Resolution No. 75101 RESOLUTION NO. 7510
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A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
3 VERNON APPROVING AND AUTHORIZING NOTICE INVITING
SEALED PROPOSALS OR BIDS FOR THE PURCHASE OF A NEW
4 UTILITY TRUCK FOR THE COMMUNITY SERVICES AND WATER
DEPARTMENT
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6 WHEREAS, the Community Services and Water Department is in
7 need of a new utility truck; and
8 WHEREAS, on March 20, 2000, the Finance Committee approved
9 the recommendation of Bruce V. Malkenhorst, the Director of Finance,
10 dated March 15, 2000, that authority be granted for the Purchasing
11 Agent, or his designee, to seek formal bids for the purchase of a new
12 utility truck at an approximate cost of Seventy -Two Thousand Three
13 Hundred Dollars and No Cents ($72,300.00) (including tax); and
14 WHEREAS, there has been presented to the Finance Committee of
15 the City of Vernon a Bid Proposal for the purchase of the new utility
16 truck; and
17 WHEREAS, the City Council of the City of Vernon has
18 determined that it is in the best interests of the City of Vernon that
19 bids be solicited in accordance with applicable State law and the
20 Vernon City Code.
21 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
22 CITY OF VERNON AS FOLLOWS:
23 SECTION 1: The City Council of the City of Vernon hereby
24 finds and determines that the recitals contained hereinabove are true
25 and correct.
26 SECTION 2: The Bid Proposal, which is attached hereto and
27 made a part hereof as Exhibit "A," is hereby approved by the City
28 Council of the City of Vernon.
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SECTION 3: The City Clerk of the City of Vernon is hereby
directed to give notice, in writing, inviting sealed proposals or bids
for the purchase of a new utility truck, in accordance with the Bid
Proposal, and in accordance with this resolution.
SECTION 4: There being no newspaper of general circulation
printed, published or circulated in the City of Vernon, the City Clerk
is hereby directed to post said notice, or cause the same to be
posted, in three of the most public places in the City of Vernon, to
wit: the northwest corner of 38"' Street and Santa Fe Avenue, the
northeast corner of Leonis Boulevard and Pacific Boulevard, and on the
bulletin board in the lobby of the City Hall of the City of Vernon,
located at 4305 Santa Fe Avenue, in said City.
SECTION 5: The City Clerk of the City of Vernon is hereby
directed to post said notice forthwith and the first posting of said
notice shall be at least ten (10) days before the opening of the bids
for the proposed contract. Said notice shall provide that sealed
proposals or bids will be received by the City of Vernon at the office
of the City Clerk, or his designee, at the City Hall, 4305 Santa Fe
Avenue, Vernon, CA 90058-0805.
SECTION 6: The City Clerk of the City of Vernon shall
certify to the passage of this resolution, and thereupon and
thereafter the same shall be in full force and effect.
APPROVED AND ADOPTED this 21" day of March, 2000.
ATTEST•
BRUCE V. MALKENHORST, City Clerk
LEONIS C. kALBURe., Mayor
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STATE OF CALIFORNIA )
) ss
COUNTY OF LOS ANGELES )
I, BRUCE V. MALKENHORST, City Clerk of the City of Vernon, do
hereby certify that the foregoing Resolution, being Resolution No.
7510, was duly adopted by the City Council of the City of Vernon at a
regular meeting of the City Council duly held on Tuesday, March 21,
2000, and thereafter was duly signed by the Mayor of the City of
Vernon.
BRUCE V. MALKENHORST, City Clerk
(SEAL)
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EXHIBIT A
* IF ITEMS ARE NOT BUDGETED, EXPLAIN NATURE OF REQUEST BELOW, OR SUBMIT MEMORANDUM
I hereby certify that the above items are necessary for the operation of this Department
or Authorized Person
ISSUED BY
DATE
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RECEIVED BY
DATE
PURCHASE ORDER NUMBER
CITY COUNCIL
LEONIS C. MALBURG
Mayor
THOMAS A. YBARRA
Mayor Pro-Tem
Wm. "BILL" DAVIS
Councilman
H. "LARRY" GONZALES
Councilman
W. MICHAEL McCORMICK
Councilman
BRUCE V. MALKENHORST
City Administrator / City Clerk
FAX (323) 581-7924
DAVID B. BREARLEY
City Attorney
FAX: (626) 330-5818
KEVIN WILSON
Director of Community Services & Water
FAX: (323) 588-2761
CITY HALL
4305 SANTA FE AVENUE, VERNON, CALIFORNIA 90058
TELEPHONE (323) 583-8811
City of Vernon Water Department
Utility Truck Specifications
Bid No. 0000
KENNETH J. DeDARIO
Director of Municipal Utilities
FAX: (323) 583-1983
DAVE TELFORD
Fire Chief
FAX: (323) 581-1385
BRUCE W. OLSON
Police Chief
FAX: (323) 583-5236
Please provide bid prices for the following utility truck and accessories. All prices shall include
installation and any required additional appurtenances. Please indicate line item prices in spaces
provided. The grand total price should be a total of all costs including the truck chassis cab, utility body,
additional equipment and tax.
Truck Chassis Cab Make/Model:
Make: Ford (No Substitutes)
Model Year: 2000
Model: Super Duty F-450 XL Regular Chassis Cab 4x2 with Dual Rear Wheels
Chassis Cab Weights/Dimensions:
Max GVWR: 15,000 lbs.
Max Payload: 8,975 lbs.
Outside Width: 93.6 inch
Wheelbase: 164.8 inch
Cab -To -Axle: 84 inch
Chassis Cab Performance Features:
Engine: 7.3L Power Stroke V8 Diesel
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Transmission: 4R100 4-Speed Electronic Automatic OD
Axle Ratio: 4.88
Transmission Power Take -Off Provision
Battery: Dual,,12 volt, Heavy -Duty, 78 amp
Alternator: Heavy -Duty 130 amp
Chassis Cab Exterior Features:
Trim: XL
Color: Oxford White Clearcoat
Wheels: Standard
Tires: Standard
Mirrors: Black, Manual Trailer Tow
Running Boards: Diamond Plate
Spare Tire and Wheel
Chassis Cab Interior Features:
Trim: XL
Color: Medium Graphite
Door Trim: Molded, Color -keyed, Hard Armrest
Floor Trim: Full Black Vinyl Mat
Gauges: Tachometer, Voltmeter, Coolant Temperature, Oil Pressure, Fuel
Seating: Heavy -Duty Knitted Vinyl Trim Full Bench Seat (Or Equivalent)
Audio: AM/FM Stereo
Air Conditioning
Price: .
Tax :
Chassis Cab Total Price:
Additional Items: (Tax Included)
Complete set of service manuals for a 2000 Ford Super Duty F-450 XL regular chassis cab 4x2
with dual rear wheels, including electrical and emissions
Price
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Utility Body: (Painted and Mounted, Tax Included)
Manufacturer: Royal Truck Body (No Substitutes)
Model: 40-VDO-128
Body Length: 128 inch
Body Height: 38-40 inch
Body Width: 93-95 inch
Compartment Width: 22-23 inch
Cab -To -Axle Length: 84 inch
Compartment Configuration: Vertical Cabinet, Both Sides
Body Type: Flip Top Compartment
Color: White
Price :
Utility Body Additional Features/Options: (Painted and Mounted, Tax Included- - Itemized
Separately)
OXY/ACT Compartment, 63 inch High x 24 inch Wide, With Vents, Reinforced Floor, Bottle
Tie Down Bracket (Two Bottles) and Hose Hooks, (#1 Front, Curb Side)
Price :
32 inch Transverse Compartment With Single Door, Reverse Hinged to Rear and Door Holder.
Compartment Must Including Bed Enclosure With Weather Tight Flip Up Lid for Wachs TM-7
Valve Operating Machine (#1 Front, Street Side, For Valve Operating Machine)
Price :
Four 4 inch Deep, 150 lb Capacity Roll Out Drawers in Bottom of #2, 32 inch Vertical Curb
Side Compartment With Shelf Covering Top Drawer
Price
Four 4 inch Deep, 150 lb Capacity Roll Out Drawers in Bottom of #2, 24 inch Vertical Street'
Side Compartment With Shelf Covering Top Drawer
Price
Service Crane Reinforcement in #4 Rear Vertical Compartment to Support 3,200 lb Capacity
Service Crane (Curb Side)
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Price :
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Side Mount Ladder Rack (Street Side)
Price :
24 inch Rear Platform With Transverse Compartment and 11 inch Solid Gates With Wood Slats
and Metal Posts (Including Dock Style Bumper and Tail Lights)
Price
Steps Mounted Under Utility Body. Steps Should be Mounted on Each Side and Run the Entire
Length of the Utility Body Except For the Wheel Well Openings to Allow Easy Access to Top
Storage Compartments.
Price :
Additional Equipment: (Provide Price Installed, Tax Included - Itemized Separately)
Valve Operating Machine: Wachs TM-7 Truck Mounted, Installed on Utility Body With Bed
Enclosure and in 32 inch Transverse Front Compartment on Street Side (No Substitutes)
Price :
Heavy Duty PTO Drive off Transmission (For Valve Operating Machine)
Price :
Service Crane: Auto Crane Series 3203 PRX, 3,200 lb Capacity, With 15 foot Extension (No
Substitutes)
Price
Detachable Crank Down Jack Leg to Support 3,200 lb- Capacity Service Crane (Curb Side)
Price
Boom Rest to Support 3,200 lb's Capacity Service Crane
Price
Extra Springs on Rear Suspension to Support 3,200 lb Capacity Service Crane (Curb Side)
Price :
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Class IV Trailer Hitch Receiver With Four Prong Electrical Receiver
Price :
Power Generator: Redi-Line, DA12L Electric Generator, 1600 watts, 15 amp, 12 volt, With
Heavy Duty Deep Cycle Wet -Cell Battery, 120 amp Battery Isolator and Necessary Cables For
Installation (No Substitutes)
Price :
Emergency Top Light: Grote, Four Bulb Beacon Light, On Roof of Cab (Or Equivalent)
Price :
Fire Extinguisher: Mounted in Truck Cab for Class A, B, or C Fires
Price :
Grand Total :
Submitted by:
Address:
Signature:
Contract:
The vendor shall be required to execute a vehicle purchase contract in substantially the same
form as the draft contract attached hereto.
Note:
All bids must be received in a sealed envelope and returned to the City of Vernon Finance
Department no later than 2:00 p.m. April 18, 2000. The bid No. 0000 must also be clearly
indicated on the sealed envelope.
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VEHICLE PURCHASE CONTRACT
THIS CONTRACT is made, entered into and executed in duplicate originals, either copy
of which may be considered and used as the original hereof for all purposes, as of this _ day of
2000, in the City of Vernon, County of Los Angeles, California
BY AND BETWEEN
AND
THE CITY OF VERNON (hereinafter
referred to as the "City")
4305 Santa Fe Avenue
Vernon, CA 90058
CONTRACTOR.
(hereinafter referred to as " ")
WHEREAS, the City is in need of a Vehicle for its
Department; and
WHEREAS, on , 2000, the City issued Bid No. which sets forth
specifications for the vehicle required by the City; and
WHEREAS, on , 2000, CONTRACTOR responded to Bid No. ; and
WHEREAS,, the City has accepted the bid of CONTRACTOR which is attached hereto as
Exhibit "A" and incorporated herein by reference and desires to purchase the from
CONTRACTOR.
NOW, THEREFORE, THE PARTIES HERETO DO MUTUALLY AGREE AS SET
FORTH HEREIN:
1. Purchase. CONTRACTOR agrees to sell to the City a
Vehicle, which meets the specifications contained in City of Vernon Bid No. , dated ,
2000, and which is consistent with CONTRACTOR's Bid of (collectively, the "Bid
Documents"), which is attached hereto as Exhibit "A."
2. Price. Consistent with its Bid, CONTRACTOR agrees to sell and deliver,
subject to final inspection by the City, Vehicle for the total
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sum of Dollars and Cents ($ ), including tax
and final inspection.
3. Payment Terms. The City agrees to pay CONTRACTOR a total of
Dollars and Cents ($ ), including tax, for the
purchase of the vehicle. (further terms).
4. Warranties. CONTRACTOR shall provide, at a minimum, a one (1) year labor
and material warranty to begin upon acceptance of the by the City. All
manufacturers' warranties, and any other warranties made applicable by law, shall apply to the City's
purchase of the above -referenced Vehicle.
5. General Provisions.
A. Governing Law. The laws of the State of California
shall govern the rights, obligations, duties and liability of the
parties to this Contract and shall also govern the interpretation of
this Contract.
B. Notices. Notices to the parties, unless otherwise requested in writing,
shall be sent to:
City: THE CITY OF VERNON
ATTN: DOLORES FONSECA, PURCHASING
CITY ADMINISTRATOR
4305 SANTA FE AVENUE
VERNON, CA 90058-0805
CONTRACTOR:
ATTN:
7. Entire Agreement. This Contract is the entire agreement of the parties,
CONTRACTOR represents that in entering into this Contract, it has not relied on any previous
representations or understandings of any kind or nature.
8. Benefit of Agreement. This Contract shall bind and benefit the parties hereto
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and their heirs, successors, and permitted assigns.
IN WITNESS WHEREOF, the parties have caused this Contract to be executed by and
through their authorized officers on the date, month and year first written above.
ATTEST:
BRUCE V. MALKENHORST, City Clerk
APPROVED AS TO FORM:
EDUARDO OLIVO, City Attorney
LI-A
CITY OF VERNON
LEONIS C. MALBURG, Mayor
CONTRACTOR
Title:
LON
Title:
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OFFICE OF THE CITY ADMINISTRATOR/CITY CLERK
INTER -OFFICE MEMORANDUM
TO: Dolores Fonseca, Purchasing Assistant
FROM: Gloria J. r sco, Chief Deputy City Clerk
DATE: March 28, 2000
RE: Purchase of a New Utility Truck
Transmitted herewith is a copy of Resolution No. 7510 that was
approved by City Council on March 21, 2000, authorizing the
Purchasing Agent to seek formal bids for the purchase of a new
utility truck for the Community Services & Water Department to
be used as an additional utility truck, at an approximate cost
of $72,300.00, along with the original back up paperwork.
',- ! of
CITY COUNCIL
LEONIS C. MALBURG
Mayor
THOMAS A. YBARRA
Mayor Pro -Tern
Wm. 'BILL" DAVIS
Councilman
H. "LARRY" GONZALES
Councilman
W. MICHAEL McCORMICK
Councilman
BRUCE V. MALKENHORST
City Administrator / City Clerk
FAX (323) 581-7924
CITY HALL
4305 SANTA FE AVENUE, VERNON, CALIFORNIA 90058
TELEPHONE (323) 583-8811
March 15, 2000
Finance Committee
City of Vernon
Honorable Members:
DAVID B. BREARLEY
City Attorney
FAX: (626) 330-5818
KEVIN WILSON
Director of Community Services & Water
FAX: (323) 588-2761
KENNETH J. DeDARIO
Director of Municipal Utilities
FAX: (323) 583-1983
DAVE TELFORD
Fire Chief
FAX: (323) 581-1385
BRUCE W. OLSON
Police Chief
FAX: (323) 583-5236
The Community Services and Water Department is requesting to
purchase an additional utility truck. The Water Department
recently purchased a new utility truck that was specifically
designed to meet their needs and has proven to be a great asset
to the Water Department. Because the present fleet of trucks
(four full size utility trucks) are over ten years old and are
limited in their capabilities, the department would like to
purchase another new truck with the same specification as the
last one purchased.
Funds have been included in the budget for this item up to
$65,000; however, additional funds are available. It is hereby
recommended that authorisation be given to the Purchasing
Section to seek formal bids for the purchase of an additional
utility truck at an approximate cost of $72,300.00 (including
tax) .
Very truly yours,
Bruce V. Malkenhorst
Director of Finance
BVM:rcm
R � �
Memo
To: Bruce V. Malkenhorst, City Administrator
From: Dolores Fonseca, Purchasing Assistant
Date: 03/15/00
Re: Requisition
Attached for your approval is requisition #03633. The Community Services and Water Department is in
need of an additional new utility truck. The new truck recently received is equipped with specialized
tools and equipment for water services. This has allowed the crew to have greater flexibility in
responding to routine jobs and to emergency situations. The remaining fleet of service trucks are over
ten years old and thus are limited in their capabilities. (Please see attached memo for further
justification).
The approximate cost for the requested utility truck ,is $72,300. The department has appropriated
$65,000.00 for the purchase in this fiscal year.
The new unit in service was budgeted in the prior fiscal year (1998-1999) however; funds were taken
out this fiscal year (1999-2000). Bids were received in June 1999 for the unit and the purchasing order
was not issued until July 1999. Payment was issued in October 1999. The department will submit a
memo requesting a transfer of funds to cover the purchase.
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