Resolution No. 79711
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RESOLUTION NO. 7971
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
VERNON APPROVING AND AUTHORIZING THE EXECUTION OF
AN AMENDMENT NO. ONE TO THE AGREEMENT FOR
PROFESSIONAL CONSULTING SERVICES (FIRE STATION NO.
2 - RENOVATION) BY AND BETWEEN THE CITY OF VERNON
AND RRM DESIGN GROUP
WHEREAS, on February 27, 2002, the City Council of the City
of Vernon adopted Resolution No. 7914 approving and authorizing the
execution of an Agreement for Professional Consulting Services (the
"Agreement") with RRM Design Group ("RRM") for architectural and
engineering services respecting the remodeling and renovation of
Vernon Fire Station No. 2; and
WHEREAS, the City of Vernon and RRM desire to amend the
Agreement to provide for additional work tasks and compensation for
surveying services in order to create a base map for the remodeling;
Iand
WHEREAS, the.City of Vernon wishes to clarify Section IV of
the Agreement respecting the costs and expenses payable to RRM; and -
WHEREAS, in accordance with Sections VI and X.8 of the
Agreement, the City of Vernon and RRM desire to amend the Agreement to
incorporate additional scope of work services and the adjustment of
compensation and completion time required therefor and to clarify
compensation; and
WHEREAS, by letter dated May 16, 2002, Bruce V. Malkenhorst,
City Administrator/City Clerk, has recommended that an amendment to
the Agreement be approved and executed.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
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CITY OF VERNON AS FOLLOWS:
SECTION 1: The City Council of the City of Vernon hereby
finds and determines that the recitals contained hereinabove are true
and correct.
SECTION 2: The City Council of the City of Vernon hereby
approves the Amendment No. One to the Agreement for Professional
Consulting Services with RRM, a copy of which is attached hereto as
Exhibit "A" and made a part hereof.
SECTION 3: The City Council of the City of Vernon hereby
authorizes the Mayor and the City Clerk to execute said Amendment for,
and on behalf of, the City of Vernon.
SECTION 4: The City Council of the City of Vernon hereby
directs the City Clerk, or his designee, to send one fully executed
Amendment to:
RRM DESIGN GROUP
ATTN: MARY MCGRATH, SENIOR VICE PRESIDENT
3765 S. HIGUERA STREET, SUITE 102
SAN LUIS OBISPO, CA 93401
SECTION 5: The City Clerk of the City of Vernon shall
certify to the passage of this resolution, and thereupon and
thereafter the same shall be in full force and effect.
APPROVED AND ADOPTED this 22"d day of May, 2002.
ATTEST:
BRUCE V. MALKENHORST, City Clerk
LEONIS C. MALB RG, Ma or
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1 STATE OF CALIFORNIA )'
2 ) ss
COUNTY OF LOS ANGELES )
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41, BRUCE V. MALKENHORST, City Clerk of the City of Vernon, do
5 hereby certify that the foregoing Resolution, being Resolution No.
6 7971, was duly adopted by the City Council of the City of Vernon at an
7 adjourned regular meeting of the City Council duly held on Wednesday,
8 May 22, 2002, and thereafter was duly signed by the Mayor of the City
9 of Vernon.
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BRUCE V. MALKENHORST, City Clerk
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EXHIBIT
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AMENDMENT NO. ONE TO THE
AGREEMENT FOR PROFESSIONAL CONSULTING SERVICES
(FIRE STATION NO. 2 - RENOVATION)
THIS AMENDMENT NO. ONE TO THE AGREEMENT FOR PROFESSIONAL
CONSULTING SERVICES (FIRE STATION NO. 2 - RENOVATION) (the "Amendment")
is made, entered into and executed in duplicate originals, either copy
of which may be considered and used as the original hereof for all
purposes, as of this day of May, 2002.
BY AND BETWEEN THE CITY OF VERNON, a municipal
corporation (hereinafter referred
to as the "City")
4305 Santa Fe Avenue
Vernon, California 90058
AND RRM DESIGN GROUP (hereinafter
referred to as "Consultant")
3765 S. Higuera Street, Suite 102
San Luis Obispo, CA 93401
RECITALS
WHEREAS, the City and Consultant are parties to an Agreement
for Professional Consulting Services dated on or about February 27,
2002 (hereinafter referred to as the "Agreement") for architectural and
engineering services respecting the remodeling and renovation of Vernon
Fire Station No. 2; and
WHEREAS, the City and Consultant desire to amend the
Agreement to provide for additional work tasks and compensation for
surveying services to create a base map for the remodeling and to
clarify the costs and expenses payable to Consultant under the
Agreement; and
WHEREAS, Section VI of the Agreement allows for changes and
additions to the services to be performed by Consultant, the scope of
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1 the Agreement and the adjustment of compensation and completion time
2 required thereof; and
3 WHEREAS, Section X.8 of the Agreement provides for amendments
4 and modifications to the Agreement.
5 NOW, THEREFORE, IN CONSIDERATION OF THESE MUTUAL COVENANTS,
6 THE PARTIES HERETO AGREE AS FOLLOWS:
7 SECTION 1: In addition to the services outlined in the SCOPE
8 OF SERVICES section of the Agreement, Consultant shall perform the
9 surveying services as outlined in the April 2, 2002 Proposal for
10 Surveying Services, a copy of which is attached hereto as Exhibit "A-1"
11 and incorporated herein by reference. All such work tasks undertaken
12 by Consultant shall be on an as -needed basis and shall be completed at
13 the direction of the City.
14 SECTION 2: Section IV of the Agreement entitled
15 "COMPENSATION," is hereby amended to read.as follows:
16 1. Consulting Costs. The City will pay Consultant on a
17 time -and -materials basis according to the Fee Schedule, a copy of which
18 is attached as Exhibit "B" to the Agreement dated February 27, 2002.
19 The total amount to be paid to Consultant under the February 27, 2002
20 Agreement for consulting services, regardless of any changes in the Fee
21 Schedule, shall not exceed One Hundred Twenty -Two Thousand Four Hundred
22 Fifty Dollars and No Cents ($122,450.00).
23 In addition to the compensation to be paid to Consultant
24 under the Agreement, the City will pay Consultant on a time -and-
25 materials basis according to the Fee Schedule set forth in Exhibit "B"
26 of the Agreement to perform surveying services to create a base map for
27 remodeling. The total amount to be paid to Consultant for said
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surveying services under this Amendment No. One shall not exceed the
estimated amount of Two Thousand Dollars and No Cents ($2,000.00) as
set forth in the attached Exhibit "A."
2. Expenses. In addition to the payment for consulting
services, reimbursable and reproduction expenses identified in Exhibit
"B" will be paid and may only be billed in accordance with the terms
set forth in Exhibit "B." Any other expenses not identified in the
Agreement or this Amendment No. One may only be billed if advance
written approval has been obtained from the City Administrator.
SECTION 2: In all other respects, the terms and conditions
of the Agreement shall be renewed in its entirety,
IN WITNESS WHEREOF, City and Consultant have executed this
Amendment as of the date first hereinabove set forth.
CITY OF VERNON
(ATTEST:
BRUCE V. MALKENHORST, City Clerk
JAPPROVED AS TO FORM:
EDUARDO OLIVO, City Attorney
ME
LEONIS C. MALBURG, Mayor
RRM DESIGN GROUP
By.
Nam
wwe!��-
Alw""
Name:
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EXHIBIT A-1
RRM DESIGN GROUP
Architecture - Planning - Engineering - Surveying interiors - Landscape Architecture
EMPLOYEERATES\Mger
Principal
Principal Planner, Lic
Project Architect, ProSenior Planner,Job Captain, Senior
Surveyor, Technician, Associate P
Designer
Assistant Planner, Support Staff
$120 to $160
yor, Civil / Traffic Engineer
$ 70 to $130
Landscape Architect,
Services
$ 60 to $120
ner, CAD Operator
$50to$85
$ 45 to $ 85
$30to$85
$20to$85
Engineering Field
Licensed Surveyor $ 75 to $100
2-person Survey C $120 to $165
3-person Survey ew $150 t o $220
GPS/Robotic rveltCrew
$ 90 to $120
$155
Hourly rates vary according to loyee experience and proficiency, and may be adjusted from fim time to reflect current costs and changes
in employee classifications. Hourly rates for rt witness services or depositions shall be subject to a pre of 2x the standard hourly rate. Overtime,
for hourly employees if requested, shall be ch at 1.5x the standard hourly rate, depending upon the a oyee wage multiplier required by law.
RRM Design Group agrees to strive tiNperform the services set forth in this Agreement i ccordance with generally accepted professional
practice, as applicable, in the same or similar localit , at the time the services are performed. RR esign Group's services shall riot be subject to any
express or implied warranties whatsoever.
SUBCONSULTANT EXPENSES. The fee for subconsult s of RRM Design Group is at
expenses. Typical subconsuttants may include:
Structural Engineer \fromth
Mechanical Engineer
Electrical Engineer
Client recognizes that site and subsurface conditions may va
that site and subsurface conditions may change with time. Data, integ
information avai table to RRM Design Group from appropriate subcon,
interpretations or recommendations itself. RRM Design Group shall be
responsible for other parties' interpretations or use of the information deve
cost plus 10% to cover our overhead and administrative
Consultant Geological Consultant
Archaeological Consultant
rsultant Traffic Consultant
obsery at the locations where borings, surveys or explorations are made, and
tati and recommendations by RRM Design Group will be based solely on
J , to the extent that RRM Design Group has not produced such data,
ible for its data, interpretations and recommendations, but it will not be
or information provided by others.
REIMBURSABLE EXPENSES. Clients shall reimburse RRM Desi roup for incid al expenses incurred by RRM Design Group, or any subconsultant
they may hire in the interest of this Agreement, at actual cost pl 10% to cover our erhead and administrative expenses. Reimbursable expenses
include, but are not limited to reproduction, postage and t dlin drawings and documen long distance communications, fees paid to authorities having
jurisdiction over the Project, the expense of any additional ins ce requested by the Client i xcess of that normally carried by RRM Design Group or its
subconsultants, and the following if authorized by the Client- ravel expenses for work outside e CITY OF SAN LUIS OBISPO, renderings and models,
and the expense of overtime work requiring higher than gular rates. Reimbursable automobile el mileage will be billed at the current IRS business
standard mileage rate.
RRM DESIGN GROUP REPRODUCTIONS. P ocopies: $.20 per copy. All other types of RRM ign Group reproductions such as blueprinting,
process camera, typesetting and printing shall lied at the local vendor's current rate plus 10°k to cover verhead and administrative expenses.
FEES AND PAYMENTS. Fees for employ rates, subconsultant expenses, reimbursable expenses, and RRM sign Group reproductions shall be billed
to the Client on a percentage of comple ' or on an as -performed basis as agreed by the parties. PAYMENT LL BE DUE AND PAYABLE UPON
PRESENTATION. In order to defray c 'ng charges resulting from delayed payments, a finance charge at 1.5% month shall be added to the unpaid
balance after forty-five (45) days I a date of RRM Design Group's invoice.
COMMENCEMENT OF WORK. RM Design Group's work will commence immediately upon receipt of your retainer and authorization to proceed.
If notice to proceed is delay yond thirty (30) days, it is understood that the terms and conditions of this Agreement are s to revision.
TERMINATION, SUSPE ION OR ABANDONMENT. Failure of the Client to make payments to RRM Design Group when d ' accordance with this
Agreement shall be co ered substantial nonperformance and cause for termination. If the Client fails to make payment when due M Design Group for
services and expens , RRM Design Group may, upon seven (7) days written notice to the Client, suspend performance of services u r this Agreement.
Unless payment ' 11 is received by RRM Design Group within seven (7) days of the date of the notice, the suspension shall take a without further
notice. In the ev t of a suspension of services, RRM Design Group shall have no liability to the Client for delay, damage, loss of agency ale, loss of
financing, inte t expenses, etc. caused the Client because of such suspension of service.
ADDITIO L SERVICES. If RRM Design Group is requested by the Client to perform service or incur subconsultant expenses due to changes!1�th
by
the Cli t, or to expand or modify the scope of services specified in this Agreement, the Client agrees to pay RRM Design Gawp in acxordane
Em yeeRates and Subconsultant Expenses described above, and any other provisions of this Agreement.
3765 South Higuera Street, Suite 102, San Luis Obispo, CA 93401 (805) 543-1794 Fax. 543-4609
131 So. 2^d Avenue, Oakdale, CA 95361 (209) 847-1794 Fax: 847-2511
M: -UAN, ". - -
SUPPORTING
DOCUMENTS
CITY COUNCIL
LEONIS C. MALBURG
Mayor
THOMAS A. YBARRA
Mayor Pro-Tem
WM. 'BILL" DAVIS
Councilman
H. "LARRY" GONZALES
Councilman
W. MICHAEL MCCORMICK
Councilman
BRUCE V. MALKENHORST
City Administrator/City Clerk
FAX (323) 826-1438
CITY HALL
4305 SANTA FE AVENUE, VERNON, CALIFORNIA 90058
TELEPHONE (323) 583-8811
June 3, 2002
RRM Design Group
Attn: Mary McGrath, Senior Vice President
3765 S. Higuera Street, Suite 102
San Luis Obispo, CA 93401
EDUARDO OLIVO
City Attorney
FAX: (562) 869-1883
KEVIN WILSON
Director of Community Services & Water
FAX: (323) 826-1435
KENNETH J. DeDARIO
Director of Municipal Utilities
FAX: (323) 826-1425
STEVEN E. PARKER
Fire Chief
FAX: (323) 826-1407
BRUCE W. OLSON
Police Chief
FAX: (323) 826-1481
Re: Amendment No. One to the Professional Consultant Services
Agreement
Dear Ms. McGrath:
Transmitted herewith is a duplicate original copy of the above
referenced agreement approved by the Vernon City Council on May 22,
2002 and signed by the Mayor on May 30, 2002.
If you have any questions regarding this matter, please call Mr. Kevin
Wilson at (323) 583-8811 ext. 245.
Very truly yours,
Glo is Oros
Chief Deputy City Clerk
GO/gm
CC: Kevin Wilson
Resolution No. 7971
Agreement No. 02-006
CITY COUNCIL
LEONIS C. MALBURG
Mayor
THOMAS A. YBARRA
Mayor Pro—Tem
WM. 'BILL" DAVIS
Councilman
H. "LARRY" GONZALES
Councilman
W. MICHAEL MCCORMICK
Councilman
BRUCE V. MALKENHORST
City Administrator/City Clerk
FAX (323) 826-1438
City Council
City of Vernon
Honorable Members:
t
EDUARDO OLIVO
City Attorney
FAX: (562) 869-1883
KEVIN WILSON
Director of Community Services & Water
FAX: (323) 826-1435
KENNETH J. DeDARIO
Director of Municipal Utilities
FAX: (323) 826-1425
STEVEN E. PARKER
Fire Chief
FAX: (323) 826-1407
CITY HALL BRUCE W. OLSON
4305 SANTA FE AVENUE, VERNON, CALIFORNIA 90058 Police Chief
TELEPHONE (323) 583-8811 FAX: (323) 826-1481
May 16, 2002 \
�C
Submitted herewith is Amendment No. One to the existing agreement with
RRM Design Group to provide additional survey services and establish a
provision for payment of expenses estimated at $2,000.00. This has
been reviewed by the City Attorney and it is hereby recommended that
Amendment No. One be approved an executed.
Very truly yours,
Bruce V. Malkenhorst
City Administrator/City Clerk
BVM/gm
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COMMUNITY SERVICES &WATER DEPARTMENT
OFFICE MEMORANDUM
TO: Bruce V. Malkenhorst, City Administrator
FROM: Samuel Kevin WilsoAirector of Community Services & Water
DATE: May 13, 2002
SUBJECT: AMENDMENT NO. ONE TO THE AGREEMENT FOR PROFESSIONAL
CONSULTING SERVICES (FIRE STATION NO.2 — RENOVATION)
The City entered into an agreement with RRM Design Group for architectural and
engineering services for the Fire Station No. 2 renovation. The attached amendment provides for
additional survey services and establishes a provision for payment of expenses. The dollar
amount for the additional survey services is for an estimated $2,000.
It is recommended that Amendment No. One to the Agreement for Professional
Consulting Services be approved by the City Council and the Mayor, and City Clerk be
authorized to execute the document pending the insurance. The City Attorney has reviewed the
Agreement and will be preparing the resolution.
SKW/ca
Enclosures
c: City Attorney
Steve Parker
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