Resolution No. 80621
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RESOLUTION NO. 8062
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
VERNON APPROVING AND AUTHORIZING THE EXECUTION OF
AN AMENDMENT NO. ONE TO THE AGREEMENT FOR
PROFESSIONAL CONSULTING SERVICES BY AND BETWEEN THE
CITY OF VERNON AND GRT & ASSOCIATES, INC.
WHEREAS, on October 3, 2001, the City Council of the City of
Vernon adopted Resolution No. 7844 approving and authorizing the
execution of an Agreement for Professional Consulting Services (the
"Agreement") with GRT & Associates, Inc. ("GRT") for services relating
to the implementation of the City's Public Benefits Programs, in
compliance with AB 1890, including energy audits, training and rebate
coupon processing; and
WHEREAS, in accordance with Section II of the Agreement, the
City of Vernon and GRT desire to extend the Agreement through and
including September 30, 2003, under the same terms and conditions of
the existing Agreement, including the same scope of work and fee
schedule currently in place; and
WHEREAS, on September 10, 2002, the Finance Committee
recommended that the City Council approve the recommendation of Bruce
V. Malkenhorst, Director of Finance, dated September 3, 2002, that an
amendment to the Agreement be approved and executed.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF VERNON AS FOLLOWS:
SECTION 1: The City Council of the City of Vernon hereby
Ifinds and determines that the recitals contained hereinabove are true
land correct.
SECTION 2: The City Council of the City of Vernon hereby
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approves the Amendment No. One to the Agreement for Professional
Consulting Services with GRT, a copy of which is attached hereto as
Exhibit "A" and made a part hereof..
SECTION 3: The City Council of the City of Vernon hereby
authorizes the Mayor and the City Clerk to execute said Amendment for,
and on behalf of, the City of Vernon.
SECTION 4: The City Council of the City of Vernon hereby
directs the City Clerk, or his designee, to send one fully executed
Amendment to:
GRT & Associates, Inc.
Attn: Glenn R. Tanner, President
2377 Crenshaw Boulevard, Suite 156
Torrance, CA 90501
SECTION 5: The City Clerk of the City of Vernon shall
certify to the passage of this resolution, and thereupon and
thereafter the same shall be in full force and effect.
APPROVED AND ADOPTED this 18th day of September, 2002.
ATTEST:
BRUCE V. MALKENHORST, City Clerk
~ 2EONIS C. MALBU G, Mayor
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STATE OF CALIFORNIA )
) ss
COUNTY OF LOS ANGELES )
I, BRUCE V. MALKENHORST, City Clerk of the City of Vernon, do
hereby certify that the foregoing Resolution, being Resolution No.
8062, was duly adopted by the City Council of the City of Vernon at a
regular meeting of the City Council duly held on Wednesday,
September 18, 2002, and thereafter was duly signed by the Mayor of the
City of Vernon.
(SEAL)
BRUCE V. MALKENHORST, City Clerks
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SUPPORTING
DOCUMENTS
EXHIBIT
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AMENDMENT NO. ONE TO
AGREEMENT FOR PROFESSIONAL CONSULTING SERVICES
THIS AMENDMENT NO. ONE TO THE AGREEMENT FOR PROFESSIONAL
CONSULTING SERVICES is made, entered into and executed in duplicate
originals, either copy of which may be considered and used as the
original hereof for all purposes, as of this day of September,
2002.
BY AND BETWEEN THE CITY OF VERNON, a municipal
corporation (hereinafter referred
to as the "City")
4305 Santa Fe Avenue
Vernon, California 90058
AND GRT & ASSOCIATES, INC.
(hereinafter referred to as the
"Consultant")
2377 Crenshaw Blvd., Suite 156
Torrance, California 90501
RECITALS
WHEREAS, the City and Consultant entered into an Agreement
for Professional Consulting Services dated October 3, 2001 (hereinafter
referred to as the "Agreement"); and
WHEREAS, under the Agreement, Consultant was to provide
assistance to the City for the implementation of the City's Public
Benefits Programs, in compliance with AB 1890, including energy audits,
training, and rebate coupon processing; and
WHEREAS, the Consultant's services under the Agreement were
to end on September 30, 2002, unless the Agreement was extended; and
WHEREAS, the City and Consultant desire to extend
Consultant's Agreement through and including September 30, 2003; and
WHEREAS, Section II of the Agreement permits the extension of
Ithe Agreement; and
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rx-A
WHEREAS, the City and Consultant desire to extend the term of
the Agreement for one (1) year under the same terms and conditions of
the existing Agreement, including the same scope of work and fee
schedule currently in place.
NOW, THEREFORE, IN CONSIDERATION OF THESE MUTUAL COVENANTS,
THE PARTIES HERETO AGREE AS FOLLOWS:
SECTION 1: Section II, Time of Performance, of the
Agreement is hereby amended to read as follows:
Consultant's services under the original Agreement shall be
completed by September 30, 2002. Consultant's services under Amendment
No. One to the Agreement shall begin on October 1, 2002 and shall be
completed by September 30, 2003, unless terminated or extended.
SECTION 2: Section III, Compensation, of the Agreement is
thereby amended to read as follows:
1. Services. The City shall compensate the Consultant for
fall services performed under the original Agreement and Amendment No.
One, and the expenses incurred, in accordance with the Project Proposal
Costs and 2001 Fee Schedule itemized in the Proposal (Exhibit "A") and
as described in Exhibit "B" which is attached hereto and made apart
hereof by reference. The compensation paid to Consultant under the
original Agreement shall not exceed Two Hundred Fifty Thousand Dollars
and No Cents ($250,000), for all services and expenses up through
September 30, 2002. The compensation paid to Consultant under
Amendment No. One to the Agreement shall not exceed Two Hundred Fifty
Thousand Dollars and No Cents ($250,000), for all services and expenses
performed from October 1, 2002 and up through September 30, 2003.
SECTION 3: In all other respects, the terms and conditions
of the Agreement shall be renewed in its entirety.
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IN WITNESS WHEREOF, City and Consultant have executed this
Amendment as of the date first hereinabove set forth.
CITY OF VERNON
JATTEST:
IBRUCE V. MALKENHORST, City Clerk
JAPPROVED AS TO FORM:
IEDUARDO OLIVO, City Attorney
LEONIS C. MALBURG, Mayor
By:
Title:
By:
Title:
GRT & ASSOCIATES, INC.
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AMENDMENT NO. ONE TO
AGREEMENT FOR PROFESSIONAL CONSULTING SERVICES
THIS AMENDMENT NO. ONE TO THE AGREEMENT FOR PROFESSIONAL
CONSULTING SERVICES is made, entered into and executed in duplicate
originals, either copy of which may be considered and used as the
original hereof for all purposes, as of this`4`day of September,
2002.
BY AND BETWEEN THE CITY OF VERNON, a municipal
corporation (hereinafter referred
to as the "City")
4305 Santa Fe Avenue
Vernon, California 90058
AND GRT & ASSOCIATES, INC.
(hereinafter referred to as the
"Consultant")
2377 Crenshaw Blvd., Suite 156
Torrance, California 90501
nnn-rMMT n
WHEREAS, the City and Consultant entered into an Agreement
for Professional Consulting Services dated October 3, 2001 (hereinafter
referred to as the "Agreement"); and
WHEREAS, under the Agreement, Consultant was to provide
assistance to the City for the implementation of the City's Public
Benefits Programs, in compliance with AB 1890, including energy audits,
training, and rebate coupon processing; and
WHEREAS, the Consultant's services under the Agreement were
to end on September 30, 2002, unless the Agreement was extended; and
WHEREAS, the City and Consultant desire to extend
Consultant's Agreement through and including September 30, 2003; and
WHEREAS, Section II of the Agreement permits the extension of
the Agreement; and
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KI-A
WHEREAS, the City and Consultant desire to extend the term of
the Agreement for one (1) year under the same terms and conditions of
the existing Agreement, including the same scope of work and fee
schedule currently in place.
NOW, THEREFORE, IN CONSIDERATION OF THESE MUTUAL COVENANTS,
THE PARTIES HERETO AGREE AS FOLLOWS:
SECTION 1: Section II, Time of Performance, of the
Agreement is hereby amended to read as follows:
Consultant's services under the original Agreement shall be
completed by September 30, 2002. Consultant's services under Amendment
No. One to the Agreement shall begin on October 1, 2002 and shall be
completed by September 30, 2003, unless terminated or extended.
SECTION 2: Section III, Compensation, of the Agreement is
hereby amended to read as follows:
1. Services. The City shall compensate the Consultant for
all services performed under the original Agreement and Amendment No.
One, and the expenses incurred, in accordance with the Project Proposal
Costs and 2001 Fee Schedule itemized in the Proposal (Exhibit "A") and
as described in Exhibit "B" which is attached hereto and made a part
hereof by reference. The compensation paid to Consultant under the
original Agreement shall not exceed Two Hundred Fifty Thousand Dollars
and No Cents ($250,000), for all services and expenses up through
September 30, 2002. The compensation paid to Consultant under
Amendment No. One to the Agreement shall not exceed Two Hundred Fifty
Thousand Dollars and No Cents ($250,000), for all services and expenses
performed from October 1, 2002 and up through September 30, 2003.
SECTION 3: In all other respects, the terms and conditions
of the Agreement shall be renewed in its entirety.
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IN WITNESS WHEREOF, City and Consultant have executed this
Amendment as of the date first hereinabove set forth.
CITY OF VERNON
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ATTEST • (L EONI S C . MALBUVG, MayorV
BRUCE V. MALKENHORST, City Clerk
APPROVED AS TO FORM:
EDUARDO OLIVO, City Attorney
/.. SOCIATES, INC.
Title:
+_P ..
r
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CITY COUNCIL
LEONIS C. MALBURG
Mayor
THOMAS A. YBARRA
Mayor Pro-Tem
WM. 'BILL" DAVIS
Councilman
H. "LARRY" GONZALES
Councilman
W. MICHAEL MCCORMICK
Councilman
BRUCE V. MALKENHORST
City Administrator/City Clerk
FAX (323) 826-1438
CITY HALL
4305 SANTA FE AVENUE, VERNON, CALIFORNIA 90058
TELEPHONE (323) 583-8811
October 2, 2002
GRT & Associates, Inc.
Attn: Glenn R. Tanner, President
2377 Crenshaw Boulevard, Suite 156
Torrance, CA 90501
EDUARDO OLIVO
City Attorney
FAX: (562) 869-1883
KEVIN WILSON
Director of Community Services & Water
FAX: (323) 826-1435
KENNETH J. DeDARIO
Director of Utilities
FAX: (323) 826-1425
STEVEN E. PARKER
Fire Chief
FAX: (323) 826-1407
BRUCE W. OLSON
Police Chief
FAX: (323) 826-1481
Re: Amendment No. One to Agreement for Professional Consulting
Services
Dear Mr. Tanner:
Transmitted herewith is a duplicate original copy of the above
referenced amendment approved by the Vernon City Council on September
18, 2002.
If you have any questions regarding this matter, please call Mr.
Kenneth DeDario at (323) 583-8811 ext. 211.
Ver truly yo rs,
W
Ne y Gi on
Assistant to the
Chief Deputy City Clerk
NG/gm
CC: Kenneth DeDario
Dolores Fonseca
Resolution No. 8062
Agreement No. 02-073
CITY COUNCIL
LEONIS C. MALBURG
Mayor
THOMAS A. YBARRA
Mayor Pro-Tem
WM. `BILL" DAVIS
Councilman
H. "LARRY" GONZALES
Councilman
W. MICHAEL MCCORMICK
Councilman
BRUCE V. MALKENHORST
City Administrator/City Clerk
FAX (323) 826-1438
Finance Committee
City of Vernon
Finance Committee:
CITY HALL
4305 SANTA FE AVENUE, VERNON, CALIFORNIA 90058
TELEPHONE (323) 583-8811
EDUARDO OLIVO
City Attorney
FAX: (562) 869-1883
KEVIN WILSON
Director of Community Services & Water
FAX: (323) 826-1435
KENNETH J. DeDARIO
Director of Municipal Utilities
FAX: (323) 826-1425
STEVEN E. PARKER
Fire Chief
FAX: (323) 826-1407
BRUCE W. OLSON
Police Chief
FAX: (323) 826-1481
September 3, 2002 'IV
"
The Director of Utilities is requesting that Amendment No. One to the
existing Consulting Agreement with GRT & Associates, Inc., be approved
to extend the period through September 30, 2003 to continue with the
energy audit services and associated technical support; all other
terms and conditions remain the same, including a not to exceed cost
of $250,000.00.
It is hereby recommended that a Amendment No. One to the existing
Consulting Services Agreement with GRT & Associates, Inc., be approved
and executed.
Very truly yours,
Bruce V. Malkenhorst
Director of Finance
BVM/gm
i
t
August 29, 2002
h
TO: Bruce V. Malkenhorst, City Administrator
FROM: Kenneth J. DeDario, Director of Utilities
SUBJECT: Amendment to the GRT & Associates, Inc. Consulting Agreement
I recommend approval of the attached Amendment No. One To The Agreement For Professional
Consulting Services By And Between The City of Vernon And GRT & Associates, Inc. This
Amendment extends the period of service through September 30, 2003 for energy audit services
and associated technical support. All other terms and conditions remain the same, including a
not -to -exceed cost of $250,000.00. The City Attorney has reviewed this Amendment.
If you have any questions or comments, please contact me. Thank you for your consideration.
KJD:ah
Attachment
Energy Conservation Environmental Mechanical/Electrical Project Engineering
AND ASSOCIATES. I N C .
p-02-089
August 27, 2002
Mr. Kenneth J. DeDario
Director of Municipal Utilities
City of Vernon
4305 Santa Fe Avenue
Vernon CA 90058
Attn. Mr. Bob Tang, Assistant Director of Resource Management
Dear Bob:
It was nice meeting with you, Abraham, and Gabriel last week to discus continuing our energy audit
public benefits program support services. As a result of that meeting, GRT & Associates, Inc. (GRT) is
pleased to submit this letter to state that we are very interested in continuing our working relationship
with the City of Vernon.
We are willing to continue or extend the existing contract for another annual period, or longer if desired
by the City, using the current scope of work and payment fee schedule already in place with the existing
agreement. As a reference, the present scope of service and fee schedule are shown as attachments to
this letter.
Bob, we at GRT look forward to providing continued future service to the Department with all energy
related items. Please feel free to call me at any time with questions.
Sincerely,
GRT & Associates, Inc.
2eox4
Glenn R. Tanner, PE
President & Principal Engineer
2377 Crenshaw Blvd. Suite 156 - Torrance CA 90501 - Tel. (310) 782-1410 - FAX (310) 782-0031
www.grta.com - info@grta.com
8/27/2002
Page 2
SCOPE OF WORK:
GRT will provide engineering services for the implementation of Utility Department `public benefits'
including energy audits, training, and rebate coupon processing as outlined in the following tasks:
GRT shall perform comprehensive energy audits at all commercial and industrial facilities requested by
Vernon customers and/or designated by City of Vernon staff. The comprehensive audit will require an
on -site energy audit of all electric energy end -uses including lighting, HVAC, motors, building, envelope,
water heating and refrigeration. GRT shall provide comprehensive energy audit reports that include an
analysis of the existing system, proposed efficiency upgrades, an energy cost evaluation, estimated
installation cost, simple payback, and other benefits including incentives that may be offered through the
City of Vernon Public Benefits Programs.
Procedure:
GRT will visit sites eligible for energy audit and make a preliminary assessment of the following items:
1) Type of business, operations & hours, 2) Present Energy use, 3) Types, age, condition of major energy
use equipment, 4) Evaluation of opportunities for an energy audit as `comprehensive', `lighting -only', or
`mechanical equipment -only' as applicable, if any. Please see an attached sample form for initial site visit
data gathering. GRT will provide a simplified site visit report summarizing present conditions and
available energy efficiency opportunities.
GRT will provide a proposal to City Utility Dept. for an energy audit in accordance with initial
recommendations. A sample proposal is attached. Proposal will detail major findings of initial site visit
and list expected energy efficiency measures (EEM's) to be evaluated during energy audit, plus cost and
schedule. The proposed cost will not exceed the amounts shown in the `proposal cost' section, below,
and could be less based on customer size, complexity, measures for evaluation, etc.
A change in scope this year is that beginning with new contract, Natural Gas equipment and Gas
Efficiency "thermal" (as applicable) measures will be included in energy audit as are renewable
technologies (as applicable). Cogeneration measures are excluded.
GRT shall, as necessary, at the request of the customer provide individual equipment and/or application
audits. Consultant may be required to perform an audit that is specifically related to only lighting or
HVAC. The same standards and requirements of service and product as a comprehensive audit must be
met.
3. GRT shall at the direction of the Department provide design assistance and review of new construction
and renovation plans for commercial and industrial customers. The consultant shall identify electrical
demand -side energy measures that exceed Title 24 building code standards or industry standards as
applicable and provide economic analysis showing the cost effectiveness of each recommended measure.
Furthermore, Consultant shall assist the Department as necessary in determining the applicable customer
rebate for each recommended measure and complete all administrative work necessary to process the
rebate under the management of the Department.
4. GRT shall assist City of Vernon with administration of all Public Benefits Programs including customer
pre-screening, scheduling audits, calculating customer incentives, conducting pre -inspections as necessary
and submitting incentive application forms as appropriate to Department and conducting post -installation
8/27/2002
Page 3
inspections of qualified rebate energy measures as required.
5. GRT agrees to provide monthly status reports of each program's monthly progress, reporting in a database
the key tracking variables such as prospects, customers approved, kW estimates for awarded projects,
dollars of incentives committed, dollars of incentives paid, and other pertinent customer information, plus
contract tracking data.
6. GRT agrees to provide training to Department Staff as requested that will explain Consultant's procedures
for conducting audits, and processing coupons as well as discuss and explain as necessary the latest
technological advancements in the energy efficiency industry.
GRT is also available to assist City with administration of PBP services such as: 1) Follow-up
communications and meetings with past audit customers to review past audits and promote
implementation of recommended measures; 2) Process any rebate coupons, 3) Pre or Post construction
inspections; 4) Engineering design assistance / peer review of existing designs for new construction &
major renovations to maximize energy efficiency; 5) Review of present rebate amounts and proposed
changes or increases to rebate levels
PROPOSAL COST:
The cost energy audits described above will be provided on an individual basis after the initial on -site inspection
and evaluation assessment. Cost of initial on -site inspection, utility review, and assessment is lump sum $1,000.
The proposed cost for individual sites will not exceed the amounts shown in the fee schedule below, and could be
less, based on customer size, complexity, measures for evaluation, etc. Tasks excluding energy audits, shall be
provided on an hourly basis, in accordance with the attached 2002 fee schedule, also attached. GRT agrees to be
responsible for our own telephone service, computer hardware, software, and transportation.
COMMERCIAL CUSTOMERS
Lighting -Only Audit ($/SF)
HVAC / Mech. Only Audit
Comprehensive (Mech.-
Facility Size (SF)
$/SF
Lt .) Audit
0 — 10,000
... ...................._......................................................................................................................................._......._............._._..............................._........................................._._...._......................................_........_.......................:....................._..._.__......__..._......_..........._._...._.._..._....._...
$0.10
$0.08
$0.15
10 001 — 50,000
........... ..................................................._.........................._............................................................................_.............................................._...................._....__............_............__......................._........................................_..._.._....._..._._.............._.........
$0 06
$0.06
$0.10
50 001 — 150,000
_....................._............._...._..............._._......................_........._........................................................................................................_.._....__........................._..._._..._....................$0.03............................__....._......................._._................-....$0.05
$0.05
$0.05
- -- .......__....__._....._.
$0.06
Over 150,000
$0.04
------..............._...
INDUSTRIAL CUSTOMERS
Lighting -Only Audit ($/SF)
HVAC / Mech. Only Audit
Comprehensive (Mech.-
Facility Size- SF
$/SF
Lt .) Audit $/SF
9.7101000
$0.05
$0.10
$0.15
10,001 — 5.0,000
...._........................................_._............._........................._.................._...._................................................................................................._........................................................_$0
$0.04
_............._...................._......................................................................_.......__...._...._....................._...._....._—._...................
:07..................................._...._.........................._..._............._$0.:_
50,001 — 150,000
..................................................._.......__._....................................................................................
$0.03
$0.05
_..:....._..._.._......._._....._.
$l).065
Over 150,000
_.........................._.........__......._...._......._._........_.........__........................................._..._......................._................_..__._...._...._._.........._.._._.__._...._._._-...._.....
$0.025
$0.035
$0.055
PROJECT SCHEDULE:
The term of this proposed agreement is 10-1-02 through 9-30-03, although it may be extended by mutual
agreement. GRT agrees to respond to customer requests in a timely fashion by returning telephone calls within
three (3) business days upon receipt and scheduling appointments for audits within two (2) weeks of contacting
customers. GRT agrees to complete all work including energy audits and incentives in a timely manner and
provide customer and Department an appropriate product of service.
GIRT and Associates, Inc. * 2377 Crenshaw Blvd., Suite 156 * Torrance CA 90501 * (310) 782-1410 * FAX (310) 782-0031
www.grta.com