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Resolution No. 7522s 1 RESOLUTION NO. 7522 2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF 3 VERNON DIRECTING THE PURCHASING AGENT TO ENTER INTO NEGOTIATIONS WITH VCI TELECOM, INC., FOR PHASE TWO 4 OF THE FIBER OPTICS PROJECT PURSUANT TO SECTION 2.29-3 OF THE VERNON CITY CODE 5 6 WHEREAS, VCI Telecom, Inc. ("VCI Telecom") has completed 7 Phase One of a Fiber Optics Network Loop System ("Fiber Optics 8 Project") that, when completed, will provide secure and reliable voice 9 and data links between work centers, remote monitoring and control of 10 electric substations, water stations, traffic signals and other 11 data/communication services; and 12 WHEREAS, the Utilities Department of the City of Vernon is 13 requesting commencement of Phase Two of the Fiber Optics Project that 14 Would complete the fiber optics backbone throughout the City, thus 15 establishing the main infrastructure to address all the communication 16 needs of City personnel and provide reliable public service; and 17 WHEREAS, VCI Telecom was the lowest bidder for Phase One of 18 the Fiber Optics Project, has satisfactorily completed Phase One, and 19 has demonstrated that it is qualified to construct Phase Two; and 20 WHEREAS, VCI Telecom's construction of Phase One of the Fiber 21 Optics Project should make its completion of Phase Two more efficient; 22 and 23 WHEREAS, the Utilities Department is requesting authorization 24 to negotiate costs with VCI Telecom to continue with Phase Two of the 25 Fiber Optics Project; and 26 WHEREAS, on April 11, 2000, the Finance Committee approved 27 the recommendation of Bruce V. Malkenhorst, Director of Finance, dated 28 April 6, 2000, that authority be granted for the Purchasing Agent, or I his designee, to negotiate the terms of an agreement with VCI Telecom 2 that considers the following options to secure the most viable 3 alternative for the City's needs and interest: 4 1. Turnkey installation per engineering specifications 5 at a contract price not to exceed $450,000, including $56,000 to be 6 paid by Los Angeles County for the extension of the system in order to 7 coordinate traffic signals on Soto Street from 26"' Street down to 8 Fruitland Avenue; 9 2. Cable to complete the installation in six (6) months; 10 3. If the cable cannot be supplied to complete the 11 installation in six (6) months, the City can purchase the fiber cable 12 separately and will need VCI Telecom to provide labor and all 13 materials, excluding fiber cable, for a contract price not to exceed 14 $250,000; and 15 WHEREAS, the City Council finds that, based upon the above, 16 VCI Telecom is the most qualified vendor to provide the services and 17 supplies necessary to complete Phase Two of the Fiber Optics Project; 18 and 19 WHEREAS, the City Council finds that, based upon the above, 20 it is necessary for the Purchasing Agent, or his designee to enter 21 into negotiations with VCI Telecom for the, aforementioned services and 22 supplies to complete Phase Two of the Fiber Optics Project. 23 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE 24 CITY OF VERNON AS FOLLOWS: 25 SECTION 1: The City Council of the City of Vernon hereby 26 finds and determines that the recitals contained hereinabove are true 27 and correct. 28 - 2 - I SECTION 2: The Purchasing Agent for the City of Vernon, or 2 his designee, is directed to enter into negotiations with VCI Telecom 3 for the services and supplies to complete Phase Two of the Fiber 4 Optics Project and to report to the City Council on the results of the 5 negotiations with a recommendation for action. 6 SECTION 3: The City Clerk of the City of Vernon shall 7 certify to the passage of this resolution, and thereupon and 8 thereafter the same shall be in full force and effect. 9 APPROVED AND ADOPTED this 18th day of April, 2000. 10 , 11 EONIS C. MALBtJRG, Ma r ATTEST: 12 "-c 13 BRUCE V. MALKENHORST, City Clerk 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 - 3 I STATE OF CALIFORNIA ) ss 2 COUNTY OF LOS ANGELES 3 4 I, BRUCE V. MALKENHORST, City Clerk of the City of Vernon, do 5 hereby certify that the foregoing Resolution, being Resolution No. 6 7522, was duly adopted by the City Council of the City of Vernon at a 7 regular meeting of the City Council duly held on Tuesday, April 18, 8 2000, and thereafter was duly signed by the Mayor of the City of 9 Vernon. 10 BRUCE V. MALKENHORST, City Clerk 11 12 (SEAL) 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 - 4 - SUPPORTING DOCUMENTS CITY OF VERNON LOS ANGELES COUNTY, CALIFORNIA CONTRACT NO. FO 2000 CONSTRUCTION OF UTILITIES COMMUNICATION SYSTEM PHASE II City of Vernon 4305 Santa Fe Avenue Vernon, CA 90058 Phone: (323) 583-8811 JUNE /2000 SECTION 010 TABLE OF CONTENTS CONTRACT NO. FO 2000 CONSTRUCTION OF UTILITIES COMMUNICATION SYSTEM PHASE II CITY OF VERNON Vernon, California SECTION 001 CONTENTS TITLE PAGE 010 TABLE OF CONTENTS 020 LIST OF DRAWINGS AND PLANS 030 INSTRUCTION TO CONTRACTORS 040 CONTRACT PRICING FORM 050 PERFORMANCE BOND 060 SUBCONTRACTOR LIST 070 AGREEMENT BETWEEN CITY AND CONTRACTOR 080 GENERAL CONDITIONS OF THE CONSTRUCTION CONTRACT 090 SUPPLEMENTARY CONDITIONS 100-II SUMMARY OF WORK - SYSTEM BACKBONE 100411 SUMMARY OF WORK - TRAMMEL CROW 100-IV SUMMARY OF WORK -FIRE STATIONS 120 SPLICES AND PATCH PANELS 140 COORDINATION 150 JOB SITE ADMINISTRATION 160 REGULATORY REQUIREMENTS 170 REFERENCE STANDARDS 180 SUBMITTALS ISSUED 06/19/2000 10-1 TABLE OF CONTENTS SECTION 020 LIST ANFn DRAWINGS CONTRACT NO. 20 0 CONSTRRUCTION UTILITIES COMM II TION OF SYSTEM CITY OF VERNON Vernon, California The following drawings are bound separately: NOS OF_ DRAWINGS TITI E SH 1. Overall One Line Diagram 14. F.O. Installation Comprehensive Plans For Phase II 85. Pole Inventory Cards For Phase H 3. Inventory Maps For Trammel Crow Project ISSiTED 06/19/2000 20-1 LIST OF DRAWINGS SECTION 030 INSTRUCTIONS TO CONTRACTOR Based upon EJCDC No. 1910-12 (1990 Edition) 1. Defined Terms. Terms used in these Instructions to Contractor which are defined in the Standard General Conditions of the Construction Contract No. 1910-8 (1990 Edition), have the meanings assigned to them in the General Conditions. Certain additional terms used in these Instructions to Contractor have the meanings indicated below which are applicable to both the singular and plural thereof. 1.1. CONTRACTOR -The entity with whom CITY has entered in agreement to perform the work. 1.2. CITY - The City of Vernon, California with whom the CONTRACTOR has entered into Agreement and for whom the Work is to be provided. 1.3. CITY's Purchasing Department - The office from which the contracting Documents are to be issued. 2. Qualifications of Contractor. To demonstrate qualifications to perform the Work, Contractor must submit detailed written evidence such as present commitments and other such data as may be called for; and must be prepared to submit within five (5) days after receiving Contract Pricing, additional data and information, upon CITY's request. CONTRACTOR must provide evidence of Contractor's qualification to do business in the state of California or covenant to obtain such qualification prior to signing of the contract. 3. Examination of Contract Documents and Site. 3.1. It is the responsibility of the Contractor before signing the Agreement: 3.1.1. To examine thoroughly the Contract Documents and other related data identified in the Contract Documents; 3.1.2. To visit the Work sites to become familiar with and satisfy CONTRACTOR as to the general, local and site conditions that may affect cost, progress, performance or f unishing.of the Work; 3.1.3. To consider federal, state and local Laws and Regulations that may affect cost, progress, performance or furnishing of the Work; ISSUED 06/19/2000 30-1 INSTRUCTIONS TO CONTRACTOR 3.1.4. To study and carefully correlate CONTRACTOR knowledge and observations with the Contract Documents and such other related data; and 3.1.5. To promptly notify the CITY of all conflicts, errors, ambiguities or discrepancies which CONTRACTOR has discovered in or between the Contract Documents and such other related documents. 4. Availability of Lands for Work, etc. The lands upon which the Work is to be performed, rights -of -way and easements for access thereto and other lands designated for use by CONTRACTOR in performing the Work are identified in the Contract Documents. All additional lands and access thereto required for temporary construction facilities, construction equipment or storage of materials and equipment to be incorporated in the Work are to be obtained and paid for by CONTRACTOR. Easements for permanent structures or permanent changes in existing facilities are to be obtained and paid for by CITY unless otherwise provided in the Contract Documents. 5. Contract Times. The number of days within which the Work is to be completed and ready for final payment ("Contract Times" as defined in paragraph 1.12 of the General Conditions) are set forth in the Agreement (or incorporated therein by reference to the attached Contract Form). 6. Liquidated Damages. Provisions for liquidated damages, if any, are set forth in the Agreement. 7. Substitute and "Or Equal" Items. The Contract is on the basis of materials and equipment described in the Drawings or specified in the Specifications without consideration of a possible substitute or "or -equal" items. Whenever it is indicated in the Drawings or specified in the Specifications that a substitute or "or -equal" item of material or equipment may be furnished or used by the CONTRACTOR if acceptable to the CITY, application for such acceptance will be considered by the CITY. The procedure for submission of any such application by CONTRACTOR and consideration by the CITY is set forth in Paragraphs 6.7.1, 6.7.2 and 6.7.3 of the General Conditions and may be supplemented in the General Requirements. 8. Subcontractors, Suppliers and Others. 8.1. The Supplementary Conditions require the identity of Subcontractors, Suppliers and other persons and organizations proposed (including those who are to furnish the principal items of material and equipment) for those portions of the Work for which such identification is required in Section-M. Such lists will be accompanied by an experience statement with pertinent information regarding similar projects and other evidence of qualification for each such Subcontractor, Supplier, person or organization. If CITY, after due investigation, has a reasonable objection to any proposed Subcontractor, Supplier, other person ISSUED 06/19/2000 30-2 INSTRUCTIONS TO CONTRACTOR f � t or organization, may, before the Contract is awarded, request apparent CONTRACTOR to submit an acceptable substitute, in which case apparent CONTRACTOR will submit an acceptable substitute. 8.2. No CONTRACTOR will be required to employ any Subcontractor, Supplier, other person or organization against whom CONTRACTOR has a reasonable objection. 9. Evidence of Insurance. Article 5 of the General Conditions and Paragraph SC-5.4.6 of the Supplementary Conditions set forth CITY's requirements as to insurance. 10. Schedules. Contractors will submit a proposed project schedule illustrating major milestone events and interdependencies between events for the purpose of timely project completion with its Bid. END OF SECTION ISSUED 06/19/2000 1 30-3 INSTRUCTIONS TO CONTRACTOR SECTION 040 CONTRACT PRICING FORM (Based upon EJCDC No. 1910-8) CONTRACT NO. F 2 CONSTRUCTION OF UTILITIES COMMUNICATION SYSTEM PHASE II CITY OF VERNON Vernon, California THESE NEGOTIATING PRICES ARE SUBMITTED TO: City of Vernon Purchasing Department 4305 Santa Fe Avenue Vernon, CA 90058 1. The undersigned CONTRACTOR proposes and agrees to enter into an Agreement with CITY in the form included in the Contract Documents to perform and furnish all Work as specified or indicated in the Contract Documents for the Negotiating Price and within the Times indicated in this Contact. 2. CONTRACTOR accepts all of the terms and conditions of the Instructions To CONTRACTOR Section D3 of Contract Documents. The CONTRACTOR will sign and deliver the required number of counterparts of the Agreement with the Performance Bonds, evidence of insurance and other documents required by the Contract. 3. In submitting this Contract Pricing Form, CONTRACTOR represents, as more fully set forth in the Agreement, that: a. CONTRACTOR has examined and carefully studied the Contract Documents and the following Addenda, receipt of all which is hereby acknowledged: NUMBER DAU TeetTGTI n4n0/lnnn 40-1 CONTRACT PRICING FORM b. CONTRACTOR has visited the site and become familiar with and is satisfied as to the general, location and site conditions that may affect cost, progress, performance or furnishing of the Work. C. CONTRACTOR is familiar with and is satisfied as to all federal, state and local Laws and Regulations that may affect cost, progress, performance and furnishing of the Work. d. CONTRACTOR is aware of the general nature of Work to be performed by CITY and others at the site that relates to the Work for which this Contract Pricing Form is submitted as indicated in the Contract Documents. e. CONTRACTOR has correlated the information known to CONTRACTOR, information and observations obtained from visits to the site, reports and drawings identified in the Contract Documents, and all additional examinations, investigations, explorations, tests, studies and data with the Contract Documents. f. CONTRACTOR has given CITY written notice of all conflicts, errors, ambiguities or discrepancies that CONTRACTOR has discovered in the Contract Documents and the written resolution thereof by CITY is acceptable to CONTRACTOR, and the Contract Documents are generally sufficient to indicate and convey understanding of all terms and conditions for performing and furnishing the Work for which this Contract Pricing Form is submitted. g. This Contract Pricing Form is genuine and not made in the interest of or on behalf of any undisclosed person, firm or corporation and is not submitted in conformity with any agreement or rules of any group, association, organization or corporation; CONTRACTOR has not directly or indirectly induced or solicited any other Contractor to submit a false or sham pricing; CONTRACTOR has not solicited or induced any person, firm or corporation to refrain from pricing; and CONTRACTOR has not sought by collusion to obtain for itself any advantage over any other Contractor or over CITY. h. CONTRACTOR represents that it can meet insurance requirements set forth in the General and Supplementary Conditions and that CONTRACTOR shall provide the required certificate of insurance, or other evidence thereof, before CPTY awards the contract to CONTRACTOR i. CONTRACTOR has included a proposed project schedule with its proposal. 4. CONTRACTOR will complete the Work in accordance with the Contract Documents for the following price(s): ISSUED 06/19/2000 40-2 CONTRACT PRICING FORM CONSTRUCTION OF UTILITIES COMMUNICATION SYSTEM PROJECT II This portion of Contract Pricing Form includes the sub pry' titled Traffic Engineering Applications Bid Bid Item Unit Quantit- Unit Price Total Price Schedule Description A. 13 Strand and Hardware Placement 50,000' $ $ Aerial Fiber Placement 50,000' $ $ Underground Fiber Placement 3,600' $ $ Riser Assembly Placement 3 $ $ Aerial slack loop with snow -shoes pl. 50 $ $ Guard Arm / Cable Arm Placement 175 $ $ Extension Arm / 5' Cable Arm Placement 100 $ $ Atlantic Blvd. Bridge Crossing 1 $ $ E. 26 TH Street Bridge Crossing 1 $ $ (8'-10') Ext. Arm / Cable Arm Placement 10 $ $ Rearrangement / Cable Move 30 $ $ Dirt Anchor Placement 1 $ $ Down Guy to Existing Anchor Placement 32 $ $ O.H Wire pole to pole placement 24 $ $ New Vert. Ground and Bond 40 $ $ Aerial Splice Encl. Slack loop Placement 9 $ $ Bonding Placement to Existing Fac. 15 $ $ Manhole/Vault Slack loop placement 8 $ $ Cable Markers W/City ID Info. 396 $ $ 144-S Straight Splice W/ Case 1 $ $ Terminate 24 -S at Ybarrra Sub. P. Panel 1 $ $ 144 -S Straight Splices w/ Case 3 $ $ 24 -S Open Sheath Splice w/Case 6 $ $ 1.25 Inner Duct Placement 3,730 Lf $ $ Miscellaneous Work (Itemize separately) SUB -TOTAL PRICE (A) $ 144 Strand OPS Fiber Optics Cable 58,000' $ $ Miscellaneous Work (Itemize Separately) $ $ SUB -TOTAL PRICE (B) $ TOTAL PROJECT II PRICE $ (use words) PRICES ABOVE EXCLUDES SALES AND USE TAX. MUM 06/19/2000 40-3 CONTRACT PRICING FORM 5. The following prices shall be used to adjust the lump sum price for changes to the specifications or quantities shown in the Contract Documents. Unit adjustment prices shall include all materials, equipment and labor for a unit installed in place as applicable. UNIT ADJUSTMENT PHASE PRICES: II Unit Price Unit Add Deduct Strand and Hardware Ft $ $ Placement Aerial Fiber Placement. Ft $ $ Underground Fiber Ft $ $ Placement Riser Assembly Each $ $ Rearrangement / Cable Each $ $ Move . 1.25" Inner Ducts Lf $ $ Manhole wall attachments Each $ $ Fig. 8, Slack Loop Each $ $ Guard Arm / Cable Arm Each $ $ Ext. Arms / 5' Cable Arm. Each $ $ (8'-10') Ext. Arm Each $ $ Anchor Placement (Dirt) Each $ $ O.H. pole to pole Guys Each $ $ Down Guys to ex. Anchors Each $ $ Bonding Placement Each $ $ Miscellaneous Work Each $ $ Unit Unit Price AO Deduct Weatherproof Splice Each $ $ Enclosures - 144-S Fusion Splices Each $ $ Open Sheath Prep. w/case Each $ $ TCCT=n Ili/t ONf1l1(1 40-4 CONTRACT PRICING FORM Bid Bid Item Schedule Descri to ion A. CONSTRUCTION OF UTILITIES COMMUNICATION SYSTEM PROJECT IIA Sub -Project (Traffic Engineering Applications) Unit Quantity Unit Price Strand and Hardware Placement Aerial Fiber Placement Underground Fiber Placement Riser Assembly Placement Aerial slack loop with snow -shoes pl. Guard Arm / Cable Arm Placement Extension Arm / 5' Cable Arm Placement (8'-10') Ext. Arm / Cable Arm Placement Rearrangement / Cable Move Down Guy to Existing Anchor Placement OR Wire pole to pole placement New Vert. Ground and Bond Aerial Splice Encl. Slack loop Placement Bonding Placement to Existing Fac. ManholeNault Slack loop placement Cable Markers W/City ID Info. 144-S Splice W/ Case (#2) 144 -S Straight Splices w/ Case (#9) 24 -S Open Sheath Splice w/Case 1.25 Inner Duct Placement Miscellaneous Work (Itemize separately) SUB -TOTAL PRICE (A) 144 Strand OPS Fiber Optics Cable Miscellaneous Work (Itemize Separately) SUB -TOTAL PRICE (B) TOTAL PROJECT IIA PRICE (use words) 5,700' 8,900' 920' 8 20 15 5 3 4 15 2 48 1 1 6 920 Lf 9,820' PRICES ABOVE EXCLUDES SALES AND USE TAX. ISSUED 06/19/2000 40-5 CONTRACT PRICING FORM CONSTRUCTION OF UTILITIES COMMUNICATION SYSTEM PROJECT III • . : iil 11 Schedule Description A. Strand and Hardware Placement Aerial Fiber Placement Underground Fiber Placement Aerial slack loop with snow -shoes pl. Steel Pole Attachments Guard Arm / Cable Arm Placement Extension Arm / 5' Cable Arm Placement (8'-10') Ext. Arm / Cable Arm Placement Rearrangement / Cable Move Down Guy to Existing Anchor Placement O.H Wire pole to pole placement New Vert. Ground and Bond Bonding Placement to Existing Fac. Riser Assembly Placement Manhole/Vault Slack loop placement Aerial Splice Encl. Slack loop Placement 144-S Straight Splices W/Case 24-S Open Sheath Prep. W/Case Cable Marking w/ City I.D Info. 1.25 Inner Duct Placement Miscellaneous Work (Itemize separately) SUB -TOTAL PRICE (A) B. 144 Strand OPS Fiber Optics Cable Miscellaneous Work (Itemize Separately) SUB -TOTAL PRICE (B) TOTAL PROJECT III PRICE (use words) 10,000' 10,000' 3,122' 10 30 34 10 10 4 5 10 8 3 1 76 4,300 Lf 17,000' Um Price PRICES ABOVE EXCLUDES SALES AND USE TAX. Total Price TCCTTFII nAn on.(w 40-6 CONTRACT PRICING FORM CONSTRUCTION OF UTILITIES COMMUNICATION SYSTEM PROJECT IV Bid i m Unit Quantity Unit PriceTotal Price Schedule Description A. Strand and Hardware Placement 800' $ $ Overlash to Existing Strand 200' $ $ Aerial Fiber Placement 1,000' $ $ Underground Fiber Placement 600' $ $ Cable Marking w/ CITY ID Info. 13 $ $ Aerial slack loop with snow -shoes pl. 4 $ $ Guard Arm / Cable Arm Placement 8 $ $ Extension Arm / 5' Cable Arm Placement 4 $ $ New Ground and Bond 2 $ $ Bonding Placement to Existing Fac. 4 $ $ O.H. Guy pole to pole placement 2 $ $ Riser Assembly Placement 2 $ $ 24 Fiber Patch Panel (Wall Mount) 2 $ $ 24 Fiber Patch Panel (23" Rack Mount) 2 $ $ 23' x 7' Aluminum Rack w/ mountings 2 $ $ Termination of 24 strand at each patch P. 4 $ $ 24 Fusion splicing at existing spline Encl. 2 $ $ 24 Fusion Splicing in new Splice Encl. 2 $ $ Weatherproof Splice Encl. 2 $ $ 1.25" Inner Duct Placement 600 LF $ $ Manhole/Vault Slack loop placement 2 $ $ Miscellaneous Work (Itemize separately) $ $ SUB -TOTAL PRICE (A) $ B. 24 Strand OPS Fiber Optics Cable 2,000' $ $ Miscellaneous Work (Itemize Separately) $ $ SUB -TOTAL PRICE (B) $ TOTAL PROJECT IV PRICE $ (use words) ISSUED 06/19/2000 PRICES ABOVE EXCLUDES SALES AND USE TAX. 40-7 CONTRACT PRICING FORM 6. CONTRACTOR shall submit written change order submittals for the CITY `s approval prior to any changes to the work. 7. CONTRACTOR agrees that the Work will be completed within 90 days from the date when the Contract Time commences to run as provided in paragraph 2.3. of the General Conditions, and completed and ready for final payment in accordance with paragraph 14.13. of the General Conditions. 8. CONTRACTOR accepts the provisions of the Agreement as to liquidated damages. 9. The following documents are attached to and made a condition of this Contract: A. Required Performance Bond in the form of B. A tabulation of Subcontractors, Suppliers and other persons and organizations required to be identified in this Contract (Section 0-0) 10. Communications concerning this Contract shall be addressed to CONTRACTOR as follows: Name: Title: Address: 11. The terms used in this Contract which are defined in the General Conditions of the Contract or Instructions will have the meanings indicated in the General Conditions or Instructions. ISSUED 06/19/2000 40-8 CONTRACT PRICING FORM SUBMITTED ON 12000 If CONTRACTOR is: State CONTRACTOR's License No. An Individual BY........................ (Individual's Name) doing business as ........................................... Business Address ........................................... Telephone No ............................ . . A Partnership BY.............................................................................................. (Firm Name) Business Address............................................................ ... .. .................................................................... . TelephoneNo..................................................................................... A Corporation BY.............................................................................................. (Corporation Name) (State of Incorporation) BY.................... ... ..........0-f-j ...ut.o............................................ (Name of Person Authorized to Sign) ...................................................................... (Title) (Corporate Seal) Attest....................................... (Secretary)............................................. Ssecretaryecret) ....................... .................. Business Address.................................................................................... TelephoneNo....................................................................................... A Joint Venture BY........................................................................... ........... .. (Name) (Address) BY......................................................... ----------- (Name) . ................................................................................... (Address) (Address and telephone number for official communications) (Each joint venturer must sign. The manner of signing for each individual, partnership and corporation that is a party TCCTMn 06/19/2000 40-9 CONTRACT PRICING FORM SECTION 060 SUBCONTRACTOR LIST The following Subcontractors, suppliers, other persons and organizations are proposed to be employed to furnish portions of the Work. OF TOTAL NAME ADDRESS TYPE OF CONSTRUCTION CONTRACT PRICE ISSUED 6/19/2000 060-1 SUBCONTRACTOR LIST SECTION 070 AGREEMENT BETWEEN CITY AND CONTRACTOR ON THE BASIS OF A STIPULATED PRICE (Based on EJCDC 1910-8-A-1,1990 Edition) THIS AGREEMENT is dated as of the day of in the year 2000 by and between the City of Vernon (hereinafter called CITY) and (hereinafter called CONTRACTOR). CITY and CONTRACTOR, in consideration of the mutual covenants hereinafter set forth, agree as follows: Article 1. WORK. CONTRACTOR will complete all Work as specified or indicated in the Contract Documents. The Work is generally described as follows: Construction of Utilities Communication System - PHASE II The Work and the Project for which the Work under the Contract Documents may be the whole or only a part is generally, described in the Summary of Work Section 100. Article 2. CITY. The Work has been designed by the City of Vernon. The CITY and designated representative will assume all duties and responsibilities in connection with completion of the Work in accordance with the Contract Documents. Article 3. CONTRACT TIMES. 3.1. The Work will be completed within 60 calendar days from the date of CITY's acceptance of delivered fiber cable or when the Contract Times commences to run, whichever is later, as provided in paragraph 2.3. of the General Conditions, and ready for final payment in accordance with paragraph 14.13. of the General Conditions. 3.2. Liquidated Damages. CITY and CONTRACTOR recognize that time is of the essence of this Agreement and that CITY will suffer financial loss if the Work is not completed within the times specified in paragraph 3.1. above, plus any extensions thereof allowed in accordance with Article 12 of the General Conditions. They also recognize the delays, expense, and difficulties involved in proving the actual loss suffered by CITY if the Work is not completed on time. Accordingly, instead of requiring any such proof, CITY and CONTRACTOR agree that as liquidated damages for delay (but not as a penalty) CONTRACTOR will pay CITY two Hundred Dollars ($200) for each day that expires after ISSUED 06/19/2000 70-1 AGREEMENT the time specified in paragraph 3.1. above. After Substantial Completion, if CONTRACTOR will neglect, refuse or fail to complete the remaining Work within the time specified in paragraph 3.1 above. For completion and readiness for final payment or any proper extension thereof granted by CITY, CONTRACTOR will pay CITY two Hundred Dollars ($200) for each day that expires after the time specified in paragraph 3.1. above for completion and readiness for final payment. Article 4. CONTRACT PRICE. CITY will pay CONTRACTOR for completion of the Work in accordance with the Contract Documents an amount in current funds equal to the sum of the amounts determined pursuant to paragraphs 4.1 and 4.2 below: 4.1 For all Work other than Unit Price Work, a Lump Sum of: Five hundred eighty two thousand five hundred forty three dollars and forty five cents, including taxes. (use words) All specified cash allowances are included in the above price and have been computed in accordance with paragraph 11.8 of the General Conditions and the Contract Pricing Form. 4.2 Change orders will be in writing and pricing will be in accordance with Section 180 of the Contract Documents. 4.3 ' After the completion of line hardware and strand placement, and after the completion of system build, CONTRACTOR will provide to CITY a complete inventory of material used for the purpose of making milestone schedule payments. Article 5. PAYMENT PROCEDURES. CONTRACTOR will submit Applications for Payment in accordance with Article 14 of the General Conditions. Payment will be made based upon completion of the performance milestones. The CONTRACTOR will submit to the CITY a request for payment for each milestone that has been met. Payments will be made to the CONTRACTOR on the following milestone schedule: a) Fifty percent (50%) of the Contract Price will be paid upon CITY's acceptance of a minimum 60,000 feet fiber cable. CONTRACTOR must furnish test data for each fiber reel with the request for payment. b) Twenty percent (20%) of the Contract Price will be paid upon CITY `s acceptance of as built and complete hardware inventory documents relating to strand and pole hardware placement completion. ISSUED 06/19/2000 70-2 AGREEMENT c) Ten percent (10%) of the Contract Price will be paid upon CITY's acceptance of the fiber cable placement. d) The remainder of the Contract Price will be paid upon CITY acceptance of a complete system. CONTRACTOR must submit a complete and final as -built inventory of all hardware and material used for the Work with the request for payment. The CITY will make payment within thirty (30) days of receipt of a request for payment. When the CONTRACTOR has completed all work in accordance with the terms of the Contract Documents, the CONTRACTOR will submit to the CITY a request for final payment. The request for final payment will constitute a waiver of all claims by the CONTRACTOR except for claims specifically listed in the request. CONTRACTOR's submission of its request for final payment will constitute its warrant that the CONTRACTOR has to the best of its knowledge fully completed all work included in the Contract and has fully paid for labor, materials, equipment, services, taxes and all other costs and expenses resulting from this Contract. Article 6. INTEREST. All moneys not paid when due as provided in Article 14 of the General Conditions will bear interest at the maximum rate allowed by law at the place of the Project. Article 7. CONTRACTOR'S REPRESENTATIONS. In order to induce CITY to enter into this Agreement, CONTRACTOR makes the following representations: 7.1. CONTRACTOR has examined and carefully studied the Contract Documents (including the Addenda listed in paragraph 3.a of Contract Pricing Form) and the other related data identified in the Contract Documents including "technical data." 7.2. CONTRACTOR has visited the site and become familiar with and is satisfied as to the general, local and site conditions that may affect cost, progress, performance or furnishing of the Work. 7.3. CONTRACTOR is familiar with and is satisfied as to all federal, state and local Laws and Regulations that may affect cost, progress, performance or furnishing of the Work. 7.4. CONTRACTOR is aware of the general nature of work to be performed by CITY and others at the site that relates to the Work as indicated in the Contract Documents. 7.5. CONTRACTOR has correlated the information known to CONTRACTOR, information and ISSUED 06/19/2000 70-3 AGREEMENT observations obtained from visits to the site, reports and drawings identified in the Contract Documents and all additional examinations, investigations, explorations, tests, studies and data with the Contract Documents. 7.6. CONTRACTOR has given CITY written notice of all conflicts, errors, ambiguities or discrepancies that CONTRACTOR has discovered in the Contract Documents and the written resolution thereof by CITY is acceptable to CONTRACTOR, and the Contract Documents are generally sufficient to indicate and convey understanding of all terms and conditions for performance and furnishing of the Work. Article 8. CONTRACT DOCUMENTS. The Contract Documents which comprise the entire agreement between CITY and CONTRACTOR concerning the Work consist of the following: 8.1. This Agreement (pages 070-1 to 070-6, inclusive). 8.2. Performance Bond, identified as Attachments A . 8.3. General Conditions (pages 1 to 42, inclusive), identified as Section 08 . 8.4. Supplementary Conditions. 8.5. Specifications identified in Table of Contents. 8.6. Drawings, and Plans and Pole Inventory Cards and other similar items identified in Section 020 (List of Drawings and Plans). 8.7. Evidence or Certificate of Insurance, identified as.Attachment B. 8.8. All written amendments and other documents amending, modifying or supplementing the Contract Documents pursuant to paragraphs 3.5. and 3.6. of the General Conditions . which may be delivered or issued after the Effective Date of the Agreement and are not attached hereto. The documents listed in paragraphs 8.2 et seq. above are attached to this Agreement, as so noted above, or are incorporated by reference. There are no Contract Documents other than those listed above in this Article 8. The Contract Documents may only be amended, modified or supplemented as provided in paragraphs 3.5. and 3.6. of the General Conditions. Article 9. MISCELLANEOUS. 9.1. Terms used in this Agreement which are defined in Article 1. of the General Conditions will ISSUED 06/19/2000 70-4 AGREEMENT have the meanings indicated in the General Conditions. 9.2. No assignment by a party hereto of any rights under or interests in the Contract Documents will be binding on another party hereto without the written consent of the party sought to be bound; and, specifically but without limitation, moneys that may become due and moneys that are due may not be assigned without such consent (except to the extent that the effect of this restriction may be limited by law), and unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility under the Contract Documents. 9.3. CITY and CONTRACTOR each binds itself, its partners, successors and legal representatives to the other party hereto, its partners, successors, assigns and legal representatives in respect of all covenants, agreements and obligations contained in the Contract Documents. 9.4. Any provision or part of the Contract Documents held to be void or unenforceable under any Law or Regulation will be deemed stricken, and all remaining provisions will continue to be valid and binding upon CITY and CONTRACTOR, who agree that the Contract Documents will be reformed to replace such stricken provision or part thereof with a valid and enforceable that comes as close as possible to expressing the intention of the stricken provision. ISSUED 06/19/2000 70-5 AGREEMENT IN WITNESS WHEREOF, CITY and CONTRACTOR have signed this Agreement in triplicate. One counterpart each has been delivered to CITY and CONTRACTOR This Agreement will be effective on (which is the Effective Date of the Agreement). CITY OF VERNON CONTRACTOR A California Municipal Corporation Lo Leonis C. Malburg Mayor Attest: Bruce V. Malkenhorst City Clerk Approved as to Legal Form By: Eduardo Olivo City Attorney Address for giving notices 4305 Santa Fe Avenue Vernon, CA 90058 Lo Its: [CORPORATE SEAL] Attest: Address for giving notices License No. Agent for service of progress: (If CONTRACTOR is corporation, attach evidence of authority to sign.) ISSUED 06/19/2000 70-6 AGREEMENT SECTION 080 STANDARD GENERAL CONDITIONS OF THE CONSTRUCTION CONTRACT (EJCDC No. 1910-8) 42 Pages ISSUED 06/19/2000 STANDARD COMMONS SECTION 090 SUPPLEMENTARY CONDITIONS These Supplementary Conditions amend or supplement the Standard General Conditions of the Construction Contract (No. 1910-8, 1990 edition) as indicated below. All provisions which are not so amended or supplemented remain in full force and effect. SC-1. Definitions: The terms used in these Supplementary Conditions which are defined in the Standard General Conditions of the Construction Contract (No. 1910-8,1990 edition) have the meanings assigned to them in the General Conditions. Add to Article 1. of the General Conditions the following definition: When in these Contract Documents the following terms or pronouns are used, their intent and meaning will be as follows: OWNER: City of Vernon (has the same meaning as "CITY"). ENGINEER: City of Vernon or its Representative SC-2.7. Before Starting Construction: Delete paragraph 2.7. of the General Conditions in its entirety and insert the following in its place: Before any Work at the site is started, CONTRACTOR will deliver to CITY, certificates of insurance (or other evidence requested by CITY) which CONTRACTOR is required to purchase and maintain in accordance with paragraphs 5.4. and 5.6. SC-4.2.3. Notice of Differing Subsurface and Physical Conditions: Delete paragraph 4.2.3. of the General Conditions in its entirety and insert the following in its place: ISSUED 06/19/2000 SUPPLEMENTARY CONDITIONS 90-1 4.2.3.1. CONTRACTOR will promptly, and before the conditions are disturbed (except in an emergency as permitted by paragraph 6.23), give a written notice to the CITY of (1) subsurface or latent physical conditions at the site which differ materially from those indicated in the Contract Documents, or (2) unknown physical -conditions at the site, of an unusual nature, which differ materially from those ordinarily encountered and generally recognized as inherent in work of the character provided for in the Contract Documents. 4.2.3.2. CITY shall investigate the site conditions promptly after receiving the notice. If the conditions do materially so differ and cause an increase or decrease in the CITY's cost of, or the time required for, performing any part of the Work, whether or not changed as a result of the conditions, an equitable adjustment will be made under this clause and the Contract Documents modified in writing accordingly. 4.2.3.3. No request by CONTRACTOR for an equitable adjustment to the Contract Documents under this clause will be allowed, unless CONTRACTOR has given the written notice required; provided, that the time prescribed in 4.2.3.1 above for giving written notice may be extended by CITY. 4.2.3.4. No request by CONTRACTOR for an equitable adjustment to the contract for differing site conditions will be allowed if made after final payment under the Contract Documents. SC4.2.4. CITY's Review: Delete paragraph 4.2.4. of the General Conditions in its entirety. SC-4.2.5. Possible Contract Documents Change: Delete paragraph 4.2.5. of the General Conditions in its entirety. SC4.2.6. Possible Price and Times Adjustments: ISSUED 06/19/2000 SUPPLEMENTARY CONDITIONS 90-2 Delete paragraph 4.2.6. of the General Conditions in its entirety. SC-5.4.6. CONTRACTOR's Liability Insurance: Add the following language after paragraph 5.4.6. of the General Conditions: The limits of liability for the insurance required by paragraphs 5.4.1. through 5.4.6. inclusive of the General Conditions will be not less than the amounts shown in the following Insurance Schedule, as required by CITY: INSURANCE SCHEDULE (CONTRACTOR) The Contractor and its Subcontractors will provide proof of insurance, including a standard certificate of insurance, in at least the following amounts and coverage (combined single limit permitted): I. Hazards Automobile Liability Owned Automobiles Hired Automobiles Non -Owned Automobiles Workers' Compensation Employers' Liability II. General Liability Premises Operations Elevators (if applicable) Independent Contractors Products —Completed Operations Contract Liability Umbrella Liability Coverage and Limits Bodily Injury Property Damage Each Person Each Accident Each Accident $500,000 $1,000,000 $500,000 $1,000,000 $500,000 $1,000,000 Statutory $1,000,000 per employer $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 $2,000,000 $2,000,000 $2,000,000 $2,000,000 $2,000,000 $1,000,000 $500,000 $500,000 $500,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 $1,000,000 IssUED 06/19/2000 SUPPLEMENTARY CONDITIONS 90-3 a. The general liability policy will contain the following special endorsements which will be noted on or attached to the standard certificate of insurance: 1. An endorsement naming the City of Vernon, its officers, and employees as insureds under the policy. 2. An endorsement providing the City of Vernon thirty (30) days notice of cancellation or material reduction of coverage. 3. An endorsement providing coverage for all operations under City of Vernon Contract Number 4. Such other endorsement as may be required by addendum hereto. b. In addition to the standard certificate of insurance, proof of.general and umbrella liability coverage will be furnished in the form checked below. Certification of the following_ proofs _X_ For each policy, a notarized letter from the underwriter or carrier certifying that the coverage and statements in the standard certificate of insurance (attached thereto) are true and correct and that the signator is an officer authorized to so certify. _ A copy of each policy certified by an officer of the underwriter or carrier and notarized. SC-5.4.13. CONTRACTOR's Liability Insurance: Add the following language at the end of paragraph 5.4.13. of the General Conditions: In the event general liability insurance is provided on a claims -made policy, the retroactive date of such policy will not be later than the date of the Notice to Proceed or the Effective Date of the Agreement, whichever is earlier. For construction periods extending beyond the expiration date of an initial claims -made policy, the retroactive date of all subsequent claims -made policies will not be later than the date of the Notice to Proceed. SC-5.6. Property Insurance: Delete the first paragraph of 5.6. of the General Conditions in its entirety and insert the following in its IssuED 06/19/2000 90-4 SUPPLEMENTARY CONDMONS place: CONTRACTOR will purchase and maintain property insurance upon the Work at the site in the amount of the full replacement cost thereof (subject to such deductible amounts as may be provided in these Supplementary Conditions or required by Laws and Regulations). This insurance will: Paragraphs 5.6.1. through 5.6.5. of the General Conditions remain in full force and effect. SC-5.7. Property Insurance: Delete paragraph 5.7. of the General Conditions in its entirety. SC-5.8. Property Insurance: Delete paragraph 5.8. of the General Conditions in its entirety and insert the following in its place: All the policies of insurance (and the certificates or other evidence thereof) required to be purchased and maintained by CONTRACTOR in accordance with paragraph 5.6. will contain a provision or endorsement that the coverage afforded will not be canceled or materially changed or renewal refused until at least 30 days' prior written notice has been given to CITY by certified mail and will contain waiver provisions in accordance with paragraph 5.11. SC-5.9. Property Insurance: Delete paragraph 5.9. of the General Conditions in its entirety and insert the following in its place: CITY will not be responsible for purchasing and maintaining any property insurance to protect the interests of CONTRACTOR, Subcontractors or others in the Work. SC-5.10. Property Insurance: Delete paragraph 5.10. of the General Conditions in its entirety. ISSUED 06/19/2000 SUPPLEMENTARY CONDITIONS 90-5 SC-5.12. Receipt and Application of Insurance Proceeds: Delete paragraph 5.12. of the General Conditions in its entirety. SC-5.13. Receipt and Application of Insurance Proceeds: Delete paragraph 5.13. of the General Conditions in its entirety. SC-5.14. Acceptance of Bonds and Insurance; Option to Replace: Delete paragraph 5.14. of the General Conditions in its entirety and insert the following in its place: If CITY has any objection to the coverage afforded by or other provisions of the Bonds or insurance required to be purchased and maintained by CONTRACTOR in accordance with Article 5 on the basis of non-conformance with the Contract Documents, CITY will notify CONTRACTOR in writing thereof within ten days after receipt of the certificates required by paragraph 2.7. Failure by CITY to give any such notice of an objection within the time provided will constitute acceptance of such Bonds or insurance purchased by the CONTRACTOR as complying with the Contract Documents. SC-6.5. Labor, Materials and Equipment: Add the following language at the end of paragraph 6.5. of the General Conditions: No provision of any instructions, warranties or guarantees will be effective to assign to CITY, agents or employees, any duty or authority to supervise or direct the furnishing or performance of the Work or any duty or authority to undertake responsibility contrary to the provisions of paragraph 9.13. ISSUED 06/19/2000 90-6 SUPPLEMENTARY CONDITIONS SC-6.8.2. Concerning Contractors, Suppliers and Others: Add new paragraphs immediately after paragraph 6.8.2. of the General Conditions which are to read as follows: 6.8.2.1 The Subcontractors, suppliers, other persons and organizations to be employed to furnish portions of the Work will be as identified by CONTRACTOR in Section 060 of the Contract Documents. 6.8.3. CONTRACTOR will perform with its own organization not less than one-third of Contract Price and will not sublet to one Subcontractor more than one-half of Contract Price without previous written consent of CITY. After the Effective Date of the Agreement and prior to beginning of operations of a subcontract, CONTRACTOR may, if approved by CITY through a Change Order, employ a different Subcontractor than was identified by the CONTRACTOR in Section 055 of the Bidding Documents. In this event, Contract Price will be reduced by an amount equal to the reduction, if any, in the cost to CONTRACTOR as a result of the change of Subcontractor. SC-6.26. Add the following language at the end of paragraph 6.26. of the General Conditions: Review of conformance with design concepts and compliance with Contract Documents does not require CITY to review features solely related to construction or all dimensions, quantities and other data. CONTRACTOR will not rely on CI TY's approval as a verification or check of all such items in the submittal or of satisfactory and safe installation and construction. CONTRACTOR will verify all fabrication and installation requirements, quantities, and dimensions. SC-6.31. Indemnification: Delete paragraph 6.31 of the General Conditions in its entirety and insert the following in its place: 6.31. To the fullest extent permitted by Laws and Regulations, CONTRACTOR will indemnify IssuED 06/19/2000 SUPPLEMENTARY CONDITIONS 90-7 and hold harmless CITY, and the officers, directors, employees, agents, and other consultants of each and any of them from and against all claims, costs, losses, and damages (including but not limited to all fees and charges of architects, attorneys and other professionals and all court or arbitration or other dispute resolution costs) caused by, arising out of, or resulting from the performance of the Work, provided than any such claim, cost, loss, or damage: (i) is attributable to bodily injury, sickness, disease, or death, or injury to or destruction of tangible property (other than the Work itself), including the loss of use resulting therefrom, and (ii) is caused by any act or omission of CONTRACTOR, any Subcontractor, any Supplier, any person or organization directly or indirectly employed by any of them to perform or furnish any of the Work, or anyone for whose acts any of them may be liable, regardless of whether or not caused in part by any negligence or omission of a person or entity indemnified hereunder or whether liability is imposed upon such indemnified party by Laws and Regulations regardless of the negligence of any such person or entity. SC-6.33. Indemnification: Delete paragraph 6.33. of the General Conditions in its entirety and insert the following in its place: The indemnification obligations of CONTRACTOR under paragraph 6.31. will not extend to the liability of CITY and CITY's Consultants, officers, directors, employees or agents arising out of the preparation or approval of maps, drawings, opinions, reports, surveys, designs or specifications caused by the professional negligence, errors or omissions of any of them. IssuED 06/19/2000 END OF SECTION SUPPLEMENTARY CONDMONS 90-8 SECTION 100-II SUMMARY OF WORK PHASE II - PROJECT II 1. PROJECT DESCRIPTION CITY has planned to extend its fiber optics backbone infrastructure and create a fiber cable loop connecting CITY owned facilities. CITY already has 5.6 miles of 96 strand OPS fiber optic cable extended to its facilities such as the City Hall, Control Center and three electric substations. Active fibers are in use and provide the system with data communication amongst City properties. Phase II, Project II consists of extending 144 strand OPS fiber optics cable along 9.8 miles public right of way and City owned properties. There are numerous splice enclosures itemized as part of Phase II project, as shown on the Communication System One Line Diagram, and Splice and Patch Panels Section 120. A portion of this backbone extension is along Soto Street. This sub -project is funded by Traffic Engineering Department, and yet is a part of Phase II -overall project. Separate sub -project total cost will be provided by the CONTRACTOR as a part of Contract Pricing Form. 2.01 CONSTRUCTION ACTIVITY SUMMARY PHASE II - PROJECT II A summary of construction activities related to overhead and underground line work is listed below for the purpose of Contract Pricing Form completion. Unit prices shall be included in the Contract Pricing Form for the final Contract payment adjustments. The figures below relate to the total number of itemized components in Phase II which includes Sub -Project relating to Traffic Engineering Applications. 1) Pole cable attachments are 375. 2) Pole guy wire attachments are 21. 3) Riser assemblies are 3. 4) Aerial guy wire attachments are 24. 5) Down guys to existing anchors are 32. 6) Placement of new anchor in dirt is 1. 7) Overhead snow -shoe slack loops are 50. 8) Overhead aerial splice slack loops are 10. 9) Strand footage is 50,000'. 10) Bonding Assemblies are 55. 11) Guard arms / cable arms are 175. 12) Extension arms / 5' cable arms are 100. 13) Armless cable attachments on poles are 100. ISSUED 06/19/2000 100 II-1 SUMMARY OF WORK PHASE 11, PROJECT 11 14) (8' - 10') double extension arms / cable arms are 10. 15) Aerial rearrangement / cable moves are 30. 16) Aerial overlash footage are 300'. 17) Aerial splice points are 10. 18) Aerial weatherproof splice enclosures are 9. 19) 144-S OPS fiber optics cable procurement footage is 58,000. 20) 1.25" inner duct placement 3,730 Lf. 21) 1.25" inner duct per conduit is 3. 22) Fusion Splices are 500. 23) Total number of manhole/vault entries are 9. 2.02 TRAFFIC ENGINEERING APPLICATIONS Traffic Engineering Applications is a sub -project to Phase II, Project II. The Construction Activity count below will aid the CONTRACTOR in pricing this sub -project as separately, however, Section 2.01 has already accounted for the items which are listed below. 1) Pole cable attachments are 48. 2) Pole guy wire attachments are 3. 3) Riser assemblies are 2. 4) Aerial guy wire attachments are 3. 5) Down guys to existing anchors are 2. 6) Overhead snow -shoe slack loops are 8. 7) Overhead aerial splice slack loops are 8. 8) Strand footage is 5,700'. 9) Bonding Assemblies are 10. 10) Guard arms / cable arms are 20. 11) Extension arms / 5' cable arms are 15. 12) Armless cable attachments on poles are 9. 13) (8'- 10') double extension arms/ cable arms are 4. 14) Aerial rearrangement / cable moves are 5. 15) Aerial overlash footage are 100'. 16) Aerial splice points are 8. 17) Aerial weatherproof splice enclosures are 8. 18) 144-S OPS fiber optics cable procurement footage is 9,800. 19) 1.25" inner duct placement 9,20 Lf. 20) 1.25" inner duct per conduit is 3. 21) Fusion Splices are 240. 22) Total number of manhole/vault entries are 2. 3. OVERHEAD CONSTRUCTION 3.01 POLE ATTACHMENT HEIGHTS The fiber cable in general will be attached to the existing CITY owned distribution pole within ISSUED 06/19/2000 100 II-2 SUMMARY OF WORK PHASE II, PROJECT 11 communication zone. Nearly seventy percent of poles attachments within PHASE II project only carry distribution power lines and there are no telephone or other communication lines. On these poles, it is proposed to maintain highest point of attachments as described in the Pole Inventory Package. On the other thirty percent of poles which maintain other facilities such as communication lines, it is proposed to maintain pole attachments a minimum of one foot above the highest communication line. Street crossing and rail road crossings shall comply with General Order 95 minimum requirements.. 3.02 DISTRICT BOULEVARD All poles along this portion of the project maintain area street light fixtures. The proposed fiber cable attachments shall be maintained three feet below the street light mast arms, however, one foot minimum clearance above any existing communications lines must be maintained. Guard arms and cable arms shall be installed as needed to maintain required clearances 3.03 BANDINI BOULEVARD Similar to District Boulevard, almost all poles along this portion of the route maintain area street light fixtures. Unless otherwise noted on the Pole Inventory Package, all attachments on these poles will be three feet below the street light mast arms. 3.04 RAILROAD CROSSINGS There are a number of railroad spur crossings within the scope of this project. General Order 95 requirements must be followed on all locations. The Pole Inventory package and the Comprehensive Plans identifies these locations and any discrepancies must be resolved with the CITY prior to pole hardware attachments. 3.05 RISER DETAILS The entire vertical riser shall be 4", schedule 80, PVC conduit. On poles supporting communication and supply conductors, vertical runs, risers, ground wire, guys and hardware, where practicable shall be a minimum of 1-1/2 inches apart. The PVC and other protective coverings shall be installed in a workmanlike manner. The methods used are subject to the approval of the CITY and should not conflict with the requirements of G.O.95. The construction shall conform to G.O. 95 Rule 84.6-E. The PVC couplings are to be cemented to PVC conduit at top socket of couplings. Do not cement the lower socket of any coupling. This allows for expansion and contraction of conduit. The CITY will have stand-by crew available upon CONTRACTOR 48 advanced notice for access to the existing underground facilities. END OF SECTION ISSUED 06/19/2000 10011-3 SUMMARY OF WORK PHASE 11, PROJECT 11 SECTION 100-III SUMMARY OF WORK PHASE II - PROJECT III 1. PROJECT DESCRIPTION Phase II, Project III portion of this overall project consists of extending 3.1 miles of 144-S OPS fiber optics cable along CITY owned power poles and underground facilities. The cable extension will begin at a splice enclosure on Fruitland Avenue and end at a splice enclosure on E. 50' Street, as shown on the Communication System One Line Diagram. There will be an aerial splice enclosure on Slauson Avenue, however, the fiber strands 49 through 60 will only be prepared for future fusion splices. 2. CONSTRUCTION ACTIVITY SUMMARY A summary of construction activities related to overhead and underground line work is listed below. Unit prices shall be included in the Contract Pricing Form for the final Contract payment adjustments. The figures below relate to total number of itemized components. Refer to Splice and Patch Panels Section = for splicing details. 1) Pole cable attachments are 76. 2) Pole guy wire attachments are 3. 3) Riser assemblies are 2. 4) Aerial guy wire attachments are 7. 5) Down guys to existing anchors are 3. 6) Overhead snow -shoe slack loops are 10. 7) Overhead Strand footage is 10,000'. 8) underground rise -to -riser footage is 3122': 9) Bonding Assemblies are 15. 10) Guard arms / cable arms are 30. 11) Extension arms % 5' cable arms are 30. 12) Armless cable attachments on poles are 5. 13) (8'- 10') double extension arms / cable arms are 10. 14) Aerial rearrangement / cable moves are 10. 15) Aerial overlash footage are 200. 16) Aerial splice points are 3. 17) Aerial weatherproof splice enclosures are 3. 18) Aerial Splice slack loops are 3. 19) 144-S OPS overhead fiber optics cable procurement footage is 17,000' of which 4,290' is underground placement. . 20) 1.25" inner duct placement 4,000 Lf. 21) 1.25" inner duct per conduit is 3. 22) Total number of manholelvault entries are 8. ISSUED 06/19/2000 100111-1 SUMMARY OF WORK PHASE II, PROJECT III 23) Total number of manhole/vault slack loops are 8. 24) Total number of fusion splices are 240. 3. OVERHEAD CONSTRUCTION 3.01 POLE ATTACHMENT HEIGHTS The fiber cable in general will be attached to the existing CITY owned distribution pole within the communication zone. The fiber cable attachments must maintain highest point of attachments as described pole inventory package. On poles with existing telephone and other communication attachments, it is requested that the attachments maintain a minimum of one foot above the highest communication line. Street crossing and rail road crossings shall comply with General Order 95 minimum requirements. 4. TRAMMEL CROW UNDERGROUND EXTENSION There are 3,122 linear feet of underground extension as a part of Phase 111project. 144-S fiber cable will extend through eight existing CITY owned manhole/vaults, as shown on the attached Inventory Maps. The fiber cable must be placed in 1.25" inner ducts throughout this extension. Slack loops with a minimum of three complete turns shall be placed in each substructure to provide future splicing. The CITY will have stand-by crew available upon CONTRACTOR 48 hours advanced request to provide access to the existing underground facilities. 5. RISER DETAILS The entire vertical riser shall be 4", schedule 80, PVC conduit. On poles supporting communication and supply conductors, vertical runs, risers, ground wire, guys and hardware, where practicable shall be a minimum of 1-1/2 inches apart. The PVC and other protective coverings shall be installed in a workmanlike manner. The methods used are subject to the approval of the CITY and should not conflict with the requirements of G.O. 95. The construction shall conform to G.O. 95 Rule 84.6-E. The PVC couplings are to be cemented to PVC conduit at top socket of couplings. Do not cement the lower socket of any coupling. This allows for expansion and contraction of conduit. END OF SECTION ISSUED 06/19/2000 100 III-2 SUMMARY OF WORK PHASE II, PROJECT III SECTION 100-IV SUMMARY OF WORK PHASE II - PROJECT IV Phase II, project 1V consists of fiber optics cable lateral extensions to four of CITY Fire Station buildings. The laterals consists of 24-S OPS fiber starting from an aerial splice enclosure and terminating in either a wall mountable or 23" rack mountable patch panel. 1. PROJECT DESCRIPTION CITY plans to use its fiber optics cable backbone for point to point and/or daisy chain communication paths between various facilities. This project addresses fiber connectivity between four Fire Department stations. The overall project consists of termination of 24 strands of fiber cable in a fiber patch panel inside the Fire Department stations for future use and applications. 12 fiber strands are allocated for the Fire Department use. Fibers 37 through 48 throughout the fiber backbone system are identified for extension, application and splicing. All laterals to each station will be terminated and patched to provide a daisy chain loop configuration. 2. PROJECT LOCATIONS 2.01 FIRE STATION NO.1 Fire Station No.1 is located on the corner of Fruitland Avenue and Downey Road. At this site it is proposed that the CITY will provide a suitable location for the CONTRACTOR to place a 23" x 7' rack for the placement of a fiber optics cable patch panel. CITY will provide an underground path from pole No. 8992EV, item No. 392, as shown on the Comprehensive Plans to the rack location. All 24 fiber strands will be terminated at this site for CITY applications. The aerial splice enclosure for this site is accounted for in the Phase III portion of the overall project. 2.02 FIRE STATION NO.2 Fire Station No. 2 is located on Santa Fe Avenue, in front of the City Hall. At this site it is proposed that the CITY to provide a suitable location for the CONTRACTOR to place a wall mountable patch panel and terminate 24 strands of the fiber cable lateral. For this site, CONTRACTOR will place a new aerial splice enclosure on Santa Fe Avenue, will prepare and splice 12 strands of CITY existing 96 strand backbone'(fibers 37 through 48) , place a riser assembly one span away from the proposed splice enclosure, and run a 200' underground lateral to a new fiber patch panel 2.03 FIRE STATION NO.3 Fire Station No. 3 is located on Soto Street, north of L.A. River crossing. At this site it is proposed that the CITY to provide a suitable location for the CONTRACTOR to place a wall mountable patch panel ISSUED 06/19/2000 100 IV-1 SUMMARY OF WORK PHASE 11, PROJECT IV and terminate 24 strands of the fiber cable lateral. For this site, the aerial splice enclosure is accounted for in Phase 11 portion of main project. The lateral consists of24-S fiber extension for two aerial spans, a riser assembly on an existing power pole and a lateral to the station building. 2.04 FIRE STATION NO.4 Fire Station No. 4 is located on Bandini Boulevard. At this site it is proposed that the CITY to provide a suitable location for the CONTRACTOR to place a 23" rack mountable fiber patch panel and terminate 24 strands of the fiber cable lateral. For this site, the aerial splice enclosure will be placed on Ayers Avenue, as shown on the Comprehensive Plans. A portion of 24-S lateral will be overlashed onto the proposed 144-S backbone cable, and then will extend east towards the Fire Station site. 3. CONSTRUCTION ACTIVITY SUMMARY PHASE IV A summary of construction activities related to overhead and underground line work is listed below for the purpose of Contract Pricing Form completion. Unit prices shall be included in the Contract Pricing Form for the final Contract payment adjustments. The figures below relate to total number of itemized components. Refer to Communication System One Line Drawing for physical locations of each Fire Department stations. Refer to Splicing and Patch Panel Section for splices and splicing details. 1) Strand and hardware placement 800' 2) Over -lash to existing strand 200' 3) 24-S aerial fiber placement 1000' 4) 24-S underground fiber placement 600' 5) Riser assembly placement 4 6) Aerial Slack loop placement 4 7) Guard arm/ cable arm placement 8 8) Extension arm/ 5' cable arms 4 9) New grounding placement 2 10) Bonding into existing 4 11) Manhole slack loop placement 2 12) Cable marker W/CITY ID 13 13) 1.25" inner duct placement 600 Lf 14) Aerial splice enclosures 2 15) 24 fiber patch panel (wall) 2 16) 24 fiber patch panel (23" rack) 2 17) 23" racks and hardware 2 18) Termination of 24 strands in. P.P. 4 19) 24 fiber splices in 2 new splice encl. 2 20) 24 fiber splices in 2 existing splice end. 2 END OF SECTION ISSUED 06/19rAW 1001V-2 SUMMARY OF WORK PHASE II, PROJECT IV SECTION 120 SPLICE AND PATCH PANELS 1. BACKGROUND There are sixteen locations within the scope of the overall project where weatherproof aerial splices enclosures will either be placed or the existing splices enclosures will have to be modified. There is a table of splice enclosures shown below which describes the extend of the work involved. Refer to the Communication System One Line Diagram for the exact physical locations. In addition, refer to the five pages of Exhibit drawings attached to this section, detailing the fusion splicing activities related to each splice enclosure. 2. SPLICE LOCATIONS SPLICE PROJECT ENCLOSURE NUMBER DESCRIPTION 7►T7 TI.fDTT 1 PROJECT II This is an existing enclosure. Fusion splice the existing 1-96 strands to the new 1-96 of proposed 144 strand fiber cable. Fusion splice 97-120 to 121-144 of the proposed. 2 PROJECT II New enclosure. Fusion splice 25-48 going E with 25-48 coming N. Fusion splice 25-36 corning W. with 61-72 coming N. Fusion splice 37-48 coming W. with 49-60 coming N. 1-24 and 73-144 coming N. will remain in the splice enclosure trays for future use. 1-24 and 49-144 E. &W. will express through uncut. 3 PROJECT II New Enclosure. F.S. #3 Fusion splice 37-48 coming S. with 1-12 of 24-S fiber lateral. Fusion splice 49-60 coming S. with 13-24 of 24-S fiber lateral. Fusion splice 37-48 going N. with 49-60 of going N. 1-36 and 61-144 N.& S. will express through uncut. 4 PROJECT II New enclosure. Traffic Eng. Applic. Prep fibers 25-36 for future splicing. 5 PROJECT H New enclosure. Traffic Eng. Applic. Prep fibers 25-36 for future splicing. 120-1 6 PROJECT II New enclosure. Traffic Eng. Applic. Prep fibers 25-36 for future splicing. 7 PROJECT II New Enclosure. Traffic Eng. Applic. Prep fibers 25-36 for future splicing. 8 PROJECT II New enclosure. Fusion splice 25-36 of existing 96-S going E. with 13-24 going N. Fusion splice 25-30 of coming W. to 31-36 of coming W. End 13-24 coming S. for future. 37-144 N. & S. will express through uncut. 9 PROJECT II New enclosure. Traffic Eng. Applic. + Fusion splice 1-12 with 133-144. Fusion splice 13-24 with 25-36. End 37-60 and 61-144 for future. 10 PROJECT IV New enclosure. Fire Station No. 4. Fusion splice 3748 coming S. with 1-12 of 24-S lateral. Fusion splice 37-48 coming N. with 13-24 of 24-S lateral. 1-36 and 49-144 N. & S. will express through uncut. 11 PROJECT II New enclosure. New fiber reel Straight in line splice 25-144. Fusion splice 1-24 coming S. with 1-24 going E. Fusion splice 1-12 with 13-24 coming N. Fusion splice 25-84 with 85-144 coming W. 12 PROJECT III New enclosure. Trammel Crow & Fire Station No.1 Straight in line splice 1-36 and 49-144 coming N. with 1-36 and 49- 144 coming W. Fusion splice 3748 coming W. with 1-12 of 24-S lateral. Fusion splice 3748 coming S. with 13-24 of 24-S lateral. End 1-36 and 49-144 coming S. for future use. End 3748 coming N. for future use. 13 PROJECT H Existing enclosure. Fusion splice 37-48 of existing 96-S with 37-48 of new. End 37-48 coming S. for future use. 14 PROJECT III New Enclosure. Trammel Crow Project Prep fibers 49-60 for future splicing. 15 PROJECT III New enclosure. 1-48 of E. & W. will express through uncut. Fusion splice 49-96 going E. with 49-96 coming N. End 1-48 coming N. for future use. Fusion splice 97-144 coming N. with 49-96 coming W. ISSUED 06/19/2000 120-2 SPLICE AND PATCH PANELS 16 PROJECT IV New enclosure. Fire Station No. 2. Fusion splice 37-48 going N. with 1-12 of 24-S lateral Fusion splice 37-48 coming S. with 13-24 of 24-S lateral. 1-36 and 49-96 ofN. & S. will express through uncut. 3. PATCH PANEL LOCATIONS There are four Fire Stations which will be equipped with 24 strand patch panels. At two locations the patch panels will be wall mounted, however, the other two will have 23" aluminum racks and the patch panels will be placed on those racks. A 24 strand fiber lateral cable will be terminated at each Fire Station which will provide a wide area loop among the stations and the City Hall. 4. CONNECTORS AND PIGTAILS In order to obtain the lowest -loss connection between the two optical fiber, fusion splicing is requested. To terminate the fiber strands, the pigtail technique is requested. The pigtail technique will use factory -assembled optical fiber pigtail to terminate the fiber. Splice trays and enclosure shall be used to house the splice and connector. The pigtail length shall be of sufficient length allowing for the optical fiber routing through equipment rack. The connector utilized in this project shall be high -density SC modules. The associated losses for these connectors shall' be under 0.5 dB. 5. APPROVED MANUFACTURERS Alcoa Fujikura, Ltd Siecor Preformed Line Products (PLP) Raychem Fitel Technologies Inc. Leviton Telecom Molex Superior Modular Products END OF SECTION ISSUED 06/19/2000 120-3 SPLICE AND PATCH PANELS SECTION 140 COORDINATION 1.01 COORDINATION A. CONTRACTOR shall coordinate scheduling of all work, submittals, and Work of the various sections of specification to assure efficient and orderly sequence of site preparation, manufacture, delivery and installation of equipment. items. B. Notify CITY 48 hours in advance of manholes/vaults entries. The CITY will assign qualified personnel to monitor CONTRACTOR working in proximity of high voltage lines and equipment. C. The CITY will assist the CONTRACTOR in obtaining all required local permits. D. The CITY will provide constructed paths to Fire Stations and any other underground substructures which are part of this project. 1.02 ADDRESSES AND REPRESENTATIVES A. Address all correspondence, equipment shop drawings, fiber cable factory test reports, after delivery cable reel test reports, maintenance and installation manuals to the CITY as follows: Ali R. Nour City of Vernon 4305 Santa Fe Avenue Vernon, CA 90058 B. Inform the CITY of the address to which official correspondence should be sent and the address and telephone number of the CONTRACTOR's representative who will be Project Manager for the Contract and responsible and available outside of normal working hours for emergency repairs and the maintenance of safety devices. C. Identify all correspondence, drawings, data and materials, packing slips or other items associated with this Contract as Contract F02000, Construction of Utilities Communication System. END OF SECTION ISSUED 06/19/2000 140-1 COORDINATION r SECTION 150 JOB SITE ADMINISTRATION 1.0 UNLOADING EQUIPMENT AND MATERIALS FURNISHED BY OTHERS Furnish, supervision, labor, equipment, materials and all incidental items required to unload inventory, inspect for damage, move into and from storage if necessary, and deliver to the point of construction, all items furnished by Others. Provide all lifting equipment, dunnage, supports, jacks and nylon slings necessary to accomplish work. Inventory and keep records of all material arriving on site. CONTRACTOR's failure to inform of missing components at time of delivery shall be construed as acceptance of the quantities and components delivered as shown on the shipping lists. Transport all items arriving prior to use in the Work, to the Storage area. Accept responsibility for items until used in Contract Work. 2.0 STORAGE AND PROTECTION Store products in accordance with manufacturer's instructions, with seals and labels intact and legible. Store sensitive products in weather -tight enclosures; maintain within temperature and humidity ranges required by manufacturer's instructions. CONTRACTOR shall be responsible for loss, damage, vandalism, theft, etc. of the products and plant until Acceptance by the CITY. 3.0 CLEANING The CONTRACTOR shall be responsible for maintaining a clean work site condition during construction. Prior to completion of demobilization, CONTRACTOR shall remove all construction materials, waste, demolition debris, excess material, temporary installations, etc. that have not been specifically turned over and accepted by CITY. 4.0 PRE -CONSTRUCTION CONFERENCE Prior to beginning construction, the CONTRACTOR shall attend a meeting with the CITY and other parties who may be invited by the CITY. In this conference the CONTRACTOR shall: ISSUED 06/19/2000 150-1 JOB SITE ADN IrIISTRATION Submit proposed general sequence of operations to the CITY for approval. Advise CITY of all anticipated construction problems and difficulties with CITY's operations, and present plans to avoid unnecessary interferences therewith. 1. Obtain CITY's interpretation and clarification of requirements of drawings and specifications. 2. Discuss with CITY any other items pertaining to the work, as desired. 3. Submit his Construction Schedule as required in the General Conditions. 4. Discuss with CITY any other items pertaining to the work, as desired. 5. Submit his Construction Schedule as required in the General Conditions. CITY will furnish to CONTRACTOR written minutes of the preconstruction conference, verifying interpretations, clarifications, instructions, agreements, and other information resulting from this conference. 5.0 RESTRICTIONS AND SPECIAL REQUIREMENTS In the event the CONTRACTOR proposes to temporarily close a road, the CONTRACTOR shall notify the Police and Fire Departments of the area involved and the CITY at least 48 hours in advance so that a detour route may be established. END OF SECTION ISSUED 06/19/2000 150-2 JOB SITE ADMINISTRATION SECTION 160 REGULATORY REQUIREMENTS 1.0 STANDARDS A. Conform all material, equipment and services furnished to the accepted standards and practices of the electric utility industry, and the codes and standards listed in Section 170, Reference Standards. B. The regulation of clearances and other construction practices of utilities using wires in the State of California is lawfully governed by the Public Utilities Commission of the State of California's, according to a set of rules known as General Order No. 128. In case of doubtful interpretation of matter contained in these practices and applicable to G.O. 95 and G.O. 128 the latter will at all times hold precedence. 2.0 LAWS, REGULATIONS, AND CODES A. Perform and construct work in accordance with all federal, state and local laws, regulations and codes, including those regulating the environment. 3.0 RESPONSIBILITY OF CONTRACTOR A. Construct Work in accordance with all federal, state and local laws, regulations and codes, including those regulating the environment. B. Give all notices and comply with all laws, ordinances, building and construction codes, rules and regulations applicable to Work. If CONTRACTOR observes that specification or drawings are at variance therewith, give CITY prompt notice thereof, and any necessary changes shall be adjusted by appropriate modification. 2. If CONTRACTOR performs any Work knowing or having reason to know that it is contrary to such laws, ordinances, rules and regulation, and without such notice to CITY, CONTRACTOR shall bear all costs arising therefrom. 3. It shall NOT be CONTRACTOR's primary responsibility to make certain that specifications and drawings are in accordance with such laws, ordinances, rules and regulations. END OF SECTION 160-1 ISSUED 06/19/2000 REGULATORY REQUHTIAENTS SECTION 170 REFERENCES STANDARDS 1.0 QUALITY ASSURANCE A. For all equipment, materials and labor, comply with latest revision of the standard, except when more rigid requirements are specified or are required by applicable codes. B. Should specified reference standards conflict with Contract Documents, request clarification from before proceeding. C. The contractual relationship of the parties to the Contract, the duties and responsibilities of CITY and CONTRACTOR shall be governed by the General Conditions. 2.0 SCHEDULE OF REFERENCE A. For following documents may be referenced in the Contract Documents: AA Aluminum Association AASHTO American Association of State Highway and Transportation Officials ACI American Concrete Institute ADOT California Department of Transportation Specifications for Bridges and Roads AEIC Associated Edison Illumination Companies AISC American Institute of Steel Construction ANSI American National Standards Institute ASCE American Society of Civil Engineers ASME American Society of Mechanical Engineers ASTM American Society for Testing and Materials AWPA American Wood Preservers Association AWS American Welding Society CRSI Concrete Reinforcing Steel Institute CSI Construction Specifications Institute EEI Edison Electric Institute EJCDC Engineers' Joint Contract Documents Committee EPA Environmental Protection Agency ICEA Insulated Cable Engineers' Association IEEE Institute of Electrical and Electronics Engineers NEC Nation Electrical Code NEMA National Electrical Manufacturers' Association NESC National Electrical Safety Code NFPA National Fire Protection Association OSHA Occupational Safety and Health Administration PCE Prestressed Concrete Institute PS Product Standard SSPC Steel Structures Painting Council TIA Telecommunication Industry Association UBC Uniform Building Code UL Underwriters' Laboratories, Inc. WCLIB West Coast Lumber Inspection Bureau WWPA Western Wood Products Association END OF SECTION SECTION 180 SUBMITTALS 1.0 SUBMITTAL PROCEDURES A. Transmit each submittal with a transmittal letter. B. Identify project, Contractor, Subcontractor or supplier, pertinent drawing sheet and detail number(s), as appropriate. C. Schedule submittals to expedite the project, and delivery transmittal letter to CITY as business address given in Section 140. Coordinate submission of related Work. D. Identify variations from Contract Documents and product or system limitations which may. be detrimental to successful performance of the completed Work. E. Revise and resubmit submittals as required, identify all changed made since previous submittals. 1.01 SUBMITTAL SCHEDULE A. Provide remainder of project submittals in accordance with the specifications and schedule of submittals as agreed to by the CITY and the CONTRACTOR. 1.02 CONSTRUCTION SCHEDULE AND PROGRESS A. CONTRACTOR to provide bi-weekly schedules outlining remaining work and completed work. END OF SECTION ISSUED 06/19/2000 180-1 SUBMITTALS