Resolution No. 7694., + s
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RESOLUTION NO. 7694
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
VERNON AUTHORIZING HOLMES AND NARVER TO PROCEED WITH
WORK DEEMED NECESSARY BY THE CALIFORNIA DEPARTMENT
OF TRANSPORTATION RESPECTING THE I-710/ATLANTIC-
BANDINI INTERCHANGE
WHEREAS, on December 8, 1998, the City Council of the City of
Vernon adopted Resolution No. 7242 approving an Agreement For
Professional Consulting Services with Holmes & Narver, Inc. ("Holmes
and Narver") for the preparation of a project report, environmental
documentation and related studies for the I-710/Atlantic/Bandini
improvements project ("Interchange Project"); and
WHEREAS, the California Department of Transportation
("Caltrans") has recently reviewed the Draft Project Report and
Environmental Report and are requiring the implementation of additional
bridge improvements as part of the Interchange Project, specifically
the widening of the southbound off -ramp bridge over Bandini Boulevard;
land
WHEREAS, Caltrans has also requested that a Phase II
Environmental Site Assessment be conducted on the United States Postal
Service facility which necessitate numerous soils samples be taken,
thereby exceeding the number agreed,to with Holmes and Narver; and
WHEREAS, Holmes and Narver has submitted a scope of work cost
estimate of approximately Fifty -Seven Thousand Nine Hundred Sixty -Six
Dollars and No Cents ($57,966.00) to proceed with the additional work
deemed necessary by Caltrans; and
WHEREAS, on January 8, 2001, Bruce V. Malkenhorst, the City
Administrator/City Clerk, recommended that authority be granted for
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Holmes and Narver to proceed with the work.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF VERNON AS FOLLOWS:
SECTION 1: The City Council of the City of Vernon hereby finds
and determines that the recitals contained hereinabove are true and
SECTION 2: The City Council of the City of Vernon hereby
authorizes Holmes and Narver to proceed with the work deemed necessary
by Caltrans respecting the Interchange Project.
SECTION 3: The City Clerk of the City of Vernon shall certify
to the passage of this resolution, and thereupon and thereafter the
same shall be in full force and effect.
APPROVED AND ADOPTED this 17th day of January, 2001.
ATTEST:
BRUCE.V. MALKENHORST, City Clerk
EONIS C. MALB RG, May r
- 2 -
1 STATE OF CALIFORNIA )
ss
2 COUNTY OF LOS ANGELES )
3
4 I, BRUCE V. MALKENHORST, City Clerk of the City of Vernon, do
5 hereby certify that the foregoing Resolution, being Resolution No.
6 7694, was duly adopted by the City Council of the City of Vernon at an
7 adjourned regular meeting of the City Council duly held on Wednesday,
8 January 17, 2001, and thereafter was duly signed by the Mayor of the
9 City of Vernon.
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BRUCE V. MALKENHORST, City Clerk
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13 (SEAL)
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3 -
SUPPORTING
DOCUMENTS
CITY COUNCIL
LEONIS C. MALBURG
Mayor
THOMAS A. YBARRA
Mayor Pro -Tern
WM. "BILL" DAVIS
Councilman
H. "LARRY" GONZALES
Councilman
W. MICHAEL MCCORMICK
Councilman
BRUCE V. MALKENHORST
City Administrator / City Clerk
FAX (323) 581-7924
City Council
City of Vernon
Honorable Members:
CITY HALL
4305 SANTA FE AVENUE, VERNON, CALIFORNIA 90058
TELEPHONE (323) 583-8811
January 8, 2001
EDUARDO OLIVO
City Attorney
FAX: (562) 927-8722
KEVIN WILSON
Director of Community Services & Water
FAX: (323) 588-2761
KENNETH J. DeDARIO
Director of Municipal Utilities
FAX: (323) 583-1983
DAVE TELFORD
Fire Chief
FAX: (323) 581-1385
BRUCE W. OLSON
Police Chief
FAX: (323) 583-5236
Caltrans has recently reviewed the Draft Project Report (DPR) and
Environmental Report (DEIR) and they are requiring that additional
bridge improvements be implemented as part of the Interchange Project
(I-710/Atlantic/Bandini), specifically the widening of the southbound
off -ramp bridge over Bandini Boulevard.
Caltrans also requested that a Phase II Environmental Site Assessment
be conducted on the United States Postal Service facility. However,
the numerous soil samples requested by Caltrans exceeded the number
stipulated in the agreement with our consultants.
Holmes and Narver was retained by the city to perform the necessary
work to prepare the DPR and DEIR. In order to proceed with Caltrans'
latest requirements and additional soil samples, Holmes and Narver has
submitted a scope of worth cost estimate of approximately $57,966.00.
This has been reviewed by the Director of Community Services and Water
and it is hereby recommended that authority be granted for Holmes and
Narver to proceed with the work.
Very truly yours,
Bruce V. Malkenhorst
City Administrator/City Clerk
BVM/ng
4 e
OFFICE OF THE CITY ADMINISTRATOR/CITY CLERK
INTER -OFFICE MEMORANDUM
Date: January 24, 2001
To: Samuel Kevin Wilson
Director of Community Services and Water
From: Gloria J. Oros�Chief Deputy City Clerk
Re: Holmes and Narver
Transmitted herewith is a copy of Resolution No. 7694 that was
approved by City Council on January 17, 2001 authorizing Holmes
and Narver to proceed with work deemed necessary by the
California Department of Transportation respecting the
I-710/Atlantic-Bandini Interchange.
GJO/ng
Memo
�S� OF VERB
�+ e
s
���LY ft:VJ
Comma�n�.j � Wiser
To: Bruce V. Malkenhorst, City Administrator
From: Samuel "Kevin" Wilson�Director of Community Services & Water
Date: January 3, 2001
Re: 1-710/Atlantic/Bandini Interchange Project
Pursuant to Caltrans' latest review of the Draft Project Report (DPR) and Environmental
Impact Report (DEIR), Caltrans is requiring that additional bridge improvements be
constructed as part of the 1-710/Atlantic/Bandini Interchange Project. Specifically,
Caltrans is requesting that the southbound off -ramp bridge over Bandini Boulevard be
widened. Incorporating these improvements into the project will require additional work
on t e PDR & DEIR. Caltrans has also requested that a Phase II Environmental Site
Assessment be conducted of the United States Postal Service facility.
The changes required to the DPR and DEIR related to the additional bridge
improvements are out of the scope of work of the agreement with Holmes and Narver.
The agreement did not include these specific bridge improvements because they were
not required by the Projects Study Report.
The work required to conduct a Phase II Environmental Site Assessment was included.
However, Caltrans required that numerous soil samples be analyzed exceeding the
number included in the agreement. Caltrans' decision was based on the large area of
land involved and its past land use.
Attached for your review is Holmes and Narver's request for additional compensation. It
discusses in detail the additional work that is being required by Caltrans' latest
requirements. The estimated fee for the out -of -scope work is $57,966.00.
I am recommending that Holmes and Narver's request be approved and that a change
order be issued authorizing the additional work.
Please contact me if you have any questions regarding this issue.
SKW:ac
Attachment
G:\A9reements\I-710\memos\BVM ChOr 4 brdg imprv.doc
• .ai a l CJG GVCJL lY • .JJ
-%L'Y't.�. �e wlHK FLU
� 1�1�\Vag„
f .
Holmes & Na�ver.
TO: Name/Title:
Arturo Cervantes
Organization:
City of Vernon
Fax No.:
32-3.588.2761
Yelephone No.:
323.583.8811
FROM: Name/Title: Andy Muth
Fax No.: 714.567.2441
Telephone No.: 714.567.2522
SUBJECT: I-710fAtlantic-Bandini Interchange PR
714 567 2441 p.01/08
A
Facsimile Transmission
Date: January 2, 2001
Message No.: 01
File: 3301-351.02
Pages Including Cover. 8
Hard Copy to Follow.
Z Yes [} No
Here is the latest proposal for out of scope work items, revised per our recent conversations. If this is
acceptable, I will send out the signed original tray.
Thanks,
,Andy
Post Office Box 6240, Change. CA 9261U240 999 Town & Country Road, Dram, CA 92868
L18901WM1ftft 1c02=.doc
mm
Holmes & Narver
INFRASTRUCTURE
January 2, 2001
3301-115-LTR-019.DOC
Mr. Kevin Wilson
City of Vernon
4305 Santa Fe Avenue
Vernon, CA 90058
RE: I.710/Atlantic-Bandini Interchange
Dear Mr. Wilson:
RECEIVED
JAN - 8 2001
Community Services
Holmes & Narver (H&N) respectfully requests additional compensation for work that we believe
is not included in the original scope of work. The out of scope items described herein are
generally associated with Caltrans' recently requested project changes. The out of scope items
described herein are required to maintain progress and obtain approval of the Project Report (PR)
and Draft Environmental Document (DED).
SCOPE OF WORK
I. Widening of 1-710 Southbound Off -Ramp Bridge
Pursuant to Caltrans' second review of the Draft Project Report (DPR) and subsequent PDT
meetings on October 30 and November 6, 2000, Caltrans has requested that the DPR include the
widening of the existing southbound I"710 off -ramp bridge over Bandini Boulevard. At the
November 6 meeting, Paul Engstrom (Headquarters Design Reviewer) and Fekade Mesfin of
Caltrans requested that this bridge be widened to accommodate two standard -width lanes and
standard width shoulders (approximate widening of 4.2 meters). Paul Engstrom indicated that
fact sheets for exceptions to mandatory lane/shoulder widths would not be accepted for the
nonstandard existing condition. Caltrans' cited potential safety and tort liability concerns.
Caltrans indicated that the Project Report would not be approved without this proposed bridge
widening. The work directly associated with this proposed widening is described below.
Geometric Drawings
The proposed geometric improvements to the I-710 southbound off -ramp to Bandini Boulevard,
as shown in the current PR, begin at the approximate location of the existing ramp split. The
Caltrans' requested bridge widening will require preparation of a new horizontal ramp alignment
and development of the existing ramp profile from the I-710 mainline to Bandini Boulevard.
Post Office Box 6240, Orange, CA 92863-6240 999 Town & Country Road, Orange, CA 92868-4786
Fax (714) 567-2441
(714)567-2400
I. q
Advance Planning Studies
An Advance Planning Study and Planning Study Cost Estimate will be prepared in conformance
with Caltrans Memos to Designers 1-8 and Bridge Design Aids Chapter 11, respectively. A brief
summary of findings will be prepared for the planning study.
The estimated fee to prepare the Advance Planning Study is based on the following assumptions:
• The Caltrans Log of Bridges indicates that the existing bridge is a two span concrete slab.
This seems unlikely due to the span length; therefore there may be an error in the log. A
thorough research of as -built plans is required to confirm the bridge type and seismic details
for this bridge built in 1957.
• The minimum vertical clearance above Bandini Boulevard cannot be determined from the
Log of Bridges. As -built drawings will indicate the vertical clearance at the time of bridge
construction, but maintenance records or field measurements may be required if the original
vertical clearance is at or near the current minimum standard.
• There is a possibility that the existing bridge will need to be retrofitted for seismic loads in
addition to the widening. This cost should be included in the PR estimate to ensure that the
budget will be sufficient for construction. To accurately determine the need and cost for
retrofit would require significant structural analysis and evaluation of possible retrofit
schemes. The enclosed fee estimate is based on the assumption that the potential retrofit cost
will be based only on cursory evaluation of the as -built details and engineering judgement.
The enclosed fee estimate does not include structural analysis.
Modifications to the DPR
The proposed bridge widening will require modifications to the DPR cost estimate and the
"NEED AND PURPOSE" and "ALTERNATIVES" sections of the DPR text.
II. Other Project Report Requirements
Fact Sheets
Caltrans has requested several additional nonstandard project features to be included in the Fact
Sheets for Exceptions to Mandatory and Advisory Standards. There are several reasons why we
believe this request is not included in the original scope. The original contract includes a total of
$4,292 (52 hours) for processing fact sheets. This budget is just adequate to prepare and submit
the fact sheets, address one set of review comments, and resubmit the fact sheets. The original
fact sheets were prepared, the fact sheets were submitted for review, the fact sheets were revised
per Caltrans' initial review comments and resubmitted for approval. This effort required the
entire $4,292 to complete. As a result of their second DPR review, Caltrans' has requested the
addition of several new mandatory and advisory fact sheet items. These newly requested fact
sheet items are nonstandard shoulder widths along Bandini and Atlantic Boulevards and the
nonstandard convergence of the on -ramp to the I-710 mainline. Both of these items are existing
nonstandard features that will be joined by our proposed project. In general, it is Caltrans'
discretion whether or not to require fact sheets for existing nonstandard features that are within
the project limits but are not being improved. Both the Fact Sheets for Exceptions to Advisory
and Mandatory Standards will have to be significantly revised to incorporate these new items.
Since Caltrans' has not seen fact sheets for these additional nonstandard items, Caltrans' will
have to perform at least one more complete review and the fact sheets will have to be revised and
resubmitted for approval. Finally, Caltrans' has requested that the entire existing 1-710
southbound off --ramp to Atlantic Boulevard be reviewed for nonstandard features since the
project includes improvements to this ramp prior to the split to Bandini and Atlantic Boulevards.
This also will result in at `least one additional fact sheet item because there is a nonstandard
superelevation rate along the first curve beyond the ramp split. .
General Plan for the Northbound 1-710 On -Ramp Undercrossing
Caltrans requested a General Plan (GP) for the proposed I-710 Northbound On -Ramp
Undercrossing in their initial PR review. This GP was specifically excluded from the original
scope of work because an Advance Planning Study (APS) and GP was included in the approved
PSR The original scope of work only included hours to update the construction cost estimate for
this APS and to prepare a brief summary of findings. Since some of the work associated with
preparing GP had to be completed to update the APS cost estimate, the requested additional
hours attached hereto are substantially less than what is normally required to prepare a complete
GP.
Additional Caltrans' Reviews
Due to the duration of Caltrans' initial and second DPR. reviews (6 months and 3 months,
respectively) and several key changes in Caltrans' review staff, the second DPR review was
essentially the first review for the newly assigned reviewers. Because of this, it is anticipated
that there will be one more Caltrans' review than previously scoped. The original scope of work
included three total PR submittals to Caltrans. There have been two submittals of the DPR to
date and at least two more will be required; submittal of the final revised DPR and the Final PR.
The work items associated with the additional Caltrans' review are preparing written responses to
Caltrans' comments, implementing the applicable Caltrans' comments into the DPR drawings,
cost estimate and text, a quality assurance/quality control (QA/QC) review and direct costs
associated with producing the documents (printing, binding, mailing, etc.).
Accident Analysis
The Caltrans TASAS accident data included in the current DPR was provided to H&N in July of
1998. Due to overall project delays as described in Section III herein, Caltrans has determined
that the TASAS accident data needs to be updated. Caltrans provided H&N with updated
TASAS accident data and requested that this data be reviewed and incorporated into the DPR.
This proposed change will require additional analysis and modifications to the text and tables in
the "Accident Analysis" section of the PR.
III. Project Meetings
The original scope of work includes one meeting each month for the duration of the project. The
original scope includes 15 meetings based on the original 15-month project schedule. Holmes &
Narver has participated in 18 meetings with the City and/or Caltrans to date. Based on the
current project schedule it is anticipated that the project will be completed in approximately five
months; therefore, the total number of meetings at the completion of the project would be 21 (18
meetings to date plus 3 anticipated meetings = 21 total meetings). This results in six meetings
that were not included in the original scope of work. At least one meeting with Caltrans will be
required to discuss review comments and/or finalize the PR for approval.
The monthly project meetings described herein do not include the USPS coordination meetings.
The USPS meetings were included in a previous contract addendum.
IV. Environmental Document
Our environmental subconsultant, Myra Frank and Associates (MFA) has incurred out of scope
work related to Caltrans' recently requested project changes. One area of additional costs is
related to Caltrans' requirements for Phase II hazardous materials subsurface investigations and
studies. Out of scope items related to the Phase II hazardous materials work include several
meetings to resolve Caltrans' concern over potential contamination of the project site,
determination of the extent and scope of Phase II work, and to coordinating the preparation of the
associated reports. Additionally, the widening of the I-710 southbound off -ramp bridge, as
described herein, will necessitate modifications to the administrative Draft ED prior to
circulation. Also, it is anticipated that MFA will be required to participate in three (3) more
general project meetings, as described in Section III herein. Lastly, Caltrans desire for the Draft
and Final ED to be distributed (in multiple copies in some cases) to all parties on the mailing list
would require printing approximately 150 copies of each the Draft ED and the Final ED. MFA's
current scope of work includes only 75 copies of each document type.
V. Hazardous Waste
The original scope of work includes a Phase II Subsurface Investigation and Report (P2SI) to be
performed by our geotechnical/hazardous waste subconsultant Ninyo and Moore (NM). This
task, as described in the original scope, was identified as an optional task that would be
determined based on the results of the Phase I Site Assessment (PISA). Based on the results of
the PISA and Caltrans' subsequent review comments, a P2SI is required to obtain approval of
the PR and ED.
The original scope of work includes an estimated fee of $21,035 for the P2SI. Based on
Caltrans' latest requirements and requested parameters, NM has requested a fee of $29,069 to
perform the P2SI, which is a net increase of $8,034 over the original contract amount. A copy of
NM's detailed fee estimate for the P2SI is attached hereto for your reference. NM's proposed fee
includes an optional amount of $3,300 for laboratory analyses for Waste Extraction Test (WET
method) using DTSC methods for lead or Semi -Volatile Organic Compounds (EPA method
8270). These analyses are listed as optional tasks and would only be performed if required and
approved by the City of Vernon. The estimated fee for optional tasks is based on an assumed
number of WET and 8270 analyses.
FEE ESTIMATE
The estimated fee for the out -of -scope tasks described herein is $57,966. See the attached
spreadsheet for a breakdown of labor hours. If this proposed budget amendment does not meet
your expectations or you need additional information, please give me a call. We appreciate the
opportunity to submit this proposal and look forward to continuing our relationship with the City.
RespectfZJ.ART
llsubmitted,
VICTOEZ, P.E.
Project Manager/ Vice President
CITY OF VERNON
I-710 Interchange improvements at Atlantic Boulevard/Bandini Boulevard
Cost Summary - Out of Scope Work Items
TASK
PM
[ $140
Sr Engineer
$99
Engineer
S86
Sr Cadd
$80
Cad Tech
1 $60
Clerical
$50
Tot Hours
Total Cost
I
Task I - Widening of I710 SB Off --Ramp UC
Geometric Drawings
Develop Ramp Alignment Plan and Profile
2
24
24
50
$4,576
Update Cost Estimate
1
2
4
7
$682
Subtotal Geometric Drawings 3 26 4 24 0 0 57 $5,258
Advance Planning Study
As -Built Research
8
8
$792
Review
4
4
8
$956
rFidd
uate Structure Type, Clearances and Constnuhbility
8
12
20
$2,308
evelop Planning Study Drawing
6
20
40
66
$020
Develop Planning Study Estimate
2
8
20
30
$2;792
Prvpare Brief Summary Report
7
6
1 1
8
$874
Subtotal Advance Planning Study 22 58 20 40 0 0 140 $13,742
Modifications to Reports
Modifications to DPR
2
10
12
$1,270
Subtotal Modifications to Reports 2 10 0 0 0 0 12 $1,270
Subtotal Task I 27 94 24 64 0 0 209 $20,270
Task 11- Other Project Report Requirements
Additional Fact Sheet Items
4
40
30
74
$6,920.00
General Plan for NB I710 On -Ramp UC
2
4
16
22
$2,052.00
PR Revisions for Additional Caltrans Review
2
24
40
66
$5,856.00
Accident Analysis Update
12
12
$1,188.00
Direct Costs - 40 PRs for Additional Submittal
$500 00
Subtotal Task II 8 80 16 70 0 0 174 $16,516
CITY OF VERNON
I-710 Interchange Improvements at Atlantic Boulevard/Bandini Boulevard
Cost Summary - Out of Scope Work Items
ASK
PM
$140
Sr Engineer
$99
Engineer
1 $86
Sr Cadd
$80
I Cad Tech
$60
I Clerical
$50
Tot Hours
Total Cost
Task III - Project Meetings
Project Meetings I 12F 24 1 1 1 1 36 $4,05600
Subtotal Task 1II 12 24 0 0 0 0 36 $4,056
Task IV - Environmental Document (MFA)
Project Management, Coordination and Monitoring
12
$1,080
Progress Meetings
15
$1,350
Caltrans Coordination/Hazardous Waste Meetings
12
$1,080
Modifications to DEIR/EA
12
' $1,080
Direct Costs - 75 Additional DEDs and FEDs
Subtotal Task IV
51
$4,500
$9,090
Task V - Phase II Subsurface Investigation (NM)
Phase II Sl Cost in Addition to original Contract Amount
$4,734
Phase II SI Optional Analyses
$3,300
Subtotal Task V
$8,034
TOTAL
47
198
40
134
0
0
470
$57,96
Jim
December 11, 2000
Project No. 201887-03
Mr. Kevin Wilson
City of Vernon
4305 Santa Fe Avenue
Vernon, California 90058
Subject: Cost Estimate to Conduct a Phase II Subsurface Investigation
Interstate 710 Interchange at
Atlantic and Bandini Boulevards
Vernon, California
Dear Mr. Wilson:
This letter presents the cost estimate to conduct the scope of work presented in our work plan
dated November 21, 2000 for the above -referenced property (site). Work will be performed on a
time -and -materials basis. The not to exceed estimated fee associated with the subsurface investi-
gation, including an estimated number of samples to be analyzed for the Waste Extraction Test
(WET) and Sethi -Volatile Organic Compounds (SVOCs), will be $29,069 (twenty-nine thousand
and sixty-nine dollars). A breakdown of our estimated fee is presented on the attached Table 1.
Work will commence upon approval of the work plan by the City of Vernon and the Stateof
California Department of Transportation (Caltrans). We anticipate requiring approximately 4 to 5
weeks to complete the work outlined in the work plan.
If you have any questions or comments regarding this cost estimate, please call the undersigned
at your convenience.
Sincerely,
NINY & M O
Paul A. Roberts, R.G., R.E.A.
Senior Project Environmental Geologist
PAR/dt
Attachment: Table 1 — Breakdown of Estimated Fee
Distribution: (1) Addressee
(1) Mr. Dan Downing, City of Vernon Environmental Health Department
(1) Mr. Andy Muth, Holmes & Narver
9272 Jeronimo Road
- Suite 123A -
Irvine, California 92618-1914
• Phone (949) 472-5444
Fax (949) 472-5445
Oakland
San Diego
Los Angeles
Ontario
ILas Vegas
(510) 893-2551
(619) 457-0400
(213) 488-51 1 1
(909) 947-1588
(702) 433-0330
City of Vernon
Interstate 710 Interchange at Atlantic and Bandini Boulevards
TABLE 1- BREAIDONVN OF ESTIMATED FEE
Project Engineer/Geologist
ical Illustrator
Processing/Reproduction
for Project Engineer/Geologist
for Staff Engineer/Geologist
iipment
filers (Subcontractor)
Subtotal
Subtotal
December 11, 2000
Project No. 201887-03
40 hours
@
$ 121.00
/hour
5 hours
@
$64.00
/hour
5 hours
@.
$ 39.00
/hour
10 hours @ $ 121.00 /hour
24 hours @ $ 104.00 /hour
Lump Sum
Lump Sum
$ 4,840.00
$ 320.00
195.00
$ 5,355.00
$ 1,210.00
$ 2,496.00
$ 200.00
$ 1,750.00
5,656.00
Laboratory Analyses (Subcontractor) Lump Sum $ 10,100.00
Estimated Waste Extraction Test using DTSC methods for lead
(10 estimated samples) $ 600.00
Estimated Semi -Volatile Organic Compounds by EPA Method No. 8270
(9 estimated samples) $ 2,700.00
Subtotal $ 13,400.00
Senior Project Engineer/Geologist
12 hours
@
$
121.00
/hour
$
1,452.00
Senior Staff Engineer/Geologist
24 hours
@
$
104.00
/hour
$
2,496.00
Technical Illustrator
5 hours
@
$
64.00
/hour
$
320.00
Word Processing/Reproduction
10 hours
@
$
39.00
/hour
$
390.00
Subtotal
$
4,658.00
TOTAL. ESTIiV1ATED FEE $ 29,069 00
OTHER LABORATORY AN�i.LYSES (i€necessary);
Waste Extraction Test using DTSC methods for lead $ 60.00 /sam le
Semi -Volatile Organic Compounds (EPA Method 8270) $ 300.00 /sample
1887-3-3 fee