Resolution No. 7974.0
1
KA
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
fti
NVI
RESOLUTION NO. 7974
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
VERNON ACCEPTING THE BID OF HAAKER EQUIPMENT
COMPANY ON BID NO. 1414 FOR THE PURCHASE OF AN
ELGIN CROSSWIND STREET SWEEPER FOR THE COMMUNITY
SERVICES & WATER DEPARTMENT AND APPROVING AND
AUTHORIZING THE EXECUTION OF AN EQUIPMENT PURCHASE
CONTRACT AND THE ISSUANCE OF A PURCHASE ORDER
RESPECTING SAID BID
WHEREAS, the Community Services & Water Department needs a
new street sweeper to meet current and future Municipal National
Pollution Discharge Elimination System permit requirements as well as
the alternative fuel requirements of the Air Quality Management
(District; and
WHEREAS, pursuant to Resolution No. 7939 adopted by the City
Council of the City of Vernon on April 3, 2002, the City Clerk was
directed to give notice inviting sealed proposals or bids for the
purchase of an Elgin Crosswind J Dual Six Wheel Regenerative Air Street
Sweeper (the "Street Sweeper") in accordance with a bid specification
provided by the Community Services & Water Department; and
WHEREAS, based upon the bid specification, the Purchasing
Department prepared Bid No. 1414"dated April 11, 2002, and proceeded to
solicit bids for the purchase of the Street Sweeper; and
WHEREAS, sealed bids for Bid No. 1414 were opened on
April 29, 2002 and reviewed by the Community Services & Water
Department; and
WHEREAS, by letter dated May 1, 2002, Bruce V. Malkenhorst,
City Administrator/City Clerk, recommended that Bid No. 1414 be awarded
to Haaker Equipment Company, the lowest responsible bidder meeting the
requirements of Bid No. 1414; and
1 WHEREAS, on May 8, 2002, the City Council of the City of
2 Vernon approved the recommendation of the City Administrator/City
3 Clerk.
4 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
5 CITY OF VERNON AS FOLLOWS:
6 SECTION 1: The City Council of the City of Vernon hereby
7 finds and determines that the recitals contained hereinabove are true
8 and correct.
9 SECTION 2: The City Council of the City of Vernon hereby
10 awards Bid No. 1414 to Haaker Equipment Company and accepts and
11 approves the Equipment Purchase Contract, a copy of which is attached
12 hereto as Exhibit "A" and made a part hereof.
13 SECTION 3: The City Council of the City of Vernon hereby
14 authorizes the Mayor and the City Clerk to execute the Equipment
15 Purchase Contract on behalf of the City and authorizes the issuance of
16 a purchase order for the purchase of a Street Sweeper pursuant to Bid
17 No. 1414.
18 SECTION 4: The City Council of the City of Vernon hereby
19 directs the City Clerk, or his designee, to send one fully executed
20 Contract to:
21 Haaker Equipment Company
22 Attn: Matt Muinch
3505 Pomona Boulevard
23 Pomona, CA 91768
24 SECTION 5: All other bids in connection with Bid No. 1414
25 are rejected, subject to execution of the aforesaid contract documents
26 from Haaker Equipment Company, accompanied by all required
27 certificates.
28
2 -
E
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
SECTION 6: The City Clerk of the City of Vernon shall
certify to the passage of this resolution, and thereupon and thereafter
the same shall be in full force and effect.
APPROVED AND ADOPTED this 22°d day of May, 2002.
4 LEONIS C. URG,Mayor
ATTEST:
f�
BRUCE V. MALKENHORST, City Clerk
- 3
1 STATE OF CALIFORNIA )
2 ) ss
COUNTY OF LOS ANGELES )
3
4 I, BRUCE V. MALKENHORST, City Clerk of the City of Vernon, do
5 hereby certify that the foregoing Resolution, being Resolution No.
6 7974, was duly adopted by the City Council of the City of Vernon at an
7 adjourned regular meeting of the City Council duly held on Wednesday,
8 May 22, 2002, and thereafter was duly signed by the Mayor of the City
9 of Vernon.
10 z� !�
11 z
BRUCE V. MALKENHORST, City Clerk
12
13 (SEAL)
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
4 _
EXHIBIT
VA,
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
K-11
IIEQUIPMENT PURCHASE CONTRACT
THIS CONTRACT is made, entered into and executed in
duplicate originals, either copy of which may be considered and used
as the original hereof for all purposes, as of this day of May
2002, in the City of Vernon, County of Los Angeles, California
BY AND BETWEEN THE CITY OF VERNON (hereinafter
referred to as the "City")
4305 Santa Fe Avenue
Vernon, California 90058
AND HAAKER EQUIPMENT COMPANY, a
California Corporation
(hereinafter referred to as
"Haaker")
3505 Pomona Boulevard
Pomona, California 91768
RECITALS
WHEREAS, on April 11, 2002, the City requested proposals or
bids for an Elgin Crosswind J Dual Six Wheel Regenerative Air Street
Sweeper (the "Street Sweeper") (Bid No. 1414) needed by the City's
Community Services & Water Department to facilitate current and future
Municipal National Pollution Discharge Elimination System ("NPDES")
permit requirements; and
WHEREAS, on or about April 29, 2002, the City received
various proposals for the sale of the Street Sweeper identified in Bid
No. 1414; and
WHEREAS, on April 29, 2002, Haaker submitted a bid for the
Street Sweeper pursuant to the City of Vernon Technical Specifications
dated April 11, 2002; and
WHEREAS, the City desires to purchase one Street Sweeper from
Haaker as referenced above from Haaker.
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
NOW, THEREFORE, THE PARTIES HERETO DO MUTUALLY AGREE AS SET
JIFORTH HEREIN:
1. Purchase.
Haaker agrees to sell and deliver to the City the Street
Sweeper, together with appropriate apparatus and equipment options,
pursuant to the City of Vernon Technical Specifications dated April 11,
2002, as identified in Haaker's April 29, 2002 bid and which meet the
specifications contained in City of Vernon Bid No. 1414, dated
April 11, 2002 (collectively referred to as the "Bid Documents"). A
copy of the Bid Documents are attached hereto as Exhibit "A" and
incorporated herein by reference.
2. Time of Performance.
Haaker's performance identified herein shall commence upon
signing of this Contract and shall be completed by Haaker, unless
terminated or extended pursuant to the terms of this contract, within
120-180 days from receipt of a purchase order.
3. Price.
Consistent with its bid, Haaker agrees to sell and deliver
to the City Yard the Street Sweeper. The City agrees to purchase,
subject to final inspection, the Street Sweeper. The purchase price
for the Street Sweeper is One Hundred One Thousand Eight Hundred
Eighty -Seven Dollars and No Cents ($101,887.00), plus the options
described in the Bid Documents totaling Eighteen Thousand One Hundred
Four Dollars and No Cents ($18,104.00), including a 15% discount for
the purchase of the option package, for a total purchase price of One
Hundred Nineteen Thousand Nine Hundred Ninety -One Dollars and No Cents
($119,991.00), plus tax.
- 2 -
I I I
1 4. Payment Terms.
2 The City agrees to pay Haaker one hundred percent (100%) of
3 the total purchase price, net thirty days, after delivery and
4 acceptance of the equipment by the City FOB destination and receipt of
5 an invoice from Haaker.
6 5. Change and Extra Services.
7 The City reserves the right to request changes in the
8 equipment design, delivery dates, or additions to or deletions from the
9 equipment purchased from Haaker. All such changes shall be
10 incorporated in written change orders executed by the City and Haaker
11 that shall specify the changes ordered and the adjustment of prices,
12 delivery schedules and warranties. Any equipment or services added to
13 this Contract, under this section, shall be executed under all
14 applicable conditions of this Contract. No claim for additional
15 compensation or extension of time shall be recognized unless contained
16 in a duly executed change order.
17 6. Cancellation/Default.
18 A. This Contract may be terminated by the City for its
19 convenience upon fifteen (15) days prior written notice and upon
20 payment of reasonable and proper termination charges, including, but
21 not limited to, all costs incurred or committed prior to the effective
22 date of notice of termination and all charges incurred by Haaker in
23 connection with the termination, plus reasonable overhead and profit.
24 B. In the event that Haaker commits a breach of a material
25 condition of this Contract, the City shall notify Haaker in writing of
26 said breach and if Haaker has not cured or begun reasonable efforts to
27 cure after fifteen (15) days of receipt of said notice, and fails to
28 diligently pursue corrective action, then the City shall have the right
- 3 -
1
2
3
4
5
6
7
8
9
item
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
to cancel this Contract. Haaker shall be responsible for any direct
costs due to the City's re -procurement of the equivalent of the
equipment or services cancelled from Haaker.
7. Confidential Information.
A. Access to Confidential Information. The City may provide
Haaker with, or allow Haaker access to, certain information not
available to the public concerning, but not limited to the City, or
businesses located in the City. The information may include, but is
not limited to, company information, taxes, sales, value of assets,
utility usage, or other such information. All such information shall
be known as "Confidential Information" and may not be used to
circumvent the responsibility of either party to this Contract.
B. No Disclosure. Except as expressly permitted, Haaker
shall not disclose, permit the disclosure of, release, disseminate, or
transfer, whether orally or by any other means, any part of such
Confidential Information to any other person or entity, whether
corporate, governmental, or individual, without the express prior
written consent of an authorized representative of the City. Haaker
shall return any written Confidential Information, and all copies made
of such items, to the City upon the City's written request, but in any
event not later than the date that Haaker has performed all services to
be performed pursuant to this Contract. Haaker hereby agrees that such
Confidential Information and any documents provided may be used by
Haaker only as authorized by the City. Haaker shall take reasonable
measures to avoid any disclosure of any such Confidential Information
to any unauthorized person.
C. Court Ordered Disclosure. Haaker shall immediately
notify the City of any court order or subpoena requiring disclosure of
- 4 -
2
M
4
5
6
7
8'
91
10
11
12
13
14
15 II!
16
17
18
19
20
21
22
23
24
25
avo
27
No
Confidential Information, and shall cooperate with legal counsel in the
appeal or challenge of any such order or subpoena. Recipient may only
disclose Confidential Information required to be disclosed pursuant to
court order or subpoena after legal counsel has exhausted any lawful
and timely appeal or challenge.
D. Remedies. In addition to any other remedies that it may
have at law or in equity, the City shall be entitled to a temporary and
permanent injunction by a court of competent jurisdiction against any
breach or threatened breach of the Confidential Information provisions
of this Contract. Haaker acknowledges that in case of such breach or
threatened breach of said provisions, the City would have no adequate
remedy at law.
8. Warranties.
Haaker shall comply with the warranty provisions set forth in
the Bid Documents. Haaker shall provide, at a minimum, a street
sweeper with a manufacturers' warrant of not less than a two (2) year
labor and material warranty on chassis engine, including all parts and
labor, to begin upon delivery and acceptance of the Street Sweeper by
the City. Manufacturer's warranty shall be not less than lifetime
protection against rust -through of the water tank. All other
manufacturers' warranties, any warranties typically provided by Haaker,
and any other warranties made applicable by law shall apply to the
City's purchase of the Street Sweeper and apparatus and equipment
options. Haaker warrants title to the Street Sweeper purchased
hereunder and any part thereof to be free of any claim of any security
interest, lien or any encumbrance. Haaker also warrants that the
Street Sweeper will be delivered new and shall be free from defects in
material and workmanship for the warranty period.
- 5 -
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
9. Compliance with Laws.
Haaker shall strictly observe and comply with all applicable
federal, state, and local laws, ordinances and regulations governing
this sale, including but not limited to any permit or license
requirements of the United States Department of Commerce, as well as
any laws of the United States of America that are in existence at the
time this Agreement is executed. In the event that any of the above
laws, ordinances or regulations governing this sale are enacted after
the execution of this Agreement, any additional costs that result will
be mutually agreed upon by the parties.
10. Governing Law.
The validity, interpretation and performance of this Contract
shall be controlled and construed under the laws of the State of
California.
11. Forum Selection.
Any action brought relating to this Contract shall be brought
and held exclusively in a State Court in the County of Los Angeles,
California.
12. Notices.
Notices to the parties, unless otherwise requested in
writing, shall be sent to:
City: THE CITY OF VERNON
ATTN: BRUCE V. MALKENHORST
CITY ADMINISTRATOR
4305 SANTA FE AVENUE
VERNON, CALIFORNIA 90058-0805
iaaker: HAAKER EQUIPMENT COMPANY,
A CALIFORNIA CORPORATION
ATTN: MATT MUINCH
3505 POMONA BOULEVARD
POMONA, CALIFORNIA 91768
13. General Provisions.
- 6 -
1 A. Independent Contractor.
2 At all times during the term of this Contract, Haaker shall
3 be an independent contractor and shall not be an employee of the City.
4 The City shall have the right to control Haaker only insofar as the
5 results of Haaker services rendered pursuant to this Contract; however,
6 the City shall not have the right to control the means by which Haaker
7 accomplishes services rendered pursuant to the Contract except to the
8 extent that such services involve the use of City property or
9 Confidential Information.
10 B. Haaker Not Agent.
11 Except as the City may specify in writing, Haaker shall have
12 no authority, express or implied, to act on behalf of the City in any
13 capacity whatsoever as an agent. Haaker shall have no authority,
14 express or implied, pursuant to this Contract to bind the City to any
15 obligation whatsoever.
16 C. Indemnification.
17 Haaker shall indemnify, defend, protect and hold the City
18 and its officers, agents and employees, free and harmless from and
19 against any and all claims, demands, losses, damages, liabilities,
20 fines, charges, penalties, orders, judgments and all costs and
21 expenses incurred in connection therewith, including reasonable
22 attorney's fees and costs of defense arising out of the services
23 performed under this Contract, except to the extent arising from or
24 caused by the sole negligence or willful misconduct of the City, its
25 officers, agents, employees or subcontractors.
26 D. Assignment and Subcontracting Prohibited.
27 No party to this Contract may assign or subcontract any right
28 or obligation pursuant to this Contract without the express written
7 -
1
2
3
4
5
6
7
8
9
IKIM
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
consent of the other party. Any other attempted or purported
assignment of any right or obligation pursuant to this Contract shall
be void and of no effect.
E. Entire Agreement.
This Contract constitutes the complete and final expression
of the agreement of the parties and is intended as a complete and
exclusive statement of the terms of their agreements and supersedes
all prior and contemporaneous offers, promises, representations,
negotiations, discussions, communications and agreements which may
have been made in connection with the subject matter hereof. All
exhibits are incorporated by reference. Haaker represents that in
entering into this Contract, it has not relied on any previous
representations or understandings of any kind or nature.
F. Partial Invaliditv.
Wherever possible, each provision hereof will be interpreted
in such manner as to be effective and valid under applicable law, but
in case any one or more of the provisions contained herein will, for
any reason, be held to be invalid, illegal or unenforceable in any
respect, such provision will be ineffective to the extent, but only to
the extent, of such invalidity, illegality or unenforceability without
invalidating the remainder of such invalid, illegal or unenforceable
provision or provisions or any other provision hereof, unless such a
construction would be unreasonable or contrary to the intent of the
parties as expressed in this Contract.
G. Time of the Essence.
Time is of the essence in the performance of this Contract
and of each and every provision hereof. The waiver by the City of any
8 -
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
RM
19
20
21
22
23
24
25
26
27
28
Ibreach or breaches hereof shall not be deemed, nor shall the same
constitute, a waiver of any subsequent breach or breaches.
H. Risk of Loss.
Risk of loss or damage shall pass to the City and delivery
shall be deemed to be complete upon delivery FOB destination or upon
moving into storage at the City's request, whichever occurs first.
I. Attorneys' Fees.
In the event that it becomes necessary for either party to
this Contract to enforce any of the provisions of this Contract, the
parties agree that a court of competent jurisdiction may determine and
fix reasonable attorney's fees to be paid to the successful litigant.
J. Benefit of Agreement.
This Contract shall bind and benefit the parties hereto and
their heirs, successors, and permitted assigns.
K. Force Maieure.
Neither party shall be considered to be in default in any of
its obligations under this Contract when a failure of performance shall
be due to an uncontrollable force. The terms "uncontrollable force"
shall mean any cause beyond the control of the party affected,
including, but not restricted to, flood, earthquake, storm, fire,
lightening, epidemic, war, riot, civil disturbance or disobedience,
labor dispute, labor material shortage, sabotage, federal, state, or
municipal action, statute, ordinance, or regulation, embargoes or the
United States Government or any other government, which by exercise of
due diligence such party could not reasonably have been expected to
avoid and by exercise to due diligence has been unable to overcome.
Either party rendered unable to fulfill any of its obligations under
this Contract by reason of an uncontrollable force, shall give written
MOM
1
2
3'
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
notice within five (5) business days of such fact to the other party
and shall exercise due diligence to remove such inability with all
reasonable dispatch.
L. Waiver.
Any waiver at any time by either party of its rights with
respect to a default under this Contract, or with respect to any other
matters arising in connection with this Contract, shall not be deemed a
waiver with respect to subsequent default or other matter.
M. Amendment.
All changes or modifications to this Contract shall be in a
writing stating that it is an amendment to this Contract and shall be
signed by both parties or their duly authorized agents. This Contract
shall not be modified through course of dealing, usage or trade.
IN WITNESS WHEREOF, the parties have caused this Contract to
be executed by and through their authorized officers on the date, month
and year first written above.
- 10 -
1
2
3
4
5 ATTEST:
6
7
8 BRUCE V. MALKENHORST, City Clerk
9 APPROVED AS TO FORM:
10
--------------
11
12 EDUARDO OLIVO, City Attorney
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
CITY OF VERNON
By:
LEONIS C. MALBURG, Mayor
HAAKER EQUIPMENT COMPANY,
A CALIFORNIA CORPORATION
By:
Title: CEv ��/�LCS MA�A�i52
By: 11G
Title: 6 E�o2y
U5/02i2002 08':22 FAX 323 581 7924CITY OF VERNON
J LEHR wool
REQUEST FOR QUOTATIONS
NOT A PURCHASE ORDER_
DIRECT ALL INQUIRIES TO
CITY PURCHASING AGENT
TELEPHONE (21S) 583-5811
TO Mr. Matt Muinch
HAAKER Equipment Company
3505 omona ou e-var
Pomona,_ CA 91M8
CITY OF VERNON, CALIFORNIA
PURCHASING DEPARTMENT
CITY HALL
4305 Santa Fe Ave_ — Vernon, California 90058
FOR CITY USE ONLY
QUOTATION NO 11�4
DATE MAILED 04/11/02
REC'D BY CI
oPEN D
i
BY
Please quote hereon the lowest nor price you can furnish the articles or services. specified below- Quote on each item separately. Bidder may
e: by st
qualify quotations as "all or nonating so on body of form. City reserves the right to accept or reject quotations received on any or oil
items. in order to maintain their name an City's Bidder File, Vendor should return this farm whether o price is quoted or not.
QUANTITY DESCRIPTION
1 Elgin Crosswind Street Sweeper, as per City of Vernon
technical specifications dated April 11, 2002.
*********PLEASE NOTE**********
Bid number must be shown on the outside of the return
envelope, otherwise bid will not be accepted.
NET UNIT PRICE TOTAL
101,887 DO
+ Tax
Plus Op ions
IF INSUFROENT SPACE PROVIDED ABOVE FOR PROPOSAL. ATTACH RIDER OR SUPPLEMENT. CASH DISCOUNT$
QUOTED FOR PERIODS OF LESS THAN 30 DAYS WILL NOT BE CONSIDERED WHEN ORDER IS AWARDED- BIDS
RECEIVED IN RESPONSE TO THIS REQUEST FOR QUOTATION WILL BE OPENED IN CITY PURCHASING AGENT'S
OFFICE ON THE — "�.— DAY OF t AT
NOTE: Quote prices exclusive of Soles Tax and Excise Taxes.
A. Indieato Sales Tax in this space$.8��+05:.E?7 ---- -.-e. Indicate Excise Tax in thia SPace $__NI.A----------------------------•----.
C. Above quotations subject to Cash Discount of --------------------------- ------%, F-O-B. Dt�s j}atlOT1 -----------.-------------------------_-__-..-----
D. To be delivered to CITY OF VERNON at --- pity_ Yard,-_____--------- ..................... ..............................
We (1) agree to furnish above in-_12q-M----------------days from receipt of purchase order at prices specified.
FOR ------ Haakpgf—L. t " S -•---------•------••-•--
irM nine
DATE.... Apx11 29.:._ 24Q2- - • SIGN HERB . .... •--- -- .:.- - ...
.... 1. •r nl 4ar%UA01hirl- r"I err
CITY COUNCIL
LEONIS C. MALBURG
Mayor
THOMAS A. YBARRA
Mayor Pro-Tem
WM. 'BILL" DAVIS
Councilman
H. "LARRY" GONZALES
Councilman
W. MICHAEL MCCORMICK
Councilman
BRUCE V. MALKENHORST
City Administrator/City Clerk
FAX (323) 826-1438
zoo
CITY HALL
4305 SANTA FE AVENUE, VERNON, CALIFORNIA 90058
TELEPHONE (323) 583-8811
April 11, 2002
EDUARDO OLIVO
City Attorney
FAX: (562) 869-1883
KEVIN WILSON
Director of Community Services & Water
FAX: (323) 826-1435
CITY OF VERNON
TECHNICAL SPECIFICATIONS
FOR AN ELGIN CROSSWIND J DUAL
KENNETH J. DeDARIO
Director of Municipal Utilities
FAX: (323) 826-1425
STEVEN E. PARKER
Fire Chief
FAX: (323) 826-1407
BRUCE W. OLSON
Police Chief
FAX: (323) 826-1481
SIX WHEEL REGENERATIVE AIR STREET SWEEPER
INTENT.
It is the intent of this specification to provide for the purchase of one (1) new and unused Elgin
Crosswind J Dual Regenerative Air Street Sweeper having a six wheeled, truck chassis with dual
diesel engines, sweeper controls and switches, 8.0 cubic yard hopper, automatic transmission,
240 gallon water tank, and left and right side broom with variable down pressure controlled from
cab.
The following specification is based upon an ELGIN CROSSWIND street sweeper mounted on a
Freightliner FL70 Chassis. The City of Vernon has evaluated different types of street sweepers
and has determined that this product is best suited for the department's needs in safety, quality,
performance, and standardization.
In comparing proposals, consideration will not be confined to price only. The successful bidder
will be one whose product is judged shall best serve the interests of the City of Vernon when
price, product, safety, quality and delivery are considered. The City of Vernon reserves the right
to reject any or all bids or any part thereof, and to waive any minor technicalities. A contract
will be awarded to the bidder submitting the lowest responsible bid meeting the requirements of
this specification.
The City requires the successful bidder to provide proof of insurance, including a standard
certificate of insurance, in at least the amounts and coverage indicated on the insurance schedule.
In addition to the standard certificate of insurance, proof of general and umbrella liability
coverage shall also be furnished in the form indicated on the attached insurance schedule.
EOUIVALENT PRODUCT
Bids will be accepted for consideration on any make or model that is equal or superior to the
sweeper specified. Decisions of equivalency will be at the sole interpretation of the City. A
blanket statement that equipment proposed will meet all requirements will not be sufficient to
establish equivalence. Original manufacturer's brochures of the proposed. unit are to be
submitted with the proposal.
All modifications made to the standard production unit described in the manufacturer's
brochures must be certified by the manufacturer and submitted with the bid, or the bid will be
deemed "non -responsive" and rejected without further review. Bidder must be prepared to
demonstrate a unit similar to the one proposed, if requested.
INTERPRETATIONS
In order to be fair to all bidders, no oral interpretations will be given to any bidder as to the
meaning of the specification documents or any part thereof. Every request for such a
consideration shall be made in writing to the City of Vernon. Based upon such inquiry, the City
may choose to issue an Addendum.
GENERAL
The specification herein states the minimum requirements of the City. All bids must be regular
in every respect. Unauthorized conditions, limitations, or provisions shall be cause for rejection.
The City of Vernon will consider as "irregular" or "non -responsive" any bid not prepared and
submitted in accordance with the bid document and specification, or any bid lacking sufficient
technical literature to enable the Department to make a reasonable determination of compliance
to the specification.
It shall be the bidder's responsibility to carefully examine each item of the specification. Failure
to offer a completed bid or failure to respond to each section of the technical specification will
cause the proposal to be rejected without review as "non -responsive". All variances, exceptions
and/or deviations shall be fully described in the appropriate section. Deceit in responding to the
specification will be cause for rejection.
CHASSIS (FREIGHTLINER FL70)
Chassis shall be a conventional cab design with a 32,000 GVW rating.
Wheelbase shall not exceed 157 inches.
Cab to axle shall not exceed 91 inches.
The overall length of the sweeper without wandering hose shall not
exceed 250 inches.
AS SPECIFIED
The distance from centerline of the rear axle to the rear of the sweeper
without the wandering hose shall not exceed 48.5 inches.
For safety the rear sweeper shall be equipped with a bumper to provide
Under ride protection.
Chassis shall include front tow hooks.
Yield strength of the frame shall be 50,000 PSI minimum.
AS SPECIFIED
One (1) 50-gallon fuel tank shall be shared by both engines and shall be
easily accessible without raising or shifting any components. A fuel gauge in cab shall be
supplied.
CHASSIS ENGINE
Truck engine shall be a Cummins ISB B5.9 in -line six cylinder turbocharged diesel,
205 Hp @ 2300 RPM, 520 Ft/lbs @ 1600 RPM.
Truck engine shall be equipped with a single horizontal exhaust system.
The cooling system shall be protected to —30 F.
Engine shall be equipped with single stage dry -type air -cleaner, spin -on fuel filter
and full flow oil filter.
Radiator fan shall be viscous drive type.
TRANSMISSION, AXLES, WHEELS & BRAKES
An Allison series 2000 automatic transmission with heavy-duty oil cooler shall
be provided.
The 2-speed rear axle shall have ratios of 5.86/8.17:1 for proper sweeping and
transport speeds.
AS SPECIFIED
The 12,000 lb. front axle shall be equipped with 12,000 lb. springs, shock absorbers, AS SPECIFIEi
and front stabilizer bar.
The 21,000 lb. rear axle shall be equipped with 23,000 lb. flat leaf suspension with multi -leaf
auxiliary springs.
For safety and to allow the emergency interchange of tires at a job site, front and
rear tires and rims shall all be interchangeable.
Tires shall be Michelin XZX tubeless radial tires 14 ply 11 R22.5 "G" load rated.
The rear axle shall include dual tires for load capacity.
Rims shall be full air brakes with a 15.2 CFM capacity compressor, and with automatic slack
adjusters.
Parking brake shall be spring applied rear wheel drum and shoe.
Brakes shall have ABS through a four -channel full vehicle wheel control system.
CAB
Maximum visibility, forward line of sight from the chassis front bum er to the point on the
ground visible to the operator shall not exceed 14 feet for an SAE 98` percentile size operator.
Steering shall be full power with dual operator controls.
The steering system shall have two independent steering columns connected by a cross shaft.
Both steering columns shall be tilt and telescopic.
Seats shall be adjustable, covered with gray vinyl and printed vinyl insert and include 3 point
seat belts.
Sweeper shall include two (2) outside west coast type mirrors with lower 8 inch convex lens for
easy viewing of the side broom during sweeping.
Cab interior environment shall be fully air-conditioned including a fresh air
heater/ventilator/defroster.
Cab shall have full flow through ventilation for optimal temperature control and operator
comfort.
Windshield wiper shall be two speed with washer. AS SPECIFIED
Wipers shall have mist -wipe feature.
Interior of cab shall have acoustical insulation for low operating noise, automotive type trim, and
center sweeper console.
Dash shall be faced with soft molded plastic.
All glass shall be tinted safety glass.
Each operator position shall have an adjustable sun visor.
Door shall be key locked.
Door windows shall be roll down type.
Cab shall have auxiliary 12V power outlet.
AS SPECIFIED
4
Side windows shall have defogger.
INSTRUMENTS
Chassis left and right side operator instrument panel shall be chassis OEM, full vision
illuminated with tachometer, speedometer, odometer, fuel gauge, water temperature gauge, air
pressure gauge, and volt gauge.
Chassis engine instruments shall include warning light and chime for low oil pressure and high
coolant temperature to warn the operator of a potential problem before any damage to the engine
occurs. Console shall have left/right primary driver switch.
Chassis engine shall have hour meter.
Truck instruments shall include warning light for battery.
In the dash, all console switches including transmission controls and all gauges shall be
illuminated.
Instruments shall include an auxiliary engine air intake restriction indicator mounted in the
central rotating console, for ease of maintenance, and a hopper "full load" indicator to notify the
operator that maximum GVW is being approached.
ELECTRICAL
Batteries should be located in an enclosed accessible environment for long life and ease of
service.
Chassis shall have two (2) maintenance free batteries rated at not less than 1250 CCA, 12 Volt.
Chassis engine shall have a 100 amp alternator.
Chassis lighting shall include scaled multi -beam halogen head -lights, tail lights, backup lights,
license plate lights, clearance lights, signal lights, illuminated gauges and instrument panel, and
directional lights with hazard switch.
SWEEPER ENGINE
Diesel engine shall be 4 cylinder, turbo charged,
dynamically counter balanced 276 CID (John Deere 4045T
or equal).
Horsepower rating shall be 100 HP (75kW) @ 2500 RPM, AS SPECIFIED
torque, 295 lb-ft @ 1400 RPM.
For greater heat dissipation, less noise and lower cost of
maintenance, engine shall have individually replaceable
wet sleeve cylinder liners.
Engine shall be protected by a dual safety element dry type
air cleaner & restriction indicator that indicates it is time to
service the filter element.
Engine shall be filled with 50/50-mixture anti-freeze/water
for cold weather storage and or operation.
Sweeper engine shall drive the blower fan by a heavy-duty
five (5) "V" groove power belt. The power belt will AS SPECIFIED
provide ease of maintenance.
To accommodate both easy access and sound attenuation,
the engine shall be enclosed and surrounded by the front
part of the sweeper body, by two fiberglass access doors.
One at the right-hand side and one at the left-hand side of
the sweeper body. These doors provide access to
serviceable items without tilting the hopper.
Auxiliary engine shall be equipped with an hour meter.
BLOWER
The blower shall be rated at not less than 20,000 CFM.
The fan shall be rated by an independent test facility. The
fan curve from an independent test facility shall be
supplied.
Blower shall be driven by five (5) "V" groove power belts
for maximum performance and simplicity of construction,
with automatic tension adjustment not requiring
repositioning of the engine.
Blower shall be a turbine type, with 9 vanes, 31 3/8 in.
diameter constructed of abrasion resistant steel and fully
balanced for longevity of fan and bearing life. A die-cast AS SPECIFIED
aluminum alloy open face blower, covered with rubber,
will not be acceptable.
Blower housing shall have an inspection door for quick
inspections without removing the blower housing or
looking into the air exhaust opening.
Blower housing shall not be an integral part of the hopper.
Replacement of the blower housing must be possible
without any cutting and/or welding of the housing and/or
hopper.
The blower shall be mounted and supported on both sides
by heavy-duty bearings, capable of being greased from
ground level. Greasing of the bearings must be possible
without tilting the hopper.
The blower must not be directly exposed or open to the
dust separator to preclude carry-over of material from the
separator into the blower and blower housing.
PICKUP HEAD
The pickup head is a spring -balanced; all steel fabricated
pickup head with separated upper and lower chambers
where pressurized air is blasted from the upper chamber
through an elongated blast orifice, to the lower vacuum
chamber.
Shall have an in -cab controlled vacuum enhancer.
The pickup head shall be not less than 90 inches wide and
30 inches long for total area of 2700 square inches.
Broom diameter shall not be less than 42".
SIDE BROOMS
The side broom assemblies shall be held in the storage
position by a transport hook.
Each side broom shall be controlled from in the cab by
simple rocker switches.
Each broom can be positioned at either maximum extension
outward for maximum sweep path or full retract inward for
scrubbing action in front of the pickup head. This feature
can be controlled from the operator seat for instant
adjustment.
There shall be a pneumatic in cab control for down
pressure. Broom pressure can be set on the go for digging
or wear.
To prevent exposure to accidental laceration by the bristle
tips, side brooms shall retract with wire bristle tips
unexposed. No exception will be allowed to this safety
requirement.
HOPPER
Volumetric capacity shall be 8 cubic yards minimum.
AS SPECIFIED
AS SPECIFIED
AS SPECIFIED
Hopper shall be constructed of 10 gauge steel sides, and '/4
inch floor.
A weight actuated full load indicator shall be mounted in
the cab on the control panel.
The hopper tilt angle when dumping shall be a minimum of
50 degrees. Dumping shall be accomplished by tilting the
hopper via a two -stage telescopic cylinder. The use of
multiple cylinders for tilting the hopper shall not be AS SPECIFIED
acceptable. The use of a moving raker bar, which is
attached to the rear door inside the hopper in lieu of tipping
the hopper for dumping shall not be acceptable.
The hopper floor angle shall be a minimum of 10 degrees.
A removable, adjustable, abrasion resistant "scoop" style
steel deflector shall be located at the suction inlet. This
scoop is to direct material to the center of the hopper for
optimal loading conditions.
The hopper rear door shall be hinged at the top of the door
and opened by means of a hydraulic cylinder. The hopper
rear door should open at a minimum angle of 90 degrees to
be perpendicular to the hopper opening for maximum AS SPECIFIED
dumping action. The City of Vernon has evaluated many
styles and considers this design to be the most effective for
dumping and cleaning. No exceptions to this requirement
will be acceptable.
Hydraulic cylinder movement shall be controlled by the use
of two hydraulic valve levers on the right-hand side of the
hopper to view discharging of debris out of the hopper
during dumping for maximum safety.
For maximum operator safety the rear hopper door shall
have an internal door prop. No exception to this safety
requirement shall be accepted.
The hopper rear door shall include an automatic lock
mechanism for a tight fit and optimal sealing between the
hopper and the rear door. AS SPECIFIED
The rear door seal shall be a water resistant heavy-duty
reinforced D style runner seal for optimal sealing. Foam
seals that can absorb moisture are not acceptable.
Two 34 %2" x 43 %2" screens, for a total screen area 6003
square inches, of not less than 11 gauge steel shall be
installed to allow air to move freely from the hopper into
the centrifugal dust separator. The hopper screens shall be
hinged and pinned to allow easy clean out.
DUST SEPARATOR
Dirt separation from the air stream shall be accomplished
by means of a centrifugal dust separator that is installed at
the air return outlet of the hopper. The separator shall be
designed so that it will not plug with regular debris. AS SPECIFIED
The dust separator shall have minimum of two easy to open
inspection doors allowing inspection and cleaning of the
separator interior. Both doors are self -opening when tilting
the hopper.
The dust separator shall have a self -opening door made of
abrasion resistant steel allowing automatic discharge of
debris when tilting the hopper. Cable or other
manual/mechanical means required for discharging the
separator are not allowed.
SPRAY WATER SYSTEM
The water tank shall be a removable, 240 gallons total
capacity. It shall be constructed of rustproof polyethylene.
The water tank shall be frame mounted with no part sharing
any common wall with the hopper and shall not rise during
hopper dumping for better weight distribution.
One water pump is fully dedicated to supplying water to the
pickup head and the suction hose for optimal dust control. '
AS SPECIFIED
The water pumps can be selectively controlled from the cab
to adjust to the sweeping conditions.
A 16 ft. 8 inch fill hose with NST coupling and anti —
siphon connector with strainer shall be supplied.
A water gauge shall be provided on the control console
within the cab.
Three (3) water spray nozzles are located at each side
broom for optimal dust control.
Seven (7) removable water spray nozzles are located inside
the pickup head. Water spray nozzles that spray only on
the outside of the pickup head are not acceptable.
Three (3) removable water spray nozzles are located at the
lower portion of the suction hose for lubrication of the
suction hose and to further enhance dust control.
Two (2) removable water spray nozzles are located at the
make -break section of the suction hose for additional dust
control before material enters the hopper. AS SPECIFIED
All water piping shall be external to the operator cab. For
safety, no water lines capable of leaking or bursting shall
be within the cab.
HYDRAULIC SYSTEM
Hydraulic pump shall be a direct gear pump for
maintenance free operation, having a flow capacity of 7.7
GPM @ 2500 RPM. A belt driven or PTO driven
hydraulic pump is not acceptable.
Reservoir capacity shall be not less than 23 gallons and
have an exterior sight gauge. The reservoir must be located
in the enclosed auxiliary engine compartment for quick
inspections without tilting the hopper.
All hydraulic circuits shall have quick disconnect pressure AS SPECIFIED
check ports for ease of maintenance.
To minimize the hazards of potential leakage, all high-
pressure fittings shall be "O" ring type. Other systems
shall not be acceptable. There shall be a 10 micron spin -on
hydraulic filter. Exchange of the filter must be possible
without tilting the hopper.
To further reduce the change of hydraulic system
contamination and joint leakage use of standard pipe
threads requiring pipe dope shall not be acceptable.
10
PNEUMATIC SYSTEM
The pneumatic system shall have DOT fittings.
There shall be a PR4 type pressure protector for the chassis
air system to protect the chassis air system at air pressures
below 85 PSI.
A separate air tank for all sweeper air components shall be AS SPECIFIED
provided.
All pneumatic cylinders shall be interchangeable.
All pneumatic cylinders must be rated to 250 PSI and have
separate rod seal and wiper to prevent contamination
entering the cylinder.
Each cylinder shall be controlled by a single, two position,
solenoid valve mounted on a manifold with common input
and exhaust.
There shall be a filter with polycarbonate bowl to filter out
contaminants down to 5 microns to prevent contamination
in the air system.
ELECTRICAL SYSTEM
Sweeper electrical system shall be independent from the
electrical system of the chassis.
Sweeper engine shall have one (1) 925 CCA, 12-volt AS SPECIFIED
battery.
Sweeper engine shall have a 95 amp. alternator.
Sweeper lighting shall include rear identification lights,
side broom and rear clearance lights.
Sweeper warning lights shall include hopper up, hopper full
load and hopper rear door open.
Sweeper wiring harnesses shall be color -coded and hot
stamped with appropriate word designation labeled every
four inches, i.e. "Ignition', "Side Broom" on each wire.
For safety, all electrical circuits must be protected by
circuit breakers or fuses.
11
CONTROLS
All sweeper controls shall be mounted on a central rotating
and swiveling terminal for use from either right or left
positions. This allows the operator to view all-important AS SPECIFIED
auxiliary engine information from either operating position.
The controls shall include all sweep, spray water, and
lighting functions.
The controls for sweep, spray water, and lighting functions
shall be conventional rocker switches.
Controls for auxiliary engine ignition and throttle, side
broom down pressure and manual reset circuit breakers
shall be located in the control console pedestal.
INSTRUMENTS
Sweeper engine instruments shall include tachometer, hour
meter, oil pressure, fuel, voltage, and coolant temperature
for complete information for the operator on the condition
of the auxiliary engine. AS SPECIFIED
Sweeper engine instruments shall include an auxiliary
engine air intake restriction indicator for ease of
maintenance, a rear door "open" indicator, a "raised"
hopper indicator and a "full' hopper indicator to notify the
operator of hopper and hopper rear door conditions.
ACCESSORIES
It shall have an 8-in. diameter x 4-ft. long catch basin
nozzle with water injection system for dust control.
It shall be equipped with dual push button fingertip
hydraulic control on the nozzle handles to raise and lower
movement of the nozzle and control the blower speed.
AS SPECIFIED
Unit shall have a high pressure wash down for cleaning
catch basin and truck washout.
It shall be equipped with a rear auxiliary engine throttle
control.
The hose shall be constructed of heavy-duty rubber.
Plastic hoses will not be acceptable.
12
d
Hydraulic inlet changeover plates shall accomplish
conversion from sweeper to catch basin operation.
An extra tire and wheel shall be provided for FL70
Freightliner.
PAINT
All metallic surfaces are powder coated or top coated with
a two component polyurethane acrylic enamel.
To prevent hidden corrosion, all sweeper parts shall be iron
phophated and painted before assembly.
Interior paint shall be non -glare.
Color shall be the same as the cab.
MANUALS
An operation and maintenance manual shall be provided.
A complete shop service/repair manual and a parts manual
for the sweeper and the cab and chassis shall be provided.
An extra set of Parts, Service and Operation Manuals for
the J.D. Powertech engine.
WARRANTY
Manufacturer's warranty shall be not less than two (2)
years on chassis engine, including all parts and labor.
Manufacturer's warranty shall be not less than lifetime
protection against rust -through of the water tank.
Bidders submitting literature stating warranties which do
not fully comply with warranty requirements of this
specification, must submit a letter from the manufacturer
certifying warranty compliance as an integral part of their
proposal. Failure to comply may cause the proposal shall
be deemed "non -responsive" and rejected without further
review.
Manual change over plates.
AS SPECIFIED
AS SPECIFIED
IF
AS SPECIFIED
13
SERVICE AND TRAINING
Vendors shall have a full parts and service facility within a
reasonable distance from the City of Vernon Garage. State
location and distance: Pomona, CA 25 Miles.
A qualified technician shall provide complete training to
the City of Vernon Personnel at the City Garage. Training
shall include safety, operation, maintenance and service.
DELIVERY
AS SPECIFIED
Acceptance shall be subject to the inspection and approval
of the City of Vernon. AS SPECIFIED
Price: $101, 887.00
Tax: 8. 405.67
Total Cost:_$110,292.67 Plus Options Listed Below.
OPTIONAL ITEMS•
ITEM 1: Sweeper Engine: There shall be an
automatic shut-off system for low oil pressure/high
coolant temperature.
ITEM 2: Sweeper Engine• he sweeper engine shall have
auxiliary after cooler.
ITEM 3: Sweeper Engine: Auxiliary sweeper engine shall
have silicon hose package.
Price: $265.00
Price: $665.00
Price: $140.00
14
ITEM 4: Sweeper Engine: Sweeper engine shall be
equipped with an engine hour meter.
ITEM 5: Sweeper Engine: Sweeper engine shall be
equipped with a hydraulic oil temperature gauge.
ITEM 6: Pick Up Head: Pick up head and side brooms
shall be automatically pick up when sweeper is in reverse.
ITEM 7: Pick Up Head: The pickup head shall be
equipped with a center broom.
ITEM 8: Side Broom: The side broom unit shall be
equipped with 2 broom outer position stops on each side of
the vehicle.
Price: $240.00
Price: $119.00
Price: $435.00
Price: $3, 880.00
Price: $100.00
ITEM 9: Side Broom: There shall be an electrical side
broom tilt on the right broom. Tilt will be controlled from '
in the cab.
ITEM 10: Hopper: The hopper door shall be controlled
for lock/unlock open/close and dump from inside of the
cab.
ITEM 11: Hopper: For protection against corrosion and to
improve the dumping of debris, the hopper shall be sprayed
with a tough, abrasion resistant epoxy coating and will be
warranted for five (5) years.
Price: $665.00
Price: $945.00
Price: $2, 650.00
Hopper coating is subject to
wear, warranty is not 15
covering wear.
ITEM 12: Hopper: The hopper will have an inspection
door on the right side and left hand sides.
ITEM 13: Hopper: Hopper shall have a deluge system for
cleaning out.
ITEM 14: Hopper: Hopper shall have a 6" drain in rear
door to decant any water.
ITEM 15: Spray Water System: An anti -siphon valve
with 2" air gap shall be provided for protection during
water fill.
ITEM 16: Sprav Water System: One water pump shall be
fully dedicated to the side brooms.
ITEM 17: Sprav WaterSystem• A spray bar mounted on
the front bumper shall be provided to add extra water, when
required, for sweeping conditions. There will be a manual
control valve at the spray bar.
ITEM 18: Sweeper must be PM 10, Rule 1186 Compliant.
ITEM 19: Hydraulic System• The hydraulic system shall
have manual shut off valves ease of maintenance.
ITEM 20: Electrical System: Sweeper shall have an
electronic back-up alarm for additional warning and safety
when chassis is in reverse.
Price: $ 650.00
Price:. $740.00
Price: $625.00
Price: In base price of unit.
Price: Included in base price
for PM10 package - single pump.
Price: $425.00
Price: In base price of unit.
Price: $260.00
Price: In base price of unit.
16
SAFETY LIGHTING OPTIONS
ITEM 21: A Whelen TA837 Traffic Advisor shall be
mounted on the rear door, complete with power supply,
wiring and a controller installed in the cab.
ITEM 22: The sweeper shall have a rotating Beacon with
limb protector mounted on top of the cab.
ITEM 23: WANDERING HOSE
An 8-in. (203 mm) inside diameter, 9.5 ft. (2896 mm) long
hydraulic wandering hose located at the rear of the machine
and capable of deep cleaning catch basins shall be
provided. Shall include a 4' aluminum nozzle extension. It
shall have an over -center coupler and brackets mounted to
the hopper door.
Highpressure water pump Pg. 12 Accessories
ITEM 24: Triangle Reflector's.
ITEM 25: Fire Extinguisher: 2.5 lb. Fire extinguisher
mounted in truck cab for Class A, B, or C fires.
ITEM 26: Stereo: AM/FM stereo shall be installed in the
cab of the unit.
Price: $1,100.00
Price: $645.00
Mount on front of body.
Price: $3, 920.00
Price: $2,480.00
Price: $45.00
Price: $78.00
Price: $510.00
Grand Total: $21, 299.00
NOTE: If total option package is purchased, deduct 15% from Grand Total
$18,104.00 Adjusted Total.
17
Submitted by: Haaker Equipment Company
Address: 3505 Pomona Blvd., Pomona, CA 91768
Signature:
Note: Bid number 1414 must be received in a sealed
envelope and returned to the City of Vernon Finance
Department no later than 2:00 p.m. April 29, 2002.
18
INSURANCE 'SC ti;N (CONTRACTOR) 1 •
The Contractor shall provide proof of insurance, including a
standard.certificate of insurance, in at least the following
amounts and coverage (combined single limit permitted):
Coverage and 4mits
Bodily Inju e
f�a3.d� Each P rson Each Acc'ri= Mach Accid n_
Automobile Liability
Owned Automobiles $ 500,000 $1,000.,000 .$ 500,000
Hired Automobiles $ 500,000 $1,000,000 $ 500,000•
utomob�7Ps S S00 000 nnn Snn nnn
.rs omnensa ion
' Liab 1 , y n per employc .,-
II. General Liability
Premises Operations
Elevators
$1,000,000
$2,000,000
$1,000,000
(if applicable)
Independent
$1,000,000
$2,000,000
$1,000,000
Contractors
Products - Completed
$1,000,000
$2,000,000
$1,000,000 '
Operations
Cc�n _ra r
y
$1,000,000
:i 000 nn0
$2,000,-000
$1,000,000
U-�Mah,l,f-.r
6, ^^„ 0__
nnn nn?la
��S- --- -
S1,000,000
a• The general liability policy shall contain the following
special endorsements which shall be noted on or attached to the
standard certificate of insurance:
1- An endorsement.naming the City of Vernon, its officers,
and employees as insureds under the policy.
2-. An endorsement providing the City of Vernon thirty (30)
days notice of cancellation or material reduction of coverage.
3- An endorsement providing*coverage for all operations.
4. Such other endorsement as may be required by addendum
hereto.
b- -In addition to the standard certificate of insurance, proof of
general and umbrella liability coverage shall be furnished in the
form checked below. Oertif��a ion o h followi„
ins ran _e accent or brnlcA,-- 1 p� fs byte
b _ accepted:
For each policy, a notarized letter from the underwriter
or carrier certifying that the coverage and statements in
the standard certificate of insurance (attached thereto)
are true and correct and that the signator is an officer
authorized to so certify.
A copy of each policy certified by an officer of the
underwriter or carrier and notarized.
SUPPORTING
DOCUMENTS
To: BRUCE MALKENHORST, CITY ADMINNIISTRATOR
From: DEBBY NICKENS, PURCHASING per"
Date: 04/30/02
Re: BID #1414 — (1) ELGIN CROSSWIND STREET SWEEPER
As per resolution #7939, the Purchasing department sought formal bids for the
purchase of (1) Elgin Crosswind Street Sweeper. On April 11, 2002 three bids were
sent out. Bids were received and opened on April 29, 2002. Below are the results:
VENDORS BID QUOTE (COST INCLUDES ALL OPTIONS)
1. HAAKER EQUIPMENT $119,991.00
2. NORWOOD EQUIPMENT $132,664.00
3. RICKER MACHINERY $141,207.00
The Community Services Department has completed its evaluation of the
recommended vendor for this purchase is Haaker Equipment. The depart
purchasing the entire options package, which means the purchase cost wi]
15% discounted cost for the options package.
:)mmendation of the Purchasing Section that Bid #1414 be
►n be granted to issue a purchase order to the lowest bidder,
in the amount of $119,991.00 (plus sales tax).
tax not included
the
1
MAY-17-2002 FRI 03:13 PM OLIVO & PLASCENCIA FAX NO. 562 869 1883 P. 01
C YYY C:OUNCII,
I..I ONIS C, MALBURG
,M.iytir
1'HOMA`i A. WARRA
Ivinyor Pro -Tent
WM. 101,1," DAVIS
C OUi5rilman
II. "I.AWZY" GONZAL E'S
('oinu•ill-nall
W. MICI1Al?i, M'CCOWIC'K
Colindlinnii
uZ)c:I? V: MA�..� FNI (ales I' CITY HALL
t."ilyAtinini,,lr-aior/0ly tlu1r 4305 SANT'A rE AVk:NUR, VEIZNON, CAI.W'0RN(A 90058
FAX (323) 826-1438 TELEPHONE (323) 588--8811
May :1.7, 2002
Mr. Matt Muirlch
Haaker' I+qui.pment Company
3505 POinonai Boulevard
Pomona, CA 91768
EDUARDO OLIVO
City Attomey
T,AX: (562) 669-I883
KEVIN WILSON
Dirm,tor of Community Servictis &Water
FAX (121) sz6-1435
KI.INNETH 1. Dd)AR10
Director of Municipal Utilities
IAX: (323) B26.1425
STEVEN E. rARKI+R
Fire Chief
PAX: (.323) 626-1407
BRUCE W. 01-5 )N
Pulim. Chief
FAX: (323) 826-1481
VIA FEDERAL EXPRESS
Re: Equipment Purchase Contract -- Street Sweeper Aid No. 1414
Darin Mr. Muinch:
Enclosed please find two duplicate originals of the
aforement4.oned Contract for signature. Please return both signed
originals to the City to the attention of Judy Lehr, Legal
Depa,r.ir>1lerlt, by xue_sd_ay, May 21, 2002 The Contract is scheduled to
bc: considered by � the Council at its adjourned meeting on
May 22, 2002.
Once the originals are executed by the City, one fully executed
original will be returned to you for your files.
Please refer: to the enclosed "City of Vernon Signature
Requirerilerits fox' City Agreements" and comply with the requirement's
forth for your company.
I thaak you for your cooperation regarding this matter.
Very truly yours,
Eduardo Olivo
City Attorney
71
E11c,l.o ureo
Cc; M , . Nel:l.y Gi ron, Assistant to Chief Deputy City Clerk (w/o
encls . )
CITY COUNCIL
LEONIS C. MALBURG
Mayor
THOMAS A. YBARRA
Mayor Pro -Tern
WM. 'BILL" DAVIS
Councilman
H. "LARRY" GONZALES
Councilman
W. MICHAEL MCCORMICK
Councilman
BRUCE V. MALKENHORST
City Administrator/City Clerk
FAX (323) 826-1438
CITY HALL
4305 SANTA FE AVENUE, VERNON, CALIFORNIA 90058
TELEPHONE (323) 583-8811
June 3, 2002
Haaker Equipment Company
Attn: Matt Muinch
3505 Pomona Boulevard
Pomona, CA 91768
Re: Equipment Purchase Contract
Dear Mr. Muinch:
EDUARDO OLIVO
City Attorney
FAX: (562) 869-1883
KEVIN WILSON
Director of Community Services & Water
FAX: (323) 826-1435
KENNETH J. DeDARIO
Director of Municipal Utilities
FAX: (323) 826-1425
STEVEN E. PARKER
Fire Chief
FAX: (323) 826-1407
BRUCE W. OLSON
Police Chief
FAX: (323) 826-1481
Transmitted herewith is a duplicate original copy of the above
referenced agreement approved by the Vernon City Council on May 22,
2002 and signed by the Mayor on May 30, 2002.
If you have any questions regarding this matter, please call Mr. Kevin
Wilson at (323) 583-8811 ext. 245.
;Glor
ery ly you*Clerk
'Orosco
Chief Deputy Q
GO/gm
CC: Kevin Wilson
Dolores Fonseca
Resolution No. 7974
Agreement No. 02-029
CITY COUNCIL ` `
LEONIS C. MALBURG
Mayor.
THOMAS A. YBARRA
Mayor Pro -Ter
WM. 'BILL" DAVIS
Councilman
j�
H. "LARRY" GONZALES
Councilman
W. MICHAEL MCCORMICK
Councilman
BRUCE V. MALKENHORST
City Administrator/City Clerk
FAX (323) 826-1438
City Council
City of Vernon
Honorable Members:
CITY HALL
4305 SANTA FE AVENUE, VERNON, CALIFORNIA 90058
TELEPHONE (323) 583-8811
May 1, 2002
EDUARDO OLIVO
City Attorney
FAX: (562) 869-1883
KEVIN WILSON
Director of Community Services & Water
FAX: (323) 826-1435
KENNETH J. DeDARIO
Director of Municipal Utilities
FAX: (323) 826-1425
STEVEN E. PARKER
Fire Chief
FAX: (323) 826-1407
BRUCE W. OLSON
Police Chief
FAX: (323) 826-1481 , \
�C N
In accordance with Bid No. 1414, purchase of one (1) Elgin Crosswind
street sweeper, the following bids were received and opened on April
29, 2002:
Haaker Equipment $119,991.00
Norwood Equipment $132,664.00
Ricker Machinery $141,207.00
This has been reviewed by the Community Services and Water Department.
It is hereby recommended that the bid be awarded to Haaker Equipment,
the lowest bidder, a purchase agreement be prepared, and a purchase
order be issued for the purchase of a street sweeper at an approximate
cost of $119,991.00.
Very truly yours,
Bruce V. Malkenhorst
City Administrator/City Clerk
BVM/gm
Adjourned Regular City Council Meeting Agenda
RESOLUTION NO. 7951 - A Resolution of the City Council
of the City of Vernon Approving Contract No. 564 for Roof
Replacement of Vernon Power Plant and Authorizing Notice
Inviting Sealed Proposals or Bids in Accordance therewith.
Communication from Kevin Wilson, Director of Community
Services and Water, dated May 1, 2002, transmitting for
consideration, Contract No. 563, Resurfacing of Soto Street,
Bandini Boulevard, Pacific Boulevard, and Atlantic Boulevard,
and recommending that the contract be approved and authority be
granted to advertise for bids.
RESOLUTION NO. 7955 - A Resolution of the City Council
of the City of Vernon Approving Contract No. 563 for Resurfacing
of Soto Street, Bandini Boulevard, Pacific Boulevard and
Atlantic Boulevard and Authorizing Notice Inviting Sealed
Proposals or Bids in Accordance therewith.
Communication from Bruce V. Malkenhorst, City
Administrator/City Clerk, dated April 30, 2002, advising that on
December 19, 2001, this legislative body adopted Resolution No.
7883 to provide Military Leave benefits of up to six months to
those employees who were being called for active duty. Due to
the uncertainty of the terrorist situation and employees still
being on active duty, it is hereby recommended that the benefits
currently provided in the Military Leave Policy be increased
from six months to up to one year.
RESOLUTION NO. 7959 - A Resolution of the City Council
of the City of Vernon Amending the Military Leave Policy and
Ratifying the Authorization to Extend.
Communication from Bruce V. Malkenhorst, City
Administrator/City Clerk, dated May 1, 2002, advising that in
accordance with Bid No. 1414, purchase of one (1) Elgin
Crosswind street sweeper, the following bids were received and
opened on April 29, 2002:
Haaker Equipment $119,991.00
Norwood Equipment $132,664.00
Ricker Machinery $141,207.00
This has been reviewed by the Community Services and Water
Department. It is hereby recommended that the bid be awarded to
Haaker Equipment, the lowest bidder, a purchase agreement be
prepared, and a purchase order be issued for the purchase of a
_-street sweeper at an approximate cost of $119,991.00.
Page 2 of 10
Adjourned Regular City Council Meeting Agenda
04/29/91
Linda Smith
Utility Clerk
11
04/23/90
Albert De La Cruz
Utilityman III
12
04/09/90
Michael Hendrickson
Substation Technician
12
08/19/84
Richard Recano
Substation Technician
12
05/13/84
Vince Rodriguez
Project Engineer
14
ORDINANCE NO. 1085 - An Ordinance of the City Council
of the City of Vernon Amending Chapter 7 of the Code of the City
of Vernon, California, 1959, Relating to Weed and Rubbish
Abatement and Repealing All Ordinances or Parts of Ordinances in
Conflict Therewith (Second and Final Reading).
"MN
� NW A Resolution of the City Council
of the Ci10!—:t? Vernon Accepting the Bid of Haaker Equipment
Company on Bid No. 1414 for the Purchase of an Elgin Crosswind
Street Sweeper for the Community Services & Water Department and
Approving and Authorizing the Execution of an Equipment Purchase
Contract and the Issuance of a Purchase Order Respecting said
Bid.
RESOLUTION NO. 7975 - A Resolution of the City Council
of the City of Vernon Accepting the Bid of Young & Co. on Bid
No. 1412 for the Purchase of a Multi -Phase Protective Relay Test
Set for the Utilities Department and Approving and Authorizing
the Execution of an Equipment Purchase Contract and the Issuance
of a Purchase Order Respecting Said Bid.
Time allotted for anyone in the audience who wishes to
address the City Council on any item on the agenda other than
with regard to any public hearings that may be listed.
Public Hearing - to consider the .extension of Interim
Ordinance No. 1083 declaring a moratorium on the establishment
of advertising displays and signs.
Communication from Bruce V. Malkenhorst, City
Administrator/City Clerk, dated May 16, 2002, advising that on
April 3, 2002, the City Council adopted Ordinance No. 1083
declaring a moratorium on the acceptance of applications for, or
the issuance of, permits for any advertising displays and signs
pending further study. At this time it is necessary that the
moratorium be extended and Ordinance No. 1086 be adopted,
pursuant to Government Code Section 65858, until further status
report respecting a final ordinance addressing the issues is
provided.
This has been reviewed by the Director of Community Services and
Water and the City Attorney and it is hereby recommended that
Ordinance No. 1086 be approved and adopted.
Page 2 of 9
Regular , .'Committee Meeting Agenda
Communication from Bruce V. Malkenhorst, Director of
Finance, dated March 20, 2002, advising that on February 27, 2002,
this legislative body approved the purchase of two pick-up trucks,
Resolution No. 7911, from Maita Chevrolet for the Community Services
and Water Department. Due to printing errors on the specifications
the wrong size trucks was selected. The awarded vendor does not carry
the % ton pick-up trucks requested by the department; therefore, a new
vendor listed on the State Contract No. 01-02-23-20 was chosen. It is
hereby recommended that a purchase order be issued to Lasher Auto
Center for the purchase of two % ton pick-up trucks at an approximate
cost of $36,413.37 and that Resolution No. 7911 be rescinded.
Communication from Bruce V. Malkenhorst, Director of
Finance, dated March 21, 2002, transmitting Surplus Property Reports
from various departments listing miscellaneous items that are damaged,
obsolete or in poor condition. It is hereby recommended that these
items be submitted for auction or disposed of in the most economical
manner.
Communication from Bruce V. Malkenhorst, Director of
Finance, dated March 20, 2002, advising that the Police Department is
requesting to purchase new vehicle decals for their units to replace
existing decals on the vehicles that are chipped -off and faded. The
department is requesting that new decals be designed to identify the
agency as its own city by adding "City of Vernon". The vendor who
previously provided the graphics is going out of business; therefore,
the department has selected a new vendor, North Star, that has
supplied many other agencies in Southern California. 'Funds from the
Forfeiture account will be used for this expense.
It is hereby recommended that the new designed police vehicle decals
be purchased from North Star at an approximate cost of $4,900.00.
Communication from Bruce V. Malkenhorst, Director of
~' Finance, dated March 21, 2002, advising that the Community Services
and Water Department is requesting to purchase a new street sweeper to
replace an existing unit that is over twenty-two (22) years old,
unreliable, and does not meet the National Pollutant Discharge
Elimination System (NPDES) new Storm Water/Urban Run-off Permit
requirements. The existing unit will be declared surplus. The
department is also requesting that funds from "fund 60" be used and
has appropriated approximately $130,000.00 for this purchase. It is
hereby recommended that the Purchasing Section be authorized to seek
,formal bids for the purchase of a new street sweeper.
Communication from Bruce V. Malkenhorst, Director of
Finance, dated March 21, 2002, transmitting for review and acceptance
the City of Vernon General Purpose Financial Statements and
Independent Auditor's Reports for Fiscal Year ended June 30, 2001.
Page 3 of 5
Regular City Council Meeting Agenda
April 3, 2002
Communication from Bruce V. Malkenhorst, Director of
Finance, dated March 28, 2002, transmitting the Minutes of the
Regular Finance Committee Meeting held March 26, 2002, for
approval of the recommendations contained therein.
RESOLUTION NO. 7936 - A Resolution Of TheCityCouncil
Of The City Of Vernon Approving And Authorizing The Execution Of
An Equipment Purchase and Software License Agreement By And
Between The City Of Vernon And Itron, Inc.
RESOLUTION NO. 7937 - A Resolution Of The City Council
Of The City Of Vernon Authorizing The Purchase Of Two Dodge
BR2500 Pickup Trucks By Joining On The State Of California,
Department Of General Services, Procurement Division, Contract
No. 1-02-23-20 Awarded To Lasher Auto Center And Repealing
Resolution No. 7911.
RESOLUTION NO. 7938 - A Resolution Of The City Council
Of The City Of Vernon Authorizing The Sale Of Surplus Property
From The Following Departments: Community Services & Water, City
Administrator/City Clerk, Fire, Police And Utilities, Pursuant
To Section 2.31 Of The Vernon City Code.
A Resolution Of The City Council
Of The City Of Vernon Approving And Authorizing Notice Inviting
Sealed Proposals Or Bids For The Purchase Of A New Street
Sweeper For The Department Of Community Services & Water.
Communication from Bruce V. Malkenhorst, Director of
Personnel, dated March 28, 2002, transmitting the Agenda for the
Regular Personnel Committee Meeting to be held April 1, 2002,
for approval of the recommendations contained therein.
Warrant Register No. 1087 covering claims and demands
presented during the period of March 14 through March 27, 2002,
drawn on Wells Fargo Bank totaling $745,576.16, which includes
demand nos. 203636 through 203913, (inclusive), excluding
Utilities' demands and voided check no. 203690. (Accounting
period April 2002).
Warrant Register No. 1087 covering claims and demands
presented during the period of March 14 through March 27, 2002,
drawn on Wells Fargo Bank totaling $6,220,403.71, which includes
Utilities' demands nos. as listed below: (Accounting period
April 2002).
203645
203652
203653
203654
203656
203657
203658
203659
203660
203662
203663
203664
203665
203667
203668
203679
203681
203701
203702
203703
203704
203706
203707
203712
203732
203739
203745
203749
203785
203802
203816
203829
203858
203862
203875
203879
203898
203900
203911
Page 6 of 8