Resolution No. 80401
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f &M
RESOLUTION NO. 8040
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
VERNON AUTHORIZING THE DESTRUCTION OF CERTAIN CITY
RECORDS, DOCUMENTS, INSTRUCTIONS, BOOKS AND PAPERS,
PURSUANT TO GOVERNMENT CODE SECTION 34090
WHEREAS, on August 22, 2000, the City Council of the City of
Vernon adopted Resolution No. 7605 approving and adopting a City of
Vernon Records Retention Schedule 2000 as a guide for department heads
in determining when to destroy obsolete records; and
WHEREAS, the City Clerk of the City of Vernon, by letter
dated August 14, 2002, has recommended that certain records, documents,
instruments, books and papers under his charge and under the charge of
other department heads be destroyed; and
WHEREAS, the City Council of the City of Vernon finds that
none of the records as set forth in Exhibit "A" attached hereto and
made a part hereof by reference (1) affect the title to real property,
or liens thereon; (2) are court records; (3) are records required to be
kept by statute; or (4) are original minutes, ordinances, or
resolutions of the legislative body of the City of Vernon; and
WHEREAS, the City Council of the City of Vernon finds that
all such records are more than two (2) years old; and
WHEREAS, the City Council of the City of Vernon finds that
all such records are no longer required for any purposes of the City of
Vernon and are properly destroyed pursuant to the City's Records
Retention Schedule; and
WHEREAS, the written consent of the City Attorney and the
heads of each appropriate City department to the destruction of such
records have been obtained.
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NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF VERNON AS FOLLOWS:
SECTION l: The City Council of the City of Vernon hereby
finds and determines that the recitals contained hereinabove are true
and correct.
SECTION 2: The City Council of the City of Vernon hereby
authorizes the destruction by the City Clerk's office of said records
without making a copy thereof.
SECTION 3: The City Council of the City of Vernon finds
that the City Attorney has given his written consent to the destruction
of those certain records described in Exhibit "A," said written consent
is attached hereto and made a part hereof.
SECTION 4: The City Clerk of the City of Vernon shall
certify to the passage of this resolution, and thereupon and thereafter
the same shall be in full force and effect.
APPROVED AND ADOPTED this 215t day of August, 2002.
` LEONIS C. MAL,URG, M yor
ATTEST:
BRUCE V. MALKENHORST, City Clerk
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1 STATE OF CALIFORNIA )
ss
2 COUNTY OF LOS ANGELES )
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4 I, BRUCE V. MALKENHORST, City Clerk of the City of Vernon, do
5 hereby certify that the foregoing Resolution, being Resolution No.
6 8040, was duly adopted by the City Council of the City of Vernon at a
7 regular meeting of the City Council duly held on Wednesday, August 21,
8 2002, and thereafter was duly signed by the Mayor of the City of
9 Vernon.
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11 BRUCE V. MALKENHORST, City Clerk
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(SEAL)
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3 -
SUPPORTING
DOCUMENTS
EXHIBIT
0
Finance
Box No.
Description_
Destroy Date
1996-110
Warrants A's
7/02
"94-`95
1996-111
Warrants B's -
Cal Waste
7/02
'94-`95
1996-112
Warrants Cal -
Cu
7/02
'94-`95
1996-113
Warrants D's -
Ex
7/02
`94-`95
1996-114
Warrants F's -
Gu
7/02
'94-`95
1996-115
Warrants H's -
J
7/02
'94-`95
1996-116
Warrants Ja -
Lo
7/02
'94-`95
1996-117
Warrants Lou
-Nor
7/02
'94-`95
1996-118
Warrants O's
- Pac Bell
7/02
'94-`95
1996-119
Warrants
7/02
Pac Bell -Petty
Cash
'94-`95
1996-120
Warrants
7/02
Petty Cash-Sa
'94-`95
1996-121
Warrants San -
T's
7/02
'94-`95
1996-122
Warrants
7/02
Tec-Welch's
'94-`95
1996-123
Warrants Wes - Zu
7/02
'94-`95
1999-152
Purchasing
7/02
Yellow PO's
1/97-7/97
1999-154
Purchasing/Green PO's
7/02
L-O'Neill
7/96-6/97
1999-155
Purchasing/Green PO's
7/02
P-Surveyors
7/96-6/97
1999-156
Purchasing/Green PO's
7/02
T-Z
7/96-697
1999-157
Purchasing/Green PO's
7/02
A-Autolift
7/96-697
1999-158
Purchasing/Green PO's
7/02
B-Dyna
7/96-6/97
1999-159
Purchasing/Green PO's
7/02
E-Korean Maint
7/96-6/97
1999-160
Purchasing/Monthly,PO's
7/02
25th St -HP Car Wash
7/96-6/97
1999-161
Purchasing/Monthly PO's
7/02
Industrial -Positive Lab
7/96-6/97
1999-162
Purchasing/Monthly PO's
7/02
Recycled -Xerox
(Missing time period)
2002-101
Cash Receipts
7/02
Water Proof List
1/98-6/99
2002-102
Cash Receipts
7/02
General Proof List
1/98-6/99
2002-103
General Cash Receipts &
2/02
Bank Deposits
7/98-2/99
2002-104
Journal Entries
7/02
Back Up File
7/96-6/97
2002-105
Cash Receipts/Water
7//00
4/97-6/97
File
1996 Computer Loan Back-up
12/00
File
1997 Computer Loan Back-up
12/01
Approval Signatur
Date: 4 /�9/ Oi* ,
CITY COUNCIL
LEONIS C. MALBURG
Mayor
THOMAS A. YBARRA
Mayor Pro-Tem
WM. 'BILL" DAVIS
Councilman
H. "LARRY" GONZALES
Councilman
W. MICHAEL MCCORMICK
Councilman
BRUCE V. MALKENHORST
City Administrator/City Clerk
FAX (323) 826-1438
City Council
City of Vernon
Honorable Members:
CITY HALL
4305 SANTA FE AVENUE, VERNON, CALIFORNIA 90058
TELEPHONE (323) 583-8811
August 14, 2002
EDUARDO OLIVO
City Attorney
FAX: (562) 869-1883
KEVIN WILSON
Director of Community Services & Water
FAX: (323) 826-1435
KENNETH J. DeDARIO
Director of Municipal Utilities
FAX: (323) 826-1425
STEVEN E. PARKER
Fire Chief
FAX: (323) 826-1407
BRUCE W. OLSON
Police Chief
FAX: (323) 826-1481
dy
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Pursuant to the City's Record Retention Schedule, a review for the
destruction of stored documents for the Finance Department has been
completed. This has been reviewed by the City Attorney and it is
hereby recommended that authorization be granted for the destruction
of said records.
Very truly yours,
Bruce V. Malkenhorst
City Administrator/City Clerk
BVM/gm
CITY OF VERNON
City Attorney's onice
e
TO: Gloria Orosco, Chief Deputy City Clerk
FROM: Eduardo Olivo
DATE: �
August 14, 2002
RE: Document Destruction
I have received your memorandum dated June 27, 2002, regarding documents
that are ready for destruction from the Finance Department. Documents relating to
box nos. 1996-110 through 1996-123, 1999-152, 1999-154.through 1999-162, 2002-
101 through 2002-105, File (1996 computer loan back-up), and File (1997 computer
loan back-up) may be destroyed.
Memo
To: Eduardo O1 ivo J'
City Attorney
y\
From: Gloria J. Orosco
Chief Deputy CiCerk
Date: June 27, 2002
Re: Document Destruction
Pursuant to the City Records Retention Schedule, a review
of stored documents has been completed. Attached hereto is
a list of documents from the Finance Department that are
ready for destruction.
Please review, approve, and have a resolution prepared
authorizing the destruction of said records.
Thank you.
:ng
PC: Bruce V. Malkenhorst, City Administrator
Document Destruction File
Memo
To: Martha Valenzuela
Finance Office Manager
From: Nelly Giron
Assistant to the Chief Deputy City Clerk
Date: June 25, 2002
Re: Document Destruction
The following is a list of boxed documents that are being
prepared for destruction. Please review the list.
If there are corrections necessary, please make the corrections
as necessary and forward a copy of those corrections to this
office immediately. If there are no corrections to be made,
please sign -in the space provided under your department. Upon
your approval, this list will be forwarded to the City
Attorney's Office for destruction approval.
If you have any questions, please call Marisol Trujillo or
myself.
Thank you.
:ng
Box No.
1996-110
1996-111
1996-112
1996-113
1996-114
1996-115
1996-116
1996-117
1996-118
1996-119
1996-120
1996-121
1996-122
Finance
Description
Warrants A's
"94-`95
Warrants B's - Cal Waste
'94-`95
Warrants Cal - Cu
'94-`95
Warrants D's - Ex
`94-`95
Warrants F's - Gu
'94-`95
Warrants H's - J
'94-`95
Warrants Ja - Lo
'94-`95
Warrants Lou -Nor
'94-`95
Warrants O's - Pac Bell
'94-`95
Warrants
Pac Bell -Petty Cash
'94-`95
Warrants
Petty Cash-Sa
'94-`95
Warrants San - T's
'94-`95
Warrants
Tec-Welch's
'94-`95
Destroy Date
7/02
7/02
7/02
7/02
7/02
7/02
7/02
7/02
7/02
7/02
7/02
7/02
7/02
p�
1996-123
Warrants Wes - Zu
7/02
'94-`95
1999-152
Purchasing
7/02
Yellow PO's
1/97-7/97
1999-154
Purchasing/Green PO's
7/02
L-O'Neill
7/96-6/97
1999-155
Purchasing/Green PO's
7/02
P-Surveyors
7/96-6/97
1999-156
Purchasing/Green PO's
7/02
T-Z
7/96-697
1999-157
Purchasing/Green PO's
7/02
A-Autolift
7/96-697
1999-158
Purchasing/Green PO's
7/02
B-Dyna
7/96-6/97
1999-159
Purchasing/Green PO's
7/02
E-Korean Maint
7/96-6/97
1999-160
Purchasing/Monthly PO's
7/02
25th St -HP Car Wash
7/96-6/97
1999-161
Purchasing/Monthly PO's
7/02
Industrial -Positive Lab
7/96-6/97
1999-162
Purchasing/Monthly PO's
7/02
Recycled -Xerox
(Missing time period)
2002-101
Cash Receipts
7/02
Water Proof List
1/98-6/99
2002-102
Cash Receipts
7/02
General Proof List
1/98-6/99
2002-103
General Cash Receipts &
2/02
Bank Deposits
7/98-2/99
2002-104
Journal Entries
7/02
Back Up File
7/96-6/97
2002-105
Cash Receipts/Water
7//00
4/97-6/97
File
1996 Computer Loan Back-up
12/00
File
1997 Computer Loan Back-up
12/01
Approval Signatur c� �� L/ Date: