Resolution No. 78441 RESOLUTION NO. 7844
2
3 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
VERNON APPROVING AND AUTHORIZING THE EXECUTION OF
4 AN AGREEMENT FOR PROFESSIONAL CONSULTING SERVICES
5 BY AND BETWEEN THE CITY OF VERNON AND GRT &
ASSOCIATES, INC. TO PROVIDE ENERGY AUDIT SERVICES
6 AND ASSISTANCE IN THE DEVELOPMENT AND
IMPLEMENTATION OF PUBLIC BENEFIT PROGRAMS IN
7 COMPLIANCE WITH AB 1890
8
9 WHEREAS, on August 8, 2000, the City Council of the City of
10 Vernon adopted Resolution No. 7594 approving a one year Agreement for
11 Professional Consulting Services with GRT & Associates, Inca ("GRT")
12 for services relating to energy audits and the.development and
13 implementation of the Public Benefits Programs in compliance with AB
14 1890; and
15 WHEREAS, GRT has presented a new proposal for the
16 continuation of its services for another one year period; and
17 WHEREAS, GRT has added to its energy audit natural gas
18 equipment and gas efficiency thermal measures and renewable
19 technologies; and
20 WHEREAS, by letter dated September 27, 2001, Bruce V.
21 Malkenhorst, City Administrator/City Clerk, has recommended that an
22 agreement with GRT be approved and executed.
23 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
24 CITY OF VERNON AS FOLLOWS:
25 SECTION 1: The City Council of the City of Vernon hereby
26 finds and determines that the recitals contained hereinabove are true
27 and correct.
28 SECTION 2: The City Council of the City of Vernon hereby
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approves the Agreement for Professional Consulting Services with GRT,
a copy of which is attached hereto as Exhibit "A" and made a part
hereof.
SECTION 3: The City Council of the City of Vernon hereby
authorizes the Mayor and the City Clerk to execute said Agreement for,
and on behalf of, the City of Vernon.
SECTION 4: The City Council of the City of Vernon hereby
directs the City Clerk, or his designee, to send one fully executed
Agreement to:
GRT & Associates, Inc.
Attn: Glenn R. Tanner, President
2377 Crenshaw Boulevard, Suite 156
Torrance, CA 90501
SECTION 5: The City Clerk of the City of Vernon shall
certify to the passage of this resolution, and thereupon and
thereafter the same shall be in full force and effect.
APPROVED AND ADOPTED this 3rd day of October, 2001.
(ATTEST:
BRUCE V. MALKENHORST, City Clerk
THOMAS A. YBARIVA, Mayor Pro Tem
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l STATE OF CALIFORNIA )
2 ) ss
COUNTY OF LOS ANGELES }
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4 I, BRUCE V. MALKENHORST, City Clerk of the City of Vernon, do
5 hereby certify that the foregoing Resolution, being Resolution No.
6 7844, was duly adopted by the City Council of the City of Vernon at a
7 regular meeting of the City Council duly held on Wednesday, October 3,
8 2001, and thereafter was duly signed by the Mayor Pro Tem of the City
9 of Vernon.
10
BRUCE V. MALKENHORST, City Clerk
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13 (SEAL)
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EXHIBIT
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PI :i
AGREEMENT FOR
PROFESSIONAL CONSULTING SERVICES
THIS AGREEMENT is made, entered into and executed in
duplicate originals, either copy of which may be considered and used as
the original hereof for all purposes, as of this day of October,
2001, in the City of Vernon, County of Los Angeles, California
BY AND BETWEEN THE CITY OF VERNON,
(hereinafter referred to as
11City" )
4505 Santa Fe Avenue
Vernon, California 90058
I' .
GRT & ASSOCIATES, INC.
(hereinafter referred to as
"Consultant")
2377.Crenshaw Blvd., Suite 156
Torrance, California 90501
WITNESSETH
WHEREAS, on August 8, 2000, the City entered into an
Agreement for Professional Consulting Services (the "Agreement") with
the Consultant; and
WHEREAS, pursuant to the Agreement, the Consultant conducted
energy audits and assisted the City with developing and implementing
the Public Benefits Programs in compliance with AB 1890; and
WHEREAS, the City desires to continue to utilize Consultant's
services in connection with energy audits and to include Natural Gas
equipment and Gas Efficiency thermal measures and renewable
technologies as part of such energy audits; and
WHEREAS, Consultant submitted a proposal to City dated
September 12, 2001, ("the Proposal"), a copy of which is attached
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hereto as Exhibit "A" and made a part hereof by reference, which
includes a description of proposed services and a cost proposal; and
WHEREAS, the Consultant represents that it is qualified to
perform such services under this Agreement for Professional Consulting
Services (hereinafter "Agreement"); and .
WHEREAS, the City desires to engage the Consultant for the
services hereinafter described.
NOW, THEREFORE, THE PARTIES HERETO DO MUTUALLY AGREE AS SET
(FORTH HEREIN:
I. SCOPE OF SERVICES
Consultant shall perform the services as authorized by the
City's Utilities Department, as outlined in the "Scope of Work" section
of the Proposal (Exhibit "A"). Consultant shall not subcontract any
portion of the work covered under this Agreement, unless agreed to in
advance by City. Consultant shall be solely responsible for the
performance of this Agreement, including the performance of any tasks
by any authorized subcontractors.
II. TIME OF PERFORMANCE
Consultant's services herewith shall commence upon signing of
the Agreement and shall be completed by September 30, 2002, unless
terminated or extended.
III. COMPENSATION
1. Services. The City shall compensate the
Consultant for all services and expenses performed under this Agreement
in accordance with the Project Proposal Costs and 2001 Fee Schedule
itemized in the Proposal (Exhibit "A") and as described in Exhibit "B"
which is attached hereto and made a part hereof by reference. The
compensation paid to Consultant under this agreement shall not exceed
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Two Hundred Fifty Thousand Dollars and No Cents ($250,000), for all
services and expenses.
2. Expenses. Consultant shall be responsible for its
costs for telephone service, computer hardware and software and
transportation. Other directly related expenses and costs may be
billed if approved in advance by the City Administrator.
IV. METHOD OF PAYMENT
Within thirty (30) days after the last day of any month in
which services have been performed or costs incurred hereunder, the
Consultant shall submit an invoice to the City stating the amount due
the Consultant. Invoices shall contain an itemization of services
rendered, directly related to job expenses and subcontract charges, and
an estimate of the percentage completed for each milestone or task.
Consultant shall be responsible for paying all subcontractors used in
the performance of this Agreement; subcontractors shall not bill the
City directly.
Payment of the invoice shall be made after acceptance and
approval by the City within thirty (30) days of receipt. The City's
approval of the invoice shall not be unreasonably withheld.
V. CHANGES AND EXTRA SERVICES
The City reserves the right to request changes in the
services to be performed by the Consultant. All such changes shall be
incorporated in written change orders executed by the City and the
Consultant which shall specify the changes ordered and the adjustment
of compensation and completion time required thereof.
Any services added to the scope of this Agreement by a change
order shall be executed under all applicable conditions of this
Agreement. No claim for additional compensation or extension of time
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shall be recognized unless contained in a duly executed change order.
VI. CONFIDENTIAL INFORMATION
1. Consultant acknowledges that it will be providing
services to an electric utility operated by a municipal corporation as
that term is used in Article XI, Section 9, of the Constitution of the
State of California. The City of Vernon is a charter city for which
matters involving municipal affairs are governed by city charter and
ordinance and not by State statute.
2. Consultant shall be bound by the provisions of
City Council Resolution No. 5600, a copy of which is attached hereto as
Exhibit "C" and made a part hereof by reference. Said resolution
prohibits the public disclosure of any data acquired by the City for
utility purposes. The Consultant shall maintain the confidentiality of
all data and/or records acquired by it and shall not disclose such data
and/or records to any person, corporation, or governmental agency
including any related sister division, subsidiary, parent corporation,
or holding company except as authorized in writing by the City.
3. All information, data, and records acquired by the
Consultant shall be the sole and exclusive property of the City subject
to the Consultant's right to retain necessary copies for accounting
purposes.
4. Remedies. In addition to any other remedies that
it may have at law or in equity, the City shall be entitled to a
temporary and permanent injunction by a court of competent jurisdiction
against any breach or threatened breach of the Confidential Information
provisions of this Agreement. Consultant acknowledges that in case of
such breach or threatened breach.of said provisions, the City would
have no adequate remedy at law.
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S. Consultant's Proprietary Information. Any
documents or written information furnished to City by Consultant may be
cited as "proprietary information", and will be treated as such by the
City to the extent permitted by the California Public Records Act (Cal.
Gov. Code Section 6250 et seq.) or the Ralph M. Brown Act (Cal. Gov.
Code Section 54950 et seq.). If City determines that City and/or its
agents are required to comply with a reporting disclosure requirement
contained in the aforementioned laws, it is agreed that City
immediately shall notify Consultant of such determination and shall
not disclose such information for ten (10) business days after such
notice to permit Consultant to seek an appropriate protective order.
It is further agreed that City shall cooperate in any way permitted by
law with Consultant's efforts to prevent disclosure of such
information.
VII. INDEMNITY
1. Indemnification of City. The Consultant shall
indemnify, defend, protect and hold the City and its officers, agents
and employees, free and harmless from and against any and all claims,
demands, losses, damages, liabilities, fines, charges, penalties,
orders, judgments, and all costs and expenses incurred in connection
therewith, including reasonable attorney's fees and costs of defense
arising out of or attributable to the negligent or wrongful acts of
Consultant or its subcontractors, employees or agents in the
performance of services under this Agreement, except to the extent
arising from or caused by the sole negligence or willful misconduct of
the City, its officers, agents, or employees.
2. Patent or Copyright Infringement. The Consultant
shall indemnify, defend, protect and hold the City and its officers,
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agents, and employees, free and harmless from and against any and all
claims, demands, losses, damages, liabilities, fines, charges,
penalties, orders, judgements, and all costs and expenses incurred in
connection therewith, including reasonable attorney's fees and costs of
defense, based upon a claim that any software program or other product
used or furnished by Consultant in the performance of this Agreement
constitutes an infringement of any United States patent or copyright,
provided that this indemnity shall not apply to any such software
program or other product that (i) is based upon specification provided
by the City or (ii) is based upon modifications or additions made by
the City or (iii) is used in a manner not authorized by Consultant.
3. Insurance. Prior to commencing work hereunder,
Consultant shall provide the City with proof of insurance providing and
maintaining the coverages and endorsements set forth in the Insurance
Schedule attached hereto as Exhibit "D" and made a part hereof by
reference. Said proof of insurance shall also provide that said policy
or policies shall not be canceled or materially reduced in coverage
without giving at least thirty (30) days prior written notice to the
City.
VIII. GENERAL PROVISIONS
1. Independent Contractor. At all times during the
term of this Agreement, the Consultant shall be an independent
contractor and shall not be an employee of the City. The City shall
have the right to control the Consultant only insofar as the results of
the Consultant's services rendered pursuant to this Agreement; however,
the City shall not have the right to control the means by which the
Consultant accomplishes services rendered pursuant to the Agreement
except to the extent that such services involve the use of City
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property or Confidential Information.
2. Consultant Not Agent. Except as the City may
specify in writing, the Consultant shall have no authority, express or
implied, to act on behalf of the City in any capacity whatsoever as an
agent. The Consultant shall have no authority, expressed or implied,
(pursuant to this Agreement to bind the City to any obligation
(whatsoever.
3. Products of Consulting. All products of
consulting services with the exception of computer software developed
by the Consultant, shall become the property of the City and shall be
delivered to the City before the end of the performance of this
Agreement. Computer software shall remain the property of the
Consultant, except for the City's continued right to use said software
at no extra cost. Basic survey notes and sketches, charts,
computations and other data shall be made available to City without
restrictions or limitations on their use.
4. Assignment and Subcontracting Prohibited. Except
as provided in Section I of this Agreement, no party to this Agreement
may assign or subcontract any right or obligation pursuant to this
Agreement except with the express written consent of the other party.
Any other attempted or purported assignment of any right or obligation
pursuant to this Agreement shall be void and of no effect.
5. Termination. This Agreement may be terminated by
the City without cause on thirty (30) days written notice to the
Consultant. The Consultant shall be entitled to the compensation
earned by it prior to the date of the termination notice, computed pro
rata up to the and including that date, plus compensation for work
performed during the thirty -day notice period and authorized in the
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termination notice.
6. Notices. Notices to the parties unless otherwise
requested in writing shall be sent to:
City: THE CITY OF VERNON
ATTN: BRUCE V. MALKENHORST, CITY ADMINISTRATOR
4305 SANTA FE AVENUE
VERNON, CA 90058-0805
Consultant: GRT & ASSOCIATES,INC.
GLENN R. TANNER, PRESIDENT
2377 CRENSHAW BOULEVARD, SUITE 156
TORRANCE, CALIFORNIA 90501
7. GRT & Associates, Inc. Staff. The City shall
not, during the course of this Agreement and for twelve (12) months
from the termination hereof, knowingly, directly or indirectly,
endeavor or aid another to solicit or induce GRT & Associates, Inc.
staff to accept employment with City.
IX. ENTIRE AGREEMENT
This Agreement is the entire Agreement of the parties. The
Consultant represents that in entering into this Agreement, it has not
relied on any previous representations or understandings of any kind or
mature.
X. BENEFIT AGREEMENT.
This Agreement shall bind and benefit the parties hereto and
their heirs, successors, and permitted assigns.
XI. GOVERNING LAW.
This Agreement shall be governed by and construed and
enforced in accordance with the laws of the State of California.
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IN WITNESS WHEREOF, the parties have caused this Agreement to
be executed by and through their authorized officers on the date, month
and year first written above.
ATTEST:
BRUCE V. MALKENHORST, City Clerk
APPROVED AS TO FORM:
EDUARDO OLIVO, City Attorney
CITY OF VERNON
By:
THOMAS A. YBARRA, Mayor Pro Tem
By:
Title:
By:
Title:
GRT & ASSOCIATES, INC.
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EXHIBIT
FAW
Energy Conservation Environmental
September 12, 2001
ro rt
AND ASSOCIATES.
Mr. Jorge Somoano
Assistant Director of Resource Management
City of Vernon
4305 Santa fe Avenue
Vernon CA 90058
Dear Jorge-
Mechanical/Electrical
Project Engineering
p-01-108
It was nice meeting with you last week to discus continuing our energy audit services. As a result of
that meeting, GRT & Associates, Inc. (GRT) is pleased to submit this proposal to provide engineering
services for the implementation of Utility Department `public benefits' including energy audits, training,
and rebate coupon processing.
SCOPE OF WORK:
GRT will provide engineering services for the implementation of Utility Department `public benefits'
including energy audits, training, and rebate coupon processing as outlined in the following tasks:
GRT shall perform comprehensive energy audits at all commercial and industrial facilities requested by
Vernon customers and/or designated by City of Vernon staff. The comprehensive audit will require an
on -site energy audit of all electric energy end -uses including lighting, HVAC, motors, building, envelope,
water heating and refrigeration. GRT shall provide comprehensive energy audit reports that include an
analysis of the existing system, proposed efficiency upgrades, an energy cost evaluation, estimated
installation cost, simple payback, and other benefits including incentives that may be offered through the
City of Vernon Public Benefits Programs.
Procedure:
GRT will visit sites eligible for energy audit and make a preliminary assessment of the following items:
1) Type of business, operations & hours, 2) Present Energy use, 3) Types, age, condition of major energy
use equipment, 4) Evaluation of opportunities for an energy audit as `comprehensive', `lighting -only', or
`mechanical equipment -only' as applicable, if any. Please see an attached sample form for initial site visit
data gathering. GRT will provide a simplified site visit report summarizing present conditions and
available energy efficiency opportunities.
GRT will provide a proposal to City Utility Dept. for an energy audit in accordance with initial
recommendations. A sample proposal is attached. Proposal will detail major findings of initial site visit
and list expected energy efficiency measures (EEM's) to be evaluated during energy audit, plus cost and
schedule. The proposed cost will not exceed the amounts shown in the `proposal cost' section, below,
2377 Crenshaw 131. Suite 156 • Torrance CA 90501 • Tel. (310) 782-1410 • FAX (310) 782-0031
www.grta.com • info@grta.com
9/13/2001
Page 2
and could be less based on customer size, complexity, measures for evaluation, etc.
A change in scope this year is that beginning with new contract, Natural Gas equipment and Gas
Efficiency "thermal" (as applicable) measures will be included in energy audit as are renewable
technologies (as applicable). Cogeneration measures are excluded.
2. GRT shall, as necessary, at the request of the customer provide individual equipment and/or application
audits. Consultant may be required to perform an audit that is specifically related to only lighting or
HVAC. The same standards and requirements of service and product as a comprehensive audit must be
met.
GRT shall at the direction of the Department provide design assistance and review of new construction
and renovation plans for commercial and industrial customers. The consultant shall identify electrical
demand -side energy measures that exceed Title 24 building code standards or industry standards as
applicable and provide economic analysis showing the cost effectiveness of each recommended measure.
Furthermore, Consultant shall assist the Department as necessary in determining the applicable customer
rebate for each recommended measure and complete all administrative work necessary to process the
rebate under the management of the Department.
4. GRT shall assist City of Vernon with administration of all Public Benefits Programs including customer
pre-screening, scheduling audits, calculating customer incentives, conducting pre -inspections as necessary
and submitting incentive application forms as appropriate to Department and conducting post -installation
inspections of qualified rebate energy measures as required.
5. GRT agrees to provide monthly status reports of each program's monthly progress, reporting in a database
the key tracking variables such as prospects, customers approved, kW estimates for awarded projects,
dollars of incentives committed, dollars of incentives paid, and other pertinent customer information, plus
contract tracking data.
6. GRT agrees to provide training to Department Staff as requested that will explain Consultant's procedures
for conducting audits, and processing coupons as well as discuss and explain as necessary the latest
technological advancements in the energy efficiency industry.
GRT is also available to assist City with administration of PBP services such as: 1) Follow-up
communications and meetings with past audit customers to review past audits and promote
implementation of recommended measures; 2) Process any rebate coupons, 3) Pre or Post construction
inspections; 4) Engineering design assistance / peer review of existing designs for new construction &
major renovations to maximize energy efficiency; 5) Review of present rebate amounts and proposed
changes or increases to rebate levels
PROPOSAL COST:
The cost energy audits described above will be provided on an individual basis after the initial on -site
inspection and evaluation assessment. Cost of initial on -site inspection, utility review, and assessment is
lump sum $1,000. The proposed cost for individual sites will not exceed the amounts shown in the fee
schedule below, and could be less, based on customer size, complexity, measures for evaluation, etc.
Tasks excluding energy audits, shall be provided on an hourly basis, in accordance with the attached
2377 Crenshaw Bl. Suite 156 • Torrance CA 90501 �;` Tel. (3 10) 782-14 I 0 FAX (310) 782-003 I
tW
www.grta.com info@grta.com
AND wsSOCIATIS.� INC.
9/13/2001 Page 3
2001 fee schedule. GRT agrees to be responsible for our own telephone service, computer hardware,
software, and transportation.
COMMERCIAL CUSTOMERS
Lighting -Only Audit
HVAC / Mech. Only
Comprehensive (Mech.-
Facili Size SF)
/SF)
Audit ($/SF
Lt Audit $/SF
0 — 10,000
$0..1_0
$0.08........................................................_.._...................................._$0.._7.5....................................................
.......................................................................................................................................................
10,001 - 50,000
........................................................................................................._.........
$0.06................................:............................................................_$0.06...............................
_.............................................................$_
.. __0........................................._........
......................................................................................I................
50,001—150,000
............
$0.05
$0:05 ...............................................................................
$0.06................................
.......... ........._.........
......................................................................................................................_..............................................................................
Over 150,000
$0.04
$0.03
$0.05
INDUSTRIAL CUSTOMERS
Facility Size SF)
Lighting -Only Audit
($/SF)
HVAC / Mech. Only
Audit $/SF
Comprehensive (Mech.-
Lt . Audit $/SF
0—10,000
$0.05
$0.10...............................................................................$_0.._1_5.......................:....................
.....
........................................................................................................................I..
10,001 — 50,000
$0.04
..................................._................................
$0...1...................................................
.............._....................._...................
....................................................................................................
50,001 — 150,000
............................:.....................................:.....................................$0.07...............................................
$0.03
$0..05.................................................
..........................._........_$0.065................................................
..............................................................................................................................................................................._..................................................._.................
Over 150,000
$0.025
$0.035
$0.055
PROJECT SCHEDULE:
The term of this proposed agreement is 10-1-01 through 9-30-02, although it may be extended by mutual
agreement. GRT agrees to respond to customer requests in a timely fashion by returning telephone calls
within three (3) business days upon receipt and scheduling appointments for audits within two (2) weeks
of contacting customers. GRT agrees to complete all work including energy audits and incentives in a
timely manner and provide customer and Department an appropriate product of service.
Jorge, we at GRT look forward to providing continued future service to the Department with all energy
related items. Please feel free to call me at any time with questions.
Sincerely,
GRT & Associates, Inc.
Glenn R. Tanner, PE
President & Principal Engineer
Attachments: 2001 Fee Schedule
2377 Crenshaw BI. Suite 156 • Torrance CA 90501 +"" Tel. (310) 782-1410 FAX (310) 782-0031
www.grta.com ljrf ff'info@grta.com
AN O /.3 SOC Ii3T33. I NG.
E.M.M.P INITIAL CONTACT SHEET
Facility:
Date:
Address:
Phone
FAX
SIC Code:
EMMP Representative (s):
Phone:
Phone:
Facility Representative:
Phone:
Title:
Facility Decision maker:
Phone:
Title:
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Evening Use: Days:
Hours:
Last Year Schedule 1
Last Year Schedule 2
Current Year Schedule 1
Current Year Schedule 2
Heating Months:
CoolingMonths:
Operate during Winter Break ? y/ n
Winter Break Schedule
Operate During Summer Break ? y / n
Summer Break Schedule
Operate During Spring Break ? y / n
Spring Break Schedule
Page 1 of 4
E.M.M.P INITIAL CONTACT SHEET
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Meter No. 1 (Main)
Equipment Served:
No. of months:
Peak kW Annual kwh
Enclosed ? y / n
Electric:
Rate Schedule: Meter No.
Billing Copies...
Meter No. 2 (Aux.)
Equipment Served:
No. of months:
Peak kW Annual kwh
Enclosed ? y / n
Natural Gas:
Rate Schedule: Meter No.
Billing Copies ...
(Main Meter)
Equipment Served:
No. of months:
Annual Therms:
Enclosed ? y / n
Water:
Rate Schedule: Meter No.
Enclosed ? y / n
Annual CCF:
Noof months:
Fuel Oil Supplier Type: Annual gal's :
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Energy Mgmt System Installed y / n Mfgr. / Model:
Lighting Control System ? y / n Mfgr. / Model: Lighting Voltage: 120 / 240 / 277 / 347
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Floor Plan _ MID _ Mechanical/HVAC _ Electrical _
Process Diagram _ Circle: AS -Built Design Mfgr's Prints _
Page 2 of 4
E.M.M.P. FACILITY INTERVIEW QUESTIONNAIRE
Site: Date:
Person Interviewed: Title:
1. List past building/facility modifications and/or rennovations & dates:
2. What past energy efficiency measures have been implemented and when ?
By:
Phone:
3. Is the site operations / maintenance staff willing to implement and use automated controls for lighting & HVAC systems ?
4. Who performs electrical maintenance work such as lighting & HVAC systems ?
5. What future expansions or renovations are planned and when will they occur ?
6. What maintenance problems exist ? Comfort problems ?
7. What potential energy conservation measures do you feel are appropriate ?
8. Are there any energy conservation measures that you will not consider ?
9. Who is the decision maker regarding energy conservation measures ? What is budgeting procedures & approval levels.
10. Have there been previous energy audits performed at this facility ? By whom ? If not implemented, why ?
11. What approx. percentages of your total sales revenue/cost of sales expenses do the combined energy bills represent ?
Page 3 of 4
E.M.M.P INITIAL CONTACT SHEET
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Recommend the following Energy Conservation Measures (ECM's) at this site:
1
2
3
4
5
Recommend the following Operating / Maintenance Measures (0&M) at this site:
1
2
3
Other Comments, Remarks, Conclusions by Auditor:
Paae 4 of 4
P-2000-150 / 151
November 17, 2000
Mr.
Via FAX - 3 Pages
Dear:
Thank -you for your FAX ! As a follow up to your request, GRT & Associates, Inc. (GRT) is
pleased to send you this proposal for an Industrial Customer "Super Audit" energy conservation
survey for the following industrial customers:
Proposal No. p-00-150:
XXXX Manufacturing, 2027-------- Wy.,----------.
VERYLarge (550,000 SF) furniture manufacturing facility. Equipment includes large powder
coat ovens, air compressors, injection molding, boilers. Electric bill 11,000,000 annual kWh, gas
bill 350,000 annual Therms. (We are familiar with the plant and acquainted with Robt. Virtue,
owner & President)
Proposal No. p-00-151:
ZZZZZ Plating, 4350-------- Bl.,-------- CA
Large (275,000 SF) metal plating & finishing facility. Equipment includes plating tank heaters,
boilers, air compressors, plating rectifiers, drying ovens. Electric bill 11,000,000+ annual kWh,
gas bill 700,000 annual Therms. We have toured this plant previously — it is big for a plating
plant.
SCOPE OF WORK:
GRT shall provide mechanical, electrical, and energy efficiency engineering services to accomplish
the performance for a "Super Energy Audit" of the facility's energy using systems. Quality,
content, and organization of this energy audit shall be in accordance with the So. Cal. Gas Co's.
Industrial customer EMMP / Super Audit energy survey requirements, unless otherwise specified.
Either some selected items or all of the items described below will be required:
Provide a feasibility analysis for each system discussed below. Each "Energy Efficiency
Measure (EEM)" alternative will be evaluated first and foremost for the following items
Estimated complete installation cost
Estimated energy & operating savings
10/01/01
Page 2
Return on Investment
In addition, each EEM, and Operating & Maintenance (O&M) item will be evaluated for
the following parameters that could impact the ultimate implementation of the EEM, as
applicable:
* Future expansion capability
* Integration of equipment (tie-ins)
* Regulatory compliance & Permitting
* Operating complexity
* Ease and cost of maintenance
* Limited space requirements
* Compatible equipment layouts
* Constructability
* Rebate / incentive reimbursements
Energy Audit services include on -site field visits to determine actual equipment conditions,
data, and operating characteristics; review or facility drawings; interviews with on -site
operating & maintenance personnel; review & analysis of utility bills; data organization &
reduction; energy savings calculations / modeling; energy bill balancing; capital cost
estimates; and deliverable report (see description below). We need the following as a
minimum from the client: 12 months bills for all utilities & meters, main mechanical
equipment drawings if available.
Typical list of most popular EEM's anticipated for manufacturing facilities as practical, plus
any others that may be developed during the study, are as follows:
• O&M.- equipment and/or piping insulation.
• O&M.' equipment cleaning / tune-ups.
• New, high efficiency boilers.
• Tank heating immersion burners.
• Boiler flue stack heat recovery economizers.
• Replacement HVAC systems.
• Replacement process cooling systems.
• Cogeneration.
• High efficiency air compressors with Variable Speed Drive.
• Natural gas engine air compressor(s) with heat recovery.
• NEMA premium efficiency electric motors.
• Upgraded lighting system, Exit lights, & motion detectors.
• Value added observations: Water Conservation, Waste Disposal Reduction.
Deliverable is a report, signed by a registered engineer, that includes, for each system and
alternative, a description of the analyses done, specific site assumptions made, applicable
utility rates, available incentive programs, preliminary design sketches, energy analysis
calculations, estimate cost worksheets, conclusions, recommendations, and appendix of
background information such as vendor quotations.
10/01/01
Page 3
ESTIMATED COST:
GRT will provide the services outlined above on a lump sum basis for a total fee shown below.
Fee includes reimbursable expenses: travel to site for inspections, 4 copies of report (SCGC to
provide notebooks, any special dividers, etc.), and travel for one on -site final wrap-up meeting.
Proposal No. p-00-150:
Proposal No. p-00-151:
PROJECT SCHEDULE:
XXXXX Manufacturing: $----.
ZZZZZZ Plating: $-----
GRT is fully staffed and ready to start work on this project within one week upon receipt of your
authorization to proceed. The estimated duration the work on your requested expedited schedule
would be approximately two to three weeks at each facility.
Therefore we must assemble available utility bills (none were attached to Form A), site maps,
mechanical plans (as available) and obtain on -site contacts / make field visits as soon as possible.
Thanks again for calling GRT, we look forward to working with you on this and many other
projects. If you have any questions, please feel free to call me at any time.
Sincerely,
GRT & Associates, Inc.
Glenn R. Tanner, PE
Principal Engineer
EXHIBIT
GRT &Associates, Inc,
2001 Fee Schedule
HOURLY
CLASSIFICATION
RATE
Clerk Typist
$
25.00
Engineering Technician
$
29.50
Project Accountant / Bookkeeper
$
37.50
Inspector
$
45.00
Drafter
$
50.00
CAD Designer
$
55.00
Planner / Estimator, Specification Writer, Environmental Technician
$
55.00
Financial Analyst
$
65.00
Engineer II: Civil, Environmental, Electrical, Mechanical
$
65.00
Engineer: Civil, Environmental, Electrical, Mechanical, Geologist
$
75.00
Senior Engineer: Civil, Environmental, Electrical, Mechanical, Sr. Geologist, Project Manager
$
85.00
Principal - In - Charge
$
99.00
HOURLY
FICATION RATE
Engineer: Civil, Environmental, Electrical, Mechanical, Structural $120.00
al - In - Charge $150.00
HOURLY
ITEM
RATE
Outside Blue Printing Service, CAD Plotting
cost+20%
Special Format / Title and Drawing Media
cost+20%
Travel: Airfare, Car Rental. Meals, Lodging
cost+20%
Company Vehicle, per Mile
$0.32
Long Distance Telephone Calls
cost+20%
Shipping and Delivery
cost+20%
Public Agency Fees / Permits
cost+20%
Special Consultant: Soils, Laboratory, Seismic, Surveyor, etc.
cost+20%
In -House Plotting "D" Size Bond (each)
$ 25.00
In -House Plotting "D" Size Vellum (each)
$ 30.00
In -House Plotting "E" Size Bond (each)
$ 30.00
In -House Plotting "E" Size Vellum each
$ 35.00
GRT and Associates, Inc. * 2377 Crenshaw Blvd., Suite 156 * Torrance CA 90501 * (310) 782-1410 * FAX (310) 782-0031
www.grta.com
EXHIBIT
2I
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2C
21
RESOLUTION NO. 5600
A RESOLUTION
OF THE CITY COUNCIL OF THE
CITYTY OF ON PROHIBITING THE DISCLOSURE
OF VERNON
OF DATA AND INFORMATION
N GATHERED CUSTOMERS Y AN D
THE
CITY FROM PLANNING PURPOSES
BUSINESSES FOR PLANK
Power for the
WHEREAS, the Department of Water and
City of Vernon conducts surveys of utility customers for pur=
of lanning future growth and in order to advise cus
poses p
tomers on energy and water conservation; and
AS other departments from time to time find it
WHERE ,
necessary to gather information from businesses and industry
for planning and advisory purposes; and
WHEREAS, utility customers, businesses and industry
have expressed concern about the confidentiality of such sur-
veys ve s and other information gathered for the use of the City
of Ver
non's departments, and have requested assurance that
such materials shall be treated confidentially: and
22
23
24
2,
26
27
28
WHEREAS, SeCLlOn
State of California provides that certain public records are
exempt from public disclosure, including, but not limited to,
"Geological and geophysical data, plant production data, and
similar information relating to utility systems development,
or market or crop reports, which are obtained in confidence
from any person"; and
WHEREAS, Government Code, Section 6254.5 provides that
the exempt status of such public records may
be lost, if they
are disclosed to any member of the public, unless the dis-
closure of such records is:
1
EXHIBIT C
I It Not required by law, and prohibited
2 by formal action of an elected legisla
3 tive body of the local agency which
4 retains the writings.
5 (e) Made to any governmental agency
6 which agrees to treat the disclosed
7 material as confidential. Only persons
8
authorized in writing by the person in
9 charge of the agency shall be permitted
10 to obtain the information. Any informa-
11 tion obtained by the agency shall only be
12 used for purposes which are consistent
13 with existing law."
14 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
15 THE CITY OF VERNON AS FOLLOWS:
16 SECTION 1: The City Council of the City of Vernon
17 hereby finds and determines that the recitals contained
18 hereinabove are true and correct.
19 SECTION 2: Any records, including, but not limited to
20 data, information, reports, surveys, studiesestimates,
,
21 kind, which are gathered
evaluations, and statements of any
22 by any department of the City of Vernon, shall be obtained in
23 confidence, if such records are exempt. from disclosure as a
24 public record, pursuant to Government Code, Section 6250, et.
45
se .,
26 SECTION 3: The disclosure of any such record, except
27 as required by law, or made pursuant to the provisions of
28 Government Code, Section 6254.5, shall be and is prohibited.
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2
3
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7
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A
SECTION 4: The City Clerk of the City of Vernon shall
certify to the passage of this resolution and thereupon and
shall be in full force and effect.
thereafter the same
APPROVED AND ADOPTED this 28th day of February, 1989.
i
1
5
6
7
;8
I
ATTEST:
BRUCE V. MALKENHORST, City Clerk
LEONIS C. MALBURG, Mayor
3
1'
11
STATE OF CALIFORNIA )
)Ss.
2
COUNTY OF LOS ANGELES)
3
I, BRUCE V. MALI<ENHORST►
City Clerk of
the City of
4
do hereby certify that
the foregoing
Resolution,
5
Vernon,
was dul adopted by the City Coun-
being Resolution No. 5600, Y
6
cil of City *of Vernon, and was
approved by
the Mayor of
7
.the
said City 'at a adjourned regular
meeting of the
City Council
8
Februar
held on Tuesday, Y
28, 1989.
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BRUCE V.
MALKENHORST, City Clerk
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(SEAL)
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EXHIBIT D
INSURANCE SCHEDULE (CONSULTANT)
GRT & Associates, Inc. shall provide proof of insurance, including a standard certificate of insurance, in
least the following amounts and coverage (combined single limit permitted):
I. Coverage and Limits
Bodily Iniury Property Damage
Hazards Each Person Each Accident Each Accident
Automobile Liability
Owned Automobiles $ 500,000 $1,000,000 $ 500,000
Hired Automobiles $ 500,000 $1,000,000 $ 500,000
Non -Owned Automobiles $ 500,000 $1,000,000 $ 500,000
Workers' Compensation $ Statutory
Employers' Liability $1,000,000 per employer
II. General and Professional Liability
General Liability
$1,000,000
$2,000,000
$1,000,000
Premises Operations
$1,000,000
$2,000,000
$1,000,000
Elevators (if applicable)
$1,000,000
$2,000,000
$1,000,000
Independent Contractors
$1,000,000
$2,000,000
$1,000,000
Products - Completed
Operations
$1,000,000
$2,000,000
$1,000,000
Contract Liability
$1,000,000
$2,000,000
$1,000,000
Professional Liability
$1,000,000
$1,000,000
$1,000,000
a. The general liability policy shall contain the following special endorsements which shall be noted on
or attached to the standard certificate of insurance:
1. An endorsement naming the City of Vernon, its officers, and employees as additional insureds
under the policy.
2. An endorsement providing the City of Vernon thirty (30) days notice of cancellation or material
reduction of coverage.
3. An endorsement providing coverage for all operations under this Agreement.
4. Such other endorsement as may be required by addendum hereto.
b. In addition to the standard certificate of insurance, proof of general and professional liability
coverage shall be furnished in the form checked below. Only certification of the following_ proofs
will be accepted:
X For each policy, a notarized letter from the underwriter or carrier certifying that the coverage and
statements in the standard certificate of insurance (attached thereto) are true and correct and that the
signator is an officer authorized to so certify.
A copy of each policy certified by an officer of the underwriter or carrier and notarized.
EXHIBIT "
SUPPORTING
DOCUMENT S
CITY COUNCIL
LEONIS C. MALBURG
Mayor
THOMAS A. YBARRA
Mayor Pro-Tem
WM. 'BILL" DAVIS
Councilman
H. "LARRY" GONZALES
Councilman
W. MICHAEL MCCORMICK
Councilman
BRUCE V. MALKENHORST
City Administrator / City Clerk
FAX (323) 826-1438
CITY HALL
4305 SANTA FE AVENUE, VERNON, CALIFORNIA 90058
TELEPHONE (323) 583-8811
October 17, 2001
GRT & Associates, Inc.
Attn: Glenn R. Tanner, President
2377 Crenshaw Boulevard
Suite 156
Torrance, CA 90501
Re: Professional Consulting Services Agreement
Dear Mr. Tanner:
EDUARDO OLIVO
City Attorney
FAX: (562) 927-8722
KEVIN WILSON
Director of Community Services & Water
FAX: (323) 826-1435
KENNETH J. DeDARIO
Director of Municipal Utilities
FAX: (323) 826-1425
STEVEN E. PARKER
Fire Chief
FAX: (323) 826-1407
BRUCE W. OLSON
Police Chief
FAX: (323)826-1481
The insurance requirement has been met. Transmitted herewith is a
duplicate original copy of a consulting services agreement approved by
the Vernon City Council on October 3, 2001.
If you have any questions regarding this matter, please call Mr.
Kenneth DeDario at 323/583-8811 ext. 211.
Very truly yours,
CITY OF VERNON
f,✓ i��
Gl is J. sco
Chief De y City Clerk.
GJO:ng
CC: Kenneth DeDario
Agreement File No. 01-067
CITY COUNCIL
LEONIS C. MALBURG
Mayor
THOMAS A. YBARRA
Mayor Pro-Tem
WM. 'BILL" DAVIS
Councilman
H. "LARRY" GONZALES
Councilman
W. MICHAEL MCCORMICK
Councilman
BRUCE V. MALKENHORST
City Administrator / City Clerk
FAX (323) 826-1438
CITY HALL
4305 SANTA FE AVENUE, VERNON, CALIFORNIA 90058
TELEPHONE (323) 583-8811
October 16, 2001
GRT & Associates, Inc.
Attn: Glenn R. Tanner, President
2377 Crenshaw Boulevard, Suite 156
Torrance, CA 90501
Re: Professional Consulting Services Agreement
Dear Mr. Tanner:
EDUARDO OLIVO
City Attorney
FAX: (562) 927-8722
KEVIN WILSON
Director of Community Services & Water
FAX: (323) 826-1435
KENNETH J. DeDARIO
Director of Municipal Utilities
FAX: (323) 826-1425
STEVEN E. PARKER
Fire Chief
FAX: (323) 826-1407
BRUCE W. OLSON
Police Chief
FAX: (323)826-1481
In accordance with Section VII.3. of said agreement, you are to furnish
the City with proof of insurance as set forth in the Insurance
Schedule, Exhibit "D" of the agreement.
Please submit your proof of insurance to Joan Francone, Risk Manager,
for review and approval. Upon receipt of said documentation this
office will forward to you a fully executed duplicate original
agreement.
If you should have any questions please contact Joan Francone, at ext.
322.
Very ruly yours,
G o i ) sco t
Chief Depu City Clerk
GJO:ng
CC: Joan Francone
Kenneth DeDario
Agreement Fi, e T o . n' ' 0 67
CITY COUNCIL
LEONIS C. MALBURG
Mayor
THOMAS A. YBARRA
Mayor Pro-Tem
WM. 'BILL" DAVIS
Councilman
H. "LARRY" GONZALES
Councilman
W. MICHAEL MCCORMICK
Councilman
BRUCE V. MALKENHORST
City Administrator / City Clerk
FAX (323) 826-1438
CITY HALL
4305 SANTA FE AVENUE, VERNON, CALIFORNIA 90058
TELEPHONE (323) 583-8811
October 10, 2001
GRT & Associates, Inc.
Attn: Glenn R. Tanner, President
2377 Crenshaw Boulevard
Suite 156
Torrance, CA 90501
Re: Professional Consulting Services Agreement
Dear Mr. Tanner:
EDUARDO OLIVO
City Attorney
FAX: (562) 927-8722
KEVIN WILSON
Director of Community Services & Water
FAX: (323) 826-1435
KENNETH J. DeDARIO
Director of Municipal Utilities
FAX: (323) 826-1425
STEVEN E. PARKER
Fire Chief
FAX: (323) 826-1407
BRUCE W. OLSON
Police Chief
FAX: (323)826-1481
In accordance with Section VII.3. of said agreement, you are to furnish
the City with proof of insurance as set forth in the Insurance
Schedule, Exhibit "D" of the agreement.
Please submit your proof of insurance to Joan Francone, Risk Manager,
for review and approval. Upon receipt of said documentation this
office will forward to you a fully executed duplicate original
agreement.
If you should have any questions please contact Joan Francone, at ext.
322.
Ver truly yours,-
ri� s
Chief Depu City Clerk
GJO:ng
CC: Joan Francone
Agreement File No. 01-067