Resolution No. 80161
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RESOLUTION NO. 8016
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
VERNON APPROVING AND AUTHORIZING THE EXECUTION OF
AN EQUIPMENT PURCHASE AND PROFESSIONAL SERVICES
CONTRACT BY AND BETWEEN THE CITY OF VERNON AND
NETWORK COMMUNICATION SERVICES INC.
WHEREAS, the City of Vernon is in the process of
implementing a relocation plan for its existing computer mainframe,
currently situated in the vicinity of the City Hall basement, due to
recent flooding in the mainframe room (the "Project"); and
WHEREAS, the City's Community Services Department has
determined that the City needs to relocate the telephone, computer and
fiber optic equipment as a preventive measure and to build a new fiber
distribution center to proceed with the next phase of the Project and
assist Vernon in continuing to provide services to the Vernon
community without interruption; and
WHEREAS, the City's staff has determined that, because
Network Communication Services Inc. ("Network") handled the
installation of the existing data center, it is familiar with the
Vernon data system and possesses the expertise to administer this
(portion of the Project; and
WHEREAS, on June 25, 2002, the Finance Committee recommended
that the City Council approve the recommendation of Bruce V.
Malkenhorst, Director of Finance, dated June 20, that a contract be
approved and executed with Network for the relocation of the computer -
fiber optic equipment and the build out of a new fiber distribution
center room; and
WHEREAS, the City Council of the City of Vernon has
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determined that, pursuant to the provisions of subsection (a) of
Section 2.27 of the Vernon City Code, it is in the public interest and
necessity to enter into a contract with Network for the computer fiber
optic equipment and services to enhance services provided to the
Vernon community.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF VERNON AS FOLLOWS:
SECTION 1: The City Council of the City of Vernon hereby
finds and determines that the recitals contained hereinabove are true
and correct.
SECTION 2: The City Council of the City of Vernon hereby
approves the Equipment Purchase and Professional Services Contract
with Network, a copy of which is attached hereto as Exhibit "A" and
made a part hereof.
SECTION 3: The City Council of the City of Vernon hereby
authorizes the Mayor and the City Clerk to execute said Contract for,
and on behalf of, the City of Vernon.
SECTION 4: The City Council of the City of Vernon hereby
directs the City Clerk, or his designee, to send the fully executed
Contract to:
Network Communication Services Inc
Attn. John T. Moran III
1040 Hamilton Road, Suite A
Duarte, CA 91010
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SECTION 5: The City Clerk of the City of Vernon shall
certify to the passage of this resolution, and thereupon and
thereafter the same shall be in full force and effect.
APPROVED AND ADOPTED this 3rd day Of July, 2002.
ATTEST:
BRUCE V. MALKENHORST, City Clerk
r r t
LEONIS C. MALBtTRG, Maybr
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I
1 STATE OF CALIFORNIA )
2 ) ss
COUNTY OF LOS ANGELES )
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4 I, BRUCE V. MALKENHORST, City Clerk of the City of Vernon, do,
5 hereby certify that the foregoing Resolution, being Resolution No.
6 8016, was duly adopted by the City Council of the City of Vernon at a
7 regular meeting of the City Council duly held on Wednesday, July 3,
8 2002, and thereafter was duly signed by the Mayor of the City of
9 Vernon.
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BRUCE V. MALKENHORST, City Clerk
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EXHIBIT
0
1 EQUIPMENT PURCHASE AND PROFESSIONAL SERVICES CONTRACT
2
3 THIS CONTRACT is made, entered into and executed in duplicate
4 originals, either copy of which may be considered and used as the
5 original hereof for all purposes, as of this day of July, 2002, in
6 the City of Vernon, County of Los Angeles, California
7 BY AND BETWEEN The City of Vernon (hereinafter
referred to as "City")
8 4305 Santa Fe Avenue
9 Vernon, CA 90058
10 AND Network Communication Services
Inc. (hereinafter referred to
11 as "Network")
1040 Hamilton Road, Suite A
12 Duarte, CA 91010
13
RECITALS
14
15 WHEREAS, Cityis in the
process of implementing a relocation
16 plan -for its existing computer mainframe, currently located in the area
17 of the City Hall basement, because of recent flooding in the mainframe
18 room (hereinafter the "Project"); and
19 WHEREAS, City's Community Services Department has determined
20 that the City needs to relocate the telephone, computer and fiber optic'',
21 equipment as a preventive measure and build a new fiber distribution
22 center to proceed with the next phase of the Project; and
23 WHEREAS, on May 30, 2002, Network prepared a Proposal
24 (Revision 2) (hereinafter the "Proposal"), a copy of which is attached
25 hereto as Exhibit "A" and incorporated herein by reference; and
26 WHEREAS, Network has advised City that it can furnish and
27 install the necessary fiber optic and building cables and materials set
28 forth in the Proposal, that it is qualified and capable of providing
1 the type of fiber optic equipment and labor the City requires and is
2 willing to do so on the terms and conditions set forth below; and
3 WHEREAS, City desires to enter into an agreement with Network
4 to provide for the purchase, delivery, installation and testing of the
5 fiber optic equipment and materials.
6 NOW, THEREFORE, THE PARTIES HERETO DO MUTUALLY AGREE AS SET
7 FORTH HEREIN:
8 1. Purchase.
9 Network agrees to sell, deliver, and furnish the necessary
10 labor, materials, supplies, equipment, transportation and supervision
11 to install and test the fiber optic equipment as set forth and
12 described in detail in the attached Exhibit "A" and to perform the j
13 services outlined in the "Pricing and Scope" - Relocating the Equipment
14 Room" and "Pricing and Scope - Build Out of New Fiber Distribution
15 Center Room" sections of the Proposal. In the event of a conflict
16 between the Proposal and this Contract, the terms of this Contract
17 shall prevail.
18 2. Time of Performance.
19 Network's performance,as identified herein shall commence
20 upon the signing of this Contract and shall be performed pursuant to a
21 schedule to be established by the Community Services Department.
22 Network's performance will be complete when all of the tasks set forth
23 in its proposal are completed and acceptable to the City, unless
24 terminated or extended.
25 3. Price.
26 Network agrees to sell, deliver, and furnish the necessary
27 labor, materials, supplies, equipment, transportation and supervision
28 to install and test the fiber optic equipment as described in its
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1 Proposal. The City shall compensate Network for actual services
2 performed on a time and material basis. The total compensation shall
3 not exceed Fifty -Nine Thousand One Hundred Eleven Dollars and No Cents
4 ($59,111.00), excluding applicable taxes.
5 4. Method of Payment.
6 Within thirty (30) days after the last day of any month in
7 which services have been performed under this Contract, Network shall
8 submit an invoice to the City.stating the amount due to Network. The
9 invoice shall contain an itemization of the services rendered. Payment
10 of the invoice shall be made after acceptance and approval by the City
11 within thirty (30) days.
12 5. Change and Extra Services.
13 City reserves the right to request changes in the equipment
14 design, delivery dates, or additions to or deletions from the equipment
15 purchased from Network. All such changes shall be incorporated in
16 written change orders executed by City and Network and shall.specify
17 the changes ordered and the adjustment of prices, delivery schedules
18 and warranties. Any equipment or services added under this section
19 shall be executed under all applicable conditions of this Contract. No
20 claim for additional compensation or extension of time shall be
21 recognized unless contained in a duly executed change order.
22 6. Cancellation/Default.
23 In the event that Network commits a breach of a material term''
24 of this Contract, City shall notify Network in writing of said breach
25 and if Network has not cured or begun reasonable efforts to cure after
26 fifteen (15) days of receipt of said notice, and fails to diligently
27 pursue corrective action, City shall have the right to cancel this
28 Contract. Network shall be responsible for any direct costs due to
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1 City's re -procurement of the equivalent of the equipment or services
2 cancelled from Network.-
3 7. Warranties.
4 Network warrants title to the equipment purchased hereunder
5 and any part thereof to be free of any claim of any security interest,
6 lien or any encumbrance. Network also warrants that the equipment will
7 be delivered new and shall be free from defects in material and
8 workmanship for the warranty period of twelve months from operation.
9 All manufacturers' warranties, any warranties typically provided by
10 Network and any other warranties made applicable by law shall apply to
11 the parts and labor provided by Network.
12 8. Compliance with Laws.
13 Network shall strictly observe and comply with all applicable
14 federal, state, and local laws, ordinances and regulations governing
15 this sale, including but not limited to any permit or license
16 requirements of the United States Department of Commerce, as well as
17 any laws of the United States of America.
18 9. Governing Law.
19 The validity, interpretation and performance of this Contract)
20 shall be controlled and construed under the laws of the State of
21 California.
22 10. Forum Selection.
23 Any action brought relating to this Contract shall be brought
24 and held exclusively in a State Court in the County of Los Angeles,
25 California.
26 11. Notices.
27 Notices to the parties, unless otherwise requested in
28 writing, shall be sent to:
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City: THE CITY OF VERNON
1 ATTN: BRUCE V. MALKENHORST
CITY ADMINISTRATOR
2 4305 SANTA FE AVENUE
3 VERNON, CA 90058-0805
4 Network: NETWORK COMMUNICATION SERVICES INC.
5 ATTN: JOHN T. MORAN III
1040 HAMILTON RD., SUITE A
6 DUARTE, CA 91010
7 12. General Provisions.
8 A. Independent Contractor.
9 At all times during the term of this Contract, Network shall
10 be an independent contractor and shall not be an employee of City.
11 City shall have the right to control Network only insofar as the
12 results of Network services rendered pursuant to this Contract;
13 however, City shall not have the right to control the means by which
14 Network accomplishes services rendered pursuant to the Contract except
15 to the extent that such services involve the use of City property or
16 Confidential Information.
17 B. Network Not Agent.
18 Except as City may specify in writing, Network shall have no
19 authority, express or implied, to act on behalf of City in any capacity
20 whatsoever as an agent. Network shall have no authority, express or
21 implied, pursuant to this Contract to bind City to any obligation
22 whatsoever.
23 C. Indemnification.
24 Network shall indemnify, defend, protect and hold City and
25 its officers, agents and employees, free and harmless from and against
26 any and all claims, demands, losses, damages, liabilities, fines,
27 charges, penalties, orders, judgments and all costs and expenses
28 incurred in connection therewith, including reasonable attorney's fees
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1 and costs of defense arising out of the services performed under this
2 Contract, except to the extent arising from or caused by the sole
3 negligence or willful misconduct of City, its officers, agents or
4 employees.
5 D. Insurance.
6 Network agrees to provide insurance in the amounts and forms
7 specified in Exhibit "B," which is attached hereto and made a part
8 hereof by reference. Comparable coverage shall be provided for each
9 subcontractor used in the performance of this Contract. Network shall
10 submit to City documentation indicating compliance with these minimum
11 requirements no less than one (1) day prior to the beginning of
12 performance under this Contract. Network shall not commence performance
13 of its services under this Contract until the above insurance has been
14 obtained and proof of insurance has been filed with and approved by
15 City.
16 E. Entire Agreement.
17 This Contract constitutes the complete and final expression
18 of the agreement of the parties and is intended as a complete and
19 exclusive statement of the terms of their agreement and supersedes all
20 prior and contemporaneous offers, promises, representations,
21 negotiations, discussions, communications and agreements which may have
22 been made in connection with the subject matter hereof. All exhibits
23 are incorporated by reference. Network represents that in entering
24 into this Contract it has not relied on any previous representations or
25 understandings of any kind or nature.
26 F. Partial Invalidity.
27 Wherever possible, each provision hereof will be interpreted
28 in such manner as to be effective and valid under applicable law, but
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1 in case any one or more of the provisions contained herein will, for
2 any reason, be held to be invalid, illegal or unenforceable in any
3 respect, such provision will be ineffective to the extent, but only to
4 the extent of such invalidity, illegality or unenforceability without
5 invalidating the remainder of such provision or provisions or any other
6 provision hereof, unless such a construction would be unreasonable or
7 contrary to the parties' intent as expressed in this Contract.
8 G. Risk of Loss.
9 Title and risk of loss or damage shall pass to City and
10 delivery shall be deemed to be complete upon delivery FOB jobsite or
11 upon moving into storage at City's request, whichever occurs first.
12 H. Benefit of Agreement.
13 This Contract shall bind and benefit the parties hereto and
14 their heirs, successors, and permitted assigns.
15 I. Force Majeure.
16 Neither party shall be considered to be in default in any of
17 its obligations under this Contract when a failure of performance shall
18 be due to an uncontrollable force. The terms "uncontrollable force"
19 shall mean any cause beyond the control of the party affected,
20 including, but not restricted to, flood, earthquake, storm, fire,
21 lightening, epidemic, war, riot, civil disturbance or disobedience,
22 sabotage, federal, state, or municipal action, statute, ordinance, or
23 regulation, embargoes or the United States Government or any other
24 government, which by exercise of due diligence such party could not
25 reasonably have been expected to avoid and by exercise to due diligence
26 has been unable to overcome. Either party rendered unable to fulfill
27 any of its obligations under this Contract by reason of an
28 uncontrollable force, shall give written notice within five (5)
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business days of such fact to the other party and shall exercise due
diligence to remove such inability with all reasonable dispatch.
J. Waiver.
Any waiver at any time by either party of its rights with
respect to a default under this Contract, or with respect to any other
matters arising in connection with this Contract, shall not be deemed a
waiver with respect to subsequent default or other matter.
K: Amendment.
All changes or modifications to this Contract shall be in a
writing stating that it is an amendment to this Contract and shall be
signed by both parties or their duly authorized agents. This Contract
shall not be modified through course of dealing, usage or trade.
IN WITNESS WHEREOF, the parties have caused this Contract to
be executed by and through their authorized officers on the date, month
and year first written above.
ATTEST:
BRUCE V. MALKENHORST, City Clerk
APPROVED AS TO FORM:
EDUARDO OLIVO, City Attorney
NETWORK COMMUNICATION SERVICES, INC.
By:
Pablo Viramontes
Title: Controller/CFO
M-
CITY OF VERNON
LEONIS C. MALBURG, Mayor
NETWORK COMMUNI T SERVICES INC.
By: �O++n/ ARA41
Title: L11
By: W16p-FATr
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EXHIBIT A
Network Communication Services, Inc.
1040 Hamilton Rd. Unit A
Duarte, Ca 91010
pH. 626) 357-3494
Fax. 626) 357-4174
Network Communication Services Inc.
City Of Vernon
Fiber Optic Cable Service Transfer
Pricing and Scope
Relocating the Equipment Room
June 10, 2002
Page 2
7. Provide labor for placement of (2) 96 count SM and (3) 24 count MM fiber
optic cables to extend to new room.
8. Purchase and deliver required Multi -Mode fiber optic cable.
9. Purchase and deliver MM splice cases and all additional materials to splice
cable in the overhead rack in the existing EQ room.
10. Provide the required amount of Inner duct to support the MM cable from the
old room to the new termination point.
11. Purchase and deliver (3) fiber optic splice cases (existing room) to
waterproof and support the SM and MM fiber transition splices on the
overhead rack.
12. Provide labor to Splice& test (2) 96 count fibers and (3) MM cables 24 ct
each. (Transition) in old Equipment room.
13. Provide labor to relocate existing SM and MM splice cabinets to new room.
14. Provide labor to splice terminate and test (3 ea 24) and (2 ea 96) count fibers
in Term cabinets in new room.
15. Provide as -build testing documentation package, hard copy.
16. Provide all miscellaneous materials needed to complete the relocation, (i.e.)
Splicing materials, Tape, Ty -wraps, cable placement.
17. Final acceptance with customer.
Materials: $6,060.00
Labor $23,350.00
Build out of the new Distribution Center Room
Pricing and Scope
Build out of new Fiber Distribution Center Room.
1. Purchase and deliver all racks, cable ladder, vertical cable management
sections and miscellaneous hardware.
2. Purchase and deliver all ADC fiber guide and miscellaneous hardware.
3. Install (6) 7' X 23" un-equal relay racks as per drawing.
4. Install (1) 7' X 23" un-equal relay racks as per drawing.. ;
5. Install (10) 3 %2" vertical wire manager (two sided) as per drawing.
6. Install (40') of 15" ladder racking in Fiber room as per drawing.
7. Install (20') of 15" ladder racking in new room.
8. Install ADC vertical and horizontal fiber raceway as per drawing.
9. Install wall mount ground bar 10" X 4" as per drawing.
10. Install #6 awg wires from ground bar to each relay rack.
June 10, 2002 s
Page 3
11. Install power strips at the bottom of each rack. Power strips will have two
dedicated (hard wired) 20 amp dedicated circuits to each. Providing 7 outlets
per 20-amp circuit. Each outlet will have an isolated ground. 20 amp circuits
will come from newly installed sub -panel:
12. Label bottom of relay racks.
13. Provide room as -builds and rack elevation drawing in CADD.
14. Final acceptance with customer.
Materials: $12,290.00
Labor $17,411.00
Material and Labor as Per drawing $29,701.00
With regards,
Lane Miller
Network Communication Services
1040 Hamilton Rd. Unit A
Duarte Ca. 91010
Tel: 626-357-3494
Fax: 626-357-4174
E-mail: ncsfiber(a,gte.net
hU://www.ncsfiberopticservices.com/
CITY OF VERNON
ROD JACKSON & ASSOCIATES
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ITYOF REVISION 13/6/02
VERNON
ROD JACKSON & ASSOCIATES
t
EXHIBIT B
I EXHIBIT B
2 INSURANCE SCHEDULE
3 Network shall provide proof of insurance, including a standard certificate of insurance, in at least the
following amounts and coverage (combined single limit permitted):
4
I Coverage and Limits
5 Bodily Injury . Property Damage
6 Hazards Each Person Each Accident Each Accident
7 Automobile Liability
Owned Automobiles $ 500,000 $1,000,000 $ 500,000
8 Hired Automobiles $ 500,000 $1,000,000 $ 500,000
9 Non -Owned Automobiles $ 500,000 $1,000,000 $ 500,000
Workers' Compensation $ Statutory
10 Employers' Liability $1,000,000 per employer
11 II. General and Professional Liability
12 General Liability $1,000,000 $2,000,000 $1,000,000
13 Premises Operations $1,000,000 $2,000,000 $1,000,000
Elevators (if applicable) $1,000,000 $2,000,000 $1,000,000
14 Independent Contractors $1,000,000 $2,000,000 $1,000,000
Products - Completed Operations $1,000,000 $2,000,000 $1,000,000
15 Contract Liability $1,000,000 $2,000,000 $1,000,000
16 Professional Liability $2,000,000 $2,000,000 $2,000,000
17 a. The general liability policy shall contain the following special endorsements which shall be noted on
18 or attached to the standard certificate of insurance:
19 1. An endorsement naming the City of Vernon, its officers, and employees as additional insureds
under the policy.
20 2. An endorsement providing the City of Vernon thirty (30) days notice of cancellation or material
reduction of coverage.
21 3. An endorsement providing coverage for all operations under this Agreement.
22 4. Such other endorsement as may be required by addendum hereto.
23 b. In addition to the standard certificate of insurance, proof of general and professional liability
coverage shall be furnished in the form checked below. Only certification of the following proofs
24 will be accepted:
25 X For each policy, a notarized letter from the underwriter or carrier certifying that the coverage and
26 statements in the standard certificate of insurance (attached thereto) are true and correct and that
the signator is an officer authorized to so certify.
27 _ A copy of each policy certified by an officer of the underwriter or carrier and notarized.
28
EXHIBIT "B"
SUPPORTING
DOCUMENTS
w
CITY COUNCIL
LfONIS C. MALBURG .
Mayor
THOMAS A. YBARRA
Mayor Pro—Tem
WM. 'BILL" DAVIS
Councilman
H. "LARRY" GONZALES
Councilman
W. MICHAEL MCCORMICK
Councilman
BRUCE V. MALKENHORST
City Administrator/City Clerk
FAX (323) 826-1438
Finance Committee
City of Vernon
Honorable Members:
EDUARDO OLIVO
City Attorney
FAX: (562) 869-1883
KEVIN WILSON
Director of Community Services & Water
FAX: (323) 826-1435
KENNETH J. DeDARIO
Director of Municipal Utilities
FAX: (323) 826-1425
STEVEN E. PARKER
Fire Chief
FAX: (323) 826-1407
CITY HALL BRUCE W. OLSON
4305 SANTA FE AVENUE, VERNON, CALIFORNIA 90058 Police Chief
TELEPHONE (323) 583-8811 FAX: (323) 826-1481
June 18, 2002
Due to the most recent flooding in the existing computer main-frame
room located in the basement, the Community Services Department is
proposing to relocate the computer equipment to another section of the
basement area utilizing two individual rooms. At this time the
relocation of the telephone, computer fiber optic is needed to
continue with the relocation project. Funds were not budgeted for
this expense; however, funds are available. This has been reviewed by
the Due to their previous
inv lvement with the existing data center, Network Communication
Ser ices Inc., is the selected vendor. It is hereby recommended that
the relocation of fiber optic in the basement be performed by the
sel cted vendor at an approximate cost of $59,111.00.
Very truly yours,
Bruce V.
Director
BVM/gm
Malkenhorst
of Finance
i
Memo
To: Bruce V. Malkenhorst, City Administrator
,,-�" �From: Dolores Fonseca, Purchasing Assistant, �,
Date: 6/13/2002 14
Re: REQUISITION TC #3
Attached for your approval is requisition TC#3. The Community Services Department is in
need of re -locating the City Hall Fiber Distribution Room as a preventive measure due to
the basement flooding (see attached memo).
Network Communication Services Inc. handled the installation of the existing data center and
therefore is requested to administer this project. The approximate cost for the re -location and
building anew fiber distribution center is $59,111.00 (sales tax additional). The department
did not specifically budget for the relocation; however there are available funds in this fiscal
year's budget to cover the expenditure.
0 Page 1
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RECEIVED.
APR 8 2002
Community Services
April 8, 2002
TO: Bruce V. Malkenhorst, City Administrator
401
FROM: Samuel Kevin Wilson, Director of Community Services
and Water
SUBJECT: Main Frame Computer Relocation Cost
Due to the most"recent flooding in the existing computer main
frame room located in the basement, the Community Services
Department with the IT committees recommendation, is proposing to
relocate the computer equipment in another section of the basement
area utilizing two individual rooms.
The associated costs to upgrade both these rooms to
accommodate the IT Department and the fiber optic requirements for
new.HVAC, fire suppression, electrical and relocation of existing
fire sprinkler systems are as follows based on lowest bids obtained
for each requirement:
AC system with electrical connections $45,064.00
Fire suppression
Fire sprinkler relocation
Install new electrical service
21,500.00
2,200.00
10,000.00
$ 78,764.00
The cost of the actual relocation of the telephone computer
and fiber optic equipment is in addition to this and is estimated
at $59,000,00 for fiber optic & computer relocation and $1,514.89
for the telephone equipment.
I respectfully request your permission to issue purchase
orders for the above mentioned.
SKW/JA/reg
Attachments
CITY COUNCIL
LEONIS C. MALBURG
Mayor
THOMAS A. YBARRA
Mayor Pro-Tem
WM. `BILL" DAVIS
Councilman
H. "LARRY" GONZALES
Councilman
W. MICHAEL MCCORMICK
Councilman
BRUCE V. MALKENHORST
City Administrator/City Clerk
FAX (323) 826-1438
City Council
City of Vernon
Honorable Members:
CITY HALL
4305 SANTA FE AVENUE, VERNON, CALIFORNIA 90058
TELEPHONE (323) 583-8811
June 27, 2002
EDUARDO OLIVO
City Attorney
FAX: (562) 869-1883
KEVIN WILSON
Director of Community Services & Water
FAX: (323) 826-1435
KENNETH J. DeDARIO
Director of Municipal Utilities
FAX: (323) 826-1425
STEVEN E. PARKER
Fire Chief
FAX: (323) 826-1407
BRUCE W. OLSON
Police Chief
FAX: (323) 826-1481
n �o
On June 19, 2002, the Finance Committee, recommended that the
relocation of the telephone and computer fiber optic cable for the new
data center in the basement be performed by Network Communication
Services, Inc., at an approximate cost of $59,111.00. It is hereby
recommended that such agreement be approved and executed.
Very truly yours,
Bruce V. Malkenhorst
City Administrator/City Clerk
BVM/gm
JV
Oro §,: o, Gloria
From: Orosco, Gloria Aw(�
Sent: Thursday, June 27, 2002 6:39 AM
To: Johnson, Sharon
Cc: Fonseca, Dolores; Wilson, Kevin; Tsujiuchi, Greg
Lehr, Judy �?/
Subject: RE: carry over of funds from 2001-02 Budget
we can do that but she has to understand that insurance requirements may still be pending so the PO cannot be issued to
the vendor(s) yet. i'II send this to her so she can read it all & then call me if she has any questions.
-----Original Message -----
From: Johnson, Sharon
Sent: Wednesday, June 26, 2002 5:59 PM
To: Orosco, Gloria
Subject: RE: carry over of funds from 2001-02 Budget
Is there any way the information can be given to Dolores so she can issue a P.O.? She doesn't have to mail the P.O.
but by having the P.O. issued prior to 6/30/02 it would automatically be encumbered to next year.
--Original Message -----
From: Orosco, Gloria
Sent: Wednesday, June 26, 2002 5:57 PM
To: Johnson, Sharon
Cc: Wilson, Kevin; Tsujiuchi, Greg; Lehr, Judy; Malkenhorst, Bruce Sr.
Subject: carry over of funds from 2001-02 Budget
Sharon: the community services is in the final stages (equipment purchase & installations) of the relocation of
the telephone & fiber optic cable & other computer equipment due to the flooding last year in the computer room.
Unfortunately staff has not had sufficient time to finalize the required equipment purchase contract therefore it is
necessary to cant' over funds ($60,000) that were budgeted in this's budget because the department did not think
it would be necessary to budget funds for this in fiscal year 02-03 and did not do so.
I have reviewed this w/Mr. Malkenhorst who has approved this carry over.
if you have any questions do not hesitate to contact me.
Thank you.
Gloria Jean
Chief Deputy City Clerk
Tracking: Recipient Read
Johnson, Sharon Read: 6/27/2002 6:50 AM
Fonseca, Dolores
Wilson, Kevin
Tsujiuchi, Greg
Lehr, Judy
1
COMMUNITY SERVICES &WATER DEPARTMENT
OFFICE MEMORANDUM
TO: Bruce V. Malkenhorst, City Administrator
FROM: Samuel Kevin Wilsoirector of Community Services & Water
DATE: June 26, 2002
SUBJECT: CARRYOVER REQUEST
On June 25, 2002 the Finance Committee approved the expenditure of approximately
$59,111 for the relocation of the computer fiber optic system. The selected vendor is Network
Communication Services, Inc. Monies were not specifically budgeted for this item, since it
occurred due to a recent flooding in the existing computer main-frame room located in the
basement. Monies are available in the capital improvement account (092-9249-99000). I
respectfully request that $59,111 be carried over to fiscal year 2002/2003. Thank you.
SKW/ca
CITY COUNCIL
LEONIS C. MALBURG
Mayor
THOMAS A. YBARRA
Mayor Pro-Tem
WM. 'BILL" DAVIS
Councilman
H. "LARRY" GONZALES
Councilman
W. MICHAEL MCCORMICK
Councilman
BRUCE V. MALKENHORST
City Administrator/City Clerk
FAX (323) 826-1438
CITY HALL
4305 SANTA FE AVENUE, VERNON, CALIFORNIA 90058
TELEPHONE (323) 583-8811
July 17, 2002
Network Communication Services
Attn: John T. Moran III
1040 Hamilton Road, Suite A
Duarte, CA 91010
EDUARDO OLIVO
City Attorney
FAX: (562) 869-1883
KEVIN WILSON
Director of Community Services & Water
FAX: (323) 826-1435
KENNETH J. DeDARIO
Director of Municipal Utilities
FAX: (323) 826-1425
STEVEN E. PARKER
Fire Chief
FAX: (323) 826-1407
BRUCE W. OLSON
Police Chief
FAX: (323) 826-1481
Re: Equipment Purchase and Professional Services Contract
Dear Mr. Moran:
In accordance with Section 12.D of said agreement, you are to furnish
the City with proof of Insurance as set forth in the Insurance
Schedule, Exhibit "B" of the agreement.
Please submit your proof of insurance to Joan Francone, Risk Manager,
for review and approval. Upon receipt of said documentation this
office will forward to you a fully executed duplicate original
agreement.
If you should have any questions, please contact Joan Francone at ext.
322.
ry truly yours,
Ne ly Gi n
Assistan to the
Chief Deputy City Clerk
NG/gm
cc: Joan Francone
Kevin Wilson
Dolores Fonseca
Resolution No 8016'
Agreement File No. 02-040
CITY COUNCIL
LEONIS C. MALBURG
Mayor
THOMAS A. YBARRA
Mayor Pro-Tem
WM. 'BILL" DAVIS
Councilman
H. "LARRY" GONZALES
Councilman
W. MICHAEL MCCORMICK
Councilman
BRUCE V. MALKENHORST
City Administrator/City Clerk
FAX (323) 826-1438
CITY HALL
4305 SANTA FE AVENUE, VERNON, CALIFORNIA 90058
TELEPHONE (323) 583-8811
July 23, 2002
Network Communication Services Inc.
Attn: John T. Moran III
1040 Hamilton Road, Suite A
Duarte, CA 91010
EDUARDO OLIVO
City Attorney
FAX: (562) 869-1883
KEVIN WILSON
Director of Community Services & Water
FAX: (323) 826-1435
KENNETH J. DeDARIO
Director of Municipal Utilities
FAX: (323) 826-1425
Re: Equipment Purchase and Professional Service Contract
Dear Mr. Moran:
STEVEN E. PARKER
Fire Chief
FAX: (323) 826-1407
BRUCE W. OLSON
Police Chief
FAX: (323) 826-1481
The insurance requirement has been met. Transmitted herewith is a
duplicate original copy of the above referenced approved by the Vernon
City Council on July 3, 2002.
If you have any questions regarding this matter, please call Mr. Kevin
Wilson at (323) 583-8811 ext. 245.
Very truly yours,
Nelly Giron
Assistant to the
Chief Deputy City Clerk
NG/gm
CC: Kevin Wilson
Dolores Fonseca
Resolution No.-8016
Agreement No. 02-040
CITY COUNCIL
LEONIS C. MALBURG
Mayor
THOMAS A. YBARRA
Mayor Pro -Tern
WM. 'BILL" DAVIS
Councilman
H. "LARRY" GONZALES
Councilman
W. MICHAEL MCCORMICK
Councilman
BRUCE V. MALKENHORST
City Administrator/City Clerk
FAX (323) 826-1438
CITY HALL
4305 SANTA FE AVENUE, VERNON, CALIFORNIA 90058
TELEPHONE (323) 583-8811
July 23, 2002
Network Communication Services Inc.
Attn: John T. Moran III
1040 Hamilton Road, Suite A
Duarte, CA 91010
EDUARDO OLIVO
City Attorney
FAX: (562) 869-1883
KEVIN WILSON
Director of Community Services & Water
FAX: (323) 826-1435
KENNETH J. DeDARIO
Director of Municipal Utilities
FAX: (323) 826-1425
Re: Equipment Purchase and Professional Service Contract
Dear Mr. Moran:
STEVEN E. PARKER
Fire Chief
FAX: (323) 826-1407
BRUCE W. OLSON
Police Chief
FAX: (323) 826-1481
The insurance requirement has been met. Transmitted herewith is a
duplicate original copy of the above referenced approved by the Vernon
City Council on July 3, 2002.
If you have any questions regarding this matter, please call Mr. Kevin
Wilson at (323) 583-8811 ext. 245.
1 Very truly yours,
qNly G o
Assistant to the
Chief Deputy City Clerk
NG/gm
CC: Kevin Wilson
Dolores Fonseca
Resolution No 8016
Agreement No. 02-040