Resolution No. 7684I RESOLUTION NO. 7684
2
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
3 VERNON APPROVING AND AUTHORIZING NOTICE INVITING
SEALED PROPOSALS OR BIDS FOR THE PURCHASE OF A NEW
4 TELECOMMUNICATIONS SYSTEM TO REPLACE THE EXISTING
ONE
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6 WHEREAS, the Utilities Department is requesting that the City
7 purchase a new state-of-the-art Telecommunications System to replace
8 the existing outdated Telecommunications System to meet the City's
9 expanding technological needs and provide the City with the cost
10 savings produced by the elimination of various business lines; and
11 WHEREAS, on December 12, 2000, the Finance Committee approved
12 the recommendation of Bruce V. Malkenhorst, the Director of Finance,
13 dated December 7, 2000, that authority be granted for the Purchasing
14 Agent, or his designee, to seek formal bids for a new Tele-
15 communications System to replace the existing system within an
16 approximate cost range of Two Hundred Fifty Thousand Dollars and No
17 Cents ($250,000.00) to Five Hundred Thousand Dollars and No Cents
18 ($500,000.00), depending upon the configuration; and
19 WHEREAS, a Request for Proposal has been prepared for the
20 purchase, installation and maintenance of a new Telecommunications
21 System; and
22 WHEREAS, the City Council of the City of Vernon has
23 determined that it is in the best interests of the City of Vernon that
24 bids or proposals be solicited in accordance with applicable State law
25 and the Vernon City Code.
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1 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
2 CITY OF VERNON AS FOLLOWS:
3 SECTION 1: The City Council of the City of Vernon hereby
4 finds and determines that the recitals contained hereinabove are true
5 and correct.
6 SECTION 2: The Request for Proposal, a copy of which is
7 attached hereto and made a part hereof as Exhibit "A," is hereby
$ approved by the City Council of the City of Vernon.
9 SECTION 3: The City Clerk of the City of Vernon is hereby
10 directed to give notice, in writing, inviting sealed proposals or bids
11 for the purchase, installation and maintenance of a new Tele
12 communications System in accordance with the Request for Proposal, and
13 in accordance with this resolution.
14 SECTION 4: There being no newspaper of general circulation
15 printed, published or circulated in the City of Vernon, the City Clerk
16 is hereby directed to post said notice, or cause the same to be
17 posted, in three of the most public places in the City of Vernon, to
1$ wit: the northwest corner of 38th Street and Santa Fe Avenue, the
19 northeast corner of Leonis Boulevard and Pacific Boulevard, and on the
20 bulletin board in the lobby of the City Hall of the City of Vernon,
21 located at 4305 Santa Fe Avenue, in said City.
22 SECTION 5: The City Clerk of the City of Vernon is hereby
23 directed to post said notice forthwith and the first posting of said
24 notice shall be at least ten (10) days before the opening of the bids
25 for the proposed contract. Said notice shall provide that sealed
26 proposals or bids will be received by the City of Vernon at the office
27 of the City Clerk, or his designee, at the City Hall, 4305 Santa Fe
2$ Avenue, Vernon, CA 90058-0805.
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SECTION 6: The City Clerk of the City of Vernon shall
certify to the passage of this resolution, and thereupon and
thereafter the same shall be in full force and effect.
APPROVED AND ADOPTED this 19th day of December, 2000.
ATTE !/
BRUCE V. MALKENHORST, City Clerk
LEONIS C. ZBURG, gayor
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STATE OF CALIFORNIA
) ss
COUNTY OF LOS ANGELES )
I, BRUCE V. MALKENHORST, City Clerk of the City of Vernon, do
hereby certify that the foregoing Resolution, being Resolution No.
7684, was duly adopted by the City Council of the City of Vernon at a
regular meeting of the City Council duly held on Tuesday, December 19,
2000, and thereafter was duly signed by the Mayor of the City of
Vernon.
BRUCE V. MALKENHORST, City Clerk
(SEAL)
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EXHIBIT
0
CITY OF VERNON
Request for Proposal
For
Telecommunications System
12/04/00
I. Purpose of Request for Proposal
The City of Vernon (City). is planning to acquire a new state-of-the-art
telecommunications system (System) to meet existing telecommunications
requirements. The new System must accommodate future enhancement needs,
changing technological needs, and organizational growth in the next 10 years.
The City has an existing Private Branch Exchange (PBX) system that services
City Hall, four fire department facilities, one control center, and two satellite
offices outside of the City limits. The City has prepared this Request for Proposal
to solicit qualified vendors to provide solutions for furnishing, installing, and
maintaining a new System that will satisfy the requirements set forth in this
document.
In addition, after successful implementation and evaluation, City will consider
marketing the System to existing businesses in Vernon.
II. Requirements for Bidders
1. This Request for Proposal (RFP) consists of several items that are
described herein. Please check to ensure that all items are present. Call
Purchasing Department at (323) 583-8811 if any are missing.
2. Complete all applicable sections of the RFP for the systems and options
you are proposing. Mark the Bidder Response Form "acknowledge",
"exception", or "no bid" to show compliance or none -compliance with this
RFP. An alternative and explanation are required after each exception
explaining your non-compliance or alteration to this RFP.
3. Only existing systems, along with modifications necessary for compliance,
will be considered. Systems under development, in planning, or at test
sites will not be considered.
4. The proposed system shall be immediately demonstrable at vendor
locations. Vendors will be required to arrange for a system demonstration
during the evaluation phase.
5. Proposals (three copies) are due no later than 2:00 p.m. on to:
Purchasing Department
City of Vernon
4305 S. Santa Fe Avenue
Vernon, CA 90058
All proposals shall be labeled with the bid number on the outside envelope
for consideration.
6. All proposals should include all information solicited by this RFP plus any
additional data, prints and. literature that the.vendor deems pertinent to the .
understanding and evaluation of the bid.
7. Any interpretations of or corrections or changes to this RFP will be made
by addenda, which will be provided to all vendors.
8. The proposed System must incorporate recent advances in voice and data
switching technology and be capable of operating 24 hours a day, seven
days a week with no system operator or attendant intervention. The
proposed system must be fully digital with specialized software to ensure
improved call processing capabilities, and provide a flexible platform to
meet changing needs through the next 10 years. The system design
should include private Branch Exchange (PBX), voice mail/automated
attendant and, automatic call distribution (ACD)..Computer Telephone
Interface (CTI) and Interactive Web Services (IWS) functionality will be
implemented in the future.
9. Bidders must conform to the response format detailed in this RFP and
made on forms provided with all items filled out and properly executed.
Copies of all applicable proposed contracts shall be included in the
10. p pp p P
response.
11. The complete proposal and response to the RFP must include the
following:
a. The unit prices of the required and optional equipment items. The
bidder is required to use the pricing sheets provided in this RFP.
b. The cost of: (1) equipment, (2) labor, (3) materials, and (4) other
costs incidental to the cost of installation as indicated on the
required pricing sheets.
c. Totally completed pricing sheets, signed (where requested) by an
authorized representative of the bidder.
d. A point -by -point response to the RFP and any Addenda (including
appendices) in which each paragraph of the RFP is identified and
the bidder's response given.
e. A written list of all exceptions (if any) to the requirements of all
sections. .
f. The legal name of the bidder and a statement as to whether the
bidder is a sole proprietor, a partnership, a corporation, or any other
legal entity.
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An additional information, data, drawings, and brochures or other
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literature that the bidder feels will contribute to a clear
understanding of the bidder's responses and proposal.
III. Evaluation Criteria
l�
All proposals will be evaluated on the following criteria:
1. The initial cost and projected costs of expansion and maintenance of the
proposed system cost and any costs associated with telephone room
preparation.
2. Bidder's technical expertise and prior experience in the field including
installation, training, and maintenance of systems and projects of
comparable size, diversity, and complexity.
3. The size, structure, and stability of bidder's organization.
4. The bidder's adherence to bid instructions and requirements and the
bidder's understanding of the work to be performed.
5. The bidder's guarantee in writing that all essential parts for proper
maintenance of the equipment being offered are available at the execution
of the contract and will continue to be available for the following ten (10)
years.
6. The bidder's guarantee of the availability of the bidder's personnel who
are factory -trained and certified on the proposed system to provide
technical service on an as -needed basis.
7. The evaluation of references provided by the bidder.
8. The technical design and performance record of the proposed system.
9. The manufacturer's stability and commitment to the proposed product(s).
10. The ability of all existing or planned system capabilities to meet the City's
planned or future needs.
11. The reliability and serviceability of the proposed system based upon the
manufacturer's published specifications and user references.
12. The degree of modularity, expandability and flexibility and redundant
options in the architecture of the proposed system. These three qualities
will enable the system to be quickly re -configured in response to a
changing business environment and to be economically expanded to its
maximum limits.
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13. The City may require bidders to give a presentation of their product
offerings. The presentation shall be no longer than two hours. The
bidders shall include the following information:
a. System demonstration.
b. System design and capabilities.
C. Required system features.
d. Statement of the proposed System's reliability and maintainability.
e. Optional systems and features.
f. Pricing.
14. The expandable ability to adapt to a fiber optic service from a provider.
15. The expandable ability to support video conferencing applications.
16. Demonstrated (preferred) or calculated statements of mean -time -before -
failure (MTBF) and mean -time -to -repair (MTTR) for each of the proposed
equipment.
Scope of Work
This RFP is for an integrated voice/data telecommunication system (System) to
serve the City of Vernon (City) facilities. It is the desire of the City that the
System be able to support all present and planned applications and ancillary
systems as specified in this RFP. As integral elements of this project, the
selected vendor shall:
1. Design, install, test, cutover, and warranty for a minimum of one year from
the date of cutover of the System (PBX and automated attendant),
specified elsewhere herein.
2. The system shall interface without any interruption of service with the
existing 911 system as specified elsewhere herein.
3. Conduct all required station reviews, and develop and install in the System
all required system operating and user databases.
4. Develop and conduct station user and operator training on site and
provide user manuals specifically designed for the System being installed.
4
V.
5. Provide comprehensive "system administration" technical training on the
System to certify three (3) City employees to perform all typically required
moves, adds, and changes software programming.
6. The selected vendor shall provide an experienced Project Manager to be
the City's single point of contact and he shall have complete responsibility
for the installation, cutover, training, and documentation. The Project
Manager shall be on site at all times when vendor's technicians or
subcontractors are on site. Bidders shall provide the resume of their
Project Manager with their bid responses.
7. Vendors shall propose a fully functional System; a "turnkey" solution,
including coordinating and placing orders with a telecommunications
service provider, cabling and required plant work.
8. Traffic Study
Bidder shall perform a traffic study for seven consecutive days after
cutover. Bidder shall balance lines during the study. Reports of the study
and rearrangements must be provided in writing after study is conducted.
System Requirements
1. Location and Service
a. The System will be located in City Hall at 4305 Santa Fe Avenue,
Vernon, CA. The bidders are required to inspect the telephone
room where the System will be installed.
b. Each bidder must submit a detailed scale drawing of the System
showing the installation and placement of the System in the '
telephone room. The scale drawing will identify work space, and
power, heating and cooling requirements to operate'the System
reliably. City will provide the required power, heating and cooling
services.
C. The successful bidder will coordinate and place any orders
necessary to install all operating telecommunications facilities from
a service provider to operate the System including long distance
and common carrier. The telecommunication service will support
the PBX configuration to provide the services identified in Exhibits
A and B of this RFP. Vendors are required to verify the information
provided in the exhibits.
d. The telecommunications service shall consist of trunks and lines
listed below:
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1. Direct- Inward -Dialing (DID).
2. Direct -Outward -Dialing (DOD).
3. T-1 carrier channel.
4. ISDN PRI.
5. T-3 carrier channel.
Bidders shall propose trunking and lines necessary to support the
existing telecommunication needs shown in Exhibits A and B.
The System proposed must be able to adapt to a fiber optic service
from a provider. Bidders shall provide options for pricing the
System and the installation cost for a fiber optic service to the City.
e. The bidders will coordinate and place an order for the City for trunk
lines to provide reliable back up service in case the primary trunk
service fails or be rendered out of service. The back up trunk line
will be used to support the City's emergency telecommunications
needs for police, fire, control center and other critical City Hall
functions.
The bidders shall identify and provide all the necessary devices that
will be installed at all the sites identified in Exhibits A and B of this
RFP. All telecommunication services will be routed through City
Hall. Remote locations (four fire departments and the control
center) will be connected to the System using the City -owned fiber
optic cables. The bidders will be responsible for. providing the
switches and connecting the remote sites to the PBX.
g. The bidders shall assess the re -useability of the City's existing
cable plant. The bidders shall identify new cabling needs or any
modifications necessary to provide a successful System
installation. Bidders shall incorporate sections 2 through 23 and
shall be marked as Bidder Response Form.
h. Proposed System must be a fully functional offering, i.e. a "turnkey"
solution, including required cable and plant work.
Vendor is to provide detailed specification recommendations for
inside and outside plant and cable.
Specify for each station cable run of the proposed design how wires
are allocated for voice, data, and spares.
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2. System Overview
Please present a general overview and configuration of the proposed
System. This overview should include how the PBX, ACD or peripheral
systems are configured and how each system will integrate with the
other(s). Please include the following information:
Manufacturer:
Model # Designation:
Software Release:
Describe the increments by which the proposed System's line/trunk and
station capacities can be expanded. Indicate the breakpoints at which
additional cabinets, common equipment, and/or software license fee will
be required with the appropriate costs.
Describe the methods/requirements to upgrade the system to connect to
fiber optic system from the service provider. Identify components,
hardware and software to be replaced or upgraded with appropriate costs.
3. . Digital Station Features
Please describe your complement of station features available as
standard equipment.
Please describe features available on optional or executive station
equipment.
4. Switch Architecture and Features
Describe the proposed System switching architecture
Describe the maximum port size capacity of the proposed system.
The vendor must guarantee that expansion will be accomplished by
adding printed circuit cards. All cabinets, carriers, power supplies, etc.
must be included in the initial installation.
Acknowledge Exception No Bid
List and describe the major components and software required to reach
the maximum port size. The System must be modular to enable
expansion to full capacity without replacement of any significant amount of
previously installed hardware.
Acknowledge Exception
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Vendor shall describe the method and steps of expanding the proposed
System beyond the proposed initial capacity.
Acknowledge Exception No Bid
I All features shall operate across the entire System.
Acknowledge Exception No Bid
Please describe the programmable and non -programmable System
features available as standard equipment.
5. Reliability and Redundanc
For this application, redundancy is defined as the capability of an
additional system component (of equal functionality and capacity a failed
component) to automatically and immediately take over for a failed system
component upon such occurrence. The bidders must discuss and provide
optional pricing for the following:
All levels of system redundancy available on the proposed System.
The vendor must supply a detailed explanation of system reliability
and/or redundancy in the following critical areas of the System.
a. Common control circuitry, including the central processor
and switching matrix;
b. Component shelves, card slots, and power and
communication busses;
C. Power supply components;
d. Service circuits such as call progress tone sources and
ringing generators.
List redundant components in the proposed configuration.
Specify the demonstrated (preferred) or calculated mean -time -before -
failure (MTBF) and mean -time -to -repair (MTTR) for each of the proposed
equipment elements and state the impact of such a failure on the
operation of the System.
The redundancy feature shall include automatic switchover to the backup
system if a fault is detected. Describe the effect a switchover has on voice
and data users when they are placing a call, receiving a call, or while
connected.
Does the System automatically switch to the backup systems each day to
insure they are in working order? Explain the process.
Describe how the System is monitored remotely and the notification
process.
Describe how alarm conditions are reported. Describe any variable alarm
thresholds.
6. Traffic Capacity
Please describe the proposed System's traffic handling capacity.
The System shall be essentially non -blocking and shall include sufficient
time slots, software and hardware capacity to provide minimum busy hour
traffic handling capability for the proposed configuration.
Acknowledge Exception No Bid
7. Diagnostics
The System shall include necessary hardware and software to perform
diagnostic tests to evaluate the System. The System shall run these tests
periodically without manual startup and upon command from a local or
remote maintenance terminal
Acknowledge Exception - No Bid
The System shall provide for local and remote terminal access to
diagnostic capabilities. Diagnostic tests shall run concurrently with all
system call processing activities without affecting the System's traffic
handling capabilities.
Acknowledge Exception No Bid
The System must have over -temperature detection capability, notification
capability, and a power down mechanism.
Acknowledge Exception .-No Bid
The System shall log automatically all detected hardware and software
faults.
Acknowledge Exception No Bid
The System shall provide maintenance terminal procedures that can be
used to request that the recorded log data covering a specific period of
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time be displayed on the maintenance terminal, printed on the System
printer, or transferred onto removable storage.
Acknowledge Exception No Bid
Describe the System's procedure for handling faults, logging errors, and
generating alarms and notifications.
Describe any additional diagnostics capability.
8. System Software and Administration
The - System Administrator will have on site, direct remote, or data
switched access for administration functions.
Acknowledge Exception No Bid
The System Administrator will have on -site, direct remote, or data
switched access to a specialized data base management system that will
allow selection or change of specific software parameters.
Acknowledge Exception No Bid
Include examples of typical administration screens and reports on the
proposed System.
Acknowledge Exception No. Bid
The System Administrator user interface terminal will be an IBM
compatible PC (provided by the City). Describe administration function
furnished with the System.
Acknowledge Exception No Bid
P
The Administrative System shall be protected by a multi -level security
system that will permit various levels of access for different users.
Describe the levels available.
Acknowledge Exception No Bid
System Administrator, or trained personnel, must be able to perform the
following software modifications on -site, with minimal vendor assistance,
without affecting the System warranty:
• Relocate installed telephone interfaces .
• Change Class of Service (COS) assignments
Change telephone features and data features
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• Change call pickup groups
• Change hunt groups
• Change speed call lists
• Display/print trunk statistics
• Set up/change ACD groups
• Change call coverage
• Perform system diagnostics
Acknowledge Exception No Bid
Describe any other changes the customer can make with minimal
assistance.
Describe changes that require vendor assistance to accomplish.
Include copies and descriptions of trunk, feature and console usage
reports, as well as diagnostics reports that are available on the proposed
System.
9. Data Capabilities
The proposed System's data communications capability shall include an
open architecture. Please describe.
Acknowledge Exception No Bid
The System shall have the ability to provide connectivity and applications
to interconnect IBM compatible personal computers with IBM and non -IBM
host computers.
Acknowledge Exception No Bid
The System shall have the ability to provide connectivity to other protocols
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and applications interfaces (i.e. TCP/IP, ASCII, TAPI, TSAPI). Please
describe.
Acknowledge Exception No Bid
Define the capabilities of the data communications System Administrator
using the proposed System for both management tasks and problem
determination.
Describe how the system administration can communicate with active data
communications users to coordinate computer maintenance.
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On outgoing calls, the System must automatically select an available port
with the correct characteristics. It will then use the lease cost routing
feature to place the call over the most economical circuit.
Acknowledge Exception No Bid
10. Power and Batteries
To protect against voltage fluctuations and power outages, the vendor
shall provide an Uninterruptible Power Supply (UPS) sufficient to operate
the System for 2 hours upon loss of main AC power.
Acknowledge
Exception No Bid
The UPS shall be designed to be fault tolerant (i.e. dual chargers and
inverters). The chargers shall be of the ferro resonant type.
Acknowledge
Exception No Bid
The UPS shall be continuously on-line, and, during normal operation,
maintain power to the System, and maintain the batteries at full rated
charge. The UPS shall be equipped with make before break transfer
switch for System maintenance.
Acknowledge Exception No Bid
The UPS shall be equipped with a transfer switch to allow for independent
testing of batteries during system maintenance.
Acknowledge Exception No Bid
Describe the type of fuse protection offered with the System.
Provide a schematic drawing to show all major components of the internal
and external power -distribution system. Indicate which components are
duplicated.
11. ACD
The proposed switch must include a digital Automatic Call Distributor.
Please indicate that the proposed System is capable of integrating with or
providing each of the following:
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• Open, industry standard technologies
Acknowledge Exception No Bid
• PBX voice processing and features
Acknowledge Exception No Bid
Voice Messaging
Acknowledge Exception No Bid
• Automated Attendant
Acknowledge Exception No Bid
• Call Accounting
Acknowledge Exception No Bid
12. Voice Messaging/Automated Attendant Systems (Option)
The following configuration will be priced as an option. If opted by City,
the System must be capable of growing from this initial configuration
without discernible operational changes for users.
Description
Required at Cutover
Ca acit
Number of Voice Mailboxes
50
100
Storage Media for Messages
75 hours
150
Provide complete specifications on the operations of the Voice Messaging
System including all system and user features and their benefits and
applications in everyday operation.
System will be programmable to provide callers the option to leave a
voicemail message or connect to the administrative support phone station.
Voice messaging must be capable of being fully integrated into the
proposed PBX, and able to direct the PBX to light message waiting lamps
on PBX telephones.
Acknowledge Exception No Bid
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13. Call Accounting System
Provide complete description of Call Accounting System for station billing
including all system, user features, benefits, and application and training.
Acknowledge Exception No Bid
14. Distinctive Ringing
The System must be able to provide distinctive ringing on the telephones
to distinguish external calls and from internal calls.
Acknowledge Exception No tjia
15. Night Service
Incoming calls to the main listed number will normally be routed to the
operator during the day. In the night mode, calls will be routed to an
alternate answering point to a recorded announcement device.
Acknowledge Exception No Bid
16. Restrictions
The System Administrator shall be able to program to restrict any station
from Direct -Inward -Dial, Direct -Outward -Dial, and toll dialing.
Acknowledge Exception No Bid
17. Internal Dialing
The PBX shall provide a four digit or less internal dialing code.
Acknowledge Exception No Bid
18. Dialing Codes
a. The PBX shall have the following single digit dial access codes:,
1) "O" — Operator
2) "9" — Outside line access.
b. The System Administrator shall be allowed to assign codes to users
to allow toll dialing.
Acknowledge Exception No Bid
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Call Forwarding/Call Transfer
All stations shall be capable of transferring all calls to any other extension
in the System.
Acknowledge
Telephones and Consoles
a
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C.
Operator Console
Exception No Bid
A desk -top operator console capable of either handset or headset
operation shall be provided. All calls directed to the console shall
provide both visual and audible signals. The console shall be able
to perform all functions normally required which include: "O" level
calls, recalls, calls to listed directory numbers, the capability to
complete outward and inward calls, transfer calls, split calls, camp -
on override and paging. Console training shall be provided one
week before system cutover.
Acknowledge Exception No Bid
Administrative Station Console/Telephone Set
Each department identified in Exhibits A and B will have a
department administrative support. All calls to a station will
automatically roll-over to the designated administrative telephone/
console or be directed to the voicemail messaging. The
administrative console or telephone set will be capable to support
up to 30 phone numbers. All calls and roll-over to the
administrative stations shall provide visual and audible signals.
The console shall be capable of handset, headset, or speaker
operation, calls to listed directory numbers, complete outward and
inward calls, transfer calls and camp -on. Training shall be
provided.
Acknowledge Exception No Bid
Telephones
All telephones will be touch-tone. All stations will be capable of
completing outward and inward calls, transfer calls and camp -on.
The types of phones are identified in exhibit B. Training shall be
provided one week before System cutover.
Acknowledge
15
Exception No Bid
VI.
21. Video Conferencina
The City is considering a system to support video conferencing
applications between City Hall and other work sites. Describe the
system's capability to support this application.
Acknowledge Exception No Bid
22. The System shall be integrated with DISPATCH Works® as specified
below:
DISPATCHWorks® can interface digitally to the System using a
Voicebridge Technologies VTG card. The Voicebridge VB-1007 card
emulates the functions of a Mitel Superset 430, Northern Telecom 2616,
or AT&T 7405 set.
The transfer function included in DISPATCH Works® is handled by the
PBX via telephone set button emulation. The HOLD, PRIVACY, and
CONFERENCE functions are DISPATCH Works® function.
Numerous softkey functions can be emulated by adding buttons to the
desktop.
Acknowledge Exception No Bid
23. The System shall support the reverse 911 System functions as specified
below:
Reverse 911 is an automatic fax broadcast notification system that
requires loop start analog telephone lines in a hunt group for
rollover capabilities for use with outbound calling.
The system set up is as follows:
1 Dedicated Diagnostics/Outbound
6 Dedicated or seized Outbound only
2 Dedicated w/ hunt group Inbound/Outbound
. Acknowledge. Exception No Bid
Vendor Installation, Service and Support Policies
1. Maintenance
What is your present maintenance hourly labor rate for time and materials
service? For preventive maintenance? For moves and changes? Does
16
this include travel time from your closest dispatching station? Where is
this dispatch station?
Maintenance must be supplied 24 hours a day, 7 days a week, and this
price must be included in your proposal in the cost of the new System for
the first year.
The vendor must maintain current and up-to-date documentation
(hardware, software and cabling), for the proposed system, on site and in
a single secure location to be specified by the City. Such documentation
shall include: descriptions and manuals for the proposed system,
hardware configurations, drawings of system configuration, commented
software program listings with functional descriptions, cable runs and
records, and panel connections and wiring layouts, and shall be made
available to specified City employees and representatives.
Please describe the expedite procedure that the customer may follow in
the event of a service problem. Please specify trouble duration and levels
of expedite.
2. Manufacturers Support
If the vendor is a distributor and not a manufacturer of any of the systems
proposed, insert below the necessary letters or documents from the
manufacturers stating their obligation to supply parts, engineering
Support and service for the specified systems.
3. Disaster Plan
In the event any of the telephone system is destroyed or made totally
inoperable as a result of a major disaster, the selected vendor will employ
all applicable resources to correct such incident with a minimum of delay.
Please describe the steps your company would take to provide either a
replacement system or interim service.
4. Cutover and Acceptance
Upon completion of the installation, vendor shall test the System for
conformity with the RFP requirements. At such time as all tests have
been completed, vendor shall give the City written notice thereof, together
with its certification that all applicable standards and specifications have
been met, and written notice of the date of which the System is to be
placed into service (e.g. "cutover').
On the date of cutover, the City, provided the System. is operating
according to applicable standards and specifications, shall sign an
acknowledgment stating that cutover has occurred. It is understood that
17
vendor's warranty will begin at cutover. It is also understood that if
satisfactory cutover and System operation have not occurred, the City's
refusal to sign for System acceptance will delay the release of funds.
5. Service and Maintenance
Include a description of the standard warranty contracts that apply to the
System being proposed and specify the length of the warranty period.
Describe the warranty on peripheral hardware or software products, if
difference than proposed system warranty.
Specify any additional maintenance or support services available during
the warranty term. Include literature describing such services and their
associated prices.
6. Post Warranty Support Services
Describe all available maintenance plans, including preventive
maintenance.
Supply maintenance agreement specifying response targets as part of this
RFP indicating any discounts available to the client if purchased in
advance.
7. Definitions
Service coverage hours will coincide with the City's hours of operation.
Critical services such as Fire, Police and Control Center are 24 hours, 7
days a week operation.
Emergencies are defined as:
a. System failure.
b. Failure of a common control unit.
C. Failure of a power supply..
d. Failure of a trunk circuit.
e. Failure of 10% or more of user base.
f. Failure of a console.
g. Failure of communications affecting Fire, Police, and Control
Center functions.
18
I
Vendor shall respond to emergencies and during the coverage period
within 2 hours. Vendor shall respond to minor outages during the
coverage period within 24 hours.
8. Moves. Adds, and Changes (MAC)
How long after cutover are installation prices in effect?
Provide separate pricing for routine software MAC. If pricing is based on
an hourly rate, indicate the rate used, and provide pricing assuming that
the quantity of MAC orders shall equal 10% times the quantity of equipped
ports.
9. Service Alternatives
Please describe what, if any, service responsibilities the City may assume
for a reduction in the service pricing, for example performing preventive
maintenance. Here the vendor may wish to suggest cost effective ways of
servicing the System. Also indicate additional available services and
associated charges.
10. Service Commitment
Briefly outline the capabilities of the servicing organization. Vendor may
wish to comment on the number of locally available repair and operations
personnel, on the vendor's parts distribution system (nearby parts depot
location, availablility of spares, etc.), and on any other areas that
demonstrate the vendor's service commitment.
If subcontractors are to be used, please provide their name, qualifications,
and functions to be performed.
11. Training
Submit a training plan and instruction manuals for users, attendants. and
administrators. Indicate what training is included in the price of the
System, what training support is available after the initial cutover, and any
charge for such training.
Also, submit a plan to train three City personnel to become system
administrators to enable them to make moves, adds, and changes, and to
replace PBX station and trunk cards after the first and to include
instruction manuals. The cost of this training and instruction manuals
must be included in the purchase price of the new System.
19
12. Pr
oiect Organization
The vendor shall submit a proposed schedule of activities to include a
PERT network for the entire project. Include each major component and
task with an estimate of the start and completion dates showing the
connectivity between tasks and identify the critical path.
Vendor is to provide a detailed implementation plan and an installation
team organizational chart including job functions and number of people
required.
VII. Contracts
The accepted proposal will be incorporated into the contract that the City will
enter into with the vendor. Vendor shall provide insurance in the amounts and
forms specified in Exhibit C before contract is signed by the City.
VIII. Installation
1. Permits and Licenses
Bidder will be responsible for obtaining and paying for all necessary
permits and licenses required for the installation of the System.
2. The bidder shall keep the working area free from debris at all times. All
rubbish resulting from any work being done by bidder shall be removed
from City premises on a daily basis.
3. Bidder shall take all necessary steps to protect City's building areas where
bidder is working. Bidder shall be liable and responsible for any repairs
required due to negligence by bidder. Necessary repairs will be made at
bidder's expense.
20
EXHIBIT A
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W
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I
\' `/ Hnst I ncatinn• A'A09 Cnn+,m C:o Axi^_
DISPLAY
SINGLE
DEPARTMENT/
DISPLAY
PHONES
PHONE (NO
FAX LINES
**BUSINESS
DATA
MODEM
LOCATION
PHONES
W/SPEAKER
DISPLAY)
LINES
LINES
LINES
City Administrator
0
8
0
1
4
0
1
Finance
1
11
1
2
0
0
4
Customer Service
0
3
3
1
1
0
0
1-T1
0
6
2
0
0
1-DSL
61-ISDN
Information Service
7
0
3 Admin.
1*
1
1
0
1
Health
Console
4
6 Admin.
0
Console
1
5
0
1
Community Services
1 Operator
15*
& Water
Console
'Police
10
5 Admin.
4
5
10 + 5
1-T1
2
Console
Emergency
***Fire
_0
4
0
1
3
2-ISDN
1
10
4
3 Admin.
2
1
8
1-T1
6
Utilities
Console
1-ISDN
Personnel
0
4
1
1
1
0
0
O"J Fire Statinn #1 R:17F; Fnritian�i �van��c
DISPLAY
_
PHONES
SINGLE PHONE
FAX LINES
"*BUSINESS
DATA LINES
MODEM
DISPLAY PHONES
W/SPEAKER
(NO DISPLAY)
LINES
LINES
1
0
5
0
1
+4 Emergency
4-ISDN
1
lines
\"l Firp Statinn :ft7 A_g01 C!nn+n 1=c Awnnmn
DISPLAY
PHONES
SINGLE PHONE
FAX LINES
**BUSINESS
DATA LINES
MODEM
DISPLAY PHONES
W/SPEAKER
(NO DISPLAY)
LINES
LINES
0
2
0
1
0
1-ISDN
1
\D l Fire_ Statinn fil 9Ann Cn+n
DISPLAY
PHONES
SINGLE PHONE
FAX LINES
**BUSINESS
DATA LINES
MODEM
DISPLAY PHONES
W/SPEAKER
(NO DISPLAY)
LINES
LINES
0
2
0
1
0
2-ISDN
1
OE FirA .R'tatinn : fd drnn Ronriini
DISPLAY
PHONES
PHONES -
SINGLE PHONE
LINES
**BUSINESS
DATA LINES
MODEM
DISPLAY PHONES
(NO DISPLAY)FAX
LINES
LINES
0
2
0 1
0
2-ISDN
1
1 F- 1 r.__.__1 r.__i__ n-7cn C Gl1+h CtrnMf
VVI III VI VVI
IIVII---
DISPLAY
PHONES
SINGLE PHONE
FAX LINES
"BUSINESS
DATA LINES
MODEM
LINES
(NO DISPLAY)
LINES
DISPLAY PHONES
W/SPEAKER
4-Admin.
1
8
2
10
1-TI
4
O Hi -Tech Building, 3375 E. Slauson Avenue
Provisions will be made in the System to service a building of about
12 offices with telephone and data lines for 50 employees.
OOut of City Locations
Existing connectivity will be maintained to the locations at:
1. 2440 Hacienda. Blvd., #223
Hacienda Heights, CA 91745
2. 8135 Florence Avenue, #202
Downey, CA 90240
NOTE: Vendor will conduct station review to verify information
outlined in this exhibit.
*Single phones with speaker.
**Existing business line and new DID feature.
***Vendor must perform survey/interview with Police and Fire
Departments to support present needs.
36
City of Vernon Telephone List
Tw Department
Location
Phone No Comments
City Administrator
1st Floor
343
City Administrator
2nd Floor
260 215,560
City Administrator
2nd Floor
263 215, 273, 324, 266, 277, 260
City Administrator
2nd Floor
266 260, 215, 273, 274, 277
City Administrator
2nd Floor
273 266, 260, 274, 277, 215
City Administrator
2nd Floor
274
City Administrator
2nd Floor
277 215, 260, 263, 266, 273, 274
City Administrator
2nd Floor
324 215,263
City Administrator
2nd Floor
560 215, 260, 5830282, 5835497
City Administrator
2nd Floor
5817924 fax machine
City Administrator
2nd Floor
5830282 Regular Line
City Administrator
2nd Floor
5835497 Private Line
City Administrator
2nd Floor
5838814 Regular Line
City Attorney
2nd Floor
368
City Attorney
2nd Floor
5832956
City Attorney
Downey, Ca
310 5838817
City Attorney
Downey, Ca
5838817 310
City Attorney
Hacienda Hts
306
City Attorney
Hacienda Hts
5838816 Regular Line
Comm. Svce.
2265 E 38th
5854402
Comm. Svce.
2nd Floor
0 Main Switchboard
Comm. Svce.
2nd Floor
210 221, 220, 219, 245, 217, 216, 243, 284, 240, 239, 237, 259, 24
Comm. Svce.
2nd Floor
216
Comm. Svce.
2nd floor
217
Comm. Svce.
2nd Floor
219
Comm. Svce.
2nd Floor
220
Comm. Svce.
2nd Floor
221
Comm. Svce.
2nd Floor
236 221, 220, 219, 245, 217, 216, 243, 284, 240, 239, 237, 210, 24
Wednesday, November 22, 2000
Department
Location
Phone No Comments
Comm. Svce.
2nd Floor
237 284
Comm. Svce.
2nd Floor
239
Comm. Svce.
2nd Floor
240 239,237
Comm. Svce.
2nd Floor
243
Comm. Svce.
2nd Floor
244 239,240
Comm. Svce.
2nd Floor
245
Comm. Svce.
2nd Floor
246
Comm. Svce.
2nd Floor
249
Comm. Svce.
2nd Floor
253
Comm. Svce.
2nd Floor
258
Comm. Svce.
2nd Floor
259 221, 220, 219, 245, 217, 216, 243, 284, 240, 239, 237, 210, 24
Comm. Svce.
2nd Floor
268
Comm. Svce.
2nd Floor
276
Comm. Svce.
2nd Floor
279 237,240
Comm. Svce.
2nd Floor
284 210, 244, 259, 237, 245, 239, 240, 243, 216, 217, 236, 219, 22
Comm. Svce.
2nd Floor
298
Comm. Svce.
2nd Floor
5882761 Fax Machine
Comm. Svce.
City Hall
500
Comm. Svce.
Elevator
5837569
;omm. Svce.
Garage
380
.omm. Svce.
Garage
381
;omm. Svce.
Garage
382
:omm. Svce.
Garage
386
;omm. Svce.
Trailer
5892803 Temporary Phone Line
:omm. Svce.
Warehouse
383
:omm. Svce.
Warehouse
387
:omm. Svce.
Warehouse
388
:omm. Svce.
Warehouse
390
:omm. Svce.
Warehouse
391
;omm. Svce.
Warehouse
392
Wednesday, November 22, 2000
Department
Location
Phone No Comments
Comm. Svce.
Warehouse
393
Comm. Svice.
Warehouse
394
Comm. Svice.
Warehouse
395
Comm. Svice.
Warehouse
5820334 Pay Phone
Comm. Svice.
Warehouse
5874905 Fax Machine
Finance
2nd Floor
200
Finance
2nd Floor
201 234, 270, 227, 226, 222, 225, 260, 266, 228, 235, 330, 203
Finance
2nd Floor
203 201, 234, 270, 227, 226, 222, 225, 273, 260, 266, 228, 235, 33
Finance
2nd Floor
222 330, 270, 235, 234, 201, 2 27,226, 225, 266, 260, 228, 203
Finance
2nd Floor
223 Modem Line
Finance
2nd Floor
225
Finance
2nd Floor
226 201, 203, 222, 200, 225, 227, 228, 234, 235, 260, 270, 266, 33
Finance
2nd Floor
227 260, 235, 200, 270, 234, 203, 222, 201, 225, 226, 266, 330, 22
Finance
2nd Floor
228 223, 226, 260
Finance
2nd Floor
234 201, 203, 222, 227, 228, 235, 270, 225, 226, 260, 266, 320
Finance
2nd Floor
235 201, 234, 270, 227, 226, 203, 222, 225, 266, 228, 260, 330
Finance
2nd Floor
270 330, 227, 226, 225, 203, 201, 222, 266, 260, 228, 235, 234
Finance
2nd Floor
290 Modem
Finance
2nd Floor
330 201, 203, 222, 225, 226, 227, 228, 234, 235, 270, 266, 260
Finance
2nd Floor
5834451 Fax Machine
Finance
City Hall
252
Fire
2800 Soto
2623695 Fax Machine
Fire
2800 Soto
2663332 ISDN Outgoing calls
Fire
2800 Soto
2668076 ISDN
Fire
2800 Soto
3814811 NPA 334. Captain's Office, Outside front
Fire
2800 Soto
3814817 NPA 334. Captain's Office, Outside front
Fire
2800 Soto Avenue
303
Fire
2800 Soto Avenue
2776754 ISDN Incoming at Station 1
Fire
2nd Floor
280 281, 283, 5857085, 5871719
Fire
2nd Floor
281 280, 282, 283, 5857085, 5871719
Wednesday, November 72, 2000
Department
Location
Phone No Comments
Fire
2nd Floor
282 280, 281, 283, 5857085
Fire
2nd Floor
283 281, 282, 280, 5857085, 5871719
Fire
2nd Floor
2776750 Centrex for City Hall, Station'! and Station2 (Trunk with 17 lines
Fire
2nd Floor
2776755 ISDN Incoming at Station 1
Fire
2nd Floor
5811385 Fax Machine
Fire
2nd Floor
5857085 Available on 4 phones at Chiefs Admin office
Fire
2nd Floor
5871719 Available on 3 phones at Chiefs Admin office
Fire
2nd Floor
5897506 Located in the basement; trunk with 2 lines?? (5897709??)
Fire
3375 Fruitland
301 307, 308, 5872677, 5871264 (Phone extension' in all rooms)
Fire
3375 Fruitland
307 301, 308, 5872677, 5871264 (Phone extension in all rooms)
Fire
3375 Fruitland
308 301, 307, 5872677, 5871264 (Phone extension in all rooms)
Fire
3375 Fruitland
3814809 NPA 334. BC Dorm, Captain's office, Outside front
Fire
3375 Fruitland
5811682 Fax
Fire
3375 Fruitland
5833262 911 System, 5833263, 5833264, 5833265, 5872677, 5871264
Fire
3375 Fruitland
5833263 911 System, 5833262, 5833264, 5833265, 5872677, 5871264
Fire
3375 Fruitland
5833264 911 System, 5833263, 5833262, 5833265, 5872677, 5871264
Fire
3375 Fruitland
5833265 911 System, 5833263, 5833264, 5833262, 5872677, 5871264
Fire
3375 Fruitland
5871264 301, 307, 308 (Available in all rooms)
Fire
3375 Fruitland
5872677 301, 307, 308 (Available in all rooms)
Fire
4301 Santa Fe
302
Fire
4301 Santa Fe
2776752 ISDN Incoming at Station 1
Fire
4301 Santa Fe
3814810 NPA 334. Captain's Office, Outside front
Fire
4301 Santa Fe
5811281 Fax Machine
Fire
4301 Santa Fe
5857245 Modem
Fire
4305 Santa Fe
5857329
Fire
4530 Bandini
304
Fire
4530 Bandini
2628755 Fax Machine
Fire
4530 Bandini
2776753 ISDN Incoming at Station 1
Fire
4530 Bandini
3814812 NPA 334. Captain's Office, Outside front, day room
Fire
Basement
5836331 Four lines on 5836331???
Wednesday, November 22, 2000
IDepartment
Location
Phone No Comments
Fire
Downey, CA
1820856 Area Code 562
`
Fire
Downey, CA
4519193 NPA 331, Downey Dispatch
Health
2nd Floor
214 Modem use
Health
2nd Floor
229 256, 288, 267, 272, 232, 231, 230, 233
Health
2nd Floor
230 272
111
Health
2nd Floor
231 256
Health
2nd Floor
232 233
Health
2nd Floor
233 256, 288, 267, 272, 232, 231, 230, 229
Health
2nd Floor
256 231
Health
2nd Floor
267 256, 288, 229, 272, 232, 231, 230, 233
Health
2nd Floor
271
Health
2nd Floor
272 230
Health
2nd Floor
288 256
Health
2nd Floor
5884320 fax, modem; 588-2696 trunk line?
Police
1st Floor
110
Police
1st Floor
111 110, 112, 113, 127, 144, 145
Police
1st Floor
112 111, 113, 127
Police
1st Floor
113 111, 112, 127
Police
1st Floor
114 119
IPolice
1st floor
115 120,117
Police
1st Floor
127
I
Police
1st Floor
128
Police
1st Floor
130 131, 132, 133, 134, 135, 136
Police
1st Floor
131
I
Police
1st Floor
132
Police
1st Floor
133
I
Police
1st Floor
134
Police
1 st Floor
135
Police
1st Floor
136
Police
1st Floor
138
Wednesday, November 22, 2000
MFR
Department
Location
Phone No Comments
Police
1st Floor
139
Police
1st Floor
144
Police
1st Floor
145 111, 112, 113
Police
1st Floor
146
Police
1st Floor
150
Police
1st Floor
151
Police
1st Floor
152
Police
1st Floor
153 Second line
Police
1st Floor
154 Second line
Police
1st Floor
155 Second line
Police
1st Floor
156 Second line
Police
1st Floor
160 Second line
Police
1st Floor
161 Second line
Police
1st Floor
162 Second line
Police
1st Floor
163 Second line
Police
1st Floor
205
Police
1st Floor
5811381 Fax Machine
Police
1st Floor
5834441 Fax Machine
Police
1st Floor
5835236 Regular Phone Line
Police
1st Floor
5836145 Remote Access (two lines?)
Police
1st Floor
5854235
Police
1st Floor
5876041
Police
1st Floor
5876990
Police
1st Floor
5882696 Three lines? 588-2696 trunk line?
Police
Basement
299
Police
Basement
337
Police
Basement
340
'olive
Basement
341
% ice
Basement
342
'olice
Basement
347
Wednesday, November 22, 2000
Department
Location
Phone No Comments
Police
Basement
351
Police
Basement
352
Police
Basement
353
Police
Basement
354
Police
Basement
4510063 Leased Line, Communication Center Radio.
Police
Basement
4510454 Leased Line, Communication Center Radio.
Police
Basement
4514554 Leased Line, Communication Center Radio.
Police
Basement
4518135 Leased Line, Emergency Line.
Police
Basement
4518136 Leased Line, Emergency Line.
Police
Basement
4518137 Leased Line, Emergency Line.
Police
Basement
5811176
Police
Basement
5834821 Two lines ?(5834822)
Police
Basement
5836592 Troubleshooting Line - Modem Access
Police
Basement
5875171 Main Trunk, 62 lines??
Police
Basement
5884226
Police
City Hall
124
Police
City Hall
125 124
Police
First Floor
117 115
Police
Locker Room
349
Police
Office
116 176
Police
Office
118 114, 115, 116, 123, 143, 153, 173, 176
Police
Office
121
Police
Office
122
Police
Office
123 153
Police
Office
126
Police
Office
137
Police
Office
143 173
Police
Office
350
Police
Video Equip. Roo
5871136 Trunk Line?
Risk/Personnel
3rd Floor
322 323, 325, 359
Wednesday, November 22, 2000
Department
Location
Phone No Comments
Risk/Personnel
3rd Floor
323 322, 325, 359
Risk/Personnel
3rd Floor
325 322, 323, 359
Risk/Personnel
3rd Floor
359
Risk/Personnel
3rd Floor
5854661 Fax Machine
Utilities
2750 E 50th
2774650 ISDN Lines
Utilities
2750 E 50th
3811679 NPA 334 - SCE Load Reading Access
Utilities
2750 E 50th
5813494 ISO Modem - T1 Connection
Utilities
2750 E 50th
5818753 Bulk Power
Utilities
2750 E 50th
5853119 Fax
Utilities
2750 E 50th
5854198 Meter Shop Fax line
Utilities
2750 E 50th
5855070 Voice - Customer Call In
Utilities
2750 E 50th
5855078 Voice - Customer Call In
Utilities
2750 E 50th
5855079 Voice - Customer Call In
Utilities
2750 E 50th
5855192 Voice - Call Outs
Utilities
2750 E 50th
5856069 Voice - ISO Call In
Utilities
2750 E 50th
5856071
Utilities
2750 E 50th
5856074
Utilities
2750 E 50th
5856076 Modem Console B - Internet and Sangamo
Utilities
2750 E 50th
5856077 Modem Console A - Dial up networking
Utilities
2750 E 50th
5895661 Modem Console A ISO
Utilities
2750 E 50th
5895679 Voice - Management Call In
Utilities
2nd Floor
202 224, 254, 269
Utilities
2nd Floor
224 202, 254, 269
Utilities
2nd Floor
254 202, 224, 269
Utilities
2nd Floor
269 202, 224, 254 f
Utilities
2nd Floor
5881905 HP3000 Modem Line
Utilities
3rd Floor
211 5885086, 320
Utilities
3rd Floor
212
Utilities
3rd Floor
213 5896302, 334, 218, 212, 255, 312, 316, 211, 275, 332, 248, 28
Utilities
3rd Floor
218
Wednesday, November 22, 2000
e artment
Location
Phone No Comments
Utilities
3rd Floor
242
Utilities
3rd Floor
248
Utilities
3rd Floor
250
Utilities
3rd Floor
251
Utilities
3rd Floor
255 321
Utilities
3rd Floor
275
Utilities
3rd Floor
278 211, 316, 312, 334, 339, 275, 255, 242, 248, 319, 251, 332, 25
Utilities
3rd Floor
289
Utilities
3rd Floor
300
Utilities
3rd Floor
311 589-6302, 334
Utilities
3rd Floor
312
Utilities
3rd Floor
316
Utilities
3rd Floor
317
Utilities
3rd Floor
319 5896302, 334, 242, 211, 339, 250, 312, 275, 311, 333, 332, 33
Utilities
3rd Floor
320 5885086, 211
Utilities
3rd Floor
321 255
Utilities
3rd Floor
331
Utilities
3rd Floor
332
Utilities
3rd Floor
333 5896302, 334
Utilities
3rd Floor
334 5896302, 333
Utilities
3rd Floor
339
Utilities
3rd Floor
369
Utilities
3rd Floor
370
Utilities
3rd Floor
5811354 Direct Dial for modem
Utilities
3rd Floor
5813490 Server Modem T1 Connection
Utilities
3rd Floor
5815633 ISO Modem
Utilities
3rd Floor
5815654 Modem - Global Pac
Utilities
3rd Floor
5831983 Fax Machine
Utilities
3rd Floor
5833688 Copier Machine Troubleshooting
_ Utilities
3rd Floor
5885086 Outside Line
Wednesday, November 22, 2000
Department
Location
Phone No Comments
Utilities
3rd Floor
5886520 Modem
Utilities
3rd Floor
5888038 Modem Line
Utilities
3rd Floor
5896302 333,334
Utilities
Basement
377
Utilities
Power Plant
241
Utilities
Power Plant
292
Utilities
Power Plant
293
Utilities
Power Plant
305
Utilities
Power Plant
309
Utilities
Power Plant
389
Utilities
Power Plant
396
Utilities
Power Plant
397 Shared Line, also at Leonis Substation
Utilities
Power Plant
398
Utilities
Power Plant
399 Shared in Training Room
Utilities
RMI-US
291
Utilities
RMI-US
295
Utilities
RMI-US
296
Utilities
RMI-US
371
Utilities
RMI-US
372
Wednesday, November 22, 2000
EXHIBIT C
INSURANCE FORM LETTER
(To be issued on insurance carrier letterhead. This
letter must be notarized).
Date:
City Clerk
City of Vernon
4305 Santa Fe Avenue
Vernon, CA 90058
Re: Insurance for City of Vernon
(description of permit or contract)
Policy Number (s)
Named Insured:
City Clerk:
I hereby certify that the certificate of insurance attached'
hereto and made a part hereof by reference truly and accurately
represents the above cited insurance policies and the insurance
coverage of each for the named insured issued by
(insurance carrier).
The City of Vernon, its officers, and employees are included
in said policies as additional insureds and the City of Vernon will
be provided with thirty (30) days written notice of cancellation or
material reduction of coverage.
I certify that I am an officer of the insurance carrier named
herein and: that I am authorized to sign this certificate on behalf
of said insurance carrier.
Signature
Title
INSURANCE SCHEDULE (CONTRACTOR)
The Contractor shall provide proof of insurance, including a standard
certificate of insurance, in at least the following amounts and
coverage (combined single limit permitted):
I.
Coverage and Limits
Bodily Injury Property DamaaQ
Hazards Each Person Each Accident Each Accident
Automobile Liability
Owned Automobiles $ 500,000 $1,000,000 $ 500,000
Hired Automobiles $ 500,000 $1,000,000 :$ 500,000
Non. -Owned A UtmmQh; jes 5 500, 000 81,000,000 8 500,000
Wor ' om� naativ
nn S Sta a or
Employers' ,'ahil;ry 81 000000 per employer
II. General Liability
Premises Operations
$1,000,000
$2,000,000
$1,000,000
Elevators
(if applicable)
$1,000,000
$2,000,000
$1,000,000
Independent
Contractors
$1,000,000
$2,000,000
$1,000,000
Products - Completed
Operations
Contract Liability
$1,000,000
81 000 000
$2,000,000
82,000,000
$1,000,000
81,000,000
--Umbrella Liability
S1'0001000
81,000,000
81,000,000
a. The general liability policy shall contain the following special
endorsements which shall be noted on or attached to the standard
certificate of insurance:
1. An endorsement naming the City of Vernon, its officers, and
employees as insureds under the policy.
2. An endorsement providing the City of Vernon thirty (30) days
notice of cancellation or material reduction of coverage.
3. An endorsement providing coverage for all operations under
City of Vernon Contract Number
4. Such other endorsement as may be required by addendum
hereto.
b. In addition to the standard certificate of insurance, proof of
general- and umbrella liability coverage shall be furnished in the
form checked below. Certification of the follownq_proofs by the
insurance accent or broker will not be accepted:
For each policy, a notarized letter from the underwriter or
carrier certifying that the coverage and statements in the
standard certificate of insurance (attached thereto) are
true and correct and that the signator is, an officer
authorized to so certify.
A copy of each policy certified by an officer of the
underwriter -or carrier and notarized.
EXHIBIT D
■ =
Pricing Summary
1. Pricing
Itemized total installed price of proposed System, including all hardware,
Features, software, training, instruction manuals, all materials and labor by
location shown in Exhibit A.
a. City Hall
b. Fire Station#1
C. Fire Station #2
d. Fire Station #3
e. Fire Station #4
f. Control Center
g. Hi -Tech Building (future)
h. Two, out of City locations
Total Installed Cost:
2. Options L
Itemize A options.
Total Options:
3. Warranty and Maintenance
a. Identify yearly maintenance rate for System.
b. Hourly rate for MAC
c. Hourly rate for remote software charges.
4. Addition and Deletion Schedule
Price per unit of equipment (Materials and Labor)
Description Before Cutover After Cutover
,;gym
SUPPORTING
DOCUMENTS
OFFICE OF THE CITY ADMINISTRATOR/CITY CLERK
INTER -OFFICE MEMORANDUM
DATE: January 25, 20010
TO: Kenneth"DeDario
Director of Utilities
FROM: Gloria J. Orosco
Chief Deputy City Clerk
RE: Resolution No.7684
Transmitted herewith is a copy of the above -stated resolution, which
was approved by Vernon City Council on December 19, 2000.
Authorizing notice 'inviting sealed proposals or bids for the purchase
of a new Telecommunications System to replace the existing one.
Thank you.
GJO:mt
Attachment