Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Resolution No. 7976
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 RESOLUTION NO. 7976 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VERNON APPROVING AND AUTHORIZING THE EXECUTION OF AN EQUIPMENT PURCHASE AND PROFESSIONAL SERVICES CONTRACT BY AND BETWEEN THE CITY OF VERNON AND PIONEER -STANDARD ELECTRONICS, INC. WHEREAS, on November 13, 2001, the Finance Committee recommended that the City Council approve the recommendation of Bruce V. Malkenhorst, Director of Finance, dated November 8, 2001, that quotes be sought from the most qualified vendors for the replacement of certain water damaged computer servers; and WHEREAS, the City's Information Technology Division has identified the equipment needed to replace the water damaged servers and upgrade the City's storage area network and back-up system to increase the overall efficiency of the City's system; and WHEREAS, the necessary equipment includes: two computer servers, one tape back-up system with software and one storage area network system, together with all necessary computer hardware, software, accessories and parts; and WHEREAS, the Western States Contracting Alliance ("WSCA") is an organization that establishes cooperative multi -State contracts that allow participating states to join together in order to benefit from cumulative volume discounts to achieve cost-effective acquisition of quality products and services; and WHEREAS, WSCA agreements are available to all State of California governmental entities that expend public funds for the acquisition of both goods and services; and 28 11 WHEREAS, Compaq Computer Corporation ("Compaq") is a 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 19 20 21 22 23 24 25 26 27 28 participating contractor of products and services pursuant to a Participating Addendum to WSCA Master Price Agreement 90-00151; and WHEREAS, Pioneer -Standard Electronics, Inc. ("Pioneer"), an authorized Compaq sales agent, submitted a proposal dated May 8, 2002, under the Master Price Agreement, to Vernon to provide the equipment and services for a cost not to exceed amount of One Hundred Thirty - Three Thousand Four Hundred Twenty -Five Dollars and Fifty -Two Cents ($133,425.52); and WHEREAS, on May 21, 2002, the Finance Committee recommended that the City Council approve the recommendation of Bruce V. Malkenhorst, Director of Finance, dated May 16, 2002, that an agreement be entered into with Pioneer for the purchase of the equipment and technical support services; and WHEREAS, the City Council of the City of Vernon has determined that, pursuant to the provisions of subsection (a) of Section 2.27 of the Vernon City Code, it is in the public interest and necessity to enter into an agreement with Pioneer setting forth the terms and conditions of the sale of the equipment and services to be performed for the testing, installation, training and support of the equipment to enhance services provided to the Vernon community. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VERNON AS FOLLOWS: SECTION 1: The City Council of the City of Vernon hereby Ilfinds and determines that the recitals contained hereinabove are true and correct. SECTION 2: The City Council of the City of Vernon hereby approves the Equipment Purchase Agreement with Pioneer, a copy of which is attached hereto as Exhibit "A" and made a part hereof. - 2 - 1 2 -3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 SECTION 3: The City Council of the City of Vernon hereby authorizes the Mayor and the City Clerk to execute said Agreement for, and on behalf of, the City of Vernon. SECTION 4: The City Council of the City of Vernon hereby directs the City Clerk, or his designee, to send the fully executed Agreement to: Pioneer -Standard Electronics, Inc. Attn. Joe Shapley, Account Executive 217 Technology Drive, Suite 110 Irvine, CA 92618 SECTION 5: The City Clerk of the City of Vernon shall certify to the passage of this resolution, and thereupon and thereafter the same shall be in full force and effect. APPROVED AND ADOPTED this 5th day of June, 2002. ATTEST: v BRUCE V. MALKENHORST, City Clerk _LEONIS C. MALB G, Ma or - 3 - 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 STATE OF CALIFORNIA ) ) ss COUNTY OF LOS ANGELES ) I, BRUCE V. MALKENHORST, City Clerk of the City of Vernon, do hereby certify that the foregoing Resolution, being Resolution No. 7976, was duly adopted by the City Council of the City of Vernon at a regular meeting of the City Council duly held on Wednesday, June 5, 2002, and thereafter was duly signed by the Mayor of the City of Vernon. (SEAL) BRUCE V. MALKENHORST, City erk - 4 - EXHIBIT EQUIPMENT PURCHASE AND PROFESSIONAL SERVICES CONTRACT THIS AGREEMENT is made, entered into and executed in duplicate originals, either copy of which may be considered and used as the original hereof for all purposes, as of this day of June, 2002, in the City of Vernon, County of Los Angeles, California BY AND BETWEEN The City of Vernon (hereinafter referred to as the "City") 4305 Santa Fe Avenue Vernon, CA 90058 AND Pioneer -Standard Electronics, Inc.(hereinafter referred to as "Pioneer") 217 Technology Drive, Suite 110 Irvine, CA 92618 RECITALS WHEREAS, the City's Information Technology Division has determined that the City is in need of certain equipment and services as part of its endeavor to replace water damaged servers and upgrade the City's storage area network and back-up system to increase the efficiency of the City's system; and WHEREAS, on May 8, 2002, Pioneer prepared a Quotation listing the equipment to be purchased and a Professional Services Group Proposal outlining the services to be performed on site at the City (hereinafter collectively the "Proposal"), a copy of which is attached hereto as Exhibit "A" and incorporated herein by reference; and WHEREAS, Pioneer has advised City that it can furnish and install the two (2) computer servers, one (1) tape back-up system with software and one (1) storage area network system, together with all the necessary computer hardware, software, accessories and parts as set forth in the Proposal, that it is qualified and capable of providing - 1 - the exchange server (DL380), PDC (DL380), Compaq MA8000, Tape Library (MSL5026) and associated Compaq components and a 24-month extended warranty on the Veritas software. 4. Payment Terms. The City agrees to pay Pioneer net thirty (30) days from receipt of an invoice from Pioneer for equipment and services as outlined in the Proposal. 5. Change and Extra Services. The City reserves the right to request changes in the equipment design, delivery dates, or additions to or deletions from the equipment purchased from Pioneer. All such changes shall be incorporated in written change orders executed by the City and Pioneer that shall specify the changes ordered and the adjustment of prices, delivery schedules and warranties. Any equipment or services added to this Contract, under this section, shall be executed under all applicable conditions of this Contract. No claim for additional compensation or extension of time shall be recognized unless contained in a duly executed change order. 6. Cancellation/Default. A. This Contractmay be terminated by the City for its convenience upon fifteen (15) days prior written notice and upon payment of reasonable and proper termination charges, including all costs incurred or committed prior to the effective date of notice of termination and all charges incurred by Pioneer in connection with the termination, plus reasonable overhead and profit. B. In the event that Pioneer commits a breach of a material condition of this Contract, the City shall notify Pioneer in writing of said breach and if Pioneer has not cured or begun reasonable efforts to - 3 - cure after fifteen (15) days of receipt of said notice, and fails to diligently pursue corrective action, then the City shall have the right to cancel this Contract. Pioneer shall be responsible for any direct costs due to the City's re -procurement of the equivalent of the equipment of services cancelled from Pioneer. C. If the City fails to make any contractual payment to Pioneer when due under the provisions of this Contract, and such failure is not remedied within fifteen (15) days of the City's receipt of written notice of such default, then Pioneer will notify the City. 7. Confidential Information. A. Access to Confidential Information. The City may provide Pioneer with, or allow Pioneer access to, certain information not available to the public concerning, but not limited to the City, or businesses located in the City. The information may include, but is not limited to, company information, taxes, sales, value of assets, utility usage, or other such information. All such information shall be known as "Confidential Information" and may not be used to circumvent the responsibility of either party to this Contract. B. No Disclosure. Except as expressly permitted, Pioneer shall not disclose, permit the disclosure of, release, disseminate, or transfer, whether orally or by any other means, any part of such Confidential Information to any other person or entity, whether corporate, governmental, or individual, without the express prior written consent of an authorized representative of the City. Pioneer shall return any written Confidential Information, and all copies made of such items, to the City upon the City's written request, but in any event not later than the date that Pioneer has performed all services to be performed pursuant to this Contract. Pioneer hereby agrees that - 4 - such Confidential Information and any documents provided may be used by Pioneer only as authorized by the City. Pioneer shall take reasonable measures to avoid any disclosure of any such Confidential Information to any unauthorized person. C. Court Ordered Disclosure. Pioneer shall immediately notify the City of any court order or subpoena requiring disclosure of Confidential Information, and shall cooperate with legal counsel in the appeal or challenge of any such order or subpoena. Recipient may only disclose Confidential Information required to be disclosed pursuant to court order or subpoena after legal counsel has exhausted any lawful and timely appeal or challenge. D. Remedies. In addition to any other remedies that it may have at law or in equity, the City shall be entitled to a temporary and permanent injunction by a court of competent jurisdiction against any breach or threatened breach of the Confidential Information provisions of this Contract. Pioneer acknowledges that in case of such breach or threatened breach of said provisions, the City would have no adequate remedy at law. 8. Warranties. Pioneer warrants title to the equipment purchased hereunder and any part thereof to be free of any claim of any security interest, lien or any encumbrance. The City will receive the applicable standard manufacturer's warranty for the products and, if applicable, any extended warranties purchased by the City. Pioneer makes no other warranty, express or implied, with respect to the Products. PIONEER DISCLAIMS ANY WARRANTY, EXPRESS OR IMPLIED, WITH RESPECT TO (A) THE MERCHANTABILITY OF PRODUCTS, (B) THE FITNESS OF PRODUCTS FOR ANY PARTICULAR PURPOSE OR USE OF MERPS, (C) WHETHER THE USE OF THE PRODUCTS - 5 - OR SERVICES SHALL BE UNINTERRUPTED OR ERROR FREE, (D) WHETHER THE PRODUCTS WILL FUNCTION WITHOUT INTERRUPTION OR OTHER MALFUNCTION CAUSED BY THE PROCESSING OF OR OCCURRENCE OF ANY DATE, (E) ARISING BY ANY COURSE OF DEALING, COURSE OF PERFORMANCE OR USAGE OF TRADE, (F) NONINFRINGEMENT OR (G) TITLE TO SOFTWARE. The City's sole and exclusive remedy for nonconforming Products shall be, at Pioneer's option, the replacement or. repair of Products at Pioneer's cost or Pioneer - Standard's refund of purchase price. All manufacturers' warranties, any warranties typically provided by Pioneer, and any other warranties made applicable by law shall apply to the parts and labor provided by Pioneer. In addition, the City has purchased a 36-month extended warranty on the exchange server (DL380), PDC (DL380), Compaq MA8000, Tape Library (MSL5026) and associated Compaq components and a 24-month extended warranty on the Veritas software pursuant to the Proposal. 9. Compliance with Laws. Pioneer shall strictly observe and comply with all applicable federal, state, and local laws, ordinances and regulations governing this sale, including but not limited to any permit or license requirements of the United States Department of Commerce, as well as any laws of the United States of America in force at the time this Contract is fully executed. 10. Governing Law. The validity, interpretation and performance of this Contract shall be controlled and construed under the laws of the State of California as enacted and in force at the time this Contract is fully executed. 11. Forum Selection. Any action brought relating to this Contract shall be brought - 6 - and held exclusively in a State Court in the County of Los Angeles, California. 12. Notices. Notices to the parties, unless otherwise requested in writing, shall be sent to: City: THE CITY OF VERNON ATTN: BRUCE V. MALKENHORST CITY ADMINISTRATOR 4305 SANTA FE AVENUE VERNON, CA 90058-0805 Pioneer: PIONEER -STANDARD ELECTRONICS, INC. ATTN: JOE SHAPLEY, ACCOUNT EXECUTIVE 217 TECHNOLOGY DRIVE, SUITE 110 IRVINE, CA 92618 13. General Provisions. A. Independent Contractor. At all times during the term of this Contract, Pioneer shall be an independent contractor and shall not be an employee of the City. The City shall have the right to control Pioneer only insofar as the results of Pioneer services rendered pursuant to this Contract; however, the City shall not have the right to control the means by which Pioneer accomplishes services rendered pursuant to the Contract except to the extent that such services involve the use of City property or Confidential Information. B. Pioneer Not Agent. Except as the City may specify in writing, Pioneer shall have no authority, express or implied, to act on behalf of the City in any capacity whatsoever as an agent. Pioneer shall have no authority, - 7 - express or implied, pursuant to this Contract to bind the City to any obligation whatsoever. C. Indemnification. Pioneer shall indemnify, defend, protect and hold the City and its employees, the Contractor and its employees, and the Engineer and its employees, free and harmless from and against claims, demands, losses, damages, liabilities, fines, charges, penalties, orders, judgments and costs and expenses incurred in connection therewith, including reasonable attorney's fees and costs of defense, arising out of Pioneer's negligent acts or omissions or willful misconduct in the performance of this Contract, except to the extent arising from or caused by the negligence or willful misconduct of the City, its officers, agents or employees. D. Comprehensive General and Automobile Insurance. Pioneer agrees to provide insurance in the amounts and forms specified in Exhibit "B," which is attached hereto and made a part hereof by reference. Comparable coverage shall be provided for each subcontractor used in the performance of this Contract. Pioneer shall submit to the City documentation indicating compliance with these minimum requirements no less than one (1) day prior to the beginning of performance under this Contract. Pioneer shall not commence performance of its services under this Contract until the above insurance has been obtained and proof of insurance has been filed with and approved by the City. E. Assignment and Subcontracting Prohibited. No party to this Contract may assign or subcontract any right or obligation pursuant to this Contract without the express written consent of the other party. Any other attempted or purported - 8 - assignment of any right or obligation pursuant to this Contract shall be void and of no effect. F. Entire Agreement. This Contract constitutes the complete and final expression of the agreement of the parties and is intended as a complete and exclusive statement of the terms of their agreements and supersedes all prior and contemporaneous offers, promises, representations, negotiations, discussions, communications and agreements which may have been made in connection with the subject matter hereof. All exhibits are incorporated by reference. Pioneer represents that in entering into this Contract, it has not relied on any previous representations or understandings of any kind or nature. G. Partial Invalidity. Wherever possible, each provision hereof will be interpreted in such manner as to be effective and valid under applicable law, but in case any one or more of the provisions contained herein will, for any reason, be held to be invalid, illegal or unenforceable in any respect, such provision will be ineffective to the extent, but only to the extent, of such invalidity, illegality or unenforceability without invalidating the remainder of such invalid, illegal or unenforceable provision or provisions or any other provision hereof, unless such a construction would be unreasonable or contrary to the intent of the parties as expressed in this Contract. H. Waiver of Breach. The waiver by the City of any breach or breaches hereof shall not be deemed, nor shall the same constitute, a waiver of any subsequent breach or breaches. - 9 - I. Risk of Loss. Title and risk of loss or damage shall pass to the City and delivery shall be deemed to be complete upon delivery FOB destination or upon moving into storage at the City's request, whichever occurs first. J. Attorneys' Fees. In the event that it becomes necessary for either party to this Contract to enforce any of the provisions of this Contract, the parties agree that a court of competent jurisdiction may determine and fix reasonable attorney's fees to be paid to the successful litigant. K. Benefit of Agreement. This Contract shall bind and benefit the parties hereto and their heirs, successors, and permitted assigns. L. Force Majeure. Neither party shall be considered to be in default in any of its obligations under this Contract when a failure of performance shall be due to an uncontrollable force. The terms "uncontrollable force" shall mean any cause beyond the control of the party affected, including, but not restricted to, flood, earthquake, storm, fire, lightening, epidemic, war, riot, civil disturbance or disobedience, labor dispute, labor material shortage, sabotage, federal, state, or municipal action, statute, ordinance, or regulation, embargoes or the United States Government or any other government, which by exercise of due diligence such party could not reasonably have been expected to avoid and by exercise to due diligence has been unable to overcome. Either party rendered unable to fulfill any of its obligations under this Contract by reason of an uncontrollable force, shall give written notice within five (5) business days of such fact to the other party - 10 - and shall exercise due diligence to remove such inability with all reasonable dispatch. M. Waiver. Any waiver at any time by either party of its rights with respect to a default under this Contract, or with respect to any other matters arising in connection with this Contract, shall not be deemed a waiver with respect to subsequent default or other matter. N. Amendment. All changes or modifications to this Contract shall be in a writing stating that it is an amendment to -this Contract and shall be signed by both parties or their duly authorized agents. This Contract shall not be modified through course of dealing, usage or trade. 0. Limitation of Liability and Damages. The Limitation of Liability and Limitation of Damages clauses in the Proposal are incorporated into this Contract as if fully set forth herein. IN WITNESS WHEREOF, the parties have caused this Contract to be executed by and through their authorized officers on the date, month and year first written above. ATTEST: BRUCE V. MALKENHORST, City Clerk APPROVED AS TO FORM: EDUARDO OLIVO, City Attorney CITY OF VERNON By: LEONIS C. MALBURG, Mayor PIONEER -STANDARD ELECTRONICS, INC. By: Title: By: Title: '=Ifs.= EXHIBIT A FILE, o.967 05i16 '02 Ptl 03:23 ID:LEGALDEPT FAX:323 826 1439 PAGE'•13 1 , Vernon050802MA8000ALJS 518102 •�� .. QUOTATION S T A 1*4 © A R 0 PIONEER -STANDARD ELECTRONICS Ph: 949 7534515 Fax: 949 753-5570 217 Technology Drive Suite 110 Case Number DHO2020502 Irvine, CA 92618 Quote Number 050303-021 Account ExemAlve: Joe Shapley Technical Consultant: Doug Thornburg Your Reference MA8000 To: City of Vernon Quotation Date 5/8102 4305 Santa Fe Ave. Los Angeles, CA 90058-1704 Attn: John Salomon )salomonQcl.Vernon.CA.US Anders Linborg andors@ilndborg.com Aun: Anaers Unaborg alindbo cl.vernon.ca.us Phons: 323 5834311 Ext. 241 77s2190.00 Exchan a Server 1 1 235438-001 PmUant DL36OR02 P1.26GHz-512KB 2190.00 2 1 2010S8-B21 1.26GHZ Pill Processor 0ollon Kit PL380 G2 824.00 824.00 3 1 20102-821 256MB 1SSMHz SORAM DIMM Memo 2x128MB 107.00 197.00 4 4 201693-821 512MB 133MHz SDRAM DIMM Memo 2458M8 $ 474.00 180.00 5 2 142873-1322 18.2GS PI able Ultra3 SCSI 10K 1 Universal HOD 249.00 $ 498.00 6 1 225011-001 Redundant Hot Plug Power Supply Option Kit JDL380 02 165.00 $ 155.00 7 1 225012-1321 Redundant HP Fan Option Kit - DL3801.13GHz $ 118,00 $ 118.00 8 1 162857-002 FM-LO724-38 3YR 24X7 4HR $00 SERIES SVR $ 1 110.00 1 110.00 8 78&00 PDC 1 1 235438-001 PmUant DL38OR02 P1.26GHz-512KB $ 2 190.00 $ 21907 2 2 201692-821 256MG 133MHz SDRAM DIMM Memo 2xl28MB $ 197A0 394.00 3 2 142673-822 18.2G8 Pluggable Uttra3 SCSI 10K 1 Universal HDD $ 249.00 498.00 4 1 225012-621 Redundant HP Fan Option Kit - DL3801.13GHz $ 118.00 118.00 5 1 226011-001 Redundant Hot Plug Power Supply Option Kit DL380 G2 i $ 166.00 155.00 8 1 162657.002 FM-LO724-36 3YR 207 4HR SW SERIES SVR $ 1 110.00 $ 1 110.00 465.00 Compaq MA8000 SAN Solution 1 15 176496-1322 36.4-GB Pi able 1 Universal WldeUitra310K HDD $ 401.00 8 015.00 2 1 135820-1321 Stora eWorks Enclosure Model 2200 for HSG80 $ 3,060.00 $ 31000.00 3 2 178822-821 HSG80 with 256 MB cache and new bulkhead $ 8169.00 16 338.00 4 2 11902W00i Sto eWOrks Enclosure Mode14314R - Rack-mountabIg $ 2108.00 $ 4 212.00 5 2 1135823-821 1 SW Model 2200 ECS Batts $ 178.00 $ 366.00 5/8/02 Pagel FILE,No.967.05/16 '02 PM 03:24 ID=LEGALDEPT FAX=323 826 1439 PAGE 14 Vemono5o802MA8000AUS 518102 0 2 176219-821' Fibre Channel SAN Switch 8-EL 1Gb $ 4,811.00 9,622.00 7 2 17021"21" Sw*ACh Promo, $876 rebate on 176219-1321 875.00 (1,780.00) 8 2 167366-1321 Rack mount ku for 8- and 10-port SAN Switches 132.00 264.00 9 12 22231 "22 ACS 8.6-1 F $ 4,227.00 $ 8,454.00 10 1 IIIM&B21 StorageWorks Enclosure 4200 Redundant Power Sup& 1 162.00 $ 162.00 11 1 170921-002 FM-40724-36 3YR 240 4HR Full Disk Enclosure 1,398.00 1,398.00 12 2 214618-002 FM-CK724-30 3YR 24x7 4HR M2 Controller Shelf $ 390.00 780.00 -13 2 196817.002 FM-SWSIX-38 3YR 24X7 HS-80 ACS SINGLE SW $ 2,794.00 51688.00 14 2 181332-M FM-C9724.36 3YR 207 4HR HSG80 W/CACHE $ 2158.00 41316.00 16 2 168258-1321 VHDCI to VHDCI SCSI Cable 1 meter in le 128.00 $ 266.00 16 7 234457-621 2m Multi -mode Cable Kit SC to SC $ 66.00 455.00 17 2 176479.621 64 Bit PCI to Fibre Channel NT Host Adapter for PmWa i $ 1,216.00 $ 2,430.00 18 1 222322-822 ACS 8.6-4 Platform Kit Microsoft Windows NT/2000 $ 453.00 $ 453.00 19 2 1612W,002 FM-F8724.36 3YR 24X7/4HR FC/SAN 8PT/18-EL 2 802.00 $ 5,204.00 20 2 196944.002 FM-PLAT2-36 3YR 24X7 HS•80 PLAT SW 397.00 $ 794.00 21 2 226894.821 3rd Party Rack MTG Kit - OL3801.13GHz 144.00 $ 266.00 22 3 33266"21 Depth Adjustable Fixed Rail 10t $ 48.00 $ 138.00 68 433.00 TAPE LIBRARY 1 1 231892-821 MSL 6026SL SDLT Wbrary, 1 Drive Rack Mount LVD $ 10,614.00 10 514.00 2 1 163083-821 Modular Data Router 1 Fibre Ports x 2 LVD SCSI Ports b 702.00 $ 5 702.00 3 2 188527-b22 SDLT 110/220 Tape Cartridge 10-Pads SDLT Type I $ 1 088.00 $ 2130.00 4 1 110830-002 FM-TLXHW36 3Y 5X9 NO TL891/MSL5026 LIB 1,640.00 $ 1840.00 19 885.00 VERITAS SOFTWARE CIT7.7.7 1 2 JA0M2A-0LE0C4LPA BENT NTlW2k V8.6 SVR VD 2OPT $ 553,21 $ 1 128.64 2 1 A00SM-0LE LPA BENT NT/W2k V8.8REM AQT NTNV2k 6" 164.16 104.16 3 1 IA01134A-0LE LPA BENT NT/W2k V8.8 AQT 2OPT 5W.27 $ 563.27 4 1 lAomoAoLE LpA eENT NTNv2k ve.a OPEN FIW Opt 2OPT $ 492.45 492.45 5 2 A01 167A-0LE00C LPA BENT NT/W2k V8.6 IOR OPT 2OPT $50.83 701.66 6 1 A01 IM-OLEW LPA BENT NTM/2k V8.6 IOR ADD UC OPT 2OPT 138.41 138.41 7 2 A02WA-0LEoo LPA BENT NTMdk Ve.a sso oPT 6oPT $ 1,129.16 $ 2,259.50 8 1 N01824A BACKUP EXEC NT/2000 V8.8 MEDIA KIT MIL $ 45.86 S 46.80 6 491.$5 VERITAS SERVICE RENEWAL 2 YEAR 1 2 1WO0802A-OLEZ LPA BENT NTNV2k VO.0 SVR V$2 2YR 2OPT 207.29 $ 414.58 2 1 IWW93aA-0LE2ALPA SENT NVW2k WAREM AOT NT Vs2 2YR 6PT 1 60.51 $ 60.51 3 1 1WO1134A-OL LPA eSNr NTm 2k vs.e AGT VS2 2YR 2OPT $ 207.29 $ 207.29 4 1 w0084 LPA BENT NTNV2k V8.8 FRO Opt V62 2YR 2OPT 181.64 181.64 5 2 W01167A-0L LPA BENT NTNV2k V8.6 IM OPT V62 2 YR 2OPT 128.75 $ 257.50 6 1 W 01186A-0LE2 LPA SENT NTNV2k V8.8 jDR ADD LIC VS2 2YR 10PT $ 51.50 $ 51.50 5/8/02 Pape2 FILE,No.%7 ,05/16 '02 PM 03:24 IMEGALDEPT FAX:323 826 1439 ' PAGE 15 Vernon030802MA8000AUS 518102 7 2 wozaoo�-a �aa astir rrrnnr2k Ve.a $so OFT Vs2 rYR 50P 416.85 831.70 s 2_110a_s2 I JStatement of Work attached outlining services to be 1 1 PSGmformod on -site at City of Vernon 17 720A0 $ 17 720.00 s 17.720.00 Compaq iPAQ 38M 1 2 230307-001 COMMIPAQ 3850 Color Pocket PC 2002 $ S - Promo Code SOPT88.02. Rebate of $875.00 for each 47821"21 sold. Promo Expires June 30 2002 Compaq Warranty is uplifted to 7 x 24 coverage. This Includes DG380's, MA8000, MSL5026 and assocolated Compaq components. Verhas warranty Is for two years, and after two years can be purchased on an annual basis. Freight Charges (Estlmatedl $ 800.00 Tax $ 7,037.05 Total 1 133,423.52 , Estimated ` 10 Days, ARO As quotation Is an Invitation to offer only. This quotation is subject to credit iprovai I quotations are valid for 30 days, unless otherwise. *oified. stallation not Included unless specifically quoted. ) Freight charges based upon estimated weights, and standard surface ansportation ) Deliveries are quoted In Business Days, from receipt of a signed Purchase 6/8Jo2 Page3 FILE No.967,05-r16 '02 PM 03:25 ID:LEGALDEPT FAX:323 826 1439 PAGE16 'fp Pioneer Professional Services Group Proposal osal May 812002 0 Lent NMe: City of Vernon Client Background In&mgtion: Compaq DL380, M48000 SAN PSG Ref #: 13585 Ouote kg o30,3!!21 The City of Vernon is operating in a Windows 4.0 server environment with existing Exchange version 5.5, Primary Domain Controller (PDC) and a Windows NT based database server running Filemaker Pro and Sybase. The City's end user computer systems are based on Windows 9x, Windows ME, Windows NT, Windows 2000, and Windows XP. Pioneer is providing the City with two DL390 Connpaq Proliam Servers to replace the existing Bxchange and PDC servers as follows: 1: Compaq DL38d Amotioning as a Windows 2000 Exchange server. 2: Compaq DL380 functioning as a Windows 2000 PDC server Both these mentioned systems will be installed and configured by Pioneer. The Exchange server will be attached to tie Pioneer provided Storage Area Network (SAN) comprised of a MA9000 and a MSLS026 SDLT tape hbray as per Pioneer provided quote 050303-21. The PDC sower will be attached to the Looal Area Network and not to the SAN. The above mentioned database server will be upgraded to Windows 2000 by Pioneer and attached to the Pioneer provided SAN, The City will require on -site installation and configuration of the new solution including installation of Veritas Backup Exec on the Exchange and Database server. Pioneer Professional Services will deliver a cornploto solution as outlined herein. &e_rv_ces to be covered in this Proposal: Kick Off Meedng • Hold Kick -Off meeting to define roles and responsiltil ies. • Provide Project Mauagemont & Planning Skills as Needed to Complete the Project • Discuss Communication plan, identify Process Of Change for Client and Pioneer • Identify issue escalation plan for Client and Pioneer • Identify statue moeting/report schedule • Discuss project time line and critical milestones • Identify project Critical Success Factors • Review project outline schedule (page 4) Hardware Installation, On -Site Rack and Stack • Uncrate/Unpack Compaq Cabinetry, Servers, Shared Storage devices, Storage Area Network Devices, Video Displays, Networking Equipment, Tape libraries, Remote Insight Modules and miscellaneous hardware. • Rack -mount all servers, shelving, displays, and miscellaneous hardware. • In#tall individual cogmnenta into Sewers, Storage shelves, SAN Switches, Network, Tape Libraries if applicable. • Attaeh/rvn all networking, video, SCSI, Fibre cables as required. • Powor-up all hardware, run local diagnostics on equipment. Page I Pioneer Professional Services Group Date Printed: 5/8/02 FILE No.967;05.16 02 PN 03:25 ID:LEGALDEPT FAX:323 826 1439 PAGE''17 Pioneer Professional Services Group Proposal Windows Exchange Server l'nstallation (provided by Pioneer) • Configure System Dish Hardware Raid Envirotttnent • Install Windows 2000 and Exchange 2000 • Install currant service packs for windows 2000 and Exchange 2000 • Add system intolor create Windows NT active directory • Configure Networking, including DHCP, TCP/IP, NetBios, WIN's, DNS. • Configure Tnau. • Configure Rcmoto Insight Modules. • Configure Local Storage Environment. • Assist the City to move the Exchange mail store from the existing Exchange 5.5 server to the new Windows 2000 (exchange 2000) server • Assist the City to configure trusts with the existing Police Department Exchange 5.5 server • Test and verify all to the City's sadAction Windows PDC Server Installation (provided by Pioneer Professional Services Group) • Configure System Disk Hardware Raid Environment • Install Windows 2000. • install current service packs for windows 2000 • Add system Into/or create Windows NT active directory • Configure Networking, including DHCP, TCP/IP, NetBios. WIN's. DNS. • Cwdiptro Trusts. • Configure Remote Insight Modules. • Configure Local Storage Environment. • Assist the City to demote existing PDC server to a BDC (Backup domain controller) for cross platform support purposes • Test and verify all to the City's satisfaction Windows database Server Installation (provided by the City) • Upgrade from Windows NT to Windows 2000. • Install current service packs for windows 2000 • Add system into/or create Windows NT active directory • Configure Networking, including DHCP, TCP/IP, NetBioa, WIN's, DNS. • Configure Trusts, • Configure Remote Insight Modules. • Configure Local Storage Environment. • Assist the City to restore databases aW other data files if heeded • Test and verify all to the City's satisfaction Skills Transfer of the above mentioned tasks Provide skilhAmwledge transfer for up to four (4) City representatives Applicable skills transfer, as required for current HardwarwSoftwere installation o Basic Operating System (OS) Installation o OS service pack or patch kit install o Basic system administrative Amtions o Supplomontal training will be offered on a daily basis, subsequent to the installation and configuration of the now solution. Page 2 Pioneer Professional Services group Date Printed: 5/8/02 FILE,No.Q67. 05J16 '02 PM 03:26 ID:L.EGALDEPT FAX=323 326 1439 PAGE• 13 Pioneer Professional . V � . Services Group Proposal Storage Area Network (SAN) Installation • Configure StorageWorks Command Console, • Configure Compaq SAN Controllers (HS080). o Set WWID o Reset Cache Battery o Configure for Dual Redundancy o Configure Basic Disk Devices a Set SCSI Version o Set Command Console LUN (CCL) o Configure Topology to Fabric or Arbitrated Loop • Configure Raidsets. • Configure LUN's, • Configurc.LUN WWID identifiers. • Configure L,UN Remote Access. • Configure SAN Switches. o Configure TCP/IP o Configure Zones • Configure LUN'a on applicable systems. • Configure Tape Library and Data Router as required • Teat and verify all to the City's satisfaction Veritas backup Exec • Install and configure Backup Exec • Install additional options • Define and schedule Backup jobs (eon, father, grandfather rotation) • Test and verify all to the City's satisfaction Skills T raneer, SAN and backup system Provide skills/knowledge transfer for up to four (4) City representatives The City reserves the right to video tape training sessions Applicable skills transfer, as mpired for current Hardware/Software installation o Baste Operating System (OS) Installation o OS service pack or patch kit install o Basic system administrative functions o SAN InstalllConfiguration o Enterprise Backup Solution install/conflguration o Supplemental training will be offered on an hourly basis (6-hour minimum, with advanced notification) subsequent to the installation and configuration of the new solution. System Installation Documentation Create Software Configuration Document of current installation items Documentation shall include, but not be limited to the following o System Disk Layout o OS Version, Service Pack/Patch Kit Version o Layered Products Install o Network Configuration o Shared Storage Configuration o SAN and Tapp Library Configuration (including Switches, RAID Controllers, and Raid Sete) Page 3 Pioneer Profaasional Services Group Date Printed: 5/8/02 FILE No. 967'•05,416 '02 PN 03:26 ID:LEGALDEPT .. ` FAX:323 826 1439 PME' ' 19 Pioneer Professional Services Group Proposal Please refer to each individual server described earlier In this Proposal. WINDOWS 2000 SPECIFIC STATEMENTS FROM THE PROPOSAL: Client Bac�ound In ormadon: One additional server (on site) will be upgraded from Windows NT to Windows 2000 Rick Off Meeting • Hold Kick -Off meeting to define roles and responsibilities. • Discuss project time line and critical mile stones Windows Server Installation • Configure System Disk Hardware RAID Environment • Install Windows. • Install current servioe pack. • Add system into/or create Windows NT domain. • Configure Networking, including DHCP, TCP/IP, NetBios, WIN% DNS. • Configure Trust's. • Configure Remote insight Modules, • Configure Local Storage Environment, Storage Area Network (SAA9 Instalaadon • Configure LUN's on applicable systems. Skills Transfer • Provide skills1k nowledge transfer for up to two (4) customer employees • Applicable skills transfer, as required for current Hardware/Software installation o Basic Operating System (OS) Installation o OS service pack or patch kit install o Basic system Administrative fitactions o Muster Install/Configuration o Supplemental training will be offered subsequent to the installation and configuration of the new solution. "Pioneer has completed its responsibilities to this proposal when all the above task$ have been completed to the client's satisfaction." Page 4 Pioneer Professional Services Group Date Printed: 5/8102 FILE No.967.05r16 '02 PM 03:26 ID:LEGALDEPT FAX:323 826 1439 ° PAGE" 20 Pioneer Professional Services Group Proposal Implementation TYme Line — Outline Schedule ck off Meetln ' DWI_ Rystem Engineering Day 1 nventory Da I ardwam Installation Day 2 Windows Excharkno Server Installation Doy 3 we PDC Server lnstailation Da 3 wa Database Server Instalation Da 4 Transfer of Sewer installations LkOls Da 5 a Area Network installation Da 6 and 7 Transfer of SAN Instalation Day 7 omnentegon, and Prolect Sign Off Day 8 • Time Line is Inclusive of the presence of the Pioneer Engineer during "site go live" targeted Day 8 Work eg' l:01t: Client Name: City of Vernon Address: 4305 Santa Fe Ave. City, State, zip: Los Angeles, CA 9005&1714 Contact Name; John Salomon Contact Phone: 323-583-8811 ext 289 Contact Email: j$alomoUOc a mo . a,u Clint Rayghslb�liitles: You agree to: 1. Designate a representative who will be the focal point for all communication with us relative to this Proposal and will have the authority to act on your behalf in matters regarding this Proposal. • 2. Designate up to four representatives to receive basic skill instruction on the administrative Wks, system installation and configuration activities performed by Pioneer Professional Services Group. 3. Participate in the planning/discovery meeting with Pioneer Professional Services Group to agree on desired hardware configuration and software programs that will be loaded/migrated by Pioneer Professional Services Group. All work needs to be agreed to in advance by both patties. 4. Provide necessary infrastnkture information (TCP/IP addresses, node names and network configuration). 5. Have the existing database server (including cabling) and all Programs, manuals and other documentation entation required to enable us to perform the Service outlined in this proposal available at your site prior to Pioneer Professional Services Group personnel arrival. Page 5 Pioneer Professional Services Group Date Printed 5/9102 FILE.No.967 05r16 '02 PM 03:27 ID:LEGALDEPT .,' FAX:323 826 1439 PAGE* 21 100 Pr Pioneer Professional A $ 0 V Services Group Proposal 6. Make any required repairs to machines prior to Pioneer Professional Services Group services specialist arrival. 7. Provide suitable workspace with telephone access for our services specialist while working on your premises. g. Provide access to the system during the hours stated in this proposal (7.00 AM — S:30 PM Monday — Thursday `City operating hoursrh excluding holidays, unless otherwise agreed upon). Other scheduling, including Friday and weekends will be arranged as per the kick off meeting. 9, Any holiday$ or non -work days that may impact the project should be discussed in advance. 10. Provide the license keys, user ID parameters, passwords sad other related information, which is required to enable us to conVlete this service. 11. Provide suitable and sufficient storage media and equipment/sollware for the backup of each system/data image upon completion of work described in this proposal. Upon our eompletion of installation and customization tasks as per the above -mentioned proposal tasks, it will be the City's responsibility to load additional applications, load additional data and verity the system backup. 1. All Network Cabling between the Network Cabinets and the System location is installed and tested 2. All Power requirements have been provided 3. All Air conditioning requirements have been met R. All work will be performed during the City's normal business hours, Monday through Thursday, 7t00 a.m. to 5:30 pan., except holidays. Installation schedule to be decided during kick off meeting. Pioneer and the City understand that the installation schedule can include Friday, Saturday and Sunday depending on the progress of this installation. S. All tasks will be performed over a consecutive time flame unless otherwise agreed to by Pioneer Pro£asaional Services Group and the client 6. The Client will be responsible for all networking issues, system bardware thilures, missing parts, missing tapes/media documentation and compatibt'tity issues. Pioneer will verify that the HP Netserver LC2000, AKA the database server, is compatible with the SAN. 7. The Clierit will ensure that the Pioneer Professional Services Group engineer has access to the Internet to dow,14oad the approprlste patches should this be required B. The Client Systems Administrator will bo on hand to resolve any issues with the existing environment, network or Domain 9. ALL configuration and Setup information has been discussed and Agreed upon during the Planning Session Page 6 Pioneer Professional Services Group Date Printed: 5/8/02 FILE,No:967.05/1.6 '02 PN 03:27 ID:LEGALDEPT .,' FAX:323 826 1439 ' PAGE'*22 Pioneer Professional Services Group Proposal Services Prlclr�g: 11z perform work outlined and pricing quoted in this proposal is based on the current scope of the implementation tasks as proposed and itemized. This project is inclusive of the technical resources required to lhlly implement the solution, Estimated Project Start Date: 30 Days from PO Acceptance Pioneer Professional Services Croup Project Pricing: S 17,720.00 (1 Senior Technical ftMeering Consuultant) Price quoted above is included on quote 0503o3421 Sunlementa� Services Pricing --PSG ai'nin Plenser Professlonal Services Group Trainhig Consulting Pioneer Professional Services Group Daily Rate: $22S.00 Per Technical Consulting hour (4 !four ItfGrdruer Requlr v (7 Do Adwnoe Noddee Requrdsdj Compaq Computer Corporatlor National storalle Days: City of Vanohl has the option b sttond Compaq Sk"p gays. It it typioany a 2.3 day event hold in Cotonwo Spriaea, Colamdo. Event is typically held once a quarter. Client as avo all oottr fbr tmve4 hotel, and usintog expenso for this Compaq Computer Cotpomion Prom ?loner &aadard gieetrosla (Quarterly tipdeta) City of Vernon will cohdAde to get Saks and technical consultins firm Joe shapiey end floug Thornburg. Updates wm include --t prq-t infwmdon, f=re toad maps, arhoancomonfs, and treads. Proleet Change Control The change control process Is used to affect changes to the scope or cost of the project and the subsequent cllaAgas to the Statement of Work or project plan. Controlling changes keeps the project within scope, as dofned in the Technical Proposal, Cost Proposal, Statement of Work, System Architecture and Design and project plan. Project Change Control ensures that only mandatory changes are addressed. Change Requests can be initiated by either the Pioneer Project Manager or by the Client Project Manager. The Client Project Manager can then assess the cost and benefit tradeofh associated with requested changes. The Consultant Project Manager and the Client Project Manager are the points of contact for administeristg change control. Each is responsible for identifying and controlling changes, and both must approve change requests prior to their investigation and implementation. JIMeect, Change Re erg Form The Consultant Project Manager provides the Project Change Request (PM) form, and instructions for completing this form to the Client Project Manager. The PCR describes the proposed change, the reason for the request. and identifies tiro initiator. It also provides a statement of the estimated effect that implementation of each change will have on the project hours, schedule, and cost. The Consultant Project Manager then assigns a sequential control number to each PCR. Project Change Requests can be made at any time during the project by either party, and must be made whenever a change that affects scope or cost is contemplated. Since a change could affect the coat, schedule, or other terms, both the Client Project Manager and rho Consuttant Project Manager mast review and approve each change prior to amending the Statement of Work and the project plan, and then implementing the change. Page 7 Pioneer Professional Services Group Ante Printed: 5/8/02 FILE,No.-967 05,,16 '02 PN 03:27 ID:LEGALDEPT FAX:323 826 1439 PAGE' 23 Pioneer Professional Q Services Group Proposal List of_G_and6&es Adam White — Windows 2K MCSE, Compaq Master ASE - SAN Architect, Compaq Master ASE Windows Clustering. John Silk — Windows 2K MCSE, Compaq Master ASE — SAN ArcluteM Compaq Master ASE Windows Clustering Randy Collandra — Windows 2K MCSE, Compaq Master ASE -• SAN Architect, Compaq Master ASS Windows Clustering Steven Clementi -- Windows 2K MCSE, Compaq Master ASE — SAN Architect,18M PSE, IBM FasT500 SAN certified All the above engineers have no leas than 15 SAN implementations each, with Adam and John over 40 SAN's. Term. S Prices are valid for 60 days provided work commences within 60 days of this Proposal date. Any travel and living expenses arising out of changes to this Proposal will be billed at actual cost union otherwise specified in the Project Change Request (PCR). Professional Services Group must be notified at least two weeks in advance to schodule this project. Changes to the start date once the work is booked are subject to Pioneer Professional Services Group resource availability. Pioneer will invoice City of Vernon, at Terms Net 30, for the services performed under this contract Proposal. Proprietary Information. All confidential business information of Client legend shall be deemed Client Proprietary Information. Pioneer shall have no ownership interest or other rights to any Client Proprietary Information. Pioneer will not use any Proprieay Information owned any parties Won authorized by the information owner. Pioneer will maintain Client Proprietary Information in confidence during the ten, of this schedule and for two (2) years thereafter. however, Pioneer shall not be liable for the disclosure of any Client Proprietary Information which is: (a) in the public domaia other than by a breach of this Agreement on the part of pioneer; or (b) rightfully received from a third party without any obligation of confidentiality; or (e) rightfully known to Pioneer without any limitation on use or disclosure prior to its receipt from Client; or (d) independently developed by employees of Pioneer; or (c) generally made available to third parties by Client without restriction on disclosure. Pioneer shall have no liability or obligation in connection with any claims of infringement to any patent, trademark, copyright, trade secret or other Proprietary right or information. No Solicitation to Eire. During the term of this Schedule and for a period of one (1) year following termination or expiration of the terra of this schedule, The Client agrees not to solicit to hire, hire or cause to hire any of Our Personnel, employees or subcontractors directly or indirectly without express written permission flour the Professional Services Group. If the Client, or any at134te of the Client's, extends an offer of employment, or it contract for services to any Pioneer Professional Services Group Personnel or employees, then the Client shall pay Pioneer Professional Services Group, as liquidated damages, an amount equal to fifty percent (50%) of the annual salary or contract payments that would have been due to such Personnel or employee, The parties agree that the forgoing penalty is the piny's best estimate of the damages caused by the extension of an offer of employment, or a contract for services to any Pioneer Professional Services Group personnel or cmployees. Notwithstanding the damages provided for itt this paragraph, Pioneer Professional Se:vioes Group shall be entitled, in addition to any other remedies at law or in equity, to obtain injunctive relief. SERVICE WARRANTY. PIONEER WARRANTS TO CLIENT THAT SBRVIM p OVIDED �B ��¢an f P 6tA4 PtGPo A t WILL BE PERFORMED IN A WORKMANLIKE MANNER AND WILL SUBSTANTIALLY CONFORM TO THE AGREED TO SPECIFICATIONS AT THE TIME OF PERFORMANCE. UNLESS OTHERWISE EXPRESSLY AGREED IN WRITING BY PIONEER, PIONEER WARRANTS ITS SERVICES POP, A PERIOD OF 30 DAYS FROM THE DATE OF PERFORMANCE OF SERVICES TO THE CLIENT OR ITS DESIGNATED RECEIVER OF THE SERVICES. PIONEER DOES NOT WARRANT RESULTS OR ACHIEVEMENTS OF SERVICES AND PIONEER IS NOT RESPONSIBLE FOR THE WORK OR ACTIVITY OF ANY NON -PIONEER EMPLOYED PERSONNEL. PIONEER. MAKES NO OTHER WARRANTY. EXPRESS OR IMPLIED, WITH RESPECT TO THE SERVICES. Page 8 Pioneer Professional Services Group Date Printed: 5/8/02 FILE NNo,.967. 05 16 ' 02 PN 03:28 I D ;LEGALDEPT FAX 323 826 1439 • • PAGE ' 24 Amt Pioneer Professional Services Group Proposal Undtatlon of Llablllty. In no event shall Pioneer's liability arising in connection with or under this statement of work (whether under the theories of breach of conanet, tort liability, misrepresentation, &mud, warranty, negligence, strict liability or any other theory of law) exceed the purchase price of the services. Limitation of Damages. Buyer shall in no event be entitled to, and Pioneer shall not be liable for Wirect, special, incidental or consequential damages of any nature, including, but not limited to, loss of profit, promotional and/or manufreturing expenses, overhead, injury to reputation and/or loss of customers. l agree tiD the responsibilities and work outlined 11611 Proposal Cis Pioneer for the 3ervicee iM y Pioneer Pmfeasional Servicxa a from City of Vernon or tng a ocated or deployed by Pioneer Profeasioaal 3ervieos Cirollp. or by: ,lgmad to by: Ion tandard Electronics, Inc. City of Vernon Prof assioa ruses Groan 217 Technology Suite 110 Irvin, CA. 92618 By: By; Name: Cindy Sullivan acne Date: May 5, 2002 D . Phone: 408-586-5704 hone: Fax: 408-58&5695 Fax: e-mail: Iullivanc@pios.com e-mail: Pioneer Representative Name: Joe Shapley Fax: 949-753-5570 Phone: 949-75 15 a -mail: shapleyj@pios.com Address: 2 ethnology Drive City, State Irvine, CA 92618 Date and returned to Page 9 Pioneer Professional Services QvW Date Printed: 5/8/02 FILE.to.%9 05-/16 '02 PM 03:28 ID:LEGALDEPT FAX:323 826 1439 `• PAC-' 25 Pioneer Professional .A-'. & A * 0 Services group Proposal Page 10 Pioneer Professional Services Group Date Printed: 5/8/02 FILE.Nlo 967.05i16 '02 PM 03:28 ID:LEGALDEPT - FAX:323 826 1439 'P6GP *26 EXHIBIT B EXHIBIT B INSURANCE SCHEDULE Pioneer shall provide proof of insurance, including a standard certificate of insurance, in at least the following amounts and coverage (combined single limit permitted): I• Coverage and Limits Bodily Injury Property Damage Hazards Each Person Each Accident Each Accident Automobile Liability Owned Automobiles $ 500,000 $1,000,000 $ 500,000 Hired Automobiles $ 500,000 $1,000,000 $ 500,000 Non -Owned Automobiles $ 500,000 $1,000,000 $ 500,000 Workers' Compensation $ Statutory Employers' Liability $1,000,000 per employer II. General and Professional Liability General Liability $1,000,000 $2,000,000 $1,000,000 Premises Operations $1,000,000 $2,000,000 $1,000,000 Elevators (if applicable) $1,000,000 $2,000,000 $1,000,000 Independent Contractors $1,000,000 $2,000,000 $1,000,000 Products - Completed Operations $1,000,000 $2,000,000 $1,000,000 Contract Liability $1,000,000 $2,000,000 $1,000,000 Professional Liability $2,000,000 $2,000,000 $2,000,000 a. The general liability policy shall contain the following special endorsements which shall be noted on or attached to the standard certificate of insurance: 1. An endorsement naming the City of Vernon, its officers, and employees as additional insureds under the policy. 2. An endorsement providing the City of Vernon thirty (30) days notice of cancellation or material reduction of coverage. 3. An endorsement providing coverage for all operations under this Agreement. 4. Such other endorsement as may be required by addendum hereto. b. In addition to the standard certificate of insurance, proof of general and professional liability coverage shall be furnished in the form checked below. Only certification of the following_ proofs will be accepted: X For each policy, a notarized letter from the underwriter or carrier certifying that the coverage and statements in the standard certificate of insurance (attached thereto) are true and correct and that the signator is an officer authorized to so certify. A copy of each policy certified by an officer of the underwriter or carrier and notarized. EXHIBIT "B" SUPPORTING DOCUMENTS CITY COUNCIL LEONIS C. MALBURG Mayor THOMAS A. YBARRA Mayor Pro -Tern WM. "BILL" DAVIS Councilman H. "LARRY" GONZALES Councilman W. MICHAEL MCCORMICK Councilman BRUCE V. MALKENHORST City Administrator / City Clerk FAX (323) 826-1438 Finance Committee City of Vernon 0 EDUARDO OLIVO City Attorney FAX: (562) 869-1883 KEVIN WILSON Director of Community Services & Water FAX: (323) 826-1435 KENNETH J. DeDARIO Director of Municipal Utilities FAX: (323) 826-1425 STEVEN E. PARKER Fire Chief FAX: (323) 826-1407 CITY HALL BRUCE W. OLSON 4305 SANTA FE AVENUE, VERNON, CALIFORNIA 90058 Police Chief TELEPHONE (323) 583-8811 FAX: (323) 826-1481 May 16, 2002 ^V On November 13, 2001, this Committee approved the replacement of three water damaged computer servers as a result of the water -leak incident on October 21, 2001. Since that period, the main computer had been replaced and the remaining two were repaired at an unpredictable level. At this time, the IT Division is requesting to replace the remaining two servers, in addition to addressing the city's lack of redundancy, back-up system, and increasing storage capacity issues. The following items are requested: • One (1) Storage Area Network System, $71,000.00. • Two (2) Computer Servers, $23,000.00. • One (1) Tape Back-up System, $22,000.00. • Training, Support, Software, and Installation, $24,000.00. This has been reviewed by the City Attorney and the IT Division. It is hereby recommended that an agreement by and between the City of Vernon, and Pioneer Standard, Inc. be approved for the purchase of the requested items and services at an approximate total cost of $140,000.00. Very truly yours, Bruce V. Malkenhorst Director of Finance BVM/gm CITY ADMINISTRATOR CITY CLER]Kf S OFFICE rErsoRAMUrt DATE: May 9, 2002 TO: Bruce V. Malkenhorst, City Administrator FROM: Greg S. Tsui iuchi, Assistant to the city Administrator RE: Damaged Server Replacement At this time, the I.T. Division is requesting to replace the remaining two (2) water damaged servers. The existing servers had been serviced and will remain operable in a non -critical capacity for delivery of other services. In addition, it had been identified that the city's redundancy, back-up procedures, and increasing storage capacity issues could be resolved through a consolidated and long- term cost efficient system. The following items are requested: 1. One (1) Storage Area Network System $71,000 2. Two (2) Computer Servers $23,000 3. One (1) Tape Back-up System $22,000 4. Training, Support, Software, $24,000 and Installation The pricing received was frown. the Western States Contracting Alliance with Compaq Computer Corporation and the State of California, which enables the City to "piggy -back" off these negotiated prices. Recently there has been a merger between Hewlett Packard and Compaq Computer Corporation, a letter from Compaq has been obtained stating that these items would be backed by a 110% guaranteed replacement if the merger resulted in these products being discontinued. Myself, the IT Manager, and Consultant agree that it is unlikely that these items would be discontinued. It is our opinion that this superior technology is one of the reasons that makes this merger lucrative,_ but nonetheless the guarantee is available as a contingency. i Damaged Server Replacement May 9, 2002 Page 2 I have reviewed this project with the I.T. Division. These items were not specifically budgeted, however there are sufficient funds available. I am recommending that the City Attorney's Office be authorized to prepare an agreement and a resolution adopting same for the above listed items and services at an approximate cost of $140,000.00. If you have any questions or require additional information, please advise. '.PkD S T A N D A R D dard Electronics, Inc. D 6 2ao2 Via Federal Express June 5, 2002 Judy Lehr Legal Department The City of Vernon 4305 Santa Fe Avenue Vernon, CA 90058 Re: Equipment Purchase and Professional Services Contract Dear Ms. Lehr: Enclosed you will find two (2) signature originals of the Equipment Purchase and Professional Services Contract between the City of Vernon and Pioneer -Standard. Upon execution by the City, I would greatly appreciate it if you would return one original to my attention at the below - listed address. If you have any questions, feel free to contact me at (440) 498-5332. Sincerely, P Michelle Gawlik Contracts Specialist Computer Systems Division Enclosures 6675 PARKLAND BOULEVARD / SOLON, OH 44139 TEL: (440) 498-6900 PIONEERSTANDARD.COM CITY COUNCIL LEONIS C. MALBURG Mayor THOMAS A. YBARRA Mayor Pro-Tem WM. `BILL" DAVIS Councilman H. "LARRi" GONZALES Councilman W. MICHAEL MCCORMICK Councilman BRUCE V. MALKENHORST City Administrator/City Clerk FAX (323) 826-1438 CITY HALL 4305 SANTA FE AVENUE, VERNON, CALIFORNIA 90058 TELEPHONE (323) 583-8811 July 9, 2002 Pioneer -Standard Electronics, Inc. Attn: Joe Shapley, Account Executive 217 Technology Drive, Suite 110 Irvine, CA 92618 EDUARDO OLIVO City Attorney FAX: (562) 869-1883 KEVIN WILSON Director of Community Services & Water - FAX: (323) 826-1435 KENNETH J. DeDARIO Director of Municipal Utilities FAX: (323) 826-1425 Re: Equipment Purchase and Professional Services Contract Dear Mr. Shapley: STEVEN E. PARKER Fire Chief FAX: (323) 826-1407 BRUCE W. OLSON Police Chief FAX: (323) 826-1481 Transmitted herewith is a duplicate original copy of the above referenced contract approved by the Vernon City Council on June 5, 2002. If you have any questions regarding this matter, please call Ms. Dolores Fonseca at (323) 583-8811 ext. 234. ry truly yours, Nelly, Gir Assistant to the Chief Deputy City Clerk NG/gm CC: Greg Tsujiuchi Dolores Fonseca Resolution No. 7976 Agreement No. 02-031 r.. MEMORANDUM RISK MANAGEMENT/PERSONNEL TO: - Nelly Giron, Assistant to the Chief Deputy City Clerk FROM: Joan Francone, Risk Manager rAr) DATE: July 8, 2002 SUBECT: PIONEER -STANDARD ELECTRONICS, INC Please be advised that the above referenced has provided acceptable insurance coverage. JF/kr cc: John Salomon �-A*co DATE 1 D, CERTIFICATE OF LIABILITY INSURANCE Page 1 of 2 06/20/2002 PRODUCER 877-945-7378 THIS CERTIFICATE IS ISSUED AS A ONLY AND CONFERS NO RIGHTS MATTER OF INFORMATION UPON THE CERTIFICATE Willis North America, Inc. - Regional Cert Center 26 Century Blvd. HOLDER. THIS CERTIFICATE DOES ALTER THE COVERAGE AFFORDED NOT AMEND, EXTEND OR BY THE POLICIES BELOW. P. O. Box 305191 Nashville, TN 372305191 INSURERS AFFORDING COVERAGE. INSURED Pioneer -Standard Electronics, Inc. INSURERA:St. Paul Fire & Marine Insurance company 24767-001 INSURERB:Federal Insurance Company 20281-001 6065 Parkland Blvd. Mayfield Hts., OS 44124 INSURER C: INSURER D: INSURER E: COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE p POLICY EXPIRATION T Y LIMITS A GENERAL LIABILITY TE03400654 8/1/2001 8/1/2002 EACH OCCURRENCE $ 11000 000 FIREDAMAGE(Anyonefire) $ 1 000 000 MERCIALGENERALLIABILI7Y N:C10M CLAIMS MADE a OCCUR MED EXP (Anyone person) $ 10 000 PERSONAL& ADV INJURY $ 11000,000 GENERAL AGGREGATE $ 2,000,000 GEN'LAGGREGATE LIMIT APPLIES PER: PRODUCTS - COMP/OP AGG $ 2,000,000 POLICY PRO Ex-1 LOC A AUTOMOBILE LIABILITY X ANY AUTO TE03400654 8/l/2001 8/1/2002 CEMaBIdeDSINGLE LIMIT ) $ 1,000,000 BODILY INJURY (Per person) $ ALL OWNED AUTOS SCHEDULED AUTOS BODILY INJURY (Peraccidenl) $ X HIRED AUTOS X NON -OWNED AUTOS PROPERTYDAMAGE (Per accident) $ GARAGE LIABILITY AUTO ONLY -EAACCIDENT $ OTHER THAN EA ACC $ ANY AUTO $ AUTO ONLY: AGG g EXCESS LIABILITY X OCCUR CLAIMS MADE 79811851 8/l/2001 8/1/2002 EACH OCCURRENCE $ 1,000,000 AGGREGATE $ 1,000,000 $ DEDUCTIBLE' $ RETENTION $ A WORKERS COMPENSATION AND EMPLOYERS' LIABILITY WVA3401388 8/1/2001 8/1/2002 X yTR LMTS OTH- E.L.EACH ACCIDENT _— $ 500,000 E.L. DISEASE -EA EMPLOYEE $ 500,000 E.L. DISEASE -POLICY LIMIT 1 $ 500,000 OTHER DESCRIPTION OF OPERATIONSILOCATIONSIVEHICLES/EXCLUSIONS ADDED BY ENDORSEMENTISPECIAL PROVISIONS City of Vernon, its officers, and employees are named as Additional Insureds as respects the General Liability policy as required by written contract. f IT Litt( I ItILiA 1 It tIULUt:K I I ADDITIONAL INSURED: INSURER LETTER: CANCELLATION City of Vernon Attn: City Clerk 4305 Santa Fe Avenue Vernon, CA 90058 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR 25-S (7/97) :481269 TD1:29925 Certet904589 0 ACORD CORPORATION 1988 Page 2 of 2 IMPORTANT If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). If. SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). DISCLAIMER The Certificate of Insurance on the reverse side of this form does not constitute a contract between the issuing insurer(s), authorized representative or producer, and the certificate holder, nor does it affirmatively or negatively amend, extend or alter the coverage afforded by the policies listed thereon. 'l A.vnuzo-zok1lu" C011:4S1269 Tp1:29925 Cert:1904589 Willis Telephone 216-861-9100. Fax 216-861-5111 2,002, City Clark Ciry of Vernon 4305 Sanu Fe Avenuc Vernon, CA 90059 - Ann: Tusk Management Department 'Re: Insurana-c for City of Vernon ( rscsiptton o permrt or cwutrocr) Policy Nu,nbcr(s) T E O- i3 4 6 Dto5 Namcdlnawcd; VlOhedY Sfarlcta.rci Elec�tYo-r,t"cs,,Trtie. city Clark: I heteby certify that the ccrtificate, of insttranee attaclltd horeto and made a part lwoof by refercact truly and accurately represents the above cited insurance policies and the insurance covetage of cash for the named iasumd isnwd by Sf . "Pa -AA i ,`rc y t✓l ari n c Ih S u I•• WI C C Oo m you n.t_} (frwtrrance earritr). the City of Vernan, it. oflaMrs. and employees an included in said policies as additional insureds and the City of Vemon will be providad with. thirty (30) days wriuco notice of cimcellMon or moletial reduction of coverage. I certify that I am an officcr of the lnsum6a carries named .cram and that A'sm a►tll'Orind to sigh this ccrtifiicste on bchalfgF-ate4kaurace cwrijr. /-, . _ a,rr: SOPHIE SERP,i 1E 1, Notar Public State of Ohio, CuyahogaCounty ;,fv commission expiresiz/fil ' c Willis of Ohio, Inc. 1300 Fast Ninth Street, Suite 1700 Cleveland, OH 44114 CITY COUNCIL LEONIS C. MALBURG Mayor THOMAS A. YBARRA Mayor Pro -Tern WM. 'BILL" DAVIS Councilman H. "LARRY" GONZALES Councilman W. MICHAEL MCCORMICK Councilman BRUCE V. MALKENHORST City Administrator / City Clerk FAX (323) 826-1438 City Council City of Vernon Q Honorable Members: CITY HALL 4305 SANTA FE AVENUE, VERNON, CALIFORNIA 90058 TELEPHONE (323) 583-8811 May 30, 2002 EDUARDO OLIVO City Attorney FAX: (562) 869-1883 KEVIN WILSON Director of Community Services & Water FAX: (323) 826-1435 KENNETH J. DeDARIO Director of Municipal Utilities FAX: (323) 8Z6-1425 STEVEN E. PARKER Fire Chief FAX: (323) 826-1407 BRUCE W. OLSON Police Chief FAX: (323) 826-1481 nA \99 �N On May 22, 2002, the Finance Committee, recommended to enter into an Equipment Purchase and Professional Services Contract with Pioneer Standard, Inc., for the purchase of two servers, a back-up system, a storage network system, installation, and related training and support at an approximate cost of $140,000.00. It is hereby recommended that such Contract be approved and executed. Very truly yours, Bruce V. Malkenhorst City Administrator/City Clerk BVM/gm