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Resolution No. 8069.i i 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. 8069 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF VERNON APPROVING AND AUTHORIZING NOTICE INVITING SEALED PROPOSALS OR BIDS FOR THE PURCHASE OF A 2003 CHEVROLET TAHOE FOR THE POLICE DEPARTMENT WHEREAS, the Police Department is in need of a new vehicle to be utilized in a new Cargo Theft Intervention Program ("CTIP") being developed with other agencies for the purpose of investigating and recovering stolen cargo; and WHEREAS, on September 24, 2002, the Finance Committee approved the recommendation of Bruce V. Malkenhorst, Director of Finance, dated September 18, 2002, that authority be granted for the Purchasing Agent, or his designee, to seek formal bids for the purchase of a new 2003 Chevrolet Tahoe; and WHEREAS, a bid specification for the purchase of the 2003 Chevrolet Tahoe has been presented to the Finance Committee of the City of Vernon; and WHEREAS, the City Council of the City of Vernon has determined that it is in the best interests of the City of Vernon that bids be solicited in accordance with applicable State law and the Vernon City Code. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF VERNON AS FOLLOWS: SECTION-1: The City Council of the City of Vernon hereby finds and determines that the recitals contained hereinabove are true and correct. SECTION 2: The bid specification, which is attached hereto as Exhibit "A" and made a part hereof, is hereby approved by the City i 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 Council of the City of Vernon. SECTION 3: The City Clerk of the City of Vernon is hereby directed to give notice, in writing, inviting sealed proposals or bids for the purchase of one 2003 Chevrolet Tahoe vehicle, in accordance with the bid specification, and in accordance with this resolution. SECTION 4: There being no newspaper of general circulation printed, published or circulated in the City of Vernon, the City Clerk is hereby directed to post said notice, or cause the same to be posted, in three of the most public places in the City of Vernon, to wit: the northwest corner of 38th Street and Santa Fe Avenue, the northeast corner of Leonis Boulevard and Pacific Boulevard, and on the bulletin board in the lobby of the City Hall of the City of Vernon, located at 4305 Santa Fe Avenue, in said City. SECTION 5: The City Clerk of the City of Vernon is hereby directed to post said notice forthwith and the first posting of said notice shall be at least ten (10) days before the opening of the bids for the proposed contract. Said notice shall provide that sealed proposals or bids will be received by the City of Vernon at the office of the City Clerk, or his designee, at the City Hall, 4305 Santa Fe Avenue, Vernon, CA 90058-0805. - 2 - t 4 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 SECTION 6: The City Clerk of the City of Vernon shall certify to the passage of this resolution, and thereupon and thereafter the same shall be in full force and effect. APPROVED AND ADOPTED this 9tn day of October, 2002. ATTEST: BRUCE V. MALKENHORST, City Clerk c LEONIS C. MALB RG, May r - 3 - 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 STATE OF CALIFORNIA ) ) ss COUNTY OF LOS ANGELES } I, BRUCE V. MALKENHORST, City Clerk of the City of Vernon, do hereby certify that the foregoing Resolution, being Resolution No. 8069, was duly adopted by the City Council of the City of Vernon at an adjourned regular meeting of the City Council duly held on Wednesday, October 9, 2002, and thereafter was duly signed by the Mayor of the City of Vernon. (SEAL) BRUCE V. MALKENHORST, City Clerk - 4 - SUPPORTING DOCUMENTS EXHIBIT AV Vernon Police Department CTIP VEHICLE SPECIFICATIONS GENERAL The vehicle covered by this specification is for the purchase of a Chevrolet Tahoe, 2003, 4 door LT, 2 WD and shall be supplied as specified from the manufacturers new, unused and latest model complete with all necessary equipment and accessories. The vehicle shall be delivered completely assembled and ready to operate. All equipment normally furnished, as a standard shall be included. All separate units or components shall be new, unused, installed connected and delivered in good operating order. The subject vehicle shall conform in all respects and be equipped to operate legally on California State Highways as specified in the California Motor Vehicle Code. The vehicle shall meet all California State and Federal safety and emission standards when delivered to the City of Vernon. The successful bidder shall submit in detail a final draft of all specifications for final approval by the City of Vernon and the Vernon Police Department prior to purchase. All bids submitted shall include sufficient associated literature as required to fully describe and detail the items under consideration. This should include photographs, performance charts, components list, dimensional drawings, etc. The bidder shall clearly state any changes, exceptions or substitutions of equivalent equipment/materials to these specifications The successful bidder will arrange to demonstrate a similarly equipped 2003 Tahoe LT prior to purchase. Whenever materials or equipment are specified or described in the specifications by using the name of proprietary item or name of a particular manufacture, fabricator, supplier of distributor, the naming of the item is intended to establish the type, function and quality required. Unless the name is followed by words indicating that no substitution is permitted, materials or equipment of other manufacturers, fabricators, suppliers or distributors may be accepted by the City of Vernon if sufficient information is submitted prior to the purchase by the contractor to allow the City of Vernon to determine that the material or equipment proposed is equivalent to the named. The term "quivalent" as used in this specification, means "authorized equivalent" and acceptance of the "equivalent" is subject to the approval of the City of Vernon. Warranties: The manufacturers warranties on the vehicle and any added equipment shall be delivered to the City of Vernon without waiver by the city of any recourse under California law. Installation No installation is needed on this bid. Inspection The bidder shall arrange for a pre -delivery inspection and right of refusal by the City of Vernon Police Department. Delivery Date All bidders shall provide a date to deliver the vehicle. It is of utmost concern to the City of Vernon that the quoted delivery date be met. Any delay in the delivery shall be immediately reported in writing to the purchasing agent with a copy to the Police Department representative, Captain Benudiz. Any change in the original quoted delivery date is subject to the approval by the City of Vernon. The City of Vernon reserves the right to cancel the purchase order for non- performance of delivery by the quoted date at no cost or obligation to the City of Vernon. Delivery The vehicle shall be delivered to 4305 S. Santa Fe Avenue, Vernon, California, 90058. The vehicle shall be ready for immediate and safe operation, having had completed any necessary vehicle registration documentation. The invoice, any necessary vehicle registration documentation, warranty information, and manuals must accompany delivery. Delivery shall be Monday — Thursday from 0800 — 1400 and a forty eight hour notice must be given to Captain Benudiz. Description 2003 Chevrolet Tahoe LT, Model C*15706 Light Pewter Metallic 11 U WA-382E Interior Gray Leather LT Wheel Flares, Bodyside Molding, and Front Bumper Pad U. Pewter, LT door handles and outside rearview mirrors — Light Pewter. Decor level — LT - Front full -feature reclining bucket Seat Code — AN3 Custom Leather seating surfaces The Police Department will use this vehicle as a CTIP Vehicle. Vehicle Specifications (Selected Options) Rear Cargo Doors (STD) Premium Ride Suspension (STD) 6500 #GVWR California Emissions 4.8 Liter SFI V8 Engine Alternative fuel Vortec 5300 4-Speed . Electronically Controlled Automatic Transmission W/OD — includes tow/haul mode No Locking rear differential 3.73 Axle Ratio LT Preferred Equipment Group P265/7016 All season Touring SBR BSW Tires Reclining Front Bucket Seats includes manual lumbar, inboard armrests, floor console, dual adjustable headrests, seatback storage pockets Second Row 60/40 Split Bench Seat Custom Leather seat trim Light Pewter Paint Light Pewter Side moldings Gray Interior AM/FM stereo w/6 disc in dash compact disc changer, seek -scan digital clock, speed compensated volume Theftlock and RDS. Bose Speaker system with digital signal processing six -channel amplifier and nine custom -arranged apeakers. Rear seat audio controls for volume, station selection and media Single 770-CCA Battery Standard Equipment List Mechanical 4.8 Liter SFI V8 — Alternative' fuel Vortec 5300 Hydra-matic 4-speed electronically controlled automatic transmission w/overdrive and Tow/Haul mode Rear wheel drive HD 600 CCA Battery (Upgraded in options) 145-amp alternator 6500#GVWR Independent short and long arm front suspension w/torsion bars Rear multi link w/coif spring rear suspension Frontlindependent stabilizer bar P265/7016 all season touring tires Full size spare w/lockable winch -type carrier mounted under rear frame 16" Machine cast aluminum wheels Pwr assisted recirculating ball steering 4-wheel anti -lock braking system (ABS) w/Dynamic Rear Proportioning(DRP) 26 gallon fuel tank Single two sided key Exhaust system — Stainless steel, aluminized stainless steel muffler and tailpipe Tow/Haul mode Exterior Chrome adjustable luggage rack, roof mounted with side rails Chrome front bumper Chrome rear bumper w/matte black step pad Gray air dam Lt. Pewter side moldings Black side mounted assist steps Grille Bright Chrome Finish Deluxe chrome grille (Bright Chrome finish) Dual composite halogen headlamps Automatic headlamp control Daytime running lights w/automatic exterior lamp control Rectangular halogen fog lamps Dual black foldaway pwr heated mirrors w/ground illuminations & driver side auto dimming Solar Ray deep tint glass Intermittent windshield wipers w/pulse and washer U. Pewter door handles Rear cargo door Appearance — Body panels 2 sided galvanized steel or aluminum Body Moldings — body side Safety Cage — reinforced Assist grips front passenger and second row outboard Interior Custom leather reclining 40-20-40 split front seat (Bucket seat upgrade) Driver and front passenger 6 way power seats 60/40 second row seat leather Color keyed Floor Covering Floor mats, carpeted for first and second rows Tilt wheel adjustable Leather wrapped steering wheel Driver information and security group -without available steering wheel - mounted controls, features include: Driver message center that monitors vehicle systems including low fuel, transmission temp., engine coolant, security, oil pressure and indicates when oil change is needed. Instrumentation — Tack, trip odometer, voltmeter, engine temp, oil pressure, speedometer, fuel level Warning tones — key -in -ignition, safety belts, headlamps, turn signals PWR windows — includes driver lockout switch w/driver's express down Programmable power door locks w/lockout protection Cargo area door lock switch Cruise control Remote keyless entry w/panic button and content theft alarm Content theft alarm Passlock II theft deterrent system Air conditioner with tN-zone automatic — including rear electronic climate controls Rear window defogger AM/FM stereo w/6 disc in dash compact disc changer, seek -scan digital clock, speed compensated volume Theftlock and RDS. Bose Speaker system with digital signal processing six -channel amplifier and nine custom -arranged apeakers. Rear seat audio controls for volume, station selection and media. Dual front/dual center/dual rear cup holders Dual front/single cargo area covered pwr outlets Light sensitive self dimming rearview mirror w/8 point compass, outside temp display Overhead console; with map lights Floor; includes storage area, map pocket, coin holder, cup holders and second -row audio controls. Headliner, full length, color keyed Sunvisors cloth covered w/extenders, secondary shades, dual illuminated visor vanity mirrors and storage pockets Front passenger/dual rear seat assist handless Entry Lights -include dome w/dual door switches/delayed entry feature, ashtray, glove box, under hood light Front/center/rear map lights Door handle - activated illuminated entry feature w/ground illumination LATCH (Lower Anchors and Top tethers for Children) Child_ seat top -tether anchor on the second row seat Emissions Certificate LEV certified (4.8L engine/4 speed auto trans) EPA Fuel Rating City 15 Hwy 19 Safety 4-wheel anti -locking braking system Dual level driver and right front passenger includes right front —passenger sensing system -airbags Driver and front passenger side -impact airbags Lap/shoulder safety belts at all outboard seat positions w/all belts -to -seat Lap belts at all inboard seat positions Daytime running lights Contract: The vendor shall be required to execute a vehicle purchase contract in Substantially the same form as the draft contract attached hereto. at V t 1 VEHICLE PURCHASE CONTRACT 2 3 THIS CONTRACT is made, entered into and executed in duplicate originals, either copy 4 of which may be considered and used as the original hereof for all purposes, as of this _ day of 5 2000, in the City of Vernon, County of Los Angeles, California 6 7 BY AND BETWEEN THE CITY OF VERNON (hereinafter referred to as the "City") 8 4305 Santa Fe Avenue Vernon, CA 90058 9 AND CONTRACTOR. 10 (hereinafter referred to as " ") 11 12 13 WHEREAS, the City is in need of a Vehicle for its 14 Department; and 15 WHEREAS, on , 2000, the City issued Bid No. which sets forth 16 specifications for the vehicle required by the City; and 17 WHEREAS, on , 2000, CONTRACTOR responded to Bid No. and 18 WHEREAS, the City has accepted the bid of CONTRACTOR which is attached hereto as 19 Exhibit "A" and incorporated herein by reference and desires to purchase the from 20 CONTRACTOR. 21 NOW, THEREFORE, THE PARTIES HERETO DO MUTUALLY AGREE AS SET 22 FORTH HEREIN: 23 1. Purchase. CONTRACTOR agrees to sell to the City a 24 Vehicle, which meets the specifications contained in City of Vernon Bid No. , dated , 25 2000, and which is consistent with CONTRACTOR's Bid of (collectively, the "Bid 26 Documents"), which is attached hereto as Exhibit "A." 27 2. rig . Consistent with its Bid, CONTRACTOR agrees to sell and deliver, 28 subject to final inspection by the City, Vehicle for the total sum of Dollars and Cents ($ ), including tax and final inspection. 3. Payment Terms. The City agrees to pay CONTRACTOR a total of Dollars and Cents ($ ), including tax, for the purchase of the vehicle. (further terms). 4. Warranties. CONTRACTOR shall provide, at a minimum, a one (1) year labor and material warranty to begin upon acceptance of the by the City. All manufacturers' warranties, and any other warranties made applicable by law, shall apply to the City's purchase of the above -referenced Vehicle. 5. General Provisions. A. Governing Law. The laws of the State of California shall govern the rights, obligations, duties and liability of the parties to this Contract and shall also govern the interpretation of this Contract. B. Notices. Notices to the parties, unless otherwise requested in writing, shall be sent to: City: THE CITY OF VERNON ATTN: DOLORES FONSECA, PURCHASING CITY ADMINISTRATOR 4305 SANTA FE AVENUE VERNON, CA 90058-0805 CONTRACTOR: ATTN: 7. Entire Agreement. This Contract is the entire agreement of the parties, CONTRACTOR represents that in entering into this Contract, it has not relied on any previous representations or understandings of any kind or nature. 8. Benefit of Agreement. This Contract shall bind and benefit the parties hereto MR a and their heirs, successors, and permitted assigns. IN WITNESS WHEREOF, the parties have caused this Contract to be executed by and through their authorized officers on the date, month and year first written above. ATTEST: BRUCE V. MALKENHORST, City Clerk APPROVED AS TO FORM: EDUARDO OLIVO, City Attorney By: LEONIS C. MALBURG, Mayor CONTRACTOR By: Title: By: Title: -3- CITY COUNCIL LEONIS C. MALBURG Mayor THOMAS A. YBARRA Mayor Pro -Tern WM. "BILL" DAVIS Councilman H. "LARRY" GONZALES Councilman W. MICHAEL MCCORMICK Councilman BRUCE V. MALKENHORST City Administrator/City Clerk FAX (323) 826-1438 Finance Committee City of Vernon Honorable Members: G n EDUARDO OLIVO City Attorney \C7` FAX: (562) 869-1883 KEVIN WILSON Director of Community Services & Water FAX: (323) 826-1435 CITY HALL 4305 SANTA FE AVENUE, VERNON, CALIFORNIA 90058 TELEPHONE (323) 583-8811 September 18, 2002 KENNETH J. DeDARIO Director of Municipal Utilities FAX: (323) 826-1425 STEVEN E. PARKER Fire Chief FAX: (323) 826-1407 BRUCE W. OLSON Police Chief FAX: (323) 826-1481 The Police Department is requesting to seek bids for the purchase of a new 2003 Chevrolet Tahoe to be utilized at the new "Cargo Theft Intervention Program (CTIP)". The approximately cost of the vehicle is $38,206.00. The department is requesting that funds from the asset forfeiture account be utilized for this purchase. It is hereby recommended that the Purchasing Section be authorized to seek formal bids for this purchase. Very truly yours, Bruce V. Malkenhorst Director of Finance BVM/gm Memo To: Bruce V. Malkenhorst, City Administrator From: Dolores Fonseca, Purchasing AssistantzV Date: 9/16/2002 `-f Re: REQUISITION #2335 Attached for your approval is requisition #2335. The Police Department is requesting purchase of one 2003 Chevrolet Tahoe to be employed by Sgt. Rex Hill in the new "Cargo Theft Intervention" Program (see attached memo for further explanation). The approximate cost for the new vehicle is $38,206.00 (tax additional). The department did not specifically budget for this purchase however they are requesting funds from the asset forfeiture account be used. The Purchasing Section requests authorization to seek formal bids for the purchase. 0 Page 1