Resolution No. 79121 RESOLUTION NO. 7912
2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
3 VERNON APPROVING AND AUTHORIZING NOTICE INVITING
SEALED PROPOSALS OR BIDS FOR THE PURCHASE OF A
4 MULTI -PHASE PROTECTIVE RELAY TEST SET FOR THE
UTILITIES DEPARTMENT
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6 WHEREAS, the Utilities Department is requesting that the
7 City purchase a multi -phase protective relay test set for the testing
8 and performance analysis of both electro-mechanical and
9 microprocessor -based generation, transmission and distribution relays
10 in the City's power system in order to maintain efficient operation of
11 the various substations throughout the City; and
12 WHEREAS, on February 11, 2002, the Finance Committee
13 recommended that the City Council approve the recommendation of Bruce
14 V. Malkenhorst, Director of Finance, dated February 7, 2002, that
15 authority be granted for the Purchasing Agent, or his designee, to
16 seek formal bids for the purchase of the test set; and
17 WHEREAS, a Protective Relay Test Set Specification (the
18 "Specification") has been prepared for the purchase of the multi -phase
19 protective relay test set; and
20 WHEREAS, the City Council of the City of Vernon has
21 determined that it is in the best interests of the City of Vernon that
22 bids or proposals be solicited in accordance with applicable State law
23 and the Vernon City Code.
24 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
25 CITY OF VERNON AS FOLLOWS:
26 SECTION 1: The City Council of the City of Vernon hereby
27 finds and determines that the recitals contained hereinabove are true
28 and correct.
1 SECTION 2: The Specification, a copy of which is attached
2 hereto as Exhibit "A" and made a part hereof, is hereby approved by
3 the City Council of the City of Vernon.
4 SECTION 3: The City Clerk of the City of Vernon, or his
5 designee, is hereby directed to give notice, in writing, inviting
6 sealed proposals or bids for the purchase of the multi -phase
7 protective relay test set in accordance with the Specification, and in
8 accordance with this resolution.
9 SECTION 4: There being no newspaper of general circulation
10 printed, published or circulated in the City of Vernon, the City Clerk
11 is hereby directed to post said notice, or cause the same to be
12 posted, in three of the most public places in the City of Vernon, to
13 wit: the northwest corner of 38th Street and Santa Fe Avenue, the
14 northeast corner of Leonis Boulevard and Pacific Boulevard, and on the
15 bulletin board in the lobby of the City Hall of the City of Vernon,
16 located at 4305 Santa Fe Avenue, in said City.
17 SECTION 5: The City Clerk of the City of Vernon is hereby
18 directed to post said notice forthwith and the first posting of said
19 notice shall be at least ten (10) days before the opening of the bids
20 for the proposed contract. Said notice shall provide that sealed
21 proposals or bids will be received by the City of Vernon at the office
22 of the City Clerk, or his designee, at the City Hall, 4305 Santa Fe
23 Avenue, Vernon, CA 90058-0805.
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1 SECTION 6: The City Clerk of the City of Vernon shall
2 certify to the passage of this resolution, and thereupon and
3 thereafter the same shall be in full force and effect.
4 APPROVED AND ADOPTED this 27th day of February, 2002.
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6 EONIS C. MAL URG, Mayor
7 ATTEST:
9 BRUCE V. MALKENHORST, City Clerk
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STATE OF CALIFORNIA )
) ss
COUNTY OF LOS ANGELES )
I, BRUCE V. MALKENHORST, City Clerk of the City of Vernon,
do hereby certify that the foregoing Resolution, being Resolution No.
7912, was duly adopted by the City Council of the City of Vernon at an
adjourned regular meeting of the City Council duly held on Wednesday,
February 27, 2002, and thereafter was duly signed by the Mayor of the
City of Vernon.
BRUCE V. MALKENHORST, City Clerk
(SEAL)
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SUPPORTING
DOCUMENTS
EXHIBIT
Protective Relay Test Set Specification
1. GENERAL
The requirements set forth hereinafter describe one protective relay test set,
hereinafter referred to as "the set", and shall apply to each protective relay test set
furnished under this specification.
The set shall provide basic functional testing of both electro-mechanical and
microprocessor -based, generation, transmission and distribution relays. It shall be
capable of being upgraded in hardware instrumentation, features/options and
software, which provides for customization to meet various field and laboratory
applications. The system shall be formed from independently operating components
which provide full testing capability; voltage & current sources, timer/sensing,
breaker simulation, logic outputs and logic inputs for single phase relaying. The
independent components shall be capable of interfacing to form a system for more
complex applications. All amplifiers shall be direct coupled and at power ratings to
test high burden ground, directional ground and differential E/M relays as well as full
panels of relays. In order to achieve maximum power to test relays test system shall
be provided with multiple current and voltage ranges. Control of the parametric
values shall come from individual controls. The system shall be optionally capable of
providing steady state, dynamic and transient testing from a software system. The
system shall not exceed one instrument when full three phase high power currents are
required. The weight cannot exceed 45 lbs.
The set shall provide variable voltage and current, precise phase angle control, wide
frequency range, integral digital timer, and battery simulator. The set shall provide a
three-phase wye connected voltage and three-phase wye connected current
simultaneously, and two three phase wye current sources simultaneously.
The set shall incorporate digital readouts of each applied source quantity. The display
shall indicate both magnitude and phase angle of all applied/source quantities
simultaneously. The set shall incorporate PC controls for varying the source output
parameters, when in manual mode. The set shall accommodate a PC based automated
testing program.
If required in the appendix, the bidder will provide all necessary equipment to replay
dynamic or transient fault records generated by EMTP simulation, or actual Digital
Fault Recorder files through relay test set.
If required in the appendix, the test set will include all equipment necessary to
perform satellite synchronized dynamic or transient testing with a remote location.
Supplier shall supply sufficient equipment to interface with the complete three-phase
wye connected current and voltage test set.
The set shall be capable of testing all types of impedance replays, phase comparison
relays, directional overcurrent relays, overcurrent relays, over and under -voltage
relays, differential relays, high impedance bus differential relays, over and under
frequency relays, and voltage or current negative sequence filter networks.
The set shall be modular in design, capable of providing a single three-phase voltage
and current test system, as well as, three single-phase voltage and current test sets.
The supplier shall be ISO-9001 Registered.
The set and software shall be Y2K compliant.
2. PROTECTIVE RLAY TEST SET:
The set shall be comprised of Direct Coupled Power System Simulators of stand-
alone minimized modular design.
A. GENERAL SPECIFICATIONS:
(1) OpIput Voltage: The set shall be capable of providing independently varying
voltage sources capable of meeting or exceeding the detailed specifications given
in Subarticle 2b of this division. Note all AC values are given in RMS.
(2) Output Current: The set shall be capable of providing independently varying
current sources capable of meeting or exceeding the detailed specifications given
in Subarticle 2b of this division. Note all AC values are given in RMS.
(3) Digital Timer: The set shall incorporate eight independent timer units capable of
monitoring the status of relay contacts, SCR operation, or presence of AC or DC.
voltage. Note all AC values are given in RMS.
(4) Transient Rating?: The set shall be capable of outputting the transient output
source, for a maximum of 1 %2 seconds, with no less than a %2 second delay and no
more than a one -second delay between transient requests.
(5) Monitoring Circuit: The set shall incorporate monitoring circuitry capable of
giving an audible and visual indication of contact opening or closure. Note all AC
values are given in RMS.
(6) Display: The set shall provide a display of the output voltage, current, and phase
angles. The display will remain active when the set is under automatic computer
control.
(7) Compliance Voltage: The set's current sources shall have a high VA rating to test
high impedance ground over current relays and voltage operated bus differential
relays. Note all AC values are given in RMS.
(8) Programmable Automatic Relay Test System: If requested in the appendix, the set
shall be capable of automatic relay testing. The hardware interface between the
set and the controlling computer shall consist of one or more of the following
methods:
a. RS-232, serial connection.
b. BNC Ethernet
c. Sync interface to additional test sets
The specified panel controls shall be the primary interface to the relay test set and
not the Programmable Automated Relay Test System interface.
All hardware necessary to connect from the set to a controlling computer using
one or more of the above interfaces shall be provided. The minimum cable
distance shall be at least six feet.
Software shall be provided to facilitate static, dynamic, and transient testing.
Static testing shall consist of complete control of all test set quantities and the
ability to change those necessary to test various types of relays. These relays
include but are not limited to impedance replays, phase comparison relays,
directional overcurrent relays, overcurrent relays, over and under voltage relays,
differential relays, high impedance bus differential relays, and voltage or current
negative sequence filter networks. Dynamic testing shall consist of the ability to
control the output of the set on a cycle -by -cycle basis. There shall be multiple
states for pre -fault, fault, and post -fault testing. The dynamic software shall also
have the ability to be synchronized to a satellite receiver and initiated at a specific
satellite time. Transient testing shall consist of the ability to produce power
system wareforms from; Digital Fault Recorder or Relay oscillography records,
Electromagnetic Simulation Program, and Comtrade files. Logic output shall be
programmable on sample -by -sample file or file channel. Logic input shall be
capable of triggering a jump to a user -specified sample. The transient software
shall also have the ability to be synchronized to a satellite receiver and initiated at
a specific satellite time.
(1) Battery Simulator: If required in the appendix, the battery simulator shall be
capable of meeting or exceeding the detailed specification given in Subarticle 2b
of this Division.
(10) Analog Output Configuration: The test set shall be capable of the following
configurations from a single box:
- Six voltage channels
- Six current channels
- Four voltage with four current channels
(11) Status Inputs: The set shall provide eight user selectable status inputs. A means to
program system triggers by
use of a Boolean logic expression shall be provided.
(12) Contact Outputs: The set shall provide eight user selectable contact outputs.
(13) Contact Outputs: The set shall provide eight user selectable contact outputs.
A. DETAILED SPECIFICATIONS:
NOTE: THE FOLLOWINTG DETAILED SPECIFICATIONS ARE ON A PER
PHASE BASIS.
THE NUMBER OF PHASES NECESSARY IS GIVEN IN PART 1 OF
THE GENERAL INFORMATION.
(1) Output Voltage:
(a) Rating:
Potential Source:
AC Voltage:
Continuous Rating: 150 VA at range maximums up to 300 Volts AC.
DC Voltage:
Continuous Rating: 150 VA at range maximums up to 300 Volts DC.
(b) Amplitude Accuracy: f0.5% of output voltage.
(c) Phase Accuracy 0.2 degrees of desired phase angle.
(d) Noise: -80 db of range at 50.60 Hertz.
(e) Stabili Output stable in all four quadrants -load power factor from 1 to -1
through zero lead or zero lag.
(f) Frequency Resolution/Range: 0.001 Hz from 0.1 to 99.999 Hz with 1 Hz
resolution up to 2 kHz.
(g) Harmonic Capability: Harmonics of Internal or Line Frequency up to 2e
Harmonic.
(h) Electrostatic Discharge Immunity: As per IEC 80 lA
(i) Surge Withstand Capability: As per ANSMEEE C37.90.
(j) Distortion: Low distortion sine waves; total harmonic distortion should not
exceed 2% at 50/60 Hz. Typical value should not exceed 0.2%.
(1) Output Current:
(a) Rating:
AC Current:
Continuous Rating: 450 VA at range maximums up to 90 Amps AC.
Transient Rating (1.5 seconds): 675 VA at range maximums up to 180
Amps AC.
DC Current:
Continuous Rating: 450 VA at range maximums up to 60 Amps DC.
Transient Rating_(1.5 seconds,): 675 VA at range maximums up to 120
Amps DC.
(b) Amplitude Accuracy: 0.5% of output voltage.
(c) Phase Accuracy: 0.2 degrees of desired phase angle.
(d) Noise: -80 db of range at 50.60 Hertz.
(e) Stabili : Output stable in all four quadrants -load power factor from 1 to -1
through zero lead or zero lag.
(f) Frequency Resolution Range: 0.01 Hz from 0.1 to 99.999 Hz with 1 Hz
resolution up to 2 kHz.
(g) Harmonic Capability: Harmonics of Internal or Line Frequency up to 20t'
Harmonic.
(h) Electrostatic Discharge Immunity: As per IEC 80 IA
(i) Surge Withstand Capability: As per ANSMEEE C37.90.
(j) Distortion: Low distortion sine waves; total harmonic distortion should not
exceed 2% at 50/60 Hz. Typical value should not exceed 0.2%.
(1) Digital Timer:
(a) Senses dry contact closing.
(b) Senses dry contact opening.
(c) Senses application of AC or DC voltage.
(d) Separate start and stop gates for timer control.
(e) Timer shall have the capability of using inputs as state change triggers to
provide total control of state transitions under dynamic and transient type
testing.
(f) Three Auto -ranging Digital Timers with 0-999.9 ms/sec/cycles range. It
should also display GPS time. Accuracy of timer should be: f 0.01 % of
reading;
(1) Contact Outputs:
The set shall provide eight user selectable dry contact outputs.
(a) Input Voltage: 250 AC/DC
(b) Switching Current: 0.5 Amps make/break
(c) Response Time: 0.1 millisecond maximum pick up and drop out
(d) Isolation: 500 Volts Peak
(1) Monitoring Circuit:
The set shall incorporate monitoring. circuitry capable of giving an audible and
visual indication of contact opening and closure.
(a) Senses dry contact closing and closing
(b) Senses application of AC or DC voltage.
(c) Response Time: 0.1 millisecond maximum.
(1) Display:
The set shall display simultaneously all magnitudes and phase angles for each
output quantity and measurement value. These quantities displayed shall be
visible on the test instrument and correlate with outputs. The units of
measurement for the quantity displayed shall be clearly indicated on the test set.
(e) 50/60 Hz ripple shall be less than 0.2% of reading.
(f) Switching noise shall be less than 5% of reading, peak to peak up to 30 kHz.
(1) Enclosure: High impact, molded, flame retarding ABS-suitable to withstand
severe shock and vibration.
ADDITIONAL GENERAL CONDITIONS
1. Guarantee: The Contractor shall guarantee for a period of one year after final payment
for all protective relay test sets that all equipment, materials, and workmanship of all
protective relay test sets shall be free from defects. It shall be assumed for purposes
of this clause that final payment is the date of the check thereof.
The Contractor shall repair or replace, F.O.B. contract delivery point, all such
defective equipment, materials, or workmanship.
2. Payment: The contract price and all applicable sales or use taxes will be paid within
30 calendar days after complete delivery of the prot4ective relay test sets and receipt
of the invoice.
3. Invoices: The invoice shall show in computational form (a) the contract price, (b) plus
the sales or use taxes, (c) the resulting total liability.
a. Form and Delivery: Invoices shall be submitted in triplicate to the Chief
Accounting Employee:
Company
Contact
Address
City, State, Zip Code
Phone
Fax
Email
Each invoice shall show the contract number and the vendor code number, and the
serial number or other identification of each unit of equipment covered by the
invoice.
1. Letters to the Department: All inquires relating to these specifications prior to award
of contract shall be addressed to the Purchasing Agent.
Company
Contact
Address
City, State, Zip Code
Phone
Fax
The display shall be comprised of high intensity lettering that is not easily
susceptible to glare and distortion.
(2) Programmable Automatic Relay Test System:
In addition to the specifications given under general specifications, the following
requirements apply:
(a) Shall be compatible with IBM compatible computers.
(b) Shall operate under WINDOWS 95 or higher operating systems.
(c) Bidder shall furnish a list of relays with complete testing routines that will be
furnished with software program. List shall indicate relay type and originator
or submitting organization.
(d) Transient replay capabilities shall meet or exceed the ability to replay 256,000
16-bit samples of transient wareform coefficients per channel.
(e) Test program shall be capable of executing static, dynamic, and transient tests
consecutively without stopping to load data in-between.
(f) The timer portion of the test set shall be capable of starting on any sample
point of the transient record, for measuring relay operating time.
(g) Software shall be capable of storing multiple transient conditions and long-
term power swing simulations.
(h) Software system that will control the system and provide database capability;
store, retrieve, query, report, graphics and communications functions. Separate
SQL server to ensure database integrity.
(i) Software for the playback of digital fault recorder, EMTP and relay
oscillography transient files in COMTRADE format.
(j) Database scalable for network access and shared use.
(k) User customized relay test plans and test -results history.
(1) Optional Power System Model to create realistic dynamic state tests.
(m) Test activity reports that can be saved in MS Word document format.
(n) Graphical data plots.
(o) Windows Explorer style view of database tree, with Find function.
(p) Easy -to -use menus with a choice of a menu bar and a tool bar for easy access
to options and functions.
(q) Windows 95 On-line Help to provide quick how-to task -oriented procedures,
and reference information.
(r) Facility for synchronization to GPS satellites for time coordination.
(1) Battery Simulator:
(a) DC voltage output selectable between 48, 125, and 250 volts.
(b) Rating of at lease 60 watts continuous, with high starting current capability.
(c) Output voltage shall be within + 10% of rating at all ranges.
(d) Selection of voltage and application can be controlled both manually and
through the provided automated relay testing software.
Email
5. After award, all letters pertaining to performance of the contract shall be addressed as
follows:
Company
Contact
Address
City, State, Zip Code
Phone
Fax
Email
6. INSURANCE REQUIREMENTS: Provide proof of insurance as follows:
INSURANCE SCHEDULE
The Supplier shall provide proof of insurance, including a standard certificate of
insurance, in at least the following amounts and coverage (combined single limit
permitted):
I. Coverage and Limits
Bodily Injury Property
Damage
Hazards Each Person Each Accident Each Accident
Automobile Liability
Owned Automobiles
Hired Automobiles
Non -Owned Automobiles
Workers' Compensation
Employers' Liability
11. General and Professional
Liability
General Liability
Premises Operations
Elevators (if applicable)
Independent Contractors
Products -Completed
Operations
Contract Liability
Professional Liability
$500,000 $1,000,000 $500,000
$500,000 $1,000,000 $500,000
$500,000 $1,000,000 $500,000
Statutory
$1,000,000 per employer
$1,000,000
$1,000,000
$1,000,000
$1,000,000
$1,000,000
$2,000,000
$2,000,000
$2,000,000
$2,000,000
$2,000,000
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a. The general liability policy shall contain the following special endorsements
which shall be noted on or attached to the standard certificate of insurance:
1. An endorsement naming the City of Vernon, its officers, and employees as
insureds under the policy.
2. An endorsement providing the City of Vernon thirty (30) days notice of
cancellation or material reduction of coverage.
3. An endorsement providing coverage for all operations under this agreement.
4. Such other endorsement as may be required by addendum hereto.
b. In addition to the standard certificate of insurance, proof of general and
professional liability coverage shall be furnished in the form checked below.
Only certification of the following proofs will be accepted:
X For each policy, a notarized letter from the underwriter or carrier certifying
that the coverage and statements in the standard certificate of insurance
(attached
thereto) are true and correct and that the signator is an officer authorized to so
certify.
A copy of each policy certified by an officer of the underwriter or carrier and
notarized.
F -P
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To: Bruce V. Malkenhorst, City Administrator
From: Dolores Fonseca, Purchasing Assistant,[L
Date: 02/06/02 IZV
Re: REQUISITION #1333
Attached for your approval is requisition #1333. The Utilities Department is in need of a
Multi -Phase Protective Relay Test Set. The set is required for test and analysis of the
microprocessor base, protective relays in the City's Power System. In the past, a test set was
rented costing $7,000.00 per month. It is more cost effective to own this equipment since
testing is required six months each year.
The approximate cost for the system is $48,000.00 (Freight and tax additional). The
department has appropriated funds for this equipment. The Purchasing Section requests
authorization to seek formal bids.
0 Page 1
CITY COUNCIL
LEONIS C. MALBURG
Mayor
THOMAS A. YBARRA /
Mayor Pro -Ter
WM. "BILL DAVIS
Councilman
H. "LARRY" GONZALES
Councilman
W. MICHAEL MCCORMICK
Councilman
BRUCE V. MALKENHORST
City Administrator/City Clerk
FAX (323) 826-1438
Finance Committee
City of Vernon
Honorable Members:
CITY HALL
4305 SANTA FE AVENUE, VERNON, CALIFORNIA 90058
TELEPHONE (323) 583-8811
February 7, 2002
EDUARDO OLIVO
City Attorney
FAX: (562) 869-1883
KEVIN WILSON
Director of Community Services & Water
FAX: (323) 826-1435
KENNETH J. DeDARIO
Director of Municipal Utilities
FAX: (323) 826-1425
STEVEN E. PARKER
Fire Chief
FAX: (323) 826-1407
BRUCE W. OLSON
Police Chief
FAX: (323) 826-1481
(j 0-y 1,/
C/
The Utilities Department is requesting the purchase of a multi -phase
protective relay test set required to test and perform analysis of the
microprocessor base of the City's Power System. In the past, this
test set has been rented at a cost of $7,000.00 per month. The
purchase of this test set will be cost effective since the testing is
required to be performed six months out of each year. Funds were
budgeted for this purchase.
The estimated cost for the test set is approximately $48,000.00 and it
is hereby recommended that authorization be granted to the Purchasing
Section to seek formal bids for the purchase of the test set.
Very truly yours,
Bruce V. Malkenhorst
Director of Finance
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