Resolution No. 8057f
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RESOLUTION NO. 8057
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
VERNON AUTHORIZING THE PURCHASE OF THREE 2003 FORD
CROWN VICTORIA SEDANS FOR THE POLICE DEPARTMENT BY
JOINING ON THE STATE OF CALIFORNIA, DEPARTMENT OF
GENERAL SERVICES, PROCUREMENT DIVISION, CONTRACT
NO. 1-01-23-14 AWARDED TO DOWNTOWN FORD SALES
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WHEREAS, the State of California, Department of General
Services, Procurement Division, has entered into Contract No. 1-01-23-
14-01 with Downtown Ford Sales for the provision of special service
vehicles to local agencies; and
WHEREAS, on July 29, 2002, Downtown Ford Sales sent out a
notice informing various Police Chiefs, Sheriffs, Fire Chiefs and
Purchasing Managers that vehicles were still available under Contract
No. 1-01-23-14; and
WHEREAS, the Police Department is requesting the purchase of
three (3) 2003 Ford Crown Victoria sedans to replace Unit Nos. 27, 38
and 61 which are older vehicles needing increased maintenance due to
wear and tear; and
WHEREAS, the City of Vernon has been given the opportunity
to purchase three (3) 2003 Ford Crown Victoria sedans in the Group 2,
4-door purchase package, from Downtown Ford Sales under Contract No.
11-01-23-14; and
WHEREAS, on September 3, 2002, the Finance Committee
recommended that the City Council approve the recommendation of Bruce
V. Malkenhorst, Director of Finance, dated August 22, 2002, that three
(3) 2003 Ford Crown Victoria sedans be purchased from Downtown, Ford
Sales at an approximate cost of Eighty -Three Thousand One Hundred
Forty -Seven Dollars and Ninety Cents ($83,147.90) (includes sales tax
1 and delivery costs).
2 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
3 CITY OF VERNON AS FOLLOWS:
4 SECTION 1: The City Council of the City of Vernon hereby
5 finds and determines that the recitals contained hereinabove are true
6 and correct.
7 SECTION 2: The City Council of the City of Vernon hereby
8 authorizes the Purchasing Agent, or his designee, to purchase three
9 (3) new 2003 Ford Crown Victoria sedans from Downtown Ford Sales by
10 issuance of a purchase order and authorizes the Purchasing Agent, or
11 his designee, to sign and deliver any and all documents necessary in
12 connection therewith for, and on behalf of, the City of Vernon.
13 SECTION 3: The City Clerk of the City of Vernon shall
14 certify to the passage of this resolution, and thereupon and
15 thereafter the same shall be in full force and effect.
16 APPROVED AND ADOPTED this 4tn day of September, 2002.
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19 LEONIS C. MAL8%1,RG, Ma or
20 ATTEST:
21 �.
-�,% >° r �
2 2
23 BRUCE V. MALKENHORST, City Clerk
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STATE OF CALIFORNIA )
) ss
COUNTY OF LOS ANGELES )
I, BRUCE V. MALKENHORST, City Clerk of the City of Vernon, do
hereby certify that the foregoing Resolution, being Resolution No.
8057, was duly adopted by the City Council of the City of Vernon at a
regular meeting of the City Council duly held on Wednesday,
September 4, 2002, and thereafter was duly signed by the Mayor of the
City of Vernon.
(SEAL)
BRUCE V. MALKENHORST, City Clerk
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SUPPORTING
DOCUMENTS
CITY COUNCIL
LEONIS C. MALBURG'
Mayor
THOMAS A. YBARRA
Mayor Pro -Tern
WM. 'BILL" DAVIS
Councilman
H. "LARRY" GONZALES
Councilman
W. MICHAEL MCCORMICK
Councilman
BRUCE V. MALKENHORST
City Administrator/City Clerk
FAX (323) 826-1438
Finance Committee
City of Vernon
Honorable Members:
CITY HALL
4305 SANTA FE AVENUE, VERNON, CALIFORNIA 90058
TELEPHONE (323) 583-8811
August 22, 2002
EDUARDO OLIVO
City Attorney
FAX: (562) 869-1883
KEVIN WILSON
Director of Community Services & Water
FAX: (323) 826-1435
KENNETH J. DeDARIO
Director of Municipal Utilities
FAX: (323) 826-1425
STEVEN E. PARKER
Fire Chief
FAX: (323) 826-1407
BRUCE W. OLSON
Police Chief
FAX: (323) 826-1481
nv
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The Police Department is requesting to purchase three (3) 2003 Ford
Crown Victoria Sedans to replace unit Nos. 27, 38, and 61 with current
mileage of 72,154, 89,464, and 91,074 respectively. Unit No. 27 has a
blown engine and will be declared surplus; unit Nos. 38 and 61 will be
converted into "pool" vehicles. The department will piggyback on
State Contract No. 1-01-23-14 awarded by the State of California
Department of General Services Procurement Division to Downtown Ford
Sales for this purchase at a contract fee of 1% of the cost of the
vehicle. Funds were budgeted for this purchase and it is hereby
recommended that a purchase order be issued to Downtown Ford Sales for
the purchase of the three 2003 Ford Crown Victoria Sedans for the
Police Department at an approximate cost of $83,147.90.
Very truly yours,
Bruce V. Malkenhorst
Director of Finance
h
/Memorandum
To: BRUCE MALKENHORST, CITY ADMINISTRATOR
I
�� F m: DEBBY NICKENS, PURCHASING
Date: 8/21/2002
Re: POLICE DEPARTMENT REQUISITION #2262
Attached for your approval is requisition #2262. The Police Department is
requesting to purchase (3) 2003 FORD CROWN VICTORIA POLICE SEDANS
for the Patrol Division. The requested units are replacing units #27, #38 and #61.
Lt. Steve Towles advises in a memorandum dated August 7, 2002 (see attached) that
unit #27 has been diagnosed as having a blown engine. This vehicle is a 1994
Chevrolet Caprice, and is one of the oldest units in service. The gas mileage for this
vehicle as of the date of Lt. Towles' memo was 72,154. Rick Stoykovich in the
garage advised that it would be more cost effective to replace this vehicle, than
repair the engine. Unit #38 is a 1996 Chevrolet Caprice with a mileage reading as of
August 7th of 89,464. Unit #61 is a 1999 Ford Crown Victoria with a mileage
reading of 91,074. These units are being replaced due to high mileage and wear.
Units #38 and #61 will be converted into pool cars. Unit #27 will be listed for
surplus.
The dealer for this purchase is Downtown Ford Sales. These vehicles will be
purchased under the State contract #1-01-23-14. The vendor offered four purchase
packages. The department has selected Group 2 with the (4) doors.
The approximate cost is $83,147.90 (cost includes applicable sales taxes and
delivery costs). Funds have been specifically budgeted for this expenditure, and are
available.
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