Resolution No. 79921
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RESOLUTION NO. 7992
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
VERNON AUTHORIZING THE ISSUANCE OF A REQUEST FOR
PROPOSAL FOR JANITORIAL SERVICES AT CITY HALL AND
RELATED FACILITIES
WHEREAS, the City of Vernon is interested in obtaining
proposals from service providers to perform janitorial services for
the Vernon City Hall and related facilities; and
WHEREAS, on June 13, 2002, the Finance Committee recommended
that the City Council approve the recommendation of Bruce V.
Malkenhorst, Director of Finance, dated June 10, 2002, that the City
issue Request for Proposal for Janitorial Services pursuant to Section
2.29-2 of the Vernon City Code.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF VERNON AS FOLLOWS:
SECTION 1: The City Council of the City of Vernon hereby
finds and determines that the recitals contained hereinabove are true
and correct.
SECTION 2: The City Council of the City of Vernon hereby
directs,the City Administrator/City Clerk, or his designee, to issue
the Request For Proposal for Janitorial Services, a copy of which is
attached hereto as Exhibit "A" and made a part hereof, and to report
to the City Council on the proposals received with a recommendation
for action.
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SECTION 3: The City Clerk of the City of Vernon shall
certify to the passage of this resolution, and thereupon and
thereafter the same shall be in full force and effect.
APPROVED AND ADOPTED this 19th day of June, 2002.
LEONIS C. MAL URG, M yor
ATTEST:
BRUCE V. MALKENHORST, City Clerk
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1 STATE OF CALIFORNIA )
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COUNTY OF LOS ANGELES )
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4 I, BRUCE V. MALKENHORST, City Clerk of the City of Vernon,
5 do hereby certify that the foregoing Resolution, being Resolution No.
6 7992, was duly adopted by the City Council of the City of Vernon at a
7 regular meeting of the City Council duly held on Wednesday, June 19,
8 2002, and thereafter was duly signed by the Mayor of the City of
9 Vernon.
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BRUCE V. MALKENHORST, City Clerk
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06/10/200A 16:37 FAX 323 581 7924
a 11
CITY COUNCIL
. LEONIS C- MALBURG
Mayor
THOMAS A. Y13 ARRA
mayor Fro-•Tem
W M- 'BILL" DAVIS
Councilman
H. "LARRY" GONZAL.ES
Councilman
W. IYUC IAEL MCCORNUCK
C-ouncilman
BRUCE V. MALKENHORST
City Admialsrrahx/City Clerk
FAX (323) 826-1438
CITY OF VERNON
CITY HALL
J LEHR �003
EDUARDO OLIVO
City Attorney
FAX (562)869-1863
KEVIN'WILSON
Otreetor of Community Services & Water
FAX (323) $26-1435
4305 SANTA FE AVENUE, VTiRNON, CALIFORNIA 90058
TELEPHONE (323) 583—MI
dune 3, 2002
CITY OF VERNON
REQUEST FOR PROPOSAL
JANITORIAL SERVICES
KENNETI11. DcDARIO
Director of Muniapal Utilities
FAX (323) 32 6-1425
STEVEN E. PARKER
Fire Chief
FAX (323) $26-1407
BRU(:E W. OLSON
Polite Grief
FAX (323) 826-1481
The City of Vernon is seeking proposals and statements of qualifications from qualified firms to
provide janitorietl services for the City of Vernon.
PROPOSAL FORMAT
The proposal shall include, at minimum- the following items:
• Letter of Transmittal.
• Execmive Summary — Limit to two pages.
• Understanding of, and approach to, the project.
• Experience with similar projects for the past three years and related references.
• Qualifications of the firm members and their commitment to the project,
• A detailed description of the Scope of Work.
• Proposed schedule.
• Professional fees in a separate sealed envelope.
Insurance: Before the contract is awarded, the City of Vernon will require proof of ftm ranee to
be provided, including a standard certificate of msumnce, in at least the amounts mid coverage
indicated on the insurance schedule. In addition to the standard certificate of insurance, proof of
general and umbrella liability coverage sball a sso be furnished in tic form indicated on the
attached insurance schedule. The Work Task Items desml)ed m this Request for Proposal are
only a guide to the anticipated minimum scope of work. In addition to the above items, the
proposal shall include all elements, which can reasonably be anticipated as needed to complete
06/10/200� 16:37 FAX 323 581 7924 CITY OF VERNON J LEIR
14004
the services. There is no limit to the total number of pages included in your proposal. However,
proposals should be as concise as possible while still conveying all required information
The following items address general proposal preparation issues:
The consultaint is solely responsible for anycosts incurred by responding to this Request for
Proposal.
• The proposal shall be signed by an official authorial to bind the firm to the Proposal and.
Contract.
• The firm shall comply with all Federal, State and Local regulations governing any aspect of
the project, including conflict of interest laws and regulations.
• The contractor shall, in all solicitations or advertisements for employees placed by or on
behalf of the contractor, state that all qualified applicants will receive consideration for
employment without regard to race, color, religious creed, national origin, ancestry, physical
handicap, medical condition, marital status, or sex..
• The firm shall cooperate with the City and shall promptly and appropriately respond to
feedback made by the City.
• All work shall be performed in accordance with usual and customary standards of care for
similar work performed.
• City action on proposals normally will be taken within 45 days of opening, however, no
guarantee or representation is made herein as to the time between the proposal opening and
subsequent action.
The City reserves the right to accept or reject any and/or all proposals, to waive irregularities and
technicalities, and to request resubmission. There is no obligation on the part of the City to award
the contract to the lowest bidder and the City reserves the right to award the contract to the most
qualified bidder submitting a responsive proposal with a resultifig negotiated agreement which is
most advantageous and in the best interests of the City. The City shall be the sole judge of the
proposal and the resulting negotiated agreement that is in its best interest and its decision shall be
final.
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,TA,NITORIAL SERVICES REQUIRED FOR CITY HAIL, ]POWER PLANT; AND RAU
CLEANING 'WORK AND QUALITY REQUIREMENTS
TOILET ROOMS: (Includes private toilet rooms)
A. Daily
1) Sweep and wet mop or scrub floors utilizing a cleaner - disinfectant_
Sweep = Wet Mopping Scrubbing: The floors shall be cleaned wither germicidal
detergent solution and free of dirt, water streaks, mop marks, string, gum, grease,
tar, etc_, and present an overall appearance of cleanliness_ All surfaces shall be dry
and the corners clean.
2) Clean and sanitize all fixtures including metal and chrome surface - water closets,
urinals, washbasins, shower stalls, mirrors, waste receptacles, shelving, dispensers
and wall surfaces, utilizing a germicidal detergent solution..
F iure Cleaning: A.11 fixtures and metal surfaces (washbasins, urinals, toilets,
slower stalls, etc) shall be clean with an approved germicidal detergent solution;
there shall be no dust, spots, stains, rust, green mold, encrustation, or excess
moisture.
3) Empty waste receptacles, servicelsupplres, paper towel, soap, toilet paper and seat
cover dispensers. Empty, clean and disinfect sanitary napkin receptacles; replace
soiled bags with new ones. Collect soiled bags in separate containers for disposal.
Servicing: All supplies shall be provided and waste receptacles shall be emptied and
sanitary napkin dispensers emptied, cleaned, disiufected and new bags inserted.
4) Spot -Clean other Surfaces and Dust Horizontal Surfaces.
Snot -Cleaning Smudges, marks or spots shall have been removed without causing
unsightly discoloration.
Thorough Dusting There shall be no dust streaks. Comm, crevices, moldings and
ledges shall be free of all dust. There shall be no oils, spots or smudges on dusted
surfaces caused, by dusting tools. When inspected with a flashlight, there shall be
few traces of dust on any surface.
B. Weekly:
Damp Mop and Spray Buff all Resilient Floors_
Damp Moog and Spray Buffing: Floors shall be free of streaks, map -strand
marks and slipped areas. All walls baseboards and other surfaces shall be free of
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splashings and markings from the equipment. The finished area should have a
uniform luster.
Damp wipe the full surface area of all stallpartitions, doors, counter tops, shelves,
and wastepaper receptacles utilizing a multipurpose germicidal cleaner.
Damp Wiping; All dirt, dust, water stains, spats, streaks, and smudges shall be
removed from the surfaces.
Prime and Treat Floor Drains:
Prime and bleat floor drains with and approved liquid enzyme treatment to reduce
odors and gas smells.
C.C. Monthly:
Damp mop and wax all hard and resilient flooring in remaining room areas.
Damp Mopping and Waxing: Damp mop and wax all hard and resilient flooring.
The finished area shall have a uniform luster. Wails, baseboards and other surfaces
sball be free of residue.
CTrout Lines: All grout lines shall be free of all stains and discoloration.
D. Quarterly:
Strip and apply four coats of floor finish to resilient floors.
S All old finish or wax shall have beer! removed. There shall be no
evidence of gum, rust, burns or scuffmarks. There shall be no buildup in corners or
crevices.
Finishing: Walls, baseboards and other surfaces shall be free of finish residue and
marks from the equipment_ Floors shall be free of streaks, mop strand marks and
slipped areas.
ROOM CLEANING: Includes all office areas, file rooms, conference rooms, kitchens,
Council Chambers, lounges, health units, and the corridor space adjacent to these areas.
1) Empty wastebaskets and remove trash to designated disposal area. Clean
washbasins and mirrors, as necessary; supply paper towels where dispensers are
provided. Clean the areas used for the collection of solid wastes. Wash or steam
cleann all cans used for collection of food remnants, inside and out. No chemicals or
cleaners shall be used without the prior written consent of the manager. (Note:
Carts and containers used for the collection and/or storage of waste material shall be
of noncombustible or flame resistant construction.)
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3)
RM)Sable Waste Collection: All recyclable waste disposed of in designated
recycling bins throughout the buildings shall be collected and removed to an area
designated by the City.
Lunch Rooms: Thoroughly germa-clean lunchroom floors including tables, chain
and counter tops with approved disinfectant.
Solid Waste Collection: All solid wastes generated in the building shall be collected
and removed to area designated for trash by the City.
Porcelain Ware Cleaning: Washbasins shall be clean and bright; there shall be no
dust, spots, stains, rust, green mold, encrustation, or excess moisture.
Damup Wiping Mirrors: Mirrors shall be clean and free of dirt, dust, streaks and
spots.
Clean interior of microwaves, sinks, ovens, stoves, refrigerators and coffeepots -
Clean both sides of plate glass within the building:
Interior Glass Cleaning: Glass shall be clean and free of dirt, dust, streaks,
watermarks, spots and grime and shall not be cloudy_ Clomers shall be non abrasive
and special care shall be taken so that glass treatmeaats (tinntijag) shall not be
scratched.
4) In office areas, file rooms, conference rooms, and lounge areas sweep floors,
vacuum carpet and extend the sweep or vacuum to remove obvious dirt from around
and under furniture. Remove gum from under desks and workstations.
Vacuuming: Carpet surfaces shall be free of obvious dirt, dust and other debris.
Note: For the purpose of dais contract, whenever the term carpet or carpeting is
used, it is imended to include wall to wall carpeting as well as room size rugs and
area rugs-
w in : Floor surfaces shall be free of obvious dirt or debris. Sweep with a
chemically treated mop.
Dusting: g: Available horizontal surfaces shall be free of obvious dust. Dust all blinds.
Dust with a treated dust cloth all horizoxatal surfaces that are readily available and
visibly require dusting.
5) Carpet Spotting:, Excessive buildup spillages or crusted material shall have been
removed along with spots, smears and stains. There shall be no evidence of fuzzing
caused by harsh rubbing or brushing. Cleaned areas shall blend with adjacent areas
of carpeting. Spot cleaning shall be done according to manufacture
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recommendations.
6) Damp mop lounge areas, including kitchens, and spray buff.
Damp Motoring and S2ray Buffing: )~loots shall be free of streaks, mop strand
marks and skipped areas. Walls, baseboards and other surfaces shall be free of
splashings and markings from the equipment. The finished area shall have a
uniform luster.
B. Weekly:
1) In office areas, file rooms, libraries, conference rooms and lounge areas thoroughly
dust horizontal surfaces of furniture and all wall surfaces within approximately 70
inches of the floor and vertical surfaces and under surfaces (knee wells, chair rungs,
table legs, etc.). Clem glass desktops. Vacuum all carpet.
Thorough Dusting; There shall be no dust streaks. Corners, crevices, moldings and
ledges shall be, free of all dust. There shall be no oils, spots or smudges on
Dusted surfaces caused by dusting cycle.
Damp WiWU (Glass Desk Tate_): Mass desktops shall be fee of dirt, dust, streaks
and spots.
Thorough Vacuuming: Carpets, including corners, shall be clean and free from dust
balls, dirt and other debris; nap on carpets shall lie in one direction upon completion
of the vacuuming task_
Sweep full floor area..
Thorou x Sweeping: Floors shall be clean and free of trash and foreign matter_ No
dirt shall be left in corners, under furniture or behind doors.
2) Spot clean wall surfaces within approximately 70 inches of the floor.
Spat Cleaning: Smudges, marks or spots shall have been removed without causing
unsightly discoloration.
C. Monthly:
Damp mop and wax all hard and resilient flooring m remaining room areas:
Dazaap Monnine and Waxing Damp mop and wax all hard and resilient flooring.
The finished area shall have a uniform luster. Walls, baseboards and other surfaces
shall be free of residue_
Telephones: Germicide all telephones.
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D. Monthly:
In office areas, file rooms, libraries and conference rooms. Damp wipe glass in
interior office doors, partitions and bookcases.
Interior Glass Cleaning: Sce quality requirements outlined in room cleaning daily.
Section 2.
E_QgarWy:
Strip and apply four coats of floor finish to all flooring.
Stripping: All old finish or wax shall have been removed. There shall be no
evidence of gum, rust bums or scuff -manes.
Fini : Walls, baseboards and other surfaces shall be free of finish residue and
marks from equipment. Floors shall be free of streaks, mop strand marks and
skipped areas. The finished area shall have a uniform luster.
F. Services to be Performed as Reguired to Maintain Quality Standards:
Wash, damp wipe, or provide plastic liners for wastebaskets to keep them in an
acceptable condition.
Cleaning Wastebaskets: Wastebaskets shall be free of dust, debris and residue.
Plastic liners shall net be torn, worn or contain residue.
Wipe down and treat surfaces of wood paneling_
Cleaning Wood .Paneling: Paneling shall be free of dirt, dust, steaks and. spots.
3. MAIN ENTRANCES, MAIN LOBBIES AND MAIN CORRIDORS
A. Daily:
1) Sweep bare floors and vacuum carpeted floor areas. Clean and polish metal
doodmobs, push bars, kick plates, railings and other metal surfaces; clean and polish
wood handrails, doors and other wood surfaces; clean spots and marks off walls,
dust all surfaces within approximately 70 inches from the floor.
Thorough Sweeping: Floors shall be clean and .free of trash and foreign matter. No
dirt shall be left in corners, under furniture or behind doors_
Thorough Vacuuming; Carpets shall be clean and free from dust balls, dirt and other
debris; nap on carpets shall lie in one direction upon completion of the vacuuming
task_
Metal Polishing_ Metal surfaces shall be free of smears, stains and finger marks.
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They shall be clean and bright and polished to a uniform luster.
Wood Polishing: Wood surfaces shall be clean and free of smudges and residue.
Spot CleajM- Smudges, marks or spots shall have been removed without causing
unsightly discoloration.
Thorou g_ There shall be no dust streaks. Comers, crevices, moldiugs and
ledges shall be free of all dust. There shall be no oils, spots or smudges on dusted
surfaces caused by dusting tools.
Telephones: Germacide public telephone.
2) Damp mop and spray buff all hard and resilient floors.
Damp Mapping d Spray Buffing :Floors shall be free of streaks, mop strands
marks and skipped. areas_ Walls, baseboards and other surfaces shall be free of
splashing and markings from the equipment. The finished area should have a
uniform linter.
3) Clean both sides of entrance door glass and glass
Surrounding entrance doorswithin reach.
Glass Cleanii�n g__ All glass shall be clean and free of dirt, grime, dust, streaks,
watermarks and spots and shall not be cloudy.
A Monthly:
All gout lines shall be clean and free of stains and discoloration.
C. Quarterly
1) Clean and polish all door thresholds.
Cleaning Thresholds: Thresholds shall be clean and free of oil, grease, dirt and
grime.
Strip and apply four coats of floor finish to all hard and resilient floors.
Stripping: All old finish or wax shall have been removed. Where shall be no
evidence of gum, rust, burns or scuff -marks. Water solutions shall not be used on
wood flooring.
Note: Additional coats of finish may be required between this frequency in order to
meet the quality requirements idcntified in Main Entrances, daily Sec. 2.
Finishing: Walls, baseboards and other surfaces shall be free of finish residue and
marks from equipment. Floors shall be free of streaks, mop strand marks and
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skipped areas. The finished area shall have a uniform luster.
4. STAIRWAYS:
A. Three Tiows Weekiv= (Man -Wed -Fri
Sweep or vacuum stair landings and steps, dust railings, ledges, grilles, fire
apparatus, and doors_
Sweeping or Vacuuming Stairways: Landings and treads shall be free of dirt, dust,
and other loose foreign matter.
Railings, ledges, grilles, fire apparatus, and doors shall be dust free-
R
. monthly:
Wet mop or scrub steps, risers and landings, clean glass surfaces and polish bright
metal and woodwork. Spot clean walls to a height of approximately 70 inches.
Wet Mo m or Scrubbing: Steps, risers and landings shall be clean and free of dirt,
water streaks, mop marks, string, gum, grease, tar, ctc., and present an overall
appearance of cleanliness. All surfaces shall be dry and the comers clean.
Cleaning ► Glass - Glass shall be clean and free of dirt, dust, streaks and spots.
an Metal Polishing: Bright metal surfaces shall have a polished and lustrous
appearance.
Wood Polishing: Surfaces shall be free of dirt, dust, streaks and spots.
Spot Cleaning; Smudges, marks, or spots shall have been removed without causing
unsightly discoloration_
5. P.M.I. LOADING AREAS: (Includes platforms and docks)
A. Dai
SwM:
Sweeping_ Loading areas, entrances, steps, porches and stairs shall be clean and
free of trash, debris and foreign matter. No dirt shall be left in corners, crevices or
where sweepings were picked up.
*..
Mopping Mop with a chemical cleanser, bringing all surfaces to a uniform luster.
Spot Cleaning - Loading areas:
06/10/2002 15:39 FAIL 323 581 7924 (;11'Y OF VE"t)N.. J Lt" Vj-U12
Snot Cleaning: Spot clean all spots from cement floors by damp mopping or other
means as needed.
Empty Waste Receptacles and Reinsert Trash Liners as needed.
B. Quarterly
Wet mop or. scrub:
Wet Mapping and ScrubbznW ,Area shall be clean and free of dirt, string, Pm,
grease, tar, oil spots, etc_, and present an overall appearance of cleanliness_ All
surfaces shall be dry and the corners clean.
Strip and reapply cement sealer to all cement flooring.
6. PASSENGER ELEVATORS:
A. Daily:
Clean all surfaces in the interior of the car, including floor track, and polish bright
metal surfaces. Clean exterior surfaces of all doors and frames_ Vacuum carpets,
damp mop and spray buff resilient floors.
Dustin (1nnterior Elevator Surfaces): All vertical and horizontal surfaces shall be
clean and free of dirt and dust;
Damn WipLm - Damp wipe interior and exterior elevator surfaces using a
multipurpose germicidal cleaner. All surfaces shall be clean and free of finger marks
and smudges.
Cleaning (Elevator floor track): Floor tracks shall be free and clean of dirt and grime
including miscellaneous debris.
Bright Metal Polishing: Bright metal surfaces shall have a polished and lustrous
appearance.
Vacuun ung: Elevator carpets shall be free of dustballs, dirt and other debris.
f}anip Wining and Spray Buffing_ Floors shall be free of streaks, mop strand
marks and skipped areas. Walls, baseboards and other surfaces shall be free of
splashings and markings from the equipment. The finished area should have a
uniform luster.
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10.
11.
DRINKING FOUNTAJNS
A. Daily:
Clean drinking fountains and replenish paper cups where dispensers are provided_
Cleaning DrindUg Fountains: The porcelain or stainless steel surfaces shall be clean
and bright, and they skull be free of dust, spots, stains and streaks. Drinking
fountains shall be kept free of trash, ink, coffee grounds etc..
Metal Polishing: Metal surfaces shall have a polished and lustrous appeamce.
STORAGE SPACE
A. Monthly:
Sweep the full floor area:
Thorough Sw in : Floors shall be clean and free of trash and foreign matter_ No
dirt shall be left in comers, under fiuniture, or behind doors.
ENTRANCE AND ELEVATOR RUGS
A. Every Two Months:
Clean and shampoo entrance and elevator rugs as required to maintain quality
standards but not less than six times a year_
Sbamgoainjz {Entrance and Elevator Rugs): Rugs shall be clean and free of dirt,
grime, stains, and excessive buildup and crusted material.
WINDOWS AND GLASS
A. Quarterly
Wash both sides of all exterior -building windows, including spandrel glass, glass
over and in exterior and vestibule doors, and all plate glass around entrances,
lobbies and vestibules.
Window Washing: Washed glass shall be clean and free of dirt, grime, streaks and
excessive moisture and shall not be cloudy. Window sashes, sills, woodwork and
other surroundings of interior glass shall be wiped free of drippings and other
watermarks.
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12.' MINI AND ''VERTICAL BLINDS
A. ANNUALLY,
1) Remove from the building premises all mini and vertical blinds and wash. Blinds
shall be returned and hung within 3 working days. Clean tapes and cords.
Washing: Both sides of blind slats shall be clean and free of dust and water.
2} Dust or vacuum all blinds at a 6 month interval from washing cycle.
Dusting: Both sides of blind slats shall be free of dust.
13. HIGH CLEANING
A. 1V>(.onthly-
Clean surfaces and objects in the building approximately 70 inches or more from the
floor. This includes but is not limited to the wall and ceiling areas, ventilating and
air conditioning outlets, transoms, clocks, ceiling moldings, tops of partitions,
overhead pipes, wall fans, pictures, plaques, wall or ceiling diffusers, file cases,
bookcases, lockers, etc. Damp wipe and dry high surfaces such as transoms, clock
glass, picture frames and glass, smudged areas surrounding air grilles, diffusers, etc.
Drapes shall be vacuumed in place.
Hijzh Cleaning_ Surfaces shall be clean and free of dust. Where glass is present,
both sides shall be clean and free of streaks_
14. MISCELLANEOUS REgUIREMENTS
1) Lights shall be used only in areas where and at the time when work is actually being
performed.
2) Mechanical equipment controls for heating, ventilation, and air-conditioning
systems will not be adjusted by the workers.
3) Water faucets or valves shall be turned off after the required usage has been
accomplished.
4) Windows shall be closed and lights and fans turned off when not in use.
5) Organize and train employees to participate in building fire and civil defuse drills.
6) Report fires, hazardous conditions, and items in need of repair to the contracting
officers representative.
15. SPECIAL JOBS/REOUIREM ENI.'S
Due to other than normal conditions, (types of occupancy, traffic flow, materials of
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construction, priority areas, unusual design features, etc_) the following requirements
are designated as special jobs and become a part of this contract_
Modular and/or Systems Fmmiture_and_J holstered Furniture
A. Monthly:
Thoroughly vacuum to remove embedded dirt and dust.
Thorough Vacuuming: All modular systems and upholstered furniture shall be
vacuumed completely to remove all dirt and dust.
S ot Cl _eanin: Check and spot clean all modular desks and upholstered furniture
with approved cleaner. All spot cleaning shall be done according to manufacture
recommendations.
16. CARPET SHAMPOOING RIEQInEMENTS
A. Weekly
During the week, check and spot clean, corridors, lobbies, individual areas,
conference rooms, and all other carpeted areas on the floors as needed. Spot clean as
per manufacture recommendation.
B. Bi-Annually:
All Carpeted areas in the City Hall, Power Plant offices and RMI building will be
shampooed following the manufacturers recommended procedures.
Carpet Shampooing: All carpets shall be clean, free of spots, spillages and
removable stains. There shall be no evidence of fuzzing caused by harsh rubbing or
brushing.
Note: Furnishings moved during the carpet shampoo program will be replaced in
their original position.
.17. PHYSICAL FITNESS CENTER
A. Daily:
1) Empty wastebaskets, and remove trash to designated disposal area. Clean
washbasins and mirrors, as necessary. Replenish toilet supplies and provide paper
towels for all dispensers provided. Wash cans for collection of food remnants,
inside and out and/or provide plastic liners as deemed necessary by the Building
Maintenance Foreman. Clean appliances with appropriate cleansers.
Solid Trash Collection: All solid wastes generated at the site shall be collected and
removed to the dumpster.
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Clean Apmliances: Surface areas of appliances will be cleaned with appropriate
cleansers. Surface areas will be grease and dirt free. Appliances will shine, no
smears or streaks will be on surfaces.
Porcelain or Stainless Steel Cleaning: Washbasins shall be clean and bright, no
dust, spots, stains, green mold, rust, or encrustation and excess moisture.
Damn Wiping_QtMors : Mirrors shall be clean and free of dirt, dust, streaks and
spots.
2) Office furniture. Doorknobs, hardware, etc. shall be cleaned with appropriate
cleaner - disinfectant All wall and door surfaces will be cleaned daily to insure dirt
of any bind is removed_
Wall Cleanin:c_ Complete and total wall and door cleaning is required on a daily
basis to include baseboards. No smudges, grease, dirt, dust, etc. are to be
accumulated on the walls surfaces. Only high duality cleaners will be used to
accomplish this task.
3) Clean horizontal surfaces including tables, counters, and desk tops. Clean vertical
surfaces of cabinets.
Dusting_ .All surfaces shall be .free of dust_ Fumiture surfaces will be dusted (see
note), to insure a dust free environment.
4) Vacuum carpet.
Vm uming: Carpet and corners shall be clean and free of dustballs, dirt and other
debris; reap on carpet shall lie in one direction upon completion of the vacuuming
task.
C.C. WeOft:
Thoroughly dust vertical surfaces offinniture, knee wells, chair-nmA table legs,
eta
Thorougb Dusting: All surfaces shall be free of dirt and dust-
D. Ouarterly:
high cleaning of surfaces and objects approximately 70 inches or more from the
floor. This includes wall and ceiling areas, ventilating and air-conditioning outlets,
transcoms, clocks, ceiling molding, tops of partitions, wall fans, pictures, plaques,
all furniture and window sills. Damp wipe and dry high surfaces.
High Cleaning: Surfaces shall be clean and free of dust, dirt and smudges, etc_
14
06/10/20OZ 16:41 FAX 323 581 7924 UITY OF VERNON J LER K
1@01Z ,
IS.' GENERAL REQU EMENTS:
The following is anticipated:
1) The selected janitorial Service Company will bring to our immediate attention all
observed/needed maintenance/cleaning, which may be beyond the scope of the
contract.
2) City staff will not have to tell the service company when to perform as needed
maintenance/cleauing, the Service Company will anticipate the need and if within
the scope of the contract, will perform the needed services. A schedule for monthly
and yearly cleaning activities will be provided for the City.
3) The Service Company shall provide a call out Est with telephone numbers regularly
updated, to handle emergency or unusual janitorial services.
4) The Service Company shall provide a list of all employees and their supervisors,
who may work upon these premises.
5) A periodic meeting to review service performance will be conducted. Attendees
shall include, the contract administrator, a representative of the Service Company at
least one work area manager who is a resident of the affected spaces.
b) The following products will be supplied by the City of 'Vernon for janitorial use and
dispensing: Urinal tabs, paper towels, toilet paper, seat covers, liquid hand soap,
trash bags and sanitary napkins. All other products required to perform the janitorial
service as outlined shall be supplied by the contractor.
7) Sig in Requuirernent:
A log sheet shall be provided for each facility. All employees assigned by the
Contractor to work in each facility shall sign in at the beginning of the work shift
and upon leaving that facility.
S) Supervision and Inspection.
It is mandatory that the Contractor have a night-time supervisor on duty 7 days a
week and that a pager is issued to him, and the pager number must be given to the
Building Maintenance Foreman or his designate at the start of the contract.
9) Securing of Buildings:
Doting and after janitorial services are performed, the contractor's employees shall
enter and leave through only specified locations. Contractor's personnel shall check
to be sure all doors and windows are closed and locked, so that the area is left in a
secure condition against entry.
15
UU/IU/LUU4 115:41 YAA 32.3 051 'tVZ4
G11Y Ur ViSKlVU}V
i J L UK
10) Uniforms:
The Contractor shall provide appropriate work uniforms for all personnel. Uniforms
shall be worn at all times while performing work in City facilities. Uniforms shall be
Blue -Jumpsuits". The name of the company and the words "Janitorial Service" in
large White letters must appear. on the back of jumpsuit. Mach employee shall have a
picture identification name tag with company name pinned on front of uniform at all
times,
11) General Work Provisions:
1) The contractor shall not work or perform any operation during regular business
hours unless instructed by management.
2) The contractor shall be required to assign a designated English-speaking foreman
as project mao ger.
3) Contractor shall provide an annual cleaning schedule outlining specific cleaning
tasks to be performed.
4) Maintenance crews sball not use any office equipment i.e., phones, fax machines,
copiers etc.
10) Reasonable Time Frames arc defined as follows:
1) Emergency service notification must be responded to within two hours.
2) Areas impacted and affected by health and safety issues shall be immediately be
barricaded to infomi the public and City personnel of potential dangers in that area_
3) All other issues will receive written notification ("Punch List") giving two (2)
working days for completion. If the deficiency is not corrected within the required
two-day period, any item that has not been corrected may be completed by the City
or by other contractual services and actual costs will be charged to the Contractor
without further notification.
11) General Conditions:
1) All damages that, in the City's opinion, are due to the Contractor's operation,
shall be repaired at the contractor's expense.
2) The Contractor agrees to perform all work in a manner as to meet all acceptable
standards for safe practices during maintenance operations.
3) It shall be the Contractor's responsibility to inspect and identify any practices and
conditions that render any portion of the maintained areas unsafe_
4) If any person employed by the Contractor, or any subcontractor, shall fail or
16
UU/lU/ZUUZ 10:41 kA3 :BLS 061 IUZ4 1:11Y Ur Y1=;1(vtpN -> J LCH1C WJ'U19
refuse to carry out the directions of City management, or in the opinion of .
management, is incompetent, disorderly, or uses threatening or abusive language to
any person on the work site, shall be discharged from the project immediately.
5) The Contractor warrants that in the performance of this Agreement, it shall
comply with all Federal., State and local laws and ordinances.
The work boors for each area shall be as follows:
1) 2nd and 3rd Floors: Monday through Thursday 1730 - 0400 hours.
2)1 st and Basement Floors and RMI Building: Monday through Friday
1730 — 0400 hours_
3) RMI loading Dock area: Monday through. Friday 0830 -1130 hours.
FLOORING SURFACE AREA
City bail Basement:
Carpet: 1,000 sq/ft.
Ceramic Tile: 350 sq/ft.
Vinyl Tile: 3,600 sq/ft_
Concrete: 300 sq/ft.
City Hall First Floor:
Carpet: 5,500 sq/ft.
Ceramic Tile: 2,100 sq/ft.
Vinyl Tile: 1,600 sq/fi.
Rubber Tile: 300 sq/ft.
Conm-te: 300 sq/ft.
City Hall Second Floor:
Carpet: 17,200 sq/ft.
Ceramic Tile: 8,000 sq/ft_
Vinyl Tile: 1,800 sq/$.
17
U0/1U/ZUU; 10:4Z tA.1 4ZJ 051 YVZ4
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PROPOSED BIDDING SCHEDULE
CITY OF VERNON
CITY HALL AND RELATED FACILITIES
FACILITY
AREA IN S UARE FEET
MONTHLY COST
City Hall Basement
5,250
$
City Hall First Floor
9,800
$
City Hall Second Floor
27,600
$
City Hall Third Floor
9,250
$
R-M.L Building
4,105
$
Light and Power
4,590
$
TOTAL COST PER. MONTH Is
Submitted by:
Address:
Signature: _
Note: All bids must be received in a sealed envelope and returned to the City of
Vernon Departmeat of Community Services no later than 2:00 p.m. July 25, 2002.
Submitted by:
Address:
Signature:
19
UU/lU/YUU9 10:42 N'AX 32:3 051 '/b24 WIX Ur MKIN S ' 4 J L UM 49W4
♦ f
Rubber Tile: 300 sq/ft.
Concrete: 300 sq/ft.
City Hall Third Floor.-
Carpet-
6,000 sq/fL
Ceramic Tile:
450 sq/ft.
Vinyl Tile:
2,300 sq/ft.
Rubber Tile:
300 sq/ft.
Concrete:
200 sq/ft.
R.M.L Buildinm
Carpet:
1,600 sq/ft.
Ceramic Tile:
125 sq/ft.
Vinyl Tile:
2,380 sq/#t-
Light and Power:
Carpet_
600 sq/ft.
Ceramic Tile:
140 sq/fl.
Vinyl Tile:
3,400 sq/ft.
Concrete:
450 sq/ft_
18
-4k, ,
' 4CITY CO%7NCIL
LEONIS C. MALBURG
Mayor
THOMAS A. YBARRA
Mayor Pro—Tem
WM. "BILL" DAVIS
Councilman
H. "LARRY" GONZALES
Councilman
W. MICHAEL MCCORMICK
Councilman
BRUCE V. MALKENHORST
City Administrator / City Clerk
FAX (323) 826-1438
CC, ,di
EDUARDO OLIVO
Y City Attorney
FAX: (562) 869-1883
KEVIN WILSON
Director of Community Services & Water
FAX: (323) 826-1435
KENNETH J. DeDARIO
Director of Municipal Utilities
FAX: (323) 826-1425
STEVEN E. PARKER
Fire Chief
FAX: (323) 826-1407
CITY HALL BRUCE W. OLSON
4305 SANTA FE AVENUE, VERNON, CALIFORNIA 90058 Police Chief
TELEPHONE (323) 583-8811 FAX: (323) 826-1481
June 10, 2002
r�
Finance Committee G \ ��'
City of Vernon k � �°` ��
�9 L�
Honorable Members:
The Community Services and Water Department is requesting to seek
proposals from qualified firms to provide janitorial services for the
City facilities. It is hereby recommended that authorization be
granted to the Community Services and Water Department to proceed as
requested.
Verjyy truly yours,
Bruce V. Malkenhorst
Director of Finance
BVM/gm
To.- Bruce Malkenhorst, City Administrator
From: Samuel Kevin Wilson Director of Community Services and Water
Date: June 4, 2002
RE: Janitorial Bid Authorization Request
The Department of Community Services hereby requests approval to seek bids from qualified
firms to provide janitorial services for the City. A copy of the Request for Proposal has been
provide for your review.
Please advise when time permits.
Attachment
QV%cftny D==eMVw&W SaVoWw&xid as AtwzMmdoc