Resolution No. 75861
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RESOLUTION NO. 7586
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
VERNON APPROVING AND AUTHORIZING NOTICE INVITING
SEALED PROPOSALS OR BIDS FOR THE REPLACEMENT AND
REINSTALLATION OF WELL PUMP #17
WHEREAS, the Community Services & Water Department has found
that it is necessary to replace and reinstall pumping equipment at Well
No. 17 at 4355 Downey Road in Vernon; and
WHEREAS, the City Council of the City of Vernon desires to
grant authority for the Purchasing Agent, or his designee, to seek
formal bids for the replacement and reinstallation of pumping
equipment, including the pump, column pipe, shaft, tubing, and strainer
at Well No. 17 at an estimated cost of Fifty Thousand Dollars and No
Cents ($50,000.00); and
WHEREAS, there has been presented to the City Council of the
City of Vernon a Request for Quotation for Well 17 repair (Bid No.
1397); and
WHEREAS, the City Council of the City of Vernon has
determined that it is in the best interests of the City of Vernon that
bids be solicited in accordance with applicable State law and the
Vernon City Code.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF VERNON AS FOLLOWS:
SECTION 1: The City Council of the City of Vernon hereby
finds and determines that the recitals contained hereinabove are true
and correct.
SECTION 2: The Request for Quotation (Bid No. 1397), a copy
of which is attached hereto as Exhibit "A" and made a part hereof, is
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hereby approved by the City Council of the City of Vernon.
SECTION 3: The.City Clerk of the City of Vernon is hereby
directed to give notice, in writing, inviting sealed proposals or bids
for the replacement and reinstallation of the pumping equipment at Well
No. 17, in accordance with the Request for Quotation (Bid No. 1397),
land in accordance with this resolution.
SECTION 4: There being no newspaper of general circulation
printed, published or circulated in the City of Vernon, the City Clerk
is hereby directed to post said notice, or cause the same to be posted,
in three of the most public places in the City of Vernon, to wit: the
northwest corner of 38th Street and Santa Fe Avenue, the northeast
corner of Leonis Boulevard and Pacific Boulevard, and on the bulletin
board in the lobby of the City Hall of the City of Vernon, located at
4305 Santa Fe Avenue, in said City.
SECTION 5: The City Clerk of the City of Vernon is hereby
directed to post said notice forthwith and the first posting of said
notice shall be at least ten (10) days before the opening of the bids
for the proposed contract. Said notice shall provide that sealed
proposals or bids will be received by the City of Vernon at the office
of the City Clerk, or his designee, at the City Hall, 4305 Santa Fe
Avenue, Vernon, CA 90058-0805.
SECTION 6: The City Clerk of the City of Vernon shall
certify to the passage of this resolution, and thereupon and thereafter
the same shall be in full force and effect.
APPROVED AND ADOPTED this 26th day of July, 2000.
o -
EONIS C. MALfkRG, Ma or
ATTES
BRUCE V. MALKENHORST, City Clerk
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STATE OF CALIFORNIA )
) ss
COUNTY OF LOS ANGELES )
I, BRUCE V. MALKENHORST, City Clerk of the City of Vernon, do
hereby certify that the foregoing Resolution, being Resolution No.
7586, was duly adopted by the City Council of the City of Vernon at an
adjourned regular meeting of the City Council duly held on Wednesday,
July 26. 2000, and thereafter was duly signed by the Mayor of the City
of Vernon.
(SEAL)
BRUCE V. MALKENHORST, City Clerk
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CTfY COUNCIL
LEONIS C. MALBURG
Mayor
THOMAS A. YBARRA
Mayor Pro -Tern
Wm. 'BILL" DAVIS
Councilman
H. "LARRY" GONZALES
Councilman
W. MICHAEL McCORMICK
Councilman
BRUCE V. MALKENHORST
City Administrator / City Clerk
FAX (323) 581-7924
DAVID B. BREARLEY
City Attorney
FAX (626) 330-5818
KEVIN WILSON
Director of Community Services k Water
FAX (323) 588-2761
CITY HALL
4305 SANTA FE AVENUE, VERNON, CALIFORNIA 90058
TELEPHONE (323) 583-8811
June 20, 2000
REQUEST FOR QUOTATION
WELL 17 REPAIR
(BID No.1397)
KENNETH J. DeDARIO
Director of Municipal Utilities
FAX: (323) 583-1983
DAVE TELFORD
Fire Chief
FAX: (323) 581-1385
BRUCE W. OLSON
Police Chief
FAX: (323) 583-5236
The City of Vernon is requesting quotations for the replacement and reinstallation of the
pump equipment, including the pump, column pipe, shaft, tubing, and strainer at Well
No. 17 located at 4355 Downey Road in Vernon.
The City requests that the contractor provide firm estimates on the items listed below. If
there are other items that you feel will be necessary to ensure the proper operation of the
well, please include these items on a separate sheet. In addition, each bid shall include
specifications of types of parts to be used as replacement parts. Wherever possible,
replacement parts shall made by the same manufacturer as the original equipment.
The City of Vernon requires that the contractor who is awarded this work provide a one
year warranty on all work performed during the project. Any pump failures that result
from leaks in the shaft tubing, premature bearing failure, or other causes related to the
work performed by the contractor shall be repaired at no cost to the City. A written
statement of warranty must accompany your bid sheets.
Attached you will find Bid Specifications and Request for Quotation forms. The
submittal of any incomplete forms will automatically disqualify the bidder from the bid
process. All bids must be received in a sealed envelope and returned to the City of
Vernon Finance Department no later than 2:00 p.m. XX. The Bid No.1397 must also be
clearly indicated on the sealed envelope.
E &ottWyDoeumentslRFP Well 171RFQ Well 17 Pump doe
�.....,.e the contract is awarded, the City of Vernon requires the contractor to provide
proof of insurance, including a standard certificate of insurance, in at least the amounts
and coverage indicated on the insurance schedule. In addition to the standard certificate
of insurance, proof of general and umbrella liability coverage shall also be furnished in
the form indicated on the attached insurance schedule.
BID ITEMS:
ITEM 1: Replace line shaft bearings, line shaft enclosing tubes with couplings, and
stainless steel line shafts (20' sections) — assemble and wrap ends to approximately 440-
feet.
Cost:
ITEM 2: Replace bowl assembly — Furnish and install new 14" bowl assembly to
yield 1550 GPM at 360 TDH at 1200 RPM. Bowl bearings to be combo bronze and
rubber type to help prevent sand intrusion.
Cost:
ITEM 3: Replace column pipe - Furnish and install 22 sections of 12-inch column
pipe, approximately 440 feet. Note these are to be 20 foot pipe sections.
Cost:
ITEM 4: 1
Replace suction assembly — Furnish and install 10-inch x 10-foot long
suction assembly with galvanized cone strainer.
Cost:
ITEM 5: Installation — Transport and install pump equipment in well, install and
wire motor, stretch shaft, set rotation and test well operation.
Cost:
ITEM 6: Sounding tube — Furnish and install 440-feet of 1-inch PVC schedule 40
sounding tube for water level measurement. Tubing shall be strapped to column pipe
during pump installation and come up through the base of the discharge head.
Cost:
ITEM 7: Disinfect well — Inject chlorine solution into well casing and hold residual
in all parts of well above 250 ppm for a minimum of 48 hours; neutralize chlorine prior to
discharge drain.
Cost:
E: MoWfy DocumentsVZFP Well 17VZFQ Well 17 Pump doc
2
ITEM 8: Repair top tube assembly including new top tube.
Cost:
ITEM 9: Replace top 2' section of 12" column pipe.
Cost:
ITEM 10: Replace 12" x 3 %2" tube stabilizers —
Quantity 8
Cost:
ITEM 11: Bail approximately 100-feet of fill and sediment from well bottom. All
materials bailed from well shall be removed from well site and properly
disposed of.
ITEM 12: Please include applicable taxes.
Cost:
Cost:
TOTAL COST:
Note: The total cost must also be included on the Request for Quotation Forms.
Submitted by:
Address:
Signature:
If a bidder wishes to propose additional repair alternatives, the City of Vernon is open to
any suggestions so long as the repair alternative can be included in a revised Request for
proposal that will be open to all bidders.
E.IWateriWell 171RFQ Well 17Pump. doc
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INSURANCE SCHEDULE (CONTRACTOR)
The Contractor shall provide proof of insurance, including a
standard certificate of insurance, in at least the following
amounts and coverage (combined single limit permitted):
Automobile Liability
II. General Liability
Premises Operations
$1,000,000
$2,000,000
$1,000,000
Elevators
(if applicable)
$1,000,000
$2,000,000
$1,000,000
Independent
Contractors
$1,000;000
$2,000,000
$1,000,000
Products - Completed
Operations
Contract Liability
$1,000,000
S11000,000
$2,000,000
S2,000.000
$1,000,000
S1,000,000
Umbrella Liability
S1.000.000
S1.000.000
51.000.000
a. The general liability policy shall contain the following
special endorsements which shall be noted on or attached to the
standard certificate of insurance:
1. An endorsement naming the City of Vernon, its officers,
and employees as insureds under the policy.
2. An endorsement providing the City of Vernon thirty (30)
days notice of cancellation or material reduction of coverage.
3. An endorsement providing coverage for all operations.
4. Such other endorsement as may be required by addendum
hereto.
b. In addition to the standard certificate of insurance, proof of
general and umbrella liability coverage shall be furnished in the
form checked below. Certification of the following proofs by the
insurance agent or broker will not be accepted:
x_ For each policy, a notarized letter from the underwriter
or carrier certifying that the coverage and statements in
the standard certificate of insurance (attached thereto)
are true.and correct and that the signator is an officer
authorized to so certify.
A copy of each policy certified by an officer of the
underwriter or carrier and notarized.
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SUPPORTING
DOCUMENTS
OFFICE OF THE CITY ADMINISTRATOR/CITY CLERK
INTER -OFFICE MEMORANDUM
DATE: August 24, 2000
TO: Kevin Wilson, Director of Community.Services & Water
Dolores Fonseca, Purchasing Assistant
FROM: Gloria J. Oro c Chief Deputy City Clerk
RE: Well Pump #17
Transmitted -herewith is a copy of Resolution No. 7586 that was
approved by City Council on July 26, 2000 approving and
authorizing the Purchasing Agent to seek formal bids for the
replacement and reinstallation of pumping equipment at Well No.
17.
CITY COUNCIL
LEONIS C. MALBURG
Mayor
THOMAS A. YBARRA
Mayor Pro-Tem
WM. 'BILL" DAVIS
Councilman
H. "LARRY" GONZALES
Councilman
W. MICHAEL MCCORMICK
Councilman
BRUCE V. MALKENHORST
City Administrator / City Clerk
FAX (323) 581-7924
C
UARD"
i Ci tto ey
927-8722
PKEV7�1
ILSON
D ctor of Community Services & Water
FAX: (323) 588-2761
KENNETH J. DeDARIO
Director of Municipal Utilities
FAX: (323) 583-1983
CITY HALL
4305 SANTA FE AVENUE, VERNON, CALIFORNIA 90058
TELEPHONE (323) 583-8811
July 20, 2000
City Council
City of Vernon
Honorable Members:
DAVE TELFORD
Fire Chief
FAX: (323) 581-1385
BRUCE W. OLSON
Police Chief
FAX: (323) 583-5236
The Community Services and Water Department is in need of
replacing the pump unit, to include column pipe, shaft, tubing,
and strainer, at Well #17. The unit is over 25 years old,
inoperative, and will be submitted for surplus.
The approximate cost of the pump unit is $50,000.00, to include
installation. This his been reviewed by the Director of
Community Services and Water, and there are sufficient funds
available. It is hereby recommended that authorization be given
to the Purchasing Section to seek formal bids for a replacement
pump unit for Well #17, at an approximate cost of $50,000.00.
Very truly yours,
uce Malken rst
City Clerk
BVM/gst
Memo
To: Bruce V. Malkenhorst, City Administrator
From: Dolores Fonseca, Purchasing Assists
Date. 07/19/00
Re: Requisition
Attached for your approval is requisition #03670. The Community Services and Water
Department is in need of replacing the pump unit at Well #17. The unit is over 25 years old
and is no longer operable. Attached is the request for quotation listing the specifications for
the replacement and reinstallation of the pump equipment. Upon replacement the old unit
will be declared as surplus and discarded.
The approximate cost for the new pump unit is $50,000.00. The Purchasing Section requests
authorization to seek formal bids for this project.
The department has sufficient funds to cover the replacement.
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