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Resolution No. 77744 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. 7774 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VERNON APPROVING AND AUTHORIZING THE EXECUTION OF AN EQUIPMENT PURCHASE CONTRACT BY AND BETWEEN THE CITY OF VERNON AND RFL ELECTRONICS FOR COMMUNICATION MULTIPLEXERS WHEREAS, the Utilities Department of the City of Vernon is requesting the purchase of several wide area network multiplexers and training on the equipment in order to activate the two -fiber ring communication link to the Control Center to improve communication reliability and redundancy to the electric substations; and WHEREAS, City staff sought informal quotes for the purchase and training of the multiplexers; and WHEREAS, RFL Electronics Inc. is believed to be the only supplier of the multiplexers who can provide the multiplexers that meet the Department's specifications and requirements; and WHEREAS, on May 23, 2001, the Finance Committee approved the recommendation of Bruce V. Malkenhorst, the Director of Finance, dated May 17, 2001, that the City purchase the multiplexers from RFL Electronics at an approximate cost of Thirty -One Thousand Four Hundred Fifty Dollars and No Cents ($31,450.00); and WHEREAS, the City Council of the City of Vernon has determined that, pursuant to the provisions of subsection (a) of Section 2.27 of the Vernon City Code, it is in the public interest and necessity to enter into a contract with RFL Electronics Inc. for the purchase of the multiplexers. 1 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE 2 CITY OF VERNON AS FOLLOWS: 3 SECTION 1: The City Council of the City of Vernon hereby 4 finds and determines that the recitals contained hereinabove are true 5 and correct. 6 SECTION 2: The City Council of the City of Vernon hereby 7 approves the Equipment Purchase Contract, with RFL Electronics Inc., a 8 copy of which is attached hereto as Exhibit "A" and made a part 9 hereof. 10 SECTION 3: The City Council of the City of Vernon hereby 11 authorizes the Mayor and the City Clerk to execute said Contract for, 12 and on behalf of, the City of Vernon. 13 SECTION 4: The City Council of the City of Vernon hereby 14 directs the City Clerk, or his designee, to send one fully executed 15 Agreement to: 1.6 RFL Electronics Inc. Attn. Rosie Gray 17 353 Powerville Road 18 Boonton TWP, NJ 07005-9151 19 SECTION 5: The City Clerk of the City of Vernon shall 20 certify to the passage of this resolution, and thereupon and 21 thereafter the same shall be in full force and effect. 22 APPROVED AND ADOPTED this'23rd day of May, 2001. 23 24 C LEONIS C. MAL RG, Ma or 25 26 ATTEST: 27 / 28 Y BRUCE V. MALKENHORST, City Clerk 2 - 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 STATE OF CALIFORNIA ) ) ss COUNTY OF LOS ANGELES ) I, BRUCE V. MALKENHORST, City Clerk of the City of Vernon, do hereby certify that the foregoing Resolution, being Resolution No. 7774, was duly adopted by the City Council of the City of Vernon at an adjourned regular meeting of the City Council duly held on Wednesday, May 23, 2001, and thereafter was duly signed by the Mayor of the City of Vernon. (SEAL) G/ BRUCE V. MALKENHORST, City Clerk - 3 - EXHIBIT 0 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17'' 18 19 20 21 22 23 24 25 26 27 28 EQUIPMENT PURCHASE CONTRACT THIS CONTRACT is made, entered into and executed in duplicate originals, either copy of which may be considered and used as the original hereof for all purposes, as of this _ day of May, 2001, in the City of Vernon, County of Los Angeles, BY AND BETWEEN THE CITY OF VERNON (hereinafter referred tows the "City") 4305 Santa Fe Avenue Vernon, CA 90058 AND RFL ELECTRONICS INC. (hereinafter referred to as the "RFL") 353 Powerville Road Boonton TWP, NJ 07005-9151 RECITALS WHEREAS, the City's Utilities Department has determined that the City is in need of additional wide areanetworking multiplexers to activate the two -fiber ring communications link to the Control Center to improve communication reliability and redundancy to the electric substations; and WHEREAS, RFL prepared a Quotation (No. CQ-42749-"A") dated Maya, 2001 (hereinafter the "Quotation"), a copy of which is attached hereto as Exhibit "A" and made a part hereof, and WHEREAS, RFL has advised the City that it is willing to provide the necessary communication multiplexers and commissioning/training as provided for in the Quotation; and WHEREAS, the City desires to enter into an agreement with RFL to provide for the purchase, delivery to the City, and commissioning/training of the communication multiplexers; and WHEREAS, RFL represents that it is qualified to perform such services under this Contract. NOW, THEREFORE, THE PARTIES HERETO DO MUTUALLY AGREE AS SET FORTH HEREIN: 1. Purchase. RFL agrees to sell and deliver the communication multiplexers, as i set forth in the Quotation and provide four (4) days of commissioning/training for the multiplexers as` I described in Exhibit "A," a copy of which is attached hereto and incorporated herein by reference. 2 2. Price. Consistent with the Quotation, RFL agrees to sell and deliver the 3 communication multiplexers for the total sum of Twenty -Seven Thousand Four Hundred Thirty -Two 4 Dollars and No Cents ($27,432.00) plus tax and freight. In addition, RFL agrees to provide four days of 5 commissioning/training for a sum not to exceed Four Thousand Dollars and No Cents ($4,000.00). 6 3. Payment Terms. The City agrees to pay RFL progress payments as follows: 7 A. Ninety percent (90%) after shipment of the equipment and acceptance 8 of the equipment by the City, calculated as a percent of the total invoice that is due and payable to RFL 9 thirty (30) days after City's receipt of the invoice. 10 B. Balance of the invoice amount will be invoiced upon final testing and 11 completion of commissioning/training of the City and will be due thirty (30) days after City's receipt of an 12 invoice. 13 4. Confidential Information. 14 A. Access to Confidential Information. The City may provide RFL with, 15 or allow RFL access to, certain information not available to the public concerning, but not limited to the 16 City, or businesses located in the City. The information may include, but is not limited to, company 17 information, taxes, sales, value of assets, utility usage, or other such information. All such information 18 shall be known as "Confidential Information" and may not be used to circumvent the responsibility of 19 either party to this Contract. 20 B. No Disclosure. Except as expressly permitted, RFL shall not disclose, 21 permit the disclosure of, release, disseminate, or transfer, whether orally or by any other means, any part 22 of such Confidential Information to any other person or entity, whether corporate, governmental, or 23 individual, without the express prior written consent of an authorized representative of the City. RFL 24 shall return any written Confidential Information, and all copies made of such items, to the City upon the 25 City's written request, but in any event not later than the date that RFL has performed all services to be 26 performed pursuant to this Contract. RFL hereby agrees that such Confidential Information and any 27 documents provided may be used by RFL only as authorized by the City. RFL shall take reasonable 28 measures to avoid any disclosure of any such Confidential Information to any unauthorized person. 2- I C. Court Ordered Disclosure. RFL shall immediately notify the City of 2 any court order or subpoena requiring disclosure of Confidential Information, and shall cooperate with 3 legal counsel in the appeal or challenge of any such order or subpoena. Recipient may only disclose 4 Confidential Information required to be disclosed pursuant to court order or subpoena after legal counsel 5 has exhausted any lawful and timely appeal or challenge. 6 D. Remedies. In addition to any other remedies that it may have at law or 7 in equity, the City shall be entitled to a temporary and permanent injunction by a court of competent 8 jurisdiction against any breach or threatened breach of the Confidential Information provisions of this 9 Contract. RFL acknowledges that in case of such breach or threatened breach of said provisions, the City 10 would have no adequate remedy at law. 11 5. Warranties. RFL shall provide, at a minimum, a one (1) year labor and material 12 warranty to begin upon acceptance of the equipment and computer software by the City. All 13 manufacturers' warranties, and any other warranties made applicable by law, shall apply to the City's 14 purchase of the above -referenced equipment and computer software. 15 6. General Provisions. 16 A. Independent Contractor. At all times during the term of this Contract, 17 RFL shall be an independent contractor and shall not be an employee of the City. The City shall have the 18 right to control RFL only insofar as the results of RFL's services rendered pursuant to this Contract; 19 however, the City shall not have the right to control the means by which RFL accomplishes services 20 rendered pursuant to the Contract except to the extent that such services involve the use of City property 21 or Confidential Information. 22 B. RFL shall not be eligible for, nor claim any benefits under, the Public 23 Employee's Retirement System, State Unemployment Insurance, Disability Insurance, Workers' 24 Compensation Insurance, or other benefits through the City as such benefits are commonly conferred 25 upon employees of the City; provided, however, that nothing contained herein shall be deemed to affect 26 any benefits which may have accrued to the RFL while employed by any other public or private employer, 27 whether prior to or after the effective date of this Contract. i 28 C. Products of Consulting. All products of consulting services, including -- 3 - I but not limited to computer software, shall become the property of the City and shall be delivered to the 2 City before the end of the performance of this Contract. Basic notes and sketches, charts, computations 3 and other data shall be made available to City without restriction or limitation on their use. 4 D. Assignment and Subcontracting Prohibited. No party to this Contract 5 may assign or subcontract any right or obligation pursuant to this Contract except as provided for in the 6 Proposal or with the express written consent of the other party. Any other attempted or purported 7 assignment of any right or obligation pursuant to this Contract shall be void and of no effect. 8 E. RFL Not Agent. Except as the City may specify in writing, RFL shall 9 have no authority, express or implied, to act on behalf of the City in any capacity whatsoever as an agent. 10 RFL shall have no authority, expressed or implied, pursuant to this Contract to bind the City to any 11 obligation whatsoever. 12 F. Governing Law. The laws of the State of California shall govern the 13 rights, obligations, duties and liability of the parties to this Contract and shall also govern the 14 interpretation of this Contract. 15 G. Indemnification. RFL shall indemnify, defend, protect and hold the City 16 and its officers, agents and employees, free and harmless from and against any and all claims, demands, 17 losses, damages, liabilities, fines, charges, penalties, orders, judgments and all costs and expenses incurred 18 in connection therewith, including reasonable attorney's fees and costs of defense arising out of or 19 attributable to the negligent or wrongful acts of RFL or its subcontractors, employees or agents in the 20 performance of services under this Contract, except to the extent arising from or caused by the sole 21 negligence or willful misconduct of the City, its officers, agents or employees. 22 H. Insurance. RFL agrees to provide insurance in the amounts and forms 23 specified in Exhibit "B," which is attached hereto and made a part hereof by reference. Comparable 24 coverage shall be provided for each subcontractor used in the performance of this Contract. RFL shall 25 submit to the City documentation indicating compliance with these minimum requirements no less than 26 one (1) day prior to the beginning of performance under this Contract. RFL shall not commence 27 performance of its services under this Contract until the above insurance has been obtained and proof of 28 insurance has been filed with and approved by the City. -4- r 1 I. Notices. Notices to the parties, unless otherwise requested in writing, 2 shall be sent to: 3 City: THE CITY OF VERNON ATTN: DOLORES FONSECA, PURCHASING 4 CITY ADMINISTRATOR 5 4305 SANTA FE AVENUE VERNON, CA 90058-0805 6 RFL: RFL ELECTRONICS INC. 7 ATTN: Emmanuel Duvelson 353 Powerville Road 8 Boonton TWP, NJ 07005-9151 9 7. Entire Agreement. This Contract is the entire agreement of the parties, RFL 10 represents that in entering into this Contract, it has not relied on any previous representations or 11 understandings of any kind or nature. It is understood and agreed that in the event of a conflict between 12 the Quotation and this Contract, the terms of this Contract shall prevail. 13 8. Benefit of Agreement. This Contract shall bind and benefit the parties hereto 14 and their heirs, successors, and permitted assigns. 15 9. Forum Selection. Any action brought relating to this Contract shall be brought 16 and held exclusively in a State Court in the County of Los Angeles, California. 17 10. Recitals. All recitals are incorporated by reference. 18 11. Risk of Loss. The risk of loss shall not pass to the City until the City actually 19 receives the equipment at the final site. 20 12. Risk of Loss Insurance. It is agreed that RFL, at its own expense, will and 21 independently, seek adequate insurance coverage with respect to the goods to be provided. RFL shall 22 not look to the City for any deficiency in insurance coverage. RFL agrees that, in the event of calamity or 23 disaster, its sole remedy shall rest with such insurance coverage. 24 13. Waiver. Any waiver at any time by either party of its rights with respect to a 25 default under this Contract, or with respect to any other matters arising in connection with this Contract, 26 shall not be deemed a waiver with respect to subsequent default or other matter. 27 14. Amendment. All changes or modifications to this Contract shall be in writing i 28 stating that it is an amendment to this Contract and shall be signed by both parties or their duly -5- 1 2 3 4 5 6 7' 8 9 10 11 12 13 14 15 16 17 18 19i 20 21 22 23 24 25 26 27 28 authorized agents. This Contract shall not be modified through course of dealing, usage or trade. IN WITNESS WHEREOF, the parties have caused this Contract to be executed by and through their authorized officers on the date, month and year first written above. CITY OF VERNON ATTEST: BRUCE V. MALKENHORST, City Clerk APPROVED AS TO FORM: EDUARDO OLIVO, City Attorney By: LEONIS C. MALBURG, Mayor RFL ELECTRONICS INC. By: Title: By: Title: -6- EXHIBIT A MAY-03-2001 12:11 RFL ELECTRONICS INC. 973 334 3863 P.02i0? Quotation Date: May 3, 2001 Quote Number: CQ-42749"A" RFL Electronics Inc. Customer: City of Vernon Phone: (973)-334-3100 4305 Sante Fe Ave. Vernon, CA 90058 Fax: (973)-334-3863 Email: sale �rflelect.com Attention: Mr. Ali Nourmohamadian Reference: 2 Fiber Ring System Upgrade. Phone: (323) 583-8811 Inquiry Number: Fax: (323) 583-I983 Inquiry Date: 03/08/2001 Email: Item Quantity Model Description Unit Price Extension MUX2000 NETWORK UPGRADE TO TWO (2) FIBER RIN Equipment for City Hall 1 1 2000 RFL a4UX2000 MINI-DACS to upgrade to two a (2) Fiber $6,249 $6,249 CCM Ring system and other modules per equipment List A, Sheet 3. Note: Use exiting CM-3C at Control Center to convert Terminal Multiplexer into a Drop & Insert Max. Equipment for Control Center 2 1 2000 RFL HAUX2000 CM-3Rs to replace CM-3Cs, T1 Chassis to $2,202 S2,202 CCM convert the Drop & Insert Shelf into two (2) Terminal Max for the Head and Tail of Ring per equipment List B, Sheet 3. Note: Use the CM-3C for both City Hall and Yberra Sub. Equipment for Owill Sub. 3 1 2000 RFL i? R=000 MINI-DACS to upgrade to two a (2) Fiber $4,206 $4,206 CCM Ring system per equipment List C, Sheet 3. CC: J. Ebrecht Matzmaer-keeaan. Ina Continued on next page RG / ID RFL ELECTRONICS INC. Validity: Quote valid until April 22, 2001 Terms: Net 30days FOB: Boonton TWP., prepay and add Delivery: 45 days after receipt of confirmed order Any questions concerning this quotation, please contact By: Thomas Dahhn, Director of sales Emmanuel Duvelson at Fat. 275 or at manny.duvelson@rilelect.com Ali quotations are subject to the terms and conditions listed and subject to acceptance by RFL, unless otherwise stated. ISO 9001 Registered Company tIRY-03-2001 12:12 RFL ELECTRONICS INC. 973 334 3863 P.03/07 Quote Number: CQ-42749= A" Date: May 3, 2001 Inq #.: Sheet #: 2 Item Quantity Model Description Unit Price Extension Equipment for Leonis Sub. 4 1 2000 RFL PAUX2000 MINI-DACS to upgrade to two a (2) Fiber 54,206 54,206 CCM Ring system per equipment List D, Sheet 4 . Equipment for Yberra Sub 5 1 2000 RFL IMUX2000 MINI-DACS to upgrade to two a (2) Fiber $6,164 $6,164 CCM Ring system and other modules per equipment List E, Sheet 4. Note. Use exiting CM-3C at Control Center to convert Terminal Multiplexer into a Drop & Insert Mux Spares 6 1 2000 RFL IMUX2000 spare modues per equipment List F, Sheet 4. $4,405 $4,405 CCM TOTAL = 27,432 Field Service 7 2000 4 Days of Commissioning/Training at $500 per Day plus CCM Tavel and Living Expenses plus Travel Time which is billed at $25 per hour. Network Management Software 9 1 2000 RFL IMUX2000 Network Management Software (NMS 9.3 or No Charge No Charge CCM Latest) to be shipped with Equipment. MAY-03-2001 12: 12 RFL ELECTRONICS I NC . 7 (J JJ4 JOOJ V . L)I"I tj Equipment List: 1 ' Quote Number. Date: CQ-42749= A" May 3, 2001 Inq #.: Sheet fit: 3 IMUX 2000 T1 EQUIPMENT LIST QUANTITY A g c City Hall Control Center Owill Sub DESCRIPTION PART # UNIT PRICE COMMON EQUIPMENT T1 CHASSIS 9597-158520 $648 1 CM-3R T1 Common Logic 9547-15885 $932 1 1 MA-210 DS1 Electrical Interface 9547-1629 $81 1 1 MA-215 DS1 Electrical 1/0 w/ SCB 9547-1820 $176 1 1 ILS/MINI DACS PROC 9547-1860 $401 1 1 MINI DACS CHASSIS 9597-158515 $648 1 1 MINI DACS MODULE 9547-1810 $815 1 1 MA-225 SCB / Ext. Timing 1/0 9547-1841 $180 1 ' 1 MA 220 DS1 Direct Digital I/O 9547-1830 $108 1 OPTICAL INTERFACE 1300 NM SM LED OIA 9547-200 $1,026 1 POWER SUPPLIES 2 2000 PS 125 DC 9547-830 $644 2 2000 PS 120 AC 9547-850 $644 2 POWER SUPPLY UO 1 1 2000 PS ALARM 1/0 DC 9547-18801 $266 2000 PS ALARM 1/0 120VAC 9547-18802 $351 1 CABLE & ACCESSORIES 1 SCB CABLE 303307-2 $81 1 2 DS1 CABLE 303308-2 $81 2 UNIT PRICE $6,249 $2,202 $4,206 1 1 1 ITEM QUANTITY $6,249 $2,202 $4..06 EXTENDED PRICE I MAY-03-2001 12:13 RFL ELECTRONICS INC. 973 334 3863 P.05i07 Equipment List: 2 Date: May 3, 2001 Sheet #: 4 4uote Number: CQ-42749-"A" Ltq #•� IMUX 2000 T1 EQUIPMENT LIST QUANTITY E F DESCRIPTION PART # UNIT PRICE Leonis Sub Yberra Sub Spares —7 I COMMON EQUIPMENT CM-3R T1 Common Logic 9547-15885 $932 MA-210 DS1 Electrical Interface 9547-1629 $81 MA-215 DS1 Electrical 1/0 w/ SCB 9547-1820 $176 ILS/MINI DACS PROC 9547-1860 $401 MINI DACS CHASSIS 9597-158515 $648 MINI DACS MODULE 9547-1810 $815 AMA-225 SCB / Ext. Timing UO 9547-1841 $180 AMA-220 DS1 Direct Digital 1/0 9547-1830 $108 OPTICAL INTERFACE 1300 NM SM LED OIA 9547-200 $1,026 POWER SUPPLIES 2000 PS 125 DC 9547-830 $644 2000 PS 120 AC 9547-850 $644 POWER SUPPLY 1/0 2000 PS ALARM 1/0 DC 9547-18801 $266 2000 PS ALARM VO 120VAC 9547-18802 $351. DATA MODULES DA-91 12-Port Async Data Polling 9547-11591 $311 MA-4021 2 Port RS-2321/0, DA-91 9547-16921 $189 CABLE & ACCESSORIES SCB CABLE 303307-2 $81 DS1 CABLE 303308-2 $81 UNIT PRICE ITEM QUANTITY EXTENDED PRICE 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 2 2 1 1 1 1 5 5 1 2 1 2 $4,206 $6,164 $4,405 1 1 1 $4,206 i $6,164 1 $4,405 MAY-63-2001 12:14 Total Equipment List Quote Number. CQ-42749-"A" RFL ELECTRONICS I NC . 16e,J564 ,Stab.] r . ub/ VJ f RFC . Date: May 3, 2001 Sheet #: 5 Inq #.: TOTAL IMUX2000 TI EQUIPMENT LIST TOTAL DESCRIPTION PART # UNIT PRICE QUANTITY T1 CHASSIS 9597-158520 $648 1 CM-3R T1 Common Logic 9547-15885 $932 2 MA-210 DS1 Electrical Interface 9547-1629 $81 MA-215 DS1 Electrical 1/0 w/ SCB 9547-1820 $176 4 ILS/MINI DACS PROC 9547-1860 $401 MINI DACS CHASSIS 9597-158515 $648 4 MINI DACS MODULE 9547-1810 $815 4 MA-225 SOB / Ext. Timing 1/0 9547-1841 $180 4 MA-220 DS1 Direct Digital 1/0 9547-1830 $108 4 1300 NM SM LED OIA 9547-200 $1,026 2 2000 PS 125 DC 9547-830 $644 5 2000 PS 120 AC 9547-850 $644 5 2000 PS ALARM 1/0 DC 9547-18801 $266 2000 PS ALARM 1/0 120VAC 9547-18802 $351 2 DA7911 2-Port Async Data Polling 9547-11591 $311 5 MA-4021 2 Port RS-2321/0. DA-91 9547-16921 $189 SOB CABLE 303307-2 $81 4 DS1 CABLE 303308-2 $81 8 TOTAL PRICE = $27,432 I MAY-03-2001 12:14 Quotation Number CQ-42749 "A" Date: May 3, 2001 RFL ELECTRONICS INC. 973 334 3863 P.07i0? QUOTATION NQTES Sheet #: 6 Inq #.: 1. This amendment supersedes the original quotation CQ-42749. Five 151 DA-91I and MA-402I have been added and a line item for field service. 2. One [1] standard instruction manual is furnished at time of shipment, for each chassis assembly ordered. If additional manuals are required a charge of S 100 each, net (F.O.B. Boonton Twp., New Jersey), will apply. 3. RFL's standard warranty is twelve [12] months from date of delivery for replacement of any part which fails during normal operation or service. Should a part become defective, please call the Customer Service Department for a Return Material Authorization (RMA) number prior to return to the factory, shipping charges prepaid, for replacement F.O.B. Boonton Twp, New Jersey. 4. Please note that should there be any delay in delivery which is attributable to the customer, RFL reserves the right to charge for equipment storage from the time that the customer is first notified that the equipment is ready for shipment until such time as the customer allows the equipment to be slipped. 5. The cost of an RFL Engineer for a training course at our Boonton Twp., New Jersey, U.S.A. facility is U.S. $1,000 per diem. This does not include traveling and living expenses for the trainee(s), which are the responsibility of the purchaser. Training is to be the English language. 6. The charge for source inspection (at the RFL Plant in Boonton Twp, New Jersey, U.S.A.) is $800.00 per diem. This does not include traveling and living expenses for the person(s) witnessing the inspection which are the responsibility of the purchaser. There will be 2 days(s) available without a per diem charge. 7. Please note drawing requests after receipt of an order can effect delivery as follows: "Drawings for Reference" - Under these terms drawings will be submitted for general reference and minor corrections which only involve wiring changes. Modules may not be added or deleted. Delivery will not be delayed. "Drawings for Approval" - Under these terms drawings will be submitted for system content and wiring approval. Manufacturing will not proceed until approval drawings with comments are reviewed by RFL. In some cases re -submittal may be necessary. Our quoted delivery will be based on the received final approval drawings signed by the approval engineer. For example, our quoted delivery may be specified as "60 Days ARO". However, when approval drawings are required, the delivery then becomes "60 Days After Receipt of Approved Drawings" . When placing an order, please indicate which of the above terms apply to your purchase order. 8. Our Sales Representative and/or Regional Sales Manager for your area is: Matzinger-Keegan, Inc. Mr. Jack Keegan 2151 Michelson Dr., Ste 238 Irvine CA 92612-1312 Tel: (949) 852-1006 Fax: (949) 852-1446 Email: salesgnikireps..com Regional Sales Manager Mr. James W. Ebreeht 67685 Ridge View Drive Montrose, CO 81401 Tel: (970) 252-9043 Fax: (970) 252-9063 Email: r_tlw-cst@worldnel.att.nct ....._....._.................... . . VI wrowmarp [ wit i7Mni& C , its q• iS'7l1WMM IN1 i7JS11+111 p{ pOt rol+ AJ-- SSt �(� w 1130 V" -0 d E; d" swu"s Illfva7frilag= IIW nnw.l VW-TW U-mirp I .1w OJAWYl KOW 3- 4 S-i 14i ,a.= W6 IIti-0077'7 IM M1 *3JSln41 VWV nlrrolsos Ili& MUSwi& 70u SU at. vem IN/ 7111YII91 Lt-n ; t 1. 1 Cc" .o :� u y e 1 1 J _ . .......----..- i =... j » 1 + EXHIBIT B I EXHIBIT B 2 INSURANCE SCHEDULE (RFL) 3 RFL shall provide proof of insurance, within thirty (30) days of the full execution of this Contract, including a standard certificate of insurance, in at least the following amounts and coverage (combined 4 single limit permitted): 5 I. Coverage and Limits 6 Bodily Injury _ Property Damage Hazards Each Person Each Accident Each Accident 7 Automobile Liability 8 Owned Automobiles $ 500,000 $1,000,000 $ 500,000 9 Hired Automobiles $ 500,000 $1,000,000 $ 500,000 Non -Owned Automobiles $ 500,000 $1,000,000 $ 500,000 10 Workers' Compensation $ Statutory Employers' Liability $1,000,000 per employer 11 12 II. General and Professional Liability 13 General Liability $1,000,000 $2,000,000 $1,000,000 Premises Operations $1,000,000 $2,000,000 $1,000,000 14 Elevators (if applicable) $1,000,000 $2,000,000 $1,000,000 Independent Contractors $1,000,000 $2,000,000 $1,000,000 15 products Completed Operations $1,000,000 $2,000,000 $1,000,000 16 Contract Liability $1,000,000 $2,000,000 $1,000,000 Professional Liability $2,000,000 $2,000,000 $2,000,000 17 a. The general liability policy shall contain the following special endorsements which shall be noted on or 18 attached to the standard certificate of insurance: 19 1. An endorsement naming the City of Vernon, its officers, and employees as additional insureds 20 under the policy. 2. An endorsement providing the City of Vernon thirty (30) days notice of cancellation or material 21 reduction of coverage. 3. An endorsement providing coverage for all operations under this Contract. 22 4. Such other endorsement as may be required by addendum hereto. 23 b. In addition to the standard certificate of insurance, proof of general and professional liability coverage 24 shall be furnished in the form checked below. Certification of the following proofs by the insurance agent or broker will not be accepted: 25 X For each policy, a notarized letter from the underwriter or carrier certifying that the coverage and 26 statements in the standard certificate of insurance (attached thereto) are true and correct and that 27 the signator is an officer authorized to so certify. 28 _ A copy of each policy certified by an officer of the underwriter or carrier and notarized. SUPPORTING DOCUMENTS CITY COUNCIL LEONIS C. MALBURG Mayor THOMAS A. YBARRA Mayor Pro-Tem WM. 'BILL" DAVIS Councilman H. "LARRY" GONZALES Councilman W. MICHAEL MCCORMICK Councilman BRUCE V. MALKENHORST City Administrator / City Clerk FAX (323) 581-7924 CITY HALL 4305 SANTA FE AVENUE, VERNON, CALIFORNIA 90058 TELEPHONE (323) 583-8811 EDUARDO OLIVO City Attorney FAX: (562) 927-8722 KEVIN WILSON Director of Community Services & Water FAX: (323) 588-2761 KENNETH J. DeDARIO Director of Municipal Utilities FAX: (323) 583-1983 STEVEN E. PARKER Fire Chief FAX: (323) 581-1385 BRUCE W. OLSON Police Chief FAX: (323) 583-5236 May 17, 2001 \ Finance Committee City of Vernon Honorable Members: C� The Utilities Department is requesting to purchase several wide area network multiplexers, and necessary training. The multiplexers will improve the communication reliability and redundancy for the Control Center and Electric Substations. These items were included in the budget and have been reviewed by the Utilities and Community Services and Water Departments. It is hereby recommended that the multiplexers be purchased at an approximate cost of $31,450.00 to include training (not including tax and shipping), and a Resolution adopted approving same. Very truly yours, X;4�11 — v Bruce V. Malkenhorst Director of Finance BVM/gst CITY COUNCIL LEONIS C. MALBURG Mayor THOMAS A. YBARRA Mayor Pro-Tem WM. 'BILL" DAVIS Councilman H. "LARRY" GONZALES Councilman W. MICHAEL MCCORMICK Councilman BRUCE V. MALKENHORST City Administrator / City Clerk FAX (323) 581-7924 CITY HALL 4305 SANTA FE AVENUE, VERNON, CALIFORNIA 90058 TELEPHONE (323) 583-8811 June 5, 2001 RFL Electronics, Inc. Attn: Rosie Gray 353 Powerville Road Boonton TWP, NJ 07005-9151 Re: Equipment Purchase Contract EDUARDO OLIVO City Attorney FAX: (562) 927-8722 KEVIN WILSON Director of Community Services & Water FAX: (323) 588-2761 KENNETH J. DeDARIO Director of Municipal Utilities FAX: (323) 583-1983 STEVEN E. PARKER Fire Chief . FAX: (323) 581-1385 BRUCE W. OLSON Police Chief FAX: (323) 583-5236 Dear Ms. Rosie Gray: In accordance with Section 6.H. ofsaidagreement, you are to furnish the City with proof of insurance as set forth in the Insurance Schedule, Exhibit "B" of the agreement. Please submit your proof of insurance to Joan Francone, Risk Manager, for review and approval. Upon receipt of said documentation this office will forward to you a fully executed duplicate original agreement. If you should have any questions please contact Joan Francone, at ext 322. very4truly yours, AdOrosco Chief Deputy City Clerk GJO:ng CC: Joan Francone Kenneth DeDario 14, Agreement File No.�01-040 Memo To: Bruce V. Malkenhorst, City Administrator From: Dolores Fonseca, Purchasing Assistant Date: 05/17/01 Re: Requisition Attached for your approval is requisition #03099. The Utilities Department is in need of acquiring an additional wide area of networking mutiplexers. These multiplexers will activate the two -fiber ring communication link to the Control Center thus improving communications reliability and redundancy to the electric substations. The approximate cost for the equipment is $27,432.00 (tax and freight additional). Additional to the quote is 4 days of commissioning/training at a not to exceed cost of $4,000.00. The department has reserved sufficient funds in the SCADA project. RFL Electronics is the only approved supplier for this particular equipment. The Utilities Department uses this equipment throughout its data network. 0 Page 1 CIT.Y'OF ViRNON, CALIFORNIA PURCHASE REQUISITION 03099 DEPARTMENT: UTILITIES REQUESTORNAME: CARLOS FANDINO�DM DATE: 05-10-01 SUGGESTED VENDOR: RFL ELECTRONICS PHONE NO.: ( 973 ) 334-3100 X275 VENDORADDRESS: 353 POWERVILLE ROAD, BOONTON TWP, NJ 07005-9151 FAX#: (973) 334-3863 CONTACTPERSON: EMMANUEL DUVELSON REQUIRED DELIVERY OR SERVICE DATE: ASAP DELIVERY OR SERVICE LOCATION: WAREHOUSE ACCOUNT NO.: 055-100-9100-9000-AO013623 ITEMS BUDGETED YES X * NO -52 RFL IMUX 2000 COMMUNICATION MULTIPLEXERS $27,432.00 PER RFL QUOTATION: CQ42749 AMENDMENT "A" RFL COMMISSIONING OF THE EQUIPMENT $4,000.00 (A NOT TO EXCEED COST) TAXES AND SHIPPING ARE EXTRA. PLEASE DO NOT SUBSTITUTE AS RFL ELECTRONICS IS T E ONLY APPROVED SUPPLIER FOR THIS EQUIPMENT. jwj S1 dp(01 SCHEDULED DELIVERY DATE: * IF ITEMS ARE NOT BUDGETED, EXPLAIN NATURE OF REQUEST BELOW, OR SUBMIT MEMORANDUM. I hereby certify that the above items are necessary for the operation of this Department Head or Authorized Person ISSUED BY DATE RECEIVED BY PURCHASING DEPARTMENT DATE PURCHASE ORDER NUMBER MAY-93-2001 12:10 RFL ELECTRONICS INC. 973 334 3863 P.01/07 RECEIVED MAY - 3 2001 Ea community Service TOI FAX NO.: ," vr% 3 -25733 COPY: . C-�rt� �f MWw 7. 1-16A-.- -k?-& ca•-. 1I1.C- DATE: Mum FROM: 0- (T) 973-334-3100Xa .2 M rrtC � b'Ve 1ST Q 973-334-3863 NUMBER OF PAGES INCLUDING THIS SHEET TRANSMISSION # CONFIDENTIALITY NOTE The documents accompanying this telecopy transmission contain information which is confidential and/or legally privileged. The Information is intended only for the use of the individual or entity named on this sheet. If you are not the intended recipient, you are hereby notified that any disclosure, copying, distribution, or the taking of any action in reliance on the contents of this telecopied information is strictly prohibited, and that the documents should be returned to this firm immediately. In this regard, if you have received this telecopy in error, please notify us by telephone immediately so that we can arrange for the return of the original documents to us at no cost to you. IN THE EVENT OF POOR TRANSMISSION, PLEASE CALL (973) 334-3100 RFL ELECTRONICS INC. 353 POWERVILLE ROAD BOONTON TWP., NJ 07005-9151 E-Mail: sates@rflelect.com MAY-03-2001 12:11 RFL ELECTRONICS INC. 973 334 3863 P.02/07 Quotation Date: May 3, 2001 Quote Number: CQ-427497"A" RFL Electronics Inc. Customer: City of Vernon 4305 Sante Fe Ave. Phone: (973)-334-3100 Vernon, CA 90058 Fax: (973)-334-3863 Email: salesArflelect.com Attention: Mr. Ali Nourmohamadian Reference: 2 Fiber Ring System Upgrade. Phone: (323) 583-8811 Fax: (323) 583-1983 Inquiry Number: Email: Inquiry Date: 03/08/2001 Item Quantity Model Description Unit Price Extension MUX2000 NETWORK UPGRADE TO TWO (2) FIBER RIN Equipment for City Hall 1 1 2000 RFL MLTX2000 MINI-DACS to upgrade to two a (2) Fiber $6,249 $6,249 CCM Ring system and other modules per equipment List A, Sheet 3. Note: Use exiting CM-3C at Control Center to convert Terminal Multiplexer into a Drop & Insert Mux. Equipment for Control Center 2 1 2000 RFL IIVIUX2000 CM-3Rs to replace CM-3Cs, Ti Chassis to $2,202 $2,202 CCM convert the Drop & Insert Shelf into two (2) Terminal Mua for the Head and Tail of Ring per equipment List B. Sheet 3. Note: Use the CM-3C for both City Hall and Yberra Sub. Equipment for Owill Sub. 3 1 2000 RFL IMUX2000 MINI-DACS to upgrade to two a (2) Fiber $4,206 $4,206 CCM Ring system per equipment List C, Sheet 3. CC: J. Ebrecht Matainger-keeean. Inc. Continued on next page RG / ED RFL ELECTRONICS INC. Validity: Quote valid until April 22, 2001 Terms: Net 30 days FOB: Boonton TWP., prepay and add Delivery: 45 days after receipt of confirmed order By: _ oe Thomas Dahlin, Director of sales Any questions concerning this quotation, please contact Emmanuel Duvelson at Eat. 275 or at manny_duvelson@rflelect.com All quotations are subject to the terms and conditions listed and subject to acceptance by RFL, unless otherwise stated. ISO 9001 Registered Company MAY-03-2001 12:12 RFL ELECTRONICS INC. 973 334 3863 P.03/07 Quote Number: CQ-42749-"A" Date: May 3, 2001 Inq #.: Sheet #: 2 Item Quantity Model Description Unit Price Extension Equipment far Leonis Sub. 4 1 2000 RFL IMUX2000 MIM-DACS to upgrade to two a (2) Fiber $4,206 $4,206 CCM Ring system per equipment List D, Sheet 4. Equipment for Yberra Sub 5 1 2000 RFL IMUX2000 MINI-DACS to upgrade to two a (2) Fiber $6,164 $6,164 CCM Ring system and other modules per equipment List E, Sheet 4, Note: Use exiting CM-3C at Control Center to convert Terminal Multiplexer into a Drop & Insert Mux Spares 6 1 2000 RFL IMUX2000 spare modues per equipment List F, Sheet 4. $4,405 $4,405 CCM Field Service TOTAL = 27,432 7 2000 4 Days of Commissioning/Training at $500 per Day plus CCM Tavel and Living Expenses plus Travel Time which is billed at $25 per hour, Network Management Sofhvare 8 1 2000 RFL IMUX2000 Network Management Software (NMS 9.3 or No Charge No Charge CCM Latest) to be shipped with Equipment. MAY-03-2001 12:12 RFL ELECTRONICS INC. 973 334 3863 P.84/07 Equipment List: 1 Quote Number: Date: CQ42749-"A" May 3, 2001 Inq #.: Sheet 9: 3 IMUX 2000 T1 EQUIPMENT LIST QUANTITY A B c DESCRIPTION PART # UNIT PRICE City Hall Control Center Owill Sub COMMON EQUIPMENT T1 CHASSIS 9597-158520 $648 1 CM-3R T1 Common Logic 9547-15885 $932 1 MA-210 DS1 Electrical Interface 9547-1629 $81 1 1 MA-215 DS1 Electrical 1/0 w/ SCB 9547-1820 $176 1 1 ILS/MINI DACS PROC 9547-1860 $401 1 1 MINI DACS CHASSIS 9597-158515 $648 1 1 MINI DACS MODULE 9547-1810 $815 1 1 MA-225 SCB / Ext. Timing 1/0 9547-1841 $180 1 1 MA-220 DS1 Direct Digital 1/0 9547-1830 $108 1 1 OPTICAL INTERFACE 1300 NM SM LED OIA 9547-200 $1,026 1 POWER SUPPLIES 2000 PS 125 DC 9547-830 $644 2 2000 PS 120 AC 9547-850 $644 2 2 POWER SUPPLY 1/0 2000 PS ALARM 1/0 DC 9547-18801 $266 1 1 2000 PS ALARM 1/0 120VAC 9547-18802 $351 1 CABLE & ACCESSORIES SCB CABLE 303307-2 $81 1 1 DS1 CABLE 303308-2 $81 2 2 UNIT PRICE $6,249 $2,202 $4,206 1 1 1 ITEM QUANTITY EXTENDED PRICE $6,249 $2,202 $4,206 MAY-03-2001 12:13 RFL ELECTRONICS INC. 973 334 3863 P.05/07 Equipment List: 2 Quote Number: Date: CQ-42749-"A" May 3, 2001 Inq #.: Sheet #: 4 IMUX 2000 T1 EQUIPMENT LIST QUANTITY D E F DESCRIPTION PART # UNIT PRICE Leonis Sub Yberra Sub Spares COMMON EQUIPMENT CM-3R T1 Common Logic 9547-15885 $932 1 MA-210 DS1 Electrical Interface 9547-1629 $81 1 1 MA-215 DS1 Electrical 1/0 w/ SCB 9547-1820 $176 1 1 ILS/MINI DACS PROC 9547-1860 $401 1 1 MINI DACS CHASSIS 9597-158515 $648 1 1 MINI DACS MODULE 9547-1810 $815 1 1 MA-225 SCB / Ext. Timing 1/0 9547-1841 $180 1 1 MA-220 D81 Direct Digital 1/0 9547-1830 $108 1 1 OPTICAL INTERFACE 1300 NM SM LED OIA 9547-200 $1,026 1 POWER SUPPLIES 2000 PS 125 DC 9547-830 $644 2 2 1 2000 PS 120 AC 9547-850 $644 1 POWER SUPPLY 1/0 2000 PS ALARM I/O DC 9547-18801 $266 1 1 1 2000 PS ALARM 1/0 120VAC 9547-18802 $351 1 DATA MODULES DA-911 2-Port Async Data Polling 9547-11591 $311 5 MA-4021 2 Port RS-232 I/0, DA-91 9547-16921 $189 5 CABLE & ACCESSORIES SCB CABLE 303307-2 $81 1 1 DS1 CABLE 303308-2 $81 2 2 UNIT PRICE $4,206 $6,164 $4,405 1 1 1 ITEM QUANTITY EXTENDED PRICE $4,206 $6,164 $4,405 MAY-03-2001 12:14 RFL ELECTRONICS INC. 973 334 3863 P.06/07 Total Equipment List Date: May 3, 2001 Sheet #: 5 Quote Number: CQ-42749-"A" Inq #•: TOTAL IMUX2000 Tl EQUIPMENT LIST TOTAL DESCRIPTION PART # UNIT PRICE QUANTITY T1 CHASSIS 9597-158520 $648 1 CM-3R T1 Common Logic 9547-15885 $932 2 MA-210 DS1 Electrical Interface 9547-1629 $81 4 MA-215 DS1 Electrical 1/0 w/ SCB 9547-1820 $176 4 ILS/MINI DACS PROC 9547-1860 $401 4 MINI DACS CHASSIS 9597-158515 $648 4 MINI DACS MODULE 9547-1810 $815 4 MA-225 SCB / Ext. Timing 1/0 9547-1841 $180 4 MA-220 DS1 Direct Digital 1/0 9547-1830 $108 4 1300 NM SM LED OIA 9547-200 $1,026 2 2000 PS 125 DC 9547-830 $644 7 2000 PS 120 AC 9547-850 $644 5 2000 PS ALARM 1/0 DC 9547-18801 $266 5 2000 PS ALARM 1/0 120VAC 9547-18802 $351 2 DA-91 12-Port Async Data Polling 9547-11591 $311 5 MA-4021 2 Port RS-2321/0, DA-91 9547-16921 $189 5 SCB CABLE 303307-2 $81 4 DS1 CABLE 303308-2 $81 8 TOTAL PRICE = $27,432 MAY-03-2001 12:14 RFL ELECTRONICS INC. 973 334 3863 P.07/07 r , - r Quotation Number Date: CQ-42749-"A" May 3, 2001 QUOTATION NOTES Sheet #: 6 Inq #.: 1. This amendment supercedes the original quotation CQ-42749. Five 15] DA-911 and MA-402I have been added and a line item for field service. 2. One [1] standard instruction manual is furnished at time of shipment, for each chassis assembly ordered. If additional manuals are required a charge of $100 each, net (F.O.B. Boonton Twp., New Jersey), will apply. 3. RFL's standard warranty is twelve [ 12] months from date of delivery for replacement of any part which fails during normal operation or service. Should a part become defective, please call the Customer Service Department for a Return Material Authorization (RMA) number prior to return to the factory, shipping charges prepaid, for replacement F.O.B. Boonton Twp, New Jersey. 4. Please note that should there be any delay in delivery which is attributable to the customer, RFL reserves the right to charge for equipment storage from the time that the customer is first notified that the equipment is ready for shipment until such time as the customer allows the equipment to be slipped. 5. The cost of an RFL Engineer for a training course at our Boonton Twp., New Jersey, U.S.A_ facility is U.S. $1,000 per diem. This does not include traveling and living expenses for the trainee(s), which are the responsibility of the purchaser. Training is to bethe English language. 6. The charge for source inspection (at the RFL Plant in Boonton Twp, New Jersey, U.S.A.) is $800.00 per diem. This does not include traveling and living expenses for the person(s) witnessing the inspection which are the responsibility of the purchaser_ There will be 2 days(s) available without a per diem charge. 7. Please note drawing requests after receipt of an order can effect delivery as follows: "Drawings for Reference" - Under these terms drawings will be submitted for general reference and minor corrections which only involve wiring changes. Modules may not be added or deleted. Delivery will not be delayed. "Drawings for Approval" - Under these terms drawings will be submitted for system content and wiring approval. Manufacturing will not proceed until approval drawings with comments are reviewed by RFL. In some cases re -submittal may be necessary. Our quoted delivery will be based on the received final approval drawings signed by the approval engineer. For example, our quoted delivery may be specified as "60 Days ARO". However, when approval drawings are required, the delivery then becomes "60 Days After Receipt of Approved Drawings'. When placing an order, please indicate which of the above terms apply to your purchase order. 8. Our Sales Representative and/or Regional Sales Manager for your area is: Matzinger-Keegan, Inc. Mr. Jack Keegan 2151 Michelson Dr., Ste 238 Irvine CA 92612-1312 Tel: (949) 852-1006 Fax: (949) 852-1446 Email: salesgmkireps_com Reginnnl SniPC ManaaPr Mr. James W. Ebrecht 67685 Ridge View Drive Montrose,CO 81401 Tel: (970) 252-9043 Fax: (970) 252-9063 Email: r_Ilwest worldnetatt_net �.Ml I MOV9T dial 413AN l aP1S-1l17SC1a —1 dial a3JSWOA 30m SxJ- M 3Vnlna and. 7slx7 11 a 1 1al '.. gRrVWNrIM= dial ainMYal dial ail 81 3gxa Sx3 nla 191M axs6 .1. MM � MR.W.3 alai 113ANYal 4AS'V8FArIZWRM dial a3JSW*l 3Nn1W Sx3 �AOI nla vwos OW6 3a 13 .Soso@ 13i aa3L1 m na. vq x aM6 May 8, 2001 TO: Kenneth J. DeDario Director of Utilities FROM: Ali Nour A e z Fiber Optic & Traffic Systems Manager SUBJECT: Wide Area Network Multiplexers - RFL Electronics The electric substations are currently controlled and monitored through Scada via fiber optic media. The existing multiplexers which transport data back and forth between the substations and the Control Center are on a radial mode. This original design was based on our radial fiber optic system. The re -configuration of the City's fiber backbone is now complete. We created a total loop enabling us to feed these substations from two directions thus improving communications reliability and redundancy. Attached for your review and processing is a quotation, system upgrade drawing and a purchase requisition for additional wide area networking multiplexers. These intelligent multiplexers will activate the two fiber ring communication link to the Control Center improving the system reliability and redundancy to the electric substations. Should you need additional information, please call me. MLA Attachments c: Samuel Kevin Wilson Dolores Fonseca File CITY OF VERNON PG. 8.1 9100 CAPITAL IMPROVEMENT PROJECT REQUEST SCHEDULE 08-Jun-2000 2000-2001 DEPT: L & P - ENGINEERING 1. Tittle of project: Remote Terminal Units (RTUs) at Cogeneration Sites 2. Description and location: Install RTUs at three cogeneration plants. 3. Proposed to be accomplished by: Engineering and Electronics Grou 4. Status of plans: Preliminary estimate only, no plans required. Detail plans and specifications in progress. Estimated completion date. 5. Estimated costs: Engineering Labor* Equipment* Supplies and Services Contracts Capital outlay, Land - Capital outlay, Equipment *Including Force Account 6. Financing 7. Action: Budgeted 1999-2000 Not Budgeted Suppl approp required in the amount of Initiated by: Name & Date Title Approved by: Dept Head Approved by: Comm Services Dir 8. Justification: $38,000 Total: $38,000 Funds are available charge to account number. Funds not available. Review by: Finance Committee Approved Disapproved City Administrator Approved Disapproved City Counci The RTUs will allow City to monitor real-time data at the cogeneration facilities via SCADA. The data can also be collected at the Control Center for analysis and accurate reporting. Additionally, breaker status will be monitored and controlled without dispatching a crew at the site.