Resolution No. 76061
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RESOLUTION NO. 7606
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
VERNON AUTHORIZING THE DESTRUCTION OF CERTAIN CITY
RECORDS, DOCUMENTS, INSTRUCTIONS, BOOKS AND PAPERS,
PURSUANT TO GOVERNMENT CODE SECTION 34090
WHEREAS, on August 22, 2000, the City Council of the City of
Vernon adopted Resolution No. 7605 approving and adopting a City of
Vernon Records Retention Schedule 2000 as a guide for department heads
in determining when to destroy obsolete records; and
WHEREAS, the City Clerk of the City of Vernon, by letter
dated August 17, 2000, has recommended that certain records, documents,
instruments, books and papers under his charge and under the charge of
other department heads be destroyed; and
WHEREAS, the City Council of the City of Vernon finds that
none of the records as set forth in Exhibit "A" attached hereto and
made a part hereof by reference (1) affect the title to real property,
for liens thereon; (2) are court records; (3) are records required to be
kept by statute; or (4) are original minutes, ordinances, or
resolutions of the legislative body of the City of Vernon; and
WHEREAS, the City Council of the City of Vernon finds that
all such records are more than two (2) years old; and
WHEREAS, the City Council of the City of Vernon finds that
all such records are no longer required for any purposes of the City of
Vernon and are properly destroyed pursuant to the City's Records
Retention Schedule; and
WHEREAS, the written consent of the City Attorney and the
heads of each appropriate City department to the destruction of such
records have been obtained.
1 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
2 CITY OF VERNON AS FOLLOWS:
3 SECTION 1: The City Council of the City of Vernon hereby
4 finds and determines that the recitals contained hereinabove are true
5 and correct.
6 SECTION 2: The City Council of the City of Vernon hereby
7 authorizes the destruction by the City Clerk's office of said records
8 without making a copy thereof.
9 SECTION 3: The City Council of the City of Vernon finds that
10 the City Attorney has given his written consent to the destruction of
11 those certain records described in Exhibit "A," said written consent is
12 attached hereto and made a part hereof.
13 SECTION 4: The City Clerk of the City of Vernon shall
14 certify to the passage of this resolution, and thereupon and thereafter
15 the same shall be in full force and effect.
16 APPROVED AND ADOPTED this 22"d day of August, 2000.
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18 _ EONIS C. MALB G, Mayor
ATTEST:
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BRUCE V. MALKENHORST, City Clerk
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STATE OF CALIFORNIA )
) ss
COUNTY OF LOS ANGELES )
I, BRUCE V. MALKENHORST, City Clerk of the City of Vernon, do
hereby certify that the foregoing Resolution, being Resolution No.
7606, was duly adopted by the City Council of the City of Vernon at an
adjourned regular meeting of the City Council duly held on Tuesday,
August 22. 2000, and thereafter was duly signed by the Mayor of the
City of Vernon.
BRUCE V. MALKENHORST, City Clerk
(SEAL)
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EXHIBIT A
City Clerk
Box#
Contents
T-25
Police Activity Log
01 /01/94-12/31 /95
T-29
Police Activity Log
O1/O1/ 12/31/97
Approval Signature:
Destruction Date
12/01/1999
12/01/1999
Date: Kl/.sly
A — 1
Finance
Destruction Datet
Box#
Contents
0
R-37
Payroll certifications 01/92-4/92
077/31/1999/31/1999
1996-108
Journal Entries/Books 07/88-6/89
6
Invoices Paid #7900-8650,
07/31/1999
City Issued Invoices
07/31/1999 ,
R-75
Warrants 91'-92, A's
07/31/1999
R-66
Warrants 911-92, B's-COG
07/31/1999
R-95
Warrants 91'-92' CO-D's
07/31/1999
R-88
Warrants 91'-92, E's-HEW
07/31/1999
R-69
Warrants 91'-92' HI-KU
07/31/1999
R-97
Warrants 91'-92, L's-MOT
07/31/1999
R-94
Warrants 91'-92' MR -PAC
07/31/1999
R-76
Warrants 91'-92' PAC-Q
07/31/1999
R-98
Warrants 91'-92, R's-SER
07/31/1999
R-6
Warrants 91'-92' SH-TH
07/31/1999
R-70
Warrants 91'-92' TH-Z
1996-103
Journal Entries Back -Up Files
07/31/1999
07/92 thru 12/93
09/30/1999
R-14
Payroll Certificates
1026
Finance Payroll Canceled Checks
01/31/2000
01/94,thru 12/94
R-26
1993 Catering Apps & Renewals/1993 Business
01/31/2000
License 100001-Catering
R-27
1993 Business License Applications
01/31/2000
Renewals A-D
R-3 -
1993 Business License Applications
O1/31/2000
Renewal E-L
01/31/2000
R-13
Payroll Certificates
R-23
1993 Business License Application
01/31/2000
& Renewals M-R
A-30
1993 Business License Application
01/31/2000
&Renewals S-Z
05/31/2000
R-1
Payroll Certificate Paid Period
1996-109
Journal Entries/Books
07/31/2000
-R-89
07/89 thru 06/90
Warrants 92'-93' Misc. A's-AT&T Info System
07/31/2000
07/31/2000
R-91
Warrants 92'-93' ATLAS BOLT-CENTEN MGMT.
M.-DUNBAR NUNN
07/31/2000
R-85
Warrants 92'-93' CHANCEY
DUNN EDWARDS PAINTS-FRIDEN
07/31/2000
R-86
Warrants 92'-93,
Warrants 92'-93' Misc. G's-ILEX SYS
07/31/2000
R-67
R-71
Warrants 92'-93' INDEPENDENTS CITIES
07/31/2000
RISK MGMT.-L.A. CELLULAR
R-79
Warrants 92'-93, L.B. JOHNSON HARDWARE-
07/31/2000
MOCK PETROLEUM
07/31/2000
R-84
Warrants 92'-93' MO -PACIFIC BELL
07/31/2000
R 81
Warrants 92'-93, PACIFIL BELL -PET
CASH(CITY CLERK) -RE
07/31/2000
R-78
Warrants 92'-93' PETTY
07/31/2000
R-65
Warrants 92'-93' RED -SO
07/31/2000
R-74
Warrants 92'-93' SO-TH
07/31/2000
R-93
Warrants 92'-93' TI-ZU
07/1999
1999-102
Monthly PO's 93'-94' L thru Z
07/1999
1999-103
Monthly PO's 93'-94, A thru K
07/96
07/1999
1999-127
Water -Receipt 04/96 thru
03/96
04/1999
1999-128
Water Receipt 07/95 thru
06/94
06/1999
1999-130
Journal Entries 01/94 thru
1999-131
Journal Entries Backup
06/2000
07/94 thru 06/95
General Receipts 01/96 thru 06/96
07/1999
1999-132
1999-133
Alarm Cards & Renewal Permits
07/1999
01/95 thru 06/95
Genneral Receipts 07/96 thru 12/96
12/1999
1999-171
A - 2
,y
Destruction Date
Box#
Contents
06/2000
1999-172
Deposit Slips 07/95 thru 06/97
06/2000
1999-173
General Receipts 01/97 thru 06/97
1999-174
General Cash Receipts Proof List
11/1999
07/01/95 thru 11/05/96
File Folder
Water Cash Receipts Proof List
01/1999
07/01/95 thru 01/15/96
1999-175
Canceled Warrant Checks
Check #24500 thru #28044
06/1993
10/89 thru 06/90
06/1998
1999-176
Bank Deposit Slips 01-94 thru 06-95
12/1999
1999-177
W21s & 1099's 1989 thru 1992
Canceled Payroll Checks 01/95 thru 12/95
12/1998
1999-178
1999-179
City Issued Paid Invoices
Inv #5601 thru #5950
05/1995
Inv #10451 thru #11250
Water Cash Receipts 07/96 thru 06/97
05/2000
1999-180
1999-149
General P.O.'s 07/94 thru 09/96
07/2000
1999-150
M thru Z
General P.O.'s 07/94 thru 06/96
07/2000
A thru L
1999-122
Yellow P.O.'s 42101 thru 44549
07/2000
92, thru 94'
07/2000
1999-123
Yellow P.O.'s 93' thru. 94'
07/2000
1999-124
Monthly P.O.'s 94' thru 95'
07/2000
1999-125
Monthly P.O.'s 94' thru 95'
07/2000
1999-126
Monthly P.O.'s 94' thru 95'
Register 01/91 thru 12/92
/1999
1212/1999
File Folder
File Folder
Deduction
Leave Report 01/97 thru 06/97
07
01/2000
File Folder
Leave Report 07/97 thru 12/97
01/92 thru 12/92
01/2000
File Folder
Labor Distribution
Payroll Register 01/89 thru 06/89
07/1996
File Folder
File Folder
Payroll Register 07/89 thru 12/89
01/1997
07/1997
File Folder
Payroll Register 01/90 thru 06/90
12/90
01/1998
File Folder
Payroll Register 07/90 thru
06/91
07/1998
File Folder
Payroll Register 01/91 thru
12/91
01/1999
File Folder
Payroll Register 07/91 thru
06/92
07/1999
File Folder
Payroll Register 01/92 thru
12/92
01/2000
File Folder
Payroll Register 07/92 thru
06/93
07/2000
File Folder
Payroll Register 01/93 thru
Canceled Payroll Checks
07/1999
#87.983 thru #92847
1/96 thru 07/96 Canceled P/R & Warrant
Checks #92848 thru #97219
08/96 thru 07/97 #61300 thru #62785
07/2000
04/97 thru 07/97
Canceled Warrants #55000 thru #61299
04/2000
01/96 thru 04/97
Canceled RDA, W/ Comp, Liab, P/R &
07/2000
Warrant Checks 11/84 thru 07/97
Canceled W/ Comp Checks
06/95
06/1998
#4854 thru #7589 06/91 thru
A.� ��L4j�--)
Date: 7/L /6Approval Signatur
A - 3
s
4.
Personnel
Gr/ �
Box# Contents
1997-412 1997 Recruitment's
1997-413 1997 Recruitment's
1997-414 1994 AIC Meetings, Closed Liability Claims
1997-415 Small Claims Judgements 87'-88'
1997-416 1992 Personnel Terminations
1997-417 1992 Employee Terminations
Approval Signature:
Destruction Date
12/31/1999
12/31/1999
12/31/1999
12/31/1999
12/31/1999
12/31/1999
Date: 4� /L/0 6
A - 4
Customer Service
Box#
Contents
Destruction Date.
1997-220
05/97 Customer Utility Payments
07/31/1999
07/31/1999
1997-221
06/97 Customer
Utility Payments
07/31/1999
1997-222
07/97 Customer
Utility Payments
07/31/1999
1997-223
08/97 Customer
Utility Payments
(2
07/31/1999
1999-236
Year End
and Monthly Reports year)
07/31/1999
1999-237
Address
Files 1994 - July 1997
07/31/1999
1999-238
Address
Files 1994 - July 1997
1999
07/31/2
1999-239
Address
Files 1994 - July 1997
00,0
07/31/2000
1999-240
Utility
Payments July 1998
07/31/2000
1999-241
Utility
Payments August 1998
07/31/2000
1999-242
Utility
Payments September 1998
07/31/2000
1999-243
Utility
Payments October 1998
07/31/2000
1999-244
Utility
Payments November 1998
07/31/2000
1999-245
Utility
Payments December 1998
D
07/31/2000
1999-2.46
Address
Files 1995 - July 1998
07/31/2000
1999-247
Address
Files 1995 - July 1998
07/31/2000
1999-248
Address
Files 1995 - July 1998
07/31/2000
1999-249
Address
Files 1995 - July 1998
07/31/2000
1999-250
Address
Files 1995 - July 1998
07/31/2000
1999-251
Address
Files 1995 - July 1998
07/31/2000
1999-252
Address
Files 1995 - July 1998
07/31/2000
1999-253
Address
Files 1995 - July 1998
07/31/2000
1919-=2-54
Address
Files 1995 - July 1998
Date 51/' 4/
C)(0
Approval
Signature:
:
A - 5
SUPPORTING
DOCUMENTS
1 WRITTEN CONSENT OF CITY ATTORNEY FOR THE
DESTRUCTION OF CERTAIN CITY RECORDS PURSUANT
2 TO GOVERNMENT CODE SECTIONS 34090 AND 34090.6
3
4 I, the undersigned, as the City Attorney of the City of
5 Vernon have read Sections 34090 through 34090.7 of the Government Code
6 of the State of California, and the City's Retention Schedule and do
7 hereby consent to the destruction of those certain department records
8 described in Exhibit "A" of the foregoing resolution.
9 This consent is executed pursuant to Sections 34090 and/or
10 34090.6 of the Government Code of the State of California and is to be
11 attached to Resolution No. 7606.
12 Dated: Aw(z-Lt2 ZOO
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EDUARDO OLIVO, City Attorney
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WRITTEN CONSENT OF CITY ATTORNEY FOR THE
DESTRUCTION OF CERTAIN CITY RECORDS PURSUANT
TO GOVERNMENT CODE SECTIONS 34090 AND 34090.6
I, the undersigned, as the City Attorney of the City of
Vernon have read Sections 34090 through 34090.7 of the Government Code
of the State of California, and the City's Retention Schedule and do
hereby consent to the destruction of those certain department records
described in Exhibit "A" of the foregoing resolution.
This consent is executed pursuant to Sections 34090 and/or
34090.6 of the Government Code of the State of California and is to be
attached to Resolution No. 8040.
Dated:
EDUARDO OLIVO, Cl y Attorney
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WRITTEN CONSENT OF CITY ATTORNEY FOR THE
DESTRUCTION OF CERTAIN CITY RECORDS PURSUANT
TO GOVERNMENT CODE SECTIONS 34090 AND 34090.6
I, the undersigned, as the City Attorney of the City of
Vernon have read Sections 34090 through 34090.7 of the Government Code
of the State of California, and the City's Retention Schedule and do
hereby consent to the destruction of those certain department records
described in Exhibit "A" of the foregoing resolution.
This consent is executed pursuant to Sections 34090 and/or
34090.6 of the Government Code of the State of California and is to be
attached to Resolution No. 8f83.'
Dated: q' I ` ` C)3
D�s
EDUARDO OLIVO, City Attorney
- 4 -
1 WRITTEN CONSENT OF CITY ATTORNEY FOR THE
DESTRUCTION OF CERTAIN CITY RECORDS PURSUANT
2 TO GOVERNMENT CODE SECTIONS 34090 AND 34090.7
3
4 I, the undersigned, as the City Attorney of the City of
5 Vernon have read Sections 34090 and 34090.7 of the Government Code of
6 the State of California, do hereby consent to the destruction of those
7 certain City of Vernon records described in the amended Retention
8 Schedule which is attached to this Resolution No. 8269, and the
9 continuing destruction of said records pursuant to the time schedules
10 referred to in the amended Retention Schedule.
11 This consent is executed pursuant to Sections 34090 and
12 34090.7 of the Government Code of the State of California and is to be
13 attached to Resolution No. 8269.
14 Dated:
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16 EDUARDO OLIVO, City Attorney
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DOCUMENT DESTRUCTION SWITCH PLACE REMOVE
' • 1-888-82 S "' CALL DATE 1 2( 1 OU PICK UP DATE g 111 100 10049
MLTONEAIERPB/SES, NC 929 E. SOUTH ST., ANAHEIM, CA 92806 - PHONE (714) 635-2181 - FAX (714) 635-0138
WEIGHT REQUIRED ES NO USTOMER
NEIGHED BY
ADDRESS /
aw
vlec j�.-t d
CONTACT PHONE NUMBER
d o 2 3-83
NOTES
WEIGHT" LBS.
3.0 YARD BIN
1.0 YARD CART
SECURITY CONTAINERS
PALLETS
BOXES 10 cf
OTHER
OUT
fi
CUSTOMER SIGNATURI
PRINT NAME
DRIVER SIGNATURE _
GUARD SIGNATURE
ORIGINAL
DALTON ENTERPRISES, INC.
Ce> tified Document .Destruction • Paper Recycling
August 1612000
Ms. Rosa octezuma
City of Vo1a
4305 Sant$ Fe Ave.
Vernon, C� 90058
Dear, Ms. �octezuma,
We offer the most comprehensive destruction and recycling service available, lmdexitly,
destruction process meets Defense Department standards for disposal of classified information.
WA
Our shred, facility is located in our 5-acre plant. This building is fully enclosed, alarmed, video
monitored and video taped 24 hours. Additionally, this building is equipped with a viewing lounge and
a large industrial shredder. Our service includes:
1. Witnessed shred service (at our facility). 50.12 per lb.
2. Non-wi*xwed shred service (at our facility). $0,06 per lb,
This quuote4ca is based on picking --up 104 boxes. On average a banker's box weighs 26 lbs. therefore,
the estimated weight of the 104 boxes is 2,704 lbs. The estimated billing will be $162.24 dollars.
Additionally, for service, there are no applicable taxes charged or regL&cd.
CONTAINERS: W e provide aesthetically pleasing secured locking bins and barrels for your security
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CBRTIRPA.TE OF OESTRUMON: With the above processes we will issue a certificate of
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TERMS: Billing will be mailed within 10 days of the pick-up date. Terms are net 30 days. Included
with the bil will be a certificate of destruction and a weight snip.
We look fbIrward to serving you and answering any Futher questions
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Sincerely, !
929 East South Sheet, Anaheim, California 92805 • (714) 635-2181 • Fax (714) 635-0138 - (800) 287-3295
I www.daltonrecycling.com
100% RECYCLED PAPER
Make payable to: Invoice
Invoice Number:
DALTON ENTERPRISES, INC. em
929 E. SOUTH STREET Invoice Date:
ANAHEIM, CA 92805 Sep 1, 20
CERTIFIED DOCUMENT DESTRUCTION Page:
Voice: (714) 635-2181 or (888) 82-SHRED
Fax: (714) 635-0138
Website: www.daltonrecycling.com
Sold To: City of Vemon
4305 Santa Fe Ave.
Vernon, CA 00058
Gloria Orossco
Customer ID: 4512_1
Subtotal 169.2€
Sales Tax
Total Invoice Amount 169•20
Check No: Payment Received
TOTAL 169.20
s
CITY COUNCIL
LEONIS C. MALBURG
Mayor
THOMAS A. YBARRA
Mayor Pro—Tem
WM. `BILL" DAVIS
Councilman
H. "LARRY" GONZALES
Councilman
W. MICHAEL MCCORMICK
Councilman
BRUCE V. MALKENHORST
City Administrator / City Clerk
FAX (323) 581-7924
CITY HALL
4305 SANTA FE AVENUE, VERNON, CALIFORNIA 90058
TELEPHONE (323) 583-8811
August 17, 2000`
City Council
City of Vernon
Honorable Members:
EDUARDO OLIVO
City Attorney
FAX: (562) 927-8722
KEVIN WILSON
Director of Community Services & Water
FAX: (323) 588-2761
KENNETH J. DeDARIO
Director of Municipal Utilities
FAX: (323) 583-1983
DAVE TELFORD
Fire Chief
FAX: (323) 581-1385
BRUCE W. OLSON
Police Chief
FAX: (323) 583-5236
Attached herewith are lists of records from the City Clerk's
Office, Finance Department, Customer Service Division, and Risk
Management/Personnel Division. In accordance with the City's
Records Retention Schedule, the listed records are authorized
for destruction.
This has been reviewed by the City Attorney, and it is hereby
recommended that the attached lists of records be approved for
destruction.
BVM/gst
Very truly yours,
Aruce"V-�MSeet�
City Clerk
City Administrator / City Clerk's Office
MEMORANDUM
DATE: August 15, 2000
TO: Eduardo Olivo, City Attorney
FROM: Gloria Oroa, Chief Deputy City Clerk
RE: Document Destruction
Attached herewith are four document destruction lists from the
City Clerk's office, Finance Department, Personnel Department,
and Customer Service. All boxes have been moved to pallets in
the warehouse and are ready to be destroyed.
Please review and prepare a Resolution for the next City Council
meeting approving said destruction.
If you have any questions, please contact myself or.Greg
Tsujiuchi.
GJO/.rm
Ci , Clerk
Box# Contents Destruction Date
T-25 Police Activity Log 12/01/1999
01/01/94-12/31/95
T-29 Police Activity Log 12/01/1999
O1/01/ 12/31/97
Approval Signature: Date:
Finance
Box#
Contents Destruction Datet
R-37
Payroll certifications 01/92-4/92
05/31/1999
1996-108
Journal Entries/Books 07/88-6/89
07/31/1999
6
Invoices Paid #7900-8650,
07/31/1999
City Issued Invoices
07/31/1999
R-75
Warrants 91'-92, A's
07/31/1999
R-66
Warrants 91'-92' B's-COG
7/31/1999
R-95
Warrants 91'-92' CO-D's
07/31/1999
0
R-88
Warrants 91'-92' E's-HEW
07/31/1999
R-69
Warrants 91'-92' HI-KU
07/31/1999
R-97
Warrants 91'-92' L's-MOT
07/31/1999
R-94
Warrants 91'-92' MR -PAC
07/31/1999
R-76
Warrants 91'-92' PAC-Q
07/31/1999
R-98
Warrants 91'-92' R's-SER
07/31/1999
R-6
Warrants 91'-92' SH-TH
07/31/1999
R-70
Warrants 91'-92' TH-Z
1996-103
Journal Entries Back -Up Files
07/31/1999
07/92 thru 12/93
09/30/1999
Rt14
Payroll Certificates
1026
Finance Payroll Canceled Checks
01/31/2000
01/94 thru 12/94
R-26
1993 Catering Apps & Renewals/1993 Business
01/31/2000
License 100001-Catering
R-27
1993 Business License Applications
01/31/2000
Renewals A-D
R-3
1993 Business License Applications
01/31/2000
Renewal E-L
O1/31/2000
R-13
Payroll Certificates
R-23
1993 Business License Application
01/31/2000
& Renewals M-R
A-30
1993 Business License Application
01/31/2000
& Renewals S-Z
05/31/2000
R-1
Payroll Certificate Paid Period
1996-109
Journal Entries/Books
07/31/2000
R-89
07/89 thru 06/90
Warrants 92'-93' Misc. A's-AT&T Info System
07/31/2000
R-91
Warrants 92'-93' ATLAS BOLT-CENTEN MGMT,
07/31/2000
07/31/2000
R-85
Warrants 92'-93' CHANCEY M.-DUNBAR NUNN
07/31/2000
R-86
Warrants 92'-93' DUNN EDWARDS PAINTS-FRIDEN
07/31/2000
R-67
Warrants 92'-93' Misc. G's-ILEX SYS
R-71
Warrants 92'-93' INDEPENDENTS CITIES
07/31/2000
RISK MGMT.-L.A. CELLULAR
R-79
Warrants 92'-93' L.B. JOHNSON HARDWARE-
07/31/2000
MOCK PETROLEUM
07/31/2000
R-84
Warrants 92'-93' MO -PACIFIC BELL
07/31/2000
R 81
Warrants 92'-93' PACIFIL BELL -PET
Warrants 92'-93' PETTY CASH(CITY CLERK) -RE
07/31/2000
R-78
07/31/2000
R-65
Warrants 92'-93' RED -SO
07/31/2000
R-74
Warrants 92'-93' SO-TH
07/31/2000
R-93
Warrants 92'-93' TI-ZU
07/1999
1999-102
Monthly PO's 93'-94' L thru Z
07/1999
1999-103
Monthly PO's 93'-94' A thru K
07/1999
1999-127
Water Receipt 04/96 thru 07/96
04/1999
1999-128
Water Receipt 07/95 thru 03/96
06/1999
1999-130
Journal Entries 01/94 thru 06/94
1999-131
Journal Entries Backup
06/2000
1999-132
07/94 thru 06/95
General Receipts 01/96 thru 06/96
07/1999
1999-133
Alarm Cards & Renewal Permits
07/1999
1999-171
O1/95 thru 06/95
Genneral Receipts 07/96 thru 12/96
12/1999
. Box#
Contents
1999-172
Deposit Slips 07/95 thru 06/97
1999-173
General Receipts 01/97 thru 06/97
1999-174
General Cash Receipts Proof List
07/01/95 thru 11/05/96
File Folder
Water Cash Receipts Proof List
07/01/95 thru 01/15/96
1999-175
Canceled Warrant Checks
Check #24500 thru #28044
10/89.thru 06/90
1999-176
Bank Deposit Slips 01-94 thru 06-95
1999-177
W21s & 1099's 1989 thru 1992
1999-178
Canceled Payroll Checks 01/95 thru 12/95
1999-179
City Issued Paid Invoices
Inv #5601 thru #5950
Inv #10451 thru #11250
1999-180
Water Cash Receipts 07/96 thru 06/97
1999-149
General P.O.'s 07/94 thru 09/96
M thru Z
1999-150
General P.O.'s 07/94 thru 06/96
A thru L
1999-122
Yellow P.O.'s 42101 thru 44549
92' thru 94'
1999-123
Yellow P.O.'s 93' thru 94'
1999-124
Monthly P.O.'s 94' thru 95'
1999-125
Monthly P.O.'s 94' thru 95'
1999-126
Monthly P.O.'s 94' thru 95'
File Folder
Deduction Register 01/91 thru 12/92
File Folder
Leave Report 01/97 thru.06/97
File Folder
Leave Report 07/97 thru 12/97
File Folder
Labor Distribution 01/92 thru 12/92
File Folder
Payroll Register 01/89 thru 06/89
File Folder
Payroll Register 07/89 thru 12/89
File Folder
Payroll Register 01/90 thru 06/90
File Folder
Payroll Register 07/90 thru 12/90
File Folder
Payroll Register 01/91 thru 06/91
File Folder
Payroll Register 07/91 thru 12/91
File Folder
Payroll Register 01/92 thru 06/92
File Folder
Payroll Register 07/92 thru 12/92
File Folder
Payroll Register 01/93 thru 06/93
Canceled Payroll Checks
#87.983 thru #92847
1/96 thru 07/96 Canceled P/R & Warrant
Checks #92848 thru #97219
08/96 thru 07/97 #61300 thru #62785
04/97 thru 07/97
Canceled Warrants #55000 thru #61299
O1/96 thru 04/97
Canceled RDA, W/ Comp, Liab, P/R &
Warrant Checks 11/84 thru 07/97
Canceled W/ Comp Checks
#4854 thru #7589 06/91 thru 06/95
Destruction Date
06/2000
06/2000
11/1999
O1/1999
06/1993
06/1998
12/1999
12/1998
05/1995
05/2000
07/2000
07/2000
07/2000
07/2000
07/2000
07/2000
07/2000
12/1999
07/1999
O1/2000
O1/2000
07/1996
O1/1997
07/1997
O1/1998
07/1998
O1/1999
07/1999
01/2000
07/2000
07/1999
07/2000
04/2000
07/2000
06/1998
Approval Signatur
i"W L/aa
Date: 7 /// /
Personnel
!� "I ( �� �
Box# Contents
1997-412 1997 Recruitment's
1997-413 1997 Recruitment's
1997-414 1994 AIC Meetings, Closed Liability Claims
1997-415 Small Claims Judgements 87'-88'
1997-416 1992 Personnel Terminations
1997-417 1992 Employee Termination§
Approval Signature: 1
Destruction Date
12/31/1999
12/31/1999
12/31/1999
12/31/1999
12/31/1999
12/31/1999
Date: 4/0 lalQjo-
Customer Service
Box#
Contents
Destruction Date
1997-220
05/97 Customer
Utility Payments
07/31/1999
1997-221
06/97 Customer
Utility Payments
07/31/1999
1997-222
07/97 Customer
Utility Payments
07/31/1999
1997-223
08/97 Customer
Utility Payments
07/31/1999
1999-236
Year End
and Monthly Reports (2 year)
07/31/1999
1999-237
Address
Files 1994 - July 1997
07/31/1999
1999-238
Address
Files 1994 - July 1997
07/31/1999
1999-239
Address
Files 1994 - July 1997
07/31/1999
1999-240
Utility
Payments July 1998
07/31/2000
07/31/2000
1999-241
Utility
Payments August 1998
07/31/2000_'
1999-242
Utility
Payments September 1998
07/31/2000
1999-243
Utility
Payments October 1998
07/31/2000
19-99-244
Utility
Payments November 1998
07/31/2000
1999-245
Utility
Payments I?ecember 1998
07/31/2000
1999-246
Address
Files 1995 - July 1998
07/31/2000
1999-247
Address
Files 1995 - July 1998
07/31/2000
1999-248
Address
Files 1995 - July 1998
07/31/2000
1999-249
Address
Files 1995 - July 1998
07/31/2000
1999-250
Address
Files 1995 - July 1998
07/31/2000
1999-251
Address
Files 1995 - July 1998
07/31/2000
1999-252
Address
Files 1995 - July 1998
07/31/2000
1999-253
Address
Files 1995 - July 1998
07/31/2000
399=24
Address
Files 1995 - July 1998
Date:�,1141 o�
Approval
Signatures