Resolution No. 76491 RESOLUTION NO. 7649
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A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
3 VERNON ESTABLISHING VACATION POLICIES, HOLIDAYS AND
"IN LIEU" HOLIDAYS FOR EMPLOYEES OF THE CITY OF
4 VERNON AND REPEALING ALL RESOLUTIONS IN CONFLICT
5 THEREWITH
6 WHEREAS, the City Council of the City of Vernon adopted
7 Resolution No. 5645 on October 17, 1989, as amended by Resolution No.
8 6124 adopted on June 30, 1992, and Resolution No. 7359 adopted on June
9 29, 1999, -which established the vacation policies, holidays and "in
10 lieu" holidays for employees of the City of Vernon; and
11 WHEREAS, the City Council of the City of Vernon adopted
12 Resolution No. 5641 on June 27, 1989, which, among other things,
13 established a four (4) day work week for certain City employees; and
14 WHEREAS, the City Council of the City of Vernon desires to
15 amend Resolution No. 5645 in order to amend and clarify its policies
16 governing vacations, holidays and "in lieu" holidays in a manner that
17 will be fair and equitable to all City employees; and
18 WHEREAS, the working schedules of various employees of the
19 City departments are not the same.
20 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF.THE CITY
21 OF VERNON AS FOLLOWS:
22 SECTION 1: The City Council of the City of Vernon hereby
23 finds and determines that the recitals contained hereinabove are true
24 and correct.
25 VACATION BENEFITS
26 SECTION 2: Utilities Department - Rotating Shifts
27 The vacation benefits for certain eligible, regular, full-
28 time employees of the Utilities Department of the City of Vernon, who
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work rotating shifts and whose duties are such that they do not have or
receive the time -off benefits of regular legal holidays, are provided
in Schedule."A" which is attached hereto and incorporated herein by
Ireference.
SECTION 3: Police and Utilities Departments - Five Day Work
Week
The vacation benefits for all eligible, regular, full-time
employees in the Police Department and Utilities Department of the City
of Vernon who work an eight (8) hour day, five (5) day work week are
provided for in Schedule "B" which is attached hereto and incorporated
herein by reference.
In order to avoid the necessity of employing additional
personnel during vacation periods, such employees may not take more than
fifteen (15) working days at any one time. The only exception to this
policy is that a Department Head may, for good reason, in his or her
discretion, authorize an eligible employee to take all of his or her
vacation time at the same time.
SECTION 4: Employees Working a Four Day Work Week
The vacation benefits for all eligible, regular, full-time
employees who work a four (4) day work week in accordance with Section
11 of Resolution No. 5641, as well.as those additional employees that
are identified herein, which includes miscellaneous administration,
general maintenance employees, sworn fire management, miscellaneous
fire administration, sworn police management (not including the Chief
of Police) and Group 2 employees of the Police Department are provided
for in Schedule "C" which is attached hereto and incorporated herein by
Ireference.
sw�
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In order to avoid the necessity of employing additional
personnel during vacation periods, such employees may not take more than
twelve (12) working days at any one time. The only exception to the
above policy is that a Department Head may, for good reason, in his or
her discretion, authorize an eligible employee to take all of his or her
Ivacation time at the same time.
SECTION 5: police Department - Nine Day Eighty Hour Work
Schedule
-The vacation benefits for all eligible, regular, full-time
miscellaneous employees in the Police Department of the City of Vernon
who work a nine (9) day, eighty (80) hour work schedule are provided for
in Schedule "D" which is attached hereto and incorporated herein by
Ireference.
In order to avoid the necessity of employing additional
personnel during vacation periods, such employees may not take more than
fourteen (14) working days at any one time. The only exception to the
above policy is that a Department Head may, for good reason, in his or
her discretion, authorize an eligible employee to take all of his or her
vacation time at the same time.
SECTION 6: Fire Department - Shifts
6.1. Fire Department employees engaged in fire suppression
shall be annually scheduled to work one hundred twenty-two (122),
twenty-four (24) hour shifts. Said one hundred twenty-two (122) shifts
shall constitute the gross shifts to be scheduled.
6.2. Said Fire Department employees shall annually receive
shifts off, in lieu of paid vacations and holidays, as set forth in
Schedule "E" which is attached hereto and incorporated herein by
[reference.
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1 6.3. The shifts which employees are entitled to deduct
2 pursuant to Schedule "E" shall be scheduled as shifts off on a year-
3 around basis., subject to the following provisions:
4 6.3.1. The procedures and mechanics for the scheduling
5 of shifts off and the selection of scheduled shifts off shall
6 be established by the Fire Chief in accordance with the provisions of
7 this Subsection and/or the Fire Department's Rules and Regulations.
8 6.3.2. Selection of shifts off shall be by rank and
9 according to seniority within rank.
10 6.3.3. No more than six (6) personnel in any platoon
11 shall be scheduled off duty at any one time.
12 6.3.4. Employees who have completed ten (10) or more
13 years of service and are entitled to deduct two (2) additional shifts
14 off pursuant to Schedule "E," shall have the option to accept pay
15 instead of time off at the employee's salary schedule rate for such two
16 (2) shifts, or to be scheduled off duty for the additional two (2)
17 shifts. This option must be exercised simultaneously with the selection)
18 of shifts off pursuant to this Section. Warrants shall be issued during'',
19 the month of April to all eligible Fire Department personnel who have
20 selected the option to accept pay instead of time off pursuant to this
21 Section. The amount each eligible person shall receive shall be based
22 on his or her monthly salary as of April lst of the current year. On
23 April lst of each year, the Fire Chief shall submit to the City
24 Clerk/Director of Finance a certified list of Fire Department personnel
25 who are eligible to receive the extra pay as authorized by this Section.
26 6.4. Any employee who is permanently transferred out of the
27 fire suppression service shall be paid for his or her unused shifts off
28 to which he or she became entitled on his or her immediately preceding
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anniversary date at his or her hourly rate and shall become eligible for
vacation benefits on his or her next following anniversary date in
accordance with City ordinances, resolutions and policies applicable to
the classification in which he or she works.
6.5. Any employee with (1) or more years of continuous service
who is transferred to fire suppression shall be entitled to a
proportionate number of shifts off to be scheduled during the remainder
of his.or her current anniversary year, unless he or she has already
received the vacation benefits to which he became entitled on his
immediately preceding anniversary date in his or her prior
classification.
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SECTION 7: Maximum Vacation Allowed
It is the intention of the City Council that the maximum
vacation leave that any employee shall earn in any calendar year shall be
seventeen (17) days for those employees designated in Section 4, twenty-
one (21) working days for those employees designated in Section 3 and
nineteen (19) working days for those employees designated in Section 5.
SECTION 8: Approval of Vacation
All vacation periods shall be authorized or approved by each
Department Head and shall be taken by said employee or employees during
the applicable calendar year or anniversary period.
SECTION 9: Accumulation of Vacation Benefits
9.1 No vacation or other benefits provided for herein for any
employee of the City of Vernon shall be accumulated from calendar year
to calendar year or anniversary period to anniversary period, nor shall
the same be compensated for if not utilized during said.period(s),
except for all eligible miscellaneous employees, sworn safety personnel
in the Fire Department and sworn management personnel in the Police
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Department as provided hereunder.
9.2 Miscellaneous employees, sworn safety personnel
in the Fire Department and sworn management personnel in the Police
Department shall be permitted to accumulate a maximum of forty (40)
hours of vacation that may be carried over to the following year. The
employee's failure to schedule vacation time in excess of,said forty
(40) hours prior to the end of the calendar year shall be deemed a
waiver by the employee of the right to take the same or to be
compensated for said unused accumulated vacation benefit.
9.3 Sworn safety personnel in the Fire Department working 24
hour rotating shifts shall be allowed to carryover a maximum of two (2)
shifts per calendar year. If more than two (2) shifts are available at
the end of the calendar year, the employee shall not be compensated for
the shifts/hours exceeding the two (2) shift maximum carryover.
9.4 All full-time employees of the City of Vernon, except
sworn fire suppression personnel and Police Department classification
represented by the Vernon Police Officers' Benefit Association, shall
earn and utilize their vacation benefits as provided for herein on an
anniversary -date basis during the first five (5) years, effective as of
July 1, 1989. Beginning in the sixth (6th) year, the vacation benefits
shall be earned and used on a calendar -year basis. Vacation benefits
shall be prorated during the year of transition between the fifth (5th)
year and the sixth (6th) year.
SECTION 10: Department Heads
All Department Heads are responsible to see that they take
vacation authorized herein, with the approval of the City
Administrator. Failure to so schedule a vacation, or take the same,
without the City Administrator's approval, shall be deemed a waiver of
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the right to take the same or be compensated for the same in any
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subsequent calendar
year.
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HOLIDAYS
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SECTION 11: City Holidays
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The
following days shall be deemed to be holidays for the City
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of Vernon and
the public offices of the City of Vernon shall be closed
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on these days:
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(1)
January lst;
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(2)
February 12th, known as "Lincoln's Birthday";
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(3)
The third Monday in February known as "President's
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Day";
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(4)
The last Monday in May known as "Memorial Day";
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(5)
July 4th;
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(6)
The first Monday in September known as "Labor Day";
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(7)
September 9th, known as "Admission Day";
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(8)
The second Monday in October, known as "Columbus Day";
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(9)
November llth, known as "Veteran's Day";
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(10)
December 25th;
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(11)
Good Friday, from 12 noon to 4:30 p.m.;
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(12)
The day in November designated as "Thanksgiving Day";
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(13)
The Friday after "Thanksgiving Day";
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(14)
Every day appointed by the President or Governor for a
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public fast, thanksgiving, or holiday; and
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(15)
Such other days as may be designated as holidays by the
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City Council of the City of Vernon.
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If January lst, February 12th, July 4th, September 9th,
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November llth,
or December 25th falls upon a Saturday, the preceding
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Friday shall be
deemed to be a holiday; or, if any of said dates falls
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1 upon a Sunday, the following Monday shall be deemed to be a holiday.
2 The general City offices shall be closed on each Friday,
3 Saturday and Sunday; except, that as to any employee whose regularly
4 scheduled work shift includes either a Friday, Saturday or a Sunday, such
5 shall not be deemed to be a holiday for any purpose.
6 ,SECTION 12: Holidays Falling on a Friday, Saturday or Sunday
7 Employees participating in the four (4) day work week shall
8 not receive the benefit of holidays falling on a Friday or Saturday,
9 but shall receive the benefit of holidays falling on Sunday by
10 celebrating said holidays on the following Monday. Employees
11 participating in the nine (9) day, eighty (80) hour work schedule,
12 shall not receive the benefit of holidays falling on a Friday, if they.
13 have a regularly scheduled day off on that Friday, or holidays falling
14 on a Saturday, but shall receive the benefit of holidays falling on
15 Sunday by celebrating said holidays on the following Monday.
16 SECTION 13: In Lieu Holidays
17 All full-time employees of the Police Department, and
18 Utilities Department of the City of Vernon, whose duties are such that
19 they do not receive the benefits of regular legal holidays shall be
20 granted "in lieu" holidays in accordance with Schedule "F" which is
21 attached hereto and incorporated herein by reference. Such "in lieu
22 holidays shall only be granted so long as said employee is on the
23 active payroll of the Department and said "in lieu" holidays must be
24 taken prior to June 30th or December 31', whichever is applicable.
25 Such "in lieu" holidays may be taken as days off on dates
26 desired by the employee subject to the convenience of the Department, or
27 as assigned by the Department. Such "in lieu" holidays, if not taken,
28 shall not be paid for unless the employee was denied an opportunity to
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1 take them off during the year for which such "in lieu" holidays were
2 granted. In that case only, the employee shall be paid for said "in
3 lieu" holidays not taken with his or her first payroll check on or after
4 June 30th or December 31st of the year in which the "in lieu" holidays
5 were granted, at his or her then basic rate, excluding all other
6 compensation, computed in accordance with the applicable salary
7 resolution of the City of Vernon. An employee who quits or is
8 terminated shall not be entitled to any compensation for "in lieu"
9 holidays not taken unless previously denied. "In lieu" holidays shall
10 not be considered when determining the maximum amount of vacation
11 benefits granted to said employees.
12 SECTION 14: All regular, full-time employees of the Utilities
13 Department of the City of Vernon, whose duties are such that they do not
14 receive the benefit of regular legal holidays, who have completed
15 fifteen (15) years or more of continuous service shall be granted one-
16 half M of the employee's bi-weekly salary as of April 1 of the current
17 year.
18 On April 1st of each year, the Director of the Utilities
19 -Department shall submit to the City Administrator/City Clerk a certified
20 list of personnel in that department who are eligible to receive the
21 extra pay as authorized by this section. Warrants shall be issued to
22 all such eligible personnel during the month of April of each year.
23 MISCELLANEOUS
24 SECTION 15: Nothing contained herein shall modify Resolution
25 No. 4677 (four -day work week) nor affect employees participating in
26 said program.
27 SECTION 16: It was and is the intention of the City Council
28 that all employees serve at the pleasure of the City Council and nothing
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provided for herein shall be deemed to create a property right in said
employee's employment.
SECTION 17: This Resolution shall take effect immediately,
and shall remain in full force and effect unless repealed by action of
the City Council of the City of Vernon, and that Resolution Nos. 5645
and 6124 are specifically repealed, and all resolutions or minute orders
in conflict with this resolution are hereby repealed.
SECTION 18: The City Clerk of the City of Vernon shall
certify to the passage of this resolution and thereupon and thereafter
the same shall be in full force and effect.
APPROVED AND ADOPTED this 17th day of October, 2000.
=:::
BRUCE V. MALKENHORST, City Clerk
S C.
Mayor
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1 STATE OF CALIFORNIA )
ss
2 COUNTY OF LOS ANGELES )
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I, BRUCE V. MALKENHORST, City Clerk of the City of Vernon, do
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5 hereby certify that the foregoing Resolution, being Resolution No.
6 7649, was duly adopted by the City Council of the City of Vernon at a
7 regular meeting of the City Council duly held on Tuesday,
8 October 17, 2000, and thereafter was duly signed by the Mayor of the
9 City of Vernon.
10
11 BRUCE V. MALKENHORST, City Clerk
12
(SEAL)
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EXHIBIT A
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VACATION SCHEDULE "A"
Department
UTILITIES DEPARTMENT:
Rotating Shifts
(No Regular Holidays)'
Number of Number of
Years Employed Vacation Hrs.
After completion of:
ist year thru 9th Year 120
loth year thru 14th Year 160
15th year and more, plus2 160
' Utilities personnel on rotating shifts receive In Lieu Holidays
pursuant to Schedule "F."
2 Personnel in said category receive one week's salary on
anniversary date in addition to allotted vacation.
A-1
EXHIBIT B
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VACATION SCHEDULE "B"
Number of
Department Years Employed
Police Department: After completion of:
5/83 Dispatchers, &
Vernon Service Officers
Utilities Department:
5/8 3 Work Week
1st year thru
9th year
loth
thru 24th
Year
25th
Year and
above
After completion of:
1st
year thru
4th year
5th year thru
9th year
loth
year thru
14th year
15th
year thru
24th year
25th
Year and
more
3 Number of days per week and hours per day.
B-1
Number of
Vacation Hrs.
120
160
168
80
96
120
160
168
EXHIBIT C
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VACATION SCHEDULE licit
Department
General City Personnel:
4/104 Miscellaneous Employees
Employees (All Miscellaneous
Administration, General
Maintenance Employees &
Miscellaneous Fire
Administration)
Police Department Sworn:
Police Department Sworn
Management Personnel:
4/104 Captain, Patrol Lts.
& Plainclothes Lts.
Police Department Group 2
4/10 (P.O.s /Sergeants)
Fire Department:
Sworn Managements
4/10 Fire Chief
4/10 Administrative B.C.
4/10 Administrative Capt.
Number of
Years Employed
After completion of:
1st year thru 4th Year
5th thru to 9th Year
loth thru 14th Year
15th thru 24th Year
25th Year and more
After completion of:
Number of
Vacation Hrs.
80
100
120
160
170
1st year thru 9th year 120
loth year thru 24th year 160
25th year and more 170
After completion of:
1st year thru 9th year 120
loth thru 24th year 160
25th year or more 170
After completion of:
1st year thru 9th year 120
loth thru 24th year 160
2 5th year and above 170
4 Number of days per week and hours per day.
s Vacation may instead be based on years of service at time of
promotion or reassignment with administrative and/or City Council
approval.
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EXHIBIT D
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VACATION
SCHEDULE "D"
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3
Number of Number of
Department
Years Employed Vacation
Hrs.
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Police Department Sworn:
After completion of:
6
9/806 Chief of Police
ist year thru 9th Year
126
loth thru 24th year
162
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25th year or more
171
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Police Department:
9
Miscellaneous Office Personnel:
After completion of:
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9/806 (Police Secretary,
ist year thru 4th Year
81
11
Transcriber Typists,
5th thru 9th Year
99
Records Manager, Asst.
loth thru 14th Year
126
12
Records Manager, &
15th thru 24th Year
162
13
Civilian Court Officer)
25th Year & above
171
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6 Number of days worked and number of hours compensated
for in a two
week pay period.
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EXHIBIT E
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VACATION SCHEDULE "E"
Number of
Department Years Employed
Fire Department:
24 Hour Shift Personnel:
Battalion Chief & 24 Hour
Fire Captains' & Firefighters
Number of
Vacation Hrs.
After completion of:
1st year thru 9th Year 13 S/O' s8
loth thru 24th Year 15 S/0' s9
25th Year 16 S/O,' s
Fire Captains and Firefighters may utilize only two (2) shifts off
in six (6) hour increments.
8 S/O's means Shift(s) Off, a term used in the Fire Department in
lieu of the term vacation.
9 Fire Captains & Firefighters eligible for the two (2) additional
shifts off may elect to receive pay at the time of the selection
of shifts off. Said pay shall be issued during the month of April
and the pay shall be at the rate of the employee's base monthly
salary as of April 1 of the current year.
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EXHIBIT F
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DEPARTMENT IN LIEU HOLIDAY SCHEDULE "F"
In Lieu Holidays
Number of In Lieu
Department Holiday Hours
POLICE DEPARTMENT:
5/8'0work week:
Dispatchers & Vernon Service Officers
4 / 1010 Work week:
Patrol LieutenantS12
Group 2 (Officers & Sergeants)
UTILITIES DEPARTMENT:
Rotating Shift Work Week
5/810 Work Week
40 Hrs per calendar yearn
80 Hrs per calendar year
80 Hrs per fiscal year 12
40 hours per fiscal Year13
8 hours given when
required to work any city
designated holiday
10 Number of days per week and hours per day.
11 Plus any additional holidays granted by the City Council.
12 In the event the City Council grants any additional holidays only
one holiday (10 hours) will be granted. No more than 90 hours
per fiscal year will be given regardless of how many additional
holidays may be granted by the Council.
13 Plus any additional holidays granted by the City Council.
F-1
SUPPORTING
DOCUMENTS
CITY COUNCIL
LEONIS C. MALBURG
Mayor
THOMAS A. YBARRA
Mayor Pro—Tem
WM. "BILL" DAVIS
Councilman
H. "LARRY" GONZALES
Councilman
W. MICHAEL MCCORMICK
Councilman
BRUCE V. MALKENHORST
City Administrator / City Clerk
FAX (323) 581-7924
City Council
City of Vernon
Honorable Members:
EDUARDO OLIVO
City Attorney
j FAX: (562) 927-8722
1" EVIN WILSON
it or of Community Services & Water
FAX: (323) 588-2761
KENNETH J. DeDARIO
Director of Municipal Utilities
FAX: (323) 583-1983
CITY HALL
4305 SANTA FE AVENUE, VERNON, CALIFORNIA 90058
TELEPHONE (323) 583-8811
October 12, 2000
DAVE TELFORD
Fire Chief
FAX: (323) 581-1385
BRUCE W. OLSON
Police Chief
FAX: (323) 583-5236
It has been discovered that the current Holiday/Vacation Resolution
(No. 5645) needs to be amended in order to clarify and revise certain
_language. Staff has verified that the proposed Resolution's vacation
schedules are current and consistent with today's work schedules. It
is hereby recommended that the resolution submitted herewith be
approved and adopted.
Very truly yours,
(�ruc-e V. Malken orst
4/
City Administrator/City Clerk
BVM/ng
CITY ADMINISTRATORICITY CLERK'S OFFICE
f INTER -DEPARTMENT MEMORANDUM
DATE: November 13, 2000
TO: Ken DeDario, Director of Utilities
Bruce Olson, Chief of Police
Lewis Pozzebon, Dir. of Env. Health
Kevin Wilson, Director of Com. Svs. & Water
On Duty Battalion Chief
FROM: Gloria J. Orosco, Chief Deputy City Clerk
RE: Resolution No. 7649 - Vacation, etc., Policy
Gentlemen:
Attached hereto is a corrected page 5 of the above referenced
resolution. The correction is to section 7 which identifies
the maximum amount of vacation employees who work certain work
schedules can earn per calendar year.
Please note that this is a correction to the original
resolution and that this corrected page does match what is
referenced in the appropriate exhibits. If you have any
questions please do not hesitate to contact me.
Thank you.
cc: M. Valenzuela
J. Francone
Resolution #7 64 9
BVM/gjo
:vacationPolicyMemo
1 anniversary date at his or her hourly rate and shall become eligible for
vacation benefits on his or her next following anniversary date in
3 accordance with City ordinances, resolutions and policies applicable to
4 the classification in which he or she works.
5 6.5. Any employee with (1) or more years of continuous service
6 who is transferred to fire suppression shall be entitled to a
7 proportionate number of shifts off to be scheduled during the remainder
8 of his or her current anniversary year, unless he or she has already
9 received the vacation benefits to which he became entitled on his
10 immediately preceding anniversary date in his or her prior
11 classification.
12 , SECTION 7: Maximum Vacation Allowed
13 It is the intention of the City Council that the maximum
14 vacation leave that any employee shall earn in any calendar year shall be
15 seventeen (17) days for those employees designated in Section 4, twenty-
16 one (21) working days for those employees designated in Section 3 and
17 nineteen (19) working days for those employees designated in Section 5.
18 SECTION 8: Approval of Vacation
19 All vacation periods shall be authorized or approved by each
20 Department Head and shall be taken by said employee or employees during
21 the applicable calendar year or anniversary period.
22 SECTION 9: Accumulation of Vacation Benefits
23
9.1 No vacation or other benefits provided for herein for any
24 employee of the City of Vernon shall be accumulated from calendar year
25 to calendar year.or anniversary period to anniversary period, nor shall
26 the same be compensated for if not utilized during said period(s),
27 except for all eligible miscellaneous employees, sworn safety personnel
28 in the Fire Department and sworn management personnel in the Police
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