Resolution No. 75551 RESOLUTION NO, 7555
2
3 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
VERNON DIRECTING THE PURCHASING AGENT TO ISSUE A
4 REQUEST FOR PROPOSAL FOR A HEWLETT PACKARD 3000 939
SYSTEM, SOFTWARE AND INSTALLATION PURSUANT TO
5 SECTION 2.29-2 OF THE VERNON CITY CODE
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7 WHEREAS, by Resolution No. 7463 adopted on December 21, 1999,
8 the City Council of the City of Vernon authorized the Purchasing Agent
9 to enter into negotiations for the purchase of a financial management
10 system from Mitchell Humphrey & Company, in association with High Line
11 Corporation; and
12 WHEREAS, the Utilities Department of the City of Vernon has
13 determined that, in order to implement said financial management
14 system, a new HP3000 939 system as well as software, on -site
15 installation and testing, training and technical support services is
16 needed to replace an existing outdated HP 3000 937/LX system; and
17 WHEREAS, on June 5, 2000, the Finance Committee recommended
18 that the City Council authorize the Purchasing Agent, or his designee,
19 to issue a Request for Proposal ("RFP") to one or more vendors or
20 contractors for the purchase of the aforementioned system pursuant to
21 Section 2.29-2 of the Vernon City Code.
22 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
23 CITY OF VERNON AS FOLLOWS:
24 SECTION 1: The City Council of the City of Vernon hereby
25 finds and determines that the recitals contained hereinabove are true
26 and correct.
27 SECTION 2: The Purchasing Agent for the City of Vernon, or
28 his designee, is directed to issue a RFP, a copy of which is attached
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hereto as Exhibit "A" and made a part hereof, to one or more vendors or
contractors for a purchase or contract for a new HP3000 939 system as
well as software, on -site installation and testing, training and
technical support services and to report to the City Council on the
proposals received with a recommendation for action.
SECTION 3: The City Clerk of the City of Vernon shall certify
to the passage of this resolution, and thereupon and thereafter the
same shall be in full force and effect.
APPROVED AND ADOPTED this 20th day of June, 2000.
LEONIS C. MAL URG, Mayor
ATTEST:
v
BRUCE V. MALKENHORST, City Clerk
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STATE OF CALIFORNIA )
)ss
COUNTY OF LOS ANGELES )
I, BRUCE V. MALKENHORST, City Clerk of the City of Vernon, do
hereby certify that the foregoing Resolution, being Resolution No.
7555, was duly adopted by the City Council of the City of Vernon at a
regular meeting of the City Council duly held on Tuesday, June 20.
2000, and thereafter was duly signed by the Mayor of the City of
Vernon.
(SEAL)
BRUCE V. MALKENHORST, City Clerk
- 3 -
EXHIBIT A
CITY OF VERNON
REQUEST FOR PROPOSAL
m
HEWLETT PACKARD 3000 939 SYSTEM, SOFTWARE & INSTALLATION
A - 1
1.1 INTRODUCTION
The City of Vernon is seeking proposals from qualified vendors to provide a new
HP3000 939 system with software and installation services to replace its HP3000 937/LX
system. The City anticipates the need to acquire HP3000 System Manager training for at
least one City employee.
1.2 SCOPE OF WORK AND SERVICES
The proposal must provide detailed costs or credits for the following:
• Required hardware configuration
• System software
• System licenses
• Factory integration of system components
• Compilers
• Miscellaneous parts
• System return credits, rebates, and discounts
• System manuals
• System support
• Hewlett Packard on -site installation services
• Integration and testing of the HP3000 939 with the City's NT network
• NMMGR configuration
• Network printer integration
• Recommended training
The proposal must include guaranteed hourly rates for ongoing support services for a
period of one year.
The proposal must include taxes and shipping costs for the items listed above and any
other costs associated with the delivery of the proposed hardware or services.
1.3 INSTRUCTIONS TO VENDORS
Vendor must be Hewlett Packard "Best In Class HP3000 Reseller" and authorized to sell
and install HP3000 hardware in the State of California.
Vendor must provide a copy of a current HP3000 technical certification, including
MPEAX 6.0 certification.
Vendor must pass through to City all Hewlett Packard discounts, upgrade credits and
rebates.
All responses must be received at the address shown below by 5:00 P.M., June 28, 2000.
Responses received after the stated time will be deemed non -responsive. Quotes must be
A - 2
valid for a period of 60 days.
All technical questions should be directed to David Roupe at (909) 338-3521.
Responses must be delivered to:
Carol Dacey, Customer Service & Information System Manager
City of Vernon
4305 Santa Fe Ave.
Vernon, Ca. 90058
1.4 VENDOR INFORMATION
Describe your company, including but not limited to:
• Years in business
• Company personnel available for sales, and technical support in Southern California
and their qualifications
• Services that your company is proposing to provide associated with this RFP
• Company size
• Experience with the HP3000
• Ability to meet delivery and installation schedule
• Any distinctiveness of your company
1.5 REFERENCES
Vendors must provide references of their 3 most recent HP3000 local government sales
and installations.
1.6 REQUIRED CONFIGURATION
HP3000 939KS/030 Base Server Solution
1 GB RAM
(3) 9GB FWD SCSI-2 internal Disk Drive
DDS3 12/24GB Tape Drive
64 User MPE/iX 6.0 Image/FOS License
100 Base -TX High Speed Network Card
COBOL II/iX compiler, LTU (no manuals)
3.OKVA UPS
System Console (white screen)
1.6 meter rack & rack mount kit
Modular Power Distribution unit for std. racks
HP G1ancePlus
(1) HP LineJet 500Q printer
3 year, Monday — Friday Telephone/4-hour system support.
A -3
NOTE: The current HP3000 937/LX system is configured with a 40 user license, a
COBOL compiler, GlancePlus and Turbo Image.
1.7 EVALUATION PROCESS
The City will review responses with particular attention to the following:
• Vendor's experience with government clients.
• Vendor's ability to deliver all hardware, software and installation services within the
required delivery schedule.
• Vendor support capabilities in the Southern California area.
• Completeness of the proposed solution for provision and installation of the hardware
and software.
• Quoted price for hardware, software and services.
1.8 SELECTION PROCESS
The City reserves the right to exclude any or all responses to this RFP.
All qualified responses to this RFP will be reviewed and a recommendation will be made
to the City Council on or about July 11, 2000.
1.9 DELIVERYAND INSTALLATION
Delivery and installation of the hardware and software will be required within 60 days of
issuance of the purchase order.
A - 4
SUPPORTING
DOCUMENTS
.,v
CITY COUNCIL
LEONIS C. MALBURG
Mayor
THOMAS A. YBARRA It
Mayor Pro-Tem
WM. 'BILL" DAVIS
Councilman
H. "LARRY" GONZALES
Councilman
W. MICHAEL MCCORMICK
Councilman
BRUCE V. MALKENHORST
City Administrator / City Clerk
FAX (323) 581-7924
CITY HALL
4305 SANTA FE AVENUE, VERNON, CALIFORNIA 90058
TELEPHONE (323) 583-8811
June 15, 2000
City Council
City of Vernon
Honorable Members:
EDUARDO OLIVO
City Attorney
FAX: (562) 927-8722
KEVIN WILSON
Director of Community Services & Water
FAX: (323) 588-2761
KENNETH J. DeDARIO
Director of Municipal Utilities
FAX: (323) 583-1983
DAVE TELFORD
Fire Chief
FAX: (323) 581-1385
BRUCE W. OLSON
Police Chief
FAX: (323) 583-5236
The Finance Committee recommended that the City issue a request
for proposal (RFP) for a Hewlett Packard (HP) 3000 939 System,
to include software and installation, at their meeting held June
5, 2000.
It is hereby recommended that the RFP for a HP 3000 939 system
be approved and issued, and a Resolution adopted approving same.
Very t my yours,
ay�
uc V. �Malkenh(8rs
City Clerk
BVM/gst
CITY OF VERNON
REQUEST FOR PROPOSAL
m
HEWLETT PACKARD 3000 939 SYSTEM, SOFTWARE & INSTALLATION
t
1.1 INTRODUCTION
The City of Vernon is seeking proposals from qualified vendors to provide a new
HP3000 939 system with software and installation services to replace its HP3000 937/LX
system. The City anticipates the need to acquire HP3000 System Manager training for at
least one City employee.
1.2 SCOPE OF WORK AND SERVICES
The proposal must provide detailed costs or credits for the following:
• Required hardware configuration
• System software
• System licenses
• Factory integration of system components
• Compilers
• Miscellaneous parts
• System return credits, rebates, and discounts
• System manuals
• System support
• Hewlett Packard on -site installation services
• Integration and testing of the HP3000 939 with the City's NT network
• NMMGR configuration
• Network printer integration
• Recommended training
The proposal must include guaranteed hourly rates for ongoing support services for a
period of one year.
The proposal must include taxes and shipping costs for the items listed above and any
other costs associated with the delivery of the proposed hardware or services.
1.3 INSTRUCTIONS TO VENDORS
Vendor must be Hewlett Packard "Best In Class HP3000 Reseller" and authorized to sell
and install HP3000 hardware in the State of California.
Vendor must provide a copy of a current HP3000 technical certification, including
MPEAX 6.0 certification.
Vendor must pass through to City all Hewlett Packard discounts, upgrade credits and
rebates.
All responses must be received at the address shown below by 5:00 P.M., June 28, 2000.
Responses received after the stated time will be deemed non -responsive. Quotes must be
F1
valid for a period of 60 days.
All technical questions should be directed to David Roupe at (909) 338-3521.
Responses must be delivered to:
Carol Dacey, Customer Service & Information System Manager
City of Vernon
4305 Santa Fe Ave.
Vernon, Ca. 90058
1.4 VENDOR INFORMATION
Describe your company, including but not limited to:
• Years in business
• Company personnel available for sales, and technical support in Southern California
and their qualifications
• Services that your company is proposing to provide associated with this RFP
• Company size
• Experience with the HP3000
• Ability to meet delivery and installation schedule
• Any distinctiveness of your company
1.5 REFERENCES
Vendors must provide references of their 3 most recent HP3000 local government sales
and installations.
1.6 REQUIRED CONFIGURATION
HP3000 939KS/030 Base Server Solution
1 GB RAM
(3) 9GB FWD SCSI-2 internal Disk Drive
DDS3 12/24GB Tape Drive
64 User MPEAX 6.0 Image/FOS License
100 Base -TX High Speed Network Card
COBOL IIAX compiler, LTU (no manuals)
3.OKVA UPS
System Console (white screen)
1.6 meter rack & rack mount kit
Modular Power Distribution unit for std. racks
HP G1ancePlus
(1) HP LineJet 500Q printer
3 year, Monday — Friday Telephone/4-hour system support.
3
NOTE: The current HP3000 937/LX system is configured with a 40 user license, a
COBOL compiler, GlancePlus and Turbo Image.
1.7 EVALUATION PROCESS
The City will review responses with particular attention to the following:
• Vendor's experience with government clients.
• Vendor's ability to deliver all hardware, software and installation services within the
required delivery schedule.
• Vendor support capabilities in the Southern California area.
• Completeness of the proposed solution for provision and installation of the hardware
and software.
• Quoted price for hardware, software and services.
1.8 SELECTION PROCESS
The City reserves the right to exclude any or all responses to this RFP.
All qualified responses to this RFP will be reviewed and a recommendation will be made
to the City Council on or about July 11, 2000.
1.9 DELIVERYAND INSTALLATION
Delivery and installation of the hardware and software will be required within 60 days of
issuance of the purchase order.
4
May 25, 2000✓
TO: Bruce V. Malkenhorst City Administrator
(p
FROM: Kenneth J. DeDario, Director of Utilities
SUBJECT: Request For Proposal 6
I recommend approval of the attached Request For Proposal For A Hewlett Packard 3000 939
System, Software & Installation to replace the existing outdated system.
If you have any questions or comments, please contact me. Thank you for your consideration.
KJD:dm
Attachment
CITY OF VERNON
REQUEST FOR PROPOSAL
1 ma
HEWLETT PACKARD 3000 939 SYSTEM, SOFTWARE & INSTALLATION
1.1 INTRODUCTION
The City of Vernon is seeking proposals from qualified vendors to provide a new
HP3000 939 system with software and installation services to replace its HP3000 937/LX
system. The City anticipates the need to acquire HP3000 System Manager training for at
least one City employee.
1.2 SCOPE OF WORK AND SERVICES
The proposal must provide detailed costs or credits for the following:
• Required hardware configuration
• System software
• System licenses
• Factory integration of system components
• Compilers
• Miscellaneous parts
• System return credits, rebates, and discounts
• System manuals
• System support
• Hewlett Packard on -site installation services
• Integration and testing of the HP3000 939 with the City's NT network
• NMMGR configuration
• Network printer integration
• Recommended training
The proposal must include guaranteed hourly rates for ongoing support services for a
period of one year.
The proposal must include taxes and shipping costs for the items listed above and any
other costs associated with the delivery of the proposed hardware or services.
1.3 INSTRUCTIONS TO VENDORS
Vendor must be Hewlett Packard "Best In Class HP3000 Reseller" and authorized to sell
and install HP3000 hardware in the State of California.
Vendor must provide a copy of a current HP3000 technical certification, including
MPEAX 6.0 certification.
Vendor must pass through to City all Hewlett Packard discounts, upgrade credits and
rebates.
All responses must be received at the address shown below by 5:00 P.M., June 13, 2000.
Responses received after the stated time will be deemed non -responsive. Quotes must be
valid for a period of 60 days.
All technical questions should be directed to David Roupe at (909) 338-3521.
Responses must be delivered to:
Carol Dacey, Customer Service & Information System Manager
City of Vernon
4305 Santa Fe Ave.
Vernon, Ca. 90058
1.4 VENDOR INFORMATION
Describe your company, including but not limited to:
• Years in business
• Company personnel available for sales, and technical support in Southern California
and their qualifications
• Services that your company is proposing to provide associated with this RFP
• Company size
• Experience with the HP3000
• Ability to meet delivery and installation schedule
• Any distinctiveness of your company
1.5 REFERENCES
Vendors must provide references of their 3 most recent HP3000 local government sales
and installations.
1.6 REQUIRED CONFIGURATION
HP3000 939KS/030 Base Server Solution
1 GB RAM
(3) 9GB FWD SCSI-2 internal Disk Drive
DDS3 12/24GB Tape Drive
64 User MPEAX 6.0 Image/FOS License
100 Base -TX High Speed Network Card
COBOL IIAX compiler, LTU (no manuals)
3.OKVA UPS
System Console (white screen)
1.6 meter rack & rack mount kit
Modular Power Distribution unit for std. racks
HP GlancePlus
(1) HP LineJet 500Q printer
3 year, Monday — Friday Telephone/4-hour system support.
3
NOTE: The current HP3000 937/LX system is configured with a 40 user license, a
COBOL compiler, G1ancePlus and Turbo Image.
1.7 EVALUATION PROCESS
The City will review responses with particular attention to the following:
• Vendor's experience with government clients.
• Vendor's ability to deliver all hardware, software and installation services within the
required delivery schedule.
• Vendor support capabilities in the Southern California area.
• Completeness of the proposed solution for provision and installation of the hardware
and software.
• Quoted price for hardware, software and services.
1.8 SELECTION PROCESS
The City reserves the right to exclude any or all responses to this RFP.
All qualified responses to this RFP will be reviewed and a recommendation will be made
to the City Council on or about June 20, 2000.
1.9 DELIVERYAND INSTALLATION
Delivery and installation of the hardware and software will be required within 60 days of
issuance of the purchase order.
4
CITY OF VERNON
REQUEST FOR PROPOSAL
FOR
HEWLETT PACKARD 3000 939 SYSTEM, SOFTWARE & INSTALLATION
DRAFT
1.1 INTRODUCTION
The City of Vernon is seeking a Vendor to provide anew BP3000 system with software
and installation services.
1.2 OBJECTIVES
The City wishes to replace its BP3000 937 with a new BP3000 939 computer system.
The current HP3000 937/LX system is configured with a 40 user license, a COBOL
compiler, GlancePlus and Turbo Image.
1.3 SCOPE OF WORK AND SERVICES
The City expects the winning vendor to provide the required hardware configuration,
software and high quality installation services in a timely manner.
Vendor must be Hewlett Packard "Best In Class HP3000 Reseller" and authorized to sell
and install HP3000 hardware in the State of California.
Vendor must provide a copy of a current BP3000 technical certification, including
MPE/iX 6.0 certification.
Vendor must be able to provide all required Hewlett Packard software and software
updates.
Vendor must be authorized to sell Hewlett Packard support options.
Vendor must pass through to City all Hewlett Packard discounts, upgrade credits and
rebates.
Preference will be give to vendors who have a substantial sales and technical presence in
the Southern California area.
1.4 INSTRUCTIONS TO VENDORS
This document contains two sections. The first section contains information about the
vendor evaluation and selection process. The second section contains information about
the BP3000 configuration requirements, required software and installation services, and
vendor qualifications.
Vendors must include all costs for proposed hardware, software, licenses, documentation,
taxes, shipping, installation or other services and any associated expenses for travel,
lodging, meals, etc.
The price quote information must be detailed and include line items for all components,
2
DRAFT
software licenses, factory integration, support, compilers, installation services, rebates,
return credits and any other proposed miscellaneous parts or services. Hewlett Packard
product numbers should be included when appropriate.
All responses must be received at the address shown below by 5:00 P.M., June 13, 2000.
Responses received after the stated time will be returned as not meeting the RFP
requirements. Quotes must be valid for a period of 60 days.
All technical questions should be directed to David Roupe at (909) 338-352L
Responses must be delivered to:
Vernon City Hall
Information Systems
4305 Sante Fe Ave.
Vernon, Ca. 90058
1.5 E VA L UA TION PR 0 CESS
The City will review all responses with particular attention on the following:
• Vendors length of experience in the industry.
• Vendors ability to meet the required delivery schedule.
• Vendor support capabilities in the Southern California area.
• Company size, financial strength and stability.
• Quoted price for hardware, software and services.
1.6 SELECTIONPROCESS
The City reserves the right to exclude any or all responses to this RFP.
All qualified responses to this RFP will be reviewed by the IS department and a
recommendation will be made to the City to either exclude all responses or enter into a
purchase agreement with the most qualified vendor for the hardware, software and
installation services covered by this RFP.
The City expects to complete the selection process of the winning vendor before June 30,
2000.
1.7 DELIVERYAND INSTALLATION
3
iIM
Delivery and installation of the hardware and software will be required within 60 days of
issuance of the purchase order.
2.1 VENDOR INFORMA77ON
Describe your company, including but not limited to:
• Years in business.
• Number of local government clients and where they are located.
• Company personnel available for sales, and technical support in Southern California
and their qualifications. Specify the primary office location for each person.
• Size and experience with the BP3000.
• Ability to meet delivery and installation schedule.
• Any distinctiveness of your company.
2.2 REFERENCES
Vendors must provide references of at least 2 successful BP3000 local government
installations in the Los Angeles, Orange, Riverside, San Diego, or San Bernardino
County areas.
2.3 HARDWARE CONFIGURATION
BP3000 939KS/030 Base Server Solution
1 GB RAM
(3) 9GB FWD SCSI-2 internal Disk Drive
DDS312/24GB Tape Drive
64 User MPE/iX 6.0 Image/FOS License
100 Base -TX High Speed Network Card
COBOL II X compiler, LTU (no manuals)
3.OKVA UPS
System Console (white screen)
1.6 meter rack & rack mount kit
Modular Power Distribution unit for std. racks
BP GlancePlus
(1) BPLineJet 500Q printer
Notes:
Components must be factory integrated where possible and BP installed on site.
Include 3 year 5x8 Telephone/4-hour system support.
n
DRAFT
Include system installation and integration with City's NT network.
Include all necessary cords, cables, licenses, filler panels and manuals.
Include trade-in of the City's BP3000 937, and all discounts, upgrade credits and rebates.
r
MINUTES OF THE ADJOURNED FINANCE COMMITTEE
MEETING OF THE CITY OF VERNON HELD
JUNE 5, 2000 AT 2:00 P.M. IN THE
COUNCIL CHAMBERS OF THE CITY HALL LOCATED
AT 4305 SANTA FE AVENUE, VERNON, CALIFORNIA
MEMBERS PRESENT: Malburg, Ybarra, Gonzales
MEMBERS ABSENT: None
The meeting was called to order by Chairman Malburg.
It was moved by Ybarra, seconded by Gonzales, that the
Minutes of the Finance Committee Meeting held May 30, 2000 be
approved as submitted and adopted. Motion carried.
Review of proposed 2000-2001 budget.
Considerationanddiscussion issuing a Request for
Proposal (RFP) for Hewlett Packard 3000 939 System to include
Software & Installation. This system is to replace the existing
outdated main frame system for City Hall that supports all
departments (with the exception of the Police Department) at an
approximate cost of $200,000 with a three-year maintenance
contract. (Deferred from Finance Committee meeting held May 30,
2000)
It was moved by Ybarra, seconded by Gonzales, that
recommendation be made to City Council to approve the request
for Proposal (RFP) for Hewlett Packard 3000 to include software
and installation. Motion carried.
Communication from Bruce V. Malkenhorst, Director of
Finance, dated May 31, advising that the City has been
experiencing major problems with our internet service provider
"ISP" (external e-mail service). This has been reviewed by the
Information System division of the Utilities Department and
research was conducted pertaining to other Internet service
providers and their features and costs. Global Pacific Internet
will provide improved service (accessibility and increased
speed) and 24-hour technical support. Based on the above it is
hereby recommended that the city retain the services of Global
Pacific Internet as our ISP at a cost of $260.00 per month.
It was moved by Gonzales, seconded by Ybarra, that
recommendation be made to City Council to retain the services of
Global Pacific Internet as our ISP. Motion carried.
It was moved by Ybarra, seconded by Gonzales, that the
Committee go into closed session, Item No. 1, the time being
2:10 p.m. Motion carried.
All persons were excluded from closed session except
the Director of Finance.
The Chairman ordered all communications to and from
the closed session deemed privileged and confidential.
1. With respect to every item of business to be
discussed in Closed Session pursuant to Government Code §54957.
A. Public Employee Discipline/Dismissal/Release
K
Adjourned Finance Committee Meeting Minutes June 5, 2000
It was moved by Ybarra, seconded by Gonzales, that the
Finance Committee go out of closed session pertaining to Item
No. 1, the time being 2:36 p.m. Motion carried.
There being no further business to come before the
Committee at this time, it was moved by Gonzales, seconded by
Ybarra, that the meeting be adjourned to June 8, 2000 at 2:30
p.m. Motion carried.
ATTEST:
Bruce V. Malkenhorst
Director of Finance
Leonis C. Malburg
Chairman
2