibilities in the respiratory protection program. They will be instructed in the need, use, limitations, and care of their respirators and/qr chemical agent masks. Employee Fit Testing Employees required to wear a respirator and/or chemical agent masks must be fitted properly and tested for a face seal prior to use of the respirator and/or chemical agent mask in a contaminated area. Personnel from the Vernon Fire Department will perform a qualitative fit test using a Bitrex solution aerosol for the use of a respirator. Personnel from the Vernon Police Department will conduct the fit test for the chemical agent mask. ►7 Medical Examination Employees who are required to wear respirators and/or chemical agent masks must pass a medical exam before being permitted to wear a respirator in the field. Employees are not permitted to wear respirators until a physician has determined that they are medically able to do so. Any employee refusing the medical evaluation will not be allowed to work in an area requiring respirator use. A licensed physician at Technimed Medical Clinic where employee medical services are provided will provide the medical evaluations. Medical evaluations are as follows: • The medical evaluation will be conducted using the questionnaire provided by OSHA. This questionnaire will be provided at Technimed Medical Clinic. • Follow-up medical exams will be granted to employees as required by the standard, and /or deemed necessary by Technimed Medical Clinic physician. • All employees will be granted the opportunity to speak with the physician about their medical evaluation if they so request. • The Program Administrator will provide the Technimed Medical Clinic physician a copy of this program, a copy of the Respiratory Protection standard, the employee's assignment, respirator type and weight, length and time required to wear respirator, expected physical work load (light, moderate, or heavy) potential temperature and humidity extremes and any • additional protective clothing required. • After an employee has received clearance and begun to wear his or her respirator, additional medical evaluations will be provided under the following circumstances: 1. Employee reports signs and/or symptoms related to their ability to use a respirator, such as shortness of breath, dizziness, chest pains, or wheezing. 2. The Technimed' Medical Clinic physician or supervisor informs the Program Administrator that the employee needs to be reevaluated; 3. Information from this program, including observations made during the fit testing and program evaluation, indicates a need for reevaluation; 4. A change occurs in workplace conditions that may result in an increased physiological burden on the employee. All examinations and questionnaires are to remain confidential between the employee and the physician. DI • Respirator Use Respiratory protection is required for all patrol personnel including Vernon Service Officers. General Use Procedures: • Employees will use their respirators and/or chemical agent masks under conditions specified by this program and in accordance with the training they receive on the use of the respirator. In addition, the respirator shall not be used in a manner for which it is not certified by NIOSH or by its manufacturer. • All employees shall conduct user seal checks each time that they wear their respirator. • All employees shall be permitted to leave the assigned work area to clean their respirator if the respirator is impeding their ability to work, change cartridges or filters, replace parts, or to inspect the respirator if it stops functioning as intended. Employees should notify their supervisor before leaving the area. Employees are not permitted to wear tight -fitting respirators if they have any condition, such as facial scars, facial hair, or missing dentures, that prevents them from achieving a good seal. Employees are not permitted to wear headphones, jewelry, or other articles that may interfere with the facepiece-to-face seal. • Respirator Malfunction For any malfunction (e.g. such as breakthrough, facepiece leakage, or improperly working valve), the respirator wearer should inform his or her supervisor that the respirator no longer functions as intended, and go to the designated safe area to maintain the respirator. The supervisor must ensure that the employee receives the needed parts to repair the respirator or is provided with a replacement respirator. U Air Quality The Program Administrator will coordinate deliveries of compressed air with the Vernon Fire Department and will maintain a supply of fully charged replacement cylinders and filters for each unit. Cleaning, Maintaining, and Storage Respirators are to be regularly cleaned and disinfected by Vernon Fire Department personnel. The employee who is issued a chemical agent masks for exclusive use, shall clean the mask as often as necessary. E • Maintenance Respirators and/or chemical agent masks are to be properly maintained at all times in order to ensure that they function properly and adequately protect the employee. Maintenance involves a thorough visual inspection for cleanliness and defects. Worn or deteriorated parts will be replaced prior to use. No components will be replaced or repairs made beyond those recommended by the manufacturer. The following checklist will be used when inspecting respirators and/or chemical agent masks: • Facepiece: cracks, tears, or holes, facemask distortion, cracked or loose lenses/faceshield • Headstraps: breaks or tears and broken buckles • Valves: residue or dirt, cracks or tears in valve material • Air Supply Systems: breathing sir quality/grade, condition of supply hoses, hose connections, setting on regulators and valves • Filter/Cartridges: gasket, cracks or dents in housing, proper cartridge for hazard Employees will be permitted to leave their assigned area to perform limited maintenance on their respirator and/or chemical agent masks in a designated area that is free of respiratory hazards and after notifying the incident supervisor. Situations when this is permitted include to wash their face and respirator facepiece to prevent any eye or skin irritation, to replace the cylinder, and if they detect leakage in the facepiece or if they detect any other damage to the respirator or its components. Storage The respirators and/or chemical agent masks will be stored in a clean, dry location and/or container. Two fully charged respirators are located in the jail facility and additional respirators/cylinders are stored in the armory room. Chemical agent masks are also located in the armory room. Defective Respirators Respirators and/or chemical agent masks that are defective or have defective parts shall be taken out of service immediately. If, during an inspection, an employee discovers a defect in a respirator and/or chemical agent mask, he or she is to bring the defect to the attention of his or her supervisor. Supervisors will notify the Program Administrator of all -defective respirators and/or chemical agent masks. The Program Administrator will have the defective equipment examined and repaired by the appropriate agency. Training • The Program Administrator will ensure that respirator users and their supervisors are trained in the Respiratory Protection Program and their responsibilities under it. Respirator users will 10 • be trained prior to using a respirator in the field. Supervisors will also be trained prior to using a respirator in the field or prior to supervising employees that must wear respirators. The training course will cover the following: • The Vernon Police Department Respiratory Protection Program • The OSHA Respiratory Protection standard • Respiratory hazards and their health effects • Proper selection and use of respirators • Limitations of respirators • Respirator donning and user seal (fit) checks • Fit testing • Emergency use procedures • Maintenance and storage • Medical signs and symptoms limiting the effective use of respirators Employees will be trained annually or as needed (e.g., if they need to use a different respirator). Employees must demonstrate their understanding of the topics covered in the training through hands-on exercises. Respirator training will be documented by the Training Division and will include documentation of the type, model, and size of respirator for which each employee has been trained and fit tested. 0 Program Evaluation The Program Administrator will conduct periodic evaluations of the program to ensure that the provisions are being implemented. The evaluations will include regular consultations with employees who used the respirators and their supervisors, field use and as review of records. Documentation and Recordkeeping A written copy of this program and the OSHA standard is kept in the Program Administrator's office and is available to all employees who wish to review it. The Training Division will maintain training and fit test records. These records will be updated as new employees are trained, as existing employees receive refresher training, and as fit tests are conducted. The Training Division will also maintain copies of the medical records for all employees covered under the respirator program. The completed medical questionnaire and the physician's documented findings are confidential and will remain at Technimed Medical Clinic. The, department will only retain the physician's written recommendation regarding each employee's ability to wear a respirator. 11