Resolution No. 75211 RESOLUTION NO. 7521
2
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
3 VERNON AUTHORIZING THE PURCHASING AGENT TO PURCHASE
FOR THE POLICE DEPARTMENT OFFICE FURNITURE AND
4 MODULAR COMPUTER WORKSTATIONS AND APPROVING AND
AUTHORIZING THE EXECUTION OF A FURNITURE PURCHASE
5 CONTRACT BY AND BETWEEN THE CITY OF VERNON AND
PURCHASE PLANNERS GROUP, IN ACCORDANCE WITH SECTION
6 2.27(a) OF THE VERNON CITY CODE
7
8 WHEREAS, the City of Vernon Police Department is in need of
9 Haworth office furniture and modular computer workstations for the
10 Sergeants, offices, Records Bureau, and Watch Commanders` offices that
11 is compatible with office furniture previously purchased from Purchase
12 Planners Group to remodel other offices in the Department; and
13 WHEREAS, the United States General Services Administration
14 ("GSA") provides a program that allows governmental agencies to take
15 advantage of discounts on negotiated contracts for such items as
16 furniture, equipment, and supplies; and
17 WHEREAS, the GSA has negotiated a Haworth, Inc. Office
18 Furniture Contract (Contract No. GS-28F-8014H) and Purchase Planners
19 Group is an authorized vendor of said furniture through the GSA
20 Contract; and
21 WHEREAS, Purchase Planners Group is the only supplier who can
22 provide the furniture that meets the compatibility requirements of the
23 Police Department and also provide the GSA discount; and
24 WHEREAS, Purchase Planners Group have offered to provide the
25 furniture, which is to include design work, delivery and installation
26 at a not to exceed cost of Fifty -Seven Thousand Eight Hundred Eighty
27 Dollars and Twenty -Nine Cents ($57,880.29), including tax; and
28 WHEREAS, the Finance Committee on April 11, 2000, approved
1 the recommendation of Bruce V. Malkenhorst, Director of Finance, dated
2 April 5, 2000, that the Purchasing Agent or his designee be authorized
3 to enter into a contract with Purchase Planners Group for the purchase
4 of the office furniture for the Police Department; and
5 WHEREAS, the City Council of the City of Vernon has
6 determined that, pursuant to the provisions of subsection (a) of
7 Section 2.27 of the Vernon City Code, it is in the public interest and
8 necessity to proceed with the purchase of the furniture and
9 workstations pursuant to United States GSA Contract No. GS-28F-8014H
10 and to enter into a contract with Purchase Planners Group.
11 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
12 CITY OF VERNON AS FOLLOWS:
13 SECTION 1: The City Council of the City of Vernon hereby
14 finds and determines that the recitals contained hereinabove are true
15 and correct.
16 SECTION 2: The City Council of the City of Vernon hereby
17 approves the Furniture Purchase Contract, a copy of which has been
18 presented to the City Council concurrently with this resolution, and
19 the City Council hereby orders said Contract to be received and filed
20 by the City Clerk.
21 SECTION 3: The City Council of the City of Vernon hereby
22 authorizes the Mayor and the City Clerk to execute said Contract for,
23 and on behalf of, the City of Vernon.
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SECTION 4: The City Clerk of the City of Vernon shall
certify to the passage of this resolution, and thereupon and
thereafter the same shall be in full force and effect.
APPROVED AND ADOPTED this 18th day of April, 2000.
ATTEST• /
BRUCE V. MALKENHORST, City Clerk
LEONIS C. MA URG, ayor
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STATE OF CALIFORNIA )
) ss
COUNTY OF LOS ANGELES )
I, BRUCE V. MALKENHORST, City Clerk of the City of Vernon, do
hereby certify that the foregoing Resolution, being Resolution No.
7521, was duly adopted by the City Council of the City of Vernon at a
regular meeting of the City Council duly held on Tuesday, April 1818,
2000, and thereafter was duly signed by the Mayor of the City of
Vernon.
(SEAL)
BRUCE V. MALKENHORST, City Clerk
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SUPPORTING
DOCUMENTS
CITY COUNCIL
LEONIS C. MALBURG
Mayor
THOMAS A. YBARRA
Mayor Pro-Tem
Wm. "BILL" DAVIS
Councilman
H. "LARRY" GONZALES
Councilman
W. MICHAEL McCORMICK
Councilman
BRUCE V. MALKENHORST
City Administrator / City Clerk
FAX (323) 581-7924
r
�l
CITY HALL
4305 SANTA FE AVENUE, VERNON, CALIFORNIA 90058
TELEPHONE (323) 583-8811
April 5, 2000
Finance Committee
City of Vernon
Honorable Members:
DAVID B. BREARLEY
City Attorney
FAX: (626) 330-5818
KEVIN WILSON
Director of Community Services & Water
FAX: (323) 588-2761
KENNETH J. DeDARIO
Director of Municipal Utilities
FAX: (323) 583-1983
DAVE TELFORD
Fire Chief
FAX: (323) 581-1385
BRUCE W. OLSON
Police Chief
FAX: (323) 583-5236
The Police Department is requesting to purchase (18) new
Hayworth modular computer workstations to be placed in the
Sergeants' offices, Record Bureau, and Watch Commanders'
offices, which would be compatible with the workstations
previously purchased to remodel other offices in the department.
Hayworth quoted the lowest price offering a 50% discount through
the General Service Agreement contract (GSA). The present
furniture is worn, obsolete, and will be declared as surplus.
Funds were included in the budget for these items, and it is
hereby recommended the Purchasing Section be authorized to enter
into a contract with Purchase Planners for the purchase and
design work of the new workstations for the Police Department,
at an approximate cost of $57,880.29 (including tax, delivery
and installation).
Very truly yours,
Bruce V. Malkenhorst
Director of Finance
BVM:rcm
To: Bruce V. Malkenhorst, City Administrator
From: Dolores Fonseca, Purchasing Assistant /„�
Date: 04/04/00 •�k5°�'
Re: Requisition
Attached for your approval are requisitions #03869, #03870, #03871, #03872, #03873,
#03874, #03875, #03876, #03877, #03880, #03881, #03882, #03883, #03884, #03885,
#03886, #03887, and #03888. The Police Department is requesting replacement of office
furniture and purchase of new modular computer workstations for various offices in the
station. The new furniture will be placed in the Sergeants' offices, Record Bureau, and
Watch Commanders' offices, furnishing a staff of 18 people. The present furniture is wom,
obsolete and lacks in providing a functional work environment.
The approximate cost for the office furniture, design work, delivery and installation is
$57,910.29. The department has appropriated sufficient funds in this year's budget for the
above purchase.
The department is requesting purchase of Hayworth products due to compatibility with the
other remodeled offices. The new systems have worked out well in design and function for
the department. Hayworth is offering a substantial pricing discount through the General
Service Agreement contract (GSA). The pricing reflects a discount of over 50% on all items.
The Purchasing Section sought quotes from other distributors to no avail. Hayworth has
quoted the lowest price on the GSA contract. Purchase Planners is the distributor who is
handling this order. The Purchasing Section requests authorization to enter into a contract
with Purchase Planners for the amount of $57,880.29.
0 Page 1
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CITY COUNCIL
LEONIS C. MALBURG
Mayor
THOMAS A. YBARRA
Mayor Pro-Tem
Wm. 'BILL" DAVIS
Councilman
H. "LARRY" GONZALES
Councilman
W. MICHAEL McCORMICK
Councilman
BRUCE V. MALKENHORST
City Administrator / City Clerk
FAX (323) 581-7924
CITY HALL
4305 SANTA FE AVENUE, VERNON, CALIFORNIA 90058
TELEPHONE (323) 583-8811
April 13, 2000
Ms. Chrissy Zamora
CAD Department
Purchase Planners Group
420 Boyd Street, Suite 302
Los Angeles, CA 90013
Re: Furniture Purchase Contract
Dear Ms Zamora:
DAVID B. BREARLEY
City Attorney
FAX: (626) 330-5818
KEVIN WILSON
Director of Community Services & Water
FAX: (323) 588-2761
KENNETH J. DeDARIO
Director of Municipal Utilities
FAX: (323) 583-1983
DAVE TELFORD
Fire Chief
FAX: (323) 581-1385
BRUCE W. OLSON
Police Chief
FAX: (323) 583-5236
COO ps7
Enclosed please find two duplicate originals of the
aforementioned,Contract. The Contract needs to be signed by the
appropriate parties and returned to the City, to the attention
of Judy Lehr, Legal Department, by Monday, April 17, 2000. The
Contract is scheduled to be considered by the Council at its
meeting on April 18, 2000.
Once the originals are executed by the City, one fully
executed original will be returned to you for your files.
Please refer to the enclosed "City of Vernon Signature
Requirements for City Agreements" and comply with the
requirements set forth for your company.
I thank you for your cooperation regarding this matter.
Very truly yours,
Eduardo Olivo
City Attorney
J1
Enclosures
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FURNITURE PURCHASE CONTRACT
THIS CONTRACT is made, entered into and executed in duplicate originals, either copy
Y4
of which may be considered and used as the original hereof for all purposes, as of thisAF day of April
2000, in the City of Vernon, County of Los Angeles,
BY AND BETWEEN
THE CITY OF VERNON (hereinafter
referred to as the "City")
4305 Santa Fe Avenue
Vernon, CA 90058
PURCHASE PLANNERS GROUP
(hereinafter referred to as "Purchase
Planners")
420 Boyd Street, Suite 302
Los Angeles, CA 90013
WHEREAS, the City is in need of Haworth office furniture and modular computer
workstations for the Sergeants' offices, Records Bureau, and Watch Commanders' offices in the Police
Department; and
WHEREAS, the City was given the opportunity to purchase said furniture from Purchase
Planners pursuant to a United States General Services Administration's ("GSA") Contract with
Haworth, Inc. Office Furniture, Contract #GS-28F-8014H; and
WHEREAS, the City desires to purchase such furniture from Purchase Planners, which is
to include design work, delivery, and installation, at the prices identified in the Haworth GSA Contract;
and
WHEREAS, Purchase Planners has advised the City that it can provide furniture which
will satisfy the City's needs.
NOW, THEREFORE, THE PARTIES HERETO DO MUTUALLY AGREE AS SET
FORTH HEREIN:
1. Purchase. Purchase Planners agrees to sell, deliver and install for the City
Haworth office furniture and modular computer workstations, required for the City's Police Department
1 consistent with the specifications and pricing identified in the Haworth Contract, GS-28F-8014H, with
2 the United States GSA. A copy of the Haworth Contract is attached hereto as Exhibit "A" and
3 incorporated herein by this reference.
4 - 2. Pavment Terms. The City agrees, subject to final inspection, to pay Purchase
5 Planners the prices/discounts identified in Exhibit "A" for the furniture actually selected by the City.
6 The total amount to be paid by the City under this Contract is not to exceed the sum of Fifty -Seven
7 Thousand Eight Hundred Eighty Dollars and Twenty -Nine Cents ($57,880.29), including tax. Purchase
8 Planners will provide an invoice to the City after delivery and installation of the furniture ordered by the
9 City. Payment will be due within thirty (30) days after the City's receipt of said invoice.
10 3 Warranties. Purchase Planners shall provide, at a minimum, a one (1) year
11 labor and material warranty to begin upon acceptance of the installed furniture by the City. All
12 manufacturers' warranties, and any other warranties made applicable by law, shall apply to the City's
13 purchase of the above -referenced furniture.
14 4. General Provisions.
15 A. Insurance. Purchase Planners agrees to provide insurance in the amounts
16 and forms specified in Exhibit `B," which is attached hereto and made a part hereof by reference.
17 Comparable coverage shall be provided for each subcontractor used in the performance of this Contract.
18 Purchase Planners shall submit to the City documentation indicating compliance with these minimum
19 requirements no less than one (1) day prior to the beginning of performance under this Contract.
20 Purchase Planners shall not commence performance of its services under this Contract until the above
21 insurance has been obtained and proof of insurance -has been filed with and approved by the City.
22 B. Indemnification of C4. Purchase Planners shall indemnify, defend,
23 protect and hold the City and its officers, agents and employees, free and harmless from and against any
24 and all claims, demands, losses, damages, liabilities, fines, charges, penalties, orders, judgments, and all
25 costs and expenses incurred in connection therewith, including reasonable attorney's fees and costs of
26 defense arising out of or attributable to the negligent or wrongful acts of Purchase Planners or its
27 subcontractors, employees or agents in the performance of services under this Agreement, except to the
28 extent arising from or caused by the sole negligence or willful misconduct of the City, its officers,
�iAI
1 agents or employees.
2 C. Independent Contractor. At all times during the term of this Contract,
3 Purchase Planners shall be an independent contractor and shall not be an employee of the City. The
4 City shall have the right to control Purchase Planners only insofar as the results of Purchase Planners'
5 services rendered pursuant to this Contract; however, the City shall not have the right to control the
6 means by which Purchase Planners accomplishes services rendered pursuant to the Contract except to
7 the extent that such services involve the use of City property or confidential information.
8 D. Purchase Planners Not Agent. Except as the City may specify in writing,
9 Purchase Planners shall have no authority, express or implied, to act on behalf of the City in any
10 capacity whatsoever as an agent. Purchase Planners shall have no authority, expressed or implied,
11 pursuant to this Contract to bind the City to any obligation whatsoever.
12 E. Governing Law. The laws of the State of California shall govern the
13 rights, obligations, duties and liability of the parties to this Contract and shall also govern the
14 interpretation of this Contract.
15 F. Notices. Notices to the parties, unless otherwise requested in writing,
16 shall be sent to:
17
18 City: THE CITY OF VERNON
ATTN: DOLORES FONSECA
19 PURCHASING ASSISTANT
4305 SANTA FE AVENUE
20 VERNON, CA 90058-0805
21 Purchase
22 Planners: PURCHASE PLANNERS
ATTN: CHRISSY ZAMORA
23 420 Boyd Street, Suite 320
Los Angeles, CA 90013
24
25 5. Entire Agreement. This Contract is the entire agreement of the parties,
26 Purchase Planners represents that in entering into this Contract, it has not relied on any previous
27 representations or understandings of any kind or nature.
28 6. Benefit of Agreement. This Contract shall bind and benefit the parties hereto
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and their heirs, successors, and permitted assigns.
IN WITNESS WHEREOF, the parties have caused this Contract to be executed by and
through their authorized officers on the date, month and year first written above.
ATTEST:
BRUCE V. MALKENHORST, City Clerk
APPROVED AS TO FO
7��
.s
EDUARDO OLIVO, Ci orney
CITY OF VERNON
y EONIS C. MAL8URG, M or
PURCHASE PLANNERS GROUP
By: OY�
Title:
By: r-�-
e
Title: �f'c' an el".
-4-
FXRTRTT "Au
United States General Services Administration Contracts Information
END USER INFORMATION AS OF 12/1/99
Haworth, Inc. General Information:
Federal Identification Number/Tax Identification Number: 38-6053093
DUNS Number: 07-259-5457
CAGE Code: 1H741
CEC Code: 07350555E
CCR (Central Contracting Registration) Registered?: Yes
HAWORTH INC. OFFICE FURNITURE CONTRACT
Contract # GS-28F-8014H PA# N991450
Start Date: 7/1/99 Expiration Date: 6/30/2002
FOB: Destination Payment Terms - NET 30
Commercial Price List Date: 11/14/98 GSA Price List Date 7/1/99
Discount Group I• PLACES/UNIGROUP SYSTEMS
SIN 711-1
NOTE: Special prices apply to UniGroup RUSH for the military tho 12/31/99
Lead
Dollar Range
Dollar Range
GSA
Time
at List
at Net
Discount
Rush
Up to $282,885
Up to $100,000
64.65%
Normal
Up to $884,016
Up to $250,000
71.72%
Normal
$884,017 - $2, 062,706
$250,000 - $500,000
75.76%
Discount Group II• 950 SERIES FILING & STORAGE SIN 711-2, -3
PLACES WOOD & STEEL FREESTANDING
NOTE: SPECIAL PRICES APPLY TO SOME PRODUCTS THROUGH 1113 0199
Lead
Dollar Range
Dollar Range
GSA
Time
at List
at Net
Discount
Rush
Up to $148,515
Up to $60,000
59.60%
Normal
Up to $1,456,030
Up to $500,000
65.66%
Discount Group III:
RACE
SIN 711-1
Lead
Dollar Range
Dollar Range
GSA
Time
at List
at Net
Discount
Normal
Up to $928,217
Up to $300,000
67.68%
Normal
$928,218 - $1,650,165
$300,001 - $500,000
69.70%
Discount Group IV:
TANGO
SIN 711-1
Lead
Dollar Range
Dollar Range
GSA
Time
at List
at Net
Discount
Rush
Up to $206,270
Up to $100,000
51.52%
Normal
Up to $1,207,146
Up to $500,000
58.08%
Discount Group V:
CAUSEWAY
SIN 711-1
Lead
Dollar Range
Dollar Range
GSA
Time
at List
at Net
Discount
Normal
Up to $224,030
Up to $84,840
62.13%
Normal
$224,031-$1,414,427
$84,841-$500,000
64.65%
HAWORTH
INC. OFFICE FURNITURE CONTRACT
Page 1 of 3
A - 1
END USER INFORMATTON AS OF 11/1/99
Discount Group VI: CROSSINGS SIN 711-2
Lead Dollar Range Dollar Range GSA
Time at List at Net Discount
Normal Up to $176,803 Up to $75,000 57.58%
$176,804 to $1,337,972 $75,001 to $500,000 62.63%
Discount Group VH:
HAWORTH SEATING (TAS, ACCOLADE,
CATALYST, MONACO
SYSTEM SEATING & COMFORTO 12, 18, 23,
27, 28, 581 SIN's 711-17, -18
NOTE: SPECIAL PRICES APPLY TO THESE PRODUCTS THROUGH 1113 019 9
Lead
Dollar Range
Dollar Range
GSA
Time
at List
at Net
Discount
Rush
Up to $257,201
Up to $100,000
61.12%
Normal
Up to $28,571
Up to $10,000
64.65%
Normal
$28,572 - $142,857
$10,001 - $50,000
65.35%
Normal
$142,858 - $228,571
$50,001 - $80,000
65.69%
Normal
$228,572 - $371,428
$80,001 - $130,000
66.00%
Normal
$371,429 - $571,428
$130,001 - $200,000
66.40%
Discount Group VM: ALL IMPROV SEATING & TABLES SIN's 711-17, -18
NOTE: SPECIAL PRICES APPL Y TO THESE PROD UCTS THRO UGH 11130199
Lead
Dollar Range
Dollar Range
GSA
Time
at List
at Net
Discount
Rush
Up to $238,549
Up to $100,000
58.08%
Normal
Up to $26,315
Up to $10,000
61.62%
Normal
$26316 - $130,208
$10,001 - $50,000
61.98%
Normal
$130,209 - $208,333
$50,001 - $80,000
62.37%
Normal
$208,334 - $338,542
$80,001 - $130,000
62.75%
Normal
$338,543 - $520,833
$130,001 - $200,000
63.14%
Discount Group IX:
ALL MUELLER, MYRTLE & LUNSTEAD PRODUCTS
SIN's 711-8, -9, -10,-16,-18, -19
NOTE: SPECIAL PRICES APPLY TO THESE PRODUCTS THROUGH 11130199
Lead
Dollar Range
Dollar Range
GSA
Time
at List
at Net
Discount
Rush
Up to $180,018
Up to $100,000
44.45%
Normal
$Up to $111,235
$1 - $50,000
55.05%
Normal
$111,236 - $175,824
$50,001 - $80,000
55.41%
Normal
$175,825 - $285,714
$80,001 - $130,000
55.86%
Normal
$285,715 - $439,560
$130,001 - $200,000
56.32%
Page 2 of 3
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END USER INFORMATION AS OF 11/1/99
ZOOEY CHrL-,i-Eb TABLES ALL KINETICS PROW
U SEATING
NOTE'. SPECIAL PRICES APPLY TO THESE
PRODUCTS
Lead
Dollar Range
THROUGH
11/30/99
Time
at List
Dollar Range
GSA
Rush
Normal $1-231,588
at Net
$1-100,000
Discount
Normal Up to $37,879
$37,880 - $63,776
Up to $15,000
56.82%
60.40%
Normal
$63,777 - $90,206
$15,001 - $25,000
60.80%
Normal
$90,207 - $130,208
$25,001 - $35,000
61.20%
Normal
$130,209 - $263,157
Normal
$35,001 - $50,000
$50,001 - $100,000
61.60%
$263,158 - $398,936
$100,001 - $150,000
6 .00%
Discount Grou XI: PREMISE SYSTEMS
Based
0
62.40/o
on comercial price list dated 8/23/99
SIN 711-1
Lead Dollar Range
Ti meDollar
Range
GSA
Rush at List
Up to $164 835
Normal
at Net
Up to $70,500
Discount
Normal Up to $727,214 Up to $225,000
D$727,215 - $1,837,560 $225,001 - $500,000
iscount Grou XH
57.23%
69.06%
PREMISE FREESTANDING
Based on comercial list
71.79%
price dated 8/23/99
NOTE: SPECIAL PRICES APPLY
SIN 711-3
TO Lead SOME PRODUCTS THROU GH 11/30/99
Dollar
Rana
Time g
at List
Do
Dollar Range
GSA
Rush
Up to $439,617
Normal
at Net
Up to $170,000
Dis-- Count
408,848
UP to MISCELLANEOUS SERVICES
up to $500,000
61.33%
64.s1°r°
& FEES
Design Services• SIN 711-94, $50.50 per hour.
Installation Services: SIN 711-95, quoted on a job -by -job basis.
Reconfiguration Services
SIN 711-93, quoted on a job -by -job basis.
Rental Furniture, SIN 711-97: quoted on a job -by -job basis.
LeaLea-- ARi SIN 71-96
Leas- e- Rates
List Amount 3 Year Lease
APR Monthly FactorAPRYe Monthly Leasear
$0-$400,000 12.08% Factor
$400,001-$865,000 0 .03325 14.68% .02363
$865,001-$2,000,000 8 31% •03148 11.90% .02220
7.33%0
End of lease equipment Purchase price as a percent of the o ' '
02183
3 Year Lease = 12% ngmal equipment cost:
5 Year Lease = 10%
A - 3
Page 3 of 3
EXHIBIT "B"
1
2 INSURANCE SCHEDULE (PURCHASE PLANNERS)
3 Purchase Planners shall provide proof of insurance, within thirty (30) days of the full execution of this
Agreement, including a standard certificate of insurance, in at least the following amounts and coverage
4 (combined single limit permitted):
5 I. Coverage and Limits
6 Bodily Inj= P=pM Damage
Hazards Each Person Each Accident Each Accident
7
Automobile Liability
8 Owned Automobiles $ 500,000 $1,000,000 $ 500,000
Hired Automobiles $ 500,000 $1,000,000 $ 500,000
9 Non -Owned Automobiles $ 500,000 $1,000,000 $ 500,000
10 Workers' Compensation $ Statutory
Employers' Liability $1 000 000 per em foyer
11
II. General and Professional Liability
12
General Liability $1,000,000 $2,000,000 $1,000,000
13 Premises Operations $1,000,000 $2,000,000 $1,000,000
14 Elevators
(if applicable) $1,000,000 $2,000,000 $1,000,000
15 Independent
Contractors $1,000,000 $2,000,000 $1,000,000
16 Products - Completed
Operations $1,000,000 $2,000,000 $1,000,000
17 Contract Liability $1,000,000 $2,000,000 $1,000,000
18 Professional Liability $2,000,000 $2.000,000 $2,000,000
19 a. The general liability policy shall contain the following special endorsements which shall be noted on
or attached to the standard certificate of insurance:
20 1. An endorsement naming the City of Vernon, its officers, and employees as additional insureds
under the policy.
21 2. An endorsement providing the City of Vernon thirty (30) days notice of cancellation or material
22 reduction of coverage.
3. An endorsement providing coverage for all operations under this Agreement.
23 4. Such other endorsement as may be required by addendum hereto.
b. In addition to the standard certificate of insurance, proof of general and professional liability
24 coverage shall be furnished in the form checked below. Certification of the following proofs bY the
25 insurance agent or broker will not be accepted:
26 X For each policy, a notarized letter from the underwriter or carrier certifying that the coverage and
statements in the standard certificate of insurance (attached thereto) are true and correct and that
27 the signator is an officer authorized to so certify.
28 A copy of each policy certified by an officer of the underwriter or carrier and notarized.
Exhibit "B"