Resolution No. 79341
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RESOLUTION NO. 7934
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
VERNON AUTHORIZING THE DESTRUCTION OF CERTAIN CITY
RECORDS, DOCUMENTS, INSTRUCTIONS, BOOKS AND PAPERS,
PURSUANT TO GOVERNMENT CODE SECTION 34090
WHEREAS, on August 22, 2000, the City Council of the City of
Vernon adopted Resolution No. 7605 approving and adopting a City of
Vernon Records Retention Schedule 2000 as a guide for department heads
in determining when to destroy obsolete records; and
WHEREAS, the City Clerk of the City of Vernon, by letter
dated March 13, 2002, has recommended that certain records, documents,
instruments, books and papers under his charge and under the charge of
other department heads be destroyed; and
WHEREAS, the City Council of the City of Vernon finds that
none of the records as set forth in Exhibit "A" attached hereto and
made a part hereof by reference (1) affect the title to real property,
or liens thereon; (2) are court records; (3) are records required to be
kept by statute; or (4) are original minutes, ordinances, or
resolutions of the legislative body of the City of Vernon; and
WHEREAS, the City Council of the City of Vernon finds that
all such records are more than two (2) years old; and
WHEREAS, the City Council of the City of Vernon finds that
all such records are no longer required for any purposes of the City of
Vernon and are properly destroyed pursuant to the City's Records
Retention Schedule; and
WHEREAS, the written consent of the City Attorney and the
heads of each appropriate City department to the destruction of such
records have been obtained.
1 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
2 CITY OF VERNON AS FOLLOWS:
3 SECTION 1: The City Council of the City of Vernon hereby
4 finds and determines that the recitals contained hereinabove are true
5 and correct.
6 SECTION 2: The City Council of the City of Vernon hereby
7 authorizes the destruction by the City Clerk's office of said records
8 without making a copy thereof.
9 SECTION 3: The City Council of the City of Vernon finds
10 that the City Attorney has given his written consent to the destruction
11 of those certain records described in Exhibit "A," said written consent
12 is attached hereto and made a part hereof.
13 SECTION 4: The City Clerk of the City of Vernon shall
14 certify to the passage of this resolution, and thereupon and thereafter
15 the same shall be in full force and effect.
16 APPROVED AND ADOPTED this 20th day of March, 2002.
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18 `LEONIS C. MALBU G, Mayo
ATTEST:
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BRUCE V. MA4KENHORST, City Clerk
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STATE OF CALIFORNIA )
) ss
COUNTY OF LOS ANGELES )
I, BRUCE V. MALKENHORST, City Clerk of the City of Vernon, do
hereby certify that the foregoing Resolution, being Resolution No.
7934, was duly adopted by the City Council of the City of Vernon at a
regular meeting of the City Council duly held on Wednesday, March 20,
2002, and thereafter was duly signed by the Mayor of the City of
Vernon.
(SEAL)
BRUCE V. MALKENHORST, City Clerk
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EXHIBIT
'F1 E C E IVEb
• Personnel. JAN 3 ]. ,M
MYATRAi'ws ofl
CrIYOFVERNON
Box # Content Desta:uation .Date
96R
Employee Terminations 1993 A-L
12/31/2000
1998-418
Closed 1995 Liability Claims CE-JA
12/31/2000
1998-419
Closed 1995 Liability Claims
12/31/2000
1995 A/C Reports
1998-420
Employee Terminations 1993 T-2
12/31/2000
1998-421.
Employee Terminations 1993 L-S
12/31/2000
1998-423
Firefighters Recruitmenta A-K 1997-Passed
'12/31/2000
Process
1998-424
Firefighters Recruitments L-2.1997-Passed
12/31/2000,
Process
1998-426
Colen & Lee Loss Runs'W/C Liability
12/31/2000
1993-94-95.
1998-427
1997 Recruitments
12/31/2000
1999-428
1996 Closed Liability Claims
12/31/2001
1999--429
1996--1997 Closed* Liability Claims and
12/31/2001
Film Permits
1999-430
1994 Employee Terminations
12/31/2001
1999-431
1994 Employee Terminations
12/31/2001'
2001-453
1990-1991 Mutual of Omaha Claims Listings
01/01/199S
2001-454
1990-1993 Mutual of Omaha, Prem. Pmts.,
12/31/1997
ASO Fees, Census Reports
2001.-455
1992-1993 Mutual of Omaha .Claims Listings
01/01/1997
2001-456
1993-1994 Mutual. of Omaha Med., Dental
01/01/1998
2001-457
1994-1995 Mutual, of .Omaha Claims Listings
01/01/1999
Exclusicare, ASO Fees, Census Reports
2001-458
1996 Mutual. of Omaha Census Report, ASO
01./01/2000
Fees, Premium Payments
2001-460
1997 Mutual of Omaha Med., Dental, Life.
01/01/2001
Universal Medical Reports
Approval Signature: pater/1/Oa
TOOfj
Hxa,i r <-
NONUHAA dO AID
��BL T$5 SZCX�3 6��9T ZOOZ/�T/CO
Gustoanb r Service
IIftL;ftIVBD i
JAN 3: U
CPAWWROgnomm
Crryopmwm-
Box #
-Content
Destmotion Date
1999-255
Utility
Payments
January 1999
07/31/2001
1999-256
Utility
Payments
February 1999
07/31/2001
1999-257
Utility
Payments
March 1999
07/31/2001
1999-258•
Utility
Payments
April 1999
07/31/2001
1999-259
Utility
Payments
May 1999
07/31/2001
1999-260
Utility
Payments
June 1999
07/31/2001
Approval Signature:
Date : IG
zoo in HHEn P # NONHEIA 30 AID ML T99 M XVd 6S:9T ZOOZ/CT/C0 __..
9.1
2002�-005 Refund - 1995, Corr
esponden�e Copies 1995 12/2001
Finan.chise 'fax Board Diskette 03/222/95
Busines License-- Renewal Updates 1995
Delinquent Updates 1995.
-Certificate Updates 1995
Franchise Tax Report 1995 12/2001
2002--006 Business License Application Renewals
-cateriiigff 1995
Business License Application Renewals
1995 (100001-201003) 12/2001
2002-007 Business .License Application Renewals
1995 (D-x) 06/30/01
2002-008 Community Services Warehouse and fuel
Journal reports 7/95 6/96 06/30/01
2002-009 Receipt for payment (general) & RDA
Receipts 5/97 -- 6198
2002-010 Business'License Application Renewals 1995 12i2001
(A-C) 12/18/2000
2002-011 Payroll Checks Proof List
(1/11/99-12/22/99) 12/2000
2002-012 Refunds - 1994, Correspondence copies
- 1994, Business License -Renewal Updates 1994
Delinquent Updates 1994
-Certificate.Upd.aGes 1994
Franchise Tax Report 1994. 06/30/2001
2002-013 water/Utilities receiptQ (07/97-6/98) General Cash 03/01/2001
2a02-014 h Receipts (07102/97�-03/3�,/98)
2002-015 Business License Application Renewals 12/2000
1994 (H-P) 12/2001
2002-016 Business License Application Renewals
1995 (S--Z)
Business License Application Renewals
"catering" 2001
2002-017 payroll Certification (03/06/94-1.2/25/94) 12/2000
2002-018 Business License Application. Renewals
1994 (Q-Z) 12/2001'
2002-019 Business License Application Renewals
1995 (L-R) 12/2000
2002-020 Leave Register (01/98-12/98) 12/2001
2002-021 Leave Register (01/99-12/99) 2002
2002-022 Payroll Certification (1.0/02fication /94-12/ 0/94) 2001
2002-023 Payroll Certification 2001
2002-024 Payroll Certification (03/20/94�07/09/94). 12/2001
2002-025 Business License Application Renewals
1996 (A-E) 07/2001
2002-026 purchasing P.O., s (�'7/95 -Q6/96 (1i�+me Depot -
positive Lab)
too [a HH I r M0_KH'A 90 AID M L T99 gas XV3 69:9T z0oz/9T/90
b
200 -027
Bank Reconciliation -worker's Comp-
07/01/2001
12/31/96-05/31/98
-Liability Insurance (06/09/9a-a3131199)
(01/16/96-01/.07/98)
01/31/2001
2002-028
cash Receipts -water
07-/95-06/96
07/2001
2002-029
Purchasing P.O.'s
2002-030
(Adams - Hewlett Packard)
Business License Application Renewals 1996
12/2001
(100001--2010.91)
Business License Application Renewals 1996
12/2001
2002-031
"catering" (A-Z)
Labor Distributiozl (01/93T12/94)
1
2002002QQ1
2002-032
Purchasing P.o.'s 07/95-06/96
Corporation.)
(Redwood Products --Xerox
Purchasing Yellow P.O. Copies (44600-47900)
12/1
2-002-033
2002-034
Batik Reconciliation. (07/89-12/96)
999
12/1999
12/2000
2002-035
Business License Application Renewals
2002--036
1994 (A-G)
Purchasing Bids (1337-1360) .
1p0//31/2Q01
1/2
2001
2002-637
Payroll Register '(7/93-06/94)
(07/94-12/94)
12/2001
2002-038
Payroll Register
Deduction Register (01/93-12/94)
� Date,.
Approval Signatur
200 [n HHTI r F -. M Nxan 30 AIL ) PZGL T95 M %K3 0 :9T Z00Z/CT/c0
SUPPORTING
DOCUMENTS
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WRITTEN CONSENT OF CITY ATTORNEY FOR THE
DESTRUCTION OF CERTAIN CITY RECORDS PURSUANT
TO GOVERNMENT CODE SECTIONS 34090 AND 34090.6
I, the undersigned, as the City Attorney of the City of
Vernon have read Sections 34090 through 34090.7 of the Government Code
of the State of California, and the City's Retention Schedule and do
hereby consent to the destruction of those certain department records
described in Exhibit "A" of the foregoing resolution.
This consent is executed pursuant to Sections 34090 and/or
34090.6 of the Government Code of the State of California and is to be
attached to Resolution No. 7934.
Dated: �/- 2 — a'2._
EDUARDO OLIVO, Ci torney
�qs
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WRITTEN CONSENT OF CITY ATTORNEY FOR THE
DESTRUCTION OF CERTAIN CITY RECORDS PURSUANT
TO GOVERNMENT CODE SECTIONS 34090 AND 34090.6
I, the undersigned, as the City Attorney of the City of
Vernon have read Sections 34090 through 34090.7 of the Government Code
of the State of California, and the City`s Retention Schedule and do
hereby consent to the destruction of those certain department records
described in Exhibit "A" of the foregoing resolution.
This consent is executed pursuant to Sections 34090 and/or
34090.6 of the Government Code of the State of California and is to be
attached to Resolution No. 7934.
Dated: L-t- Z� Gib
els,. (
EDUARDO OLIVO, City Attorney
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CITY COUNCIL
LEONIS C. MALBURG
Mayor
THOMAS A. YBARRA
Mayor Pro—Tem
WM. "BILL" DAVIS
Councilman
H. "LARRY" GONZALES
Councilman
W. MICHAEL MCCORMICK
Councilman
BRUCE V. MALKENHORST
City Administrator/City Clerk
FAX (323) 826-1438
City Council
City of Vernon
Honorable Members:
CITY HALL
4305 SANTA FE AVENUE, VERNON, CALIFORNIA 90058
TELEPHONE (323) 583-8811
March 13, 2002
EDUARDO OLIVO
City Attorney
FAX: (562) 869-1883
KEVIN WILSON
Director of Community Services & Water
FAX: (323) 826-1435
KENNETH J. DeDARIO
Director of Municipal Utilities
FAX: (323) 826-1425
STEVEN E. PARKER
Fire Chief
FAX: (323) 826-1407
BRUCE W. OLSON
Police Chief
FAX: (323) 826-1481
Pursuant to the City's Record Retention Schedule, a review for the
destruction of stored documents for the Personnel, Customer Services,
and Finance departments has been completed. This has been reviewed by
the City Attorney and is hereby recommended that authorization be
granted for the destruction of said records.
Very truly yours,
Bruce V. Malkenhorst
City Administrator City Clerk
BVM/gm
OFFICE OF THE CITY CLERK
INTEROFFICE MEMORANDUM
DATE: March 14, 2002
TO: Bruce V. MalDs,__Chief
rst, City Administrator
FROM: Gloria J. Or Deputy City Clerk
RE: Destruction of Documents
Dear Mr. Malkenhorst:
Pursuant to our Records Retention Policy attached hereto is a
list of boxed documents from the following departments:
Personnel
Finance
Customer Service
All lists have been reviewed & signed off on by the appropriate
manager. This has also been reviewed by the City Attorney and
it is hereby requested that we proceed with the destruction
process through approval by city council.
/gjo
S
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Memo
To: Gloria Orosco
From: Eduardo Olivo
Date: March 13, 2002
Re: Document Destruction
I have received your correspondence dated February 6, 2002, recommending that
certain documents be destroyed. These documents may be destroyed pursuant to Resolution
No. 7934.
OFFICE OF THE CITY ADMINISTRATOR/CITY CLERK
Gv
INTER -OFFICE MEMORANDUM
J.
DATE: February 6, 2002
TO: Eddie Olivo, C' Attorney��
FROM: Gloria J. Oro c Chief Deputy City Clerk nn.�
W
U�
RE: Documents Destruction
We.have completed a review of stored documents pursuant to the
city's Records Retention Schedule. Attached hereto is a list of
documents from the Personnel, Customer Service, and Finance
Departments that are ready for destruction.
Please review, approve, and have a resolution prepared
authorizing the destruction of said records.
GJO/mt
CC: Bruce V. Malkenhorst, City Administrator
Document Destruction file
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